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Columbia(1100/ Heights
2012 v DETAIL
BUDGET
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.Administration
CITY OF COLUMBIA HEIGHTS
2012 PROPOSED DETAILED BUDGET FOR ADMINISTRATION
TABLE OF CONTENTS
Functional Area Summary mf Revenues and Expenses
Mayor-Council (10|-4|ll0).................................................... |
City Manager(10|-4l320)...................................................... |
City Clerk U0l-4i4|CA......................................................... l
Assessing(101-415 5O).......—...—..........-----.....—..—.— |
Legal Services O0l-4l6l00.................................................... l
Mayor-Council Budget(101-41110)
Summary of Expenses and Budget Nann1ive.............................. 2
Detailed Expenses.............................................................. 3-4
Summary of Cost Factoru.......................--............--.—. 5
City Manager Budget(101-41320)
Summary of Expenses and Budget Narrative--..----..--.. h
Detailed Expenses.............................................................. 7-8
Summary of Cost Factors..................................................... g
City Clerk (10B-4141A)
Summary o[Expenses and Budget Nurrutvc.............................. |O
Z)otoi|od Exncnsca..—.--.--..—...--..--.'..-----. ||
Summary of Cost Puctoro.....—.........'..........—.............--.. 12
Assessing Budget 001-4155A
8unnozory of Expenses and Budget Narrative.............................. 13
Detailed Expenses.............................................................. 14
Summary of Cost Factors...—.......—..---....—..---....—. 15
Legal Services Budget(101-41610)
Summary of Expenses and Budget Narrative.............................. 18
Detailed Expenses.............................................................. 17
Summary of Cost Fuctoru—..—.—.—......—.--.........—.--.. 10
Reviewer's Notes
City of Columbia Heights, Minnesota
BUDGET 2012
Administration
City Legal
Mayor-Council City Manager Clerk Assessing Services
101 101 101 101 101
Revenue
Taxes 127,402 364,265 108,158 112,017 110,770
Licenses&Permits 0 0 0 0 0
Intergovernmental 15,374 43,961 13,053 13,518 13,368
Charge for Services 0 0 0 1,500 0
Fines&Forfeits 0 0 0 0 60,000
Miscellaneous 1,430 4,079 1,211 1,254 1,240
Sales and Related Charges 0 0 0 0 0
Transfers&Non Rev Receipts 0 0 0 0 0
Total Revenue 144,206 412,305 122,422 128,289 185,378
Expenses
0999 Personal Services 95,107 391,474 106,475 6,103 0
1999 Supplies 1,400 1,200 3,105 0 0
2999 Other Services and Charges 43,744 24,031 10,148 123,540 186,716
4999 Capital Outlay 0 0 0 0 0
6999 Contingencies&Transfers 5,500 0 4,000 0 0
Total Expenses 145,751 416,705 123,728 129,643 186,716
Summary
Total Revenue 144,206 412,305 122,422 128,289 185,378
Total Expense 145,751 416,705 123,728 129,643 186,716
Change to Fund Balance -1,545 -4,400 -1,306 -1,354 -1,338
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: MAYOR-COUNCIL
101 GENERAL Actual Actual Adopted Department City Manager Council
41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 86,053 89,518 90,461 95,107 95,107 -
1999 Supplies 268 350 11400 2,700 1,400 -
2999 Other Services&Charges 44,937 41,185 43,406 43,744 43,744 -
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers 1,002 870 9,000 9,000 5,500
TOTALS: MAYOR-COUNCIL 132,261 131,922 144,267 150,551 145,751
Activity Description
The City Council is the legislative branch of city government.The council is responsible for the establishment of
policies and the adoption of local ordinances and resolutions.The Council has full authority over the financial affairs
of the city, and provides for the collection of all revenue and other assets,the auditing and settlements of accounts,
and the safekeeping and disbursement of public monies.They appoint the City Manager and members of various
advisory boards and commissions.The Council consists of a Mayor who is elected for a two-year term and four
Council members who are elected at large for staggered four-year terms.
Objectives
1)To provide quality services with limited funding.
2)To understand and adopt to the demographic changes taking place in the City.
3) Promote the City in a positive way.
Budget Comments
The Mayor-Council budget increased by $1,484.
Increases and decreases are attributed to: Personal services increased by$4,646 due to benefit adjustments.
Other services and charges increased by$238: Increase-Truth in Taxation Notification$160, addition of Telecom
$120,Telephone$50,clock tower maintenance$85, copying costs$124, League of MN Cities membership$519.
Decrease-Miscellaneous memberships$500,volunteer recognition $100 and contingencies$3,500.
2
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 45,134 45,098 45,000 45,000 45,000 -
1012 SEASONAL EMPLOYEES - - - - -
1020 OVERTIME-REGULAR - -
1030 VACATION&SICK (306) - - - -
1070 INTERDEPARTMENTAL LABOR SERV (1,505) 22 - - -
1210 P.E.R.A.CONTRIBUTION 2,257 2,252 2,250 1,860 1,860 -
1220 F.I.C.A.CONTRIBUTION 1,452 1,726 2,476 2,959 2,959 -
1225 FLEX BENEFIT FICA 100 100 - - -
1300INSURANCE 38,847 40,230 40,620 45,180 45,180 -
1510 WORKERS COMP INSURANCE PREM 74 90 115 108 108
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 86,053 89,518 90,461 95,107 95,107
SUPPLIES
2000 OFFICE SUPPLIES 51 54 250 250 250
2010 MINOR EQUIPMENT - 33 200 200 200 -
2011 COMPUTER EQUIPMENT 101 - 200 1,650 350
2020 COMPUTER SUPPLIES - 145 150 150 150
2030 PRINTING& PRINTED FORMS - - 150 50 50 -
2171 GENERAL SUPPLIES 8 28 150 100 100 -
2175 FOOD SUPPLIES 106 85 300 300 300
2280 VEHICLE REPAIR AND PARTS 2 5 - - -
1999 TOTALS:SUPPLIES 268 350 1,400 2,700 1,400 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 4,259 1,959 2,060 2,220 2,220
3105 TRAINING&EDUC ACTIVITIES 25 105 1,000 1,000 1,000
3210 TELEPHONE&TELEGRAPH 135 103 125 175 175
3211 CELL PHONES - - - - - -
3220 POSTAGE 310 299 300 300 300
3250 OTHER COMMUNICATIONS - - - - -
3310 LOCAL TRAVEL EXPENSE 751 - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - - -
3430 ADVERTISING OTHER - - - - -
3500 LEGAL NOTICE PUBLISHING 228 40 100 100 100
3600 INSURANCE&BONDS 20,523 19,748 19,748 19,748 19,748 -
4000 REPAIR&MAINT.SERVICES 2,270 4,995 2,841 3,050 3,050 -
4020 BUILDING MAINTENANCE - 14 - - -
4050 GARAGE, LABOR BURD. 62 113 - - - -
4100 RENTS&LEASES - - - - -
4300 MISC.CHARGES - - 150 150 150
4330 SUBSCRIPTION, MEMBERSHIP 15,748 13,675 15,882 15,901 15,901
4375 VOLUNTEER RECOGNITION 194 135 500 400 400 -
4376 MISCELLANEOUS CIVIC AFFAIRS 433 - 300 300 300
4380 COMMISSION&BOARDS - - 400 400 400
4390 TAXES& LICENSES - - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGE 44,937 41,185 43,406 43,744 43,744
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
3
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
8100 CONTINGENCIES 514 - 8,000 8,000 4,500 -
8200 SUNSHINE FUND 488 870 1,000 1,000 1,000
6999 TOTALS: OTHER FINANCING USES 1,002 870 9,000 9,000 5,500 -
TOTALS: MAYOR-COUNCIL 132,261 131,922 144,267 150,551 145,751
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER 2012 CITY COUNCIL BUDGET
101-41110
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E Total Total Comp Total Total Comp
Position Title 2009 2010 Salaries Fringe &Fringe Salaries Fringe &Fringe
Mayor 0.20 0.20 13,800 10,712 24,521 13,800 11,439 25,239
Four Councilmembers 0.80 0.80 31,200 34,720 65,920 31,200 38,667 69,867
Subtotal 1.00 1,00 45,000 45,432 90,4411 45,000 50,106 95,106
Total 1.00 1.00 45,000 45,432 90,441 45,000 50,106 95,106
Supplies
Envelopes,paper, misc. 250
Minor equipment 200
Computer equipment 350
Misc.computer equip. 200
Computer discs,etc. 150
Food supplies 300
Other Services&Charges
Truth In Taxation Notices by County, Subscriptions, memberships to:
translators,anti-spam 2,100 League of MN Cities 13,236
Telecom 120 Mediation Services of Anoka County 1,965
Training and Education activities 1,000 Sister Cities International 400
Portion of telephone trunk line and long distance 175 Miscellaneous 300
Postage 300 Plaques,engraving,etc. 400
Legal notice publishing 100 Civic affairs contributions 300
Liability and property insurance 19,748 Boards and Commissions 400
Clock tower maintenance 600
Copying costs 2,450
Misc.charges 150
Capital Outlay
Contingencies&Transfers
Misc.expenditures not otherwise budgeted 4,500
Sunshine fund 1,000
5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CITY MANAGER
101 GENERAL Actual Actual Adopted Department City Manager Council
41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 365,660 384,663 385,115 391,474 391,474
1999 Supplies 702 1,950 1,300 4,250 1,200 -
2999 Other Services&Charges 14,413 15,577 25,828 24,031 24,031 -
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS:CITY MANAGER 380,775 402,190 412,243 419,755 416,705
Activity Description
This department is responsible for the administration of all activities,functions,and programs of the City in accordance
with the policies and guidelines adopted by the City Council. Duties of the department include planning,organizing,
directing,and coordinating the operations of all departments,with the exception of the Police Department. This
department is responsible for personnel, labor relations, and employee relations functions of the City.
Objectives
Improve communications with employees via all employee meetings.
Budget Comments
The City Manager budget increased by$4,462 from 2011 to 2012. Personal Services increased by$6,359, due to
adjustment to wages and employer contribution to insurance. Supplies decreased by$100, due to decreases in various
line items based on past expenditures. Other Services and Charges decreased by$1,797 due to decreases in various
line items based on past expenditures, offset by minor increases to other line items.
6
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 285,563 298,622 302,655 305,582 305,582 -
1012 SEASONAL EMPLOYEES - - - - - -
1020 OVERTIME-REGULAR - 83 250 250 250
1030 VACATION&SICK 2,733 4,261 - - - -
1060 MILEAGE ALLOWANCE 6,270 6,655 6,600 6,600 6,600 -
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION 19,776 20,802 21,223 22,072 22,072 -
1220 F.I.C.A.CONTRIBUTION 20,930 21,821 21,815 21,962 21,962 -
1225 FLEX BENEFIT FICA 200 300 - - -
1300INSURANCE 28,556 30,360 30,396 32,844 32,844 -
1510 WORKERS COMP INSURANCE PREM 1,632 1,760 2,176 2,164 2,164 -
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 365,660 384,663 385,115 391,474 391,474 -
SUPPLIES
2000 OFFICE SUPPLIES 200 139 300 300 300
2010 MINOR EQUIPMENT - 110 - 300 -
2011 COMPUTER EQUIPMENT - 1,263 - 2,750 - -
2020 COMPUTER SUPPLIES 334 284 500 500 500 -
2030 PRINTING&PRINTED FORMS 48 42 150 100 100 -
2070 TRAINING&INSTR SUPPLIES - 27 100 100 100
2171 GENERAL SUPPLIES 79 35 150 100 100 -
2175 FOOD SUPPLIES 41 49 100 100 100
1999 TOTALS:SUPPLIES 702 1,950 1,300 4,250 1,200 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 1,299 2,836 4,500 4,478 4,478 -
3105 TRAINING&EDUC ACTIVITIES 891 994 3,310 3,495 3,495
3210 TELEPHONE&TELEGRAPH 434 859 462 501 501 -
3211 CELL PHONES 473 150 500 500 500 -
3220 POSTAGE 337 299 500 500 500 -
3250 OTHER COMMUNICATIONS - - 200 1,011 1,011 -
3310 LOCAL TRAVEL EXPENSE 575 244 600 400 400
3320 OUT OF TOWN TRAVEL EXPENSE 47 73 1,500 1,500 1,500
3410 ADVERTISING EMPLOYMENT 1,496 2,428 4,000 2,500 2,500 -
3430 ADVERTISING OTHER - - - - - -
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE&BONDS 4,465 3,686 3,686 3,686 3,686
4000 REPAIR&MAINT.SERVICES 823 769 800 800 800 -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - 25 250 250 250
4330 SUBSCRIPTION, MEMBERSHIP 1,185 1,417 2,520 1,410 1,410 -
4374 EMPLOYEE RECOGNITION 2,288 1,797 3,000 3,000 3,000 -
4375 VOLUNTEER RECOGNITION - - - - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - -
4390 TAXES&LICENSES 100 - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGE' 14,413 15,577 25,828 24,031 24,031
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
7
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
8100 CONTINGENCIES - - - - - -
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS:CITY MANAGER 380,775 402,190 412,243 419,755 416,705 -
8
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER 2012 CITY MANAGER BUDGET
101-41320
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
City Manager 1.00 1.00 136,841 27,318 164,159 138,079 28,777 166,856
Asst.to City Mgr/HR Dir 1.00 1.00 96,263 23,837 120,100 97,199 24,695 121,894
Admin Asst-HR 1.00 1.00 53,817 17,348 71,165 54,345 18,144 72,489
Subtotal 3.00 3.00 286,921 68,503 355,424 289,523 31,616 361,239
Labor Allocation From:
101-41410 0.40 0.40 22,584 7,107 29,691 22,809 7,426 30,235
Total 3.40 3.40 309,505, 75,630 385,115 312,432 79,042 391,474
Supplies
Notebook,appt.books,folders,notepads 300 Forms,misc. printing 100
Computer paper, labels,diskettes,cartridges, Training books/videos 100
toner,etc. 500 Misc.general supplies 100
Coffee,juice,snacks for visitors 100
&meetings
Other Services&Charges
Medtox Drug Testing 1,500
New Employee Physicals 1,500 Liability/Property Insurance 3,686
City-wide staff training 1,250 Copying costs 800
Telecom Related Services 228 Miscellaneous Charges 250
Training and educational activities: Various Professional Memberships
MPELRA Conference 200 &Subscriptions:
LMC Conference 350 Int'I Assoc.of Admin. Professionals 125
ICMA Conference 1,025 MuniciPals 25
Employment Law Institute 750 Citizens League 25
MN Safety Council Workshops 200 Twin Cities North Chamber 205
IAAP Seminars 250 League of MN Cities Directories 110
City Manager's Conference 225 MN City/Co. Mgmt.Association 135
Public Finance Seminar 255 Metro Area Mgmt.Association 45
LMC Safety Seminar 40 Pioneer Press 60
Other 200 Business Journal 85
Main Telephone Trunk Line 501 IPMA 145
Cellular Phone Charges 500 MPELRA 150
Postage 500 Miscellaneous 300
Other Communications(Courier, UPS,etc.) 200 Costs associated w/Employee
Data Charges-Comcast 811 Recognition Program 3,000
Local Travel Expense 400
Hotel,Airfare,Transportation&
Meals at various conferences 1,500
Employment Ads 2,500
Capital Outlay
None
Contingencies&Transfers
None
9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CITY CLERK
101 GENERAL Actual Actual Adopted Department City Manager Council
41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 42,424 99,285 60,862 106,475 106,475
1999 Supplies 4,088 5,166 2,725 3,105 3,105
2999 Other Services&Charges 1,098 4,362 9,380 10,148 10,148
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - - 4,000 4,000 -
TOTALS:CITY CLERK 47,611 108,813 72,967 123,728 123,728 -
Activity Description
The City Clerk provides assistance to the Mayor,City Council,and City Manager;organizes and directs elections,
serves as the responsible authority for compliance with the MN Data Practices Act, maintains the City Code,
prepares and assembles Council meeting agendas and materials,takes and transcribes minutes of the City Council
meetings, maintains records and files of official city documents, oversees the boards and commissions, serves as
Sunshine Fund Coordinator,serves as backup to the Administrative Assistant,and is the department liaison to the
Sister City Committee. With the exception of special elections, elections are only held in even numbered years.This
is the reason for the significant difference in expenses from one year to the next.
Objectives
1. Keep current on election laws and regulations.
2. It may be necessary to Redistrict in 2012
3.Set up and administer the in-person Absentee Ballot voting at city hall.
4.Administer the 2012 Presidential Election.
Budget Comments
The City Clerk's budget increased by$46,417 over 2011.
It will be necessary to add a seasonal employee to help administer the in-person Absentee Ballot voting that Anoka
County,for the first time,will require each city to administer for their residents.The estimated cost for one
seasonal employee for twelve weeks is$5,465.
Personal Services also increased due to hiring Election Judges and benefit adjustments.
Office supplies have increased by$350 due to the need to purchase a label printer and scanner to process absentee
ballots.
Other services and charges have increased$100 for elections postage and$70 for copier costs.
A contingency cost of$4,000 is included for the possible need to redistrict in 2012.
10
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department I City Manager Council
41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 32,375 33,362 33,875 34,214 34,214
1011 PART-TIME EMPLOYEES 195 14,042 14,113 14,113 14,113
1012 SEASONAL EMPLOYEES - 29,917 - 36,630 36,630
1020 OVERTIME-REGULAR - - - - -
1030 VACATION&SICK - 3,727 - - -
1070 INTERDEPARTMENTAL LABOR SERV - 4,249 - 4,385 4,385
1210 P.E.R.A.CONTRIBUTION 2,213 3,589 3,454 3,796 3,796
1220 F.I.C.A.CONTRIBUTION 2,564 3,948 3,671 6,836 6,836
1300 INSURANCE 4,856 5,870 5,365 5,796 5,796
1510 WORKERS COMP INSURANCE PREM 220 581 384 705 705 -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 42,424 99,285 60,862 106,475 106,475 -
SUPPLIES
2000 OFFICE SUPPLIES - 25 50 80 80 -
2010 MINOR EQUIPMENT - 3,226 1,000 1,350 1,350
2011 COMPUTER EQUIPMENT 4,088 1,560 1,000 1,000 1,000
2020 COMPUTER SUPPLIES - - 100 100 100
2030 PRINTING& PRINTED FORMS - 197 325 325 325 -
2171 GENERAL SUPPLIES - 89 150 150 150
2175 FOOD SUPPLIES - 69 100 100 100 -
1999 TOTALS:SUPPLIES 4,088 5,166 2,725 3,105 3,105 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 315 2,802 3,612 4,400 4,400
3105 TRAINING&EDUC ACTIVITIES - 200 350 350 350
3210 TELEPHONE&TELEGRAPH - - 125 - -
3211 CELL PHONES - - - - -
3220 POSTAGE 40 222 100 200 200 -
3250 OTHER COMMUNICATIONS - - - - -
3310 LOCAL TRAVEL EXPENSE 57 60 250 250 250 -
3320 OUT OF TOWN TRAVEL EXPENSE - 287 - - - -
3430 ADVERTISING OTHER - - - - -
3500 LEGAL NOTICE PUBLISHING - 286 2,800 2,800 2,800
3600 INSURANCE& BONDS 507 403 403 403 403
4000 REPAIR&MAINT.SERVICES 4 69 1,465 1,470 1,470 -
4100 RENTS&LEASES - - 100 100 100 -
4300 MISC.CHARGES - - 100 100 100 -
4330 SUBSCRIPTION, MEMBERSHIP 75 35 35 35 35 -
4380 COMMISSION&BOARDS - - 40 40 40
4390 TAXES&LICENSES 100 - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGE: 1,098 4,362 9,380 10,148 10,148
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - 4,000 4,000
6999 TOTALS:OTHER FINANCING USES - - - 4,000 4,000 -
TOTALS:CITY CLERK 47,611 108,813 72,967 123,728 123,728 -
11
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER 2012 CITY CLERK BUDGET
101.41410
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E Total Total Comp Total Total Comp
Position Title 2009 2010 Salaries Fringe &Fringe Salaries Fringe &Fringe
City Clerk 0.60 0.60 55,884 18,338 74,222 57,023 18,565 75,587
Imaging Technician 0.50 0.50 14,113 2,216 16,329 14,113 2,214 16,327
Election Head Judge 3,080 260 3,340
Election Asst Head Judge 3,010 254 3,264
Election Judges 25,200 2,127 27,327
Student Election Judge 300 25 325
Temp Absentee Ballot(12 wks total) 5,040 426 5,466
ALLOCATION TO:
City Manager 0.40 0.40 (22354) 7335 (29689) (22809) (7426) (30235)
Subtotal 1.50 1.50 47,643 27,889 60,8621 84,957 16,445 101,401
Labor Allocation From:
Public Works 3,000 472 3,472
Finance 1,300 204 1,503
Fire 85 13 99
Total 1.50 1.50 47,643 27,889 60,862 89,342 17,134 106,475
Supplies
Envelopes,paper, labels, misc. 80 Computer disc,cartridges 100
Office Equipment- Misc. printing 325
Label maker,scanner for AB ballots,misc. 1,350 Misc.supplies 150
Computer equipment 1,000 Food supplies 100
Other Services&Charges
Updates to City Code 3,000 Insurance&bonds 403
Host City Code on Internet 300 Agenda Mgr software maintenance 1,400
Agenda Processor support 1,100 Coping costs 70
Conference/Seminars 350 Rents and leases 100
Postage 200 Misc. charges 100
Travel expenses-conf./meetings/elections 250 Membership-MCFOA 35
Legal notice publishing 2,800 Boards and Commissions 40
Contingencies
Election Redistricting 4,000
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:ASSESSING
101 GENERAL Actual Actual Adopted Department City Manager Council
41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 207 4,881 6,103 6,103 -
1999 Supplies - - - - -
2999 Other Services&Charges 115,334 116,163 123,140 123,540 123,540
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS:ASSESSING 115,334 116,370 128,021 129,643 129,643 -
Activity Description
The Assessing Department provides tax and homestead information, and processes homestead applications. Through
a joint powers agreement with Anoka County,the County provides for the assessment of property in Columbia
Heights. The City contracted with the County for special assessment billing services beginning in 2003.
Objectives
Research feasibility of public Web access to special assessment information.
Budget Comments
The Assessing budget increased by$1,622 from 2011 to 2012. Personal Services increased by$1,222, due to
adjustment in wages and employer contribution to insurance for 2012, along with an increase in the allocation of the
wages and fringe benefits of the Public Works Secretary and Assessing Clerk charged to this budget. Other Services
and Charges increased by$400, due to a$1,800 increase to Expert and Professional Services, based on the five-year
assessment agreement with the county,offset by a$200 decrease in postage and a$1,200 decrease to Repair and
Maintenance Services.
13
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - -
1010 REGULAR EMPLOYEES - - -
1020 OVERTIME-REGULAR - - - -
1030 VACATION&SICK - - - -
1070 INTERDEPARTMENTAL LABOR SERV - 181 3,920 4,872 4,872
1210 P.E.R.A.CONTRIBUTION - 13 284 354 354 -
1220 F.I.C.A.CONTRIBUTION - 14 300 372 372
1300 INSURANCE - - 345 467 467
1510 WORKERS COMP INSURANCE PREM - 32 38 38 -
0999 TOTALS: PERSONAL SERVICES - 207 4,881 6,103 6,103 -
SUPPLIES
2000 OFFICE SUPPLIES - - - - - -
2010 MINOR EQUIPMENT - - - -
2011 COMPUTER EQUIPMENT - - - - -
2020 COMPUTER SUPPLIES - - - - -
2030 PRINTING&PRINTED FORMS - -
2171 GENERAL SUPPLIES - - -
2175 FOOD SUPPLIES - - - -
1999 TOTALS:SUPPLIES - - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 114,996 115,693 119,800 121,600 121,600
3105 TRAINING&EDUC ACTIVITIES - - - - - -
3210 TELEPHONE&TELEGRAPH - - - - -
3220 POSTAGE - 329 1,200 1,000 1,000
3250 OTHER COMMUNICATIONS - - - - - -
3500 LEGAL NOTICE PUBLISHING - - - - - -
3600 INSURANCE&BONDS 328 140 140 140 140
4000 REPAIR&MAINT.SERVICES 10 1 2,000 800 800 -
4100 RENTS&LEASES - - - - -
4300 MISC.CHARGES - - - -
4330 SUBSCRIPTION, MEMBERSHIP - - - - -
4390 TAXES&LICENSES - - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGE 115,334 116,163 123,140 123,540 123,540 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:ASSESSING 115,334 116,370 128,021 129,643 129,643 -
14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER ASSESSING BUDGET
101-41550
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0- 0
Labor Allocation From: Public Works
Secretary II-A, Public Works 0.05 0.06 2,351 714 3,065 2,672 886 3,558
Assessing Clerk 0.04 0.05 1,569 247 1,816 2,200 345 2,545
Total 0,09 0111` 3,920 961 4,881 4,872 1,231 6,103
Supplies
None
Other Services&Charges
Assessment contract 121,600
Postage 1,000
Liability/Property Insurance 140
Copying Costs 800
Capital Outlay
None
Contingencies&Transfers
None
15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:LEGAL SERVICES
101 GENERAL Actual Actual Adopted Department City Manager Council
41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 1 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies - - - - -
2999 Other Services&Charges 167,809 167,540 186,716 186,716 186,716 -
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS: LEGAL SERVICES 167,809 167,540 186,716 186,716 186,716 -
Activity Description
The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently
under retainer with the law firm of Barna, Guzy,and Steffen, Ltd. This department also budgets for outside labor
attorney services.
Objectives
Maintain current service level under current contract terms.
Budget Comments
There was no change in the Legal Services budget from 2011 to 2012.
16
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
3041 ATTORNEY FEES-CIVIL PROCESS 42,090 50,508 50,500 50,510 50,510
3042 ATTORNEY FEES-PROSECUTION 115,416 116,816 116,650 116,650 116,650 -
3045 ATTORNEY FEES-OTHER 1,311 - 18,000 18,000 18,000 -
3050 EXPERT&PROFESSIONAL SERV. - - - - -
3500 LEGAL NOTICE PUBLISHING - - - - - -
3600 INSURANCE&BONDS 574 216 216 216 216 -
4300 MISC.CHARGES 8,418 - 1,350 1,340 1,340
4330 SUBSCRIPTION, MEMBERSHIP - - - - - -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHARGE! 167,809 167,540 186,716 186,716 186,716 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS: LEGAL SERVICES 167,809 167,540 186,716 186,716 186,716
17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER LEGAL SERVICES BUDGET
101.41610
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00
Supplies
None
Other Services&Charges
Barna,Guzy,&Steffen Ltd.contract: Liability& Prop. Insurance 216
General Legal Representation(Civil) 50,510 Miscellaneous Charges 1,340
Prosecution 116,650
Other Attorney Fees(Labor attorney,etc 18,000
Capital Outlay
None
Contingencies&Transfers
None
18
C� The City
of
Columbia Heights
2012 PROPOSED DETAIL
BUDGET
Community Development
In, ,' ME
TABLE OF CONTENTS
Community evelo Funds Summary 1
Protective Inspections (Fund ) Expense & Narrative
Protective Inspections Line Item Detail -
Protective Inspections Summary of ost Factors
Community evel® e t Admin Fund (No longer a lice le)
Community evelop ent Admin Fund inn Item (N/A) 7-8
Community Development Admin Summary (N/A) g
Community evel® ent (Fund ) Expense & Narrative 1
Community evelop e t A Mine Item Detail 1-1
Community Dever e t A Summary of Cost Factors 13
Comment/Note Pages 1 -15
City of Columbia Heights, Minnesota
BUDGET 2012
Community Development
Community
Development EDA
201 204
Revenue
Taxes 0 303,154
Licenses&Permits 157,800 0
Intergovernmental 0 0
Charge for Services 0 0
Fines&Forfeits 0 0
Miscellaneous 400 0
Sales and Related Charges 0 37,000
Transfers&Non Rev Receipts 0 0
Total Revenue 158,200 340,154
Expenses
0999 Personal Services 197,460 288,883
1999 Supplies 5,875 4,300
2999 Other Services and Charges 13,574 20,974
4999 Capital Outlay 0 0
6999 Contingencies&Transfers 12,832 25,997
Total Expenses 229,741 340,154
Summary
Total Revenue 158,200 340,154
Total Expense 229,741 340,154
Change to Fund Balance -71,541 0
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:PROTECTIVE INSPECTIONS
201 COMMUNITY DEVELOPMENT I Actual Actual Adopted Department M2012 Council
42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012
0999 Personal Services 266,768 191,234 225,148 197,460 197,460
1999 Supplies 2,638 1,660 4,730 5,875 5,875 -
2999 Other Services&Charges 14,102 13,373 20,835 13,574 13,574 -
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers 12,193 12,666 13,110 12,832 12,832 -
TOTALS:PROTECTIVE INSPECTIONS 295,701 218,934 263,823 229,741 229,741 -
Activity Description
1) Building permitting, plan review and inspection
2) Liquor, contractor,cigarette, misc. licensing
3) Land use permitting and zoning code enforcement
4) Initial rental and vacant property inspections
5)Staffing Planning Commission
Objectives
1)Maintain effective and timely building inspections
2) Maintain housing integrity through rental and abandoned property inspections
3) Maintain neighborhood stability through building and zoning inspections
4) Implement the goals and policies of the Comprehensive Plan
Budget Comments
1) 2011-increase by$2,700.Community Development programmed to receive 5 new computers per ITS schedule. Costs
split between 201/204
2)3045-removal of$1,500 for attorney fees
3)3105-reduction of$800 from training budget
4)3120-$1,500 reduction due to no educational reimbursement
5) Miscellaneous reductions in various categories to reflect historical trends
6)Overall reduction in expenditure budget of$2,000
2
Uty OT€.O[urnwa meignts
2012 Budget Worksheet
201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
ie Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 201,356 173,624 173,983 152,338 152,338 -
1012 SEASONAL EMPLOYEES - - - - -
1020 OVERTIME-REGULAR 1,443 1,244 1,600 700 700 -
1030 VACATION &SICK 2,770 4,444 - - - -
1050 SEVERANCE PAY 50 - - - - -
1070 INTERDEPARTMENTAL LABOR SERV - (36,782) - - -
1210 P.E.R.A.CONTRIBUTION 13,726 12,175 12,629 11,034 11,034 -
1220 F.I.C.A. CONTRIBUTION 15,468 13,436 13,433 11,707 11,707 -
1225 FLEX BENEFIT FICA - - - - -
1300 INSURANCE 25,593 22,091 22,098 20,472 20,472 -
1400 UNEMPLOYMENT COMPENSATION 5,174 - - - - -
1510 WORKERS COMP INSURANCE PREM 1,186 1,003 1,405 1,209 1,209 -
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 266,768 191,234 225,148 197,460 197,460 -
SUPPLIES
2000 OFFICE SUPPLIES 729 469 900 600 600 -
2010 MINOR EQUIPMENT - - 500 - - -
2011 COMPUTER EQUIPMENT - - 300 3,000 3,000 -
2020 COMPUTER SUPPLIES 135 208 230 300 300 -
2030 PRINTING&PRINTED FORMS 808 - 500 200 200 -
2171 GENERAL SUPPLIES 266 3 400 500 500 -
2175 FOOD SUPPLIES 78 34 300 75 75
2280 VEHICLE REPAIR AND PARTS 23 125 400 200 200 -
2282 GAS,OIL, LUBRICANTS 600 820 1,200 1,000 1,000 -
1999 TOTALS:SUPPLIES 2,638 1,660 4,730 5,875 5,875 -
OTHER SERVICES&CHARGES
3045 ATTORNEY FEES-OTHER - - 1,500 - - -
3050 EXPERT&PROFESSIONAL SERV. 1,199 1,444 2,000 1,500 1,500 -
3105 TRAINING&EDUCACTIVITIS 135 573 1,800 1,000 1,000 -
3120 EDUCATIONAL REIMBURSEMENT 1,500 1,500 1,500 - - -
3210 TELEPHONE&TELEGRAPH 487 379 354 - - -
3211 CELL PHONES 760 820 900 993 993 -
3220 POSTAGE 1,180 1,090 1,200 1,100 1,100
3250 OTHER COMMUNICATIONS - - - - - -
3310 LOCAL TRAVEL EXPENSE 124 53 400 150 150 -
3320 OUT OF TOWN TRAVEL EXPENSE 81 275 450 - - -
3500 LEGAL NOTICE PUBLISHING 1,069 463 1,200 750 750 -
3600 INSURANCE&BONDS 3,293 2,531 2,531 2,531 2,531 -
4000 REPAIR&MAINT.SERVICES 2,618 2,637 4,400 3,500 3,500 -
4050 GARAGE, LABOR BURD. 239 306 300 300 300 -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - - - - -
4310 CREDIT CARD FEES 940 847 800 800 800 -
4330 SUBSCRIPTION, MEMBERSHIP 476 413 900 450 450 -
4380 COMMISSION &BOARDS - - 300 300 300 -
4390 TAXES&LICENSES - 43 300 200 200 -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 14,102 13,373 20,835 13,574 13,574 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
I
city ar a.oiurnooa mefgnts
2012 Budget Worksheet
201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
ie Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 12,193 12,666 13,110 12,832 12,832 -
8100 CONTINGENCIES - - - - - -
6999 TOTALS:OTHER FINANCING USES 12,193 12,666 13,110 12,832 12,832 -
TOTALS: PROTECTIVE INSPECTIONS 295,701 218,934 263,823 229,741 229,741 -
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER PROTECTIVE INSPECTIONS
201-42400
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Camp Total Total Camp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Planner 1.00 1.00 75,041 20,691 95,732 75,785 21,521 97,306
Sec II Permits 1.00 1.00 47,889 14,388 62,277 48,147 15,623 63,770
Bldg. Official 1.00 1.00 69,605 19,838 89,443 70,301 20,659 90,960
�u,litotar 3 Ot)' 192,535 549; 7 t, :'247,45,x, 194,233 035
3
Labor Allocation From:
204-46314 Director 0.20 0.20 20,569 4,995 25,564 20,771 5,191 25,962
Labor Allocation To:
204-46314 Planner -0.50 -0.50 -37,521 -10,346 -47,867 -37,893 -10,760 -48,653
204-46314 Sec 11 Permit -0.50 -24,074 -7,811 -31,885
Total` 2;7.0 2 20'° 75,,583 49,5',66 225;149 153,037, 44,423 6
97 0
Supplies
$300 Paper $200 Printed forms and receipts
$200 Toner $500 General supplies:water,ant control items
$100 Misc.office supplies associated with Citizen Academy
$3,000 Purchase of two new computers $75 Food
$300 Computer supplies for the new computers $200 Vehicle repair&parts
$1,000 Vehicle gas,oil &lube
Dther Services&Charges
$1,500 Professional services and any attorney fees we may have
$1,000 Continuing Education credits for building official
$993 Two staff cell phones and one cell phone for laptop
$1,100 Postage for permits, notices,general correspondence
$150 Local travel expense reimbursement
$750 Legal publishing in paper for public hearings etc.
$2,531 Insurance&Bonds
$2,000 Permits works
$500 Copier
$1,000 Grass mowing building maintenance
$300 Garage Labor Burd
$800 Credit Card Fees
$450 Subscription Membership: ICC National, 10K lakes,AMBO
$300 Planning and Zoning Commission
$200 Taxes and Licenses
5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:COMMUNITY DEVELOPMENT ADMINISTRATION
20111COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46310 ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
D999 Personal Services 166,334 - -
1999 Supplies 614 -
2999 Other Services&Charges 15'081 47 - -
4999 Capital Outlay - -
6999 Contingencies&Transfers 12,194 - -
TOTALS:COMM. DEV.ADMIN. 194,222 47 - -
Activity Description
This activity has been included under 204.46314 EDA Administration since 2010.
Objectives
This activity has been included under 204.46314 EDA Administration since 2010.
8udget C 1s
This activity has been included under 204.46314 EDA Administration since 2010.
b
Lily or L01Um01a He►gnis
2312 Budget Worksheet
201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46310 ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 151,687 - - - -
1012 SEASONAL EMPLOYEES - - - - -
1020 OVERTIME-REGULAR 102 - - - - -
1030 VACATION &SICK (306) - - - - -
1050 SEVERANCE PAY 49 - - - - -
1070 INTERDEPARTMENTAL LABOR SERV (35,780) - - - - -
1210 P.E.R.A.CONTRIBUTION 10,433 - - - - -
1220 F.I.C.A.CONTRIBUTION 11,835 - - - - -
1225 FLEX BENEFIT FICA 100 - - - - -
1300 INSURANCE 15,724 - - - - -
1400 UNEMPLOYMENT COMPENSATION 11,466 - - - - -
1510 WORKERS COMP INSURANCE PREM 1,025 - - - - -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 166,334 - - - -
SUPPLIES
2000 OFFICE SUPPLIES 553 - - - -
2010 MINOR EQUIPMENT - - - - -
2011 COMPUTER EQUIPMENT - - - - -
2020 COMPUTER SUPPLIES - - - - -
2030 PRINTING&PRINTED FORMS - - - - - -
2171 GENERAL SUPPLIES 17 - - - - -
2175 FOOD SUPPLIES 44 - - - -
2280 VEHICLE REPAIR AND PARTS - - - - -
2282 GAS,OIL, LUBRICANTS - - - - - -
1999 TOTALS:SUPPLIES 614 - - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 3,796 - - - - -
3105 TRAINING&EDUC ACTIVITIES 824 - - - - -
3120 EDUCATIONAL REIMBURSEMENT - - - - - -
3210 TELEPHONE&TELEGRAPH 863 47 - - - -
3220 POSTAGE 897 - - - - -
3250 OTHER COMMUNICATIONS - - - - -
3310 LOCAL TRAVEL EXPENSE 432 - - - - -
3320 OUT OF TOWN TRAVEL EXPENSE 779 - - - - -
3430 ADVERTISING OTHER - - - - - -
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE& BONDS 4,170 - - - - -
4000 REPAIR&MAINT.SERVICES 2,384 - - - - -
4050 GARAGE, LABOR BURD. - - - - -
4100 RENTS& LEASES - - - - -
4300 MISC.CHARGES - - - - -
4330 SUBSCRIPTION,MEMBERSHIP 375 - - - - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4380 COMMISSION&BOARDS 560 - - - - -
4390 TAXES&LICENSES - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 15,081 47 - - - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - - -
OTHER FINANCING USES
city or c.otumwa He[gnts
2012 Budget Worksheet
201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46310 ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
7100 OPER.TRANSFER OUT-LABOR 12,194 - - - - -
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 12,194 - - - - -
TOTALS:COMM. DEV.ADMIN. 194,222 47 - - -
8
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER COMMUNITY DEVELOPMENT ADMINISTRATION
201-46310
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
5kibtotal ! Oi'r
i btaC o,00 0 00 ', 0 00 0'.:00 i;%,' 0'00 0 00 0: 0 O O,p
9
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
DEPARTMENT:ECONOMIC DEVELOPMENT AUTHORITY
204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department I City Manager I Council
46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed PAdopted
Line Item Description 2009 2010 2011 2012 2012
0999 Personal Services - 253,707 252,197 288,883 288,883
1999 Supplies - 1,063 4,400 4,300 4,300
2999 Other Services&Charges 70 16,571 29,544 20,974 20,974 -
4999 Capital Outlay 20,207 - - - -
6999 Contingencies&Transfers 347,573 63,666 103,110 25,997 25,997 -
TOTALS:ECONOMIC DEVELOPMENT 367,850 335,008 389,251 340,154 340,154 -
Activity Description
1)Staffing EDA and HRA Commissions
2) Development and implementation of redevelopment projects
3) Design and implementation of housing programs
4) Resource and funding investigation
5)Special studies
6) Business development
7) Marketing and communication
Objectives
1)implement the goals of the Economic Development Authority
2)Monitor and implement programs to ensure that foreclosed properties do not adversely affect neighborhood integrity.
3) Develop programs or activities that increase assessed value
4)Communicate the assets of the community
5) Enhance the commercial corridors of the City
Budget Comments
1) 2011-Increase of $2,125 for computers as stated under 201. Reductions in 2000 and 2010(supplies and minor
equipment)substantially negate this increase.
2)3210 and 3250-these funds are absorbing all of the Departments telephone and Comcast expenses.
3)4000-reduction of$2,400 reflecting historical trends
4)Revenue-reduction of approximately$22,000 in HRA levy reflecting market value reduction. No increase in EDA levy
posted as an offset.
10
city or Wlumo'a He'gnts
2012 Budget Worksheet
204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46314 ECONOMIC DEVELOPMENT AUTHORITY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES - 194,992 200,323 225,679 225,679 -
1020 OVERTIME-REGULAR - 91 - 700 700 -
1030 VACATION&SICK - 2,003 - - - -
1070 INTERDEPARTMENTAL LABOR SERV - - - - - -
1210 P.E.R.A.CONTRIBUTION - 13,649 14,385 16,351 16,351 -
1220 F.LC.A.CONTRIBUTION - 14,946 15,325 17,318 17,318 -
1225 FLEX BENEFIT FICA - 100 - - -
1300INSURANCE - 20,278 20,562 27,048 27,048
1400 UNEMPLOYMENT COMPENSATION - 6,384 - - -
1510 WORKERS COMP INSURANCE PREM - 1,264 1,602 1,787 1,787 -
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES - 253,707 252,197 288,883 288,883 -
SUPPLIES
2000 OFFICE SUPPLIES - 580 1,350 800 800 -
2010 MINOR EQUIPMENT - - 1,000 - - -
2011 COMPUTER EQUIPMENT - 269 1,000 3,125 3,125 -
2020 COMPUTER SUPPLIES 208 500 300 300 -
2030 PRINTING& PRINTED FORMS - - - - - -
2171 GENERAL SUPPLIES - 6 400 - - -
2175 FOOD SUPPLIES - - 150 75 75
2280 VEHICLE REPAIR AND PARTS - - - - -
1999 TOTALS:SUPPLIES - 1,063 4,400 4,300 4,300 -
OTHER SERVICES&CHARGES
3045 ATTORNEY FEES-OTHER - - - - - -
3050 EXPERT&PROFESSIONAL SERV. - 7,104 15,000 10,000 10,341
3105 TRAINING&EDUC ACTIVITIES - 664 2,500 2,000 2,000 -
3120 EDUCATIONAL REIMBURSEMENT - - - - - -
3210 TELEPHONE&TELEGRAPH - 608 354 1,333 992 -
3220 POSTAGE - 1,047 900 500 500 -
3250 OTHER COMMUNICATIONS - - - 676 676
3310 LOCAL TRAVEL EXPENSE - 269 500 300 300
3320 OUT OF TOWN TRAVEL EXPENSE - - 700 125 125 -
3430 ADVERTISING OTHER - - - - - -
3500 LEGAL NOTICE PUBLISHING - 139 300 250 250 -
3600 INSURANCE&BONDS - 3,790 3,790 3,790 3,790 -
4000 REPAIR&MAINT.SERVICES 70 892 3,400 - - -
4020 BUILDING MAINTENANCE - 1,436 - 1,000 1,000 -
4050 GARAGE, LABOR BURD. - - - - - -
4100 RENTS& LEASES - - - -
4300 MISC. CHARGES - 2 - - - -
4330 SUBSCRIPTION,MEMBERSHIP - 95 1,600 500 500 -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4380 COMMISSION& BOARDS - 525 500 500 500 -
4390 TAXES&LICENSES - - - - -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 70 16,571 29,544 20,974 20,974 -
CAPITAL OUTLAY
5191 ASSETS FOR RESALE 20,207 - - - -
4999 TOTALS:CAPITAL OUTLAY 20,207 - - - - -
OTHER FINANCING USES 1
Lily or L01UM01a meignts
2012 Budget Worksheet
204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46314 ECONOMIC DEVELOPMENT AUTHORITY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
7100 OPER.TRANSFER OUT-LABOR - 12,666 13,110 12,831 12,831 -
7410 TRANSFER OUT TO COMM DEVELOPMENT 347,573 - - - -
7413 TRANSFER TO CAP IMP DEVELOPMENT - 51,000 90,000 13,166 13,166
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 347,573 63,666 103,110 25,997 25,997 -
TOTALS: ECONOMICDEVELOPMENTAUTHO 367,850 335,008 389,251 340,154 340,154 -
12
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
FUND NUMBER ECONOMIC DEVELOPMENT AUTHORITY
204-46314
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Camp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Comm Dev Director 1.00 1.00 102,846 24,970 127,816 103,854 25,954 129,808
4sst Comm Dev Director 1.00 1.00 80,525 21,553 102,078 81,329 22,389 103,718
o, 1 " , ' . 185 1$83,371 526;
Labor Allocation From:
201-42400 Planner 0.50 0.50 37,521 10,346 47,867 37,893 10,759 48,652
201-42400 Sec Permit 0.50 24,074 8,592 32,666
Labor Allocation To:
201-42400 Director (0.20) (0.20) (20,569) (4,995) (25,564) (20,771) (5,191) (25,962)
51871' !' ,1252!''197 1:226;379
Total:' r }�; ,
Supplies
$400 Paper $300 Computer supplies for new computers
$240 Toner $75 Food
$160 Misc.office supplies
$3,125 Purchase three computers
Dther Services&Charges
$10,000 Expert and professional services-($5,000 reduction if projects need additional funds)
the EDA will be asked for an appropriation from fund 420
$2,000 Ehlers Financial Seminar,Sensible Land Use Coalition Seminars, EDAM seminars
$1,333 All office phones
$500 Postage for correspondence
$676 Other communications such as newsletter,mailings associated with housing programs,
printing maps
$300 Local travel expense reimbursement
$125 Out of town travel expense
$250 Legal notice publishing in paper for bids,hearings etc.
$3,790 Insurance&Bonds
$500 Lawn mowing
$500 Copier
$500 Subscription Membership:MNAPA, EDAM, Real Estate Journal
$500 EDA & HRA
Contingencies&Transfers
13
The Uty
of
Amok
uolumbia Heights
2012 PROPOSED DETAIL
BUDGET
Finance
Table ofContents
Finance Department
2Ol2 Proposed Detail Budget
Finance Functional Area Summary Page 1
Finance
Proposed Expense and Narrative 2
Detail Expense 3
Summary ofCosts S
Water Administration
Proposed Expense and Narrative 7
Detail Expense 8
Summary ofCosts 9
Sewer Administration
Proposed Expense and Narrative 11
Detail Expense 12
Summary ofCosts 13
Storm Sewer Administration
Proposed Expense and Narrative 15
Detail Expense 16
Summary ufCosts 17
Information Systems
Proposed Expense and Narrative 18
Detail Expense 19
Summary ofCosts 20
Information Systems Imaging
Proposed Expense and Narrative 21
Detail Expense 22
Summary ofCosts 23
information Systems Capital Equipment Replacement
Proposed Expense and Narrative 24
Detail Expense 25
Summary ofCosts 26
Reviewer's Notes
Blank Pages 27
City of Columbia Heights, Minnesota
BUDGET 2012
Finance
Storm Cap Equip
Finance Water Sewer Sewer IS Data Proc
101 601 602 604 720 437
Revenue
Taxes 316,990 0 0 0 0 0
Licenses&Permits 1,000 0 0 0 0 0
Intergovernmental 38,255 0 0 0 0 0
Charge for Services 0 3,255 0 0 0 0
Fines&Forfeits 0 0 0 0 0 0
Miscellaneous 3,550 133,756 2,206 12 0 0
Sales and Related Charges 0 8,641 125,199 1,501 0 0
Transfers&Non Rev Receipts 358,076 0 0 0 325,000 0
Total Revenue 717,871 145,652 127,405 1,513 325,000 0
Expenses
0999 Personal Services 641,400 0 0 0 245,400 0
1999 Supplies 12,900 1,806 1,806 0 7,792 0
2999 Other Services and Charges 50,800 18,900 18,900 1,500 70,633 0
4999 Capital Outlay 15,000 2,500 2,500 0 0 10,688
6999 Contingencies&Transfers 1,600 133,344 133,344 0 8,000 30,000
Total Expenses 721,700 156,550 156,550 1,500 331,825 40,688
Summary
Total Revenue 717,871 145,652 127,405 1,513 325,000 0
Total Expense 721,700 156,550 156,550 1,500 331,825 40,688
Change to Fund Balance -3,829 -10,898 -29,145 13 -6,825 -40,688
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: FINANCE
101 GENERAL Actual Actual Adopted Department City Manager Council
41510 FINANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 583,585 658,301 651,400 641,400 641,400 -
1999 Supplies 5,843 8,659 13,900 12,900 12,900 -
2999 Other Services&Charges 35,651 41,572 45,100 50,800 50,800
4999 Capital Outlay - - 10,000 15,000 15,000
6999 Contingencies&Transfers - - 1,300 1,600 1,600 -
TOTALS: FINANCE 625,078 708,532 721,700 721,700 721,700
Activity Description
The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations.
The Finance department is responsible for budgeting,financial reporting,accounts payable and receivable, payroll, utility billing,
purchasing, liquor operations,and information systems within City operations.
Objectives
In 2011,five of the nine staff FTE's in the department turned over. Accordingly,the department's main objective for 2012 will
be to develop staff's expertise while maintaining the overall continuity of operations. Additionally,the"fresh look"at existing
work processes that is provided by new staff will support the department's ongoing objective of continually improving its work
processes.
Budget Comments
The Finance budget proposed for 2012 equals the 2011 budget.
With the recent staff turnover in the department,a number of staff are expected to be at lower steps on the contract wage
schedules in 2012 than was budgeted for in 2011.The resulting decrease in salaries on summary of cost factors is approximately
$24,000. However, this is offset by an estimated increase in the employer-share of insurance of almost$18,000.
Approximately$10,000 of this increase is from increased participation by employees in the insurance plan,and approximately
$8,000 is from Council-approved increases to the insurance plan.These factors,when combined with other smaller changes,
result in a net decrease of total personnel costs of$10,000 for 2012, compared to the 2011 budget.
Within non-personnel costs, key changes for 2012 include the following:
$5,000 increase to capital outlay for equipment.The line item total of$15,000 is the expected contribution by this department
to one jointly-used large volume copier and one jointly-used folding/inserting machine(for mail stuffing.)
$3,000 increase for hardware and software maintenance agreements on the City's main financial system. When this system was
purchased in 2009,this maintenance was prepaid to mid-2012, and so it has not been in the budget since then.
$1,500 increase in Comcast internet access.This item was not previously included in the departmental budget.
2
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41510 FINANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 437,397 473,452 490,800 467,600 467,600
1011 PART-TIME EMPLOYEES 40,018 29,507 18,000 16,900 16,900 -
1012 SEASONAL EMPLOYEES - - - - - -
1020 OVERTIME-REGULAR 1,108 3,561 - - -
1030 VACATION&SICK 5,912 5,991 - 3,000 3,000
1050 SEVERANCE PAY - 364 - - - -
1070 INTERDEPARTMENTAL LABOR SERV (22,466) 3,233 - - -
1210 P.E.R.A.CONTRIBUTION 32,290 34,582 36,600 34,900 34,900
1220 F.I.C.A.CONTRIBUTION 36,674 39,590 38,900 37,000 37,000 -
1225 FLEX BENEFIT FICA 200 200 - - -
1300 INSURANCE 54,781 62,444 62,650 77,800 77,800 -
1400 UNEMPLOYMENT COMPENSATION - 1,999 - - -
1510 WORKERS COMP INSURANCE PREM 3,288 3,379 4,450 4,200 4,200 -
1700 ALLOCATED FRINGE (5,617) - - - - -
0999 TOTALS: PERSONAL SERVICES 583,585 658,301 651,400 641,400 641,400
SUPPLIES
2000 OFFICE SUPPLIES 1,750 1,547 2,000 2,000 2,000
2010 MINOR EQUIPMENT - 217 400 400 400
2011 COMPUTER EQUIPMENT 1,032 2,603 7,000 6,000 6,000
2020 COMPUTER SUPPLIES 2,086 2,321 3,000 2,500 2,500 -
2030 PRINTING&PRINTED FORMS 676 1,508 1,000 1,500 1,500 -
2171 GENERAL SUPPLIES 299 462 500 500 500 -
2175 FOOD SUPPLIES - - - - -
1999 TOTALS:SUPPLIES 5,843 8,659 13,900 12,900 12,900 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 7,336 9,448 11,000 11,500 11,500
3105 TRAINING&EDUC ACTIVITIES 1,175 2,483 2,600 2,400 2,400 -
3120 EDUCATIONAL REIMBURSEMENT - - 100 1,000 1,000 -
3210 TELEPHONE&TELEGRAPH 1,282 1,006 1,000 1,000 1,000
3211 CELL PHONES 608 617 600 600 600
3220 POSTAGE 2,780 2,377 3,000 2,500 2,500 -
3250 OTHER COMMUNICATIONS - - - 1,500 1,500 -
3310 LOCAL TRAVEL EXPENSE 293 195 300 300 300 -
3320 OUT OF TOWN TRAVEL EXPENSE 71 161 500 300 300
3500 LEGAL NOTICE PUBLISHING 861 1,010 1,500 1,500 1,500 -
3600 INSURANCE&BONDS 2,840 1,620 1,700 1,700 1,700
4000 REPAIR&MAINT.SERVICES 14,506 16,416 18,000 20,600 20,600 -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES 2,530 4,436 3,500 4,500 4,500
4310 CREDIT CARD FEES 2 286 - - - -
4330 SUBSCRIPTION, MEMBERSHIP 1,127 1,518 1,200 1,300 1,300 -
4390 TAXES&LICENSES 239 - 100 100 100 -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 35,651 41,572 45,100 50,800 50,800 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - 10,000 15,000 15,000 -
4999 TOTALS:CAPITAL OUTLAY - 10,000 15,000 15,000 -
3
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41510 FINANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
8100 CONTINGENCIES - 1,300 1,600 1,600
6999 TOTALS:OTHER FINANCING USES - - 1,300 1,600 1,600
TOTALS: FINANCE 625,078 708,532 721,700 721,700 721,700
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER FINANCE BUDGET
101-41510
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Finance Director 1.00 1.00 111,738 26,483 138,221 97,457 25,287 122,744
Asst Finance Director 1.00 1.00 80,909 21,612 102,521 76,841 22,018 98,859
Acctg Coordinator 1.00 1.00 52,877 17,211 70,088 53,405 18,341 71,746
Payroll Accountant 1.00 1.00 53,567 17,309 70,876 50,214 17,830 68,044
Acctg Clerk I: Utility 1.00 1.00 41,734 15,462 57,196 42,150 16,575 58,725
Acctg Clerk 11: Utility 1.00 1.00 43,564 7,485 51,049 44,001 16,866 60,867
Budget Coordinator 1.00 1.00 43,564 13,710 57,274 44,001 15,306 59,307
Receptionist 1.00 1.00 41,172 13,333 54,505 41,588 14,927 56,515
Secretary II 1.00 1.00 43,079 13,633 56,712 38,480 16,000 54,480
Acctg Clerk 1 0.50 0.50 20,654 3,242 23,896 18,356 2,880 21,236
Meter Reader 0.25 0.25 7,628 1,579 9,207 7,706 1,588 9,294
Allocation to Liquor (0.75) (0.75) (31,781) (8,440) (40,221) (29,661) (10,728) (40,389)
Line Item Rounding 0.00 0.00 95 (19) 76 (38) 10 (28)
9,00 9.00 508,800 142,600 651,400 484,500 156,900 641,400
Total 9.00 9,00 508,800 142,600 651,400 484,500 156,900 641,400
Object
Code Description
Supplies
2000 Office Supplies 2,000
2010 Minor Non-Consumable items(calculators,punches,etc.) 400
Computer Hardware&Software:
standard replacement cycle estimate:2 PC 2,700
increase estimate for new OS&MS Office: 1 PC 1,300
misc.software/printer/other 2,000
2011 6,000
2020 Computer supplies(cartridges,tapes,etc.) 2,500
2030 Printing&Forms(bills,checks, POs) 1,500
2171 General Supplies 500
Other Services&Charges
Expert&Prof:
Audit per prep manual estimate 8,100
Consult/svcs for finance issues,such as employment tax
&arbitrage 2,500
GFOA Review 450
Marco telcom prof svcs contract 300
Anti-spam services 150
3050 11,500
Training 200
MN GFOA conf fee @1 600
Existing staff:accounting seminar
1,600
5
Other Services&Charges Con't. 3105 CPA certification:40 hrs.annually 2,400
3120 Educational Reimbursement 1 staff in qualifying program 1,000
3210 Telephone allocation: per rounded prep manual estimate 1,000
3211 Cell phones 1 @$50/mo. 600
3220 Postage per rounded prep manual estimate 2,500
3250 Other Communications per rounded prep manual estimate 1,500
3310 Local travel expense 300
Out of Town travel: 300
MNGFOA @1 -
GFOA@ 0
3320 300
3500 Legal Publishing 1,500
3600 Insurance per rounded prep manual estimate 1,700
Repair and maintenance:
Software supp:
ACS base agrmt 13,000
ACS: resolve user config issue 1,000
IBM AS400 1,500
Laserfiche 900
Hardware maint:
IBM AS400 1,500
Line Printer 500
Other repair&maintenance 400
Copy machines:
2010 actual+100 1,800
4000 20,600
4300 Misc.Charges: Electronic banking svcs:
Wires, positive pay/etc. 4,500
Subscriptions/Memberships
Prof Assn.
MNCPA @1 150
MNGFOA @2 100
GFOA @2 350
GASB&GAAP update publications 700
4330 1,300
4390 Taxes&Licenses 100
Capital Outlay
5180 Other Equip:
Replacement of jointly-used copy machine 7,500
Replacement of jointly-used folder/inserter 7,500
15,000
Contingencies&Transfers
8100 Contingencies:
Estimate one-staff to change from single
to family medical ins 1,600
SUBTOTAL NONPERSONNEL 80,300
GRAND TOTAL 721,700
6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:WATER UTILITY
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49440 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies 1,416 1,181 2,137 1,806 1,806 -
2999 Other Services&Charges 17,661 18,486 18,400 18,900 18,900 -
4999 Capital Outlay - - - 2,500 2,500 -
6999 Contingencies&Transfers 118,223 121,568 134,463 133,344 133,344
TOTALS:WATER UTILITY 137,300 141,235 155,000 156,550 156,550
Activity Description
The Administration Department of the Water Utility Fund accounts for 33.3%of the costs associated with the utility billing
process and one-half of the costs associated with meter reading.The remaining costs for utility billing are allocated to the
Sewer Utility Fund-33.3%and the Refuse Utility Fund 33.3%;the remaining costs for meter reading are allocated to the
Sewer Utility Fund.
Objectives
In 2011,there was significant turnover in the staff that provide and manage the utility billing function. Accordingly,the
department's main objective for 2012 will be to develop staff's expertise while maintaining the overall continuity of
operations. Additionally,the"fresh look"at existing work processes that is provided by new staff will support the
department's ongoing objective of continually improving its work processes.
Budget Comments
The proposed water administration budget for 2012 is a 1%increase or$1,550 over the 2011 budget.The majority of this
increase is attributable to this department's contribution to a jointly-purchased folding/inserter machine for mailing. This
piece of equipment has approximately a five-year useful life.
7
City of Columbia Heights
2012 Budget Worksheet
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49440 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1070 INTERDEPARTMENTAL LABOR SERV - - -
1700 ALLOCATED FRINGE - - -
0999 TOTALS: PERSONAL SERVICES - - - - -
SUPPLIES
2000 OFFICE SUPPLIES 65 31 100 100 100
2010 MINOR EQUIPMENT - - 200 - -
2011 COMPUTER EQUIPMENT - - 200 100 100 -
2020 COMPUTER SUPPLIES 99 65 200 200 200
2030 PRINTING&PRINTED FORMS 838 745 800 800 800 -
2171 GENERAL SUPPLIES - 6 37 6 6 -
2175 FOOD SUPPLIES - - - - -
2280 VEHICLE REPAIR AND PARTS 198 76 300 300 300 -
2282 GAS, OIL, LUBRICANTS 215 257 300 300 300 -
1999 TOTALS:SUPPLIES 1,416 1,181 2,137 1,806 1,806
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 3,196 3,852 4,200 3,900 3,900
3210 TELEPHONE&TELEGRAPH - - - - - -
3211 CELL PHONES 101 105 100 100 100 -
3220 POSTAGE 5,649 5,733 4,700 5,700 5,700 -
3250 OTHER COMMUNICATIONS - - - - -
3310 LOCAL TRAVEL EXPENSE - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - - - -
4000 REPAIR&MAINT.SERVICES 1,595 1,626 1,700 1,700 1,700
4050 GARAGE, LABOR BURD. 722 375 800 500 500
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - - - - - -
4310 CREDIT CARD FEES 5,496 5,893 5,900 6,000 6,000
4330 SUBSCRIPTION, MEMBERSHIP - - - - - -
4390 TAXES&LICENSES - - - -
4395 STATE SALES TAX - - - - -
4930 EQUIPMENT DEPRECIATION 902 902 1,000 1,000 1,000
2999 TOTALS:OTHER SERVICES&CHARGES 17,661 18,486 18,400 18,900 18,900
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - - 2,500 2,500
4999 TOTALS:CAPITAL OUTLAY - - - 2,500 2,500
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 83,223 86,568 89,463 88,344 88,344
7370 TRANSFER OUT TO INFO SYSTEMS 35,000 35,000 45,000 45,000 45,000
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 118,223 121,568 134,463 133,344 133,344 -
TOTALS:WATER UTILITY 137,300 141,235 155,000 156,550 156,550 -
8
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER WATER UTILITY ADMIN.&GENERAL BUDGET
601.49440
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
0.00 0.00 0 0 0 0 0 0
Total 0.00 0100 0.00 0.00 0.00 0.00 0.00 0.00
Supplies
Office Supplies 100
Minor Non-Consumable -
Computer Hardware&Software(including upgrades to Sensus/ACS/laserfiche/etc.) 100
Computer supplies 200
Printing&Forms 800
General Supplies 6
Vehicle repair and parts -meter reader vehicle 300
Gas,Oil -meter reader vehicle 300
Other Services&Charges
Expert&Professional: Audit per prep manual estimate 3,900
Cell Phones 100
Postage prep manual est.= 2,100 metered+3,600 bulk 5,700
Local travel expense -
Repair and maintenance:Sensus Software maint 700
Folding/stuffing machine maint 600
copy machine maint @$.02/page 300
Other misc. maint&repair 100
1,700
Garage Labor&Burden -meter reader vehicle 500
Credit card fees(includes utility admin%of bank charges for credit card clearing account) 6,000
9
Depreciation
Depreciation of office equipment(folding/inserting machine) 1,000
Capital Outlay
This dept.'s portion of jointly-purchased folder/inserter machine 2,500
Transfers&Contingencies
Transfers out for Admin Labor and Data processing 133,344
TOTAL 156,550
10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:SEWER UTILITY ADMINISTRATION&GENERAL
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49490 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies 1,416 1,170 2,138 1,806 1,806 -
2999 Other Services&Charges 18,556 18,434 18,400 18,900 18,900 -
4999 Capital Outlay - - - 2,500 2,500 -
6999 Contingencies&Transfers 118,222 121,566 134,462 133,344 133,344
TOTALS:SEWER UTILITY 138,194 141,170 155,000 156,550 156,550 -
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3%of the costs associated with the utility billing
process and one-half of the costs associated with meter reading.The remaining costs for utility billing are allocated to the
Water Utility Fund-33.3%and the Refuse Utility Fund 33.3%;the remaining costs for meter reading are allocated to the
Water Utility Fund.
Objectives
In 2011,there was significant turnover in the staff that provide and manage the utility billing function. Accordingly,the
department's main objective for 2012 will be to develop staff's expertise while maintaining the overall continuity of
operations. Additionally,the"fresh look" at existing work processes that is provided by new staff will support the
department's ongoing objective of continually improving its work processes.
Budget Comments
The proposed sewer administration budget for 2012 is a 1%increase or$1,550 over the 2011 budget.The majority of this
increase is attributable to this department's contribution to a jointly-purchased folding/inserter machine for mailing. This
piece of equipment has approximately a five-year useful life.
11
City of Columbia Heights
2012 Budget Worksheet
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49490 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
SUPPLIES
2000 OFFICE SUPPLIES 65 21 100 100 100
2010 MINOR EQUIPMENT - - 200 - - -
2011 COMPUTER EQUIPMENT - - 200 100 100 -
2020 COMPUTER SUPPLIES 99 65 200 200 200 -
2030 PRINTING&PRINTED FORMS 838 745 800 800 800 -
2171 GENERAL SUPPLIES - 6 38 6 6 -
2175 FOOD SUPPLIES - - - - - -
2280 VEHICLE REPAIR AND PARTS 198 76 300 300 300
2282 GAS,OIL, LUBRICANTS 215 257 300 300 300 -
1999 TOTALS:SUPPLIES 1,416 1,170 2,138 1,806 1,806 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 3,196 3,852 4,200 3,900 3,900
3210 TELEPHONE&TELEGRAPH - - - - - -
3211 CELL PHONES - 53 100 100 100 -
3220 POSTAGE 5,649 5,733 4,700 5,700 5,700
3250 OTHER COMMUNICATIONS - - - - -
3310 LOCAL TRAVEL EXPENSE -
3320 OUT OF TOWN TRAVEL EXPENSE - - - - - -
4000 REPAIR&MAINT.SERVICES 1,595 1,626 1,700 1,700 1,700
4050 GARAGE, LABOR BURD. 722 375 800 500 500 -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - - - - -
4310 CREDIT CARD FEES 5,496 5,893 5,900 6,000 6,000
4330 SUBSCRIPTION, MEMBERSHIP - - - - - -
4390 TAXES&LICENSES - - - - - -
4395 STATE SALES TAX - - - - - -
4930 EQUIPMENT DEPRECIATION 1,898 902 1,000 1,000 1,000
2999 TOTALS:OTHER SERVICES&CHARGES 18,556 18,434 18,400 18,900 18,900 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - - 2,500 2,500
4999 TOTALS:CAPITAL OUTLAY - - - 2,500 2,500 -
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 83,222 86,566 89,462 88,344 88,344 -
7370 TRANSFER OUT TO INFO SYSTEMS 35,000 35,000 45,000 45,000 45,000 -
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 118,222 121,566 134,462 133,344 133,344 -
TOTALS:SEWER UTILITY 138,194 141,170 155,000 156,550 156,550
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER SEWER UTILITY ADMIN.&GENERAL BUDGET
602.49490
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Supplies
Office Supplies 100
Minor Non-Consumable -
Computer Hardware&Software(including upgrades to Sensus/ACS/laserfiche/etc.) 100
Computer supplies 200
Printing&Forms 800
General Supplies 6
Vehicle repair and parts -meter reader vehicle 300
Gas,Oil -meter reader vehicle 300
Other Services&Charges
Expert& Professional: Audit per prep manual estimate 3,900
Cell Phones 100
Postage prep manual est.= 2,100 metered+3,600 bulk 5,700
Local travel expense -
Repair and maintenance: Sensus Software maint 700
Folding/stuffing machine maint 600
copy machine maint @$.02/page 300
Other misc.maint&repair 100
1,700
Garage Labor&Burden -meter reader vehicle 500
Credit card fees(includes utility admin%of bank charges for credit card clearing account) 6,000
13
Depreciation
Depreciation of office equipment{folding/inserting machine) 1,000
Capital Outlay
This dept.'s portion of jointly-purchased folder/inserter machine 2,500
Transfers&Contingencies
Transfers out for Admin Labor and Data processing 133,344
TOTAL 156,550
14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STORM SEWER ADMINISTRATION&GENERAL
604 STORM SEWER Actual Actual Adopted Department City Manager Council
49690 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - -
1999 Supplies - - - - -
2999 Other Services&Charges 1,199 1,444 1,600 1,500 1,500
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers - - - - -
TOTALS:STORM SEWER 1,199 1,444 1,600 1,500 1,500
Activity Description
The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time,
there are no allocated costs for the utility billing process or meter reading.
Objectives
The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct
costs.As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed
directly or indirectly(such as through a labor allocation.)
Budget Comments
The proposed storm sewer administration budget for 2011 is a$100 decrease from the 2011 budget. The only item in this
budget is a share of the annual audit costs.
15
City of Columbia Heights
2012 Budget Worksheet
604 STORM SEWER Actual Actual Adopted Department City Manager Council
49690 ADMINISTRATION &GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1700 ALLOCATED FRINGE - - - -
0999 TOTALS: PERSONAL SERVICES - -
SUPPLIES
2000 OFFICE SUPPLIES - - - - -
2010 MINOR EQUIPMENT - -
2011 COMPUTER EQUIPMENT - -
2020 COMPUTER SUPPLIES - - - -
2030 PRINTING&PRINTED FORMS - - - -
2171 GENERAL SUPPLIES - -
2175 FOOD SUPPLIES - -
2280 VEHICLE REPAIR AND PARTS - - - -
2282 GAS,OIL, LUBRICANTS - - - -
1999 TOTALS:SUPPLIES - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 1,199 1,444 1,600 1,500 1,500
3105 TRAINING&EDUC ACTIVITIES - - - - -
3210 TELEPHONE&TELEGRAPH - - - -
3220 POSTAGE - - - - -
3250 OTHER COMMUNICATIONS - - - - -
3310 LOCAL TRAVEL EXPENSE - - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - - -
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE&BONDS - - - - - -
4000 REPAIR&MAINT.SERVICES - - - - - -
4020 BUILDING MAINTENANCE - - - - - -
4050 GARAGE, LABOR BURD. - - - - - -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - - - - -
4330 SUBSCRIPTION, MEMBERSHIP - - - - - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - -
4390 TAXES&LICENSES - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 1,199 1,444 1,600 1,500 1,500
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - - - - -
4999 TOTALS:CAPITAL OUTLAY - - - -
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR - - - - -
7370 TRANSFER OUT TO INFO SYSTEMS - - - - -
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS:STORM SEWER 1,199 1,444 1,600 1,500 1,500 -
16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER STORM SEWER ADMIN.&GENERAL BUDGET
604.49690
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0,00 0.00 OM 0.00 0.00
Supplies 0
Other Services&Charges
Expert&Professional: Share of audit fee per prep manual 1,500
Capital Outlay 0
Contingencies&Transfers 0
TOTAL 1,500
17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: INFORMATION SYSTEMS
720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
499801 INFORMATION SYSTEMS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 174,077 217,906 239,364 245,400 245,400 -
1999 Supplies 17,428 24,134 3,837 7,792 7,792 -
2999 Other Services&Charges 48,779 67,927 97,571 70,633 70,633 -
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers - 535,000 8,000 8,000 8,000 -
TOTALS: INFORMATION SYSTEMS 240,285 844,967 348,772 331,825 331,825
Activity Description
The IS department provides information system implementation, management,support,and training to the City
employees. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system.
Modern information technologies and training increase City employees' productivity and reduce overall cost of
information system ownership.
Major IS components:
1.Servers and data storage devices.
2. Network devices, including wireless networks and Internet access.
3. Phone and voice mail systems.
4. Desktop and portable computers.
5. Printers, networked copiers/scanners and other output devices.
6. Databases.
7. Laserfiche document imaging system.
8.Office applications(word processing, spreadsheets, presentations, e-mail and scheduling).
9.Special departmental applications.
10.Websites(official City Website, Murzyn Hall and Top Valu Liquor Websites).
Objectives
1. Ensure efficient, secure,and reliable operation of the City information system.
2. Support City Library staff and patrons.
3.Support Websites for the City, Murzyn Hall,and liquor stores.
4. Provide Internet access to the public documents in Laserfiche system.
5. Provide reliable and secure Internet access for City employees.
6.Train users and IS staff to better use City information system.
Budget Comments
Information Systems budget for 2012 is$16,947 less than in 2011. Main contributing factors are:
1. Cost of the Internet connection in 2012 budget is allocated to departments according to the number of PCs and other
devices that need to be connected.
2.Web-site support in 2012 budget is allocated to Cable fund.
18
City of Columbia Heights
2012 Budget Worksheet
720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49980 INFORMATION SYSTEMS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 127,244 159,297 183,783 187,148 187,148
1011 PART-TIME EMPLOYEES 9,423 7,717 - - -
1020 OVERTIME-REGULAR - 37 - - -
1030 VACATION&SICK 1,501 3,550 - - -
1050 SEVERANCE PAY - - - - -
1210 P.E.R.A.CONTRIBUTION 8,554 11,116 13,232 13,476 13,476
1220 F.I.C.A.CONTRIBUTION 9,433 11,901 14,059 14,317 14,317 -
1225 FLEX BENEFIT FICA 100 100 - - -
1300 INSURANCE 16,920 23,118 26,820 28,980 28,980 -
1400 UNEMPLOYMENT COMPENSATION - - - - - -
1510 WORKERS COMP INSURANCE PREM 902 1,071 1,470 1,479 1,479 -
0999 TOTALS: PERSONAL SERVICES 174,077 217,906 239,364 245,400 245,400
SUPPLIES
2000 OFFICE SUPPLIES 85 80 107 107 107 -
2010 MINOR EQUIPMENT 311 93 534 321 321 -
2011 COMPUTER EQUIPMENT 16,895 23,780 2,138 5,344 5,344 -
2020 COMPUTER SUPPLIES 127 82 962 1,924 1,924 -
2070 TRAINING&INSTR SUPPLIES - 21 96 96 96 -
2171 GENERAL SUPPLIES - 79 - - -
2175 FOOD SUPPLIES 10 - - - -
1999 TOTALS:SUPPLIES 17,428 24,134 3,837 7,792 7,792
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 6,922 11,834 16,508 11,950 11,950 -
3105 TRAINING&EDUC ACTIVITIES 267 199 4,500 4,500 4,500
3120 EDUCATIONAL REIMBURSEMENT - - - 1,500 1,500
3210 TELEPHONE&TELEGRAPH 202 28 300 130 130
3211 CELL PHONES 1,140 1,570 1,440 1,800 1,800
3220 POSTAGE 54 3 120 120 120
3250 OTHER COMMUNICATIONS 6,197 5,930 26,880 1,900 1,900
3310 LOCAL TRAVEL EXPENSE 192 558 440 660 660 -
3320 OUT OF TOWN TRAVEL EXPENSE 130 - - - - -
4000 REPAIR& MAINT.SERVICES 13,663 26,281 25,969 26,659 26,659 -
4100 RENTS&LEASES - - 100 100 100
4330 SUBSCRIPTION, MEMBERSHIP 110 204 314 314 314 -
4395 STATE SALES TAX - - - - -
4930 EQUIPMENT DEPRECIATION 19,902 21,320 21,000 21,000 21,000
2999 TOTALS:OTHER SERVICES&CHARGES 48,779 67,927 97,571 70,633 70,633
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - - - - -
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
7270 TRANSFER TO CAP EQP REPL FUND 535,000 - - - -
8100 CONTINGENCIES - 8,000 8,000 8,000 -
6999 TOTALS:OTHER FINANCING USES - 535,000 8,000 8,000 8,000 -
TOTALS: INFORMATION SYSTEMS 240,285 844,967 348,772 331,825 331,825
19
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER INFORMATION SYSTEMS BUDGET
720.49980
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
IS Director 1.00 1.00 84,809 22,224 107,033 85,653 23,068 108,721
Asst. IS Director 1.00 1.00 58,001 18,015 76,016 59,462 18,959 78,421
IS Technician 1.00 1.00 40,973 15,342 56,315 42,033 16,225 58,258
3.00 3.00 1831783 55,581 239,364 187,148 58,252 245,400
Total 100 3.00 183,783 55,581 239,364 187,148 58,252- 245,400
Supplies Capital Outlay
Budgeted in 437.49980 fund
Office supplies 107
Minor equipment 321 Contingencies&Transfers
Misc.software and hardware 5,344 Contingencies 8,000
Misc.Computer supplies 321
Backup media 1,603
Training supplies 96
Other Services&Charges
Servers and network support 4,200
Databases support 4,200
Laserfiche support 2,800
Off-site storage of backup tapes 320
ExpertsExchange.com subscription 100
Phone system support 90
Misc.service subscriptions 240
IS staff training 4,500
IS staff educ. reimbursement 1,500
IS Dept. office phones 130
IS staff cell phones with data 1,800
Postage 120
Internet connections 1,900
Local travel 660
Network equipment maint 2,793
Server and data storage maint 4,555
Network security system maint 4,562
Anti-virus software maint 1,368
Network management software maint 800
Laserfiche software maint 10,138
Misc. maint 2,443
Copier 100
Books,subscriptions 314
Depreciation 21,000
20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: INFORMATION SYSTEMS IMAGING
720 INFORMATION SYSTEMS E2009 ctual Actual Adopted Department City Manager Council
49981 IMAGING pense Expense Budget Proposed Proposed Adopted
Line Item Description 2010 2011 2012 2012 2012
0999 Personal Services 13,369 - - - -
1999 Supplies - -
2999 Other Services&Charges 1,112 - -
4999 Capital Outlay - - - -
6999 Contingencies&Transfers - - -TOTALS: IMAGING 14,481 - - -
Activity Description
This activity has been budgeted under 101.41410 City Clerk since 2010.
Objectives
This activity has been budgeted under 101.41410 City Clerk since 2010.
Budget Comments
This activity has been budgeted under 101.41410 City Clerk since 2010.
21
City of Columbia Heights
2012 Budget Worksheet
720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49981 IS IMAGING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1011 PART-TIME EMPLOYEES 11,672 - - -
1012 SEASONAL EMPLOYEES -
1030 VACATION&SICK (62) - - -
1210 P.E.R.A.CONTRIBUTION 787 - - -
1220 F.I.C.A.CONTRIBUTION 893 - - -
1510 WORKERS COMP INSURANCE PREM 78 - - -
0999 TOTALS: PERSONAL SERVICES 13,369 - -
SUPPLIES
2011 COMPUTER EQUIPMENT - - - - -
2020 COMPUTER SUPPLIES - -
2171 GENERAL SUPPLIES - -
1999 TOTALS:SUPPLIES - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - -
3105 TRAINING&EDUC ACTIVITIES - - -
3250 OTHER COMMUNICATIONS - - - -
4000 REPAIR&MAINT.SERVICES -
4395 STATE SALES TAX - - -
4930 EQUIPMENT DEPRECIATION 1,112 - - -
2999 TOTALS:OTHER SERVICES&CHARGES 1,112 - - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS: IMAGING 14,481 - -
22
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER INFORMATION SYSTEMS IMAGING BUDGET
720.49981
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:IS CAPITAL EQUIPMENT REPLACEMENT
437 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49980 CAPITAL EQUIPMENT REPLACEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - - -
2999 Other Services&Charges - - - -
4999 Capital Outlay 44,738 10,688 10,688
6999 Contingencies&Transfers 34,447 - 50,000 30,000 30,000
TOTALS: IS CAP EQUIP REPLACEMENT 34,447 94,738 40,688 40,688
Activity Description
Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount
set by City procedures for fixed assets or more and a life expectancy of one year or longer.
Objectives
Replace oldest network server(purchased in 2006). If necessary, replace other network and data storage equipment that are
no longer supported by vendor and are not compatible with newer components.
Budget Comments
Capital Equipment Replacement budget for 2012 is$54,050 less than in 2011. Main contributing factors are:
1.The 2011 budget includes costs to upgrade from Office 2000 to Office 2010(done in 2011).
2.The 2011 budget includes$50,000 for contingencies (including storage system replacement),while 2012 budget
includes$30,000 for contingencies (unforeseen IS assets replacement).
24
City of Columbia Heights
2012 Budget Worksheet
437 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49980 CAPITAL EQUIPMENT REPLACEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4395 STATE SALES TAX -
2999 TOTALS:OTHER SERVICES&CHARGES - - - - -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - 44,738 10,688 10,688
4999 TOTALS:CAPITAL OUTLAY - 44,738 10,688 10,688 -
OTHER FINANCING USES
7370 TRANSFER OUT TO INFO SYSTEMS 34,447 - - -
8100 CONTINGENCIES - 50,000 30,000 30,000 -
6999 TOTALS:OTHER FINANCING USES 34,447 50,000 30,000 30,000
TOTALS: IS CAP EQUIP REPLACEMENT 34,447 - 94,738 40,688 40,688
25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER IS CAPITAL EQUIPMENT REPLACEMENT BUDGET
437.49980
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
0.00 0.00 0 0 0 0 0 T}
Total 0.00 0.00 0.00 0.00 0.00 0100 0.00 0.00
Capital Outlay
Server replacement 10,688
Contingencies&Transfers
Contingencies for IS
equipment replacement 30,000
26
Now
The City y(100/
of
Columbia Heights
2012 PROPOSED DETAIL
BUDGET
General Government
"MIN,
Table of Contents
General Government Buildings
2012 Proposed Detail Budget
General Government Buildings Functional Area Summary Page 1
General Government Buildings
Proposed Expense and Narrative 2
Detail Expense 3
Summary of Costs 5
Recognition/Special Events
Proposed Expense and Narrative 7
Detail Expense 8
Summary of Costs 10
Contingencies
Proposed Expense and Narrative 11
Detail Expense 12
Summary of Costs 13
Transfers
Proposed Expense and Narrative 14
Detail Expense 15
Summary of Costs 16
Cable Television
Proposed Expense and Narrative 17
Detail Expense 18
Summary of Costs 20
Capital Improvement General Government Buildings
Proposed Expense and Narrative 21
Detail Expense 22
Summary of Costs 23
Capital Improvement Murzyn Hall
Proposed Expense and Narrative 24
Detail Expense 25
Summary of Costs 26
Capital Improvement Library
Proposed Expense and Narrative 27
Detail Expense 28
Summary of Costs 29
Capital Building Hylander Center
Proposed Expense and Narrative 30
Detail Expense 31
Summary of Costs 32
Reviewer's Notes
Blank Pages 33
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1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:GENERAL GOVERNMENT BUILDINGS
101 GENERAL Actual Actual Adopted Department City Manager Council
41940 GENERAL GOVERNMENT BUILDIN Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 6,324 7,596 40,716 40,716
1999 Supplies 14,175 21,292 15,600 13,500 13,500 -
2999 Other Services&Charges 96,660 111,113 97,522 91,396 91,396 -
4999 Capital Outlay - - 60,086 37,000 37,000
6999 Contingencies&Transfers - - - - - -
TOTALS:GENERAL GOVERNMENT E 110,835 138,729 180,804 182,612 182,612 -
Activity Description
This department covers the general maintenance of City Hall. The major expenses in this budget are utilities,janitorial
expenses, building maintenance,and HVAC. Beginning in the 2012,this is also the home department for the facility
maintenance supervisor and part-time janitorial staff used for all City buildings. These staff costs are then allocated to each
of the various department budgets for the buildings maintained.
Objectives
The on-going objective of this department is to maintain City Hall in a condition that is safe and respectable. Beginning in
2012,this department has the expanded objective of coordinating maintenance of the City's eight principal buildings and
providing cost-effective janitorial services.
Budget Comments
The 2012 budget for this department reflects a net increase of$1,808 or 1%over the 2011 budget.The primary change from
2011 is an increase of $33,120 in City staff used to clean and maintain City Hall offset by decreases in the use of contracted
services for this work. For 2012,three medium-duty copiers totaling$19,000 are budgeted for replacement in line item
5180 other equipment.This represents the copiers in Recreation,Community Development and the Fire dept.The recent
purchase agreement with the winning bidder for copiers in 2011 extends into 2012.Any copiers replaced in that time frame
are eligible for that 2011 low-bid pricing, both for the purchase and the related maintenance.
2
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Depart ment City Manager Council
41940 GENERAL GOVERNMENT BUIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES - 3,714 17,160 17,160
1011 PART-TIME EMPLOYEES - 351 - 14,821 14,821
1030 VACATION&SICK 754 - - -
1070 INTERDEPARTMENTAL LABOR. - 220 5,682 - - -
1210 P.E.R.A.CONTRIBUTION - 300 409 2,308 2,308
1220 F.I.C.A.CONTRIBUTION 318 436 2,447 2,447
1300 INSURANCE - 558 861 2,835 2,835 -
1510 WORKERS COMP INSURANCE F - 109 208 1,145 1,145
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES - 6,324 7,596 40,716 40,716
SUPPLIES
2000 OFFICE SUPPLIES 3,145 2,453 3,500 2,700 2,700
2010 MINOR EQUIPMEMNT 4,899 1,844 2,500 2,500 2,500 -
2011 COMPUTER EQUIPMENT - 11,348 2,000 2,500 2,500
2020 COMPUTER SUPPLIES - 131 - - -
2030 PRINTING&PRINTED FORMS 1,164 1,000 1,200 1,200 1,200
2070 TRAINING&INSTR SUPPLIES - - - - - -
2160 MAINT.&CONSTRUCT MATERI - 89 - - -
2171 GENERAL SUPPLIES 4,282 3,879 5,400 4,000 4,000
2175 FOOD SUPPLIES - - - - -
2280 VEHICLE REPAIR AND PARTS 113 62 350 100 100 -
2282 GAS,OIL, LUBRICANTS 571 488 650 500 500
1999 TOTALS:SUPPLIES 14,175 21,292 15,600 13,500 13,500 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV - - - - -
3105 TRAINING&EDUC ACTIVIITES - - - - -
3210 TELEPHONE&TELEGRAPH 4,383 3,572 3,322 859 859
3220 POSTAGE 1,586 1,634 1,800 1,700 1,700
3250 OTHER COMMUNICATIONS - - - - - -
3310 LOCAL TRAVEL EXPENSE - - -
3430 ADVERTISING OTHER - - - -
3500 LEGAL NOTICE PUBLISHING 14 - - - -
3600 INSURANCE&BONDS 3,530 2,650 2,648 2,648 2,648 -
3810 ELECTRIC 25,594 17,311 26,874 20,677 20,677
3820 WATER 1,820 1,333 1,950 1,400 1,400 -
3830 GAS 9,623 9,705 10,104 10,190 10,190
3850 SEWER 1,973 1,745 2,050 1,832 1,832 -
4000 REPAIR&MAINT.SERVICES 29,132 6,305 6,470 6,630 6,630 -
4020 BUILDING MAINTENANCE 25,578 73,489 49,266 52,156 52,156
4050 GARAGE, LABOR BURD. 573 571 578 584 584
4060 INTERDEPARTMENTAL COPIER (8,071) (8,017) (8,500) (8,200) (8,200)
4100 RENTS& LEASES 904 763 940 900 900
4300 MISC.CHARGES - 32 - - -
3
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
41940 GENERAL GOVERNMENT BUIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4330 SUBSCRIPTION, MEMBERSHIP - - - - -
4390 TAXES&LICENSES 20 20 20 20 20 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&Cl- 96,660 111,113 97,522 91,396 91,396
CAPITAL OUTLAY
5120 BUILDING&IMPROVEMENT - - 25,086 15,000 15,000
5180 OTHER EQUIPMENT - 35,000 22,000 22,000 -
4999 TOTALS:CAPITAL OUTLAY - - 60,086 37,000 37,000
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING US - - - - -
TOTALS:GENERAL GOVERNME 110,835 138,729 180,804 182,612 182,612
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER GENERAL GOVERNMENT BUILDINGS BUDGET
101.41940
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Maintenance Supervisor 0.00 1.00 49,028 17,130 66,158
PT Custodians 0.00 2.15 59,286 10,956 70,242
Subtotal 0.00 3,15 0 0 0 108,314 28,086 136,400
Labor Allocation(To)From:
Public Safety bldg
101.42100 (0.210) (12,610) (3,137) (15,747)
101.42200 (0.210) (12,610) (3,137) (15,747)
Murzyn Hall
101.45129 0.125 (0.250) 5,682 1,914 7,596 (14,548) (4,303) (18,851)
Library
240.45500 (0.350) (20,910) (4,671) (25,581)
Liquor stores
609.49791 (981) (342) (1,323)
609.49792 (981) (342) (1,323)
609.49793 (490) (172) (662)
Municipal Service Center
701.49950 (0.22) (13,203) (3,247) (16,450)
Total 0.125 1.91 5,682 1,914 7,596 31,981 8,735 40,7
Supplies
Copy Paper& Misc Office Supplies 2,700
Minor Office Equipment 2,500
Presentation &General-Use Laptop 2,500
Envelopes 1,200
Kitchen/Restroom/Janitorial Supplies 2,000
Postage Supplies 500
General Supplies 1,500
Garage Allocation 100
Fuel Allocation 500
13,500
Continued on Next Page
5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUMMARY OF COST FACTORS FOR THE COMING YEAR-continued
Other Services&Charges
Internet/Telephone 859
Postage 1,700
Property&Liability Insurance Allocation 2,648
Utilities-Elec Water Sewer&Gas 34,099
Repairs&Maintenance Services 6,630
Ricoh-Copier Maint 180
Ricoh Copies Overage 2,000
Loffler Copier Maint 3,500
Check Signer Sery Agr 180
Other 770
Building Maintenance&Repair 52,156
HVAC maint contract 10,872
HVAC repair noncontract 15,000
Elevator maint contract 1,200
Elevator repair noncontract 10,000
ADA access to new door 5,000
Other bldg maint&repair(wet bsmt) 10,084
Vehicle Repair 584
Interdept Copier Credit (8,200)
Rug Rental/Cleaning 900
Boiler Registration 20
91,396
Capital Outlay
Replace fire alarm panel/wiring 12,000
City Hall Bathrooms 6,000
3 Copiers: Rec,Comm Dev, Fire 19,000
37,000
Contingencies&Transfers
none
Total 182,612
6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
DEPARTMENT:RECOGNITION/SPECIAL EVENTS
101 GENERAL Actual Actual Adopted Department City Manager Council
45050 RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies 2 2,273 - - - -
2999 Other Services&Charges 34,540 35,374 37,678 38,055 38,055 -
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - - - -
TOTALS: RECOGNITION/SPECIAL 34,542 37,648 37,678 38,055 38,055 -
Activity Description
This department was established to budget and account for various activities that do not specifically fall under other
departments. Examples of these activities are employee and volunteer recognition,fireworks,the City Beautification
program, and the City newsletter.
The Beautification project is supported by a core group of volunteers who care about this City and work to make it better.
They embody"Heights Pride". With staff and city support,this group beautifies the city parks,public buildings,and Central
Avenue business district through plantings of flowers and shrubs.
Objectives
The newsletter provides essential information to residents.
The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride.
The citizen volunteers form a genuine bond as a group and are proud of their contributions to their city. These attractive
plantings improve the impression our city creates to visitors, long-time residents, and new-comers alike.
Budget Comments
The Heights Happenings City newsletter is budgeted at$20,000 for 2012. The Recreation portion of the newsletter is
prepared by the Recreation Department and the City portion is contracted out at a cost of$5,000. Publishing and postage of
the newsletter are also included in the budgeted amount. Total for this line item is$25,000.
The Special Events line item is budgeted at$4,950 for fireworks during the Columbia Heights Jamboree. The actual cost of the
show is$6,000 with the remaining amount coming from donations from the community.
The beautification team is aware of the value of tax dollars and continues to obtain perennials for many of the plantings to
further reduce annual costs to the City. Donations of plants from the core group of volunteers has been encouraged and is
successful. With careful purchasing,donations and planning,we are confident that the high quality of our efforts can be
maintained while keeping the City costs to$1,300 for 2012. This is based on actual costs in prior years.
7
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
45050 RECOGNITION/SPECIAL EVENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - -
1010 REGULAR EMPLOYEES - - - -
1012 SEASONAL EMPLOYEES - - -
1070 INTERDEPARTMENTAL LABOR - - - - -
1210 P.E.R.A.CONTRIBUTION - -
1220 F.I.C.A.CONTRIBUTION - - - -
1225 FLEX BENEFIT FICA - -1300 INSURANCE - - - - - -
1400 UNEMPLOYMENT COMPENSAT - - - - -
1510 WORKERS COMP INSURANCE P - - - -
1700 ALLOCATED FRINGE - -
0999 TOTALS: PERSONAL SERVICES - - - -
SUPPLIES
2000 OFFICE SUPPLIES - - - -
2010 MINOR EQUIPMENT - - - - -
2011 COMPUTER EQUIPMENT - - -
2030 PRINTING&PRINTED FORMS - - - - -
2160 MAINT. &CONSTRUCT MATERI - - -
2171 GENERAL SUPPLIES - - -
2175 FOOD SUPPLIES - 2,273 - -
2280 VEHICLE REPAIR AND PARTS 2 - - -
2282 GAS,OIL, LUBRICANTS - - - - -
1999 TOTALS:SUPPLIES 2 2,273
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV - - - -
3105 TRAINING&EDUC ACTIVITIES - - - - -
3220 POSTAGE - - - - -
3250 OTHER COMMUNICATIONS - - - - - -
3310 LOCAL TRAVEL EXPENSE - - - - -
3430 ADVERTISING OTHER - - - - - -
3440 NEWSLETTER 26,541 24,161 26,373 25,000 25,000 -
3600 INSURANCE&BONDS 816 805 805 805 805 -
4000 REPAIR&MAINT.SERVICES 8 41 - - -
4100 RENTS& LEASES - - - - - -
4200 PROGRAM ACTIVITY FEES 1,079 1,208 1,500 1,300 1,300 -
4300 MISC.CHARGES - - - - - -
4330 SUBSCRIPTION, MEMBERSHIP - - -
4372 CITY FLOAT 516 - - - - -
4374 EMPLOYEE RECOGNITION 5,030 3,160 6,000 6,000 6,000 -
4375 VOLUNTEER RECOGNITION - - - - - -
4376 MISCELLANEOUS CIVIC AFFAIR! - - - - -
4378 SPECIAL EVENTS 550 6,000 3,000 4,950 4,950 -
4380 COMMISSION &BOARDS - - - - - -
4390 TAXES&LICENSES - -
8
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department I City Manager Council
45050 RECOGNITION/SPECIAL EVENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CH 34,540 35,374 37,678 38,055 38,055 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING US - - - - - -
TOTALS: RECOGNITION/SPECI, 34,542 37,648 37,678 38,055 38,055
9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER RECOGNITION/SPECIAL EVENTS BUDGET
101.45050
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.O0 0 0 0 0 7 � {3
Total fl.00 000 0.100 0 00 O.00 0.00 .-w 0
Supplies Capital Outlay
none none
Other Services&Charges Contingencies&Transfers
Newsletter-Print/mail 20,000 none
Newsletter-Edit 5,000
Insurance 805
Beautification Project 1,300
Employee Picnic 3,300
Holiday Luncheon 2,300
Other 400
Fireworks 4,950
38,055
Total 38,055
10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CONTINGENCIES
101 GENERAL Actual Actual Adopted Department City Manager Council
49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - - - - -
2999 Other Services&Charges - -
4999 Capital Outlay - - - -
6999 Contingencies&Transfers 9,865 10,188 50,000 50,000 50,000 -
TOTALS:CONTINGENCIES 9,865 10,188 50,000 50,000 50,000 -
Activity Description
This department was established to budget and account for activities not budgeted under other departments.
Objectives
The objective of the Contingency department is to allow for sufficient flexibility in the overall budget to adapt to items which
cannot be projected/forecasted.
Budget Comments
The budget proposed for 2012 for this department is the same as 2011.
11
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
49200 1 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4000 REPAIR& MAINT.SERVICES - - - - -
4390 TAXES& LICENSES - - -
4395 STATE SALES TAX - - - -
2999 TOTALS:OTHER SERVICES&CHA - - - - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - -
OTHER FINANCING USES
7370 TRANSFER OUT TO INFO SYSTEM - - - -
8100 CONTINGENCIES 9,865 10,188 50,000 50,000 50,000
8200 SUNSHINE FUND - - - - -
6999 TOTALS:OTHER FINANCING USE`. 9,865 10,188 50,000 50,000 50,000 -
TOTALS:CONTINGENCIES 9,865 10,188 50,000 50,000 50,000 -
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CONTINGENCIES BUDGET
101.49200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 ' 0600 0.00 0.00 0.O0 0.00 0.00
Other Financing Uses
Contingencies-
Unknown expenses not included in budget 50,000
Tota I 50,000
13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:TRANSFERS
101 GENERAL Actual Actual Adopted Department City Manager Council
49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - -
1999 Supplies - - -
2999 Other Services&Charges - - - - -
4999 Capital Outlay - - - -
6999 Contingencies&Transfers 185,000 185,000 195,000 195,000 195,000 -
TOTALS:TRANSFERS 185,000 185,000 195,000 195,000 195,000 -
Activity Description
This department was established to account for budgeted transfers-out from the General Fund to other City funds.
Objectives
The main objective of this department is to gradually fund capital projects and equipment replacement over time.This
allows for a more consistent tax levy and more orderly budgeting process.So when the need to replace a large capital
item occurs, it does not create large swings in the amount available for operating purposes.
Budget Comments
The budget proposed for 2012 for this department is the same as 2011.
14
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
7230 TRANSFER OUT TO CAP IMP PARKS 50,000 50,000 50,000 50,000 50,000
7270 TRANSFER TO CAP EQUIP REPLA 50,000 50,000 50,000 50,000 50,000 -
7330 TRANSFER OUT TOINFRASTRUCT 50,000 50,000 50,000 50,000 50,000 -
7370 TRANSFER OUTTO INFO SYSTEMS 35,000 35,000 45,000 45,000 45,000
6999 TOTALS:OTHER FINANCING USES 185,000 185,000 195,000 195,000 195,000 -
TOTALS:TRANSFERS 185,000 185,000 195,000 195,000 195,000 -
15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER TRANSFERS BUDGET
101.49300
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0,00 0
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CABLE TELEVISION
225 CABLE Actual Actual Adopted Department City Manager Council
49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 2,212 2,042 6,464 6,320 6,320
1999 Supplies 87 70 1,650 700 700 -
2999 Other Services&Charges 45,787 58,129 34,660 29,914 29,914 -
4999 Capital Outlay - - 20,000 - -
6999 Contingencies&Transfers 68,204 56,668 66,668 66,881 66,881
TOTALS:CABLE TELEVISION 116,290 116,909 129,442 103,815 103,815 -
Activity Description
This activity administers the Columbia Heights'cable franchise ordinance,which includes rate regulation activities,franchise
renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company
with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A
Telecommunications Commission serves in an advisory capacity to the City Council.
Objectives
1. Administer franchise.
2. Expand amount of information and programming on the government access channel.
Budget Comments
The Cable Television budget decreased by$25,627 from 2011 to 2012. Personal Services decreased by$144, due to a
decrease in number of meetings budgeted for Telecommunications Commission Secretary. Supplies decreased by$950, based
on past expenditures and need. Other Services and Charges decreased by$4,746,due to a decrease of$11,600 to Expert and
Professional Services, a decrease of$500 to Training and Educational Activities, a$50 decrease to Local Travel Expense,a$350
decrease to legal notice publishing, a$1,000 decrease to Miscellaneous Charges,and a$600 decrease to Subscriptions and
Memberships, offset by a$2,704 increase to Other Communications for Comcast Data Charges, and a$6,650 increase to
Repair and Maintenance Services for Tightrope Support for Cablecast and Carousel and for live streaming and on-demand
video; and Civic Plus website support,maintenance and hosting fee. Capital Outlay decreased by$20,000 due to no monies
budgeted for equipment. Other Financing Uses increased by$213, due to an increase in Transfers Out Labor for wage and
employer contribution to insurance adjustments for 2012.
17
City of Columbia Heights
2012 Budget Worksheet
225 CABLE Actual Actual Adopted Department City Manager Council
49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES - - - - -
1011 PART-TIME EMPLOYEES 2,023 1,846 5,900 5,675 5,675
1012 SEASONAL EMPLOYEES - - - - -
1020 OVERTIME-REGULAR - - - -
1070 INTERDEPARTMENTAL LABOR SEF - - - - -
1210 P.E.R.A.CONTRIBUTION 10 21 65 49 49 -
1220 F.I.C.A.CONTRIBUTION 155 141 452 435 435
1300 INSURANCE 11 22 - 116 116
1510 WORKERS COMP INSURANCE PRE 13 12 47 45 45
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 2,212 2,042 6,464 6,320 6,320 -
SUPPLIES
2000 OFFICE SUPPLIES - - - - -
2010 MINOR EQUIPMENT - -
2011 COMPUTER EQUIPMENT - - -
2020 COMPUTER SUPPLIES - - 100 - - -
2070 TRAINING&INSTR SUPPLIES - - - - -
2160 MAINT.&CONSTRUCT MATERIAL - - - - -
2171 GENERAL SUPPLIES 87 70 1,400 700 700
2175 FOOD SUPPLIES - - 150 - - -
1999 TOTALS:SUPPLIES 87 70 1,650 700 700 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 44,063 56,609 25,100 13,500 13,500 -
3105 TRAINING&EDUC ACTIVITIES - - 1,800 1,300 1,300 -
3210 TELEPHONE&TELEGRAPH - - - - - -
3220 POSTAGE - 3 - - - -
3250 OTHER COMMUNICATIONS - - - 2,704 2,704 -
3310 LOCAL TRAVEL EXPENSE - - 100 50 50
3320 OUT OF TOWN TRAVEL EXPENSE - - 2,000 2,000 2,000
3430 ADVERTISING OTHER - - - - -
3500 LEGAL NOTICE PUBLISHING 50 134 350 - - -
3600 INSURANCE&BONDS 1,350 910 910 910 910 -
4000 REPAIR&MAINT.SERVICES 13 169 1,100 7,750 7,750 -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - - 1,000 - - -
4330 SUBSCRIPTION, MEMBERSHIP - - 1,200 600 600
4380 COMMISSION&BOARDS - - 750 750 750
4390 TAXES&LICENSES 311 305 350 350 350
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHAF 45,787 58,129 34,660 29,914 29,914 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - 20,000 - -
18
City of Columbia Heights
2012 Budget Worksheet
225 CABLE Actual Actual Adopted Department City Manager Council
49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4999 TOTALS:CAPITAL OUTLAY - - 20,000 - -
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 33,204 21,668 21,668 21,881 21,881 -
7210 TRANSFER OUT TO GENERAL FUN - 16,210 - - -
7270 TRANSFER TO CAP EQUIP REPLA - - - - - -
7370 TRANSFER OUT TO INFO SYSTEM`. 35,000 18,790 45,000 45,000 45,000 -
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 68,204 56,668 66,668 66,881 66,881
TOTALS:CABLE TELEVISION 116,290 116,909 129,442 103,815 103,815
19
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CABLE BUDGET
225.49844
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Intern 0.20 0.20 5,000 423 5,423 5,000 423 5,423
Telecomm.Secretary 0.03 0.02 900 141 1,041 675 222 897
Subtotal 0.23 0.22' 564 6,464 5,675 -645 6,320
Supplies
Misc. Production Materials
for Gov't Access Channel 600
DVD's 100
Other Services&Charges
Legal Costs 5,000 Liability&Property Insurance 910
Auditor's Fee 2,000 Tightrope support for live
Contracted Video Production Services 5,000 streaming&on-demand video 1,300
Gov't Access Equipment Training 1,500 Website Support, Maintenance
Data Charges-Comcast 2,704 &hosting fee 3,150
MACTA Fall&Ann. Conf. Registration 600 Tightrope support for
NATOA Conference Registration 700 Cablecast&Carousel 3,000
Mileage Reimbursement, parking 50 Copying Costs 300
Hotel,air,transportation&meals NATOA Membership 600
for NATOA Conference 2,000 Annual Commission Dinner 750
ASCAP(American Society of
Composers,Authors,&
Capital Outlay Publishers)license 350
None
Contingencies&Transfers
Transfers out of various staff time 21,881
engaged in cable activities
Transfer to Information Systems 45,000
20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
B U DG ET 2012
DEPARTMENT:GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY
411 CAPITAL IMP-GEN GOVT. BLD Actual Actual Adopted Department City Manager Council
41940 GENERAL GOVERNMENT BUIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - -
1999 Supplies - - - -
2999 Other Services&Charges 12,054 263 - - - -
4999 Capital Outlay 21,001 - 125,673 100,000 100,000 -
6999 Contingencies&Transfers - - - - -
TOTAL:GENERAL GOVERNMEN' 33,055 263 125,673 100,000 100,000
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time,this fund
has no specific revenue source. The City Council has committed funds here as they have become available over time,
creating a fund balance available for building improvements. Dept 41940 within fund 411 accounts for the City Hall portion
of this fund's expenditures.
Objectives
The objective each of the departments within Fund 411 is to fund building improvements,when they are necessary,
without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future
objectives include formalizing this long-term planning process for building improvements.
Budget Comments
Capital outlay budgeted in this department for 2012 consists of$30,000 for a digital sign at City Hall and $70,000
for the estimated costs of re-design, construction and landscaping of the existing monument area(s) at City Hall;
to maximize the value of the digital sign,to support the Mill Street entrance as the new street address of City
Hall, and to improve the visibility of the monuments.
21
City of Columbia Heights
2012 Budget Worksheet
411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department City Manager Council
41940 GENERAL GOVERNMENT BUILDIN Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1070 INTERDEPARTMENTAL LABOR SER - - - -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES - - -
SUPPLIES
2010 MINOR EQUIPMENT - - - -
2011 COMPUTER EQUIPMENT - - - -
2160 MAINT.&CONSTRUCT MATERIAL: - - - - -
2171 GENERAL SUPPLIES - - - -
1999 TOTALS:SUPPLIES - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - 950 - -
3250 OTHER COMMUNICATIONS - - - -
3500 LEGAL NOTICE PUBLISHING 74 - - - -
4000 REPAIR&MAINT.SERVICES 11,980 (687) - -
4100 RENTS&LEASES - - - -
4374 EMPLOYEE RECOGNITION - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHAR 12,054 263 - -
CAPITAL OUTLAY
5110 LAND 21,001 - - - - -
5120 BUILDING&IMPROVEMENT - - 114,000 100,000 100,000 -
5180 OTHER EQUIPMENT - - 11,673 - -
4999 TOTALS:CAPITAL OUTLAY 21,001 - 125,673 100,000 100,000
OTHER FINANCING USES
7330 TRANSFER OUTTO INFRASTRUCT - - - - -
8100 CONTINGENCIES - - - -
6999 TOTALS: OTHER FINANCING USES - - - - - -
TOTALS:GENERAL GOVERNMENT 33,055 263 125,673 100,000 100,000
22
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP IMP GENERAL GOVERNMENT BUILDINGS BUDGET
411.41940
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 -0_ 0 0 0 0
Total 0.00 OM 0.00 0.00 x}.00 . 0.00 0.06 6.00
Supplies Capital Outlay
none Renovate City Hall entrance and memorial,
including design/landscaping 70,000
Digital sign at City Hall 30,000
100,000
Other Services&Charges
none
Contingencies&Transfers
none
Total 100,000
23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP IMP GEN GOV BLDG-MURZYN HALL
411 CAPITAL IMP-GEN GOVT. Actual Actual Adopted Department City Manager Council
45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies -
2999 Other Services&Charges - - - - -
4999 Capital Outlay 361,238 30,266 - -
6999 Contingencies&Transfers - - - - -
TOTAL:CAP IMP GEN GOV 361,238 30,266 -
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time,this
fund has no specific revenue source. The City Council has committed funds here as they have become available over
time,creating a fund balance available for building improvements. Dept 45129 within Fund 411 accounts for the
Murzyn Hall portion of this fund's expenditures.
Objectives
The objective each of the departments within Fund 411 is to fund building improvements,when they are necessary,
without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future
objectives include formalizing this long-term planning process for building improvements.
Budget Comments
As in the prior two years,there are no capital items budgeted for Murzyn Hall for 2012 in fund and department
411.41529.
24
City of Columbia Heights
2012 Budget Worksheet
411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department City Manager Council
45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4000 REPAIR&MAINT.SERVICES - - - - -
4395 STATE SALES TAX - - - -
2999 TOTALS:OTHER SERVICES&CHAF - - - - -
CAPITAL OUTLAY
5120 BUILDING&IMPROVEMENT 355,846 30,266 - -
5180 OTHER EQUIPMENT - - - - -
6210 MISCELLANEOUS FISCAL CHARGE' 5,392 - - - - -
4999 TOTALS:CAPITAL OUTLAY 361,238 30,266 - -
TOTALS:CAP IMP GEN GOV BLDG 361,238 30,266 - - -
25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP IMP GEN GOV BLDG-MURZYN HALL BUDGET
411.45129
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 Ct 0 . 0 0 0
Total 0.00 0.00 0.00 0100 0.00 0.00 °0.00 °O.00
26
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP IMP GEN GOV BLDG-LIBRARY
411 CAPITAL IMP-GEN GOVT. BLD Actual Actual Adopted Department City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - -
2999 Other Services&Charges 3,381 950 - - - -
4999 Capital Outlay - 34,971 80,000 25,000 25,000
6999 Contingencies&Transfers - 12,262 - - -
TOTAL:CAP IMP GEN GOV BLC 3,381 48,183 80,000 25,000 25,000
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time,this
fund has no specific revenue source. The City Council has committed funds here as they have become available over
time,creating a fund balance available for building improvements. Dept 45500 within Fund 411 accounts for the Library
portion of this fund's expenditures.
Objectives
The objective each of the departments within Fund 411 is to fund building improvements,when they are necessary,
without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future
objectives include formalizing this long-term planning process for building improvements.
Budget Comments
Capital outlay budgeted in this department for 2012 consists of$15,000 to replace carpeting in the Library's east room
and 10,000 to replace the Library lounge furniture.
27
City of Columbia Heights
2012 Budget Worksheet
411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2171 GENERAL SUPPLIES - - -
1999 TOTALS:SUPPLIES - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 950 - - - -
3500 LEGAL NOTICE PUBLISHING - - -
4000 REPAIR&MAINT.SERVICES 3,381 -
4390 TAXES&LICENSES - - - -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHAR 3,381 950 - - -
CAPITAL OUTLAY
5120 BUILDING& IMPROVEMENT - - 80,000 25,000 25,000 -
5190 CONSTRUCTION IN PROGRESS - 34,971 - - - -
4999 TOTALS:CAPITAL OUTLAY - 34,971 80,000 25,000 25,000 -
OTHER FINANCING USES
7435 TRANSFER OUT TO:OTHER - 12,262 - - -
6999 TOTALS:OTHER FINANCING USES - 12,262 - - - -
TOTALS:CAP IMP GEN GOV BLDG' 3,381 48,183 80,000 25,000 25,000 -
28
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP IMP GEN GOV BLDG-LIBRARY BUDGET
411.45500
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 - 0 0
Total 0.00 0.00 0.00 0.00 0.00 0:00 0.00 0.00
Supplies Capital Outlay
none Replace carpet in East Room 15,000
Replace lounge furniture 10,000
25,000
Other Services&Charges
none
Contingencies&Transfers
none
Total 25,000
29
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: HYLANDER CENTER CAPITAL BUILDING
418 HYLANDER CENTER CAPITA Actual Actual Adopted Department City Manager Council
45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies 1,927 - - - - -
2999 Other Services&Charges 14,999 - -
4999 Capital Outlay 1,631,939 - -
6999 Contingencies&Transfers - 761,019 624,719 -
TOTAL: HYLANDER CENTER 1,648,864 761,019 624,719 - - -
Activity Description
This fund and department were created to account for the construction of the Hylander Center gymnasium facilities. The final
construction costs were paid in 2009. The fund was closed and all residual fund balance transferred to Fund 411 General
Government Buildings on 12/31/2010 by Resolution 2010-81. The prior history is reported here for comparison.
Objectives
Not applicable.
Budget Comments
Not applicable.
30
City of Columbia Heights
2012 Budget Worksheet
418 HYLANDER CENTER CAPITAL BLDG Actual Actual Adopted Department City Manager Council
45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2000 OFFICE SUPPLIES - - - - -
2010 MINOR EQUIPMENT 1,927 - - -
2030 PRINTING&PRINTED FORMS - - -
2175 FOOD SUPPLIES - - - - -
1999 TOTALS:SUPPLIES 1,927 - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 14,999 - -
3220 POSTAGE - - -
3250 OTHER COMMUNICATIONS - - - - -
3820 WATER - - - -
3850 SEWER - - - - -
4000 REPAIR&MAINT.SERVICES - - - -
4100 RENTS&LEASES - - - -
4390 TAXES&LICENSES - - - -
2999 TOTALS:OTHER SERVICES&CHARGE! 14,999 - -
CAPITAL OUTLAY
5120 BUILDING& IMPROVEMENT 1,631,939 - - -
4999 TOTALS:CAPITAL OUTLAY 1,631,939 - - -
OTHER FINANCING USES
7990 RESIDUAL EQUITY TRANSFER OUT - 761,019 624,719 -
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - 761,019 624,719 - -
TOTALS: HYLANDER CENTER CAPITAL 1,648,864 761,019 624,719 -
31
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER HYLANDER CENTER BUDGET
418.45130
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 -0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 o 00 0.00
32
� IY'G
pt �
2012 FIRE BUDGET TABLE OF CONTENTS
FUNCTIONAL AREA SUMMARY PAGE OF REVENUE AND EXPENSES 1
➢ FIRE(101.42200)
■ Proposed Expense and Narrative 2
■ Detail Expense 3
■ Summary of Costs 5
➢ PROPERTY INSPECTIONS(101.42300)
• Proposed Expense and Narrative 7
• Detail Expense 8
• Summary of Costs 10
EMERGENCY MANAGEMENT(101.42500)
• Proposed Expense and Narrative 11
• Detail Expense 12
• Summary Costs 14
WEED CONTROL(101.43260)
• Proposed Expense and Narrative 15
• Detail Expense 16
• Summary Costs 17
➢ CAPITAL EQUIPMENT REPLACEMENT(431.42200)
• Proposed Expense and Narrative 18
• Detail Expense 19
• Summary Costs 20
FIRE CAPITAL EQUIPMENT(439.42200)
• Proposed Expense and Narrative 21
• Detail Expense 22
• Summary Costs 23
➢ Reviewer's Notes 24
City of Columbia Heights, Minnesota
BUDGET 2012
Fire
Emergency Weed Property Cap Equip
Fire Management Control Inspections Fire
101 101 101 101 439
Revenue
Taxes 757,404 0 0 152,635 0
Licenses& Permits 124,000 0 0 0 0
Intergovernmental 180,404 0 0 18,420 0
Charge for Services 88,800 0 0 0 0
Fines&Forfeits 0 0 0 0 0
Miscellaneous 8,482 0 0 1,709 1,500
Sales and Related Charges 0 0 0 0 0
Transfers& Non Rev Receipts 0 0 0 0 0
Total Revenue 1,159,090 0 0 172,764 1,500
Expenses
Personal Services 964,955 0 0 166,434 0
Supplies 64,100 0 0 2,006 15,000
Other Services&Charges 139,184 0 0 6,168 0
Capital Outlay 0 0 0 0 45,000
Contingencies&Transfers 0 0 0 0 0
Total Expenses 1,168,239 0 0 174,608 60,000
Summary
Total Revenue 1,159,090 0 0 172,764 1,500
Total Expenses 1,168,239 0 0 174,608 60,000
Change to Fund Balance (9,149) 0 0 (1,844) (58,500)
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:FIRE
101 GENERAL Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 1,000,256 894,925 927,564 964,955 964,955
1999 Supplies 33,455 63,076 67,300 64,100 64,100
2999 Other Services&Charges 78,457 129,542 149,821 139,184 139,184
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - - - -
TOTALS: FIRE 1,112,167 1,087,543 1,144,685 1,168,239 1,168,239
Activity Description
The Fire Department provides medical care,fire suppression, public education,and inspection services for the citizens of
Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract
agreement. The Fire Department will continue to work with neighboring communities to share resources through auto
aid and mutual aid agreements along with sharing of personnel for County and regional teams. Emergency Management
works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and
Emergency Management, and the Anoka County Emergency Manager to provide emergency management for the
protection of public safety, health,and welfare in our City during emergencies and natural disasters.
Objectives
Continue our pro-active approach in fire and EMS services.
Continue our involvement in County and regional teams and sharing resources with neighboring communities.
Continue our involvement in the emergency management organizations and training to keep current with government
requirements and programs.
Budget Comments
Fire Department will be able to maintain services and current staffing levels within the 1%budget increase proposed for
2012.
Budgets of utilities for the Public Safety Building continue to change as we are getting a better history of usage. Annual
maintenance costs of the building will change due to most new construction warranties expiring and there will be a need
for maintenance.
2
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 568,068 487,539 485,912 502,045 502,045
1011 PART-TIME EMPLOYEES 41,877 30,303 34,888 34,888 34,888
1012 SEASONAL EMPLOYEES - - - - -
1013 PART-TIME OTHER 20,504 34,404 40,000 50,000 50,000
1020 OVERTIME-REGULAR 63,578 44,475 38,880 42,000 42,000
1030 VACATION&SICK (24,153) 9,366 - - -
1031 HOLIDAY PAY 4,112 4,014 4,659 4,842 4,842
1041 COURT PAY - - 600 600 600
1042 FIRE PAY 20,359 15,358 25,000 20,000 20,000
1043 TRAINING PAY 15,893 14,031 17,000 17,000 17,000
1044 COLLEGE INCENTIVE PAY 14 13 15 15 15
1070 INTERDEPARTMENTAL LABOR SERV - 7,023 8,881 13,291 13,291
1210 P.E.R.A.CONTRIBUTION 91,262 77,864 79,125 82,233 82,233
1220 F.I.C.A.CONTRIBUTION 14,791 13,349 17,305 15,978 15,978 -
1225 FLEX BENEFIT FICA 200 - - - -
1240 FIRE PENSION CONTRIBUTION 66,404 66,739 90,000 85,000 85,000
1300 INSURANCE 62,005 54,368 42,529 61,912 61,912
1400 UNEMPLOYMENT COMPENSATION 10,132 1,484 - - - -
1510 WORKERS COMP INSURANCE PREM 45,210 34,594 42,770 35,151 35,151
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 1,000,256 894,925 927,564 964,955 964,955
SUPPLIES
2000 OFFICE SUPPLIES 786 1,755 1,500 1,500 1,500
2010 MINOR EQUIPMENT 2,358 6,036 9,000 8,000 8,000
2011 COMPUTER EQUIPMENT 229 4,526 6,000 4,000 4,000
2020 COMPUTER SUPPLIES 72 305 1,200 500 500
2030 PRINTING& PRINTED FORMS 469 - 300 300 300
2160 MAINT. &CONSTRUCT MATERIALS - - - - -
2170 PROGRAM SUPPLIES 1,190 2,403 3,000 3,000 3,000
2171 GENERAL SUPPLIES 6,784 10,029 10,000 10,000 10,000
2172 UNIFORMS 2,803 7,676 9,000 8,000 8,000
2173 PROTECTIVE CLOTHING 7,506 10,903 9,000 9,000 9,000
2175 FOOD SUPPLIES 111 460 1,000 1,000 1,000
2180 BOOKS - 410 800 800 800
2280 VEHICLE REPAIR AND PARTS 3,198 6,994 6,500 7,000 7,000
2282 GAS,OIL, LUBRICANTS 7,949 11,580 10,000 11,000 11,000
1999 TOTALS:SUPPLIES 33,455 63,076 67,300 64,100 64,100
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 7,277 5,125 7,000 6,000 6,000
3105 TRAINING &EDUC ACTIVITIES 7,597 9,098 12,000 10,000 10,000
3210 TELEPHONE&TELEGRAPH 3,414 3,609 3,500 3,500 3,500
3211 CELL PHONES 3,470 3,728 4,000 4,000 4,000
3220 POSTAGE 1,788 342 1,000 500 S00
3
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
3250 OTHER COMMUNICATIONS 647 28 1,000 100 100 -
3310 LOCAL TRAVEL EXPENSE - 14 900 300 300
3320 OUT OF TOWN TRAVEL EXPENSE - - 1,000 500 500
3500 LEGAL NOTICE PUBLISHING - - 100 100 100
3600 INSURANCE&BONDS 21,442 20,961 20,544 20,544 20,544
3810 ELECTRIC 9,681 37,649 24,000 37,000 37,000
3820 WATER - 1,289 1,500 1,500 1,500
3830 GAS 3,286 8,289 17,000 9,000 9,000
3850 SEWER - 2,074 3,000 2,500 2,500
4000 REPAIR& MAINT.SERVICES 10,594 18,792 22,000 21,000 21,000
4020 BUILDING MAINTENANCE - 4,553 19,377 10,000 10,000
4050 GARAGE, LABOR SURD. 6,476 10,291 7,000 7,440 7,440
4100 RENTS&LEASES 416 603 1,100 1,000 1,000
4300 MISC.CHARGES - 240 - - -
4310 CREDIT CARD FEES 254 139 500 300 300
4330 SUBSCRIPTION, MEMBERSHIP 1,867 2,540 3,000 3,000 3,000
4375 VOLUNTEER RECOGNITION - - - - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4390 TAXES&LICENSES 248 180 300 900 900
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGE 78,457 129,542 149,821 139,184 139,184
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - -
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS: FIRE 1,112,167 1,087,543 1,144,685 1,168,239 1,168,239
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER FIRE/EMERGENCY MANAGEMENT BUDGET
101.42200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Fire Chief 1.00 1.00 102,810 31,806 134,616 103,782 32,607 136,389
Assistant Fire Chief 1.00 1.00 81,023 26,877 107,900 81,665 27,633 109,298
Captain III 1.00 1.00 78,548 15,349 93,897 72,345 24,545 96,890
Captain III 1.00 1.00 78,563 15,353 93,916 72,360 24,549 96,909
Captain III 1.00 1.00 78,548 13,309 91,857 72,345 24,034 96,379
Journeyman Firefighter 1.00 1.00 71,480 16,223 87,703 67,159 24,448 91,607
Journeyman Firefighter 1.00 1.00 71,480 14,183 85,663 67,159 24,448 91,607
;Journeyman Firefighter 1.00 1.00 71,480 14,183 85,663 67,159 22,888 90,047
:Overtime 48,000 10,676 58,676 45,000 9,716 54,716
Fire Secretary 0.88 0.88 36,320 5,702 42,022 36,320 5,675 41,995
PT Clerk Typist II 0.50 0.50 22,000 3,454 25,454 22,000 3,452 25,452
Paid-on-Call Firefighters 82,000 104,567 186,567 87,000 91,656 178,656
Interdepart Labor Gen Gov. Bldgs. 8,881 1,647 10,528 13,291 2,457 15,748
Subtotal 9.38 9.38 "_8311133 ;273329" >11041462 807,585 318,108 1,125,693
Labor Allocation To:
101-42300 Property Insp (1.78) (1.78) (127,298) (49,600) (176,898) (122,905) (37,833) (160,738)
Total 7.60 7.60 703,835 223,729 : 927,564 684,680 280,275 964,955
Supplies Amount
2000: Paper,folders, pens, envelopes 1,500
2010: Pagers,radios,fire and medical equipment,furniture 8,000
2011:Computer hardware&software replacement 4,000
2020: Replacement ink cartridges and misc.supplies 500
2030: Printed forms 300
2170: Explorer program, K public education materials,open house 3,000
2171:Cleaning supplies, EMS supplies,linens,oxygen,fire supplies 10,000
2172: Uniforms, badges,jackets, name tags 8,000
2173: Protective jackets, pants, boots,gloves,helmets,and hoods 9,000
2175: Food/beverages at calls,meetings and training 1,000
2180:Code books,training manuals 800
2280: Repair parts for vehicles 7,000
2282: Fuel, lubricants,and fluids for vehicles 11,000
Other Services and Changes Amount
3050: Physicals, psychological exams, medical director 6,000
3105:Schools,seminars, EMT training,CPR training,outside instructors 10,000
3210: City phones,Anoka County dedicated line 3,500
3211:Cell phones, mobile phone cards 4,000
3220: Postage 500
3250: Other communications other than cell phones 100
5
3310: Local travel expenses, mileage 300
3320:Out of town travel expenses, mileage, hotels and meals 500
3500: Legal notices 100
3600: Property and liability insurance 20,544
3810: Electrical service for warning sirens and PSB. 37,000
3820:Water for Fire half of PSB 1,500
3830: Natural gas for Fire half of PSB 9,000
3850:Sewer for Fire half of PSB 2,500
4000:Annual pumper,pumps, ladders,SCBA testing/certification;fire
equipment repairs,extinguisher service,software and copier contracts 21,000
4020: Building Maintenance 10,000
4050:City shop labor 7,440
4100: Rents and leases 1,000
4310:Credit card fees 300
4330: Memberships in various organizations,subscriptions 3,000
4390:Ambulance radio licenses 900
6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:PROPERTY INSPECTIONS
101 GENERAL Actual Actual Adopted Department City Manager Council
42300 PROPERTY INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 156,442 176,898 166,434 166,434
1999 Supplies 2,057 2,000 2,006 2,006
2999 Other Services&Charges 4,744 5,968 6,168 6,168
4999 Capital Outlay - - - -
6999 Contingencies&Transfers - - - -
TOTALS: PROPERTY INSPECTIONS - 163,243 184,866 174,608 174,608
Activity Description
Property Inspections incorporates all rental property licensing and inspections, long grass/weed inspections, nuisance
inspections and property maintenance inspections under one budget.
Objectives
Provide timely and efficient inspection services in order to maintain property values.
Continue partnering with other City departments to provide coordinated inspection services.
Continue to evaluate staffing needs and upgrade software and computer equipment to operate an efficient program.
Propose adding summer seasonal help during busy summer inspection months.
Budget Comments
The 2012 budget is approximately$10,000 less than the 2011 budget. However,the 2012 budget provides for an increase in
budgeted hours in response to the growing need for property inspections.This is achieved by using seasonal labor for 2012
in place of firefighter overtime labor previously used.
7
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42300 PROPERTY INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - -
1010 REGULAR EMPLOYEES 95,303 94,746 96,473 96,473
1011 PART-TIME EMPLOYEES 22,546 23,432 23,432 23,432
1012 SEASONAL EMPLOYEES - - 5,000 5,000
1020 OVERTIME-REGULAR 4,399 9,120 3,000 3,000
1031 HOLIDAY PAY - 397 - - -
1044 COLLEGE INCENTIVE PAY 1 - - -
1070 INTERDEPARTMENTAL LABOR SERV - - - -
1210 P.E.R.A.CONTRIBUTION 15,593 16,606 15,938 15,938
1220 F.I.C.A. CONTRIBUTION 2,993 3,299 3,618 3,618
1300 INSURANCE 9,839 22,871 12,248 12,248
1510 WORKERS COMP INSURANCE PREM 5,371 6,824 6,725 6,725
1700 ALLOCATED FRINGE - - - -
0999 TOTALS: PERSONAL SERVICES 156,442 176,898 166,434 166,434
SUPPLIES
2000 OFFICE SUPPLIES 742 500 700 700
2010 MINOR EQUIPMENT - 339 200 300 300
2011 COMPUTER EQUIPMENT 15 500 200 200
2020 COMPUTER SUPPLIES 435 500 300 300
2030 PRINTING& PRINTED FORMS - - - - -
2171 GENERALSUPPLIES - 32 300 200 200
2280 VEHICLE REPAIR AND PARTS - 87 - - -
2282 GAS, OIL, LUBRICANTS - 407 - 306 306
1999 TOTALS:SUPPLIES - 2,057 2,000 2,006 2,006
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - 11 - - -
3105 TRAINING& EDUC ACTIVITIES - - -
3210 TELEPHONE&TELEGRAPH - - - - -
3211 CELL PHONES - 880 1,100 1,300 1,300
3220 POSTAGE - 3,084 2,000 3,000 3,000
3310 LOCAL TRAVEL EXPENSE - - - - -
3430 ADVERTISING OTHER -
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE&BONDS - 317 1,368 1,368 1,368
4000 REPAIR&MAINT.SERVICES - - 1,500 500 500
4050 GARAGE, LABOR BURD. - 452 - - -
4300 MISC.CHARGES - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS: OTHER SERVICES&CHARGE: - 4,744 5,968 6,168 6,168
CAPITAL OUTLAY
4999 TOTALS: CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42300 PROPERTY
INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
8100 CONTINGENCIES - -
6999 TOTALS:OTHER FINANCING USES - - - -
TOTALS: PROPERTY INSPECTIONS - 163,243 184,866 174,608 174,608
9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER PROPERTY INSPECTIONS BUDGET
101.42300
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Seasonal 0 0.21 0 0 0 5,000 696 5,696
Subtotal `0.00 `0:21 _ 0 0 0° 5,000 696 5,696
Labor Allocation From:
101.42200 Fire
Fire Chief 0.10 0.10 10,281 3,180 13,461 10,378 3,260 13,638
Assistant Fire Chief 0.60 0.60 48,614 16,126 64,740 48,999 17,573 66,572
Fire Secretary 0.09 0.09 3,632 570 4,202 3,632 568 4,200
PT Clerk Typist 11 0.45 0.45 19,800 3,109 22,909 19,800 3,107 22,907
Firefighters 0.54 0.54 35,851 13,860 49,711 37,096 12,111 49,207
Overtime 9,120 12,755 21,875 3,000 1,214 4,214
Total 1.78 - 1°.99 127,298 49,600 176,898° 127,905 38,529 166,434
Supplies Amount
2000:Paper,folders,pens, envelopes 700
2010:Cameras and supplies 300
2011:Computer hardware&software replacement 200
2020: Replacement ink cartridges and misc.supplies 300
2171:Other inspection supplies 200
2282: Fuel,lubricants,and fluids for seasonal vehicle 306
Other Services and Changes Amount
3211: Mobile phone cards 1,300
3220: Postage 3,000
3600: Property and liability insurance 1,368
4000:Software and copier contracts 500
10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: EMERGENCY MANAGEMENT
101 GENERAL Actual Actual Adopted Department City Manager Council
42500 EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 8,705 9 - -
1999 Supplies 64 - -
2999 Other Services&Charges 3,468 -
4999 Capital Outlay - -
6999 Contingencies&Transfers - -
TOTALS: EMERGENCY MANAGEh 12,237 9
Activity Description
This activity included under 101.42200 Fire since 2010.
Objectives
This activity included under 101.42200 Fire since 2010.
Budget Comments
This activity included under 101.42200 Fire since 2010.
11
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42500 EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - -
1010 REGULAR EMPLOYEES 1,881 - - -
1011 PART-TIME EMPLOYEES 5,544 -
1020 OVERTIME-REGULAR - - -
1070 INTERDEPARTMENTAL LABOR SERV - -
1210 P.E.R.A.CONTRIBUTION 601 9 -
1220 F.I.C.A.CONTRIBUTION 479 - -
1300 INSURANCE 66 -
1510 WORKERS COMP INSURANCE PREM 135
1700 ALLOCATED FRINGE - - -
0999 TOTALS: PERSONAL SERVICES 8,705 9 - -
SUPPLIES
2000 OFFICE SUPPLIES - - -
2010 MINOR EQUIPMENT 64 -
2020 COMPUTER SUPPLIES - - - -
2030 PRINTING&PRINTED FORMS - - -
2070 TRAINING&INSTR SUPPLIES - - - - -
2171 GENERAL SUPPLIES - - - -
2172 UNIFORMS - -
2175 FOOD SUPPLIES - - - -
2280 VEHICLE REPAIR AND PARTS - - - - -
1999 TOTALS:SUPPLIES 64 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. -
3105 TRAINING&EDUC ACTIVITIES 225
3210 TELEPHONE&TELEGRAPH -
3220 POSTAGE -
3250 OTHER COMMUNICATIONS - -
3310 LOCAL TRAVEL EXPENSE - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - -
3500 LEGAL NOTICE PUBLISHING - - -
3600 INSURANCE& BONDS 517 - - -
3810 ELECTRIC 643 - - -
4000 REPAIR&MAINT.SERVICES 2,053 - -
4050 GARAGE, LABOR BURD. - - - -
4100 RENTS&LEASES -
4300 MISC.CHARGES -
4330 SUBSCRIPTION, MEMBERSHIP 30 -
4374 EMPLOYEE RECOGNITION - -
4375 VOLUNTEER RECOGNITION - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - -
4380 COMMISSION&BOARDS - - - - -
4395 STATE SALES TAX - - - -
2999 TOTALS:OTHER SERVICES&CHARGE: 3,468 - - -
12
City of Columbia Heights
2012 Budget Worksheet
]GENERAL Actual Actual Adopted Department City Manager Council
4250EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
CAPITAL OUTLAY
4999 TOTALS: CAPITAL OUTLAY - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - -
6999 TOTALS: OTHER FINANCING USES - -
TOTALS: EMERGENCY MANAGEMENT 12,237 9 -
13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER EMERGENCY MANAGEMENT BUDGET
101.42500
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe & Fringe
Subtotal 0.00 0:00 0 0 0 0 0 0
Total 0.00 0.00 0,00 0,00° 0.00 0.00 0.00 0.00
14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:WEED CONTROL
101 GENERAL Actual Actual Adopted Department City Manager Council
43260 WEED CONTROL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 3,486 -
1999 Supplies - -
2999 Other Services&Charges 6,955 92
4999 Capital Outlay - - -
6999 Contingencies&Transfers - - -
TOTALS:WEED CONTROL 10,441 92
Activity Description
The administrative costs of this activity have been included under 101.42300 Property Inspections since 2010
and the subcontracted costs are included under fund 415 abatement program.
Objectives
The administrative costs of this activity have been included under 101.42300 Property Inspections since 2010
and the subcontracted costs are included under fund 415 abatement program.
Budget Comments
The administrative costs of this activity have been included under 101.42300 Property Inspections since 2010
and the subcontracted costs are included under fund 415 abatement program.
15
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
43260 WEED CONTROL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES -
1010 REGULAR EMPLOYEES 261
1012 SEASONAL EMPLOYEES 2,814 -
1020 OVERTIME-REGULAR - - -
1070 INTERDEPARTMENTAL LABOR SERV - -
1210 P.E.R.A.CONTRIBUTION 16
1220 F.I.C.A.CONTRIBUTION 237 -
1300 INSURANCE 75
1510 WORKERS COMP INSURANCE PREM 83
1700 ALLOCATED FRINGE - -
0999 TOTALS: PERSONAL SERVICES 3,486
SUPPLIES
2000 OFFICE SUPPLIES - - - - -
2010 MINOR EQUIPMENT - - - -
2011 COMPUTER EQUIPMENT - -
2020 COMPUTER SUPPLIES - -
2030 PRINTING& PRINTED FORMS - - - -
2171 GENERAL SUPPLIES - - -
1999 TOTALS:SUPPLIES - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - - -
3105 TRAINING&EDUC ACTIVITIES - - - - - -
3210 TELEPHONE&TELEGRAPH - - - - -
3211 CELL PHONES 726 80 - -
3220 POSTAGE 71 - -
3310 LOCAL TRAVEL EXPENSE - -
3430 ADVERTISING OTHER -
3500 LEGAL NOTICE PUBLISHING - - -
3600 INSURANCE& BONDS 220 12 - - -
4000 REPAIR&MAINT.SERVICES 5,939 -
4300 MISC.CHARGES - -
4395 STATE SALES TAX - - -
2999 TOTALS:OTHER SERVICES&CHARGES 6,955 92 - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:WEED CONTROL 10,441 92
16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER WEED CONTROL BUDGET
101.43260
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Subtotal -0.00 600 �0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAP EQUIP REPLACEMENT GENERAL
431 CAP EQUIP REPLACEMENT GEN Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies - -
2999 Other Services&Charges 20,000 - -
4999 Capital Outlay -
6999 Contingencies&Transfers - - -
TOTALS:CAP EQUIP REPLACEME 20,000
Activity Description
The Fire Capital Equipment Replacement-General Fund was established to fund the long term ongoing capital equipment
needs in the general fund. This was accomplished by preparing,and maintaining, a detailed 20 year projection of the
City's equipment needs and scheduling long term replacement.
Objectives
Replace equipment as needed in accordance with the Fire Department replacement schedule.
Budget Comments
No Capital Equipment proposed for 2012.
18
City of Columbia Heights
2012 Budget Worksheet
431 CAP EQUIP REPLACEMENT GENERAL Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
3105 TRAINING&EDUC ACTIVITIES 20,000 - - - -
2999 TOTALS:OTHER SERVICES&CHARGE 20,000 - - -
CAPITAL OUTLAY
5150 VEHICLES -
4999 TOTALS:CAPITAL OUTLAY - - -
TOTALS:CAP EQUIP REPLACEMENT G 20,000 - -
19
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT GENERAL BUDGET
431.42200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0:00 " -Z 00.00 0- 0 0` ' 0 0 0
Total ''0.00 -0:00_ " " 0,00-` 0.00 0.00_"- 0.00 0.00 0.00
20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:FIRE CAPITAL EQUIPMENT
439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies - 10,077 15,000 15,000 15,000
2999 Other Services&Charges - 9,000 - -
4999 Capital Outlay - - 30,000 45,000 45,000
6999 Contingencies&Transfers - - -
TOTALS:FIRE CAPITAL EQUIPMEN - 10,077 54,000 60,000 60,000
Activity Description
The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment needs using
State refunded excess PERA funds.
Objectives
Replace equipment as needed in accordance with the Fire Department replacement schedule.
Budget Comments
Replace 2000 Crown Victoria per replacement plan. Vehicle will be twelve years old and has approximately 200,000
equivalent hours/miles.
Replacement of assorted minor equipment and protective clothing as per the replacement plan. Due to budget cuts in
recent years the department is behind in equipment replacement.
21
City of Columbia Heights
2012 Budget Worksheet
439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
0-ine Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - 15,000 15,000 15,000
2011 COMPUTER EQUIPMENT 10,077 - - -
2171 GENERAL SUPPLIES - - - - -
1999 TOTALS:SUPPLIES 10,077 15,000 15,000 15,000
OTHER SERVICES&CHARGES
4000 REPAIR&MAINT.SERVICES - - 9,000 - -
4395 STATE SALES TAX - - -
2999 TOTALS:OTHER SERVICES&CHARGE - - 9,000 - -
CAPITAL OUTLAY
5150 VEHICLES - 30,000 45,000 45,000
4999 TOTALS: CAPITAL OUTLAY - - 30,000 45,000 45,000
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS: FIRE CAPITAL EQUIPMENT - 10,077 54,000 60,000 60,000
22
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER FIRE CAPITAL EQUIPMENT BUDGET
439.42200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Tota I Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total -- 0;00 0.00 0.00- 0.00 0.00 0.00 0.00 0.00
Supplies
To replace sorted minor equipment:
protective clothing, pagers, medical equipment, etc. 15,000
Capital Outlay
To replace 1999 Crown Victoria 45,000
23
mall off
C� The City
of
Columbia Heights
2012 PROPOSED DETAIL
BUDGET
1 �_3
Library
Detail Budget Book
Table ofContents
Functional Area summary(total revenue& expense) .........}
Department expense --.—.----..7-3
AJS400 ]ine item detail expense........................................4-5
Certification 0f minimum local support---------6-8
Library Levy and Maintenance Of Effort.............................9
Localper capita..................................................................l0
Explanation for 4l{ expenditures for Library............. ..l{
iJl8rt8............................................................]2
Summary of costs factors............................................. l3-l4
City of Columbia Heights, Minnesota
BUDGET 2012
Library
Revenue
Taxes 765,195
Licenses&Permits 0
Intergovernmental 0
Charge for Services 10,780
Fines&Forfeits 17,000
Miscellaneous 5,400
Sales and Related Charges 0
Transfers&Non Rev Receipts 0
Total Revenue 798,375
Expenses
Personal Services 594,361
Supplies 100,843
Other Services and Charges 71,453
Capital Outlay 0
Contingencies&Transfers 31,718
Total Expenses 798,375
Summary
Total Revenue 798,375
Total Expenses 798,375
Change to Fund Balance 0
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:LIBRARY
240 LIBRARY Actual Actual Adopted Department I City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 J 2012 2012
0999 Personal Services 463,429 525,742 549,691 594,361 594,361 -
1999 Supplies 90,476 98,717 108,475 100,843 100,843
2999 Other Services&Charges 80,163 86,356 99,035 71,453 71,453
4999 Capital Outlay - - 16,000 - - -
6999 Contingencies&Transfers 16,386 18,864 34,769 31,718 31,718
TOTALS: LIBRARY 650,455 729,678 807,970 798,375 798,375
Activity Description
The Library's mission statement is to"provide free access to informational and recreational materials for the patrons
in a barrier-free environment." A variety of library-related programs and services(e.g.story times, reading clubs, book
discussions, cultural programs,at-home delivery, Internet access,audio books, music on CD's, DVD's, book/CD
combinations, periodicals,specialized electronic databases,eBooks,etc.)are offered for patrons of all ages from
preschool through senior citizen. Full-time and part-time staff provide service during the hours the facility is open to
the public. As a City-owned and operated library,the Columbia Heights Public Library participates in the MELSA
regional system through a contract with the Anoka County Library,the Statewide Borrowers'Compact, and
METRONET. These cooperative agreements enable Columbia Heights patrons to gain access to special services and
scholarly materials available at other participating libraries.
Objectives
1. To explore the possibilities of a new facility within the structure of the City's Comprehensive Plan,re-development
plans,and priorities set by the City Council and the Library Board.
2. To continue to pursue cooperative ventures with Independent School District#13,the Anoka County Library,the
Anoka County Historical Society,the Columbia Heights Public Library Foundation,and the Friends of the Library.
3. To identify sources of alternative revenue to support library services.
4. To identify and to apply for grants appropriate for library services.
2
Budget Comments
The 2012 proposed budget includes the following changes:
1. Personnel: Increase of 8.13%from adopted 2011 budget to proposed 2012 budget. All contracts and labor
agreements are settled for 2012. Employees continue to progress through approved ranges. Staff hours include 55
hours per week of public service for 40 weeks, 53 hours per week of public service for 12 weeks,and training and
substitute coverage. Increases for personnel include 1%raises in salaries and$30 per month per qualifying employee
for insurance coverage. The Library Clerk position has been increased by 2 hours per week to accommodate
responsibility for website and social media duties. The part-time temporary employees' pay schedule has been
recommended for a 1%across the board adjustment. Major impact has been made by cost for part-time custodian
salary and benefits and for percentage of Facility Maintenance Supervisor salary and benefits.
2. Supplies: Decrease of 7.04%from adopted 2011 budget to proposed 2012 budget. No increase in any line item.
Decreases in Office Supplies(2000: $600), Minor Equipment(2010: $1,007),Computer Equipment(2011: $4,025),
Computer Supplies(2020: $500), ILS Supplies(2025: $1,300), Printing and Printed Forms(2030: $100), Program
Supplies(2170: $100). For line items that support the materials collection,these figures represent a decrease in
purchasing power based on the increased costs of the products. All line items not listed remain at 2011 levels.
3. Other Services&Charges: Decrease of 27.85%from adopted 2011 budget to proposed 2012 budget. Increases in
Educational reimbursement(3120: $1,500),Telephone(3210: $736),Other Communications(3250: $1,974),
Insurance(3600: $33),Water(3820: $100),Sewer(3850: $275), Rents and Leases(4100: $110),and Taxes and
Licenses(4390: $100). Decreases in Expert-Professional Services(3050: $3,529), Postage(3220: $200),Advertising
Other(3430: $800), Electric(3810: $1,848),Gas(3830: $788), Repair and Maintenance(4000: $686), Building
Maintenance(4020:$24,376). All line items not listed remain at 2011 levels. This section of the budget was cut
heavily to remain within the 1%guideline of the 4-year plan adopted by the City Council. Cuts include elimination of
adult and children's performers for programs for$1,300 savings and reduction of advertising from$1,000 to$200 per
year. Large increases include cost of dedicated line for emergency use in elevator($540 per year)and tripling of
Comcast charges to$3,000 per year. Cost savings by elimination of Fidelity cleaning contract yields only$17,460 as
$1,320 remains in the budget for a contract for maintaining the the floor in Activity Room. The Library is not realizing a
savings by having an in-house cleaner.
2010 2011
Personnel: 0 25,565
Supplies : 1,450 1,450
Other: 30.869 14,345
$32,319 $41,360
4. Capital Outlay: No Capital Outlay projects are included in the proposed 2012 budget.
5. Other Financing Uses: Decrease of 8.78%from adopted 2011 budget to proposed 2012 budget. 2011 budget
included$7,500 in Contingencies(8100)to cover part-time temporary employees progressing through approved
ranges,so the$5,000 increase in Transfer Out to Information Systems(7370)is camouflaged by not having any amount
budgeted in Contingencies for 2012.
3
City of Columbia Heights
2012 Budget Worksheet
240 LIBRARY Actual Actual Adopted Department City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 224,386 285,590 304,312 310,535 310,535
1011 PART-TIME EMPLOYEES 144,403 132,937 128,913 136,079 136,079
1020 OVERTIME-REGULAR 381 340 807 838 838
1030 VACATION&SICK 1,625 (2,304) - - - -
1070 INTERDEPARTMENTAL LABOR SERVICE 1,553 2,182 2,500 24,078 24,078
1210 P.E.R.A.CONTRIBUTION 24,535 28,802 31,502 34,061 34,061
1220 F.I.C.A.CONTRIBUTION 28,021 32,443 33,395 36,072 36,072
1225 FLEX BENEFIT FICA 100 100 - - -
1300 INSURANCE 33,582 42,840 44,700 48,300 48,300
1400 UNEMPLOYMENT COMPENSATION 2,288 - - - - -
1510 WORKERS COMP INSURANCE PREM 2,555 2,813 3,562 4,398 4,398
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 463,429 525,742 549,691 594,361 594,361 -
SUPPLIES
2000 OFFICE SUPPLIES 1,291 931 1,600 1,000 1,000
2010 MINOR EQUIPMENT - 438 3,500 2,493 2,493 -
2011 COMPUTER EQUIPMENT 4,739 2,767 6,600 2,575 2,575 -
2020 COMPUTER SUPPLIES 275 767 1,300 800 800
2025 ACS SUPPLIES 3,061 3,093 3,800 2,500 2,500 -
2030 PRINTING&PRINTED FORMS 502 904 1,000 900 900
2170 PROGRAM SUPPLIES 592 653 900 800 800 -
2171 GENERAL SUPPLIES 5,865 8,164 6,400 6,400 6,400 -
2175 FOOD SUPPLIES - 12 50 50 50 -
2180 BOOKS 56,461 63,189 64,000 64,000 64,000
2181 PERIODICALS,MAG,NEWSPAPERS 5,808 5,943 5,500 5,500 5,500
2182 ELECTRONIC DATABASES 832 874 1,500 1,500 1,500
2185 COMPACT DISCS 4,476 4,637 5,500 5,500 5,500
2187 BOOK/CD SET - 726 600 600 600
2188 MICROFORM 33 - 100 100 100 -
2189 DVD 6,424 5,486 6,000 6,000 6,000
2280 VEHICLE REPAIR AND PARTS 5 - 25 25 25 -
2990 COMM. PURCHASED FOR RESALE 113 135 100 100 100
1999 TOTALS:SUPPLIES 90,476 98,717 108,475 100,843 100,843 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 10,981 14,378 19,600 16,104 16,104
3105 TRAINING&EDUC ACTIVITIES - 202 500 500 500
3120 EDUCATIONAL REIMBURSEMENT - - - 1,500 1,500
3210 TELEPHONE&TELEGRAPH 2,122 1,858 1,900 2,636 2,636 -
3220 POSTAGE 461 387 600 400 400 -
3250 OTHER COMMUNICATIONS 4,789 779 1,000 2,974 2,974 -
3310 LOCAL TRAVEL EXPENSE 330 534 400 400 400 -
3320 OUT OF TOWN TRAVEL EXPENSE - 315 - - -
3430 ADVERTISING OTHER 217 150 1,000 200 200 -
3500 LEGAL NOTICE PUBLISHING - - - - - -
3600 INSURANCE&BONDS 8,615 8,739 8,772 8,739 8,739 -
3810 ELECTRIC 12,236 10,553 12,848 11,000 11,000 -
3820 WATER 388 602 400 500 500 -
3830 GAS 6,194 5,444 6,504 5,716 5,716 -
3850 SEWER 462 598 475 600 600 -
4
City of Columbia Heights
2012 Budget Worksheet
240 LIBRARY Actual Actual Adopted Department City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4000 REPAIR&MAINT.SERVICES 24,475 1,600 2,000 1,314 1,314 -
4020 BUILDING MAINTENANCE 8,170 39,006 41,721 17,345 17,345 -
4050 GARAGE,LABOR BURD. 124 - 100 100 100 -
4100 RENTS&LEASES 590 709 590 700 700 -
4300 MISC.CHARGES - - - - -
4330 SUBSCRIPTION,MEMBERSHIP 10 500 525 525 525
4375 VOLUNTEER RECOGNITION - - 100 100 100 -
4380 COMMISSION&BOARDS - - - - _ _
4390 TAXES&LICENSES - - - 100 100 -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 80,163 86,356 99,035 71,453 71,453 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - 16,000 - -
4999 TOTALS:CAPITAL OUTLAY - - 16,000 - - -
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 11,386 11,914 12,269 11,718 11,718
7370 TRANSFER OUT TO INFO SYSTEMS 5,000 5,000 15,000 20,000 20,000
7435 TRANSFER OUT TO:OTHER - 1,950 - - - -
8100 CONTINGENCIES - - 7,500 - -
6999 TOTALS:OTHER FINANCING USES 16,386 18,864 34,769 31,718 31,718 -
TOTALS:LIBRARY 650,455 729,678 807,970 798,375 798,375
5
STATE LIBRARY SE€BVICES
Phone: 651-582-8881
artment Fax: 651-582-8752
Email:nan2.walton(dstate.mn.us E d ci 9-111?
September 2011
i
Dear County Auditor-Treasurer or City Cleric:
Minnesota Statutes Sec. 134.34 and 134.341 require that the Division of State Library
Services, Minnesota Department of Education, certify annually the minimum. amount of
local support necessary from your county or city during the next calendar year for
continued participation in your regional public library system. Your state-certified level
of library support is the minimum level required by state law for the regional public
library systems to continue to receive federal and state aid funds. A county or city may
increase support beyond the minimum amount to meet local library needs and goals.
Please note that regional public library systems, contracts, agreements or budgetary needs
may call for amounts larger than the minimums certified to you by this office in the
enclosed certification.
In legislative session 2009,the statutory formula was modified to allow for including the
lesser of the second or third preceding year's "Dollars Provided" for library operating
expenses as reported by the regional public library systems in their application for
Regional Library Basic System Support. For 2011, the revised formula allowed for
calculating the .82%percent of the adjusted net tax capacity by taking the average of the
second, third, and fourth year preceding (2007, 2008, and 2009 for 2011 calculations)
adjusted net tax capacities.
In legislative session 2011, the statutory formula was modified to a 10% reduction of
the 2011 official state-certified level of library support amount. The 90% of the
2011 state-certified level of library support amount is the base amount for 2012
i
Funds raised by cities and counties are counted separately for certification purposes.
Cities receiving county funds for library operations cannot report funds credited to a
county towards the city's state-certified level of library support.
Minn. Stat. 134.34, Subd. 1 states that: "In no event shall the Department of Education
require any city or county to provide a higher level of support than the level of support
specified in this section in order for a system to qualify for a regional library basic system
support grant. This section shall not be construed to prohibit a city or county from
providing a higher level of support for public libraries than the level of support specified
in this section."
I
I
I
6
Recent studies document the increasing use of libraries, especially for access to resources
for e-government, job seekers, distance learners, and home schoolers. The cost of
providing library services to meet these demands is also increasing. In support of local
efforts, the State Legislature continues to invest.in libraries through the Regional Library
Basic System Support aid; Regional Library Telecommunications Aid and statewide
programs such as the Electronic Library for Minnesota(ELM), Reciprocal Borrowing and
Returning, and the Minitex resource sharing and delivery systems. We thank you for
your ongoing support for this vital local service and encourage you to provide generously
to strengthen your communities. Reductions in library budgets have an impact on the
quality and quantity of services provided to the public.
The enclosed state-certified level of library support form states the minimum amount of
local support for operating purposes in 2012 for eligibility to participate in a regional
public library system. If there are questions about this certification,please contact me.
I
Sincerely yours, '
Nan ay alton
Director and State Librarian
nancy.walton�wstate.mn.us
Encl. Certification form.
STATE LIBRARY SERMES
JL Phone:651-582-8881
Dco"* par ment Fax: 651-582-8752
Email: nancy.walton(astate.mn.tj
z� `"t ucago
September 2011
CERTIFICATION OF MINIMUM LOCAL SUPPORT REQUIREMENT: 2012
This is to certify the 2012 minimum level of financial support to be provided for operating expenses for
public library services and to be eligible for participation in the regional public library system programs
pursuant to Minnesota Statutes, Chapter 134.34 for:
The state-certified level of library support for 2012 is$
This amount represents the equivalent of 90%of the official 2011 state-certified level of library support.
For counties, the property in those portions of the county excluded for the purpose of determining the
library levy and providing the minimum amount is as follows:
NNanc ay alton
Director a d State Librarian
nancy.waIton@state.mnjis
8
City of Columbia Heights
Library Budget 2012
Library Levy
and
Maintenance of Effort figures
9/2011
MOE YEAR LEVY
500,244 2002 591,588
2003 (budgeted) 433,585 + 175,750 (LGA)=609,335
433,585 2003 (revised) 433,585 + 141,850 (LGA)=575,435
532,429 2004 433,585 + 150,062 (LGA)=583,647
517,892 2005 438,835 + 150,062 (LGA)=588,897
583,647 2006 478,319 + 150,062 (LGA)=628,381
588,897 2007 504,748 + 150,062 (LGA)=654,810
628,381 2008 551,699 + 150,062 (LGA)=701,761
654,810 2009 573,215 + 155,914 (LGA)=729,129
599,890 2010 738,393
641,706 2011 757,620
577,535+ 2012 765,195*
+ 90% of 2011
*proposed
9
City of Columbia Heights
Library Budget 2012
Per Capita for Columbia Heights Public Library
Under local contracts, the Columbia Heights Public Library must also meet a per capita
requirement for operating expenditures equal to/or greater than that set by the Anoka
County Library for the preceding year. Anoka County Library's projected per capita for
2011 is $24.48 (levy-only local support). Based on the requested levy for 2012,
Columbia Heights Public Library's total per capita would be $39.25.
For 2012, the per capita equals $3.27/month.
"Notes about the 2012 figures: $765,195 divided by 19,496 (new 2010 population
figure for Columbia Heights) equals $39.25 per capita for Columbia Heights. This is a
decrease from $40.91 per capita in 2011.
10
City of Columbia Heights
Library Budget 2012
COLUMBIA HEIGHTS PUBLIC LIBRARY
MEMO
TO: Walt Fehst, City Manager
Joe Kloiber, Finance Director
FROM: M. Rebecca Loader, Library Director
SUBJECT: Proposed 411 expenditures for Library building for budget year 2012
DATE: June 3, 2011
The Library consists of the original building built in 1960 and the expansion built in 1965. Many
re-modeling projects have kept the building safe and up to code requirements. As with any
building, and especially any hard-used public building, maintenance and upkeep are essential.
For proposed budget year 2012, 1 am requesting the following capital building improvements
and expenditures be considered for the Library. These would include the following:
• Carpet replacement in East Room $15,000
• Replacement of lounge furniture $10,000
Please let me know if you have questions.
City of Columbia Heights
Library Budget 2012
Gatecount 2005 2006 2007 2008 2009 2010 2011
January 6,966 8,415 9,412 8,379 8,167 7,664 8,866
February 7,787 8,897 8,838 8,206 8,433 7,927 8,445
March 8,996 9,914 10,685 9,963 10,095 11,494 10,405
April 9,289 9,824 9,760 10,432 9,856 10,091 9,537
May 7,918 10,025 10,367 9,689 8,455 9,765 9,029
June 10,872 12,126 12,264 11,978 11,870 13,324 12,188
July 9,330 10,466 11,776 12,365 12,960 13,006 11,177
August 10,213 11,505 12,107 10,137 10,471 12,003 12,242
September 7,779 9,653 9,401 9,434 9,089 9,275
October 8,419 9,563 11,813 10,498 8,935 10,066
November 7,602 8,589 8,512 8,220 8,571 8,562
December 6,198 7,363 7,115 8,281 7,319 7,403
101,369 116,340 122,050 117,582 114,221 120,580 81,889
Internet 2005 2006 2007 2008 2009 2010 2011
January 480 659 1,131 1,240 1,239 1,009 1,259
February 468 808 1,038 1,021 1,255 1,008 1,126
March 644 1,142 1,188 1,295 1,412 1,392 1,512
April 596 1,073 1,259 1,355 1,356 1,193 1,358
May 526 1,179 1,512 1,360 1,148 1,122 1,275
June 562 1,272 1,498 1,466 1,421 1,220 1,593
July 588 1,180 1,513 1,464 1,426 1,479 1,560
August 614 1,398 1,653 1,353 1,199 1,617 1,798
September 484 1,165 1,332 1,339 1,228 1,459
October 534 1,157 1,456 1,522 1,309 1,506
November 454 1,073 1,040 1,197 1,180 1,362
December 396 1,005 1,013 1,266 1,026 1,185
6,346 13,111 15,633 15,878 15,199 15,552 11,481
Circulation 2005 2006 2007 2008 *2009 2010 2011
January 8,090 10,123 10,092 9,900 9,165 9,587 9,867
February 8,671 7,767 9,336 9,401 9,362 9,175 9,210
March 10,202 10,690 11,693 11,561 10,692 12,327 10,499
April 9,796 9,567 10,078 10,850 10,166 10,499 9,926
May 8,424 9,203 9,964 9,668 8,807 9,472 9,153
June 12,553 11,191 12,357 12,234 12,055 13,991 12,363
July 12,220 10,571 12,785 13,247 12,773 13,224 12,067
August 11,910 11,051 11,065 10,684 10,461 12,271 12,318
September 9,577 9,425 8,848 10,085 9,577 10,620
October 10,141 10,965 10,366 11,079 9,700 10,812
November 9,750 9,331 9,760 8,811 9,367 10,069
December 7,722 8,633 8,341 8,775 8,580 8,809
119,056 118,517 124,685 126,295 120,705 130,856 85,403
*Reduced hours
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER LIBRARY BUDGET
240.45500
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
All contracts and labor agreements settled for 2012.
Employees still progressing through steps of approved
ranges. Library Clerk position increased 2 hours per week.
New charges for part-time custodian and portion of
Facility Maintenance Supervisor salary and benefits.
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Tota I
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Library Director 1.0 1.0 97,662 24,272 121,934 98,622 25,134 123,756
Children's Librarian 1.0 1.0 64,013 18,959 82,972 64,649 19,773 84,422
Adult Services Librarian 1.0 1.0 59,720 18,286 78,006 62,237 19,394 81,631
Clerk-Typist II A 1.0 1.0 42,552 15,589 58,141 44,277 16,576 60,853
Clerk-Typist 111 1.0 1.0 41,172 15,373 56,545 41,588 16,154 57,742
Library Clerk 0.75 0.8 29,586 4,622 34,208 32,169 5,047 37,216
4 Library Supervisors 0.62 0.62 26,500 4,160 30,660 26,600 4,174 30,774
Library Aide 0.35 0.35 9,027 1,418 10,445 9,115 1,430 10,545
9 Library Pages 2.75 2.751 63,800 10,017 73,8171 68,195 10,700 78,895
Subtotal 9.47 9.52 434,032 112,696 546,728 447,452 118,382 565,834
Labor Allocation From:
Public Works 2,500 463 2,963 2,500 462 2,962
Maintenance 21,578 3,987 25,565
Total 9.47 9.52 436,532 113,159 549,691 471,530 122,831 594,361
Supplies
Copier paper 600 Light bulbs 150
Office supplies 300 Maintenance items 300
Printer cartridges 50 Cleaning supplies 200
Envelopes 50 Misc. 200
4 loveseats 2,493 Food supplies 50
Replace 1 staff pc 1,225 Books 64,000
Replace laptop 1,350 Periodicals 5,500
Computer supplies 800 Electronic databases 1,500
ILS supplies 2,500 Compact discs 5,500
Printing 900 Book/CD sets 600
Program supplies 800 Microfilm 100
Security system markers 2,050 DVD's 6,000
Book supplies 1,300 Vehicle repair 25
Paper products 600 Purchase for resale 100
Book and av covers/cases 1,600
13
Other Services&Charges
Adult performers 0 Firenet 240
Juvie performers 0 Elevator 1,300
Integrated Library System 12,000 Fire extinguishers 50
Auditor 2,000 Plumbing/Electrical 1,200
MxLogic(Spam protection) 120 Windows 600
Unique Management 1,080 Fidelity(Activity Room) 1,320
Software licenses 500 Orkin 300
Telecom related pro services 404 Dalco Roofing 1,000
Training 500 Cleaning blinds 210
Educational reimbursement 1,500 Cleaning mats 500
Telephone 2,636 Nish/Horwitz 3,625
Postage 400 HVAC repairs 1,500
Comcast 2,974 Misc. repairs 1,500
Local travel 400 Paint lobby 2,000
Advertising other 200 Paint Boardroom 1,000
Insurance 8,739 Garage 100
Electric 11,000 Ameripride 700
Water 500 Professional memberships 525
Gas 5,716 Volunteer recognition 100
Sewer 600 Elevator license 100
Copier contracts(2) 1,314 Carpet cleaning 1,000
Capital Outlay
None
Contingencies&Transfers
Operating transfer out 11,718
Transfer to Info Systems 20,000
14
C� The City
of
Columbia Hen ghts
2012 PROPOSED DETAIL
BUDGET
Liquor
will
Table of Contents
Liquor
2012 Proposed Detail Budget
Liquor Functional Area Summary Page 1
Liquor Store#1
Proposed Expense and Narrative 2
Detail Expense 3
Summary of Costs 5
Liquor Store#2
Proposed Expense and Narrative 6
Detail Expense 7
Summary of Costs 9
Liquor Store#3
Proposed Expense and Narrative 10
Detail Expense 11
Summary of Costs 13
Liquor Non-Operating
Proposed Expense and Narrative 14
Detail Expense 15
Summary of Costs 16
Reviewer's Notes 17
City of Columbia Heights, Minnesota
BUDGET 2012
Liquor
Store#1 Store#2 Store#3 Non-Operating
609 609 609 609
Revenue
Taxes 0 0 0 0
Licenses&Permits 0 0 0 0
Intergovernmental 0 0 0 0
Charge for Services 0 0 0 0
Fines&Forfeits 0 0 0 0
Miscellaneous 10,000 8,000 4,000 0
Sales and Related Charges 4,002,000 3,729,500 1,240,000 0
Transfers&Non Rev Receipts 0 0 0 0
Total Revenue 4,012,000 3,737,500 1,244,000 0
Cost of Goods Sold 3,339,250 2,964,750 944,300 0
Net Operating Income 672,750 772,750 299,700 0
Expenses
Personal Services 444,960 400,934 137,522 0
Supplies 3,121,660 2,916,910 954,680 0
Other Services and Charges 233,696 194,392 42,392 0
Capital Outlay 0 0 0 200,000
Contingencies&Transfers 1,000 1,000 1,000 482,667
Total Expenses 3,801,316 3,513,236 1,135,594 682,667
Summary
Total Revenue 4,012,000 3,737,500 1,244,000 0
Total Expenses 3,801,316 3,513,236 1,135,594 682,667
Net Income 210,684 224,264 108,406 -682,667
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:LIQUOR STORE#1
609 LIQUOR Actual Actual Adopted Department City Manager Council
49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 1 2012 2012 2012
0999 Personal Services 382,318 409,885 418,220 444,960 444,960 -
1999 Supplies 2,646,657 2,812,317 3,357,550 3,121,660 3,121,660 -
2999 Other Services&Charges 201,161 222,923 236,698 233,696 233,696
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - 1,000 1,000 1,000 -
TOTALS: LIQUOR STORE#1 3,230,136 3,445,124 4,013,468 3,801,316 3,801,316
Activity Description
Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their
communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-tax
revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while
simultaneously generating income for the community.
Since 1984,the Top Valu I store has had the further goal of providing the community with an outstanding selection
of products at very competitive prices through a high-volume low-price strategy. Additionally,when the current
Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE,the City Council chose to construct the
building to very strict design guidelines,so that this store will be a leading example for other businesses in the
community for many years.
Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing. It has provided
funds for City infrastructure, equipment, and mitigation of the negative effects of alcohol in the community
through activities such as D.A.R.E.
Objectives
The main objective for Top Valu I for 2012 will be to maintain steady growth by continuing to establish the Top
Valu brand as a point-of-destination shopping experience for wine, beer and spirits.
This will be achieved primarily by continuing to offer one of the best product selections in the state, at attractive
stores with a comfortable environment. Various 2012 promotions and special events will further this point-of-
destination shopping experience. Recent examples include wine tastings in conjunction with sales events. Plans
for 2012 include developing the capacity to notify interested customers of such events through email and/or social
media. Additionally,the outdoor grilling promotion conducted by the Columbia Heights Athletic Boosters at this
location on Fridays and Saturdays during the summer has become a popular attraction for the community.
The past concern that signage adequately communicates to Central Avenue motorists that this facility is a liquor
store will also continue to be monitored in 2012.
Budget Comments
2012 budgeted expenses for Top Valu I are a decrease of$212,152 from the 2011 budget. In hindsight,this is a
function of the 2011 budget having been projected too high, based on the sharp increase in sales growth
experienced in 2009. Continued steady growth in actual sales is still projected for 2010 through 2012,just not at
the unusual 2009 rate. Consequently,fewer purchases are required to support the projected 2012 sales than the
projected 2011 sales.
2
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted Department Manager Council
49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 153,107 159,366 168,467 169,474 169,474 -
1011 PART-TIME EMPLOYEES 110,991 130,068 116,199 134,989 134,989 -
1012 SEASONAL EMPLOYEES - - - - - -
1013 PART-TIME OTHER 25,883 27,726 26,820 28,843 28,843 -
1020 OVERTIME-REGULAR - - - - -
1021 OVERTIME-PART-TIME 67 301 - -
1030 VACATION&SICK 3,620 2,470 - - - -
1031 HOLIDAY PAY 2,890 4,144 7,722 7,773 7,773 -
1050 SEVERANCE PAY 38 - - - -
1070 INTERDEPARTMENTAL LABOR SERV 9,843 5,044 15,890 14,328 14,328
1080 INTERDEPARTMENTAL LABOR CR - - - - - -
1210 P.E.R.A.CONTRIBUTION 20,254 22,737 24,207 25,682 25,682 -
1220 F.I.C.A.CONTRIBUTION 22,783 25,409 25,635 27,188 27,188 -
1225 FLEX BENEFIT FICA - - - - -
1300INSURANCE 21,283 22,336 26,578 29,654 29,654
1400 UNEMPLOYMENT COMPENSATION 3,182 4,922 - - -
1510 WORKERS COMP INSURANCE PREM 5,931 5,362 6,702 7,029 7,029
1700 ALLOCATED FRINGE 2,448 - - - -
1800 INTERDEPARTMENTAL FRINGE CR - - - - -
0999 TOTALS: PERSONAL SERVICES 382,318 409,885 418,220 444,960 444,960
SUPPLIES
2000 OFFICE SUPPLIES 408 584 800 700 700 -
2010 MINOR EQUIPMENT 4,374 3,706 2,000 3,500 3,500 -
2011 COMPUTER EQUIPMENT 7,168 (1,115) 2,000 2,500 2,500 -
2020 COMPUTER SUPPLIES 2,448 1,483 2,000 2,000 2,000
2030 PRINTING&PRINTED FORMS - - - - - -
2171 GENERAL SUPPLIES 9,458 8,130 11,000 10,000 10,000
2175 FOOD SUPPLIES 138 626 400 550 550
2199 DELIVERY 23,321 23,110 25,000 25,000 25,000 -
2280 VEHICLE REPAIR AND PARTS 57 1,190 100 585 585 -
2282 GAS,OIL, LUBRICANTS 96 220 250 225 225 -
2510 COST OF GOODS SOLD-LIQUOR 971,772 1,067,929 1,200,000 1,250,000 1,250,000
2520 COST OF GOODS SOLD-BEER 1,147,797 1,186,526 1,550,000 1,270,000 1,270,000 -
2530 COST OF GOODS SOLD-WINE 346,645 382,908 415,000 415,000 415,000 -
2550 COST OF GOODS SOLD-MISC TAX 37,590 40,817 44,000 44,000 44,000 -
2553 COST OF GOODS SOLD-CIGARETTES 34,180 32,466 38,000 33,000 33,000 -
2559 COST OF GOODS SOLD-LOTTERY 50,354 50,372 52,000 51,000 51,000 -
2590 COST OF GOODS SOLD-MISC NTAX 13,628 13,431 15,000 13,600 13,600 -
2591 COST OF GOODS SOLD-NONTAX - - - - - -
2600 REFUNDS&LOSS ON DEPOSITS (2,777) (65) - - - -
1999 TOTALS:SUPPLIES 2,646,657 2,812,317 3,357,550 3,121,660 3,121,660 -
OTHER SERVICES&CHARGES
3
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted Department Manager Council
49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
3050 EXPERT&PROFESSIONAL SERV. 2,521 2,652 2,600 2,561 2,561 -
3105 TRAINING&EDUC ACTIVITIES 493 506 600 550 550 -
3210 TELEPHONE&TELEGRAPH 5,397 5,557 5,577 1,814 1,814 -
3211 CELL PHONES 420 420 420 420 420 -
3220 POSTAGE 71 32 100 - - -
3250 OTHER COMMUNICATIONS 1,368 1,779 3,203 1,487 1,487 -
3310 LOCAL TRAVEL EXPENSE 523 106 550 585 585 -
3320 OUT OF TOWN TRAVEL EXPENSE - - 1,000 810 810 -
3420 ADVERTISING ENTERPRISES 10,754 10,951 15,000 16,500 16,500 -
3430 ADVERTISING OTHER - - - - -
3600 INSURANCE&BONDS 14,301 15,148 16,619 16,619 16,619
3810 ELECTRIC 28,008 27,535 29,409 28,912 28,912 -
3820 WATER 1,281 782 1,500 821 821 -
3830 GAS 6,663 6,349 6,997 6,666 6,666 -
3850 SEWER 596 592 625 622 622
4000 REPAIR&MAINT.SERVICES 9,944 2,034 11,000 11,000 11,000 -
4020 BUILDING MAINTENANCE (3,084) 10,014 3,593 3,624 3,624 -
4050 GARAGE, LABOR BURD. 254 823 200 450 450
4080 VEHICLE REPAIR - - 100 50 50 -
4100 RENTS& LEASES 1,404 1,483 1,500 1,500 1,500 -
4300 MISC.CHARGES 800 - 1,000 1,000 1,000 -
4310 CREDIT CARD FEES 37,482 51,802 53,000 53,000 53,000 -
4330 SUBSCRIPTION,MEMBERSHIP 1,876 1,717 1,900 1,900 1,900 -
4390 TAXES&LICENSES 201 126 205 205 205 -
4395 STATE SALES TAX - - - - - -
4910 BUILDING DEPRECIATION 65,909 65,909 66,000 66,000 66,000 -
4930 EQUIPMENT DEPRECIATION 13,981 16,606 14,000 16,600 16,600
2999 TOTALS: OTHER SERVICES&CHARGE' 201,161 222,923 236,698 233,696 233,696 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - - -
4999 TOTALS: CAPITAL OUTLAY - - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - - 1,000 1,000 1,000
TOTALS: LIQUOR STORE#1 3,230,136 3,445,124 4,013,468 3,801,316 3,801,316
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER LIQUOR STORE#1 BUDGET
609.49791
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Liquor Operations Mgr 1.00 1.00 95,947 25,182 121,129 96,901 26,025 122,926
Asst Liquor Mgr 1.00 1.00 53,980 18,064 72,044 54,520 18,854 73,374
Store Manager 1.00 1.00 59,730 19,039 78,769 60,319 19,834 80,153
Store Supervisors 0.78 0.84 26,820 4,548 31,368 28,843 4,880 33,723
Cashiers&Stockers 4.06 4.96 116,199 19,707 135,906 134,989 22,841 157,830
Stab o al, 7.84 8,80 352,676 86,540-- 439,216 375,572 OA,
Labor Allocation From:
GG Bldgs. 101.41940 0.04 981 342 1,323
Finance 101.41510 0.75 0.34 14,506 4,954 19,460 13,347 4,828 18,175
Store 3 609.49793 0.28 0.12 15,890 4,218 20,108 13,957 4,963 18,920
Labor Allocation To:
Store 2 609.49792 -0.38 -0.38 -35,980 -9,444 -45,424 -36,822 -9,891 -46,713
Store 3 609.49793 -0.125 -0.12 -11,993 -3,148 -15,141 -11,628 -3,123 -14,751
Total 8.37 8.80 83093 -83,110 435,219 3 5,407
Supplies Other Services&Charges (cont'd)
Office Supplies 700 Misc.Charges
Minor Equipment 3,500 NSF Write-Off 1,000
Shelving 750 Credit Card Fees 53,000
Shopping Carts 800 Memberships 1,900
Dollies 300 MN Licensed Beverage Ass 100
Misc. 1,650 MN Municipal Beverage As 1,700
Computer Equipment 2,500 Other 100
Thermal Credit Card Paper Taxes& Licenses 205
&Printer Paper 2,000 Audit Fee 2,561
Bags-Merchandise/Trash 7,200 Training 550
Water Cooler 350 Telephone/Cell Phone 2,234
General Supplies 2,450 Connection to CH for Voice/Data Traffic 1,487
Food Supplies 550 Local&Out of Town Travel 1,395
Cost of Goods 3,224,810 Advertising 16,500
3,244,060 City Pages 2,400
Northeaster 2,000
Sun Publications 2,200
Other Services&Charges 37,021 CH Athletics 3,000
Utility Expenses 11,000 ValPak 1,680
Repair&Maintenance Services Onion 4,700
Window Cleaning 1,200 Jamboree 350
Monitor Fire Alarm 390 Other 170
Fertilizer/Weed Control 800 Insurance& Bonds 16,619
Cooler Repairs 3,000 151,096
Door Repairs 1,000 Depreciation 82,600
Elevator Repairs 800 Building&Equipment
Lighting&Electrical 1,000
Carpet Cleaning 600 Capital Outlay
Misc. Repairs 2,210 3,624 none
HVAC Maintenance Contract 500
Van Repair/Maintenance Contingencies&Transfers
Rents&Leases Vandalism 1,000
Mats,Towels, Mops 1,500
5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:LIQUOR STORE#2
609 LIQUOR Actual Actual Adopted Department City Manager Council
49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 346,468 359,439 401,520 400,934 400,934 -
1999 Supplies 2,596,931 2,556,853 2,977,350 2,916,910 2,916,910
2999 Other Services&Charges 176,458 188,927 197,530 194,392 194,392
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - 1,000 1,000 1,000 -
TOTALS: LIQUOR STORE#2 3,119,857 3,105,219 3,577,400 3,513,236 3,513,236
Activity Description
Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their
communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-
tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while
simultaneously generating income for the community.
Since 1983,the Top Valu II store has had the further goal of providing the community with an outstanding
selection of products at very competitive prices through a high-volume low-price strategy. Additionally,when the
current Top Valu 11 facility was constructed in 2007-2008 at 2105 37th Avenue NE,the City Council chose to
construct the building to very strict design guidelines,so that this store will be a leading example for other
businesses in the community for many years.
Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing. It has provided
funds for City infrastructure, equipment, and mitigation of the negative effects of alcohol in the community
through activities such as D.A.R.E.
Objectives
The main objective for Top Valu 11 for 2012 will be to maintain steady growth by continuing to establish the Top
Valu brand as a point-of-destination shopping experience for wine, beer and spirits.
This will be achieved primarily by continuing to offer one of the best product selections in the state,at attractive
stores with a comfortable environment. In 2011,the layout of this store was revised to better support this,
providing greater space for the wine department and adding a new specialty beer section.
Various 2012 promotions and special events will further this point-of-destination shopping experience. A recent
example was a specialty beer tasting in conjunction with a sales event. Plans for 2012 include developing the
capacity to notify interested customers of such events through email and/or social media.
Budget Comments
2012 budgeted expenses for Top Valu I are a decrease of$64,164 from the 2011 budget.In hindsight,this is a
function of the 2011 budget having been projected too high,based on the sharp increase in sales growth
experienced in 2008-2009. Continued steady growth in actual sales is still projected for 2010 through 2012,just
not at the unusual 2008-2009 rate. Consequently,fewer purchases are required to support the projected 2012
sales than the projected 2011 sales.
6
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted Department Manager Council
49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 150,232 163,201 173,843 172,193 172,193
1011 PART-TIME EMPLOYEES 100,279 110,110 105,148 113,464 113,464 -
1013 PART-TIME OTHER 19,363 8,218 20,631 8,550 8,550 -
1020 OVERTIME-REGULAR - - - - - -
1021 OVERTIME-PART-TIME - - - -
1030 VACATION&SICK (4,342) (1,064) - - - -
1031 HOLIDAY PAY 2,560 4,687 7,967 7,900 7,900
1050 SEVERANCE PAY (88) - - - - -
1070 INTERDEPARTMENTAL LABOR SERV 9,670 4,105 11,918 14,328 14,328
1080 INTERDEPARTMENTAL LABOR CR - - - - - -
1210 P.E.R.A.CONTRIBUTION 18,670 20,233 23,072 22,850 22,850 -
1220 F.I.C.A.CONTRIBUTION 21,725 22,872 24,441 24,207 24,207 -
1225 FLEX BENEFIT FICA - - - - -
1300INSURANCE 20,484 22,226 28,069 31,200 31,200 -
1400 UNEMPLOYMENT COMPENSATION - - - - - -
1510 WORKERS COMP INSURANCE PREM 5,547 4,851 6,431 6,242 6,242 -
1700 ALLOCATED FRINGE 2,367 - - - - -
1800 INTERDEPARTMENTAL FRINGE CR - - - - - -
0999 TOTALS: PERSONAL SERVICES 346,468 359,439 401,520 400,934 400,934 -
SUPPLIES
2000 OFFICE SUPPLIES 248 228 350 300 300
2010 MINOR EQUIPMENT 6,633 2,193 1,500 2,500 2,500 -
2011 COMPUTER EQUIPMENT 125 1,243 750 1,500 1,500 -
2020 COMPUTER SUPPLIES 107 1,316 700 1,500 1,500 -
2171 GENERAL SUPPLIES 8,285 6,531 9,000 8,000 8,000 -
2175 FOOD SUPPLIES 59 355 300 300 300 -
2199 DELIVERY 22,306 20,035 24,000 23,000 23,000 -
2280 VEHICLE PARTS - - - 585 585
2282 GAS,OIL, LUBRICANTS - - 250 225 225
2510 COST OF GOODS SOLD-LIQUOR 883,611 855,990 1,020,000 960,000 960,000
2520 COST OF GOODS SOLD-BEER 1,180,168 1,175,559 1,360,000 1,360,000 1,360,000
2530 COST OF GOODS SOLD-WINE 358,089 357,078 415,000 415,000 415,000 -
2550 COST OF GOODS SOLD-MISC TAX 33,613 34,387 36,000 36,000 36,000 -
2553 COST OF GOODS SOLD-CIGARETTES 34,876 31,460 37,000 32,000 32,000 -
2559 COST OF GOODS SOLD-LOTTERY 56,589 59,875 59,000 61,000 61,000
2590 COST OF GOODS SOLD-MISC NTAX 12,389 10,597 13,500 15,000 15,000 -
2600 REFUNDS&LOSS ON DEPOSITS (165) 5 - - - -
1999 TOTALS:SUPPLIES 2,596,931 2,556,853 2,977,350 2,916,910 2,916,910 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 2,351 2,699 2,600 2,465 2,465
3105 TRAINING&EDUC ACTIVITIES 393 406 500 450 450
3210 TELEPHONE&TELEGRAPH 5,534 6,498 6,247 1,274 1,274
7
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted Department Manager Council
49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
3220 POSTAGE - - - - - -
3250 OTHER COMMUNICATIONS 2,665 3,299 1,409 946 946
3310 LOCAL TRAVEL EXPENSE 581 474 500 585 585 -
3320 OUT OF TOWN TRAVEL EXPENSE - - 1,000 810 810
3420 ADVERTISING ENTERPRISES 7,306 9,024 12,000 13,500 13,500 -
3600 INSURANCE& BONDS 10,569 11,926 13,392 13,392 13,392 -
3810 ELECTRIC 23,557 24,540 24,735 25,767 25,767
3820 WATER 1,143 1,111 1,200 1,260 1,260 -
3830 GAS 5,769 4,491 6,058 4,716 4,716 -
3850 SEWER 563 577 590 606 606 -
4000 REPAIR&MAINT.SERVICES 5,241 3,967 7,000 7,500 7,500 -
4020 BUILDING MAINTENANCE (3,030) 6,585 3,194 3,221 3,221 -
4050 GARAGE, LABOR BURD. - - 200 450 450 -
4080 VEHICLE REPAIR - - 100 45 45 -
4100 RENTS& LEASES 1,611 1,677 1,700 1,700 1,700
4300 MISC.CHARGES 800 - 1,200 1,200 1,200 -
4310 CREDIT CARD FEES 48,445 49,019 50,000 51,000 51,000 -
4330 SUBSCRIPTION, MEMBERSHIP 1,866 1,667 1,900 1,900 1,900 -
4390 TAXES&LICENSES 201 75 205 205 205
4395 STATE SALES TAX - - - - -
4910 BUILDING DEPRECIATION 50,571 50,571 51,000 51,000 51,000 -
4930 EQUIPMENT DEPRECIATION 10,322 10,322 10,800 10,400 10,400 -
2999 TOTALS:OTHER SERVICES&CHARGE' 176,458 188,927 197,530 194,392 194,392 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - - 11000 1,000 1,000 -
TOTALS: LIQUOR STORE#2 3,119,857 3,105,219 3,577,400 3,513,236 3,513,236 -
8
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
FUND NUMBER LIQUOR STORE#2 BUDGET
609.49792
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Asst Liquor Mgr 1.00 1.00 53,980 18,064 72,044 54,520 18,854 73,374
Store Manager 1.00 1.00 59,730 19,039 78,769 60,319 19,834 80,153
Store Supervisors 0.60 0.25 20,631 3,499 24,130 8,550 1,447 9,997
Cashiers&Stockers 3.70 4.20 105,148 17,833 122,981 113,464 19,198 132,662
Sub-total 6,30 6.45 239,489 58,435 297,024 236,853 59,333
Labor Allocation From:
GG Bldgs. 101.41940 0.04 981 342 11323
Finance 101.41510 0.75 0.34 11,918 3,164 15,082 13,347 4,828 18,175
Store 1 609.49791 0.38 0.38 35,980 9,444 45,424 36,822 9,891 46,713
Store 3 609.49793 0.62 0.55 32,120 10,971 43,091 28,432 10,107 38,539
Labor Allocation To:
none
Total - 8.05 7.76 319,507 82,014 401,521 3161435 $4,501 _ 400,936
Supplies Other Services&Charges(cont'd)
Office Supplies 300 Misc.Charges
Minor Equipment 2,500 NSF Write-Off 1,200
Shelving 750 Credit Card Fees 51,000
Shopping Carts 800 Memberships 1,900
Dollies 300 MN Licensed Beverage Assn. 100
Misc. 650 MN Municipal Beverage Assn. 1,700
Computer Equipment 1,500 Other 100
Thermal Credit Card Paper 1,500 Taxes&Licenses 205
&Printer Paper Audit Fee 2,465
Bags-Merchandise/Trash 7,200 Training 450
Water Cooler 350 Telephone/Cell Phone 1,274
General Supplies 450 Connection to CH for Voice/Data Traffic 946
Food Supplies 300 Local&Out of Town Travel 1,395
Cost of Goods 2,902,810 Advertising 13,500
2,916,910 Northeaster 2,000
City Pages 2,400
Other Services&Charges Sun Publications 2,200
Utility Expenses 32,349 ValPak 1,680
Repair& Maintenance Services 7,500 Onion 4,700
Window Cleaning 300 Jamboree 350
Monitor Fire Alarm 390 Other 170
Fertilizer/Weed Control 700 Insurance&Bonds 13,392
Cooler Repairs 3,000 132,992
Door Repairs 1,000
Lighting&Electrical 1,000 Depreciation 61,400
Carpet Cleaning 550 Building&Equipment
Misc. Repairs 560
HVAC Maintenance Contract 3,221 Capital Outlay
Van Repair/Maintenance 495 none
Rents&Leases
Mats,Towels, Mops 1,700 Contingencies&Transfers
Vandalism 1,000
9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:LIQUOR STORE#3
609 LIQUOR Actual Actual Adopted Department City Manager Council
49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 122,461 137,510 130,421 137,522 137,522
1999 Supplies 886,484 883,566 948,950 954,680 954,680
2999 Other Services&Charges 42,253 41,131 44,641 42,392 42,392
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - 1,000 1,000 1,000
TOTALS: LIQUOR STORE#3 1,051,198 1,062,206 1,125,012 1,135,594 1,135,594
Activity Description
Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their
communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-tax
revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while
simultaneously generating income for the community.
The store operated under the name Heights Liquor is located at 5225 University Avenue NE. It is much smaller and older
than our high-volume stores operated under the Top Valu brand. Heights Liquor is run profitably as a small neighborhood
convenience operation.
Our City's three-store municipal liquor operation is the 5th largest in Minnesota, and growing. It has provided funds for
City infrastructure,equipment, and mitigation of the negative effects of alcohol in the community through activities such
as D.A.R.E.
Objectives
The main objective for Heights Liquor for 2012 will be to maintain profitability using its neighborhood convenience store
model.
This will be achieved primarily by tailoring the limited number of products that can be stocked in this small facility
specifically to the store's customer base. The discount purchasing opportunities created by the high volumes at the
other two stores will be utilized by this store,when applicable.
Budget Comments
2012 budgeted expenses for Heights Liquor are an increase of$10,582 from the 2011 budget. This increase is a
combination adjusting projected purchases to support projected sales for 2011,and adjusting part-time labor to more
closely reflect actual experience.
10
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted Department Manager Council
49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 14,086 19,134 16,421 20,013 20,013 -
1011 PART-TIME EMPLOYEES 66,125 60,008 69,752 61,835 61,835
1013 PART-TIME OTHER 17,123 27,261 18,568 28,360 28,360 -
1020 OVERTIME-REGULAR - - - - - -
1021 OVERTIME-PART-TIME - 470 - -
1030 VACATION &SICK (3,244) 974 - - - -
1031 HOLIDAY PAY 739 443 754 921 921 -
1050 SEVERANCE PAY (264) - - - - -
1070 INTERDEPARTMENTAL LABOR SERV 3,208 1,200 3,973 3,456 3,456 -
1080 INTERDEPARTMENTAL LABOR CR - - - - - -
1210 P.E.R.A.CONTRIBUTION 6,601 7,548 7,930 8,298 8,298 -
1220 F.I.C.A.CONTRIBUTION 8,019 8,956 8,374 8,766 8,766 -
1225 FLEX BENEFIT FICA - - - - -
1300 INSURANCE 7,204 9,613 2,443 3,587 3,587
1400 UNEMPLOYMENT COMPENSATION - - - - -
1510 WORKERS COMP INSURANCE PREM 2,062 1,902 2,206 2,286 2,286
1700 ALLOCATED FRINGE 802 - - - - -
1800 INTERDEPARTMENTAL FRINGE CR - - - - - -
0999 TOTALS: PERSONAL SERVICES 122,461 137,510 130,421 137,522 137,522 -
SUPPLIES
2000 OFFICE SUPPLIES 80 121 100 130 130
2010 MINOR EQUIPMENT 1,060 1,631 200 1,500 1,500 -
2011 COMPUTER EQUIPMENT 571 248 600 600 600 -
2020 COMPUTER SUPPLIES - 506 350 550 550
2171 GENERAL SUPPLIES 3,152 2,893 3,300 3,000 3,000 -
2175 FOOD SUPPLIES 59 135 100 120 120
2199 DELIVERY 5,799 6,489 6,200 6,600 6,600
2282 GAS, OIL, LUBRICANTS - - 100 50 50 -
2510 COST OF GOODS SOLD-LIQUOR 286,625 294,460 315,000 325,000 325,000
2520 COST OF GOODS SOLD-BEER 445,150 435,496 473,000 465,000 465,000 -
2530 COST OF GOODS SOLD-WINE 29,326 36,250 31,000 40,000 40,000 -
2550 COST OF GOODS SOLD-MISC TAX 17,073 16,226 18,000 18,000 18,000 -
2553 COST OF GOODS SOLD-CIGARETTES 29,662 29,252 32,000 30,000 30,000
2559 COST OF GOODS SOLD-LOTTERY 61,592 55,280 62,000 58,000 58,000
2590 COST OF GOODS SOLD-MISC NTAX 6,333 4,599 7,000 6,000 6,000
2600 REFUNDS&LOSS ON DEPOSITS - (21) - - -
1999 TOTALS:SUPPLIES 886,484 883,566 948,950 954,680 954,680
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 2,333 2,495 2,600 2,409 2,409
3105 TRAINING&EDUC ACTIVITIES 329 406 350 350 350
3210 TELEPHONE&TELEGRAPH 2,012 2,057 2,064 28 28 -
3220 POSTAGE - - - - - -
3250 OTHER COMMUNICATIONS - - - 676 676
11
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted Department Manager Council
49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
3310 LOCAL TRAVEL EXPENSE 212 62 200 130 130
3320 OUT OF TOWN TRAVEL EXPENSE - - 400 180 180 -
3420 ADVERTISING ENTERPRISES 464 70 1,000 100 100 -
3600 INSURANCE&BONDS 4,358 3,387 3,774 3,774 3,774
3810 ELECTRIC 8,309 8,429 8,724 8,850 8,850 -
3820 WATER 143 159 150 167 167
3830 GAS 1,108 1,063 1,164 1,116 1,116
3850 SEWER 224 235 245 247 247
4000 REPAIR&MAINT.SERVICES 2,352 592 2,500 2,000 2,000
4020 BUILDING MAINTENANCE 4,056 3,217 1,198 1,205 1,205
4050 GARAGE, LABOR BURD. - - 100 100 100 -
4080 VEHICLE REPAIR - - 50 10 10
4100 RENTS&LEASES 677 655 750 750 750
4300 MISC.CHARGES 288 - 400 400 400 -
4310 CREDIT CARD FEES 8,975 12,183 12,500 13,500 13,500
4330 SUBSCRIPTION, MEMBERSHIP 1,866 1,667 1,900 1,900 1,900
4390 TAXES&LICENSES 111 20 120 50 50 -
4395 STATE SALES TAX - - - - - -
4910 BUILDING DEPRECIATION 852 852 852 850 850 -
4930 EQUIPMENT DEPRECIATION 3,584 3,584 3,600 3,600 3,600 -
2999 TOTALS: OTHER SERVICES&CHARGE`. 42,253 41,131 44,641 42,392 42,392
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - - -
4999 TOTALS:CAPITAL OUTLAY - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
8110 VANDALISM - 1,000 1,000 1,000
6999 TOTALS:OTHER FINANCING USES - - 1,000 1,000 1,000
TOTALS: LIQUOR STORE#3 1,051,198 1,062,206 1,125,012 1,135,594 1,135,594 -
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER LIQUOR STORE#3 BUDGET
609.49793
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Asst Liquor M€ 1.00 1.00 51,806 17,695 69,501 51,694 18,376 70,070
Store Supervis 0.54 0.83 18,568 3,149 21,717 28,360 4,799 33,159
Cashiers&Sto 2.45 2.29 69,752 11,830 81,582 61,835 10,462 72,297
Subtotal 3.99 4.12 140,126 32,674 172,800 141,889 33,637 175,526
Labor Allocation From:
GG Bldgs. 101.41940 0.02 490 172 662
Finance 101. 0.75 0.08 3,973 1,056 5,029 2,966 1,073 4,039
Store 1 609 0.13 0.12 11,993 3,148 15,141 11,628 3,123 14,751
Labor Allocation To:
Store 1 609 -0.28 -0.27 -14,506 -4,954 -19,460 -13,957 -4,962 -18,919
Store 2 609 -0.62 -0.55 -32,120 -10,971 -43,091 -28,432 -10,106 -38,538
Total 3.97 152 109,466 20,953 130,419 114,584 22,937 137,521
Supplies Other Services&Charges(cont'd)
Office Supplies 130 Rents&Leases
Minor Equipment 1,500 Mats,Towels, Mops 750
Computer Equipment 600 Misc.Charges
Thermal Credit Card Paper 550 NSF Write-Off 400
&Printer Paper Credit Card Fees 13,500
Bags-Merchandise/Trash 3,000 Memberships 1,900
Food Supplies 120 MN Lic Bev Assn. 100
Cost of Goods 948,780 MN Lic Bev Assn. 1,700
954,680 Other 100
Taxes&Licenses 50
Other Services&Charges 37,942
Audit Fee 2,409
Training 350
Telephone/Cell Phone 28 Depreciation 4,450
Connection to CH for Voice/Data Traffic 676 Building&Equipment
Local&Out of Town Travel 310
Advertising-Jamboree 100 Capital Outlay
Insurance&Bonds 3,774 none
Utility Expenses 10,380
Repair&Maintenance Services 2,000 Contingencies&Transfers
HVAC Maintenance Contract 1,205 Vandalism 1,000
Van Repair/Maintenance 110
13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:LIQUOR NON-OPERATING
609 LIQUOR Actual Actual Adopted Department City Manager Council
49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - -
2999 Other Services&Charges 4,134 - -
4999 Capital Outlay - - 200,000 200,000 200,000
6999 Contingencies&Transfers 701,345 504,624 488,955 482,667 482,667 -
TOTALS: LIQUOR NON-OPERATING 701,345 508,758 688,955 682,667 682,667 -
Activity Description
To improve the analysis of results at each of the three stores, activity that is not a function of store operations is accounted
for separately in the non-operating department 49794. Of course,the four departments 49791 through 49794,form the
total reported in the Liquor Fund 609.
Objectives
The main objective for 2012,that is not a function of 2012 operations,will be to update the condition assessment of the
University Avenue building(Heights Liquor)built in 1964, and to develop more specific recommendations for addressing its
condition over the long term.
Budget Comments
2012 budgeted expenses for the Liquor Non-Operating department are decrease of$6,288 from the 2011 budget. This
reflects a decrease in transfers-out for debt service and administrative labor, relative to 2011.
14
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
609 LIQUOR Actual Actual Adopted a2012 nt Manager Council
49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Adopted
Line Item Description 2009 2010 2011 1 2012 1 2012
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - - - -
4020 BUILDING MAINTENANCE - 4,134 - - - -
4330 SUBSCRIPTION, MEMBERSHIP - - - - - -
4390 TAXES&LICENSES - - -
2999 TOTALS:OTHER SERVICES&CHARGE! - 4,134 - - -
CAPITAL OUTLAY
5120 BUILDING&IMPROVEMENT - - 200,000 200,000 200,000
4999 TOTALS:CAPITAL OUTLAY - - 200,000 200,000 200,000
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 44,186 46,624 53,955 51,667 51,667 -
7160 TRANSFER OUT TO BONDS 497,200 364,000 390,000 386,000 386,000
7310 TRANSFER OUT TO DARE 9,000 9,000 - - -
7330 TRANSFER OUT TOINFRASTRUCTURE 99,450 50,000 - - - -
7370 TRANSFER OUT TO INFO SYSTEMS 35,000 35,000 45,000 45,000 45,000 -
8100 CONTINGENCIES 16,509 - - - -
6999 TOTALS:OTHER FINANCING USES 701,345 504,624 488,955 482,667 482,667 -
TOTALS: LIQUOR NON-OPERATING 701,345 508,758 688,955 682,667 682,667
15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER LIQUOR NON-OPERATING BUDGET
609.49794
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total uo 0.00 0.00 0.00 0.00 0.00 0.00- 0.00
Supplies
none
Other Services&Charges
none
Capital Outlay
Building Improvements at Heights Liquor(Store 3) 200,000
Other Financing Uses
Transfer out to Labor 51,667
Bond Payment 386,000
Principal 165,000
Interest&Fiscal Charges 218,500
Fiscal Agent Fees 2,500
Transfer out to Info Systems 45,000
482,667
Total 682,667
16
The City
of
Columbia Heights
2012 PROPOSED DETAIL
BUDGET
« . �
Police
Columbia ei is Police Department
Scott Nadeau, Chief of Police
2012 Budget Table of Contents
Budget2012 Summary................................................................1
101.42100 Police.........................................................................2
101.42160 Police Community Programs....................................7
101.42700 Animal Control .......................................................10
270.42160 Police Community Programs (former fund #)........13
431.42100 Police Capital Equipment .......................................16
Blank Pages for Notes
City of Columbia Heights, Minnesota
BUDGET 2012
Police
Police Police
Animal Community Capital
Police Control Programs Equipment
101 101 101 431
Revenue
Taxes 2,634,388 14,217 0 0
Licenses&Permits 46,500 0 0 0
Intergovernmental 698,522 1,716 1,000 0
Charge for Services 215,800 0 0 0
Fines&Forfeits 84,000 0 0 0
Miscellaneous 29,502 159 0 14,735
Sales and Related Charges 0 0 0 0
Transfers&Non Rev Receipts 0 0 0 14,735
Total Revenue 3,708,712 16,092 1,000 29,470
Expenses
Personal Services 3,382,537 0 4,895 0
Supplies 131,000 300 12,705 13,450
Other Services&Charges 226,997 15,963 2,400 0
Capital Outlay 0 0 0 67,103
Contingencies&Transfers 0 0 0 0
Total Expenses 3,740,534 16,263 20,000 80,553
Summary
Total Revenue 3,708,712 16,092 1,000 29,470
Total Expenses 3,740,534 16,263 20,000 80,553
Change to Fund Balance (31,822) (171) (19,000) {51,083)
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:POLICE
101 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 2,857,746 3,197,397 3,262,516 3,382,537 3,382,537
1999 Supplies 121,368 144,849 129,700 131,000 131,000 -
2999 Other Services&Charges 214,361 202,156 224,749 226,997 226,997 -
4999 Capital Outlay 2,200 - 19,000 - -
6999 Contingencies&Transfers - - - _ - _
TOTALS:POLICE 3,195,674 3,544,402 3,635,965 3,740,534 3,740,534 -
Activity Description
This is the general budget for day-to-day operations in the Police Department. This part of the budget covers personnel
costs,general supply costs,and other services and charges.
The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and
Hilltop. This includes police patrol,investigations, a Drug Task Force officer,School Liaison Officers (Dist.#13 and NE
Metro Dist.#916),traffic enforcement,code enforcement, and administration.
Objectives
The Mission Statement of the Police Department is as follows:
The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life
and property,innovatively solve problems,and enhance the quality of life in the communities we serve.
Budget Comments
Personnel: The 2012 budget reflects authorization for 28 licensed officers. This includes a School Liaison officer whose
salary is covered through an agreement with NE Metro District#916 for the Alternative Learning Center at 40th and
Central. This officer works with youth,investigates youth related crimes and supplements the department's proactive
efforts during the summer months.
Overall proposed personnel costs are up as a result of step and longevity increases by individual employees as set by
union contract. In addition, $15,747 was added to this section for in-house maintenance expenses.
Supplies: The Supply section of the 2012 budget was calculated based on 2011 amounts, plus 1%. Changes in amounts
were made between line items to accommodate necessary expenditures, including$2,750 to 2012 Computer Equipment
for two desktop computers recommended for replacement by the City's IS Department(two machines that were not
replaced in the move to the public safety building). Line item 2030 Printing and Printed Forms was decreased by$1,000
to reflect savings anticipated by the increased ability to produce forms in-house with the new Konica copy machine.
Other Services and Charges: The Other Services and Charges section of the 2012 budget was calculated based on 2011
amounts, plus 1%. This year's budget includes an amount of$3,785 under 3250 Data Charges(Comcast)to cover the
Police Department's share of the city's contract with Comcast for internet.
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - _ _
1010 REGULAR EMPLOYEES 1,955,944 2,193,287 2,291,271 2,357,445 2,357,445 -
1011 PART-TIME EMPLOYEES 37,946 45,889 30,900 40,893 40,893 -
1012 SEASONAL EMPLOYEES - - _ _
1020 OVERTIME-REGULAR 111,626 108,483 73,610 74,334 74,334 -
1023 OVERTIME-OTHER 16,377 16,238 5,000 5,000 5,000 -
1030 VACATION&SICK 25,774 40,230 - - _ _
1031 HOLIDAY PAY 11,915 11,022 15,160 15,352 15,352 -
1041 COURT PAY 16,431 15,569 28,585 28,871 28,871 -
1043 TRAINING PAY 8,236 7,676 6,917 6,986 6,986 -
1045 LONGEVITY 26,912 32,683 36,224 37,851 37,851 -
1050 SEVERANCE PAY 734 - - - _ _
1070 INTERDEPARTMENTAL LABOR SERV - 7,069 6,881 12,610 12,610 -
1210 P.E.R.A.CONTRIBUTION 286,596 320,348 335,900 344,923 344,923 -
1220 F.I.C.A.CONTRIBUTION 45,214 51,167 53,956 56,599 56,599 -
1225 FLEX BENEFIT FICA 200 300 - - _
1300 INSURANCE 248,804 278,111 289,200 320,490 320,490 -
1400 UNEMPLOYMENT COMPENSATION 8 - - _
1510 WORKERS COMP INSURANCE PREM 65,028 69,324 88,912 81,183 81,183 -
1700 ALLOCATED FRINGE - - - - _
0999 TOTALS: PERSONAL SERVICES 2,857,746 3,197,397 3,262,516 3,382,537 3,382,537 -
SUPPLIES
2000 OFFICE SUPPLIES 3,075 3,004 3,500 3,000 3,000 -
2010 MINOR EQUIPMENT 4,220 6,691 4,500 2,500 2,500 -
2011 COMPUTER EQUIPMENT 17,179 10,168 - 2,750 2,750 -
2020 COMPUTER SUPPLIES 2,303 2,290 2,000 2,000 2,000 -
2030 PRINTING&PRINTED FORMS 3,434 2,654 3,000 2,000 2,000 -
2070 TRAINING&INSTR SUPPLIES 4,074 6,741 6,800 6,800 6,800 -
2160 MAINT.&CONSTRUCT MATERIALS - - - _ _ _
2170 PROGRAM SUPPLIES - - - _
2171 GENERAL SUPPLIES 10,084 11,487 10,820 11,000 11,000 -
2172 UNIFORMS 13,508 12,778 15,100 13,800 13,800
2173 PROTECTIVE CLOTHING 2,339 5,408 5,280 5,580 5,580 -
2175 FOOD SUPPLIES 609 508 1,000 600 600 -
2280 VEHICLE REPAIR AND PARTS 18,313 20,680 18,800 18,870 18,870 -
2282 GAS,OIL, LUBRICANTS 42,229 62,441 58,900 62,100 62,100 -
1999 TOTALS:SUPPLIES 121,368 144,849 129,700 131,000 131,000 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 21,129 9,473 20,000 21,000 21,000 -
3105 TRAINING&EDUC ACTIVITIES 10,157 12,599 10,000 10,000 10,000 -
3210 TELEPHONE&TELEGRAPH 13,735 11,986 12,450 12,450 12,450 -
3211 CELL PHONES 5,738 5,686 6,500 6,000 6,000 -
3220 POSTAGE 1,989 2,214 2,000 2,300 2,300 -
3250 OTHER COMMUNICATIONS - - - 3,785 3,785 -
3
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
3310 LOCAL TRAVEL EXPENSE 768 496 900 500 500
3320 OUT OF TOWN TRAVEL EXPENSE 629 293 3,000 500 500 -
3430 ADVERTISING OTHER - - _ _
3500 LEGAL NOTICE PUBLISHING 46 - 150 150 150
3600 INSURANCE&BONDS 61,781 61,776 66,018 66,018 66,018 -
3810 ELECTRIC 9,563 36,830 24,000 40,000 40,000 -
3820 WATER - 576 600 650 650 -
3830 GAS 173 432 1,000 800 800 -
3850 SEWER - 864 2,000 1,000 1,000 -
4000 REPAIR&MAINT.SERVICES 16,796 12,466 18,500 16,800 16,800 -
4020 BUILDING MAINTENANCE - 2,965 5,000 1,500 1,500 -
4050 GARAGE, LABOR BURD. 30,367 30,465 32,000 30,000 30,000 -
4080 VEHICLE REPAIR 1,653 162 4,000 1,200 1,200 -
4100 RENTS&LEASES 29,013 1,781 3,631 2,844 2,844 -
4300 MISC.CHARGES 6,803 8,003 5,600 5,600 5,600 -
4310 CREDIT CARD FEES 4 3 - -
4330 SUBSCRIPTION, MEMBERSHIP 803 1,700 1,500 1,000 1,000
4342 PROPERTY DAMAGE - - 500 - -
4376 MISCELLANEOUS CIVIC AFFAIRS 320 -
4380 COMMISSION&BOARDS - - - - _ _
4390 TAXES&LICENSES 2,896 1,388 5,400 2,900 2,900 -
4395 STATE SALES TAX - - - _
2999 TOTALS:OTHER SERVICES&CHARGE: 214,361 202,156 224,749 226,997 226,997 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT 2,200 - 19,000 - -
4999 TOTALS:CAPITAL OUTLAY 2,200 - 19,000 - -
OTHER FINANCING USES
8100 CONTINGENCIES - - _
6999 TOTALS:OTHER FINANCING USES - - - _ - _
TOTALS: POLICE 3,195,674 3,544,402 3,635,965 3,740,534 3,740,534 -
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER POLICE BUDGET
101.42100
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Chief of Police 1.00 1.00 108,846 30,372 139,218 110,997 31,005 142,002
Captain 1.00 1.00 85,907 25,773 111,680 87,621 26,428 114,049
Sergeants 4.00 4.00 336,539 97,717 434,256 340,471 100,745 441,216
Corporals 2.00 2.00 150,230 45,326 195,556 151,776 46,844 198,620
Police Officers 18.00 18.00 1,320,950 400,712 1,721,662 1,336,406 414,810 1,751,216
27th Officer-Fed grant 1.00 1.00 58,326 18,338 76,664 66,085 20,758 86,843
28th Officer-Alt Sch Liaison 1.00 1.00 54,970 17,677 72,647 63,660 20,292 83,952
Inv/Liaison/Corp pay 14,592 2,873 17,465 14,784 1,786 16,570
Overtime-Regular 73,610 14,459 88,069 74,334 14,258 88,592
Overtime-POP 5,000 985 5,985 5,000 605 5,605
Overtime-Comm Prgms 4,064 800 4,864 4,105 790 4,895
Office Supervisor 1.00 1.00 51,617 17,013 68,630 52,129 17,809 69,938
Information Systems Spec 1.00 1.00 45,485 16,051 61,536 48,988 17,316 66,304
Records Technicians 2.00 2.00 85,768 29,260 115,028 88,002 29,946 117,948
Clerk Typist 1.00 1.00 42,918 15,654 58,572 43,439 16,445 59,884
Comm Svc Officer 1.00 1.00 41,629 16,719 58,348 42,150 17,334 59,484
PT Comm Svc Officer 1.00 1.00 30,900 5,790 36,690 40,892 7,475 48,367
Insurance Schlemmer 0 6,900 6,900 0 8,100 8,100
Insurance Schmidt 0 8,940 8,940 0 0 0
Insurance Bugos 0 0 0 0 8,100 8,100
Interdept Labor-Maintenance 6,881 1,276 8,157 12,610 3,137 15,747
Furlough (19,621) (3,866) (23,487) 0 0 0
Total 35.00 35.001 2,498,611 768,769 3,267,3801 2,583,449 803,983 3,387,432
Labor Allocation To:
Police Comm Prgms.
101-42160 (4,064) (800) (4,864) (4,105) (790) (4,895)
Total 35.00 35.00 2,494,547 767,969 3,262,516 2,579,344 803,193 3,382,537
Supplies
Paper,pens, notebooks,envelopes,folders: 3,000 Ammo&taser cartridges: 51500
Misc.small equipment: 2,500 Batteries,keys,misc.supplies: 800
Replacement computers&printers: 2,750 Rubber gloves&anti-bacterial wipes: 700
Printer&fax toner,flash drives,disks: 2,000 Evidence&Intox supplies&drug kits: 1,000
Forms,business cards: 2,000 Range&Training Room supplies: 1,500
Training ammo, mace&taser cartridges: 6,800 Fingerprinting&misc.office&squad s 1,500
New/replacement uniforms-officers: 13,200
New/replacement uniforms-civilians: 600
New/replacement vests: 5,580
Food Supplies for mtgs.: 600
Vehicle Repair/Parts: 18,870
Gas,oil and lubricants: 62,100
Is
Other Services&Charges
Shared costs for Central Records: 15,000 Liability and Property Insurance: 66,018
Car wash contract: 1,950
Detox transports: 950 Building security mtnc: 3,000
Pawn shop query fees: 290 CJDN quarterly charges: 2,600
Possible hiring/testing fees: 1,000 Radio Service contract w/Anoka Co: 2,600
Marco/Postini/misc.: 1,810 Mtnc-office equipment&prgms.: 4,100
Metro Em Svcs.Bd User fees for 800 rr 1,500
Law Enf Driving course: 4,200 Misc.mtnc fire exting/bikes/etc.: 3,000
Police training course fees: 4,700 Bldg.mtnc&misc.: 1,500
Civilian training course fees: 800
Intoxilyzer recertification: 300 Garage,labor charges: 30,000
Vehicle repair: 1,200
911 red phone centrex line: 568
Central telephone service: 4,813 Garage space allocation: 635
Wireless Internet Access svc: 4,000 Range and miscellaneous rentals: 1,200
MDT Access fee: 3,069 Janitor supplies(Mats&mops): 1,009
Cellular telephones: 6,000
DTF shared cost: 5,500
Postage:central mailings: 2,100 Tobacco compliance purchases: 100
Postage:specialized mailings: 200 Subscriptions and memberships: 1,000
Legal notice publishing for auction: 150 (MN Chiefs,IACP,Anoka Co Chiefs,MN Multi Hsg,
MN Crime Prev Assoc.,MOCIC)
Comcast: 3,785
POST and vehicle licenses: 2,900
Local travel expense: 500
Out of town travel expense: 500 Electric: 40,000
Water: 650
Gas: 800
Sewer: 1,000
Capital Outlay
Contingencies&Transfers
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:POLICE COMMUNITY PROGRAMS
GENERAL Actual Actual Adopted Department City Manager Council
421011 160 POLICE COMMUNITY PROGRAM Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - 4,895 4,895 -
1999 Supplies - - - 12,705 12,705 -
2999 Other Services&Charges - - - 2,400 2,400 -
4999 Capital Outlay - - - - - _
6999 Contingencies&Transfers - - - - _
TOTALS:POLICE COMMUNITY PF - - 20,000 20,000 -
Activity Description
The Community Programs budget funds police-related community activities such as DARE, Police Reserves, crime
prevention and outreach programs such as the Cops-N-Kids program serving the youth of the community,as well as
National Night Out and Neighborhood Watch.
Prior to 2012,this activity was budgeted in the separate Fund 270-Police Community Programs. Under the recently
issued Government Accounting Standards Board Statement No.54,this activity must now be reported within the
General Fund.
Over 95%of the funding for this activity consists of transfers-in from the Liquor operations.
Objectives
Our objectives in the Community Programs fund are to have two officers trained in DARE and to administer the DARE
program in city elementary schools.
The Community Programs fund also absorbs costs related to:
the Police Reserve program including training, uniforms and equipment,
community-based initiatives like Neighborhood Watch and National Night Out,
crime prevention and community outreach,such as Cops-N-Kids and other youth
outreach and accountability programs
Budget Comments
The 2012 Community Programs budget is$20,000, which is the same as the 2010 and 2011 amounts. A very slight
increase to the Personal Services section was offset by a corresponding decrease to the Supplies section.
r7
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Depart ment City Manager Council
42160 POLICE COMMUNITY PROGRAMS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1011 PART-TIME EMPLOYEES - - _ _ _
1020 OVERTIME-REGULAR - - - 4,105 4,105 -
1070 INTERDEPARTMENTAL LABOR SERV - - _ _
1210 P.E.R.A.CONTRIBUTION - - 591 591 -
1220 F.I.C.A.CONTRIBUTION - - - 60 60
1300 INSURANCE
1510 WORKERS COMP INSURANCE PREM - - - 139 139 -
1700 ALLOCATED FRINGE - _ _ _
0999 TOTALS: PERSONAL SERVICES - - - 4,895 4,895 -
SUPPLIES
2000 OFFICE SUPPLIES - - - 250 250 -
2030 PRINTING&PRINTED FORMS - - - 250 250 -
2070 TRAINING&INSTR SUPPLIES - - _ _ _
2170 PROGRAM SUPPLIES - - - 5,405 5,405 -
2171 GENERAL SUPPLIES - - - 1,000 1,000 -
2172 UNIFORMS - - - 3,300 3,300 -
2175 FOOD SUPPLIES - - - 2,500 2,500 -
1999 TOTALS:SUPPLIES - - - 12,705 12,705 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - _ _ _
3105 TRAINING&EDUC ACTIVITIES - - - 1,500 1,500 -
3220 POSTAGE - _ _ _ _
3310 LOCAL TRAVEL EXPENSE - - - 100 100 -
3320 OUT OF TOWN TRAVEL EXPENSE - - _ - _ _
4330 SUBSCRIPTION, MEMBERSHIP - - - 400 400 -
4375 VOLUNTEER RECOGNITION - - - 400 400 -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - _ _
4395 STATE SALES TAX - _ _ - _
2999 TOTALS:OTHER SERVICES&CHARGE - - - 2,400 2,400 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - _ _ - _
TOTALS: POLICE COMMUNITY PROGI - - - 20,000 20,000 -
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER POLICE COMMUNITY PROGRAMS BUDGET
101.42160
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Tota I Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
101-42160-1020 4,064 800 4,864 4,105 4,895
Subtotal 0.00 0.00 4064 800 4864 4105 0 4895
Total 0.00 0.00 4064.00 800.00 4864.00 4105.00 0.00 4895.00
Supplies
Office Supplies:$250
copy paper and misc.supplies for Neighborhood Watch, Nat'l Night Out, DARE, Police Reserves,etc.
Printing and Printed forms: $250
flyers and brochures for community events or DARE
Program Supplies: $5,405
DARE t-shirts,workbooks and other supplies,promotional items for National Night Out,
promotional items for Neighborhood watch and community picnic
General Supplies: $1,000
Misc.items for programs and Police Reserves
Uniforms: $3,300
Reserve uniform items(current membership 20)
Food Supplies: $2,500
food for events such as Block Capt.Appreciation Night,community picnic,Jamboree parade
roll call(pre-parade meeting w/other communities' Reserves and CSO's
Other Services and Charges
Training: $1,500
DARE training and training costs for Reserves
Local Travel Expense: $100
Misc.local travel expense items
Subscriptions,Memberships: $400
memberships in Minnesota DARE and NNO
Volunteer Recognition: $400
Items for Neighborhood Watch and Police Reserves
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:ANIMAL CONTROL
101 GENERAL Actual Actual Adopted Department City Manager Council
42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - _ _
1999 Supplies - - 300 300 300 -
2999 Other Services&Charges 12,806 13,512 15,963 15,963 15,963 -
4999 Capital Outlay - - - - - _
6999 Contingencies&Transfers - - - - - _
TOTALS:ANIMAL CONTROL 12,806 13,512 16,263 16,263 16,263 -
Activity Description
The City of Columbia Heights contracts with Camden Pet Hospital, 140144th Avenue North, Minneapolis. Their services
include animal shelter,euthanasia,adoption and clinic services. This contract was renewed in July 2010 and runs through
July 2013.
Animal control is primarily handled by Community Service Officers,or sworn officers when a CSO is not on duty.
Objectives
The Animal Control contract with Camden Pet Hospital provides for state-of-the-art animal services at a reasonable cost for
our community.
Budget Comments
Due to the city's ongoing contract with Camden Pet Hospital for animal control services,the 2012 amount for this budget
section remains the same as in 2010 and 2011. The current contract with Camden Pet began on July 1,2010 and will expire
at the end of June 2013.
City of Columbia Heights
2012 Budget Worksheet
101 GENERAL Actual Actual Adopted Department City Manager Council
42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1070 INTERDEPARTMENTAL LABOR SE
1700 ALLOCATED FRINGE
0999 TOTALS:PERSONAL SERVICES - - - - -
SUPPLIES
2171 GENERAL SUPPLIES - - 300 300 300 -
1999 TOTALS:SUPPLIES - - 300 300 300 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 12,648 13,406 15,857 15,857 15,857 -
3600 INSURANCE&BONDS 158 106 106 106 106
4395 STATE SALES TAX - - - - - _
2999 TOTALS:OTHER SERVICES&CH? 12,806 13,512 15,963 15,963 15,963 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - - - - _
4999 TOTALS:CAPITAL OUTLAY - - - - -
TOTALS:ANIMAL CONTROL 12,806 13,512 16,263 16,263 16,263
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER ANIMAL CONTROL BUDGET
101.42700
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Supplies
General supplies: $300
food and cleaning supplies for kennel
Other Services and Charges
Expert and Professional Services: $15,857
contract fees to Camden Pet for animal control services
Insurance and Bonds: $106
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:POLICE COMMUNITY PROGRAMS
270 GENERAL Actual Actual Adopted Department City Manager Council
42160 POLICE COMMUNITY PROGRAM Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 11,773 9,761 4,864 - -
1999 Supplies 4,869 9,743 10,636 - - -
2999 Other Services&Charges 516 30 4,500 - - -
4999 Capital Outlay - - -
6999 Contingencies&Transfers - 36,370 - - -
TOTALS:POLICE COMMUNITY PF 17,158 55,903 20,000 - - -
Activity Description
Beginning in 2012 this activity is budgeted under 101.42160 General Fund.
Objectives
Beginning in 2012 this activity is budgeted under 101.42160 General Fund.
Budget Comments
Beginning in 2012 this activity is budgeted under 101.42160 General Fund.
City of Columbia Heights
2012 Budget Worksheet
270 GENERAL Actual Actual Adopted Department City Manager Council
42160 POLICE COMMUNITY PROGRAMS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1011 PART-TIME EMPLOYEES - 35
1020 OVERTIME-REGULAR 9,033 7,463 4,064
1070 INTERDEPARTMENTAL LABOR SERV 186 - -
1210 P.E.R.A.CONTRIBUTION 1,300 1,055 585
1220 F.I.C.A.CONTRIBUTION 119 98 59
1300 INSURANCE 852 880 -
1510 WORKERS COMP INSURANCE PREM 283 231 156
1700 ALLOCATED FRINGE - - _
0999 TOTALS: PERSONAL SERVICES 11,773 9,761 4,864
SUPPLIES
2000 OFFICE SUPPLIES - 118 -
2030 PRINTING&PRINTED FORMS - - 500
2070 TRAINING&INSTR SUPPLIES - - -
2170 PROGRAM SUPPLIES 3,418 3,063 5,436
2171 GENERAL SUPPLIES 15 520 2,000
2172 UNIFORMS 453 4,623 2,000
2175 FOOD SUPPLIES 983 1,419 700
1999 TOTALS:SUPPLIES 4,869 9,743 10,636
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - _
3105 TRAINING&EDUC ACTIVITIES - - 3,200
3220 POSTAGE - _ _
3310 LOCAL TRAVEL EXPENSE 116 30 100
3320 OUT OF TOWN TRAVEL EXPENSE - - 1,000
4330 SUBSCRIPTION, MEMBERSHIP - - 200 - -
4375 VOLUNTEER RECOGNITION 400 - -
4376 MISCELLANEOUS CIVIC AFFAIRS -
4395 STATE SALES TAX - - _
2999 TOTALS:OTHER SERVICES&CHARGE 516 30 4,500 - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - _
OTHER FINANCING USES
7210 TRANSFER OUT TO GENERAL FUND - 36,370
6999 TOTALS:OTHER FINANCING USES - 36,370 -
TOTALS: POLICE COMMUNITY PROGI 17,158 55,903 20,000
/4-1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER POLICE COMMUNITY PROGRAMS BUDGET
270.42160
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
This department is now reported under General Fund 101
l
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:POLICE CAPITAL EQUIPMENT
431 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE CAPITAL EQUIPMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies 4,360 - 13,040 13,450 13,450 -
2999 Other Services&Charges - - - - -
4999 Capital Outlay 97,825 94,913 75,700 67,103 67,103 -
6999 Contingencies&Transfers - - - - - _
TOTALS: POLICE CAPITAL EQUIPP 102,185 94,913 88,740 80,553 80,553 -
Activity Description
The Capital Equipment budget for 2012 includes two marked vehicles for patrol use,various equipment for those vehicles
and related set-up costs.
Objectives
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment for the best value
that meets the needs and requirements of the department.
Budget Comments
The Capital Equipment Fund includes equipment required to keep our technology and fleet current and to keep our
personnel safe in their duties. In 2012,it is recommended that two marked squad cars be purchased. The purchase of
two marked squad cars per year allows the department to keep the fleet in better working order,and aids in controlling
costs on replacement parts.
After many years,2012 marks the first year that the Crown Victoria police vehicle will not be available. The vehicle Ford is
offering for police use is an AWD V-6 non-turbo police interceptor. Since the model is new and not yet available,the
prices included in these budget calculations are estimates based on information from dealers who have not yet received
firm prices from Ford.
The set-up numbers for these two vehicles reflect additional costs due to the change in the vehicle model;the usual
practice of transferring equipment from the vehicle being torn down will not be possible.
City of Columbia Heights
2012 Budget Worksheet
431 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE CAPITAL EQUIPMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT 4,360 - 4,000 4,000 4,000 -
2011 COMPUTER EQUIPMENT - - 9,040 9,450 9,450
2020 COMPUTER SUPPLIES - - - - - -
1999 TOTALS:SUPPLIES 4,360 - 13,040 13,450 13,450 -
OTHER SERVICES&CHARGES
4000 REPAIR&MAINT.SERVICES - - - - -
4390 TAXES&LICENSES - - - - - -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHP - - - - - -
CAPITAL OUTLAY
5150 VEHICLES 89,502 82,598 61,200 50,000 50,000 -
5180 OTHER EQUIPMENT 8,323 12,316 14,500 17,103 17,103 -
4999 TOTALS:CAPITAL OUTLAY 97,825 94,913 75,700 67,103 67,103 -
OTHER FINANCING USES
7435 TRANSFER OUT TO:OTHER - - - - -
6999 TOTALS:OTHER FINANCING USE - - - - - -
TOTALS: POLICE CAPITAL EQUIPP 102,185 94,913 88,740 80,553 80,553 -
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER POLICE CAPITAL EQUIPMENT
431.42100
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Supplies
Minor Equipment: $4,000
2 Dual DL radars
Computer Equipment: $9,450 total
includes 2 squad computers$8,200,2 ticket writer printers$900,replacement batteries$350
Capital Outlay
Vehicles: $50,000
2 Ford Interceptor police vehicles
Other Equipment: $17,103 total
includes:
Strip out old squads and build new cars-labor$4,300
Recessed cages$1,098
Shop supplies$500
Plastic seat covers$1000
Grill lights$319.90
Siren boxes$869.80
Consoles$699.80
Computer mounts$258.00
Laptop docking stations$1,197.80
Arm rests$239.90
Auto reject battery chargers$779.80
Window bars/door covers$1,200
Push bumpers$600.00
Console base plates$240
Trunk trays$500
Trunk organizers$600
Light bar/lighting packages$2,700
CI, The City
r'•� of
1� Columbia Heights
2012 PROPOSED DETAIL
B UDGET
rl • r '�
Public Works
City of Columbia Heights, Minnesota
BUDGET 2012
Public Works
TABLE OF CONTENTS:
SECTION DESCRIPTION PAGE(S)
Public Works Department Budget Summary 1-3
101-43000 Public Works Personnel 4-6
101-43100 Engineering Department 7-10
101-43121 Street Department 11-14
101-43160 Street Lighting Department 15-17
101-43170 Traffic Signs and Signals 18-20
101-45200 Parks Department 21-24
101-46102 Tree Trimming (Urban Forestry) 25-31
212-43190 State-Aid Maintenance 32-35
402-43191 State-Aid Construction 36-38
411-49950 Central Garage Building(MSC) Capital Improvement 39-41
412-45200 Parks Capital Improvement 42-44
430-46323 Infrastructure Fund 45-47
431-43100 Capital Equipment Replacement—Engineering 48-50
431-43121 Capital Equipment Replacement—Street 51-53
431-45200 Capital Equipment Replacement—Parks 54-56
432-49499 Capital Equipment Replacement—Sewer 57-59
433-49449 Capital Equipment Replacement—Water 60-62
434-49950 Capital Equipment Replacement—Garage 63-65
438-49699 Capital Equipment Replacement—Storm Sewer 66-68
601-49400 Water Source of Supply 69-71
601-49430 Water Distribution 72-75
601-49449 Water Utility Non-Operating (Debt service) 76-78
602-49450 Sewer Collections 79-82
602-49480 Sewer Disposal 83-85
602-49499 Sewer Utility Non-Operating (Debt service) 86-88
603-49510 Refuse Disposal 89-91
603-49520 Refuse Collection and Disposal 92-94
603-49530 Recycling 95-98
603-49540 Hazardous Waste 99-101
604-49650 Storm Sewer Collections 102-105
604-49699 Storm Sewer Utility Non-Operating (Debt service) 106-108
651-49449 Water Construction 109-111
652-49499 Sewer Construction 112-114
653-49699 Storm Sewer Construction 115-117
701-49950 Central Garage 118-121
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H H H
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:PUBLIC WORKS
101 GENERAL Actual Actual Adopted Department City Manager Council
43000 PUBLIC WORKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services
1999 Supplies
2999 Other Services&Charges
4999 Capital Outlay
6999 Contingencies&Transfers
TOTALS: PUBLIC WORKS
Activity Description
This activity is no longer in use as Public Works salaries and fringe will be budgeted in the specific departments in which the
wages are expected to be incurred,except for vacation,sick, and holiday which is charged to home departments.
Objectives
1. Maintain current/historical service levels within levy limits and allocated funding resources.
2. Update seasonal pay ranges to retain and attract seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept.)of seasonal employees.
4. Continue to evaluate the staffing needs of the Public Works Department(PW Management needs).
5. Review organizational structure.
Budget Comments
This budget is no longer used,but overall Public Works personnel budgeted for 2012 is$2,579,549 for salaries and fringe
benefits.This represents a 2.6%increase from 2011 of$66,317. It includes a 1%base salary increase of$23k,step increases
in salary of$4k,other fringe increases(such as PERA& insurance increases)of$23k,and the addition(new for 2012)of City
employed janitorial services for the MSC of$16k. General 101 Fund budget for personnel is at a 1.4%increase.
Public Works General 101 Fund budgets total$2,314,010, a 1.1%increase from 2011, and is consistent with the 4-year budget
plan approved by Council.
Page 4
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43000 PUBLIC WORKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES - _ - _
1011 PART-TIME EMPLOYEES - _ _
1012 SEASONAL EMPLOYEES - _ _
1020 OVERTIME-REGULAR - _ _
1030 VACATION&SICK - _ _
1050 SEVERANCE PAY - _
1210 P.E.R.A.CONTRIBUTION - -
1220 F.I.C.A.CONTRIBUTION - -
1225 FLEX BENEFIT FICA _ -
1300 INSURANCE - -
1400 UNEMPLOYMENT COMPENSATION - -
1510 WORKERS COMP INSURANCE PREM - -
0999 TOTALS: PERSONAL SERVICES - -
OTHER SERVICES&CHARGES
4376 MISCELLANEOUS CIVIC AFFAIRS _
4395 STATE SALES TAX _ _
2999 TOTALS:OTHER SERVICES&CHARGES - - _
OTHER FINANCING USES
8100 CONTINGENCIES - - -
6999 TOTALS:OTHER FINANCING USES - - -
TOTALS: PUBLIC WORKS - - - _
Page 5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER PUBLIC WORKS BUDGET
101-43000
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 O.00 0 0 0 0 0 0
Page 6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:ENGINEERING
101 GENERAL Actual Actual Adopted Department City Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 178,457 202,688 279,954 279,784 279,784 -
1999 Supplies 12,938 13,789 15,898 18,648 18,648
2999 Other Services&Charges 48,041 51,595 44,518 45,723 45,723
4999 Capital Outlay 90,331 57,851 1,500 - -
6999 Contingencies&Transfers 1,294 - - - - -
TOTALS: ENGINEERING 331,062 325,923 341,870 344,155 344,155
Activity Description
This department provides engineering services for public improvement projects. These activities include feasibility analysis,
construction design, assessments, construction contract administration and project inspection.A major change in 2003 was the
addition of a new mandate for the administration of the NPDES Phase II requirements; and assuming all responsibilities of the
assessing department/functions in 2009.Other activities include general engineering, record keeping,GIS implementation,
digital and hardcopy of file maintenance,and public contact.
Objectives
1. Continue updating and development of the computerized pavement management program for street zone work.
2. Continue development of City Works software for automation of utility records, maintenance and complaint
tracking program at Public Works,
3. Develop networking and sharing of other database sources for increased accuracy of owner information.
4. Develop departmental strategic plan.
Budget Comments
The proposed 2012 Engineering budget is$344,155,a 0.7%increase of$2,285 from the 2011 budget.
Personnel remained flat while Supplies increased the budget by 0.8%and Other Service Charges increased 0.4%. Other line
items of the budget have decreased or remained flat to maintain minimal budget increases.
Page 7
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - _ _ _ _
1010 REGULAR EMPLOYEES 136,099 140,227 203,083 202,482 202,482
1011 PART-TIME EMPLOYEES 5,560 8,161 3,138 2,640 2,640 -
1012 SEASONAL EMPLOYEES 1,455 3,214 9,240 8,696 8,696
1020 OVERTIME-REGULAR 472 90 4,188 4,657 4,657 -
1030 VACATION&SICK (579) 13,700 - - -
1050 SEVERANCE PAY (253) -
1070 INTERDEPARTMENTAL LABOR SERV 123 51 - - -
1210 P.E.R.A.CONTRIBUTION 9,626 10,295 15,161 15,121 15,121
1220 F.I.C.A.CONTRIBUTION 10,525 10,938 16,718 16,714 16,714
1225 FLEX BENEFIT FICA 300 200 - - _ _
1300 INSURANCE 12,765 13,688 26,570 27,664 27,664 -
1400 UNEMPLOYMENT COMPENSATION 1,537 1,179 - - - _
1510 WORKERS COMP INSURANCE PREM 826 945 1,856 1,810 1,810
1700 ALLOCATED FRINGE - _ _ _ _
0999 TOTALS: PERSONAL SERVICES 178,457 202,688 279,954 279,784 279,784
SUPPLIES
2000 OFFICE SUPPLIES 944 744 1,616 1,616 1,616
2010 MINOR EQUIPMENT 818 319 505 1,850 1,850 -
2011 COMPUTER EQUIPMENT 1,979 3,358 1,318 2,723 2,723 -
2020 COMPUTER SUPPLIES 401 112 1,061 1,061 1,061 -
2030 PRINTING&PRINTED FORMS 97 126 276 276 276
2160 MAINT.&CONSTRUCT MATERIALS - - 51 51 51 -
2171 GENERAL SUPPLIES 508 677 652 652 652
2172 UNIFORMS 15 - 31 31 31
2173 PROTECTIVE CLOTHING 487 150 404 404 404 -
2175 FOOD SUPPLIES 14 125 27 27 27
2280 VEHICLE REPAIR AND PARTS 4,065 2,974 4,596 4,596 4,596
2282 GAS,OIL, LUBRICANTS 3,610 5,203 5,361 5,361 5,361 -
1999 TOTALS:SUPPLIES 12,938 13,789 15,898 18,648 18,648 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 9,067 10,092 5,258 4,382 4,382 -
3105 TRAINING&EDUC ACTIVITIES 560 1,025 530 793 793
3210 TELEPHONE&TELEGRAPH 1,887 1,607 1,472 1,660 1,660
3211 CELL PHONES 1,342 1,329 11616 1,616 1,616 -
3220 POSTAGE 260 625 100 250 250 -
3250 OTHER COMMUNICATIONS 35 - 51 51 51
3310 LOCAL TRAVEL EXPENSE - 1 - _
3320 OUT OF TOWN TRAVEL EXPENSE - - - _ _ _
3500 LEGAL NOTICE PUBLISHING 1,052 - 808 808 808
3600 INSURANCE&BONDS 6,197 5,225 5,225 51225 5,225
4000 REPAIR&MAINT.SERVICES 5,013 6,013 3,469 4,831 4,831
4050 GARAGE, LABOR BURD. 6,214 6,946 6,717 6,717 6,717
4100 RENTS&LEASES 15,657 16,600 18,084 18,202 18,202 -
4300 MISC.CHARGES - _ _ _
4330 SUBSCRIPTION, MEMBERSHIP 715 1,303 993 993 993
4375 VOLUNTEER RECOGNITION - - - _ _
4376 MISCELLANEOUS CIVIC AFFAIRS - - _ - _
4380 COMMISSION &BOARDS - - 25 25 25 -
4390 TAXES&LICENSES 41 829 170 170 170
4395 STATE SALES TAX - _ _ _ _
Page 8
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
2999 TOTALS:OTHER SERVICES&CHARGES 48,041 51,595 44,518 45,723 45,723 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - _ - _ -
5180 OTHER EQUIPMENT 11,735 - 1,500 - -
5190 CONSTRUCTION IN PROGRESS 78,596 57,851 - - -
4999 TOTALS:CAPITAL OUTLAY 90,331 57,851 1,500 - -
OTHER FINANCING USES
7120 TRANSFER OUT:MN STREET CONST 1,294 - - _
8100 CONTINGENCIES - _
6999 TOTALS:OTHER FINANCING USES 1,294 - - - _
TOTALS: ENGINEERING 331,062 325,923 341,870 344,155 344,155
Page 9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
FUND NUMBER ENGINEERING BUDGET
101-43100
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Tota I
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Director 0.15 0.15 17,384 3,947 21,331 17,555 4,165 21,720
ACE 0.72 0.68 57,395 15,278 72,673 54,536 14,938 69,474
Superintendent
Eng Tech IV 1.25 1.20 79,116 23,111 102,227 81,318 23,613 104,931
Shop foreman
Foreman
Eng Tech III 0.75 0.75 43,971 13,586 57,557 44,559 14,213 58,772
Maint III
Maint workers
Admin Asst
Secretary 0.25 0.25 11,736 2,851 15,301 11,843 3,875 15,718
PT Clerk 0.10 0.10 4,728 490 5,465 4,840 756 5,596
Seasonals 0.40 0.38 9,240 1,044 10,284 8,696 976 9,672
Subtotal 3.62 3.51 223,570 60,307 284,838 223,347 62,536 285,883
Labor Allocation To:
Assessment
Clerk (0.04) (0.04) (1,590) (247) (1,837) (2,200) (343) (2,543)
Secretary (0.05) (0.06) 2,330 714 3,044 2,672 884 3,556
Total 3.53 141 219,650 59,346 279,957 218,475 61,309 279,784
SUPPLIES SERVICES AND CHARGES
2010 MINOR EQUIPMENT TOTAL: 1,850 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 4,382
Data collector 1,850 Consultants for special design/testing 1,000
2011 COMPUTER EQUIPMENT TOTAL: 2,723 GIS contract 2,758
Misc Hardware upgrades/replacement 1,473 Telecom service 624
ACE computer replacement 1,250 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 793
2030 PRINTING&PRINTED FORMS TOTAL: 276 Required Engineering courses&certifications 793
Printing&printed forms(permits) 100 3220 POSTAGE TOTAL: 250
Postcards for meetings,hangers, petitions 176 City Hall Postage 250
2171 GENERAL SUPPLIES TOTAL: 652 Other 0
Surveying supplies 261 4000 REPAIR AND MAINT SERVICES TOTAL: 4,831
Drafting supplies 391 KIP copier 2,000
Software repairs 1,200
Misc equipment repairs 600
CH copier costs 97
CarteGraph systems maint 934
4100 RENTS AND LEASES TOTAL: 18,202
MSC allocation 17,156
Other equipment rentals 1,046
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 993
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT TOTAL: 0
5180 OTHER EQUIPMENT TOTAL: 0
Page 10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STREETS
101 GENERAL Actual Actual Adopted Department City Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 380,535 439,286 433,649 443,065 443,065 -
1999 Supplies 136,625 154,978 180,421 183,214 183,214
2999 Other Services&Charges 167,893 157,424 177,195 185,982 185,982 -
4999 Capital Outlay - 9,153 11,500 7,000 7,000
6999 Contingencies&Transfers - - - - - _
TOTALS:STREETS 685,054 760,841 802,765 819,261 819,261 -
Activity Description
The street department provides for the maintenance of city streets and alleys. These services include patching,surface repairs,
bituminous paving,street sweeping,snow plowing and removal, ice control, miscellaneous projects as required,and public
contact.A major change in 2006 was the addition of storm sewer maintenance as mandated by the NPDES Phase II
requirements.
Objectives
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair/patching in prior zones of the street rehab program.
3. Continue the alley rehabilitation program begun in 2008(thin overlays),shifting to concrete panel reconstruction.
4. Continue evaluation of the equipment used and application rates of straight salt for street ice control cost
effectiveness.
5. Develop developmental strategic plan.
Budget Comments
The overall 2012 budget for the Street Department is$819,261,an increase of$16,496 or 2.0%,from 2011. Personnel
increased the budget by 1.2%,Supplies at a 0.3%increase, and Other Charges increased 1.1%, primarily due to a$7,000
increase to repair/replace street and alley concrete panels. In addition,a$7,000
sander is requested for replacement under the Capital Outlay section of the budget.
Page 11
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - _ _ _
1010 REGULAR EMPLOYEES 259,907 296,101 290,566 294,262 294,262
1011 PART-TIME EMPLOYEES 3,454 3,132 3,138 3,300 3,300 -
1012 SEASONAL EMPLOYEES 1,815 5,172 9,240 9,332 9,332 -
1020 OVERTIME-REGULAR 21,141 37,933 21,871 21,032 21,032 -
1030 VACATION&SICK (569) 1,052 - - - -
1050 SEVERANCE PAY - - _
1070 INTERDEPARTMENTAL LABOR SERV 123 35 - - - -
1210 P.E.R.A.CONTRIBUTION 19,012 20,686 22,713 22,933 22,933
1220 F.I.C.A.CONTRIBUTION 21,324 22,592 24,770 25,084 25,084 -
1225 FLEX BENEFIT FICA 100 100 - - -
1300INSURANCE 36,329 36,792 39,755 45,591 45,591 -
1400 UNEMPLOYMENT COMPENSATION 967 590 - - - -
1510 WORKERS COMP INSURANCE PREM 16,932 15,101 21,596 21,531 21,531
1700 ALLOCATED FRINGE - - - _ _
0999 TOTALS: PERSONAL SERVICES 380,535 439,286 433,649 443,065 443,065
SUPPLIES
2000 OFFICE SUPPLIES 356 310 303 303 303 -
2010 MINOR EQUIPMENT 818 478 7,874 8,329 8,329
2011 COMPUTER EQUIPMENT 1,408 303 1,398 1,398 1,398 -
2020 COMPUTER SUPPLIES 163 44 132 132 132
2030 PRINTING&PRINTED FORMS 41 58 33 33 33 -
2070 TRAINING&INSTR SUPPLIES - - 101 101 101
2160 MAINT.&CONSTRUCT MATERIALS 28,842 29,712 45,450 45,457 45,457 -
2161 CHEMICALS 36,402 40,355 43,753 43,753 43,753 -
2171 GENERAL SUPPLIES 164 183 748 748 748
2172 UNIFORMS (67) 1,547 - - -
2173 PROTECTIVE CLOTHING 1,466 1,116 1,293 1,293 1,293
2175 FOOD SUPPLIES 7 - - _ _ _
2280 VEHICLE REPAIR AND PARTS 45,106 43,931 47,016 47,016 47,016
2282 GAS,OIL, LUBRICANTS 21,919 36,940 32,320 34,651 34,651 -
1999 TOTALS:SUPPLIES 136,625 154,978 180,421 183,214 183,214 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 2,385 1,731 2,349 2,373 2,373 -
3105 TRAINING&EDUC ACTIVITIES 440 11381 835 835 835 -
3210 TELEPHONE&TELEGRAPH 37 - - 70 70 -
3211 CELL PHONES 866 1,029 851 947 947 -
3220 POSTAGE - - _ _ _
3250 OTHER COMMUNICATIONS 101 - 52 52 52 -
3310 LOCAL TRAVEL EXPENSE 2 1 - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - -
3500 LEGAL NOTICE PUBLISHING - - - _ _
3600 INSURANCE&BONDS 17,649 13,487 13,487 13,487 13,487 -
3810 ELECTRIC 273 279 293 293 293 -
3820 WATER 465 823 492 492 492 -
3850 SEWER 461 670 476 476 476 -
4000 REPAIR&MAINT.SERVICES 15,314 4,541 17,390 23,593 23,593 -
4050 GARAGE, LABOR BURD. 52,895 53,635 50,516 52,348 52,348 -
4080 VEHICLE REPAIR (3) - - _ _
4100 RENTS& LEASES 76,938 79,375 90,193 90,755 90,755
4300 MISC.CHARGES 69 186 - - - -
Page 12
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4330 SUBSCRIPTION, MEMBERSHIP 69 103 103 103 -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4390 TAXES&LICENSES 218 158 158 158 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 167,893 157,424 177,195 185,982 185,982
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
5180 OTHER EQUIPMENT - - 11,500 7,000 7,000
5190 CONSTRUCTION IN PROGRESS - 9,153 - - -
4999 TOTALS:CAPITAL OUTLAY - 9,153 11,500 7,000 7,000
TOTALS:STREETS 685,054 760,841 802,765 819,261 819,261 -
Page 13
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
FUND NUMBER STREETS BUDGET
101-43121
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Tota I
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Director 0.14 0.14 16,225 3,684 19,909 16,385 3,886 20,271
ACE
Superintendent 0.14 0.14 11,028 2,955 13,983 10,735 2,960 13,695
Eng Tech IV
Shop foreman
Foreman 0.71 0.73 42,418 14,525 56,943 44,389 15,860 60,249
Eng Tech III
Maint III 0.02 0.02 1,105 383 1,488 1,130 369 1,499
Maint workers 4.19 4.20 231,692 82,664 314,356 233,007 87,333 320,339
Admin Asst 0.08 0.07 4,091 1,311 5,402 3,691 1,224 4,915
Secretary 0.13 0.12 5,879 1,782 7,661 5,957 1,944 7,901
PT Clerk 0.07 0.07 3,138 490 3,628 3,300 515 3,815
Seasonals 0.40 0.40 9,240 1,044 10,284 9,332 1,048 10,380
Subtotal 5.88 5,89 324,816 108,838 433,654 327,92.6 115,139 443,065
Total 5.88 5.89 324,816 108,838 433,654 327,926 115,139 443,065
SUPPLIES SERVICES AND CHARGES
2010 MINOR EQUIPMENT TOTAL: 8,329 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 2,373
locators,street saws,power tools,jackhammers 1,578 Soil tests(MN requirement) 0
Hand tools 774 Drug/Alcohol testing 469
Safety equipment 1,577 GIS contract 940
Sander controls 4,400 ILC safety consultant 940
2011 COMPUTER EQUIPMENT TOTAL: 1,398 Telecom services 24
2160 MAINT&CONST MATER TOTAL: 45,457 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 835
Hot mix asphalt(patching,alley overlays) 35,047 Local 49er equipment training 264
Winter mix asphalt 1,000 OSHA operation of earth moving equipment 264
Bituminous materials 3,535 Street maintenance workshops 307
Aggregates 2,020 4000 REPAIR AND MAINT SERVICES TOTAL: 23,593
Black dirt and Sod 505 Concrete repair(Street/alley panels) 12,000
Alley repair materials 3,350 Seal Coat share 6,183
2161 CHEMICALS TOTAL: 43,753 Crack sealing 4,444
Sidewalk deicing chemicals 560 Debris disposal 966
Road de-icing chemicals 43,193 4100 RENTS AND LEASES TOTAL: 90,755
2171 GENERAL SUPPLIES TOTAL: 748 MSC rental 81,532
Plow Cutting edges(moved to repair parts) 0 Misc-traffic control,equipment,tools 7,208
Blades-router,concrete/asphalt saw 468 Uniform rentals 2,015
Misc(LP,shovels, rakes,etc) 281
CAPITAL OUTLAY
5130 IMPROV OTHER THAN BLDG TOTAL: 0
5170 OFFICE EQUIPMENT TOTAL: 0
5180 OTHER EQUIPMENT TOTAL: 7,000
Sander 7,000
Page 14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STREET LIGHTING
101 GENERAL Actual Actual Adopted Department City Manager Council
43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 5,508 2,200 5,906 5,613 5,613 -
1999 Supplies 251 - 758 758 758
2999 Other Services&Charges 148,810 138,034 152,679 152,679 152,679
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS:STREET LIGHTING 154,569 140,234 159,343 159,050 159,050
Activity Description
This activity provides for the energy costs related to intersection, mid-block,and alley lighting. This activity also includes
maintenance and repair of city-owned street lights.
Objectives
1. Implement maintenance contracted services for new city-owned street lighting on Huset Parkway and Grand
Avenue.
2. Review street lighting along 40th and 41st Avenues for upgrades, replacement or as a minimum, needed repairs.
3. Evaluate replacement of city-owned and maintained lights in Labelle,Sullivan and Prestemon Parks.
4. Evaluate viability of developing Street Light Utility city wide.
Budget Comments
The 2012 proposed Street Lighting budget is$159,050 and remains essentially flat at a-0.2%decrease from
2011. The primary cost of this budget is electricity for street lighting budgeted for$149,711.
Page 15
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 4,192 1,573 4,409 4,182 4,182
1012 SEASONAL EMPLOYEES - - - - -
1020 OVERTIME-REGULAR 92 132 132 -
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION 283 113 324 312 312
1220 F.I.C.A.CONTRIBUTION 298 109 338 329 329 -
1300 INSURANCE 519 362 626 550 550 -
1510 WORKERS COMP INSURANCE PREM 216 42 117 108 108
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 5,508 2,200 5,906 5,613 5,613 -
SUPPLIES
2000 OFFICE SUPPLIES - - - - -
2010 MINOR EQUIPMENT -
2011 COMPUTER EQUIPMENT - - - -
2160 MAINT.&CONSTRUCT MATERIALS - - 581 581 581 -
2171 GENERAL SUPPLIES 251 - 101 101 101
2173 PROTECTIVE CLOTHING - 76 76 76
2280 VEHICLE REPAIR AND PARTS - - - - - -
1999 TOTALS:SUPPLIES 251 758 758 758
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - - - -
3600 INSURANCE&BONDS 465 180 180 180 -
3800 UTILITY SERVICES - - - 149,711 149,711
3810 ELECTRIC 147,703 137,806 149,711 - - -
4000 REPAIR&MAINT.SERVICES 642 228 2,778 2,778 2,778
4050 GARAGE, LABOR BURD. - - - - -
4100 RENTS&LEASES - 10 10 10 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 148,810 138,034 152,679 152,679 152,679
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - -
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:STREET LIGHTING 154,569 140,234 159,343 159,050 159,050 -
Page 16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER STREET LIGHTING BUDGET
101-43160
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.01 0.01 869 197 1,066 878 208 1,086
ACE 0.00 0.00 200 52 252 202 55 257
Superintendent 0.01 0.01 394 105 499 398 109 507
Maint 111 0.06 0.05 3,038 1,052 4,090 2,837 926 3,763
S kstotal" 0.08 0,07 4,501 1,406 5,907 4,314 3,299 5,&j3
Total 0.08 0.07 4,501 1,406 5,907 4,314 1,299 5,613
SUPPLIES
2010 MINOR EQUIPMENT TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 0
2160 MAINT&CONST MATERIALS TOTAL: 581
Base plates,ballasts,bulbs 581
2171 GENERAL SUPPLIES TOTAL: 101
Bulbs, bolts, misc 101
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0
4000 REPAIR AND MAINT SERVICES TOTAL: 2,778
Repair&service of city owned lights 2,778
4100 RENTS&LEASES TOTAL: 10
CAPITAL OUTLAY
5130 IMPROV OTHER THAN BLDG TOTAL: 0
5180 OTHER EQUIPMENT TOTAL: 0
Page 17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:TRAFFIC SIGNS&SIGNALS
101 GENERAL Actual Actual Adopted Department City Manager Council
43170 TRAFFIC SIGNS&SIGNALS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 58,717 61,428 52,393 55,889 55,889
1999 Supplies 9,548 7,403 10,997 10,708 10,708
2999 Other Services&Charges 13,073 11,359 15,171 15,228 15,228 -
4999 Capital Outlay - - - - _
6999 Contingencies&Transfers - - - - -
TOTALS:TRAFFIC SIGNS&SIGNALS 81,338 80,190 78,561 81,825 81,825
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for
street striping and traffic counting.
Objectives
1. Complete the development of GPS'ing(physical coordinate location)and computerized sign inventory to
prepare a Federally mandated Sign Replacement Plan.
2. Continue programmed replacement of regulatory signs in street rehab zones.
3. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets.
4. Upgrade regulatory signs to high intensity-VIP diamond grade on street zone work areas.
Budget Comments
The overall budget proposed in 2012 is$81,825,a 4.0%increase of$3,264,from the 2011 adopted budget. Personal Services
accounts for the increase while other areas have remained flat from 2011 or minimally increased.
Page 18
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
43170 TRAFFIC SIGNS&SIGNALS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 40,075 42,092 33,673 35,359 35,359
1012 SEASONAL EMPLOYEES 3,697 4,183 5,250 6,363 6,363 -
1020 OVERTIME-REGULAR 1,637 805 1,007 1,497 1,497
1030 VACATION&SICK (1,779) 123 - - - -
1070 INTERDEPARTMENTAL LABOR SERV - - - - - -
1210 P.E.R.A.CONTRIBUTION 2,788 2,972 2,495 2,653 2,653 -
1220 F.I.C.A.CONTRIBUTION 3,198 3,385 3,049 3,306 3,306
1225 FLEX BENEFIT FICA - - - - -
1300INSURANCE 6,682 6,524 5,520 5,224 5,224 -
1510 WORKERS COMP INSURANCE PREM 2,418 1,345 1,399 1,487 1,487 -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 58,717 61,428 52,393 55,889 55,889
SUPPLIES
2000 OFFICE SUPPLIES 10 9 54 54 54
2010 MINOR EQUIPMENT 20 300 2,101 1,101 1,101
2011 COMPUTER EQUIPMENT - - 51 51 51 -
2030 PRINTING&PRINTED FORMS - - - - -
2161 CHEMICALS - - 51 51 51
2171 GENERAL SUPPLIES 5,726 4,311 6,313 6,313 6,313
2172 UNIFORMS (151) 251 - - -
2173 PROTECTIVE CLOTHING 199 182 152 152 152
2280 VEHICLE REPAIR AND PARTS 2,947 1,177 1,020 1,731 1,731 -
2282 GAS,OIL, LUBRICANTS 797 1,174 1,255 1,255 1,255 -
1999 TOTALS:SUPPLIES 9,548 7,403 10,997 10,708 10,708
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - 96 - - - -
3105 TRAINING&EDUC ACTIVITIES 145 152 152 152
3210 TELEPHONE&TELEGRAPH - - - - -
3211 CELL PHONES 283 245 216 216 216 -
3250 OTHER COMMUNICATIONS 46 - 46 46 46 -
3310 LOCAL TRAVEL EXPENSE - - - -
3500 LEGAL NOTICE PUBLISHING - - - - - -
3600 INSURANCE&BONDS 1,054 780 780 780 780 -
4000 REPAIR&MAINT.SERVICES 1,854 514 3,283 3,283 3,283 -
4050 GARAGE, LABOR BURD. 1,786 1,410 1,413 1,413 1,413
4100 RENTS&LEASES 8,051 8,139 9,252 9,309 9,309 -
4300 MISC.CHARGES - - - - - -
4390 TAXES&LICENSES - 29 29 29 29 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 13,073 11,359 15,171 15,228 15,228 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
4999 TOTALS: CAPITAL OUTLAY - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:TRAFFIC SIGNS&SIGNALS 81,338 80,190 78,561 81,825 81,825 -
Page 19
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER TRAFFIC SIGNS&SIGNALS BUDGET
101-43170
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.01 0.01 869 197 1,066 878 208 1,086
Superintendent 0.01 0.01 394 105 499 398 109 507
Maint III 0.61 0.63 33,417 11,569 44,986 35,581 11,637 47,218
Seasonals 0.23 0.28 5,250 594 5,844 6,363 715 7,078
Subtofa 0.86 {)12 33,930 -.2,465 ; .52,395 " - ,43,219 12;G I 5 89
Total 0,86 0.92 39,930 12,465 52,395 43,219 12,670 55,889
SUPPLIES CAPITAL OUTLAY
2010 MINOR EQUIPMENT TOTAL: 1,101 5130 IMPROV OTHER THAN BLDG TOTAL: 0
Paint Shaker share with Parks 1,000 5170 OFFICE EQUIPMENT TOTAL: 0
Other minor equipment 101 5180 OTHER EQUIPMENT TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 51
2160 MAINT&CONST MATERIALS TOTAL: 0
2161 CHEMICALS TOTAL: 51
Industrial road cleaning chemicals 51
2171 GENERAL SUPPLIES TOTAL: 4,850
Traffic counter supplies 50
Traffic paint 3,400
Channel posts 800
Signal lamps 100
Street name signs 300
LED red lamps 200
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 152
MNDOT traffic control 152
4000 REPAIR AND MAINT SERVICES TOTAL: 3,283
Arterial striping 858
Traffic counter maint 500
Traffic control sign service 700
MPLS signals maint 1,225
4100 RENTS AND LEASES TOTAL: 9,309
MSC rental expenses 8,200
Uniform rental 572
Other equipment rentals 537
Page 20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:PARKS
101 GENERAL Actual Actual Adopted Department City Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 385,580 443,036 462,941 470,702 470,702 -
1999 Supplies 85,900 77,978 99,166 97,312 97,312
2999 Other Services&Charges 187,570 213,988 205,151 205,075 205,075
4999 Capital Outlay 31,724 - 7,000 6,000 6,000 -
6999 Contingencies&Transfers 4,259 292 1,000 1,000 1,000 -
TOTALS: PARKS 695,033 735,293 775,258 780,089 780,089 -
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned
properties, easement areas,and the planning,implementation and construction of various park improvements.
Objectives
1. Determine the optimum timing of park construction projects that may impact seasonal park activities.
2. Continue pursuing DNR Outdoor Recreation Grant and other funding for park redevelopment.
3. Continue to develop/encourage neighborhood input regarding park improvements.
4. Improve the general condition of athletic fields-drainage and weed control.
S. Continue Master Planning for parks and engage public input/review process.
6. Develop developmental strategic plan.
Budget Comments
The 2012 Parks proposed budget is$780,087, an increase of$4829 or 0.7% from the 2011 adopted budget. Personnel Services
accounts for the increase. Capital Outlay for shingling the Huset Park house is requested for$6,000, while other line items in
the budget have been decreased or remained flat to maintain a flat budget from 2011.
Page 21
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 255,478 282,260 290,769 292,710 292,710 -
1011 PART-TIME EMPLOYEES 3,228 2,760 3,138 3,300 3,300
1012 SEASONAL EMPLOYEES 35,952 47,059 54,810 54,828 54,828 -
1020 OVERTIME-REGULAR 4,657 5,713 11,837 11,980 11,980 -
1022 OVERTIME-SEASONAL 121 - - - - -
1030 VACATION&SICK (1,010) 4,168 - -
1050 SEVERANCE PAY - - -
1070 INTERDEPARTMENTAL LABOR SERV 113 1,280 - - - -
1210 P.E.R.A.CONTRIBUTION 17,621 20,254 22,006 22,169 22,169
1220 F.I.C.A.CONTRIBUTION 21,933 25,014 27,504 27,756 27,756 -
1225 FLEX BENEFIT FICA - - - - -
1300 INSURANCE 34,892 40,677 40,960 46,199 46,199 -
1400 UNEMPLOYMENT COMPENSATION 4,620 3,995 - - -
1510 WORKERS COMP INSURANCE PREM 7,976 9,857 11,917 11,760 11,760
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 385,580 443,036 462,941 470,702 470,702
SUPPLIES
2000 OFFICE SUPPLIES 543 317 626 626 626 -
2010 MINOR EQUIPMENT 21,376 8,684 6,607 8,607 8,607 -
2011 COMPUTER EQUIPMENT 27 35 1,565 35 35 -
2020 COMPUTER SUPPLIES 134 44 202 202 202 -
2030 PRINTING&PRINTED FORMS 378 194 462 462 462 -
2070 TRAINING&INSTR SUPPLIES - - 101 101 101 -
2160 MAINT. &CONSTRUCT MATERIALS 23,657 20,101 31,780 28,280 28,280 -
2161 CHEMICALS 2,518 4,745 3,455 3,631 3,631 -
2171 GENERAL SUPPLIES 14,249 11,569 15,839 16,839 16,839 -
2172 UNIFORMS 335 1,455 492 492 492 -
2173 PROTECTIVE CLOTHING 990 399 1,659 1,659 1,659 -
2175 FOOD SUPPLIES 7 - 18 18 18 -
2280 VEHICLE REPAIR AND PARTS 11,538 13,578 17,675 17,675 17,675 -
2282 GAS,OIL, LUBRICANTS 10,148 16,858 18,685 18,685 18,685 -
1999 TOTALS:SUPPLIES 85,900 77,978 99,166 97,312 97,312
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 4,660 11,166 6,818 6,831 6,831
3105 TRAINING&EDUC ACTIVITIES 867 1,670 1,370 1,370 1,370 -
3210 TELEPHONE&TELEGRAPH 201 98 - 40 40 -
3211 CELL PHONES 505 494 814 814 814 -
3220 POSTAGE - - - - -
3250 OTHER COMMUNICATIONS 101 - 52 52 52 -
3310 LOCAL TRAVEL EXPENSE 141 158 - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - -
3430 ADVERTISING OTHER - - - -
3500 LEGAL NOTICE PUBLISHING - 20 202 202 202
3600 INSURANCE&BONDS 20,125 19,328 19,328 19,328 19,328
3810 ELECTRIC 15,601 15,227 16,991 15,988 15,988 -
3820 WATER 5,466 5,787 5,291 5,426 5,426 -
3830 GAS 4,793 4,300 8,042 5,215 5,215 -
3840 REFUSE 657 - - - - -
3850 SEWER 1,477 1,589 1,499 1,499 1,499
4000 REPAIR&MAINT.SERVICES 29,409 40,806 34,738 30,651 30,651
Page 22
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4020 BUILDING MAINTENANCE 1,917 1,723 1,044 5,148 5,148
4050 GARAGE, LABOR BURD. 28,945 38,093 28,868 31,968 31,968
4100 RENTS& LEASES 71,241 72,372 78,670 79,119 79,119
4300 MISC.CHARGES - - - - - -
4330 SUBSCRIPTION, MEMBERSHIP 713 - 666 666 666 -
4376 MISCELLANEOUS CIVIC AFFAIRS - 27 - - - -
4380 COMMISSION &BOARDS - 193 - - - -
4390 TAXES&LICENSES 752 936 758 758 758
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 187,570 213,988 205,151 205,075 205,075 -
CAPITAL OUTLAY
5120 BUILDING&IMPROVEMENT - - 6,000 6,000 6,000
5170 OFFICE EQUIPMENT - - - - - -
5180 OTHER EQUIPMENT - 1,000 -
5190 CONSTRUCTION IN PROGRESS 31,724 - - - -
4999 TOTALS:CAPITAL OUTLAY 31,724 - 7,000 6,000 6,000
OTHER FINANCING USES
7230 CONSTRUCTION IN PROGRESS 4,041 - - - -
8100 CONTINGENCIES - - - - -
8110 VANDALISM 218 292 1,000 1,000 1,000
8200 SUNSHINE FUND - - - - -
6999 TOTALS:OTHER FINANCING USES 4,259 292 1,000 1,000 1,000
TOTALS: PARKS 695,033 735,293 775,258 780,089 780,089
Page 23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
FUND NUMBER PARKS BUDGET
101-45200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.14 0.14 16,225 3,684 19,909 16,385 3,886 20,271
Superintendent 0.14 0.14 11,028 2,955 13,983 11,133 3,070 14,203
Foreman 0.92 0.92 54,994 18,436 73,430 54,876 19,049 73,925
Maint workers 3.85 3.85 209,215 67,180 276,395 211,290 71,596 282,886
Admin Asst 0.08 0.07 4,091 1,311 5,402 3,856 1,278 5,134
Secretary 0.15 0.15 7,054 2,138 9,192 7,148 2,332 9,480
PT Clerk 0.07 0.07 3,138 490 3,628 3,300 515 3,815
Seasonals 2.40 2.38 54,810 6,194 61,004 54,828 6,157 60,985
ubt6w 735 732 360, 55 1t}2T388 46 , 43 62,817 ti7j884 470% OD
Tota} 7.75 732 360,555 102,388 462,943 362,817 107,884 470,700
SUPPLIES SUPPLIES CONTINUED
2010 MINOR EQUIPMENT TOTAL: 8,607 Skating and playground Matts 1,429
Replace mowers,weed whips,snow blowers 2,817 Tennis,Bball, hockey,soccer nets 357
Hedge trimmers 649 signs 1,357
Other parks maint equipment,tools 1,141 Fence hardware and parts 746
Paint shaker share with Signs 1,000 SERVICES AND CHARGES
Snow plow attachment for Gator 3,000 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 6,831
2011 COMPUTER EQUIPMENT TOTAL: 35 Drug and alcohol testing 1,000
2070 TRAINING AND INSTR SUPPLIES TOTAL: 101 GIS contract 850
Seasonal safety training aids 101 Safety consultant/training 1,668
2160 MAINT&CONST MATERIALS TOTAL: 28,280 Other parks consultations 3,300
Lumber and cement 3,834 Telecom services 13
Treated wood ties,guard rails 935 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,370
Shrub bed mulch 3,086 Pool operator certification 384
Dirt 2,899 Pesticide applicator certification 329
Grass seed 3,086 Local 49er equipment training 219
Shrubs, bushes 1,029 Earth moving equipment training 219
Soft step wood fiber 2,899 Turf management training 219
Wood fiber or sand for playgrounds 1,255 4000 REPAIR AND MAINT SERVICES TOTAL: 30,651
Beach maint supplies 655 trees and weed maint 17,710
Aggregates and lime for ball fields 2,899 Misc concrete repairs 3,406
Asphalt and base materials 3,834 Annual fire extinguisher inspections 2,043
Irrigation system parts 842 CityWorks maint contract(1/4) 681
Misc supplies 1,029 Software maint contracts(1/4) 681
2161 CHEMICALS TOTAL: 3,631 Misc Park facilities repair and maint 61130
Fertilizer(weed and feed) 1,296 4020 BUILDING MAINTENANCE TOTAL: 5,148
Ice control 953 Park bldgs maint 4,087
Wadding pools chemicals 1,296 HVAC contract 1,061
Misc chemicals 86 4100 RENTS AND LEASES TOTAL: 79,119
2171 GENERAL SUPPLIES TOTAL: 12,949 MSC rental expenses 65,180
Hand tools 183 Parks Satellite rentals 10,567
Electrical supplies 2,144 Handicap satellite rentals 2,872
Plumbing supplies 183 Uniform rentals 500
Park bldgs maint supplies 2,382 CAPITAL OUTLAY
Parks repair maint hardware 476 5120 BUILDING IMPROVEMENT TOTAL: 6,000
Door replacements and parts 2,144 reshingle Huset park house 6,000
Padlocks,keys 357 5130 IMPROV OTHER THAN BLDG TOTAL: 0
Paint 1,112 5170 OFFICE EQUIPMENT TOTAL:
Playground hardware and parts 3,970 5180 OTHER EQUIPMENT TOTAL: 0
Page 24
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:TREE TRIMMING
101 GENERAL Actual Actual Adopted Department City Manager Council
46102 TREETRIMMING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 36,750 41,350 71,557 69,943 69,943 -
1999 Supplies 809 1,311 2,041 2,041 2,041
2999 Other Services&Charges 27,501 58,543 50,493 57,649 57,649 -
4999 Capital Outlay - - 6,500 - - -
6999 Contingencies&Transfers - - - - - _
TOTALS:TREE TRIMMING 65,060 101,205 130,591 129,633 129,633 -
Activity Description
This activity provides for tree trimming, removal of hazardous,diseased,or dead trees(on city-owned properties except for
parks),and replanting of new trees. It includes shaping and maintaining boulevard trees in a healthy condition,removal of
downed branches,and clearing obstructed signs. It also provides for disease eradication, hazardous tree inspections, corner
visibility, and brush in the alley inspections.
Objectives
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at parks with paved walking paths to maintain safe pathways.
4. Contractual training(Arborists)for improving staff tree trimming techniques.
5. Focus management of the DIED inspection program to maximize eradication and safety with limited funding.
6. Develop a tree care program for Huset Parkway area and University service drive.
Budget Comments
The proposed 2012 Tree Care and Maintenance budget is$129,633, a decrease of$958 or-1.0%,from the adopted 2011
budget.The main area of decrease was in Personnel Services. This continues the new functional area that was established in the
2003 budget to combine three former departments:Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement.
Page 25
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 25,449 31,070 51,649 49,802 49,802 -
1011 PART-TIME EMPLOYEES - 57 - - -
1012 SEASONAL EMPLOYEES 365 220 - - -
1020 OVERTIME-REGULAR 322 831 2,134 2,245 2,245 -
1070 INTERDEPARTMENTAL LABOR SERV - - - - - -
1210 P.E.R.A.CONTRIBUTION 1,738 2,232 3,872 3,749 3,749
1220 F.I.C.A.CONTRIBUTION 1,919 2,285 4,101 3,981 3,981
1300 INSURANCE 5,347 3,501 6,832 7,410 7,410 -
1400 UNEMPLOYMENT COMPENSATION 536 472 - - - -
1510 WORKERS COMP INSURANCE PREM 1,074 683 2,969 2,756 2,756
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 36,750 41,350 71,557 69,943 69,943 -
SUPPLIES
2000 OFFICE SUPPLIES - 13 51 51 51
2010 MINOR EQUIPMENT 668 - 143 143 143 -
2011 COMPUTER EQUIPMENT - - - - - -
2020 COMPUTER SUPPLIES - - - - - -
2030 PRINTING&PRINTED FORMS - - 101 101 101
2160 MAINT.&CONSTRUCT MATERIALS 64 182 505 505 505 -
2171 GENERAL SUPPLIES - 57 212 212 212
2173 PROTECTIVE CLOTHING 29 - 606 606 606
2175 FOOD SUPPLIES - - - - -
2280 VEHICLE REPAIR AND PARTS 20 - 269 269 269 -
2282 GAS, OIL, LUBRICANTS 28 1,058 154 154 154
1999 TOTALS:SUPPLIES 809 1,311 2,041 2,041 2,041
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 4,210 - 3,535 3,535 3,535
3105 TRAINING&EDUC ACTIVITIES 165 165 752 752 752
3210 TELEPHONE&TELEGRAPH - - - - - -
3220 POSTAGE 350 - 641 1,021 1,021
3250 OTHER COMMUNICATIONS 10 - - - -
3310 LOCAL TRAVEL EXPENSE - - - - -
3500 LEGAL NOTICE PUBLISHING - - 38 38 38 -
3600 INSURANCE&BONDS 1,530 1,170 1,170 1,170 1,170 -
4000 REPAIR&MAINT.SERVICES 20,366 57,173 43,127 49,903 49,903
4050 GARAGE, LABOR BURD. 860 - 1,174 1,174 1,174 -
4100 RENTS&LEASES - - - - - -
4300 MISC.CHARGES - - - - - -
4330 SUBSCRIPTION, MEMBERSHIP 10 35 56 56 56 -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - -
4390 TAXES&LICENSES - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 27,501 58,543 50,493 57,649 57,649 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - 6,500 - - -
4999 TOTALS: CAPITAL OUTLAY - - 6,500 - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
Page 26
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS:TREE TRIMMING 65,060 101,205 130,591 129,633 129,633
Page 27
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER TREE TRIMMINMG BUDGET
101-46102
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Tota I
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.02 0.02 2,608 592 3,200 2,633 624 3,258
Superintendent 0.10 0.10 7,874 2,110 9,984 8,327 2,251 10,578
Foreman 0.10 0.08 5,690 1,938 7,628 4,231 1,501 5,732
Maint III 0.02 0.01 1,105 383 1,488 565 185 750
Maint workers 0.57 0.56 31,805 11,326 43,131 31,496 11,771 43,267
Secretary 0.10 0.10 4,703 1,426 6,129 4,794 1,564 6,358
Subtotal 0.91 0.87 53,785 17,775 71,560 52,047 37,896. 69,943
Total 0.91 0.87 53,785 17,775 71,560 52,047 17,896 69,943
SUPPLIES CAPITAL OUTLAY
2010 MINOR EQUIPMENT TOTAL: 143 BUILDING IMPROVEMENT TOTAL: 0
Tree trimming tools 143 IMPROV OTHER THAN BLDG TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 0 OFFICE EQUIPMENT TOTAL: 0
2160 MAINT&CONST MATERIALS TOTAL: 505 OTHER EQUIPMENT TOTAL: 0
Replacement trees,Arbor Day 505
2171 GENERAL SUPPLIES TOTAL: 212
2173 PROTECTIVE CLOTHING TOTAL: 606
OSHA required PPE 606
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 3,535
Arborist services 2,800
Diseased tree consultations 735
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 752
4000 REPAIR AND MAINT SERVICES TOTAL: 49,903
Removal and disposal of diseased/haz trees 44,076
Tree planting services 4,400
Other services 1,427
4100 RENTS AND LEASES TOTAL: 0
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 56
Page 28
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:DUTCH ELM SANITATION
101 GENERAL Actual Actual Adopted Department City Manager Council
46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 34 465 - -
1999 Supplies - - - - -
2999 Other Services&Charges - -
4999 Capital Outlay - -
6999 Contingencies&Transfers - - - -
TOTALS: DUTCH ELM SANITATION 34 465 - - -
Activity Description
This activity has been included under 101.46102 Tree Trimming for several years.
Objectives
This activity has been included under 101.46102 Tree Trimming for several years.
Budget Comments
This activity has been included under 101.46102 Tree Trimming for several years.
Page 29
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES - 375
1070 INTERDEPARTMENTAL LABOR SERV - - -
1210 P.E.R.A. CONTRIBUTION - 26 - - -
1220 F.I.C.A.CONTRIBUTION (1) 27 - -1300 INSURANCE 35 35 - - -
1510 WORKERS COMP INSURANCE PREM - 1 - - -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 34 465 - - - -
SUPPLIES
2171 GENERAL SUPPLIES - - - - -
1999 TOTALS:SUPPLIES -
OTHER SERVICES&CHARGES
3050 EXPERT& PROFESSIONAL SERV. - -
3105 TRAINING& EDUCACTIVITES - - - - -
3210 TELEPHONE&TELEGRAPH - - - -
3220 POSTAGE - - - - -
3310 LOCAL TRAVEL EXPENSE - - - - -
3430 ADVERTISING OTHER - - - - - -
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE&BONDS - - - - - -
4300 MISC.CHARGES - - - - -
4330 SUBSCRIPTION, MEMBERSHIP - - - - -
4395 STATE SALES TAX - - - - - -
2999 TOTALS: OTHER SERVICES&CHARGES - - - - - -
TOTALS: DUTCH ELM SANITATION 34 465 - - -
Page 30
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER 2012 DUTCH ELM SANITATION
101.46103
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 _ 0
Total 0.00 0.00 0.00 0.00 0 00 0.00 0.00 0.00
Page 31
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STATE AID MAINTENANCE
212 STATE AID MAINTENANCE Actual Actual Adopted Department City Manager Council
43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 65,525 92,365 43,411 49,264 49,264 -
1999 Supplies 4,365 14,846 21,421 21,921 21,921
2999 Other Services&Charges 74,314 44,421 92,713 92,908 92,908
4999 Capital Outlay - - 1,000 - -
6999 Contingencies&Transfers 2,500 - - - - -
TOTALS:STATE AID MAINTENANCE 146,704 151,631 158,545 164,093 164,093
Activity Description
This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City
and is funded by the Municipal State Aid system.
Objectives
1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999, and
periodically updated, as part of the certified status of local streets.
2. Retain 'certified'complete status for our local MSAS.
3. Crack seal state aid streets(Joint City contract)
Budget Comments
The proposed 2012 budget is$164,093,an increase of$5,548 from 2011 or 3.0%. Personnel Services accounts for the increase.
Staff time is allocated for recertifying the City's State Aid System.This allows the use of state aid funding on local streets and
provides an additional revenue source for the City's Infrastructure fund to be used in the street rehabilitation zone work. In
addition,maintenance activities on State Aid streets and easements are charged to this department.
Page 32
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council
43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 45,029 46,777 26,250 30,446 30,446 -
1012 SEASONAL EMPLOYEES 1,037 17,703 7,770 7,954 7,954
1020 OVERTIME-REGULAR - 1,873 660 726 726 -
1030 VACATION&SICK 18 2,946 - - -
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION 2,986 3,356 1,942 2,249 2,249 -
1220 F.I.C.A.CONTRIBUTION 3,940 5,569 2,635 2,992 2,992
1225 FLEX BENEFIT FICA 100 100 - - -
1300INSURANCE 10,787 12,047 3,334 4,042 4,042
1510 WORKERS COMP INSURANCE PREM 1,628 1,993 820 855 855
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 65,525 92,365 43,411 49,264 49,264
SUPPLIES
2000 OFFICE SUPPLIES 29 13 151 151 151 -
2010 MINOR EQUIPMENT 20 3,891 2,525 2,525 2,525 -
2011 COMPUTER EQUIPMENT 1,140 1,140 505 505 505 -
2020 COMPUTER SUPPLIES 128 - 505 505 505
2030 PRINTING& PRINTED FORMS - - 51 51 51
2160 MAINT.&CONSTRUCT MATERIALS - 3,751 5,050 5,550 5,550 -
2161 CHEMICALS - 1,042 - - -
2171 GENERAL SUPPLIES 3,001 4,382 12,120 12,120 12,120 -
2173 PROTECTIVE CLOTHING 18 - 9 9 9
2175 FOOD SUPPLIES - - - - - -
2280 VEHICLE REPAIR AND PARTS 29 625 505 505 505
2282 GAS,OIL, LUBRICANTS - - - - - -
1999 TOTALS:SUPPLIES 4,365 14,846 21,421 21,921 21,921 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 2,964 191 9,595 9,595 9,595 -
3105 TRAINING&EDUC ACTIVITIES 824 540 3,030 3,030 3,030 -
3250 OTHER COMMUNICATIONS 10 - 10 10 10
3310 LOCAL TRAVEL EXPENSE 44 - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - - - - -
3500 LEGAL NOTICE PUBLISHING - - - - -
3810 ELECTRIC 4,981 6,218 27,955 19,086 19,086 -
4000 REPAIR&MAINT.SERVICES 65,053 37,032 46,925 55,989 55,989
4050 GARAGE, LABOR BURD. 218 440 2,937 2,937 2,937 -
4100 RENTS&LEASES - - 1,947 1,947 1,947
4300 MISC.CHARGES 152 152 152 -
4330 SUBSCRIPTION, MEMBERSHIP - - - - -
4390 TAXES&LICENSES 220 - 162 162 162 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 74,314 44,421 92,713 92,908 92,908
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
5180 OTHER EQUIPMENT - 1,000 - - -
4999 TOTALS:CAPITAL OUTLAY - - 1,000 - - -
OTHER FINANCING USES
7210 TRANSFER OUT TO GENERAL FUND 2,500 - - - - -
Page 33
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council
43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES 2,500 - - - - -
TOTALS:STATE AID MAINTENANCE 146,704 151,631 158,545 164,093 164,093 -
Page 34
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER STATE AID MAINTENANCE BUDGET
212-43190
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.03 0.03 3,379 768 4,147 3,412 805 4,217
ACE 0.10 0.14 7,984 2,126 10,110 11,493 3,149 14,642
Superintendent 0.04 0.04 3,137 841 3,978 3,168 875 4,043
Foreman 0.05 0.05 3,015 1,011 4,026 3,009 1,038 4,047
Maint III 0.05 0.06 2,762 956 3,718 3,390 1,108 4,498
Maint workers 0.12 0.12 6,633 2,156 8,789 6,700 2,270 8,970
Seasonals 0.34 0.35 7,770 878 8,648 7,954 893 8,847
Subtotal 0.73 0.79 34,680 81736 43,416 39,126 10,138 - 49,265
Total 0.73 0.79 34,680 8,736 43,416 39,126 10,138 49,255
SUPPLIES CAPITAL OUTLAY
2010 MINOR EQUIPMENT TOTAL: 2,525 5120 BUILDING IMPROVEMENT TOTAL: 0
Eng/maint equipment 675 5130 IMPROV OTHER THAN BLDG TOTAL: 0
Data collector 1,850 5170 OFFICE EQUIPMENT TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 505 5180 OTHER EQUIPMENT TOTAL: 0
Drafting,GIS,surveying Misc 505
2160 MAINT&CONST MATERIALS TOTAL: 5,550
Mulch for Central Ave beds 2,550
street materials 3,000
2171 GENERAL SUPPLIES TOTAL: 12,120
Street light,Traffic Signals, Back lit Bulbs 3,370
Temporary signage 750
U Channel sign posts 2,100
Sign mounting brackets 1,850
Banners/Flags for Central Ave 3,250
Misc supplies 800
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 9,595
Street JPAs 3,000
Consulting/design services 5,000
other expert services 1,595
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 3,030
4000 REPAIR AND MAINT SERVICES TOTAL: 55,989
Signal Maint 6,999
Street Striping 5,894
Concrete repairs 8,048
Catch Basin repairs 7,663
Crack sealing 18,000
Landscaping&Tree maintenance/plantings 9,385
4100 RENTS AND LEASES TOTAL: 1,947
Page 35
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STATE AID CONSTRUCTION
402 STATE AID CONSTRUCTION Actual Actual Adopted Department City Manager Council
43191 STATE AID GENT.CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services
1999 Supplies
2999 Other Services&Charges - - _ _
4999 Capital Outlay - - - - 300,000 -
6999 Contingencies&Transfers 858,270 121,000 122,000 2,400 2,400 -
TOTALS:STATE AID CONSTRUCTION 858,270 121,000 122,000 2,400 302,400
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets.The fund balance was brought
down to zero with the Central Avenue construction project in 2003, 2004, and 2005.State aid funds will be used for debt
service of the Huset Parkway Project in 2008, 2009, 2010 and 2011, including the 49th and Central Avenue pedestrian bridge,
again bringing the fund balance down to zero each year.
Objectives
1. No Capital Improvements requested in the 2012 construction year.
2. Update 5-year Capital Improvement Project listing.
Budget Comments
In 1999,the City was asked by the Office of State Aid to provide a detailed five year program,explaining how Columbia Heights
plans on spending down its excessive MSA fund balance.Consistent with that request, a 5-year plan was developed. With the
completion of Huset Parkway and the Gateway Pedestrian Bridge,the balance through 2012 has been brought to$0.
MNDOT is replacing signals along Central Ave and the City's share is estimated to be$300,000.
Page 36
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
402 STATE AID CONSTRUCTION Actual Actual Adopted Department Manager Council
43191 STATE AID GENT.CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
3105 TRAINING&EDUC ACTIVITIES - - - -
2999 TOTALS:OTHER SERVICES&CHARGES - - - - -
CAPITAL OUTLAY
4999 TOTALS: CAPITAL OUTLAY - - - - 300,000
OTHER FINANCING USES
7160 TRANSFER OUT TO BONDS 117,800 121,000 122,000 2,400 2,400
7330 TRANSFER OUT TO BONDS 740,470 - - - -
6999 TOTALS:OTHER FINANCING USES 858,270 121,000 122,000 2,400 2,400 -
TOTALS:STATE AID CONSTRUCTION 858,270 121,000 122,000 2,400 302,400 -
Page 37
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
FUND NUMBER STATE AID MAINTENANCE BUDGET
402-43191
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotaf 0.00 . 0,00 fl tJ _ ID 70 7 D 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CAPITAL IMPROVEMENT PROJECTS
CITY
PROPOSED MANAGER COUNCIL
LINE# TITLE DESCRIPTION COST PROPOSED APPROVE
5185 Signal repla Cost share of replacing signals along Central $ 300,000
T 1 $ 300,000 $ - $ -
JUSTIFICATION:
MNDOT is replacing the signals along Central Ave of which the City's share is estimated to be$300,000 in accordance with current
agreements.
GRANTS&OTHER FUNDING METHODS:
Page 38
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAPITAL IMP CENTRAL GARAGE
411 CAPITAL IMP GEN GOV BLDG. Actual Actual Adopted Department City Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies - - -
2999 Other Services&Charges - 1,562 - - -
4999 Capital Outlay - - 160,000 144,000 144,000
6999 Contingencies&Transfers - - - - -
TOTALS:CAPITAL IMP GEN GOV BLDG. 1,562 160,000 144,000 144,000
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time,this fund has
no specific revenue source. The City Council has committed funds here as they have become available over time,creating a
fund balance available for building improvements. Dept 49950 within fund 411 accounts for the Municipal Service Center
portion of this fund's expenditures.
Objectives
1. MSC main floor Improvements for shop floor structural stability.
2. MSC yard for improvements to material storage/lighting/drainage to meet SWPPP requirements.
Budget Comments
1. MSC main floor improvements to repair structural deficiencies with the floor $69,000
2. MSC yard improvements to meet NPDES requirements and to increase lighting for safety $75,000.
Page 39
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
411 CAPITAL IMP GEN GOV BLDG. Actual Actual Adopted Department Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - 1,562 -
3500 LEGAL NOTICE PUBLISHING - - -
4000 REPAIR&MAINT.SERVICES - - - - - -
4100 RENTS&LEASES - - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES - 1,562 - - -
CAPITAL OUTLAY
5120 BUILDING&IMPROVEMENT - - 160,000 144,000 144,000 -
4999 TOTALS:CAPITAL OUTLAY - - 160,000 144,000 144,000 -
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTAL CAPITAL IMP GEN GOV BLDG. - 1,562 160,000 144,000 144,000 -
Page 40
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAPITAL IMP GEN GOV BLDG. BUDGET
411-49950
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
ubbota1 0 00 0.00 _-0 `' 0 _ 0 '7t3
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.€0 0,00
CAPITAL IMPROVEMENT PROJECTS
CITY
PROPOSED MANAGER COUNCIL
LINE# TITLE DESCRIPTION COST PROPOSED APPROVE
5120 MSC main fl Improve Shop floor structural stability $ 69,000
5120 MSC yard material storage/lighting/drainage $ 75,000
TOTAL: $ 144,000 $
JUSTIFICATION:
1. MSC main floor showing signs of deterioration and causing stability concerns. A structural inspection was
completed and required a weight restriction due to several weak spots in the floor. Structural repairs must be
conducted to restore stability and prolong the use of the MSC building.
2. Provide cover for outdoor materials required by NDPES permit;add additional exterior lighting for improved
safety;continue correcting drainage to provide treatment prior to runoff leaving site.
Page 41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAP IMP PARKS
412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department City Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies 4,530 - - - -
2999 Other Services&Charges 1,428 1,505 1,505 26,505 26,505
4999 Capital Outlay 32,786 - 295,000 30,000 30,000 -
6999 Contingencies&Transfers - - - - - -
TOTALS:CAP IMP PARKS 38,744 1,505 296,505 56,505 56,505 -
Activity Description
This activity provides for capital improvements in the City's park system, including major improvements and major
repairs/replacements to park buildings, playgrounds,recreational facilities,and park amenities.
Objectives
1. Labelle and McKenna parks Master Plan preparation for future park improvements,through the Park and
Recreation Commission and public involvement process.
2. Remove boardwalk area and fencing and restore slope for Labelle Park.
Budget Comments
1. Master Plan preparation for future park improvements at Labelle and McKenna Park $25,000.
2. Remove boardwalk and fencing at Labelle and restore area to natural slope $30,000
Page 42
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - - - -
2160 MAINT.&CONSTRUCT MATERIALS 4,530 - - -
2171 GENERAL SUPPLIES - -
1999 TOTALS:SUPPLIES 4,530 - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - - 25,000 25,000 -
3600 INSURANCE&BONDS 1,428 1,505 1,505 1,505 1,505
4000 REPAIR&MAINT.SERVICES - - - - -
4100 RENTS&LEASES - -
4390 TAXES&LICENSES - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 1,428 1,505 1,505 26,505 26,505
CAPITAL OUTLAY
5180 OTHER EQUIPMENT 32,786 - - - -
5185INFRASTRUCTURE - - 295,000 30,000 30,000
4999 TOTALS: CAPITAL OUTLAY 32,786 - 295,000 30,000 30,000
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:CAP IMP PARKS 38,744 1,505 296,505 56,505 56,505
Page 43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAPITAL IMPROVEMENT PARKS BUDGET
412-45200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal #0=00 0.30 -0 0 7 7 0 = 7T - -75
0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CAPITAL IMPROVEMENT PROJECTS
CITY
PROPOSED MANAGER COUNCIL
LINE# TITLE DESCRIPTION COST PROPOSED APPROVE
3050 Labelle Park Master Plan Preparation $ 12,500
3050 cKenna Parl Master Plan Preparation $ 12,500
5185 Labelle Parki Remove Boardwalk $ 30,000
TOTAL: $ 55,000 1 $ $
JUSTIFICATION:
1&2. Master Plan preparation for future park improvements,through the Park and Recreation Commission and
public involvement process. 3. Remove
boardwalk area and fencing and restore slope.
Page 44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:INFRASTRUCTURE FUND
430 INFRASTRUCTURE FUND Actual Actual Adopted Department City Manager Council
46323 CAP IMP EXPENSE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - 85,847 86,947 86,947
1999 Supplies - - - -
2999 Other Services&Charges 117,212 12,575 7,450 8,850 8,850 -
4999 Capital Outlay - 111,424 65,000 65,000 65,000
6999 Contingencies&Transfers - - 75,000 - -
TOTALS: INFRASTRUCTURE FUND 117,212 123,999 233,297 160,797 160,797 -
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers,will
perpetuate the continued investment into the maintenance and improvements of the City's streets.An additional source of
revenue was secured in 2000,on a 2-year renewable cycle,with the certification of the City State-Aid Street System, making
available limited state aid funding.
Objectives
The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. An entire cycle of the city-wide
zones has been completed. Continuing well into the 2nd cycle of the program, rehabilitation in zones 1-6 has been completed
through 2011. Zone 6 was completed in 2011 and Zone 7 is planned for 2012 construction.
Budget Comments
The Infrastructure Fund budget for 2012 is$160,797 which supports city costs to perpetuate the city-wide street rehab
program. This budget is used to estimate and separately show the capital expenses for the street portion of construction
projects.
Page 45
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
430 INFRASTRUCTURE FUND Actual Actual Adopted Department Manager Council
46323 CAP IMP EXPENSE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES - - 63,640 63,782 63,782 -
1020 OVERTIME-REGULAR - - 2,116 2,399 2,399 -
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION - - 4,738 4,768 4,768 -
1220 F.I.C.A.CONTRIBUTION - - 5,016 5,072 5,072
1300 INSURANCE - - 8,655 9,282 9,282 -
1510 WORKERS COMP INSURANCE PREM - - 1,682 1,644 1,644 -
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES - - 85,847 86,947 86,947 -
SUPPLIES
2011 COMPUTER EQUIPMENT - - - - - -
1999 TOTALS:SUPPLIES - - - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 630 - 6,300 5,900 5,900
3220 POSTAGE - - 1,150 2,950 2,950
3500 LEGAL NOTICE PUBLISHING - - - - - -
4000 REPAIR&MAINT.SERVICES 116,582 12,575 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 117,212 12,575 7,450 8,850 8,850
CAPITAL OUTLAY
5185 INFRASTRUCTURE - - 65,000 65,000 65,000
5190 CONSTRUCTION IN PROGRESS - 111,424 - - -
4999 TOTALS:CAPITAL OUTLAY - 111,424 65,000 65,000 65,000 -
OTHER FINANCING USES
7175 TRANSFER OUT TO PIR PROJ FUND - - 75,000 - - -
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES - - 75,000 - - -
TOTALS:INFRASTRUCTURE FUND 117,212 123,999 233,297 160,797 160,797 -
Page 46
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER INFRASTRUCTURE FUND BUDGET
430-46323
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.03 0.03 3,284 746 4,030 3,317 792 4,109
ACE 0.10 0.11 7,997 2,132 10,129 8,481 2,323 10,804
Eng Tech IV 0.35 0.34 23,157 6,753 29,910 23,067 6,753 29,820
Foreman 0.05 0.05 2,963 1,014 3,977 3,314 1,194 4,507
Eng Tech III 0.25 0.25 14,657 4,528 19,185 14,853 4,737 19,590
Maint workers 0.25 0.23 1 13,700 4,920 18,620 13,151 4,964 18,115
Subtotal 1M 1.00 65,758 20,0193 85,851 66,183 20,763 86,945
Total 1.03 1.00 65,758 20,093 85,851 66,183 20,763 86,945
SUPPLIES
2010 MINOR EQUIPMENT TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 0
2160 MAINT&CONST MATERIALS TOTAL: 0
2161 CHEMICALS TOTAL: 0
2171 GENERAL SUPPLIES TOTAL: 0
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 5,900
Audit services 5,900
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0
3220 POSTAGE TOTAL: 2,950
City Hall Postage 2,900
Other 50
4000 REPAIR AND MAINT SERVICES TOTAL: 0
4100 RENTS AND LEASES TOTAL: 0
4300 MISC CHARGES TOTAL: 0
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT TOTAL: 0
5185 INFRASTRUCTURE TOTAL: 65,000
City Share Sealcoat costs 65,000
5180 OTHER EQUIPMENT TOTAL: 0
Page 47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAPITAL EQUIPMENT REPLACEMENT ENGINEERING
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - -
2999 Other Services&Charges - - - -
4999 Capital Outlay 18,097 - -
6999 Contingencies&Transfers - - - - -
TOTALS:CAP EQUIP REPLACEMENT 18,097 - - -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when larger,
more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal
dollar amount is set aside each year.
Objectives
No Capital Equipment requests in 2012.
Budget Comments
Item&Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
No requests for 2012.
Page 48
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4395 STATE SALES TAX -
2999 TOTALS:OTHER SERVICES&CHARGES - - - -
CAPITAL OUTLAY
5150 VEHICLES - 18,097 - -
5170 OFFICE EQUIPMENT - -
4999 TOTALS:CAPITAL OUTLAY - 18,097 - -
TOTALS:CAP EQUIP REPLACEMENT - 18,097 - -
Page 49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT ENGINEERING BUDGET
4]l4310O
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation ofPersonnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe & Fringe
Page 50
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAP EQUIP REPLACEMENT STREETS
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies - - - -
2999 Other Services&Charges - - - -
4999 Capital Outlay 151,993 181,954 103,800 170,705 170,705 -
6999 Contingencies&Transfers - - - - - -
TOTALS: CAP EQUIP REPLACEMENTS 151,993 181,954 103,800 170,705 170,705 -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn,eliminates the highs and lows of budgeting as an equal dollar
amount is set aside each year.
Objectives
1. Replacement of the dump truck for unit#69.
Budget Comments
Item &Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Replace 1998 Dump Truck and attachments unit#0069 $170,705.
Page 51
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4100 RENTS&LEASES - - - - -
4390 TAXES&LICENSES - - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES - - - - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY 151,993 181,954 103,800 170,705 170,705
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:CAP EQUIP REPLACEMENT STR 151,993 181,954 103,800 170,705 170,705
Page 52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT STREETS BUDGET
431-43121
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal, 000. 0.00 0 0 7 7 0 7b 0
Total 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00
CAPITAL EQUIPMENT PURCHASES
ITEM# ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL
DATE COST COST MANAGER ADOPTED
PROPOSED
5150 ip Truck w/attachments to replace#C 1998 $ 77,500 $ 170,705
TOTAL: $ 170,705
JUSTIFICATION:
Replace Dump Truck#0069 originally bought in 1998 and has over 50,000 City miles. Auction value estimated at
$7,000. Original truck did not have a wing plow, but will be included in the package for the new truck.
Attachments include dump box,sander,snow plows(wing, belly,reversible front plows)and required safety
equipment such as lights, backup alarms, Fender set,etc.for street operations.Chassis cost$80,901 and attached
equipment cost$89,804. Used for hauling dirt,debris,snow piles,etc.throughout the year and for ice control
and snow plowing in the winter.
Page 53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAP EQUIP REPLACEMENT PARKS
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies - -
2999 Other Services&Charges - - - - - -
4999 Capital Outlay 22,626 129,143 9,615 22,075 22,075 -
6999 Contingencies&Transfers - - - - - -
TOTALS:CAP EQUIP REPLACEMENT PARKS 22,626 129,143 9,615 22,075 22,075 -
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties,
easement areas, and the planning, implementation and construction of various park improvements.
Objectives
1. Replace the pickup truck unit#0204.
Budget Comments
Item&Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Replace 1996 Pickup truck unit#0204 $22,075.
Page 54
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
431 CAP EQUIP REPLACEMENT PARKS Actual Actual Adopted Department Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - - - - -
1999 TOTALS:SUPPLIES - - - -
OTHER SERVICES&CHARGES
4390 TAXES&LICENSES - - - - -
4395 STATE SALES TAX - - - -
2999 TOTALS:OTHER SERVICES&CHARGES - - - -
CAPITAL OUTLAY
5150 VEHICLES 22,626 - - 22,075 22,075
5180 OTHER EQUIPMENT - 129,143 9,615 - - -
4999 TOTALS:CAPITAL OUTLAY 22,626 129,143 9,615 22,075 22,075 -
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS:CAP EQUIP REPLACEMENT PARKS 22,626 129,143 9,615 22,075 22,075
Page 55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT PARKS BUDGET
431-45200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
5ubt al 0.00 - -0.00 f# -O 0- �5- 3. - I
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CAPITAL EQUIPMENT PURCHASES
ITEM# ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL
DATE COST COST MANAGER ADOPTED
PROPOSED
5150 Pickup truck replace#0204 w/lift gate 1996 $ 17,636 $ 22,075
TOTAL: $ 22,075
JUSTIFICATION:
Pickup truck to replace#0204 originally bought in 1996 and has over 76,000 City miles.Auction value estimated
at less than$1,000. Truck is used by crews to maintain the parks:transport personnel and tools,seed,fertilizer,
weed control chemicals,flowers,tree seedlings, concrete,wood,fencing,salt,etc.and to haul garbage from the
parks. Proposed cost includes the attachment of a Tommy lift.
Page 56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAP EQUIP REPLACEMENT SEWER
432 CAP EQUIPMENT REPLACEMENT SEWER Actual Actual Adopted Department ity Manage Council
49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - -
2999 Other Services&Charges - - - -
4999 Capital Outlay - - - -
6999 Contingencies&Transfers - - -
TOTALS:CAP EQUIP REPLACEMENT SEWER - - -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the Sewer fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.
Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year.
Objectives
No Capital Equipment requests in 2012.
Budget Comments
Item&Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
No requests in 2012.
Page 57
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
432 CAP EQUIP REPLACEMENT SEWER Actual Actual Adopted Department Manager Council
49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4390 TAXES&LICENSES - - -
4395 STATE SALES TAX - -
2999 TOTALS:OTHER SERVICES&CHARGES - - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - -
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - -
TOTALS:CAP EQUIP REPLACEMENT SEWER - - - - -
Page 58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT SEWER NON-OPERATING
432-49499
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
DOD 0,4fl 0 Tu-botal. 0 1
Total 0.00 0.00 0,00 0.00 0:00 0.00 0.00 0M
Page 59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET2012
DEPARTMENT:CAP EQUIP REPLACEMENT WATER
433 CAP EQUIP REPLACEMENT WATER Actual Actual Adopted Department ity Manage Council
49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - -
1999 Supplies - - - -
2999 Other Services&Charges - - -
4999 Capital Outlay - -
6999 Contingencies&Transfers -
TOTALS:CAP EQUIP REPLACEMENT WATER - - - -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the Water fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
No Capital Equipment requested in 2012.
Budget Comments
Item&Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
No requests in 2012.
Page 60
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
433 CAP EQUIP REPLACEMENT WATER Actual Actual Adopted Department Manager Council
49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4390 TAXES&LICENSES - -
4395 STATE SALES TAX - - -
2999 TOTALS:OTHER SERVICES&CHARGES - - -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - - -
OTHER FINANCING USES
6999 TOTALS: OTHER FINANCING USES - - - - -
TOTALS:CAP EQUIP REPLACEMENT WATER - - - - -
Page 61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT WATER BUDGET
433.49449
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
-Subtotal X1.00 OM 7777-6--77777-6--_-- 0 U,= 7 �o
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00
Page 62
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
DEPARTMENT:CAP EQUIP REPLACEMENT GARAGE
434 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
49950 GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 1 2010 2011 2012 2012 2012
0999 Personal Services 21,960 - - -
1999 Supplies 10,467 -
2999 Other Services&Charges 37 - -
4999 Capital Outlay (32,465) -
6999 Contingencies&Transfers 39,782 - -
TOTALS:CAP EQUIP REPLACEMENT GARAGE 39,782 - - - -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the Central Garage fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
No capital requests in 2012.
Budget Comments
No capital requests in 2012.
Page 63
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
434 CAP EQUIP REPLACEMENT Actual Actual Adopted Department Manager Council
49950 GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 16,282 - - -
1070 INTERDEPARTMENTAL LABOR SERV - - -
1210 P.E.R.A.CONTRIBUTION 1,099 - - -
1220 F.I.C.A.CONTRIBUTION 1,179 -1300 INSURANCE 2,484 - - - -
1510 WORKERS COMP INSURANCE PREM 916 - -
0999 TOTALS: PERSONAL SERVICES 21,960 - - - -
SUPPLIES
2160 MAINT.&CONSTRUCT MATERIALS 10,232 - - -
2171 GENERAL SUPPLIES 235 - -
1999 TOTALS:SUPPLIES 10,467 -
OTHER SERVICES&CHARGES
4100 RENTS& LEASES 37 - - -
4395 STATE SALES TAX - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 37 - - - -
CAPITAL OUTLAY
5120 BUILDING 7,317 - -
5190 CONSTRUCTION IN PROGRESS (39,782) -
4999 TOTALS:CAPITAL OUTLAY (32,465) - - - -
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES 39,782 - - -
TOTALS:CAP EQUIP REPLACEMENT GARAGE 39,782 - -
Page 64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT GARAGE BUDGET
434-49950
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
�btotal° 0.00- 0.00 }' } 3
Total 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00
Page 65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CAP EQUIP REPLACEMENT STORM SEWER
438 CAP EQUIP REPLACEMENT STORM S Actual Actual Adopted Department City Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - -
2999 Other Services&Charges - - -
4999 Capital Outlay - 92,500 - -
6999 Contingencies&Transfers - - - -
TOTALS:CAP EQUIP REPLACEMENTS 92,500 - -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the Storm Sewer fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
No Capital Equipment requested for 2012.
Budget Comments
Item&Projected Cost
The following requests have been made for Storm Sewer Capital Equipment Replacement:
No requests in 2012.
Page 66
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
438 CAP EQUIP REPLACEMENT STORM SEWER Actual Actual Adopted Department Manager Council
49699 NON-OPERATING. Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER SERVICES&CHARGES
4395 STATE SALES TAX - -
2999 TOTALS:OTHER SERVICES&CHARGES - - - - -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - 92,500 -
4999 TOTALS:CAPITAL OUTLAY - 92,500 -
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES -
TOTALS:CAP EQUIP REPLACEMENT STORM S 92,500 -
Page 67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CAP EQUIP REPLACEMENT STORM SEWER BUDGET
438-49699
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0,00 0 - D 7T '0,,
Total 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00
Page 68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:WATER UTILITY SOURCE OF SUPPLY
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies 992,621 1,034,837 1,196,850 1,236,346 1,236,346
2999 Other Services&Charges - - - - - -
4999 Capital Outlay - - -
6999 Contingencies&Transfers - - - - - -
TOTALS:WATER UTILITY SOURCE C 992,621 1,034,837 1,196,850 1,236,346 1,236,346
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights.
Amounts will vary from year to year based upon demand. In 2004,the City entered into a long-term contract with the City of
Minneapolis establishing rates for the next 30 years.
Objectives
1. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water
quality issues.
Budget Comments
The estimated cost of water purchased from the City of Minneapolis is$1,236,346,a 3.3%increase of$39,496. Staff estimates
annual consumption based upon the contract rates with Minneapolis.
Page 69
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
601 WATER UTILITY Actual Actual Adopted Department Manager Council
49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
2990 COMM. PURCHASED FOR RESALE 992,621 1,034,837 1,196,850 1,236,346 1,236,346 -
1999 TOTALS:SUPPLIES 992,621 1,034,837 1,196,850 1,236,346 1,236,346 -
TOTALS:WATER UTILITY SOURCE OF SUPPLY 992,621 1,034,837 1,196,850 1,236,346 1,236,346
Page 70
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
FUND NUMBER WATER UTILITY SOURCE OF SUPPLY BUDGET
601-49400
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0M D
Total 0.00 0.00 0.00 0.00 0,00 0,00 0.00 0.00
Page 71
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
DEPARTMENT:WATER UTILITY DISTRIBUTION
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted
Line Iten Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 295,157 363,915 358,792 366,388 366,388
1999 Supplies 55,046 70,516 79,116 82,918 82,918 -
2999 Other Services&Charges 423,606 396,598 459,064 486,979 486,979 -
4999 Capital Outlay - - 11,587 - -
6999 Contingencies&Transfers 25,000 25,000 25,000 25,000 25,000
TOTALS:WATER UTILITY DISTRIBUTION 798,809 856,029 933,559 961,285 961,285 -
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution system, including the water
tower,water mains, hydrants,valves, meters, pump stations(2),sprinkler systems(3), and providing
locate services for City utilities as required by the Gopher State One Call system.
Objectives
1. Continuation of watermain cleaning and lining program, performed cooperatively with the City of Minneapolis
to improve water quality.
2. Implement commercial water meter replacement program.
3. Continue tracking and documenting water quality complaints and develop remedial alternatives.
4. Perform C-factor testing on segments of water system to develop future areas of cleaning and lining.
5. Maintain system by leak detecting,testing water samples, repair water main breaks, pumps, valves
hydrants,etc.
6. Develop strategic plan.
Budget Comments
The proposed 2012 budget is$961,285, representing a 3.0%increase of$27,726,from the 2011 adopted budget.The primary
areas of increase are in Personal Services, systematic leak detection process,and repair/restoration services for water breaks
to better represent the actual costs of operating and maintaining our water distribution system. Building depreciation was
increased to account for actual costs charged to the department.
Page 72
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
601 WATER UTILITY Actual Actual Adopted Department Manager Council
49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 201,475 245,153 243,319 244,827 244,827
1011 PART-TIME EMPLOYEES 3,131 3,075 4,707 4,950 4,950 -
1012 SEASONAL EMPLOYEES 2,264 3,826 8,085 8,166 8,166 -
1020 OVERTIME-REGULAR 20,698 27,568 18,917 20,348 20,348
1030 VACATION&SICK (893) 3,105 - - - -
1050 SEVERANCE PAY - - - - -
1070 INTERDEPARTMENTAL LABOR SERV 113 35 - - -
1210 P.E.R.A.CONTRIBUTION 15,075 19,149 19,220 19,447 19,447
1220 F.I.C.A.CONTRIBUTION 16,971 20,672 20,961 21,290 21,290
1225 FLEX BENEFIT FICA 100 100 - - -
1300INSURANCE 28,544 32,836 34,242 38,080 38,080
1400 UNEMPLOYMENT COMPENSATION 1,291 613 - - -
1510 WORKERS COMP INSURANCE PREM 6,388 7,783 9,341 9,280 9,280
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 295,157 363,915 358,792 366,388 366,388 -
SUPPLIES
2000 OFFICE SUPPLIES 446 266 431 460 460
2010 MINOR EQUIPMENT 2,850 2,634 6,011 6,315 6,315
2011 COMPUTER EQUIPMENT - 495 2,430 525 525
2020 COMPUTER SUPPLIES 272 85 258 278 278 -
2030 PRINTING&PRINTED FORMS 534 553 1,121 1,178 1,178
2070 TRAINING& INSTR SUPPLIES - - 101 106 106
2160 MAINT.&CONSTRUCT MATERIALS 16,843 18,378 27,194 31,784 31,784 -
2161 CHEMICALS - 369 426 448 448
2171 GENERAL SUPPLIES 3,051 7,752 5,555 8,144 8,144
2172 UNIFORMS (72) 395 - 735 735
2173 PROTECTIVE CLOTHING 727 1,249 859 993 993 -
2175 FOOD SUPPLIES 7 - - - -
2280 VEHICLE REPAIR AND PARTS 10,764 11,697 12,836 13,809 13,809 -
2282 GAS,OIL, LUBRICANTS 5,121 7,109 8,838 9,285 9,285
2990 COMM. PURCHASED FOR RESALE 14,502 19,533 13,056 8,858 8,858
1999 TOTALS:SUPPLIES 55,046 70,516 79,116 82,918 82,918 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 17,096 16,233 21,008 23,528 23,528
3105 TRAINING&EDUC ACTIVITIES 460 2,207 2,525 2,653 2,653 -
3210 TELEPHONE&TELEGRAPH 112 102 158 201 201
3211 CELL PHONES 511 499 694 729 729 -
3220 POSTAGE 65 103 44 46 46 -
3250 OTHER COMMUNICATIONS 330 249 271 304 304
3310 LOCAL TRAVEL EXPENSE 78 84 - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - 12 - - -
3430 ADVERTISING OTHER - - - - -
3500 LEGAL NOTICE PUBLISHING 119 318 505 531 531 -
3600 INSURANCE&BONDS 21,601 19,943 19,943 20,952 20,952 -
3810 ELECTRIC 19,199 18,825 19,630 20,766 20,766 -
3830 GAS 1,765 1,536 2,644 1,695 1,695 -
4000 REPAIR&MAINT.SERVICES 69,693 37,966 91,895 105,986 105,986 -
4020 BUILDING MAINTENANCE 974 3,406 111 121 121 -
4050 GARAGE, LABOR BURD. 17,475 20,712 19,685 21,220 21,220 -
4100 RENTS&LEASES 20,077 22,684 24,561 25,236 25,236 -
Page 73
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
601 WATER UTILITY Actual Actual Adopted Department Manager Council
49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4300 MISC.CHARGES - 840 - - - -
4320 WATER CONNECTION FEES 40,536 40,536 42,420 44,566 44,566 -
4330 SUBSCRIPTION, MEMBERSHIP 570 602 1,768 1,857 1,857 -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4390 TAXES&LICENSES 365 754 202 588 588 -
4395 STATE SALES TAX - - - - - -
4910 BUILDING DEPRECIATION 14,677 14,599 15,000 15,000 15,000 -
4930 EQUIPMENT DEPRECIATION 31,592 25,207 30,000 35,000 35,000 -
4950 INFRASTRUCTURE DEPRECIATION 166,313 169,181 166,000 166,000 166,000 -
2999 TOTALS:OTHER SERVICES&CHARGES 423,606 396,598 459,064 486,979 486,979 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - _
5180 OTHER EQUIPMENT - - 4,933 -5185 INFRASTRUCTURE - - 6,654 - -
4999 TOTALS:CAPITAL OUTLAY - - 11,587 - -
OTHER FINANCING USES
7270 TRANSFER TO CAP EQP REPL FD 25,000 25,000 25,000 25,000 25,000 -
8100 CONTINGENCIES - - - _ -
6999 TOTALS:OTHER FINANCING USES 25,000 25,000 25,000 25,000 25,000 -
TOTALS:WATER UTILITY DISTRIBUTION 798,809 856,029 933,559 961,285 961,285 -
Page 74
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER WATER UTILITY DISTRIBUTION BUDGET
601-49430
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Tota I
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.14 0.14 16,225 3,684 19,909 16,385 3,886 20,271
ACE 0.03 0.03 2,399 639 3,038 2,423 664 3,087
Superintendent 0.20 0.20 15,748 4,220 19,968 15,904 4,387 20,291
Foreman 0.51 0.51 31,159 9,423 40,582 31,110 9,899 41,009
Maint workers 3.41 3.43 185,140 60,547 245,687 188,195 63,904 252,099
Admin Asst 0.10 0.09 5,454 1,747 7,201 4,962 1,645 6,607
Secretary 0.13 0.13 6,114 1,853 7,967 6,195 2,021 8,216
PT Clerk 0.11 0.11 4,707 736 5,443 4,950 773 5,723
Seasonals 0.35 0.35 8,085 914 8,999 8,166 917 9,083
Subtotal 4.98 4.99 275,031 83,763 358,794 278,290 88,097 366,386
Total 4.98 4.99 275,031 83,763 358,794 278,290 88,097 366,386
SUPPLIES SERVICES AND CHARGES
2010 MINOR EQUIPMENT TOTAL: 6,315 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 23,528
Hydrant replacements 3,884 GIS contract 5,489
MXU replacements 1,480 Water testing 2,400
Other equipment&system parts 951 Leak Detection&water breaks 4,187
2011 COMPUTER EQUIPMENT TOTAL: 525 Coliform testing 489
other water computer equipment 525 Meter testing 488
2030 PRINTING&PRINTED FORMS TOTAL: 1,178 Drug&alcohol testing 489
Consumer Report 608 CCR preparation 3,000
Water quality report insert 570 Telecom services 64
2160 MAINT&CONST MATERIALS TOTAL: 31,784 Gopher state one call 2,922
Hydrants repair parts 10,225 Systematic leak detection 4,000
Asphalt,aggregates,soils for water breaks 11,000 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 2,653
Parts for fountains and sprinklers 1,523 Safety consultant and training 1,200
Watermain fittings and repair parts 9,036 Earth moving equipment training 200
2161 CHEMICALS TOTAL: 448 Local 49er equipment training 200
Water testing 448 Various water operator schools/certs 1,053
2171 GENERAL SUPPLIES TOTAL: 8,144 3500 Legal notice publishing TOTAL: 531
MXU battery replacement 1,050 Consumer and water quality publishing 531
Other supplies 7,094 4000 REPAIR AND MAINT SERVICES TOTAL: 105,986
2990 COMM. PURCHASED FOR RESAL TOTAL: 8,858 Janitorial service 1,951
Water meters/parts for service lines 8,858 Cityworks software maint 1,496
SCADA maint contract 7,142
CAPITAL OUTLAY Win 911 software maint contract 1,289
5120 BUILDING IMPROVEMENT TOTAL: 0 SCADA system repairs 5,191
5185 IMPROV OTHER THAN BLDG TOTAL: 0 Waterbreak repairs/restoration services 23,307
5170 OFFICE EQUIPMENT TOTAL: 0 Stop box repairs 65,610
5180 OTHER EQUIPMENT TOTAL: 0 4100 RENTS AND LEASES TOTAL: 25,236
MSC rental 23,307
Special equipment rentals 1,929
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 1,857
Page 75
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:WATER UTILITY NON-OPERATING
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies - -
2999 Other Services&Charges - - -
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers 248,622 176,846 328,000 291,000 291,000
TOTALS:WATER UTILITY NON-OPERATING 248,622 176,846 328,000 291,000 291,000 -
Activity Description
This budget primarily accounts for transfers to the Water debt service fund.
Objectives
This budget primarily accounts for transfers to the Water debt service fund.
Budget Comments
This budget primarily accounts for transfers to the Water debt service fund.
Page 76
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
601 WATER UTILITY Actual Actual Adopted Department Manager Council
49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - - - -
2011 COMPUTER EQUIPMENT - - - - -
1999 TOTALS:SUPPLIES - - - - -
OTHER SERVICES&CHARGES
3050 EXPERT& PROFESSIONAL SERV. - - -
4000 REPAIR&MAINT.SERVICES - - - -
4300 MISC.CHARGES - - - - -
4395 STATE SALES TAX - - - -
2999 TOTALS:OTHER SERVICES&CHARGES - - - - -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
4999 TOTALS:CAPITAL OUTLAY - - - -
OTHER FINANCING USES
7160 TRANSFER OUT TO BONDS 211,200 176,000 328,000 291,000 291,000 -
7210 TRANSFER OUT TO GENERAL FUND 2,500 - - - - -
7290 TRANSFER OUT TO CONSTR FUND 34,922 846 - - -
6999 TOTALS:OTHER FINANCING USES 248,622 176,846 328,000 291,000 291,000
TOTALS:WATER UTILITY NON-OPERATING 248,622 176,846 328,000 291,000 291,000 -
Page 77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER WATER UTILITY NON-OPERATING BUDGET
601.49449
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal f3.00 400 {) 0 � 4 4
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Page 78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:SEWER UTILITY COLLECTIONS
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
494501 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 228,298 218,749 345,351 351,092 351,092 -
1999 Supplies 22,926 27,013 45,382 48,799 48,799
2999 Other Services&Charges 259,636 253,083 300,905 309,768 309,768
4999 Capital Outlay - - 4,933 - - -
6999 Contingencies&Transfers 25,000 25,000 25,000 25,000 25,000 -
TOTALS:SEWER UTILITY COLLECTIONS 535,860 523,845 721,571 734,659 734,659 -
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity
are inspections and repairs of manholes,trunk and main sewer lines,and lift stations(4). Annual sewer flows are between 575
and 600 million gallons to MCES treatment facilities.
Objectives
1. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide,and trouble lines
annually. Initiated in 2004.
2. Continue sanitary sewer system evaluations through the new televising and reporting program.
3. Continue the rehab of existing sewer line structures throughout the City
4. Continue manhole inspections with the televising inspection reports.
5. Continuation of the Sump Pump Disconnect Program.
5. Develop developmental strategic plan.
Budget Comments
The 2012 Sewer Collections proposed budget is$734,658 which is a 1.8%increase of $13,087 from 2011.The primary area of
increase is in Personnel Services and for the 1/1 Reduction program to test and inspect identified private pipes.
Page 79
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
602 SEWER UTILITY Actual Actual Adopted Department Manager Council
49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 168,711 158,926 243,319 244,423 244,423 -
1011 PART-TIME EMPLOYEES 3,148 3,218 4,707 4,950 4,950
1012 SEASONAL EMPLOYEES 6,305 3,364 8,085 8,166 8,166
1020 OVERTIME-REGULAR 3,786 1,575 8,753 7,913 7,913 -
1030 VACATION&SICK (10,062) 3,707 - - -
1050 SEVERANCE PAY - - - -
1070 INTERDEPARTMENTAL LABOR SERV 113 35 - - -
1210 P.E.R.A.CONTRIBUTION 11,718 11,319 18,482 18,517 18,517
1220 F.I.C.A.CONTRIBUTION 13,321 12,223 20,180 20,306 20,306
1225 FLEX BENEFIT FICA - 100 - - -
1300INSURANCE 25,540 20,454 32,890 38,031 38,031 -
1400 UNEMPLOYMENT COMPENSATION 1,291 613 - - -
1510 WORKERS COMP INSURANCE PREM 4,426 3,215 8,935 8,786 8,786 -
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 228,298 218,749 345,351 351,092 351,092 -
SUPPLIES
2000 OFFICE SUPPLIES 383 382 563 580 580
2010 MINOR EQUIPMENT 1,777 228 5,850 6,026 6,026 -
2011 COMPUTER EQUIPMENT 156 495 1,450 515 515 -
2020 COMPUTER SUPPLIES 207 195 758 781 781
2030 PRINTING&PRINTED FORMS 56 69 75 77 77
2070 TRAINING&INSTR SUPPLIES 98 - 505 520 520
2160 MAINT.&CONSTRUCT MATERIALS 586 7,715 5,250 6,676 6,676
2161 CHEMICALS - - 215 221 221 -
2171 GENERAL SUPPLIES 4,904 3,231 7,500 7,725 7,725 -
2172 UNIFORMS (5) 959 - 1,765 1,765
2173 PROTECTIVE CLOTHING 944 669 1,111 1,144 1,144
2175 FOOD SUPPLIES 7 - - - - -
2280 VEHICLE REPAIR AND PARTS 7,416 5,076 12,555 12,932 12,932 -
2282 GAS,OIL, LUBRICANTS 6,398 7,992 9,550 9,837 9,837
1999 TOTALS:SUPPLIES 22,926 27,013 45,382 48,799 48,799
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 7,514 4,846 25,000 30,750 30,750 -
3105 TRAINING&EDUC ACTIVITIES 312 1,373 1,515 1,560 1,560
3210 TELEPHONE&TELEGRAPH 112 68 - - -
3211 CELL PHONES 1,276 1,272 1,136 1,170 1,170 -
3220 POSTAGE - - 14 14 14
3250 OTHER COMMUNICATIONS 365 249 289 298 298
3310 LOCAL TRAVEL EXPENSE 74 84 - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - - - - -
3500 LEGAL NOTICE PUBLISHING - - 51 53 53 -
3600 INSURANCE& BONDS 18,469 16,893 16,893 17,400 17,400
3810 ELECTRIC 10,223 8,973 10,148 10,550 10,550 -
3830 GAS 641 560 757 775 775
4000 REPAIR&MAINT.SERVICES 7,513 4,202 24,000 24,720 24,720 -
4020 BUILDING MAINTENANCE 231 1,931 237 450 450 -
4050 GARAGE, LABOR BURD. 6,351 7,556 9,450 9,734 9,734
4100 RENTS&LEASES 24,998 27,845 31,170 30,542 30,542 -
4300 MISC.CHARGES - 840 - - -
4330 SUBSCRIPTION, MEMBERSHIP 46 152 202 208 208 -
Page 80
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
602 SEWER UTILITY Actual Actual Adopted Department Manager Council
49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - -
4390 TAXES&LICENSES 12 58 43 44 44
4395 STATE SALES TAX - - - - -
4910 BUILDING DEPRECIATION 1,300 1,141 - 1,500 1,500 -
4930 EQUIPMENT DEPRECIATION 55,765 47,986 56,000 56,000 56,000
4950 INFRASTRUCTURE DEPRECIATION 124,435 127,054 124,000 124,000 124,000 -
2999 TOTALS:OTHER SERVICES&CHARGES 259,636 253,083 300,905 309,768 309,768
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - - -
5180 OTHER EQUIPMENT - - 4,933 -
4999 TOTALS:CAPITAL OUTLAY - - 4,933 - -
OTHER FINANCING USES
7270 TRANSFER TO CAP EQP REPL FUND 25,000 25,000 25,000 25,000 25,000
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 25,000 25,000 25,000 25,000 25,000
TOTALS:SEWER UTILITY COLLECTIONS 535,860 523,845 721,571 734,659 734,659
Page 81
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER SEWER UTILITY COLLECTIONS BUDGET
602.4945
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total-
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.14 0.14 16,225 3,684 19,909 16,385 3,886 20,271
ACE 0.03 0.03 2,399 639 3,038 2,019 554 2,573
Superintendent 0.20 0.20 15,748 4,220 19,968 15,904 4,387 20,291
Foreman 0.49 0.49 29,587 8,946 38,533 29,522 9,599 39,121
Maint workers 3.25 3.23 176,548 57,749 234,297 177,348 61,858 239,206
Admin Asst 0.10 0.09 5,454 1,747 7,201 4,962 1,645 6,607
Secretary 0.13 0.13 6,114 1,853 7,967 6,195 2,021 8,216
PT Clerk 0.11 0.11 4,707 736 5,443 4,950 773 5,723
Seasonals 0.35 0.35 8,085 914 8,999 8,166 917 9,083
Subtotal 4.80 4.77 264,867 80,488 345,355 265,451 85,640 351,091
Total 4.80 4.77 264,867 80,488 345,355 265,451 85,640 351,091
SUPPLIES
2010 MINOR EQUIPMENT TOTAL: 6,026 SERVICES AND CHARGES
Abrasive saw 1,206 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 30,750
Jetter Nozzles 2,160 GIS contract 6,100
Root saw 2,660 Private line inspections/testing 9,200
Drug&alcohol testing 700
2011 COMPUTER EQUIPMENT TOTAL: 515 Gopher State one call 5,850
Safety consultant/training 2,200
Other sewer computer eq 515 Water Testing 6,700
2070 TRAINING AND INSTRUCTIONAL SUPPLIES TOTAL: 520 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,560
Sewer televising instruction materials 520 Annual sewer operator schools 1,000
2160 MAINT&CONST MATERIALS TOTAL: 6,676 49ers training 560
Excavation materials 2,000 4000 REPAIR AND MAINT SERVICES TOTAL: 24,720
Manholes,frames,Grates 3,294 Janitorial services 1,500
Manhole covers 1,382 Cityworks maint contract 1,520
Surveillance system repairs 1,750
2161 CHEMICALS TOTAL: 221 Safety meters repair/certification 1,000
Degreasers and disinfectant 221 Misc concrete repairs 1,500
2171 GENERAL SUPPLIES TOTAL: 7,725 Misc electrical repairs 2,300
Small Eq and Tool replacement 375 SCADA system repairs 5,250
Jetter supplies 4,500 Win 911 software maint contract 400
Televising unit supplies 1,875 Lift station repairs 8,000
General supplies 975 Granite software maintenance 1,500
4100 RENTS AND LEASES TOTAL: 30,542
MSC rental expenses 28,410
Special equipment rental 2,132
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 208
Page 82
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SEWER UTILITY DISPOSAL
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies 896,603 866,612 966,625 1,024,622 1,024,622
2999 Other Services&Charges - - - - - -
4999 Capital Outlay - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS:SEWER UTILITY DISPOSAL 896,603 866,612 966,625 1,024,622 1,024,622
Activity Description
This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs
will vary from year to year based upon flows.
Objectives
Rates from the MCES have begun a modest increase over the last couple of years. Rates began climbing in 2004 and it is
anticipated that rates will increase by 3.5%to 5.5%over the next several years.
Budget Comments
The proposed 2012 Sewage Disposal budget is$1,024,622. This represents a 6.0%estimated increase from the 2011 adopted
budget to account for MCES annual rate increases.
Page 83
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
602 SEWER UTILITY Actual Actual Adopted I Department Manager Council
49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2900 METRO SEWER BOARD CHARGE 896,603 866,612 966,625 1,024,622 1,024,622
1999 TOTALS:SUPPLIES 896,603 866,612 966,625 1,024,622 1,024,622
TOTALS:SEWER UTILITY DISPOSAL 896,603 866,612 966,625 1,024,622 1,024,622 -
Page 84
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
FUND NUMBER SEWER UTILITY DISPOSAL BUDGET
602-49480
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal= 7o.00 0r00_ 0 0 = 03. 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00
Page 85
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:SEWER UTILITY NON-OPERATING
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Iter Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - -
1999 Supplies - - - - -
2999 Other Services&Charges - - - -
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers 279,052 46,634 4,000 -
TOTALS:SEWER UTILITY NON-OPERATING 279,052 46,634 4,000 - -
Activity Description
This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds
outstanding.
Objectives
This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds
outstanding.
Budget Comments
This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds
outstanding.
Page 86
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
602 SEWER UTILITY Actual Actual Adopted Department Manager Council
49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
7160 TRANSFER OUT TO BONDS 4,630 17 4,000 - -
7175 TRANSFER OUT TO PIR PRO1 FUND - 2,482 - - -
7210 TRANSFER OUT TO GENERAL FUND 2,500 - - -
7290 TRANSFER OUT TO CONSTR FUND 271,922 44,135 - - -
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES 279,052 46,634 4,000 -
TOTALS:SEWER UTILITY NON-OPERATING 279,052 46,634 4,000 - -
Page 87
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER SEWER UTILITY NON-OPERATING BUDGET
602-49499
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe & Fringe
Subtotal 0.00 000 0 0 _1 - 0 (3 0
Total 0.00 0.00 OM 0.00 0.00 0.00 0.00 0.00
Page 88
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: REFUSE DISPOSAL
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49510 REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies 1,156,501 1,238,703 1,326,295 1,424,837 1,424,837
2999 Other Services&Charges - - - - - -
4999 Capital Outlay - - -
6999 Contingencies&Transfers - - - - -
TOTALS: REFUSE DISPOSAL 1,156,501 1,238,703 1,326,295 1,424,837 1,424,837
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers,will
perpetuate the continued investment into the maintenance and improvements of the City's streets.An additional source of
revenue was secured in 2000, on a 2-year renewable cycle,with the certification of the City State-Aid Street System, making
available limited state aid funding.
Objectives
1. Promote responsible waste practices,through training and education,to reduce municipal solid waste
tonnages.
2. Provide cost-effective options for disposal of problem items.
3. Publicize the disposal options available for residents.
Budget Comments
The Refuse Disposal Budget is$1,424,837, a 7.4%increase of$98,542 from 2011. This increase reflects a contractual 3.5%
increase over 2011 with Veolia ES Solid Waste Midwest and to reflect the 62%increase of tipping fees at the Anoka County RRT
disposal site since 2009.
603 budgets increased by 7.0%,total of all the refuse/recycling budgets.
Page 89
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
603 REFUSE FUND Actual Actual Adopted Department Manager Council
49510 REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2910 REFUSE 852,469 876,955 970,775 1,038,729 1,038,729 -
2920 RECYCLING 195,105 218,943 214,625 233,941 233,941
2930 YARD WASTE 108,927 142,805 140,895 152,167 152,167 -
1999 TOTALS:SUPPLIES 1,156,501 1,238,703 1,326,295 1,424,837 1,424,837
OTHER SERVICES&CHARGES
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES - - - - - -
TOTALS: REFUSE DISPOSAL 1,156,501 1,238,703 1,326,295 1,424,837 1,424,837
Page 90
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER REFUSE DISPOSAL BUDGET
603-49510
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal Oe00 0m 0 fl _ 0 0 0 - 0
Total 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00
Page 91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: REFUSE COLLECTION&DISPOSAL
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49520 REFUSE COLLECTION AND DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 46,738 44,110 32,022 33,672 33,672 -
1999 Supplies 358 833 2,534 1,013 1,013
2999 Other Services&Charges 9,138 16,053 16,204 17,658 17,658 -
4999 Capital Outlay - - 750 - - -
6999 Contingencies&Transfers 76,567 70,236 80,680 80,230 80,230 -
TOTALS: REFUSE COLLECTION&DISPOSAL 132,801 131,231 132,190 132,573 132,573 -
Activity Description
This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs.
Contracted costs are separated for clarity in tracking and reporting;however,they do remain a function of this budget as a whole.
Objectives
1. Promote the unique aspects of the City contract and encourage residents to effectively use the services
available to them as Columbia Heights residents.
2. Encourage a greater use of the low-volume option for those who require only the very basics in disposal
services.
3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services
they need in the most cost-effective manner,thereby reducing the number of complaints from and about
these buildings.
Budget Comments
The Refuse Collection & Disposal budget remains flat at a 0%change from 2011.
Page 92
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
603 REFUSE FUND Actual Actual Adopted Department Manager Council
49520 REFUSE COLLECTION&DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 27,753 31,954 21,799 22,731 22,731 -
1011 PART-TIME EMPLOYEES 561 1,028 3,138 3,300 3,300
1012 SEASONAL EMPLOYEES - - 420 424 424 -
1020 OVERTIME-REGULAR - - - - -
1030 VACATION&SICK 4,380 900 -
1070 INTERDEPARTMENTAL LABOR SERV 113 35 - - -
1210 P.E.R.A.CONTRIBUTION 1,902 2,270 1,798 1,877 1,877 -
1220 F.I.C.A.CONTRIBUTION 2,665 2,494 1,906 2,023 2,023
1300 INSURANCE 8,153 5,030 2,771 3,120 3,120 -
1400 UNEMPLOYMENT COMPENSATION 1,007 189 - - -
1510 WORKERS COMP INSURANCE PREM 203 210 190 197 197 -
0999 TOTALS: PERSONAL SERVICES 46,738 44,110 32,022 33,672 33,672
SUPPLIES
2000 OFFICE SUPPLIES 131 93 68 140 140 -
2010 MINOR EQUIPMENT 13 - - - - -
2011 COMPUTER EQUIPMENT - 612 2,250 500 500
2020 COMPUTER SUPPLIES 19 - 76 76 76 -
2030 PRINTING&PRINTED FORMS 194 120 140 297 297 -
2171 GENERAL SUPPLIES - 7 - - -
1999 TOTALS:SUPPLIES 358 833 2,534 1,013 1,013 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 1,598 1,926 2,879 2,823 2,823
3105 TRAINING&EDUC ACTIVITIES - - - - -
3210 TELEPHONE&TELEGRAPH 4 - - - - -
3211 CELL PHONES - - 149 149 149
3220 POSTAGE 2,898 2,984 2,600 3,295 3,295
3310 LOCAL TRAVEL EXPENSE 3 1 - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - -
3430 ADVERTISING OTHER
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE&BONDS 1,186 823 823 822 822
4000 REPAIR&MAINT.SERVICES 185 197 212 212 212 -
4100 RENTS&LEASES - 6,725 6,916 6,964 6,964
4300 MISC.CHARGES - - - - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4390 TAXES&LICENSES 3,263 3,396 2,625 3,393 3,393
4395 STATE SALES TAX - - - - _ _
2999 TOTALS:OTHER SERVICES&CHARGES 9,138 16,053 16,204 17,658 17,658 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - _
5180 OTHER EQUIPMENT 750 -
4999 TOTALS:CAPITAL OUTLAY - - 750 - - -
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 41,567 35,236 35,680 35,230 35,230 -
7370 TRANSFER OUT TO INFO SYSTEMS 35,000 35,000 45,000 45,000 45,000
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 76,567 70,236 80,680 80,230 80,230
TOTALS: REFUSE COLLECTION & DISPOSAL 132,801 131,231 132,190 132,573 132,573 -
Page 93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER REFUSE COLLECTION&DISPOSAL BUDGET
603-49520
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe & Fringe Salaries Fringe &Fringe
Director 0.06 0.06 6,954 1,579 8,533 7,022 1,666 8,688
Superintendent 0.05 0.05 3,937 1,055 4,992 3,976 1,097 5,073
Admin Asst 0.20 0.21 10,909 3,495 14,377 11,733 3,893 15,626
PT Clerk 0.07 0.07 3,138 490 3,628 3,300 515 3,815
Seasonals 0.02 0.02 420 47 467 424 47 471
Subtotal 0.40 0.41 25,358 6,666 31,997 26,455 7,217 33,672
Total 0.40 0.41 25,358 6,666 31,997 26,455 7,217 33,672
SUPPLIES
2010 MINOR EQUIPMENT TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 500
2171 GENERAL SUPPLIES TOTAL: 0
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 2,823
Auditors fee 2,000
Other services 823
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0
4000 REPAIR AND MAINT SERVICES TOTAL: 212
4100 RENTS AND LEASES TOTAL: 6,964
MSC rental 6,964
Other rentals 0
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT TOTAL: 0
5130 IMPROV OTHER THAN BLDG TOTAL: 0
5170 OFFICE EQUIPMENT TOTAL: 0
5180 OTHER EQUIPMENT TOTAL: 0
Page 94
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:REFUSE FUND RECYCLING
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 12,504 39,773 34,473 40,304 40,304 -
1999 Supplies 235 4,625 7,630 8,630 8,630 -
2999 Other Services&Charges 21,921 25,459 23,785 25,152 25,152 -
4999 Capital Outlay - - 750 12,100 12,100 -
6999 Contingencies&Transfers 41,566 35,236 35,679 35,230 35,230
TOTALS: REFUSE FUND RECYCLING 76,226 105,092 102,317 121,416 121,416
Activity Description
This activity provides administrative oversight of the recycling contract between the City and Veolia ES Solid
Waste Midwest.The City contracts with the hauler to collect items in the single sort collection program,plus tires and scrap metal
at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan
Council and Anoka County through the SCORE grant program.
Objectives
1. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off
Center, and the numerous other options available within the community.
2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the
recycling opportunities available.
3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling
Center.
4. Utilize SCORE grant funds for improvements to Recycling Center access, surface and security.
Budget Comments
The Recycling budget increased by$19,098 or 18.7%from 2011. Increases in personnel time to better account
for actual costs on recycling and solid waste reduction plans and programs plus management of the SCORE grant requirements. In
addition,renovations to the Recycling Drop-off Center is requested for$12,100 for better
driveway access, drainage(in combination with the MSC yard improvements)and 1/2 of a security camera with the MSC fuel
pumps. A grant application will be submitted to Anoka County for the Recycling Center improvements.
Page 95
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
603 REFUSE FUND Actual Actual Adopted Department Manager Council
49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 9,549 30,204 23,650 27,585 27,585
1011 PART-TIME EMPLOYEES 313 1,002 3,138 3,386 3,386
1012 SEASONAL EMPLOYEES - - 420 424 424 -
1020 OVERTIME-REGULAR 160 20 30 82 82
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION 674 2,185 1,933 2,237 2,237 -
1220 F.I.C.A.CONTRIBUTION 765 2,241 2,050 2,408 2,408
1300 INSURANCE 175 3,341 3,047 3,947 3,947
1400 UNEMPLOYMENT COMPENSATION 793 - - - - -
1510 WORKERS COMP INSURANCE PREM 74 780 205 235 235
1700 ALLOCATED FRINGE - - - - _
0999 TOTALS: PERSONAL SERVICES 12,504 39,773 34,473 40,304 40,304 -
SUPPLIES
2000 OFFICE SUPPLIES 17 50 61 61 61
2010 MINOR EQUIPMENT 59 1,024 - - -
2011 COMPUTER EQUIPMENT - 577 1,508 1,508 1,508 -
2020 COMPUTER SUPPLIES - - 76 76 76 -
2030 PRINTING&PRINTED FORMS 159 2,638 524 524 524
2170 PROGRAM SUPPLIES - - 2,500 3,500 3,500 -
2171 GENERAL SUPPLIES - 86 146 146 146 -
2280 VEHICLE REPAIR AND PARTS - 251 115 115 115
2282 GAS,OIL, LUBRICANTS - - - - _
2920 RECYCLING - - 2,700 2,700 2,700 -
1999 TOTALS:SUPPLIES 235 4,625 7,630 8,630 8,630
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 5,012 4,944 3,025 3,025 3,025
3105 TRAINING&EDUC ACTIVITIES 25 20 650 650 650 -
3210 TELEPHONE&TELEGRAPH 4 - - - - -
3211 CELL PHONES 202 17 - - -
3220 POSTAGE 5,316 2,899 2,600 2,900 2,900 -
3310 LOCAL TRAVEL EXPENSE - - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - - -
3430 ADVERTISING OTHER - - 242 242 242 -
3500 LEGAL NOTICE PUBLISHING - - 303 303 303 -
3600 INSURANCE&BONDS - - - - -
3810 ELECTRIC - 953 - 1,001 1,001
4000 REPAIR&MAINT.SERVICES 3,890 3,886 2,890 2,890 2,890
4050 GARAGE, LABOR BURD. 302 644 500 500 500 -
4100 RENTS& LEASES 2,255 9,326 9,582 9,648 9,648
4200 PROGRAM ACTIVITIES - 2,470 3,892 3,892 3,892 -
4300 MISC.CHARGES - - - - _ _
4330 SUBSCRIPTION, MEMBERSHIP - 101 101 101
4395 STATE SALES TAX - - - - _
4910 BUILDING DEPRECIATION 300 300 - -
4930 EQUIPMENT DEPRECIATION 4,615 - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 21,921 25,459 23,785 25,152 25,152 -
CAPITAL OUTLAY
5180 OTHER EQUIPMENT - - 750 4,600 4,600 -
4999 TOTALS:CAPITAL OUTLAY 750 12,100 12,100 -
Page 96
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
603 REFUSE FUND Actual Actual Adopted Department Manager Council
49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
OTHER FINANCING USES
7100 OPER.TRANSFER OUT-LABOR 41,566 35,236 35,679 35,230 35,230
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 41,566 35,236 35,679 35,230 35,230 -
TOTALS: REFUSE FUND RECYCLING 76,226 105,092 102,317 121,416 121,416 -
Page 97
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER REFUSE FUND RECYCLING
603-49530
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.06 0.06 6,954 1,579 8,533 7,022 1,666 8,688
Superintendent 0.05 0.06 3,937 1,055 4,992 4,374 1,206 5,580
Admin Asst 0.20 0.26 10,909 3,495 14,404 14,322 4,751 19,072
Secretary 0.04 0.04 1,881 570 2,451 1,949 628 2,577
PT Clerk 0.07 0.07 3,138 490 3,628 3,386 529 3,915
Seasonals 0.02 0.02 420 47 467 424 47 471
Subtotal- - - 0.44 0.51 27,239 7,236 34,475 31,476 8,827 40,303
Total 0.44 0.51 27,239 7,236 34,475 31,476 8,827 40,303
SUPPLIES CAPITAL OUTLAY
2010 MINOR EQUIPMENT TOTAL: 0 5120 BUILDING IMPROVEMENT TOTAL: 7,500
2011 COMPUTER EQUIPMENT TOTAL: 1,508 Driveway/access improvement to Recycling Center
2160 MAINT&CONST MATERIALS TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0
Recycling center repair materials 0 5170 OFFICE EQUIPMENT TOTAL: 0
2170 PROGRAM SUPPLIES TOTAL: 3,500 5180 OTHER EQUIPMENT TOTAL: 4,600
Educational materials 1,000 1/2 camera Recycling Center Grant 41600
Misc. Recycling information handouts 2,000
Recycling containers liners for parks 500
2171 GENERAL SUPPLIES TOTAL: 146
Labeling materials 40
Recycling center supplies 50
Recycling center facility materials 20
Sand and Ice melt 16
First aid supplies 10
Misc.supplies 10
2920 RECYCLING 2,700
Yard waste disposal from street sweepings 2,700
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 3,025
Auditors fee 2,100
Other 925
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 650
Training 325
Recycling conferences 325
4000 REPAIR AND MAINT SERVICES TOTAL: 2,890
Recycling Center repair 2,890
4100 RENTS AND LEASES TOTAL: 9,648
MSC space rental expenses 9,648
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 101
Page 98
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:REFUSE FUND HAZARDOUS WASTE
603 REFUSE FUND Actual I Actual I Adopted Department City Manager Council
49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 535 494 3,601 2,934 2,934
1999 Supplies - - 606 606 606 -
2999 Other Services&Charges 1,277 2,179 5,277 5,277 5,277
4999 Capital Outlay - - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS: 1,812 2,673 9,484 8,817 8,817 -
Activity Description
This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential properties.
Such items include fluorescent lamps,solvents, waste and automotive fluids, paints/chemicals, and illegally dumped electronic
and other problem materials. Anoka County provides household hazardous waste services primarily through a year-round
drop-off facility located in Blaine that serves the entire county.
Objectives
1. Continue to coordinate twice a year collection of fluorescent bulbs from residents,small businesses, and city
buildings to facilitate proper disposal.
2. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility.
3. Educate residents to those items that are hazardous,costly to dispose of,and accepted only at a licensed
disposal facility,and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget decreased by-7.0%from 2011. This represents an essentially flat budget from 2011 with a
decrease in Personnel services of$666.
Page 99
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
603 REFUSE FUND Actual Actual Adopted Department Manager Council
49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 133 221 2,727 2,203 2,203 -
1020 OVERTIME-REGULAR 142 161 - - - -
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION 19 27 196 159 159
1220 F.I.C.A.CONTRIBUTION 21 28 209 169 169
1300 INSURANCE 17 47 447 386 386
1400 UNEMPLOYMENT COMPENSATION 198 - - - -
1510 WORKERS COMP INSURANCE PREM 5 11 22 17 17 -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 535 494 3,601 2,934 2,934
SUPPLIES
2070 PROGRAM SUPPLIES - - 101 101 101
2171 GENERAL SUPPLIES - - 303 303 303
2173 PROTECTIVE CLOTHING - - 202 202 202 -
2175 FOOD SUPPLIES - - - - - -
1999 TOTALS:SUPPLIES - - 606 606 606
OTHER SERVICES&CHARGES
3050 EXPERT& PROFESSIONAL SERV. 1,252 1,729 3,609 3,609 3,609
3105 TRAINING&EDUC ACTIVITIES - - 303 303 303
3310 LOCAL TRAVEL EXPENSE - - - - - -
4000 REPAIR&MAINT.SERVICES - - -
4100 RENTS&LEASES - - - - -
4300 MISC.CHARGES - 450 1,289 1,289 1,289
4330 SUBSCRIPTION, MEMBERSHIP - - - - - -
4390 TAXES& LICENSES 25 - 76 76 76 -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 1,277 2,179 5,277 5,277 5,277 -
CAPITAL OUTLAY
4999 TOTALS: CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
6999 TOTALS:OTHER FINANCING USES - - - - -
TOTALS: REFUSE FUND HAZARDOUS WASTE 1,812 2,673 9,484 8,817 8,817
Page 100
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER REFUSE FUND HAZARDOUS WASTE BUDGET
603-49540
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Admin Asst 0.05 0.04 2,727 874 3,601 2,203 731 2,935
S�ubtdtat 0.05 0.04 2,727 874 3,601 2,2€3 731 3;935
Total 0.05 0.04 2,727 874 3,601 2,203 731 2,935
2010 MINOR EQUIPMENT TOTAL: 0
2011 COMPUTER EQUIPMENT TOTAL: 0
2160 MAINT&CONST MATERIALS TOTAL: 0
2170 PROGRAM SUPPLIES TOTAL: 0
2171 GENERAL SUPPLIES TOTAL: 303
Barrels for Ballasts 150
Containers for Fluorescent bulbs 53
Spill Kits 100
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV TOTAL: 3,609
Fluorescent bulb recycling 937
Ballast Disposal 328
Oil filter recycling 844
Disposal of solvents, paints, misc. 937
Disposal of material dumped on public land 562
3105 TRAINING AND EDUCATIONAL ACT TOTAL: 303
4000 REPAIR AND MAINT SERVICES TOTAL: 0
4100 RENTS AND LEASES TOTAL: 0
4300 MISC charges TOTAL: 1,289
dispose illegally dumped items
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 0
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT TOTAL: 0
5130 IMPROV OTHER THAN BLDG TOTAL: 0
5180 OTHER EQUIPMENT TOTAL: 0
Page 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STORM SEWER UTILITY COLLECTIONS
604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council
49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 95,438 102,680 98,550 103,874 103,874
1999 Supplies 9,017 18,073 31,916 44,214 44,214
2999 Other Services&Charges 123,700 137,235 147,880 157,488 157,488 -
4999 Capital Outlay - - 15,933 - -
6999 Contingencies&Transfers 5,000 5,000 5,000 5,000 5,000 -
TOTALS:STORM SEWER UTILITY C 233,155 262,988 299,279 310,576 310,576
Activity Description
This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase II permit
requirements (pollution prevention), inspection and repair of storm sewer pipes,catch basins, manholes, and drainage ponds,
and surface water related activities.
Objectives
1. Implement NPDES Phase II requirements for activities and reporting system.
2. Continue the transition of maintenance to the Streets Department.
2. Rehab existing structures and/or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2012 budget is$310,576 a 3.8%increase of$11,297 from the 2011 adopted budget.The primary area of increase is
in supplies for pond floatables containment devices. Operations are focused on operating and maintaining the storm sewer
collection system with budgeting to support the actual costs of maintenance and to meet the requirements of the NPDES Phase II
permit.
Page 102
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council
49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - - -
1010 REGULAR EMPLOYEES 71,876 78,236 72,515 76,107 76,107 -
1011 PART-TIME EMPLOYEES 74 114 - - -
1012 SEASONAL EMPLOYEES 3,125 691 - - -
1020 OVERTIME-REGULAR 267 246 2,612 2,922 2,922
1030 VACATION&SICK (2,870) 96 - - - -
1050 SEVERANCE PAY 117 - - - -
1070 INTERDEPARTMENTAL LABOR SERV 113 35 - - -
1210 P.E.R.A.CONTRIBUTION 4,797 5,475 5,409 5,691 5,691
1220 F.I.C.A.CONTRIBUTION 5,803 5,728 5,724 6,047 6,047
1225 FLEX BENEFIT FICA - - - - -
1300INSURANCE 9,879 10,517 9,551 10,285 10,285 -
1400 UNEMPLOYMENT COMPENSATION 466 236 - - -
1510 WORKERS COMP INSURANCE PREM 1,790 1,305 2,739 2,822 2,822
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 95,438 102,680 98,550 103,874 103,874 -
SUPPLIES
2000 OFFICE SUPPLIES 138 140 206 206 206
2010 MINOR EQUIPMENT 849 - 437 10,687 10,687
2011 COMPUTER EQUIPMENT - 35 51 51 51 -
2020 COMPUTER SUPPLIES 25 82 71 71 71 -
2030 PRINTING& PRINTED FORMS - 35 519 519 519
2070 TRAINING& INSTR SUPPLIES - 101 101 101
2160 MAINT.&CONSTRUCT MATERIALS 6,298 14,500 14,500 14,500
2161 CHEMICALS 161 - - -
2170 PROGRAM SUPPLIES - - 2,525 2,525 2,525
2171 GENERAL SUPPLIES 818 330 3,030 3,030 3,030
2172 UNIFORMS - 552 - 368 368
2173 PROTECTIVE CLOTHING 29 - 101 101 101 -
2175 FOOD SUPPLIES 7 - - - - -
2280 VEHICLE REPAIR AND PARTS 4,923 8,490 5,500 7,180 7,180
2282 GAS,OIL, LUBRICANTS - - 3,250 3,250 3,250 -
2990 COM. PURCHASED FOR RESALE 2,229 1,950 1,625 1,625 1,625 -
1999 TOTALS:SUPPLIES 9,017 18,073 31,916 44,214 44,214
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 10,161 11,575 25,250 27,108 27,108 -
3105 TRAINING&EDUC ACTIVITIES 765 1,183 2,500 2,500 2,500
3210 TELEPHONE&TELEGRAPH - - - - -
3211 CELL PHONES 240 248 500 500 500
3220 POSTAGE - - 250 - - -
3250 OTHER COMMUNICATIONS 10 - 25 25 25
3310 LOCAL TRAVEL EXPENSE 22 21 50 50 50
3320 OUT OF TOWN TRAVEL EXPENSE - - - - -
3430 ADVERTISING OTHER - - 275 275 275
3500 LEGAL NOTICE PUBLISHING 42 50 43 43 43 -
3600 INSURANCE&BONDS 2,411 1,930 1,930 1,930 1,930 -
3810 ELECTRIC - 2,724 - 2,860 2,860 -
4000 REPAIR&MAINT.SERVICES 4,336 6,793 5,750 7,650 7,650 -
4020 BUILDING MAINTENANCE - - - - -
4050 GARAGE, LABOR BURD. 5,344 7,206 5,500 8,553 8,553 -
4100 RENTS&LEASES 24,650 28,651 29,397 29,206 29,206 -
Page 103
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council
49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4300 MISC.CHARGES - - - - - -
4330 SUBSCRIPTION, MEMBERSHIP 1,390 2,127 2,288 2,288 2,288
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4390 TAXES&LICENSES - 400 22 400 400
4395 STATE SALES TAX - - - - -
4930 EQUIPMENT DEPRECIATION 10,426 10,426 10,100 10,100 10,100 -
4950 INFRASTRUCTURE DEPRECIATION 63,904 63,904 64,000 64,000 64,000
2999 TOTALS:OTHER SERVICES&CHARGES 123,700 137,235 147,880 157,488 157,488 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
5180 OTHER EQUIPMENT - 3,433 -
5185 INFRASTRUCTURE - - 12,500 - - -
4999 TOTALS:CAPITAL OUTLAY - - 15,933 - -
OTHER FINANCING USES
7270 TRANSFER TO CAP EQP REPL FUND 5,000 5,000 5,000 5,000 5,000 -
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 5,000 5,000 5,000 5,000 5,000
TOTALS:STORM SEWER UTILITY COLLEC 233,155 262,988 299,279 310,576 310,576
Page 104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER STORM SEWER UTILITY COLLECTIONS BUDGET
604-49650
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.04 0.04 4,346 987 5,333 4,389 1,041 5,430
ACE 0.02 0.02 1,599 425 2,024 1,615 442 2,058
Superintendent 0.06 0.06 4,724 1,265 5,989 4,771 1,316 6,087
Eng Tech IV 0.45 0.46 28,942 8,553 37,495 31,145 8,599 39,744
Foreman 0.17 0.17 10,453 3,579 14,032 10,594 3,850 14,444
Maint workers 0.36 0.38 19,984 7,028 27,012 21,378 7,906 29,284
Admin Asst 0.05 0.05 2,727 874 3,601 2,754 914 3,668
Secretary 0.05 0.05 2,351 713 3,064 2,383 777 3,160
Subtotal 1.20 1.23 75,126 23,424 98,550 79,029 24,845 103,874
Total 1.20 1.23 75,126 23,424 98,550 79,029 24,845 103,874
SUPPLIES SERVICES AND CHARGES
2010 MINOR EQUIPMENT TOTAL: 10,687 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 27,108
Misc tools 437 Televise storm system 1,026
Pond floatables containment 8,250 Goose control 3,079
Aerator replacements 2,000 Audit fee 0
2011 COMPUTER EQUIPMENT TOTAL: 51 NPDES consultant 11,804
2160 MAINT&CONST MATERIALS TOTAL: 14,500 Storm line cleaning 7,698
Excavation materials 1,381 GIS contract 3,500
Erosion control materials 5,524 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 2,500
Manholes,frames,Grates 7,595 Safety consultant/training 1,150
2161 CHEMICALS TOTAL: 0 NPDES training 1,350
2170 PROGRAM SUPPLIES TOTAL: 2,525 4000 REPAIR AND MAINT SERVICES TOTAL: 7,650
Rain Barrel program 1,500 City works maint contract 800
SWPPP volunteer supplies 1,025 Misc concrete repairs 800
2171 GENERAL SUPPLIES TOTAL: 3,030 Misc electrical repairs 550
Small tools,sweeper brooms 3,030 Erosion Control 4,000
Weed control for ponds and overflow areas 300
Algae&cattail treatments 1,200
4100 RENTS AND LEASES TOTAL: 29,206
MSC rental expenses 28,392
Special equipment rentals 814
4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 2,288
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT TOTAL: 0
5130 IMPROV OTHER THAN BLDG TOTAL: 0
5180 OTHER EQUIPMENT TOTAL: 0
Page 105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STORM SEWER UTILITY NON-OPERATING
604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies - - - - -
2999 Other Services&Charges - - - -
4999 Capital Outlay - - - -
6999 Contingencies&Transfers 270,460 43,965 59,000 63,000 63,000 -
TOTALS:STORM SEWER UTILITY NON-OPEF 270,460 43,965 59,000 63,000 63,000 -
Activity Description
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Objectives
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Budget Comments
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Page 106
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - - -
2011 COMPUTER EQUIPMENT - - -
2171 GENERAL SUPPLIES -
1999 TOTALS:SUPPLIES -
OTHER SERVICES&CHARGES
4000 REPAIR& MAINT.SERVICES -
4390 TAXES&LICENSES - - -
4395 STATE SALES TAX - -
2999 TOTALS:OTHER SERVICES&CHARGES - - -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
4999 TOTALS:CAPITAL OUTLAY - - - -
OTHER FINANCING USES
7160 TRANSFER OUTTO BONDS 141,100 43,000 59,000 63,000 63,000
7210 TRANSFER OUT TO GENERAL FUND 1,000 - - - -
7290 TRANSFER OUT TO CONSTR FUND 128,360 965 - - -
6999 TOTALS:OTHER FINANCING USES 270,460 43,965 59,000 63,000 63,000 -
TOTALS:STORM SEWER UTILITY NON-OPEF 270,460 43,965 59,000 63,000 63,000 -
Page 107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER STORM SEWER UTILITY NON-OPERATING BUDGET
604-49699
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe & Fringe
Subtotal 0.00 0.00 0 0° 0 0 0 0
Total 0.00 0.00 0,00 0.00 0.00 0.00 0,00 0.00
Page 108
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:WATER CONSTRUCTION FUND NON-OPERATING
651 WATER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council
49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - -
1999 Supplies - - - - - -
2999 Other Services&Charges 29,705 - 72,500 280,000 280,000 -
4999 Capital Outlay - 345,000 345,000 345,000 -
6999 Contingencies&Transfers 258,072 - - - - -
TOTALS:WATER CONSTRUCTION FUND N 287,777 417,500 625,000 625,000 -
Activity Description
This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the
distribution system including mains, pumping stations,water tower,and operational control valves.
Objectives
1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement
projects.
2. Commercial water meter replacements with addition of MXUs.
3. Develop a cooperative Water Main Cleaning and Lining Program, based on the City of Minneapolis annual
program. Include other interested cities to obtain best value pricing.
4. 10-year update of the water system model to identify system needs for future capital planning and identify
operational problems with recommended corrections.
Budget Comments
The 2012 Water Construction budget is requested for$625,000 to continue the focus on rehabilitation of an aging system.
1.Water main replacement in the Street Rehab zones$90,000
2.Water main cleaning and lining program $255,000
3. Replace commercial water meters and MXUs(propose to charge back to property owners)$260,000
4. Required 10 year update of the water distribution system model$20,000
Page 109
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
651 WATER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council
49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - - - - - -
2171 GENERAL SUPPLIES - - - - -
1999 TOTALS:SUPPLIES - - - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 20,000 20,000 -
4000 REPAIR&MAINT.SERVICES 29,705 - 72,500 260,000 260,000 -
4100 RENTS&LEASES - - - - -
4395 STATE SALES TAX - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 29,705 - 72,500 280,000 280,000 -
CAPITAL OUTLAY
5185 INFRASTRUCTURE - - 345,000 345,000 345,000 -
4999 TOTALS:CAPITAL OUTLAY - - 345,000 345,000 345,000 -
OTHER FINANCING USES
7180 TRANSFER OUT TO WATER UTIL 258,072 - - - -
6999 TOTALS:OTHER FINANCING USES 258,072 - - - -
TOTALS:WATER CONSTRUCTION FUND N 287,777 - 417,500 625,000 625,000
Page 110
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER WATER CONSTRUCTION FUND NON-OPERATING BUDGET
651-49449
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
subtotal 0.00 0.00 0 0 0 0 0 D
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CAPITAL IMPROVEMENT PROJECTS
CITY
PROPOSED MANAGER COUNCIL
LINE# TITLE DESCRIPTION COST PROPOSED APPROVE
5185 Zone Street Watermain replacement-annual street recon $ 90,000
5185 Main Cleanii 2012 Watermain cleaning and lining $ 255,000
4000 Comm mete Replace commercial water meters $ 260,000
3050 System stud Update City water system model $ 20,000
TOTAL: $ 625,000 $ - $
JUSTIFICATION:
1.Annual street reconstruction and Water Main replacement where required.
2.Annual Water Main cleaning and lining program for water distribution and quality improvement.
3.Commercial water meters and readers. Most of these meters are past their expected operating cycle which can cause a loss in accuracy.
In addition, most of these meters are still read by hand vs.transmitted to a reader.
4. 10-year update of the water system model to identify system needs for future Capital planning and identify operational problems with
recommended corrections.
GRANTS&OTHER FUNDING METHODS:
Bonding cycle
FIR assessment
Page 111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:SEWER CONSTRUCTION FUND NON-OPERATING
652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council
49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - -
1999 Supplies -
2999 Other Services&Charges 33,000 - - - -
4999 Capital Outlay - - 330,000 375,000 375,000
6999 Contingencies&Transfers - - - - -
TOTALS:SEWER CONSTRUCTION 33,000 330,000 375,000 375,000
Activity Description
This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection
system including mains, lift stations, and manholes.
Objectives
1. Coordinate repair/replacement of sewermains that are in the street reconstruction zones or major
improvement projects.
2. Measures to reduce 1/1 as directed by MCES(Metro Council Environmental Services), i.e.the sewage
treatment plant operator, including flow testing of sewer District#3 to identify areas where excess 1/1 is
occurring for future inspections and lining or other improvements.
3. Develop sanitary sewer lining sewer disposal and system improvements.
4. Chatham lift station improvements/reconstruction.
Budget Comments
The 2012 Sewer Construction budget is proposed at$375,000 to continue addressing the rehabilitation of an
aging sewer system.
1.Sewer main replacement in the Street Rehab zones$55,000
2.Sewer main lining program $125,000
3. MCES required 1/1 reduction improvement program$25,000
4. Repairs and improvements to Chatham lift station$150,000
Page 112
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
6121 SEWER CONSTRUCTION FUND Actual Actual Adopted Department Manager E2O cil
49499 NON-OPERATING Expense Expense Budget Proposed Proposed ed
Line Item Description 2009 2010 2011 2012 2012 2
OTHER S ERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - - -
4000 REPAIR&MAINT.SERVICES 33,000 - - - -
4395 STATE SALES TAX - - - -
2999 TOTALS: OTHER SERVICES&CHARGES 33,000 - - - - -
CAPITAL OUTLAY
5185 TRANSFER OUT TO SEWER UTILITY - 330,000 375,000 375,000
4999 TOTALS: CAPITAL OUTLAY - - 330,000 375,000 375,000
6999 TOTALS:SEWER CONSTRUCTION FUND - - 330,000 375,000 375,000
Page 113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
FUND NUMBER SEWER CONSTRUCTION FUND NON-OPERATING BUDGET
652-49499
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0,00 0.00 0 0 -0 0 __ 0
Total 0.00 0.00 0.00 0.00 O.Do D.00 0.00 0.00
CAPITAL IMPROVEMENT PROJECTS
CITY
PROPOSED MANAGER COUNCIL
LINE# TITLE DESCRIPTION COST PROPOSED APPROVE
5185 Annual Strei Zone Street Rehab-structure and pipe repair $ 55,000
5185 Annual Lind 2012 Sewer main lining $ 125,000
5185 Annual 1/I Pi 1/1 reduction improvements $ 25,000
5185 Dstr#3 flow Sewer flow testing: Collection distr#3 $ 20,000
5185 Chatham lift Reconstruct Chatham lift station $ 150,000
TOTAL: $ 375,000 $ $
JUSTIFICATION:
1.Annual Street Rehabilitation Program: repairs or replacement to sanitary sewer manholes or pipe segments part of the Street Recon
Program.
2.Annual Sanitary Sewer Lining sewer disposal and system improvements.
3. Measures to reduce 1/1 as directed MCES(Metro Council Environmental Services, i.e.the sewage treatment plant operator).
4.Conduct flow testing of sewer district#3 to identify areas where excess 1/1 is occurring for future inspections and lining or other
improvements.
5.Chatham lift station improvements/reconstruction. The facility is deteriorated and requires major replacement/upgrades of several
mechanical and electrical systems,plus some structural improvements including the force main. Critical piece of infrastructure that
prevents backups of sewer lines on the unserviceable or below grade of the sewer system.
GRANTS&OTHER FUNDING METHODS:
1.Sanitary Sewer Construction Fund
2. Bonding Cycle
3. FIR Assessments
Page 114
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:STORM SEWER CONSTRUCTION FUND
653 STORM SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - -
1999 Supplies - - - - -
2999 Other Services&Charges 74,178 - 20,000 20,000
4999 Capital Outlay - - 260,000 385,000 385,000
6999 Contingencies&Transfers - - - - -
TOTALS:STORM SEWER CONSTRUCTION Fl 74,178 260,000 405,000 405,000 -
Activity Description
This fund supports capital improvements and major repairs in the storm sewer collection system,flood mitigation,
and other surface water related activities.
Objectives
1. Reconstruct Jackson Pond-Pump station and change to a dry pond.Continue to apply for grant funding to
maximize cost sharing opportunities.
2. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street
rehabilitation zones.
3. Silver Lake SWPPP and erosion control improvements.
4. Update Surface Water Management Plan,including evaluation of areas prone to flooding,for funding for
property removal.
Budget Comments
The 2012 Storm Sewer Construction budget is proposed at$405,000 and is established to be consistent with the 10 year Capital
Implementation Plan prepared during the establishment of the storm water utility.
1. Reconstruction of Jackson Pond($200,000 +potential matching grant funding of$200,000,applied for in 2010)
2.Silver Lake SWPPP requirements for pollution and erosion control of storm water runoff$160,000
3. Update surface water management plan as required $20,000
Page 115
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
653 STORM SEWER CONSTRUCTION FUND\ Actual Actual Adopted Department Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
SUPPLIES
2010 MINOR EQUIPMENT - -
2171 GENERAL SUPPLIES - - - - -
1999 TOTALS:SUPPLIES - - - -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - - 20,000 20,000
4000 REPAIR&MAINT.SERVICES 74,178 - - - -
4100 RENTS&LEASES - -
4300 MISC.CHARGES - -
4395 STATE SALES TAX - - - - - -
2999 TOTALS:OTHER SERVICES&CHARGES 74,178 - 20,000 20,000 -
CAPITAL OUTLAY
5185 INFRASTRUCTURE - 260,000 385,000 385,000 -
4999 TOTALS:CAPITAL OUTLAY - 260,000 385,000 385,000
TOTALS:STORM SEWER CONSTRUCTION F 74,178 260,000 405,000 405,000 -
Page 116
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER STORM SEWER CONSTRUCTION FUND NON-OPERATING BUDGET
653-49699
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Subtotal 0.00 0.00 0 0 0 0 0 0
Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CAPITAL IMPROVEMENT PROJECTS
CITY
PROPOSED MANAGER COUNCIL
LINE# TITLE DESCRIPTION COST PROPOSED APPROVE
5185 Jackson Pon Pond reconstruction storm water improvement $ 225,000
5185 Silver lake S Erosion control improvements $ 160,000
3050 Surface wat Update surface water Mgmt plan $ 20,000
TOTAL: $ 405,000 $ - $
JUSTIFICATION:
1.Jackson Pond Reconstruction: Following the engineering report accepted by the City Council in 2008,convert Jackson pond from a wet
pond to a dry pond with pump to improve the flood protection of the area and reduce pipe surcharging of the 60 inch storm line in 44th
Avenue. Has been budgeted previously in 2010&2011 work, but not conducted.
2.The Storm Water runoff into Silver lake requires a more permanent structure for pollution control and to prevent erosion leading to the
lake.
3. Update Surface Water Management Plan. Update and revise surface water drainage study as required following plan updates by RCWD
and MWMO,also used to plan improvements and additions to the storm water drainage system and to support grant applications.
GRANTS&OTHER FUNDING METHODS:
1.13onding cycle.
2.200k Federal Grant for Jackson Pond
Page 117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:CENTRAL GARAGE
701 CENTRAL GARAGE Actual Actual Adopted Department City Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 174,226 195,161 204,785 220,083 220,083 -
1999 Supplies 153,307 191,993 179,372 189,703 189,703
2999 Other Services&Charges 181,273 174,820 200,352 194,846 194,846
4999 Capital Outlay - - 66,500 4,600 4,600
6999 Contingencies&Transfers 65,250 65,250 39,000 39,000 39,000 -
TOTALS:CENTRAL GARAGE 574,055 627,224 690,009 648,232 648,232
Activity Description
Central Garage provides preventive general maintenance and repair for all city-owned vehicles and equipment.
The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund
with revenue generated by charges to other departments for all repair and maintenance services performed by members of
this department. This department budget also covers regular maintenance costs for the MSC.
Objectives
1. Maintain building for various City department uses.
2. Purchase vehicle parts, petroleum, oil,lubricants,and services for City vehicles and equipment.
3. Maintain shop equipment.
4.One-half purchase with Recycling a security camera for fuel pumps and Recycling Center.
Budget Comments
The Public Works garage and MSC operating budget proposed for 2012 is$648,232 which represents a -6.1%decrease of
$41,777. Other than a$16k increase for Personnel to add City employed janitorial services, most other line items in the 2012
proposed budget remain essentially flat or have been reduced. The primary decrease was shifting$65,000 to the Capital
Improvements General Building Fund 411 for significant concrete repairs to the main floor and resurfacing of the protective
floor coating. A$4,600 capital outlay request for 1/2 of a security camera for the fuel pumps and recycling center is included
for 2012.
Page 118
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
701 CENTRAL GARAGE Actual Actual Adopted Department Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - -
1010 REGULAR EMPLOYEES 126,717 138,820 148,100 146,835 146,835 -
1011 PART-TIME EMPLOYEES 3,813 3,351 4,707 4,973 4,973
1012 SEASONAL EMPLOYEES 783 4,293 1,680 1,697 1,697
1020 OVERTIME-REGULAR 518 579 2,100 2,255 2,255 -
1030 VACATION &SICK (19) 3,792 - - - -
1070 INTERDEPARTMENTAL LABOR SERV 113 713 - 13,884 13,884
1210 P.E.R.A.CONTRIBUTION 8,952 9,969 11,151 12,099 12,099 -
1220 F.I.C.A.CONTRIBUTION 10,178 11,400 11,957 12,977 12,977
1300 INSURANCE 16,382 18,220 20,014 19,884 19,884
1400 UNEMPLOYMENT COMPENSATION 134 118 - - - -
1510 WORKERS COMP INSURANCE PREM 6,656 3,905 5,076 5,479 5,479 -
1700 ALLOCATED FRINGE - - - - -
0999 TOTALS: PERSONAL SERVICES 174,226 195,161 204,785 220,083 220,083
SUPPLIES
2000 OFFICE SUPPLIES 411 298 347 379 379
2010 MINOR EQUIPMENT 28,620 2,083 4,040 7,540 7,540
2011 COMPUTER EQUIPMENT 42 4,481 2,020 1,250 1,250
2020 COMPUTER SUPPLIES 364 182 303 333 333
2030 PRINTING& PRINTED FORMS 309 124 202 255 255
2070 TRAINING&INSTR SUPPLIES - - 51 51 51
2160 MAINT. &CONSTRUCT MATERIALS - 1,653 4,343 4,343 4,343 -
2161 CHEMICALS 55 1,347 889 1,118 1,118 -
2171 GENERAL SUPPLIES 11,200 12,672 13,780 13,780 13,780 -
2172 UNIFORMS 48 3,375 - 3,375 3,375 -
2173 PROTECTIVE CLOTHING 190 150 303 303 303 -
2175 FOOD SUPPLIES 7 - - - - -
2280 VEHICLE REPAIR AND PARTS 8,361 7,905 9,869 9,869 9,869 -
2282 GAS,OIL, LUBRICANTS 3,018 2,766 2,930 2,974 2,974 -
2800 COST OF GOODS SOLD-GAS&FUEL 100,682 154,957 140,295 144,133 144,133
1999 TOTALS:SUPPLIES 153,307 191,993 179,372 189,703 189,703
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 10,131 6,402 8,717 9,381 9,381
3105 TRAINING&EDUC ACTIVITIES 197 528 1,263 1,263 1,263
3210 TELEPHONE&TELEGRAPH 348 217 183 195 195 -
3211 CELL PHONES 287 247 253 270 270
3220 POSTAGE 1 - 15 15 15
3250 OTHER COMMUNICATIONS 35 - 354 2,433 2,433 -
3310 LOCAL TRAVEL EXPENSE - - - - -
3320 OUT OF TOWN TRAVEL EXPENSE - - -
3500 LEGAL NOTICE PUBLISHING - - - - -
3600 INSURANCE& BONDS 11,982 13,403 13,403 13,403 13,403
3810 ELECTRIC 23,171 20,005 25,276 22,640 22,640
3820 WATER 1,592 1,897 1,728 1,912 1,912
3830 GAS 19,274 18,646 37,567 21,578 21,578
3850 SEWER 2,576 2,787 2,588 2,687 2,687
4000 REPAIR&MAINT.SERVICES 38,077 10,459 34,785 19,962 19,962 -
4020 BUILDING MAINTENANCE 11,868 38,147 4,757 29,644 29,644
4050 GARAGE, LABOR BURD. 8,608 10,707 9,596 9,596 9,596
4100 RENTS& LEASES 4,819 1,915 5,748 5,748 5,748
4300 MISC.CHARGES - - - - - -
Page 119
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
701 CENTRAL GARAGE Actual Actual Adopted Department Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4330 SUBSCRIPTION, MEMBERSHIP - - 106 106 106
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - -
4390 TAXES&LICENSES 100 221 253 253 253 -
4395 STATE SALES TAX - - - - - -
4910 BUILDING DEPRECIATION 42,234 43,500 41,700 41,700 41,700 -
4930 EQUIPMENT DEPRECIATION 5,973 5,740 12,060 12,060 12,060 -
2999 TOTALS:OTHER SERVICES&CHARGES 181,273 174,820 200,352 194,846 194,846 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - - -
4999 TOTALS: CAPITAL OUTLAY - - 66,500 4,600 4,600 -
OTHER FINANCING USES
7240 TRANSFER OUT TO CAP IMP BLDG 36,250 36,250 - - -
7270 TRANSFER TO CAP EQP REPL FUND 4,000 4,000 4,000 4,000 4,000
7370 TRANSFER OUT TO INFO SYSTEMS 25,000 25,000 35,000 35,000 35,000
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES 65,250 65,250 39,000 39,000 39,000
TOTALS:CENTRAL GARAGE 574,055 627,224 690,009 648,232 648,232
Page 120
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER CENTRAL GARAGE BUDGET
701-49950
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Director 0.04 0.04 4,346 987 5,333 4,389 1,041 5,430
Superintendent 0.01 0.01 792 213 1,005 799 220 1,019
Shop foreman 1.00 1.00 66,662 21,235 87,897 67,324 20,470 87,794
Maint III 1.25 1.23 69,043 21,862 90,905 68,776 22,593 91,369
Admin Asst 0.15 0.12 8,181 2,621 10,802 6,610 2,193 8,803
Secretary 0.03 0.03 1,176 356 1,532 1,191 389 1,580
PT Clerk 0.11 0.11 4,707 736 5,443 4,973 776 5,749
Seasonals 0.07 0.07 1,680 190 1,870 1,697 191 1,888
Subtotal 2.66 2.61 156,587 48,200 204,787 155,760 47,873 203,633
Labor Allocation for
Interdept labor MNTC 0.28 13,884 2,566 16,450
Total 2.66 2.89 156,587 48,200 204,787 169,644 50,439 220,083
SUPPLIES SERVICES AND CHARGES
2010 MINOR EQUIPMENT TOTAL: 7,540 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 9,381
Minor Garage equipment replacement 4,040 Audit fee 2,000
Hydraulic hose crimper machine 3,500 Drug&alcohol testing 1,100
2011 COMPUTER EQUIPMENT TOTAL: 1,250 Safety consultant 2,682
Shop computer 1,250 MSC yard SWPPP compliance design 3,599
2160 MAINT&CONST MATERIALS TOTAL: 4,343 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,263
Shop&MSC repair parts 4,343 DOT vehicle inspections certifications 263
2161 CHEMICALS TOTAL: 1,118 New equipment maintenance training 1,000
Parts Wash 156 4000 REPAIR AND MAINT SERVICES TOTAL: 19,962
Solvents 156 Overhead crane inspection 870
Brake Fluid,Card cleaner,aerosol 156 Fuel tank inspection 870
Spray washer fluid 156 CFA maint support contract 2,692
Floor and engine degreaser 247 Misc shop repairs(pumps,electric,etc) 12,175
vehicle wash soap 247 Fuel Master support 1,699
2171 GENERAL SUPPLIES TOTAL: 13,780 Engine diagnostic reader 1,656
Maintenance supplies(bolts,rods, Lp,etc) 6,600 4020 Building Maintenance TOTAL: 29,644
Other shop supplies,tools 7,180 HVAC contract 6,930
Tox-alert maintenance contract 2,873
CAPITAL OUTLAY Other general maintenance 5,228
5110 LAND TOTAL: 0 HVAC repairs(not in contract) 5,000
5120 BUILDING IMPROVEMENT TOTAL: 0 Marco Maint contract 4,613
5130 IMPROV OTHER THAN BLDG TOTAL: 0 Replace floor exhaust piping 5,000
5180 OTHER EQUIPMENT TOTAL: 4,600 4100 RENTS AND LEASES TOTAL: 5,748
1/2 camera for fuel pumps w/Recycle 4,600 Uniform rental 2,448
Shop towels,rugs rental 1,450
Shop equipment/tool rentals 1,850
4330 SUBSCRIPTION,MEMBERSHIPS TOTAL: 106
Page 121
City of Columbia Heights
2012 Proposed Detailed Budget
Table of Contents
Recreation Summary
Changes to Fund Balance....................................................... ]
Department Budgets
Administration (l0l-45000).................................................... 2
Youth Athletics (lU1-45 0U})................................................... 6
Adult Athletics (101-45003)................................................... 10
Youth Enrichment(l0I-45A04)................................................ 13
Traveling Athletics (101-45005)..........................................,... 16
Trips & Outings /101-45030A.............................................—... 19
Senior Citizens (101-45040)................................................... 22
Murzyn Ho} (101-45179)—.....,,......—.,..................--.,... 75
(;vno Fund (l0]'45]30)......................................................... 30
Reviewer's Notes
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1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:RECREATION ADMINISTRATION
101 GENERAL Actual Actual Adopted Department City Manager Council
450001 RECREATION ADMINISTATION Expense L2010 Expense Budget Proposed Proposed Adopted
Line Item Description 2009 1 2011 2012 2012 2012
0999 Personal Services 147,468 163,067 156,503 157,980 157,980 -
1999 Supplies 4,237 6,555 7,059 9,559 9,559 -
2999 Other Services&Charges 17,789 16,359 16,793 17,330 17,330 -
4999 Capital Outlay - - - - _ _
6999 Contingencies&Transfers - - - - _ _
TOTALS: RECREATION ADMINISTI 169,495 185,981 180,355 184,869 184,869 -
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation
Department is comprised of eight main areas in which the Director,fifty percent full time Clerk-Typist II,and one half-
time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category provides
salaries for the department as well as supplies and contractual services for the department. Recreation Administration
also funds space allocation to the Murzyn Hall budget for office space.
Objectives
1. Continue to improve customer service.
2. Evaluate existing recreational programming needs of the community and create
recreation programs to meet those needs.
Budget Comments
The Recreation Administration total budget has increased by$4,514. Personal Services has had an increase$1,477.
Supplies has increased$2,500 to cover vehicle expenses and computer equipment. This budget provides$3,384 for
Murzyn Hall office space allocation.
2
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45000 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - - - _ _
1010 REGULAR EMPLOYEES 99,918 104,130 103,886 104,899 104,899
1011 PART-TIME EMPLOYEES 18,084 21,250 19,708 19,714 19,714 -
1012 SEASONAL EMPLOYEES - - - - _ _
1020 OVERTIME-REGULAR 231 468 250 250 250 -
1030 VACATION&SICK (922) 4,619 - - - -
1050 SEVERANCE PAY - -
1070 INTERDEPARTMENTAL LABOR SERV
1080 INTERDEPARTMENTAL LABOR CR - - - - _ _
1210 P.E.R.A.CONTRIBUTION 7,951 8,782 8,964 9,052 9,052
1220 F.I.C.A.CONTRIBUTION 9,076 9,966 9,475 9,552 9,552 -
1225 FLEX BENEFIT FICA - - - _ _
1300 INSURANCE 12,548 13,176 13,410 13,710 13,710 -
1510 WORKERS COMP INSURANCE PREM 583 676 810 803 803 -
1700 ALLOCATED FRINGE - - - - _ _
1800 INTERDEPARTMENTAL FRINGE CR - - - - _ _
0999 TOTALS: PERSONAL SERVICES 147,468 163,067 156,503 157,980 157,980 -
SUPPLIES
2000 OFFICE SUPPLIES 1,061 730 1,000 1,000 1,000 -
2010 MINOR EQUIPMENT - - 400 400 400 -
2011 COMPUTER EQUIPMENT - 678 500 2,000 2,000 -
2020 COMPUTER SUPPLIES - - 400 400 400 -
2030 PRINTING&PRINTED FORMS 187 37 400 400 400
2170 PROGRAM SUPPLIES 11 19 100 100 100 -
2171 GENERAL SUPPLIES 57 127 159 159 159 -
2175 FOOD SUPPLIES 11 8 100 100 100 -
2280 VEHICLE REPAIR AND PARTS 847 2,019 2,000 2,500 2,500 -
2282 GAS,OIL, LUBRICANTS 2,064 2,937 2,000 2,500 2,500 -
1999 TOTALS:SUPPLIES 4,237 6,555 7,059 9,559 9,559 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 8 25 1,000 1,000 1,000 -
3105 TRAINING&EDUC ACTIVITIES - - 200 200 200 -
3210 TELEPHONE&TELEGRAPH 440 563 318 403 403 -
3211 CELL PHONES 219 243 - - - -
3220 POSTAGE 1,275 1,052 1,300 1,100 1,100
3250 OTHER COMMUNICATIONS - - 200 946 946 -
3310 LOCAL TRAVEL EXPENSE - - 100 50 50 -
3320 OUT OF TOWN TRAVEL EXPENSE - - - - - _
3430 ADVERTISING OTHER - 30 - - -
3500 LEGAL NOTICE PUBLISHING - - - - _ _
3600 INSURANCE&BONDS 3,384 3,397 3,397 3,397 3,397 -
4000 REPAIR&MAINT.SERVICES 3,993 1,556 2,000 1,600 1,600 -
4050 GARAGE,LABOR SURD. 3,435 3,859 3,000 3,000 3,000 -
4100 RENTS&LEASES 3,725 3,728 3,728 3,384 3,384 -
3
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
450001 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4300 MISC.CHARGES - - _ _ _
4310 CREDIT CARD FEES 1,170 1,617 1,000 1,700 1,700
4330 SUBSCRIPTION, MEMBERSHIP 140 218 200 200 200 -
4374 EMPLOYEE RECOGNITION - - - _ _
4375 VOLUNTEER RECOGNITION - - _ _
4380 COMMISSION&BOARDS - - 200 200 200 -
4390 TAXES&LICENSES - 73 50 50 50 -
4395 STATE SALES TAX - - 100 100 100 -
2999 TOTALS:OTHER SERVICES&CHARGE 17,789 16,359 16,793 17,330 17,330 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - _ _ _ _
4999 TOTALS:CAPITAL OUTLAY - - _ _
OTHER FINANCING USES
8100 CONTINGENCIES - _ _ _
6999 TOTALS:OTHER FINANCING USES - - - _ _ _
TOTALS: RECREATION ADMINISTRAT 169,495 185,981 180,355 184,869 184,869 -
4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER RECREATION ADMINISTRATION BUDGET
101-45000
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Recreation Director 1.00 1.00 82,375 21,692 104,067 83,178 22,528 105,706
Clerk Typist II Rec 1.00 1.00 43,523 15,743 59,266 43,939 14,994 58,933
Recreation Clerk PT 0.50 0.50 19,708 3,095 22,803 19,714 3,093 22,807
Subtotal-' '2.50 - 2_.50 -" 145, tom- -O P530- A6,13
Labor Allocation To:
Murzyn Hall 101-45129 (0.50) (0.50) (21,762) (7,871) (29,633) (21,970) (7,496) (29,466)
3 ,£53 Fi,503 �4 s1 33, a73 f
Supplies
Paper 550 Letterhead 200
Computer equipment 2,000 Envelopes 200
Computer print cartridges 400 Office Equipment 400
Misc.computer supplies 200 Keys 50
Gas,Oil, lubricants 2,500 Misc.office supplies 100
Misc. program supplies 100 Misc. printing 100
Misc.general supplies 159 Food supplies 100
Vehicle repair&parts 2,500
Other Services&Charges
Telephone service 403 Software support 681
Staff training&education 200 Network support 100
Comcast 946 Professional affiliation 200
Local Travel 50 Repair&Maintenance 1,600
IPM space allocation 3,384 Park&Rec Comm 200
Garage labor&burden 3,000 Postage 1,100
Credit Card Fees 1,700 Insurance&bonds 3,397
Sales tax 100 Taxes&licenses 50
Telecom 219
Capital Outlay
None
5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:YOUTH ATHLETICS
101 GENERAL Actual Actual Adopted Department City Manager Council
45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 1 2011 2012 2012 2012
0999 Personal Services 18,396 22,154 22,429 22,718 22,718
1999 Supplies 3,878 3,425 3,950 4,200 4,200 -
2999 Other Services&Charges 10,591 10,406 8,576 8,937 8,937 -
4999 Capital Outlay - - - - _ _
6999 Contingencies&Transfers - - - - -
TOTALS:YOUTH ATHLETICS 32,864 35,985 34,955 35,855 35,855 -
Activity Description
This activity classification encompasses recreational programs provided to youth. These programs consist of children
and adolescents K-12. Programs fall under several sport-specific headings, including baseball,softball, basketball,
football,soccer,volleyball,and wrestling. All programs are participation-oriented,with the focus on fun,socialization,
and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play
opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation
Coordinator salary,gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget.
Objectives
1. Develop coaches'clinics to better train youth coaches.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4.Conduct an informational meeting for parents before the start of each season.
5. Develop a preschool soccer and t-ball league.
Budget Comments
The 2012 Youth Athletics budget has increased$900 from the 2011 budget. 25%of the Recreation Coordinator salary
is included within this budget. One reason this budget has not had major increases is due to the significant donation of
athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also
provides$3,336 for space allocation to J.P.M.
6
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 EGI ERAL Actual Actual Adopted Department Manager Council
45001 TH ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES - - _ -
1010 REGULAR EMPLOYEES 9,820 10,471 10,433 10,536 10,536 -
1011 PART-TIME EMPLOYEES - - _ _ _
1012 SEASONAL EMPLOYEES 5,875 6,441 8,850 8,850 8,850 -
1020 OVERTIME-REGULAR 446 571 300 300 300 -
1030 VACATION&SICK (102) 2,071 - - - _
1070 INTERDEPARTMENTAL LABOR SERV - -
1080 INTERDEPARTMENTAL LABOR CR - - - _ _ _
1210 P.E.R.A.CONTRIBUTION 749 850 770 786 786 -
1220 F.I.C.A.CONTRIBUTION 1,234 1,337 1,498 1,506 1,506
1300 INSURANCE 149 153 169 338 338 -
1510 WORKERS COMP INSURANCE PREM 224 259 409 402 402 -
1700 ALLOCATED FRINGE - _ - _
1800 INTERDEPARTMENTAL FRINGE CR - - - - _ _
0999 TOTALS: PERSONAL SERVICES 18,396 22,154 22,429 22,718 22,718 -
SUPPLIES
2000 OFFICE SUPPLIES - _ _ _
2010 MINOR EQUIPMENT - 57
2011 COMPUTER EQUIPMENT - -
2030 PRINTING&PRINTED FORMS - - - _ _ _
2170 PROGRAM SUPPLIES 674 153 1,700 500 500 -
2171 GENERAL SUPPLIES 2,959 3,048 2,000 3,500 3,500 -
2175 FOOD SUPPLIES 244 167 250 200 200 -
1999 TOTALS:SUPPLIES 3,878 3,425 3,950 4,200 4,200 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 4,639 4,486 3,500 4,000 4,000 -
3105 TRAINING&EDUC ACTIVITIES - - - _ _ _
3210 TELEPHONE&TELEGRAPH - 33 100 100 100 -
3211 CELL PHONES 105 43 - - -
3220 POSTAGE - _ _ _
3310 LOCAL TRAVEL EXPENSE - - 50 50 50 -
3320 OUT OF TOWN TRAVEL EXPENSE - - - _ - _
3600 INSURANCE&BONDS 340 251 251 251 251 -
4000 REPAIR& MAINT.SERVICES - - - _ _ _
4100 RENTS&LEASES 3,672 3,675 3,675 3,336 3,336 -
4200 PROGRAM ACTIVITIES 515 848 100 100 100 -
4300 MISC.CHARGES - _ _ _
4330 SUBSCRIPTION, MEMBERSHIP 700 270 300 300 300 -
4375 VOLUNTEER RECOGNITION 620 800 500 700 700 -
4395 STATE SALES TAX - - 100 100 100 -
2999 TOTALS:OTHER SERVICES&CHARGE' 10,591 10,406 8,576 8,937 8,937 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT - - - _ _ -
7
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4999 TOTALS:CAPITAL OUTLAY - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - -
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS:YOUTH ATHLETICS 32,864 35,985 34,955 35,855 35,855 -
g
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER YOUTH ATHLETICS BUDGET
101-45001
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Building Supervisor 3,000 340 3,340 3,000 337 3,337
Baseball 600 68 668 600 67 667
Basketball 1,700 192 1,892 1,700 191 1,891
Football 500 56 556 500 56 556
Soccer 1,100 124 1,224 1,100 124 1,224
Softball 550 62 612 550 62 612
Volleyball 1,400 158 1,558 1,400 157 1,557
Sttb_I 000 040 - 8,85f} �,g4?�
Labor Allocation Front:
Adult Athletics 0.25 0.25 10,734 1,845 12,579 10,537 2,337 12,874
Total 7777 77 -025` 0.2 5, —1.9,594 ,345 77- W77775 _
Supplies
Food supplies 200
General supplies 3500
Athletic supplies 500
Other Services&Charges
Telephone 100
Volunteer coach recognition 700
Insurance&bonds 251
Officials fees 4,000
Sales tax 100
Local travel 50
League registrations 300
J.P.M.space allocation 3,336
Program Activities 100
Capital Outlay
none
9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:ADULT ATHLETICS
101 GENERAL Actual Actual Adopted Department City Manager Council
45003 ADULT ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 12,644 13,293 12,580 12,875 12,875 -
1999 Supplies 502 536 1,050 1,000 1,000 -
2999 Other Services&Charges 11,154 11,555 12,131 11,892 11,892 -
4999 Capital Outlay - - _ - - _
6999 Contingencies&Transfers - - - - - _
TOTALS:ADULT ATHLETICS 24,300 25,384 25,761 25,767 25,767 -
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in
summer,fall,and winter. An annual summer softball tournament is held during the Columbia Heights Jamboree.This
activity also provides one-forth of the Recreation Coordinator salary and covers costs of umpires and referees. J.P.M.
budget is also paid for space allocation for office space and storage space.
Objectives
1. Explore options of developing additional leagues for adults.
Budget Comments
The total Adult Athletics budget for 2012 has increased by$6.00. Seasonal employees have been eliminated due to
umpires picking up the duties of score keeping and light operators. This has been a cost savings to Adult Athletics.
Murzyn Hall budget also received space allocation from Adult Athletics in the amount of$3,336. This budget also
provides one-forth of the Recreation Coordinator salary.
10
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual E2010 ctual Adopted Department Manager Council
45003 ADULTATHLETICS Expense pense Budget Proposed Proposed Adopted
Line Item Description 2009 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 9,820 10,461 10,433 10,537 10,537 -
1012 SEASONAL EMPLOYEES 619 384 - - _ _
1020 OVERTIME-REGULAR 446 571 300 300 300 -
1070 INTERDEPARTMENTAL LABOR SER4 - _ _
1080 INTERDEPARTMENTAL LABOR CR - _ _
1210 P.E.R.A.CONTRIBUTION 686 765 771 786 786
1220 F.I.C.A.CONTRIBUTION 833 874 821 829 829
1300 INSURANCE 149 153 169 338 338 -
1400 UNEMPLOYMENT COMPENSATION 6 3 - -
1510 WORKERS COMP INSURANCE PREh 85 82 86 85 85 -
1700 ALLOCATED FRINGE _ _ _
1800 INTERDEPARTMENTAL FRINGE CR - - _ _
0999 TOTALS:PERSONAL SERVICES 12,644 13,293 12,580 12,875 12,875 -
SUPPLIES
2010 MINOR EQUIPMENT _ _ _
2030 PRINTING&PRINTED FORMS - _ _
2170 PROGRAM SUPPLIES 432 - 1,000 500 500 -
2171 GENERAL SUPPLIES 70 536 50 500 500 -
2175 FOOD SUPPLIES _ _
1999 TOTALS:SUPPLIES 502 536 1,050 1,000 1,000 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 6,204 6,205 7,000 7,000 7,000 -
3105 TRAINING&EDUC ACTIVITIES - - _ _
3210 TELEPHONE&TELEGRAPH - - 150 150 150 -
3220 POSTAGE - _
3600 INSURANCE&BONDS 301 206 206 206 206 -
4000 REPAIR&MAINT.SERVICES 380 540 - 500 500 -
4100 RENTS&LEASES 3,672 3,675 3,675 3,336 3,336 -
4200 PROGRAM ACTIVITIES 380 - - _ _ _
4300 MISC.CHARGES - 380 - - _
4330 SUBSCRIPTION, MEMBERSHIP 217 549 1,000 600 600 -
4395 STATE SALES TAX - - 100 100 100
2999 TOTALS:OTHER SERVICES&CHAR( 11,154 11,555 12,131 11,892 11,892 -
CAPITAL OUTLAY
5170 OFFICE EQUIPMENT _ _ _ _ _
4999 TOTALS:CAPITAL OUTLAY - - _
OTHER FINANCING USES
8100 CONTINGENCIES _ _ _
6999 TOTALS:OTHER FINANCING USES - - _ -
TOTALS:ADULT ATHLETICS 24,300 25,384 25,761 25,767 25,767 -
11
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2012
FUND NUMBER ADULT ATHLETICS BUDGET
101-45003
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Rec Program Coordinator 1.00 1.00 42,934 7,385 50,319 43,350 8,148 51,498
Subtotal`" 1.fl0 42;934 7.39-5
Labor Allocation To:
Youth Ath &Tray.Ath. 0.75 -0.75 -32,201 -5,538 -37,739 -32,512 -6,112 -38,623
fiatal i1 Z r 'C.2 q,?336847 32; 81
Supplies
Trophies 100
Softballs 400
General Supplies 500
Other Services&Charges
Officials 7,000
League sanctioning 600
Insurance&bonds 206
State sales tax 100
Telephone 150
J.P.M. Space allocation 3,336
Repair 500
Capital Outlay
none
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:YOUTH ENRICHMENT
101 GENERAL Actual Actual Adopted Department City Manageffl1012
45004 YOUTH ENRICHMENT Expense Expense Budget Proposed Proposed Line Item Description 2009 2010 2011 2012 2012
0999 Personal Services 16,054 16,338 34,842 35,121 35,121
1999 Supplies 1,636 800 2,450 2,700 2,700 -
2999 Other Services&Charges 20,705 20,418 21,643 19,818 19,818 -
4999 Capital Outlay - - - _ - _
6999 Contingencies&Transfers - - - _ _ _
TOTALS:YOUTH ENRICHMENT 38,395 37,556 58,935 57,639 57,639 -
Activity Description
This activity classification encompasses recreational,academic, athletic,and enrichment programs provided to the
youth age 3-13. These offerings are participation-oriented,with the focus on fun,socialization,achievement, and skill
development. Dance and Tumbling runs throughout the fall,winter, and spring sessions. Special events that are
family-oriented and run throughout the year are Bunny Brunch,Safety Camp, Halloween Spooktacular,and Breakfast
with Santa. The Traveling Puppet Wagon,which was funded through a grant from the Medtronic Foundation in 1998
has been operating for the last thirteen years. The Puppet Wagon travels to neighborhood parks and performs a
variety of family-based puppet shows. Youth Enrichment funds office,storage and program space within the Murzyn
Hall budget. This budget also provides one-forth of the Recreation Coordinator salary.
Objectives
1. Improve and expand preschool(4-6 years old)programming opportunities.
2. Maintain and improve special event programs.
3. Plan and coordinate Safety Camp for 2012.
Budget Comments
The Youth Enrichment budget has decreased by$1,296 due to the reduction of J.P.M.cost. This budget provides
$18,084 for space allocation to the Murzyn Hall budget. One-forth of the Recreation Coordinator salary is paid from
this budget.
13
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45004 YOUTH ENRICHMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 9,821 10,471 10,433 10,537 10,537 -
1012 SEASONAL EMPLOYEES 3,593 3,132 20,000 20,000 20,000
1020 OVERTIME-REGULAR 539 571 300 300 300 -
1070 INTERDEPARTMENTAL LABOR SERV - - _ -
1210 P.E.R.A.CONTRIBUTION 692 765 771 786 786 -
1220 F.I.C.A.CONTRIBUTION 1,067 1,085 2,352 2,359 2,359
1300 INSURANCE 169 153 169 338 338 -
1510 WORKERS COMP INSURANCE PREM 173 161 817 801 801 -
1700 ALLOCATED FRINGE - - -
0999 TOTALS:PERSONAL SERVICES 16,054 16,338 34,842 35,121 35,121 -
SUPPLIES
2010 MINOR EQUIPMENT - - 200 200 200 -
2030 PRINTING&PRINTED FORMS - - _ _ _
2170 PROGRAM SUPPLIES 1,024 373 2,000 2,000 2,000 -
2171 GENERAL SUPPLIES 279 17 100 100 100 -
2175 FOOD SUPPLIES 334 410 150 400 400 -
1999 TOTALS:SUPPLIES 1,636 800 2,450 2,700 2,700
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - 100 100 100 -
3105 TRAINING&EDUC ACTIVITIES - - 100 100 100 -
3210 TELEPHONE&TELEGRAPH - 32 100 100 100 -
3211 CELL PHONES 197 43 - - - _
3600 INSURANCE&BONDS 614 434 434 434 434 -
4100 RENTS&LEASES 19,894 19,909 19,909 18,084 18,084 -
4200 PROGRAM ACTIVITIES - - 400 400 400 -
4378 SPECIAL EVENTS - - 500 500 500 -
4395 STATE SALES TAX - - 100 100 100 -
2999 TOTALS:OTHER SERVICES&CHARGE! 20,705 20,418 21,643 19,818 19,818 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - _
OTHER FINANCING USES
8100 CONTINGENCIES
6999 TOTALS:OTHER FINANCING USES - - - _ - _
TOTALS:YOUTH ENRICHMENT 38,395 37,556 58,935 57,639 57,639 -
14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER YOUTH ENRICHMENT BUDGET
101-45004
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Gymnastics 3,000 340 3,340 3,000 337 3,337
Playgrounds 10,000 1,130 11,130 10,000 1,123 11,123
Puppeteers 4,000 452 4,452 4,000 449 4,449
New Activities Instructor 3,000 340 3,340 3,000 337 3,337
+Ubtsat f , =_ =C?,flq - 0r3 2A,Cll{_ x,262. 22;262 , 13;t1g0 ;2a ?F6 = 2 441
Labor Allocation From:
Adult Athletics 0.25 0.25 10,819 1,761 12,580 10,837 2,038 12,875
Ttital 0:25� 0,25 3A,839 `= 4,023 -X4;842 30,837- J2
Supplies
Food supplies 400
Athletic equipment 500
Playground equipment 900
New activities equipment 300
Gymnastics supplies 200
General supplies 100
Program supplies 300
Other Services&Charges
Telephone 100
Staff training 100
Insurance&bonds 434
Program activities 400
Tax 100
*Special Events
Halloween Spooktacular 125
Breakfast with Santa 125
Winter Fest 125
Bunny Brunch 125
J.P.M.space allocation 18,084
Professional services 100
Capital Outlay
none
15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:TRAVELING ATHLETICS
101 GENERAL Actual Actual Adopted Department City Manager Council
45005 TRAVELING ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 11,954 12,875 17,812 16,434 16,434 -
1999 Supplies 4,171 659 3,525 3,425 3,425 -
2999 Other Services&Charges 13,307 8,150 11,637 11,298 11,298
4999 Capital Outlay - - - _ - _
6999 Contingencies&Transfers - - _ _ - _
TOTALS:TRAVELING ATHLETICS 29,432 21,684 32,974 31,157 31,157 -
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia Heights'youth in
grades 3-12. Teams are formed in basketball, baseball,and softball,with players selected by ability after pre-season
tryouts. Teams are organized and equipped through the Recreation Department,which is unique in the metro area.
Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of
the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money
budgeted for space allocation for office space and storage space to the Murzyn Hall budget.
Objectives
1. Look for alternative organizations for teams to be sanctioned by.
2. Develop coaches clinics to better train youth coaches.
3. Better classifications for traveling basketball teams so they will be more equally
matched against other communities.
Budget Comments
Traveling Athletics budget has had a decrease of$1,817. Personal Services has decreased$1,378 due less baseball and
basketball seasonal. Twenty-five percent of the Recreation Coordinator's salary is budgeted under Personal Services.
Space allocation of$3,336 was also provided to the Murzyn Hall budget.
16
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45005 TRAVELING ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 9,820 10,471 10,433 10,537 10,537 -
1012 SEASONAL EMPLOYEES - - 4,700 3,200 3,200
1020 OVERTIME-REGULAR 446 571 300 300 300 -
1070 INTERDEPARTMENTAL LABOR SERV - - - _ _ _
1210 P.E.R.A.CONTRIBUTION 686 765 771 786 786 -
1220 F.I.C.A.CONTRIBUTION 785 845 1,181 1,074 1,074
1300 INSURANCE 149 153 169 338 338 -
1510 WORKERS COMP INSURANCE PREM 68 70 258 199 199 -
1700 ALLOCATED FRINGE - - _ - _ _
0999 TOTALS: PERSONAL SERVICES 11,954 12,875 17,812 16,434 16,434 -
SUPPLIES
2010 MINOR EQUIPMEMNT - - 200 200 200 -
2030 PRINTING&PRINTED FORMS - - 100 100 100 -
2070 TRAINING&INSTR SUPPLIES - - 50 50 50 -
2170 PROGRAM SUPPLIES 4,028 - 3,000 2,000 2,000 -
2171 GENERAL SUPPLIES 143 659 100 1,000 1,000 -
2175 FOOD SUPPLIES - - 75 75 75 -
1999 TOTALS:SUPPLIES 4,171 659 3,525 3,425 3,425 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 1,612 1,698 2,000 2,000 2,000 -
3210 TELEPHONE&TELEGRAPH - - 50 50 50 -
3310 LOCAL TRAVEL EXPENSE - - 100 100 100 -
3410 ADVERTISING EMPLOYMENT - - 50 50 50 -
3600 INSURANCE&BONDS 318 212 212 212 212 -
4100 RENTS& LEASES 3,672 3,675 3,675 3,336 3,336 -
4200 PROGRAM ACTIVITIES - - 1,500 1,500 1,500 -
4330 SUBSCRIPTION, MEMBERSHIP 7,705 2,565 4,000 4,000 4,000
4395 STATE SALES TAX - - 50 50 50 -
2999 TOTALS:OTHER SERVICES&CHARGE: 13,307 8,150 11,637 11,298 11,298 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - _ _
OTHER FINANCING USES
8100 CONTINGENCIES
6999 TOTALS:OTHER FINANCING USES - - - _ - _
TOTALS:TRAVELING ATHLETICS 29,432 21,684 32,974 31,157 31,157 -
17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER TRAVELING ATHLETICS BUDGET
101-45005
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Building Supervisor 2,800 316 3,116 2,800 314 3,114
Baseball 1,000 114 1,114 200 22 222
Basketball 900 102 1,002 200 22 222
Labor Allocation From:
Adult Athetics• 0.25 0.25 10,734 1,846 12,580 10,837 2,038 12,876
t?.25 0;25 *,434 ` ,3 $ 382 14;037 2396 X6;434
Supplies
Minor equipment 200
Printed forms 100
General supplies 1,000
Training materials 50
Food supplies 75
Program supplies 2,000
Other Services&Charges
League officials 2,000
Advertising 50
Traveling mileage 100
Baseball sanction fees 2,000
Basketball sanction fees 2,000
JPM space allocation 3,336
Insurance&bonds 212
State sales tax 50
Program Activities 1,500
Telephone 50
Capital Outlay
none
18
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:TRIPS&OUTINGS
101 GENERAL Actual Actual Adopted Department City Manager Council
45030 TRIPS&OUTINGS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 17,866 18,561 18,692 18,863 18,863
1999 Supplies 191 195 350 350 350 -
2999 Other Services&Charges 36,278 42,253 36,917 41,241 41,241
4999 Capital Outlay - - - - - -
6999 Contingencies&Transfers - - - - - -
TOTALS:TRIPS&OUTINGS 54,334 61,009 55,959 60,454 60,454 -
Activity Description
Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip
flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program.
This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets
monies for office space allocation to Murzyn Hall.
Objectives
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day
extended trips.
Budget Comments
Trips and Outings budget has increased$4,495. Program Activities has increased$3,000 to cover bus costs. Twenty-
five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. Murzyn Hall also
received$2,676 for space allocation.
19
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45030 TRIPS&OUTINGS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 13,673 14,132 14,077 14,218 14,218 -
1070 INTERDEPARTMENTAL LABOR SERV - - - - -
1210 P.E.R.A.CONTRIBUTION 898 997 1,021 1,031 1,031
1220 F.I.C.A.CONTRIBUTION 1,102 1,114 1,192 1,088 1,088
1300 INSURANCE 2,098 2,225 2,235 2,415 2,415 -
1510 WORKERS COMP INSURANCE PREM 94 94 167 111 111 -
1700 ALLOCATED FRINGE - - - - - -
0999 TOTALS: PERSONAL SERVICES 17,866 18,561 18,692 18,863 18,863 -
SUPPLIES
2030 PRINTING&PRINTED FORMS - - 100 100 100 -
2170 PROGRAM SUPPLIES 20 44 50 50 50 -
2171 GENERAL SUPPLIES - - 100 100 100 -
2175 FOOD SUPPLIES 171 150 100 100 100 -
1999 TOTALS:SUPPLIES 191 195 350 350 350 -
OTHER SERVICES&CHARGES
3210 TELEPHONE&TELEGRAPH - - - - - -
3220 POSTAGE - - 500 100 100 -
3310 LOCAL TRAVEL EXPENSE - - - - -
3600 INSURANCE&BONDS 585 425 425 425 425 -
4100 RENTS&LEASES 2,344 5,743 2,952 4,676 4,676 -
4200 PROGRAM ACTIVITIES 33,349 36,085 33,000 36,000 36,000 -
4395 STATE SALES TAX - - 40 40 40
2999 TOTALS:OTHER SERVICES&CHARGE: 36,278 42,253 36,917 41,241 41,241 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - - - -
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS:TRIPS&OUTINGS 54,334 61,009 55,959 60,454 60,454 -
20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER TRIPS&OUTINGS BUDGET
I01-45030
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation fPersonnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Labor Allocation From:
Senior Cit.-45040 0.25 0.25 14,077 4,615 18,692 14,218 4,645 18,863
Supplies
Trip flyers sent out quarterly 100
Program Supplies 50
General supplies(name tags,cups) 100
Food Supplies I00
Other Services&Charge�
Postage for mailing trip flyers 100
Buses for trips Z'OOU
Trips&transportation booked ason 36,000
Insurance&bonds 425
State sales tax 40
].P.M.space allocation 2'676
Capital Outlay
none
21
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT:SENIOR CITIZENS
p1tem GENERAL Actual Actual Adopted Department City Manager Council
ENIOR CITIZENS Expense Expense Budget Proposed Proposed Adopted
escription 2009 2010 1 2011 1 2012 2012 2012
0999 Personal Services 56,528 61,716 62,073 61,039 61,039 -
1999 Supplies 2,199 2,815 3,000 3,200 3,200 -
2999 Other Services&Charges 21,452 20,631 20,355 19,603 19,603 -
4999 Capital Outlay - - _ _ - _
6999 Contingencies&Transfers - - - - - _
TOTALS:SENIOR CITIZENS 80,179 85,162 85,428 83,842 83,842 -
Activity Description
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in
the community. The Center is open Monday through Friday from 9:00 a.m.to 4:00 p.m. This program provides
seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation
for Murzyn Hall for office,storage and Senior Center space.
Objectives
1.To provide social, educational,and recreational programs to seniors in the community. To serve as a center that
provides resource information regarding senior issues and concerns.2.To provide the opportunity for senior exercise
programs.
Budget Comments
The total Senior Citizens budget has decreased by$1,586 mostly due to a reduction in aerobics salaries. Seventy-five
percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of$14,364 for space
allocation to Murzyn Hall.
22
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45040 SENIOR CITIZENS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 41,021 42,376 42,232 42,655 42,655 -
1012 SEASONAL EMPLOYEES 3,956 3,888 6,000 4,000 4,000 -
1030 VACATION&SICK (1,356) 1,840 - - - -
1210 P.E.R.A.CONTRIBUTION 2,743 2,941 3,062 3,092 3,092 -
1220 F.I.C.A.CONTRIBUTION 3,560 3,689 3,575 3,570 3,570
1300 INSURANCE 6,294 6,675 6,705 7,245 7,245 -
1510 WORKERS COMP INSURANCE PREM 310 308 499 477 477 -
0999 TOTALS: PERSONAL SERVICES 56,528 61,716 62,073 61,039 61,039 -
SUPPLIES
2000 OFFICE SUPPLIES - - 50 50 50 -
2010 MINOR EQUIPMENT - - 50 50 50 -
2030 PRINTING&PRINTED FORMS - - 50 50 50 -
2170 PROGRAM SUPPLIES 738 982 1,100 1,100 1,100
2171 GENERAL SUPPLIES 19 - 50 50 50 -
2175 FOOD SUPPLIES 1,442 1,833 1,700 1,900 1,900 -
1999 TOTALS:SUPPLIES 2,199 2,815 3,000 3,200 3,200 -
OTHER SERVICES&CHARGES
3050 EXPERT& PROFESSIONAL SERV. 2,654 2,976 2,300 3,000 3,000 -
3105 TRAINING&EDUC ACTIVITIES - - 150 150 150 -
3210 TELEPHONE&TELEGRAPH - - - - -
3220 POSTAGE 570 611 600 600 600 -
3310 LOCAL TRAVEL EXPENSE - - 50 50 50 -
3600 INSURANCE&BONDS 835 589 589 589 589 -
4100 RENTS&LEASES 16,842 15,850 15,816 14,364 14,364 -
4200 PROGRAM ACTIVITIES - - - - - -
4300 MISC.CHARGES 195 249 300 300 300 -
4330 SUBSCRIPTION, MEMBERSHIP 147 147 250 250 250 -
4390 TAXES& LICENSES 210 210 200 200 200 -
4395 STATE SALES TAX - - 100 100 100
2999 TOTALS:OTHER SERVICES&CHARGE 21,452 20,631 20,355 19,603 19,603 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - - -
OTHER FINANCING USES
8100 CONTINGENCIES - - - -
6999 TOTALS:OTHER FINANCING USES - - - - - -
TOTALS:SENIOR CITIZENS 80,179 85,162 85,428 83,842 83,842 -
23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER SENIOR CITIZENS BUDGET
101-45040
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Senior Citizen Coordinator 1.00 1.00 56,309 17,777 74,086 56,873 18,580 75,453
Senior Aerobic Instructor 4,000 452 4,452 3,000 307 3,307
Senior Aerobic Instructor 2,000 226 2,226 1,000 143 1,143
Labor Allocation To:
Trips&Outings-45030 (0.25) (0.25) (14077) (4614) (18691) (14218) (4646) (18864)
iLt
Supplies
Senior newsletter issued monthly 50
Food supplies 1,900
Office supplies 50
Minor office equipment 50
Program supplies 1,100
General supplies 50
Other Services&Charges
Defensive Driving/Speakers/Educational 3,000
Golden Age Club Holiday Dinner 300
Training 150
Postage 600
Local travel 50
Insurance&bonds 589
Subscription&membership 250
Taxes&licenses 200
State sales tax 100
J.P.M.space allocation 14,364
24
CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
DEPARTMENT:MURZYN HALL
101 GENERAL Actual Actual Adopted Department City Manager Council
45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 137,870 105,039 155,616 143,101 143,101 -
1999 Supplies 22,560 10,577 25,450 25,450 25,450 -
2999 Other Services&Charges 11,690 8,605 40,535 25,776 25,776 -
4999 Capital Outlay - - - - _ _
6999 Contingencies&Transfers - 22,786 22,536 22,536 22,536 -
TOTALS: MURZYN HALL 172,119 147,007 244,137 216,863 216,863 -
Activity Description
In an average year,Murzyn Hall(JPM)is used approximately 2,500 hours for classes/activities, 1,500 hours for
weddings, and 1,000 hours for meetings. Approximately 20%of the users are charged while the remaining 80%are
fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full
capacity throughout the year. Murzyn Hall budget provides salaries for interdepartment labor for custodians,and 50
percent of the Clerk-Typist II position.
Objectives
1. Develop a JPM preventative maintenance plan.
Budget Comments
The Murzyn Hall budget has decreased$27,274. Personal Services had a decrease of$12,515 due to the loss of a full
time custodian. Other Services was reduced$14,759 mostly due to eliminating the parking lot repair.Space allocation
credit received from the recreation budgets is$48,516. A transfer out to bonds is also included in the Murzyn Hall
budget.
25
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
10E13 NERAL Actual Actual Adopted Department Manager Council
RZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1010 REGULAR EMPLOYEES 61,053 24,331 44,248 21,719 21,719
1011 PART-TIME EMPLOYEES 49,938 48,411 80,635 80,000 80,000 -
1020 OVERTIME-REGULAR 3,440 468 250 250 250
1021 OVERTIME-PART-TIME 103 213 - _ - _
1030 VACATION&SICK (10,032) 305 - - - _
1070 INTERDEPARTMENTAL LABOR SERV 2,651 9,465 - 14,549 14,549
1210 P.E.R.A.CONTRIBUTION 7,774 5,783 9,043 8,442 8,442 -
1220 F.I.C.A.CONTRIBUTION 8,481 6,316 9,572 8,914 8,914 -
1225 FLEX BENEFIT FICA 100 - - _
1300 INSURANCE 11,285 7,235 7,920 5,670 5,670
1400 UNEMPLOYMENT COMPENSATION - 611 - - _ _
1510 WORKERS COMP INSURANCE PREM 3,077 1,899 3,948 3,557 3,557 -
1700 ALLOCATED FRINGE - - -
0999 TOTALS: PERSONAL SERVICES 137,870 105,039 155,616 143,101 143,101
SUPPLIES
2000 OFFICE SUPPLIES - - 100 100 100 -
2010 MINOR EQUIPMENT 5,500 3,568 5,000 5,000 5,000 -
2011 COMPUTER EQUIPMENT 4,118 - 1,000 1,000 1,000
2030 PRINTING&PRINTED FORMS - - 250 250 250
2160 MAINT&CONSTRUCT MATERIALS 1,926 34 900 900 900 -
2161 CHEMICALS - - 200 200 200 -
2170 PROGRAM SUPPLIES 40 - - -
2171 GENERAL SUPPLIES 9,388 6,664 14,000 14,000 14,000 -
2172 UNIFORMS (73) - 500 500 500 -
2175 FOOD SUPPLIES _ _ _ _
2280 VEHICLE REPAIR&PARTS - 21 _ - -
2990 COMM. PURCHASED FOR RESALE 1,661 290 3,500 3,500 3,500 -
1999 TOTALS:SUPPLIES 22,560 10,577 25,450 25,450 25,450 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. 3,569 5,327 14,470 14,470 14,470 -
3210 TELEPHONE&TELEGRAPH 3,810 3,115 3,102 3,218 3,218 -
3220 POSTAGE - - 100 100 100 -
3310 LOCALTRAVELEXPENSE - - _
3430 ADVERTISING OTHER 595 495 600 600 600 -
3600 INSURANCE&BONDS 7,628 7,117 7,117 7,117 7,117 -
3810 ELECTRIC 18,450 19,918 20,229 21,000 21,000 -
3820 WATER 1,072 919 1,300 1,500 1,500 -
3830 GAS 8,509 7,250 16,075 9,000 9,000 -
3850 SEWER 1,869 1,805 1,600 1,895 1,895 -
4000 REPAIR&MAINT.SERVICES 2,360 2,701 5,000 5,000 5,000 -
4020 BUILDING MAINTENANCE 12,633 9,633 21,964 8,092 8,092 -
4050 GARAGE, LABOR BURD. - 77 - (48,516) (48,516) -
4100 RENTS&LEASES (49,985) (51,159) (53,422) - _ _
4310 CREDIT CARD FEES 910 1,136 1,500 1,500 1,500 -
26
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4330 SUBSCRIPTION, MEMBERSHIP 10 10 - - _ _
4390 TAXES&LICENSES 260 260 300 300 300 -
4395 STATE SALES TAX - - 600 500 500
2999 TOTALS:OTHER SERVICES&CHARGE 11,690 8,605 40,535 25,776 25,776
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - _
OTHER FINANCING USES
7240 TRANSFER OUT TO CAP IMP BLDG - 22,786 22,536 22,536 22,536 -
8100 CONTINGENCIES - _ -
6999 TOTALS:OTHER FINANCING USES - 22,786 22,536 22,536 22,536 -
TOTALS:MURZYN HALL 172,119 147,007 244,137 216,863 216,863 -
27
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER MURZYN HALL BUDGET
101-45129
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe &Fringe
Head Custodian 1.00 0.00 45,473 15,305 60,778
PT Custodians/Total 55,000 10,204 65,204 80,000 14,784 94,784
5ublotal, 1.00 0.00 ` 100,473- _ _ 25,50 a = 8t3, 94;784_
Labor Allocation From:
Rec.Administration-45000 0.50 0.50 21,762 7,871 29,634 21,970 7,495 29,465
Interdepart.Labor 14,549 4,303 18,852
Tatai _ 1.50- _-°-0.50_ 122j235 "= 33,380
Supplies
Table&chair replacements 2,000 Floor mats 500
Chemicals 200 Toilet products 2,000
Light bulbs 1,100 Paint 1,500
Silverware 600 Pop 3,500
Lumber 200 Uniforms 500
Ceiling tiles 400 Bags 1,500
Printing&printed forms 250 Office supplies 100
Batteries 800 Computer equipment 1000
Mops&towels 400 Cleaning supplies 2,200
Building&construction supplies 2,000 Paper towels 1,000
Other equipment 3500 Misc.tools&equipment 200
Other Services&Charges
Telephone 3,218 Advertising 600
Rent credit from Rec. -48,516 NSI contract 8,092
Insurance&bonds 7,117 Other repair&maintenance 5,000
Sewer 1,895 Water utility 1,500
Contracted services 100 Electric 21,000
Taxes&licenses 300 Gas 9,000
Postage 100 Sales tax 500
Credit card fees 1500 Security 13,906
Telecom 464
Capital Outlay
None
Other Financing Uses
Transfer Out to Bonds(Honeywell Project) 22,536
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CITY OF COLUMBIA HEIGHTS,MINNESOTA
BUDGET 2012
DEPARTMENT:HYLANDER CENTER
101 GENERAL Actual Actual Adopted Department City Manager Council
45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 4,586 40,040 23,696 23,696
1999 Supplies - 109 - 2,000 2,000 -
2999 Other Services&Charges - 56,422 86,210 75,000 75,000
4999 Capital Outlay - - - - _ _
6999 Contingencies&Transfers - - - _ - _
TOTALS: HYLANDER CENTER - 61,117 126,250 100,696 100,696 -
Activity Description
This budget includes the staff and utilities to maintain and operate the Hylander Center gym and fitness room. The
utilities and cleaning are provided by the School District and then paid from this account.
Objectives
1. Develop a advertising campaign to gain additional users.
2. Continue to expand revenue by operating tournaments.
Budget Comments
The Community Center budget decreased by$25,554 due to a reduction in seasonal staff at the building. There also
was a decrease in building maintenance of$11,210.
30
City of Columbia Heights
2012 Budget Worksheet
Department Proposed
101 GENERAL Actual Actual Adopted Department Manager Council
45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
PERSONAL SERVICES
1012 SEASONAL EMPLOYEES - 4,091 35,975 20,000 20,000 -
1210 P.E.R.A.CONTRIBUTION - 65 - 1,450 1,450 -
1220 F.I.C.A.CONTRIBUTION - 313 2,752 1,530 1,530 -
1510 WORKERS COMP INSURANCE PREM - 117 1,313 716 716 -
0999 TOTALS: PERSONAL SERVICES - 4,586 40,040 23,696 23,696 -
SUPPLIES
2010 MINOR EQUIPMENT - 109 - 2,000 2,000 -
1999 TOTALS:SUPPLIES - 109 - 2,000 2,000 -
OTHER SERVICES&CHARGES
3050 EXPERT&PROFESSIONAL SERV. - - _ _
3600 INSURANCE&BONDS - - _ _ _
3810 ELECTRIC - - 28,945 - -
3830 GAS - - 28,945 - -
4000 REPAIR&MAINT.SERVICES - 56,422 28,320 - -
4020 BUILDING MAINTENANCE - - - 75,000 75,000 -
2999 TOTALS:OTHER SERVICES&CHARGE' - 56,422 86,210 75,000 75,000 -
CAPITAL OUTLAY
4999 TOTALS:CAPITAL OUTLAY - - - -
OTHER FINANCING USES
8100 CONTINGENCIES -
6999 TOTALS:OTHER FINANCING USES - - - _ _ _
TOTALS: HYLANDER CENTER - 61,117 126,250 100,696 100,696 -
31
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
FUND NUMBER HYLANDER CENTER BUDGET
101-45130
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2011 Adopted 2012 Proposed
Total Total
F.T.E. Total Total Comp Total Total Comp
Position Title 2011 2012 Salaries Fringe &Fringe Salaries Fringe & Fringe
Gym Supervisors 35,975 4,065 40,040 20,000 3,696 23,696
Subtotal :>: 0.00 0.00 -"35,1375 .
0,00- -_35,975 - 4l06 5" "Flfy{dY
Supplies
Minor equipment 2,000
Other Services&Charges
Building Maintenance 75,000
Capital Outlay
None
Contingencies&Transfers
None
32