The URL can be used to link to this page

Home My WebLink About2009 Proposed Detail Budget C� The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Administration CITY OF COLUMBIA HEIGHTS 2009 PROPOSED DETAILED BUDGET FOR ADMINISTRATION TABLE OF CONTENTS Budget Narrative Activity Description............................................................. 1-2 Objectives......................................................................... 3 Budget Comments............................................................... 4-5 Summary Data Mayor-Council (101-41110).................................................... 6 City Manager(101-41320)...................................................... 7 City Clerk(101-41410)......................................................... 8 Assessing (101-41550).......................................................... 9 Legal Services (101-41610).................................................... 10 Detail Revenue Administration Revenue......................................................... 11 Detail Expense Mayor-Council Detailed Expenses.............................................. 12-13 Mayor-Council (101-41110) Summary of Cost Factors..................... 14 City Manager Detailed Expenses................................................ 15-16 City Manager(101-41320) Summary of Cost Factors....................... 17 City Clerk Detailed Expenses.................................................... 18 City Clerk (101-41410) Summary of Cost Factors........................... 19 Assessing Detailed Expenses (101-41550).................................... 20 Legal Services Detailed Expenses (101-41610)............................... 21 Reviewer's Notes BlankPages....................................................................... 22-23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Administration Budget Narrative Activity Description Mayor-Council 101-41110 The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. The Council has full authority over the financial affairs of the City, and provides for the collection of all revenue and other assets, the auditing and settlements of accounts, and the safekeeping and disbursement of public monies. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Council members, who are elected at large for staggered four-year terms. City Manager 101-41320 This department is responsible for the administration of all activities, functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for personnel, labor relations, and employee relations functions of the City. City Clerk 101.41410 The City Clerk has been removed from the Mayor/Council budget and combined with the election budget. The City Clerk provides assistance to the Mayor, City Council, and City Manager, organizes and directs elections, serves as the responsible authority for compliance with the Minnesota Data Practices Act, maintains the City Code, prepares and assembles Council meeting agendas and materials, takes and transcribes minutes of the City Council meetings, maintains records and files of official city documents, oversees the boards and commissions, serves as Sunshine Fund Coordinator, and serves as backup to the Administrative Assistant and is department liaison to the Sister City Committee. With the exception of special elections, elections are only held in even numbered years. This is the reason for the significant difference in expenses from one year to the next. •1- Assessing 101-41550 The Assessing Department provides tax and homestead information, and processes homestead applications. Through a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights. The City contracted with the County for special assessment billing services beginning in 2003. Legal Services 1 01-41 61 0 The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services. -2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGE T 2VUy Functional Area of Administration Budget Narrative Objectives for 2009 Mayor-Council 101-41110 1)To provide quality services with limited funding. 2)To understand and to adapt to the demographic changes taking place in the City. 3) Promote the City in a positive way. City Manager 101-41320 1. Improve two-way communications with the public. 2. Research replacement Human Resource Modules and associated costs. City Clerk 101.41410 1. Review, revise, and update the process for filing, tracking, and maintenance of contracts and develop written procedure for same. 2. Review, revise and update the City Code to distinguish between the City Clerk and Finance Director 3.Keep current on all election laws and regulations and to recruit more election judges for future elections 4. Repair or replace the Agenda Manager program to more efficiently process City Council meeting packets. Assessing 101-41550 1. Research feasibility of public Web access to special assessment information. Legal Services 101-41610 1. Maintain current service level under current contract terms. -3- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Administration Budget Narrative Budget Comments Mayor-Council 101-41110 The Mayor-Council budget decreased by$24,009 from 2008-2009. Personal services decreased by$25,794, due to shifting the City Clerk's salary to 101.41410, an increase in the Mayor's salary, and wage and fringe benefit adjustments. Supplies increased by$900 due to monies budgeted for the purchase of one notebook computer, so each Councilmember has one available to them. The decreases to Office Supplies ($50), Printing & Printed Forms($50), and General Supplies ($100) were monies moved to 101.41410. Over-all, Other Services and Charges increased by$7,285 due to: Monies budgeted for training and education, local travel, and out of town travel expense based on past expenditures, $515 budgeted for yearly clock tower maintenance, $415 increase to monies budgeted for subscriptions and memberships and $3,400 budged for the Commission and Board Recognition event. There is a $3,300 decrease to monies budgeted to communications for internet service charges. The decreases to Expert and Professional Service($1,800), Telephone ($125), Postage ($400), and Miscellaneous Charges ($100), were monies moved to 101.41410. Repair and Maintenance increased by$1,020 as copy charges were removed from 4100 Rents and Leases and added to 4000 Repair and Maintenance Services. There was no change to monies budgeted for Other Financing Uses. City Manager 101-41320 The City Manager budget increased by$34,094 from 2008 to 2009. Personal Services increased by $45,304, due to adjustments in wages and fringe benefits. There was no change in monies budgeted for Supplies from 2008 to 2009. Other Services and Charges increased by $1,415 due to an increase of$2,210 for monies budgeted for liability and property insurance, offset by a decrease of$135 for monies budgeted for telephone and a decrease of$660 to other communications. Other Financing Uses decreased by$12,625, due to no monies budgeted for contingencies. City Clerk 101.41410 This budget reflects an increase in salary and fringe expense. Forty percent of the City Clerk's salary is allocated to 101.41320 -City Manager. A small portion of Supplies and Other Services and Charges has been moved from the Mayor/Council budget and included in the City Clerk budget. $6,000 has been added to 2011 for an upgrade or repair to the Agenda Manager program. 3500- Legal Notice Publishing includes past publishing costs covered by the Finance budget. -4- Assessing 101-41550 The Assessing budget increased by$14,313 from 2008 to 2009. Expert and Professional Services increased by$12,200, based on the new five-year assessment agreement with the County. Postage decreased $190, Insurance and Bonds increased by$328 due to liability and property insurance charges to this budget, Repair and Maintenance Services increased by$2,000 due to monies budgeted for assessment software maintenance and support and moving copying costs to this line item, and Rents and Leases decreased by$25 due to copying costs being moved to a different line item. Legal Services 101-41610 The Legal Services budget remained the same as 2008 for 2009. -5- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Mayor-Council Budget 2009 Adopted Department City Manager Adopted Mayor-Council Actual Actual Budget Proposed Proposed Budget 101-41110 2006 2007 2008 2009 2009 2009 Revenue Taxes 143,967 164,326 150,207 132,653 132,653 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 39,200 47,422 27,021 26,673 26,673 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 2,524 5,029 1,792 1,550 1,550 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 185,691 216,777 179,020 160,876 160,876 0 Expenses Personal Services 101,711 107,718 106,635 80,481 80,481 Supplies 9,222 1,259 1,600 2,500 2,500 Other Services and Charges 66,701 94,583 66,288 73,573 73,573 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 1,259 1,753 9,000 9,000 9,000 Total Expenses 178,893 205,312 183,523 165,554 165,554 0 Summary Revenue 185,691 216,777 179,020 160,876 160,876 0 Expense 178,893 205,312 183,523 165,554 165,554 0 Change to Fund Balance 6,798 11,465 (4,503) (4,678) (4,678) 0 -6- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of City Manager Budget 2009 Adopted Department City Manager Adopted City Manager Actual Actual Budget Proposed Proposed Budget 101-41320 2006 2007 2008 2009 2009 2009 Revenue Taxes 137,580 140,615 325,771 310,066 310,066 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 37,458 40,579 58,603 62,348 62,348 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 2,415 4,304 3,886 3,624 3,624 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 207,026 207,026 0 45,151 45,151 Total Revenue 384,479 392,524 388,260 421,189 421,189 0 Expenses Personal Services 354,586 350,402 355,371 400,675 400,675 Supplies 3,084 808 1,300 1,300 1,300 Other Services and Charges 20,312 31,502 28,730 30,145 30,145 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 0 0 12,625 0 0 Total Expenses 377,982 382,712 398,026 432,120 432,120 0 Summary Revenue 384,479 392,524 388,260 421,189 421,189 0 Expense 377,982 382,712 398,026 432,120 432,120 0 Change to Fund Balance 6,497 9,812 (9,766) (10,931) (10,931) 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of City Clerk Budget 2009 Adopted Department City Manager Adopted City Clerk Actual Actual Budget Proposed Proposed Budget 101-41410 2006 2007 2008 2009 2009 2009 Revenue Taxes 28,368 208 40,586 46,609 46,609 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 7,724 60 7,301 9,372 9,372 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 498 6 485 544 544 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 36,590 274 48,372 56,525 56,525 0 Expenses Personal Services 33,335 0 44,268 42,919 42,919 Supplies 687 0 2,725 6,300 6,300 Other Services and Charges 1,228 261 2,595 8,950 8,950 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 35,250 261 49,588 58,169 58,169 0 Summary Revenue 36,590 274 48,372 56,525 56,525 0 Expense 35,250 261 49,588 58,169 58,169 0 Change to Fund Balance 1,340 13 (1,216) (1,644) (1,644) 0 -8- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Assessing Budget 2009 Adopted Department City Manager Adopted Assessing Actual Actual Budget Proposed Proposed Budget 101-41550 2006 2007 2008 2009 2009 2009 Revenue Taxes 77,875 74,486 87,015 96,695 96,695 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 21,202 21,495 15,653 19,444 19,444 Charges For Current Services 75 45 100 50 50 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,367 2,279 1,038 1,130 1,130 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 100,519 98,305 103,806 117,319 117,319 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 96,842 93,109 106,415 120,728 120,728 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 96,842 93,109 106,415 120,728 120,728 0 Summary Revenue 100,519 98,305 103,806 117,319 117,319 0 Expense 96,842 93,109 106,415 120,728 120,728 0 Change to Fund Balance 3,677 5,196 (2,609) (3,409) (3,409) 0 -9- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Legal Services Budget 2009 Adopted Department City Manager Adopted Legal Services Actual Actual Budget Proposed Proposed Budget 101-41610 2006 2007 2008 2009 2009 2009 Revenue Taxes 93,405 92,514 111,722 109,373 109,373 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 25,431 26,697 20,098 21,993 21,993 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 50,555 53,069 50,000 50,000 50,000 Miscellaneous 1,640 2,832 1,333 1,279 1,279 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 171,031 175,112 183,153 182,645 182,645 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 166,620 168,658 186,500 186,500 186,500 Capital Outlay 0 0 0 0 0 Contingencies & Transfers - 0 0 0 0 0 Total Expenses 166,620 168,658 186,500 186,500 186,500 0 Summary Revenue 171,031 175,112 183,153 182,645 182,645 0 Expense 166,620 168,658 186,500 186,500 186,500 0 Change to Fund Balance 4,411 6,455 (3,347) (3,855) (3,855) 0 -10- City of Columbia Heights, Minnesota BUDGET 2009 Administration Revenue Legal City Mayor-Council City Manager Assessing Services Clerk 101 101 101 101 101 Revenue 31010 Current Ad Valorem 110,636 258,603 80,646 91,220 38,873 31014 Area-Wide Taxes 22,017 51,463 16,049 18,153 7,736 33401 Local Government Aid 26,243 61,342 19,130 21,638 9,221 33405 PERA Increase Aid 430 1,006 314 355 151 34107 Special Assessment Searches 0 0 50 0 0 35101 Court Fines 0 0 0 50,000 0 36210 Interest on Investments 2,067 4,832 1,507 1,705 726 36219 Change In Fair Value (517) (1,208) (377) (426) (182) 39207 Admin Overhead-Comm. Dev. 0 9,666 0 0 0 39210 Admin Overhead-Library 0 1,933 0 0 0 39212 Admin Overhead-Cable TV 0 14,220 0 0 0 39214 Admin Overhead-Liquor Fund 0 4,833 0 0 0 39215 Admin Overhead-Water Fund 0 4,833 0 0 0 39216 Admin Overhead-Sewer Fund 0 4,833 0 0 0 39217 Admin Overhead-Refuse Fund 0 2,417 0 0 0 39218 Admin Overhead-Recycling 0 2,417 0 0 0 Total Revenue 160,876 421,189 117,319 182,645 56,525 Expenses Personal Services 80,481 400,675 0 0 42,919 Supplies 2,500 1,300 0 0 6,300 Other Services and Charges 73,573 30,145 120,728 186,500 8,950 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 9,000 0 0 0 0 Total Expenses 165,554 432,120 120,728 186,500 58,169 Summary Total Revenue 160,876 421,189 117,319 182,645 56,525 Total Expenses 165,554 432,120 120,728 186,500 58,169 Change to Fund Balance (4,678) (10,931) (3,409) (3,855) (1,644) -11- City of Columbia Heights 2000099 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 67,442 69,910 71,035 45,000 45,000 - 1012 SEASONAL EMPLOYEES - - - - - - 1020 OVERTIME-REGULAR 65 233 - - - - 1030 VACATION& SICK 1,510 1,350 - - - - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A. CONTRIBUTION 3,645 3,859 3,995 2,250 2,250 - 1220 F.I.C.A. CONTRIBUTION 3,155 3,742 4,467 2,475 2,475 - 1225 FLEX BENEFIT FICA 816 761 - - - - 1300 INSURANCE 24,782 27,634 26,844 30,670 30,670 - 1510 WORKERS COMP INSURANCE PREM 296 229 294 86 86 1700 ALLOCATED FRINGE - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 101,711 107,718 106,635 80,481 80,481 - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 248 70 300 250 250 - 2010 MINOR EQUIPMENT 366 345 - - - - 2011 COMPUTER EQUIPMENT 6,392 173 - 1,200 1,200 - 2020 COMPUTER SUPPLIES 1,727 145 250 150 150 - 2030 PRINTING&PRINTED FORMS - - 200 150 150 - 2171 GENERAL SUPPLIES 295 - 250 150 150 - 2175 FOOD SUPPLIES 192 523 600 600 600 - 2280 VEHICLE REPAIR AND PARTS 2 3 - - - - 2282 GAS, OIL, LUBRICANTS - - - - - _ TOTALS: SUPPLIES 9,222 1,259 1,600 2,500 2,500 - OTHER SERVICES& CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 4,575 21,086 3,800 2,000 2,000 - 3105 TRAINING & EDUC ACTIVITIES 2,310 3,728 1,500 2,680 2,680 - 3210 TELEPHONE&TELEGRAPH 242 117 250 125 125 - 3211 CELL PHONES - 27 - - _ - 3220 POSTAGE 98 358 800 400 400 - 3250 OTHER COMMUNICATIONS - - 3,300 - - - 3310 LOCALTRAVELEXPENSE 575 1,318 800 1,000 1,000 - 3320 OUT OF TOWN TRAVEL EXPENSE 1,737 9,647 1,500 9,000 9,000 - 3430 ADVERTISING OTHER - - _ _ _ _ 3500 LEGAL NOTICE PUBLISHING 89 - 200 - - - 3600 INSURANCE& BONDS 21,141 21,141 20,523 20,523 20,523 - 4000 REPAIR&MAINT. SERVICES - 1,495 - 2,515 2,515 - 4050 GARAGE, LABOR BURD. 74 30 - - - - 4100 RENTS& LEASES 2,971 2,102 2,000 - - - 4300 MISC. CHARGES - - 250 150 150 - 4330 SUBSCRIPTION, MEMBERSHIP 32,621 29,286 30,165 30,580 30,580 - 4371 QUEEN EVENTS - - - - - _ 4372 CITY FLOAT 4373 BUS MAINTENANCE - - - - - -12- City of Columbia Heights LVV� Bulge'iivVl k sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4374 EMPLOYEE RECOGNITION - - - - - - 4375 VOLUNTEER RECOGNITION 204 188 500 500 500 4376 MISCELLANEOUS CIVIC AFFAIRS - 500 300 300 300 - 4377 FIREWORKS - - - - - - 4378 SPECIAL EVENTS - 90 - - - - 4380 COMMISSION& BOARDS 64 3,470 400 3,800 3,800 - 4390 TAXES&LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 66,701 94,583 66,288 73,573 73,573 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5170 TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES 984 1,407 8,000 8,000 8,000 - 8200 SUNSHINE FUND 275 346 1,000 1,000 1,000 - TOTALS: OTHER FINANCING USES 1,259 1,753 9,000 9,000 9,000 - TOTALS: MAYOR-COUNCIL 178,893 205,312 183,523 165,554 165,554 - TOTALS:GENERAL 178,893 205,312 183,523 165,554 165,554 - GRAND TOTALS: 178,893 205,312 183,523 165,554 165,554 - -13- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Mayor/Council BUDGET 101-41110 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe & Fringe Mayor 0.20 0.20 9,000 8,895 17,895 13,800 10,232 24,032 Four Councilmembers 0.80 0.80 31,200 17,496 48,696 31,200 25,250 56,450 Subtotal 1.00 1.00.:? 40,200 26,391 66,591 45,000 35,482 80,482 Labor Allocation From: Total 1.00 1.00 . 40,200 26,391 66,591 45,000 35,482 80,482 Supplies Audio cassettes, paper, business cards, misc. 250 Miscellaneous printing 150 Lap top computer-for Council member 1,200 Cups, napkins, misc. supplies 150 Computer paper, labels, diskettes, cartridges 150 Refreshments for city-sponsored events, meetings, etc. 600 Other Services&Charges Truth In Taxation Notices by County 2,000 Subscriptions, memberships to: Attendance at Conf/seminars for Values First 5,800 Mayor/Councilmembers 2,680 Assoc Of Metro Municipalities 6,200 Portion of main telephone trunk line 100 League of MN Ciies 12,400 Long distance charges 25 Suburban Rate Authority 1,600 Postage 400 Mediation Services of Anoka Co 2,015 Local Travel expense 1,000 Nat'l League of Cities 1,965 Travel exp associated w/attendance Sister Cities Int'I 1,965 at conf/seminars/meetings 9,000 Miscellaneous 1,915 Liability&property insurance 20,523 Plaques, engraving, etc.for Clock tower maintenance contract 515 volunteers, bd/commission mbrs 500 Copying costs 2,000 Civic Affairs Contributions 300 Miscellaneous charges 150 Annual Board& 3,800 Commission Dinner Capital Outlay none Contingencies&Transfers Misc.Expend ituress not otherwise budgeted 8,000 Sunshine Fund 1,000 -14- City of Columbia Heights 2009 Budget orin shleet Department Proposed 101 GENERAL Actual Actual I Adopted IlDepartment Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - _ _ 1010 REGULAR EMPLOYEES 273,496 270,005 281,680 318,771 318,771 1011 PART-TIME EMPLOYEES - - - - - - 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - 247 250 250 250 - 1030 VACATION& SICK (4,257) 8,743 - - - - 1050 SEVERANCE PAY 9,964 - - - - 1060 MILEAGE ALLOWANCE 6,600 6,655 6,600 6,600 6,600 - 1062 MISC REIMBURSEMENT - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A. CONTRIBUTION 16,260 16,805 18,247 21,445 21,445 - 1220 F.I.C.A. CONTRIBUTION 20,639 19,811 21,005 22,974 22,974 - 1225 FLEX BENEFIT FICA 687 386 - - - - 1300 INSURANCE 29,014 26,482 26,316 28,572 28,572 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 2,184 1,268 1,273 2,063 2,063 - 1520 WORKERS COMP BENEFIT PAYMENT - - - - - 1700 ALLOCATED FRINGE - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - - TOTALS: PERSONAL SERVICES 354,586 350,402 355,371 400,675 400,675 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 129 168 300 300 300 - 2010 MINOR EQUIPMENT 55 - - - - - 2011 COMPUTER EQUIPMENT 2,239 - - - - - 2020 COMPUTER SUPPLIES 344 280 500 500 500 - 2030 PRINTING&PRINTED FORMS - - 150 150 150 - 2070 TRAINING&INSTR SUPPLIES 55 - 100 100 100 - 2171 GENERAL SUPPLIES 159 17 150 150 150 - 2172 UNIFORMS - - - - - - 2175 FOOD SUPPLIES 103 344 100 100 100 - TOTALS:SUPPLIES 3,084 808 1,300 1,300 1,300 - OTHER SERVICES&CHARGES 3045 ATTORNEY FEES-OTHER - - - - - 3050 EXPERT&PROFESSIONAL SERV. 1,726 4,459 4,500 4,500 4,500 3105 TRAINING& EDUC ACTIVITIES 2,627 1,837 2,545 2,545 2,545 - 3120 EDUCATIONAL REIMBURSEMENT 543 890 - - - - 3210 TELEPHONE&TELEGRAPH 918 405 925 790 790 - 3211 CELL PHONES 130 247 500 500 500 - 3220 POSTAGE 423 335 650 650 650 - 3250 OTHER COMMUNICATIONS - - 860 200 200 - 3310 LOCAL TRAVEL EXPENSE 147 352 600 600 600 - 3320 OUT OF TOWN TRAVEL EXPENSE 1,985 3,255 1,425 1,425 1,425 - 3410 ADVERTISING EMPLOYMENT 4,895 10,894 7,000 7,000 7,000 - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE& BONDS 2,041 2,041 2,255 4,465 4,465 - -15- City�� of Columbia Heights LVY.7 Btld{YJeL Y1%o11% sheet Department Proposed 101 GENERAL Actual Actual I Adopted Department Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4000 REPAIR&MAINT. SERVICES 972 95 - 800 800 - 4100 RENTS& LEASES 704 691 800 - - - 4300 MISC.CHARGES - - 250 250 250 - 4330 SUBSCRIPTION, MEMBERSHIP 2,990 2,991 3,420 3,420 3,420 - 4374 EMPLOYEE RECOGNITION 147 3,009 3,000 3,000 3,000 - 4375 VOLUNTEER RECOGNITION 63 - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES& LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES&CHARGE 20,312 31,502 28,730 30,145 30,145 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5170 OFFICE EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - 12,625 - - - 8100 TOTALS: OTHER FINANCING USES - - 12,625 - - TOTALS: CITY MANAGER 377,982 382,712 398,026 432,120 432,120 - TOTALS:GENERAL 377,982 382,712 398,026 432,120 432,120 - GRAND TOTALS: 377,982 382,712 398,026 432,120 432,120 - -16- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 BUDGET 2009 FUND NUMBER 2009 City Manager BUDGET 101-41320 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe City Manager 1.00 1.00 114,731 23,116 137,847 133,234 26,026 159,260 Asst. to City Mgr/HR Dir 1.00 1.0JOO 83,072 19,655 102,727 93,526 22,440 115,966 Admin.Asst.-Human Res. 1.00 1.0 46,998 14,554 61,552 52,244 16,343 68,587 Spec. Proj.Coord. 0.50 0.5 23,172 3,376 26,548 24,696 3,744 28,440 Subtotal 3:50 3.5 267,973 60,701 328,674 303,700 68,553 372,253 Labor Allocation From: 101-41410 0.40 0.40 20,557 6,140 26,697 21,921 6,501 28,422 Total 3,90 3.90 288,530 66,841 355,371 325,621 75,054 400,675 Supplies Notebook, appt. books,folders, notepads 300 Training books/videos 100 Computer paper, labels,diskettes,cartridges 500 Misc.general supplies 150 Forms, misc.printing 150 Coffee,juice,snacks for visitors &meetings 100 Other Services&Charges Medtox Drug Testing 1,500 New Employee Physicals 1,500 Liability/Property Insurance 4,465 City-wide staff training 1,500 Copying costs 800 Training and educational activities: Miscellaneous Charges 250 MPELRA Conference 150 Various Professional Memberships LMC Conference 500 &Subscriptions: ICMA Conference 500 Int'I Assoc.of Admin. Professionals 100 Employment Law Institute 600 MuniciPals 25 Safety&Loss Workshop 20 Citizen's League 50 IAAP Conference 100 Twin Cities North Chamber 300 City Manager's Conference 225 League of MN Cities Directory 100 MCMA Winter Conference 175 MN City/Co. Mgmt.Association 165 Other 275 Metro Area Mgmt.Association 50 Main Telephone Trunk Line 690 Pioneer Press 105 Long Distance Charges 100 Business Journal 100 Cellular Phone Charges 500 IPMA 150 Postage 650 MPELRA 250 Other Communications(Courier, Twin Cities Area Labor Mgmt. UPS, Pager) 200 Association 300 Local Travel Expense 600 MN Safety Council 350 Hotel, Airfare,Transportation& ICMA 975 Meals at Various conferences 1,425 Miscellaneous 400 Employment Ads 7,000 Costs associated w/Employee Recognition Program 3,000 Capital Outlay None Contingencies&Transfers None -17 - City of Columbia Heights 4vu ouuget iivor k si ee, Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1010 REGULAR EMPLOYEES - - - 32,881 32,881 - 1012 SEASONAL EMPLOYEES 28,190 - 38,819 - - - 1020 OVERTIME-REGULAR - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 4,118 - 4,500 - - - 1210 P.E.R.A. CONTRIBUTION 264 - 293 2,197 2,197 - 1220 F.I.C.A. CONTRIBUTION 338 - 344 2,515 2,515 - 1300 INSURANCE 225 - - 5,076 5,076 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 199 - 312 250 250 - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 33,335 - 44,268 42,919 42,919 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 47 - 50 50 50 - 2010 MINOR EQUIPMENT - - 2,000 - - - 2011 COMPUTER EQUIPMENT - - - 6,000 6,000 - 2020 COMPUTER SUPPLIES - - - 100 100 - 2030 PRINTING&PRINTED FORMS 326 - 350 50 50 - 2170 PROGRAM SUPPLIES - - - - - - 2171 GENERAL SUPPLIES 171 - 175 100 100 - 2175 FOOD SUPPLIES 145 - 150 - - - TOTALS: SUPPLIES 687 - 2,725 6,300 6,300 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. - - - 3,880 3,880 - 3105 TRAINING&EDUC ACTIVITIES - - - 320 320 - 3210 TELEPHONE&TELEGRAPH 25 - 1,000 125 125 - 3211 CELL PHONES 75 43 200 - - - 3220 POSTAGE 151 - 150 100 100 - 3250 OTHER COMMUNICATIONS - - - - - - 3310 LOCALTRAVELEXPENSE 56 31 60 450 450 - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING 332 - 335 2,500 2,500 - 3600 INSURANCE& BONDS 185 185 - - - - 4000 REPAIR&MAINT. SERVICES 350 - 750 1,400 1,400 - 4100 RENTS&LEASES 55 2 100 - - - 4300 MISC. CHARGES - - - 100 100 - 4330 SUBSCRIPTION, MEMBERSHIP - - - 35 35 - 4380 COMMISSION&BOARDS - - - 40 40 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES &CHARGE 1,228 261 2,595 8,950 8,950 - CAPITAL OUTLAY - - - - - - 5180 OTHER EQUIPMENT - - - - - - 8100 CONTINGENCIES - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: CITY CLERK 35,250 261 49,588 58,169 58,169 - TOTALS:GENERAL 35,250 261 49,588 58,169 58,169 - GRAND TOTALS: 35,250 261 49,588 58,169 58,169 - -18- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 City Clerk BUDGET 101.41410 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe &Fringe City Clerk 1.00 1.00 51,392 15,349 66,741 54,802 16,731 71,533 Subtotal 1.00 1.00 51,392 15,349 66,741 54,802 16,731 71,533 Labor Allocation From: 101.41320 (0.40) (0.40) (20,557) (6,140) (26,697) (21,921) (6,501) (28,422) Total 0.60 0.60 30,835 9,209 40,044 32;881 10,230 43.111 Supplies Audio cassettes, paper, business cards, misc. 50 Miscellaneous printing 50 Computer paper, labels, diskettes, cartridges 100 Misc. supplies 100 Agenda Manager program update or repair 6,000 Other Services&Charges Updates to City Code 1,900 Cost of company to host City Code on the internet 300 Agenda Processer support 1,680 Attendance at Conference/Seminars 320 Portion of main telephone trunk line 100 Long distance charges 25 Postage 100 Travel exp associated w/attendance at conf/seminars/meetings 450 Legal notice publishing 2,500 Agenda Manager software maintenance contract 1,200 Copying costs 200 Miscellaneous charges 100 Membership MCFOA 35 Annual commission dinner 40 Capital Outlav none Contingencies &Transfers none -19- City of Columbia Heights 2009 Budget work sheet DeNairtmeiit �ivj�o�ed 101 GENERAL Actual Actual Adopted Department Manager Council 41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES - - - - - - 1011 PART-TIME EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - - - - - 1021 OVERTIME-PART-TIME - - - - - - 1030 VACATION &SICK - - - - - - 1050 SEVERANCE PAY - - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A. CONTRIBUTION - - - - - - 1220 F.I.C.A. CONTRIBUTION - - - - - 1300 INSURANCE - - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES - - - - - - SUPPLIES - - - - - 2000 OFFICE SUPPLIES - - - - - - 2010 MINOR EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2020 COMPUTER SUPPLIES - - - - - - 2030 PRINTING& PRINTED FORMS - - - - - - 2170 PROGRAM SUPPLIES - - - - - - 2171 GENERAL SUPPLIES - - - - - - 2175 FOOD SUPPLIES - - - - - - TOTALS: SUPPLIES - - - - - - OTHER SERVICES& CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 94,732 93,096 105,000 117,200 117,200 - 3105 TRAINING& EDUC ACTIVITIES - - - - - - 3120 EDUCATIONAL REIMBURSEMENT - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - - 3220 POSTAGE 1,127 - 1,390 1,200 1,200 - 3250 OTHER COMMUNICATIONS - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE& BONDS - - - 328 328 - 4000 REPAIR&MAINT. SERVICES 972 - - 2,000 2,000 - 4100 RENTS&LEASES 11 13 25 - - - 4300 MISC. CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - - 4390 TAXES&LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS:OTHER SERVICES &CHARGE 96,842 93,109 106,415 120,728 120,728 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 8100 CONTINGENCIES - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS:ASSESSING 96,842 93,109 106,415 120,728 120,728 - TOTALS: GENERAL 96,842 93,109 106,415 120,728 120,728 - GRAND TOTALS: 96,842 93,109 106,415 120,728 120,728 - -20- City of Columbia Heights 200.97 Budget work sl leet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2011 COMPUTER EQUIPMENT 2011 TOTALS: SUPPLIES - - - - - OTHER SERVICES&CHARGES - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS 50,324 50,508 50,500 50,500 50,500 - 3042 ATTORNEY FEES-PROSECUTION 115,980 116,416 116,650 116,650 116,650 - 3043 PARA LEGAL-CIVIL PROCESS - - - - - - 3044 PARA LEGAL-PROSECUTION - - - - - - 3045 ATTORNEY FEES-OTHER 224 82 18,000 18,000 18,000 - 3050 EXPERT& PROFESSIONAL SERV. 17 1,530 - - - - 3051 EXPERT& PROF CIVIL PROCESS - - - - - - 3052 EXPERT& PROF PROSECUTION - - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS - - - - - - 4300 MISC.CHARGES 68 121 1,350 1,350 1,350 - 4330 SUBSCRIPTION, MEMBERSHIP 8 - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES &CHARGE 166,620 168,658 186,500 186,500 186,500 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 8100 CONTINGENCIES - - - - - - TOTALS:CAPITAL OUTLAY - - - - - - TOTALS: LEGAL SERVICES 166,620 168,658 186,500 186,500 186,500 - TOTALS:GENERAL 166,620 168,658 186,500 186,500 186,500 - GRAND TOTALS: 166,620 168,658 186,500 186,500 186,500 - -21- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Police Budget Narrative Activity Description Police Department 101-42100 This is the general budget for the day-to-day running of the Police Department. This part of the budget covers personnel costs, general supply costs, other services and charges costs, and capital outlay expenses. The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, Drug Task Force Officer, School Liaison Officers, traffic enforcement, code enforcement, animal control, unusual occurrences, Homeland Security efforts, and administration. Animal Control 101-42700 Animal containment measures are provided to the City of Columbia Heights by the Camden Pet Hospital, 1401 44th Avenue North. This includes animal shelter services,euthanasia services, adoption services and clinic services. The capturing,transporting, and temporary shelter of stray animals is performed by Community Service Officers and,at times, Columbia Heights Police Officers. Community Programs 270-42160 The Community Programs budget funds police-related community activities such as DARE, Police Explorers, Police Reserves, and other community based prevention and outreach initiatives. Police Capital Equipment 431-42100 The Capital Equipment budget for 2009 includes two full-sized marked squads,one mid-sized unmarked car, and various equipment for the squads. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Police Budget Narrative Objectives Police Department 101-42100 1. To maintain the level of police service in the community. 2. To continue to work closely with other agencies in our area towards safety and security issues in the areas of grants, personnel, training and equipment. 3. To increase the level of proactive police enforcement within the community. 4. To increase public awareness of crime prevention programs. 5. To ensure that police vehicles and equipment are updated to reflect law enforcement technology needs and ensure dependability. 6. To continue to maintain and update our department computers. 7. To continue to monitor available Federal and State grant opportunities in order to obtain equipment and possibly personnel that would otherwise be unavailable to our department. Animal Control 101-42700 To continue our close working relationship with Camden Pet Hospital in our effort to provide state-of-the-art animal services at a reasonable cost for our community. Community Programs 270-42160 Our objectives in the Community Programs fund are to have two officers trained in DARE and to administer the DARE program in city elementary schools. The Community Programs fund will also be utilized to fund costs for the Police Explorer Program such as city and county training, as well as the state conference. Also covered will be uniforms, equipment and other necessary expenditures. The Community Programs fund will also absorb costs related to the Police Reserve program including training and equipment, as well as other community based initiatives such as National Night Out, Neighborhood Watch and other programs which facilitate community outreach and crime prevention. Capital Equipment Police 431-42100 To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment for the best value that meets the needs and requirements of the department. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Police Budget Narrative Budget Comments Police 101-42100 Personnel: The 2009 budget reflects authorization for 27 licensed officers. This includes a grant-funded Middle School Liaison officer. Overall proposed personnel costs are up as a result of step increases by individual officers as set by union contract, and also the wage increases for 2009 already approved by the City Council. We are requesting $45,000 in other overtime monies (referred to as the Problem Oriented Policing detail). It is our intention to focus on Circle Terrace and other high crime and problem areas, as well as the Grid 8 area. The amount budgeted for overtime,while an increase from the 2008 adopted budget amount, more accurately reflects the actual incurred expense in 2007. This line item may be decreased in part if staffing issues can be remediated. The 2009 budget eliminates a full-time CSO position and adds additional monies for part-time CSO's to increase flexibility and coverage. The 2009 budget also adds a Crime Prevention Specialist position. Supplies: The supplies section total is up significantly due primarily to two factors. First, the rising and unpredictable costs of fuel and lubricants for the fleet accounts for a large increase in line item 2282, Gas, Oil, Lubricants. The $75,000 amount is a realistic cost projection based upon gallons used (20,000)figured at$3.75 per gallon. Second, due to increased metal costs and continued military operations, ammunition has seen an approximately 50% increase, as well as purchasing difficulties due to short supplies. This accounts for an increase in the 2070 line item, Training and Instructional Supplies, to $7,800 from $3,900; and an additional $1,900 requested in line item 2172, General Supplies,where the duty ammo is budgeted. Line item 2173, Protective Clothing, is increased from $4,000 to$6,550 to accomodate the regularly scheduled replacement of four officers'vests, the purchase of two vests for new hires, and the replacement of two of the department's eight pieces of tactical body armor which are also scheduled for replacement at this time. Although the cost of office supplies continues to increase, and we operate on a fairly limited budget in this regard,we have decided to keep the 2000 line item, Office Supplies, the same as in 2008 ($3,500)and have instituted a program to decrease the use of paper by eliminating some redundant photocopying and increasing the use of providing information electronically. Other Services and Charges: Line item 3050, Expert and Professional Services, shows an increase from $12,247 to $18,000 to reflect an increase in the cost of Anoka County's fees to us for Records Management, as well as anticipated increases in the costs for other professional services. Line item 3211, Cell phones, is proposed at$6,450. This is the actual cost total for PD phones, including Blackberry phones capable of scheduling and email for the Chief and Captain. Line item 3320, Out of Town Travel Expense, is proposed at$2,000. It is felt that this is a realistic number to provide for necessary police training and conferences as well as criminal investigations occurring outside of the jurisdiction. Line items 4000, Repair and Maintenance Services; 4050 Garage, Labor Burd; and 4080,Vehicle Repair, all show slight increases to reflect anticipated rising costs in these areas. 2• CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Police Budget Narrative Budget Comments Animal Control 101-42700 The proposed Animal Control budget for 2009 shows a slight decrease($192)from 2008. This reflects a smaller budgeted amount for supplies. The contracted cost of animal impounds remains the same under our agreement with Camden Pet,which runs through 2010. The number of animals impounded throughout the year, and how long they are housed at Camden, will determine what our actual year-end cost will be. Community Programs 270-42160 We are requesting an increase of$325 in the DARE budget to accommodate anticipated increases in training expenses and purchase of supplies. As money has accumulated in this fund over the course of the last several years, it is the intention of the Police Department to draw down some of this funds in this account. The Police Department is requesting to spend $14,300 of the existing balance currently in the fund in addition to the$5,700 requested to fund DARE for a total of$20,000. Police Capital Equipment 431-42100 The Capital Equipment Replacement Fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. In 2009, it is recommended that two marked squad cars be purchased. The purchase of two marked squad cars per year allows the department to keep the marked fleet in a better working order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after four years of service, and rotated into another department in the city,who in turn get a better operating vehicle for conventional uses. The purchase will include one Crown Victoria and one Charger,which will be tested as a more fuel and cost efficient alternative to our current patrol vehicles. In 2008, the PD purchased one unmarked vehicle. This was the first unmarked vehicle that has been purchased in six years. It is recommended that the PD purchase one unmarked vehicle in 2009. This would replace the 1998 Ford Taurus, which is the oldest unmarked in the fleet, and currently has 49,000 miles. Due to the age of the vehicle it is starting to deteriorate at a faster rate and has started to incur additional parts costs due to its age. According to shop records, over 50% of the costs of maintenance on this vehicle over the past seven years have occurred in the last 18 months. This vehicle has been recommended for replacement by Shop Foreman Steve Synowczynski. We anticipate significant savings in vehicle operating costs due to better fuel economy. Since the car to be replaced is 10 years old but still has low miles, it can be used by another department which has occasional use needs. Also requested is $5,500 for purchase of necessary equipment. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Police Budget 2009 Adopted Department City Manager Adopted Police Actual Actual Budget Proposed Proposed Budget 101-42100 2006 2007 2008 2009 2009 2009 Revenue Taxes 1,696,725 1,779,113 2,059,132 2,126,248 2,126,248 Licenses And Permits 44,490 48,983 45,000 45,000 45,000 Intergovernmental Revenue 687,863 742,586 620,287 766,526 766,526 Charges For Current Services 238,670 223,792 186,875 194,150 194,150 Fines And Forfeits 78,845 81,509 78,000 83,000 83,000 Miscellaneous 29,781 54,450 24,565 24,853 24,853 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 47,495 0 15,096 15,096 Total Revenue 2,776,374 2,977,927 3,013,859 3,254,873 3,254,873 0 Expenses Personal Services 2,418,372 2,535,025 2,675,629 3,178,109 3,178,109 Supplies 87,949 105,521 96,050 148,350 148,350 Other Services and Charges 189,804 213,188 220,274 228,431 228,431 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 131 53 83,633 0 (225,055) Total Expenses 2,696,255 2,853,788 3,075,586 3,554,890 3,329,835 0 Summary Revenue 2,776,374 2,977,927 3,013,859 3,254,873 3,254,873 0 Expense 2,696,255 2,853,788 3,075,586 3,554,890 3,329,835 0 Change to Fund Balance 80,119 124,140 (61,727) (300,017) (74,962) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Animal Control Budget 2009 Adopted Department City Manager Adopted Animal Control Actual Actual Budget Proposed Proposed Budget 101-42700 2006 2007 2008 2009 2009 2009 Revenue Taxes 10,313 7,515 12,662 12,242 12,242 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 2,807 2,168 2,278 2,462 2,462 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 181 229 151 143 143 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 13,301 9,912 15,091 14,847 14,847 0 Expenses Personal Services 0 0 0 0 0 Supplies 120 70 550 300 300 Other Services and Charges 12,696 9,318 14,920 14,978 14,978 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 12,815 9,388 15,470 15,278 15,278 0 Summary Revenue 13,301 9,912 15,091 14,847 14,847 0 Expense 12,815 9,388 15,470 15,278 15,278 0 Change to Fund Balance 486 524 (379) (431) (431) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of DARE Budget 2009 Adopted Department City Manager Adopted DARE Project Actual Actual Budget Proposed Proposed Budget 270-42160 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 1,703 2,058 0 1,000 1,000 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 9,000 9,000 9,000 9,000 9,000 Total Revenue 10,703 11,058 9,000 10,000 10,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 3,596 2,648 3,200 3,200 3,200 Other Services and Charges 1,242 2,717 2,175 2,500 2,500 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 4,838 5,365 5,375 5,700 5,700 0 Summary Revenue 10,703 11,058 9,000 10,000 10,000 0 Expense 4,838 5,365 5,375 5,700 5,700 0 Change to Fund Balance 5,865 5,693 3,625 4,300 4,300 0 I CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Police Capital Equipment Budget 2009 Adopted Department City Manager Adopted Capital Equipment Police Actual Actual Budget Proposed Proposed Budget 431-42100 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 63,110 51,447 31,301 25,723 25,723 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 23,899 26,968 10,434 8,574 8,574 Total Revenue 87,009 78,415 41,735 34,297 34,297 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 41,376 41,460 75,500 75,500 75,500 Contingencies &Transfers 0 0 0 0 0 Total Expenses 41,376 41,460 75,500 75,500 75,500 0 Summary Revenue 87,009 78,415 41,735 34,297 34,297 0 Expense 41,376 41,460 75,500 75,500 75,500 0 Change to Fund Balance 45,633 36,955 (33,765) (41,203) (41,203) 0 City of Columbia Heights, Minnesota BUDGET 2009 Police Revenue Police Police Animal Control DARE Cap Equipment 101 101 270 431 Revenue 31010 Current Ad Valorem 1,773,343 10,210 0 0 31014 Area-Wide Taxes 352,905 2,032 0 0 32110 Liquor, Wine& Beer License 40,000 0 0 0 32120 Cigarettes 5,000 0 0 0 33401 Local Government Aid 420,644 2,422 0 0 33405 PERA Increase Aid 6,895 40 0 0 33416 State Law Ofc Training 8,000 0 0 0 33421 Insurance Premium Tax-Police 150,000 0 0 0 33422 State Grant-Aid 97,175 0 0 0 33423 State Aid-Police Relief Assn 48,812 0 0 0 33630 School District 35,000 0 0 0 33641 Other Government Grants 0 0 1,000 0 34201 Special Police Services 189,150 0 0 0 34203 Public Safety-Police Report 5,000 0 0 0 35101 Court Fines 50,000 0 0 0 35102 Administrative Tags 25,000 0 0 0 35105 Admin Fees Police 8,000 0 0 0 36210 Interest on Investments 33,137 191 0 25,723 36219 Change in Fair Value (8,284) (48) 0 0 39217 Administration Overhead-Refuse Ft 7,548 0 0 0 39218 Administration Overhead-Recycling 7,548 0 0 0 39219 Transfer In-Liquor Fund 0 0 9,000 0 Total Revenue 3,254,873 14,847 10,000 34,297 Expenses Personal Services 3,178,109 0 0 0 Supplies 148,350 300 3,200 0 Other Services and Charges 228,431 14,978 2,500 0 Capital Outlay 0 0 0 75,500 Contingencies &Transfers (225,055) 0 0 0 Total Expenses 3,329,835 15,278 5,700 75,500 Summary Total Revenue 3,254,873 14,847 10,000 34,297 Total Expenses 3,329,835 15,278 5,700 75,500 Change to Fund Balance (74,962) (431) 4,300 (41,203) _l City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 1,663,351 1,706,752 .1,865,311 2,201,679 2,201,679 - 1011 PART-TIME EMPLOYEES 3,524 11,621 11,572 35,000 35,000 - 1012 SEASONAL EMPLOYEES - - - - - - 1020 OVERTIME-REGULAR 97,909 125,148 46,650 110,000 110,000 - 1021 OVERTIME-PART-TIME - - - - - - 1022 OVERTIME-SEASONAL - - - - - - 1023 OVERTIME-OTHER 14,323 38,875 30,000 45,000 45,000 - 1030 VACATION &SICK 16,079 24,337 - - - - 1031 HOLIDAY PAY 66,719 70,869 76,800 7,735 7,735 - 1041 COURT PAY 23,868 23,458 21,600 26,125 26,125 - 1043 TRAINING PAY 10,886 9,009 19,200 14,000 14,000 - 1045 LONGEVITY 27,526 27,469 29,641 31,881 31,881 - 1050 SEVERANCE PAY 13,491 4,155 - - - - 1062 MISC REIMBURSEMENT - - - - - 1065 MEAL REIMBURSEMENT - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 92 - - - - 1080 INTERDEPARTMENTAL LABOR CR - (9,485) - - - - 1210 P.E.R.A. CONTRIBUTION 193,934 219,225 249,424 321,855 321,855 - 1220 F.I.C.A.CONTRIBUTION 38,561 40,229 48,056 55,823 55,823 - 1225 FLEX BENEFIT FICA 1,213 1,116 - - - - 1230 POLICE PENSION CONTRIBUTION - - - - - - 1300 INSURANCE 192,197 197,935 212,520 244,390 244,390 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 54,699 49,056 64,855 84,621 84,621 1700 ALLOCATED FRINGE - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - (4,743) - - - TOTALS: PERSONAL SERVICES 2,418,372 2,535,025 2,675,629 3,178,109 3,178,109 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 3,612 3,247 3,500 3,500 3,500 - 2010 MINOR EQUIPMENT 2,314 2,087 4,500 2,500 2,500 - 2011 COMPUTER EQUIPMENT - 552 1,500 5,500 5,500 - 2020 COMPUTER SUPPLIES 2,560 2,198 2,750 2,500 2,500 - 2030 PRINTING& PRINTED FORMS 1,839 1,895 1,900 1,900 1,900 - 2070 TRAINING& INSTR SUPPLIES 2,046 3,239 3,900 7,800 7,800 - 2160 MAINT. &CONSTRUCT MATERIALS - - 800 - - - 2170 PROGRAM SUPPLIES 864 281 1,500 4,000 4,000 - 2171 GENERAL SUPPLIES 4,873 5,868 4,100 6,000 6,000 - 2172 UNIFORMS 9,213 10,856 13,000 14,500 14,500 - 2173 PROTECTIVE CLOTHING 3,999 3,200 4,000 6,550 6,550 - 2175 FOOD SUPPLIES 536 432 600 600 600 - 2280 VEHICLE REPAIR AND PARTS 12,894 21,589 14,000 18,000 18,000 - 2282 GAS, OIL, LUBRICANTS 43,200 50,077 40,000 75,000 75,000 - TOTALS: SUPPLIES 87,949 105,521 96,050 148,350 148,350 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 7,235 25,584 12,247 18,000 18,000 - 3105 TRAINING&EDUC ACTIVITIES 11,216 14,921 12,000 15,000 15,000 - t0 City of Columbia Heights 2009 Budget work sheet .Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3110 TRAINING&SCHOOL - - - - - - 3120 EDUCATIONAL REIMBURSEMENT 1,100 1,000 1,500 1,500 1,500 - 3210 TELEPHONE&TELEGRAPH 14,038 13,413 15,000 16,000 16,000 - 3211 CELL PHONES 1,084 2,314 1,500 6,450 6,450 - 3220 POSTAGE 1,631 2,237 1,700 2,300 2,300 - 3250 OTHER COMMUNICATIONS 299 316 1,500 - - - 3310 LOCAL TRAVEL EXPENSE 1,368 834 1,500 1,500 1,500 - 3320 OUT OF TOWN TRAVEL EXPENSE 1,575 1,493 500 2,000 2,000 - 3430 ADVERTISING OTHER - 50 40 - - - 3500 LEGAL NOTICE PUBLISHING 54 46 150 150 150 - 3600 INSURANCE& BONDS 58,862 58,862 57,231 61,781 61,781 - 4000 REPAIR& MAINT.SERVICES 21,149 15,987 38,040 25,000 25,000 - 4050 GARAGE, LABOR BURD. 23,773 27,443 27,806 30,000 30,000 - 4080 VEHICLE REPAIR 5,271 8,868 6,500 9,000 9,000 - 4100 RENTS&LEASES 28,942 29,141 28,500 26,500 26,500 - 4300 MISC. CHARGES 4,633 4,623 4,800 4,700 4,700 - 4310 CREDIT CARD FEES 1 1 10 - - - 4330 SUBSCRIPTION, MEMBERSHIP 1,396 1,178 1,500 1,500 1,500 - 4342 PROPERTY DAMAGE 408 - 500 500 500 - 4349 INSURANCE DEDUCTIBLE - - - - - - 4374 EMPLOYEE RECOGNITION 147 186 - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - 1,400 300 300 - 4380 COMMISSION&BOARDS - - 100 - - - 4390 TAXES& LICENSES 5,621 4,695 6,250 6,250 6,250 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES&CHARGE 189,804 213,188 220,424 228,431 228,431 - CAPITAL OUTLAY - - - - - - 5120 BUILDING& IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7130 TRANSFER OUT TO FED POL GRNT - - - - - - 7250 TRANSFER OUT TO PENSION RESV - - - - - - 7311 TRANSFER OUT STATE POLICE GR - - - - - - 7360 TRANSFER OUT TO FAST COPS - - - - - - 8100 CONTINGENCIES - - 83,633 - (225,055) - 8110 VANDALISM - - - - - - 8200 SUNSHINE FUND 131 53 - - - - TOTALS: OTHER FINANCING USES 131 53 83,633 - (225,055) - TOTALS: POLICE 2,696,255 2,853,788 3,075,686 3,554,890 3,329,835 - TOTALS: GENERAL 2,696,255 2,853,788 3,075,686 3,554,890 3,329,835 - GRAND TOTALS: 2,696,255 2,853,788 3,075,686 3,554,890 3,329,835 - 11. City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - 1070 INTERDEPARTMENTAL LABOR SERV - 1700 ALLOCATED FRINGE - TOTALS: PERSONAL SERVICES - - - - SUPPLIES 2171 GENERAL SUPPLIES 120 70 550 300 300 2171 TOTALS: SUPPLIES 120 70 550 300 300 - OTHER SERVICES &CHARGES - - 3050 EXPERT&PROFESSIONAL SERV. 12,596 9,218 14,320 14,820 14,820 3600 INSURANCE &BONDS 100 100 100 158 158 4395 STATE SALES TAX - - 500 - - TOTALS: OTHER SERVICES& CHARGE 12,696 9,318 14,920 14,978 14,978 - CAPITAL OUTLAY - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - _ 5180 OTHER EQUIPMENT - - - _ TOTALS: CAPITAL OUTLAY - - TOTALS:ANIMAL CONTROL 12,815 9,388 15,470 15,278 15,278 TOTALS: GENERAL 12,815 9,388 15,470 15,278 15,278 - GRAND TOTALS: 12,815 9,388 15,470 15,278 15,278 - City of Columbia Heights 2009 Budget work sheet Department Proposed 270 DARE PROJECT Actual Actual Adopted Department Manager Council 42160 POLICE- DARE PROJECT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - 2030 PRINTING& PRINTED FORMS - - 100 - - 2070 TRAINING& INSTR SUPPLIES - - 100 - " 2170 PROGRAM SUPPLIES 3,587 2,188 2,500 2,600 2,600 - 2171 GENERAL SUPPLIES 9 376 400 400 400 - 2172 UNIFORMS - - - - 2175 FOOD SUPPLIES - 84 100 200 200 - TOTALS:SUPPLIES 3,596 2,648 3,200 3,200 3,200 OTHER SERVICES &CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - - 3105 TRAINING& EDUC ACTIVITIES 450 1,150 800 1,200 1,200 - 3220 POSTAGE - - - - 3310 LOCAL TRAVEL EXPENSE - 205 - 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE 687 1,062 800 1,000 1,000 - 4200 PROGRAM ACTIVITIES - - - - 4330 SUBSCRIPTION, MEMBERSHIP 105 140 200 200 200 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - 175 - - 4395 STATE SALES TAX - 160 200 - ° TOTALS: OTHER SERVICES&CHARGE 1,242 2,717 2,175 2,500 2,500 - CAPITAL OUTLAY - - - - 8100 CONTINGENCIES - - - - 8100 TOTALS: CAPITAL OUTLAY - - - - - TOTALS: POLICE-DARE PROJECT 4,838 5,365 5,375 5,700 5,700 - TOTALS: DARE PROJECT 4,838 5,365 5,375 5,700 5,700 - GRAND TOTALS: 4,838 5,365 5,375 5,700 5,700 City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adopted Department Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007_1 2008 2009 2009 2009 SUPPLIES - - - - - 2010 MINOR EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - " 2020 COMPUTER SUPPLIES - - - - - TOTALS:SUPPLIES - - - - - " OTHER SERVICES&CHARGES - - - - - 4000 REPAIR&MAINT. SERVICES - - - - - 4390 TAXES& LICENSES - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES&CHARGE - - - - - CAPITAL OUTLAY - - - - 5120 BUILDING& IMPROVEMENT - - - - - 5150 VEHICLES 41,376 41,460 70,000 70,000 70,000 - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 5,500 5,500 5,500 - 7210 TRANSFER OUT TO GENERAL FUND - - - - - 7250 TRANSFER OUT TO PENSION RESV - - - - - 7435 TRANSFER OUT TO: OTHER - - - - - TOTALS: CAPITAL OUTLAY 41,376 41,460 75,500 75,500 75,500 - TOTALS: POLICE 41,376 41,460 75,500 75,500 75,500 - TOTALS: CAP EQUIP REPLACE-GENERA 41,376 41,460 75,500 75,500 75,500 - GRAND TOTALS: 41,376 41,460 75,500 75,500 75,500 - 1 �• CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 POLICE BUDGET 101-42100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Chief of Police 1.00 1.00 98,982 25,418 124,400 101,466 27,972 129,438 Captain 1.00 1.00 78,212 20,510 98,722 78,430 23,465 101,895 Sergeants 3.00 3.00 233,414 55,513 288,927 259,047 65,257 324,304 Corporals 3.00 3.00 205,656 57,854 263,510 229,479 65,630 295,109 Police Officers 17.00 17.00 1,105,779 319,525 1,411,404 1,255,734 362,815 1,618,549 Middle School Liason(Grant) 1.00 45,795 13,900 59,695 76,011 21,164 97,175 Additional Officer(27th) 1.00 69,090 19,834 88,924 Support Svcs Supervisor 1.00 1.00 51,392 15,349 66,741 54,652 16,718 71,370 Records Techs 2.00 2.00 75,834 22,751 98,585 81,183 25,457 106,640 Chiefs Secretary 1.00 1.00 42,313 12,029 54,342 44,908 15,243 60,151 Community Svc Officer 2.00 1.00 69,919 23,851 93,770 40,477 15,753 56,230 PT Comm Svc Officers 0.00 1.00 35,000 6,328 41,328 Crime Prev Specialist 0.00 1.00 48,340 15,315 63,655 Clerk Typist 1.00 1.00 36,426 13,134 49,560 35,933 13,882 49,815 Inv/Liaison/Corp pay 14,580 2,604 17,184 15,768 3,032 18,800 Prob Orient Policg OT 30,000 4,461 34,461 45,000 8,654 53,654 PT Murzyn Hall CSO 6,400 536 6,936 6,400 536 6,936 Res Coord(Fischer) 900 134 1,034 900 173 1,073 PT Prop/Evid CSO 0.5 11,572 1,721 13,293 00= Subtotal 32.00 35, Z,1,07,174 589,290 2,682.5641 22477,818 707,228 3,185,046 Labor Allocation From: PT Murzyn Hall CSO 101.42100.1011 (6,400) (536) (6,936) (6,400) (536) (6,936) Labor Allocation To: Total 32.00 35.00 2,1,00,774 588,754 2,675,6'28 2,471,418 706,692 3,178,110. t CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 POLICE BUDGET 101-42100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Supplies Paper,pens, notebooks, envelopes,folders:3500 Forms,letterhead,business cards: 1900 Stop stick supplies&misc small equip:2500 Training ammo,mace&tasers: 7800 Replacement computers&printers:5500 Reserve&Explorer supplies:3500 Printer&fax toner,flash drives,disks:2500 National Night Out supplies:500 Batteries, keys, misc supplies:600 Ammo&taser cartridges:2500 Food supplies:600 Rubber gloves&anti-bacterial wipes:300 Evidence&Intox supplies&drug kits: 1500 Range&training room supplies:500 Fingerprinting&misc office&squad supplies:600 New/replacement uniforms: 14500 Ballistic vests:4800 Tactical body armor: 1750 Gas,oil and lubricants:75000 Vehicle repair and parts: 18000 Other Services&Charges Officer&promotional exams:2000 Car wash contract: 1800 Psychological exams: 1500 Credit checks:300 Pawn shop query fees:500 Shared costs for Central Records: 11000 Detox transports:600 Misc prof fees:300 Patrol online training: 2200 Law Enf Driving Class: 2600 Intox Recertifications: 300 Training fees for civilian employees: 600 Police training course fees: 9300 Educational reimbursement: 1500 Dept telephone costs: 4800 State access fee CDPD: 3200 Wireless Internet Access Service: 8000 Cell phones: 6450 Postage: 2300 Local travel expense:1500 Out of town travel:2000 Legal notice publishing for auction: 150 Insurance and bonds:61781 Radio service fee:2000 CJDN connect/operation charges:3500 Cleaning services:9000 Mtnc/Repair office equipment: 5000 Squad cleaning:500 Bldg security mtnc: 2000 Misc mtnc/repair(firearms/equip):3000 Garage,labor charges:30000 Vehicle repair:9000 Rents&leases:26500 DTF Shared cost:4700 Subscriptions&memberships: 1500 Property damage:500 Metro Em Svcs Bd User fee 800 mhz:4000 Taxes/licenses(Post&vehicle):2250 Civic affairs: 300 Capital Outlay Contingencies&Transfers l� C� The City of Columbia Heights L 2009 PROPOSED DETAIL BUDGET irq � r r r Liquor City of Columbia Heights 2009 Proposed Detail Budget Table of Contents Budget Narrative Activity Description................................................... ......... 1 Objectives........................................................................ 2 Budget Comments ............................................................ 3 Summary Data Liquor Store #1 (609-49791)................................................ 4 Liquor Store #2 (609-49792)................................................ 5 Liquor Store #3 (609-49793)................................................ 6 Liquor Store Non-Operating (609-49794).............................. 7 Capital Equipment Replacement Liquor (436-49791) 8 Capital Equipment Replacement Liquor(436-49792) 9 Capital Equipment Replacement Liquor (436-49793) 10 Detail Revenue LiquorRevenue...................................................................11 Detail Expense Liquor Store #1 Detailed Expense .......................................... 12 Liquor Store #2 Detailed Expense........................................... 17 Liquor Store #3 Detailed Expense............................................21 Liquor Non-Operating Detailed Expense ...................................25 Reviewer's Notes BlankPages ..........................................................................26 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Liquor Budget Narrative Activity Description Top Valu 1 609-49791 In December of 1984 Top Valu Liquor opened to the public at 4340 Central Ave. and served the public for 23 years. On March 12th,2008 we opened the doors for the first time at the new Top Valu Liquor at 4950 Central Ave. The new store is larger, it has 37 cooler doors, and a carpeted comfortable sales floor. The receiving and storage area are located on a lower level, and an elevator allows us to bring large quantities of product up to the sales floor with ease. We offer a large selection of products to chose from, at great low prices, as well as friendly helpful staff that are available to serve our customers. Top Valu Liquor is the 5th largest municipal liquor operation in Minnesota. As part of our"Mission Statement"one of our primary goals is to prevent youth access to alcohol in our community. Top Valu II 609-49792 Top Valu Liquor#2 at 37th and Stinson Ave. opened in April 1993. On February 13th, 2008 that store re-opened 100 yards from its original location, the new store is located on the comer of 37th and Hart Blvd. This location was the parking lot of the Chief Theater. The old site for this store was a rented property. The City now owns all three buildings for its liquor operations.This site has a strong customer base with a growing income level, and with the large retail mall only one block to the east of this site. We expect big things from Top Valu#2. Heights 609-49793 The City of Columbia Heights built this building and opened this store in 1964. In 1986 the store underwent significant renovation and improvement with the addition of a new cooler, lights, and floor tile. This store is operated as a small convenience operation with a more profitable markup than the two larger volume stores. In 2005 we remodeled and reset many internal aspects of the store, we hope to do some external improvements in the near future. The goal is to give people driving by the store the idea it is new and improved. And since we have improved the interior,we wish to draw new customers in by improving the exterior. Liquor Non-Operating 609-49794 - 1 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Liquor Budget Narrative Objectives Top Valu 1 609-49791 With the completion of the New Store on 4950 Central Ave.we find ourselves tasked to get the word out to the public that we have moved and this is our new location. We have a beautiful new store with lots of convenient off the street parking. We will use advertising in local papers, and City Pages to get the word out on the street. We are using full page adds to impact the reader. We are offering quality, high demand items at great sale prices. We will use banners and all other advertising tools offered to us. Top Valu II 609-49792 With the new store on 37th and Hart we do not have as much of battle informing our customers about our new site. Only being 100 yards away from the old site, customers are finding this store with ease. We are also using the same advertising strategy at this store as we are using at our Central Ave. site. The Apache Shopping Center being just one block away is also a great advantage to this liquor store site. The sales floor, and storage area of this store is smaller than that of the Central Ave. store, but is still a large and well stocked liquor store. The cooler has the same number of doors, and boasts a fantastic selection of wine, beer, and liquor.This store now can claim to have the same fantastic selection of single malt scotch that has made the Central Ave. store so famous. Heights 609-49793 We have updated the security system at this store, all three stores are tied into a state of the art system that brings security to our staff and customers. This store is showing an increased patronage from the local residents. We will continue to offer a neat, clean, convenient operation, that will serve the public. Do to the small size of this store, we need to continuously re-think the items we offer to the public. We need to adapt to the ever changing needs of our customers. We not only maintain our parking area, but we police the surrounding parking lots, street, and alley as well. Liquor Non-Operating 609-49794 - 2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Liquor Budget Narrative Budget Comments Top Valu 1 609-49791 The Budget for Top Valu #1 has increased by $937 from the 2008 adopted budget. This reflects an increase in the sales from 2008. The smaller amount reflected in the increase is due to a reduction on line 3600 Insurance & Bonds. The 2008 Adopted Budget was $238,098, and the 2009 will have a budget of$14,301. A difference of$223,797. Even though we are getting off to a slow start, I project that the sales will continue to grow as time goes on. The new location is a good one and it will eventually grow to over take all old sale numbers. Top Valu II 609-49792 The Budget for Top Valu #2 has increased by$164,056 from the 2008 adopted budget. Again this reflects an increase in the sales from 2008. This new store has already proven to have large increases in sales. I have great expectations for this store. The new store has great site lines, and is located on a high traffic road. Heights 609-49793 The budget for Heights liquor has increased by $67,554 from 2008. We see a stabilization of business at this store from the loss of sales we suffered, when the Minneapolis liquor stores extended their week day hours to 10:00 PM. We see a gradual increase in sales, and our customer base has shifted to local residents, and people traveling on University Ave. This store continues to be profitable, and serves the community, in addition to contributing funds to the City Budget. Liquor Non-Operating 609-49794 -3- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Liquor Stores Actual Actual Budget Proposed Proposed Budget 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 0 Miscellaneous 55,046 61,704 65,999 76,000 76,000 0 Sales And Related Charges 6,525,936 6,704,754 7,821,993 8,711,200 8,711,200 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts 326 6,381,114 0 0 0 0 Total Revenue 6,581,308 13,147,572 7,887,992 8,787,200 8,787,200 0 Expenses Personal Services 836,992 830,089 823,950 900,011 900,011 0 Supplies 5,062,943 5,167,304 6,508,610 6,809,350 6,809,350 0 Other Services and Charges 443,477 456,433 605,264 451,850 451,850 0 Capital Outlay 0 0 200,000 200,000 200,000 0 Contingencies &Transfers 713,287 2,047,493 111,882 638,386 638,386 0 Total Expenses 7,056,700 8,501,319 8,249,706 8,999,597 8,999,597 0 Summary Revenue 6,581,308 13,147,572 7,887,992 8,787,200 8,787,200 0 Expense 7,056,700 8,501,319 8,249,706 8,999,597 8,999,597 0 Change to Fund Balance (475,391) 4,646,253 (361,714) (212,397) (212,397) 0 -4 - CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Liquor Store#1 Actual Actual Budget Proposed Proposed Budget 609-49791 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 25,431 8,377 30,372 32,133 32,133 Sales And Related Charges 3,031,052 3,139,451 4,000,500 4,147,100 4,147,100 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 153 (3,657) 0 0 0 Total Revenue 3,056,636 3,144,171 4,030,872 4,179,233 4,179,233 0 Expenses Personal Services 386,236 370,607 340,938 372,319 372,319 Supplies 2,367,929 2,434,561 3,119,260 3,255,250 3,255,250 Other Services and Charges 231,042 235,664 418,149 227,199 227,199 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 (23,516) 1,000 1,000 Total Expenses 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 0 Summary Revenue 3,056,636 3,144,171 4,030,872 4,179,233 4,179,233 0 Expense 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 0 Change to Fund Balance 71,428 103,339 176,041 323,465 323,465 0 4.5 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Liquor Store#2 Actual Actual Budget Proposed Proposed Budget 609-49792 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 20,214 6,630 23,821 26,563 26,563 Sales And Related Charges 2,463,203 2,510,445 3,310,800 3,462,900 3,462,900 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 122 (2,894) 0 0 0 Total Revenue 2,483,539 2,514,181 3,334,621 3,489,463 3,489,463 0 Expenses Personal Services 278,093 302,806 274,850 298,974 298,974 Supplies 1,922,282 1,928,915 2,602,900 2,716,700 2,716,700 Other Services and Charges 171,533 174,693 136,795 170,707 170,707 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 926 0 8,780 1,000 1,000 Total Expenses 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 0 Summary Revenue 2,483,539 2,514,181 3,334,621 3,489,463 3,489,463 0 Expense 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 0 Change to Fund Balance 110,704 107,767 311,296 302,082 302,082 0 - 5- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Liquor Store#3 Actual Actual Budget Proposed Proposed Budget 60949793 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,402 2,773 8,293 9,343 9,343 Sales And Related Charges 1,031,682 1,054,859 510,693 1,101,200 1,101,200 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 51 (1,210) 0 0 0 Total Revenue 1,040,135 1,056,422 518,986 1,110,543 1,110,543 0 Expenses Personal Services 172,663 156,675 208,162 228,718 228,718 Supplies 772,731 803,828 786,450 837,400 837,400 Other Services and Charges 40,902 46,076 50,320 53,944 53,944 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 7,576 1,000 1,000 Total Expenses 986,296 1,006,580 1,052,508 1,121,062 1,121,062 0 Summary Revenue 1,040,135 1,056,422 518,986 1,110,543 1,110,543 0 Expense 986,296 1,006,580 1,052,508 1,121,062 1,121,062 0 Change to Fund Balance 53,838 49,841 (533,522) (10,519) (10,519) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Liquor Non-Operating Actual Actual Budget Proposed Proposed Budget 609-49794 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 2,514 6,962 6,962 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 2,514 6,962 6,962 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 200,000 200,000 200,000 Contingencies&Transfers 712,361 2,047,493 119,042 635,386 635,386 Total Expenses 712,361 2,047,493 319,042 835,386 835,386 0 Summary Revenue 0 0 2,514 6,962 6,962 0 Expense 712,361 2,047,493 319,042 835,386 835,386 0 Change to Fund Balance (712,361) (2,047,493) (316,528) (828,424) (828,424) 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replace-Liq Actual Actual Budget Proposed Proposed Budget 436-49791 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 333 14,644 333 333 333 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 2,130,051 0 0 0 Total Revenue 333 2,144,695 333 333 333 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies& Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 333 2,144,695 333 333 333 0 Expense 0 0 0 0 0 0 Change to Fund Balance 333 2,144,695 333 333 333 0 -8- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replace-Liq Actual Actual Budget Proposed Proposed Budget 436-49792 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 333 14,640 333 333 333 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 2,129,412 0 0 0 Total Revenue 333 2,144,052 333 333 333 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 333 2,144,052 333 333 333 0 Expense 0 0 0 0 0 0 Change to Fund Balance 333 2,144,052 333 333 333 0 - 9- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replace-Liq Actual Actual Budget Proposed Proposed Budget 436-49793 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 333 14,640 333 333 333 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 2,129,412 0 0 0 Total Revenue 333 2,144,052 333 333 333 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 333 2,144,052 333 333 333 0 Expense 0 0 0 0 0 0 Change to Fund Balance 333 2,144,052 333 333 333 0 - 10- City of Columbia Heights, Minnesota BUDGET 2009 Liquor Revenue Cap Equip Store#1 Store#2 Store#3 Non-Operating Liquor 609 609 609 609 436 Revenue 36210 Interest on Investments 32,133 26,563 9,343 6,962 1,000 37720 Sales-Liquor 1,466,600 0 0 0 0 37725 Sales-Beer 2,001,600 0 0 0 0 37726 Sales-Wine 453,600 0 0 0 0 37728 Sales-Miscellaneous Taxal 56,100 0 0 0 0 37729 Sales-Non Taxable 29,200 0 0 0 0 37730 Sales-Cigarettes 60,000 0 0 0 0 37739 Sales-Lottery 80,000 0 0 0 0 37820 Sales-Liquor 0 1,096,200 0 0 0 37825 Sales-Beer 0 1,701,000 0 0 0 37826 Sales-Wine 0 499,000 0 0 0 37828 Sales-Miscellaneous Taxal 0 45,600 0 0 0 37829 Sales-Non Taxable 0 21,100 0 0 0 37830 Sales-Cigarettes 0 40,000 0 0 0 37839 Sales-Lottery 0 60,000 0 0 0 37920 Sales-liquor 0 0 368,000 0 0 37925 Sales-Beer 0 0 567,000 0 0 37926 Sales-Wine 0 0 55,300 0 0 37928 Sales-Miscellaneous Taxal 0 0 18,000 0 0 37929 Sales-Non Taxable 0 0 17,000 0 0 37930 Sales-Cigarettes 0 0 38,900 0 0 37939 Sales-Lottery 0 0 37,000 0 0 Total Revenue 4,179,233 3,489,463 1,110,543 6,962 1,000 Cost of Goods Sold 3,101,760 2,594,400 781,300 0 0 Net Operating Income 1,077,473 895,063 329,243 6,962 1,000 Expenses Personal Services 372,319 298,974 228,718 0 0 Supplies 3,255,250 2,716,700 837,400 0 0 Other Services and Cha 227,199 170,707 53,944 0 0 Capital Outlay 0 0 0 200,000 0 Contingencies &Transfe 1,000 1,000 1,000 635,386 0 Total Expenses 3,855,768 3,187,381 1,121,062 835,386 0 Summary Total Revenue 4,179,233 3,489,463 1,110,543 6,962 1,000 Total Expenses 3,855,768 3,187,381 1,121,062 835,386 0 Net Income 323,465 302,082 (10,519) (828,424) 1,000 - 11 - City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 LABOR COSTS 1000 ACCRUED SALARIES - _ _ _ 1010 REGULAR EMPLOYEES 165,497 154,920 126,011 134,708 134,708 - 1011 PART-TIME EMPLOYEES 133,510 138,954 146,926 157,331 157,331 1012 SEASONAL EMPLOYEES - - - _ 1013 PART-TIME OTHER _ _ _ 1020 OVERTIME-REGULAR 19 69 - - - 1021 OVERTIME-PART-TIME 81 203 - - - TOTALS: LABOR COSTS 299,107 294,146 272,937 292,039 292,039 - FRINGE BENEFIT COSTS - - 1030 VACATION &SICK 7,473 4,233 - - - _ 1031 HOLIDAY PAY 4,239 1,221 4,860 10,456 10,456 - 1050 SEVERANCE PAY 859 1,642 - - - _ 1060 MILEAGE ALLOWANCE - _ 1070 INTERDEPARTMENTAL LABOR SERV 1080 INTERDEPARTMENTAL LABOR CR - - _ _ _ _ 1210 P.E.R.A. CONTRIBUTION 17,732 18,339 18,004 20,298 20,298 - 1220 F.I.C.A. CONTRIBUTION 23,713 23,094 21,251 23,141 23,141 - 1225 FLEX BENEFIT FICA 286 51 - - - 1300 INSURANCE 26,732 22,919 17,802 19,458 19,458 - 1400 UNEMPLOYMENT COMPENSATION 205 - - - _ _ 1510 WORKERS COMP INSURANCE PREM 5,892 4,963 6,084 6,927 6,927 - 1700 ALLOCATED FRINGE - _ _ _ 1800 INTERDEPARTMENTAL FRINGE CR - - - _ _ _ TOTALS: FRINGE BENEFIT COSTS 87,130 76,462 68,001 80,280 80,280 - SUPPLIES _ _ _ 2000 OFFICE SUPPLIES 862 819 1,500 1,200 1,200 - 2010 MINOR EQUIPMENT 2,320 301 2,000 2,500 2,500 - 2011 COMPUTER EQUIPMENT 688 193 1,200 1,500 1,500 - 2020 COMPUTER SUPPLIES 1,991 681 3,500 3,000 3,000 - 2030 PRINTING& PRINTED FORMS - - _ _ _ _ 2070 TRAINING& INSTR SUPPLIES - 2161 CHEMICALS 42 - - - _ _ 2171 GENERAL SUPPLIES 8,205 9,501 8,750 10,500 10,500 - 2175 FOOD SUPPLIES 245 322 450 650 650 - 2181 PERIODICALS, MAG, NEWSPAPERS - - 100 200 200 - TOTALS: SUPPLIES 14,353 11,817 17,500 19,550 19,550 - COST OF GOODS SOLD - _ _ _ 2199 DELIVERY 14,999 14,657 20,160 25,000 25,000 - 2282 GAS, OIL, LUBRICANTS - - _ _ _ _ 2510 COST OF GOODS SOLD-LIQUOR 839,972 865,992 1,042,800 1,095,000 1,095,000 - 2520 COST OF GOODS SOLD-BEER 1,089,135 1,119,313 1,537,200 1,625,000 1,625,000 - 2530 COST OF GOODS SOLD-WINE 249,720 259,166 299,600 314,600 314,600 - 2550 COST OF GOODS SOLD-MISC TAX 28,783 33,883 34,500 36,300 36,300 - 2553 COST OF GOODS SOLD-CIGARET 43,187 47,848 64,400 48,000 48,000 - 2559 COST OF GOODS SOLD-LOTTERY 74,153 70,303 89,000 77,000 77,000 - 2590 COST OF GOODS SOLD-MSC NTAX 11,750 11,525 14,100 14,800 14,800 - -12- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2591 COST OF GOODS SOLD-NONTAX - - - - - - 2599 CASH DISCOUNT - - - - - - 2600 REFUNDS&LOSS ON DEPOSITS 1,878 57 - - - - TOTALS: COST OF GOODS SOLD 2,353,576 2,422,744 3,101,760 3,235,700 3,235,700 OTHER SERVICES& CHARGES - - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 3,226 3,330 2,200 2,400 2,400 3105 TRAINING& EDUC ACTIVITIES 100 305 500 500 500 - 3120 EDUCATIONAL REIMBURSEMENT - - - - - - 3210 TELEPHONE&TELEGRAPH 1,655 2,009 1,611 5,743 5,743 - 3211 CELL PHONES - 489 480 500 500 - 3220 POSTAGE 28 39 40 45 45 - 3250 OTHER COMMUNICATIONS - 5 - 2,506 2,506 - 3310 LOCAL TRAVEL EXPENSE - 193 - 1,200 1,200 - 3320 OUT OF TOWN TRAVEL EXPENSE 450 380 1,200 900 900 - 3420 ADVERTISING ENTERPRISES 8,783 8,829 14,500 15,000 15,000 - 3430 ADVERTISING OTHER - - - - - - 3440 NEWSLETTER - - - - - - 3600 INSURANCE& BONDS 9,275 9,275 238,098 14,301 14,301 - TOTALS: OTHER SERVICES &CHARGE 23,517 24,853 258,629 43,095 43,095 - UTILITY EXPENSE - - - - - - 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 20,037 24,090 22,050 25,200 25,200 - 3820 WATER 149 173 250 200 200 - 3830 GAS 1,200 3,637 3,150 12,000 12,000 - 3840 REFUSE - - - - - - 3850 SEWER 773 795 950 850 850 - TOTALS: UTILITY EXPENSE 22,159 28,695 26,400 38,250 38,250 - REPAIR SERVICES - - - - - - 4000 REPAIR &MAINT. SERVICES 3,949 12,226 11,500 13,500 13,500 - 4020 HONEYWELL MAINT CONTRACT 4,288 4,514 4,500 4,854 4,854 - TOTALS: REPAIR SERVICES 8,236 16,741 16,000 18,354 18,354 - RENTS AND LEASES - - - - - 4100 RENTS& LEASES 146,194 123,903 27,500 - - 4100 TOTALS: RENTS AND LEASES 146,194 123,903 27,500 - - - MISCELLANEOUS CHARGES - - - - - - 4300 MISC. CHARGES 1,752 1,298 3,500 2,000 2,000 - 4310 CREDIT CARD FEES 22,108 33,005 30,000 40,500 40,500 - 4330 SUBSCRIPTION, MEMBERSHIP 1,766 1,766 2,500 2,500 2,500 - 4349 INSURANCE DEDUCTIBLE - - - - - 4390 TAXES& LICENSES 40 - 200 100 100 - 4395 STATE SALES TAX - 132 - - - - TOTALS: MISCELLANEOUS CHARGES 25,666 36,202 36,200 45,100 45,100 - DEPRECIATION - 13- ' City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4910 BUILDING DEPRECIATION - - 45,500 63,500 63,500 - 4920 DEPRECIATION ON IMPROVEMENTS - - - - _ _ 4930 EQUIPMENT DEPRECIATION 5,270 5,270 7,920 18,900 18,900 4940 OFFICE EQUIP DEPRECIATION - - _ _ _ _ TOTALS: DEPRECIATION 5,270 5,270 53,420 82,400 82,400 - CAPITAL OUTLAY - _ _ _ _ _ 5120 BUILDING&IMPROVEMENT - - _ _ _ _ 5130 IMPROV. OTHER THAN BUILDINGS - - - _ _ _ 5170 OFFICE EQUIPMENT - _ _ _ _ 5180 OTHER EQUIPMENT - - - _ _ _ TOTALS: CAPITAL OUTLAY - _ _ _ _ _ OTHER FINANCING USES - - 8100 CONTINGENCIES - - (23,516) - - - 8110 VANDALISM - - - 1,000 1,000 - TOTALS: OTHER FINANCING USES - - (23,516) 1,000 1,000 - TOTALS: LIQUOR STORE#1 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 - TOTALS:LIQUOR 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 - GRAND TOTALS: 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 - - 14- City of Columbia Heights 2009 Budget work sheet Department Proposed 436 CAPITAL EQUIP REPLACE-LIQUOR Actual Actual Adopted Departmen Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES 4395 STATE SALES TAX 4395 TOTALS: OTHER SERVICES&CHARGE CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 5130 IMPROV. OTHER THAN BUILDINGS 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY TOTALS: LIQUOR STORE#1 TOTALS:CAPITAL EQUIP REPLACE-LIQL GRAND TOTALS: - 15- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 LIQUOR BUDGET 609-49791 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Liquor Manager 1.00 1.00 84,998 21,605 106,602 93,132 23,977 117,10 Store Manager 1.00 1.00 48,170 15,588 63,758 52,398 17,178 69,576 Asst Liquor Mgr 1.00 1.00 47,815 15,530 63,345 52,398 17,178 69,576 Store Supervisor 0.45 0.45 15,078 2,464 17,542 16,457 2,727 19,18 P.T.Clerk 0.50 0.50 25,522 4,171 29,69 32,991 5,487 38,478 Cashiers&Stockers 6.50 7.50 108,276 17,692 125,96E 112,164 18,701 130,86 Labor Allocation To: (0.30) (0.30) (25,499) (6,482) (31,981) (27,939) (7,194) (35,133 Liq Mgr Store 2 (0.20) (0.20) (17,000) (4,321) (21,321) (18,626) (4,796) A3,4 Liq Mgr Store 3 (0.20) (0.20) (9,563) (3,106) (12,669) (10,480) (3,435)Asst Mgr Store 3 Supplies Contingencies&Transfers Cash Register Paper 1,500 Office Supplies 1,200 Vandalism 1,000 Minor Equipment 2,500 Computer Equp/Supplie• 2,000 Printer/Copier Supplies 1,000 Paper Bags 10,500 Food Supplies 650 Delivery of Merchandise 25,000 Other Services&Charges Audit Fees 2,400 Credit Card Fees 40,500 Training Activities 500 Postage 45 Telephone/Cell Phone 6,243 Repairs&Maintenance 13,500 Travel 2,100 Other Communications 2,506 Advertising 15,000 Miscellaneous Charges 2,000 Insurance&Bonds 14,301 Subscription&Membership 2,700 Utilities 38,250 Depreciation 82,400 Honeywell Contract 4,854 Taxes&Licenses 100 - 16 - City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES - _ _ 1010 REGULAR EMPLOYEES 133,850 148,433 118,989 126,920 126,920 - 1011 PART-TIME EMPLOYEES 83,040 90,740 97,901 104,947 104,947 - 1013 PART-TIME OTHER - _ _ 1020 OVERTIME-REGULAR 1021 OVERTIME-PART-TIME - _ 1030 VACATION&SICK 2,415 1,782 - - - _ 1031 HOLIDAY PAY 3,293 1,292 4,100 7,740 7,740 - 1050 SEVERANCE PAY - 919 _ _ _ _ 1070 INTERDEPARTMENTAL LABOR SERV - - 1080 INTERDEPARTMENTAL LABOR CR - - - _ 1210 P.E.R.A. CONTRIBUTION 13,120 14,946 14,312 16,092 16,092 - 1220 F.I.C.A. CONTRIBUTION 17,677 19,235 16,906 18,330 18,330 - 1225 FLEX BENEFIT FICA - _ _ - 1300 INSURANCE 20,425 21,323 17,802 19,458 19,458 - 1400 UNEMPLOYMENT COMPENSATION - - _ _ _ _ 1510 WORKERS COMP INSURANCE PREM 4,274 4,136 4,840 5,487 5,487 - 1700 ALLOCATED FRINGE - _ _ - 1800 INTERDEPARTMENTAL FRINGE CR - - _ _ _ _ TOTALS: PERSONAL SERVICES 278,093 302,806 274,850 298,974 298,974 - SUPPLIES _ _ _ 2000 OFFICE SUPPLIES - 403 100 350 350 - 2010 MINOR EQUIPMENT - - 1,000 750 750 - 2011 COMPUTER EQUIPMENT 250 129 500 500 500 - 2020 COMPUTER SUPPLIES 74 1,021 200 350 350 - 2161 CHEMICALS - _ - 2171 GENERAL SUPPLIES 6,112 6,008 6,500 7,000 7,000 - 2175 FOOD SUPPLIES 176 207 200 250 250 - TOTALS:SUPPLIES 6,612 7,768 8,500 9,200 9,200 - COST OF GOODS SOLD - - _ _ 2199 DELIVERY 12,858 12,511 18,000 22,000 22,000 - 2510 COST OF GOODS SOLD-LIQUOR 638,766 652,764 819,000 860,000 860,000 - 2520 COST OF GOODS SOLD-BEER 880,179 873,676 1,298,000 1,362,900 1,362,900 - 2530 COST OF GOODS SOLD-WINE 253,750 265,390 316,800 332,600 332,600 - 2550 COST OF GOODS SOLD-MISC TAX 23,450 26,944 28,200 29,600 29,600 - 2553 COST OF GOODS SOLD-CIGARETTE 39,142 28,663 36,300 31,200 31,200 - 2559 COST OF GOODS SOLD-LOTTERY 55,077 51,151 66,100 56,600 56,600 - 2590 COST OF GOODS SOLD-MSC NTAX 10,002 9,786 12,000 12,600 12,600 - 2599 CASH DISCOUNT - _ _ - _ 2600 REFUNDS & LOSS ON DEPOSITS 2,447 261 - - - TOTALS: COST OF GOODS SOLD 1,915,671 1,921,146 2,594,400 2,707,500 2,707,500 - OTHER SERVICES & CHARGES - - - _ _ _ 3050 EXPERT&PROFESSIONAL SERV. 2,506 2,359 2,200 2,400 2,400 - 3105 TRAINING& EDUC ACTIVITIES 100 305 200 350 350 - 3120 EDUCATIONAL REIMBURSEMENT - - _ - _ 3210 TELEPHONE &TELEGRAPH 1,179 1,470 1,611 5,743 5,743 - -17- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3220 POSTAGE - - - - - 3250 OTHER COMMUNICATIONS - - - - - ° 3310 LOCAL TRAVEL EXPENSE - 95 - 300 300 - 3320 OUT OF TOWN TRAVEL EXPENSE 450 230 550 800 800 - 3420 ADVERTISING ENTERPRISES 7,163 6,817 14,500 15,000 15,000 3500 LEGAL NOTICE PUBLISHING - - - - - ° 3600 INSURANCE&BONDS 6,525 6,525 6,845 10,569 10,569 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 16,786 19,194 18,000 20,154 20,154 - 3820 WATER 165 185 180 250 250 - 3830 GAS 1,373 5,469 2,500 7,500 7,500 - 3840 REFUSE 90 - - - - - 3850 SEWER 468 492 500 700 700 - 4000 REPAIR& MAINT. SERVICES 6,162 4,686 5,000 5,500 5,500 - 4020 HONEYWELL MAINT CONTRACT 3,744 3,942 3,929 4,241 4,241 - 4100 RENTS &LEASES 81,738 77,216 - - - - 4300 MISC.CHARGES 1,371 1,022 3,000 2,500 2,500 - 4310 CREDIT CARD FEES 26,309 29,323 28,750 35,000 35,000 - 4330 SUBSCRIPTION, MEMBERSHIP 1,766 1,766 2,500 3,000 3,000 - 4360 PRIOR PERIOD ADJUSTMENT - - - - - - 4390 TAXES &LICENSES 40 - 110 100 100 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES &CHARGE 157,936 161,096 90,375 114,107 114,107 - DEPRECIATION - - - - - ° 4910 BUILDING DEPRECIATION 3,009 3,009 30,550 45,400 45,400 - 4920 DEPRECIATION ON IMPROVEMENTS - - - - - 4930 EQUIPMENT DEPRECIATION 10,588 10,588 15,870 11,200 11,200 4940 OFFICE EQUIP DEPRECIATION - - - - - TOTALS: DEPRECIATION 13,597 13,597 46,420 56,600 56,600 - CAPITAL OUTLAY - - - - 5120 BUILDING&IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - ° TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - 8100 CONTINGENCIES - - 8,780 - - - 8110 VANDALISM 926 - - 1,000 1,000 - TOTALS: OTHER FINANCING USES 926 - 8,780 1,000 1,000 - TOTALS: LIQUOR STORE#2 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 - TOTALS: LIQUOR 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 - GRAND TOTALS: 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 - 18- City of Columbia Heights 2009 Budget work sheet Department Proposed 436 CAPITAL EQUIP REPLACE-LIQUOR Actual Actual Adopted Department Manager Council 49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES &CHARGES - - - - - - 4395 STATE SALES TAX 4395 TOTALS: OTHER SERVICES &CHARGE - - - - - - CAPITAL OUTLAY 5120 BUILDING& IMPROVEMENT - - - - - 5180 OTHER EQUIPMENT - - - - - TOTALS: CAPITAL OUTLAY - - - - - TOTALS: LIQUOR STORE#2 - - - - - - TOTALS: CAPITAL EQUIP REPLACE-LIQL - - - - - GRAND TOTALS: - - - - - - - 19- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 LIQUOR BUDGET 609-49792 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Store Manager 1.00 1.00 48,170 15,588 63,758 52,398 17,178 69,576 Asst Liquor Mgr 1.00 1.00 48,170 15,588 63,758 52,398 17,178 69,576 Store Supervisor 0.45 0.50 15,078 2,464 17,542 16,172 2,699 18,871 Cashiers&Stockers 5.00 6.00 84,073 13,738 97,811 90,700 15,119 105,819 Sutift�tai 745".`r 85th At 47;3713 24 866 Labor Allocation From: 609-49791 Liquor Mgr 0.30 0.30 25,499 6,482 31,981 27,939 7,193 35,132 Supplies Contingencies&Transfers Cash Register Paper 1,000 Office Supplies 350 Vandalism 1,000 Minor Equipment 750 Computer Equp/Supplies 550 Printer/Copier Supplies 300 Paper Bags 6,000 Food Supplies 250 Delivery of Merchandise 22,000 Other Services&Charges Audit Fees 2,400 Credit Card Fees 35,000 Training Activities 350 Repairs&Maintenance 5,500 Telephone/Cell Phone 5,743 Miscellaneous Charges 2,500 Travel 1,100 Subscription&Membership 3,000 Advertising 15,000 Depreciation 56,600 Insurance&Bonds 10,569 Taxes&Licenses 100 Utilities 28,604 Honeywell Contract 4,241 _ 20_ City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES _ _ 1010 REGULAR EMPLOYEES 77,938 53,505 72,993 77,933 77,933 1011 PART-TIME EMPLOYEES 58,626 74,211 93,656 101,896 101,896 1013 PART-TIME OTHER _ - 1020 OVERTIME-REGULAR 107 1021 OVERTIME-PART-TIME _ 1030 VACATION &SICK 506 (1,243) - _ _ 1031 HOLIDAY PAY 1,888 598 2,990 6,091 6,091 - 1050 SEVERANCE PAY - 1,104 - _ _ _ 1070 INTERDEPARTMENTAL LABOR SERV - _ 1080 INTERDEPARTMENTAL LABOR CR - - _ - 1210 P.E.R.A. CONTRIBUTION 8,258 7,943 10,995 12,473 12,473 1220 F.I.C.A. CONTRIBUTION 10,851 10,065 12,977 14,223 14,223 - 1225 FLEX BENEFIT FICA 382 344 - _ _ 1300 INSURANCE 11,460 7,952 10,836 11,844 11,844 - 1400 UNEMPLOYMENT COMPENSATION - _ _ 1510 WORKERS COMP INSURANCE PREM 2,646 2,196 3,715 4,258 4,258 _ 1700 ALLOCATED FRINGE _ _ - 1800 INTERDEPARTMENTAL FRINGE CR - _ TOTALS: PERSONAL SERVICES 172,663 156,675 208,162 228,718 228,718 - SUPPLIES _ 2000 OFFICE SUPPLIES 53 11 150 100 100 - 2010 MINOR EQUIPMENT - - 500 100 100 - 2011 COMPUTER EQUIPMENT 250 - 500 300 300 - 2020 COMPUTER SUPPLIES - - 400 200 200 - 2030 PRINTING& PRINTED FORMS 2070 TRAINING& INSTR SUPPLIES 2161 CHEMICALS 2171 GENERAL SUPPLIES 2,357 2,691 3,500 2,900 2,900 - 2175 FOOD SUPPLIES - 134 100 100 100 - TOTALS:SUPPLIES 2,660 2,837 5,150 3,700 3,700 - COST OF GOODS SOLD _ _ 2199 DELIVERY 3,314 2,987 4,000 4,000 4,000 - 2282 GAS, OIL, LUBRICANTS _ 2510 COST OF GOODS SOLD-LIQUOR 243,852 257,329 244,000 267,800 267,800 - 2520 COST OF GOODS SOLD-BEER 413,205 424,628 421,500 441,800 441,800 2530 COST OF GOODS SOLD-WINE 28,358 32,667 29,000 33,300 33,300 2550 COST OF GOODS SOLD-MSC TAX 12,918 13,822 13,200 14,100 14,100 - 2553 COST OF GOODS SOLD-CIGARETTE 31,620 30,336 32,000 32,000 32,000 - 2559 COST OF GOODS SOLD-LOTTERY 30,995 33,752 31,600 34,600 34,600 - 2590 COST OF GOODS SOLD-MSC NTAX 5,843 5,477 6,000 6,100 6,100 2599 CASH DISCOUNT _ 2600 REFUNDS &LOSS ON DEPOSITS (35) (4) - - _ TOTALS: COST OF GOODS SOLD 770,071 800,992 781,300 833,700 833,700 OTHER SERVICES &CHARGES - _ _ 3050 EXPERT& PROFESSIONAL SERV. 2,493 2,179 2,200 2,400 2,400 - -21- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3105 TRAINING& EDUC ACTIVITIES 100 305 100 300 300 - 3120 EDUCATIONAL REIMBURSEMENT - - - - - - 3210 TELEPHONE&TELEGRAPH 1,886 1,954 1,824 1,956 1,956 3220 POSTAGE - - - - - 3310 LOCAL TRAVEL EXPENSE - 159 - 200 200 - 3320 OUT OF TOWN TRAVEL EXPENSE 376 99 500 400 400 - 3420 ADVERTISING ENTERPRISES 2,307 4,651 3,000 3,000 3,000 - 3500 LEGAL NOTICE PUBLISHING - 18 - - - - 3600 INSURANCE&BONDS 4,093 4,093 4,399 4,358 4,358 - 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 7,327 8,729 8,600 9,165 9,165 - 3820 WATER 135 119 200 200 200 - 3830 GAS 950 1,674 1,600 1,758 1,758 - 3840 REFUSE - - - - - - 3850 SEWER 190 194 200 250 250 - 4000 REPAIR& MAINT.SERVICES 3,456 1,756 5,000 3,500 3,500 - 4020 HONEYWELL MAINT CONTRACT 3,760 3,958 3,945 4,257 4,257 - 4100 RENTS & LEASES 1,035 831 1,100 - - - 4300 MISC.CHARGES 685 442 2,500 1,200 1,200 - 4310 CREDIT CARD FEES 6,765 9,612 9,000 11,500 11,500 - 4330 SUBSCRIPTION, MEMBERSHIP 1,766 1,766 2,500 2,000 2,000 - 4390 TAXES&LICENSES 40 - 100 100 100 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES &CHARGE 37,364 42,539 46,768 46,544 46,544 - DEPRECIATION - - - - - - 4910 BUILDING DEPRECIATION 852 852 852 900 900 - 4920 DEPRECIATION ON IMPROVEMENTS - - - - - - 4930 EQUIPMENT DEPRECIATION 2,685 2,685 2,700 6,500 6,500 - 4940 OFFICE EQUIP DEPRECIATION - - - - - - TOTALS: DEPRECIATION 3,537 3,537 3,552 7,400 7,400 - CAPITAL OUTLAY - - - - - - 5120 BUILDING& IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - 6,576 - - - 8110 VANDALISM - - 1,000 1,000 1,000 - TOTALS: OTHER FINANCING USES - - 7,576 1,000 1,000 - TOTALS: LIQUOR STORE#3 986,296 1,006,580 1,052,508 1,121,062 1,121,062 - TOTALS: LIQUOR 986,296 1,006,580 1,052,508 1,121,062 1,121,062 - GRAND TOTALS: 986,296 1,006,580 1,052,508 1,121,062 1,121,062 - - 22- City of Columbia Heights 2009 Budget work sheet Department Proposed 436 CAPITAL EQUIP REPLACE-LIQUOR Actual Actual Adopted Department Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES&CHARGES 4395 STATE SALES TAX 4395 TOTALS: OTHER SERVICES& CHARGE CAPITAL OUTLAY 5120 BUILDING& IMPROVEMENT 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY TOTALS: LIQUOR STORE#3 TOTALS: CAPITAL EQUIP REPLACE-LIQL GRAND TOTALS: - 23- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 LIQUOR BUDGET 609-49793 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Asst Liquor Mgr 1.00 1.00 48,170 15,588 63,758 52,398 17,178 69,576 PT Store Supervisor 0.90 0.90 30,156 4,928 35,084 35,547 5,914 41,461 Cashiers&Stockers 2.00 2.00 64,750 10,580 75,330 68,869 11,475 80,344 Seabtotat' 3�(1 31:9tl, ,._ ;E�7 t .,,33pt ., 74x1. 156,814: '.`... Labor Allocation From: 609-49791 Liq Mgr Store 1 0.20 0.20 17,000 4,321 21,321 18,626 4,795 23,421 609-49791 Asst Mgr Store 1 0.20 0.20 9,563 3,106 12,669 10,480 3,436 13,916 Supplies Contingencies&Transfers Cash Register Paper 400 Office Supplies 100 Vandalism 1,000 Minor Equipment 100 Computer Equp/Supplies 500 Paper Bags 2,500 Food Supplies 100 Delivery of Merchandise 4,000 Other Services&Charges Audit Fees 2,400 Credit Card Fees 11,500 Training Activities 300 Repairs&Maintenance 3,500 Telephone/Cell Phone 1,956 Miscellaneous Charges 1,200 Travel 600 Subscription&Membership 2,000 Advertising 3,000 Depreciation 7,400 Insurance&Bonds 4,358 Taxes&Licenses 100 Utilities 11,373 Honeywell Contract 4,257 - 24- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3050 EXPERT&PROFESSIONAL SERV. 4330 SUBSCRIPTION, MEMBERSHIP 4378 SPECIAL EVENTS 4390 TAXES&LICENSES 4600 LOANS &GRANTS 4910 BUILDING DEPRECIATION 5110 LAND 5120 BUILDING&IMPROVEMENT - - 200,000 200,000 200,000 - OTHER FINANCING USES - _ _ 7100 OPER. TRANSFEROUT-LABOR 68,361 70,700 75,042 44,186 44,186 - 7160 TRANSFER OUT TO BONDS - - - 497,200 497,200 - 7210 TRANSFER OUT TO GENERAL FUND - - _ _ _ _ 7240 TRANSFER OUT TO CAP IMP BLDG - 7245 TRANSFER OUT:COMMCTR CAPBLDG 500,000 - 7270 TRANSFER TO CAP EQP REPL FD 50,000 50,000 7280 TRANSFER OUT TO CAP PROJ - - 7290 TRANSFER OUT TO CONSTR FUND - 1,832,793 - - - - 7310 TRANSFER OUT TO DARE 9,000 9,000 9,000 9,000 9,000 - 7330 TRANSFER OUT TO INFRASTRUCT 50,000 50,000 - 50,000 50,000 - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - TOTALS: OTHER FINANCING USES 712,361 2,047,493 119,042 635,386 635,386 - TOTALS: LIQUOR NON-OPERATING 712,361 2,047,493 319,042 835,386 835,386 - TOTALS: LIQUOR 712,361 2,047,493 319,042 835,386 835,386 - GRAND TOTALS: 712,361 2,047,493 319,042 835,386 835,386 - - 25- C� The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Library Detail Budget Book Table of Contents Activity description..............................................................1 Objectives for 2009..............................................................2 Budget comments.............................................................3-4 Certification of minimum local support........................... 5-7 Maintenance of Effort and levy...........................................8 Local per capita....................................................................9 Effects of reductions.............................................10 Graphs.............................................................1 1 Summary by class..............................................................12 Library revenue..................................................................13 2009 proposed budget worksheets............................... 14-15 Summary of cost factors .............................................. 16-17 Reviewers' notes.......................................................... 18-19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Library Budget Narrative Activity Description Library 240-45500 The Library's mission statement is to "provide free access to informational and recreational materials for the patrons in a barrier-free environment." A variety of library-related programs (e.g. story times, reading clubs, book discussions, cultural programs, at-home delivery, etc.)are offered for patrons of all ages from preschool through senior citizen. Five full-time and 18 part-time staff provide service during the 60 hours per week the facility is open to the public. As a City-owned and operated library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County Library, the Statewide Borrowers' Compact, and METRONET. These cooperative agreements enable Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Library Budget Narrative Objectives Library 240-45500 1. To explore the possibilities of a new facility within the structure of the City's Comprehensive Plan, re-development plans, and priorities set by the City Council and the Library Board. 2. To continue to pursue cooperative ventures with Independent School District#13, the Anoka County Library, the Anoka County Historical Society, and the Columbia Heights Historical Society. 3. To identify sources of alternative revenue to support general library services. 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Library Budget Narrative Budget Comments Library 240-45500 The 2009 proposed budget includes the following changes: 1. Personnel: Increase of 10.39%from adopted 2008 to proposed 2009 budget. All contracts are settled for 2009. Two full. time employees and several part-time employees are still progressing through the ranges. Three full-time employees received range adjustments and two part-time employees were added in 2008. These items, plus changes in benefits, resulted in an increase of$52,521 in this section of the budget. 2. Supplies: Decrease of 4.04%from adopted 2008 to proposed 2009 budget. No increase in: Office Supplies, Computer Supplies, Printing & Printed Forms, Food Supplies, Books, Compact Discs, Book/CD Sets, Microform, DVD's, Vehicle Repair, Purchase for Resale. Increases in: Computer Equipment(2011: replace 5 circulation/discharge machines$5,000, replace staff pc$1,500, replace staff pc$833), ILS Supplies (2025: $30 for increased paper for public printers), Electronic Databases (2182: $100 for high subscription costs). Decreases in: Minor Equipment(2010: cut$4,690), Program Supplies (2170: cut$300), General Supplies (cut$200), Periodicals(2181: cut$975 by decreasing number of titles), Storytime Media(2186: cut$250). 3. Other Services: Increase of 7.93%. No increase in Training, Local Travel,Advertising Other, Garage, Subscription/Membership, and Plaques &Awards. No expenditures are proposed for Miscellaneous Charges and Commissions/Boards. Increases in Expert/Professional (3050: $230 for higher cost for auditor, spam protection, and ILS charges), Telephone (3210: $67), Other Communications (3250: $395 for network changes), Insurance(3600: $3,275 increase for more liability coverage), Electric(3810: $614), Water(3820: $25), Gas (3830: $2,202), Sewer(3850: $25), Honeywell (4020: $632), Rents & Leases (4100: $62 for Ameripride). Decreases in : Postage (3220: $100), Repair& Maintenance(4000: $193). 4. Capital: Increase of 115%. All expenditures in Other Equipment(5180: replace pc management system $5,000, ILS network upgrade$9,000, ILS server replacement$7,500). 5. Contingencies &Transfers: Increase of 14.15%. Increases in Operating Transfer Out 97100: $745)and Contingencies (8100: $18,736 which covers difference between expected ILS operating costs and ACL proposed ILS operating costs for 2009). Overall increase in expenditures is$70,737(9.58%) 3 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Budget Comments, Page 2 At the time of the proposed 2009 budget preparation the Library was in negotiations with the Anoka County Library(ACL) for a change in how the Integrated Library System(ILS)was handled. In the past, ACL performed all maintenance on the hardware for CHPL and fees were paid for services rendered. As ACL will be merging its IS Department with the County IS Department beginning in 2009 in a phase-in plan, alternative plans are being made for the City's IS Department to take over maintenance of the in-house hardware and pc management systems. As a result, budget figures that were put into various categories to cover projected figures in case CHPL would have to pay resulting operating costs to the County were included in the original proposed budget and are no-longer needed. Additional costs that relate to taking over in-house maintenance of different equipment and acquisition of new equipment to facilitate the change-over have been added in. The three changes are in: 4. Capital: 5180 a. Delete: ILS network upgrade$9,000 b. Delete :ILS server replacement$7,500 c. Retain: replace pc management system $5,000 d. Add: switch for fiber(City Office), router for fiber(City Office), Surfcontrol license$5,000 e. Revised total for line item: $10,000 5. Contingencies &Transfers: a. 7370: Trans to Data Processing ; Add: $5,000 for IS salaries b. 8100: Contingencies; Delete: $18,736 for ILS c. Revised total for section of budget"Other Financing Uses": $16,386 4 Q STATE LIBRARY SERVICES e a rt m e n t Phone: 651-582-8881 Fax: 651-582-8752 Email: nancv.walton(&state mn us E d ucatiMn August 2008 Dear City Clerk: Minnesota Statutes Sec. 134.34 and 134.341 require that the Department of Education certify annually the minimum amount of local support necessary from your community during the next calendar year for continued participation in your regional public library system. Your state-certified level of library support is a minimum level required by state law for the regional public library systems to continue to receive federal and state aid funds. A community may increase support beyond the minimum amount to meet local library needs and goals. Please note that regional public library systems, contracts, agreements or budgetary needs may call for amounts larger than the minimums certified to you by this Office in the enclosed Certification. The state-.certified level of local support is determined in one of two ways. The state- certified level of library support is the larger amount of: (1) the dollar amount provided for public library service in 2007 as specified in M.S. 134.34; or, (2) The dollar amount equivalent to the lesser of either: (a) .82 per cent of the adjusted net tax capacity of all participating areas for the second preceding year (2007 adjusted net tax capacity, payable 2009, is used for 2009, for example) as specified in Minn. Stat. 134.34, Subd. 1; (b) $12.62 per capita in 2009 for the population of areas taxed for public library service as specified in Minn. Stat. 134:34, Subd. 1. Since the estimated population figures for 2007 have not been released, the 2008 state-certified level of library support calculations are based upon the 2006 estimated figures from the State Demographer. If a community's adjusted net tax capacity decreases,there is also a provision to allow the 2007 dollars provided amount to be decreased by the same percentage that the tax capacity has decreased. COPY AJG I 1 2008 Funds raised by cities and counties are counted separately for certification purposes. Cities receiving county funds for library operations cannot report funds credited to a county for the city's Maintenance of Effort. Minn. Stat. 134.34, Subd. 1 states that: "In no event shall the Department of Education require any city or county to provide a higher level of support than the level of support specified in this section in order for a system to qualify for a regional library basic system support grant. This section shall not be construed to prohibit a city or county from providing a higher level of support for public libraries than the level of support specified in this section." Recent studies document the increasing use of libraries. The cost of providing library services to meet these demands is also increasing. In support of local efforts, the State Legislature also continues to invest in libraries through Regional Library Basic System Support; Regional Library Telecommunications Aid and statewide programs such as the Electronic Library of Minnesota (ELM), MINITEX resource sharing and delivery systems. We thank you for your ongoing support for this vital local service and encourage you to provide generously to strengthen your community's information resources. Reductions in library budgets do have an impact on the quality and quantity of services to the public. The enclosed Certification Form states the minimum amount of local support for operating purposes in 2009 for eligibility for participation in a regional public library system. If there are questions about this Certification,please contact me. Sincerely yours, Nan Kay�Palto�n State Library Programs Specialist nancy:walton@state.mn.us v Suz e Miller State ibrarian suzanne.millerna state.mn.us Enc. 6 t STATE LIBRARY SERVICES Phone: 651-582-881 Q e p a rt m e n t Fax: 651-582-8752 Email:nancv.waltonO)state.mn.us Ed ucatiMn August 2008 CERTIFICATION OF MINIMUM LOCAL SUPPORT REQUIREMENT: 2009 This is to certify the minimum level of financial support for to provide operating expenses for public library service and eligibility to participate in the regional public library system programs pursuant to Minnesota Statutes, Section 134.34 is $ in 2009. This amount represents the equivalent of: [ ] .82 percent of 2007,payable 2009 adjusted net tax capacity [ ] $12.62 per capita [X] 2007 dollars provided amount [ ] 2007 dollars provided amount adjusted to reflect adjusted net tax capacity decrease [ ] Other For counties, the property in those portions of the county excluded for the purpose of determining the library levy and providing the minimum amount is as follows: Nancy Kay Walton State Programs Library Development& Services Specialist nanc .walton stat .mn.us V"t Miller rarian miller@state.mn.us 7 LIBRARY LEVY Maintenance of Effort figures 9/3/2008 MOE YEAR LEVY 1991 $367,941 1992 378,979 1993 378,979 1994 390,348 1995 390,348 1996 413,768 1997 422,043 1998 443,145 391,305 1999 467,518 467,518 2000 500,244 467,518 2001 547,767 500,244 2002 591,588 2003 (budgeted) 433,585 + 175,750 (LGA)==609;335 433,585 2003 (revised) 433,585 + 141,850 (LGA)=575,435 532,429 2004 433,585 + 150,062 (LGA)=583,647 517,892 2005 438,835 + 150,062 (LGA)=588,897 583,647 2006 478,319+ 150,062 (LGA)=628,381 588,897 2007 504,748 + 150,062 (LGA)=654,810 628,381 2008 551,699#+ 150,062 (LGA)=701,761 654,810+ 2009 573,215 + 155,914 (LGA)=729,129* #Proposed 2008 levy increased by$19,190 to cover two part-time positions (originally proposed at$532,509) to $551,699 + equal to 2007 dollars provided *proposed 8 Under local contracts the Columbia Heights Public Library must also meet a per capita Rate for operating expenditures equal to/or greater than that set by the Anoka County Library for the preceding year. Anoka County Library's projected per capita for 2008 is $24.54 (levy-only local support). Based on the requested levy for 2009, Columbia Heights Public Library's total per capita would be$30.95. 9 COLUMBIA HEIGHTS PUBLIC LIBRARY MEMO TO: Mayor, City Council, Library Board, City Manager, and Finance Director FROM: M. Rebecca Loader, Library Director SUBJECT: Effects of reductions and "hold-the-line"budget years 2004-2008 DATE: September 16, 2008 Over the past five budget cycles, maintenance expenditures for the Library building have been kept at a minimum. In 2008 the carpeting in the lobby was replaced after 15 years. The Library receives high use by the general public, as evidenced by our gate count of over 122,000 people in 2007, and sustains a lot of wear and tear. Please look at the figures on the following page to see how many people come into the building to use the Internet and to check out materials. I encourage the Council to consider the requests for maintenance items for 2009 with this in mind. Due to the Council's support, the Library has been able to maintain a 60-hour-per week schedule of public service while Hennepin County community branches have been reduced to 20-hour-per week schedules and are all closed on Mondays. The resulting increase of patrons and public service in the building has staff working at maximum capacity and utilizing volunteers whenever possible. The use of donations, grants, and cooperative ventures with entities such as the School District continues to increase, but the solicitation and administration of such additional monies takes increased time and effort on behalf of the Library staff. The materials budget, which is the heart of the Library, has been at nearly the same level since 2006. While books, dvd's, cd's, and periodicals continue to increase in price, our purchasing power has decreased due to either hold the line or small increases. To meet the demand of a clientele from an area with changing demographics, staff has become creative to try to supplement the materials budget with donations and grants. 10 Graphs for budget.xls Gatecount 2005 2006 2007 2008 January 6,966 8,415 9,412 8,379 February 7,787 8,897 8,838 8,206 March 8,996 9,914 10,685 9,963 April 9,289 9,824 9,760 10,432 May 7,918 10,025 10,367 9,689 June 10,872 12,126 12,264 11,978 July 9,330 10,466 11,776 12,365 August 10,213 11,505 12,107 10,137 September 7,779 9,653 9,401 October 8,419 9,563 11,813 November 7,602 8,589 8,512 December 6,198 7,363 7,115 101,369 116,340 122,050 81,149 Internet 2005 2006 2007 2008 January 480 659 1,131 1,240 February 468 808 1,038 1,021 March 644 1,142 1,188 1,295 April 596 1,073 1,259 1,355 May 526 1,179 1,512 1,360 June 562 1,272 1,498 1,466 July 588 1,180 1,513 1,464 August 614 1,398 1,653 1,353 Septem ber 484 1,165 1,332 October 534 1,157 1,456 November 454 1,073 1,040 December 396 1,005 1,013 6,346 13,111 15,633 10,554 Circulation 2005 2006 2007 2008 January 8,090 10,123 10,092 9,900 February 8,671 7,767 9,336 9,401 March 10,202 10,690 11,693 11,561 April 9,796 9,567 10,078 10,850 May 8,424 9,203 9,964 9,668 June 12,553 11,191 12,357 12,234 July 12,220 10,571 12,785 13,247 August 11,910 11,051 11,065 September 9,577 9,425 8,848 October 10,141 10,965 10,366 November 9,750 9,331 9,760 December 7,722 8,633 8,341 119,056 118,517 124,685 76,861 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Library Actual Actual Budget Proposed Proposed Budget 240-45500 2006 2007 2008 2009 2009 2009 Revenue Taxes 478,319 504,748 551,699 573,215 573,215 0 Licenses And Permits 0 0 0 0 0 0 Intergovernmental Revenue 150,062 150,062 150,062 155,914 155,914 0 Charges For Current Services 7,769 7,409 9,500 10,600 10,600 0 Fines And Forfeits 12,372 15,814 15,000 17,000 17,000 0 Miscellaneous 7,200 12,660 4,700 7,025 7,025 0 Sales And Related Charges 0 0 0 0 0 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts (57) (145) 50 50 50 0 Total Revenue 655,665 690,548 731,011 763,804 763,804 0 Expenses Personal Services 453,459 462,839 505,604 558,125 558,125 0 Supplies 95,154 96,189 105,160 100,908 100,908 0 Other Services and Charges 85,123 87,094 91,194 98,428 98,428 0 Capital Outlay 0 0 10,000 21,500 10,000 0 Contingencies &Transfers 9,848 10,194 26,388 30,122 16,386 0 Total Expenses 643,584 656,317 738,346 809,083 783,847 0 Summary Total Revenue 655,665 690,548 731,011 763,804 763,804 0 Total Expenses 643,584 656,317 738,346 809,083 783,847 0 Change to Fund Balance 12,081.12 34,231.50 (7,335.00) (45,279.00) (20,043.00) 0.00 12 City of Columbia Heights, Minnesota BUDGET 2009 Library Revenue Revenue 31010 Current Ad Valorem 573,215 33401 Local Government Aid 155,914 34110 Library-Photocopies 2,100 34120 Library-Other 900 34130 Library-Video 4,200 34140 Library-Collections 100 34150 Library-Book Bags 100 34160 Library-Printer Copies 1,400 34170 Library-Sales Cart 1,800 35103 Library Fines 17,000 36210 Interest on Investments 6,000 36230 Contributions 825 36290 Other Miscellaneous Revenue 200 39101 Gain/Loss Sale Fixed Asset 25 39140 Other Refunds & Reimbursements 25 Total Revenue 763,804 Expenses Personal Services 558,125 Supplies 100,908 Other Services and Charges 98,428 Capital Outlay 10,000 Contingencies &Transfers 16,386 Total Expenses 783,847 Summary Total Revenue 763,804 Total Expenses 783,847 Change to Fund Balance (20,043) 13 City of Columbia Heights 2009 Budget work sheet Department Proposed 240 LIBRARY Actual Actual Adopted Department Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES - - _ _ _ _ 1010 REGULAR EMPLOYEES 244,591 251,140 261,224 291,218 291,218 - 1011 PART-TIME EMPLOYEES 116,300 119,667 141,634 153,621 153,621 - 1020 OVERTIME-REGULAR 489 354 755 721 721 - 1030 VACATION&SICK (2,076) (3,868) - - - 1050 SEVERANCE PAY 8,381 1,379 - - - - 1070 INTERDEPARTMENTAL LABOR SERV 1,118 430 2,500 2,500 2,500 - 1210 P.E.R.A.CONTRIBUTION 19,522 25,728 26,202 30,016 30,016 - 1220 F.I.C.A. CONTRIBUTION 27,990 28,939 31,069 34,276 34,276 - 1225 FLEX BENEFIT FICA 485 488 - - - - 1300 INSURANCE 34,643 36,366 39,118 42,300 42,300 - 1400 UNEMPLOYMENT COMPENSATION - - - - _ _ 1510 WORKERS COMP INSURANCE PREM 2,015 2,216 3,102 3,473 3,473 - 1700 ALLOCATED FRINGE - - _ - _ _ TOTALS: PERSONAL SERVICES 453,459 462,839 505,604 558,125 558,125 - SUPPLIES - - _ _ 2000 OFFICE SUPPLIES 1,275 1,282 1,500 1,500 1,500 - 2010 MINOR EQUIPMENT 4,414 853 5,290 600 600 - 2011 COMPUTER EQUIPMENT 1,904 2,585 5,300 7,333 7,333 - 2020 COMPUTER SUPPLIES 981 1,207 1,300 1,300 1,300 - 2025 ACS SUPPLIES 1,670 3,459 3,770 3,800 3,800 - 2030 PRINTING&PRINTED FORMS 978 715 1,000 1,000 1,000 - 2161 CHEMICALS - _ _ _ 2170 PROGRAM SUPPLIES 1,211 1,192 1,200 900 900 - 2171 GENERAL SUPPLIES 6,700 6,154 6,300 6,100 6,100 - 2175 FOOD SUPPLIES 19 66 50 50 50 - 2180 BOOKS 60,021 61,556 61,800 61,800 61,800 - 2181 PERIODICALS, MAG, NEWSPAPERS 5,156 5,762 5,975 5,000 5,000 - 2182 ELECTRONIC DATABASES 1,259 1,324 1,400 1,500 1,500 - 2183 AUDIO CASSETTES 7 - _ _ 2184 VIDEO CASSETTES - - _ - _ _ 2185 COMPACT DISCS 4,020 4,205 4,500 4,500 4,500 - 2186 STORYTIME MEDIA 237 252 250 - - - 2187 BOOK/CD SET - 465 300 300 300 - 2188 MICROFORM 95 65 100 100 100 - 2189 DVD 5,097 4,996 5,000 5,000 5,000 - 2280 VEHICLE REPAIR AND PARTS - 6 25 25 25 - 2282 GAS, OIL, LUBRICANTS - - _ _ _ - 2990 COMM. PURCHASED FOR RESALE 110 45 100 100 100 - TOTALS:SUPPLIES 95,154 96,189 105,160 100,908 100,908 - OTHER SERVICES&CHARGES - - - - _ _ 3050 EXPERT&PROFESSIONAL SERV. 11,937 13,292 15,860 16,090 16,090 - 3105 TRAINING&EDUC ACTIVITIES - 583 800 800 800 - 3120 EDUCATIONAL REIMBURSEMENT - - - _ _ _ 3210 TELEPHONE&TELEGRAPH 1,707 1,429 1,758 1,825 1,825 3220 POSTAGE 503 529 600 500 500 - 3250 OTHER COMMUNICATIONS 4,770 5,138 5,605 6,000 6,000 - City of Columbia Heights 2009 Budget work sheet Department Proposed 240 LIBRARY Actual Actual Adopted Department Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3310 LOCALTRAVELEXPENSE 336 363 400 400 400 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER 601 415 1,000 1,000 1,000 - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 5,446 5,446 5,340 8,615 8,615 - 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 12,582 12,274 13,211 13,825 13,825 - 3820 WATER 263 254 250 275 275 - 3830 GAS 5,626 9,308 5,907 8,109 8,109 - 3840 REFUSE - - - - - - 3850 SEWER 350 355 350 375 375 - 4000 REPAIR&MAINT.SERVICES 32,514 28,064 30,813 30,620 30,620 - 4020 HONEYWELL MAINT CONTRACT 7,573 7,972 7,947 8,579 8,579 - 4050 GARAGE, LABOR BURD. 16 258 100 100 100 - 4100 RENTS&LEASES 651 519 468 530 530 - 4300 MISC.CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - 495 535 535 535 - 4375 PLAQUES&AWARDS 249 401 250 250 250 - 4380 COMMISSION&BOARDS - - - - - - 4390 TAXES&LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS:OTHER SERVICES&CHARGE 85,123 87,094 91,194 98,428 98,428 - CAPITAL OUTLAY - - - - - - 5120 BUILDING&IMPROVEMENT - - 10,000 - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - 21,500 10,000 - TOTALS:CAPITAL OUTLAY - - 10,000 21,500 10,000 - OTHER FINANCING USES - - - - - - 7100 OPER.TRANSFER OUT-LABOR 9,848 10,194 10,641 11,386 11,386 - 7210 TRANSFER OUT TO GENERAL FUND - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7370 TRANS TO DATA PROCESSING - - - - 5,000 - 8100 CONTINGENCIES - - 15,747 18,736 - - 8110 VANDALISM - - - - - - TOTALS:OTHER FINANCING USES 9,848 10,194 26,388 30,122 16,386 - TOTALS: LIBRARY 643,584 656,317 738,346 809,083 783,847 - TOTALS:LIBRARY 643,584 656,317 738,346 809,083 783,847 - GRAND TOTALS: 643,584 656,317 738,346 809,083 783,847 - 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2oo9 LIBRARY BUDGET 240 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel All contracts for 2009 are settled. Personnel are still moving through the appropriate ranges. Summary below includes two part-time positions approved in the 2008 budget. 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Library Director 1.00 1.00 83,982 20,141 104,123 94,766 22,722 117,488 Children's Librarian 1.00 1.00 51,242 15,337 66,579 60,292 17,573 77,865 Adult Services Librarian 1.00 1.00 49,401 15,063 64,464 59,052 17,385 76,437 Clerk-Typist II A 1.00 1.00 39,897 13,650 53,547 37,892 14,179 52,071 Clerk-Typist II J 1.00 1.00 37,457 13,287 50,744 39,937 14,489 54,426 Library Clerk 0.75 0.75 23,692 3,506 27,198 26,407 3,984 30,391 Library Clerk 0.35 0.35 10,305 1,534 11,839 11,684 1,771 13,455 5 Library Supervisors 0.83 0.83 32,049 4,766 36,815 34,426 5,219 39,645 Library Aide 0.35 0.35 8,467 1,259 9,726 9,027 1,368 10,395 8 Library Pages 3.02 3.02 67,121 9,981 77,102 72,077 10,927 83,004 Subtotal 1030 1.0.30 403,613 98,524 502,1371 445,560 109,617 555,178 Labor Allocation To: Public Works 2,500 967 3,467 2,500 447 2,947 Total 10.30 10.30 406,113 99,491 505,604 448,060 110,064 558,125. Supplies Copier paper 450 Book covers, av cases 1,500 Office supplies 700 Light bulbs 150 Printer cartridges 100 Maintenance items 500 Stationery 250 Food supplies 50 Computer supplies 1,300 Books 61,800 ILS supplies 3,800 Periodicals 5,000 Printing 1,000 Electronic databases 1,500 Program supplies(adult) 200 Compact discs 4,500 Program supplies Ouvie) 700 DVD's 5,000 Security system markers 2,050 Vehicle repair 25 Book supplies 1,200 Purchase for resale 100 Paper products 500 Microfilm 100 Publicity/PR 300 Book/cd sets 300 Area rug: storytime 500 5 pc's(charge/discharge) 5,000 16 Pc(Clerk-Typist II A) 1,500 Pc(Office) 833 Other Services&Charges Spam protection 260 Fire extinguishers 100 Performers 1,300 Sprinkler test 200 ACL-ILS 12,630 Elevator contract 1,180 Auditor 1,900 Plumbing/Electrical 500 Training 800 Window cleaning 560 Telephone 1,825 Orkin 280 Postage 500 Dalco Roofing 250 TI and D53 6,000 Misc.repairs 1,500 Local travel 400 Honeywell contract 8,579 Advertising other 1,000 Garage 100 Insurance 8,615 Ameripride 530 Electric 13,825 Volunteer recognition 250 Water 275 Professional memberships 535 Gas 8,109 Replace carpet:Boardroom 1,500 Sewer 375 Replace cabinets: Boardroom 3,000 Cleaning service 19,345 Carpet cleaning 1,000 Copier contracts(2) 805 Coin-op 400 Capital Outlay Replace pc management system 5,000 ILS network upgrade 9,000 ILS server upgrade 7,500 Contingencies&Transfers Operating transfer out 11,386 Contingencies 18,736 Note: Items listed above are based on the Department Proposed 2009 Budget. The City Manager's Proposed 2009 Budget would change the following items: Capital Outlay: ILS network upgrade 9,000(delete) ILS server upgrade 7,500 (delete) switch for fiber, router for fiber, Surfcontrol license 5,000(add) Contingencies&Transfers: Contingencies 18,736 for ILS costs(delete) Trans to Data Processing 5,000 for(add) 17 C� The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Fire CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Budget Narrative Activity Description Fire 101-42200 The Fire Department provides medical care,fire suppression, public education, and inspection services for the citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract agreement. Inspections of daycares are conducted by the Fire Department through a contract agreement with the State of Minnesota. The Fire Department will continue to work with our neighboring communities to share resources through auto aid and mutual aid agreements along with the sharing of personnel for county and regional teams. Emergency Management 101-42500 Columbia Heights Emergency Management works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and Emergency Management, and the Anoka County Emergency Manager to provide emergency management for the protection and promotion of public safety, health, and welfare in our City during emergencies and natural disasters. Weed Control 101-43260 The Weed Control budget funds the abatement of long grass and weeds along with the administrative costs associated with the inspections. The Fire Department added this responsibility to our property maintenance inspection program in 2007. Fire Capital Equipment 431-42200 The Fire Capital Equipment Replacement-General Fund was established to fund the long term ongoing capital equipment needs in the general Fund. This was accomplished by preparing, and maintaining, a detailed 20 year projection of the City's equipment needs and scheduling long term replacement. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Budget Narrative Activity Description Emergency Management Capital Equipment 431-42500 The Emergency Management Capital Equipment Fund was established to fund long term ongoing capital equipment needs in the General Fund. Fire Capital Equipment 439-42200 The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment needs using State refunded excess PERA funds. i l 1 l 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Department Budget Narrative Objectives Fire 101-42200 1. Continue our pro-active approach in fire and EMS services. 2. Continue our involvement in County and regional teams and the sharing of resources with neighboring communities. 3. Continue our pro-active approach to property maintenance inspections and rental property licensing. Emergency Management 101-42500 1. Continue our involvement in the emergency management professional organizations and training to keep current with government requirements and programs. 2. Continue to update the City Emergency Operations Plan. 3. Continue the reorganization of the Emergency Management staff and budget. 4. Continue the planning and constructing of a functional Emergency Operations Center in the new Public Safety building. Weed Control 101-43260 1. Continue to change and update ordinances and policies to provide for a fast and efficient grass/weed inspection program. 2. Look at other avenues to educate the citizens on grass/weed issues. 3. Continue to evaluate staffing needs to operate an efficient program. Fire Capital Equipment 431-42200 1. Continue to evaluate capital equipment needs for the future. 2. Continue to replace vehicles and equipment, based on need, that are scheduled for replacement per the city's long term plan. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Department Budget Narrative Objectives Emergency Management Capital Equipment 431-42500 Continue replacing equipment as needed to maintain a modern and reliable Emergency Management system. Fire Capital Equipment 439.42200 1. Continue to evaluate capital equipment needs for the future. 2. Continue to replace vehicles and equipment, based on need, that are scheduled for replacement per the city's long term plan. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Department Budget Narrative Budget Comments Fire 101-42200 The Fire Department 2009 budget is higher due to a few factors. The Fire Secretary position is proposed to move from 35 hours a week to full time. This will allow more of the inspection duties to be handled by support staff which will allow the Fire Chief and Asst. Chief to spend needed time with neglected fire and emergency management duties. The part time Clerk Typist position is also a new addition for 2009. The position was approved as part of the Police budget for 2008 and then moved to the Fire Dept. Emergency Management 101-42500 Emergency management has not been active the last few years due to time constraints. A new emergency operations center is being planned in the new public safety building which will be a good place to start improving our planning and training. Anoka County continues to build its Emergency Management department with continued cooperation with municipalities. Weed Control 101-43260 The addition of the half time Clerk Typist II position has enabled us to have timely grass inspections and to add immediate abatements to our property maintenance inspection program. For 2009, thirty percent of the new position will be charged to the Weed Control budget. Fire Capital Equipment 431-42200 No capital equipment proposed for 2009. 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Department Budget Narrative Budget Comments Emergency Management Capital Equipment 431-42500 No capital equipment proposed for 2009. Fire Capital Equipment 439-42200 No capital equipment proposed for 2009. I l l i CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Fire Budget 2009 Adopted Department City Manager Adopted Fire Actual Actual Budget Proposed Proposed Budget 2006 2007 2008 2009 2009 2009 Revenue Taxes 696,482 731,570 768,310 797,221 797,221 0 Licenses And Permits 77,358 77,193 80,000 80,000 80,000 0 Intergovernmental Revenue 350,480 303,014 252,211 267,302 267,302 0 Charges For Current Services 38,798 50,494 49,391 65,000 65,000 0 Fines And Forfeits 0 0 0 0 0 0 Miscellaneous 21,805 38,630 19,167 17,318 17,318 0 Sales And Related Charges 0 0 0 0 0 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 0 Total Revenue 1,025,123 1,200,901 1,169,079 1,226,841 1,226,841 0 Expenses Personal Services 975,194 1,014,912 1,012,754 1,164,968 1,164,968 0 Supplies 57,437 43,745 56,200 62,800 62,800 0 Other Services and Charges 79,616 77,073 84,336 102,179 102,179 0 Capital Outlay 41,610 109,294 422 0 0 0 Contingencies&Transfers 0 0 28,400 10,000 (83,000) 0 Total Expenses 1,153,856 1,245,025 1,182,112 1,339,947 1,246,947 0 Summary Revenue 1,025,123 1,200,901 1,169,079 1,226,841 1,226,841 0 Expense 1,153,856 1,245,025 1,182,112 1,339,947 1,246,947 0 Change to Fund Balance (128,733) (44,124) (13,033) (113,106) (20,106) 0 1 i J CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Fire Budget 2009 Adopted Department City Manager Adopted Fire Actual Actual Budget Proposed Proposed Budget 101-42200 2,006 2,007 2,008 2,009 2,009 2,009 Revenue Taxes 679,692 714,226 751,660 771,467 771,467 Licenses And Permits 77,358 77,193 80,000 80,000 80,000 Intergovernmental Revenue 291,246 295,757 247,216 260,124 260,124 Charges For Current Services 38,798 50,494 49,391 50,000 50,000 Fines And Forfeits 0 0 0 0 0 Miscellaneous 11,930 21,859 8,968 9,017 9,017 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 1,099,024 1,159,529 1,137,235 1,170,608 1,170,608 0 Expenses Personal Services 959,352 999,491 1,001,260 1,137,564 1,137,564 Supplies 39,155 42,754 54,000 60,500 60,500 Other Services and Charges 68,422 67,448 76,108 82,742 82,742 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 28,400 10,000 (83,000) Total Expenses 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 0 Summary Revenue 1,099,024 1,159,529 1,137,235 1,170,608 1,170,608 0 Expense 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 0 Change to Fund Balance 32,095 49,835 (22,533) (120,198) (27,198) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Emergency Management Actual Actual Budget Proposed Proposed Budget 101-42500 2006 2007 2008 2009 2009 2009 Revenue Taxes 16,790 17,344 16,650 20,555 20,555 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 6,771 7,257 4,995 6,133 6,133 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 295 531 199 240 240 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 23,856 25,132 21,844 26,928 26,928 0 Expenses Personal Services 15,842 15,421 11,494 17,436 17,436 Supplies 2,920 991 2,200 2,000 2,000 Other Services and Charges 4,301 7,510 8,228 8,217 8,217 Capital Outlay 0 0 422 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 23,063 23,922 22,344 27,653 27,653 0 Summary Revenue 23,856 25,132 21,844 26,928 26,928 0 Expense 23,063 23,922 22,344 27,653 27,653 0 Change to Fund Balance 793 1,211 (500) (725) (725) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Weed Control Budget 2009 Adopted Department City Manager Adopted Weed Control Actual Actual Budget Proposed Proposed Budget 101-43260 2006 2007 2008 2009 2009 2009 Revenue Taxes 12,166 (2,939) 11,041 5,199 5,199 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 3,313 (848) 1,988 1,045 1,045 Charges For Current Services 7,537 17,791 8,000 15,000 15,000 Fines And Forfeits 0 0 0 0 0 Miscellaneous 213 (90) 132 61 61 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 23,229 13,914 21,161 21,305 21,305 0 Expenses Personal Services 14,680 1,760 11,503 9,968 9,968 Supplies 306 638 250 300 300 Other Services and Charges 7,668 11,721 9,740 11,220 11,220 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 22,654 14,120 21,493 21,488 21,488 0 Summary Revenue 23,229 13,914 21,161 21,305 21,305 0 Expense 22,654 14,120 21,493 21,488 21,488 0 Change to Fund Balance 574 (205) (332) (183) (183) 0 I i i i i I i CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Fire Actual Actual Budget Proposed Proposed Budget 431-42200 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 0 0 0 0 0 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replacement Actual Actual Budget Proposed Proposed Budget 439-42200 2006 2007 2008 2009 2009, 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 52,463 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 9,580 16,240 10,000 8,000 8,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 62,043 16,240 10,000 8,000 8,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 15,362 0 0 0 0 Other Services and Charges 6,893 2,115 0 0 0 Capital Outlay 41,610 109,294 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 63,864 111,409 0 0 0 0 Summary Revenue 62,043 16,240 10,000 8,000 8,000 0 Expense 63,864 111,409 0 0 0 0 Change to Fund Balance (1,821) (95,169) 10,000 8,000 8,000 0 City of Columbia Heights,Minnesota 2009 Fire Revenue Emergency Weed Cap Equip Cap Equip Fire Management Control General Fund Fire 101 101 101 431 439 Revenue 31010 Current Ad Valorem 643,422 17,143 4,336 0 0 31014 Area-Wide Taxes 128,045 3,412 863 0 0 32125 Multiple Dwellings 80,000 0 0 0 0 33170 Civil Defense Reimbursement 0 2,000 0 0 0 33401 Local Government Aid 152,622 4,066 1,028 0 0 33405 PERA Increase Aid 2,502 67 17 0 0 33415 State Fire Training 5,000 0 0 0 0 33420 Insurance Premium Tax-Fire 100,000 0 0 0 0 34202 Special Fire Services 50,000 0 0 0 0 34405 Weed Cutting&Nuisance Abatement 0 0 15,000 0 0 36210 Interest on Investments 12,023 320 81 0 8,000 36219 Change in Fair Value (3,006) (80) (20) 0 0 Total Revenue 1,170,608 26,928 21,305 0 8,000 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 Summary Total Revenue 1,170,608 26,928 8,000 0 8,000 Total Expenses 0 0 0 0 0 Change to Fund Balance 1,170,608 26,928 8,000 0 8,000 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 519,914 546,152 551,447 640,209 640,209 - 1011 PART-TIME EMPLOYEES 25,092 34,025 27,366 12,740 12,740 - 1012 SEASONAL EMPLOYEES - - - - - - 1013 PART-TIME OTHER 22,242 26,046 28,000 35,000 35,000 1020 OVERTIME-REGULAR 57,448 70,506 42,000 48,000 48,000 - 1021 OVERTIME-PART-TIME - - - - - - 1030 VACATION&SICK 9,906 2,904 - - - - 1031 HOLIDAY PAY 3,642 3,764 4,368 4,653 4,653 - 1041 COURT PAY - - 1,200 1,200 1,200 - 1042 FIRE PAY 22,658 21,650 25,000 30,000 30,000 - 1043 TRAINING PAY 19,896 19,004 20,000 25,000 25,000 - 1044 COLLEGE INCENTIVE PAY 14 15 15 15 15 - 1050 SEVERANCE PAY - - - - - - 1062 MISC REIMBURSEMENT - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A. CONTRIBUTION 62,155 71,924 76,298 92,895 92,895 - 1220 F.I.C.A. CONTRIBUTION 16,145 17,134 16,588 20,217 20,217 - 1225 FLEX BENEFIT FICA 275 250 - - - - 1240 FIRE PENSION CONTRIBUTION 105,739 89,645 102,000 100,000 100,000 - 1300 INSURANCE 58,704 59,677 61,740 75,468 75,468 - 1400 UNEMPLOYMENT COMPENSATION 494 4 - - - - 1510 WORKERS COMP INSURANCE PREM 35,028 36,793 45,238 52,167 52,167 - 1700 ALLOCATED FRINGE - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - - TOTALS: PERSONAL SERVICES 959,352 999,491 1,001,260 1,137,564 1,137,564 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 434 357 700 700 700 - 2010 MINOR EQUIPMENT 1,185 2,334 7,000 7,000 7,000 - 2011 COMPUTER EQUIPMENT 3,350 4,291 4,000 4,000 4,000 - 2020 COMPUTER SUPPLIES 213 317 800 800 800 - 2030 PRINTING&PRINTED FORMS 447 35 300 300 300 - 2160 MAINT. &CONSTRUCT MATERIALS - - - - - - 2170 PROGRAM SUPPLIES 660 1,601 1,000 1,500 1,500 - 2171 GENERAL SUPPLIES 7,143 8,504 10,000 10,000 10,000 - 2172 UNIFORMS 2,142 2,918 4,000 4,000 4,000 - 2173 PROTECTIVE CLOTHING 9,339 5,831 8,000 9,000 9,000 - 2175 FOOD SUPPLIES 845 377 900 900 900 - 2180 BOOKS 190 466 800 800 800 - 2280 VEHICLE REPAIR AND PARTS 4,802 5,873 6,500 6,500 6,500 - 2282 GAS, OIL, LUBRICANTS 8,405 9,852 10,000 15,000 15,000 - TOTALS: SUPPLIES 39,155 42,754 54,000 60,500 60,500 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 1,614 3,099 4,000 4,000 4,000 - 3105 TRAINING&EDUC ACTIVITIES 10,895 10,851 12,000 13,000 13,000 - 3110 TRAINING&SCHOOL - - - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3210 TELEPHONE&TELEGRAPH 1,947 778 3,000 3,000 3,000 - 3211 CELL PHONES 2,001 2,504 3,000 3,600 3,600 - 3220 POSTAGE 2,814 2,402 2,800 3,000 3,000 - 3250 OTHER COMMUNICATIONS 4,953 4,501 5,000 1,200 1,200 - 3310 LOCAL TRAVEL EXPENSE 585 695 800 800 800 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - 500 500 - 3500 LEGAL NOTICE PUBLISHING - - 100 100 100 - 3600 INSURANCE&BONDS 16,653 16,653 17,743 21,442 21,442 - 4000 REPAIR&MAINT. SERVICES 18,365 12,778 18,000 18,000 18,000 - 4050 GARAGE, LABOR BURD. 6,084 7,837 7,000 8,500 8,500 - 4080 VEHICLE REPAIR - - - - - - 4100 RENTS&LEASES 167 136 300 300 300 - 4200 PROGRAM ACTIVITIES - - - - - - 4300 MISC. CHARGES - - - - - - 4310 CREDIT CARD FEES 56 58 65 100 100 - 4330 SUBSCRIPTION, MEMBERSHIP 2,290 2,673 2,300 2,900 2,900 - 4375 VOLUNTEER RECOGNITION - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - 2,200 - 2,000 2,000 - 4390 TAXES&LICENSES - 282 - 300 300 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES&CHARGE 68,422 67,448 76,108 82,742 82,742 CAPITAL OUTLAY - - - - - - i 5120 BUILDING&IMPROVEMENT - - _ - - _ 5130 IMPROV.OTHER THAN BUILDINGS 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7250 TRANSFER OUT TO PENSION RESV - - - - - - 8100 CONTINGENCIES - - 28,400 10,000 (83,000) - 8110 VANDALISM - - - - - - TOTALS: OTHER FINANCING USES - - 28,400 10,000 (83,000) - TOTALS: FIRE 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 - TOTALS: GENERAL 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 - GRAND TOTALS: 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 - i City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 42500 EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 12,590 11,835 9,842 13,345 13,345 - 1011 PART-TIME EMPLOYEES - 293 - - - - 1020 OVERTIME-REGULAR 86 11 - - - - 1050 SEVERANCE PAY - 58 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 875 879 832 1,268 1,268 - 1220 F.I.C.A. CONTRIBUTION 719 687 567 711 711 - 1300 INSURANCE 1,404 1,483 - 1,692 1,692 - 1510 WORKERS COMP INSURANCE PREM 167 175 253 420 420 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 15,842 15,421 11,494 17,436 17,436 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 58 - 100 100 100 - 2010 MINOR EQUIPMENT 1,019 - 500 500 500 - 2020 COMPUTER SUPPLIES 79 - 100 - - - 2030 PRINTING&PRINTED FORMS - - - - - - 2070 TRAINING&INSTR SUPPLIES 137 - - - - - 2171 GENERAL SUPPLIES 296 - 1,000 1,000 1,000 - 2172 UNIFORMS 1,116 827 - - - 2175 FOOD SUPPLIES 215 164 500 400 400 2280 VEHICLE REPAIR AND PARTS - - - - - - TOTALS: SUPPLIES 2,920 991 2,200 2,000 2,000 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 493 765 1,000 2,000 2,000 - 3105 TRAINING &EDUC ACTIVITIES 165 1,021 700 700 700 - 3110 TRAINING&SCHOOL - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - - 3220 POSTAGE 67 - - - - - 3250 OTHER COMMUNICATIONS - - - - - - 3310 LOCALTRAVELEXPENSE 23 60 100 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE - - 500 500 500 - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 100 100 128 517 517 - 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 688 640 800 800 800 - 4000 REPAIR&MAINT. SERVICES 1,400 4,086 4,000 2,500 2,500 - 4050 GARAGE, LABOR BURD. - - - - - - 4100 RENTS&LEASES 754 691 800 800 800 - 4300 MISC.CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 100 75 200 300 300 - 4374 EMPLOYEE RECOGNITION - - - - - - 4375 VOLUNTEER RECOGNITION 309 73 - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS 203 - - - - - 4380 COMMISSION&BOARDS - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES&CHARGE 4,301 7,510 8,228 8,217 8,217 - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual I Adopted Department Manager Council 42500 EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT - - - - - - 8100 CONTINGENCIES - - 422 - - TOTALS: CAPITAL OUTLAY - - 422 - - - TOTALS: EMERGENCY MANAGEMENT 23,063 23,922 22,344 27,653 27,653 TOTALS: GENERAL 23,063 23,922 22,344 27,653 27,653 - GRAND TOTALS: 23,063 23,922 22,344 27,653 27,653 - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43260 WEED CONTROL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 9,004 505 - - - - 1012 SEASONAL EMPLOYEES 3,563 407 - 5,460 5,460 - 1020 OVERTIME-REGULAR - 514 9,000 3,000 3,000 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 536 91 1,161 792 792 - 1220 F.I.C.A.CONTRIBUTION 915 77 131 461 461 - 1300 INSURANCE 479 128 600 - - - 1510 WORKERS COMP INSURANCE PREM 183 38 611 255 255 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 14,680 1,760 11,503 9,968 9,968 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 306 - 50 50 50 - 2010 MINOR EQUIPMENT - 154 - 150 150 - 2011 COMPUTER EQUIPMENT - - - - - - 2020 COMPUTER SUPPLIES - - - - - - 2030 PRINTING&PRINTED FORMS - 2171 GENERAL SUPPLIES - 373 200 100 100 - TOTALS: SUPPLIES 306 638 250 300 300 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 1,991 - - - - - 3105 TRAINING&EDUC ACTIVITIES - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - - 3211 CELL PHONES - 359 540 600 600 - 3220 POSTAGE 597 267 200 400 400 - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS - - - 220 220 - 4000 REPAIR&MAINT. SERVICES 5,080 11,095 9,000 10,000 10,000 - 4300 MISC. CHARGES - - - - - - 4360 PRIOR PERIOD ADJUSTMENT - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES&CHARGE 7,668 11,721 9,740 11,220 11,220 - CAPITAL OUTLAY 8100 CONTINGENCIES - - - - - 8100 TOTALS: CAPITAL OUTLAY - - - - - - TOTALS:WEED CONTROL 22,654 14,120 21,493 21,488 21,488 - TOTALS: GENERAL 22,654 14,120 21,493 21,488 21,488 - GRAND TOTALS: 22,654 14,120 21,493 21,488 21,488 - City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adopted Department Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2010 MINOR EQUIPMENT - - - - - - 2010 TOTALS: SUPPLIES - - - - - - OTHER SERVICES&CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: OTHER SERVICES&CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5150 VEHICLES - - - - - - 5180 OTHER EQUIPMENT - - - - - 7210 TRANSFER OUT TO GENERAL FUND - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: FIRE - - - - - - TOTALS:CAP EQUIP REPLACE-GENERA - - - - - - GRAND TOTALS: - - - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adopted Department Manager Council 42500 CIVIL DEFENSE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2010 MINOR EQUIPMENT - - - - - - 2160 MAINT. &CONSTRUCT MATERIALS - - - - - OTHER SERVICES&CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: OTHER SERVICES&CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5180 OTHER EQUIPMENT - - - - - - 5180 TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: CIVIL DEFENSE - - - - - - TOTALS: CAP EQUIP REPLACE-GENERA - - - - - GRAND TOTALS: - - - - - - l City of Columbia Heights 2009 Budget work sheet Department Proposed 439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - 2010 MINOR EQUIPMENT 15,362 2171 GENERAL SUPPLIES - TOTALS: SUPPLIES 15,362 REPAIR SERVICES - - 4000 REPAIR&MAINT. SERVICES 6,893 2,115 - - - - 4395 STATE SALES TAX - _ TOTALS: REPAIR SERVICES 6,893 2,115 - - - - CAPITAL OUTLAY 5120 BUILDING&IMPROVEMENT - - - _ _ _ 5150 VEHICLES - 45,001 - - - _ 5180 OTHER EQUIPMENT 41,610 64,294 - - - - TOTALS: CAPITAL OUTLAY 41,610 109,294 - - - _ TOTALS: FIRE 63,864 111,409 - - - - TOTALS: FIRE CAPITAL EQUIPMENT 63,864 111,409 - - - _ GRAND TOTALS: 63,864 111,409 - - - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 FIRE DEPARTMENT BUDGET 101-42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Fire Chief 1.00 1.00 87,978 26,339 114,317 93,170 29,591 122,761 Assistant Fire Chief 1.00 1.00 73,844 23,286 97,130 78,682 26,228 104,910 Captain III 1.00 1.00 72,359 21,942 94,301 77,661 24,891 102,552 Captain 111 1.00 1.00 72,344 21,939 94,283 77,646 24,888 102,534 Captain III 1.00 1.00 72,344 21,008 93,352 77,646 24,154 101,800 Journeyman Firefighter 1.00 1.00 67,630 21,992 89,622 72,625 24,875 97,500 Firefighter 1 1.00 1.00 58,274 18,034 76,308 72,625 23,015 95,640 Firefighter 1 1.00 1.00 56,799 17,722 74,521 70,706 22,580 93,286 Various(weed control) 3,000 680 3,680 Fire Secretary 0.88 1.00 34,208 5,087 39,295 41,725 14,786 56,511 Clerk Typist II 1.00 1.00 37,458 11,307 48,765 39,936 12,629 52,565 PT Clerk Typist II 0.50 0.50 18,200 2,759 20,959 Paid-on-Call Firefighters 73,000 114,226 187,226 90,000 114,138 204,138 Subtotal 10.38 10.501 706,238 302,882 -,1,009,1261 813,622 345,214 1,158,836 Labor Allocation From: (Fund#,Department#) (Fund#,Department#) (Fund#,Department#) Labor Allocation To: !101-42500 (6,842) (1,017) (7,859) (8,345) (2,957) (11,302) 101-43260 (8,460) (1,508) (9,968) (Fund#,Department#) Total 10.38 .10.50 '699,396 301,865'' 1,001,261 796,817 340;749 1,137,566 Supplies AMOUNT 2000:Paper,folders,pens, envelopes 700 2010:Pagers,radios,fire and medical equipment,furniture 7000 2011:Computer hardware&software replacement 4000 2020:Replacement ink cartridges,disks 800 2030:Printed forms 300 2170:Explorer program,pul ublic education materials,open house 1500 2171:Cleaning supplies,EMS supplies,linens,oxygen,fire supplies 10000 2172:Uniforms,badges,jackets,name tags 4000 2173:Protective jackets,pants,boots,gloves,helmets,and hoods 9000 2175:Food/beverages at calls, meetings and training 900 2180:Code books,training manuals 800 2280:Repair parts for vehicles 6500 2282:Fuel,lubricants,and fluids for vehicles 15000 Other Services and Charges 3050:Physicals,respiratory testing,medical director 4000 3105:Schools,seminars,EMT training,CPR training,outside instructors 13000 3210:City phones,Anoka County dedicated line 3000 3211:Cell phones,mobile phone cards 3600 3220:Postage 3000 3250:Alpha numeric pagers 1200 3310:Local travel expenses,mileage 800 3320:Out of town travel expenses,mileage,hotels and meals 500 3500:Legal notices 100 3600:Property and liability insurance 21442 4000:Annual pumper,pumps,ladders,SCBA testing/certification,fire equipment repairs,extinguisher service,software and copier contracts 18000 4050:City shop labor 8500 4100:Rents and leases 300 4310:Credit card fees 100 4330:Memberships in various organizations,subscriptions 2900 4376:Open house/dedication of new public safety building 2000 4390:State ambulance and medical licenses 300 Capital Outlav No capital purchases planned for 2008 Contingencies 8100:additional expenses for supplies,cleaning and maintenance of new public safety building 10000 l l l J C� The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Community Development LM 2009 PROPOSED DETAIL BUDGET INDEX PAGE BUDGET NARRATIVES 1 SUMMARY DATA 5 DETAILED REVENUE 9 DETAILED EXPENSES 11 •PROTECTIVE INSPECTION 12 •COMMUNITY DEVELOPMENT 15 •HRA ANOKA COUNTY CDBG 18 •PARKVIEW VILLA-NORTH 21 •ECONOMIC DEVELOPMENT AUTHORITY 24 •PARKVIEW VILLA-SOUTH 27 REVIEWER'S NOTES 30 BUDGET NARRATIVES CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Functional Area of Community Development Budget Narrative Activity Description Protective Services 201-42400 Protective Services Include: >Building permitting, plan review and inspection >Liquor, contractor, cigarette, misc. licensing >Land use permitting and code enforcement >Residential Inspection before sale (RIBS) Community Development Services 201-46310 Community Development Services Include: >Redevelopment >Housing Rehabilitation and Replacement >Economic Development These activities fall under the purview of the Economic Development Authority and City Council. —2— CITY OF COLUMBIA HEIGHTS Budget 2009 Functional Area of Community Development Budget Narrative Objectives Protective Services 201-42400 1) Maintain effective and timely building inspections. 2) Implementation of Residential Inspection Before Sales Program 3)Staffing of Planning Commission Community Development Services 201-46310 1) Continue in-fill redevelopment efforts 2) Staffing of Economic Development Authority and Housing and Redevelopment Authority 3) Increased emphasis on development of housing programs targeted to increasing neighborhood integrity. —3— CITY OF COLUMBIA HEIGHTS Budget 2009 Functional Area of Community Development Budget Narrative Budget Comments Protective Services 201-42400 Community Development Services 201-46310 Line item 32192, Building and Moving Permits illistrats an approximate decrease of$80,000 reflecting anticipated major projects in 2009 including a continued recession in the housing market. Line item 32197, reflects a new revenue stream of$30,000 for fees collected through the Residential Inspection Before Sale Program. Of this amount, $20,000 will be expended for private inspections and this cost is listed under 201-42400-3050. Economic Development Authority 204-46314 Line item 31011 was increased by$71,320. This item reflects a 100% HRA Levy and is formulated based on new State Statute provisions (Payable 2008 tax value multiplied by .0185% of a percent versus the previous formula multiplier of.0144% of a percent.) Maximizing the HRA Levy, including keeping the EDA Levy amount (Line item 31010) at the 2008 amount of$80,000, allows a balanced budget. —4— SUMMARY DATA CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget2009 Summary by Class Adopted Department City Manager Adopted Protective Inspections Actual Actual Budget Proposed Proposed Budget 201-42400 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 469,166 306,186 321,770 263,760 263,760 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 7,664 3,940 500 500 500 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 27,854 92,326 35,825 87,618 87,618 Total Revenue 504,684 402,451 358,095 351,878 351,878 0 Expenses Personal Services 246,143 267,876 267,516 288,857 288,857 Supplies 8,323 3,586 9,967 6,305 6,305 Other Services and Charges 24,148 32,326 24,143 42,229 42,229 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 203,099 212,717 20,644 12,193 12,193 Total Expenses 481,713 516,505 322,270 349,584 349,584 0 Summary Revenue 504,684 402,451 358,095 351,878 351,878 0 Expense 481,713 516,505 322,270 349,584 349,584 0 Change to Fund Balance 22,970 (114,054) 35,825 2,294 2,294 0 -6- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Functional Area of Community Development Budget 2009 Adopted Department City Manager Adopted Community Development Admin Actual Actual Budget Proposed Proposed Budget 201-46310 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 221,386 224,902 274,863 295,725 295,725 Total Revenue 221,386 224,902 274,863 295,725 295,725 0 Expenses Personal Services 175,121 174,917 205,164 219,547 219,547 Supplies 4,800 3,675 4,630 4,701 4,701 Other Services and Charges 29,971 35,460 48,241 59,283 59,283 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 11,494 10,850 16,828 12,194 12,194 Total Expenses 221,386 224,902 274,863 295,725 295,725 0 Summary Revenue 221,386 224,902 274,863 295,725 295,725 0 Expense 221,386 224,902 274,863 295,725 295,725 0 Change to Fund Balance 0 0 0 0 0 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Economic Development Auth Actual Actual Budget Proposed Proposed Budget 204-46314 2006 2007 2008 2009 2009 2009 Revenue Taxes 223,479 275,740 274,863 347,561 .347,561 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 13,113 11,695 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 960 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total: Revenue 237,552 287,435 274,863 347,561 347,561 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 246,331 317,228 274,863 347,561 347,561 Total Expenses 246,331 317,228 274,863 347,561 347,561 0 Summary Revenue 237,552 287,435 274,863 347,561 347,561 0 Expense 246,331 317,228 274,863 347,561 347,561 0 Change to Fund Balance (8,779) (29,793) 0 0 0 0 DETAILED REVENUE City of Columbia Heights, Minnesota BUDGET 2009 Community Development Revenue Community EDA Development 201 204 Revenue 31010 Current Ad Valorem 0 80,000 31011 HRA Current Ad Valorem 0 267,561 32110 Liquor, Wine & Beer License 4,160 0 32161 Contractors License 13,000 0 32168 Other Professional & Occup 600 0 32178 Other amusement Licenses 1,400 0 32181 Conditional Use 1,500 0 32188 Other Business Licenses 2,100 0 32191 Sprinler Permit Fees 4,000 0 32192 Building & Moving Permits 160,000 0 32194 Heating Permits 25,000 0 32195 Plumbing Permits 22,000 0 32197 Point of Sale Fees 30,000 0 36260 2% Surcharge Retention 500 0 39140 Other Refunds& Reimbursements 35,782 0 39230 Transfer In- EDA 347,561 0 Total Revenue 647,603 347,561 Expenses Personal Services 508,404 0 Supplies 11,006 0 Other Services and Charges 101,512 0 Capital Outlay 0 0 Contingencies &Transfers 24,387 347,561 Total Expenses 645,309 347,561 Summary Total Revenue 647,603 347,561 Total Expenses 645,309 347,561 Change to Fund Balance 2,294 0 —10— DETAILED EXPENSES PROTECTIVE INSPECTION 201 -42400 I� City of Columbia Heights 2009 Budget work sheet Department Proposed 201 COMMUNITY DEVELOPMENT FUND Actual Actual Adopted Department Manager Council 42400 PROTECTIVE INSPECTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - 1000 ACCRUED SALARIES - - - - 1010 REGULAR EMPLOYEES 191,317 207,650 210,340 224,961 224,961 - 1011 PART-TIME EMPLOYEES - - - - 1012 SEASONAL EMPLOYEES - - - 1020 OVERTIME-REGULAR 1,234 927 500 1,445 1,445 1030 VACATION&SICK 4,183 4,011 - - - 1050 SEVERANCE PAY - - - - - 1060 MILEAGE ALLOWANCE - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - 1210 P.E.R.A. CONTRIBUTION 11,483 12,974 13,607 15,169 15,169 1220 F.I.C.A. CONTRIBUTION 14,592 15,918 16,129 17,320 17,320 1225 FLEX BENEFIT FICA 237 258 - - - 1300 INSURANCE 21,784 25,115 25,668 28,512 28,512 - 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 1,313 1,023 1,272 1,450 1,450 1700 ALLOCATED FRINGE - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 246,143 267,876 267,516 288,857 288,857 - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 610 668 897 900 900 2010 MINOR EQUIPMENT 2,917 652 5,700 500 500 2011 COMPUTER EQUIPMENT 1,377 - 500 300 300 2020 COMPUTER SUPPLIES 161 - 238 230 230 - 2030 PRINTING& PRINTED FORMS 873 - 713 1,500 1,500 - 2070 TRAINING& INSTR SUPPLIES - - - - - 2170 PROGRAM SUPPLIES - - - - - - 2171 GENERAL SUPPLIES 139 328 400 400 400 - 2175 FOOD SUPPLIES 44 - 500 600 600 - 2280 VEHICLE REPAIR AND PARTS 1,554 1,293 500 200 200 - 2282 GAS, OIL, LUBRICANTS 646 645 519 1,675 1,675 - TOTALS: SUPPLIES 8,323 3,586 9,967 6,305 6,305 - OTHER SERVICES& CHARGES - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - - - 3045 ATTORNEY FEES-OTHER - - 2,000 1,000 1,000 - 3050 EXPERT&PROFESSIONAL SERV. 6,206 15,094 5,292 22,000 22,000 - 3105 TRAINING & EDUC ACTIVITIES 4,552 2,023 3,000 2,560 21560 - 3120 EDUCATIONAL REIMBURSEMENT - 508 2,280 1,500 1,500 3210 TELEPHONE&TELEGRAPH 737 531 563 705 705 - 3211 CELL PHONES 509 668 - 390 390 - 3220 POSTAGE 920 1,095 1,110 1,200 1,200 - 3250 OTHER COMMUNICATIONS 11 - 720 - - - 3310 LOCAL TRAVEL EXPENSE 416 441 300 450 450 - 3320 OUT OF TOWN TRAVEL EXPENSE 222 339 - 350 350 - 3500 LEGAL NOTICE PUBLISHING 993 798 1,584 1,.000 1,000 - 3600 INSURANCE& BONDS 2,579 2,579 2,270 3,293 3,293 - 3840 REFUSE - - - - - -13- City of Columbia Heights 2009 Budget work sheet Department Proposed 201 COMMUNITY DEVELOPMENT FUND Actual Actual Adopted Department Manager Council 42400 PROTECTIVE INSPECTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4000 REPAIR&MAINT. SERVICES 5,819 5,123 3,920 5,366 5,366 - 4050 GARAGE, LABOR BURD. 510 928 277 200 200 - 4100 RENTS& LEASES 1 103 - - - 4300 MISC. CHARGES - - - - 4310 CREDIT CARD FEES 120 409 - 400 400 4330 SUBSCRIPTION, MEMBERSHIP 540 1,220 350 1,190 1,190 4380 COMMISSION & BOARDS - - 200 325 325 - 4390 TAXES&LICENSES 15 - 277 300 300 - 4395 STATE SALES TAX - 468 - - - - 4700 CREDIT INVESTIGATION - - - - TOTALS: OTHER SERVICES&CHARGE 24,148 32,326 24,143 42,229 42,229 - CAPITAL OUTLAY - - - 5150 VEHICLES - - - 5170 OFFICE EQUIPMENT - - - - 5180 OTHER EQUIPMENT - - - TOTALS: CAPITAL OUTLAY - - OTHER FINANCING USES - - - 7100 OPER.TRANSFER OUT-LABOR 11,495 10,850 11,134 12,193 12,193 - 7413 TRANSFER TO CAP IMP DEVELOP 191,604 201,867 - _ _ = 8100 CONTINGENCIES 9,510 TOTALS: OTHER FINANCING USES 203,099 212,717 20,644 12,193 12,193 TOTALS: PROTECTIVE INSPECTION 481,713 516,505 322,270 349,584 349,584 - TOTALS: COMMUNITY DEVELOPMENT F' 481,713 516,505 322;270 349,584 349,584 - GRAND TOTALS: 481,713 516,505 322,270 349,584 349,584 - -14- COMMUNITY i DEVELOPMENT 201 -46310 City of Columbia Heights 2009 Budget work sheet Department Proposed 201 COMMUNITY DEVELOPMENT FUND Actual Actual Adopted Department Manager Council 46310 COMMUNITY DEVELOPMENT ADMIN Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - 1000 ACCRUED SALARIES - - - - 1010 REGULAR EMPLOYEES 164,913 161,771 162,934 174,472 174,472 - - 1011 PART-TIME EMPLOYEES - - - - 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR 386 576 1,500 604 604 1021 OVERTIME-PART-TIME - - - - 1030 VACATION &SICK 5,500 5,095 - - - 1050 SEVERANCE PAY - 212 - - - 1070 INTERDEPARTMENTAL LABOR SERV (34,013) (33,943) - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - 1210 P.E.R.A. CONTRIBUTION 9,874 10,109 10,583 11,695 11,695 - 1220 F.I.C.A. CONTRIBUTION 12,923 13,017 12,580 13,393 13,393 - 1225 FLEX BENEFIT FICA - 22 - - 1300 INSURANCE 14,651 17,126 16,812 18,528 18,528 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 887 931 755 855 855 - 1700 ALLOCATED FRINGE - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 175,121 174,917 205,164 219,547 219,547 - SUPPLIES - - - - 2000 OFFICE SUPPLIES 1,559 1,460 1,351 1,351 1,351 - 2010 MINOR EQUIPMENT 2,036 975 1,283 1,000 1,000 - 2011 COMPUTER EQUIPMENT - 128 1,029 1,000 1,000 - 2020 COMPUTER SUPPLIES 770 533 158 500 500 - 2030 PRINTING&PRINTED FORMS - 48 356 300 300 2070 TRAINING& INSTR SUPPLIES - - - - 2160 MAINT. &CONSTRUCT MATERIALS - - - - 2171 GENERAL SUPPLIES 283 351 453 400 400 2175 FOOD SUPPLIES 152 180 - 150 150 2280 VEHICLE PARTS - - - 2282 GAS, OIL, LUBRICANTS - - - TOTALS: SUPPLIES 4,800 3,675 4,630 4,701 4,701 = OTHER SERVICES&CHARGES - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - - 3050 EXPERT& PROFESSIONAL SERV. 12,969 18,590 30,000 40,000 40,000 - 3105 TRAINING& EDUC ACTIVITIES 2,761 1,578 3,996 4,000 4,000 - 3120 EDUCATIONAL REIMBURSEMENT - - - 1,500 1,500 - 3210 TELEPHONE&TELEGRAPH 1,445 718 1,485 884 884 - 3220 POSTAGE 614 1,110 740 900 900 - 3250 OTHER COMMUNICATIONS 32 103 - - - 3310 LOCAL TRAVEL EXPENSE 151 79 615 500 500 - 3320 OUT OF TOWN TRAVEL EXPENSE 673 699 - 800 800 - 3410 ADVERTISING EMPLOYMENT - - - - 3430 ADVERTISING OTHER - - - 3500 LEGAL NOTICE PUBLISHING - 41 475 200 200 3600 INSURANCE&BONDS 6,741 6,741 4,170 4,170 4,170 - 3810 ELECTRIC 8 - -16- City of Columbia Heights 2009 Budget work sheet Department Proposed 201 COMMUNITY DEVELOPMENT FUND Actual Actual Adopted Department Manager Council 46310 COMMUNITY DEVELOPMENT ADMIN Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3820 WATER - 3830 GAS - 3840 REFUSE 3850 SEWER - 4000 REPAIR&MAINT. SERVICES 2,502 3,326 3,000 3,316 3,316 4050 GARAGE, LABOR BURD. - - - - 4100 RENTS&LEASES 35 18 - 13 13 4200 PROGRAM ACTIVITIES - - - - 4300 MISC. CHARGES - - - 4330 SUBSCRIPTION, MEMBERSHIP 1,164 1,708 1,360 1,800 1,800 4342 PROPERTY DAMAGE - - - - - 4374 EMPLOYEE RECOGNITION 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION & BOARDS 876 750 1,425 11200 1,200 4390 TAXES&LICENSES - - 975 - 4395 STATE SALES TAX - - 4500 ADMINISTRATIVE EXPENSES - - - 4600 LOANS&GRANTS - - 4700 CREDIT INVESTIGATION - - - - - 4800 COLLECTION LOSSES - - - - - TOTALS: OTHER SERVICES&CHARGE 29,971 35,460 48,241 59,283 59,283 - CAPITAL OUTLAY - - 5110 LAND 5120 BUILDING & IMPROVEMENT - - 5170 OFFICE EQUIPMENT - - - - TOTALS: CAPITAL OUTLAY OTHER FINANCING USES - - " 7100 OPER.TRANSFER OUT-LABOR 11,494 10,850 11,133 12,194 12,194 - 7200 TRANSFER OUT TO CDBG - - - " 7280 TRANSFER OUT TO CAP PROJ - - " 7413 TRANSFER TO CAP IMP DEVELOP - - - - 8100 CONTINGENCIES - 5,695 - - TOTALS: OTHER FINANCING USES 11,494 10,850 16,828 12,194 12,194 TOTALS: COMMUNITY DEVELOPMENT, 221,386 224,902 274,863 295,725 295,725 - TOTALS: COMMUNITY DEVELOPMENT Fi 221,386 224,902 274,863 295,725 295,725 - GRAND TOTALS: 221,386 224,902 274,863 295,725 295,725 - _17_ HRA ANOKA COUNTY CDBG 202 -46350 ,a. City of Columbia Heights 2009 Budget work sheet Department Proposed 202 ANOKA COUNTY CDBG Actual Actual Adopted Department Manager Council 46350 HRA ANOKA COUNTY CDBG Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - 1000 ACCRUED SALARIES - 1010 REGULAR EMPLOYEES - 1070 INTERDEPARTMENTAL LABOR SERV - ' 1210 P.E.R.A. CONTRIBUTION - - - 1220 F.I.C.A. CONTRIBUTION - - 1700 ALLOCATED FRINGE - - - TOTALS: PERSONAL SERVICES - - SUPPLIES - 2000 OFFICE SUPPLIES - - 2010 MINOR EQUIPMENT - - 2011 COMPUTER EQUIPMENT - - 2030 PRINTING& PRINTED FORMS - - 2160 MAINT. &CONSTRUCT MATERIALS - - - - 2171 GENERAL SUPPLIES - - 2175 FOOD SUPPLIES - TOTALS: SUPPLIES - OTHER SERVICES &CHARGES - - - 3020 ARCHITECT/ENGINEER FEES - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - 3045 ATTORNEY FEES-OTHER - - 3050 EXPERT&PROFESSIONAL SERV. 64,000 275,000 3070 HUMAN SERVICES CONTRACTS - - - _ 3105 TRAINING & EDUC ACTIVITIES - 3210 TELEPHONE&TELEGRAPH - 3220 POSTAGE _ 3250 OTHER COMMUNICATIONS - - - - 3310 LOCAL TRAVEL EXPENSE - - 3500 LEGAL NOTICE PUBLISHING - - 3600 INSURANCE&BONDS - - 3830 GAS 3840 REFUSE - 3850 SEWER - _ 4000 REPAIR&MAINT. SERVICES - 4100 RENTS& LEASES 4300 MISC. CHARGES 4330 SUBSCRIPTION, MEMBERSHIP - - - 4390 TAXES&LICENSES - 4395 STATE SALES TAX - _ 4500 ADMINISTRATIVE EXPENSES - 4600 LOANS&GRANTS - _ 4700 CREDIT INVESTIGATION - - - TOTALS: OTHER SERVICES& CHARGE 64,000 275,000 - - CAPITAL OUTLAY 5110 LAND 5120 BUILDING& IMPROVEMENT - - - 5170 OFFICE EQUIPMENT ' —19— City of Columbia Heights 2009 Budget work sheet Department Proposed 202 ANOKA COUNTY CDBG Actual Actual Adopted Department Manager Council 46350 HRA ANOKA COUNTY CDBG Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 5191 ASSETS FOR RESALE - 21,240 - - - TOTALS: CAPITAL OUTLAY - 21,240 - - - OTHER FINANCING USES - - 7100 OPER.TRANSFER OUT- LABOR - - - - 7170 TRANSFER OUT TO PROJECTS - - - - 7210 TRANSFER OUT TO GENERAL FUND - - - - 7220 TRANSFER OUT TO HRA - - 7280 TRANSFER OUT TO CAP PROJ - - - - 7410 TRANSFER OUT TO COMM DEVELOP - - - - 7413 TRANSFER TO CAP IMP DEVELOPT - - - - 8100 CONTINGENCIES - - TOTALS: OTHER FINANCING USES - - TOTALS: HRA ANOKA COUNTY CDBG 64,000 296,240 - - TOTALS:ANOKA COUNTY CDBG 64,OOD 296,240 - - - - GRAND TOTALS: 64,000 296,240 - - - - _20_ PARKVIEW VILLA NORTH 203 -46330 z,_ City of Columbia Heights 2009 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES 1011 PART-TIME EMPLOYEES - - - 1070 INTERDEPARTMENTAL LABOR SERV 22,533 22,463 - 23,760 23,760 1080 INTERDEPARTMENTAL LABOR CR 1210 P.E.R.A. CONTRIBUTION - - - - 1220 F.I.C.A. CONTRIBUTION 1300 INSURANCE 1510 WORKERS COMP INSURANCE PREM - - - 1700 ALLOCATED FRINGE - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - TOTALS: PERSONAL SERVICES 22,533 22,463 - 23,760 23,760 - SUPPLIES - - 2000 OFFICE SUPPLIES 1,002 1,616 2,500 2,500 2,500 - 2010 MINOR EQUIPMENT 10,842 10,060 1,000 1,020 1,020 - 2011 COMPUTER EQUIPMENT - - 2020 COMPUTER SUPPLIES - - 1,000 1,000 1,000 - 2030 PRINTING &PRINTED FORMS 27 - 265 265 265 - 2070 TRAINING& INSTR SUPPLIES - - - - 2160 MAINT. &CONSTRL iCT MATERIALS 28,276 54,605 10,000 10,200 10,200 2161 CHEMICALS - 2171 GENERAL SUPPLIES 6,557 3,959 7,000 7,000 7,000 - 2172 UNIFORMS - 2175 FOOD SUPPLIES 45 556 750 750 750 - 2280 VEHICLE PARTS 21 - TOTALS: SUPPLIES 46,768 70,797 22,515 22,735 22,735 - OTHER SERVICES&CHARGES - - - 3020 ARCHITECT/ENGINEER FEES - - - 3040 LEGALFEES - - 3041 ATTORNEY FEES-CIVIL PROCESS 25,699 8,371 5,000 5,000 5,000 - 3050 EXPERT& PROFESSIONAL SERV. 4,509 3,085 29,255 29,255 29,255 - 3060 MANAGEMENT SERVICES 135,552 140,160 142,557 154,824 154,824 3100 PROTECTIVE SERVICES - - 3105 TRAINING& EDUC ACTIVITIES 771 - - - 3210 TELEPHONE &TELEGRAPH 2,330 1,937 2,300 2,300 2,300 - 3220 POSTAGE 346 91 600 600 600 - 3250 OTHER COMMUNICATIONS - 191 200 200 200 - 3310 LOCAL TRAVEL EXPENSE 512 43 150 150 150 = 3320 OUT OF TOWN TRAVEL EXPENSE 3 - 3430 ADVERTISING OTHER 446 - - - - 3500 LEGAL NOTICE PUBLISHING 113 149 350 350 350 - 3600 INSURANCE&BONDS 14,304 14,233 18,556 18,587 18,587 - 3810 ELECTRIC 48,128 48,246 51,932 54,530 54,530 - 3820 WATER 12,415 11,804 13,000 13,260 13,260 - 3830 GAS 64,796 60,212 68,695 72,130 72,130 - 3840 REFUSE 3,416 3,421 3,800 3,990 31990 - 3850 SEWER 6,480 6,640 7,800 8,034 8,034 - 4000 REPAIR&MAINT. SERVICES 37,949 48,220 42,000 43,840 43,840 - -22 City of Columbia Heights 2009 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4030 EXTRAORDINARY MAINTENANCE - - - - - 4050 GARAGE, LABOR BURD. 16 - - - - - 4100 RENTS& LEASES 45 - - - 4200 PROGRAM ACTIVITIES - - - - - 4300 MISC. CHARGES 243 217 - - - - 4315 PILO i 16,437 18,222 15,430 15,430 15,430 - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4335 TENANT SERVICES - - - - 4349 INSURANCE DEDUCTIBLE - - 1,000 1,000 1,000 - 4374 EMPLOYEE RECOGNITION - 116 - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION &BOARDS - - - - 4390 TAXES& LICENSES 2,372 2,372 2,491 2,491 2,491 4395 STATE SALES TAX - - - - 4500 ADMINISTRATIVE EXPENSES - - - - - 4850 INTEREST ON DEPOSITS 547 259 600 600 600 - TOTALS: OTHER SERVICES&CHARGE 377,428 367,989 405,716 426,571 426,571 - CAPITAL OUTLAY - - - - 5120 BUILDING & IMPROVEMENT 115,311 113,503 417,156 170,628 170,628 - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5170 OFFICE EQUIPMENT - - - - 5180 OTHER EQUIPMENT - 13,713 - - - - TOTALS: CAPITAL OUTLAY 115,311 127,216 417,156 170,628 170,628 - OTHER FINANCING USES - - - - 7100 OPER.TRANSFER OUT- LABOR - - - - - 7431 TRANSFER OUT SPECIAL PROJECT - - - - - 8100 CONTINGENCIES - - - 8110 VANDALISM - - TOTALS: OTHER FINANCING USES - - - - - TOTALS: PARKVIEW VILLA NORTH 562,040 588,464 845,387 643,694 643,694 - TOTALS: PARKVIEW VILLA NORTH 562,040 588,464 845,387 643,694 643,694 - GRAND TOTALS: 562,040 588,464 845,387 643,694 643,694 - -23- ECONOMIC DEVELOPMENT AUTHORITY 204-46314 City of Columbia Heights 2009 Budget work sheet Department Proposed 204 ECONOMIC DEVELOPMENT AUTH Actual Actual Adopted Department Manager Council 46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - 1070 INTERDEPARTMENTAL LABOR SERV - - " 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - 2000 OFFICE SUPPLIES - - - 2010 MINOR EQUIPMENT - - - 2011 COMPUTER EQUIPMENT - - - - 2020 COMPUTER SUPPLIES - - - 2030 PRINTING & PRINTED FORMS - - - - 2160 MAINT. &CONSTRUCT MATERIALS - - " 2171 GENERAL SUPPLIES - - - 2175 FOOD SUPPLIES - - 2280 VEHICLE PARTS - - - TOTALS: SUPPLIES - - - OTHER SERVICES&CHARGES - - - - 3041 A i TORNEY FEES-CIVIL PROCESS - - - - 3045 ATTORNEY FEES-OTHER - - - 3050 EXPERT&PROFESSIONAL SERV. - - - - 3105 TRAINING &EDUC ACTIVITIES - - - 3120 EDUCATIONAL REIMBURSEMENT - - " 3210 TELEPHONE &TELEGRAPH - - - - - 3220 POSTAGE - - - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - 3410 ADVERTISING EMPLOYMENT - - - - 3430 ADVERTISING OTHER - - 3500 LEGAL NOTICE PUBLISHING - - - - 3600 INSURANCE & BONDS - - - 3810 ELECTRIC - 3820 WATER - - 3830 GAS - - 3840 REFUSE - - - s 3850 SEWER - - 4000 REPAIR& MAINT. SERVICES - - - - 4050 GARAGE, LABOR BURD. - - - - 4100 RENTS&LEASES - - - 4200 PROGRAM ACTIVITIES - - " 4300 MISC:CHARGES - - 4330 SUBSCRIPTION, MEMBERSHIP - - " 4342 PROPERTY DAMAGE - - - 4374 EMPLOYEE RECOGNITION - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - " 4380 COMMISSION &BOARDS 4390 TAXES&LICENSES - - 4395 STATE SALES TAX - - - 4500 ADMINISTRATIVE EXPENSES - - _25_ City of Columbia Heights 2009 Budget work sheet Department Proposed 204 ECONOMIC DEVELOPMENT AUTH Actual Actual Adopted Department Manager 7de'd 46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed Proposed Line Item Description 2006 2007 2008 2009 2009 4600 LOANS & GRANTS - - 4700 CREDIT INVESTIGATION - - - - 4800 COLLECTION LOSSES - - - - TOTALS: OTHER SERVICES&CHARGE - - - - CAPITAL OUTLAY - - - - - 5110 LAND - - - - 5120 BUILDING & IMPROVEMENT - - - - 5170 OFFICE EQUIPMENT - - - 5180 OTHER EQUIPMENT - - - - 5191 ASSETS FOR RESALE - - - - r TOTALS: CAPITAL OUTLAY - - - - OTHER FINANCING USES 7100 OPER.TRANSFER OUT- LABOR 7200 TRANSFER OUT TO CDBG - - - - - 7410 TRANSFER OUT TO COMM DEVELOP 246,331 317,228 274,863 347,561 347,561 - 7413 TRANSFER TO CAP IMP DEVELOPT - - - - - 8100 CONTINGENCIES - - - - - TOTALS: OTHER FINANCING USES 246,331 317,228 274,863 347,561 347,561 - TOTALS: ECONOMIC DEVELOPMENT Al 246,331 317,228 274,863 347,561 347,561 - TOTALS: ECONOMIC DEVELOPMENT AU 246,331 317,228 274,863 347,56 1 347,561 - GRAND TOTALS: 246,331 317,228 274,863 347,561 347,561 - _26_ PARKVIEW VILLA SOUTH 213 -46340 City of Columbia Heights 2009 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - 1070 INTERDEPARTMENTAL LABOR SERV 11,480 11,480 - 12,020 12,020 - 1300 INSURANCE 1700 ALLOCATED FRINGE - - - - TOTALS: PERSONAL SERVICES 11,480 11,480 - 12,020 12,020 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 515 600 1,000 1,000 1,000 2010 MINOR EQUIPMENT 55 397 1,000 1,000 1,000 2011 COMPUTER EQUIPMENT - - - - 2020 COMPUTER SUPPLIES - - 500 500 500 - 2030 PRINTING&PRINTED FORMS 13 - - 120 120 - 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. &CONSTRUCT MATERIALS 7,738 16,630 5,000 5,000 5,000 - 2161 CHEMICALS - - - - 2171 GENERAL SUPPLIES 2,854 2,151 3,000 3,000 3,000 - 2172 UNIFORMS - - - 2175 FOOD SUPPLIES 22 310 250 250 250 - TOTALS: SUPPLIES 11,198 20,088 10,750 10,870 10,870 - OTHER SERVICES &CHARGES - - - - 3041 ATTORNEY FEES-CIVIL PROCESS 55 1,055 2,500 2,500 2,500 3050 EXPERT& PROFESSIONAL SERV. 1,224 899 12,810 1,000 1,000 3060 MANAGEMENT SERVICES 70,491 73,052 74,251 68,976 68,976 3100 PROTECTIVE SERVICES - - - - - 3105 TRAINING&EDUC ACTIVITIES 385 - - - 3210 TELEPHONE&TELEGRAPH 1,163 963 1,150 1,150 1,150 3220 POSTAGE 171 37 300 300 300 3250 OTHER COMMUNICATIONS - - 100 100 100 3310 LOCAL TRAVEL EXPENSE 272 90 75 75 75 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - " 3430 ADVERTISING OTHER 403 21 - - - 3500 LEGAL NOTICE PUBLISHING - - - - - " 3600 INSURANCE & BONDS 7,045 7,116 6,768 9,282 91282 - 3810 ELECTRIC 20,831 23,306 23,355 24,523 24,523 - 3820 WATER 6,912 3,292 7,000 7,140 7,140 - 3830 GAS 16,085 18,991 18,300 19,215 19,215 - 3840 REFUSE 1,707 1,709 1,850 1,943 1,943 - 3850 SEWER 3,399 2,233 2,440 2,488 2,488 - 4000 REPAIR&MAINT. SERVICES 21,030 27,786 30,000 31,000 31,000 - 4030 EXTRAORDINARY MAINTENANCE - - - - - 4100 RENTS&LEASES 23 - - - - 4200 PROGRAM ACTIVITIES - - " 4300 MISC. CHARGES 94 29 - - - - 4315 PILOT 21,061 804 11,397 11,397 11,397 - 4330 SUBSCRIPTION, MEMBERSHIP - - - - 4335 TENANT SERVICES - - - - 4374 EMPLOYEE RECOGNITION - 27 - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - _28_ City of Columbia Heights 2009 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4380 COMMISSION & BOARDS - - - 4390 TAXES&LICENSES 1,185 1,185 1,246 1,246 1,246 - 4395 STATE SALES TAX - - - - 4500 ADMINISTRATIVE EXPENSES - - - - 4850 INTEREST ON DEPOSITS 181 73 225 225 225 - TOTALS: OTHER SERVICES&CHARGE 173,718 162,669 193,767 182,560 182,560 - CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - 25,700 67,000 67,000 67,000 - 5130 IMPROV. OTHER THAN BUILDINGS - - - - 5170 OFFICE EQUIPMENT - 5180 OTHER EQUIPMENT - - - - TOTALS: CAPITAL OUTLAY - 25,700 67,000 67,000 67,000 - OTHER FINANCING USES - - - - 7100 OPER.TRANSFER OUT- LABOR - - - - 7411 TRANSFER OUT TO PWS - - - - - 8100 CONTINGENCIES - - " 8110 VANDALISM - - - TOTALS: OTHER FINANCING USES - - - - TOTALS: PARKVIEW VILLA SOUTH 196,396 219,937 271,517 272,450 272,450 -r n note IE V I S� iT Q n 91- n 7 271 517 272,450 272,450 �OT�-,LS: P��.�.J V�J JLLA .1i; i-i 1.,6,36 _��,s3� ,- GRAND TOTALS: 196,396 219,937 271,517 272,450 272,450 _29_ REVIEWER ' S NOTES IL- 30 NOTES: NOTES: C� The City of Columbia Heights CI 2009 PROPOSED DETAIL BUDGET Finance Table of Contents Finance Department 2009 Proposed Detail Budget Budget Narrative Activity Description 1 Objectives 3 Budget Comments 5 Summary Data Finance 7 Water Administration 8 Sewer Administration 9 Storm Sewer Utility 10 Information Systems 11 IS Imaging 12 IS Internet 13 Capital Equipment Replacement-IS 14 Detail Revenue 15 Detail Expense Finance 16 Water Administration 20 Sewer Administration 23 Storm Sewer Utility 26 Information Systems 29 IS Imaging 33 IS Internet 34 Capital Equipment Replacement-IS 35 Reviewer's Notes 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Activity Description Finance 101.41510 The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and information systems within City operations. Water Admin & General 601.49440 The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund -33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Sewer Utility Fund. Sewer Admin &General 602.49490 The Administration Department of the Sewer Utility Fund accounts for 33.3%of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Water Utility Fund. Storm Sewer Admin & General 604.49690 The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing process or meter reading. - 1 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Activity Description Information Systems 720.49980 The IS department provides information system implementation, management, support, and training to the City and IS staff. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall cost of information system ownership. Major IS components: 1. Servers and data storage devices. 2. Network devices, including wireless networks and Internet access. 3. Phone and voice mail systems. 4. Desktop and portable computers. 5. Printers, networked copiers/scanners and other output devices. 6. Databases. 7. Laserfiche document imaging system. 8. Office applications (word processing, spreadsheets, presentations, e-mail and scheduling). 9. Special departmental applications. 10.Web-sites (official City web-site, Murzyn Hall and TopValu liquor web-sites). IS Imaging 720.49981 The optical imaging system provides the City with superior document organization, storage and retrieval capabilities. It enhances our ability to store and share information, enabling us to better serve the public. Capital Equipment Replacement- IS 437.49980 Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount set by City procedures for fixed assets or more and a life expectancy of one year or longer. - 2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Objectives Finance 101.41510 The overall objective of the Finance Department for 2009, as in other recent years, is financial planning and the ongoing update of work processes to increase cost-effectiveness. Within this overall objective, the department plans to emphasize in 2009 improving the utilization of certain software and banking changes implemented in 2008-9. Water Admin & General 601.49440 The Water Administration Department's ongoing objective is to update and refining work processes to increase cost-effectiveness. Witihin that broad objective, we expect the department will modify processes in 2009 to take advatange of banking changes implemeted by the finance department in 2008-9. Sewer Admin & General 602.49490 The Sewer Administration Department's ongoing objective is to update and refining work processes to increase cost-effectiveness. Witihin that broad objective, we expect the department will modify processes in 2009 to take advatange of banking changes implemented by the finance department in 2008-9. Storm Sewer Admin & General 604.49690 The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct costs.As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed directly or indirectly(such as through a labor allocation.) _ 3_ CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Objectives Information Systems 720.49980 1. Upgrade Internet access control server. 2. Upgrade Laserfiche document imaging system software. 3.Add City documents to the Laserfiche system on the ongoing basis. 4. Support Web sites for the City, Murzyn Hall, and liquor stores. 5. Provide Internet access to the public documents in Laserfiche system. 6. Provide fast, reliable, and secure Internet access for City employees. 7. Train users and IS staff to better use City information system. 8. Ensure secure and reliable operation of the City information system. IS Imaging 720.49981 1.Add City documents to the Laserfiche imaging system on the ongoing basis. 2. Continue conversion of paper archive to electronic format. Capital Equipment Replacement- IS 437.49980 Upgrade servers and network equipment to increase capacity and performance. - 4- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Budget Comments Finance 101.41510 The Finance budget proposed for 2009 is an increase of$29,827 or 4.5% over the 2008 budget. This change consists solely of Council authorized increases to personnel expenses to maintain current staffing levels. The total proposed for all other items for 2009 is equal to the amount budgeted for 2008. For 2009, the largest shifts in costs between individual nonpersonnel line items consisted of the following: -A$2,000 decrease in#2030 Printing & Printed forms, which was partially offset by a$1,000 increase in copier maintenance costs. - In 2009, the department's share of copier maintenance is budgeted in#4000 Repair& Maintenance at $2,300. Previously, this item was budgeted under#4100 Rents& Leases. Water Admin & General 601.49440 The proposed water administration budget for 2009 is an increase of$3,587 or 2.7%over the 2008 budget. This change consists of Council authorized increases to the personnel expenses that make up the administrative labor transfer to the General Fund. The total proposed for all other items in the 2009 budget is $26 less than the 2008 budget. For 2009, copier maintenance previously budgeted in#4100 Rents& Leases is budgeted in#4000 Repairs & Maintenance. It should be noted that the over the years 2005 through 2009, the budget for this department has decreased $2,551. Sewer Admin &General 602.49490 The proposed sewer administration budget for 2009 is an increase of$3,588 or 2.7% over the 2008 budget. This change consists of Council authorized increases to the personnel expenses that make up the administrative labor transfer to the General Fund. The total proposed for all other items in the 2009 budget is $25 less than the 2008 budget. For 2009, copier maintenance previously budgeted in#4100 Rents& Leases is budgeted in #4000 Repairs & Maintenance. It should be noted that the over the years 2005 through 2009, the budget for this department has decreased $1,487. - 5- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Budget Comments Storm Sewer Admin &General 604.49690 The proposed budget for 2009 for this department is a$180 increase over the 2008 budget. The only item in this budget is a share of the annual audit fee. Coincidentally, the 2008 budget for this department was a $180 decrease from the 2007 budget. Information Systems 720.49980 In the past, IS-related expenses were budgeted in three departments:49980 "Information Systems", 49981 "IS Imaging" and 49982"IS Internet'. However, with new technologies, especially server virtualization and application dependence on the Internet access, the split into three departments can no longer reasonably reflect actual costs. For example, our"physical" servers run several "virtual'servers, including Laserfiche and Internet connection servers. One database server supports both departmental and Laserfiche databases. Internet access is required for Laserfiche WebLink. Therefore in 2009 year budget the IS expenses, except capital and Laserfiche personnel expenses, are combined into 720.49980 fund ($247,677). Capital expenses ($21,350) are budgeted under 437.49980 fund. Total IS expenses budgeted for 2009 in both 720 and 437 funds are equal to the total IS expenses budgeted for 2008 plus planned salary increases for the IS staff. IS Imaging 720.49981 The proposed budget for 2008 is$22,674. It includes funding for part-time intern to convert paper archive to electronic format. Capital Equipment Replacement- IS 437.49980 Replacement is budgeted for some servers and network equipment. The existing units will soon reach their maximum capacity due to increase in the amount and size of programs, documents, images, and video that need to be processed and transmitted. - 6- CITY OF COLUMBIA HEIGHTS, MINNESOTA ni t� -- DVLJVCI LVVy Summary by Class Adopted Department City Manager Adopted Finance Actual Actual Budget Proposed Proposed Budget 101-41510 2006 2007 2008 2009 2009 2009 Revenue Taxes 270,331 323,869 244,445 306,490 306,490 Licenses And Permits 1,912 767 1,100 1,000 1,000 Intergovernmental Revenue 73,602 93,462 43,973 61,628 61,628 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 4,745 9,912 2,916 3,583 3,583 Sales And Related Charges (59) 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 262,657 215,491 356,411 302,494 302,494 Total Revenue 613,188 643,509 648,845 675,195 675,195 0 Expenses Personal Services 553,170 576,895 570,400 618,400 618,400 Supplies 10,930 6,635 15,000 10,100 10,100 Other Services and Charges 34,573 37,369 52,600 54,900 54,900 Capital Outlay 1,750 4 18,173 0 0 Contingencies &Transfers 0 0 0 2,600 2,600 Total Expenses 600,423 620,902 656,173 686,000 686,000 0 Summary Revenue 613,188 643,509 648,845 675,195 675,195 0 Expense 600,423 620,902 656,173 686,000 686,000 0 Change to Fund Balance 12,765 22,607 (7,328) (10,805) (10,805) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA 01 IPll-CT'Inns UIJUVL 1 LVV.7 Summary by Class Adopted Department City Manager Adopted Water Administration Actual Actual Budget Proposed Proposed Budget 601-49440 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 4,568 2,665 2,234 2,485 2,485 Sales And Related Charges 113,243 117,165 134,863 137,294 137,294 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 17,609 18,760 0 0 0 Total Revenue 135,420 138,590 137,097 139,779 139,779 0 Expenses Personal Services 0 0 0 0 0 Supplies 3,292 4,494 4,100 3,600 3,600 Other Services and Charges 14,643 14,880 16,503 16,978 16,978 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 112,830 111,813 114,610 118,222 118,222 Total Expenses 130,766 131,187 135,213 138,800 138,800 0 Summary Revenue 135,420 138,590 137,097 139,779 139,779 0 Expense 130,766 131,187 135,213 138,800 138,800 0 Change to Fund Balance 4,654 7,403 1,884 979 979 0 - 8 - CITY OF COLUMBIA HEIGHTS, MINNESOTA DI In(]CT 7nnn V VtJVL1 LVVJ Summary by Class Adopted Department City Manager Adopted Sewer Administration Actual Actual Budget Proposed Proposed Budget 602-49490 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 16,932 7,650 5,538 5,128 5,128 Sales And Related Charges 103,119 102,820 116,699 119,727 119,727 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 10,786 5,751 0 0 0 Total Revenue 130,837 116,221 122,237 124,855 124,855 0 Expenses Personal Services 0 0 0 0 0 Supplies 2,991 4,184 4,100 3,600 3,600 Other Services and Charges 11,937 14,842 16,503 16,977 16,977 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 112,830 111,812 114,609 118,223 118,223 Total Expenses 127,758 130,838 135,212 138,800 138,800 0 Summary Revenue 130,837 116,221 122,237 124,855 124,855 0 Expense 127,758 130,838 135,212 138,800 138,800 0 Change to Fund Balance 3,079 (14,617) (12,975) (13,945) (13,945) 0 _ g_ CITY OF COLUMBIA HEIGHTS, MINNESOTA of innr_r nnnn ovvv�i cvv� Summary by Class Adopted Department City Manager Adopted Storm Sewer Utility Actual Actual Budget Proposed Proposed Budget 604-49690 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 5 9 11 11 Sales And Related Charges 1,072 994 1,081 1,241 1,241 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 450 204 0 0 0 Total Revenue 1,522 1,203 1,090 1,252 1,252 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 1,230 1,240 1,320 1,500 1,500 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 0 0 0 0 0 Total Expenses 1,230 1,240 1,320 1,500 1,500 0 Summary Revenue 1,522 1,203 1,090 1,252 1,252 0 Expense 1,230 1,240 1,320 1,500 1,500 0 Change to Fund Balance 292 (37) (230) (248) (248) 0 - 10- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Information Systems Actual Actual Budget Proposed Proposed Budget 720-49980 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 18,506 34,323 1,000 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 192,692 201,153 194,117 214,874 219,874 Total Revenue 211,198 235,476 195,117 214,874 219,874 0 Expenses Personal Services 152,114 145,717 154,330 170,032 170,032 Supplies 13,938 25,942 3,825 12,801 12,801 Other Services and Charges 42,485 28,790 39,688 60,844 60,844 Capital Outlay 0 0 23,975 4,000 4,000 Contingencies &Transfers 0 0 0 0 0 Total Expenses 208,538 200,449 221,818 247,677 247,677 0 Summary Revenue 211,198 235,476 195,117 214,874 219,874 0 Expense 208,538 200,449 221,818 247,677 247,677 0 Change to Fund Balance 2,660 35,027 (26,701) (32,803) (27,803) 0 - 11 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of IS Imaging Budget 2009 Adopted Department City Manager Adopted IS Imaging Actual Actual Budget Proposed Proposed Budget 720-49981 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 3,091 4,217 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 32,175 24,709 24,709 20,126 20,126 Total Revenue 35,266 28,926 24,709 20,126 20,126 0 Expenses Personal Services 12,730 13,202 15,208 22,674 22,674 Supplies 4,126 0 746 0 0 Other Services and Charges 17,968 11,424 12,283 0 0 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 0 0 0 0 0 Total Expenses 34,825 24,626 28,237 22,674 22,674 0 Summary Revenue 35,266 28,926 24,709 20,126 20,126 0 Expense 34,825 24,626 28,237 22,674 22,674 0 Change to Fund Balance 441 4,300 (3,528) (2,548) (2,548) 0 - 12- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of IS Internet Budget 2009 Adopted Department City Manager Adopted IS Internet Actual Actual Budget Proposed Proposed Budget 720-49882 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 973 1,560 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 10,139 9,145 16,168 0 0 Total Revenue 11,112 10,705 16,168 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 645 0 0 0 0 Other Services and Charges 10,327 9,110 18,477 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 10,972 9,110 18,477 0 0 0 Summary Revenue 11,112 10,705 16,168 0 0 0 Expense 10,972 9,110 18,477 0 0 0 Change to Fund Balance 140 1,595 (2,309) 0 0 0 - 13- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Data Processing Capital Equip Actual Actual Budget Proposed Proposed Budget 437-49980 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,080 1,960 0 1,000 1,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 1,080 1,960 0 1,000 1,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 21,350 21,350 Contingencies&Transfers 0 0 0 0 0 Total Expenses 0 0 0 21,350 21,350 0 Summary Revenue 1,080 1,960 0 1,000 1,000 0 Expense 0 0 0 21,350 21,350 0 Change to Fund Balance 1,080 1,960 0 (20,350) (20,350) 0 - 14- City of Columbia Heights, Minnesota BUDGET 2009 Finance Revenue Storm Cap Equip Finance Water Sewer Sewer IS Data Proc 101 601 602 604 720 437 Revenue 31010 Current Ad Valorem 255,620 0 0 0 0 0 31014 Area-Wide Taxes 50,870 0 0 0 0 0 32182 Pet Licenses 1,000 0 0 0 0 0 33401 Local Government Aid 60,634 0 0 0 0 0 33405 PERA Increase Aid 994 0 0 0 0 0 36210 Interest on Investments 4,777 0 4,339 11 0 1,000 36219 Change in Fair Value (1,194) 0 0 0 0 0 36290 Other Miscellaneous Revem 0 1,754 0 0 0 0 36293 SAC Charges Collected 0 731 789 0 0 0 37100 Water Service Charge 0 130,323 0 0 0 0 37110 Interdepartmental Water Ch; 0 438 0 0 0 0 37150 Water Turn Off/On 0 2,046 0 0 0 0 37160 Penalties 0 2,777 0 0 0 0 37165 Water Connection Fee 0 979 0 0 0 0 37180 Sales Meters/Remote Units 0 731 0 0 0 0 37210 Sewer Service Charge 0 0 118,326 0 0 0 37211 Interdepartmental Sewer Ch. 0 0 316 0 0 0 37270 Interceptor Maintenance 0 0 1,085 0 0 0 37410 Storm Sewer Service Charg( 0 0 0 1,241 0 0 39203 Transfer In-General Fund 0 0 0 0 35,000 0 39207 Admin Overhead-Comm. De 14,721 0 0 0 0 0 39208 Transfer In-Cable TV 0 0 0 0 35,000 0 39210 Administration Overhead-Lib 9,453 0 0 0 0 0 39212 Administration Overhead-Ca 18,984 0 0 0 0 0 39214 Administration Overhead-Liq 39,353 0 0 0 0 0 39215 Administration Overhead-Wi 78,390 0 0 0 0 0 39216 Administration Overhead-Se 78,389 0 0 0 0 0 39217 Administration Overhead-Re 31,603 0 0 0 0 0 39218 Administration Overhead-Re 31,602 0 0 0 0 0 39219 Transfer In-Liquor Fund 0 0 0 0 35,000 0 39221 Transfer In-Sewer Fund 0 0 0 0 35,000 0 39222 Transfer In-Water Fund 0 0 0 0 35,000 0 39223 Transfer In-Garage Fund 0 0 0 0 25,000 0 39225 Transfer In-Refuse 0 0 0 0 35,000 0 39232 Transfer In- Library 0 0 0 0 5,000 0 Total Revenue 675,195 139,779 124,855 1,252 240,000 1,000 Expenses Personal Services 618,400 0 0 0 192,706 0 Supplies 10,100 3,600 3,600 0 12,801 0 Other Services and Charges 54,900 16,978 16,977 1,500 60,844 0 Capital Outlay 0 0 0 0 4,000 21,350 Contingencies & Transfers 2,600 118,222 118,223 0 0 0 Total Expenses 686,000 138,800 138,800 1,500 270,351 21,350 Summary Total Revenue 675,195 139,779 124,855 1,252 240,000 1,000 Total Expenses 686,000 138,800 138,800 1,500 270,351 21,350 Change to Fund Balance (10,805) 979 (13,945) (248) (30,351) (20,350) - 15- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES - - ° - - 1010 REGULAR EMPLOYEES 405,311 420,652 418,600 451,000 451,000 - 1011 PART-TIME EMPLOYEES 31,656 33,329 34,300 38,100 38,100 1012 SEASONAL EMPLOYEES - - - - - - 1020 OVERTIME-REGULAR 936 587 - - - 1021 OVERTIME-PART-TIME - 6 - - - - 1022 OVERTIME-SEASONAL - - - - - 1030 VACATION &SICK 5,601 5,914 - - - - 1050 SEVERANCE PAY - - - - - 1060 MILEAGE ALLOWANCE - 1070 INTERDEPARTMENTAL LABOR SERV 65 - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - _ _ _ 1210 P.E.R.A. CONTRIBUTION 26,005 28,197 29,200 32,700 32,700 - 1220 F.I.C.A. CONTRIBUTION 34,081 35,036 34,400 37,000 37,000 - 1225 FLEX BENEFIT FICA 35 398 - - - - 1300 INSURANCE 47,073 50,175 50,700 56,100 56,100 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 2,408 2,602 3,200 3,500 3,500 - 1700 ALLOCATED FRINGE - - - _ - _ 1800 INTERDEPARTMENTAL FRINGE CR - - - - - - TOTALS: PERSONAL SERVICES 553,170 576,895 570,400 618,400 618,400 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 1,172 1,341 1,800 1,600 1,600 - 2010 MINOR EQUIPMENT 260 - 600 200 200 - 2011 COMPUTER EQUIPMENT 1,838 1,841 4,100 3,000 3,000 - 2020 COMPUTER SUPPLIES 3,278 2,756 4,000 3,000 3,000 - 2030 PRINTING& PRINTED FORMS 3,598 272 3,500 1,500 1,500 - 2070 TRAINING& INSTR SUPPLIES 54 - - - - - 2171 GENERAL SUPPLIES 363 402 1,000 800 800 - 2172 UNIFORMS 366 23 - - - - 2175 FOOD SUPPLIES - - - - _ _ TOTALS: SUPPLIES 10,930 6,635 15,000 10,100 10,100 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 7,536 8,171 18,895 18,500 18,500 - 3105 TRAINING& EDUC ACTIVITIES 1,074 1,915 2,600 2,300 2,300 - 3120 EDUCATIONAL REIMBURSEMENT - - 400 400 400 - 3210 TELEPHONE&TELEGRAPH 1,643 699 1,500 1,400 1,400 - 3211 CELL PHONES 258 389 400 400 400 - 3220 POSTAGE 2,152 3,253 2,430 3,700 3,700 - 3250 OTHER COMMUNICATIONS 39 - - - - - 3310 LOCALTRAVELEXPENSE 67 285 100 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE 1,967 127 2,300 2,300 2,300 - 3500 LEGAL NOTICE PUBLISHING 1,815 1,462 2,300 2,000 2,000 - 3600 INSURANCE&BONDS 1,853 1,853 1,475 2,800 2,800 - - 16- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4000 DCOAID 4. MAIAIT SERVICES 1Z '�AQ �� 7n dC Inn 4r Ann 4G Ann I !"III\u -I`/I J IVIVLJ IV,LTV IJ,VL�! IV IVV IV,9'VV IJ,TVV 4100 RENTS& LEASES 1,205 1,895 1,300 2,300 2,300 - 4300 MISC.CHARGES 600 324 2,500 2,000 2,000 - 4310 CREDIT CARD FEES 1 - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 1,070 1,368 1,200 1,200 1,200 4342 PROPERTY DAMAGE - - - - - 4390 TAXES&LICENSES 45 - 100 100 100 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES&CHARGE 34,573 37,369 52,600 54,900 54,900 - CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT 1,750 5180 OTHER EQUIPMENT - _ _ _ _ - 8100 CONTINGENCIES - 4 18,173 2,600 2,600 - TOTALS: CAPITAL OUTLAY 1,750 4 18,173 2,600 2,600 - TOTALS: FINANCE 600,423 620,902 656,173 686,000 686,000 - TOTALS:GENERAL 600,423 620,902 656,173 686,000 686,000 - GRAND TOTALS: 600,423 620,902 656,173 686,000 686,000 - - 17- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 FINANCE BUDGET 101.41510 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Finance Director 1.00 1.00 101,610 22,507 124,117 108,434 24,357 132,791 Asst Finance Director 1.00 1.00 70,451 18,175 88,626 78,537 20,287 98,824 Acctg Cordinator 1.00 1.00 47,042 14,713 61,755 51,328 16,200 67,528 Payroll Clerk 1.00 1.00 44,516 14,327 58,843 47,470 15,605 63,075 Acctg Clerk (:Utility 1.00 1.00 37,977 13,364 51,341 40,477 14,559 55,036 Acctg Clerk ((:Utility 1.00 1.00 39,641 6,352 45,993 42,266 6,920 49,186 Acctg Clerk II: Finance 0.75 0.75 27,618 4,090 31,708 30,980 4,665 35,645 Receptionist 1.00 1.00 37,457 11,307 48,764 39,937 12,618 52,555 Secretary II 1.00 1.00 39,641 11,632 51,273 42,266 12,970 55,236 Meter Reader 0.25 0.25 6,947 1,033 7,980 7,405 1,119 8,524 Total 9.00 9.00 452,900 117;500 570,400 489,100 129,300 618,400 Labor Allocation From: Labor Allocation To: Total 9.00 9.00 452,900 117,500 570,400 489,100 129,300 Object code Description Supplies 2000 Office Supplies 1,600 2010 Minor Non-Consumable items 200 Computer Hardware& Software: 2 PC 2,400 misc software/printer/other 600 2011 3,000 2020 Computer supplies (cartridges, tapes, etc) 3,000 2030 Printing & Forms (bills,checks, POs) 1,500 2171 General Supplies 800 Other Services &Charges Expert& Prof: Audit 8,200 Consultations for finance issues, such as taxes/bonds/planning 800 Actuary for GASB 45 8,000 IBM:AS400 O/S admin 1,000 GFOA Review 425 Anti-spam services 75 3050 18,500 - 18- Training Computer&staff accounting 800 CPA certification: 40 hrs annually 1,500 Public Finance Officer certification - 3105 2,300 3120 Educational Reimbursement 400 3210 Telephone allocation: qwest$813, marco$563, other$24 1,400 3211 (:all nhnnac 9 nc�17/mo 400 3220 Postage 3,700 3250 Other Communications - 3310 Local travel expense 100 Out of Town travel: MNGFOA @2 400 GFOA@ 1 1,900 3320 2,300 3500 Legal Publishing 2,000 3600 Insurance by allocation 2,800 Repair and maintenance: Software supp: ACS base agrmt 11,600 Laserfiche - check sign plate 250 Hardware maint: ACS: AS400 2,600 Line Printer 500 Other repair& maintenance 450 Copy machines: 88000 @.02 1,760 6000 @.09 540 4000 17,700 4300 Misc Charges:Electronic banking svcs: Wires, positive pay/etc 2,000 Subscriptions/Memberships Prof Assn MNCPA @1 175 MCFOA @1 50 MNGFOA @2 100 GFOA @2 350 Other Payroll, Financial Publications 525 4330 1,200 4390 Taxes& Licenses 100 Contin4encies &Transfers 8100 Contingency(information available on request) 2,600 SUBTOTAL NONPERSONNEL 67,600 GRAND TOTAL 686,000 - 19- City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual I Adopted Department Manager Council 49440 ADMINISTRATION &GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1700 ALLOCATED FRINGE TOTALS: PERSONAL SERVICES - - - - - - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 5 38 100 100 100 - 2010 MINOR EQUIPMENT 392 173 400 200 200 - 2011 COMPUTER EQUIPMENT 1,527 2,999 1,300 1,300 1,300 - 2020 COMPUTER SUPPLIES 39 96 500 400 400 - 2030 PRINTING&PRINTED FORMS 865 652 900 800 800 2171 GENERAL SUPPLIES - - 100 - - - 2172 UNIFORMS - - _ 2175 FOOD SUPPLIES - - - - - - 2280 VEHICLE REPAIR AND PARTS 203 253 500 400 400 - 2282 GAS, OIL, LUBRICANTS 261 283 300 400 400 - TOTALS:SUPPLIES 3,292 4,494 4,100 3,600 3,600 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 3,281 3,306 3,520 3,900 3,900 - 3210 TELEPHONE&TELEGRAPH 19 4 - - - - 3211 CELL PHONES - 34 100 100 100 - 3220 POSTAGE 5,134 4,331 5,000 4,600 4,600 - 3250 OTHER COMMUNICATIONS 23 - - - - - 3310 LOCAL TRAVEL EXPENSE 10 - 100 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 4000 REPAIR&MAINT.SERVICES 1,023 1,164 900 2,000 2,000 - 4050 GARAGE, LABOR BURD. 765 893 1,200 1,200 1,200 - 4100 RENTS&LEASES 319 511 700 - - 4300 MISC.CHARGES - - 483 378 378 - 4310 CREDIT CARD FEES 3,398 3,457 3,500 3,700 3,700 - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES&LICENSES - - - - - - 4395 STATE SALES TAX - 276 - - - - TOTALS:OTHER SERVICES&CHARGE 13,971 13,977 15,503 15,978 15,978 - DEPRECIATION - - - - - - 4930 EQUIPMENT DEPRECIATION - 902 - 1,000 1,000 - 4940 OFFICE EQUIP DEPRECIATION 672 - 1,000 - - - TOTALS: DEPRECIATION 672 902 1,000 1,000 1,000 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - - 20- City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 49440 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER FINANCING USES _ - _ _ _ _ 7100 OPER.TRANSFER OUT-LABOR 77,830 76,813 79,610 83,222 83,222 - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - 8100 CONTINGENCIES - - - - - TOTALS: OTHER FINANCING USES 112,830 111,813 114,610 118,222 118,222 - TOTALS:ADMINISTRATION&GENERAL 130,766 131,187 135,213 138,800 138,800 - TOTALS:WATER UTILITY 130,766 131,187 135,213 138,800 138,800 - GRAND TOTALS: 130,766 131,187 135,213 138,800 138,800 - -21 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 WATER UTILITY 601.49440 ADMINISTRATION & GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Supplies Office Supplies 100 Minor Non-Consumable 200 Computer Hardware &Software (including upgrades to Sens us/AC S/laserfiche/etc) 1300 Computer supplies 400 Printing & Forms 800 General Supplies 0 Vehicle repair and parts -meter reader vehicle 400 Gas, Oil - meter reader vehicle 400 Other Services & Charges Expert& Professional: Audit 3900 Cell Phones 100 Postage (Metered 2,100 Bulk 2,500) 4600 Local travel expense 100 Repair and maintenance:Sensus Software maint 600 Folding/stuffing machine maint 600 copy machine maint @$.02/page 600 Other misc maint& repair 200 2000 Garage Labor& Burden - meter reader vehicle 1200 Misc Charges (banking&other) 377 Credit card fees 3700 Depreciation Depreciation of office equipment(folding/stuffing machine ) 1000 Transfers &Contingencies Transfers out for Admin Labor and Data processing 118223 TOTAL 138,800 - 22- City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual I Adopted Department Manager Council 49490 ADMINISTRATION &GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 1070 INTERDEPARTMENTAL LABOR SERV 1700 ALLOCATED FRINGE SUPPLIES - _ _ _ - _ 2000 OFFICE SUPPLIES 5 12 100 100 100 - 2010 MINOR EQUIPMENT 392 - 400 200 200 - 2011 COMPUTER EQUIPMENT 1,085 2,888 1,300 1,300 1,300 - 2020 COMPUTER SUPPLIES - 96 500 400 400 - 2030 PRINTING&PRINTED FORMS 865 652 900 800 800 - 2171 GENERAL SUPPLIES 180 - 100 - - 2172 UNIFORMS - - _ 2175 FOOD SUPPLIES - - - - _ _ 2280 VEHICLE REPAIR AND PARTS 203 252 500 400 400 - 2282 GAS, OIL, LUBRICANTS 261 283 300 400 400 - TOTALS: SUPPLIES 2,991 4,184 4,100 3,600 3,600 - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 3,281 3,306 3,520 3,900 3,900 - 3210 TELEPHONE&TELEGRAPH - - - - - - 3211 CELL PHONES - - 100 100 100 - 3220 POSTAGE 4,958 4,331 5,000 4,600 4,600 - 3250 OTHER COMMUNICATIONS 23 - - - - _ 3310 LOCAL TRAVEL EXPENSE - - 100 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE - - _ _ _ _ 4000 REPAIR&MAINT.SERVICES 1,023 1,164 900 2,000 2,000 - 4050 GARAGE, LABOR BURD. 765 893 1,200 1,200 1,200 - 4100 RENTS&LEASES 214 511 700 - - - 4300 MISC. CHARGES - - 483 377 377 - 4310 CREDIT CARD FEES 1,003 3,457 3,500 3,700 3,700 - 4330 SUBSCRIPTION, MEMBERSHIP _ _ _ _ _ _ 4390 TAXES& LICENSES - - - - - - 4395 STATE SALES TAX - 276 - - - TOTALS: OTHER SERVICES &CHARGE 11,265 13,939 15,503 15,977 15,977 - DEPRECIATION - - - - - - 4930 EQUIPMENT DEPRECIATION - 902 - 1,000 1,000 4940 OFFICE EQUIP DEPRECIATION 672 - 1,000 _ - _ TOTALS: DEPRECIATION 672 902 1,000 1,000 1,000 - CAPITAL OUTLAY - _ _ - _ _ 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - _ _ - _ TOTALS: CAPITAL OUTLAY - - _ _ - _ -23 - City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49490 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER FINANCING USES = _ - - - 7100 OPER.TRANSFER OUT-LABOR 77,830 76,812 79,609 83,223 83,223 - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - 8100 CONTINGENCIES - - _ _ - _ TOTALS: OTHER FINANCING USES 112,830 111,812 114,609 118,223 118,223 - TOTALS:ADMINISTRATION&GENERAL 127,758 130,838 135,212 138,800 138,800 - TOTALS: SEWER UTILITY 127,758 130,838 135,212 138,800 138,800 GRAND TOTALS: 127,758 130,838 135,212 138,800 138,800 -24- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 SEWER UTILITY 602.49490 ADMINISTRATION & GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.001 0 0 0 01 01 0 Supplies Office Supplies 100 Minor Non-Consumable 200 Computer Hardware&Software(including upgrades to Sensus/ACS/laserfiche/etc) 1,300 Computer supplies 400 Printing & Forms 800 General Supplies - Vehicle repair and parts -meter reader vehicle 400 Gas, Oil -meter reader vehicle 400 Other Services&Charges Expert& Professional: Audit 3,900 Cell Phones 100 Postage (Metered 2,100 Bulk 2,500) 4,600 Local travel expense 100 Repair and maintenance:Sensus Software maint 600 Folding/stuffing machine maint 600 copy machine maint @$.02/page 600 Other misc maint&repair 200 Repair and maintenance: (e.g. repair hand-held reader) 2,000 Garage Labor& Burden -meter reader vehicle 1,200 Misc Charges(banking&other) 378 Credit card fees 3,700 Depreciation Depreciation of office equipment(folding/stuffing machine ) 1,000 Contingencies&Transfers Transfers out for Admin Labor and Data processing 118,222 TOTAL 138,800 - 25- City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department[2009 anager Council 49690 ADMINISTRATION &GENERAL Expense Expense Budget Proposed oposed Adopted Line Item Description 2006 2007 2008 2009 2009 PERSONAL SERVICES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES - - - - - - 2010 MINOR EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2020 COMPUTER SUPPLIES - - - - - - 2030 PRINTING&PRINTED FORMS - - - - - - 2160 MAINT. &CONSTRUCT MATERIALS - - - - - - 2161 CHEMICALS - - - - - - 2170 PROGRAM SUPPLIES - - - - - - 2171 GENERAL SUPPLIES - - - - - - 2172 UNIFORMS - - - - - - 2173 PROTECTIVE CLOTHING - - - - - - 2175 FOOD SUPPLIES - - - - - - 2280 VEHICLE REPAIR AND PARTS - - - - - - 2282 GAS, OIL, LUBRICANTS - - - - - TOTALS: SUPPLIES - - - - - - OTHER SERVICES&CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 1,230 1,240 1,320 1,500 1,500 - 3105 TRAINING&EDUC ACTIVITIES - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - - 3220 POSTAGE - - - - - - 3250 OTHER COMMUNICATIONS - - - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS - - - - - - TOTALS: OTHER SERVICES &CHARGE 1,230 1,240 1,320 1,500 1,500 - REPAIR SERVICES - - - - - - 4000 REPAIR&MAINT. SERVICES - - - - - - 4020 HONEYWELL MAINT CONTRACT - - - - - - 4050 GARAGE, LABOR BURD. - - - - - - 4100 RENTS&LEASES - - - - - - 4300 MISC. CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - - 26- City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual I Actual Adopted Department Manager Council 49690 ADMINISTRATION &GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 7100 OPER TRANSFER OUT° LABOR 7160 TRANSFER OUT TO BONDS - - 7190 TRANSFER OUT TO SEWER UTIL - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - 7290 TRANSFER OUT TO CONSTR FUND - - - - - - 7370 TRANS TO DATA PROCESSING - - - - - - 8100 CONTINGENCIES - _ TOTALS: REPAIR SERVICES - - - - - - TOTALS:ADMINISTRATION &GENERAL 1,230 1,240 1,320 1,500 1,500 - TOTALS:STORM SEWER UTILITY 1,230 1,240 1,320 1,500 1,500 - GRAND TOTALS: 1,230 1,240 1,320 1,500 1,500 - _ 27- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 STORM SEWER UTILITY 604.49690 ADMINISTRATION &GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.001 0 0 01 01 01 0 Supplies 0 Other Services & Charges Expert& Professional: Share of audit fee 1,500 Capital Outlay 0 Contingencies &Transfers 0 TOTAL 1,500 _ 28_ City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49980 DATA PROCESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 116,762 116,029 120,916 133,003 133,003 - 1011 PART-TIME EMPLOYEES 116 52 - - - 1020 OVERTIME-REGULAR - 172 - - - - 1030 VACATION&SICK 3,602 (1,757) - - - - 1050 SEVERANCE PAY - (473) - - - 1065 MEAL REIMBURSEMENT - - - - - 1210 P.E.R.A. CONTRIBUTION 6,977 7,230 7,814 8,924 8,924 - 1220 F.I.C.A. CONTRIBUTION 8,160 8,278 9,250 10,174 10,174 1225 FLEX BENEFIT FICA 786 740 - - - ° 1300 INSURANCE 15,090 14,790 15,480 16,920 16,920 - 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 621 655 870 1,011 1,011 - TOTALS: PERSONAL SERVICES 152,114 145,717 154,330 170,032 170,032 SUPPLIES - - - - 2000 OFFICE SUPPLIES 159 9 107 107 107 - 2010 MINOR EQUIPMENT 691 1,491 107 534 534 - 2011 COMPUTER EQUIPMENT 11,747 23,079 2,130 9,929 9,929 - 2020 COMPUTERSUPPLIES 1,211 822 1,385 2,135 2,135 - 2070 TRAINING&INSTR SUPPLIES 20 482 96 96 96 - 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 110 46 - - - 2175 FOOD SUPPLIES - 13 - - - 2180 BOOKS - - - - - TOTALS: SUPPLIES 13,938 25,942 3,825 12,801 12,801 - OTHER SERVICES&CHARGES - - - - ' 3050 EXPERT& PROFESSIONAL SERV. 17,052 12,750 16,924 20,374 20,374 - 3105 TRAINING&EDUC ACTIVITIES 50 703 4,800 5,400 5,400 3210 TELEPHONE&TELEGRAPH - 5 - - - - 3211 CELL PHONES 184 441 408 1,140 1,140 - 3220 POSTAGE 16 25 30 30 30 - 3250 OTHER COMMUNICATIONS 33 50 33 6,000 6,000 - 3310 LOCAL TRAVEL EXPENSE - 60 200 284 284 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 4000 REPAIR&MAINT. SERVICES 17,111 4,552 10,523 21,202 21,202 - 4100 RENTS & LEASES 74 67 350 100 100 - 4330 SUBSCRIPTION, MEMBERSHIP 108 147 420 314 314 - 4395 STATE SALES TAX - 539 - - - - TOTALS: OTHER SERVICES &CHARGE 34,628 19,339 33,688 54,844 54,844 - DEPRECIATION - - - - - 4930 EQUIPMENT DEPRECIATION - 9,451 - 6,000 6,000 4940 OFFICE EQUIP DEPRECIATION 7,857 - 6,000 - - TOTALS: DEPRECIATION 7,857 9,451 6,000 6,000 6,000 - - 29- City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual I Adopted Department Manager Council 49980 DATA PROCESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - 15,975 - - 7280 TRANSFER OUT TO CAP PROD - - - - - - 8100 CONTINGENCIES - - 8,000 4,000 4,000 - TOTALS:CAPITAL OUTLAY - - 23,975 4,000 4,000 - TOTALS: DATA PROCESSING 208,538 200,449 221,818 247,677 247,677 - TOTALS: DATA PROCESSING 208,538 200,449 221,818 247,677 247,677 - GRAND TOTALS: 208,538 200,449 221,818 247,677 247,677 - - 30- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 IS BUDGET 720.49980 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe I.S. Director 1.00 1.00 72,794 18,542 91,336 81,927 20,853 102,780 I.S. Technician 1.00 1.00 48,122 14,872 62,994 51,076 16,176 67,252 Subtotal -2.00 2.00 120,916 33,414 154,330 133,003 37,029, 170,032 Total 2.00 2.00 120,916 33,414 , 154,330 133,003 , 37,029 . 170,032 Supplies Office supplies 107 Local travel 284 Minor equipment 534 Server and data storage maintenan 7,860 Misc. software and hardware 2,135 Backup software maintenance 791 Server upgrades 2,349 Anti-virus software maintenance 2,504 Internet access control server 2,669 Laserfiche software maintenance 6,983 Other network upgrades 2,776 Cityhall scanner maintenance 1,000 Misc. computer supplies 320 Misc hardware and software mainte 2,064 Backup tapes and optical disks 1,815 Copier 100 Training supplies 96 Books,subscriptions 314 Depreciation 6,000 Other Services& Charges Capital Outlay Servers and network support 5,600 Databases support 4,200 Laserfiche support 5,600 Contingencies&Transfers Web-site support 2,800 Contingencies 4,000 Web-hosting services 1,800 Off-site storage of backup tapes 320 Anti-spam service subscription 54 IS staff training 5,400 IS staff cell phones with data access 1,140 Postage 30 Internet connection T1 line 6,000 -31 - City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49981 IS IMAGING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1011 PART-TIME EMPLOYEES 10,950 11,694 13,239 19,689 19,689 - 1012 SEASONAL EMPLOYEES - - - - - ° 1030 VACATION &SICK 231 (181) - - - - 1210 P.E.R.A.CONTRIBUTION 654 729 861 1,329 1,329 1220 F.I.C.A. CONTRIBUTION 838 895 1,013 1,506 1,506 - 1510 WORKERS COMP INSURANCE PREM 58 65 95 150 150 - TOTALS: PERSONAL SERVICES 12,730 13,202 15,208 22,674 22,674 SUPPLIES - 2011 COMPUTER EQUIPMENT 4,126 - - - - 2020 COMPUTER SUPPLIES - - 746 - - - 2171 GENERAL SUPPLIES - - - ° TOTALS:SUPPLIES 4,126 - 746 - - - OTHER SERVICES&CHARGES - - - 3050 EXPERT&PROFESSIONAL SERV. 1,250 - 6,300 - - - 3105 TRAINING&EDUC ACTIVITIES - - - - - - 3250 OTHER COMMUNICATIONS - - - - - 4000 REPAIR& MAINT. SERVICES 12,112 6,205 5,983 - - - 4395 STATE SALES TAX - 225 - - - 4930 EQUIPMENT DEPRECIATION - 4,994 - - - - 4940 OFFICE EQUIP DEPRECIATION 4,606 - - - - - TOTALS:OTHER SERVICES&CHARGE 17,968 11,424 12,283 - - CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT 5170 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 8100 CONTINGENCIES 8100 TOTALS:OTHER FINANCING USES - - - - - ° TOTALS: IS IMAGING 34,825 24,626 28,237 22,674 22,674 - TOTALS:DATA PROCESSING 34,825 24,626 28,237 22,674 22,674 GRAND TOTALS: 34,825 24,626 28,237 22,674 22,674 - 32- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 FINANCE BUDGET 720-49981 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe &Fringe P.T.Imaging 0.50 0.50 13,239 1,969 15,208 19,689 2,985 22,674 Subtotal 0.50 0.50 13;239 1,969 15,208 19,689 2,985 22,674 Total 0.50 0.50 13,239 1,969 .15,208 19,689 2,985 22,674 Supplies none Other Services& Charges none CapitalOutlav none Contingencies& Transfers none -33 - City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49982 IS INTERNET Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - 2011 COMPUTER EQUIPMENT 645 - - - - - 2011 TOTALS: SUPPLIES 645 OTHER SERVICES&CHARGES - - _ - - - 3050 EXPERT&PROFESSIONAL SERV. 8,269 7,773 6,800 - - - 3105 TRAINING&EDUC ACTIVITIES 399 - - - - - 3210 TELEPHONE&TELEGRAPH - - _ 3250 OTHER COMMUNICATIONS 540 - 6,000 - - - 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - _ 4000 REPAIR& MAINT.SERVICES 1,118 1,050 5,677 - - - 4395 STATE SALES TAX - 287 - - - - 4940 OFFICE EQUIP DEPRECIATION - - - - - - TOTALS: OTHER SERVICES&CHARGE 10,327 9,110 18,477 - - - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - _ 8100 CONTINGENCIES - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: IS INTERNET 10,972 9,110 18,477 - - - TOTALS: DATA PROCESSING 10,972 9,110 18,477 - - - GRAND TOTALS: 10,972 9,110 18,477 - - - _ 34- City of Columbia Heights 2009 Budget work sheet Department Proposed 437 CAP EQUIP REPLACE-DATA PROC Actual Actual Adopted Department Manager Council 49980 DATA PROCESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES&CHARGES 4395 STATE SALES TAX 4395 TOTALS: OTHER SERVICES &CHARGE CAPITAL OUTLAY - - 5170 OFFICE EQUIPMENT - - - - _ - 5180 EQUIPMENT - - - 21,350 21,350 - 7370 TRANS TO DATA PROCESSING - _ _ _ _ _ TOTALS: CAPITAL OUTLAY - - - 21,350 21,350 - TOTALS: DATA PROCESSING - - - 21,350 21,350 - TOTALS:CAP EQUIP REPLACE-DATA PR - - - 21,350 21,350 - GRAND TOTALS: - - _ 21,350 21,350 - - 35- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 IS BUDGET 437 SUMMARY OF COST FACTORS FOR THE COMING YEAR Capital Outlay Servers and network equipment replacement 21,350 - 36- C� The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET General Government Table of Contents General Government 2009 Proposed Detailed Budget Budget Narrative Activity Description 1 Objectives 2 Budget Comments 3 Summary Data General Government Buildings 4 Recognition & Special Events 5 Contingencies 6 Transfers 7 Cable Television 8 Capital Improvement- Genl Govt Bldgs 9 Capital Improvement- Library 10 Community Center 11 Detail Revenue 12 Detail Expense General Government Buildings 13 Recognition & Special Events 17 Contingencies 20 Transfers 21 Cable Television 22 Capital Improvement- General Govt Bl( 25 Capital Improvement- Library 26 Community Center 27 Reviewer's Notes 28 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of General Government Activity Description General Government Buildings 101-41940 This department covers the general maintenance of City Hall. The major expenses in this budget are utilities,janitorial expenses, and HVAC maintenance. Recognition & Special Events 101-45050 This department was established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are the City float and royalty events, employee and volunteer recognition, fireworks, the City Beautification program, and the City newsletter. The Beautification project is supported by a core group of volunteers who care about this City and work to make it better. They embody"Heights Pride". With staff and city support,this group beautifies the city parks, public buildings, and the Central Avenue business district through plantings of flowers and shrubs. Planning meetings are held to review and plan improvements. Planting is done in late May. Flowers are watered, areas are weeded and tended throughout the summer months. In recent years winter-interest plants have been added to the pots to extend the visual interest throughout the year. The Royalty program is managed by parent volunteers. Both the City float and the Royalty program provide recognition for the City of Columbia Heights and involve members of the community. The City float is displayed in various city parades as well as the Columbia Heights Jamboree. The Royalty program is designed to involve children and teens who reside in Columbia Heights. Cable Television 225-49844 This activity administers the Columbia Heights'cable franchise ordinance,which includes rate regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Telecommunications Commission serves in an advisory capacity to the City Council. - 1 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of General Government Objectives General Government Buildings 101-41940 Recognition & Special Events 101-45050 1. The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride. The citizen volunteers form a genuine bond as a group and are proud of their contributions to their city. These attractive plantings improve the impression our city creates to visitors, long-time residents and newcomers alike. 2. Maintain cost-effective Special Event/Recognition programs that benefit the residents of Columbia Heights Cable Television 225-49844 1. Conclude franchise renewal process. 2. Complete government access equipment conversion and upgrade. - 2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of General Government Budget Comments General Government Buildings 101-41940 Recognition & Special Events 101-45050 The Heights Happenings City newsletter is budgeted at$26,500 for 2009. This is an increase from last year due to expected increases in the newsletter bid proposal. The Recreation portion of the newsletter is put together by the Recreation Department and the City portion is contracted out at a cost of$5,000. Publishing and postage of the newsletter are also contracted out. The Special Events line item is budgeted at$3,000 for fireworks during the Columbia Heights Jamboree. The actual cost of the show is$6,000 with the remaining amount coming from donations from the community. The Beautification team is aware of the value of tax dollars and continues to obtain perennials for many of the plantings to further reduce annual costs to the City. The seventeen (17) large planters on Central Avenue have been added to this groups' efforts and will be planted in summer and decorated in winter for year-long visual interest on Central Avenue. Donations of plants from the core group of volunteers has been encouraged and is successful. With careful purchasing, donations, and planning,we are confident that the high quality of our efforts can be maintained while keeping the City costs to$1,500 for 2009. This is based on actual costs in prior years. The City float and Royalty programs both provide recognition for the City of Columbia Heights and involve members of the community. The total budgeted amount of$11,000 was reduced to$4,000 in 2005. Since that time the City budgets $1,000 for the float and $3,000 for royalty events annually. Fundraisers are done during the year to aid with the costs of these programs. Cable Television 225-49844 The Cable Television budget decreased by$770 from 2008 to 2009. Personal Services increased by$5, due to an increase in PERA and Workers' compensation insurance premiums. There was no change in monies budgeted for Supplies from 2008 to 2009. Other Services and Charges decreased by$6,591, primarily due to a decrease of$6,860 to expert and professional services for legal costs, offset by minor increases to other line items. There was no change in monies budgeted for Capital Outlay from 2008 to 2009. Other financing uses increased by$5,816 due to an increase in transfers out-labor as a result of wage and fringe benefit adjustments. - 3- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted General Government Buildings Actual Actual Budget Proposed Proposed Budget 101-41940 2006 2007 2008 2009 2009 2009 Revenue Taxes 81,779 63,114 116,641 113,138 113,138 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 22,265 18,213 20,982 22,750 22,750 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,658 36,809 11,891 11,322 11,322 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 2,353 617 6,200 4,500 4,500 Total Revenue 115,055 118,753 155,714 151,710 151,710 0 Expenses Personal Services 0 0 0 0 0 Supplies 19,742 10,642 20,100 20,900 20,900 Other Services and Charges 88,690 103,707 99,112 114,799 114,799 Capital Outlay 2,761 0 40,000 40,000 20,000 Contingencies &Transfers 0 0 0 0 0 Total Expenses 111,193 114,349 159,212 175,699 155,699 0 Summary Revenue 115,055 118,753 155,714 151,710 151,710 0 Expense 111,193 114,349 159,212 175,699 155,699 0 Change to Fund Balance 3,862 4,404 (3,498) (23,989) (3,989) 0 -4- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Recognition/Special Events Actual Actual Budget Proposed Proposed Budget 101-45050 2006 2007 2008 2009 2009 2009 Revenue Taxes 24,701 32,780 34,130 33,506 33,506 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 6,726 9,459 6,140 6,738 6,738 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 433 1,003 407 391 391 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 31,860 43,242 40,677 40,635 40,635 0 Expenses Personal Services 0 0 0 0 0 Supplies 968 323 0 0 0 Other Services and Charges 29,726 40,633 41,258 41,816 41,816 Capital Outlay 0 0 442 0 0 Contingencies& Transfers 0 0 0 0 0 Total Expenses 30,694 40,956 41,700 41,816 41,816 0 Summary Revenue 31,860 43,242 40,677 40,635 40,635 0 Expense 30,694 40,956 41,700 41,816 41,816 0 Change to Fund Balance 1,166 2,286 (1,023) (1,181) (1,181) 0 - 5- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Contingencies Budget 2009 Adopted Department City Manager Adopted Contingencies Actual Actual Budget Proposed Proposed Budget 101-49200 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 10,002 82,510 40,064 40,064 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 2,885 14,844 8,056 8,056 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 307 984 468 468 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 13,194 98,338 48,588 48,588 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 7,735 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 0 4,762 100,810 50,000 50,000 Total Expenses 0 12,497 100,810 50,000 50,000 0 Summary Revenue 0 13,194 98,338 48,588 48,588 0 Expense 0 12,497 100,810 50,000 50,000 0 Change to Fund Balance 0 697 (2,472) (1,412) (1,412) 0 - 6- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Transfers Budget 2009 Adopted Department City Manager Adopted Transfers Actual Actual Budget Proposed Proposed Budget 101-49300 2006 2007 2008 2009 2009 2009 Revenue Taxes 65,132 139,392 145,278 141,624 141,624 Licenses And Permits 4,067 10,844 7,500 8,250 8,250 Intergovernmental Revenue 17,733 40,226 26,134 28,477 28,477 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,143 4,266 1,733 1,655 1,655 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 88,075 194,728 180,645 180,006 180,006 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies&Transfers 85,000 185,000 185,000 185,000 185,000 Total Expenses 85,000 185,000 185,000 185,000 185,000 0 Summary Revenue 88,075 194,728 180,645 180,006 180,006 0 Expense 85,000 185,000 185,000 185,000 185,000 0 Change to Fund Balance 3,075 9,728 (4,355) (4,994) (4,994) 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Cable Television Budget 2009 Adopted Department City Manager Adopted Cable Televison Actual Actual Budget Proposed Proposed Budget 225-49844 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 151,781 162,318 154,600 160,000 160,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 151,781 162,318 154,600 160,000 160,000 0 Expenses Personal Services 2,301 2,250 6,453 6,458 6,458 Supplies 1,077 285 1,650 1,650 1,650 Other Services and Charges 8,763 13,325 41,691 35,100 35,100 Capital Outlay 0 0 20,000 20,000 20,000 Contingencies.&Transfers 97,967 100,581 62,388 68,204 68,204 Total Expenses 110,108 116,441 132,182 131,412 131,412 0 Summary Revenue 151,781 162,318 154,600 160,000 160,000 0 Expense 110,108 116,441 132,182 131,412 131,412 0 Change to Fund Balance 41,673 45,877 22,418 28,588 28,588 0 - 8- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Cap Outlay Genl Govt Bldg Budget 2008 Adopted Department City Manager Adopted General Government Bldg Capital Ou Actual Actual Budget Proposed Proposed Budget 411-41940 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 23,605 33,540 30,000 20,000 20,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 65,427 0 0 36,250 36,250 Total Revenue 89,032 33,540 30,000 56,250 56,250 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges (14) 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 1,800,000 0 0 0 0 Total Expenses 1,799,987 0 0 0 0 0 Summary Revenue 89,032 33,540 30,000 56,250 56,250 0 Expense 1,799,987 0 0 0 0 0 Change to Fund Balance (1,710,955) 33,540 30,000 56,250 56,250 0 -9- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Cap Imp Gen Gov Bldg - Library Adopted Department City Manager Adopted General Government Bldg - Library Actual Actual Budget Proposed Proposed Budget 411-45500 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 107 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 297 0 0 0 0 Total Revenue 404 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 8,159 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 8,159 0 0 0 0 0 Summary Revenue 404 0 0 0 0 0 Expense 8,159 0 0 0 0 0 'hange to Fund Balance (7,755) 0 0 0 0 0 - 10- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Community Center Capital Bldg. Adopted Department City Manager Adopted Community Center Actual Actual Budget Proposed Proposed Budget 418-45130 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 27,000,000 0 0 Total Revenue 0 0 27,000,000 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 3,714 7,241 0 0 0 Other Services and Charges 22,788 40,625 0 0 0 Capital Outlay 0 0 27,000,000 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 26,502 47,865 27,000,000 0 0 0 Summary Revenue 0 0 27,000,000 0 0 0 Expense 26,502 47,865 27,000,000 0 0 0 Change to Fund Balance (26,502) (47,865) 0 0 0 0 - 11 - City of Columbia Heights, Minnesota BUDGET 2009 General Government Revenue Gen Gov Recognition Cable Capital Imp Buildings Sec/Events Contingencies Transfers TV Gen Gov Bldg 101 101 101 101 225 411 Revenue 31010 Current Ad Valorem 94,360 27,945 33,414 118,118 0 0 31014 Area-Wide Taxes 18,778 5,561 6,650 23,506 0 0 32150 Street Permits 0 0 0 7,000 0 0 32178 Other amusement Licenses 0 0 0 1,000 0 0 32188 Other Business Licenses 0 0 0 180 0 0 32191 Sprinler Permit Fees 0 0 0 70 0 0 33401 Local Government Aid 22,383 6,629 7,926 28,018 0 0 33405 PERA Increase Aid 367 109 130 459 0 0 36210 Interest on Investments 1,763 522 624 2,207 0 20,000 36219 Change in Fair Value (441) (131) (156) (552) 0 0 36250 Franchise Fees 0 0 0 0 160,000 0 36290 Other Miscellaneous Revenue 10,000 0 0 0 0 0 39101 Gain/Loss Sale Fixed Asset 4,000 0 0 0 0 0 39140 Other Refunds& Reimburseme 500 0 0 0 0 0 Total Revenue 151,710 40,635 48,588 180,006 160,000 56,250 Expenses Personal Services 0 0 0 0 6,458 0 Supplies 20,900 0 0 0 1,650 0 Other Services &Charges 114,799 41,816 0 0 35,100 0 Capital Outlay 20,000 0 0 0 20,000 0 Contingencies &Transfers 0 0 50,000 185,000 68,204 0 Total Expenses 155,699 41,816 50,000 185,000 131,412 0 Summary Total Revenue 151,710 40,635 48,588 180,006 160,000 56,250 Total Expenses 155,699 41,816 50,000 185,000 131,412 0 Change to Fund Balance (3,989) (1,181) (1,412) (4,994) 28,588 56,250 - 12- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41940 GENERAL GOVERNMENT BUILDINGS Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - 1000 ACCRUED SALARIES - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION - - - - 1220 F.I.C.A. CONTRIBUTION - - - - 1300 INSURANCE - - - 1510 WORKERS COMP INSURANCE PREM - - 1700 ALLOCATED FRINGE - - - TOTALS: PERSONAL SERVICES - - - - SUPPLIES - - - 2000 OFFICE SUPPLIES 2,270 2,302 2,500 2,600 2,600 - 2010 MINOR OFFICE EQUIPMENT 53 - 1,000 500 500 - 2011 COMPUTER EQUIPMENT 10,041 - 10,000 10,000 10,000 - 2020 COMPUTER SUPPLIES - - - - 2030 PRINTING&PRINTED FORMS 1,193 1,062 1,250 1,350 1,350 2070 TRAINING&INSTR SUPPLIES - - - - 2160 MAINT. &CONSTRUCT MATERIALS 191 139 200 200 200 - 2161 CHEMICALS - - - - 2171 GENERAL SUPPLIES 5,067 6,767 5,000 6,100 6,100 - 2175 FOOD SUPPLIES - - - 2280 VEHICLE REPAIR AND PARTS 927 67 150 150 150 2282 GAS,OIL, LUBRICANTS - 304 - - - TOTALS: SUPPLIES 19,742 10,642 20,100 20,900 20,900 - OTHER SERVICES&CHARGES - - - - 3050 EXPERT&PROFESSIONAL SERV. 566 2,373 2,000 2,000 2,000 3105 TRAINING&EDUC ACTIVITIES - - - - 3210 TELEPHONE&TELEGRAPH (2,911) 2,509 1,523 4,280 4,280 - 3220 POSTAGE 320 1,541 1,900 1,600 ,F00 - 3250 OTHER COMMUNICATIONS - 309 - - - 3310 LOCAL TRAVEL EXPENSE - - - 3430 ADVERTISING OTHER - - - - - 3600 INSURANCE&BONDS 4,782 4,782 3,460 3,530 3,530 - 3800 UTILITY SERVICES - - - - 3810 ELECTRIC 28,263 29,222 29,676 30,683 30,683 - 3820 WATER 1,373 1,606 1,442 1,686 1,686 - 3830 GAS 8,888 13,557 9,332 14,235 14,235 - 3840 REFUSE - - - - - 3850 SEWER 1,700 1,773 1,800 2,000 2,000 - 4000 REPAIR&MAINT. SERVICES 30,613 30,202 32,000 37,475 37,475 - 4020 HONEYWELL MAINT CONTRACT 21,396 22,533 22,451 24,248 24,248 - 4050 GARAGE, LABOR BURD. 236 362 248 257 257 - 4060 INTERDEPARTMENTAL COPIER CR (7,607) (8,111) (7,800) (8,000) (8,000) - 4100 RENTS & LEASES 478 480 500 285 285 - 4300 MISC.CHARGES 50 - - - - 4330 SUBSCRIPTION, MEMBERSHIP 545 550 550 500 500 - - 13- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41940 GENERAL GOVERNMENT BUILDINGS Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4342 PROPERTY DAMAGE - - - - - - 4390 TAXES&LICENSES - 20 30 20 20 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES&CHARGE 88,690 103,707 99,112 114,799 114,799 - CAPITAL OUTLAY - - - - - - 5110 LAND - - - - - 5120 BUILDING& IMPROVEMENT - - 5,000 5,000 5,000 - 5130 IMPROV.OTHER THAN BUILDINGS - - 20,000 20,000 - - 5170 OFFICE EQUIPMENT 2,761 - 15,000 15,000 15,000 - 5180 OTHER EQUIPMENT - - - - - - TOTALS:CAPITAL OUTLAY 2,761 - 40,000 40,000 20,000 - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - - - - - 8110 VANDALISM - - - - - - TOTALS:OTHER FINANCING USES - - - - - - TOTALS:GENERAL GOVERNMENT BUII 111,193 114,349 159,212 175,699 155,699 - TOTALS:GENERAL 111,193 114,349 159,212 175,699 155,699 - GRAND TOTALS: 111,193 114,349 159,212 175,699 155,699 - - 14- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 GENERAL GOVERNMENT BUILDINGS BUDGET 101.41940 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal'. 0.00 0.00 0. : 0 0 0 . 0 0 Labor Allocation From: (Fund#, Department#) (Fund#, Department#) (Fund#, Department#) Labor Allocation To: (Fund#, Department#) (Fund#, Department#) (Fund#, Department#) Total ::0.00 0.00 0, 0 0 0. 0 Supplies Other Services&Charges Office Supplies 300 Expert&Professional Services 2,000 Copy Paper 2,300 Honeywell Contract 24,248 Minor Office Equipment 500 Rug Rental 698 Computer Equipment 10,000 Water Cooler Rental 247 Envelopes 1,350 Insurance 3,530 Kitchen/Restroom/Janitorial Supplies 3,000 Electric,Water, Gas&Sewer 48,604 - 15- First Aid Supplies 800 Postage 1,600 Other 2,650 Internet/Telephone* 4,280 Repairs&Maintenance of Bldg 28,851 Cleaning of City Hall 22,434 Elevator Maintenance 498 Maintenance of Various Machines 3,740 Capital Outlay Maintenance of Ricoh Copier 179 Security System for City Hall 20,000 Misc Repairs/Services 2,000 Building Improvements 5,000 Ricoh Copier-Color Copies/Overage 8,600 Replace Kyocera Copier 15,000 Interdept Copier Credit (8,000) Emergency Mgmt Rent(Credit) (660) Contingencies&Transfers Subscriptions/Memberships 500 None Other 301 *Internet/telephone service initially charged to GG Bldgs and then allocated out to each dept. Est annual charge is 34461. GG Bldg's allocation is estimated to be 4280. - 16- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45050 RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - ' 1000 ACCRUED SALARIES - - - ' 1010 REGULAR EMPLOYEES - - - ' 1012 SEASONAL EMPLOYEES - - - ' 1050 SEVERANCE PAY - - - ' 1070 INTERDEPARTMENTAL LABOR SERV - - - 1210 P.E.R.A. CONTRIBUTION - - - ' 1220 F.I.C.A. CONTRIBUTION - - - ' 1225 FLEX BENEFIT FICA - - - ' 1300 INSURANCE - - ' 1400 UNEMPLOYMENT COMPENSATION - - - 1510 WORKERS COMP INSURANCE PREM - - - 1700 ALLOCATED FRINGE - - - ' TOTALS: PERSONAL SERVICES - - - ' SUPPLIES - - - 2000 OFFICE SUPPLIES - - - ' 2010 MINOR EQUIPMENT - - - ' 2011 COMPUTER EQUIPMENT - - - ' 2030 PRINTING&PRINTED FORMS - - - - 2160 MAINT.&CONSTRUCT MATERIALS - 184 - - - - 2171 GENERAL SUPPLIES 947 21 - - - - 2175 FOOD SUPPLIES 22 88 - - - ° 2280 VEHICLE PARTS - 31 - - - ° 2282 GAS,OIL, LUBRICANTS - - - - - TOTALS:SUPPLIES 968 323 - - - ° OTHER SERVICES&CHARGES - - 3045 ATTORNEY FEES-OTHER - - 3050 EXPERT& PROFESSIONAL SERV. - - - ° 3105 TRAINING&EDUC ACTIVITIES - - 3220 POSTAGE - - ' 3250 OTHER COMMUNICATIONS - - 3310 LOCAL TRAVEL EXPENSE 7 - 3430 ADVERTISING OTHER - - - - 3440 NEWSLETTER 13,698 23,905 26,000 26,500 26,500 - 3600 INSURANCE&BONDS 432 432 758 816 816 - 4000 REPAIR& MAINT.SERVICES - - - - - 4100 RENTS&LEASES 2,838 105 - - - - 4200 PROGRAM ACTIVITY FEES 119 1,795 1,500 1,500 1,500 4300 MISC.CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4371 ROYALTY EVENTS 3,000 3,374 3,000 3,000 3,000 - 4372 CITY FLOAT 601 1,362 1,000 1,000 1,000 - 4373 BUS MAINTENANCE - - - - 4374 EMPLOYEE RECOGNITION 4,329 4,027 6,000 6,000 6,000 - 17- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45050 RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4375 VOLUNTEER RECOGNITION - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - 4377 HEIGHTS PRIDE - - - - - 4378 SPECIAL EVENTS 4,687 5,633 3,000 3,000 3,000 - 4379 SILVER LAKE BEACH - - - - - 4380 COMMISSION&BOARDS - - - - - 4381 BACK TO THE PARKS PROGRAM - - - - - 4390 TAXES &LICENSES 15 - - - - 4395 STATE SALES TAX - - - - - TOTALS:OTHER SERVICES&CHARGE 29,726 40,633 41,258 41,816 41,816 - CAPITAL OUTLAY - - 5150 VEHICLES - - 5170 OFFICE EQUIPMENT - - - - - 8100 CONTINGENCIES - - 442 - - - TOTALS:CAPITAL OUTLAY - - 442 - - TOTALS: RECOGNITION/SPECIAL EVEN 30,694 40,956 41,700 41,816 41,816 - TOTALS:GENERAL 30,694 40,956 41,700 41,816 41,816 - GRAND TOTALS: 30,694 40,956 41,700 41,816 41,816 - - 18 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 SPECIAL EVENTS/RECOGNITION BUDGET 101.45050 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0 00 0 0 0 0. 0 70 Labor Allocation From: (Fund#, Department#) (Fund#, Department#) (Fund#, Department#) Labor Allocation To: (Fund#, Department#) (Fund#, Department#) (Fund#, Department#) Total 0.00 0.00 0 0 0 , 0 . 0 .. 0 Suoalies Other Services&Charges Newsletter 26500 Insurance 816 Beautification on flowers, etc 1500 Royalty Events 3000 Float 1000 Holiday luncheon and related expense 4000 Employee Picnic 2000 Fireworks 3000 - 41816 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted IDepartmentl Manager Council 49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES - - - - 1030 VACATION&SICK 1031 HOLIDAY PAY 1210 P.E.R.A. CONTRIBUTION 1300 INSURANCE 1510 WORKERS COMP INSURANCE PREM TOTALS: PERSONAL SERVICES OTHER SERVICES&CHARGES - - - - - 4360 PRIOR PERIOD ADJUSTMENT - - - - - 4390 TAXES&LICENSES - - 4395 STATE SALES TAX - 7,735 - - - TOTALS: OTHER SERVICES&CHARGE - 7,735 OTHER FINANCING USES - - - - - 7220 TRANSFER OUT TO HRA 7230 TRANSFER OUT TO CAP IMP PARK 7240 TRANSFER OUT TO CAP IMP BLDG 7270 TRANSFER TO CAP EQP REPL FD - - - - ° 7330 TRANSFER OUT TO INFRASTRUCT - - - - - 7350 TRANS OUT ENERGY MGT - - - - - 7360 TRANSFER OUT TO FAST COPS - - - - - - 7370 TRANS TO DATA PROCESSING - - - - ° 7410 TRANSFER OUT TO COMM DEVELOP - - - - - 7413 TRANSFER TO CAP IMP DEVELOP - - - - - - 8100 CONTINGENCIES - 4,762 100,810 50,000 50,000 - 8200 SUNSHINE FUND - - - - - TOTALS:OTHER FINANCING USES - 4,762 100,810 50,000 50,000 - TOTALS:CONTINGENCIES - 12,497 100,810 50,000 50,000 - TOTALS:GENERAL - 12,497 100,810 50,000 50,000 - GRAND TOTALS: - 12,497 100,810 50,000 50,000 - - 20 - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual I Adopted Department Manager Council 49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER FINANCING USES - - 7130 TRANSFER OUT TO FED POL GRNT - - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - - 7200 TRANSFER OUT TO PARATRANSIT - - - - - 7220 TRANSFER OUT TO HRA - - - - - 7230 TRANSFER OUT TO CAP IMP PARK 50,000 50,000 50,000 50,000 50,000 7240 TRANSFER OUT TO CAP IMP BLDG - - - - - 7250 TRANSFER OUT TO PENSION RSV - - - - - - 7270 TRANSFER TO CAP EQUIP REPLA - 50,000 50,000 50,000 50,000 - 7280 TRANSFER OUT TO CAP PROJ - - - - - - 7300 TRANSFER TO CENTRAL GARAGE - - - - - - 7310 TRANSFER OUT TO DARE - - - - - - 7320 TRANSFER OUT TO PARKING RAMP - - - - - - 7330 TRANSFER OUT TO INFRASTRUCT - 50,000 50,000 50,000 50,000 - 7340 TRANSFER OUT TO COMP ABSENCE - - - - - - 7350 TRANS OUT ENERGY MGT - - - - - 7360 TRANSFER OUT TO FAST COPS - - - - _ 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - 7380 TRANSFER OUT TO COMM POLICE - - - - - - 7390 TRANSFER OUT TO LIBRARY - - - - - - 7410 TRANSFER OUT TO COMM DEVELOP - - - - - - 7412 TRANSFER OUT TO RENTAL HOUSG - - - - - - 7413 TRANSFER TO CAP IMP DEVELOP - - - - - - 7415 TRANSFER OUT-SHEFFIELD REDEV - - - - - - 7421 TRANSFER OUT:EDA HOUSING MNT - - - - - - TOTALS: OTHER FINANCING USES 85,000 185,000 185,000 185,000 185,000 - TOTALS:TRANSFERS 85,000 185,000 185,000 185,000 185,000 - TOTALS: GENERAL 85,000 185,000 185,000 185,000 185,000 - GRAND TOTALS: 85,000 185,000 185,000 185,000 185,000 - -21 - City of Columbia Heights 2009 Budget work sheet Department Proposed 225 CABLE TELEVISION Actual Actual Adopted Department Manager Council 49844 CABLE TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - 1000 ACCRUED SALARIES 1010 REGULAR EMPLOYEES - - - - 1011 PART-TIME EMPLOYEES 1,920 2,023 5,900 5,900 5,900 - 1012 SEASONAL EMPLOYEES 150 - - - - 1020 OVERTIME-REGULAR - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 18 19 59 61 61 1220 F.I.C.A. CONTRIBUTION 158 154 452 452 452 - 1300 INSURANCE 44 42 - - - 1510 WORKERS COMP INSURANCE PREM 11 11 42 45 45 - 1700 ALLOCATED FRINGE - - - - TOTALS: PERSONAL SERVICES 2,301 2,250 6,453 6,458 6,458 - SUPPLIES 2000 OFFICE SUPPLIES - 2010 MINOR OFFICE EQUIPMENT 909 - - - - 2011 COMPUTER EQUIPMENT - 157 - - - - 2020 COMPUTER SUPPLIES - - 55 55 55 - 2070 TRAINING&INSTR SUPPLIES - - - - - 2160 MAINT.&CONSTRUCT MATERIALS - - - - - 2171 GENERAL SUPPLIES 168 128 1,435 1,435 1,435 - 2175 FOOD SUPPLIES - - 160 160 160 - TOTALS:SUPPLIES 1,077 285 1,650 1,650 1,650 - OTHER SERVICES&CHARGES 3041 ATTORNEY FEES-CIVIL PROCESS - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 5,930 11,566 31,760 24,900 24,900 - 3105 TRAINING&EDUC ACTIVITIES 40 - 1,800 1,800 1,800 - 3210 TELEPHONE&TELEGRAPH - - 50 50 50 - 3220 POSTAGE - 15 - - - 3250 OTHER COMMUNICATIONS - - - - 3310 LOCAL TRAVEL EXPENSE 69 - 150 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE - - 1,500 2,000 2,000 - 3420 ADVERTISING ENTERPRISES - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING 50 52 300 300 300 - 3600 INSURANCE&BONDS 1,000 1,000 1,231 1,350 1,350 - 4000 REPAIR&MAINT. SERVICES - - 1,000 1,300 1,300 - 4100 RENTS&LEASES 10 9 600 - - - 4300 MISC.CHARGES - - 1,000 1,000 1,000 - 4330 SUBSCRIPTION, MEMBERSHIP 1,110 400 1,200 1,200 1,200 - 4380 COMMISSION & BOARDS - - 750 750 750 - 4390 TAXES&LICENSES 555 284 350 350 350 - 4395 STATE SALES TAX - - - - - - 4600 LOANS&GRANTS - - - - - - TOTALS: OTHER SERVICES&CHARGE 8,763 13,325 41,691 35,100 35,100 - -22- City of Columbia Heights 2009 Budget work sheet Department Proposed 225 CABLE TELEVISION Actual Actual Adopted Department Manager Council 49844 CABLE TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 CAPITAL OUTLAY 5120 BUILDING& IMPROVEMENT - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 20,000 20,000 20,000 - TOTALS:CAPITAL OUTLAY - - 20,000 20,000 20,000 - OTHER FINANCING USES - - - - - 7100 OPER.TRANSFER OUT-LABOR 62,967 65,581 27,388 33,204 33,204 7210 TRANSFER OUT TO GENERAL FUND - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - 8100 CONTINGENCIES - - - - - - TOTALS: OTHER FINANCING USES 97,967 100,581 62,388 68,204 68,204 - TOTALS: CABLE TELEVISION 110,108 116,441 132,182 131,412 131,412 - TOTALS: CABLE TELEVISION 110,108 116,441 132,182 131,412 131,412 - GRAND TOTALS: 110,108 116,441 132,182 131,412 131,412 - - 23- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 CABLE TELEVISION BUDGET 225-49844 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E F.T.E. Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Intern 0.20 0.20 5,000 419 5,419 5,000 421 5,421 Telecomm. Secretary 0.03 0.03 900 134 1,034 900 137 1,037 Total 0.23 0.23 5,900 553 6,4531 5,900 558 6,458 Supplies Computer Diskettes, cartridges 55 Camera batteries 250 Mis Production Materials Food/refreshments for cable for Gov't Access Channel 285 programming meetings,special VHS 120 Tapes 450 meetings 160 DVD's 450 Other Services&Charges Legal Costs 23,000 Liability& Property Insurance 1,350 Auditor's Fee 1,900 Repair/Maint of Cable Equipment 1,000 MACTA Fall&Ann.Conf. Registration 1,100 Kodak Duplicating Costs 300 NATOA Conference Registration 700 Commission Grant Program 1,000 Long distance calls 50 MACTA Membership 600 Mileage Reimbursement, parking 100 NATOA Membership 600 Hotel, air,transportation &Meals Annual Commission Dinner 750 for NATOA Conference 2,000 ASCAP(American Society of Public Hearing Notices 300 Composers,Authors, & Publishers)license 350 Capital Outlay Government Access Equipment Conversion& Upgrade 20,000 Contingencies&Transfers Transfers out of various staff time engaged in cable activities 33,204 Transfer to Data Processing 35,000 - 24- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department Manager Council 41940 GENERAL GOVERNMENT BUILDINGS Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - - SUPPLIES - - - - - - 2010 MINOR OFFICE EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT - - - - 2160 MAINT.&CONSTRUCT MATERIALS - - - - - - 2171 GENERAL SUPPLIES - - - - - - TOTALS:SUPPLIES - - - - - - OTHER SERVICES& CHARGES - - - - - - 3050 EXPERT&PROFESSIONAL SERV. - - - - - - 3060 CITY PROJECT CONTRACTS - - - - - - 3250 OTHER COMMUNICATIONS - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 4000 REPAIR&MAINT. SERVICES (14) - - - - - 4100 RENTS&LEASES - - - - - - 4374 EMPLOYEE RECOGNITION - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES &CHARGE (14) - - - - - CAPITAL OUTLAY - - - - - - 5120 BUILDING&IMPROVEMENT - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7245 TRANSFER OUT:COMMCTR CAPBLDG 1,800,000 - - - - - 7330 TRANSFER OUT TO INFRASTRUCT - 8100 CONTINGENCIES - - - - - - TOTALS:OTHER FINANCING USES 1,800,000 - - - - - TOTALS:GENERAL GOVERNMENT BUII 1,799,987 - - - - - TOTALS:CAPITAL IMP-GEN GOVT. BLDC 1,799,987 - - - - - GRAND TOTALS: 1,799,987 - 25- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department Manager Council 45500 LIBRARY Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES 2171 GENERAL SUPPLIES 2171 TOTALS: SUPPLIES OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - - 3500 LEGAL NOTICE PUBLISHING - 4000 REPAIR&MAINT.SERVICES 8,159 - - - - 4390 TAXES&LICENSES - 4395 STATE SALES TAX - TOTALS: OTHER SERVICES &CHARGE 8,159 - - - - CAPITAL OUTLAY - - 5120 BUILDING& IMPROVEMENT - - 5130 IMPROV.OTHER THAN BUILDINGS - - TOTALS:CAPITAL OUTLAY - - TOTALS: LIBRARY 8,159 - - - - TOTALS: CAPITAL IMP-GEN GOVT.BLDG 8,159 - - - - GRAND TOTALS: 8,159 - - - - - 26- City of Columbia Heights 2009 Budget work sheet Department Proposed 418 COMMUNITY CTR CAPITAL BLDG Actual Actual Adopted Department Manager Council 45130 COMMUNITY CENTER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2000 OFFICE SUPPLIES 39 - 2030 PRINTING&PRINTED FORMS 3,549 7,076 - - - - 2175 FOOD SUPPLIES 126 165 - - - - 3050 EXPERT&PROFESSIONAL SERV. 22,567 40,606 - - - - 3220 POSTAGE - - - - - - 3250 OTHER COMMUNICATIONS 49 19 - - - - 3820 WATER - - - - - - 3840 REFUSE - - - - - - 3850 SEWER - - - - - - 4000 REPAIR&MAINT. SERVICES - - - - - - 4100 RENTS&LEASES 172 - - - - - 4390 TAXES&LICENSES - - - - - - 5120 BUILDING&IMPROVEMENT - - 27,000,000 - - TOTALS: COMMUNITY CENTER 26,502 47,865 27,000,000 - - - TOTALS:COMMUNITY CTR CAPITAL BLC 26,502 47,865 27,000,000 - - GRAND TOTALS: 26,502 47,865 27,000,000 - - - -27- C� The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET C Recreation City of Columbia Heights 2009 Proposed Detailed Budget Table of Contents Budget Narrative Activity Description............................................................. 1-2 Objectives........................................................................ 3-4 BudgetComments............................................................... 5-6 Summary Data Administration (101-45000).................................................... 7 Youth Athletics (101-45001)................................................... 8 Adult Athletics (101-45003)................................................... 9 Youth Enrichment(101-45004)................................................ 10 Traveling Athletics (101-45005)............................................... 11 Trips & Outings (101-45030)................................................... 12 Senior Citizens (101-45040)................................................... 13 Murzyn Hall (101-45129)...................................................... 14 Detail Revenue Recreation Department Revenue.............................................. 15 Detail Expense Administration................................................................... 16-19 Youth Athletics.................................................................. 20-22 AdultAthletics................................................................... 23-25 Youth Enrichment............................................................... 26-28 Traveling Athletics............................................................... 29-31 Trips & Outings.................................................................. 32-34 Senior Citizens.................................................................... 35-37 John P. Murzyn Hall............................................................. 38-42 Reviewer's Notes BlankPages........................................................................ 43-44 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Recreation Budget Narrative Activity Description Traveling Athletics 101-45005 This activity classification encompasses competitive athletic opportunities offered to Columbia Heights'youth in grades 3-10. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money budgeted for space allocation for office space and storage space to the Murzyn Hall budget. Trips and Outings 101-45030 Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for office space allocation to Murzyn Hall. Senior Citizens 101-45040 The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall for office, storage and Senior Centers ace. Murzyn Hall 101-45129 In an average year, Murzyn Hall (JPM) is used approximately 4,000 hours for classes, meetings and activities. About 1,600 hours are scheduled for weddings and special events in the main hall. Approximately 20% of the users are charged while the remaining 80% are fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full capacity throughout the year. Murzyn Hall budget provides salaries for the Head Custodian, part-time custodians, and fifty percent of the Clerk-Typist II position. 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Recreation Budget Narrative Objectives Traveling Athletics 101-45005 1. Look for alternative organizations for teams to be sanctioned by. 2. Develop coaches clinics to better train youth coaches. 3. Better classifications for traveling basketball teams so they will be more equally matched against other communities. Trips and Outings 101-45030 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips. Senior Citizens 101-45040 1. To provide social, educational, and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2. To provide the opportunity for senior exercise programs. Murzyn Hall 101-45129 1. Develop a JPM preventative maintenance plan. 2. Continue to develop a plan for roof improvement and HVAC. 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Recreation Budget Narrative Budget Comments Traveling Athletics 101-45005 Traveling Athletics budget has decreased by$577. Personal Services has increased $1135. Twenty-five percent of the Recreation Coordinator's salary is budgeted under Personal Services. Space allocation of$3,672 was also provided to the Murzyn Hall budget. Trips and Outings 101-45030 Trips and Outings budget has increased due to an increase in Personal Services. Twenty- five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. Program activities has increased $3000 for fuel costs. Murzyn Hall also received $951 for space allocation. The total increase for this budget is $4,156. Senior Citizens 101-45040 The total Senior Citizens budget has increased by$3,294. Personal Services had an increase of$3,604. Seventy-five percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of$16,803 for space allocation to Murzyn Hall. Murzyn Hall 101-45129 The Murzyn Hall budget has increased $11,159 primarily due to increases in Personal Services and utility increases. This budget funds the Police Department security officer for events. Part-time custodians also had an increase to cover additional events. Electric, gas and water all had slight increases. Space allocation credit received from the recreation budgets is $53,391. 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Administration & General Actual Actual Budget Proposed Budget Budget 101-45000 2006 2007 2008 2009 2009 2009 Revenue Taxes 108,755 101,256 117,457 135,789 135,789 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 51,957 62,638 36,130 27,304 27,304 Charges For Current Services 0 0 100 500 500 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,909 3,099 1,402 1,587 1,587 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 162,621 166,993 155,089 165,180 165,180 0 Expenses Personal Services 140,574 140,590 134,960 150,234 150,234 Supplies 5,200 5,912 6,409 4,950 4,950 Other Services and Charges 11,711 13,426 13,588 14,783 14,783 Capital Outlay 0 0 3,651 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 157,485 159,928 158,608 169,967 169,967 0 Summary Revenue 162,621 166,993 155,089 165,180 165,180 0 Expense 157,485 159,928 158,608 169,967 169,967 0 Change to Fund Balance 5,136 7,065 (3,519) (4,787) (4,787) 0 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Adult Athletics Actual Actual Budget Proposed Budget Budget 101-45003 2006 2007 2008 2009 2009 2009 Revenue Taxes 5,101 6,603 12,619 12,639 12,639 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 1,388 1,906 2,270 2,541 2,541 Charges For Current Services 13,813 12,845 14,000 14,000 14,000 Fines And Forfeits 0 0 0 0 0 Miscellaneous 89 202 152 148 148 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 20,391 21,556 29,041 29,328 29,328 0 Expenses Personal Services 10,241 11,635 10,768 11,900 11,900 Supplies 509 69 1,550 1,050 1,050 Other Services and Charges 9,401 9,390 16,784 16,823 16,823 Capital Outlay 0 0 317 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 20,151 21,094 29,419 29,773 29,773 0 Summary Revenue 20,391 21,556 29,041 29,328 29,328 0 Expense 20,151 21,094 29,419 29,773 29,773 0 Change to Fund Balance 241 462 (378) (445) (445) 0 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Traveling Athletics Actual Actual Budget Proposed Budget Budget 101-45005 2006 2007 2008 2009 2009 2009 Revenue Taxes 9,900 10,956 16,482 14,874 14,874 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 2,695 3,162 2,966 2,990 2,990 Charges For Current Services 9,611 11,965 11,000 12,000 12,000 Fines And Forfeits 0 0 0 0 0 Miscellaneous 174 336 196 174 174 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 22,380 26,419 30,644 30,038 30,038 0 Expenses Personal Services 10,231 12,721 15,987 17,122 17,122 Supplies 692 3,257 2,025 3,100 3,100 Other Services and Charges 10,989 9,676 12,812 10,340 10,340 Capital Outlay 0 0 315 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 21,912 25,654 31,139 30,562 30,562 0 Summary Revenue 22,380 26,419 30,644 30,038 30,038 0 Expense 21,912 25,654 31,139 30,562 30,562 0 Change to Fund Balance 468 765 (495) (524) (524) 0 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Senior Citizens Actual Actual Budget Proposed Budget Budget 101-45040 2006 2007 2008 2009 2009 2009 Revenue Taxes 53,565 55,085 56,629 58,079 58,079 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 14,584 15,897 10,187 11,678 11,678 Charges For Current Services 11,461 10,061 12,500 12,500 12,500 Fines And Forfeits 0 0 0 0 0 Miscellaneous 940 1,686 676 679 679 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 80,550 82,729 79,992 82,936 82,936 0 Expenses Personal Services 56,552 56,560 56,591 60,195 60,195 Supplies 2,763 3,262 3,000 3,000 3,000 Other Services and Charges 1 8,707 19,064 20,414 21,788 21,788 Capital Outlay 0 0 1,684 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 78,022 78,886 81,689 84,983 84,983 0 Summary Revenue 80,550 82,729 79,992 82,936 82,936 0 Expense 78,022 78,886 81,689 84,983 84,983 0 Change to Fund Balance 2,527 3,843 (1,697) (2,047) (2,047) 0 13 i � M LO CAD 0 0 0 0 0 00 OO O OO O N N 6� O O O O O d• 67 Ln O r 00 N O O O co Cl) M co ONO M N co OD Cl) 0 C r CD O co I` r —Co cr d Lr O CD O C`') A N M (D N IT M M Cl) i (6 O r N r N N N C = r C COID m 00 0 0 0 O O 0 0 0 0 O C) N� 0) 00 00 0 0 MO M 00 It N r 0 I- m m O O U C 00 W N N M � N � `ND CO CD N OO E a) - 0 N r U U 00 � LO MM O O O 00 O O O O O O O r O co O LO O O Co CD w N co D) r Ll O N O 000 Cm N M m co I' O N N .�O M r O r Co CD CD Q •- O � r O M NN 00 0 00 0 0 0 0 0 0 0 O M M N O O O O N 00 N � d m O N O N O M'IT Co M CD N � r r M l!7 O U7 L() U N N r �M M O O O O V r r r Cl) M M N O co r Q .Ir O C) CND i� ACV 000000000 00 N ti CMD co 00000 CO O It C d N CD r O CD r 0 Cl) It 00 co O co LO C a) co ti co M `� CD M N N �- N r r Cl) N O (9 M O = O �O O ) W p)N aH C r OD CD rOOO0000OO C) fl- co = W Q 'I OO IT O O ON OO Cl) OOCl) M c) Ln cz (D i+ rn LC) O LO C) r �? 0 O OODD ti M r- It Q U O CV N v O r r CD C G CA :tf ;y r r r N r r N N N O m Q Q O U � W_ 0 M ao ~ d000000000 O U-) It m M COMN CDC) I.- CY I- 0il- M C) V U) t r r NT r h. O r r N CO N M U U 00 r N M v N M N O CO Ln CD r M N r M co M � O O � Q 0 � C) 0 0 0 0 0 0 0 00 O O CD CD d O Cl) O O 1` O ti LO O N LO 00 may' LC) r LNf) r Cl) o r_ a) - 0 1- C6 N CD N —Ln O .1 d• a7 Ln CF� ' r N N CD L(7 r CD CD CD a) 0 r r r r Ur a) _ i U 7 C Q C N L U) M (1) a) a) a) a) a) U) — _E Fu N ° m p N O a c c c Q N `1) 06 N C Fes- m a) a) a) a) aa)) -° �a Li aa)) � t6.- = c ti 70 c c 2� C7 cEa cEa coo coo cEa �-O�/ o W c 1)) U) - c � W 0) 1 L L L L L 1..1... Q) a) O Q L , — a E a-) CU Z L , C m a) U X. aan a0- 02 � w 00 ° ° w U Q � L c) c 0- � 0 c V O 'T r LO r r r r r r N M CT 'T 0 0 r r 0 0 0 0 0 0 0 M M CD M M r r O O I- V ti I` I t` ti ti ti ti r- ti N N a) X r r M M d' 't d• t "T � '' "T d• "T CD CD W cu co M co co M Cr) co co co co M M co M M co Y cz E O O O 15 Recreation 0 0 0 Administration ♦1111�� At& &&I City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45000 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4050 GARAGE, LABOR BURD. 1,248 2,603 2,000 2,000 2,000 - 4100 RENTS& LEASES 4,192 4,257 3,367 3,725 3,725 - 4300 MISC. CHARGES - - - - - - 4310 CREDIT CARD FEES 485 724 - 750 750 - 4330 SUBSCRIPTION, MEMBERSHIP 621 399 500 400 400 - 4374 EMPLOYEE RECOGNITION - - - - - 4375 VOLUNTEER RECOGNITION - - - - - 4380 COMMISSION & BOARDS - - 200 100 100 - 4390 TAXES& LICENSES 44 29 50 50 50 - 4395 STATE SALES TAX - - 300 200 200 - TOTALS: OTHER SERVICES &CHARGE 11,711 13,426 13,588 14,783 14,783 - CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - - - - - - 8100 CONTINGENCIES - - 3,651 - - - TOTALS: CAPITAL OUTLAY - - 3,651 - - - TOTALS: RECREATION ADMINISTRATIC 157,485 159,928 158,608 169,967 169,967 - TOTALS: GENERAL 157,485 159,928 158,608 169,967 169,967 - GRAND TOTALS: 157,485 159,928 158,608 169,967 169,967 - 18 0 Youth Athletics Kjx ............ Nfi•: SL�F3i?S'�` `•y:::j:5v:j:%5�{: vSi:.:.:::: 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Youth Athletics Budget 101-45001 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe & Fringe Building Supervisor 3,000 329 3,329 3,000 333 3,333 Baseball 1,600 175 1,775 1,600 178 1,778 Basketball 2,700 296 2,996 2,700 300 3,000 Football 500 55 555 500 56 556 Soccer 1,100 120 1,220 1,100 122 1,222 Softball 550 60 610 550 61 611 Volleyball 1,400 153 1,553 1,400 156 1,556 Subtotal 0.00 0.001 10,850 1,188 12,038 10,850 1,206 12,056 Labor Allocation To: Adult Athletics-45003 0.25 0.25 9,275 1,495 10,770 10,219 1,681 11,900 Total 0.25 0.25 20,125 2,683 22,808 21,069 2,887 23,956 Supplies Food supplies 49 Coaches training supplies 200 Athletic supplies 700 General Supplies 1200 Other Services&Charges Telephone 50 Volunteer coach recognition 500 Insurance& bonds 340 Clinician &officials fees 1,900 Sales tax 0 Local travel 50 League registrations 1500 J.P.M. space allocation 3,672 Cell phone 100 Program activities 2,000 Capital Outlay none 22 Adult f .. l f 23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Adult Athletics Budget 101-45003 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe & Fringe Athletic Coordinator 1.00 1.00 37,101 5,974 43,075 40,877 6,722 47,599 Building Supervisor 0 0 0 0 0 0 Full Court Basketball 0 0 0 0 0 0 Softball 0 0 0 0 0 0 Subtotal 1.00 1.00 37,101 5,974 43,075 40,877 6,722 47,599 Labor Allocation From: Youth Ath. &Tray.Ath. (0.75) (0.75) (27,826) (4,481) (32,307) (30,657) (5,042) (35,699) Total 0.25 0.25 9,275 1,493 10,768 10,220 1,680 11,900 Supplies Trophies 50 Softballs 1,000 General Supplies 0 Other Services&Charges Basketball officials 4,000 Softball officials 7,000 Softball sanctioning 1,500 Misc. charges 200 Insurance&bonds 301 State sales tax 100 Telephone 50 J.P.M. Space allocation 3,672 Capital Outlay none 25 Youth Enrichment CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Youth Enrichment Budget 101-45004 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe & Fringe Gymnastics 3,000 329 3,329 3,000 334 3,334 Playgrounds 12,000 1,315 13,315 12,000 1,333 13,333 Puppeteers 4,000 438 4,438 4,000 445 4,445 New Activities Instructor 3,000 329 3,329 3,000 334 3,334 Subtotal 0.00 0.00 22,000 2,411 24,411 22,000 2,446 24,446 Labor Allocation To: Adult Athletics-45003 0.25 0.25 9,275 1,496 10,771 10,219 1,681 11,900 Total 0.25 0.25 31,275 3,907 35,182 32,219 4,127 36,346 Supplies Food supplies 150 Office supplies 50 Printed forms 50 Gymnastics supplies 200 General supplies 2000 Program supplies 1000 Other Services&Charges Telephone 100 Staff training 200 Insurance&bonds 614 Program activities 100 Tax 100 *Special Events Halloween Spooktacular 400 Breakfast with Santa 400 Winter Fest 400 Bunny Brunch 400 J.P.M. space allocation 19,894 Professional services 200 Capital Outlay none 28 Traveli'ong Ath q o Jai L II � 1 � e� F yEE 29 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Traveling Athletics Budget 101-45005 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe & Fringe Building Supervisor 2,800 307 3,107 2,800 311 3,111 Baseball 1,000 110 1,110 1,000 111 1,111 Basketball 900 99 999 900 100 1,000 Subtotal 0.00 0.00 4,700 516 5,216 4,700 522 5,222 Labor Allocation To: AdultAthetics-45003 0.25 0.25 9,275 1,496 10,771 10,219 1,681 11,900 Total 0.25 0.25 13,975 2,012 15,987 14,919 2,203 17,122 i Supplies Minor equipment 700 General supplies 1400 Program supplies 1000 Other Services&Charges League officials 1,700 Baseball sanction fees 1,600 Basketball sanction fees 3,000 JPM space allocation 3,672 Insurance&bonds 318 State sales tax 50 Capital Outlay none 31 Triops & Outings ■ CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Trips and Outings Budget 101-45030 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Labor Allocation To: Senior Cit.-45040 0.25 0.25 12,811 3,834 16,645 13,663 4,180 17,843 Total 0.25 0.25 12,811 3,834 16,645 13,663 4,180 17,843 Supplies Program Supplies 50 Food Supplies 100 Other Services&Charges Postage for mailing trip flyers 600 Buses for trips 3,049 Trips&transportation booked as one 38,000 Insurance&bonds 585 State sales tax 40 J.P.M. space allocation 951 Capital Outlay none 34 Senior Citizens CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Senior Citizen Budget 101-45040 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe &Fringe Salaries Fringe &Fringe Senior Citizen Coordinator 1.00 1.00 51,242 15,337 66,579 54,652 16,718 71,370 Senior Aerobic Instructor 0.25 0.25 4,000 438 4,438 4,000 446 4,446 Senior Aerobic Instructor 0.25 0.25 2,000 219 2,219 2,000 222 2,222 Subtotal 1.50 1.501 57,242 15,994 73,236 60,652 17,386 78,038 Labor Allocation From: Trips&Outings-45030 (0.25) (0.25) (12,811) (3,834) (16,645) (13,663) (4,180) (17,843) Total 1.25 1.25 44,431 12,160 56,591 46,989 13,206 60,195 Supplies Senior newsletter issued monthly 50 Food supplies 1,800 Office supplies 50 Program supplies 1,100 General supplies 50 Other Services&Charges Defensive Driving/Speakers/Educational 2,800 Golden Age Club Holiday Dinner 300 Training 100 Postage 200 Local travel 150 Insurance&bonds 835 Subscription&membership 300 Taxes&licenses 200 State sales tax 100 J.P.M. space allocation 16,803 37 John urz n Hall 0 0 J ' o. o °a ' o J 3 I 38 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3830 GAS 13,262 21,511 19,968 22,587 22,587 - 3840 REFUSE - - - - - 3850 SEWER 1,556 1,825 1,600 1,900 1,900 - 4000 REPAIR&MAINT. SERVICES 9,823 12,179 5,000 12,500 12,500 - 4020 HONEYWELL MAINT CONTRACT 20,398 21,475 21,407 23,110 23,110 - 4050 GARAGE, LABOR BURD. 30 16 - - - 4100 RENTS& LEASES (38,242) (40,373) (47,354) (53,391) (53,391) - 4300 MISC. CHARGES - - - - - 4310 CREDIT CARD FEES 810 1,264 900 1,500 1,500 - 4330 SUBSCRIPTION, MEMBERSHIP 10 10 - - - 4390 TAXES &LICENSES 280 260 300 300 300 - 4395 STATE SALES TAX - - 1,200 200 200 - TOTALS: OTHER SERVICES&CHARGE 41,652 51,520 38,805 45,210 45,210 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - 2,000 - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - 2,000 - - OTHER FINANCING USES - - - - - 8100 CONTINGENCIES - - 4,567 - - - 8110 VANDALISM - - - - - - TOTALS: OTHER FINANCING USES - - 4,567 - - TOTALS: MURZYN HALL 211,383 237,093 228,230 239,389 239,389 - TOTALS: GENERAL 211,383 237,093 228,230 239,389 239,389 - GRAND TOTALS: 211,383 237,093 228,230 239,389 239,389 - 40 x Ln N N a N r p LL tV ti O O CO C7 M a C6 cM M 0 C6 C.0 C') 69- EH V) 69, bT 60. 4 LL CO 0 6.r F ) N 04 w S co p O (n CO r r O •O+ 0 0 0 0 0 0 0 0 0 L j O d m O lf) N Lf� N lf) r r Lo r r 0 N U r C9 r o 0 0 0 0 0 0 O M O N LCD Ln r LC) co O co \° o v 1- O O O N O O � � r r N \ O L � O 0 Lo M 0 CO C) O � d 0`o 0 0 0 0 O 0 Z 2 r. 0 0 0 0 C M LC) LO L.0 LO O O O ® O r r r r r r () ! N Q v' LO 0 \ 0 ° p (� Lc) O r M O O Ld D Q CA LO W W r to r O Q C CU 0- O� p CEO O O (n O ch c- �j m ° o G o c 0 ° m O O O LO r 6) r 1p } O o CQC LL u O O ( O U V C) o 0 0 0 0 0 0 0 O (n CD � N 0 0 0 0 0 0 0 0 O LJ O CO 0 ° O O r O ca r N a� 0 O M o 0 0 CO p N r LO O 0 0 0 0 0 0 0 0 o .0 o o Lf) LC) lC) to m CO O� co N r CO Lf) Lf 7 0 0 O O O r O C \ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o LO Lo LC) LO LO ° In (O O v O Cfl C0 N r C� L() LO O O 0 0 O r m 0 Y �- o \° \° \° _ ° \° \° \ \° \° 0 0 0 \° \ \ \° \° 0 0 0 0 0 0 0 0 0 0 0 L.() LL7 0 0 0 0 o LO In L(7 2 N LC) co CD tl0 N N O O O N N N LC) M O O O O CD O r C) N O N > to E •+=' V .0 ate.+ = d C C9 Y E .0 w N wA M V ++ E N Q O = 0 d O Q ++ N 0 0 > L Q O tp Q _� O +O' aQ) a � d N p = 0 (D «{ F- w t C O O to u) N p O *' O d U Ly CD co != 0 w V W S Z U o F- c a Q Q W = U o U Q m a 'S ❑ C 3 U Z L O O o _ U V w 06 L w fS6 y U Q� U w (U N w ++ (n Q. w L C Q :55 N g N U E ❑ v E m d C Q i= m y +; U Q °' �_ ca lu 8' d O 'O O ` '� d O. 63 O O O C mi O O 7 .O O S Z °� t f3 Q O LL. N N V- 'C +- m 2 -T tAw >- Q >- rF- cn -> n � mmQmUii � aa � U � a = v > enor ❑ � i- S > F- cnSjjS6 > 42 � �b� � � V�lor �, s CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Public Works 101-43000 This activity covers the wages and fringe benefit costs for both permanent and seasonal Public Works employees. The overall budget is distributed to Public Works departments and other departments as appropriate. Engineering 101-43100 This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, assessments, construction contract administration and project inspection. A major change in 2003 was the addition of a new mandate for the administration of the NPDES Phase II requirements. Other activities include general engineering, record keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact. Streets 101-43121 The street department provides for the maintenance of city streets and alleys. These services include patching, surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control, miscellaneous projects as required, and public contact. A major change in 2006 was the addition of storm sewer maintenance as mandated by the NPDES Phase II requirements. Street Lighting 101-43160 This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of city owned street lights. Traffic Signs & Signals 101-43170 This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Tree Care and Maintenance Page 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description 101-46102 This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Parks 101-45200 This activity provides for the maintenance of: A. 15 city parks; B. 3 public wading pools; C. 6 skating and 4 hockey rinks; D. 12 softball/baseball diamonds; E. 2 tennis courts; F. 12 buildings and other recreational facilities. This department also provides landscape maintenance for all municipal buildings, and the planning, implementation and construction of various park improvements. Engineering Capital Equipment 431-43100 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger more costly equipment will need to be purchased. This in-turn eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year. Page 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description State Aid Maintenance 212-43190 This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City and is funded by the Municipal State Aid system. Water Utility Source of Supply 601-49400 This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Amounts will vary from year to year based upon demand. In 2004, the City entered into a long term contract with the City of Minneapolis establishing rates for the next 30 years. Water Distribution 601-49430 This activity provides for the operation and maintenance of the City's entire water distribution system, including water tower, water mains, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and decorative fountains (2). Sewer Utility Collections 602-49450 This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes, trunk and main sewer lines, and lift stations (4). Annual sewer flows are between 575 and 600 million gallons to MCES treatment facilities. Sewer Utility Disposal 602-49480 This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs will vary from year to year based upon flows. Page 3 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Storm Sewer Utility 604-49650 This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase II permit requirements, inspection and repair of storm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related activities. Central Garage 701-49950 Central Garage provides preventive general maintenance and repair for all city owned vehicles and equipment. The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments for all repair and maintenance services performed by members of this department. State Aid Construction 402 This fund is used for capital improvement projects on the City's municipal state aid streets. The fund balance was brought down to zero with the construction of the Central Avenue construction project in 2003, 2004, and 2005. State aid funds will be used for debt service of the Huset Parkway Project in 2007, 2008, 2009 and 2010, again bringing the fund balance down to zero each year. Parks Capital Improvements 412 This activity provides for capital improvements in the City's park system, including major improvements and major repairs/replacements to park buildings, playgrounds, recreational facilities, and park amenities. Page 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Infrastructure 430-46323 The City's street rehabilitation program was initiated with funding from liquor funds in 1996 and with annual transfers, will perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System, making available limited state aid funding. Refuse Disposal 603.49510 Contracted costs and billings for refuse, recycling and yard waste collection and disposal are separated and accounted for in this department to enable tracking of actual costs for each area and to facilitate accurate reporting to state and county agencies as required. The City negotiated a five year contract with BFI/AlliedWaste Systems of North America through December 2009. Under this contract, the hauler provides all single and double households with wheeled garbage carts. Three levels of service are available to provide options for residents: 90 gallon full service option, 60 gallon limited service, and 30 gallon low-volume service. There is also a subsidized "senior rate"for low income seniors or disabled persons. Residents may request a change of service level by calling city staff. Refuse 603.49520 This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole. Recycling 603.49530 This activity provides administrative oversight of the recycling contract between the City and BFI/Allied Waste Systems, Inc. The City contracts with the hauler to collect ten items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County. The City residents recycle an average of 175 tons per month through city programs. Hazardous Waste Page 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description 603.49540 This activity administers the handling of hazardous waste generated by the City of Columbia Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and paints and chemicals. While this budget functions as a service to the Public Works Department, it is administered through the Refuse Fund. This fund does not deal with household hazardous waste generated by residents. Anoka County provides those services primarily through a year-round drop-off facility located in Blaine that serves the entire county. Water Construction 651 This fund covers Capital Improvements to the City's water distribution system and the reconstruction and/or repairs to the distribution system including mains, pumping stations, water tower, and operational control valves. Sewer Construction 652 This fund supports Capital Improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection system including mains, lift stations, and manholes. Storm Construction 653 This fund supports Capital Improvements and major repairs in the storm sewer collection system, flood mitigation, and other surface water related activities. Street Capital Equipment 431-43121 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Page 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Tree Care and Maintenance Capital Equipment 431-46102 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Parks Capital Equipment 431-45200 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Sewer Capital Equipment 432 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Water Capital Equipment 433 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Page 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Garage Capital Equipment 434 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Storm Sewer Capital Equipment 438 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Page 8 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works 101-43000 1. Maintain current/historical service levels within levy limits. 2. Update seasonal pay ranges to retain and attract seasonal employees. 3. Evaluate and modify the overall usage and distribution (by dept.) of seasonal employees. 4. Continue to evaluate the staffing needs of the Public Works Department (PW Management needs). 5. Review organizational structure. Engineering 101-43100 1. Continue updating and development of the computerized pavement management program for street zone work. 2. Continue development of City Works software for, automation utility records, maintenance and complaint tracking program at Public Works. 3. Develop networking and sharing of other database sources for increased accuracy of owner information. 4. Develop departmental strategic plan. Streets 101-43121 1. Crack seal asphalt streets in prior street rehab zones. 2. Continue street repair/patching in prior zones of the street rehab program. 3. Continue alley rehabilitation program begun in 2008 (thin overlays) 4. Continue evaluation of the use and application rates of straight salt for ice-street ice control. 5. Develop developmental strategic plan. Street Lighting 101-43160 1. Implement maintenance contracted services for new city owned street lighting on Huset Parkway and Grand Avenue. 2. Review street lighting along 40th and 41 st Avenue for upgrades, replacement or as a minimum, needed repairs. 3. Evaluate replacement of city owned and maintained lights in Labelle, Sullivan and Prestemon Parks. 4. Evaluate viability of developing street light utility city wide. Page 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Traffic Signs & Signals 101-43170 1. Continue development of computerized sign inventory. 2. Continue programmed replacement of regulatory signs in street rehab zones. 3. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets. 4. Upgrade regulatory signs to high intensity-VIP diamond grade on street zone work areas. Tree Care & Maintenance 101-46102 1. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 2. Trim sidewalk and street sign locations. 3. Contractual trimming at parks with paved walking paths to maintain safe pathways. 4. Contractual training (Arborists) for improving staff tree trimming techniques. 5. Focus management of the DED inspection program to maximize eradication and safety with limited funding. 6. Develop tree care program for Huset Parkway. Parks 101-45200 1. Improve the timing of park construction projects that may impact seasonal park activities. 2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment. 3. Continue to develop/encourage neighborhood input regarding park improvements. 4. Improve the general condition of athletic fields -drainage and weed control. 5. Continue Master Planning for parks and engage public input/review process. 6. Develop developmental strategic plan. Engineering Capital Equipment 431-43100 No Capital Equipment requests in 2009. Page 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Street Capital Equipment 431-43121 1. Replacement of a dump truck, with attachments. Tree Maintenance and Care Equipment 431-43170 No Capital Equipment requested for 2009. Parks Capital Equipment 431-45200 1. Replace the MT Trackless multi-use machine. 2. Replacement of a 4 x 2 3/4 ton pickup 3. Replacement of the ball field groomer. State Aid Maintenance 212-43190 1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999, and periodically updated, as part of the certified status of local streets. 2. Retain 'certified' complete status for our local MSAS. 3. Crack seal state aid streets (Joint City contract) Sewer Capital Equipment 432 No Capital Equipment requests in 2009. Page 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Water Capital Equipment 433 No Capital Equipment requested in 2009. Garage Capital Equipment 434 No Capital Equipment requested for 2009. Storm Sewer Capital Equipment 438 No Capital Equipment requested for 2009. State Aid Construction 402 1. Mill & overlay various state aid streets consistent with the 1999 5-year MSA CIP. 2. Update 5-year Capital Improvement Project listing. Parks Capital Improvements 412 Capital Outlay Projects-listed in priority: Grant Eligible Projects-Listed in priority: 1. Labelle Park boardwalk removal 1. Labelle Park boardwalk rehabilitation 2. Ramsdell Park reconstruction Page 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Water Distribution 601-49430 1. Continue cooperative Water Main Cleaning and Lining Program with City of Minneapolis-2009 area: Innsbruck and NW quadrant of City. 2. Develop residential water meter battery replacement program. 3. Continue tracking and documenting water quality complaints, develop remedial alternatives. 4. Review and develop a large meter replacement program for commercial and industrial users. 5. Develop developmental strategic plan. Water Utility Source of Supply 601-49400 1. Continue valving/isolation of our system zones distribution piping to improve water quality issues. Sewer Utility Disposal 602-49480 Rates from the MCES have begun a modest increase over the last couple of years. Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5% to 5.5% over the next several years. Sewer Utility Collection 602-49450 1. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines annually. Initiated in 2004. 2. Continue sanitary sewer system evaluations through the new televising and reporting program. 3. Continue the rehab of existing sewer line structures throughout the City 4. Continue manhole inspections with the televising inspection reports. 5. 1 year suspension of the Sump Pump Disconnect Program. 5. Develop developmental strategic plan. Page 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Storm Sewer Utilities 604-49650 1. Implement NPDES Phase II requirements for activities and reporting system. 2. Continue the transition of maintenance to the Streets Department. 2. Rehab existing structures and/or main lines throughout the City. 3. Storm sewer system evaluation: manhole sewer line inspections. 4. Develop developmental strategic plan. Water Construction 651 1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement projects. 2. Complete minor repairs and repaint the City's water tower(2008 carryover). 3. Continue cooperative Water Main Cleaning and Lining Program with City of Minneapolis Storm Sewer Construction 653 1. Construct a new trunk storm sewer on 44th Avenue under TH 47 to alleviate downstream flooding and address water quality issues (Mississippi River impairment). 2. Reconstruct Jackson Pond - Pump station and change to a dry pond. 3. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street rehabilitation zones. 4. Continue to evaluate areas prone to flooding for funding for property removal. Refuse Disposal 603-49510 1. Promote responsible waste practices, through training and education, to reduce the ever growing municipal solid waste tonnages. 2. Provide cost effective options for disposal of problem items. 3. Publicize the disposal options available for residents. Refuse Page 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works 603-49520 1. Promote the unique aspects of the City contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services. 3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services they need in the most cost effective manner, thereby reducing the number of complaints from and about these buildings. Recycling 603-49530 1.Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and the numerous other options available within the community. 2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available. 3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling Center. Hazardous Waste 603-49540 1. Continue to coordinate twice a year collections of fluorescent bulbs from residents, small businesses, and city buildings to facilitate proper disposal. 2. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 3. Educate residents which items are hazardous, costly to dispose, and accepted only at a licensed disposal facility, and what options may be available to purchase more wisely. Central Garage 701 1. Complete the electrical retrofits of the building and site improvements to the MSC building begun in 2005 & completed in 2006. 2. Continue to improve the training and data availability on the CFA software program for the City fleet maintenance program. 3. Complete the concreting of the garage basement floor in phases, following the building remodeling in 2006. 4. Complete the building security installation approved in 2008. Page 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Public Works 101-43000 The overall personnel budget for 2009 is$2,439,058 for salaries and fringe benefits. This represents a 3.5% increase from 2008 to 2009 as approved by Council. The budget balances to zero as 100%of salaries and fringe benefits are allocated to various departments in the City. Engineering 101-43100 The proposed 2009 Engineering budget is$331,279; a 3.0% increase from the 2008 budget. The single area accounting for the$9,877 increase is in Personal Services. All other major functional areas have remained the same or decreased. Fuel and petroleum related products have been increased to estimate 2009 pricing. Other line items of the budget have decreased or remained flat to maintain minimal budget increases. Streets 101-43121 The overall 2009 budget for the street department is$783,691, an increase of$22,720 or 2.98%from 2008. The majority of all functional areas are at or below 2008 adopted budget levels.The primary area accounting for the increase is in Personal Services($16,259), petroleum and energy related costs($7,500). Capital Outlay requests are for dump truck box rehabilitation ($10,000). Bituminous costs have increased to reflect planned alley repairs/overlays of alleys in 2009. Street Lighting 101-43160 The 2009 proposed street lighting budget is$155,671, a $4,504 or 2.98% increase from 2008. This increase accounts for a projected 5% increase in the electric rates for street lights and adding street lighting in Grid 8. All other line items for 2009 remain essentially flat. Traffic Signs&Signals 101-43170 The overall budget proposed in 2009 is$82,024, a $842 or 1.04% increase from the 2008 adopted budget. Personal Services($3,198)account for the increase while Capital Outlay($2,750)has been reduced to 0. Page 16 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Tree Care and Maintenance 101-46102 The proposed 2009 Tree Care and Maintenance budget is$133,945, an increase of$4,961, or 3.85%from the adopted 2008 budget.The main area of increase is in Personal Services($6,962)and Capital Outlay for a chipper box. This continues the new functional area that was established in the 2003 budget to combine three former departments:Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement. Parks 101-45200 The 2009 Parks proposed budget is$771,673, an increase of$36,159 or 4.6%from the 2008 adopted budget. Personal Services($35,406)accounts for most of this years increase, while other line items in the budget have been decreased or remained flat to maintain minimal increases. Fuel($3,500)and petroleum related products have been increased to estimate 2009 pricing. Engineering Capital Equipment 431-43100 Item& Projected Cost The following requests have been made for Engineering Capital Equipment Replacement: No requests for 2009. Streets Capital Equipment 431-43121 Item & Projected Cost The following requests have been made for Streets Capital Equipment Replacement: 1. Replace 1991 single axle GMC dump truck $165,000 Traffic Signs and Signals Capital Equipment 431-43170 Item& Projected Cost The following requests have been made for Traffic Signs/Signals Capital Equipment Replacement: No requests for 2009 Page 17 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Parks Capital Equipment 431-45200 Item& Projected Cost The following requests have been made for Parks Capital Equipment Replacement: 1. Replace MT trackless tractor $130,000 2. Replace 42 314 ton pickup truck $22,500 3. Replace ball field groomer $25,000 State Aid Maintenance 212-43190 The proposed 2009 budget is$147,896 a decrease of$1,053 from last year. Staff time is allocated for recertifying the City's State Aid System. This allows the use of state aid funding on local streets and provides an additional revenue source for the City's infrastructure fund to be used in the street rehabilitation zone work. Water Utility Source of Supply 601-49400 Water Utility 601-49430 The proposed 2009 budget is$859,102 representing an increase of$49,744 from the 2008 adopted budget. The primary area of increase is in Personal Services, commodities purchased for resale(meters), petroleum related costs and repair and maintenance (curb stop repairs),to better represent the actual costs of operating and maintaining our water distribution system. Building depreciation was increased to account for actual costs charged to the department. Water Capital Equipment 433 Item& Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: No requests in 2009. Page 18 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Sewer Utility Collections 602-49450 The 2008 Sewer Collections proposed budget is$709,996, which is an increase of$64,232 from 2008.The primary area of increase is in Personal Services, petroleum related costs, postage and depreciation to better represent the actual costs of operating and maintaining our sewer collection system(aggressive sewer cleaning), provide no-fault sewer backup coverage and in actual depreciation of sanitary sewer improvements and equipment. Sewer Utility Disposal 602-49480 The proposed 2009 Sewage Disposal budget is$910,000. This represents a 3.9% increase from the 2008 adopted budget as MCES is implementing rate increases. Sewer Capital Equipment 432 Item& Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: No requests in 2009. Storm Sewer Utility 604-49650 The proposed 2009 budget is$278,681, an increase of$42,744 from the 2008 adopted budget.The primary area of increase is in Personal Services, petroleum related costs, and Capital Outlay, to better represent the actual costs of operating and maintaining the storm sewer collection system and to meet the requirements of the NPDES Phase II permit. Storm Sewer Capital Equipment 438 Item& Projected Cost The following requests have been made for Storm Sewer Capital Equipment Replacement: No requests in 2009. Page 19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Central Garage 701-49950 The Public Works garage operating budget proposed for 2009 is$593,048,which represents an increase of$13,775 or 2.38% over the 2008 adopted budget. The primary area of increase is in Personal Services and fuel purchase costs. Capital Outlay is continued to complete concreting the basement floors and minor electrical upgrades, following remodeling activities. Transfer out to the capital improvement building fund has been reduced. Most other line items in the 2009 proposed budget remains flat or have been reduced. In addition to this,we have included $100,000 to the Capital Outlay line item for land acquisition. Central Garage 434 Item & Projected Cost The following requests have been made for Garage Capital Equipment Replacement: No requests in 2009. State Aid 402 In 1999, the City was asked by the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed. With the completion of Central Avenue and Huset Parkway,the balance has been spent down to$0. This year's State Aid Construction budget focuses on milling and overlaying state aid streets at various locations. Parks Capital Improvements 412 Infrastructure 430-46323 The 2009 proposed Parks Capital Improvement budget is$336,428. The proposed work program is focusing on 2 major improvements: Ramsdell Park and the removal of the boardwalk at Labelle Park.To further the available dollars in that fund, staff will apply for grant monies through the DNR Outdoor Recreation Grant Program, dependent on fund available state dollars. Page 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Refuse Disposal 603-49510 The Refuse Disposal Budget increased by$14,331 from 2008 to 2009. This increase reflects a 1.2% increase over 2007, based on the contract with BFI/Allied Waste Systems of North America, Refuse Collection and Disposal 603-49520 The Refuse Collection & Disposal budget increased by$2,642 from 2008 to 2009. Personal Services accounts for the entire increase, with other line items remaining the same or decreasing in 2009. Recycling 603-49530 The recycling budget increased by$10,014 from 2008 to 2009. Personal Services accounts for the entire increase,with other line items remaining the same or decreasing in 2009. Hazardous Waste 603-49540 The Hazardous Waste budget increased by$2,775 from 2008 to 2009. This was due to an expected increase for interdepartmental labor to conduct abatements for the new electronics(cathode ray tubes)disposal law. Water Construction 651 The 2009 Water Construction budget is$432,500 to continue the focus on rehabilitation of an aging system. Work includes pipe replacement in zone 4 of the Street Rehab Program, repainting the water tower(carried over from 2008), water main cleaning and lining(5th year on Minneapolis Contract), residential battery replacement program and access control at the water tower and pump station#2. Sewer Construction 652 The 2009 Sewer Construction budget is proposed at$180,000 to continue addressing the rehabilitation of an aging sewer system. The 2008 program focuses on continuing programming in the amount of$125,000 for continued lining of deficient pipes to address root intrusion and/or joint clear water inflow and replacement of pipe/structures in zone 4 of the annual street program. Page 21 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Storm Construction 653 The 2009 Storm Sewer Construction budget is proposed at$665,000 and is established to be consistent with the 10 year Capital Implementation Plan prepared during the establishment of the storm water utility. The plan includes the reconstruction of Jackson Pond($400,000), a new trunk storm sewer under TH 47 at 44th Avenue($175,000), and annual maintenance or planning activities. Central Garage 701 The Public Works garage operating budget proposed for 2009 is$593,048,which represents an increase of$13,775 or 2.38% over the 2008 adopted budget. The primary area of increase is in Personal Services and fuel purchase costs. Capital Outlay is continued to complete concreting the basement floors and minor electrical upgrades, following remodeling activities.Transfer out to the capital improvement building fund has been reduced. Most other line items in the 2009 proposed budget remains flat or have been reduced. In addition to this,we have included $100,000 to the Capital Outlay line item for land acquisition. Page 22 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 7 m ° Cl-0 C) 0 :3 O Q CO L 1- O LO O O (D (D O (D O (Y) - N M M 00 O 00 00 0 O O r- O (D � O I` M LO O M (D 00 Cl) M (M O LO O N L1) O LO O LO It O r q r- 0 It d' I;r O C (n CF) (D O 1- (D O O L[) (D M D) LC) r- 00 (D O M O 1�- m ° O 1- N O N Nr O d 1l- 00 M M LO M r 00 N L O (` O M M �- o0 ej O 00 1` 00 00 V 00 M O > N r O N M •- N r O r r IL r r r r- U I- O LO O O O (D O (D O CA - N M M 00 O 00 0 C 70 (A O r- O (D r- O r- M LO O M (D OD Cl) (`') M O O (1) In O N L() 6) LO O LC) le O - � 1` C:)- It I S O E N CA (D O 1` O O O Lf) (D M O L() .- 00 ( O M O r� V O O 1-- N O N It O d I- 00 M M d LO M r 00 r N (B 0-0 O) CO M 00 It Iq O 00 I- 00 00 IT 00 M 2 N N C - N r O r r O (n Z 1- O (D O O (D N O O ti (D M () LO N LA I- LO c N •- O 1- O O N O (D 00 (D D) N - O a) 00 O O Z O O O (D O r- 00 O d' N g M M N O LO O N a) � M 00 d' LO M (D N - LP) 00 � (D r N M O l ( iZ-0 O LO N V M 0 0 M V) r (0 M V - (D r .- .- a) m o :3 C) Mrl- co O N (D (D (fl LO h O I- w O a m N M 00 N N �- �- OD 00 00 = O 0 N W F- = W N m M d O 00 N O O v LO O V' L() r- M O Il- O U') Iq - M M W (D r- 00 r- (D O O O w Q 0 _ 00 r- CO d' - (fl 1- (A W M N � Iq O) w (D 00 00 m 6 O (D 00 M 00 (.0 r- ti 00 r- � O M d M 00 M d� �t O CD 1- N N ;T M L() M I' M IT M I' a) U p (D 00 (D (D - 6) O 6) � W O CO r O - 00 J Q N M M r T-: v- --7 C� O r O r U U- 0 O 00 N o) O 00 N O M q N O N M M L() 00 U') M CO U) (0 rl- N r (D 00 (D V to N (D N > _ O ti 00 CD M (fl T O M L r O 0) N M M O M (0 O O = 00 O In LO O LO (M r ('M 1'- L() O U- O 4 (� 00 1- 00 M O r (D O r- 00 r r O o) CO Co M LO U O LO = 0 LO N I%- M PI- M (D C0 � It co � a) Q N M (Ni a �7 N 00 W 00 (n � .V a) Q N C Z 0) a) co a) N a) U U U cu c > - m a) +. i co U a a) U .t (n T 0 m In Y c ` o LL C � Z a) N o Q LL "O a) -0 C 'O C N � Z C C LL ca _ o a`)) Q Q ° ccv > D (n 0) Q m (n r E U cn c 0) N M cn 0 m o Q L c E c c E n > x a) c6 a) (n F o a " a-C n c w E > Q a� _ c K a� c,s o — a� x c v) CL F- J U ii cq Q � :° w a co O U U r cn � w m 0 0 = H I- U N (O - LC) a s a 0 m O at (D O � O O M M W O N N O M O I- OD O o0 O II. I` 0) (D o CO O (D 'IT 00 d" I- d' O w 00 (fl n N LC) N N N (3 N Q) 00 P- M N r o c- r O N (O O (A I� r- N LO � a M w I- O O O O M r O O L[) O O to Lo d M - M � o N 00 CD Nr LO In O tt o v a' Lm d'- N M M O LO M o . 0 00 O 0) L) O) d C — (0 (n 00 r tD O N r- (O CL) (O o M N r 00 - M (O o M M M N E O Lo 00 N M o o O O V Cfl w 00 O (fl O O 'lt (D 00 N 0 0 r- N LO O L1') O (D N O N r o0 rn O N O N I� - (O N O I� O M _.01 d O M .- CA (fl O L6 N (6 N N I- L() r r 00 I- 00 U_ o N 0 (n N m m o O O O O O T O I- O O r n a) N O N CO O (D (O le N V) o ti V A N O o I` M O 00 IT le 00 I- O w (0 N C1 C O o M CO �- ` r Lc) O t{) U) "l E 0) r O r N N V W) LO U) C _� � O r r `- c- .- �- y� � J �- N C) N N a rA w L I� m Lo r- O O O o co to O N O L() O O 1, O I- (6 L() r- ti CO O O r— M 00 o 'I O r M �- 00 Q M - Ln o Ln IT M r co N Iq o (D = (D It N 00 �- O �- O N o N N N 00 N O M N M r E Z) r O o N N w r- I� OD r 00 (D 00 N � m V N O LO 0 U CO 4- a 0 U M r tt X 0 0 0 0 Il d' r 00 LO (O o 0 0) 0) 00 a OO LO � O M M N o N U') I` N I` LO C M O LC) 00 .- O CA mo = o N (T N Cl) C O N 'T L M N �-M M M M v CD C W t Ln _rn C V>1 cn -a C 0) - L co R C Q C ,U Q N C 0 m N N C Q '� Z °� (E to C ,Q C M N N C N U cn m N C U. CD Q > >U �C 0 � N C > G.+O. O U > U N N N N O N 0) x a� c C •� rn rn w a) Q d 0 a� c 0)) : o w o 3 � � c x a� a i m o c � UQ -i aUa � cn � U W a- (f) Q �� FU C) v , Lo o M "T 00 o 0) x .- OO 000 - LU m O O V V (O M M C N N _ r M M M V �t 'I (0 o M M M CM M M M co M M E O E I-- F- fn C o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 O 00 DO O 0 00 N Q U:3 V-) W Lf I` N L CV N 0) N N N V 00 It T T N T N T O U C o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L '5 0 0 0 0 a) Zt w M M M M 0�d' V) N U 0 o r o M o 0 0 0 0 0 ll- to (0 00 O LO T O O (O 00 (O o0 (0 O 00 (0 (O 00 N O 0 0 (A (0 O N L (0 N Ln (C (0 r 0) 00 O (0 W I- LO 00 O 0) T M N h I- (0 In In U) O P- O N �i p In OD r (() Cl) LO O N N In N (O �N (0 M co 0) N w V• (0 T Q. O O O O O O O O O O O O O O O O O O O O O O O O _ O O O Cl L 7 O O O Cl 4) 07 M (p w M Cl)L6 vi L6 Cl) M (0 U O O O 0 M O T "T IT O 0) O O O Cl) T O T O O N Cl) N T It M m OU') N I` (D 00 M O Il- O O O 00 O 00 N I� I` C 07 � rl I` O N O W O N M O M Il M I` N V' LO T I- OO 00 LO 0 1n LO W) CU O (V r d) M to Cl) M r Cl) M LO a) T (0 O N Cl) N N N N N N N r N N N N O O O O O O O O O O O O O O O � O N O O (O O (0 !} U M CD CD LO L( `14 0M (fl In 00 to 00 (O O C N Q (V It O M - Cl) I- h 0) I� T N _ � � M r 00 � � � 0 Ucy) W r T T T T (N N = W rn ^ L 0 0 0 O O O O O O O O O O O N O O O Cl) O Cl) (V M T Lu Q 0 j C •Z3 N h 1� O m V r _ C w M r r Cl M (D M T 0 +�' N 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 Il- O O O O h O r- ti L o o r O O T O T T "O (0 w 0) In W) O O W M Y C O O I- I- N n O r- n:3 M T T N T N T LL d L V- O O '3 (6 m C U C _cn � N a> > U C U a� (D C (n O N v p L N (6 U m is a) W c U U U .� U N °� m °°a c v O ,� m a�i c c LL Q � °) z � z � Ncn Z c > a° U 0) O N (6 N Rf 7 V) 0 0 0) fD W U 3 U f a) C 0 3 N N CL Q L Q. C y Q1 c0 .r Q «. 0) c0 O 0) 1C Q) 7 N O 0) O O � EOcn � � � a. 00 E = wCLw000 u, F- F- U wM0OM000OMo0ro a T r r M O O r In 0 W W r y K M M M M M M M M M M M M M M r � O O H H � -p 000000000000000 0 0 o o o o o O 00 o O o O o 0 0 0 0 0 0 U � o o L6 o L o L6 L6 U) LO Lj') C0 Lo (0 r- Cp O co o co 0 0 o U a O o O o 0 0 o O O o 0 0 0 0 0 0 0 o O o o 000 0 0 0 o 00 0 0 0 0 00 N 3 O O O O 0 0 CO 00 W 00 00 � C (0 �- O U a O o O o 0 o O OO o0 0 O 00 0006 o 0 00 0 0 0 o o o U) o Lo o LO W)U- O O N & N O N N Co 0 C o O U CL O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Oo_0 00 5 w w E n co o co v o M U U a 0 0 0 o O o 0 0 o 0 0 0 o O O 0 0 00 0 000 0 00 00 rn O O O O O N O N O N N ` E N O O Ln O Ln v O It Lo v T M O.— O O � O P- .- Lo Co t` (0 00 CL M N CO U) 0 0 M M 0 C`') N cu U O O O_ O O O o 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 O O (D C N '3 O O O O O p) O- O O O O 3 M LU M r Ln U6 Ln CL N rn y (D M O > U O O N m a o O O O o 0 o o o 0 o o o o 0 0 o 0 0 0 o coo N _ H ui QO O O O O O O O O O O O O 0 0 0 (0 O N O O 00 o 00 00 m V U) O o U) cc 00 'a' Lo 0 0 Lo V O � It O N � Lf) O — Lo 0 Lf') I* — ,q N O N O It O w U 3 0 Cl) M Lo I,- Lo M 06 O r- LC) Ln In M o MId Lo O O r- C14 N co O O O C" 0 d O r N V) N (O — U) .- Ln U O O 0 0 0 0 M 0 0 0 0 0 0 0 M "t O r- O O r o N o LO V CO o — 0 0 00 00 Cl) E m N N O O N LO — n N t` Ln O >M0 N N � MDMN � � LOOOCMO > o M M d 00 O O O N O O o 0 0 0 0 0 N o Lo O M 00 N 00 t0 O O U) U) U) N I` t` M 0) U') O -q N M O N O M c0 O O c0 .- O Cfl O It w Lt') 07 r d' � o 0) N 0) N N CD M M M I C a) a) E a) N a) [T i a) rn c � � a) U � � � U f a) L N M Q) C N E a LL m (� C a 7 .0 02S LL E o U a) m '� a) O a) a c a) E C m a) E 06 a) C M 06 'O � a) U N 'UO O C� N t0/) Z N O N Li m a 0 0 (D m a) i cu 0 o w a) O a) d X y cpow m � a) � oof a) . � � c .� � � y wLU rn N N v) 7 a) C � t 2 p C -C C � O. N Q� a_— 47 � r M d M 0 * a) a) O M LO — 2 0 0 0 X a) 7 M O O O O t 0' dU � UO � (n (A5J-- om mQ W CL (AODU Cfl 0 0 0 0 O_ _O O O O Lo M O O d X M M O N O O d' 00 00 O 0 W Cfl N N N M V' — �- �'- N M 19t _ E N M co M Cfl r- P- w m O O o O O L� fS E M M M M M M M M M M M M M M CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Public Works Actual Actual Budget Proposed Proposed Budget 101-43000 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 Change to Fund Balance 0 0 0 0 0 0 Beginning Fund Balance Ending Fund Balance Page 27 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Engineering Actual Actual Budget Proposed Proposed Budget 101-43100 2006 2007 2008 2009 2009 2009 Revenue Taxes 275,700 184,548 263,057 265,443 265,443 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 75,064 53,257 47,322 53,375 53,375 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 4,839 5,648 3,138 3,103 3,103 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 355,603 243,453 313,517 321,921 321,921 0 Expenses Personal Services 144,122 135,051 263,923 277,498 277,498 Supplies 14,168 11,631 13,550 15,125 15,125 Other Services and Charges 49,295 45,693 35,747 38,656 38,656 Capital Outlay 131,299 31,834 0 0 0 Contingencies &Transfers 3,700 6,366 8,182 0 0 Total Expenses 342,584 230,575 321,402 331,279 331,279 0 Summary Revenue 355,603 243,453 313,517 321,921 321,921 0 Expense 342,584 230,575 321,402 331,279 331,279 0 Change to Fund Balance 13,019 12,878 (7,885) (9,358) (9,358) 0 Page 28 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Streets Budget 2009 Adopted Department City Manager Adopted Streets Actual Actual Budget Proposed Proposed Budget 101-43121 2006 2007 2008 2009 2009 2009 Revenue Taxes 461,549 573,788 602,732 609,475 609,475 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 146,144 186,065 128,906 143,032 143,032 Charges For Current Services 0 2,375 4,000 2,500 2,500 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,101 17,561 7,191 7,123 7,123 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 615,794 779,789 742,829 762,130 762,130 0 Expenses Personal Services 326,819 376,261 396,623 412,882 412,882 Supplies 112,595 197,489 163,875 178,290 178,290 Other Services and Charges 154,584 166,001 176,604 182,445 182,445 Capital Outlay 0 0 11,500 10,000 10,000 Contingencies & Transfers 0 0 12,295 0 0 Total Expenses 593,999 739,751 760,897 783,617 783,617 0 Summary Revenue 615,794 779,789 742,829 762,130 762,130 0 Expense 593,999 739,751 760,897 783,617 783,617 0 Change to Fund Balance 21,795 40,038 (18,068) (21,487) (21,487) 0 Page 29 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Street Lighting Actual Actual Budget Proposed Proposed Budget 101-43160 2006 2007 2008 2009 2009 2009 Revenue Taxes 99,736 119,500 118,813 119,927 119,927 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 27,155 34,485 21,373 24,115 24,115 Charges For Current Services 5,554 5,563 6,000 6,000 6,000 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,751 3,657 1,418 1,402 1,402 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 134,196 163,205 147,604 151,444 151,444 0 Expenses Personal Services 5,631 5,697 5,539 5,824 5,824 Supplies 1,055 695 750 750 750 Other Services and Charges 122,799 148,474 144,706 149,097 149,097 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 172 0 0 Total Expenses 129,485 154,866 151,167 155,671 155,671 0 Summary Revenue 134,196 163,205 147,604 151,444 151,444 0 Expense 129,485 154,866 151,167 155,671 155,671 0 Change to Fund Balance 4,711 8,339 (3,563) (4,227) (4,227) 0 Page 30 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Traffic Signs & Signals Actual Actual Budget Proposed Proposed Budget 101-43170 2006 2007 2008 2009 2009 2009 Revenue Taxes 66,895 63,634 66,444 65,723 65,723 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 18,214 18,363 11,953 13,215 13,215 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,174 1,946 793 768 768 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 86,283 83,943 79,190 79,706 79,706 0 Expenses Personal Services 59,406 59,276 53,539 56,158 56,158 Supplies 7,860 9,748 9,325 10,600 10,600 Other Services and Charges 15,859 10,481 13,908 15,266 15,266 Capital Outlay 0 0 2,750 0 0 Contingencies &Transfers 0 0 1,660 0 0 Total Expenses 83,125 79,505 81,182 82,024 82,024 0 Summary Revenue 86,283 83,943 79,190 79,706 79,706 0 Expense 83,125 79,505 81,182 82,024 82,024 0 Change to Fund Balance 3,158 4,438 (1,992) (2,318) (2,318) 0 Page 31 CITY OF COLUMBIA HEIGHTS, MN BUDGET 2009 Summary by Class Functional Area of Parks Budget 2009 Adopted Department City Manager Adopted Parks Actual Actual Budget Proposed Proposed Budget 101-45200 2006 2007 2008 2009 2009 2009 Revenue Taxes 574,408 639,487 601,993 618,318 618,318 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 156,392 184,545 108,293 124,329 124,329 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 10,082 19,571 7,182 7,227 7,227 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 740,882 843,603 717,468 749,874 749,874 0 Expenses Personal Services 367,401 391,647 433,080 468,486 468,486 Supplies 118,017 96,360 102,700 107,700 107,700 Other Services and Charges 228,071 302,719 184,309 193,487 193,487 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 271 8,253 15,425 2,000 2,000 Total Expenses 713,759 798,980 735,514 771,673 771,673 0 Summary Revenue 740,882 843,603 717,468 749,874 749,874 0 Expense 713,759 798,980 735,514 771,673 771,673 0 27,123 44,623 (18,046) (21,799) (21,799) 0 Page 32 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Tree Maintenance & Care Actual Actual Budget Proposed Proposed Budget 101-46102 2006 2007 2008 2009 2009 2009 Revenue Taxes 89,757 71,170 90,837 97,711 97,711 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 24,437 20,539 16,341 19,648 19,648 Charges For Current Services 17,528 34,620 18,000 18,000 18,000 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,575 2,178 1,084 1,142 1,142 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 133,297 128,507 126,262 136,501 136,501 0 Expenses Personal Services 51,284 41,079 62,178 69,140 69,140 Supplies 3,304 1,087 3,200 2,950 2,950 Other Services and Charges 74,470 81,376 61,678 61,855 61,855 Capital Outlay 0 0 1,928 6,000 6,000 Contingencies &Transfers 0 0 0 0 0 Total Expenses 129,058 123,543 128,984 139,945 139,945 0 Summary Revenue 133,297 128,507 126,262 136,501 136,501 0 Expense 129,058 123,543 128,984 139,945 139,945 0 Change to Fund Balance 4,239 4,965 (2,722) (3,444) (3,444) 0 Page 33 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Dutch Elm Sanitation Actual Actual Budget Proposed Proposed Budget 101-46103 2006 2007 2008 2009 2009 2009 Revenue Taxes 439 614 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 120 177 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8 19 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 567 810 0 0 0 0 Expenses Personal Services 545 767 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 545 767 0 0 0 0 Summary Revenue 567 810 0 0 0 0 Expense 545 767 0 0 0 0 Change to Fund Balance 22 43 0 0 0 0 Page 34 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted State Aid Maintenance Actual Actual Budget Proposed Proposed Budget 212-43190 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 140,221 133,829 137,500 149,500 149,500 Charges For Current Services 0 3,105 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 140,221 136,934 137,500 149,500 149,500 0 Expenses Personal Services 57,017 66,343 56,378 37,454 37,454 Supplies 11,350 9,540 19,300 19,300 19,300 Other Services and Charges 49,195 48,359 68,830 83,642 83,642 Capital Outlay 0 27,422 2,750 7,500 7,500 Contingencies & Transfers 0 0 1,691 0 0 Total Expenses 117,562 151,665 148,949 147,896 147,896 0 Summary Revenue 140,221 136,934 137,500 149,500 149,500 0 Expense 117,562 151,665 148,949 147,896 147,896 0 Change to Fund Balance 22,659 (14,731) (11,449) 1,604 1,604 0 Page 35 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted State Aid Construction Actual Actual Budget Proposed Proposed Budget 402 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 375,000 268,391 270,000 425,000 425,000 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 3,000 0 0 0 Total Revenue 375,000 271,391 270,000 425,000 425,000 0 Expenses Personal Services 2,934 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 2,102 5,477 0 0 0 Capital Outlay 462,827 (8,547) 270,000 125,000 125,000 Contingencies & Transfers 28,264 28,710 114,800 117,800 117,800 Total Expenses 496,127 25,640 384,800 242,800 242,800 0 Summary Revenue 375,000 271,391 270,000 425,000 425,000 0 Expense 496,127 25,640 384,800 242,800 242,800 0 Change to Fund Balance (121,127) 245,751 (114,800) 182,200 182,200 0 Page 36 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Improvement-Central Gar Actual Actual Budget Proposed Proposed Budget 411-49950 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,758 15,630 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 24,275 88,837 72,500 0 0 Total Revenue 33,033 104,467 72,500 0 0 0 Expenses Personal Services 5,791 0 0 0 0 Supplies 14,909 0 0 0 0 Other Services and Charges 31,756 3,237 0 0 0 Capital Outlay 615,380 7,183 60,000 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 667,836 10,420 60,000 0 0 0 Summary Revenue 33,033 104,467 72,500 0 0 0 Expense 667,836 10,420 60,000 0 0 0 Change to Fund Balance (634,803) 94,047 12,500 0 0 0 Page 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Improvement Parks Com Actual Actual Budget Proposed Proposed Budget 412.45130 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 500,000 0 0 0 0 Total Expenses 500,000 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 500,000 0 0 0 0 0 Change to Fund Balance (500,000) 0 0 0 0 0 Page 38 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Parks Capital Improvement Actual Actual Budget Proposed Proposed Budget 412-45200 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 141,738 46,179 25,000 20,000 20,000 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 21,960 48,120 29,400 37,500 37,500 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 50,000 50,000 50,000 50,000 50,000 Total Revenue 213,698 144,299 104,400 107,500 107,500 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 30,711 0 0 0 Other Services and Charges 566 43,946 15,000 11,428 11,428 Capital Outlay 0 29,416 270,000 325,000 325,000 Contingencies & Transfers 0 0 0 0 0 Total Expenses 566 104,074 285,000 336,428 336,428 0 Summary Revenue 213,698 144,299 104,400 107,500 107,500 0 Expense 566 104,074 285,000 336,428 336,428 0 Change to Fund Balance 213,132 40,225 (180,600) (228,928) (228,928) 0 Page 39 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Infrastructure Budget 2009 Adopted Department City Manager Adopted Infrastructure Actual Actual Budget Proposed Proposed Budget 430-46323 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 7,700 31,920 6,000 6,000 6,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 50,000 1,100,000 150,000 100,000 100,000 Total Revenue 57,700 1,131,920 156,000 106,000 106,000 0 Expenses Personal Services 0 0 86,122 79,017 79,017 Supplies 0 0 0 0 0 Other Services and Charges 2,460 302 0 0 0 Capital Outlay 4,375 308,898 25,000 75,000 75,000 Contingencies &Transfers 107,384 185,130 2,670 125,000 125,000 Total Expenses 114,219 494,330 113,792 279,017 279,017 0 Summary Revenue 57,700 1,131,920 156,000 106,000 106,000 0 Expense 114,219 494,330 113,792 279,017 279,017 0 Change to Fund Balance (56,519) 637,590 42,208 (173,017) (173,017) 0 Page 40 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Engineering Capital Equipment Actual Actual Budget Proposed Proposed Budget 431-43100 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 24,706 17,348 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 9,355 9,094 0 0 0 Total Revenue 34,061 26,442 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 16,197 13,981 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 16,197 13,981 0 0 0 0 Summary Revenue 34,061 26,442 0 0 0 0 Expense 16,197 13,981 0 0 0 0 Change to Fund Balance 17,864 12,461 0 0 0 0 Page 41 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Streets Cap Equip Budget 2009 Adopted Department City Manager Adopted Streets Capital Equipment Actual Actual Budget Proposed Proposed Budget 431-43121 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 40,375 208,108 107,956 59,870 59,870 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 15,289 109,084 35,985 19,957 19,957 Total Revenue 55,664 317,192 143,941 79,827 79,827 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 26,471 167,710 260,400 175,725 175,725 Contingencies & Transfers 0 0 0 0 0 Total Expenses 26,471 167,710 260,400 175,725 175,725 0 Summary Revenue 55,664 317,192 143,941 79,827 79,827 0 Expense 26,471 167,710 260,400 175,725 175,725 0 Change to Fund Balance 29,193 149,482 (116,459) (95,898) (95,898) 0 Page 42 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Cap Equip Rep-Traffic Signs Actual Actual Budget Proposed Proposed Budget 431-43170 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 Change to Fund Balance 0 0 0 0 0 0 Page 43 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Tree Trimming Capital Equip Actual Actual Budget Proposed Proposed Budget 431-46102 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 Change to Fund Balance 0 0 0 0 0 0 Page 44 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Parks Cap Equip Budget 2009 Adopted Department City Manager Adopted Parks Capital Equipment Actual Actual Budget Proposed Proposed Budget 431-45200 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 45,919 32,158 10,744 64,406 64,406 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 17,388 16,855 3,581 21,469 21,469 Total Revenue 63,307 49,013 14,325 85,875 85,875 0 Expenses Personal Services 0 0 0 0 0 Supplies 3,694 3,834 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 26,410 139,395 25,915 189,038 189,038 Contingencies &Transfers 0 0 0 0 0 Total Expenses 30,105 143,229 25,915 189,038 189,038 0 Summary Revenue 63,307 49,013 14,325 85,875 85,875 0 Expense 30,105 143,229 25,915 189,038 189,038 0 Change to Fund Balance 33,202 (94,216) (11,590) (103,163) (103,163) 0 Page 45 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Sewer Cap Equip Budget 2009 Adopted Department City Manager Adopted Sewer Capital Equipment Actual Actual Budget Proposed Proposed Budget 432-49499 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 13,650 25,590 15,000 10,000 10,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 25,000 26,226 25,000 25,000 25,000 Total Revenue 38,650 51,816 40,000 35,000 35,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 31,036 0 0 0 0 Total Expenses 31,036 0 0 0 0 0 Summary Revenue 38,650 51,816 40,000 35,000 35,000 0 Expense 31,036 0 0 0 0 0 Change to Fund Balance 7,614 51,816 40,000 35,000 35,000 0 Page 46 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Cap Equip Budget 2009 Adopted Department City Manager Adopted Water Capital Equipment Actual Actual Budget Proposed Proposed Budget 433-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 13,560 23,540 10,000 10,000 10,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 25,000 27,892 25,000 25,000 25,000 Total Revenue 38,560 51,432 35,000 35,000 35,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 52,959 59,403 0 0 0 Total Expenses 52,959 59,403 0 0 0 0 Summary Revenue 38,560 51,432 35,000 35,000 35,000 0 Expense 52,959 59,403 0 0 0 0 Change to Fund Balance (14,399) (7,971) 35,000 35,000 35,000 0 Page 47 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Garage Capital Equipment Actual Actual Budget Proposed Proposed Budget 434-49950 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,490 2,970 1,100 1,000 1,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 4,000 4,000 4,000 4,000 4,000 Total Revenue 5,490 6,970 5,100 5,000 5,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 5,490 6,970 5,100 5,000 5,000 0 Expense 0 0 0 0 0 0 Change to Fund Balance 5,490 6,970 5,100 5,000 5,000 0 Page 48 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equip Rep-Storm Sewer Actual Actual Budget Proposed Proposed Budget 438-49699 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,250 2,610 850 1,000 1,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 5,800 5,000 5,000 5,000 5,000 Total Revenue 7,050 7,610 5,850 6,000 6,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 100,000 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 100,000 0 0 0 Summary Revenue 7,050 7,610 5,850 6,000 6,000 0 Expense 0 0 100,000 0 0 0 Change to Fund Balance 7,050 7,610 (94,150) 6,000 6,000 0 Page 49 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Water Utility Source of Supply Actual Actual Budget Proposed Proposed Budget 601-49400 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 34,462 20,337 19,251 20,855 20,855 Sales And Related Charges 854,387 894,085 1,162,473 1,152,369 1,152,369 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 132,852 143,159 0 0 0 Total Revenue 1,021,701 1,057,581 1,181,724 1,173,224 1,173,224 0 Expenses Personal Services 0 0 0 0 0 Supplies 986,580 1,001,074 1,165,500 1,165,000 1,165,000 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 986,580 1,001,074 1,165,500 1,165,000 1,165,000 0 Summary Revenue 1,021,701 1,057,581 1,181,724 1,173,224 1,173,224 0 Expense 986,580 1,001,074 1,165,500 1,165,000 1,165,000 0 Change to Fund Balance 35,121 56,507 16,224 8,224 8,224 0 Page 50 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Distribution Budget 2009 Adopted Department City Manager Adopted Water Distribution Actual Actual Budget Proposed Proposed Budget 601-49430 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 25,403 16,840 13,368 15,379 15,379 Sales And Related Charges 629,817 740,371 807,258 849,788 849,788 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 97,933 118,547 0 0 0 Total Revenue 753,153 875,758 820,626 865,167 865,167 0 Expenses Personal Services 258,077 349,058 330,388 337,231 337,231 Supplies 64,153 65,045 66,300 73,000 73,000 Other Services and Charges 380,035 389,865 373,098 418,871 418,871 Capital Outlay 25,000 25,000 39,572 5,000 5,000 Contingencies &Transfers 0 0 0 25,000 25,000 Total Expenses 727,265 828,967 809,358 859,102 859,102 0 Summary Revenue 753,153 875,758 820,626 865,167 865,167 0 Expense 727,265 828,967 809,358 859,102 859,102 0 Change to Fund Balance 25,888 46,791 11,268 6,065 6,065 0 Page 51 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Non-Operating Budget 2009 Adopted Department City Manager Adopted Water Non-Operating Actual Actual Budget Proposed Proposed Budget 601-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 15,917 9,206 1,647 3,781 3,781 Sales And Related Charges 394,629 404,690 99,441 208,911 208,911 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 61,362 64,799 0 0 0 Total Revenue 471,908 478,695 101,088 212,692 212,692 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 713 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 454,974 453,118 99,700 211,200 211,200 Total Expenses 455,687 453,118 99,700 211,200 211,200 0 Summary Revenue 471,908 478,695 101,088 212,692 212,692 0 Expense 455,687 453,118 99,700 211,200 211,200 0 Change to Fund Balance 16,221 25,577 1,388 1,492 1,492 0 Page 52 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Collections Budget 2009 Adopted Department City Manager Adopted Collections Actual Actual Budget Proposed Proposed Budget 602-49450 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 69,403 28,617 26,447 26,229 26,229 Sales And Related Charges 422,685 384,676 557,349 612,431 612,431 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 44,211 21,515 0 0 0 Total Revenue 536,299 434,808 583,796 638,660 638,660 0 Expenses Personal Services 215,444 204,275 322,706 337,180 337,180 Supplies 31,947 20,064 44,125 46,925 46,925 Other Services and Charges 251,284 240,156 239,606 295,891 295,891 Capital Outlay 0 0 4,000 5,000 5,000 Contingencies &Transfers 25,000 25,000 35,327 25,000 25,000 Total Expenses 523,676 489,495 645,764 709,996 709,996 0 Summary Revenue 536,299 434,808 583,796 638,660 638,660 0 Expense 523,676 489,495 645,764 709,996 709,996 0 Change to Fund Balance 12,623 (54,687) (61,968) (71,336) (71,336) 0 Page 53 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Disposal Budget 2009 Adopted Department City Manager Adopted Disposal Actual Actual Budget Proposed Proposed Budget 602-49480 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 105,299 47,923 35,849 33,619 33,619 Sales And Related Charges 641,296 644,169 755,429 784,950 784,950 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 67,078 36,028 0 0 0 Total Revenue 813,673 728,120 791,278 818,569 818,569 0 Expenses Personal Services 0 0 0 0 0 Supplies 794,522 819,698 875,268 910,000 910,000 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 794,522 819,698 875,268 910,000 910,000 0 Summary Revenue 813,673 728,120 791,278 818,569 818,569 0 Expense 794,522 819,698 875,268 910,000 910,000 0 Change to Fund Balance 19,151 (91,578) (83,990) (91,431) (91,431) 0 Page 54 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Sewer Non-Operating Actual Actual Budget Proposed Proposed Budget 602-49499 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,117 20,134 164 22 22 Sales And Related Charges 49,435 270,638 3,453 517 517 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 5,171 15,137 0 0 0 Total Revenue 62,723 305,909 3,617 539 539 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 82 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 61,164 344,384 4,000 600 600 Total Expenses 61,246 344,384 4,000 600 600 0 Summary Revenue 62,723 305,909 3,617 539 539 0 Expense 61,246 344,384 4,000 600 600 0 Change to Fund Balance 1,477 (38,475) (383) (61) (61) 0 Page 55 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Refuse Disposal Budget 2009 Adopted Department City Manager Adopted Refuse Disposal Actual Actual Budget Proposed Proposed Budget 603-49510 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 39,221 29,305 38,813 37,630 37,630 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,466 14,696 7,805 8,613 8,613 Sales And Related Charges 1,036,662 1,058,100 1,129,457 1,124,165 1,124,165 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 1,084,349 1,102,101 1,176,075 1,170,408 1,170,408 0 Expenses Personal Services 0 0 0 0 0 Supplies 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 0 Summary Revenue 1,084,349 1,102,101 1,176,075 1,170,408 1,170,408 0 Expense 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 0 Change to Fund Balance 23,795 33,129 (4,625) (24,623) (24,623) 0 Page 56 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Refuse Collection & Disposal Actual Actual Budget Proposed Proposed Budget 603-49520 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 4,655 3,600 3,817 3,739 3,739 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,004 1,805 767 856 856 Sales And Related Charges 123,026 129,994 111,064 111,703 111,703 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 128,685 135,399 115,648 116,298 116,298 0 Expenses Personal Services 5,175 10,348 21,485 29,671 29,671 Supplies 196 93 775 775 775 Other Services and Charges 10,562 11,782 10,098 11,732 11,732 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 109,929 109,106 83,745 76,567 76,567 Total Expenses 125,862 131,330 116,103 118,745 118,745 0 Summary Revenue 128,685 135,399 115,648 116,298 116,298 0 Expense 125,862 131,330 116,103 118,745 118,745 0 Change to Fund Balance 2,823 4,069 (455) (2,447) (2,447) 0 Page 57 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Recycling Budget 2009 Adopted Department City Manager Adopted Recycling Actual Actual Budget Proposed Proposed Budget 603-49530 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 3,840 3,105 3,147 3,330 3,330 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 829 1,558 633 762 762 Sales And Related Charges 101,490 112,113 91,576 99,474 99,474 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 106,159 116,776 95,356 103,566 103,566 0 Expenses Personal Services 5,736 11,739 19,665 32,031 32,031 Supplies 358 83 1,605 1,605 1,605 Other Services and Charges 22,806 27,337 25,775 30,543 30,543 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 74,929 74,106 48,686 41,566 41,566 Total Expenses 103,829 113,265 95,731 105,745 105,745 0 Summary Revenue 106,159 116,776 95,356 103,566 103,566 0 Expense 103,829 113,265 95,731 105,745 105,745 0 Change to Fund Balance 2,330 3,511 (375) (2,179) (2,179) 0 Page 58 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class tional Area of Hazardous Waste Budget 2009 Adopted Department City Manager Adopted Hazardous Waste Actual Actual Budget Proposed Proposed Budget 603-49540 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 40 49 224 302 302 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 9 24 45 69 69 Sales And Related Charges 1,061 1,782 6,507 9,009 9,009 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 1,110 1,855 6,776 9,380 9,380 0 Expenses Personal Services 0 0 602 3,377 3,377 Supplies 0 0 600 600 600 Other Services and Charges 1,085 1,800 5,600 5,600 5,600 Capital Outlay 0 0 0 0 0 Contingencies &Transfers 0 0 0 0 0 Total Expenses 1,085 1,800 6,802 9,577 9,577 0 Summary Revenue 1,110 1,855 6,776 9,380 9,380 0 Expense 1,085 1,800 6,802 9,577 9,577 0 Change to Fund Balance 25 55 (26) (197) (197) 0 Page 59 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Storm Water Utility Budget 2009 Adopted Department City Manager Adopted Storm Water Utility Actual Actual Budget Proposed Proposed Budget 604-49650 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 723 1,522 1,985 1,985 Sales And Related Charges 143,794 144,810 193,288 230,536 230,536 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 60,293 29,701 0 0 0 Total Revenue 204,087 175,234 194,810 232,521 232,521 0 Expenses Personal Services 51,699 54,604 63,354 92,964 92,964 Supplies 7,040 9,565 27,850 30,000 30,000 Other Services and Charges 100,484 111,489 120,269 130,217 130,217 Capital Outlay 0 0 17,500 20,500 20,500 Contingencies &Transfers 5,800 5,000 6,964 5,000 5,000 Total Expenses 165,023 180,658 235,937 278,681 278,681 0 Summary Revenue 204,087 175,234 194,810 232,521 232,521 0 Expense 165,023 180,658 235,937 278,681 278,681 0 Change to Fund Balance 39,064 (5,424) (41,127) (46,160) (46,160) 0 Page 60 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Storm Sewer Non Operating Actual Actual Budget Proposed Proposed Budget 604-49699 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 715 970 1,005 1,005 Sales And Related Charges 125,601 143,173 123,131 116,723 116,723 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 52,665 29,365 0 0 0 Total Revenue 178,266 173,253 124,101 117,728 117,728 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 3,864 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 140,280 178,616 150,300 141,100 141,100 Total Expenses 144,144 178,616 150,300 141,100 141,100 0 Summary Revenue 178,266 173,253 124,101 117,728 117,728 0 Expense 144,144 178,616 150,300 141,100 141,100 0 Change to Fund Balance 34,122 (5,363) (26,199) (23,372) (23,372) 0 Page 61 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Budget 2009 Adopted Department City Manager Adopted Water Construction Fund Actual Actual Budget Proposed Proposed Budget 651-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 22,822 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 1,300,753 171,126 200,000 360,000 360,000 Total Revenue 1,323,575 171,126 200,000 360,000 360,000 0 Expenses Personal Services 0 35,950 0 0 0 Supplies 0 12,356 0 0 0 Other Services and Charges 0 112,363 72,500 72,500 72,500 Capital Outlay 0 16,226 232,000 360,000 360,000 Contingencies & Transfers 255,796 285,450 0 0 0 Total Expenses 255,796 462,344 304,500 432,500 432,500 0 Summary Revenue 1,323,575 171,126 200,000 360,000 360,000 0 Expense 255,796 462,344 304,500 432,500 432,500 0 Change to Fund Balance 1,067,779 (291,218) (104,500) (72,500) (72,500) 0 Page 62 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Sewer Construction Budget 2009 Adopted Department City Manager Adopted Sewer Construction Actual Actual Budget Proposed Proposed Budget 652-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 32,527 38,299 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 56,384 339,584 125,000 180,000 180,000 Total Revenue 88,911 377,883 125,000 180,000 180,000 0 Expenses Personal Services 0 31,316 0 0 0 Supplies 0 792 0 0 0 Other Services and Charges 0 22,994 0 0 0 Capital Outlay 0 284,957 125,000 180,000 180,000 Contingencies &Transfers 96,210 78,430 0 0 0 Total Expenses 96,210 418,489 125,000 180,000 180,000 0 Summary Revenue 88,911 377,883 125,000 180,000 180,000 0 Expense 96,210 418,489 125,000 180,000 180,000 0 Change to Fund Balance (7,299) (40,606) 0 0 0 0 Page 63 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Storm Sewer Construction Fund 2009 Adopted Department City Manager Adopted Storm Sewer Construction Fund Actual Actual Budget Proposed Proposed Budget 653-49699 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 700 11,130 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 248,731 0 225,000 650,000 650,000 Total Revenue 249,431 11,130 225,000 650,000 650,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 1,064 750 0 0 0 Other Services and Charges 0 0 15,000 15,000 15,000 Capital Outlay 0 0 225,000 650,000 650,000 Contingencies &Transfers 113,407 59,270 0 0 0 Total Expenses 114,471 60,020 240,000 665,000 665,000 0 Summary Revenue 249,431 11,130 225,000 650,000 650,000 0 Expense 114,471 60,020 240,000 665,000 665,000 0 Change to Fund Balance 134,960 (48,890) (15,000) (15,000) (15,000) 0 Page 64 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Central Garage Actual Actual Budget Proposed Proposed Budget 701-49950 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 16,419 25,740 1,500 17,250 17,250 Sales And Related Charges 0 0 0 0 0 Allocations 95,462 127,736 95,000 145,000 145,000 Trans and Non Rev Receipts 417,430 1,538,981 437,400 436,150 436,150 Total Revenue 529,311 1,692,457 533,900 598,400 598,400 0 Expenses Personal Services 152,668 164,282 180,833 200,146 200,146 Supplies 128,600 166,133 139,500 177,450 177,450 Other Services and Charges 137,793 146,130 111,834 125,202 125,202 Capital Outlay 0 0 40,000 625,000 625,000 Contingencies &Transfers 118,998 117,837 107,106 65,250 65,250 Total Expenses 538,059 594,382 579,273 1,193,048 1,193,048 0 Summary Revenue 529,311 1,692,457 533,900 598,400 598,400 0 Expense 538,059 594,382 579,273 1,193,048 1,193,048 0 Change to Fund Balance (8,748) 1,098,075 (45,373) (594,648) (594,648) 0 Page 65 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 INTERGOVERNMENTALREVENUE - - - - - - 33418 GAS TAX APPOINT-MAINT 140,221 133,829 137,500 149,500 - - 34303 PUBLIC WORKS SERVICE - 3,105 - - - - 36210 INTEREST ON INVESTMENTS - - - - - - 36219 CHANGE IN FAIR VALUE - - - - - TOTALS: INTERGOVERNMENTAL REVE 140,221 136,934 137,500 149,500 - - OTHER REVENUE - - - - - 39140 OTHER REF. & REIMBURSEMENT - - - - - - 39140 TOTALS: OTHER REVENUE - - - - - - OTHER SOURCES OF REVENUE - - - - - - 39209 TRANSFER IN FROM STATE AID - - - - - - 39243 TRANSFER IN STATE AID - - - - - - TOTALS: OTHER SOURCES OF REVEN - - - - - - TOTALS: REVENUE 140,221 136,934 137,500 149,500 - - TOTALS: STATE AID MAINTENANCE 140,221 136,934 137,500 149,500 - - GRAND TOTALS: 140,221 136,934 137,500 149,500 - - Page 66 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 402 STATE AID CONSTRUCTION Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33419 MUN. STATE AID STREET CONST 375,000 468,391 270,000 425,000 - - 33422 STATE GRANT - - - - - - 36210 INTEREST ON INVESTMENTS - - - - - - 36219 CHANGE IN FAIR VALUE - - - - - - 36290 OTHER MISC. REVENUE - - - - - - 39140 OTHER REF. & REIMBURSEMENT - 3,000 - - - - 39201 TRANSFER IN FROM PIR FUND - - - - - - 39243 TRANSFER IN STATE AID - - - - - - TOTALS: REVENUE 375,000 471,391 270,000 425,000 - - GEN GOV'T BUILDINGS - - - - - - 36290 OTHER MISC. REVENUE - - - - - - 36290 TOTALS: GEN GOV'T BUILDINGS - - - - - - TOTALS: STATE AID CONSTRUCTION 375,000 471,391 270,000 425,000 - - GRAND TOTALS: 375,000 471,391 270,000 425,000 - - Page 67 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 32196 PARK DEDICATION FEES 141,738 46,179 25,000 20,000 - - 36210 INTEREST ON INVESTMENTS 22,350 32,820 25,000 30,000 - - 36219 CHANGE IN FAIR VALUE (390) 15,300 - - - - 36220 GEN. GOVERNMENT RENTS - - 4,400 7,500 - - 36230 CONTRIBUTIONS - - - - - - 36290 OTHER MISC. REVENUE - - - - - - 39100 SALE OF LAND - - - - - - 39203 TRANSFER IN FROM GENERAL FND 50,000 50,000 50,000 50,000 - - 39219 TRANSFER IN FROM LIQUOR FUND - - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - - 39310 BOND PROCEEDS - - - - - - TOTALS: REVENUE 213,698 144,299 104,400 107,500 - - TOTALS: CAPITAL IMPROVEMENT PARK 213,698 144,299 104,400 107,500 - - GRAND TOTALS: 213,698 144,299 104,400 107,500 - - Page 68 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 34303 PUBLIC WORKS SERVICE - - - - - - 36210 INTEREST ON INVESTMENTS - - - - - - 36219 CHANGE IN FAIR VALUE - - - - - - 36290 OTHER MISC. REVENUE 31,115 34,418 12,500 30,000 - - 36293 SAC/WAC CHARGES COLLECTED 49,235 14,630 24,000 12,500 - - 37100 WATER SERVICE CHARGE 1,840,284 2,026,138 2,097,285 2,229,113 - - 37110 INTERD.WATER CHARGE 3,244 9,338 7,500 7,500 - - 37150 WATER TURN OFF/ON 35,852 38,190 32,500 35,000 - - 37160 PENALTIES 41,574 49,107 35,000 47,500 - - 37165 WATER CONNECTION FEE 16,764 16,749 16,750 16,750 - - 37170 REPAIR METER, CARDS 23,306 558 - - - - 37175 CUSTOMER SERVICE - - - - - 37180 SALES METERS/REMOTE UNITS 31,049 19,911 15,000 12,500 - - 37181 RADIO METER SURCHARGE - - - - - 39101 GAIN/LOSS FIXED ASSET 1,000 - - - - 39102 RECOVERY OF LOSS - - 39110 BAD CHECKS COLLECTED - 407 - - - - 39120 RECOVERY DAMAGE CITY PROP - - - - - - 39130 EQUIPMENT RENTAL - - 39140 OTHER REF. & REIMBURSEMENT - 5 - - - - 39201 TRANSFER IN FROM FIR FUND - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - - 39233 TRANSFER IN CAP EQUIPMENT 52,959 59,403 - - - - 39248 TRANSFER IN FRM WATER CONSTR 255,796 285,450 - - - - TOTALS: REVENUE 2,382,178 2,554,301 2,240,535 2,390,863 - - TOTALS:WATER UTILITY 2,382,178 2,554,301 2,240,535 2,390,863 - - GRAND TOTALS: 2,382,178 2,554,301 2,240,535 2,390,863 - Page 69 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - - 33641 OTHER LOCAL GOVERNMENT GRANT - - - - - - 36210 INTEREST ON INVESTMENTS 48,122 60,975 48,500 55,000 - - 36211 INT. CURRENT VALUE CREDIT - - 7,500 - - - 36212 INT. ON RESERVE CAPACITY - - - - - - 36219 CHANGE IN FAIR VALUE (760) 26,400 - - - - 36290 OTHER MISC. REVENUE 358 136 - - - - 36293 SAC/WAC CHARGES COLLECTED 152,032 16,815 12,000 10,000 - - 36400 PRINCIPAL REPAYMENT-LOANS - - - - - - 37175 CUSTOMER SERVICE - - - - - - 37210 SEWER SERVICE CHARGE 1,200,922 1,266,593 1,418,928 1,499,874 - - 37211 INTERD. SEWER CHARGE 4,080 104,725 4,000 4,000 - - 37250 S.A.C. CHARGE REFUND - - - - - - 37260 PENALTIES (1,730) 18,101 - - - - 37270 INTERCEPTOR MAINTENANCE 13,263 14,976 10,000 13,750 - - 39101 GAIN/LOSS FIXED ASSET - - - - - 39130 EQUIPMENT RENTAL - - - - - 39140 OTHER REF. & REIMBURSEMENT - - - - - - 39201 TRANSFER IN FROM PIR FUND - - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - - 39233 TRANSFER IN CAP EQUIPMENT 31,036 - - - - - 39237 TRANSFER IN STORM SEWER FUND - - - - - - 39249 TRANSFER IN FRM SEWER CONSTR 96,210 78,430 - - - - TOTALS: REVENUE 1,543,533 1,587,151 1,500,928 1,582,624 - - TOTALS: SEWER UTILITY 1,543,533 1,587,151 1,500,928 1,582,624 - - GRAND TOTALS: 1,543,533 1,587,151 1,500,928 1,582,624 - - Page 70 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - - 33600 COUNTY GRANT 47,755 36,060 46,000 45,000 - - 34403 REFUSE COLLECTION - - - - - - 36210 INTEREST ON INVESTMENTS 9,450 11,320 9,250 9,250 - - 36219 CHANGE IN FAIR VALUE (170) 5,280 - - - - 36290 OTHER MISC. REVENUE 1,029 1,483 - 1,050 - - 37310 REFUSE SERVICE CHARGE 1,262,239 1,303,254 1,338,604 1,344,352 - - 37311 INTERD REFUSE CHARGE - - - - - - 39101 GAIN/LOSS FIXED ASSET - - - - - - 39140 OTHER REF. & REIMBURSEMENT - - - - - 39201 TRANSFER IN FROM PIR FUND - - - - - - 39202 TRANSFER IN FROM RECYCLING - - - - - - TOTALS: REVENUE 1,320,303 1,357,397 1,393,854 1,399,652 - - TOTALS: REFUSE FUND 1,320,303 1,357,397 1,393,854 1,399,652 - - GRAND TOTALS: 1,320,303 1,357,397 1,393,854 1,399,652 - - Page 71 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 MISCELLANEOUS - - - - - - 36210 INTEREST ON INVESTMENTS - - 2,500 3,000 - - 36219 CHANGE IN FAIR VALUE - - - - - - 36290 OTHER MISC. REVENUE - 1,443 - - - - TOTALS: MISCELLANEOUS - 1,443 2,500 3,000 - - SALES - - - - - 37410 STORM SEWER SERVICE CHARGE 270,467 288,976 317,500 348,500 - - 37410 TOTALS: SALES 270,467 288,976 317,500 348,500 - - OTHER REVENUE - - - - - - 39101 GAIN/LOSS FIXED ASSET - - - - - - 39140 OTHER REF. & REIMBURSEMENT - - - - - - TOTALS: OTHER REVENUE - - - - - - OTHER SOURCES OF REVENUE - - - - - - 39201 TRANSFER IN FROM PIR FUND - - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - - 39250 TRANSFER IN FRM STRMSWR CONS 113,407 59,270 - - - - TOTALS: OTHER SOURCES OF REVEN 113,407 59,270 - - - - TOTALS: REVENUE 383,874 349,689 320,000 351,500 - - TOTALS: STORM SEWER UTILITY 383,874 349,689 320,000 351,500 - - GRAND TOTALS: 383,874 349,689 320,000 351,500 - - Page 72 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33600 COUNTY GRANT 22,822 - - - - - 36210 INTEREST ON INVESTMENTS - - - - - - 36219 CHANGE IN FAIR VALUE - - - - - 36225 NONDWELLING RENTS - - - - - - 39203 TRANSFER IN FROM GENERAL FND - - - - - - 39222 TRANSFER IN FROM WATER FUND 231,227 171,126 - - - - 39225 TRANSFER IN FROM REFUSE - - - - - - 39256 TRANSFER IN:WATER DBT SVC 1,069,526 - - - - - 39310 BOND PROCEEDS - - 200,000 360,000 - - TOTALS: REVENUE 1,323,575 171,126 200,000 360,000 - - TOTALS: WATER CONSTRUCTION FUND 1,323,575 171,126 200,000 360,000 - - GRAND TOTALS: 1,323,575 171,126 200,000 360,000 - - Page 73 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - - 33641 OTHER LOCAL GOVERNMENT GRANT - - - - - - 36210 INTEREST ON INVESTMENTS 11,760 13,450 - - - - 36216 LOAN INTEREST 20,977 - - - - - 36219 CHANGE IN FAIR VALUE (210) 6,270 - - - - 39221 TRANSFER IN FROM SEWER FUND 56,384 249,631 - - - - 39238 TRANSFER IN FROM MIF MEDTRON - - - - - - 39310 BOND PROCEEDS - - 125,000 180,000 - - TOTALS: REVENUE 88,912 269,351 125,000 180,000 - - TOTALS: SEWER CONSTRUCTION FUNS 88,912 269,351 125,000 180,000 - - GRAND TOTALS: 88,912 269,351 125,000 180,000 - - Page 74 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 653 STORM SEWER CONSTRUCT. FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - 33641 OTHER LOCAL GOVERNMENT GRANT - - - - - - 36210 INTEREST ON INVESTMENTS 710 7,590 - - - - 36219 CHANGE IN FAIR VALUE (10) 3,540 - - - - 39203 TRANSFER IN FROM GENERAL FND - - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - - 39221 TRANSFER IN FROM SEWER FUND - - - - - - 39237 TRANSFER IN STORM SEWER FUND 143 - - - - - 39258 TRANSFER IN:STORMSWR DEBTSVC 248,589 - - - - - 39290 RESIDUAL EQUITY TRANSFER IN - - - - - 39310 BOND PROCEEDS - - 225,000 650,000 - - TOTALS: REVENUE 249,431 11,130 225,000 650,000 - - TOTALS: STORM SEWER CONSTRUCT. f 249,431 11,130 225,000 650,000 - - GRAND TOTALS: 249,431 11,130 225,000 650,000 - - Page 75 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 701 CENTRAL GARAGE Actual Actual Adopted Departmenti Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 36210 INTEREST ON INVESTMENTS 12,770 14,840 - 13,750 - - 36219 CHANGE IN FAIR VALUE (230) 6,920 - - - - 36290 OTHER MISC. REVENUE 3,879 3,980 1,500 3,500 - - 38400 SALES OF GASOLINE AND FUEL 95,462 127,736 95,000 145,000 - - 39101 GAIN/LOSS FIXED ASSET - - - - - - 39102 RECOVERY OF LOSS - - - - - 39140 OTHER REF. & REIMBURSEMENT - - 150 150 - - 39180 GARAGE LABOR & BURDEN 157,211 168,880 175,000 177,500 - - 39185 ALLOCATION OF SERVICE CENTER 253,095 250,908 255,000 255,000 - - 39203 TRANSFER IN FROM GENERAL FND - - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - - 39221 TRANSFER IN FROM SEWER FUND - - - - - - 39222 TRANSFER IN FROM WATER FUND - - - - - 39253 TRANS IN:CAP IMP GENGVT BLDG - 1,115,870 - - - - 39290 RESIDUAL EQUITY TRANSFER IN - - - - - - 39400 RENTS AND LEASES 7,124 3,323 7,250 3,500 - - TOTALS: REVENUE 529,311 1,692,458 533,900 598,400 - - TOTALS: CENTRAL GARAGE 529,311 1,692,458 533,900 598,400 - - GRAND TOTALS: 529,311 1,692,458 533,900 598,400 - - Page 76 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43000 PUBLIC WORKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1010 REGULAR EMPLOYEES - - - 1,679,875 - - 1011 PART-TIME EMPLOYEES - - - - - - 1012 SEASONAL EMPLOYEES - - - 115,000 - - 1020 OVERTIME-REGULAR - - - 87,960 - - 1021 OVERTIME-PART-TIME - - - - - - 1022 OVERTIME-SEASONAL - - - - - - 1030 VACATION & SICK - - - - - - 1050 SEVERANCE PAY - - - - - - 1065 MEAL REIMBURSEMENT - - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A. CONTRIBUTION - - - 118,464 - - 1220 F.I.C.A. CONTRIBUTION - - - 143,389 - - 1225 FLEX BENEFIT FICA - - - - - - 1300 INSURANCE - - - 224,040 - - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM - - - 70,331 - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - - TOTALS: PERSONAL SERVICES - - - 2,439,058 - - OTHER SERVICES & CHARGES - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 8100 CONTINGENCIES - - - - - - 8100 TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: PUBLIC WORKS - - - - - - TOTALS: GENERAL - - - - - - GRAND TOTALS: - - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 110,845 111,151 193,960 204,400 204,400 - 1011 PART-TIME EMPLOYEES 105 - 2,419 - - - 1012 SEASONAL EMPLOYEES 2,565 2,299 9,200 9,955 9,955 - 1020 OVERTIME-REGULAR 768 340 5,923 5,710 5,710 - 1030 VACATION & SICK (4,354) (8,247) - - - - 1050 SEVERANCE PAY 7,059 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 6,549 6,865 12,550 14,083 14,083 - 1220 F.I.C.A. CONTRIBUTION 8,808 8,176 15,490 16,743 16,743 - 1225 FLEX BENEFIT FICA 739 537 - - - 1300 INSURANCE 10,072 13,282 22,856 24,924 24,924 - 1510 WORKERS COMP INSURANCE PREM 967 647 1,525 1,683 1,683 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 144,122 135,051 263,923 277,498 277,498 - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 1,186 812 1,200 1,200 1,200 - 2010 MINOR EQUIPMENT 211 185 500 500 500 - 2011 COMPUTER EQUIPMENT 368 1,459 1,500 1,500 1,500 - 2020 COMPUTER SUPPLIES 1,215 1,041 1,250 1,250 1,250 - 2030 PRINTING & PRINTED FORMS 189 333 200 200 200 - 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - 50 50 50 - 2171 GENERAL SUPPLIES 1,121 518 1,400 1,400 1,400 - 2172 UNIFORMS - 15 150 150 150 - 2173 PROTECTIVE CLOTHING 347 257 500 500 500 - 2175 FOOD SUPPLIES - 41 50 50 50 - 2280 VEHICLE REPAIR AND PARTS 5,155 2,370 2,250 2,475 2,475 - 2282 GAS, OIL, LUBRICANTS 4,375 4,598 4,500 5,850 5,850 - TOTALS: SUPPLIES 14,168 11,631 13,550 15,125 15,125 - OTHER SERVICES &CHARGES - - - - - 3050 EXPERT& PROFESSIONAL SERV. 12,219 9,731 3,000 3,000 3,000 - 3100 PROTECTIVE SERVICES - - - - - - 3105 TRAINING & EDUC ACTIVITIES 1,337 1,058 - 500 500 - 3120 EDUCATIONAL REIMBURSEMENT - - - - - - 3210 TELEPHONE &TELEGRAPH 1,660 735 1,417 1,613 1,613 - 3211 CELL PHONES 449 1,021 500 800 800 - 3220 POSTAGE 1,866 41 1,940 - - - 3250 OTHER COMMUNICATIONS 40 - 50 50 50 - 3310 LOCAL TRAVEL EXPENSE 20 43 - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3500 LEGAL NOTICE PUBLISHING 638 610 500 500 500 - 3600 INSURANCE& BONDS 5,576 5,576 3,962 6,197 6,197 - 4000 REPAIR & MAINT. SERVICES 1,915 2,412 2,475 2,475 2,475 - 4050 GARAGE, LABOR BURD. 7,208 6,627 5,000 5,350 5,350 - 4100 RENTS & LEASES 15,238 15,297 15,778 16,796 16,796 - 4300 MISC. CHARGES Pa2Q 78 - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4330 SUBSCRIPTION, MEMBERSHIP 1,009 1,599 1,000 1,250 1,250 - 4375 VOLUNTEER RECOGNITION - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4380 COMMISSION & BOARDS - - 25 25 25 - 4390 TAXES & LICENSES 102 944 100 100 100 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 49,295 45,693 35,747 38,656 38,656 - CAPITAL OUTLAY - - - - - 5120 BUILDING& IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - 5190 CONSTRUCTION IN PROGRESS 131,299 31,834 - - - - TOTALS: CAPITAL OUTLAY 131,299 31,834 - - - - OTHER FINANCING USES - - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - - 7175 TRANSFER OUT TO PIR PROJ FND 3,700 6,366 - - - - 7260 TRANSFER OUT TO CAP IMP#401 - - - - - - 8100 CONTINGENCIES - - 8,182 - - 8120 PROJECTS -CLOSED EARLY - - - - - - 8130 FIR PROJECTS-CITY SHARE - - - - - - TOTALS: OTHER FINANCING USES 3,700 6,366 8,182 - - - TOTALS: ENGINEERING 342,584 230,575 321,402 331,279 331,279 - TOTALS: GENERAL 342,584 230,575 321,402 331,279 331,279 - GRAND TOTALS: 342,584 230,575 321,402 331,279 331,279 - Page 79 DEPARTMENT: ENGINEERING YEAR: 2009 PERSONNEL COSTS 2008 ADOPTED 2009 PROPOSED POSITION SALARIES FRINGE TOTAL SALARIES FRINGE TOTAL Director 14,088 2,907 16,995 16,868 3,666 20,534 ACE 46,379 11,223 57,602 58,223 14,966 73,189 Superintendent 0 0 Eng Tech IV(2) 83,802 21,634 105,436 77,717 21,057 98,774 Shop foreman 0 0 Foreman 0 0 Eng Tech III 41,076 11,463 52,539 43,253 12,883 56,136 Maint III 0 0 Maint workers 0 0 Admin Asst 1,963 556 2,519 0 Secretary 12,138 3,268 15,406 11,381 3,368 14,749 PT Clerk 2,530 362 2,892 2,668 403 3,071 Seasonals 9,525 1,008 10,533 9,955 1,092 11,047 TOTALS 211,502 52,421 263,923 220,065 57,435 277,498 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 1200 Consultants for special design/testing 1000 2010 MINOR EQUIPMENT GIS contract 1000 Drafting and surveying equipment 500 Misc Consultations 1000 TOTAL: 500 TOTAL: 3000 2011 COMPUTER EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT Laser Printer 1000 TOTAL: 500 Misc Hardware upgrades/replacement 500 3120 EDUCATIONAL REIMBURSEMENT TOTAL: 1500 TOTAL: 0 2020 COMPUTER SUPPLIES 3220 POSTAGE Misc computer supplies 625 TOTAL: 0 Toner cartridges 625 4000 REPAIR AND MAINT SERVICES TOTAL: 1250 KIP copier 1200 2030 PRINTING & PRINTED FORMS Software repairs 975 Printing & printed forms (permits) 100 Misc equipment repairs 300 Postcards for meetins, hangers, petitions 100 TOTAL: 2475 TOTAL: 200 4100 RENTS AND LEASES 2160 MAINT& CONST MATERIALS TOTAL: 16796 TOTAL: 50 4300 MISC CHARGES 2171 GENERAL SUPPLIES TOTAL: 0 Surveying supplies 400 4330 SUBSCRIPTION, MEMBERSHIP Drafting supplies 1000 TOTAL: 1250 TOTAL: 1400 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 80 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 238,478 249,144 266,318 282,091 282,091 - 1011 PART-TIME EMPLOYEES - - 2,420 - - - 1012 SEASONAL EMPLOYEES 6,061 6,322 13,800 9,050 9,050 - 1020 OVERTIME-REGULAR 6,751 26,511 16,053 19,086 19,086 - 1022 OVERTIME-SEASONAL - 119 - - - - 1030 VACATION & SICK 772 1,183 - - - - 1050 SEVERANCE PAY - 7,154 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A. CONTRIBUTION 14,522 17,969 19,179 20,171 20,171 - 1220 F.I.C.A. CONTRIBUTION 18,697 22,211 23,699 23,647 23,647 - 1225 FLEX BENEFIT FICA 499 524 - - - - 1300 INSURANCE 28,842 30,856 34,417 37,750 37,750 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 12,196 14,268 20,737 21,087 21,087 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 326,819 376,261 396,623 412,882 412,882 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 44 245 400 400 400 - 2010 MINOR EQUIPMENT 2,596 - 4,000 4,000 4,000 - 2011 COMPUTER EQUIPMENT 1,792 - 1,500 1,500 1,500 - 2020 COMPUTER SUPPLIES - 48 100 100 100 - 2030 PRINTING & PRINTED FORMS 36 35 50 50 50 - 2070 TRAINING & INSTR SUPPLIES - - 100 100 100 - 2160 MAINT. & CONSTRUCT MATERIALS 45,357 59,928 50,000 52,000 52,000 - 2161 CHEMICALS 3,810 52,699 32,750 37,665 37,665 - 2171 GENERAL SUPPLIES 3,839 9,486 11,200 11,200 11,200 - 2172 UNIFORMS 55 (160) 175 175 175 - 2173 PROTECTIVE CLOTHING 1,189 1,143 1,500 1,500 1,500 - 2175 FOOD SUPPLIES - 50 100 100 100 - 2280 VEHICLE REPAIR AND PARTS 37,571 45,224 37,000 37,000 37,000 - 2282 GAS, OIL, LUBRICANTS 16,307 28,790 25,000 32,500 32,500 - TOTALS: SUPPLIES 112,595 197,489 163,875 178,290 178,290 - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 7,051 2,598 6,250 6,250 6,250 - 3105 TRAINING & EDUC ACTIVITIES 240 335 600 600 600 - 3120 EDUCATIONAL REIMBURSEMENT - - - 1,500 1,500 - 3210 TELEPHONE &TELEGRAPH 324 41 70 70 70 - 3211 CELL PHONES 551 735 850 850 850 - 3220 POSTAGE 20 - 75 75 75 3250 OTHER COMMUNICATIONS - - 50 50 50 - 3310 LOCAL TRAVEL EXPENSE - - 200 200 200 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - 300 300 300 - 3600 INSURANCE & BONDS 153,Q@* 81 18,095 17,649 17,649 17,649 - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 210 326 150 158 158 - 3820 WATER 413 630 250 250 250 - 3840 REFUSE 555 - 100 100 100 - 3850 SEWER 408 539 300 300 300 - 4000 REPAIR & MAINT. SERVICES 15,376 16,405 15,500 15,500 15,500 - 4050 GARAGE, LABOR BURD. 36,447 49,804 50,534 53,061 53,061 - 4080 VEHICLE REPAIR - - 5,500 5,500 5,500 - 4100 RENTS & LEASES 74,402 75,752 76,526 78,833 78,833 - 4300 MISC. CHARGES 41 409 1,250 750 750 - 4330 SUBSCRIPTION, MEMBERSHIP 196 134 200 200 200 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES & LICENSES 255 53 250 250 250 - 4395 STATE SALES TAX - 147 - - - - TOTALS: OTHER SERVICES & CHARGE 154,584 166,001 176,604 182,446 182,446 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - 11,500 10,000 10,000 - 5190 CONSTRUCTION IN PROGRESS - - - - - - TOTALS: CAPITAL OUTLAY - - 11,500 10,000 10,000 - OTHER FINANCING USES - - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - - 7175 TRANSFER OUT TO PIR PROJ FND - - - - - 7260 TRANSFER OUT TO CAP IMP#401 - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 8100 CONTINGENCIES - - 12,295 - - - 8110 VANDALISM - - - - - - 8120 PROJECTS-CLOSED EARLY - - - - - - 8130 PIR PROJECTS-CITY SHARE - - - - - - TOTALS: OTHER FINANCING USES - - 12,295 - - - TOTALS: STREETS 593,999 739,751 760,897 783,618 783,618 - TOTALS: GENERAL 593,999 739,751 760,897 783,618 783,618 - GRAND TOTALS: 593,999 739,751 760,897 783,618 783,618 - Page 82 DEPARTMENT: STREETS YEAR: 2009 PERSONNEL COSTS 2008 ADOPTED 2009 PROPOSED POSITION SALARIES FRINGE TOTAL SALARIES FRINGE TOTAL Director 15,504 3,457 18,961 15,744 3,421 19,165 ACE 0 0 Superintendent 10,401 2,758 13,159 11,645 2,993 14,638 Eng Tech IV 0 0 Shop foreman 0 0 Foreman 42,690 14,362 57,052 41,138 13,891 55,029 Eng Tech III 0 0 Maint III 900 359 1,259 1,085 393 1,478 Maint workers (5) 204,062 72,351 276,413 219,2371 77,783 297,020 Admin Asst 4,629 1,466 6,095 3,971 1,0941 5,065 Secretary 4,765 1,409 6,174 5,690 1,6761 7,366 PT Clerk 2,327 359 2,686 2,668 411 3,079 Seasonals 13,313 1,512 14,825 9,050 992 10,042 TOTALS 298,591 98,033 396,624 310,228 102,654 412,882 SUPPLIES CAPITAL OUTLAY 2000 OFFICE SUPPLIES 5120 BUILDING IMPROVEMENT TOTAL: 400 TOTAL: 0 2010 MINOR EQUIPMENT 5130 IMPROV OTHER THAN BLDG locators, street saws, powertools,jackhammer: 1500 TOTAL: 0 Street temperature sensors 1000 5180 OTHER EQUIPMENT Hand tools 500 Repair or replace existing dump truck boxes 10000 Safety equipment 1000 TOTAL: 10000 TOTAL: 4000 2011 COMPUTER EQUIPMENT SERVICES AND CHARGES Replace dept desktop 1500 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 1500 Soil tests (MN requirement) 3000 2020 COMPUTER SUPPLIES Drug/Acohol testing 1000 Toner cartridges 100 GIS contract 1250 TOTAL: 100 ILC safety consultant 1000 2030 PRINTING & PRINTED FORMS TOTAL: 6250 TOTAL: 50 3105 TRAINING AND EDUCATIONAL ACT 2160 MAINT & CONTT MATERIALS Local 49er equipment training 0 Hot mix asphalt 35700 OSHA operation of earth moving equipment 600 Winter mix asphalt 4300 TOTAL: 600 Bituminous materials 3500 3120 EDUCATIONAL REIMBURSEMENT Aggregates 2000 TOTAL: 1500 Joint & crack sealant material 6000 3220 POSTAGE Black dirt and Sod 500 TOTAL: 75 TOTAL: 52000 4000 REPAIR AND MAINT SERVICES 2161 CHEMICALS Misc Concrete repair 14250 Sidewalk deicing chemicals 500 Other repairs 1250 Road de-icing chemicals 37165 TOTAL: 15500 TOTAL: 37665 4100 RENTS AND LEASES 2171 GENERAL SUPPLIES MSC rental 74083 Cutting edges 8100 Misc-traffic control, equipment, tools 2000 Blades-router, concrete/asphalt saw 2000 Uniform rentals 2250 LP gas for crack sealer/patcher 500 TOTAL: 78333 Misc materials 600 4300 MISC CHARGES TOTAL: 11200 Debris disposal 1250 TOTAL: 1250 4330 SUBSCRIPTION, MEMBERSHIPS TOTAL: 200 Page 83 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1010 REGULAR EMPLOYEES 4,087 4,150 4,141 4,285 4,285 - 1012 SEASONAL EMPLOYEES 118 - - - - - 1020 OVERTIME-REGULAR - 70 124 124 124 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 244 263 276 295 295 - 1220 F.I.C.A. CONTRIBUTION 300 300 325 333 333 - 1300 INSURANCE 691 716 538 592 592 - 1510 WORKERS COMP INSURANCE PREM 191 198 135 196 196 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 5,631 5,697 5,539 5,825 5,825 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES - - - - - - 2010 MINOR EQUIPMENT 581 - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 42 - 750 750 750 - 2171 GENERAL SUPPLIES 433 695 - - - - 2173 PROTECTIVE CLOTHING - - - - - - 2281 VEHICLE REPAIR (ACCIDENTS) - - - - - - TOTALS: SUPPLIES 1,055 695 750 750 750 - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. - - - - - - 3600 INSURANCE& BONDS - - - 465 465 - 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 122,241 147,171 139,206 143,382 143,382 - 4000 REPAIR & MAINT. SERVICES 388 1,020 5,500 5,250 5,250 - 4050 GARAGE, LABOR BURD. 170 282 - - - - 4100 RENTS & LEASES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 122,799 148,474 144,706 149,097 149,097 - CAPITAL OUTLAY - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 8100 CONTINGENCIES - - 172 - - - TOTALS: CAPITAL OUTLAY - - 172 - - - TOTALS: STREET LIGHTING 129,485 154,866 151,167 155,672 155,672 - TOTALS: GENERAL 129,485 154,866 151,167 155,672 155,672 - GRAND TOTALS: 129,485 154,866 151,167 155,672 155,672 - Page 84 DEPARTMENT: STREET LIGHTING YEAR: 2009 PERSONNEL COSTS 2008 ADOPTED 2009 PROPOSED POSITION SALARIES FRINGE TOTAL SALARIES FRINGE TOTAL Director 245 52 297 843 184 1,027 ACE 486 122 608 194 50 244 Superintendent 1,459 369 1,828 388 100 488 Eng Tech IV 0 0 Shop foreman 0 0 Foreman 0 0 Eng Tech III 0 0 Maint III 2,074 732 2,806 2,984 1,082 4,066 Maint workers 01 0 Admin Asst 0 0 Secretary 0 0 PT Clerk 0 0 Seasonals 0 0 TOTALS 1 4,2641 11275 5,5391 1 4,4091 1,4161 5,825 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 TOTAL: 0 2010 MINOR EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 TOTAL: 0 2011 COMPUTER EQUIPMENT 3810 ELECTRIC TOTAL: 0 TOTAL 143,382 2160 MAINT& CONTT MATERIALS 4000 REPAIR AND MAINT SERVICES Base plates, ballasts, bulbs 750 Repair& service of city owned light services TOTAL: 750 TOTAL: 5500 2171 GENERAL SUPPLIES 4100 RENTS & LEASES TOTAL: 0 TOTAL: 0 CAPITAL OUTLAY Note: Anticipated 2009 rate is increase is 5% 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 85 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43170 TRAFFIC SIGNS & SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 38,766 39,232 34,648 35,278 35,278 - 1012 SEASONAL EMPLOYEES 5,659 4,886 4,800 5,613 5,613 - 1020 OVERTIME-REGULAR 841 1,001 1,474 1,474 1,474 - 1030 VACATION & SICK 577 439 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 2,349 2,489 2,235 2,462 2,462 - 1220 F.I.C.A. CONTRIBUTION 3,271 3,256 2,998 3,236 3,236 - 1225 FLEX BENEFIT FICA 251 261 - - - - 1300 INSURANCE 5,735 5,740 5,192 5,647 5,647 - 1510 WORKERS COMP INSURANCE PREM 1,958 1,973 2,192 2,448 2,448 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 59,406 59,276 53,539 56,158 56,158 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 40 - 50 50 50 - 2010 MINOR EQUIPMENT 332 - 200 200 200 - 2011 COMPUTER EQUIPMENT - - 100 100 100 - 2030 PRINTING & PRINTED FORMS - - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 4,528 - - - - - 2161 CHEMICALS - - 50 50 50 - 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 722 7,897 6,250 7,250 7,250 - 2172 UNIFORMS (146) (146) 150 150 150 - 2173 PROTECTIVE CLOTHING 292 100 300 300 300 - 2280 VEHICLE REPAIR AND PARTS 1,202 838 1,250 1,250 1,250 2282 GAS, OIL, LUBRICANTS 890 1,059 975 1,250 1,250 TOTALS: SUPPLIES 7,860 9,748 9,325 10,600 10,600 - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT& PROFESSIONAL SERV. - - - - - - 3105 TRAINING & EDUC ACTIVITIES - 40 150 150 150 3210 TELEPHONE & TELEGRAPH 45 - - - - - 3211 CELL PHONES 120 181 180 180 180 - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE& BONDS 227 227 244 1,054 1,054 - 3800 UTILITY SERVICES - - - - - - 4000 REPAIR& MAINT. SERVICES 5,903 663 3,775 3,775 3,775 - 4050 GARAGE, LABOR BURD. 1,598 1,094 1,656 1,772 1,772 - 4100 RENTS & LEASES 7,937 8,276 7,868 8,300 8,300 - 4300 MISC. CHARGES - - - - - 4390 TAXES& LICENSES 29 - 35 35 35 - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES&CHARGE 15,859 10,481 13,908 15,266 15,266 - CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT Page 86 - 2,750 - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43170 TRAFFIC SIGNS & SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 TOTALS: CAPITAL OUTLAY - - 2,750 - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - 1,660 - - - 8110 VANDALISM - - - - - - TOTALS: OTHER FINANCING USES - - 1,660 - - - TOTALS: TRAFFIC SIGNS & SIGNALS 83,125 79,505 81,182 82,024 82,024 - TOTALS: GENERAL 83,125 79,505 81,182 82,024 82,024 - GRAND TOTALS: 83,125 79,505 81,182 82,024 82,024 - Page 87 DEPARTMENT: TRAFFIC SIGNS AND SIGNALS YEAR: 2009 PERSONNEL COSTS 2008 ADOPTED 2009 PROPOSED POSITION SALARIES FRINGE TOTAL SALARIES FRINGE ITOTAL Director 507 104 611 843 184 1,027 ACE 0 0 Superintendent 503 123 626 388 100 488 Eng Tech IV 0 0 Shop foreman 0 0 Foreman 0 0 Eng Tech III 0 0 Maint III 35,108 11,886 46,994 35,521 12,894 48,415 Maint workers 0 0 Admin Asst 0 0 Secretary 0 0 PT Clerk 0 0 Seasonals 4,804 504 5,308 5,613 615 6,228 TOTALS 40,922 12,617 53,539 42,365 13,793 56,158 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 50 TOTAL: 0 2010 MINOR EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 200 MNDOT training 150 2011 COMPUTER EQUIPMENT TOTAL: 150 TOTAL: 100 4000 REPAIR AND MAINT SERVICES 2030 PRINTING & PRINTED FORMS Arterial striping 825 TOTAL: 0 Traffic counter maint 500 2160 MAINT& CONTT MATERIALS Traffic control 700 TOTAL: 0 Truck boom inspection (1/2 with state aid) 250 2161 CHEMICALS other misc maint 1500 Industrial cleaning chemicals 50 TOTAL: 3775 TOTAL: 50 4100 RENTS AND LEASES 2171 GENERAL SUPPLIES MSC rental expenses 7700 Traffic counter supplies 450 Uniform rental 600 Traffic paint 3500 TOTAL: 8300 Channel posts 800 4300 MISC CHARGES Signal lamps 100 TOTAL: 0 Street name signs 500 LED red lamps 500 Replacement signs 1400 TOTAL: 7250 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 88 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 241,594 252,835 269,406 276,534 276,534 - 1012 SEASONAL EMPLOYEES 46,972 57,589 57,850 73,400 60,000 - 1020 OVERTIME-REGULAR 4,259 2,152 17,112 18,512 18,512 - 1022 OVERTIME-SEASONAL - 159 - - - - 1030 VACATION & SICK 1,434 1,047 - - - - 1050 SEVERANCE PAY - 51 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 13,321 14,290 18,501 19,759 19,759 - 1220 F.I.C.A. CONTRIBUTION 21,536 23,025 26,269 28,101 27,076 - 1225 FLEX BENEFIT FICA 713 787 - - - - 1300 INSURANCE 29,995 32,161 33,863 40,708 40,708 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 7,577 7,552 10,079 11,472 11,028 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 367,401 391,647 433,080 468,486 453,617 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 649 596 650 650 650 2010 MINOR EQUIPMENT 22,314 15,200 15,000 15,500 15,500 - 2011 COMPUTER EQUIPMENT 1,605 - 400 400 400 - 2020 COMPUTER SUPPLIES 257 48 200 200 200 - 2030 PRINTING& PRINTED FORMS 36 134 300 300 300 - 2070 TRAINING& INSTR SUPPLIES - - 100 100 100 - 2160 MAINT. & CONSTRUCT MATERIALS 24,950 18,531 26,500 26,500 26,500 - 2161 CHEMICALS 1,995 2,158 5,500 3,500 3,500 - 2170 PROGRAM SUPPLIES - - - - - - 2171 GENERAL SUPPLIES 17,127 17,124 21,950 21,950 21,950 - 2172 UNIFORMS 672 557 750 750 750 - 2173 PROTECTIVE CLOTHING 2,137 797 1,750 1,750 1,750 - 2175 FOOD SUPPLIES 60 50 100 100 100 - 2280 VEHICLE REPAIR AND PARTS 31,808 24,345 14,500 17,500 17,500 - 2282 GAS, OIL, LUBRICANTS 14,410 16,821 15,000 18,500 18,500 - 2990 COMM. PURCHASED FOR RESALE - - - - - - TOTALS: SUPPLIES 118,017 96,360 102,700 107,700 107,700 - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 4,938 11,500 6,750 6,750 6,750 - 3105 TRAINING & EDUC ACTIVITIES 605 1,365 250 500 500 - 3120 EDUCATIONAL REIMBURSEMENT - - 750 750 750 - 3210 TELEPHONE &TELEGRAPH 1,054 1,121 2,161 2,161 2,161 - 3211 CELL PHONES 542 727 850 850 850 - 3220 POSTAGE - - 50 50 50 - 3250 OTHER COMMUNICATIONS - - 50 50 50 - 3310 LOCAL TRAVEL EXPENSE 140 111 150 150 150 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3410 ADVERTISING EMPLOYMENT 672 - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING PA-@Q 89 200 250 250 250 - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted [Line Item Description 2006 2007 2008 2009 2009 2009 3600 INSURANCE& BONDS 19,073 19,073 20,125 20,125 20,125 - 3800 UTILITY SERVICES - - - - - - 3810 ELECTRIC 11,179 15,691 14,333 15,050 15,050 - 3820 WATER 3,795 4,110 3,500 4,000 4,000 - 3830 GAS 4,008 6,644 6,300 6,615 6,615 - 3840 REFUSE - - - - - - 3850 SEWER 1,548 1,350 1,300 1,300 1,300 - 4000 REPAIR& MAINT. SERVICES 73,287 136,053 23,500 23,500 23,500 - 4020 HONEYWELL MAINT CONTRACT 1,776 1,391 1,864 2,014 2,014 - 4050 GARAGE, LABOR BURD. 32,407 29,206 30,750 32,903 32,903 - 4100 RENTS & LEASES 70,194 71,763 70,276 75,370 75,370 - 4300 MISC. CHARGES - 595 500 500 500 - 4330 SUBSCRIPTION, MEMBERSHIP 494 1,134 300 300 300 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4380 COMMISSION & BOARDS 2 - - - - 4390 TAXES& LICENSES 2,157 687 300 300 300 - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 228,071 302,719 184,309 193,488 193,488 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - 5190 CONSTRUCTION IN PROGRESS - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7175 TRANSFER OUT TO PIR PROJ FND - 6,233 - - - 7230 TRANSFER OUT TO CAP IMP PARK - - - - - - 8100 CONTINGENCIES - - 13,425 - - - 8110 VANDALISM 271 2,020 2,000 2,000 2,000 - 8200 SUNSHINE FUND - - - - - - TOTALS: OTHER FINANCING USES 271 8,253 15,425 2,000 2,000 - TOTALS: PARKS 713,759 798,980 735,514 771,674 756,805 - TOTALS: GENERAL 713,759 798,980 735,514 771,674 756,805 - GRAND TOTALS: 713,759 798,980 735,514 771,674 756,805 - Page 90 DEPARTMENT: PARKS YEAR: 2009 PERSONNEL COSTS 2008 ADOPTED 2009 PROPOSED POSITION SALARIES FRINGE TOTAL SALARIES FRINGE TOTAL Director 16,113 3,457 19,570 15,744 3,421 19,165 ACE 0 0 Superintendent 14,103 3,574 17,677 11,645 2,993 14,638 Eng Tech IV 0 0 Shop foreman 0 0 Foreman 51,451 16,172 67,623 54,362 17,516 71,878 Eng Tech III 0 0 Maint III 0 0 Maint workers (4) 187,610 54,828 242,438 198,496 64,344 262,840 Admin Asst 6,823 2,059 8,882 3,971 1,094 5,065 Secretary 5,523 1,555 7,078 6,828 2,022 8,850 PT Clerk 4,896 726 5,622 4,002 606 4,608 Seasonals 57,850 6,340 64,190 60,000 6,576 66,576 TOTALS 344,369 88,711 433,080 355,048 98,572 453,617 SUPPLIES Door replacements and parts 3000 2000 OFFICE SUPPLIES Padlocks, keys 500 TOTAL: 650 Paint 1500 2010 MINOR EQUIPMENT Playground hardware and parts 5500 Replace mowers, weed whips, snowblowers 7000 Skating and playground Matts 2000 Hedge trimmer 1000 Tennis, Bball, hockey, soccer nets 500 teeth for landscape plane 3500 signs 500 Other parks maint equipment, tools 4000 Fence hardware and parts 1000 TOTAL: 15500 TOTAL: 9450 2011 COMPUTER EQUIPMENT SERVICES AND CHARGES TOTAL: 400 3050 EXPERT AND PROFESSIONAL SERV 2020 COMPUTER SUPPLIES Drug and alcohol testing 1000 TOTAL: 200 GIS contract 850 2030 PRINTING & PRINTED FORMS Safety consultant/training 1600 TOTAL: 300 Other parks consultations 3300 2160 MAINT& CONTT MATERIALS TOTAL: 6750 Lumber and cement 4000 3105 TRAINING AND EDUCATIONAL ACT Treated wood ties, guard rails 800 Pool operator certification 100 Shrub bed mulch 3200 Pesticide applicator certification 100 Dirt 2000 Local 49er equipment training 100 Grass seed 3200 Earth moving equipment training 100 Shrubs, bushes 1000 Turf management training 100 Softstep wood fiber 3000 TOTAL: 500 Wood fiber or sand for playgrounds 1000 3120 EDUCATIONAL REIMBURSEMENT Beach maint supplies 600 TOTAL: 750 Aggregates and lime for ballfields 3000 3220 POSTAGE Asphalt and base materials 3000 TOTAL: 50 Irrigation system parts 700 4000 REPAIR AND MAINT SERVICES Misc supplies 1000 Fertilization of trees and weed control 12500 TOTAL: 26500 Misc concrete repairs 2000 2161 CHEMICALS Park bldg maint 3000 Fertilizer(weed and feed) 1500 Annual fire extinguisher inspections 1000 Weed Control (roundup) 500 CityWorks maint contract(1/4) 500 Wadding pools chemicals 1000 Software maint contracts (1/4) 500 Misc chemicals 500 Misc Park facilities repair and maint 4000 TOTAL: 3500 TOTAL: 23500 2171 GENERAL SUPPLIES 4100 RENTS AND LEASES Hand tools 250 MSC rental expenses 59220 Electrical supplies 3000 Parks Satellite rentals 8500 Plumbing supplies 250 Handicap satellite rentals 5500 Park bldgs maint supplies 3300 Uniform rentals 2150 Parks repair maint hardware FQkA 91 TOTAL: 75370 CAPITAL OUTLAY 4300 MISC CHARGES 5120 BUILDING IMPROVEMENT TOTAL: 500 TOTAL: 0 4330 SUBSCRIPTION, MEMBERSHIPS 5130 IMPROV OTHER THAN BLDG TOTAL: 300 TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 92 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 38,429 31,534 44,772 49,353 49,353 - 1012 SEASONAL EMPLOYEES 1,556 80 - - - - 1020 OVERTIME-REGULAR - 263 2,461 2,776 2,776 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 2,289 1,981 3,050 3,492 3,492 - 1220 F.I.C.A. CONTRIBUTION 2,982 2,345 3,607 3,974 3,974 - 1300 INSURANCE 4,438 3,776 5,619 6,572 6,572 - 1510 WORKERS COMP INSURANCE PREM 1,590 1,101 2,669 2,974 2,974 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 51,284 41,079 62,178 69,141 69,141 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES - 50 - - - - 2010 MINOR EQUIPMENT - - 350 350 350 - 2011 COMPUTER EQUIPMENT - - - - - - 2020 COMPUTER SUPPLIES - - - - - - 2030 PRINTING & PRINTED FORMS - 99 - - - - 2070 TRAINING & INSTR SUPPLIES - - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 1,750 500 - - - - 2171 GENERAL SUPPLIES 23 - - - - - 2173 PROTECTIVE CLOTHING 217 - 600 600 600 - 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE PARTS 807 294 1,250 1,250 1,250 - 2282 GAS, OIL, LUBRICANTS 507 145 1,000 750 750 - TOTALS: SUPPLIES 3,304 1,087 3,200 2,950 2,950 - OTHER SERVICES& CHARGES - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 70,939 68,019 50,000 48,000 48,000 - 3105 TRAINING & EDUC ACTIVITIES 560 695 75 75 75 - 3210 TELEPHONE&TELEGRAPH - - 15 15 15 - 3220 POSTAGE 284 1,470 65 1,500 1,500 - 3250 OTHER COMMUNICATIONS - - - - - - 3310 LOCALTRAVELEXPENSE - - - - - - 3500 LEGAL NOTICE PUBLISHING 74 62 75 75 75 - 3600 INSURANCE& BONDS 213 213 213 1,530 1,530 - 4000 REPAIR & MAINT. SERVICES 351 9,879 9,180 8,500 8,500 - 4050 GARAGE, LABOR BURD. 1,988 984 1,500 1,605 1,605 - 4100 RENTS & LEASES - - 350 350 350 - 4300 MISC. CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 60 55 175 175 175 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES & LICENSES - - 30 30 30 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 74,470 81,376 61,678 61,855 61,855 - CAPITAL OUTLAY - - - - - - 5180 OTHER EQUIPMENT - - - - - - 8100 CONTINGENCIES Page 93 - 1,928 - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 TOTALS: CAPITAL OUTLAY - - 1,928 - - - TOTALS: TREE TRIMMING 129,058 123,543 128,984 133,946 133,946 - TOTALS: GENERAL 129,058 123,543 128,984 133,946 133,946 - GRAND TOTALS: 129,058 123,543 128,984 133,946 133,946 - Page 94 DEPARTMENT: FORESTRY YEAR: 2009 PERSONNEL COSTS 2008 ADOPTED 2009 PROPOSED POSITION SALARIES FRINGE TOTAL SALARIES FRINGE ITOTAL Director 1,470 314 1,784 2,530 550 3,080 ACE 0 0 Superintendent 6,322 1,601 7,923 7,763 1,996 9,759 Eng Tech IV 0 0 Shop foreman 0 0 Foreman (2) 5,263 1,691 6,954 5,583 1,863 7,446 Eng Tech III 0 0 Maint III 1,507 532 2,039 1,085 393 1,478 Maint workers (7) 28,175 9,543 37,718 30,617 10,861 41,478 Admin Asst 0 0 Secretary 4,495 1,265 5,760 4,552 1,348 5,900 PT Clerk 0 0 Seasonals 0 0 TOTALS 47,232 14,946 62,178 52,130 17,011 69,141 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 Removal & disposal of diseased/haz trees 44500 2010 MINOR EQUIPMENT Aerial lift inspection 700 Chain saw replacement 350 Arborist services 2800 TOTAL: 350 TOTAL: 48000 2011 COMPUTER EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 TOTAL: 75 2020 COMPUTER SUPPLIES 3220 POSTAGE TOTAL: 0 TOTAL: 1500 2030 PRINTING & PRINTED FORMS 4000 REPAIR AND MAINT SERVICES TOTAL: 0 Tree planting services 8320 2160 MAINT & CONST MATERIALS Other services 180 TOTAL: 0 TOTAL: 8500 2171 GENERAL SUPPLIES 4100 RENTS AND LEASES TOTAL: 0 TOTAL: 350 2173 PROTECTIVE CLOTHING 4300 MISC CHARGES OSHA required items 600 TOTAL: 0 TOTAL: 600 4330 SUBSCRIPTION, MEMBERSHIP TOTAL: 175 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 95