HomeMy WebLinkAbout01/13/2014 Regular Meeting CITY OF COLUMBIA HEIGHTS Mayor
Gary L.Peterson
59040 1h Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Counci/members
Visit our website at. www.ci.columbia-h eights.mn.us RobertA. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manarer
Walter R.Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday,January 13, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
eights, MN.
The City of o um is Heights does not discriminate on the basis of isa i ity in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or
hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Pastor Dan Thompson of Heights Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.
4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS, GUESTS
A. 2014 Library Winter Reading Programs -Barb Kondrick and Bethany Grabow
5. CONSENT AGENDA
These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.
A. Approve City Council Meeting Minutes of December 9, 2013 Pg 7
MOTION: Move to Approve City Council Meeting Minutes of December 9, 2013.
B. Accept Boards and Commission Meeting Minutes
MOTION: Move to accept the Library Board Meeting Minutes of November 6, 2013. Pg2 5
MOTION: Move to accept the Planning and Zoning Meeting Minutes of January 7, 2014. Pg2 7
C. Appoint 2014 Council Liaisons and Staff Assignments to City Boards and Commissions and Pg3 7
External Boards
MOTION: Move to Approve the Mayor's appointments to City Boards and Commissions:
Councilmember Diehm to the Library Board, Mayor Peterson to the Park and Recreation
Commission, Councilmember Williams as an alternate to the Park and Recreation Commission,
Mayor Peterson to the Planning and Zoning Commission, Councilmember Williams as an
alternate to the Planning and Zoning Commission, Councilmember Schmitt to the Traffic
Commission, Councilmember Diehm to the Charter Commission and Mayor Peterson as an
alternate.
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City Council Agenda
Monday,January 13,2014
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MOTION: Move to Approve the Mayor's appointments to External Boards: Councilmember
Nawrocki to the League of MN Cities, City Manager Walt Fehst as an alternate to the League of
MN Cities, Councilmember Schmitt to the Mississippi Water Management Organization,
Councilmember Williams to the Rice Creek Watershed Advisory Board, Public Works
Director/City Engineer Kevin Hansen as an alternate to the Rice Creek Watershed Advisory
Board, Councilmember Nawrocki to the North Star Corridor, Mayor Peterson to the Joint Law
Enforcement Council and Chief Scott Nadeau as the alternate to the Joint Law Enforcement
Council.
D. Designate Columbia Heights/Fridley Sun-Focus as the legal newspaper for 2014 for the Citv of P93 9
Columbia Heights
MOTION: Move to designate Columbia Heights/Fridley Sun-Focus as our legal newspaper for
2014.
E. Appoint the Mayor and City Manager to the Columbia Heights Volunteer Firefighters Relief Pg41
Association board of trustees for 2014
MOTION: Move to appoint the Mayor and City Manager to the Columbia Heights Volunteer
Firefighters Relief Association board of trustees for 2014.
F. Adopt Resolution 2014-01,being a Resolution Designating Official Depositories for the City f Pg42
Columbia Heights
MOTION: Move to waive the reading of Resolution 2014-01, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014-01, being a resolution designating official
depositories for the City of Columbia Heights.
G. Adopt Resolution 2014-02 being a Resolution to Accept Certain Donations received by the City Pg4 5
of Columbia Heights
MOTION: Move to waive the reading of Resolution 2014-02, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2014-02,being a resolution to accept certain donations
received by the City of Columbia Heights.
H. Approve purchase of additional network storage in the amount of$29,702. Pg4 7
MOTION: Move to approve the purchase of additional network storage from Hewlett-Packard,
through Works Computing Inc., in the amount of$29,702.
I. Public Works Blanket Orders For 2014 Purchases Pg4 9
MOTION: Move for approval to authorize staff to process blanket purchase orders in an amount
not to exceed the 2014 budget amounts for:
• De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing
Contract.
• Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract
and the Anoka County Cooperative Agreement.
• Bituminous asphalt for patching/paving City streets and alleys from Commercial Asphalt, or
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Monday,January 13,2014
Page 3 of 4
City of St. Paul, or T.A. Schifsky& Son's.
• Curb stop and service repairs, for delinquent accounts and foreclosed properties.
J. Authorization to Seek Engineering P p Pro osals for the Update to the City's Water Resource Pg5 0
—
Management Plan
MOTION: Move to authorize staff to obtain engineering proposals from consultants for the
update to the City of Columbia Heights Water Resource Management Plan.
K. Approval of Resolution#2014-03 for retail sales at Dulceria La Central, LLC - 4220 Central Pg52
Avenue
MOTION: Move to waive the reading of Resolution 2014-03, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2014-03 approving a Conditional Use Permit for Dulceria
La Central, LLC to allow a candy store at 4220 Central Ave. NE, subject to two conditions
listed.
L. Adopt Resolution 2014-05, Authorizing Application for 2014 Community Development Block Pg59
Grant Funding
MOTION: Move to waive the reading of Resolution 2014-05,there being ample copies available
to the public.
MOTION: Move to adopt resolution 2014-05, a resolution authorizing application for the 2014
CDBG funding for the purpose of providing commercial revolving loan funds in the amount of
$100,000; and furthermore,to submit said application to Anoka County.
M. Approve Gambling Permit, Immaculate Conception Church, Bingo and Raffle Event on March Pg61
16, 2014
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling
Control Board indicating that the City of Columbia Heights has no objection to a gambling
permit for Immaculate Conception Church to conduct bingo and a raffle at their event being held
March 16, 2014 at 4030 Jackson Street NE, Columbia Heights; and furthermore,that the City of
Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing
body.
N. Approve Business License Applications Pg6 7
MOTION: Move to approve the items as listed on the business license agenda for January 13,
2014 as presented.
O. Payment of Bills
MOTION: Move that in accordance with Minnesota Statue 412.271, subd. 8, the City Council Pg7
has received the list of claims paid covering check number 150500 through 150925 in the
amount of$1,997,738.25.
MOTION: Move to approve the Consent Agenda items.
6.PUBLIC HEARINGS
A. Approval of Resolution 2014-04,Purchase of 1301 - 1303 Circle Terrace Blvd. NE Pg85
MOTION: Move to waive the reading of Resolution 2014-04, there being ample amount of
copies available to the public.
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MOTION: Move to adopt Resolution 2014-04, approving the acquisition of property located at
1301-1303 Circle Terrace Blvd NE; furthermore to authorize the Mayor and City Manager to
enter into an agreement for the same.
B. Authorization to Seek Bids for the 2014 Miscellaneous Concrete Replacement and Installation Pg93
Proi ect
MOTION: Move to authorize staff to seek bids for the 2014 Miscellaneous Concrete
Replacement and Installation project.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10. ADJOURNMENT
A�4
Walter R. Fehst, City Manager
WF/tal
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY,DECEMBER 9,2013
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM
ON MONDAY,DECEMBER 9,2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL,590 40TH AVENUE
N.E.,COLUMBIA HEIGHTS,MINNESOTA.
1. CALL TO ORDER/ROLL CALL/INVOCATION
Mayor Peterson called the meeting to order at 7:00 PM.
Members Present: Mayor Peterson, Councilmember Williams, Councilmember Diehm,
Councilmember Schmitt, and Councilmember Nawrocki.
Members Absent:None
Staff Present: City Manager Walt Fehst, Assistant to City Manager/HR Director Linda Magee, Fire
Chief Gary Gorman, Finance Director Joe Kloiber, Assistant Community Director Joe Hogeboom,
City Attorney Jim Hoeft, and City Clerk/Council Secretary Tori Leonhardt.
Pastor Max Richter of Community Methodist Church gave the invocation.
2. PLEDGE OF ALLEGIANCE
Recited
3. ADDITIONS/DELETIONS TO MEETING AGENDA
City Clerk Leonhardt asked that there be two corrections made under the Consent Agenda items.
First under Item A, the City Council Meeting Minutes of November 25, 2013,page 11, Item 8, 3rd
paragraph, that the date of the Executive Session was noted as December 9th and it should be
December 2nd. Secondly, under item C, on the November 2014 calendar it has Monday,November
IOtt' is listed as a holiday with the Council meeting being moved to Tuesday,November 11th,when
in fact, Veteran's Day is Tuesday,November 11th and City offices will be closed that day, so the
City Council meeting will remain as normally scheduled on Monday,November 10th
4. PROCLAMATIONS,PRESENTATIONS,RECOGNITION,ANNOUNCEMENTS, GUESTS
Nawrocki indicated he went to the Northstar Advisory Committee meeting and they indicated they
are adding more riders. They are also adding Wi-Fi onto one of the trains. Nawrocki informed the
Council that it is still costing a lot of money as the subsidy to the system is costing between$18-$19
per rider. Nawrocki stated he has information on the project if anyone is interested they should
contact him.
5. CONSENT AGENDA
Councilmember Nawrocki asked that the City Manager give more detailed information on items D,
E, F, G, H, I,J, and K on the Consent Agenda.
City Manager Fehst indicated he would give more detailed information on these items as he went
through the consent agenda items.
A. Approve City Council Meeting Minutes of November 25, 2013
MOTION: Move to approve the City Council Meeting Minutes of November 25,2013.
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B. Accept Boards and Commission Meeting Minutes
MOTION: Move to Accept the Planning and Zoning meeting minutes of June 18, 2013.
MOTION: Move to Accept the Planning and Zoning meeting minutes of December 3, 2013.
MOTION: Move to Accept the EDA meeting minutes of August 5,2013.
MOTION: Move to Accept the EDA meeting minutes of September 9, 2013.
C. Approve 2014 City Council Meeting Calendar
MOTION: Move to approve the 2014 City Council Meeting Calendar as submitted.
D. Adopt Resolution 2013-114 Regarding 2013-2014 LELS Labor Agreement--Sergeants
MOTION: Move to waive the reading of the resolution, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2013-114,regarding the Labor Agreement between the
City of Columbia Heights and Law Enforcement Labor Services, Local 342, for calendar years
2013 and 2014.
Fehst stated this falls within the parameters that the Councilmembers have given staff. There is a
2% increase in May of 2013, a 2% increase in January 2014, and a 2% increase in July 2014.
E. Authorize School Liaison Officer Contract with CH School District for 2014
MOTION: Move to authorize the Mayor and Police Chief to enter into a Joint Powers agreement
with Columbia Heights Public Schools for the provision of a Police School Liaison Officer
program as stipulated in the Joint Powers Agreement for the period of January 1 through
December 31, 2014.
Fehst explained this is a contract that we do with the school district to place an officer in the
middle school and the high school. Nawrocki asked how much time the officer puts in at the
school and why we are only charging for half time. Fehst stated this is for this year and for next
year. Nawrocki indicated we are charging them for half of the time and he would like a better
explanation of how the City is charging for the use of the Liaison Officers.
F. Approve Resolution No. 2013-113 being a Resolution establishing various compensation rates
for the Columbia Heights Fire Department Paid-on-Call division effective January 1, 2014.
MOTION: Move to waive the reading of Resolution No.2013-113, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2013-113,being a Resolution establishing various
compensation rates for the Columbia Heights Fire Department Paid-on-Call division effective
January 1,2014.
Fehst stated the officers have not received an increase since 2008.Nawrocki asked if the increase
in rate affects the pension rate they receive. Fehst indicated no, it does not.
G. Adopt Resolution 2013-111, adopting the Anoka County Multi-Jurisdictional Hazard Mitigation
Plan.
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MOTION: Move to waive the reading of Resolution No. 2013-111,there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-111, adopting the Anoka County Multi-Jurisdictional
Hazard Mitigation Plan.
Fehst informed the Council this is a County plan and he talked to Chief Gorman about some of
the items and Gorman indicated he talked to the County and he emailed the responses he
received to Councilmember Schmitt and to Fehst. Fehst continued it is necessary to be a part of
this plan for if and when we have an emergency in order to get reimbursed for those
emergencies.
H. Adopt Resolution 2013-112,being a resolution updating the income limit for senior citizen
utility rates.
MOTION: Move to waive the reading of Resolution 2013-112,there being ample copies
available to the general public.
MOTION: Move to adopt Resolution 2013-112, being a resolution updating the income limit for
senior citizen utility rates.
Fehst stated this is a resolution that is done on an annual basis.
I. Adopt Resolution 2013-105 establishing senior citizens or retired&disabled persons hardship
Mecial assessment deferral
MOTION: Move to waive the reading of Resolution No. 2013-105, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2013-105,being a resolution establishing a new
maximum income of$33,000 for Senior or Retired and Disabled Persons to be eligible for
special assessment deferral.
Fehst indicated this recognizes that if you are below the income limit of$33,000, you would be
eligible for a special assessment deferral.
J. Adopt Resolution 2013-116 to Receive Petition and Order the Preparation of a Feasibility Report
for Storm Drainage Improvements
MOTION: Move to waive the reading of Resolution 2013-116, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-116,being a resolution receiving the petition and
ordering preparation of a report for storm water drainage improvements in the area north of 43rd
Avenue,between Benjamin and Arthur Streets.
Fehst stated this was for approximately four residents that needed improvements on their storm
drainage areas. This will allow the City to do a study in order to get an estimate of costs to do
the project. Once we receive these estimates,we can determine if it is feasible to do the repairs,
determine the costs to do these improvements, and then we would set a public hearing.
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K. Adopt Resolution 2013-115 being a Resolution Accepting Bids and Awarding the Contract for
2013 Sanitary Sewer Lining, City iect No. 1304,to Insituform, LLC
MOTION: Move to waive the reading of Resolution 2013-115,there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-115,being a resolution accepting bids and awarding
the contract for 2013 Sanitary Sewer Lining, City Project No. 1304 to Insituform Technologies
USA, LLC, of Chesterfield, Missouri based upon their low, qualified,responsible bid in the
amount of$122,524 with funds to be appropriated from Fund 652-51304-5185; and,
furthermore,to authorize the Mayor and City Manager to enter into a contract for the same.
Fehst indicated we have worked with Insituform on many occasions and staff is requesting to
have them do the work of fixing the pipes that have cracks in them. Fehst stated this is a less
expensive way of repairing them as opposed to digging down and breaking up the road. The
City has been doing it this way for quite a while and it seems to be working.
L. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for December 9,
2013.
M. Polnent of Bills
MOTION: Move that in accordance with Minnesota Statue 412.271, subd.8, the City Council has
received the list of claims paid covering check number 150346 through 150499 in the amount of
$3,626,434.78.
Motion by Williams, seconded by Diehm,to approve the Consent Agenda. Upon Vote: All ayes.
Motion carried.
Nawrocki asked what the meeting date in November would be. Fehst responded that it would be
back to the 10''.
6. PUBLIC HEARINGS
A. Adopt Resolution No. 2013-117 being a Resolution approving a site plan for a new restaurant
located at 4001 University Avenue NE
Motion by Diehm, seconded by Williams,to waive the reading of Resolution No. 2013-117,
there being ample copies available to the public. Upon Vote: All ayes. Motion Carried.
Motion by Diehm, seconded by Williams,to adopt Resolution No. 2013-117, being a resolution
approving a site plan for a new restaurant located at 4001 University Avenue NE., subject to the
conditions outlined in the resolution.
Assistant Community Director Joe Hogeboom informed the Council that the property owner
originally submitted plans for a gas station,but he has had some financial issues and has now
decided to build a restaurant. The applicant would like to open by this coming spring. The
proposed restaurant does meet the zoning requirements. It would be Greek/Palestinian food
served in a deli/cafeteria style. They are proposing an outdoor patio on the site. It does have
enough outdoor parking, which would be thirty spaces. There are currently two access points to
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this property on 40th and the Planning and Zoning Commission is recommending that the one
closest to University be closed. The entrance off the frontage road along University will remain
open as well. The row of windows on the second floor would be removed. Hardy board would
be recommended for the siding. Staff looked at the request of the outdoor patio in further detail
as there are adjacent residential properties and staff recommended limited hours of operation for
the outdoor patio. On December 3rd there was a public hearing and several residents were in
attendance and the main concern was for noise, screening, and parking issues. Planning
Commission did vote 4:1,with one member abstaining from voting.
Nawrocki stated the parking would be critical and he noted that 40th and 4th street are already full
with cars. He asked why the Planning Commission was requiring the owner take out the drive
up telephone.
Hogeboom stated that it is not functional now and is not needed. Nawrocki replied that he feels
with drive up telephones becoming a thing of the past, it may be nice to keep this one for
residents that are in need of a drive up phone. He then asked what hardy board was. Peterson
responded by saying that it is a type of cement board. Nawrocki indicated that the fencing
looked pretty bad now and wanted to know if it would be replaced and would it be six or eight
feet in height. Hogeboom stated the applicant stated he is intending to replace it,but if it is
higher than six feet the applicant would need to apply for a variance and come back before the
Planning and Zoning Commission to have it approved.Nawrocki stated he feels it should be a
fence of eight feet in height that is placed there, as that is what was required when it was
originally built. He then asked if the fence was going to come back before,the Council.
Hogeboom replied if it is eight feet it would need to come back to the Council,but not if it is six
feet or lower. At the Planning and Zoning meeting it was discussed with the applicant on what
an eight foot fence would do with helping maintain some of the noise level as well has what it
would look like. The Commission recommended that the owner go back and meet with the
neighbors that are most closely affected by the project to see what their thoughts were. City code
requires a fence of six feet or vegetative screening with leaves on it at least 80%of the time.
Peterson recalled that the neighbors wanted a combination of a six foot fence and trees or
vegetation and did not want an eight foot high fence. Councilmember Schmitt added that the
resolution states that the fence will be repaired and wanted to know what"repaired"means.
Councilmember Diehm stated it has to be brought up to code. Peterson clarified that in order to
repair it, they may have to take it down and replace it.
Mayor Peterson asked if there were any residents here that wanted to discuss this matter.
Joan Dobbs,4024 4th Street, indicated they have not seen the owner since he attended the
Planning and Zoning Commission meeting and he did not contact them after the meeting. Dobbs
continued to say, if the owner is willing to do an eight foot fence that would make us feel more at
ease, since it has taken so long from the time the building was taken down to where it is now.
There are concerns currently about not enough parking with people that go to Sarna's and the
Hookah Lounge and feels that extra parking spaces should be made to accommodate the
restaurant. Neighbors are concerned with the noise, congestion, and the overall safety of the area
if you add in another business that has more outdoor seating space. Dobbs would like to see the
increase in height requirements for the fence put in writing. City Attorney Hoeft indicated we
can only enforce what the City code allows us to do now, which is a six foot fence as this
proposed use is an allowable use and does not require a conditional use permit. If the owner
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wants to have an eight foot fence,he would have to come in and apply for a conditional use
permit. Diehm clarified that if they were applying for a conditional use permit we could add this
as a reasonable condition,but since it is an allowable use,we cannot require them to add this.
Peterson asked if it was not true that the petroleum company was not receptive to the owner
putting a gas station there with one of the access points to the building being closed, therefore the
gas company was not willing to partner with him. Hogeboom replied this was correct. Nawrocki
inquired as to what happened to their request for a grocery store and what the upper level of the
building would be used for. Hogeboom replied the applicant is proposing a deli/restaurant
instead of the store and the upper level would be for storage. Nawrocki asked if they could
expand and use it for restaurant seating in the future. Hogeboom indicated they would not be
able to do this. Nawrocki indicated he would like to see what the height requirements were for
the fence when the building was first built. Hoeft responded what was required back then is not
legally relevant now. Peterson conveyed that he has met with the owner and the neighbors and
he will see if something can be worked out.
Mayor Peterson closed the public hearing at 7:45PM
Upon Roll Call Vote: Schmitt; aye, Williams; aye, Diehm; aye,Nawrocki; abstain, Peterson; aye.
4 ayes: 1 abstention. Motion Carried.
7.ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Adopt Resolution 2013-103,being a resolution adopting a budget for the year 2014, setting the
City Levy, and gpproving the HRA Levy.
Fehst stated this is the last year of our five year financial plan and we will be presenting another
five year plan in the future. We would like to recognize that the legislator did in fact increase our
state aid subsidy by$500,000 along with a substantial increase in our area wide fiscal disparities.
Because of these aid increases, our original proposed levy increase of 3.8% ended up with a net
result of an average decrease in taxes of 6.5% for our residents. Fehst also reminded the Council
that our HRA levy was $183,000, which again is a half of a percent down from last year and is
the sixth consecutive year that our HRA levy has had a decrease.
The direction we gave our department heads was to stay within a 2% increase for our cost of
living increase and they all came within this amount. The one time mandate of becoming tax
exempt does not affect us very much at this time because we are not building anything at this
time. We are asking Council to act on the library levy of$784,000 and it does include the
expenses and revenue changes we made, the most significant one,recognizing the bond
payments we are doing to underwrite the cost of the 2006 bond for the Public Safety building,
and it also acknowledges the change for Out-of-Town Travel line item in the Mayor and Council
budget if there is a need to become more involved politically to save elderly housing at Parkview
Villas we may need to travel to Washington.
Fehst recognized an article in the December 8a'paper that stated we pay the least amount of
property taxes in the 80 cities for the median household and among the 80 households we have
the third largest reduction in taxes being 12.6%.
Motion by Diehm, seconded by Williams,to waive the reading of Resolution 2013-103,there
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being ample copies available to the public. Upon Vote: All ayes. Motion Carried.
Nawrocki stated that the Council has removed nothing from the budget,but has moved some
things from this year to next year. He asked where the money for travel was moved from. Fehst
stated it was moved from the contingencies to out-of-town travel. Kloiber clarified that $3,600
was reclassified within the Mayor/Council budget into out-of-town travel.Nawrocki stated that
we took that out of the budget along with food and we should have kept that in.
Councilmember Diehm called Point of Order.
Nawrocki continued to say that property taxes between 2003 and 2012 almost doubled in
Columbia Heights and the debt has almost quadrupled.
Peterson called Point of Order.
Kloiber stated that the way that Nawrocki is stating his point is well meant but misleading.
Today you adopt a levy amount unique to your City.
Peterson called Nawrocki Out of Order.
Motion by Diehm, seconded by Williams,to adopt Resolution 2013-103,being a resolution
adopting a budget for the year 2014, setting the City Levy, and approving the HRA Levy. Upon
Roll Call Vote: Schmitt; aye, Williams; aye, Diehm; aye,Nawrocki; nay, Peterson; aye. 4 ayes;
1 nay. Motion Carried.
B. Bid Considerations
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager:
Fehst informed the Council we will not have a work session on January 6t'and would suggest that
we instead meet at 5:45PM on Monday, January 13th prior to our regular meeting.
Nawrocki indicated he went by 4911 University Avenue and it was cleaned up,but he thinks they
may need additional pick up dates. He was glad to see it was picked up and hopes it stays that way.
Nawrocki asked if there was any more follow up on the copper from the light poles. Fehst stated we
did the follow up that was requested. Nawrocki wanted to know if they were replacing the copper
wires that were stolen.
Schmitt asked about adding to the January's agenda,the possibility of getting a Green Core member
to share with the school district. Fehst indicated we could talk to Kathy Kelly and see if we can
work together in getting someone.
Nawrocki talked to someone at Medtronics and he got an address for Earl Bakken and asked staff to
draft a letter to him about getting some help with building a library and he would be happy to sign it.
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Report of the City Attorney:
Hoeft indicated he did not have anything to report at this time.
Peterson wanted to thank staff and all the departments for all their hard work and stated that
Columbia Heights is a better place than it was a year ago. He believes that Public Works has worked
really hard with him on the statue. He thanked staff for the work they did on the budget and asked
them to take it back to their staff that Council appreciates all the work they do.
9. CITIZENS FORUM
Catherine Vesley, Library Board Member,wished the Mayor and Councilmembers a happy holidays
on behalf of the Library Board. Vesley invited everyone to come see the National Lampoons
Christmas Vacation at the Heights Theater at 1:30PM on Sunday, December 15th. Vesley also
stated she supports councilmember Diehm's comments on our property values declining and we to
have to look forward to do some progressive and interesting things to get people interested in our
community.
Peterson wished everyone a Merry Christmas and Happy New Year. Please remember SACA
during this time of the year and the Lions are having a fundraiser on Friday night at Murzyn Hall
they are having a wrestling match. Don't forget your service men and women; keep them in
thoughts and prayers.
10.ADJOURNMENT
Peterson adjourned the meeting at 8:25PM
Tori Leonhardt
City Clerk/Council Secretary
Resolution 2013-103
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2014, SETTING THE CITY LEVY
AND APPROVING THE HRA LEVY
NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of
Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2014 is hereby approved and
adopted with appropriations for each of the funds listed below.
Expense
General Fund 11,231,718
Community Development Fund 234,334
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Economic Development Fund 272,332
State Aid 187,839
Cable Television 104,931
Library 810,143
Infrastructure 145,064
Capital Improvement 1,022,599
Capital Equipment Replacement Funds 107,850
Construction Funds 1,895,000
Central Garage Fund 725,463
Liquor Operating 8,636,500
Liquor Capital/Non-Operating 583,386
Water Utility Fund 2,785,737
Sewer Utility Fund 2,235,125
Refuse Fund 1,860,513
Storm Sewer Fund 495,214
Data Processing 329,385
Debt Service Fund 2,120,180
Total Expense Including Interfund Transfers 35,783,313
Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all
funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for
the year 2014.
Revenue
General Fund 11,231,718
Community Development Fund 234,334
Economic Development Fund 272,332
State Aid 187,839
Cable Television 104,931
Library 810,143
Infrastructure 145,064
Capital Improvement 1,022,599
Capital Equipment Replacement Funds 107,850
Construction Funds 1,895,000
Central Garage Fund 725,463
Liquor Operating 8,636,500
Liquor Capital/Non-Operating 583,386
Water Utility Fund 2,785,737
Sewer Utility Fund 2,235,125
Refuse Fund 1,860,513
Storm Sewer Fund 495,214
Data Processing 329,385
Debt Service Fund 2,120,180
Total Revenue Including Interfund Transfers 35,783,313
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Section C. The following sums of money are levied for the current year, collectable in 2014 upon the
taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy 8,328,896
Estimated Library Levy 784,770
Estimated EDA Fund Levy 84,000
Total 9,197,666
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and
Redevelopment Authority Tax Levy for the fiscal year 2014 in the amount of$183,887.
BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for
taxes payable in the year 2014 that is higher than the tax rate calculated for the City taxes levied in
2012 collectable in 2013.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond
principal and interest payments on General Obligation Bond Series 2006A in the amount of$99,202
and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes
payable 2014.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond
principal and interest payments on General Obligation Bond Series 2008B in the amount of
$300,000 and that the County Auditor is authorized to cancel $300,000 of the related Bond Levy for
taxes payable in 2014, leaving a balance of$357,087 to be levied for taxes payable in 2014 for
Series 2008B.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond
principal and interest payments on General Obligation Bond Series 2009A in the amount of$3,803
and that the County Auditor is authorized to cancel $3,803 of the related Bond Levy for taxes
payable in 2014, leaving a balance of$225,854 to be levied for taxes payable in 2014 for Series
2009A.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County
Auditor of Anoka County, Minnesota.
Approved this 9th day of December 2013.
RESOLUTION NO. 2013-105
BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED
AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL
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WHEREAS, immediate payment of special assessments or installments on special assessments cast
an undue hardship on some persons owning homestead properties who are 65 years of age or older
or retired by virtue of a permanent and total disability for whom it would be a hardship to make
payments, and
Whereas, Minnesota Statutes 435.193 —435.195 makes it possible for a home rule charter city to
pass a resolution establishing standards and guidelines for determining the existence of a hardship
and for determining the existence of a disability.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS:
1. This deferral procedure shall apply only to assessments which are payable in five or more annual
installments.
2. This deferral procedure shall apply only to property owned and occupied by the elderly,retired, or
disabled applicant. Ownership and occupancy must be the same nature as would qualify the
applicant for a homestead exemption for tax purposes.
3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or
older or retired by virtue of a permanent and total disability for whom it would be a hardship to
make payments. Permanent and total disability shall have the same definition for purposes of
assessment deferral as is used for social security purposes.
4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the
basis of exceptional and unusual circumstances not covered by the standards and guidelines herein
so long as determination is made in a nondiscriminatory manner and does not give the applicant an
unreasonable preference or advantage over other applicants.
5. In order to obtain a deferral of an assessment,the homeowner must make application on the forms
prescribed by the City Clerk.
6. The option of the homeowner to defer the payment of special assessments shall terminate and all
amounts accumulated plus applicable interest shall become due and payable upon the occurrence of
any of the following events:
a. the death of the owner,provided that the spouse is not otherwise eligible for benefits
hereunder;
b. the sale, transfer or subdivision of the property or any part thereof;
C. if the property should for any reason lose its homestead status; or
d. if for any reason the City shall determine that there would be no hardship to require
immediate or partial payment.
7. No deferral may be granted unless the homeowner makes application to the City Clerk within thirty
(30) days after adoption of the assessment by the Council.
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8. The deferral shall apply to only 50% of the annual installment payment. If the 50%is not paid in a
timely manner, the balance of the annual installment along with all future installments shall become
immediately due and payable.
9. No deferral shall be granted to any owner who has a gross annual household income from all sources
in excess of$33,000.
10. No deferral may be continued from year to year unless the owner shall file a renewal application
before September 15th of each year.
11.No special assessment may be deferred for a period longer than the time set by the Council as the
time over which the project is to be assessed.
12. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the
assessment roll, and such interest shall be added to the amount deferred and shall be paid in
accordance with Minnesota Statute 435.195 and this Resolution.
Dated this 9th day of December, 2013.
RESOLUTION 2013-111
RESOLUTION TO ADOPT
THE ANOKA COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN
WHEREAS,the State of Minnesota has ordained that every county and incorporated municipality in the
state is required to have a Hazard Mitigation Plan approved by the Minnesota Department of Homeland
Security and Emergency Management,to maintain eligibility for state disaster assistance after November
2004; and
WHEREAS,the Federal Emergency Management Administration(FEMA)under the Disaster Mitigation
Act of 2000 has ordained that every county and incorporated municipality within the county is required to
have a Hazard Mitigation Plan approved by FEMA in order to be eligible for Hazard Mitigation Grant
Program Funding for Presidential disasters declared after November 2004; and
WHEREAS,under the Disaster Mitigation Act of 2000,the Federal Emergency Management Agency
(FEMA)has issued an Interim Final Rule that details the minimum criteria for local hazard mitigation plans;
and
WHEREAS,the City of Columbia Heights agrees with the concept of and necessity for hazard mitigation
planning; and
WHEREAS,The Anoka County Hazard Mitigation Planning Committee recommends the adoption of the
Anoka County Multi-Jurisdictional Hazard Mitigation Plan and;
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WHEREAS,the Minnesota Department of Homeland Security and Emergency Management and the
Federal Emergency Management Agency have conducted a review of and approved the Anoka County
Multi-Jurisdictional Hazard Mitigation Plan;
NOW THEREFORE,we, the City of Columbia Heights Council, hereby adopt the Anoka County Multi-
Jurisdictional Hazard Mitigation Plan as submitted.
Dated this 9th day of December 2013.
RESOLUTION NO.2013—112
UPDATE INCOME LIMIT FOR
SENIOR CITIZEN UTILITY RATES
WHEREAS, the City Council has previously established eligibility standards for senior citizen rates for
refuse service, sewage disposal, storm water and water supply; and
WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever possible:
NOW,THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows:
That anyone over 62 years of age with a maximum household income of$33,000 will be
eligible for reduced rates.
BE IT FURTHER RESOLVED that the above eligibility standard is effective January 1, 2014.
Passed this 9th day of December, 2013
RESOLUTION NO. 2013-113
BEING A RESOLUTION ESTABLISHING VARIOUS COMPENSATION RATES
FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT
PAID-ON-CALL DIVISION
LEVEL STATION DUTY & DRILLS FIRE CALLS
Appointment to Paid-on-Call
Division(possession of, or $7.25 $7.25
attainment of EMT license)
Attainment of Firefighter I&II $9.52 $11.21
certification and completion of in-
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house training
Completion of one year $11.20 $14.39
probationary period
Fire Motor Operator differential $1.50 $1.50
Lieutenant differential $2.00 $2.00
Adjustments effective January 1, 2014
Passed this 9th day of December, 2013, in the City of Columbia Heights.
RESOLUTION 2013-114
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND LAW ENFORCEMENT LABOR SERVICES,LOCAL 342, POLICE SERGEANTS
WHEREAS, negotiations have proceeded between Law Enforcement Labor Services (LELS), Local
342, representing Police Sergeants of the City, and members of the City negotiating team, and said
negotiations have resulted in a mutually acceptable contract for calendar years 2013 and 2014.
WHEREAS, changes to the current contract are attached, and a copy of said contract is available for
inspection at the Office of the City Manager and is made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is
hereby established as the salary and fringe benefit program for calendar years 2013 and 2014 for
LELS, Local 342-Police Sergeants, bargaining unit employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this
agreement.
Passed this 9th day of December, 2013.
RESOLUTION 2013-115
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT
FOR 2013 SANITARY SEWER LINING, CITY PROJECT NO. 1304,
TO INSITUFORM TECHNOLOGIES USA, LLC.
WHEREAS, pursuant to an advertisement for bids for City Project No. 1304, Sanitary Sewer Lining bids
were received, opened and tabulated according to law. The following bids were received complying with
the advertisement:
Bidder Base Bid
Insituform Technologies USA, LLC $122,524.00
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Visu-Sewer, Inc. $129,828.75
Michels Corporation $140,198.00
Veit & Company, Inc. $170,868.75
Lametti & Sons, Inc. $188,555.00
WHEREAS, it appears that Insituform Technologies USA, LLC of Chesterfield, Missouri 63005 is the
lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with
Insituform Technologies USA, LLC in the name of the City of Columbia Heights, for the 2013
Sanitary Sewer Lining, City Project No. 1304, according to plans and specifications therefore
approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits
made with their bids except the deposit of the successful bidder and the next lowest bidder shall be
retained until the contract has been signed.
3. City Project No. 1304 shall be funded from the Sanitary Sewer Construction Fund.
Passed this 9th day of December, 2013.
RESOLUTION NO. 2013-116
BEING A RESOLUTION RECEIVING PETITION AND ORDERING PREPARATION OF
REPORT
WHEREAS, a petition for storm water drainage improvements in the area north of 43rd Avenue, between
Benjamin and Arthur Streets has been submitted to the City; and
WHEREAS, the City Council intends to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as
amended), and Section 103B.201 to 10313.251, as follows:
Drainage Area: North of 43rd Avenue between Benjamin and Arthur Streets
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. A certain petition requesting storm water drainage improvements in the area north of 43rd Avenue
between Benjamin and Arthur Streets, filed with the Council December 9, 2013, is hereby declared to
be signed by the required percentage of owners of property affected hereby. This declaration is made in
conformity to Minn. Stat 429.035.
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2. That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he
is instructed to report to the Council with all convenient speed advising the Council in a preliminary
way as to whether the proposed improvements are necessary, cost effective, and feasible, and as to
whether it should best be made as proposed or in connection with some other improvement, the
estimated cost of the improvement as recommended and a description of the methodology used to
calculate individual assessments for affected parcels.
Passed this 9t'day of December, 2013.
RESOLUTION NO. 2013-117
RESOLUTION OF THE APPROVING A SITE PLAN FOR THE CONSTRUCTION OF A NEW
RESTAURANT AT 4001 UNIVERSITY AVENUE WITHIN THE CITY OF COLUMBIA
HEIGHTS,MINNESOTA
WHEREAS, a proposal (Case #2013-1201) has been submitted by Louie Abuhkader, to the City Council
requesting a site plan approval from the City of Columbia Heights at the following site:
ADDRESS: 4001 University Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction
of a new restaurant building located at 4001 University Avenue NE.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on
December 3, 2013;
WHEREAS,the City Council has considered the advice and recommendations of the Planning Commission
regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light,
air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning
Commission:
1. The site plan conforms to all applicable requirements of this article.
2. The site plan is consistent with the applicable provisions of the city's comprehensive plan.
3. The site plan is consistent with any applicable area plan.
4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public
right-of-way.
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FURTHER,BE IT RESOLVED that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that this
permit shall become null and void if the project has not been completed within one (1) calendar year after
the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. All application materials, maps/plans, drawings and descriptive information submitted with this
application shall become part of the permit.
2. Any new signage incorporated into the building or site shall meet the requirements of the 401h
Avenue Design Guidelines District, and shall be approved through the Sign Permit process.
3. The memorandum from the Public Works Director/City Engineer, dated November 13, 2013, shall
be a component of this approval.
4. The sidewalk and median on the south side of the building shall be changed from a width of 6 feet to
a width of 7 feet to better accommodate front vehicle overhang and pedestrian access.
5. The existing payphone and clothing drop box on the southwest side of the site shall be removed prior
to the issuance of a Certificate of Occupancy.
6. The location of the future gas meter shall be shown on all future plans.
7. The two proposed parking spaces adjacent to the patio area on the north side of the building shall not
be constructed, and shall be removed from future site plans.
8. Future site plans must clarify the driveway location off of the Highway 47 Frontage Road, as well as
surface runoff from the east side of the site.
9. The building shall be sprinkled.
10. Parking areas adjacent to residential properties shall be screened with fencing and/or landscaping
that is 80% opaque year round.
11. The visual appearance of the trash enclosure shall be consistent with the visual appearance of the
building.
12. The fence along the east side yard property line shall be repaired and made compliant with the City's
property maintenance standards.
13. The hours of operation of the outdoor patio are restricted from open-9 pm on Sundays through
Thursdays and open-10 pm on Fridays and Saturdays.
14. The Public Works Director would like a$5,000 Bond or cash deposit for Storm Water and Erosion
Control.
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Passed this 9th day of December, 2013.
24
COLUMBIA HEIGHTS PUBLIC LIBRARY Approved
BOARD OF TRUSTEES 1/8/2014
MINUTES
November 6, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:34 p.m. Members present were:
Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, Catherine Vesley and Council
Representative Tami Diehm. Also present: Library Director Renee Dougherty and Recording
Secretary Stacey R. Hendren.
Sowada presented a thank you letter from Marlaine Szurek and the Library Foundation.
The minutes of the October 2, 2013, Board meeting were approved as mailed.
The bill list dated 10/2/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 10/23/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2013 accounting dated 11/6/13 was reviewed.
Old Business:
1. Bethany Grabow, Children's Librarian, was unable to attend this evening,but will be
introduced at the December Board meeting. Dougherty gave a brief overview of Grabow's
qualifications.
2. The Board thanked Tantanella for attending the ACCAP HeadStart parent meeting in
October. Tantanella provided hand-outs and information about the library to parents and staff
and enjoyed the event.
New Business:
1. Vesley reminded the Board of the Foundation fundraiser on December 15th at 1:00. Edward
Copeland will be playing the Wurlitzer Organ followed by a movie presentation of"National
Lampoon's Christmas Vacation."
2. Dougherty notified the Board that Candice Marsh, Library Aide, submitted her resignation
and her last day was October 8th. Two current Pages applied for the position and Michelle
Wermerskirchen was selected and will start her new position on November 19th.
Ramon Gomez,Library Clerk, was offered a position as Police Clerk-Typist and submitted
his resignation effective November 1st. The position was posted externally, 87 applications
were received and 5 individuals will be interviewed on November 13th.
3. DALCO Roofing inspected the library roof on October 1st and recommended repairs that will
be completed this month. Inspectors notified Dougherty that the roof will require
replacement in 3-5 years. Board members discussed the cost of a new roof.
Discussion continued regarding potential repairs to the current facility and a future library at
40th&Central,behind the Public Safety building, or at the Mady's site. Board members
mentioned the recent formation of a City Arts Commission and City Bonding in 2013.
1- 11/6/13
25
4. Dougherty presented a request from Grabow to transfer funds.
Hoium made a motion to transfer$421.87 from line 2187 (Book/CD Set)to line 2189
(DVDs)to purchase additional videos for the children's collection. The motion carried
unanimously.
5. Hoium made a motion to accept the 2014 meeting dates as drafted. The motion carried
unanimously.
6. The Board reviewed the September crossover statistics. Dougherty noted that circulation is
up and the gate count is down over last year. Smith discovered an error in Computer Usage
Info: Sessions Minutes Used. The correct amount for COH is 60,643. Dougherty notified the
Board that she is currently working with the IS staff to allow patrons to extend their time if
computers are available.
7. The Board reviewed the Unique Management Report for September.
Items from the Floor:
1. The Library Board discussed recent articles in the paper concerning libraries and the cities of
Hugo and Stillwater.
2. The Library will host"Coffee with a Cop" on November 12th from 6-7 p.m. The program is
sponsored by the CH Police Department.
3. Deihm shared a recent news story about Columbia Heights Police Officer Beckett who
shared a day with a boy who suffered from shaken baby syndrome and dreamed of being a
cop.
4. The Mayor's Taste of Columbia Heights event will be on November 22"d from 6-10 pm.
There being no further business, the meeting was adjourned at 7:20 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services,programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services,programs, and activities.
2- 11/6/13
26
MINUTES OF
PLANNING AND ZONING COMMISSION
January 7,2014
7:00 PM
The meeting was called to order at 7:00 pm by Chair Marlaine Szurek.
Commission Members present- Little, Fiorendino, Kinney, Lee and Szurek
Also present were Joseph Hogeboom(Asst. Community Development Director), Shelley Hanson
(Recording Secretary), Elizabeth Holmbeck(Intern), and Gary Peterson(Council Liaison).
Motion by Fiorendino, seconded by Kinney, to approve the minutes from the meeting of
December 3, 2013. All ayes. MOTIONPASSED.
PUBLIC HEARINGS
CASE NUMBER: 2014-0101
APPLICANT: Basha Mediterranean Wood Grill
LOCATION: 4920 Central Ave NE
REQUEST: Site Plan Approval
Maher and Ann Ismail,representing MAI Construction, are requesting to amend the approved
Site Plan for the Basha Mediterranean Wood Grill restaurant, located at 4920 Central Ave.NE.
The applicant had obtained Site Plan approval in March, 2013 for the construction of the
restaurant. At the time,the applicant proposed to construct a 40-seat outdoor patio on the south
side of the building.
The applicant now desires to enclose the patio, and utilize second floor space for a patio. As part
of the new proposal, the general configuration of the site is consistent with the original Site Plan
that was approved. However, due to the addition of enclosed space, a new Site Plan approval
process is required.
ZONING ORDINANCE
The property located at 4920 Central Ave.NE is located in the General Business (GB)Zoning
District. The properties to the west are located in the Duplex (R-213)Residential Zoning District
and the properties to the north, south and west are located in the General Business (GB)Zoning
District.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area as Commercial. Constructing a new restaurant is
consistent with the City's Comprehensive Plan.
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January 7, 2014
DESIGN GUIDELINES
The subject property is located within the Design Guideline Overlay District, and is governed by
the"Highway District" standards within the Design Guidelines. The intent of the Design
Guidelines is to make the City more aesthetically appealing,by requiring a set of minimum
standards for new construction along Central Avenue and 40th Avenue. The minimum standards
were created by a task force of City Officials,business owners and residents, and adopted into
the City Code by the City Council.
As part of the initial Site Plan approval, the building had a second story added to the front of the
building. This increased the building height to 33 feet, which is consistent with design
guidelines. The addition also added different textures, awnings and ornamental features to the
front and sides of the building that were consistent with design guidelines. Large brick faced
pillars have been added to the front and sides as accents. The former blue color on the building
has been replaced with stucco that has been painted with neutral browns.
Signage will be addressed when the applicant applies for a Sign Permit. Signage must be
consistent with Design Guidelines and with City Code.
SITE PLAN
1. Parking
City Code requires the number of parking stalls equal to 30%of the building capacity of the
restaurant. In consultation with the City Attorney's office, "building capacity"is understood
to be number of seats in a restaurant. In this case,the proposed restaurant will have 120
indoor seats, and 40 outdoor seats. Therefore the restaurant is required to have 48 striped
parking spaces. According to the submitted site plan, 55 striped parking spaces are
provided.
2. Access
Currently, the site has access to Central Avenue, as well as to a service drive to the west.
No changes to access have been proposed since the initial Site Plan approval in March,
2013.
3. Other Issues
Because the new proposed patio is elevated and is visible to residential properties to the
west, staff is recommending that it be screened on the west side.
No seating will be offered in the interior space of the building's second level; however, a
stairway and elevator access to the patio will be provided in the interior space. All
applicable Building Code requirements must be met for this to take place.
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January 7, 2014
FINDINGS OF FACT
Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in
order for the City to approve a site plan. They are as follows:
a. The site plan conforms to all applicable requirements of this article.
The site plan meets all applicable Design Guidelines for the property. The Zoning Code
requirements are achieved.
b. The site plan is consistent with the applicable provisions of the city's Comprehensive
Plan.
The Comprehensive Plan guides this area as Commercial. Constructing a new restaurant is
consistent with the intent of the Comprehensive Plan.
c. The site plan is consistent with any applicable area plan.
There is no area plan for this portion of the city.
d. The site plan minimizes any adverse impacts on property in the immediate vicinity and
the public right-of-way.
The proposed building meets all the minimum setback requirements and all Design Guideline
requirements. Therefore, the properties in the immediate vicinity of the proposed development
should not be adversely impacted.
Staff recommends approval of the amended Site Plan now before the Commission.
Questions from members:
Lee asked why sprinklers are being required now and not at the last Site Plan approval.
Hogeboom told her it is because the space is being expanded, so it triggers the sprinkler
requirement. The entire main floor and enclosed porch area will be sprinklered.
Kinney wanted clarification that there will be 40 seats in the main floor porch area and 40
additional seats on the second story patio and whether the parking requirements are still met with
the additional seating. Hogeboom said the requirements are met and he also noted that there will
not be any additional indoor seating on the second level, only on the patio on the south side of
the building.
Little commented that it seemed that he went ahead and constructed the patio area prior to
getting the Site Plan approval being sought at this meeting.
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Page 4
January 7, 2014
Szurek questioned whether there really is enough parking. She is concerned for the neighbors in
the area as she feels the parking will be inadequate during Ramadan. She stated she understands
it meets the Zoning Ordinance requirements and that the owner cannot control where people
park,but she also realizes this is an issue with other businesses in the area and want the owner to
be aware that there could be a problem. Hogeboom stated that staff is aware of this issue and
that Police are monitoring and enforcing parking violations in a more rigorous manner.
Fiorendino stated it meets the requirements and that we can't change the requirements based on
"anticipated"problems. They agreed that it is something that will have to be dealt with if
parking becomes an issue at certain times.
Maher Ismail said he will make any accommodations necessary and stated that he hopes it won't
be an issue. He said customers don't usually stay long during Ramadan. They tend to come and
eat and leave within an hour's time.
Public Hearing Opened.
No one was present to speak on this issue.
Public hearing Closed.
Motion by Fiorendino, seconded by Little, to waive the reading of Resolution No. 2014-PZ01,
there being ample copies available to the public.All ayes. MOTIONPASSED.
Motion by Fiorendino, seconded by Little, to adopt Resolution No. 2014-PZ01, being a
resolution approving a site plan,for an addition and outdoor eating area for the proposed Basha
Mediterranean Wood Grill Restaurant, subject to the following conditions:
1. The parking stalls must meet the minimum width and length requirements of the Zoning
Ordinance as well as the drive aisle width.
2. The second floor outdoor patio seating is limited to a total of a 40-seats.
3. The building shall be sprinkled, according to the requirements found in the Fire Code.
4. Screening of at least 80%opacity shall be installed on the west edge of the second floor
patio.
5. The addition shall be consistent with the plans dated received August 26, 2013.
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January 7, 2014
RESOLUTION NO.2014-PZ01
RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE
PLAN FOR THE CONSTRUCTION OF A NEW RESTAURANT AT 4920 CENTRAL AVENUE
WITHIN THE CITY OF COLUMBIA HEIGHTS,MINNESOTA
WHEREAS, a proposal (Case #2014-0101) has been submitted by MAI Construction, to the Planning
and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the
following site:
ADDRESS: 4920 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the
construction of a new restaurant building located at 4920 Central Avenue NE.
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on
January 7,2014;
WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of
the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic,
property values,light,air,danger of fire,and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of
Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and
adopts the following findings:
1. The site plan conforms to all applicable requirements of this article.
2. The site plan is consistent with the applicable provisions of the city's comprehensive plan.
3. The site plan is consistent with any applicable area plan.
4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public
right-of-way.
FURTHER,BE IT RESOLVED,that the attached conditions,maps,and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that
this permit shall become null and void if the project has not been completed within one(1) calendar year
after the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The parking stalls must meet the minimum width and length requirements of the Zoning
Ordinance as well as the drive aisle width.
2. The second floor outdoor patio seating is limited to a total of a 40-seats.
31
P&Z Minutes
Page 6
January 7,2014
3. The building shall be sprinkled,according to the requirements found in the Fire Code.
4. Screening of at least 80%opacity shall be installed on the west edge of the second floor patio.
5. The addition shall be consistent with the plans dated received August 26,2013.
Passed this 7th day of January,2014,
Offered by: Fiorendino
Seconded by: Little Chair
Roll Call: All ayes
Secretary Shelley Hanson
Approval is contingent upon execution and return of this document to the City Planning Office.
I have read and agree to the conditions of this resolution as outlined above.
Maher Ismail Date
Ann Ismail Date
CASE NUMBER: 2014-0102
APPLICANT: Antonio Vazquez Vidal
59324 1h St. NE
Fridley,MN 55432
DEVELOPMENT: Dulceria La Central, LLC.
LOCATION: 4220 Central Avenue NE
REQUEST: Conditional Use Permit for Retail Sales
Antonio Vazquez Vidal,representing Dulceria La Central, LLC., is seeking a Conditional Use
Permit to operate a candy store at 4220 Central Ave.NE. A candy store,which is considered
"retail",requires a Conditional Use Permit in the Limited Business District.
32
P&Z Minutes
Page 7
January 7,2014
ZONING ORDINANCE
The property located at 4220 Central Ave. NE is located in the Limited Business (LB)Zoning
District. Adjacent properties to the north, south and east zoned General Business (GB)and
Limited Business (LB), and properties to the east are zoned One and Two Family(R-2A)
Residential.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area as Commercial. Allowing a retail business to operate
is consistent with the City's Comprehensive Plan.
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for
the City Council to grant a Conditional Use Permit. They are as follows:
(a) The use is one of the conditional uses listed for the zoning district in which the
property is located, or is a substantially similar use as determined by the Zoning
Administrator.
Retail sales are specifically listed as a Conditional Use in the Limited Business (LB)
Zoning District.
(b) The use is in harmony with the general purpose and intent of the Comprehensive
Plan.
The Comprehensive Plan designates this area for Commercial use. The proposed use is
commercial in nature.
(c) The use will not impose hazards or disturbing influences on neighboring properties.
The proposed use will not result in additional noise, odor or vibration and should not
disrupt neighboring properties.
(d) The use will not substantially diminish the use of property in the immediate vicinity.
The use ofproperty in the immediate vicinity will not be diminished by adding a small
retail establishment.
(e) The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the
surrounding area.
There will be no physical changes to the appearance of the existing building to
accommodate the candy store.
(f) The use and property upon which the use is located are adequately served by essential
public facilities and services.
This is correct.
33
P &Z Minutes
Page 8
January 7, 2014
(g) Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on-site circulation of traffic.
The proposed candy store is not anticipated to create traffic issues.
(h) The use will not cause a negative cumulative effect,when considered in conjunction
with the cumulative effect of other uses is the immediate vicinity.
There is no anticipated negative cumulative effect associated with the addition of the
candy store.
(i) The use complies with all other applicable regulations for the district in which it is
located.
This is correct.
Staff recommends approval of the proposed Conditional Use Permit for a retail establishment at
4220 Central Ave NE.
Questions from Members:
Little said this is a challenging site due to the small amount of parking area. He feels this type of
business is a good use for the site.
Fiorendino asked if the license applicant would be making changes to the building at all. The
applicant said the Dept. of Agriculture is requiring a couple minor modifications (correct in
bathroom and to the curbing or base of the exterior). Other than that,he will not be doing any
further remodeling.
Lee asked if this was the site that the Taco Wagon sits on. Antonio Vidal said, yes,that the Taco
Wagon is his. He said he already rents a space in the building to store items in and that he
decided he might as well use the space for something else also.
Kinney asked if accommodations would be made so that customers of the food wagon would be
allowed to eat inside. Hogeboom said that is not the intent. The Dept of Agriculture only allows
the retail sale of pre-packaged candy and other similar items. It is to be used for strictly retail
purposes.
Public Hearing Opened.
No one was present to speak on this matter.
34
P &Z Minutes
Page 9
January 7, 2014
Public Hearing Closed.
Motion by Little, seconded by Kinney, that the Planning Commission recommends that the City
Council approve the Conditional Use Permitfor a retail establishment located at 4220 Central
Avenue NE subject to certain conditions of approval that have been found to be necessary to
protect the public interest and ensure compliance with the provisions of the Zoning and
Development Ordinance, including:
1. The nature of sales associated with this business shall be limited to prepackaged candy
and complimentary items.
2. If parking becomes an issue the applicant shall submit a transportation plan to staff to
address parking alternatives.
This item will go to the City council at the January 13, 2014 meeting.
RESOLUTION NO. 2014-
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
A RETAIL ESTABLISHMENT AT 4220 CENTRAL AVENUE NE
WITHIN THE CITY OF COLUMBIA HEIGHTS,MINNESOTA
WHEREAS, a proposal (Case #2014-0102) has been submitted by City Staff to the City Council
requesting a conditional use permit from the City of Columbia Heights at the following site:
ADDRESS: 4220 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code
Section 9.110(D),to allow a retail sales operation in the Limited Business(LB)Zoning District
WHEREAS,the Planning Commission has held a public hearing as required by the city Zoning Code on
January 7,2014;
WHEREAS, the City Council has considered the advice and recommendations of the Planning
Commission regarding the effect of the proposed conditional use permit upon the health, safety, and
welfare of the community and its Comprehensive Plan,as well as any concerns related to compatibility of
uses, traffic,property values, light, air, danger of fire, and risk to public safety in the surrounding areas;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning
Commission:
35
P&Z Minutes
Page 10
January 7,2014
1. The use is one of the conditional uses listed for the zoning district in which the property is
located,or is a substantially similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible with
the appearance of the existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately served by essential public
facilities and services.
7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets
and to provide for appropriate on-site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER,BE IT RESOLVED,that the attached conditions,snaps,and other information shall become part
of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall
become null and void if the project has not been completed within one (1) calendar year after the approval
date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The nature of sales associated with this business shall be limited to prepackaged candy and
complimentary items.
2. If parking becomes an issue the applicant shall submit a transportation plan to staff to address
parking alternatives.
NEW BUSINESS
Hogeboom told members that the City of Columbia Heights and the City of Fridley is holding a small
business seminar on Saturday, January 25, 2014. It will be held at the Islamic Center in Fridley at 11
am and will last approximately 2 hours. The Twin Cities North Chamber of Commerce will also be
assisting with this venture. Some of the items that will be discussed are as follows:
*Zoning Ordinances and how they impact permitted use of a site
*Licenses and permits that may be required in order to operate a particular business or to do
remodeling to accommodate the needs of that business.
*Information on how to obtain Legal Advice
*Operating Capital/Funding Resources for a small business
*Where to find assistance in setting up a business plan
The meeting was adjourned at 7:40 pm.
Respectfully submitted,
Shelley Hanson
Secretary
36
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: January 13,2014
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER APPROVAL
ITEM: Designating an Official BY: Tori Leonhardt BY:
Newspaper for 2014 DATE: January 3, 2014 DATE:
NO:
Each year the City Council appoints Council Liaisons to City Boards and Commissions and assigns Council
Liaisons and City Staff to External Boards.
The City Boards and Commissions that have Council Liaisons appointed to each year are:
Library Board
Park and Recreation Commission
Planning and Zoning Commission
Traffic Commission
Charter Commission
The External Boards that have Council Liaisons and City Staff assigned each year are:
League of Minnesota Cities
Mississippi Water Management Organization
Rice Creek Watershed Advisory Board
North Star Corridor
Joint Law Enforcement Council
Recommend Motion: Move to approve the Mayor's appointments to City Commissions: Councilmember Diehm
to the Library Board,Mayor Peterson to the Park and Recreation Commission,Councilmember Williams as an
alternate to the Park and Recreation Commission,Mayor Peterson to the Planning and Zoning Commission,
Councilmember Williams as an alternate to the Planning and Zoning Commission,Councilmember Schmitt to the
Traffic Commission,Councilmember Diehm to the Charter Commission and Mayor Peterson as an alternate.
Recommended Motion: Move to approve the Mayor's appointments to External Boards: Councilmember
Nawrocki to the League of MN Cities,City Manager Walt Fehst as an alternate to the League of MN Cities,
Councilmember Schmitt to the Mississippi Water Management Organization,Councilmember Williams to the
Rice Creek Watershed Advisory Board,Public Works Director/City Engineer Kevin Hansen as an alternate to the
Rice Creek Watershed Advisory Board,Councilmember Nawrocki to the North Star Corridor,Mayor Peterson to
the Joint Law Enforcement Council and Chief Scott Nadeau as the alternate to the Joint Law Enforcement
Council.
COUNCIL ACTION:
37
2014 COUNCIL LIAISONS/CITY STAFF
ASSIGNMENTS
(Upon Council Approval)
City Commissions
Library Board Tami Diehm
Park&Recreation Commission Gary Peterson
Bobby Williams - alternate
Planning & Zoning Commission Gary Peterson
Bobby Williams- alternate
Traffic Commission Donna Schmitt
Charter Commission Tami Diehm—delegate
Gary Peterson-alternate
External Boards
League of Minnesota Cities Bruce Nawrocki—delegate
Council/City Manager—alternate
Mississippi Water Management Organization Donna Schmitt
Rice Creek Watershed Advisory Board Bobby Williams—delegate
Kevin Hansen—alternate
North Star Corridor Bruce Nawrocki
Joint Law Enforcement Council Gary Peterson—delegate
Chief of Police -alternate
HBoards&Commissions/2014 Council Liaisons
38
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of January 13, 2014
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER APPROVAL
ITEM: Designating an Official BY: Tori Leonhardt BY:
Newspaper for 2014 DATE: January 3, 2014 DATE:
NO:
Each year the City Council designates an official newspaper for publishing of legal notices and other
required publications. State statute requires the newspaper to be published at least twice a month,be a
Legal Newspaper registered with the Secretary of State's office,be circulated in the political subdivision
which it purports to serve, and have at least 400 copies regularly delivered to paying or non-paying
subscribers, or 250 copies delivered to paying or non-paying subscribers if the political subdivision it
purports to serve has a population under 1,300, have no more than 75 percent of its printed space
comprised of advertising material and paid public notices in at least half of its issues each year, have its
known office of issue established in either the county in which it lies, or the political subdivision which
the newspaper purports to serve, file a copy of each issue immediately with the State Historical Society,
be made available at single or subscription prices to any person or entity requesting the newspaper,have
complied with all the foregoing conditions of this subdivision for at least one year immediately
preceding the date of the notice publication,between September 1 and December 31 of each year
publish a sworn United States Post Office periodicals-class statement of ownership and circulation, and
after publication, submit to the secretary of state by December 31 a filing containing the newspaper's
name, address of its known office of issue, telephone number, and a statement that it has complied with
all of the requirements of this section and paid the $25 fee.
The Sun Focus submitted a letter of interest for 2014. The Sun Focus fees are $10.76 per column inch
for first insertion and 5.43 per column inch, for each subsequent insertion. Most of the legal notices we
do are subsequent insertions.
Recommend Motion: Motion to designate the Sun Focus News as the City of Columbia Heights official
legal newspaper for 2014.
COUNCIL ACTION:
hA2014 legal newspaper
39
CE,,M-'
CIFIM
MEDIA
December 2013
City of Columbia Heights
City Council
590 40th Avenue NE
Columbia Heights,MN 55421
Dear City Council Members:
Please accept the following bid from the Columbia Heights/Fridley Sun-Focus for legal newspaper
designation for the City of Columbia Heights.This newspaper is qualified by the State of Minnesota as a
legal newspaper under Minnesota Statutes Section 331A.02,Subd. 1.
The following rate structure for legals is effective January 1, 2014:
First insertion: $10.76 per column inch
Subsequent insertions: $5.43 per column inch
Characters per inch: 320
Lines per inch: 9
In January,font size and formats will be standardized across all of our newspapers.Your legal notices
will be published in 7 point type.This change has been taken into consideration when calculating your
2014 rate.Your 2014 rate represents a 5%increase over last year.
A notarized affidavit will be provided for each notice published.Additional affidavits are$2.50 each.
A$20.00 charge will be assessed on legal notices that require typing.All published legal notices are
posted on the Sun-Focus website at no additional charge.
The Sun-Focus is published weekly on Thursdays.The deadline is 11:00 a.m. on Monday for publication
on Thursday of the same week.Please email legal notices to sunlegals @ecm-inc.com.
Thank you for considering the Sun-Focus as the official newspaper for the City of Columbia Heights for the
upcoming year.We appreciate the opportunity to serve the needs of your community.
Sincerely,
Michael Jetchick
Sales Manager
10917 VALLEY VIEW ROAD,EDEN PRAIRIE,MN 55344 • 952-846-2019 • FOCUS.MNSUN.COM
40
CITY COUNCIL LETTER
Meeting of January 27, 2014
AGENDA SECTION: Consent Agenda ORIGINATING CITY
DEPARTMENT: MANAGER
NO: Fire APPROVAL
ITEM: Appoint Mayor & City Manager to BY: Gary Gorman BY:
Relief Association Board of Trustees
DATE: January 27, 2014 DATE:
NO:
Background: State Statute 424a.04 mandates that the City Council annually appoint
two trustees to the Columbia Heights Volunteer Firefighters Relief Association board
of trustees. Under the Statute one of the trustees must be an elected official and the
other can be an elected or appointed official. In the past the Mayor and City Manager
have been the two trustees appointed to the board.
Analysis/Conclusions: To maintain consistency, and to follow State Statute the
Columbia Heights Volunteer Firefighters Relief Association is requesting the City
Council to appoint the Mayor and City Manager to the board of trustees.
RECOMMENDED MOTION: Move to appoint the Mayor and City Manager to
the Columbia Heights Volunteer Firefighters Relief Association board of trustees for
2014.
COUNCIL ACTION:
41
CITY COUNCIL LETTER
MEETING OF: JANUARY 13,2014
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: DESIGNATE OFFICIAL DEPOSITORIES BY: Jackie Senko BY:
FOR THE CITY OF COLUMBIA HEIGHTS
DATE: January 7,2014
RESOLUTION NUMBER 2014-01
Each year the council designates by resolution the depositories for city funds and investments.
The attached resolution follows the general format of the resolution passed in previous years.
Under this resolution, investment firms that may be used by the city must be located in the State
of Minnesota and all investments must comply with authorized investments as set forth in
Minnesota statutes.
Although the City's general banking transactions are conducted through Northeast Bank, the
City of Columbia Heights does maintain accounts at Wells Fargo Bank of Minnesota,N.A. and
U.S. Bank for certain ancillary or specialized services.
It is staff's recommendation that we maintain these three banking relationships as they meet the
City's current needs and, in combination, they provide capacity for addressing the City's
evolving needs for electronic banking services.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2014-01, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2014-01, being a resolution
designating official depositories for the City of Columbia Heights.
Attachment
COUNCIL ACTION:
42
RESOLUTION NO. 2014-01
DESIGNATE OFFICIAL DEPOSITORIES FOR THE CITY OF COLUMBIA HEIGHTS
IT IS HEREBY RESOLVED,that Northeast Bank, Wells Fargo Bank of Minnesota,N.A., and
U.S. Bank are hereby designated as depositories of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the
funds of this corporation on deposit with said banks shall be signed by the following:
Mayor
City Manager
Treasurer-Finance Director
and that said banks are hereby fully authorized to pay and charge to the account of this
corporation any checks, drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED,that Northeast Bank,Wells Fargo Bank of Minnesota,N.A., and
U.S. Bank are hereby requested, authorized and directed to honor checks, drafts or other orders
for the payment of money drawn in this corporation's name, including those drawn to the
individual order of any person or persons whose name or names appear thereon as signer or
signers thereof, when bearing or purporting to bear the facsimile signatures of the following:
Mayor
City Manager
Treasurer-Finance Director
and that Northeast Bank, Wells Fargo Bank of Minnesota,N.A., and U.S. Bank shall be entitled
to honor and to charge this corporation for all such checks, drafts or other orders, regardless of
by whom or by what means the facsimile signature or signatures thereon may have been affixed
thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified
to or filed with the Banks by the Treasurer or other officer of his corporation.
BE IT FURTHER RESOLVED, with respect to limited-purpose imprest bank accounts at
Northeast Bank,the applicable signatories in the foregoing part of this resolution, for both
original and facsimile signatures, shall be any two of the three persons listed above.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City
Council of the corporation and certified to as governing the operation of this corporation's
account(s)with it,be and are hereby continued in full force and effect, except as the same may
be supplemented or modified by the foregoing part of this resolution.
BE IT FURTHER RESOLVED, that all transactions, if any,relating to deposits,withdrawals, re-
discounts and borrowings by or on behalf of this corporation with said banks prior to the
adoption of this resolution be, and the same hereby are, in all things ratified, approved and
confirmed.
BE IT FURTHER RESOLVED, that any bank designated above as a depository,may be used as
a depository for investment purposes, so long as the investments comply with authorized
investments as set forth in Minnesota Statutes.
43
BE IT FURTHER RESOLVED,that any brokerage firm with offices in the State of Minnesota
may be used as a depository for investment purposes so long as the investments comply with the
authorized investments as set forth in Minnesota Statutes.
Passed this 13th day of January, 2014
Offered by:
Seconded by:
Roll Call:
Mayor Gary Peterson
Ton Leonhardt, City Clerk'Council Secretary
44
CITY COUNCIL LETTER
MEETING OF: JANUARY 13,2014
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: ACCEPT CERTAIN DONATIONS BY: JACKIE SENKO BY:
RECEIVED BY THE CITY OF
COLUMBIA HEIGHTS DATE: January 13,2014
RESOLUTION NUMBER 2014-02
Annually, staff compiles in resolution format a list of private donations received by the City and
submits these for formal acceptance by the City Council. The main intent of this is to comply
with Minnesota Statute 465.03 Gifts to Municipalities. That statute provides that municipalities
can accept donations subject to donor terms, if the acceptance is by a resolution approved by at
least two-thirds of the City Council.
It should be noted that this statute prohibits accepting donations with religious or sectarian
purposes.
Staff recommends that the City Council adopt the following motions:
RECOMMENDED MOTION: Move to waive the reading of Resolution 2014-02, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2014-02, being a resolution to accept
certain donations received by the City of Columbia Heights.
Attachment
COUNCIL ACTION:
45
RESOLUTION NO. 2014-02
ACCEPT CERTAIN DONATIONS RECEIVED BY THE CITY OF COLUMBIA HEIGHTS
WHEREAS, the City Of Columbia Heights has received the following donations;
BE IT HEREBY RESOLVED by the City Council of the City Of Columbia Heights, that the City of Columbia
Heights accepts these donations, subject to the donor-prescribed terms listed:
Date Donor Doc Ref Amount Purpose
3/18/2013 Anonymous 146007 100.00 FIRE
5/10/2013 Alerus Financial 146495 100.00 POLICE
5/13/2013 Friends of Columbia Heights 146514 958.00 LIBRARY
5/16/2013 Di eh m,Tammera 146552 100.00 COUNCIL
7/8/2013 Anonymous 147093 20.00 LIBRARY
8/1/2013 Anonymous 147404 50.00 FIRE
11/18/2013 Anonymous 148761 55.00 LIBRARY
12/23/2013 Stahlmann, Michael 149080 40.00 LIBRARY
12/31/2013 Columbia Heights Activity Fund 149144 29,153.34 Round about&Hentges Garden
12/31/2013 Columbia Heights Activity Fund non-cash 12,849.50 Round about&Hentges Garden
43,425.84
6/18/2013 PALS 146905 100.00 FIREWORKS
7/10/2013 KORDIAK,IIM 147148 25.00 FIREWORKS
7/10/2013 BAKER DRYWALL,LLC 147149 100.00 FIREWORKS
7/10/2013 NORTHEAST BANK 147150 100.00 FIREWORKS
8/2/2013 CRESTVIEW MGMTSERVICES 147428 50.00 FIREWORKS
8/14/2013 CH LIONS CLUB 147566 750.00 FIREWORKS
6/14/2013 VFW LADIESAUX.230 146860 100.00 HEIGHTIDOL
6/14/2013 CH SISTER CITIES 146862 100.00 HEIGHT IDOL
6/14/2013 CH LIONS CLUB 146863 100.00 HEIGHT IDOL
6/14/2013 FINANCIALONE CREDIT UNI 146864 50.00 HEIGHT IDOL
2/5/2013 2013 CALENDAR SALES 145704 200.00 RECREATION
2/28/2013 CH ATHLETIC BOOSTERS CLU 145865 2,800.00 RECREATION
5/2/2013 COLUMBIA HEIGHTS ATHLETI 146396 10,000.00 RECREATION
6/14/2013 TWINS COMMUNITY FUND 146861 1,000.00 RECREATION
7/18/2013 CH ATHLETIC BOOSTERS CLUB 147249 4,500.00 RECREATION
10/3/2013 TWINS COMMUNITY FUND 148155 1,000.00 RECREATION
2/11/2013 SHAMROCK CASINO TOURS 145737 20.00 SENIOR PROGRAM
5/10/2013 SHAMROCK CASINO TOURS 146506 20.00 SENIOR PROGRAM
7/10/2013 BETTY DAVIS ESTATE 147152 150.00 SENIOR PROGRAM
21,165.00
64,590.84
Passed this 13th day of January, 2014
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Tori Leonhardt, City Clerk/Council Secretary
46
CITY COUNCIL LETTER
MEETING OF: JANUARY 13, 2014
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: APPROVE PURCHASE BY: JOSEPH KLOIBER BY:
ADDITIONAL NETWORK STORAGE IN 4w
THE AMOUNT OF $29,702 DATE: JANUARY 9,2014
The 2014 budget adopted by the City Council for the information systems department includes
increasing the amount of centralized storage available for the City's computer network. A memo
from the IS director further detailing this purchase is attached.
Staff recommends the City Council adopt the following motion:
RECOMMENDED MOTION: Move to approve the purchase of additional network storage
from Hewlett-Packard,through Works Computing Inc., in the amount of$29,702.
JK
CouncilLetter_040113_StrageUpgrade.docx
Attachments
COUNCIL ACTION:
47
CITY OF COLUMBIA HEIGHTS
DATE: January 9, 2014
TO: Joseph Kloiber, Finance Director
FROM: Aleksandr Chernin, IS Director
RE: Primary storage upgrade
Our primary storage system will not be supported by the vendor after March 31, 2014. 1 have
budgeted $42,750 for its replacement this year and recommend upgrading it to HP StoreVirtual 4330
at the total cost of$29,702 if purchased from Works Computing.
The primary system stores disks for major virtual servers, as well as user data. It consists of two
LeftHand Networks storage modules. We bought the current system in 2008) and it proved to be a
very reliable platform. One storage module is located at the City Hall, another—at the Public Safety
Center, with real-time synchronization between the modules. This configuration makes major servers
and user data available during environmental and network problems that may occur at one site. The
new storage system will be set up the same way.
LeftHand Networks company was purchased by HP in 2008, and HP has been actively developing their
product line, currently under the "StorageVirtual" name. While preparing 2014 budget, I obtained
information and quotes or price estimates for alternative storage solutions by NetApp, EMC,Scale
Computing, and Nimble. None of these vendors can match features of the proposed HP solution,
especially real-time synchronization, within the price range of HP.
Useable capacity of the new system is about 6 TB (compared to 2.6 TB at the current system). With
upcoming expansion of secondary storage and recent purchase of data migration software, this
capacity should be enough for at least 4 years.
(L AA _
G:\M1S\Prcjects\2014\2014-01 Storage upgrade\Storage_memo 20140109.docx
48
CITY COUNCIL LETTER
Meeting of: JanuaKy 13 2014
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: PUBLIC WORKS BLANKET BY: K. Hansen BY:
ORDERS FOR 2014 PURCHASES DATE: January 6,2014 DATE:
Background:
Public Works has several purchases that are routine in nature and repetitive each year but require Council approval
because they exceed the charter limitation of$15,000. Staff is requesting authorization to process blanket purchase
orders for 2014 to cover the items described herein.
Analysis/Conclusions:
The adopted 2014 Public Works budget has the following amounts established for:
2014 Budgeted Amounts
• De-icing salt for sanding operations $ 27,270
• Fuel for City vehicles $175,375
• Bituminous asphalt for patching and paving $ 45,850
• Water Service Stop Box Repairs $ 65,610
Public Works Department purchases de-icing salt off of the State of Minnesota Contract,which is bid for the 2013-2014
winter season for multiple municipalities.The 2013-2014 contract for salt is in effect from June 8,2013 until June 7,2014,
so the vendor and unit price may change.The current contract supplier is North American Salt. In the past,the City has
purchased its unleaded and diesel fuel from two sources:the State of Minnesota fuel purchasing contract and the Anoka
County Cooperative Purchasing Contract. The City will purchase 70%of its fuel off the state contract and the remainder
off the lowest available purchasing contract,which in recent years has been Anoka County.For street patching and repairs,
staff obtains unit price bids for asphalt materials annually,and in 2013,the primary source was Commercial Asphalt,but is
subject to mix(type)availability on high demand days. For delinquent accounts and foreclosed properties,the City makes
water stop box repairs in accordance with City ordinance.Pricing for curb stop repairs is provided on a unit price basis for
a one-year term through 2014.
Recommended Motion: Move for approval to authorize staff to process blanket purchase orders in an amount not to
exceed the 2014 budget amounts for:
• De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract.
• Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract and the Anoka
County Cooperative Agreement.
• Bituminous asphalt for patching/paving City streets and alleys from Commercial Asphalt,or City of St.Paul,or
T.A. Schifsky& Son's.
• Curb stop and service repairs, for delinquent accounts and foreclosed properties.
KH:bt
COUNCIL ACTION:
49
CITY COUNCIL LETTER
Meeting of: January 13, 2014
AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER
NO: DEPARTMENT:
PUBLIC WORKS
ITEM: AUTHORIZATION TO SEEK BY: K. Hansen BY: 14144�-
ENGINEERING PROPOSALS FOR THE DATE: 1/8/14 DATE:
UPDATE TO THE CITY'S WATER RESOURCE
MANAGEMENT PLAN
Minnesota law requires that all municipalities develop a water resources management plan(MN Statutes
473). The general process is as follows: The State creates the rules(and order) in which the standards and
processes for protecting surface and ground water are drafted and approved. The Board of Water and Soil
Resources (BSWR) adopts rules that establish the minimum standards in the State for surface water
management(MN Rule 8410). Each jurisdictional Water Management Organization(a WMO or Watershed
District—WD) in the State prepares and adopts a plan based on the rules established by the BWSR. Within
two years from the date that the WMO or WD has adopted their watershed plan, each municipality within
that jurisdiction must adopt a local surface water management plan that is consistent with all WMO or WD
plans they are in. WMO or WD plans are updated on a 10-year cycle.
Columbia Heights is in the Rice Creek Watershed District(RCWD) and Mississippi Water Management
Organization(MWMO).
The City first created a Water Resource Management Plan(WRMP) in 1992, adopted in 1993. The intent of
the original plan was to guide the City in managing its surface and ground water resources. Its main purpose
was to enable the City to develop drainage facilities in a cost effective manner, while maintaining or
improving the quality of its water resources. As required by law, local water management plans must, at a
minimum, conform to jurisdictional watershed plans affecting the City. The local plan was updated in 2000
for conformance with updates of Minnesota Rules 8410 and the second generation plans from the
jurisdictional watersheds. The third generation plan for the Rice Creek Watershed was completed in 2011.
With the dissolution of the Six Cities WMO in 2011,the City became a member of the Mississippi WMO in
2012. Their third generation plan was completed in 2013.
The attached sheet is from the City of Columbia Heights 2010 Comprehensive Plan, accepted by the
Metropolitan Council for delaying our WRMP update. We are now required to update our WRMP to meet
state law and RCWD and MWMO requirements.
Recommended Motion: Move to authorize staff to obtain engineering proposals from consultants for the
update to the City of Columbia Heights Water Resource Management Plan.
Attachment
COUNCIL ACTION:
50
Columbia Heights 2030 Comprehensive Plan
Chapter 7 — Surface Water Management
Introduction
Columbia Heights prepared a Water Resources Management Plan in 2000 to conserve
its water resources, to mitigate or prevent flood damage, to protect natural watercourses
and shoreline, and to guide its operation and maintenance procedures. Columbia
Heights intends to update its plan when the two watersheds complete their own recently
initiated watershed plan updates. Six Cities Watershed Management Organization
anticipates completing their plan in (July 2010) while Rice Creek Watershed District
proposes completing their plan in (June 2010). It makes little sense for Columbia
Heights to update its WRMP for the 2030 Comprehensive Plan Update and then update
it again in a couple of years to be compatible with new watershed plans. Consequently,
the city has chosen to delay its WRMP update. The purpose of this chapter of the
Columbia Heights Comprehensive Plan, is to demonstrate how Columbia Heights'
current WRMP, when combined with its current procedures, policies, and MS4 permit
responsibilities meets Metropolitan Council's requirements as outlined in the 2030 Water
Resources Management Policy Plan.
State Statutory Requirements for Local Surface Water Management Plans
Minnesota Statute 10313.235 defines content for local water management plans.
According to the statute's text the requirements for local plans are:
1) After the watershed plan is approved and adopted, or amended, pursuant to section
10313.231, the local government units having land use planning and regulatory
responsibility for territory within the watershed shall prepare or cause to be prepared a
local water management plan, capital improvement program, and official controls as
necessary to bring local water management into conformance with the watershed plan
within the time period prescribed in the implementation program of the watershed plan
and, as necessary, shall prepare or cause to be prepared amendments to the local
comprehensive plan.
2) Each local plan, in the degree of detail required in the watershed plan, shall:
1. describe existing and proposed physical environment and land use;
2. define drainage areas and the volumes, rates, and paths of stormwater runoff;
3. identify areas and elevations for stormwater storage adequate to meet
performance standards established in the watershed plan;
4. define water quality and water quality protection methods adequate to meet
performance standards established in the watershed plan;
5. identify regulated areas;and
6. set forth an implementation program, including a description of official controls
and,as appropriate, a capital improvement program.
Chapter 7—Surface Water Management 1
51
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of January 13, 2014
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Community Development APPROVAL
ITEM: Conditional Use Permit for retail sales at BY: Joe Hogeboom BY:
Dulceria La Central, LLC -4220 Central Ave. DATE: January 9, 2014
BACKGROUND:
Antonio Vazquez Vidal, representing Dulceria La Central, LLC., is seeking a Conditional Use Permit to
operate a candy store at 4220 Central Ave.NE. A candy store,which is considered"retail", requires a
Conditional Use Permit in the Limited Business District. Operation of a candy store in this location is
consistent with the Comprehensive Plan.
Dulceria La Central will sell prepackaged candy. In addition to this Conditional Use Permit, the applicant
must obtain a license from the Minnesota Department of Agriculture.
RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on January 6,
2014 and recommended approval with two conditions listed in the staff report.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2014-03, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2014-03 approving a Conditional Use Permit for Dulceria La
Central, LLC to allow a candy store at 4220 Central Ave.NE, subject to two conditions listed.
Attachments:Resolution 2014-03,Planning Report
COUNCIL ACTION:
52
CITY OF COLUMBIA HEIGHTS PLANNING REPORT
CASE NUMBER: 2014-0102
DATE: December 30, 2013
TO: Columbia Heights Planning Commission
APPLICANT: Antonio Vazquez Vidal
59324 th St. N E
Fridley, MN 55432
DEVELOPMENT: Dulceria La Central, LLC.
LOCATION: 4220 Central Avenue NE
REQUEST: Conditional Use Permit for Retail Sales
PREPARED BY: Joe Hogeboom, Assistant Community Development Director
INTRODUCTION
Antonio Vazquez Vidal, representing Dulceria La Central, LLC., is seeking a Conditional Use
Permit to operate a candy store at 4220 Central Ave. NE.A candy store, which is considered
"retail", requires a Conditional Use Permit in the Limited Business District.
ZONING ORDINANCE
The property located at 4220 Central Ave. NE is located in the Limited Business (LB) Zoning
District. Adjacent properties to the north, south and east zoned General Business (GB) and
Limited Business (LB), and properties to the east are zoned One and Two Family (R-2A)
Residential.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area as Commercial. Allowing a retail business to operate
is consistent with the City's Comprehensive Plan.
50 3
City of Columbia Heights Planning Commission January 7, 2013
Dulceria La Central, LLC. - Conditional Use Permit Case # 2014-0102
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order
for the City Council to grant a Conditional Use Permit. They are as follows:
(a) The use is one of the conditional uses listed for the zoning district in which the
property is located, or is a substantially similar use as determined by the Zoning
Administrator.
Retail sales are specifically listed as a Conditional Use in the Limited Business (LB)Zoning
District.
(b) The use is in harmony with the general purpose and intent of the Comprehensive
Plan.
The Comprehensive Plan designates this area for Commercial use. The proposed use is
commercial in nature.
(c) The use will not impose hazards or disturbing influences on neighboring properties.
The proposed use will not result in additional noise, odor or vibration and should not
disrupt neighboring properties.
(d) The use will not substantially diminish the use of property in the immediate vicinity.
The use of property in the immediate vicinity will not be diminished by adding a small
retail establishment.
(e) The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the
surrounding area.
There will be no physical changes to the appearance of the existing building to
accommodate the candy store.
(f) The use and property upon which the use is located are adequately served by
essential public facilities and services.
This is correct.
(g) Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on-site circulation of traffic.
Page 2
54
City of Columbia Heights Planning Commission January 7, 2013
Dulceria La Central, LLC. - Conditional Use Permit Case # 2014-0102
The proposed candy store is not anticipated to create traffic issues.
(h) The use will not cause a negative cumulative effect, when considered in conjunction
with the cumulative effect of other uses is the immediate vicinity.
There is no anticipated negative cumulative effect associated with the addition of the
candy store.
(i) The use complies with all other applicable regulations for the district in which it is
located.
This is correct.
RECOMMENDATION
Staff recommends approval of the proposed Conditional Use Permit for a retail establishment
at 4220 Central Ave NE.
Motion: The Planning Commission recommends that the City Council approve the Conditional
Use Permit for a retail establishment located at 4220 Central Avenue NE subject to certain
conditions of approval that have been found to be necessary to protect the public interest and
ensure compliance with the provisions of the Zoning and Development Ordinance, including:
1. The nature of sales associated with this business shall be limited to prepackaged candy
and complimentary items.
2. If parking becomes an issue the applicant shall submit a transportation plan to staff to
address parking alternatives.
ATTACHMENTS
• Draft Resolution
• Location Map
Page 3
55
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RESOLUTION NO. 2014-03
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
A RETAIL ESTABLISHMENT AT 4220 CENTRAL AVENUE NE
WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, a proposal (Case #2014-0102) has been submitted by City Staff to the City Council
requesting a conditional use permit from the City of Columbia Heights at the following site:
ADDRESS: 4220 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code
Section 9.110 (D), to allow a retail sales operation in the Limited Business (LB) Zoning
District
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning
Code on January 7, 2014;
WHEREAS, the City Council has considered the advice and recommendations of the Planning
Commission regarding the effect of the proposed conditional use permit upon the health,
safety, and welfare of the community and its Comprehensive Plan, as well as any concerns
related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to
public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal, that the City Council accepts and adopts the following findings of the
Planning Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property
is located, or is a substantially similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the
surrounding area.
57
Resolution No. 2014-03 Page 2
6. The use and property upon which the use is located are adequately served by essential
public facilities and services.
7. Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on-site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction
with the cumulative effect of other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is
located.
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant
agree that this permit shall become null and void if the project has not been completed within
one (1) calendar year after the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The nature of sales associated with this business shall be limited to prepackaged candy
and complimentary items.
2. If parking becomes an issue the applicant shall submit a transportation plan to staff to
address parking alternatives.
Passed this 13th day of January 2014
Offered by:
Seconded by:
Roll Call: Ayes: Nays:
Mayor Gary L. Peterson
Attest:
Tori Leonhardt
City Clerk/Council Secretary
58
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of. January 13, 2014
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Adopt Resolution 2014-05, Authorizing BY: Joe Hogeboom BY:
Application for 2014 Community DATE: January 13, 2014
Development Block Grant Funding
BACKGROUND:
At the November 4, 2014 EDA meeting, staff discussed the intention to apply for Community Development
Block Grant(CDBG) funding to establish a commercial revolving loan program. The application process
requires a copy of a city resolution to be submitted to the County. Staff is requesting up to $100,000 for this
program.
In 2012, the City applied for CDBG funding to implement a similar program. At that time, the County advised
that the City specify what types of activities would be funded through the program. Staff recommends gearing
the program toward providing funding for commercial sprinkler system installation and improvements,payment
of SAC credits and physical building expansion and alteration projects.
RECOMMENDATION:
Staff recommends approving the resolution authorizing staff to apply for 2014 CDBG funding for commercial
revolving loan funds.
RECOMMENDED MOTION:
Move to waive the reading of Resolution 2014-05, there being ample copies available to the public.
Move to adopt resolution 2014-05, a resolution authorizing application for the 2014 CDBG funding for the
purpose of providing commercial revolving loan funds in the amount of$100,000; and furthermore, to submit
said application to Anoka County.
Attachments:Resolution 2014-05
COUNCIL ACTION:
59
RESOLUTION 2014-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
AUTHORIZING APPLICATION FOR 2014 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDING FOR THE PURPOSE OF PROVIDING COMMERCIAL REVOLVING LOAN
FUNDS IN THE AMOUNT OF $100,000; AND FURTHERMORE, TO SUBMIT SAID APPLICATION TO
ANOKA COUNTY
WHEREAS,the City has a significant number of small vacant commercial buildings,and
WHEREAS,The City has identified a need to assist entrepreneurs and small business owners in the community,
and
WHERAS,the City has identified goals and objectives through the EDA to continue efforts to improve the
Central Avenue and other business corridors,and
WHEREAS,the City is seeking Community Development Block Grant(CDBG)funds in an amount up to
$100,000 for a commercial revolving loan fund,and
WHEREAS,the direct financial assistance to for-profit business is listed as a high priority in the County's five
year plan, and
WHEREAS,the use of CDBG grants are consistent with the program's national objective of benefiting low and
moderate income people,and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the
2014 Community Development Block Grant Program to be submitted by January 16,2014;and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial
assistance,and the institutional,managerial,and financial capability to ensure adequate project administration;and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any federal,state,or local laws
pertaining to fraud,bribery,graft,kickbacks,collusion,conflict of interest or unlawful or corrupt practice;and
BE IT FURTHER RESOLVED that the City Manager or as required, and the Mayor, is hereby authorized to
execute such agreements as are necessary to implement the project(s)on behalf of the applicant;and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has
authorized staff to submit an application for$100,000 for a commercial revolving loan fund
I certify that the above resolution was adopted by the City Council.
PASSED THIS 13th DAY OF JANUARY 2014.
OFFERED BY:
SECONDED BY:
ROLL CALL:
Mayor-Gary L.Peterson
Attest:
Tori Leonhardt,City Clerk
60
CITY COUNCIL LETTER
Meeting of January 13,2014
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: Approve Gambling Permit, BY: Scott Nadeau BY:
NO. Immaculate Conception Church DATE: December 19,2013 DATE:
Bingo and Raffle Event on March 16,2014
BACKGROUND:
Immaculate Conception Church, 4030 Jackson Street NE, has submitted a request for a gambling
permit for a bingo and raffle event on March 16,2014.
ANALYSIS/CONCLUSION:
Since the organization satisfies the City Council resolution regarding one-time charitable gambling
and has paid the$25 pen-nit fee, the following action is recommended.
RECOMMENDED MOTION:
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling
Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for
Immaculate Conception Church to conduct bingo and a raffle at their event being held March 16,
2014 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia
Heights hereby waives the remainder of the thirty-day notice to the local governing body.
COUNCIL ACTION:
61
MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2
LG220 Application for Exempt Permit
An exempt permit may be issued to a nonprofit organization that: Application fee (non refundable)
- conducts lawful gambling on five or fewer days, and
- awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or
If total prize value for the year will be$1,500 or less,contact the licensing more before the event $50; otherwise $100.
specialist assigned to your county.
ORGANIZATION INFORMATION
Organization name Previous gambling permit number
Church of the Immaculate Conception X-01151-13-014
Minnesota tax ID number, if any Federal employer ID number (FEIN), if any
8353667 41-0703859
Type of nonprofit organization. Check one.
Fraternal X Religious Veterans Other nonprofit organization
Mailing address City State Zip code County
4030 Jackson St. NE Columbia Heights MN 55421 Anoka
Name of chief executive officer [CEO] Daytime phone number E-mail address
John J. Mitchell 763-788-9062 jitchell @immac-church.org
NONPROFIT STATUS
Attach a copy of ONE of the following for proof of nonprofit status.
Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103
Phone: 651-296-2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact
the IRS at 677-829-5500.
X IRS-Affiliate of national, statewide, or international parent nonprofit organization [charter]
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place.
Church of the Immaculate Conception
Address [do not use PO box] City or township Zip code County
4030 Jackson St. NE Columbia Heights 55421 Anoka
Date[s] of activity. For raffles, indicate the date of the drawing.
March 16, 2014 -�Ie aUj ; r\ Q n cC_� j
Check each type of gambling activity that your organization wi conduct.
X Bingo* X Raffle Paddlewheels* Pull-tabs* Tipboards*
*Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices
may be borrowed from another organization authorized to conduct bingo.
To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under
the WHO S WHO?LIST OF LICENSEES, or call 651-639-4000.
62
LG220 Application for Exempt Permit 1/13 Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application Is acknowledged with no waiting period. The application is acknowledged with no wafting period.
_The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30
[60 days for a 1st class city]. days.
The application is denied. The application is denied.
Print city name Print county name
Signature of city personnel Signature of county personnel
Title Date Title Date
TOWNSHIP.If required by the county.
On behalf of the township,I acknowledge that the organization
is applying for exempted gambling activity within the township
limits.
[A township has no statutory authority to approve or deny
Local,Chit of govemment must sign an application, per Minnesota Statutes 349.166.]
Print township name
Signature of township officer
Title Date
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief executive officer's signature J Date Z �s 3
Print name Rev. John J Mitch
REQUIREMENTS
Complete a separate application for: Financial report and recordiceeping required
• all gambling conducted on two or more consecutive days, or A Financial report form and Instructions will be sent with your
• all gambling conducted on one day. permit,or use the online fill-in form available at
Only one application is required if one or more raffle drawings www.gcb.state.mn.us.
are conducted on the same day Within 30 days of the event date, complete and return
Send application with: the financial report form to the Gambling Control Board.
_a copy of your proof of nonprofit status, and Questions?
application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board
"State of Minnesota." at 651-639-4000.
To: Gambling Control Board This form will be made available in alternative format(i.e.large print,Braille)
1711 West County Road B, Suite 300 South upon request.
Roseville, MN 55113
Data privacy notice: The Information requested on this All other information provided will be prf- General; Commissioners of Administration,
form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget,and
Control Board(Board)to determine your organization's Board issues the permit. When the Board Revenue;Legislative Auditor,national and
qualifications to be involved in lawful gambling activities in issues the permit,all information provided international gambling regulatory agencies;
Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order; other indi-
supply the information; however,if your organization issue a permit,all Information provided viduals and agencies specifically authorized
refuses to supply this information,the Board may not be remains private,with the exception of your by state or federal law to have access to
able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies
as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a
organization supplies the information requested,the Board organization are available to: Board mem- new use or sharing of information after this
will be able to process the application. Your organization's bers,Board staff whose work requires notice was given;and anyone with your
name and address will be public information when received access to the information; Minnesota's written consent.
by the Board. Department of Public Safety;Attorney
`Jesus Christ is the same yesterday, today and forever."
Archdiocese of
Saint Paul and Minneapolis
October 20,2009
Reverend Thomas Kunnel, TOR
Church of the Immaculate Conception
4030 Jackson Street NE
Columbia Heights, MN 55421-2929
Dear Father KunneI:
The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious
parish corporation, is a.tax exempt organization under the provisions of Section 501(c)(3)
of the Internal Revenue Code by reason of a Group Ruling issued to the United States
Conference of Catholic Bishops by the Internal Revenue Service on July 28,2009, which
is the latest annual update in a series that began with the original determination of March
25, 1946. A copy of the 2009 Group Ruling is enclosed. The Group Exemption Numbei
is 0928.
The Group Ruling provides that any organizations listed in the Official Catholic
Directory for 2009 as being an agency, instrumentality and educational, charitable and
religious institutions operated, supervised or controlled by or in connection with the
Roman Catholic Church in the United States, are tax exempt.
The Church of the Immaculate Conception of Columbia Heights is listed in the Official
Catholic Directory fof 2009. A copy of the page from the directory showing that listing is
enclosed.
If you have any questions about the tax exempt status,please contact me.
Thank you.
_ Eisenzi6m.e
Chancellor for Civ-lairs
Enclosures
64
Internal Revenue Service Department of the Treasury
P.O.Box 2508
Cincinnati,Olt 45201
Data: JUL 28,2009 Person to Contact:
Roger Meyer
Toff Free Telephone Number:
577-829-5500
United States Conference of Catholic ElWmps Employer tdenfiflca4forn Number:
3211 4Y'Street:N.E 53-0196617
Washington,D.C.20017-1194 Group Exemption Number:
Dow Sir or Madam:
In a ruling dated March 25, 1946,we held that the agencies and Instrumentalities am all educational,
charitable and religious frWitutions operated,supervised,or controlled by or in connection wrath the
Roman Catholic Church in the United States,its territories or possessions appearing in The OfficW
Catholic Dtoctory 1946,are entitled to exemption from Federal income tax under the provis[orss of
section 101(6)of Ste Internal Revenue Code of 1939,which corresponds to section 501(6)(3)of the
1986 Code. This riling has been updated anntially to cover tits organizations added to or deleted
ffnm tf:te Directory.
The Official Catholic Dlrecoy for 2009 shows the names-and addresses of all agencies and
Inslrt ► ftias and all educational,eharitab4o,and rehUious insUMons operated by the Roman.
Cathorso Churcb in the United States,its terntodes and possessions In existence at the thine the
Direchuy vies puNlshed, it Is urdamtood that each of these is a non-profrtorganization,that no part
of the net earnings thereof inures to the benefit of any individual,that no substantial part of their
activities is for promotion of legislation,and that none are private foundations under section 5W(a)of
tf'te Code.
Erased on all information submitted,we conclude that tine agencies and Instrumentalities and
educafforrai,charitable,and religious instihttiors operated,supervfsed9 or controlled by or In
connection with the Roman Catholic Church in the United States,its temitoties or possessions
appearing in 71te OtJckd CaOoilc Vinxtmry for 2009 are exempt from Federal tncorne tax under
section 501(c)(3)of the Code.
Donors may deduct contrtbutions to the agencies.Instrumentalities and instittttiorts reWred to above,
as provided by section 170 of the Code. Bequests,legacies,devises,transfers,or gft to them or for
their use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions
of sections 2055,2106,and 2522 of the Code.
a-finning Janu&ry 1, 1984,unless specifically excepted,you and your subodmates must pay tax
uhaer the Federal Ins sane Contributions Act(FICA)for each employee who Is paid$100 or more In
a calendar year,as indexed for inflation. You and your subordinates are not rgd*for the tax under
the Federal Unemployment Taos Act(FUTA)-
05
The cor�concerning the mtentfon of your group exemption as set fortfi In our previous
determination letter dated August 17, 1983,remain in full force and effect.
Slncerey,
65A
ch*W
Manager,Exempt Organizaflons
Detafmfnatfons
66
CITY COUNCIL LETTER
Meeting of. January 13,2014
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: DATE: January 8, 2014 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the January 13,2014 Council meeting. This agenda consists
of applications for contractor licenses for 2014 and business licenses for 2014.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for January 13,2014 as presented.
COUNCIL ACTION:
67
TO CITY COUNCIL January 13, 2014
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES-2014
BLDG *Jimbo's Plumbing LLC 1630 Fairway Dr, Col. Hts. $60
*Comfort Matters Htg& Cool 11238 River Rd, Hanover $60
*Gilbert Mech Contractors 4451 W 76th St, Edina $60
*Riccar Htg 2387 Station Pkwy,Andover $60
*Centraire Htg 7402 Washington Ave, Eden Pr $60
*Yale Mechanical 220 W 81St St,Bloomington $60
*Trent's Mechanical 1285 114th Ave#110, Coon Rapids $60
*PPM Mechanical 14995 Fischer Ave, Hastings $60
*New Century Systems 20150 75'11 Ave N, Corcoran $60
*Harris Contracting 909 Montreal Cir, St Paul $60
*Assured Htg&AC 13571 Balsam Lane N, Dayton $60
*Gent Ryan 2200 Hwy 13 W. Burnsville $60
*McDowall Co 1431 Prosper Dr, Waite Pk $60
*Horwitz Inc 4401 Quebec ave N,New Hope $60
*Practical Systems 4342 B Shady Oak Rd, Hopkins $60
*Louis DeGideo Services 21033 Heron Way, Lakeville $60
*Apollo Htg 6510 Hwy 36 Blvd, Oakdale $60
*Matthew Feldmeier LLC 3069 234th Ave NW, St Francis $60
*Patricki Plumbing 4241 6th St NE, Col. Hts $60
*Paladin Plumbing 13963 45th PI, St Michael $60
*Bredahl Pluumbing 8631 Jefferson Hwy, Maple Grove $60
*Baxter Mechanical Inc PO Box 591, Elk River $60
*Aeshliman Plumbing Inc 307 Jackson Ave#4, Elk River $60
Flohaug Plumbing LLC 46 105th Lane NW, Coon Rapids $60
*Champion Plumbing 3670 Dodd Rd,Eagan $60
*Norblom Plumbing 2905 Garfield Ave So, Mpls $60
*Superior Co of MN 1244 60th Avenue NW, Rochester $60
*Malt's Plumbing Solutions 5565 160'Ave NW, Ramsey $60
*Roto Rooter Services 14530 27th Ave N, Plymouth $60
*Mr. Rooter Plumb 5155 E River Rd, Fridley $60
*Plumb Right Corp 1216 82nd Ave,Brk Pk $60
*Century Plumbing 590 Hayward Ave N, Oakdale, $60
*Corval Constructors 1633 Eustis St, St Paul $60
*Kraus Anderson Const 525 So 8th St, Mpls $60
*Rainbow Tree 11571 K-Tel Dr, Mtka $60
*Hiawatha Tree 5225 42rd Ave So, Mpls $60
*Aaspen Tree 970 Wayzata Blvd, Wayzata $60
*Tree Hugger Tree PO Box 21543, Mpls $60
*FA Bartlett Tree 2724 Fernbrook Ln N,Plymouth $60
*Terra Canopies LLC 3610 46 '/2 Ave, Robbinsdale $60
*Western Tree 23712 150th St, Paynesville $60
68
*Treemendous Tree Care 3601 85b Ave N,Brk Pk $60
*Arbor Tree 7300 Noble Ave, Brk Pk $60
Sabre Communication Corp 2101 Murray st, Sioux City, IA $60
*Let's Get Graphic 8560 Cottonwood St, Coon Rapids $60
MASSAGE LICENSES
POL *Hart Lake Massage/Jennifer Pyper-Munn 3813 Hayes St, Col. Hts. $500 1100
FOOD WAGON
*El Taco Loco 5932 4t'' St, Fridley $50
To operate at 4220 Central Ave
LIQUOR LICENSE
POL Latin Kitchen 4005 Central Ave $8,700
GAMES OF SKILL
Theisen Vending 2335 Nevada Ave. Golden Valley $105
For Family Dollar and Laundry World
69
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: January 13, 2014 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 150500 through
150925 in the amount of$ 1,997,738.25.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
70
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CITY COUNCIL LETTER
Meetin of January 13, 2014
AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Approve acquisition of 1301-1303 Circle BY: Joe Hogeboom BY: "Aw
Terrace Blvd.—Resolution 2014-04 DATE: January 13, 2014
Background:
Over the past five years,the City has been aggressively engaged in purchasing deteriorated properties through
the Scattered Site Housing Program. Due to inflationary increases,the City has not purchased any properties
through this program in the past two years. However, a key parcel has become available for acquisition.
The subject property is located at 1301-1303 Circle Terrace Blvd. (Discuss size/condition of property). From a
policy standpoint, the Subject Property does not achieve the blighted condition test that has been applied in the
past; however, it's location in the Circle Terrace Neighborhood makes this a critical acquisition.
The Subject Property is located between a parcel that contains a play lot and also that serves as an access to
LaBelle Park. To the immediate north of the Subject Property is a lot that is owned by the Economic
Development Authority. The importance of purchasing this property has been highly encouraged by the Police
Department, as discussed in the attached memorandum.
From a policy position, staff recommends acquiring this property for the following reasons:
1. This is a continuation of an attempt to minimize density within the Circle Terrace Neighborhood.
2. The acquisition allows the City the flexibility to sell the lot at a future date for development of a single
family home, or to conjoin the property to the park/open space lot to the south.
3. This type of acquisition, in combination with possible future acquisitions in the neighborhood, can assist
with the reduction of public safety issues.
The funds that would be used to acquire the property would be drawn from Tax Increment Financing Fund 376.
Recommendation:
Staff recommends approval of Resolution 2014-04 and the acquisition of the Subject Property.
Recommended Motion:
MOTION: Move to waive the reading of Resolution 2014-04, there being ample amount of copies available to
the public.
MOTION: Move to adopt Resolution 2014-04, approving the acquisition of property located at 1301-1303 Circle
Terrace Blvd NE; furthermore to authorize the Mayor and City Manager to enter into an agreement for the same.
Attachments: Resolution 2014-04,MLS Listing,Location Ma
COUNCIL ACTION:
85
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
RESOLUTION NO. 2014-04
RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT
FOR CERTAIN REAL PROPERTY LOCATED AT 1301-1303 CIRCLE
TERRACE BLVD IN THE CITY AND ASSIGNMENT THEREOF TO THE
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED By the City Council (the "Council') of the City of Columbia Heights,
Minnesota(the"City") as follows:
Section 1. Recitals.
1.01. The Columbia Heights Economic Development Authority (the "Authority") administers
the Downtown CBD Redevelopment Project (the "Project") within the City, which was established
under Minnesota Statutes, Sections 469.001 to 469.047 (the"HRA Act").
1.02. The Authority has undertaken a program to acquire homes in the Project in order to
address foreclosure problems and remediate and prevent the emergence of blight.
1.03. The City, as a state public body under Section 469.041 of the HRA Act, is authorized to
make contributions to the Project.
1.04. In order to acquire certain properties in a timely fashion, the City has determined to assist
with such acquisitions by negotiating with sellers and entering into purchase agreements on behalf of the
Authority.
1.05. City staff have negotiated a Real Estate Purchase Agreement with Fannie Mae (the
"Seller") dated as of January 9, 2014, including all related addenda and disclosures thereto (collectively,
the "Purchase Agreement"), for real property located at 1301-1303 Circle Terrace Boulevard Northeast
and legally described as follows: Lot 10, Block 1, Circle Terrace Second Addition (the "Property"),
which Purchase Agreement is contingent upon approval by the City Council.
1.06. The City intends to assign its interests in the Purchase Agreement to the Authority,
contingent only upon acceptance by the Authority of such assignment.
1.07. The Purchase Agreement has been prepared and submitted and is on file with the City
Manager.
Section 2. Approval and Assignment.
2.01. The Purchase Agreement for the Property is hereby approved, and the execution of the
Purchase Agreement by the City is hereby ratified. Pursuant to the Purchase Agreement, the City will
purchase the Property for $160,000. City staff and officials are authorized and directed to take all such
other actions to complete the purchase of the Property, including without limitation execution of all
documents and agreements related to such transaction.
1
87
2.02. Contingent upon approval of the Authority, the City hereby assigns its interests in the
Purchase Agreement to the Authority. City staff and officials are authorized and directed to take all
such other actions to complete the assignment of the City's interests in the Purchase Agreement to the
Authority, including without limitation execution of any documents and agreements necessary to
effectuate such assignment.
Passed this 13'h day of January, 2014
Offered by:
Second by:
Roll Call:
ATTEST:
Mayor Gary L.Peterson
Tori Leonhardt,City Clerk/Council Secretary
2
88
1301-1303 Circle Terrace Boulevard NE, Columbia Heights, MN 55421
Status:ActiveList Price: $174,900 Original List Price:$174,900
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44th Ave NE
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V 40th Ave NE
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Ndrthstar k-11 39th Ave NE P
1 / 10 s
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c3 3 iS^�osaft mar lion
(y ua y NE 37th Ave 37th Ave r0 2,3-,3 Nokia
Map Page: 92 Map Coord: E2
Supplements are available for this Directions:
Zj Central Ave to 40th Ave, East to Circle
property. Terrace
Total
Units: 2 Garage: Year Built: 1962 (P(Click icon for Virtual Earth Map)
Style: (MF)Duplex Side X Side
Const Status: Previously Owned TAX INFORMATION
Foundation Size: Property ID: 363024240026
AbvGrdFinSgFt: 1,584 Tax Year: 2013
Be1GrdFinSgFt: Tax Amt: $3,408
Total Fin SgFt: 1,584 Assess Bal: $
Acres: Tax w/assess: $3,408
Lot Size: Irregular Assess Pend: Unknown
Yearly/Seasonal: Yearly Homestead: No
Days On Market: 45 CDOM: 45
General Property Information
Legal Description: Lot 10 Block 1 Circle Terrace 2nd Add, Ex Rd Subj To Ease Of Rec
County: Anoka
School District: 13 - Columbia Heights13 - Columbia Heights, 763-528-4500
Complex/Dev/Sub: Owner Occupied: N
Restrictions/Coots:
Lot Description: Irregular Lot
Road Frontage: City
Zoning: Residential-Multi- Accessibility: None
Family
89
Public Remarks: Great investment potential. Duplex with 3 bedrooms and 2 baths per unit with
private entrances. Close to shopping and bus routes.
Owner is an No
Agent?:
In Foreclosure?: No Lender Owned?: Yes Potential Short Sale?: No
Structure Information
Heat: Baseboard No. of Ranges:
Fuel: Natural Gas No. of Refrig:
Water: City Water/Connected Basement: Walkout, Day/Lookout Windows
Sewer: City Sewer/ConnectedExterior: Metal
Garage: Fencing:
Parking Char:Driveway-Asphalt Roof: Asphalt Shingles, Pitched
Unit Information
Number of Units Like This: 2
Total Rooms: 6 Monthly Expense:$
Total Bedrooms:3 Monthly Rent: $
Total Baths: 2Full: 1 3/4: 0 1/2: 1 1/4: OAnnual Rent: $
Bath Char: Main Floor 1/2 Bath, Finished Sq Ft: 770
Fireplaces: Oth Park Spaces:
Fireplace Char: Air Conditioning:None
Appliances:
Amenities: Porch,Natural Woodwork, Washer/Dryer Hookup
Special Search:
Room LevelDimenRoom Level Dimen
Living Rm Main Bedroom 1 Upper
Dining RmMain Bedroom 2Upper RoomLevelDimen
Family Rm Bedroom 3Main
Kitchen Main Bedroom 4
Dining Room Desc:Informal Dining Room
Family Room Char:
Number of Units Like This: 2
Total Rooms: 6 Monthly Expense:
Total Bedrooms:3 Monthly Rent:
Total Baths: 2Full: 1 3/4: 0 1/2: 1 1/4: OAnnual Rent:
Bath Char: Main Floor 1/2 Bath, Finished Sq Ft: 770
Fireplaces: Oth Park Spaces:
Fireplace Char: Air Conditioning:None
Appliances:
Amenities: Patio,Natural Woodwork,Washer/Dryer Hookup
Special Search:
Room LevelDimenRoom Level Dimen
Living Rm Main Bedroom 1 Upper RoomLevelDimen
Dining RmMain Bedroom 2Upper
90
Family Rm Bedroom 3Main
Kitchen Main Bedroom 4
Dining Room Desc:Informal Dining Room
Family Room Char:
Expenses
Owner Expense:
Tenant Expense:
Annual Electric Expense: $Annual Repair Expense: $
Annual Fuel Expense: $Annual Trash Expense: $
Annual Insurance Expense: $Annual Water/Sewer Expense:$
Annual Maintenance Expense:$Annual Caretaker Expense: $
Annual Gross Expense: $
Total Annual Expenses: $
Income
Annual Gross Income:$Monthly Misc. Income:
Annual Net Income: Annual Misc. Income:
91
Columbia Heights Police Department glgWki
E Scott Nadeau, Chief of Police
1921
January 10, 2014
Mayor Gary Peterson
Members of the City Council
City of Columbia Heights
590 40t"Avenue NE
Columbia Heights,MN 55421
Dear Mayor Peterson and members of'the City Council:
Re: Potential City of Columbia Heights Acquisition of 1301-1303 Circle Terrace
It has come to my attention that the Columbia Heights Community Development Director is recommending the
purchase of the duplex at 1301-1303 Circle Terrace,and I would like to take an opportunity to write this letter in
support of that decision.
As you are aware,the City of Columbia Heights has stated goals in reference to improving the City's housing stock,
as well as decreasing the density of rental units in both the Sheffield and Circle Terrace neighborhoods. In support
of these goals,the Community Development Director with the support of other city departments, including the
Police Department,has attempted to identify dilapidated and foreclosed properties which the City could purchase
and then redevelop. Thus far,the City has purchased one foreclosed and dilapidated duplex on Circle Terrace and
that building was removed in 2012. The property currently under consideration at 1301-1303 Circle Terrace
presents another opportunity to redevelop a property in a targeted area,and also provides a unique opportunity to
connect three adjacent lots as the property currently under consideration is between the city park and the city owned
lot which was purchased and redeveloped in 2012. Having a larger piece of property(three lots wide)would seem
to be of advantage as this lot could be either redeveloped as one piece,or repurposed for another use such as the
expansion of the park.
In conversations with the Community Development Director,I have been informed that because this is a foreclosed
property, it is priced below market value and appears to be a good value for the City if we want to look for
opportunities for potential redevelopment with limited funding. Although the incidence of crime and calls for
service have decreased in the Circle Terrace neighborhood, I still feel as though these types of redevelopment
opportunities are advantageous to the neighborhood and will move us closer to the City Council's stated goals.
Please let me know if you have any questions or concerns in reference to this letter of support.
Sincerely,
cot Nadeau
of of Police
cc: City Manager Walt Fehst
825 41"Ave NE Columbia Heights, MN 55421 (763) 706-8100 f (763) 706-8126
www.el2police.com
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CITY COUNCIL LETTER
Meeting of January 13,2014
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZATION TO SEEK BIDS BY: Kevin Hansen BY:
FOR THE 2014 MISCELLANEOUS CONCRETE DATE: 01/08/2014 DATE:
REPLACEMENT AND INSTALLATION
PROJECT
The City has an ongoing annual program to replace miscellaneous concrete structures such as curb and gutter,
sidewalk, and concrete street sections. The concrete replacement is budgeted in various functional areas of the
Public Works budget, such as in the Water Fund for the replacement/repairs of concrete removals caused by
water main breaks or Street or State-Aid Departments for concrete street panels.
Recommended Motion: Move to authorize staff to seek bids for the 2014 Miscellaneous Concrete Replacement
and Installation Project.
COUNCIL ACTION:
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