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Home My WebLink About2014 Proposed Detail Budget The City of Columbia Heights 2014 PROPOSED DETAIL BUDGET k. GENERAL GOVERNMENT City of Columbia Heights Table of Contents General Government 2014 Proposed Detail Budget General Government Functional Area Summary Page 1 General Government Buildings Proposed Expense and Narrative 2 Detail Expense 3 Summary of Costs 5 Recognition/Special Events Proposed Expense and Narrative 7 Detail Expense 8 Summary of Costs 10 Contingencies Proposed Expense and Narrative 11 Detail Expense 12 Summary of Costs 13 Transfers Proposed Expense and Narrative 14 Detail Expense 15 Summary of Costs 16 Cable Television Proposed Expense and Narrative 17 Detail Expense 18 Summary of Costs 20 Capital Improvement General Government Buildings Proposed Expense and Narrative 21 Detail Expense 22 Summary of Costs 23 Capital Improvement Library Proposed Expense and Narrative 24 Detail Expense 25 Summary of Costs 26 Reviewer's Notes Blank Pages 27 City of Columbia Heights,Minnesota BUDGET 2014 General Government Gen Gov. Recognition/ Cable Capital Imp Capital Imp Capital Imp Buildings Spec Events Contingencies Transfers TV Gen Gov.Bldg. Library Murzyn 101 101 101 101 225 411 411 411 Revenue 30999 Taxes 156,252 35,626 46,146 184,587 0 0 0 0 31999 Licenses&Permits 0 0 0 0 0 0 0 0 32999 intergovernmental 11,724 2,673 3,462 513,850 0 0 0 0 33999 Charge for Services 0 0 0 0 0 0 0 0 34999 Fines&Forfeits 0 0 0 0 0 0 0 0 35999 Miscellaneous 14,407 321 416 1,662 182,000 5,543 0 0 36999 Sales and Related Charges 0 0 0 0 0 0 0 0 39199 Transfers&Non Rev Receipts 0 0 0 0 0 11,339 0 0 Total Revenue 182,383 38,620 50,024 700,099 182,000 16,882 0 0 Expenses 0999 Personal Services 40,100 0 0 0 5,417 0 0 0 1999 Supplies 13,800 0 0 0 0 0 0 0 2999 Other Services&Charges 111,400 38,600 0 0 31,878 48,000 0 0 4999 Capital Outlay 17,000 0 0 0 0 0 0 0 6999 Contingencies&Transfers 0 0 50,000 700,000 67,636 0 0 0 Total Expenses 182,300 38,600 50,000 700,000 104,931 48,000 0 0 Summary Total Revenue 182,383 38,620 50,024 700,099 182,000 16,882 0 0 Total Expenses 182,300 38,600 50,000 700,000 104,931 48,000 0 0 Change to Fund Balance 83 20 24 99 77,069 (31,118) 0 0 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:GENERAL GOVERNMENT BUILDINGS 101 GENERAL Actual Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUILDIN Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 1 2012 1 2013 2014 2014 2014 0999 Personal Services 41,336 43,448 42,000 40,100 40,100 - 1999 Supplies 17,064 8,293 16,500 13,800 13,800 - 2999 Other Services&Charges 96,066 80,540 112,200 111,400 111,400 - 4999 Capital Outlay 28,475 - 31,000 17,000 17,000 6999 Contingencies&Transfers - - - - - - TOTALS:GENERAL GOVERNMENT E 182,941 132,281 201,700 182,300 182,300 - Activity Description This department covers the general maintenance of City Hall. The major expenses in this budget are utilities,janitorial expenses, building maintenance,and HVAC. Beginning in 2012,this is also the home department for the facility maintenance supervisor and part-time janitorial staff used for all City buildings. These staff costs are then allocated to each of the various department budgets for the buildings maintained. Objectives The on-going objective of this department is to maintain City Hall in a condition that is safe and respectable. Due to the age of the building,it is susceptible to significant unplanned emergency maintenance over time. Additionally,a significant portion of the department's budget is for weather-dependent utility costs. These greater risk factors, relative to many other departments, are considered when estimating the next year's budget. Beginning in 2012,this department has the additional objective of coordinating maintenance of the City's eight principal buildings and providing cost-effective janitorial services for five of those buildings. Budget Comments The 2014 budget for this department is approximately$19,000 or 10%less than for 2013. This reflects reductions in every major cost category. The only reduction which is individually significant is$14,000 from the capital outlay category. This primarily reflects the purchase of certain copy machines carried over to the 2013 budget from 2012,which are not included in the 2014 budget. 2 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - 1010 REGULAR EMPLOYEES 18,286 19,611 18,300 20,400 20,400 1011 PART-TIME EMPLOYEES 13,166 11,787 14,200 9,900 9,900 - 1030 VACATION&SICK 688 1,206 - - - 1070 INTERDEPARTMENTAL LABOR! 49 619 - - - 1210 P.E.R.A.CONTRIBUTION 2,283 2,324 2,300 2,200 2,200 1220 F.I.C.A.CONTRIBUTION 2,480 2,466 2,500 2,300 2,300 1300 INSURANCE 3,546 4,436 3,500 4,200 4,200 1510 WORKERS COMP INSURANCE F 839 999 1,200 1,100 1,100 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 41,336 43,448 42,000 40,100 40,100 SUPPLIES 2000 OFFICE SUPPLIES 2,813 2,836 3,000 3,000 3,000 - 2010 MINOR EQUIPMEMNT 6,395 552 5,000 3,000 3,000 2011 COMPUTER EQUIPMENT 1,116 - 2,000 2,000 2,000 2020 COMPUTER SUPPLIES - 180 - - - 2030 PRINTING&PRINTED FORMS 1,000 1,000 1,000 1,100 1,100 2070 TRAINING&INSTR SUPPLIES 240 - - - - 2160 MAINT. &CONSTRUCT MATERI - - - - - 2171 GENERAL SUPPLIES 4,547 3,026 4,800 4,000 4,000 2175 FOOD SUPPLIES 75 - - - - 2280 VEHICLE REPAIR AND PARTS 64 576 - - - 2282 GAS,OIL, LUBRICANTS 813 124 700 700 700 - 1999 TOTALS:SUPPLIES 17,064 8,293 16,500 13,800 13,800 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV 804 21 - - - 3105 TRAINING&EDUC ACTIVIITES - - - - - 3210 TELEPHONE&TELEGRAPH 3,365 1,417 900 900 900 3211 CELL PHONES 20 - 500 500 500 3220 POSTAGE 1,690 1,728 2,000 2,000 2,000 3250 OTHER COMMUNICATIONS - - 200 200 200 3310 LOCAL TRAVEL EXPENSE 699 502 800 800 800 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE&BONDS 2,648 2,648 2,800 3,100 3,100 - 3810 ELECTRIC 18,235 17,338 20,000 20,000 20,000 - 3820 WATER 1,433 1,477 1,500 1,600 1,600 3830 GAS 9,210 5,622 10,700 9,000 9,000 3850 SEWER 1,767 2,238 1,800 2,200 2,200 4000 REPAIR&MAINT.SERVICES 11,503 10,776 10,100 10,300 10,300 4020 BUILDING MAINTENANCE 50,547 44,490 66,700 67,800 67,800 - 4050 GARAGE, LABOR BURD. 636 516 600 600 600 4060 INTERDEPARTMENTAL COPIER (8,051) (8,893) (8,000) (8,000) (8,000) 4100 RENTS& LEASES 1,141 540 1,200 - 3 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4300 MISC.CHARGES - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES&LICENSES 420 120 400 400 400 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&Cl- 96,066 80,540 112,200 111,400 111,400 CAPITAL OUTLAY 5120 BUILDING&IMPROVEMENT - - 12,000 17,000 17,000 5180 OTHER EQUIPMENT 28,475 19,000 - - 4999 TOTALS:CAPITAL OUTLAY 28,475 - 31,000 17,000 17,000 OTHER FINANCING USES 8100 CONTINGENCIES - - - - 6999 TOTALS:OTHER FINANCING US - - - - - TOTALS: GENERAL GOVERNME 182,941 132,281 201,700 182,300 182,300 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER GENERAL GOVERNMENT 101.41940 CITY HALL BLDG. OPERATIONS SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Maintenance Supervisor 1.00 1.00 50,972 19,084 70,056 50,998 19,868 70,866 PT Custodians 2.27 1.88 64,961 12,051 77,012 56,330 10,505 66,835 Subtotal 3.27 2.88 : 115,933 31,135 147,068 107,328 30,373 137,701 Labor Allocation To: Public Safety bldg. 101.42100 (0.43) (16,345) (4,475) (20,820) (15,049) (4,152) (19,201) 101.42200 (0.43) (16,345) (4,475) (20,820) (15,049) (4,152) (19,201) Murzyn Hall 101.45129 (0.19) (7,392) (2,140) (9,532) (3,060) (1,191) (4,251) Library 240.45500 (0.65) (20,012) (4,482) (24,494) (19,264) (4,627) (23,891) Liquor stores 609.49791,2,3 (0.12) (6,117) (2,291) (8,408) (6,120) (2,383) (8,503) Municipal Service Center 701.49950 (0.57) (17,222) (3,772) (20,994) (18,486) (4,068) (22,554) Total 0.88 2.88 32,500 9,500 42,000 30,300 9,800 40,100 Nonpersonnel Expenses Description Amount Object code Copy paper&standard office Supplies-per trend $ 3,000 2000 Minor Equip-carts,chairs,tables,small tools per trend 3,000 2010 Computer equip: Projector, update security system &wireless 2,000 2,000 2011 Printing-City envelopes 1,100 2030 General supplies-lite bulbs,trash bags,cleaning supplies,etc. 4,000 2171 Garage allocation-gas/oil/lube 700 2282 Supplies subtotal $ 13,800 Continued on Next Page 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER GENERAL GOVERNMENT 101.41940 CITY HALL BLDG.OPERATIONS Nonpersonnel Expenses(continued) Description Amount Object code Telephones per prep manual+est. long distance $ 900 3210 Cell phone-1@ est.rate 500 3211 Postage per prep manual(est. meter costs) 2,000 3220 Other Communications: Comcast svcs. per prep manual 200 3250 Travel-local mileage per trend 800 3310 Property&Liability Insurance per rounded prep manual est. 3,100 3600 Electric per trend 20,000 3810 Water per trend 1,600 3820 Gas per trend 9,000 3830 Sewer per trend 2,200 3850 Other Maint.&Repair(not bldg.): Konica Copier agreement 10,000 PlanetPress software support-1 of 2 200 Ricoh copier agrmnt.replaced by U/B printer - Vacuum repairs 100 10,300 4000 Bldg. Maintenance and Repair: Fire alarm&extinguish 1,000 Window cleaning 500 Pest control 500 Rugs&drip dispensers 1,200 Elevator inspection agreement 1,000 Elevator repairs&/or upgrades 5,000 Replace 4-5 leaking windows 1,000 Doors/security system maint. 1,500 Electrical-ballasts&various 2,500 Plumbing-various 2,500 Painting/patching/masonry 2,500 Concrete&asphalt 2,500 HVAC base agreement 11,100 HVAC not covered 10,000 Replace leaking/obsolete restroom fixtures 5,000 Roof/basement water issues 5,000 Variance from individual estimates above 15,000 Subtotal=average of last 2 years actual exp. 67,800 4020 Garage labor per trend 600 4050 Interdept copier credit:for centrally-paid copier agreement (8,000) 4060 Tax&Licenses: Elevator license 300 Elevator operator permit 100 400 Other services&charges subtotal $ 111,400_ Replace 2 heat exchangers in rooftop HVAC units 12,000 5120 Replace 1 condenser in City hall phone room 5,000 5120 Capital outlay subtotal $ 17,000 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:RECOGNITION/SPECIAL EVENTS 101 GENERAL Actual Actual Adopted Department City Manager Council 45050 RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - 1999 Supplies - 90 - - - 2999 Other Services&Charges 38,607 34,980 38,600 38,600 38,600 4999 Capital Outlay - - 5,000 - - - 6999 Contingencies&Transfers - - - - - TOTALS: RECOGNITION/SPECIAL 38,607 35,070 43,600 38,600 38,600 Activity Description This department was established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are employee and volunteer recognition,fireworks,the City Beautification program,and the City newsletter. The Beautification project is supported by a core group of volunteers who care about this City and work to make it better. They embody"Heights Pride". With staff and city support,this group beautifies the city parks, public buildings,and Central Avenue business district through plantings of flowers and shrubs. Objectives The newsletter provides essential information to residents. The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride. The citizen volunteers form a genuine bond as a group and are proud of their contributions to their city. These attractive plantings improve the impression our city creates to visitors, long-time residents,and new-comers alike. The fireworks display at the Jamboree is generally considered the capstone activity to the largest community event of the year. Budget Comments The 2014 budget for this department is$5,000 less than 2013. This reflects that 2013 included$5,000 of one-time funding to acquire and equip a parade float for the royalty program. All other items in the 2014 budget are the same as for 2014. Additional Note: The Recreation portion of the newsletter is edited/prepared by the Recreation Department. The general City portion is contracted out at the cost of$5,000 as shown on the Summary of Cost Factors page within this book. 7 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45050 RECOGNITION/SPECIAL EVENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - 1010 REGULAR EMPLOYEES - - - 1012 SEASONAL EMPLOYEES - - 1070 INTERDEPARTMENTAL LABOR! - - 1210 P.E.R.A.CONTRIBUTION - - 1220 F.I.C.A.CONTRIBUTION - 1225 FLEX BENEFIT FICA -1300 INSURANCE - - - 1400 UNEMPLOYMENT COMPENSAT - - - - 1510 WORKERS COMP INSURANCE P - - 1700 ALLOCATED FRINGE - - - 0999 TOTALS: PERSONAL SERVICES - - SUPPLIES 2000 OFFICE SUPPLIES - - 2010 MINOR EQUIPMENT - - 2011 COMPUTER EQUIPMENT 2030 PRINTING&PRINTED FORMS - 2160 MAINT. &CONSTRUCT MATERI - 2171 GENERAL SUPPLIES 90 2175 FOOD SUPPLIES - - - 2280 VEHICLE REPAIR AND PARTS - 2282 GAS,OIL, LUBRICANTS - - - 1999 TOTALS:SUPPLIES - 90 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV - - - 3105 TRAINING&EDUC ACTIVITIES - - - - 3220 POSTAGE - - - - 3250 OTHER COMMUNICATIONS - - - 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - 3440 NEWSLETTER 24,475 25,053 25,300 25,300 25,300 3600 INSURANCE&BONDS 805 805 400 400 400 4000 REPAIR&MAINT.SERVICES 63 24 - - - - 4100 RENTS&LEASES - - - - - - 4200 PROGRAM ACTIVITY FEES 1,517 1,242 1,300 1,300 1,300 4300 MISC.CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - 4372 CITY FLOAT - - - - - 4374 EMPLOYEE RECOGNITION 5,747 5,730 6,100 6,100 6,100 4375 VOLUNTEER RECOGNITION - - - - - 4376 MISCELLANEOUS CIVIC AFFAIR! - - - - - 4378 SPECIAL EVENTS 6,000 2,125 5,500 5,500 5,500 4380 COMMISSION&BOARDS - - - - - 4390 TAXES& LICENSES - - 8 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department I City Managerl Council 45050 RECOGNITION/SPECIAL EVENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CH 38,607 34,980 38,600 38,600 38,600 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - 5,000 - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - 6999 TOTALS: OTHER FINANCING US - - - - - TOTALS: RECOGNITION/SPECI, 38,607 35,070 43,600 38,600 38,600 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER RECOGNITION/SPECIAL EVENTS BUDGET 101.45050 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe None - - - - Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation To: None - - - - Total 0.00 0.00 0 0 0 0 0 0 Nonpersonnel Expenses Description Amount Object code Newsletter-Print/mail entire newsletter $ 20,300 Newsletter-Edit general City portion 5,000 $ 25,300 3440 Insurance 400 3600 Beautification Project-planting materials,etc. 1,300 4200 Employee recognition events: Summer picnic 3,200 Winter luncheon 2,700 Other 200 6,100 4374 Fireworks 5,500 4950 Other services&charges subtotal $ 38,600 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CONTINGENCIES 101 GENERAL Actual Actual Adopted Department City Manager Council 49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 1999 Supplies - - 2999 Other Services&Charges 22,214 (347) - 4999 Capital Outlay - - - 6999 Contingencies&Transfers - - 181,194 50,000 50,000 TOTALS:CONTINGENCIES 22,214 (347) 181,194 50,000 50,000 Activity Description This department was established to budget and account for activities not budgeted under other departments. Objectives The objective of the Contingency department is to allow for sufficient flexibility in the overall budget to adapt to items which cannot be projected/forecasted with sufficient certainty to be detailed in the budget. Budget Comments The significant difference in the 2013 and 2014 reflects that 2013 included a$131,194 contingency for labor agreement changes for all departments within the General Fund. For 2014, all such amounts for labor agreement changes, both settled and unsettled, are included in the individual department budgets. 11 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 4000 REPAIR&MAINT.SERVICES - - 4390 TAXES&LICENSES - - 4395 STATE SALES TAX - (347) 2999 TOTALS: OTHER SERVICES&CHA 22,214 (347) - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - OTHER FINANCING USES 7370 TRANSFER OUT TO INFO SYSTEM - - 8100 CONTINGENCIES - 181,194 50,000 50,000 8200 SUNSHINE FUND - - - - - 6999 TOTALS:OTHER FINANCING USE`. - 181,194 50,000 50,000 - TOTALS:CONTINGENCIES 22,214 (347) 181,194 50,000 50,000 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER GENERAL GOVERNMENT 101.49200 CONTINGENCIES DEPT. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe None - - - - Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation To: None - - - - Total 0.00 0.00 0 0 0 0 0 0 Nonpersonnel Expenses Description Amount Object code Allowance for both General Fund costs not estimable at this time,and for significant unexpected variances from the estimates included in other departments of the General Fund 50,000 8100 Contingencies subtotal $ 50,000 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:TRANSFERS 101 GENERAL Actual Actual Adopted Department City Manager Council 49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - 1999 Supplies - - - 2999 Other Services&Charges - - 4999 Capital Outlay - - - - 6999 Contingencies&Transfers 195,000 355,793 195,000 200,000 700,000 TOTALS:TRANSFERS 195,000 355,793 195,000 200,000 700,000 Activity Description This department was established to account for budgeted transfers-out from the General Fund to other City funds Objectives The main objective of this department is to gradually fund capital projects and equipment replacement over time.This allows for a more consistent tax levy and more orderly budgeting process. Thereby,when the need to replace a large capital item occurs, it does not create large swings in the amount available for operating purposes. Budget Comments The department proposed budget for 2013 is a$5,000 increase over 2012,to reflect increased use of information systems services by the departments within the General Fund. In addition,the City Manager proposes one-time transfers of$300,000 to the Library Capital Building Fund 450; and $200,000 to the Capital Improvement-Parks Fund 412. This utilizes a 2014$500,000 increase in Local Government Aid (LGA) revenue in a manner consistent with the City's five-year financial plan, in that it uses available LGA in capital activities that are ultimately otherwise paid for with property taxes. This provides property tax relief over the long-term without the destabilizing effect of increasing dependence on state aid within the annual operating budget dependent. The potential replacement of the current Library building is under consideration by the City Council. Refer the Capital Improvement-Parks Fund 412 section of the budget for detail on upcoming park improvement projects. 14 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER FINANCING USES 7160 TRANSFER OUT TO BONDS - 160,793 - - - 7230 TRANSFER OUT TO CAP IMP PARKS 50,000 50,000 50,000 50,000 250,000 7270 TRANSFER TO CAP EQUIP REPLA 50,000 50,000 50,000 50,000 50,000 7330 TRANSFER OUT TOINFRASTRUCT 50,000 50,000 50,000 50,000 50,000 7370 TRANSFER OUT TO INFO SYSTEMS 45,000 45,000 45,000 50,000 50,000 - 7385 TRANSFER OUT TO LIB CAP BLDG - - - - 300,000 6999 TOTALS:OTHER FINANCING USES 195,000 355,793 195,000 200,000 700,000 TOTALS:TRANSFERS 195,000 355,793 195,000 200,000 700,000 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER GENERAL GOVERNMENT 101.49300 TRANSFERS DEPT. SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe None - - - Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation To: None - - - - - Total 0.00 0.00 0 0 0 0 0 0 Nonpersonnel Expenses Description Amount Object code Transfer to Fund 412 Capital Improvements-Parks $ 50,000 annual 7230 Transfer to Fund 412 Capital Improvements-Parks $ 200,000 one-time 7230 Transfer to Fund 431 Capital Equip Replacement-Gen Govt. 50,000 annual 7270 Transfer to Fund 430 Infrastructure 50,000 annual 7330 Transfer to Fund 720 Information Systems 50,000 annual 7370 Transfer to Fund 450 Library Capital Building 300,000 one-time 7385 Transfers out subtotal $ 700,000 16 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CABLE TELEVISION 225 CABLE Actual Actual Adopted Department City Manager Council 49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 2,274 2,152 5,423 5,417 5,417 1999 Supplies 4,493 187 100 - - 2999 Other Services&Charges 39,969 15,317 30,908 31,878 31,878 - 4999 Capital Outlay 10,054 - - - - - 6999 Contingencies&Transfers 66,668 66,881 66,881 67,636 67,636 TOTALS:CABLE TELEVISION 123,458 84,537 103,312 104,931 104,931 - Activity Description This activity administers the Columbia Heights'cable franchise ordinance,which includes rate regulation activities,franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, information is placed and programming is produced on the government access channel. Objectives 1. Administer franchise. 2. Begin informal franchise renewal process. 3. Expand amount of information and programming on the government access channel. Budget Comments The Cable Television budget increased by$1,619 from 2013 to 2014. Personal Services decreased by$6,due to a decrease in Workers'Compensation insurance premium. Supplies decreased by$100,due to no monies budgeted for general supplies. Other Services and Charges increased by$970, due to a$2,166 increase to Repair and Maintenance to account for an increase in the Civic Plus website support, maintenance and hosting fee ($166) and monies being budgeted for cable equipment repair ($2,000), and a$650 increase to Taxes and Licenses for monies budgeted to pay for music copyright licenses, offset by a$200 decrease to Expert and Professional Services for the auditor's fee, a$1,539 decrease to Other Communications for Comcast Data Charges allocated to this budget,and a$107 decrease to Insurance and Bonds for property and liability insurance. Other Financing Uses increased by$755, due to an increase in Transfers Out-Labor to account for wage and insurance adjustments for 2013 and 2014. 17 City of Columbia Heights 2014 Budget Worksheet 225 CABLE Actual Actual Adopted Department City Manager Council 49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - 1010 REGULAR EMPLOYEES - 1011 PART-TIME EMPLOYEES 2,091 1,987 5,000 5,000 5,000 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - - 1070 INTERDEPARTMENTAL LABOR SEf - - - 1210 P.E.R.A.CONTRIBUTION - - - - - 1220 F.I.C.A.CONTRIBUTION 160 152 383 383 383 1300 INSURANCE 10 - - - - 1510 WORKERS COMP INSURANCE PRE 12 13 40 34 34 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 2,274 2,152 5,423 5,417 5,417 SUPPLIES 2000 OFFICE SUPPLIES - - - - - - 2010 MINOR EQUIPMENT 200 - 2011 COMPUTER EQUIPMENT 4,145 187 2020 COMPUTER SUPPLIES 36 - - - 2070 TRAINING&INSTR SUPPLIES - - - 2160 MAINT.&CONSTRUCT MATERIAL - - 2171 GENERAL SUPPLIES 111 100 2175 FOOD SUPPLIES - - - - 1999 TOTALS:SUPPLIES 4,493 187 100 - - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 4,015 5,620 13,100 12,900 12,900 3105 TRAINING& EDUC ACTIVITIES - - 600 600 600 - 3210 TELEPHONE&TELEGRAPH - - - - - 3220 POSTAGE - 23 - - - 3250 OTHER COMMUNICATIONS 2,258 2,703 7,910 6,371 6,371 3310 LOCAL TRAVEL EXPENSE - - 50 50 50 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - 3430 ADVERTISING OTHER - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 910 910 420 313 313 4000 REPAIR&MAINT.SERVICES 32,786 5,103 8,008 10,174 10,174 - 4100 RENTS&LEASES - - - - - 4300 MISC.CHARGES - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - 470 470 470 4380 COMMISSION &BOARDS - - - - - - 4390 TAXES&LICENSES - 958 350 1,000 1,000 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHAI 39,969 15,317 30,908 31,878 31,878 CAPITAL OUTLAY 5180 OTHER EQUIPMENT 10,054 - - - - 18 City of Columbia Heights 2014 Budget Worksheet 225 CABLE Actual Actual Adopted Department I City Manager Council 49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4999 TOTALS:CAPITAL OUTLAY 10,054 - - - - - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 21,668 21,881 21,881 22,636 22,636 - 7210 TRANSFER OUT TO GENERAL FUN - - - - - 7270 TRANSFER TO CAP EQUIP REPLA - - - - - - 7370 TRANSFER OUT TO INFO SYSTEM` 45,000 45,000 45,000 45,000 45,000 8100 CONTINGENCIES - - - - - 6999 TOTALS: OTHER FINANCING USES 66,668 66,881 66,881 67,636 67,636 TOTALS:CABLE TELEVISION 123,458 84,537 103,312 104,931 104,931 19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CABLE BUDGET 225.49844 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe & Fringe Intern 0.20 0.20 5,000 423 5,423 5,000 417 5,417 Subtotal 0.20 0.20 5,000 423 5,423 5,000 417 5,417 Subtotal 0.20 0.20 5,000 423 5,423 5,000 417 5,417 Supplies None Other Services&Charges Legal Costs 6,500 Website Support, Maintenance Auditor's Fee 1,400 &hosting fee 3,474 Contracted Video Production Services 3,500 Tightrope support for Gov't Access Equipment Training 1,500 Cablecast&Carousel 3,000 MACTA Fall&Annual Conf. Registration 600 Cable Equipment Repair 2,000 Data Charges-Comcast 6,371 Copying Costs 200 Mileage Reimbursement, parking 50 NATOA Membership 470 Liability&Property Insurance 313 ASCAP(American Society of Tightrope support for live Composers,Authors,& streaming&on-demand video 1,500 Publishers) and Broadcast Music, Inc. and Music Copyright Licenses 1,000 Capital Outlay None Contingencies&Transfers Transfers out of various staff time 22,636 engaged in cable activities Transfer to Information Systems 45,000 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 411 CAPITAL IMP-GEN GOVT. BLD Actual Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - 1999 Supplies 10,579 - - - 2999 Other Services&Charges - 346 - 48,000 48,000 - 4999 Capital Outlay 115,554 37,394 - - - 6999 Contingencies&Transfers - - - - - TOTAL:GENERAL GOVERNMEW 126,133 37,740 48,000 48,000 - Activity Description Fund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time, creating a fund balance available for building improvements.At present,the only on-going funding for departments within Fund 411 is an annual transfer of approximately$22,000 to this fund from the General Fund budget. Objectives The objective of each of the departments within Fund 411 is to fund building improvements,when they are necessary, without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future objectives include formalizing this long-term planning process for building improvements. Budget Comments The only item budgeted in this department for 2014 is the sealcoating and striping of city parking lots. Current engineering data show that sealcoating these lots at this time will reduce the future need for more costly maintenance,such as mill and overlay or partial reconstruction. 21 City of Columbia Heights 2014 Budget Worksheet 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUILDIN Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1070 INTERDEPARTMENTAL LABOR SER - - - 1700 ALLOCATED FRINGE - 0999 TOTALS: PERSONAL SERVICES - - - SUPPLIES 2010 MINOR EQUIPMENT 10,579 - - 2011 COMPUTER EQUIPMENT - - 2160 MAINT.&CONSTRUCT MATERIAL: - - 2171 GENERAL SUPPLIES - - 1999 TOTALS:SUPPLIES 10,579 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - 3250 OTHER COMMUNICATIONS - 3500 LEGAL NOTICE PUBLISHING - - - 4000 REPAIR&MAINT.SERVICES - - 4020 BUILDING MAINTENANCE - 346 48,000 48,000 4100 RENTS&LEASES - - - - - 4374 EMPLOYEE RECOGNITION - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS: OTHER SERVICES&CHAR - 346 48,000 48,000 CAPITAL OUTLAY 5110 LAND - - - - - 5120 BUILDING& IMPROVEMENT 115,554 37,394 5180 OTHER EQUIPMENT - - 4999 TOTALS: CAPITAL OUTLAY 115,554 37,394 - - - - OTHER FINANCING USES 7330 TRANSFER OUT TO I NFRASTRUCT - - 8100 CONTINGENCIES - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS: GENERAL GOVERNMENT 126,133 37,740 48,000 48,000 22 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP IMP GENERAL GOVERNMENT BUILDINGS BUDGET 411.41940 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe None - - - Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation To: None - - - - Total 0.00 0.00 0 0 0 0 0 0 Nonpersonnel Expenses Description Amount Object code Sealcoat and strip parking lots: City Hall $ 6,400 Murzyn Hall (driveway only) 4,200 Public Safety 21,400 Library 1,400 Liquor Stores 12,100 5%Variance from 2013 estimate 2,500 Other Services and Charges subtotal $ 48,000 4020 Building Maintenance 23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: CAP IMP GEN GOV BLDG-LIBRARY 411 CAPITAL IMP-GEN GOVT. BLD Actual Actual Adopted Department City Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - 1999 Supplies 2,440 - - 2999 Other Services&Charges 3,772 12,700 - - - 4999 Capital Outlay 34,468 - 31,000 - 6999 Contingencies&Transfers - - - - TOTAL:CAP IMP GEN GOV BLE 40,680 12,700 31,000 - - Activity Description Fund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time,creating a fund balance available for building improvements.At present,the only on-going funding for departments within Fund 411 is an annual transfer of approximately$22,000 to this fund from the General Fund budget. Dept.45500 within fund 411 accounts for the fund's expenditures that are specific to the Library. Objectives The objective of each of the departments within Fund 411 is to fund building improvements,when they are necessary, without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future objectives include formalizing this long-term planning process for building improvements. Budget Comments There are no items budgeted in this department for 2014. 24 City of Columbia Heights 2014 Budget Worksheet 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department lCity Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT 1,744 - 2160 MAINT.&CONSTRUCT MATERIAL: 696 - - 2171 GENERALSUPPLIES - - - - - 1999 TOTALS:SUPPLIES 2,440 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - 3500 LEGAL NOTICE PUBLISHING - - 4000 REPAIR&MAINT.SERVICES 2,072 - - - 4020 BUILDING MAINTENANCE 1,700 12,700 - - - 4390 TAXES& LICENSES - - - - 4395 STATE SALES TAX - - 2999 TOTALS: OTHER SERVICES&CHAR 3,772 12,700 - CAPITAL OUTLAY 5120 BUILDING&IMPROVEMENT 34,468 - 31,000 - 5190 CONSTRUCTION IN PROGRESS - - - 4999 TOTALS:CAPITAL OUTLAY 34,468 31,000 - - - OTHER FINANCING USES 7435 TRANSFER OUT TO:OTHER - - 6999 TOTALS:OTHER FINANCING USES - - TOTALS: CAP IMP GEN GOV BLDG' 40,680 12,700 31,000 25 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP IMP GEN GOV BLDGS. BUDGET-LIBRARY 411.45500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe None - - - - Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation To: None - - - Total 0.00 0.00 0 0 0 0 0 0 Nonpersonnel Expenses Description Amount Object code There are no items budgeted for this department for 2014. 26 The City of Columbia Heights 2014 PROPOSED DETAIL BUDGET ,t ADMINISTRATION CITY OF COLUMBIA HEIGHTS 2014 PROPOSED DETAILED BUDGET FOR ADMINISTRATION TABLE OF CONTENTS Administration Functional Area Summary Page..................................... 1 Proposed Expense and Narrative for Mayor-Council(101-41110)............... 2 Detail Expense for Mayor-Council.................................................... 3-4 Summary of Cost Factors for Mayor-Council....................................... 5 Proposed Expense and Narrative for City Manager(101-41320).................. 6 Detail Expense for City Manager....................................................... 7-8 Summary of Cost Factors for City Manager.......................................... 9 Proposed Expense and Narrative for City Clerk(101-41410)...................... 10 Detail Expense for City Clerk........................................................... 11 Summary of Cost Factors for City Clerk.............................................. 12-13 Proposed Expense and Narrative for Assessing (101-41550)...................... 14 Detail Expense for Assessing........................................................... 15 Summary of Cost Factors for Assessing.............................................. 16 Proposed Expense and Narrative for Legal Services(101-41610)............... 17 Detail Expense for Legal Services..................................................... 18 Summary of Cost Factors for Legal Services........................................ 19 Reviewer's Notes (Blank Pages)...................................................... 20-21 City of Columbia Heights, Minnesota BUDGET 2014 Administration City Legal Mayor-Council City Manager Clerk Assessing Services 101 101 101 101 101 Revenue 30999 Taxes 138,112 347,819 92,475 111,787 119,058 31999 Licenses&Permits 0 0 0 0 0 32999 Intergovernmental 10,364 26,099 6,939 8,388 8,933 33999 Charge for Services 0 0 0 2,500 0 34999 Fines&Forfeits 0 0 0 0 57,500 35999 Miscellaneous 1,242 3,132 833 1,007 1,072 36999 Sales and Related Charges 0 0 0 0 0 39199 Transfers&Non Rev Receipts 0 53,866 2,114 0 0 Total Revenue 149,718 430,916 102,361 123,682 186,563 Expenses 0999 Personal Services 98,795 406,426 86,397 6,402 0 1999 Supplies 1,800 1,100 1,730 70 0 2999 Other Services and Charges 43,437 23,202 9,184 117,150 186,500 4999 Capital Outlay 0 0 5,000 0 0 6999 Contingencies&Transfers 5,613 0 0 0 0 Total Expenses 149,645 430,728 102,311 123,622 186,500 Summary Total Revenue 149,718 430,916 102,361 123,682 186,563 Total Expense 149,645 430,728 102,311 123,622 186,500 Change to Fund Balance 73 188 50 60 63 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:MAYOR-COUNCIL 101 GENERAL Actual Actual Adopted Department City Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 94,122 95,097 95,109 98,795 98,795 - 1999 Supplies 1,439 610 2,005 1,800 1,800 2999 Other Services&Charges 39,559 43,715 43,491 43,437 43,437 4999 Capital Outlay - - - _ - _ 6999 Contingencies&Transfers 5,708 1,330 5,500 5,613 5,613 TOTALS: MAYOR-COUNCIL 140,829 140,752 146,105 149,645 149,645 Activity Description The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. The Council has full authority over the financial affairs of the city and provides for the collection of all revenue and other assets, the auditing and settlements of accounts,and the safekeeping and disbursement of public monies. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Councilmembers who are elected at large for staggered four-year terms. Objectives 1.To provide quality services with limited funding. 2.To understand and adapt to the demographic changes taking place in the City. 3. Promote the City in a positive and professional way. Budget Comments The Mayor Council Budget increased by $3,540 from 2013 to 2014. Personal Services increased by$3,686, which is due to the increase of$3,651 for insurance and$35 increase in workers comp. insurance premiums. Supplies decreased by$205 overall . Food Supplies decreased by$200 and Vehicle Repair decreased by$5,as we do not need to budget for this item. Other Services decreased overall by$54 with Expert&Professional services increasing by$300,Telephone increasing by$69 for costs allocated for telephone system, Repair& Maintenance increasing by$150 and a$2,068 increase in subscriptions/memberships due to the increase in population estimates for LMC membership dues offset by a$32 decrease in Other Communication and a$2,809 decrease in Insurance and Bonds for property and liability insurance. Other Financing Uses increased by$113 for contingencies and the sunshine fund remained the same. 2 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 44,925 46,128 45,000 45,000 45,000 1012 SEASONAL EMPLOYEES - - - - - - 1020 OVERTIME-REGULAR - - 1030 VACATION&SICK - 1070 INTERDEPARTMENTAL LABOR SERV 22 - - - - - 1210 P.E.R.A. CONTRIBUTION 1,870 1,938 1,860 1,860 1,860 1220 F.I.C.A. CONTRIBUTION 2,201 2,099 2,960 2,960 2,960 1225 FLEX BENEFIT FICA - - - - - 1300INSURANCE 45,027 44,832 45,180 48,831 48,831 1510 WORKERS COMP INSURANCE PREM 77 99 109 144 144 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 94,122 95,097 95,109 98,795 98,795 - SUPPLIES 2000 OFFICE SUPPLIES 6 87 250 250 250 - 2010 MINOR EQUIPMENT - - 250 250 250 - 2011 COMPUTER EQUIPMENT 1,021 1,000 1,000 1,000 2020 COMPUTER SUPPLIES 12 50 50 50 - 2030 PRINTING&PRINTED FORMS - - 50 50 50 2171 GENERAL SUPPLIES 251 217 100 100 100 - 2172 UNIFORMS - 57 - - - - 2175 FOOD SUPPLIES 144 113 300 100 100 2280 VEHICLE REPAIR AND PARTS 5 135 5 - - - 1999 TOTALS:SUPPLIES 1,439 610 2,005 1,800 1,800 OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 18 2,053 1,700 2,000 2,000 - 3105 TRAINING& EDUC ACTIVITIES 509 535 1,000 1,000 1,000 3210 TELEPHONE&TELEGRAPH 101 170 205 274 274 3211 CELL PHONES - - - - - 3220 POSTAGE 240 347 200 400 400 3250 OTHER COMMUNICATIONS - - 223 191 191 - 3310 LOCAL TRAVEL EXPENSE 95 - - - 3320 OUT OF TOWN TRAVEL EXPENSE - 542 - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING 42 45 100 100 100 - 3600 INSURANCE&BONDS 19,748 19,748 17,651 14,842 14,842 - 4000 REPAIR&MAINT.SERVICES 3,520 2,460 3,050 3,200 3,200 - 4020 BUILDING MAINTENANCE 577 - - - - - 4050 GARAGE, LABOR BURD. 64 146 - - 4100 RENTS&LEASES - - - - - - 4300 MISC.CHARGES - - 150 150 150 - 4330 SUBSCRIPTION, MEMBERSHIP 14,362 17,095 16,612 18,680 18,680 - 4374 EMLOYEE RECOGNITION 55 - 100 100 100 - 4375 VOLUNTEER RECOGNITION 302 380 300 300 300 - 4376 MISCELLANEOUS CIVIC AFFAIRS - 101 300 300 300 - 4380 COMMISSION&BOARDS 21 - 1,900 1,900 1,900 - 4390 TAXES&LICENSES - - - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGE: 39,559 43,715 43,491 43,437 43,437 3 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES 4,534 4,500 4,613 4,613 8200 SUNSHINE FUND 1,174 1,330 1,000 1,000 1,000 - 6999 TOTALS:OTHER FINANCING USES 5,708 1,330 5,500 5,613 5,613 - TOTALS: MAYOR-COUNCIL 140,829 140,752 146,105 149,645 149,645 - 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CITY COUNCIL BUDGET 101-41110 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Tota I F.T.E Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Mayor 0.20 0.20 13,800 11,439 25,239 13,800 12,170 25,970 Four Council Members 0.80 0.80 31,200 38,670 69,870 31,200 41,625 72,825 Subtotal 1.00 1,00 45,,000 5%109 95,100 45,000 53,7 8,7 Total 1.00 1.00 45,000 5101109 95,109 45,000 53,7 981795 Supplies: Legal Notices 100 Envelopes, Paper, Proclam.folders 250 Insurance& Bonds Minor Equipment 250 Liability&property insurance 14,842 Computer Equipment Repair&Maintenance Mayor computer,software updates 1,000 Laser Fiche Agenda Manager Support 1,100 Computer Supplies 50 Copies,copier maintenance 1,500 Printing&Printed Forms 50 clock maintenance 600 General Supplies Misc.Charges 150 No park signs-parade, cleaners 100 Subscriptions& Memberships Food supplies League MN Cities Membership Dues 16,000 coffee filters,water, coffee 100 Sister Cities Membership Dues 400 Anoka County Mediation Services 2,200 Other Services: Mayors Association 25 Expert&Professional Services Directory of MN Officials 55 Truth in Taxation Notices 1,800 Employee Rec.-awards, returning military 100 Translators 200 Volunteer Recognition-Humanitarian 300 Training&Educational Activities Misc.Civic Affairs 300 LMC Annual Conference 600 Commissions and Boards Joint Legislative Conference 100 Charter Commission 1,500 Chamber Meetings 50 Boards&Comm-name plates, plaques 400 Other Conferences 250 Telephone 274 Other Financing Uses: Postage 400 Contingences 4,613 Other Communication Sunshine Fund Comcast&Anti Spam 191 Cards,flowers, retirements 1,000 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CITY MANAGER 101 GENERAL Actual Actual Adopted Department City Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 381,180 394,125 391,710 406,426 406,426 - 1999 Supplies 2,330 780 1,375 1,100 1,100 2999 Other Services&Charges 14,839 17,528 22,987 23,202 23,202 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS:CITY MANAGER 398,349 412,434 416,072 430,728 430,728 Activity Description This department is responsible for the administration of all activities,functions,and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning,organizing, directing, and coordinating the operations of all departments,with the exception of the Police Department. This department is responsible for the human resources, labor relations, and employee relations functions of the City. Objectives Improve communications with employees via all employee meetings. Budget Comments The City Manager budget increased by$14,656 from 2013 to 2014. Personal Services increased by$14,716,due to adjustments in wages and insurances for 2013 and 2014. Although the adjustment to wages and insurances for 2013 was not reflected in this budget for 2013, it was budgeted for in Contingencies. Supplies decreased by$275,due to no monies budgeted for computer equipment. Other Services and Charges increased by$215,due to a$466 increase to Telephone and Telegraph for costs allocated to this budget for the central telephone system, offset by a$83 decrease to Other Communications and a$168 decrease to Insurance and Bonds for property and liability insurance. 6 City of Columbia Heights 2013 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 293,403 293,784 305,582 316,336 316,336 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR 19 77 250 250 250 - 1030 VACATION&SICK 4,495 9,445 - - - 1050 SEVERANCE PAY - 5,392 - - - - 1060 MILEAGE ALLOWANCE 6,600 6,655 6,600 6,600 6,600 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 21,496 21,952 22,072 22,853 22,853 - 1220 F.I.C.A.CONTRIBUTION 21,700 22,120 22,166 22,900 22,900 - 1225 FLEX BENEFIT FICA 241 362 - - - 1300INSURANCE 31,689 32,547 32,844 35,292 35,292 - 1510 WORKERS COMP INSURANCE PREM 1,536 1,792 2,196 2,195 2,195 - 1700 ALLOCATED FRINGE - - - - _ 0999 TOTALS: PERSONAL SERVICES 381,180 394,125 391,710 406,426 406,426 - SUPPLIES 2000 OFFICE SUPPLIES 134 124 300 300 300 2010 MINOR EQUIPMENT 153 35 - - - - 2011 COMPUTER EQUIPMENT 1,713 - 275 - - 2020 COMPUTER SUPPLIES 293 311 500 500 500 2030 PRINTING&PRINTED FORMS - - - - - 2070 TRAINING& INSTR SUPPLIES - 60 100 100 100 2171 GENERAL SUPPLIES 37 64 100 100 100 - 2172 UNIFORMA - 52 - - - 2175 FOOD SUPPLIES - 134 100 100 100 1999 TOTALS:SUPPLIES 2,330 780 1,375 1,100 1,100 OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 543 1,843 4,450 4,450 4,450 - 3105 TRAINING& EDUC ACTIVITIES 858 1,710 3,495 3,495 3,495 - 3210 TELEPHONE&TELEGRAPH 1,033 749 746 1,212 1,212 - 3211 CELL PHONES (21) 374 500 500 500 - 3220 POSTAGE 253 277 500 500 500 - 3250 OTHER COMMUNICATIONS 677 811 761 678 678 - 3310 LOCAL TRAVEL EXPENSE 285 454 400 400 400 - 3320 OUT OF TOWN TRAVEL EXPENSE 557 809 1,500 1,500 1,500 - 3410 ADVERTISING EMPLOYMENT 4,397 2,994 2,500 2,500 2,500 - 3430 ADVERTISING OTHER - - - - _ 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE&BONDS 3,686 3,686 2,675 2,507 2,507 - 4000 REPAIR& MAINT.SERVICES 722 445 800 800 800 4100 RENTS&LEASES - - - - - 4300 MISC.CHARGES - - 250 250 250 - 4330 SUBSCRIPTION, MEMBERSHIP 970 1,298 1,410 1,410 1,410 4374 EMPLOYEE RECOGNITION 877 2,036 3,000 3,000 3,000 4375 VOLUNTEER RECOGNITION - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS 42 - - - 4390 TAXES&LICENSES - - 4395 STATE SALES TAX - - - - _ 2999 TOTALS:OTHER SERVICES&CHARGE! 14,839 17,528 22,987 23,202 23,202 7 City of Columbia Heights 2013 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS:OTHER FINANCING USES _ _ TOTALS:CITY MANAGER 398,349 412,434 416,072 430,728 430,728 - 8 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CITY MANAGER BUDGET 101-41320 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Tota I F.T.E Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe City Manager 1.00 1.00 138,079 28,995 167,074 143,133 30,566 173,699 Asst.to City Mgr./HR Dir. 1.00 1.00 97,199 24,705 121,904 101,003 25,891 126,894 Admin Asst.-HR 1.00 1.00 54,345 18,150 72,495 56,505 19,137 75,642 Subtotal. 3.00 3.00 289;623 71,850 361,473 300,641 75,59,4 7+G;235 Labor Allocation From: 101-41410 0.40 0.40 22,809 7,428 30,237 22,545 7,646 30,191 dotal 3.40 3.40 312,432 79,278 391,710 323,186 �34 0' 40, 11 21 Supplies Notebook,appt. books, folders,notepads 300 Training books&supplies 100 Computer paper, labels, diskettes,cartridges, Misc.general supplies 100 toner,etc. 500 Coffee,juice,snacks for visitors &meetings 100 Other Services&Charges Hotel,Airfare,Transportation& Medtox Drug Testing 1,700 Meals at various conferences 1,500 New Employee Physicals 1,500 Employment Ads 2,500 City-wide staff training 1,250 Liability/Property Insurance 2,507 Training and educational activities: Copying costs 800 MPELRA Conference 200 Miscellaneous Charges 250 LMC Conference 350 Various Professional Memberships ICMA Conference 1,060 &Subscriptions: Employment Law Institute 800 Int'I Assoc.of Admin. Professionals 180 MN Safety Council Workshops 200 MuniciPals 25 IAAP Seminars 250 Citizens League 25 City Manager's Conference 250 Twin Cities North Chamber 225 Public Finance Seminar 240 League of MN Cities Directories 110 LMC Safety Seminar 20 MN City/Co. Mgmt,Association 175 Other 125 Metro Area Mgmt.Association 45 Main Telephone Trunk Line 1,212 Pioneer Press 60 Cellular Phone Charges 500 Business Journal 100 Postage 500 IPMA 150 Other Communications(Courier, UPS,etc.) 200 MPELRA 175 Data Charges-Comcast 394 Miscellaneous 140 Anti-Spam Service 84 Costs associated w/Employee Local Travel Expense 400 Recognition Program 3,000 Capital Outlay None Contingencies&Transfers None 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CITY CLERK 101 GENERAL Actual Actual Adopted Department City Manager Council 41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 61,619 96,657 61,685 86,397 86,397 1999 Supplies 189 997 2,430 1,730 1,730 2999 Other Services&Charges 3,836 3,148 7,805 9,184 9,184 4999 Capital Outlay - - 5,000 5,000 5,000 6999 Contingencies&Transfers - - - - _ _ TOTALS:CITY CLERK 65,644 100,803 76,920 102,311 102,311 - Activity Description The City Clerk provides assistance to the Mayor,City Council,and City Manager;organizes and directs elections,serves as the responsible authority for compliance with the MN Data Practices Act, maintains the City Code,prepares and assembles Council meeting agendas and materials,takes and transcribes minutes of the City Council meetings, maintains records and files of official city documents, oversees the boards and commissions, serves as the Sunshine Fund Coordinator,serves as backup to the Administrative Assistant, and is the department liaison to the Sister City Committee. With the exception of special elections,elections are only held in even numbered years.This is the reason for the significant difference from one year to the next. Objectives 1. Serve the Mayor, City Council, and City Manager in a support capacity. 2. Review and revise, as needed,the Data Practices Policy 3. Finalize policy to assist with submission and retention of City Contracts. 4.Continue to add to and improve the City web site to better disseminate public information. 5. Keep current on election laws and regulations and assist with training election judges on new election equipment and software. Budget Comments The City Clerk's budget increased by$25,391 from 2013 to 2014.This increase can mostly be attributed to the upcoming election in 2014. Personal Services increased over all by$24,712. Insurance and benefits increased by$1,919 along with seasonal employees increasing by$33,095 and interdepartmental labor increasing by$4,552 for the 2014 election, offset by a decrease of$14,113 for part-time Imaging Technician position n, no monies are needed as position will not be replaced and a$741 decrease in the clerk salary as previous City Clerk was at the top of the pay scale. Supplies decreased by$700. Minor equipment and Computer equipment each decreased by$500 since the new computer purchased for the clerk in 2013 included upgraded software that would have been needed in 2014 and the election computer can be replaced by a newer used computer from the IS Department to support the software upgrade as opposed to purchasing a new computer for the software upgrade offset by a$300 increase in Printing and Printed Forms due to elections in 2014. Other Services&Charges decreased overall by$751.Training increased by$20 to include the increase in fee for MCFOA Clerk training, postage increased by $150 and legal publishing increased by$1,000, both for 2014 election. Taxes&Licenses increased by $100 for renewal of required notary.These are offset by a$261 decrease in insurance and bonds,a$150 decrease in local travel, since there is not as much mileage reimbursement needed, a$1,370 decrease in Repair&Maintenance Services, Laser Fiche Agenda Manager was being budgeted under City Clerk and should be under Mayor/Council along with a$40 decrease in Commissions and Boards,a decrease of$100 in Rents& Leases and a decrease of a$100 in Misc.Charges, all of which is budgeted already under Mayor/Council . Capital Outlay remains at$5,000 to reflect the City portion of new election ballot counting machines, maintenance,and Modus Election program, purchased by Anoka County(with payments daw:ielPd over a ten-year period).Contingencies increased by$2,130. 10 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 33,917 33,702 34,214 33,473 33,473 1011 PART-TIME EMPLOYEES 13,895 13,829 14,113 - - - 1012 SEASONAL EMPLOYEES - 34,012 - 33,095 33,095 1020 OVERTIME-REGULAR - - - - 1030 VACATION&SICK 980 (12,727) - 1050 SEVERANCE PAY - 8,088 - - - 1070 INTERDEPARTMENTAL LABOR SERV - 4,231 - 4,552 4,552 1210 P.E.R.A.CONTRIBUTION 3,517 3,760 3,478 2,757 2,757 - 1220 F.I.C.A.CONTRIBUTION 3,474 4,563 3,697 5,466 5,466 1300 INSURANCE 5,562 6,561 5,796 6,228 6,228 1510 WORKERS COMP INSURANCE PREM 273 637 387 481 481 1700 ALLOCATED FRINGE - - - 345 345 0999 TOTALS: PERSONAL SERVICES 61,619 96,657 61,685 86,397 86,397 SUPPLIES 2000 OFFICE SUPPLIES 19 50 80 80 80 2010 MINOR EQUIPMENT - 361 1,000 500 500 - 2011 COMPUTER EQUIPMENT 141 30 1,000 500 500 - 2020 COMPUTER SUPPLIES 12 - 100 100 100 - 2030 PRINTING& PRINTED FORMS - 314 50 350 350 2171 GENERAL SUPPLIES 17 188 100 100 100 - 2175 FOOD SUPPLIES - 55 100 100 100 1999 TOTALS:SUPPLIES 189 997 2,430 1,730 1,730 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 2,886 1,480 4,400 4,400 4,400 3105 TRAINING& EDUC ACTIVITIES 100 255 660 2,810 2,810 3210 TELEPHONE&TELEGRAPH - - - - - - 3211 CELL PHONES - - - - - 3220 POSTAGE - 199 50 200 200 - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE 111 426 250 100 100 3320 OUT OF TOWN TRAVEL EXPENSE 287 - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - 334 200 1,200 1,200 3600 INSURANCE&BONDS 403 403 500 239 239 4000 REPAIR&MAINT.SERVICES 14 16 1,470 100 100 4100 RENTS&LEASES - - 100 - - 4300 MISC.CHARGES - - 100 - - 4330 SUBSCRIPTION, MEMBERSHIP 35 35 35 35 35 - 4380 COMMISSION&BOARDS - - 40 - - 4390 TAXES&LICENSES - - - 100 100 2999 TOTALS:OTHER SERVICES&CHARGE. 3,836 3,148 7,805 9,184 9,184 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - 5,000 5,000 5,000 4999 TOTALS:CAPITAL OUTLAY - - 5,000 5,000 5,000 OTHER FINANCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:CITY CLERK 65,644 100,803 76,920 102,311 102,311 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CITY CLERK BUDGET 101.41410 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe City Clerk 1.00 1.00 57,023 18,570 75,593 56,363 19,115 75,478 Imaging Technician 0.50 14,113 2,216 16,329 0 0 Temp A/B 1,575 131 1,706 Election Head Judges 3,300 274 3,574 Election Asst. Head Judges 3,225 269 3,494 Election Judges 24,150 2,009 26,159 Student Judges 845 71 916 Subtotal 150 1.00 71,136 20,785 91,922 89,458 21,869 111,327 Labor Allocation To: 101.41320 City Manager -0.40 -0.40 -22,809 -7,428 -30,237 -22,545 -7,646 -30,191 Labor Allocation From: 101.43000 Public Works 3,120 486 3,606 101.41510 Finance 1,352 210 1,562 101.45000 Recreation 80 13 93 Total 1.10 0.60 48,327 13,358 61,685 71,465 14,932 8£,397 Supplies: Election Equipment Training for Office Supplies all election personnel 2,130 Envelopes, Paper, labels 80 LMC Conference 255 Minor Equipment Postage 200 Election easels 100 Local Travel-mileage reimburse-elections 100 handicap booth replacement 400 Legal Notices/Publishing Computer Equipment Sun Focus-Legal Notices 1,200 Elect.computer software upgrade 500 Insurance&Bonds 239 Computer Supplies Repair& Maint.Services ribbon,ink 100 Annual Copier Maintenance Contract 100 Printing&Printed forms Memberships Ballots 350 MCFOA 35 General Supplies Batteries,pens, note pads 100 Taxes&Licenses Food Supplies Notary Renewal 100 Water/pop elections 100 Other Services&Charges: Capital Outlay: Expert&Professional Services Equipment 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CITY CLERK BUDGET 101.41410 SUMMARY OF COST FACTORS FOR THE COMING YEAR Amer. Legal Pub.-Updating Code Bot 4,400 JPA with Anoka County on Election Training&Education equipment,software,and materials 5,000 MCFOA Clerk School yr 2 425 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:ASSESSING 101 GENERAL Actual Actual Adopted Department City Manager Council 41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 7,174 7,075 6,144 6,402 6,402 - 1999 Supplies 69 52 70 70 70 - 2999 Other Services&Charges 116,425 116,245 125,355 117,150 117,150 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS:ASSESSING 123,668 123,372 131,569 123,622 123,622 Activity Description The Assessing Department provides tax and homestead information,and processes homestead applications. Through a joint powers agreement with Anoka County,the County provides for the assessment of property in Columbia Heights. The City contracted with the County for special assessment billing services beginning in 2003. Objectives Research feasibility of public Web access to Special Assessment information. Budget Comments The Assessing budget decreased by$7,947 from 2013 to 2014. Personal services increased by$258, due to adjustments in wages and insurances for 2013 and 2014. Other Services and Charges decreased by$8,205,due to a $8,100 decrease to Expert and Professional Services, based on the renewed assessment agreement with Anoka County, and a$105 decrease to Insurance and Bonds,due to no monies budgeted for property and liability insurance. 14 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - 1010 REGULAR EMPLOYEES 1,163 539 - - 1011 PART-TIME EMPLOYEES 2,048 801 1012 SEASONAL EMPLOYEES 57 - - - - - 1020 OVERTIME-REGULAR - - - - 1030 VACATION &SICK - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 2,574 4,405 4,872 5,069 5,069 - 1210 P.E.R.A. CONTRIBUTION 419 417 354 368 368 - 1220 F.I.C.A.CONTRIBUTION 438 419 372 388 388 1300 INSURANCE 440 455 507 543 543 1510 WORKERS COMP INSURANCE PREM 35 39 39 34 34 0999 TOTALS: PERSONAL SERVICES 7,174 7,075 6,144 6,402 6,402 SUPPLIES 2000 OFFICE SUPPLIES 69 40 70 70 70 - 2010 MINOR EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - 2020 COMPUTER SUPPLIES - - - 2030 PRINTING& PRINTED FORMS - 13 - - 2171 GENERAL SUPPLIES - - - 2175 FOOD SUPPLIES - - - - - - 1999 TOTALS: SUPPLIES 69 52 70 70 70 - OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 115,286 115,221 123,400 115,300 115,300 3105 TRAINING& EDUC ACTIVITIES - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - 3220 POSTAGE 676 623 725 725 725 - 3250 OTHER COMMUNICATIONS - - - - - 3500 LEGAL NOTICE PUBLISHING 322 252 325 325 325 - 3600 INSURANCE&BONDS 140 140 105 - - 4000 REPAIR&MAINT.SERVICES 1 9 800 800 800 - 4100 RENTS& LEASES - - - - - 4300 MISC.CHARGES - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES&LICENSES - - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGE' 116,425 116,245 125,355 117,150 117,150 CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:ASSESSING 123,668 123,372 131,569 123,622 123,622 - 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER ASSESSING BUDGET 101-41550 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 {9.00 D. 0 ,' C Labor Allocation from:Public Works Secretary II-A, Public Works 0.06 0.06 2,672 926 3,598 2,780 977 3,757 Assessing Clerk 0.05 0.05 2,200 346 2,546 2,289 356 2,645 Total 0.11 0.11 4;$72 1,272 6,144 51069 Supplies Binders, paper,envelopes 70 Other Services&Charges Assessment Contract 115,300 Postage 725 Legal Notice Publishing 325 Copying Costs 800 Capital Outlay None Contingencies&Transfers None 16 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:LEGAL SERVICES 101 GENERAL Actual Actual Adopted Department City Manager Council 41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - 1999 Supplies - - - - 2999 Other Services&Charges 167,540 177,069 186,657 186,500 186,500 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS: LEGAL SERVICES 167,540 177,069 186,657 186,500 186,500 Activity Description The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently under retainer with the law firm of Barna, Guzy,and Steffen, Ltd. This department also budgets for outside labor attorney services. Objectives Maintain current service level under current contract terms. Budget Comments The Legal Services budget decreased by$157 from 2013 to 2014, due to a$157 decrease to Insurance and Bonds,as no monies were budgeted for property and liability insurance. 17 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 3041 ATTORNEY FEES-CIVIL PROCESS 50,508 50,508 50,510 50,510 50,510 3042 ATTORNEY FEES-PROSECUTION 116,816 117,148 116,650 117,150 117,150 3045 ATTORNEY FEES-OTHER - 9,169 18,000 18,000 18,000 - 3050 EXPERT& PROFESSIONAL SERV. - - - _ _ 3500 LEGAL NOTICE PUBLISHING - - - 3600 INSURANCE& BONDS 216 216 157 - - - 4300 MISC.CHARGES - 28 1,340 840 840 4330 SUBSCRIPTION, MEMBERSHIP - - - _ _ 4395 STATE SALES TAX - - - _ _ 2999 TOTALS:OTHER SERVICES&CHARGE! 167,540 177,069 186,657 186,500 186,500 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - _ _ OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS: LEGAL SERVICES 167,540 177,069 186,657 186,500 186,500 18 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LEGAL SERVICES BUDGET 101.41610 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 TOW 0.00 0.00 0.-00 0.00 43.00. 0.00 OOp, 3.013 Supplies None Other Services&Charges Barna, Guzy,&Steffen Ltd.contract: General Legal Representation (Civil) 50,510 Prosecution 117,150 Other Attorney Fees(Labor attorney, etc.) 18,000 Miscellaneous Charges 840 Capital Outlay None Contingencies&Transfers None 19 r � The City of � Columbia Heights 2014 PROPOSED DETAIL BUDGET 41 mow - - FINANCE City of Columbia Heights Table of Contents Finance Department 2014 Proposed Detail Budget Finance Functional Area Summary Page 1 Finance Proposed Expense and Narrative 2 Detail Expense 3 Summary of Costs 4 Water Administration Proposed Expense and Narrative 6 Detail Expense 7 Summary of Costs 8 Sewer Administration Proposed Expense and Narrative 9 Detail Expense 10 Summary of Costs 11 Storm Sewer Administration Proposed Expense and Narrative 12 Detail Expense 13 Summary of Costs 14 Information Systems Proposed Expense and Narrative 15 Detail Expense 16 Summary of Costs 17 Information Systems Capital Equipment Replacement Proposed Expense and Narrative 18 Detail Expense 19 Summary of Costs 20 Reviewer's Notes Blank Pages 21 City of Columbia Heights, Minnesota BUDGET 2014 Finance Storm Cap Equip Finance Water Sewer Sewer IS Data Proc 101 601 602 604 720 437 Revenue 30999 Taxes 405,280 0 0 0 0 0 31999 Licenses&Permits 800 0 0 0 0 0 32999 Intergovernmental 30,410 0 0 0 0 0 33999 Charge for Services 0 1,684 0 0 0 0 34999 Fines&Forfeits 0 0 0 0 0 0 35999 Miscellaneous 3,649 202 676 6 0 6,000 36999 Sales and Related Charges 0 141,918 114,710 896 0 0 39199 Transfers&Non Rev Receipts 344,078 0 0 0 330,000 0 Total Revenue 784,217 143,804 115,386 902 330,000 6,000 Expenses 0999 Personal Services 726,000 0 0 0 257,246 0 1999 Supplies 10,800 1,820 1,821 0 3,381 0 2999 Other Services and Charges 47,200 21,800 21,800 1,000 60,758 0 4999 Capital Outlay 0 2,000 2,000 0 0 42,750 6999 Contingencies&Transfers 0 129,980 129,979 0 8,000 7,000 Total Expenses 784,000 155,600 155,600 1,000 329,385 49,750 Summary Total Revenue 784,217 143,804 115,386 902 330,000 6,000 Total Expense 784,000 155,600 155,600 1,000 329,385 49,750 Change to Fund Balance 217 -11,796 -40,214 -98 615 -43,750 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: FINANCE 101 GENERAL Actual Actual Adopted Department City Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 650,259 636,672 688,600 726,000 726,000 1999 Supplies 9,846 10,445 11,600 10,800 10,800 2999 Other Services&Charges 46,511 42,551 49,500 47,200 47,200 4999 Capital Outlay - - 15,000 - - 6999 Contingencies&Transfers - - - - - TOTALS: FINANCE 706,616 689,668 764,700 784,000 784,000 - Activity Description The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance department is responsible for budgeting,financial reporting,accounts payable and receivable, payroll, utility billing, purchasing, liquor operations,and information systems within City operations. Objectives The department's ongoing objective is to continually improve its work processes. In 2014,the department will emphasize organizing current staff roles and work processes, so as to best support a major transition in 2015 to new financial software. Budget Comments The proposed budget for 2014 is a 2%increase from the 2013 budget.The following two adjustments to the 2013 adopted budget are required to calculate this 2%increase: 2013 Adopted Budget for 101.41510 Finance $764,700 (Less) Council-approved carryover from 2012 to 2013 for capital equipment (7,500) Plus certain 2013 labor costs for Finance dept.budgeted in 101.49200 Contingency dept. 11,532 2013 budget base,as adjusted $768,732 The overall 2014 increase reflects increases to Council-approved labor contracts, offset by reductions in all non-personnel expense categories. However,the only significant reduction was in the category of capital outlay. No out-of-town travel is budgeted for 2014, as the national conference for the Government Finance Officers Association will be held in Minneapolis in 2014. 2 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - 1010 REGULAR EMPLOYEES 462,828 452,264 499,400 522,600 522,600 - 1011 PART-TIME EMPLOYEES 16,533 24,432 19,400 32,400 32,400 - 1020 OVERTIME-REGULAR 10,707 789 - - - - 1030 VACATION&SICK 780 8,472 3,000 - - 1050 SEVERANCE PAY 7,518 2,320 - - - 1210 P.E.R.A.CONTRIBUTION 35,559 34,299 37,600 40,000 40,000 1220 F.I.C.A.CONTRIBUTION 37,152 35,301 39,900 42,400 42,400 - 1225 FLEX BENEFIT FICA 241 - - - - 1300INSURANCE 76,032 75,524 85,100 84,900 84,900 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 2,909 3,271 4,200 3,700 3,700 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 650,259 636,672 688,600 726,000 726,000 - SUPPLIES 2000 OFFICE SUPPLIES 1,225 1,532 1,600 1,500 1,500 - 2010 MINOR EQUIPMENT 824 983 500 500 500 - 2011 COMPUTER EQUIPMENT 4,733 4,885 5,500 5,000 5,000 - 2020 COMPUTER SUPPLIES 1,662 1,821 2,000 2,000 2,000 - 2030 PRINTING&PRINTED FORMS 672 664 1,500 1,200 1,200 - 2171 GENERAL SUPPLIES 729 559 500 600 600 - 2175 FOOD SUPPLIES - - - - - 1999 TOTALS:SUPPLIES 9,846 10,445 11,600 10,800 10,800 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 7,697 9,126 10,000 9,000 9,000 3105 TRAINING&EDUC ACTIVITIES 963 1,680 2,000 2,000 2,000 3120 EDUCATIONAL REIMBURSEMENT - - 1,000 - - - 3210 TELEPHONE&TELEGRAPH 987 1,020 1,300 2,700 2,700 - 3211 CELL PHONES 315 - - - - - 3220 POSTAGE 2,557 2,624 2,800 900 900 - 3250 OTHER COMMUNICATIONS 1,242 1,487 1,200 900 900 - 3310 LOCAL TRAVEL EXPENSE 174 175 300 300 300 - 3320 OUT OF TOWN TRAVEL EXPENSE 213 324 300 - - 3500 LEGAL NOTICE PUBLISHING 1,452 1,312 1,500 1,600 1,600 - 3600 INSURANCE&BONDS 1,620 1,620 2,100 2,400 2,400 4000 REPAIR&MAINT.SERVICES 15,460 18,434 21,300 21,700 21,700 - 4020 BUILDING MAINTENANCE 9,535 - - - - 4300 MISC.CHARGES 3,032 2,947 4,500 4,000 4,000 4310 CREDIT CARD FEES 436 462 - - - 4330 SUBSCRIPTION, MEMBERSHIP 681 1,340 1,200 1,700 1,700 4390 TAXES&LICENSES 149 - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 46,511 42,551 49,500 47,200 47,200 - CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - 15,000 - - 4999 TOTALS:CAPITAL OUTLAY 15,000 OTHER FINANCING USES 8100 CONTINGENCIES - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS: FINANCE 706,616 689,668 764,700 784,000 784,000 - 3 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER FINANCE BUDGET 101-41510 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Tota I Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Finance Director 1.00 1.00 103,119 25,869 128,988 113,995 27,979 141,974 Asst. Finance Director 1.00 1.00 79,610 22,128 101,738 84,989 23,582 108,571 Acctg.Coordinator 1.00 1.00 53,738 18,066 71,804 55,541 18,997 74,538 Payroll Accountant 1.00 1.00 52,016 17,784 69,800 55,421 18,967 74,388 Acctg. Clerk I: Utility 1.00 1.00 42,483 16,299 58,782 43,835 17,174 61,009 Acctg.Clerk II: Utility 1.00 1.00 43,460 16,453 59,913 40,929 11,342 52,271 Budget Coordinator 1.00 1.00 44,334 15,678 60,012 45,769 16,452 62,221 Secretary II 1.00 1.00 41,713 16,178 57,891 43,055 16,030 59,085 Acctg.Clerk 1 0.75 1.00 19,406 3,047 22,453 39,066 15,409 54,475 Receptionist/Switchboard 1.00 0.75 41,921 15,298 57,219 32,400 5,068 37,468 Meter Reader - - - - - - - - 9.75 9.75 521,800 166,800 688,600 555,000 171,000 726,000 Total 9.75 9.75 521,800 166,800 688,600 555,000 171,000 726,000 Account Name Code Additional Detail Amount Office Supplies 2000 paper rolls and desk supplies 1,500 Minor equipment 2010 Punches,calculators,organizers,etc. 500 Computer hardwr.&softwr. 2011 Standard replacement cycle estimate: 2 PC 1,600 1 mid-size printer 2,400 Misc.software 1,000 Subtotal 5,000 Computer supplies 2020 Printer toner cartridges&backup tapes 2,000 Printing&forms 2030 Check stock,W2&1099 Forms 1,200 General supplies 2171 Various 600 Expert&prof svcs. 3050 Audit fee per prep manual 6,000 Consultations on technical finance issues, such as TIF,arbitrage, PR tax, etc. 2,500 CAFR external review fee 500 Subtotal 9,000 Continued on Next Page 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER FINANCE BUDGET 101-41510 Account Name Code Additional Detail Amount Training 3105 GFOA conference in Mpls. @1 500 non-supervisory staff: govt accting.seminar 300 40 hrs.continuing educ.to re-certify CPA 1,200 2,000 Telephone allocation 3210 Per rounded prep manual estimate 2,700 Postage 3220 Per rounded prep manual estimate+nonstd. mailings 900 Other communications 3250 Per rounded prep manual estimate 900 Local travel 3310 Staff mileage reimb. between City buildings etc. 300 Out-of-town travel 3320 none planned for 2014 - Legal publishing 3500 State-required Financial summaries 1,600 Insurance 3600 Per rounded prep manual estimate 2,400 Repair&maintenance 4000 Software support: ACS application software base agreement 14,000 ACS support not in base agreement 1,500 IBM AS400 operating system 1,500 Laserfiche 1,000 Hardware support: IBM AS400 2,000 Copy machine maint.: @2012 actual 1,400 Other maintenance: facsimile signer,etc. 300 Subtotal 21,700 Misc. 4300 Bank charges,ACH fees,stop pymts., positive pay,etc. 4,000 Subscript. &memberships 4330 Professional Associations: MNCPA @1 150 MNGFOA @2 100 GFOA @2 350 Publications: GASB-recurring 400 AICPA-one time 700 subtotal 1,700 Other equipment 5180 None planned for 2014 - Total nonpersonnel expenses-both pages 58,000 Total department expenses-both pages 784,000 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:WATER UTILITY 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49440 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies 1,969 1,240 1,503 1,820 1,820 2999 Other Services&Charges 16,680 20,242 20,900 21,800 21,800 4999 Capital Outlay - - 2,500 2,000 2,000 6999 Contingencies&Transfers 134,463 133,344 127,647 129,980 129,980 TOTALS:WATER UTILITY 153,112 154,827 152,550 155,600 155,600 Activity Description The Administration Department of the Water Utility Fund accounts for 33.3%of the costs associated with the utility billing process costs associated with meter reading.The remaining costs for utility billing are allocated to the Sewer Utility Fund- 33.3%and the Refuse Utility Fund 33.3%;the remaining costs for meter reading are allocated to the Sewer Utility Fund. Objectives The department's ongoing objective is to continually improve its work processes. In 2014,the department will emphasize organizing current staff roles and work processes,so as to best support a major transition in 2015 to new financial software. Budget Comments The proposed budget for 2014 is an increase of$3,050 or 2%from the 2013 budget.The majority of this reflects an increase in the annual transfer out from this department to the general fund for administrative labor. This transfer is 54%of the department's entire budget. Credit card fees continue to rise as customers increasingly chose that method of payment. There were no individually significant changes in the other major expense categories. 6 City of Columbia Heights 2014 Budget Worksheet 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49440 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1070 INTERDEPARTMENTAL LABOR SERV - - - - 1700 ALLOCATED FRINGE - - 0999 TOTALS: PERSONAL SERVICES - - - SUPPLIES 2000 OFFICE SUPPLIES 98 23 100 100 100 - 2010 MINOR EQUIPMENT 905 17 100 100 100 - 2011 COMPUTER EQUIPMENT - 139 - 600 600 2020 COMPUTER SUPPLIES - - 300 100 100 2030 PRINTING&PRINTED FORMS 685 877 800 900 900 2171 GENERAL SUPPLIES - - 3 20 20 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS (31) 79 100 2282 GAS,OIL, LUBRICANTS 313 105 100 - - 1999 TOTALS:SUPPLIES 1,969 1,240 1,503 1,820 1,820 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 3,214 3,440 3,300 3,200 3,200 3210 TELEPHONE&TELEGRAPH - - - - - 3211 CELL PHONES 107 109 100 100 100 3220 POSTAGE 4,263 5,470 5,900 5,500 5,500 3250 OTHER COMMUNICATIONS 24 - 100 100 100 - 3310 LOCAL TRAVEL EXPENSE - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 4000 REPAIR& MAINT.SERVICES 2,092 2,239 3,600 2,800 2,800 4050 GARAGE, LABOR BURD. 475 462 300 - - 4100 RENTS& LEASES - - - 4300 MISC.CHARGES 130 - - - - 4310 CREDIT CARD FEES 6,145 8,523 7,000 9,500 9,500 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES&LICENSES - - - 4395 STATE SALES TAX - - - - - 4930 EQUIPMENT DEPRECIATION 230 - 600 600 600 2999 TOTALS: OTHER SERVICES&CHARGES 16,680 20,242 20,900 21,800 21,800 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - 2,500 2,000 2,000 4999 TOTALS:CAPITAL OUTLAY - - 2,500 2,000 2,000 - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 89,463 88,344 82,647 84,980 84,980 7370 TRANSFER OUT TO INFO SYSTEMS 45,000 45,000 45,000 45,000 45,000 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES 134,463 133,344 127,647 129,980 129,980 TOTALS:WATER UTILITY 153,112 154,827 152,550 155,600 155,600 - 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER WATER UTILITY ADMIN.&GENERAL BUDGET 601.49440 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe None - - 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 Account Name Code Additional Detail Amount Office Supplies 2000 Non-standard paper and desk/filing supplies 100 Minor equipment 2010 Punches, paper cutters,organizers,etc. 100 Computer equipment 2011 Replace 1/2 laptop 600 Computer supplies 2020 Cables, power adapters,etc.for laptop&handheld 100 Printing&forms 2030 U/B envelopes&perforated laser paper for bills 900 General supplies 2171 Rounding 20 Vehicle repair&parts 2280 Reflects elimination of manual reads - Gas,oil, lubricants 2282 Reflects elimination of manual reads - Audit fee per prep manual 2,800 Consultant to format bill publishing software 400 Expert&prof svcs. 3050 Subtotal 3,200 Cell phones 3211 Allocated to utility billing 100 Postage 3220 Rounded prep manual est. (for metered&bulk) 5,500 Other communications 3250 800 MHZ radio connection fees 100 Planetpress software suppt.(for bill printing) 300 Sensus meter-reading software support 800 Maint.agrmnt.: new folder/inserter 2014-15 800 Est. maint./repair: handheld 600 Copy machine maint.: @80%of 2012 actual 300 Repair&maintenance 4000 Subtotal 2,800 Garage labor&burden 4050 Reflects elimination of manual reads - Credit Card Fees 4310 Per trend 9,500 Equipment depreciation 4930 Per trend 600 Other equipment 5180 Replace VXU unit that communicates with radio meters 2,000 Oper.transfer out-labor 7100 Per prep manual 84,980 Transfer out to info sys 7370 Per prep manual 45,000 Total department expenses 155,600 8 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:SEWER UTILITY ADMINISTRATION&GENERAL 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49490 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies 3,120 1,240 1,503 1,821 1,821 - 2999 Other Services&Charges 16,443 20,135 20,900 21,800 21,800 4999 Capital Outlay - - 2,500 2,000 2,000 6999 Contingencies&Transfers 134,462 133,342 127,647 129,979 129,979 TOTALS:SEWER UTILITY 154,025 154,718 152,550 155,600 155,600 Activity Description The Administration Department of the Sewer Utility Fund accounts for 33.3%of the costs associated with the utility billing process and one-half of the costs associated with meter reading.The remaining costs for utility billing are allocated to the Water Utility Fund-33.3%and the Refuse Utility Fund 33.3%;the remaining costs for meter reading are allocated to the Water Utility Fund. Objectives The department's ongoing objective is to continually improve its work processes. In 2014,the department will emphasize organizing current staff roles and work processes,so as to best support a major transition in 2015 to new financial software. Budget Comments The proposed budget for 2014 is an increase of$3,050 or 2%from the 2013 budget.The majority of this reflects an increase in the annual transfer out from this department to the general fund for administrative labor. This transfer is 54%of the department's entire budget. Credit card fees continue to rise as customers increasingly chose that method of payment. There were no individually significant changes in the other major expense categories. 9 City of Columbia Heights 2014 Budget Worksheet 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49490 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2000 OFFICE SUPPLIES 98 23 100 100 100 - 2010 MINOR EQUIPMENT 905 17 100 100 100 - 2011 COMPUTER EQUIPMENT 1,141 139 - 600 600 - 2020 COMPUTER SUPPLIES - - 300 100 100 - 2030 PRINTING&PRINTED FORMS 685 877 800 900 900 - 2171 GENERAL SUPPLIES - - 3 21 21 - 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS (21) 79 100 2282 GAS,OIL, LUBRICANTS 313 105 100 - - 1999 TOTALS:SUPPLIES 3,120 1,240 1,503 1,821 1,821 OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 3,214 3,440 3,300 3,200 3,200 - 3210 TELEPHONE&TELEGRAPH - - - - - 3211 CELL PHONES - - 100 100 100 - 3220 POSTAGE 4,263 5,470 5,900 5,500 5,500 3250 OTHER COMMUNICATIONS 24 - 100 100 100 3310 LOCAL TRAVEL EXPENSE - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 4000 REPAIR& MAINT.SERVICES 2,092 2,233 3,600 2,800 2,800 4050 GARAGE, LABOR BURD. 475 462 300 - - 4100 RENTS& LEASES - - - - 4300 MISC.CHARGES - - - - - 4310 CREDIT CARD FEES 6,144 8,523 7,000 9,500 9,500 4330 SUBSCRIPTION, MEMBERSHIP - 8 - - - 4390 TAXES&LICENSES - - 4395 STATE SALES TAX - - - - - 4930 EQUIPMENT DEPRECIATION 230 - 600 600 600 2999 TOTALS:OTHER SERVICES&CHARGES 16,443 20,135 20,900 21,800 21,800 - CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - 2,500 2,000 2,000 - 4999 TOTALS:CAPITAL OUTLAY - - 2,500 2,000 2,000 - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 89,462 88,342 82,647 84,979 84,979 - 7370 TRANSFER OUT TO INFO SYSTEMS 45,000 45,000 45,000 45,000 45,000 8100 CONTINGENCIES - - - - - - 6999 TOTALS:OTHER FINANCING USES 134,462 133,342 127,647 129,979 129,979 - TOTALS:SEWER UTILITY 154,025 154,718 152,550 155,600 155,600 - 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER SEWER UTILITY ADMIN.&GENERAL BUDGET 602.49490 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe None - - 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 Account Name Code Additional Detail Amount Office Supplies 2000 Non-standard paper and desk/filing supplies 100 Minor equipment 2010 Punches, paper cutters,organizers,etc. 100 Computer equipment 2011 Replace 1/2 laptop 600 Computer supplies 2020 Cables, power adapters,etc.for laptop&handheld 100 Printing&forms 2030 U/B envelopes&perforated laser paper for bills 900 General supplies 2171 Rounding 20 Vehicle repair& parts 2280 Reflects elimination of manual reads - Gas,oil, lubricants 2282 Reflects elimination of manual reads - Audit fee per prep manual 2,800 Consultant to format bill publishing software 400 Expert&prof svcs. 3050 Subtotal 3,200 Cell phones 3211 Allocated to utility billing 100 Postage 3220 Rounded prep manual est.(for metered&bulk) 5,500 Other communications 3250 800 MHZ radio connection fees 100 Planetpress software suppt. (for bill printing) 300 Sensus meter-reading software support 800 Maint.agrmnt.: new folder/inserter 2014-15 800 Est. maint./repair: handheld 600 Copy machine maint.: @80%of 2012 actual 300 Repair&maintenance 4000 Subtotal 2,800 Garage labor&burden 4050 Reflects elimination of manual reads - Credit Card Fees 4310 Per trend 9,500 Equipment depreciation 4930 Per trend 600 Other equipment 5180 Replace VXU unit that communicates with radio meters 2,000 Oper.transfer out-labor 7100 Per prep manual 84,980 Transfer out to info sys 7370 Per prep manual 45,000 Total department expenses 155,600 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STORM SEWER ADMINISTRATION&GENERAL 604 STORM SEWER Actual Actual Adopted Department City Manager Council 49690 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - 1999 Supplies - 2999 Other Services&Charges 1,205 1,290 1,200 1,000 1,000 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS:STORM SEWER 1,205 1,290 1,200 1,000 1,000 Activity Description The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing process or meter reading in this fund. Objectives The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct costs.As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed directly or indirectly(such as through a labor allocation.) Budget Comments The proposed budget for 2014 is a$200 decrease from the 2013 budget. The only item in this budget is a share of the annual audit costs. 12 City of Columbia Heights 2014 Budget Worksheet 604 STORM SEWER Actual Actual Adopted Department City Manager Council 49690 ADMINISTRATION &GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1700 ALLOCATED FRINGE - 0999 TOTALS: PERSONAL SERVICES - SUPPLIES 2000 OFFICE SUPPLIES - - - - 2010 MINOR EQUIPMENT - - - 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - - - 2030 PRINTING&PRINTED FORMS - - 2171 GENERAL SUPPLIES - - 2175 FOOD SUPPLIES - - 2280 VEHICLE REPAIR AND PARTS - 2282 GAS,OIL, LUBRICANTS - 1999 TOTALS:SUPPLIES - - - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 1,205 1,290 1,200 1,000 1,000 3105 TRAINING&EDUC ACTIVITIES - - - - - 3210 TELEPHONE&TELEGRAPH - - 3220 POSTAGE - - - 3250 OTHER COMMUNICATIONS - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS - - - - - 4000 REPAIR&MAINT.SERVICES - - - - - 4020 BUILDING MAINTENANCE - - - - - 4050 GARAGE, LABOR BURD. - - - - - 4100 RENTS& LEASES - - - - - 4300 MISC.CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES&LICENSES - - - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 1,205 1,290 1,200 1,000 1,000 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR - - - - - 7370 TRANSFER OUTTO INFO SYSTEMS - - - - - 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:STORM SEWER 1,205 1,290 1,200 1,000 1,000 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER STORM SEWER ADMIN.&GENERAL BUDGET 604.49690 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Account Name Code Additional Detail Amount Expert&prof.svcs. 3050 Audit fee per prep manual 1,000 Total department expenses 1,000 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:INFORMATION SYSTEMS 120 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council 49980 INFORMATION SYSTEMS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 240,070 216,537 243,985 257,246 257,246 1999 Supplies 7,418 12,293 3,381 3,381 3,381 - 2999 Other Services&Charges 72,669 52,029 68,158 60,758 60,758 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - 8,000 8,000 8,000 - TOTALS: INFORMATION SYSTEMS 320,156 280,859 323,524 329,385 329,385 - Activity Description The IS department provides information system implementation, management, support,and training to the City employees. With the City's dependence on IS,it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall cost of information system ownership. Major IS components: 1.Servers and data storage devices. 2. Network devices, including wireless networks and Internet access. 3. Phone and voice mail systems. 4. Desktop PCs, portable computers and other mobile devices. 5. Printers, networked copiers/scanners and other output devices. 6. Databases. 7. Laserfiche document imaging system. 8.Office applications(word processing, spreadsheets, presentations, e-mail and scheduling). 9.Special departmental applications. 10.Official City Website. Objectives 1. Ensure efficient, secure,and reliable operation of the City information system. 2. Complete upgrading or replacing computers running Windows XP operating system since it will no longer be supported by Microsoft. 3.Support City Library staff and patrons. 4. Provide Internet access to the public documents in Laserfiche system. 5. Provide reliable and secure Internet access for City employees. 6.Train users and IS staff to better use City information system. Budget Comments Budgeted expenses for 2014 are$5,861(1.8%) more than budgeted expenses for 2013. Major changes: "Personnel Expenses" are$13,261 more due to scheduled annual pay increase and IS staff progression through pay levels. -"Expert&Professional Services" are$1,740 less due to reclassification of some expenses as"Repair&Maintenance Services". Even with this reclassification, "Repair& Maintenance Services" are$5,243 less. Whenever feasible,the IS Dept. purchases multi- year maintenance contracts to decrease annual costs. Overall, "Services and Charges" are$7,400 less. 15 City of Columbia Heights 2014 Budget Worksheet 720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council 49980 INFORMATION SYSTEMS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 183,826 159,282 185,910 195,725 195,725 - 1011 PART-TIME EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - 1030 VACATION&SICK (2,438) 4,183 - 1050 SEVERANCE PAY 2,466 - - - - 1210 P.E.R.A.CONTRIBUTION 13,249 11,506 13,386 14,097 14,097 1220 F.I.C.A.CONTRIBUTION 12,872 11,406 14,222 14,973 14,973 1225 FLEX BENEFIT FICA 241 - - - - 1300INSURANCE 28,804 29,017 28,980 31,140 31,140 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 1,049 1,143 1,487 1,311 1,311 0999 TOTALS: PERSONAL SERVICES 240,070 216,537 243,985 257,246 257,246 SUPPLIES 2000 OFFICE SUPPLIES 72 79 107 107 107 2010 MINOR EQUIPMENT 15 100 107 107 107 2011 COMPUTER EQUIPMENT 7,048 11,964 2,750 2,750 2,750 2020 COMPUTER SUPPLIES 134 150 321 321 321 2070 TRAINING&INSTR SUPPLIES 139 - 96 96 96 2171 GENERAL SUPPLIES - - - - - 2175 FOOD SUPPLIES 9 - - - - - 1999 TOTALS: SUPPLIES 7,418 12,293 3,381 3,381 3,381 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 21,217 3,586 11,540 9,800 9,800 3105 TRAINING& EDUC ACTIVITIES 2,796 2,400 4,500 4,500 4,500 3120 EDUCATIONAL REIMBURSEMENT - - - - - 3210 TELEPHONE&TELEGRAPH 54 2,234 321 393 393 3211 CELL PHONES 1,380 1,740 1,800 1,800 1,800 3220 POSTAGE 50 36 120 60 60 - 3250 OTHER COMMUNICATIONS 7,115 1,909 3,148 2,721 2,721 3310 LOCAL TRAVEL EXPENSE 582 492 660 660 660 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3600 INSURANCE&BONDS - - 133 131 131 - 4000 REPAIR&MAINT.SERVICES 18,676 20,789 23,622 18,379 18,379 - 4100 RENTS& LEASES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 255 215 314 314 314 4395 STATE SALES TAX - - - - - - 4930 EQUIPMENT DEPRECIATION 20,545 18,629 22,000 22,000 22,000 2999 TOTALS:OTHER SERVICES&CHARGES 72,669 52,029 68,158 60,758 60,758 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - OTHER FINANCING USES 7270 TRANSFER TO CAP EQP REPL FUND - - - - - 8100 CONTINGENCIES 8,000 8,000 8,000 6999 TOTALS:OTHER FINANCING USES - - 8,000 8,000 8,000 TOTALS: INFORMATION SYSTEMS 320,156 280,859 323,524 329,385 329,385 - 16 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER INFORMATION SYSTEMS BUDGET 720.49980 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Tota I Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe IS Director 1.00 1.00 85,649 23,076 108,725 89,092 24,221 113,313 Asst. IS Director 1.00 1.00 59,465 18,965 78,430 61,845 19,978 81,823 IS Technician 1.00 1.00 40,796 16,034 56,830 44,788 17,322 62,110 3.00 3.00 185,910 58,075 243,985 195,725 61,521 257,246 Total 3.00 3.00 185,910 58,075 243,985 195,725 61,521 257,246 Supplies Office supplies 107 Minor equipment 107 IS monitoring software upgrade 850 Minor software and computer equipment 1,900 Misc.computer supplies 321 Training supplies 96 Other Services&Charges Servers and network support 4,200 Anti-spam service for IS staff Email support 2,800 and overages 220 Imaging system support 2,800 Miscellaneous maintenance 811 IS staff training 4,500 Books 214 IS Dept.office phones 393 IS staff cell phones 1,800 Mitel User Group membership 100 Postage 60 Depreciation 22,000 Internet connections 2,721 Local travel 660 Contingencies Liability&property insurance 131 Reserved for unforeseen Copier usage 100 upgrades and maintenance 8,000 Imaging system maintenance 6,062 Antivirus system maintenance(3 yrs.) 2,910 Secondary storage maintenance 2,433 Security scanner maintenance 1,285 Log and event manager maintenance 1,494 Remote control and inventory system maintenance 900 Web filter maintenance 882 Virtual infrastructure maintenance 782 Server maintenance 500 17 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:IS CAPITAL EQUIPMENT REPLACEMENT 437 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council 49980 CAPITAL EQUIPMENT REPLACEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - 1999 Supplies - 2999 Other Services&Charges - - - - 4999 Capital Outlay 44,738 42,750 42,750 6999 Contingencies&Transfers 28,108 30,000 7,000 7,000 - TOTALS: IS CAP EQUIP REPLACEMENT 72,846 30,000 49,750 49,750 Activity Description Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount set by City procedures for fixed assets or more and a life expectancy of one year or longer. Objectives Replace primary network storage system(purchased in 2008)that is no longer supported by the vendor. Replace other IS components that are no longer supported by vendors and are not compatible with newer components. Keep using existing IS components as long as they can be efficiently supported. Budget Comments Expenses in this fund change significantly from one year to another,depending on the IS equipment life cycle. Budgeted expenses for 2014 are$19,750 more than in 2013.The major budgeted expense is$42,750 for the replacement of primary network storage system that provides storage of user documents,emails, databases,and system disks of the virtual servers. The current primary storage system (purchased in 2008)will be no longer supported by the vendor in 2014 and cannot be used for mission-critical functions. It will be re-purposed to store non-critical data,which will allow postponing upgrades of other storage systems. 18 City of Columbia Heights 2014 Budget Worksheet 437 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council 49980 CAPITAL EQUIPMENT REPLACEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 4395 STATE SALES TAX - 2999 TOTALS:OTHER SERVICES&CHARGES - - - CAPITAL OUTLAY 5180 OTHER EQUIPMENT 44,738 - 42,750 42,750 4999 TOTALS:CAPITAL OUTLAY 44,738 - 42,750 42,750 OTHER FINANCING USES 7370 TRANSFER OUTTO INFO SYSTEMS 28,108 - - - - 8100 CONTINGENCIES - 30,000 7,000 7,000 6999 TOTALS:OTHER FINANCING USES 28,108 30,000 7,000 7,000 TOTALS: IS CAP EQUIP REPLACEMENT 72,846 30,000 49,750 49,750 19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER IS CAPITAL EQUIPMENT REPLACEMENT BUDGET 437.49980 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Outlay Primary network storage replacement 42,750 Contingencies Reserved for unforeseen equipment replacement 7,000 20 i The City of Columbia 2014 PROPOSED DETAIL BUDGET 4 COMMUNITY DEVE TABLE OF CONTENTS COMMUNITY DEVELOPMENT AND EDA AND PROTECTIVE INSPECTIONS 2014 PROPOSED DETAIL BUDGET Community Development/Inspections Summary Page 1 Proposed Expense and Narrative for Protective Inspections (Fund 201) 2 Detail of Expenses for Protective Inspections 3 Summary of Costs for Protective Inspections Proposed Expense&Narrative for Community Development/EDA(Fund 204) 6 Detail of Expenses for Community Development/EDA 7 Summary of Costs for Community Development/EDA 9 Reviewer's Notes 10 City of Columbia Heights,Minnesota BUDGET 2014 Community Development Community Development EDA 201 204 Revenue 30999 Taxes 0 269,000 31999 Licenses&Permits 185,000 0 32999 Intergovernmental 0 0 33999 Charge for Services 0 0 34999 Fines&Forfeits 0 0 35999 Miscellaneous 250 0 36999 Sales and Related Charges 0 9,250 39199 Transfers&Non Rev Receipts 0 0 Total Revenue 185,250 278,250 Expenses 0999 Personal Services 196,737 208,553 1999 Supplies 1,825 750 2999 Other Services and Charges 22,203 49,370 4999 Capital Outlay 0 0 6999 Contingencies&Transfers 13,569 13,659 Total Expenses 234,334 272,332 Summary Total Revenue 185,250 278,250 Total Expense 234,334 272,332 Change to Fund Balance -49,084 5,918 1 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 DEPARTMENT:PROTECTIVE INSPECTIONS 201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 227,345 187,165 149,142 196,737 196,737 - 1999 Supplies 3,120 3,481 2,620 1,825 1,825 - 2999 Other Services&Charges 13,324 15,460 38,896 22,203 22,203 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 13,110 12,832 16,264 13,569 13,569 - TOTALS: PROTECTIVE INSPECTIONS 256,899 218,938 206,922 234,334 234,334 - Activity Description 1)Building permitting,plan review,and inspections 2)Liquor,contractor,cigarette,misc. licensing 3)Land use permitting and zoning code enforcement 4)Initial rental and vacant property inspections 5)Staffing Planning Commission Objectives 1)Maintain effective and timely building inspections 2) Maintain housing integrity through rental and abandoned property inspections 3)Maintain neighborhood stability through building and zoning inspections 4)Implement the goals and policies of the Comprehensive Plan Budget Comments 1)Overall budget combining Fund 201 and 204 has a 0%increase. 2)Increase in personal services of $46,000 reflects a shift in the allocation of position responsibilities due to not filling the City Planner position.Fund 204 shows offsetting personal cost. 3)Expert and professional services (in both fund 201 and 204)reflect potential consultant,intern or potential other services due to lack of City Planner position. Based on prior expenditures,only a total of 37%of the City Planner's total cost has been reallocated to this line item as illustrated in both funds. 4)Revenue was increased by$23,000 to reflect potential major projects(Huset Redevelopment and/or Library).Fund will have a projected shortfall of$51,000 which will be absorbed through the Fund's fund balance. L City of Columbia Heights 2014 Budget Worksheet 201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 172,954 144,901 114,446 150,534 150,534 - 1012 SEASONAL EMPLOYEES - - - - - - 1020 OVERTIME-REGULAR 1,174 721 700 700 700 - 1030 VACATION&SICK 2,912 (6,164) - - - - 1050 SEVERANCE PAY - 4,162 - - 1060 MILEAGE ALLOWANCE 30 - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 12,564 10,522 8,302 10,903 10,903 - 1220 F.I.C.A.CONTRIBUTION 13,374 11,433 8,808 11,569 11,569 - 1225 FLEX BENEFIT FICA - - - - - 1300INSURANCE 23,437 20,713 15,966 22,018 22,018 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 902 877 920 1,013 1,013 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS:PERSONAL SERVICES 227,345 187,165 149,142 196,737 196,737 SUPPLIES 2000 OFFICE SUPPLIES 418 540 475 475 475 2010 MINOR EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT 1,479 1,812 - - - 2020 COMPUTER SUPPLIES - 107 300 - - 2030 PRINTING&PRINTED FORMS 327 - 50 - - 2171 GENERAL SUPPLIES 3 - 420 - - - 2175 FOOD SUPPLIES 11 25 125 50 50 - 2280 VEHICLE REPAIR AND PARTS 60 267 250 300 300 - 2282 GAS,OIL,LUBRICANTS 821 730 1,000 1,000 1,000 - 1999 TOTALS:SUPPLIES 3,120 3,481 2,620 1,825 1,825 - OTHER SERVICES&CHARGES 3045 ATTORNEY FEES-OTHER - - - - - - 3050 EXPERT&PROFESSIONAL SERV. 1,205 1,830 25,529 10,000 10,000 - 3105 TRAINING&EDUC ACTIVITIS 649 - 1,000 1,000 1,000 - 3120 EDUCATIONAL REIMBURSEMENT 1,165 - - - - - 3210 TELEPHONE&TELEGRAPH 371 98 791 667 667 - 3211 CELL PHONES 973 1,069 432 450 450 - 3220 POSTAGE 1,160 1,064 1,200 1,000 1,000 - 3250 OTHER COMMUNICATIONS 203 270 760 221 221 - 3310 LOCAL TRAVEL EXPENSE 44 247 150 200 200 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3500 LEGAL NOTICE PUBLISHING 765 748 750 750 750 - 3600 INSURANCE&BONDS 2,531 2,531 1,267 965 965 - 4000 REPAIR&MAINT.SERVICES 2,478 5,304 4,967 5,000 5,000 - 4050 GARAGE,LABOR BURD. 470 1,069 300 300 300 - 4100 RENTS&LEASES - - - - - - 4300 MISC.CHARGES (135) - - - - - 4310 CREDIT CARD FEES 946 909 900 900 900 - 4330 SUBSCRIPTION,MEMBERSHIP 458 254 450 450 450 4380 COMMISSION &BOARDS 39 34 300 300 300 - 4390 TAXES&LICENSES - 32 100 - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 13,324 15,460 38,896 22,203 22,203 - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - - 3 City of Columbia Heights 2014 Budget Worksheet 201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 13,110 12,832 12,848 13,569 13,569 - 8100 CONTINGENCIES - - 3,416 - - 6999 TOTALS:OTHER FINANCING USES 13,110 12,832 16,264 13,569 13,569 - TOTALS:PROTECTIVE INSPECTIONS 256,899 218,938 206,922 234,334 234,334 - 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER PROTECTIVE INSPECTIONS 201-42400 SUMMARY OF COST FACTORS FOR THE COMING YEAR, Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe City Planner 0.00 0.00 0 0 0 0 0 0 Bldg.Off icia1 1.00 1.00 70,301 20,666 90,967 73,121 21,734 94,855 Sec II Permit 1.00 1.00 48,147 16,276 64,423 50,019 17,114 67,133 2.0Q �ip'118, „48 36,942` P , 0' ri'^aNN ' 38,848j!'Nq�l,"�k% riJ'88: Labor Allocation From: 204-46314 Director 0.20 0.20 20,771 5,193 25,964 21,596 5,439 27,035 Asst Director 0.00 0.20 0 0 0 16,921 4,704 21,625 Labor Allocation To: 204-46314 Sec II Permit -0.50 -0.20 -24,074 -8,139 -32,213 -10,424 -3,488 -13,912 Iota,��"�i�l�lii�iHlii�� i�i�i� "�'Inh;:��i�iu�V,, . tih,.�� u��+i�� a2Q��P �;'115;145 X33,996 ��14 :.141 151,233 45,5D 'i��,.�i�ip Supplies $475 miscellaneous office supplies $50 food for citizen academy and open houses $300 standard repairs to building official vehicle $1,000 anticipated fuel cost for building official vehicle Other Services and Charges $1,000 Audit Charge $9,000 Special consultants or intern for planning functions $1,000 Required training for building official $667 defined telephone charge $450 cell phone for building official and asst director for web work $1,000 anticipated postage for planning public hearing mail $221 internal charge $200 historical average for local travel $750 historical average for legal expenses $965 internal charge fro insurance $5,000 cost for copier,permit application maintenance,GIS $300 labor cost for building official car $900 credit card charges for building application fee payments $450 subscription for building code manuals and misc.planning $300 seminar or training costs for Planning Commission members Capital Outlay $13,569 internal charge for labor transfer 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:ECONOMIC DEVELOPMENT AUTHORITY 204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 46314 ECONOMIC DEVELOPMENTAUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 215,093 245,731 239,812 208,553 208,553 - 1999 Supplies 3,334 723 725 750 750 - 2999 Other Services&Charges 13,584 11,409 41,334 49,370 49,370 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 103,110 25,997 17,846 13,659 13,659 - TOTALS:ECONOMIC DEVELOPMENT 335,120 283,860 299,717 272,332 272,332 - Activity Description 1)Staffing EDA and HRA Commissions 2)Development and implementation of redevelopment projects 3)Design and implementation of housing programs 4)Resource and funding investigation 5)Special studies 6)Business development 7)Marketing and communication Objectives 1)Implement the goals of the Economic Development Authority 2)Monitor and implement programs to ensure that foreclosed properties do not adversely affect neighborhood integrity 3) Develop programs or activities that increase assessed value 4)Communicate the assets of the community 5)Enhance the commercial corridors of the City Budget Comments 1)Decrease in personal service costs as described in Fund 201 comments. 2)Increase in expert services line item is an actual decrease from 2013 when combining Fund 201 and 204. 3)Building maintenance-4020 has an allocation of$3,000 for office improvements forcarpetingjpaint. 4)Revenue shows a decrease of$27,000 reflecting not receiving three quarters of administrative funds from Parkview Villa. Base d on receiving a first quarter Parkview fee expenditure to revenue ratio is 98%and without the fee(sale in 2013)the ratio is 101%. 6 City of Columbia Heights 2014 Budget Worksheet 204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 46314 ECONOMIC DEVELOPMENT AUTHORITY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 196,433 214,739 187,786 163,793 163,793 - 1020 OVERTIME-REGULAR 58 721 700 700 700 - 1030 VACATION&SICK 1,337 3,012 - - - - 1050 SEVERANCE PAY - 4,162 - - - 1070 INTERDEPARTMENTAL LABOR SERV (37,000) (37,000) - - - 1210 P.E.R.A. CONTRIBUTION 14,517 16,047 13,635 11,895 11,895 - 1220 F.I.C.A.CONTRIBUTION 15,221 16,769 14,420 12,584 12,584 - 1225 FLEX BENEFIT FICA - - - - - - 1300 INSURANCE 21,401 25,791 21,762 18,479 18,479 1400 UNEMPLOYMENT COMPENSATION 1,973 - - - - 1510 WORKERS COMP INSURANCE PREM 1,154 1,490 1,509 1,102 1,102 - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 215,093 245,731 239,812 208,553 208,553 SUPPLIES 2000 OFFICE SUPPLIES 499 498 475 475 475 2010 MINOR EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT 2,806 - - - 2020 COMPUTER SUPPLIES - 200 - 2030 PRINTING&PRINTED FORMS - - - - - 2171 GENERAL SUPPLIES - 178 - 200 200 2175 FOOD SUPPLIES 28 48 50 75 75 - 2280 VEHICLE REPAIR AND PARTS - - - - - - 1999 TOTALS:SUPPLIES 3,334 723 725 750 750 OTHER SERVICES&CHARGES 3045 ATTORNEY FEES-OTHER - - - - - - 3050 EXPERT& PROFESSIONAL SERV. 4,536 3,678 32,329 40,000 40,000 - 3105 TRAINING & EDUC ACTIVITIES 659 304 1,500 1,000 1,000 3120 EDUCATIONAL REIMBURSEMENT - - - - - - 3210 TELEPHONE&TELEGRAPH 645 1,002 805 667 667 - 3220 POSTAGE 603 694 600 600 600 - 3250 OTHER COMMUNICATIONS 361 405 268 221 221 - 3310 LOCAL TRAVEL EXPENSE 357 265 300 300 300 - 3320 OUT OF TOWN TRAVEL EXPENSE - - 100 100 100 - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING 473 158 250 250 250 - 3600 INSURANCE&BONDS 3,790 3,790 2,232 1,482 1,482 - 4000 REPAIR&MAINT.SERVICES 705 646 750 750 750 - 4020 BUILDING MAINTENANCE - - 1,000 3,000 3,000 - 4050 GARAGE,LABOR BURD. - - - - 4100 RENTS&LEASES - - - - 4300 MISC.CHARGES - 39 - - - - 4330 SUBSCRIPTION,MEMBERSHIP 965 - 500 500 500 4376 MISCELLANEOUS CIVIC AFFAIRS - 42 - - - 4380 COMMISSION &BOARDS 490 385 700 500 500 4390 TAXES& LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS: OTHER SERVICES&CHARGES 13,584 11,409 41,334 49,370 49,370 - CAPITAL OUTLAY 5191 ASSETS FOR RESALE - - - - - - 4999 TOTALS:CAPITAL OUTLAY - - 7 City of Columbia Heights 2014 Budget Worksheet 204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 46314 ECONOMIC DEVELOPMENT AUTHORITY Expense Expense Budget Proposed Proposed Adopted Line Item Description 1 2011 1 2012 2013 2014 2014 2014 OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 13,110 12,831 12,848 13,659 13,659 - 7410 TRANSFER OUTTO COMM DEVELOPMENT - - - - 7413 TRANSFER TO CAP IMP DEVELOPMENT 90,000 13,166 - - - 8100 CONTINGENCIES - - 4,998 6999 TOTALS:OTHER FINANCING USES 103,110 25,997 17,846 13,659 13,659 TOTALS:ECONOMIC DEVELOPMENT AUTHO 335,120 283,860 299,717 272,332 272,332 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER ECONOMIC DEVELOPM ENT AUTHORITY 204-46314 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Tota I Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Comm Dev.Director 1.00 1.00 103,854 25,965 129,819 107,982 27,193 135,175 Asst Comm Dev.Dir 1.00 1.00 81,329 22,399 103,728 84,605 23,522 108,127 ,. 10 5,183 55, "T Labor Allocation From: 201-42400 Sec II Permit 0.50 0.20 24,C74 8,592 32,228 10,424 3,488 13,912 Labor Allocation To: 201-42400 Director -0.20 -0.20 -20,771 -5,191 -25,964 -21,596 -5,439 -27,035 Asst Comm Dir 0.00_ -0.20 0 0 0 -16,921 -21,625 -21,625 2.30 u . i(��"II��II' ' $,486, $].755 23v8�1. 16y ° u J 27,1 'i r zQ8,554 Supplies $475 general office supplies $200 general supplies unspecified $75 materials for open houses Other Services and Charges $1,700 for internal audit fee $38,300 for special consultants,redevelopment environmental,financial or intern $1,000 training through EDAM or other groups-real estate,market conditions,finance $667 internal charge for telephone $600 historical average for postage $221 internal derived charge $300 historical average for local mileage reimbursement $100 mileage for EDAM State conference $250 historical average for legal notice $1,482 internal charge given for insurance $750 EDA portion for copier contract fees $3,000 allocation for carpeting,painting,etc. $500 subscription for various economic periodicals,EDAM membership $500 budget for EDA members to attend seminars or training Other Financing Uses $13,659 internal charge for labor transfer 9 The City of Columbia Heights 2014 PROPOSED DETAIL BUDGET LIQUOR City of Columbia Heights Table of Contents Liquor 2014 Proposed Detail Budget Liquor Operating Summary Page 1 Liquor Store#1 Proposed Expense and Narrative 2 Detail Expense 3 Summary of Costs 5 Liquor Store#2 Proposed Expense and Narrative 7 Detail Expense 8 Summary of Costs 10 Liquor Store#3 Proposed Expense and Narrative 12 Detail Expense 13 Summary of Costs 15 Liquor Non-Operating Summary Page 17 Proposed Expense and Narrative 18 Detail Expense 19 Summary of Costs 20 Reviewer's Notes 21 City of Columbia Heights,Minnesota BUDGET 2014 Liquor Operating Store#1 Store#2 Store#3 609 609 609 Revenue 30999 Taxes 0 0 0 31999 Licenses&Permits 0 0 0 32999 Intergovernmental 0 0 0 33999 Charge for Services 0 0 0 34999 Fines&Forfeits 0 0 0 35999 Miscellaneous 16,000 13,000 5,000 36999 Sales and Related Charges 4,091,000 3,886,000 1,317,500 39199 Transfers&Non Rev Receipts 0 0 0 Total Revenue 4,107,000 3,899,000 1,322,500 Expenses 0999 Personal Services 470,100 397,300 160,700 1999 Supplies,including cost of goods 3,139,700 2,961,000 1,034,300 2999 Other Services and Charges 232,200 193,000 48,200 4999 Capital Outlay 0 0 0 6999 Contingencies&Transfers 0 0 0 Total Expenses 3,842,000 3,551,300 1,243,200 Summary Total Revenue 4,107,000 3,899,000 1,322,500 Total Expenses 3,842,000 3,551,300 1,243,200 Change to Fund Balance 265,000 347,700 79,300 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:LIQUOR STORE#1 609 LIQUOR Actual Actual Adopted Department City Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 448,238 452,344 445,356 470,100 470,100 - 1999 Supplies 2,848,372 2,934,133 3,123,600 3,139,700 3,139,700 2999 Other Services&Charges 239,238 213,605 232,588 232,200 232,200 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - 1,000 - - - TOTALS: LIQUOR STORE#1 3,535,848 3,600,083 3,802,544 3,842,000 3,842,000 Activity Description Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while simultaneously generating income for the community. Since 1984,the Top Valu I store has had the further goal of providing the community with an outstanding selection of products at very competitive prices through a high-volume low-price strategy. Additionally,when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE,the City Council chose to construct the building to very strict design guidelines,so that this store will be a leading example for other businesses in the community for many years. Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing.It has provided funds for City infrastructure,equipment,and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E. Objectives As in recent years,the main objective for Top Valu I for 2014 will be to maintain stable growth by continuing to establish the Top Valu brand as a point-of-destination shopping experience for wine,beer and spirits. This will be achieved primarily by continuing to offer one of the best product selections in the state,at attractive stores with a comfortable environment. Various promotions,tastings,and other special events developed in recent years have proven to be very popular with customers and will be continued in 2014. In addition,the Top Valu stores are developing new strategies to engage and educate more customers on a day-to-day basis apart from the special events. Budget Comments Cost of goods sold expense for Top Valu I is budgeted each year to reflect the most recent sales projections available. The primary change in budgeted expenses to operate the store for 2014,compared to 2013,is a$24,700 increase in personnel costs. The majority of this increase reflects both Council-approved labor contract increases,and that a portion of the 2013 labor costs for this store were budgeted under the contingency line item in the separate department 609-49794. Other highlights for 2014 include: • Service to supply rugs,mops,and towels; previously budgeted under line item 4100 Rent,is included under line item 4020 Building Maintenance beginning in 2014. • The allowance for vandalism costs,previously budgeted under line item 8100 Vandalism,is included under line item 4020 Building Maintenance beginning in 2014. • As in 2013,unusually high expenditures for computer hardware and software are budgeted for 2014,to prepare for the abandonment of the Window XP operating system by Microsoft in mid-2014. 2 City of Columbia Heights 2014 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 172,846 180,202 176,984 201,900 201,900 - 1011 PART-TIME EMPLOYEES 131,911 136,786 134,095 142,000 142,000 1012 SEASONAL EMPLOYEES - - - - _ 1013 PART-TIME OTHER 32,904 29,617 35,075 15,600 15,600 - 1020 OVERTIME-REGULAR - 77 - - _ 1021 OVERTIME-PART-TIME 65 155 - 1030 VACATION&SICK 7,939 2,677 - - - 1031 HOLIDAY PAY 4,465 4,736 8,112 8,400 8,400 - 1050 SEVERANCE PAY - - - - _ 1070 INTERDEPARTMENTAL LABOR SERV 10,623 8,168 2,294 2,300 2,300 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A.CONTRIBUTION 25,466 26,017 25,690 26,700 26,700 1220 F.I.C.A.CONTRIBUTION 27,163 27,462 27,276 28,300 28,300 - 1225 FLEX BENEFIT FICA - - - - _ _ 1300 INSURANCE 27,114 30,250 28,449 34,900 34,900 1400 UNEMPLOYMENT COMPENSATION 2,549 - - - - 1510 WORKERS COMP INSURANCE PREM 5,194 6,197 7,381 10,000 10,000 - 1700 ALLOCATED FRINGE - - - - _ 1800 INTERDEPARTMENTAL FRINGE CR - - - - _ 0999 TOTALS: PERSONAL SERVICES 448,238 452,344 445,356 470,100 470,100 SUPPLIES 2000 OFFICE SUPPLIES 526 603 600 600 600 2010 MINOR EQUIPMENT 173 3,430 2,300 2,500 2,500 - 2011 COMPUTER EQUIPMENT 4,710 2,295 11,000 12,000 12,000 2020 COMPUTER SUPPLIES 1,030 1,517 1,300 1,500 1,500 2030 PRINTING& PRINTED FORMS - 95 - - - 2171 GENERAL SUPPLIES 9,950 11,908 10,500 12,000 12,000 - 2175 FOOD SUPPLIES 388 222 700 500 500 2199 DELIVERY 23,467 23,482 25,600 24,000 24,000 2280 VEHICLE REPAIR AND PARTS 27 143 400 300 300 - 2282 GAS,OIL, LUBRICANTS 273 254 200 300 300 2510 COST OF GOODS SOLD-LIQUOR 1,061,529 1,097,410 1,200,000 1,200,000 1,200,000 - 2520 COST OF GOODS SOLD-BEER 1,212,964 1,254,945 1,270,000 1,300,000 1,300,000 2530 COST OF GOODS SOLD-WINE 409,151 417,469 460,000 450,000 450,000 2550 COST OF GOODS SOLD-MISC TAX 35,759 35,007 42,000 42,000 42,000 - 2553 COST OF GOODS SOLD-CIGARETTES 28,908 22,473 31,000 28,000 28,000 2559 COST OF GOODS SOLD-LOTTERY 45,250 47,927 50,000 50,000 50,000 2590 COST OF GOODS SOLD-MISC NTAX 13,987 14,365 18,000 16,000 16,000 - 2600 REFUNDS&LOSS ON DEPOSITS 280 585 - - - 1999 TOTALS:SUPPLIES 2,848,372 2,934,133 3,123,600 3,139,700 3,139,700 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 2,090 2,451 2,100 1,800 1,800 3105 TRAINING& EDUC ACTIVITIES 542 751 900 800 800 3 City of Columbia Heights 2014 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 3210 TELEPHONE&TELEGRAPH 11,110 1,632 1,950 2,400 2,400 - 3211 CELL PHONES 433 517 220 200 200 3220 POSTAGE 36 44 - - - 3250 OTHER COMMUNICATIONS 1,928 1,542 2,450 2,300 2,300 3310 LOCAL TRAVEL EXPENSE 414 881 450 500 500 3320 OUT OF TOWN TRAVEL EXPENSE 208 - 175 200 200 3420 ADVERTISING ENTERPRISES 11,794 10,639 13,493 13,900 13,900 3430 ADVERTISING OTHER - - - - - 3600 INSURANCE&BONDS 16,619 16,619 15,500 16,600 16,600 3810 ELECTRIC 30,175 28,877 30,500 30,500 30,500 3820 WATER 1,367 1,497 1,000 1,600 1,600 3830 GAS 6,247 4,544 7,000 7,000 7,000 3850 SEWER 609 613 650 700 700 4000 REPAIR&MAINT.SERVICES 3,516 2,412 3,400 2,800 2,800 4020 BUILDING MAINTENANCE 15,931 12,000 13,000 15,600 15,600 4050 GARAGE, LABOR BURD. 210 371 450 400 400 4080 VEHICLE REPAIR - - - - - 4100 RENTS&LEASES 1,480 1,510 1,500 - 4300 MISC.CHARGES 225 - - - - 4310 CREDIT CARD FEES 49,459 41,236 53,000 50,000 50,000 4330 SUBSCRIPTION, MEMBERSHIP 1,816 1,816 1,850 1,900 1,900 4390 TAXES&LICENSES 66 68 - - - 4395 STATE SALES TAX - - - - - - 4910 BUILDING DEPRECIATION 65,909 65,909 66,000 66,000 66,000 4930 EQUIPMENT DEPRECIATION 17,053 17,678 17,000 17,000 17,000 2999 TOTALS:OTHER SERVICES&CHARGE: 239,238 213,605 232,588 232,200 232,200 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 4999 TOTALS:CAPITAL OUTLAY - - OTHER FINANCING USES 8100 CONTINGENCIES - - - 8110 VANDALISM 1,000 - 6999 TOTALS:OTHER FINANCING USES - - 1,000 - - TOTALS: LIQUOR STORE#1 3,535,848 3,600,083 3,802,544 3,842,000 3,842,000 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR STORE#1 BUDGET 609.49791 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Liquor Operations Mgr. 1.00 1.00 96,901 26,064 122,965 100,806 28,072 128,878 Store Manager 1.00 1.00 60,319 19,859 80,178 62,742 21,379 84,121 Asst.Store Managers 2.00 2.00 109,040 37,751 146,791 113,408 40,636 154,044 Store Supervisors 0.98 0.87 35,075 5,949 41,024 33,371 10,138 43,509 Cashiers&Stockers 4.45 4.55 134,095 22,672 156,767 142,000 24,900 166,900 Subtotal 9.43 9.42 435,430 112,295 547,725 452,327 125,125 577,452 Labor Allocation From: Bldg. maint.supervisor 2,294 859 3,153 2,300 1,000 3,300 Labor Allocation To: Store 2 609.49792 (0.68) (0.68) (53,178) (15,569) (68,747) (55,319) (16,762) (72,081) IStore 3 609.49793 (0.42) (0.42) (27,984) (8,791) (36,775) (29,108) (9,463) (38,571) Total 8.33 8.32 356,562 88,794 445,356 370,200 99,900 470,100 Nonpersonnel Expenses Description Amount Object code Office Supplies-per trend $ 600 2000 Minor Equip-carts,shelving,display fixtures, etc. 2,500 2010 Computer equip: replace controller in sign 1,400 replace 4 POS terminals 8,000 peripherals/other computer equip 2,600 12,000 2011 Computer Supplies: Thermal paper for registers,credit cards,ATMs;scan gun 1,500 2020 General supplies-bags,signs,water,etc. 12,000 2171 Food-events&inventory shifts 500 2175 Vehicle Parts, etc.-1/3 van 300 2020 Gas,Oil, Lubricants-1/3 van 300 2280 Cost of Goods Sold&Delivery 3,110,000 2XXX Supplies subtotal $ 3,139,700 Continued Next Page 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR STORE#1 BUDGET 609.49791 SUMMARY OF COST FACTORS FOR THE COMING YEAR Audit Fee per prep manual $ 1,800 3050 Training:3 @MMBA conference x store% 500 2 @MLBA conference x store% 150 Required all staff training x store% 150 800 3105 Telephones per prep manual 2,400 3210 Cell Phones-$35/mo.x store% 200 3211 Other Communications: Comcast Svcs. per prep manual 2,300 3250 Travel-local mileage per trend 500 3310 Travel-Conference mileage 2 trips x store% 200 3320 Advertising per detail schedule 13,900 3420 Property&Liability Insurance per prep manual 16,600 3600 Electric per trend 30,500 3810 Water per trend 1,600 3820 Gas per trend 7,000 3830 Sewer per trend 700 3850 Other Maint.: Copier @ new Konica rate 400 RITE software support x store% 2,300 Website hosting 300 Snowblower/baler/pallet jack 200 2,800 4000 Bldg. Maintenance: Fire alarm&extinguish 850 Window cleaning 500 Pest control 400 Elevator agreement$600+any repairs 1,000 Doors/security system maint. 1,700 Fertilizer,weed control, mulch 1,250 Lawn sprinkler maint. 250 HVAC base agreement 3,700 HVAC&Cooler repair not covered 2,000 Rugs,towels, mops 1,500 Vandalism allowance 1,000 Other bldg.,elect,&plumbing repairs 1,450 15,600 4020 Garage labor-1/3 van 400 4050 Credit Card Fees 50,000 4310 Subscriptions&Memberships: MMBA Dues-1/3 1,700 MLBA Dues-1/3 150 Wine Spectator magazine 50 1,900 4330 Depreciation per trend 83,000 49XX Other services&charges subtotal $ 232,200 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:LIQUOR STORE#2 609 LIQUOR Actual Actual Adopted Department City Manager Council 49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 362,850 378,768 377,070 397,300 397,300 - 1999 Supplies 2,652,816 2,752,089 2,885,700 2,961,000 2,961,000 - 2999 Other Services&Charges 190,202 185,203 194,272 193,000 193,000 - 4999 Capital Outlay - - - - _ _ 6999 Contingencies&Transfers - - 1,000 - - TOTALS: LIQUOR STORE#2 3,205,868 3,316,061 3,458,042 3,551,300 3,551,300 Activity Description Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while simultaneously generating income for the community. Since 1983,the Top Valu II store has had the further goal of providing the community with an outstanding selection of products at very competitive prices through a high-volume low-price strategy. Additionally,when the current Top Valu II facility was constructed in 2007-2008 at 2105 37th Avenue NE,the City Council chose to construct the building to very strict design guidelines,so that this store will be a leading example for other businesses in the community for many years. Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing.It has provided funds for City infrastructure,equipment,and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E. Objectives As in recent years,the main objective for Top Valu I for 2014 will be to maintain stable growth by continuing to establish the Top Valu brand as a point-of-destination shopping experience for wine,beer and spirits. This will be achieved primarily by continuing to offer one of the best product selections in the state,at attractive stores with a comfortable environment. Various promotions,tastings,and other special events developed in recent years have proven to be very popular with customers and will be continued in 2014. In addition,the Top Valu stores are developing new strategies to engage and educate more customers on a day-to-day basis apart from the special events. Budget Comments Cost of goods sold expense for Top Valu II is budgeted each year to reflect the most recent sales projections available. The primary change in budgeted expenses to operate the store for 2014,compared to 2013,is a$20,200 increase in personnel costs. The majority of this increase reflects both Council-approved labor contract increases,and that a portion of the 2013 labor costs for this store were budgeted under the contingency line item in the separate department 609-49794. Other highlights for 2014 include: • Service to supply rugs,mops,and towels;previously budgeted under line item 4100 Rent,is included under line item 4020 Building Maintenance beginning in 2014. • The allowance for vandalism costs, previously budgeted under line item 8100 Vandalism,is included under line item 4020 Building Maintenance beginning in 2014. • As in 2013,unusually high expenditures for computer hardware and software are budgeted for 2014,to prepare for the abandonment of the Window XP operating system by Microsoft in mid-2014. 7 City of Columbia Heights 2014 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - _ _ 1010 REGULAR EMPLOYEES 150,556 162,109 160,656 172,900 172,900 1011 PART-TIME EMPLOYEES 115,697 121,744 117,653 124,600 124,600 - 1013 PART-TIME OTHER 11,337 9,886 11,961 5,100 5,100 1020 OVERTIME-REGULAR - - - _ _ _ 1021OVERTIME-PART-TIME 38 62 1030 VACATION&SICK 4,267 1,314 - - - 1031 HOLIDAY PAY 3,938 4,177 7,362 7,700 7,700 - 1050 SEVERANCE PAY - - - _ _ 1070 INTERDEPARTMENTAL LABOR SERV 8,104 6,781 2,294 2,300 2,300 - 1080 INTERDEPARTMENTAL LABOR CR - - - _ _ 1210 P.E.R.A.CONTRIBUTION 20,931 22,186 21,661 22,600 22,600 - 1220 F.I.C.A.CONTRIBUTION 22,478 23,648 22,943 23,900 23,900 1225 FLEX BENEFIT FICA - - - _ _ 1300 INSURANCE 21,218 21,570 26,324 29,800 29,800 - 1400 UNEMPLOYMENT COMPENSATION - - - - _ 1510 WORKERS COMP INSURANCE PREM 4,287 5,290 6,216 8,400 8,400 - 1700 ALLOCATED FRINGE - - - _ _ 1800 INTERDEPARTMENTAL FRINGE CR - - - - _ 0999 TOTALS: PERSONAL SERVICES 362,850 378,768 377,070 397,300 397,300 - SUPPLIES 2000 OFFICE SUPPLIES 108 222 200 200 200 2010 MINOR EQUIPMENT 2,291 2,272 2,300 2,500 2,500 - 2011 COMPUTER EQUIPMENT 3,909 511 8,000 9,700 9,700 2020 COMPUTER SUPPLIES 788 1,153 1,100 1,200 1,200 2171 GENERAL SUPPLIES 7,223 8,296 8,500 8,500 8,500 2175 FOOD SUPPLIES 202 173 400 300 300 2199 DELIVERY 20,787 22,083 22,600 23,000 23,000 - 2280 VEHICLE PARTS - - 400 300 300 2282 GAS,OIL, LUBRICANTS - - 200 300 300 2510 COST OF GOODS SOLD-LIQUOR 912,909 936,214 1,015,000 1,040,000 1,040,000 2520 COST OF GOODS SOLD-BEER 1,191,636 1,221,543 1,248,000 1,280,000 1,280,000 2530 COST OF GOODS SOLD-WINE 378,489 422,729 428,000 450,000 450,000 2550 COST OF GOODS SOLD-MISC TAX 29,935 30,885 33,000 33,000 33,000 2553 COST OF GOODS SOLD-CIGARETTES 28,217 26,976 33,000 30,000 30,000 2559 COST OF GOODS SOLD-LOTTERY 63,392 65,630 69,000 68,000 68,000 2590 COST OF GOODS SOLD-MISC NTAX 13,317 13,031 16,000 14,000 14,000 - 2600 REFUNDS&LOSS ON DEPOSITS (387) 373 - - - 1999 TOTALS:SUPPLIES 2,652,816 2,752,089 2,885,700 2,961,000 2,961,000 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 2,128 2,194 2,100 1,800 1,800 3105 TRAINING&EDUC ACTIVITIES 542 603 900 700 700 3210 TELEPHONE&TELEGRAPH 9,409 1,139 1,220 1,500 1,500 3211 CELL PHONES - - 220 200 200 - 8 City of Columbia Heights 2014 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 497921 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 3220 POSTAGE - - - - - 3250 OTHER COMMUNICATIONS 2,148 946 2,100 2,000 2,000 - 3310 LOCAL TRAVEL EXPENSE 575 589 575 400 400 3320 OUT OF TOWN TRAVEL EXPENSE 176 - 175 100 100 - 3420 ADVERTISING ENTERPRISES 9,386 8,848 10,132 10,100 10,100 - 3600 INSURANCE& BONDS 13,392 13,392 12,000 13,000 13,000 3810 ELECTRIC 27,044 25,938 27,000 27,000 27,000 3820 WATER 985 2,209 1,200 1,200 1,200 3830 GAS 4,500 3,489 4,800 4,800 4,800 3850 SEWER 594 593 700 700 700 4000 REPAIR& MAINT.SERVICES 1,592 1,774 3,200 2,200 2,200 - 4020 BUILDING MAINTENANCE 7,056 18,063 11,000 15,000 15,000 4050 GARAGE, LABOR BURD. - - 450 400 400 4080 VEHICLE REPAIR - - - - - - 4100 RENTS& LEASES 1,722 1,843 1,700 4300 MISC.CHARGES 225 - - - - 4310 CREDIT CARD FEES 45,666 39,532 51,000 48,000 48,000 4330 SUBSCRIPTION, MEMBERSHIP 1,766 1,766 1,800 1,900 1,900 - 4390 TAXES&LICENSES 20 20 - - - 4395 STATE SALES TAX - - - - - 4910 BUILDING DEPRECIATION 50,571 50,571 51,000 51,000 51,000 4930 EQUIPMENT DEPRECIATION 10,704 11,693 11,000 11,000 11,000 2999 TOTALS: OTHER SERVICES&CHARGE' 190,202 185,203 194,272 193,000 193,000 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - 8110 VANDALISM - 1,000 - 6999 TOTALS:OTHER FINANCING USES - - 1,000 - - TOTALS: LIQUOR STORE#2 3,205,868 3,316,061 3,458,042 3,551,300 3,551,300 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR STORE#2 BUDGET 609.49792 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Store Manager 1.00 1.00 60,319 19,859 80,178 62,742 21,379 84,121 Asst.Store Manager 1.00 1.00 54,520 18,876 73,396 56,704 20,318 77,022 Store Supervisors 0.33 0.28 11,961 2,028 13,989 10,935 3,341 14,276 Cashiers&Stockers 3.93 4.01 117,653 19,954 137,607 124,600 21,900 146,500 Subtotal 6.26 6.29 244,453 60,717 305,170 254,981 66,938 321,919 Labor Allocation From: Store 1 609.49791 0.68 0.68 53,179 15,568 68,747 55,319 16,762 72,081 Bldg. Maint..Supervisor 2,294 859 3,153 2,300 1,000 3,300 Labor Allocation To: None Total 6.94 6.97 299,926 77,144 377,070 312,600 84,700 397,300 Nonpersonnel Expenses Description Amount Object code Office Supplies-per trend $ 200 2000 Minor Equip-carts,shelving,display fixtures, etc. 2,500 2010 Computer equip: replace controller in sign 1,400 replace 3 POS terminals 6,000 peripherals/other computer equip 2,300 9,700 2011 Computer Supplies: Thermal paper for registers,credit cards,ATMs;scan gun 1,200 2020 General supplies-bags,signs,water, etc. 8,500 2171 Food-events&inventory shifts 300 2175 Vehicle Parts, etc.-1/3 van 300 2020 Gas,Oil, Lubricants-1/3 van 300 2280 Cost of Goods Sold &Delivery 2,938,000 2XXX Supplies subtotal $ 2,961,000 Continued Next Page 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR STORE#2 BUDGET 609.49792 SUMMARY OF COST FACTORS FOR THE COMING YEAR Nonpersonnel Expenses (continued) Description Amount Object code Audit Fee per prep manual $ 1,800 3050 Training:3 @MMBA conference x store% 450 2 @MLBA conference x store% 125 Required all staff training x store% 125 700 3105 Telephones per prep manual 1,500 3210 Cell Phones-$35/mo.x store% 200 3211 Other Communications: Comcast svcs.. per prep manual 2,000 3250 Travel-local mileage per trend 400 3310 Travel-Conference mileage 2 trips x store% 100 3320 Advertising per detail schedule 10,100 3420 Property& Liability Insurance per prep manual 13,000 3600 Electric per trend 27,000 3810 Water per trend 1,200 3820 Gas per trend 4,800 3830 Sewer per trend 700 3850 Other Maint..:Copier is N/A - RITE software support x store% 1,800 Website hosting 300 Snowblower/baler/pallet jack 100 2,200 4000 Bldg. Maintenance: Fire alarm&extinguish 850 Window cleaning 500 Pest control 400 Elevator agreement is N/A - Doors/security system maint. 1,700 Fertilizer,weed control, mulch 1,250 Lawn sprinkler maint. 500 HVAC base agreement 3,300 HVAC&Cooler repair not covered 2,000 Rugs,towels, mops 1,500 Vandalism allowance 1,000 Other bldg.,elec,&plumbing repairs 2,000 15,000 4020 Garage labor-1/3 van 400 4050 Credit Card Fees 48,000 4310 Subscriptions&Memberships: MMBA Dues-1/3 1,700 MLBA Dues-1/3 150 Wine Spectator magazine 50 1,900 4330 Depreciation per trend 62,000 49XX Other services&charges subtotal $ 193,000 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:LIQUOR STORE#3 609 LIQUOR Actual Actual Adopted Department City Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 136,907 136,861 145,908 160,700 160,700 1999 Supplies 949,087 1,010,137 988,150 1,034,300 1,034,300 2999 Other Services&Charges 45,911 45,108 47,950 48,200 48,200 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - 1,000 - - - TOTALS:LIQUOR STORE#3 1,131,905 1,192,106 1,183,008 1,243,200 1,243,200 Activity Description Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their communities.Later,cities found their municipal liquor stores could also be a method of generating needed non-tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while simultaneously generating income for the community. The store operated under the name Heights Liquor is located at 5225 University Avenue NE. It is much smaller and older than our high-volume stores operated under the Top Valu brand. Heights Liquor is run profitably as a small neighborhood convenience operation. Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing.It has provided funds for City infrastructure,equipment,and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E. Objectives The main objective for Heights Liquor for 2014 will be to maintain stable growth by continuing its neighborhood convenience store model. This will be achieved primarily by tailoring the limited number of products that can be stocked in this small facility specifically to the store's customer base. The discount purchasing opportunities created by the high volumes at the other two stores are utilized by this store,when applicable. This objective of a convenient,safe,efficient,small store will also be achieved through the completion of the 2013-2014 exterior improvements described under department 609-49794 Liquor Non-Operating. Budget Comments Cost of goods sold expense for Heights Liquor is budgeted each year to reflect the most recent sales projections available. The primary change in budgeted expenses to operate the store for 2014,compared to 2013,is a$14,800 increase in personnel costs. The majority of this increase reflects both Council-approved labor contract increases,and that a portion of the 2013 labor costs for this store were budgeted under the contingency line item in the separate department 609-49794. Other highlights for 2014 include: • Service to supply rugs,mops,and towels; previously budgeted under line item 4100 Rent,is included under line item 4020 Building Maintenance beginning in 2014. • The allowance for vandalism costs,previously budgeted under line item 8100 Vandalism,is included under line item 4020 Building Maintenance beginning in 2014. • As in 2013,unusually high expenditures for computer hardware and software are budgeted for 2014,to prepare for the abandonment of the Window XP operating system by Microsoft in mid-2014. 12 City of Columbia Heights 2013 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 17,753 13,304 26,757 42,900 42,900 1011 PART-TIME EMPLOYEES 57,435 66,763 58,827 70,700 70,700 - 1013 PART-TIME OTHER 30,211 25,568 32,684 13,300 13,300 1020 OVERTIME-REGULAR 13 - - - - 1021 OVERTIME-PART-TIME 99 163 - - 1030 VACATION &SICK 61 (114) - - - 1031 HOLIDAY PAY 409 452 1,227 1,300 1,300 - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 2,219 1,834 1,529 1,500 1,500 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A.CONTRIBUTION 7,796 7,801 8,761 9,400 9,400 1220 F.I.C.A. CONTRIBUTION 8,904 8,925 9,258 9,900 9,900 1225 FLEX BENEFIT FICA - - - - - 1300INSURANCE 10,303 10,138 4,347 8,200 8,200 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 1,704 2,027 2,518 3,500 3,500 1700 ALLOCATED FRINGE - - - - _ 1800 INTERDEPARTMENTAL FRINGE CR - - - - - 0999 TOTALS: PERSONAL SERVICES 136,907 136,861 145,908 160,700 160,700 SUPPLIES 2000 OFFICE SUPPLIES 49 23 100 100 100 2010 MINOR EQUIPMENT (45) 4,243 400 500 500 - 2011 COMPUTER EQUIPMENT 1,498 - 2,800 2,800 2,800 2020 COMPUTER SUPPLIES 394 450 450 500 500 2030 PRINTING&PRINTED FORMS - 83 - - - 2171 GENERAL SUPPLIES 2,824 3,765 3,200 3,800 3,800 2175 FOOD SUPPLIES 71 43 100 - - 2199 DELIVERY 5,698 5,746 7,500 6,000 6,000 2280 VEHICLE PARTS - - 400 300 300 2282 GAS,OIL, LUBRICANTS - - 200 300 300 2510 COST OF GOODS SOLD-LIQUOR 340,323 372,413 355,000 385,000 385,000 2520 COST OF GOODS SOLD-BEER 445,038 463,285 452,000 465,000 465,000 2530 COST OF GOODS SOLD-WINE 47,516 46,361 48,000 48,000 48,000 2550 COST OF GOODS SOLD-MISC TAX 14,785 17,035 19,000 18,000 18,000 2553 COST OF GOODS SOLD-CIGARETTES 26,956 27,348 31,000 31,000 31,000 2559 COST OF GOODS SOLD-LOTTERY 58,075 63,183 61,000 66,000 66,000 2590 COST OF GOODS SOLD-MISC NTAX 5,905 6,159 7,000 7,000 7,000 - 2600 REFUNDS&LOSS ON DEPOSITS - - - - - 1999 TOTALS:SUPPLIES 949,087 1,010,137 988,150 1,034,300 1,034,300 OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 2,029 2,164 2,100 1,400 1,400 3105 TRAINING&EDUC ACTIVITIES 259 151 300 200 200 3210 TELEPHONE&TELEGRAPH 4,908 1,174 800 800 800 13 City of Columbia Heights 2013 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 3220 POSTAGE - - - - - - 3250 OTHER COMMUNICATIONS 564 676 1,900 1,800 1,800 3310 LOCAL TRAVEL EXPENSE 74 81 100 100 100 3320 OUT OF TOWN TRAVEL EXPENSE 63 - 50 100 100 3420 ADVERTISING ENTERPRISES 70 25 - - - 3600 INSURANCE&BONDS 3,774 3,774 3,900 4,000 4,000 - 3810 ELECTRIC 9,449 7,110 9,400 9,400 9,400 3820 WATER 182 212 300 300 300 3830 GAS 963 717 1,200 1,000 1,000 - 3850 SEWER 249 264 300 300 300 - 4000 REPAIR& MAINT.SERVICES 806 767 800 700 700 4020 BUILDING MAINTENANCE 3,750 10,435 5,300 7,500 7,500 4050 GARAGE, LABOR BURD. - - 100 400 400 - 4080 VEHICLE REPAIR - - - - - - 4100 RENTS& LEASES 655 676 700 4300 MISC.CHARGES - - - - - 4310 CREDIT CARD FEES 11,894 10,660 13,500 13,000 13,000 4330 SUBSCRIPTION, MEMBERSHIP 1,766 1,766 1,800 1,800 1,800 - 4390 TAXES& LICENSES 20 20 - - - - 4395 STATE SALES TAX - - - - - 4910 BUILDING DEPRECIATION 852 852 1,800 1,800 1,800 4930 EQUIPMENT DEPRECIATION 3,584 3,584 3,600 3,600 3,600 2999 TOTALS:OTHER SERVICES&CHARGE! 45,911 45,108 47,950 48,200 48,200 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - - 4999 TOTALS:CAPITAL OUTLAY OTHER FINANCING USES 8100 CONTINGENCIES - - 8110 VANDALISM - 1,000 6999 TOTALS:OTHER FINANCING USES - - 1,000 - - - TOTALS: LIQUOR STORE#3 1,131,905 1,192,106 1,183,008 1,243,200 1,243,200 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR STORE#3 BUDGET 609.49793 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Store Supervisors 0.91 0.74 32,684 5,543 38,227 28,392 8,637 37,029 Cashiers&Stockers 1.97 2.27 58,827 9,977 68,804 70,700 12,400 83,100 Subtotal 2.88 3.01 91,511 15,520 107,031 99,092 21,037 120,129 Labor Allocation From: Store 1 609.49791 0.42 0.42 27,984 8,791 36,775 29,108 9,463 38,571 Bldg. Maint..Supervisor 1,529 573 2,102 1,500 500 2,000 Labor Allocation To: None 3.30 3.43 121,024 24,884 145,908 129,700 31,000 160,700 Nonpersonnel Expenses Description Amount Object code Office Supplies-per trend $ 100 2000 Minor Equip-carts,shelving,display fixtures,etc. 500 2010 Computer equip: replace controller in sign=N/A - replace 1 POS terminal 2,000 peripherals/other computer equip 800 2,800 2011 Computer Supplies: Thermal paper for registers,credit cards,ATMs;scan gun 500 2020 General supplies-bags,signs,water, etc. 3,800 2171 Food-events&inventory shifts - 2175 Vehicle Parts,etc.-1/3 van 300 2020 Gas, Oil, Lubricants-1/3 van 300 2280 Cost of Goods Sold&Delivery 1,026,000 2XXX Supplies subtotal $ 1034 300 Continued Next Page 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR STORE#3 BUDGET 609.49793 SUMMARY OF COST FACTORS FOR THE COMING YEAR Nonpersonnel Expenses (continued) Description Amount Object code Audit Fee per prep manual $ 1,400 3050 Training: 3 @MMBA conference x store% 125 2 @MLBA conference x store% 25 Required all staff training x store% 50 200 3105 Telephones per prep manual 800 3210 Cell Phones-$35/mo.x store% - 3211 Other Communications: Comcast svcs.. per prep manual 1,800 3250 Travel-local mileage per trend 100 3310 Travel-Conference mileage 2 trips x store% 100 3320 Advertising per detail schedule - 3420 Property&Liability Insurance per prep manual 4,000 3600 Electric per trend 9,400 3810 Water per trend 300 3820 Gas per trend 1,000 3830 Sewer per trend 300 3850 Other Maint..:Copier is N/A - RITE software support x store% 500 Website hosting is N/A - Snowblower/baler/pallet jack 200 700 4000 Bldg. Maintenance: Fire alarm&extinguish 50 Window cleaning 100 Pest control 400 Elevator agreement is N/A - Doors/security system maint. 500 Fertilizer&mulch svc 50 Lawn sprinkler maint. - HVAC base agreement 1,300 HVAC&Cooler repair not covered 1,000 Rugs,towels, mops 700 Vandalism allowance 1,000 Other bldg.,elec,&plumbing repairs 2,400 7,500 4020 Garage labor-1/3 van 400 4050 Credit Card Fees 13,000 4310 Subscriptions&Memberships: MMBA Dues-1/3 1,700 MLBA Dues-1/3 100 Wine Spectator magazine - 1,800 4330 Depreciation per trend 5,400 49XX Other services&charges subtotal $ 48,200 16 City of Columbia Heights, Minnesota BUDGET 2014 Liquor Non-Operating Revenue 30999 Taxes 31999 Licenses&Permits 32999 Intergovernmental 33999 Charge for Services 34999 Fines&Forfeits 35999 Miscellaneous 36999 Sales and Related Charges 39199 Transfers&Non Rev Receipts Total Revenue Expenses 0999 Personal Services 1999 Supplies,including cost of goods 2999 Other Services and Charges 4999 Capital Outlay 6999 Contingencies&Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 17 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: LIQUOR NON-OPERATING 609 LIQUOR Actual Actual Adopted Department City Manager Council 49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 1999 Supplies - - _ 2999 Other Services&Charges - 12,087 - - - 4999 Capital Outlay (75) - 18,000 - 6999 Contingencies&Transfers 488,955 482,667 539,347 583,386 583,386 - TOTALS: LIQUOR NON-OPERATING 488,880 494,754 557,347 583,386 583,386 Activity Description To improve the analysis of results at each of the three stores, activity that is not a function of store operations is accounted for separately in the non-operating department 49794. These nonoperating activities routinely include acquisition of equipment over$5,000; construction of building or parking lot improvement; debt service; and transfers to other City funds. Objectives Objectives for this department for 2014 are to: Restore Liquor funding to Infrastructure Fund 430 to annual level existing prior to store relocations. Restore Liquor funding to D.A.R.E.and related police programs to annual level existing prior to store relocations. Complete any remaining portions of previously-authorized project to renovate store 3. $200,000 was appropriated for this project. The portions of the store 3 renovation completed in 2012 were: The mill and overlay of parking lot asphalt. Replacement of the concrete curbing and sidewalk. Engineering study of options to stabilize east wall. The portions of the store 3 renovation remaining for 2013 and 2014 are: Install recommended bracing to east wall. Engage architect to prepare bid specs for exterior facade improvements Award contract to construct exterior facade improvements Construct exterior facade improvements Budget Comments The 2014 budgeted expenses for the Liquor Non-Operating department increased $26,000 from the 2013 budget. This reflects a$67,000 increase in the annual amounts transferred from the Liquor Fund to support other City activities, offset by the following reductions: $18,000 reduction in capital outlay-to zero in 2014. $17,000 reduction in labor contract contingency-to zero in 2014. $6,000 reduction in annual debt service. 18 City of Columbia Heights 2014 Budget Worksheet 609 LIQUOR Actual Actual Adopted Department City Manager Council 49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - 4020 BUILDING MAINTENANCE 12,087 - 4330 SUBSCRIPTION, MEMBERSHIP - - - 4390 TAXES& LICENSES - - - 2999 TOTALS:OTHER SERVICES&CHARGE! - 12,087 CAPITAL OUTLAY 5120 BUILDING&IMPROVEMENT - - 18,000 - - 5180 EQUIPMENT (75) - - 4999 TOTALS:CAPITAL OUTLAY (75) - 18,000 OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 53,955 51,667 87,334 95,386 95,386 7160 TRANSFER OUT TO BONDS 390,000 386,000 390,000 384,000 384,000 7310 TRANSFER OUT TO DARE - - - 9,000 9,000 - 7330 TRANSFER OUT TO INFRASTRUCTURE - - - 50,000 50,000 7370 TRANSFER OUT TO INFO SYSTEMS 45,000 45,000 45,000 45,000 45,000 8100 CONTINGENCIES - - 17,013 - - - 6999 TOTALS:OTHER FINANCING USES 488,955 482,667 539,347 583,386 583,386 TOTALS: LIQUOR NON-OPERATING 488,880 494,754 557,347 583,386 583,386 19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIQUOR NON-OPERATING BUDGET 609.49794 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Nonpersonnel Expenses Description Amount Object code No new capital outlay appropriations requested. $ - See budget objectives page for status of ongoing projects previously appropriated. Capital outlay subtotal $ - 5120 Transfer to Debt Service-per prep manual: Principal 180,000 Interest 202,000 Agentfees 2,000 384,000 7160 Transfer to General Fund-admin labor 95,386 7100 Transfer to General Fund-operating support for DARE and other related Police programs 9,000 7210 Transfer to Infrastructure Fund-per infrastructure plan 50,000 7330 Transfer to Info Systems Fund-operating support 45,000 7370 Contingencies&transfers subtotal $ 583,386 20 rdB�'8�r Columbia Heights Police Department LxC�. Scott Nadeau, Chief of Police 1921 • 2014 Budget Table of Contents Police Department Functional Area Summary Page ........................ 1 101.42100 Police proposed expense and narrative...........................2 101.42100 Police detail expense.......................................................4 101.42100 Police summary of cost factors.......................................6 101.42160 Police Community Programs .......................................... 8 101.42700 Animal Control ............................................................. 11 431.42100 Police Capital Equipment ............................................. 14 Blank Pages for Notes..................................................................... 17 City of Columbia Heights, Minnesota BUDGET 2014 Police Police Capital Police Equipment 101 431 Revenue 30999 Taxes 2,951,126 0 31999 Licenses&Permits 35,000 0 32999 Intergovernmental 487,435 0 33999 Charge for Services 293,000 0 34999 Fines& Forfeits 72,500 0 35999 Miscellaneous 26,574 9,938 36999 Sales and Related Charges 0 0 39199 Transfers&Non Rev Receipts 9,000 8,408 Total Revenue 3,874,635 18,346 Expenses 0999 Personal Services 3,465,530 0 1999 Supplies 160,507 8,950 2999 Other Services&Charges 247,016 0 4999 Capital Outlay 0 105,210 6999 Contingencies&Transfers 0 0 Total Expenses 3,873,053 114,160 Summary Total Revenue 3,874,635 18,346 Total Expenses 3,873,053 114,160 Change to Fund Balance 1,582 (95,814) 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:POLICE 101 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 3,201,608 3,296,751 3,407,536 3,569,624 3,465,530 - 1999 Supplies 133,254 143,106 133,620 160,507 160,507 2999 Other Services&Charges 243,735 257,939 231,537 247,016 247,016 4999 Capital Outlay 14,791 - - - _ _ 6999 Contingencies&Transfers - - - - _ _ TOTALS: POLICE 3,593,388 3,697,796 3,772,693 3,977,147 3,873,053 - Activity Description This is the general budget for day-to-day operations in the Police Department, including personnel costs,general supply costs,and other services and charges. The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations,the Street Crimes unit,a Drug Task Force officer,School Liaison Officers(Dist.#13),traffic enforcement, code enforcement, and administration. New this year is that funds for the Animal Control operation(formerly 101-42700)and Police Community Programs (formerly 101-42160) are now included in this budget to simplify budgeting processes and comply with financial accounting standards. Objectives The Police Department's Mission Statement is: The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life and property, innovatively solve problems, and enhance the safety and qualify of life in the communities we serve. Each year,the Police Department participates in planning to develop a Strategic Plan for the coming year. The strategies, objectives and action plan outlined in that plan form the framework for the department's activities in the areas of Problem Oriented Policing,Community Oriented Policing/Partnerships and Communication,Accountability, and Training. Further, budgetary planning and spending decisions are based on this plan, particularly in terms of resource allocations,spending for community-related programs, and training. Budget Comments Personnel: Personnel costs for non-union and AFSCME employees were calculated based on actual amounts. Wages for employees in LELS(Officers and Sergeants) and PMA were calculated by taking 2012 wage amounts, plus 2%for 2013, plus an additional 2%for 2014. Adjustments were also made for those employees who are advancing through wage step increases, and for increases in longevity. In addition,as a result of the omnibus tax bill just signed into law,the PERA rate for police and fire is now higher, resulting in a$21,181 increase over amount which had originally been calculated. This $21,181 is included in line item 1210, and appears as a separate mention on the Explanation of Personnel on the Summary of Cost Factors. It should also be noted that the Police Department will no longer be receiving funding from NE Metro Intermediate School District 916 for a Liaison Officer at the Alt School. This change is occurring because the Alt School is moving from the Northeast State Bank building at 3989 Central Avenue and will no longer be located in Columbia Heights. The Alt School Liaison position had been the department's 28th officer,therefore this position has been removed from the 2014 proposed budget,and the department has been returned to its previously authorized strength of 27 sworn officers. Continued on Next Page 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 Police Budget Comments Continued The Supplies and Other Services and Charges sections of the 2014 budget were calculated based on 2013 amounts plus 2%, plus the addition of expenditures previously covered in the Animal Control and Community Programs budgets. (see Animal Control and Community Programs, below.) Supplies: This section increased by two percent, plus$13,565 which is the amount carried over from corresponding line items in the Animal Control and Community Programs budgets. Also added is$10,650 for the purchase of computers which will be needed due to the required upgrade to Windows 7. Line item 2173, Protective Clothing, is budgeted at$6,000 for 2014,which is$3,500 less than the 2013 budgeted amount since fewer vests are due for replacement this year. Line item 2280,Vehicle Repair and Parts,was increased from$14,000 to$16,470 to bring it closer to the amounts which were actually incurred in 2012 and 2013. Line item 2171, General Supplies,was increased by 2%, plus an additional$1,500 as the rugs and towels provided through G&K are now to be coded to this line item instead of 4100, Rents and Leases. Other Services and Charges: This section increased by two percent, plus$10,848 which is being carried over from the Animal Control and Community Programs budgets. The amounts from those budgets have been added to the corresponding line items here. Other changes include an increase to 3120, Educational Reimbursement,from the 2013 amount of$5,000 to$6,500. This amount is offset by the$1,500 of rugs/towels which is now budgeted in General Supplies in the Supplies section (see above). Several department members are currently enrolled in programs to obtain their four- year or Master's Degree,and this will allow for a greater ability to reimburse those employees for their tuition within the scope of the city's policy. Line items 4020, Building Maintenance,and 4050,Garage, Labor Burd.,were budgeted at 2013 levels despite much higher 2012 actual expenditures in those areas. The constraints of the 2%limited increase do not allow for these categories to be budgeted at levels which will realistically cover expenses. Animal Control: Through 2013, costs for Animal Control were tracked separately through 101-42700. The 2013 budget amount was $16,230 which included the estimated costs for the animal control contract,which at that time was with Camden Pet. It also included a small amount,$300,for supplies. In the Fall of 2012, Camden Pet contacted the Police Department requesting an early termination to their contract,which was set to expire in June 2013. After checking with several local veterinary clinics in an attempt to find a new animal control contractor,an agreement was reached with Brighton Vet Clinic(in New Brighton on Mississippi Street near Silver Lake Road). Advantages to our new agreement with Brighton Vet include 24-hour drop off of animals and a fixed monthly cost regardless of the number of animals they are housing. Per this agreement, our 2014 rate for animal control services is$8,400,which is included under line item 3050. The 2013 adopted budget amount of$300 for animal control-related supplies was carried over to line item 2171. The $8,700 total amount dedicated to animal control in the 2014 budget is almost$3,200 less than the 2012 actual expenditure for this activity, which is directly related to the lower contract costs. Community Programs: The 2013 Community Programs budget(101-42160) was$20,400 and included expenditures for items such as the DARE(Drug Abuse Resistance Education)program;training, uniforms and equipment for the Police Reserve unit;community-based initiatives like Neighborhood Watch and National Night Out;and crime prevention and community outreach such as Cops-N-Kids and other youth outreach and accountability programs. Starting in 2014,as with the Animal Control budget,these items will no longer be tracked in a separate fund but will be included in the Police Department's regular budget. For ease of review,the expenditures formerly tracked in the Animal Control budget will be listed on the Summary of Cost Factors with an asterisk. The expenditures formerly tracked in the Community Programs budget are listed with a double asterisk. 3 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - _ _ 1010 REGULAR EMPLOYEES 2,187,185 2,255,112 2,362,421 2,464,509 2,386,465 - 1011 PART-TIME EMPLOYEES 45,471 35,787 40,893 38,787 47,395 - 1012 SEASONAL EMPLOYEES - - - - _ 1020 OVERTIME-REGULAR 103,681 109,997 75,820 81,607 78,468 1023 OVERTIME-OTHER 22,472 19,719 5,000 5,100 5,100 1030 VACATION&SICK 26,069 23,843 - - - 1031 HOLIDAY PAY 12,218 11,699 15,527 16,012 15,402 1041 COURT PAY 9,408 12,177 28,871 30,037 28,882 - 1043 TRAINING PAY 3,987 6,117 6,994 7,267 6,988 1045 LONGEVITY 34,188 38,408 42,942 44,524 41,108 - 1050 SEVERANCE PAY 3,434 1,660 - - - 1070 INTERDEPARTMENTAL LABOR SERV 12,333 8,828 16,345 15,049 15,049 1210 P.E.R.A. CONTRIBUTION 325,910 335,978 346,871 384,386 371,818 1220 F.I.C.A.CONTRIBUTION 51,725 51,484 56,707 58,935 58,336 - 1225 FLEX BENEFIT FICA 723 723 - - - 1300 INSURANCE 307,330 317,355 325,686 342,421 332,041 1400 UNEMPLOYMENT COMPENSATION - 478 - - - - 1510 WORKERS COMP INSURANCE PREM 55,475 67,385 83,459 80,990 78,478 1700 ALLOCATED FRINGE - - - - _ _ 0999 TOTALS: PERSONAL SERVICES 3,201,608 3,296,751 3,407,536 3,569,624 3,465,530 SUPPLIES 2000 OFFICE SUPPLIES 3,228 2,602 3,000 3,315 3,315 2010 MINOR EQUIPMENT 2,426 4,086 2,000 2,040 2,040 2011 COMPUTER EQUIPMENT 53 7,976 3,150 13,863 13,863 2020 COMPUTER SUPPLIES 2,219 1,596 1,000 1,020 1,020 2030 PRINTING&PRINTED FORMS 2,613 1,242 2,000 2,295 2,295 - 2070 TRAINING&INSTR SUPPLIES 8,621 6,804 6,000 6,120 6,120 2160 MAINT.&CONSTRUCT MATERIALS - - - - _ 2170 PROGRAM SUPPLIES 196 240 - 5,819 5,819 - 2171 GENERAL SUPPLIES 7,866 13,298 8,000 10,980 10,980 - 2172 UNIFORMS 16,136 13,073 14,000 17,646 17,646 - 2173 PROTECTIVE CLOTHING 3,922 2,919 9,500 6,000 6,000 - 2175 FOOD SUPPLIES 772 1,259 770 3,335 3,335 - 2280 VEHICLE REPAIR AND PARTS 15,924 21,777 14,000 16,470 16,470 - 2282 GAS, OIL, LUBRICANTS 69,277 66,235 70,200 71,604 71,604 - 1999 TOTALS:SUPPLIES 133,254 143,106 133,620 160,507 160,507 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 21,551 21,953 21,500 30,330 30,330 - 3105 TRAINING& EDUC ACTIVITIES 11,841 15,088 13,000 14,790 14,790 - 3120 EDUCATIONAL REIMBURSEMENT - - 5,000 6,500 6,500 - 3210 TELEPHONE&TELEGRAPH 11,408 11,476 12,000 13,002 13,002 - 3211 CELL PHONES 6,241 8,649 6,500 8,700 8,700 - 3220 POSTAGE 1,887 1,889 2,200 1,800 1,800 4 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 3250 OTHER COMMUNICATIONS 3,370 3,785 3,677 3,139 3,139 3310 LOCAL TRAVEL EXPENSE 453 719 500 602 602 3320 OUT OF TOWN TRAVEL EXPENSE 2,278 4,812 700 2,000 2,000 3430 ADVERTISING OTHER - - - _ _ 3500 LEGAL NOTICE PUBLISHING - - - _ _ 3600 INSURANCE&BONDS 70,675 66,018 54,473 55,576 55,576 - 3810 ELECTRIC 38,612 34,380 40,543 36,099 36,099 - 3820 WATER 708 1,501 800 1,500 1,500 - 3830 GAS 418 277 439 292 292 3850 SEWER 1,088 1,806 1,200 1,900 1,900 4000 REPAIR&MAINT.SERVICES 12,634 14,391 12,000 15,500 15,500 4020 BUILDING MAINTENANCE 18,707 26,831 19,000 19,000 19,000 4050 GARAGE,LABOR BURD. 26,525 28,750 24,000 24,000 24,000 - 4080 VEHICLE REPAIR 1,825 537 2,000 1,000 1,000 - 4100 RENTS&LEASES 1,638 2,194 2,400 500 500 4300 MISC.CHARGES 8,460 8,284 5,705 5,700 5,700 - 4310 CREDIT CARD FEES 9 7 _ _ _ 4330 SUBSCRIPTION, MEMBERSHIP 955 868 1,000 1,278 1,278 4342 PROPERTY DAMAGE - - _ _ _ _ 4376 MISCELLANEOUS CIVIC AFFAIRS - 408 408 4380 COMMISSION&BOARDS - - - - _ 4390 TAXES& LICENSES 2,451 3,722 2,900 3,400 3,400 4395 STATE SALES TAX - - - _ _ 2999 TOTALS: OTHER SERVICES&CHARGE 243,735 257,939 231,537 247,016 247,016 CAPITAL OUTLAY 5180 OTHER EQUIPMENT 14,791 - - - _ _ 4999 TOTALS:CAPITAL OUTLAY 14,791 OTHER FINANCING USES 8100 CONTINGENCIES - _ 6999 TOTALS:OTHER FINANCING USES - - - _ _ TOTALS: POLICE 3,593,388 3,697,796 3,772,693 3,977,147 3,873,053 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER POLICE BUDGET 101.42100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Chief of Police 1.00 1.00 109,914 30,874 140,788 114,282 32,174 146,456 Captain 1.00 1.00 86,759 26,321 113,080 90,239 27,506 117,745 Sergeants 4.00 4.00 343,956 101,768 445,724 355,928 106,924 462,852 Corporals 2.00 2.00 152,687 51,233 203,920 159,647 53,634 213,281 Police Officers 19.00 19.00 1,411,917 442,666 1,854,583 1,451,382 454,499 1,905,881 28th Officer-Alt Sch Liaison 1.00 0.00 70,944 22,942 93,886 - - Inv/Liaison/Corp pay 14,784 2,853 17,637 20,360 3,883 24,243 Overtime-Regular 75,820 14,633 90,453 81,607 20,345 101,954 POP Overtime 5,000 966 5,966 5,100 972 6,072 OT Police Community Pgms 4,187 808 4,995 0 0 - Mandated PERA Increase - - - - 21,181 21,181 Office Supervisor 1.00 1.00 52,133 21,511 73,644 54,221 18,791 73,012 Information Systems Spec 1.00 1.00 49,229 20,848 70,077 51,197 18,321 69,518 Records Technicians 2.00 2.00 88,002 38,394 126,396 91,538 33,927 125,465 Clerk Typist 1.00 1.00 38,281 17,433 55,714 43,078 8,126 51,204 Comm Svc Officer 1.00 1.00 42,150 20,346 62,496 43,835 18,291 62,126 PT Comm Svc Officer 1.00 1.25 41,532 10,498 52,030 47,395 8,588 55,983 Insurance Schlemmer - 729 729 - _ - Insurance Bugos - 8,748 8,748 - 9,357 9,357 Interdept Labor-Mtnc 16,345 4,476 20,821 15,049 4,152 19,201 Total 35.00 34.25 2,603,640 838,047 3,441,687 2,624,858 840,671 3,465,$31 -Total 35.00 34,25 2,603,640 8380047 3,441;687 2,624,858 40,67 3,4Ea581 Items with an asterisk*denote expenditures previously tracked in 101-42700 Animal Control Items with a double asterisk**denote expenditures previously tracked in 101-42160 Community Programs Supplies Paper,pens, notebooks,envelopes,folders 3,060 Gas,oil&lubricants 71,604 **Office supplies-Comm Pgms 255 **Uniforms for Reserve Officers 3,366 Misc small equip(e.g.digital recorders) 2,040 New/replacement ballistic vests 6,000 Replacement computers 13,863 Food supplies for meetings/trainings 785 Printer toner,flash drives,disks,etc 1,020 Duty ammo&taser cartridges 5,100 Tow sheets,admin tags,violation notices,etc 2,040 Batteries, keys&misc. 500 **Flyers/brochures for comm events or DARE 255 Rubber gloves&antibac wipes 500 Training ammo, mace,Taser cartridges 6,120 Evidence&Intox supplies 800 DARE t-shirts/workbooks, promotional items Range&trng room supplies 560 for NNO,Neighborhood Watch&Comm picnic 5,819 Fingerprinting&misc supplies 700 Uniforms for officers 13,480 **Misc Supplies for Reserves 420 Uniforms for civilians 800 **Misc supplies for comm pgms 600 **Food supplies for community events 2,550 *Animal control supplies 300 Vehicle Repair/Parts 17,970 160,507 ti CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER POLICE BUDGET 101.42100 Other Services and Charges *Brighton Vet Animal Control contract 8,400 Liability and Property Insurance 55,576 Shared costs for Central Records 16,000 Car wash contract 2,200 Building security mtnc 500 Detox transports 1,000 CJDN quarterly charges 2,800 Pawn shop query fees 300 Radio Service contract w/Anoka Co 2,700 Possible hiring/testing fees 1,000 Konica Minolta copier 2,300 Misc 1,430 AIS report writing room copier 1,400 Misc. mtnc fire exiting/bikes/etc. 1,000 Law Enf Driving course 4,860 Time IQ 700 Police training course fees 4,800 One Call Now 600 Civilian training course fees 800 Misc. mtnc to equipment 3,500 Executive Training Institute 800 Field Training Officer certification 500 Building maintenance 13,900 Street Safe course 1,000 Horowitz NSI 5,100 Emotional Survival for Law Enforcement 500 **Community Programs-related training 1,530 Garage, Labor charges 24,000 Educational Reimbursement 6,500 Vehicle repair 1,000 Central telephone service 4,458 Rent for Anoka Co Outdoor Range 500 Wireless Internet Access svc 3,360 MDT Access fee 5,184 AHDTF shared cost 5,600 Tobacco compliance purchases 100 Cellular telephones 8,700 Postage:central mailings 1,200 Subscriptions and memberships 870 Postage: specialized mailings 600 (MN Chiefs, IACP,Anoka Co Chiefs, NATW, Intl Assoc of Property&Evidence) Other communications 3,139 **Subscriptions related to Comm Pgms 408 Local travel expense 500 **Volunteer Recognition-comm pgms 408 ** Local travel exp from Community Pgms 102 Electric 36,099 Out of town travel(incl ICMA) 2,000 Water 1,500 Gas 292 POST Licenses 990 Sewer 1,900 Vehicle licenses 2,410 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:POLICE COMMUNITY PROGRAMS 101 GENERAL Actual Actual Adopted Department City Manager Council 42160 POLICE COMMUNITY PROGRAMS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 8,636 10,906 4,995 - 1999 Supplies 9,770 8,374 13,005 - 2999 Other Services&Charges 694 948 2,400 - 4999 Capital Outlay - - - 6999 Contingencies&Transfers - - - _ TOTALS:POLICE COMMUNITY PROGRAMS 19,099 20,228 20,400 - - Activity Description Beginning in 2014 this department is budgeted under 42100. Objectives Beginning in 2014 this department is budgeted under 42100. Budget Comments Beginning in 2014 this department is budgeted under 42100. 8 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42160 POLICE COMMUNITY PROGRAMS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1011 PART-TIME EMPLOYEES - - - _ 1020 OVERTIME-REGULAR 6,703 8,617 4,187 - 1070 INTERDEPARTMENTAL LABOR SERV - - - 1210 P.E.R.A.CONTRIBUTION 955 1,241 603 - - 1220 F.I.C.A.CONTRIBUTION 94 113 61 1300 INSURANCE 720 682 - - 1510 WORKERS COMP INSURANCE PREM 165 252 144 - 1700 ALLOCATED FRINGE - - - 0999 TOTALS: PERSONAL SERVICES 8,636 10,906 4,995 - - SUPPLIES 2000 OFFICE SUPPLIES 63 - 250 - - 2030 PRINTING& PRINTED FORMS - - 250 - 2070 TRAINING&INSTR SUPPLIES - 162 - - 2170 PROGRAM SUPPLIES 5,459 5,401 5,705 - 2171 GENERAL SUPPLIES 1,963 105 1,000 - 2172 UNIFORMS 1,096 1,349 3,300 - - 2173 GEAR&PROTECTIVE ITEMS - 377 - 2175 FOOD SUPPLIES 1,188 980 2,500 - - 1999 TOTALS:SUPPLIES 9,770 8,374 13,005 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 94 111 - - - - 3105 TRAINING& EDUC ACTIVITIES 600 1,500 - 3220 POSTAGE - - 3310 LOCAL TRAVEL EXPENSE - 100 - - 3320 OUT OF TOWN TRAVEL EXPENSE - - 4330 SUBSCRIPTION, MEMBERSHIP - - 400 - - 4375 VOLUNTEER RECOGNITION - 837 400 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - 4395 STATE SALES TAX - - - _ 2999 TOTALS:OTHER SERVICES&CHARGE 694 948 2,400 - - CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - - - TOTALS: POLICE COMMUNITY PROGI 19,099 20,228 20,400 - - 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER POLICE COMMUNITY PROGRAMS BUDGET 101.42160 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Tota I F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Subtotal 0.00 0,00 0 0 0 p 0 Teal 0.00 0.00 0 0 0 0 0 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:ANIMAL CONTROL 101 GENERAL Actual Actual Adopted Department City Manager Council 42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - 1999 Supplies 333 32 300 - 2999 Other Services&Charges 11,398 11,849 15,963 - 4999 Capital Outlay - - _ _ 6999 Contingencies&Transfers - - - TOTALS:ANIMAL CONTROL 11,730 11,881 16,263 - Activity Description Beginning in 2014 this department is budgeted under 42100. Objectives Beginning in 2014 this department is budgeted under 42100. Budget Comments Beginning in 2014 this department is budgeted under 42100. 11 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1070 INTERDEPARTMENTAL LABOR SE - - - 1700 ALLOCATED FRINGE - - - 0999 TOTALS: PERSONAL SERVICES - - - - SUPPLIES 2171 GENERAL SUPPLIES 333 32 300 - - 1999 TOTALS:SUPPLIES 333 32 300 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 11,292 11,743 15,897 - 3600 INSURANCE&BONDS 106 106 66 4395 STATE SALES TAX - - - - - 2999 TOTALS: OTHER SERVICES&CHP 11,398 11,849 15,963 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - - - - 4999 TOTALS: CAPITAL OUTLAY - - - TOTALS:ANIMAL CONTROL 11,730 11,881 16,263 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER ANIMAL CONTROL BUDGET 101.42700 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:POLICE CAPITAL EQUIPMENT 431 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE CAPITAL EQUIPMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - - 1999 Supplies 11,501 8,088 12,550 8,950 8,950 - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay 80,490 70,497 69,919 105,210 105,210 6999 Contingencies&Transfers - - - - - TOTALS: POLICE CAPITAL EQUIPP 91,991 78,586 82,469 114,160 114,160 - Activity Description The Capital Equipment budget for 2014 includes two marked vehicles for patrol use and one unmarked vehicle, as well as various equipment for those vehicles and related set-up costs. Objectives The Police Department's objectives as they relate to Capital Equipment are to obtain and maintain vehicles and capital equipment in a way that meets the needs and requirements of the department,while utilizing best practices to obtain the highest value and affordability. Budget Comments The police department is budgeting for the purchase of two of the Ford Utility vehicles this year.The Utility vehicle has fuel efficiency nearly identical to the Sedan (16 MPG in city v. 17 MPG).The advantages presented by the Utility include the added space for occupants and gear and it offers increased maneuverability in poor weather conditions. The added room would be used to better store and carry police equipment and supplies to include entry tools,first aid equipment and tactical gear. In addition,the increased size of the passenger compartment in the Utility vehicle offers better room and comfort for our larger and taller officers. In addition,the police department is budgeting to replace one unmarked vehicle in 2014.The vehicle scheduled for replacement is a 2002 Ford Taurus with over 80,000 miles on it.The age and mileage make this an unsafe vehicle for use in police emergency driving.The police department is proposing this 12-year-old vehicle be replaced with a 2014 Chevy Impala V6 LS(or similar)vehicle purchased from the 2014 State Vehicle Contract.This vehicle will provide a safer ride and will be more fuel efficient than the vehicle it is replacing. The Police Department is budgeting to purchase the following vehicles: 2-2014 Ford Police Interceptor Utility vehicles @$27,300.00 e. $54,600.00 1—Chevrolet Impala 4 Dr LS Sedan est. @ $22,830.00 Total: $77,430.00 The Police Department is also budgeting to expend up to$35,730.00 for outfitting and setting up these vehicles for patrol use.This amount includes the standard set-up as has been done in the past, plus the purchase of necessary equipment for the squads including laptop computers.This number is in line with the 2013 expenditure and reflects the need to purchase replacement equipment that is unable to be reused do to Ford discontinuing the Crown Victoria.The police department has completed the speed radar update and this item has been removed from the budget for 2014.We have had our current squad equipment reviewed to determine if it can be reused.Our current light bars have been identified as being in need of replacement.These light bars have had regular mechanical trouble and the suppliers no longer provide support or parts for these light bars.We have budgeted to continue the replacement of light bars as needed. The total budgeted for squad cars and set-up in 2014 is$114,160.00.This is an increase from the 2013 number due to the need to replace an aging unmarked vehicle during 2014. 14 City of Columbia Heights 2014 Budget Worksheet 431 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE CAPITAL EQUIPMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT - 60 4,000 - - 2011 COMPUTER EQUIPMENT 11,501 8,029 8,550 8,950 8,950 - 2020 COMPUTER SUPPLIES - - - - - 1999 TOTALS:SUPPLIES 11,501 8,088 12,550 8,950 8,950 OTHER SERVICES&CHARGES 4000 REPAIR& MAINT.SERVICES - - - - - 4390 TAXES& LICENSES - - 4395 STATE SALES TAX - - 2999 TOTALS: OTHER SERVICES&CHA - - - - - CAPITAL OUTLAY 5150 VEHICLES 61,443 50,730 51,093 77,430 77,430 - 5180 OTHER EQUIPMENT 19,047 19,767 18,826 27,780 27,780 4999 TOTALS: CAPITAL OUTLAY 80,490 70,497 69,919 105,210 105,210 OTHER FINANCING USES 7435 TRANSFER OUT TO:OTHER - - - - - 6999 TOTALS: OTHER FINANCING USE - - - - - TOTALS: POLICE CAPITAL EQUIPP 91,991 78,586 82,469 114,160 114,160 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER POLICE CAPITAL EQUIPMENT 431.42100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 D 0 0 0 0 Total 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 Supplies Computer Equipment: 8,950 8,950 includes 2 squad computers(CF31 Toughbooks)$8,600, replacement batteries$350 Capital Outlay Vehicles: 77,430 2 Ford Interceptor utility vehicles @ 26,500 each 53,000 est. Options @ 800 each Options to include: LED spotlight Keying Radio suppression Window switches Light housing predrilled 1,600 1 Chevy Impala V6 LS @ 22,500 22,500 est. Options to include: Floor mats 200' Add'I key fob 130 330 77,430 Item Each Total Set-Up and Equipment: 27,780 Unmarked vehicle setup 1,500 Strip Out Old Squad 500 1,000 Unmarked trunk vault 1,000 Build New Squads 3,000 6,000 Unmarked vehicle lighting 2,000 Recessed Cage 600 1,200 Shop Supplies 300 600 Grill lights 200 400 UTMD siren box 450 900 Console 350 700 Computer mount 150 300 dock station for cf31 600 1,200 arm rests 120 240 Secondary cage for SUV 500 1,000 Window bars/door covers 600 1,200 Push Bumpers 300 600 console base plate 120 240 Utility cargo organizer 700 1,400 Power Tamers 150 300 Seat Covers 500 1,000 Squad Graphics 1,000 2,000 Sub Total 27,780 Light Bar/lighting package 1,500 3,000 114,160 16 The City of f i Columbia Heights 2014 PROPOSED DETAIL BUDGET i LIBRARY CITY OF COLUMBIA HEIGHTS Library Budget 2014 Table of Contents Summary of Revenue and Expenses ...................................1 Proposed Expenses and Narrative ....................................2-3 Expense Detail.................................. ...............................4-5 Certification of Minimum Local Support.........................6-7 Library Levy and Maintenance of Effort History................8 Local Per Capita Cost..........................................................9 Library Use Statistics.........................................................10 Summaryof Costs ........................................................11-12 Notes........ ....................................................................13-14 City of Columbia Heights, Minnesota 2014 Library Revenue 30999 Taxes 784,770 31999 Licenses&Permits 0 32999 Intergovernmental 0 33999 Charge for Services 7,873 34999 Fines&Forfeits 14,000 35999 Miscellaneous 3,500 36999 Sales and Related Charges 0 39199 Transfers&Non Rev Receipts 0 Total Revenue 810,143 Expenses 0999 Personal Services 586,631 1999 Supplies 108,250 2999 Other Services and Charges 72,583 4999 Capital Outlay 10,000 6999 Contingencies&Transfers 32,679 Total Expenses 810,143 Summary Total Revenue 810,143 Total Expenses 810,143 Change to Fund Balance 0 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:LIBRARY 240 LIBRARY Actual Actual Adopted Department City Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 548,490 529,819 586,525 586,631 586,631 1999 Supplies 100,953 90,387 105,630 108,250 108,250 2999 Other Services&Charges 80,930 65,094 70,712 72,583 72,583 4999 Capital Outlay 18,430 - - 10,000 10,000 6999 Contingencies&Transfers 29,869 31,718 42,034 32,679 32,679 TOTALS:LIBRARY 778,672 717,018 804,901 810,143 810,143 Activity Description The Library's mission is"to serve a diverse community's needs for access to resources, information,and technology in a welcoming environment." In addition,the Library Board vision for the future is: "Columbia Heights Public Library: a center of the community where services and collaborative programs are available and partnerships thrive." The library provides a variety of programs and services(e.g.story times, reading clubs,book discussions,cultural programs, at-home delivery, Internet access, audio books,music on CDs, DVDs, book/CD combinations,periodicals, specialized electronic databases,eBooks,eAudios,e-magazines, etc.)for patrons of all ages from preschool through senior citizen. Full-time and part-time staff provide service during the 55 hours per week the facility is open to the public. As a city-owned and operated library,the Columbia Heights Public Library participates in the MELSA regional system through a contract with the Anoka County Library,the Statewide Borrowers'Compact,and METRONET. These cooperative agreements enable Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. Objectives 1.To continue to address the objectives outlined in the Library Five Year Strategic Plan adopted by the Library Board on March 7,2012. Namely,to link the community with library services and spaces; to make the library facility welcoming and safe; to accommodate the changing needs of the community with outstanding public service and multiple service delivery options;to inform the community of available services and the significant return on investment which the library provides;and to build a sustainable framework for library operations in the future through partnerships and grant seeking. 2.To explore the possibility of construction of an enlarged facility as recommended by the Library Task Force on April 8, 2013. 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BU DGET 2014 Library Budget Comments The proposed budget for 2014 includes the following changes: 1.Personnel: Essentially the same as adopted 2013 budget($106 increase). Labor agreements with AFSCME and PMA have been settled for 2014. Employees continue to progress through approved ranges.Staff hours include 55 hours per week of public service for 40 weeks, 53 hours per week of public service for 12 weeks, and training and substitute coverage.The part-time temporary employees'pay rates include a potential 2% cost of living increase and continued progress through the ranges. Part-time temporary employees at the top of the range have not received a cost of living increase since 2012. Includes cost for the part-time custodian salary and benefits and a percentage of the Facility Maintenance Supervisor salary and benefits. 2.Supplies: Increase of 2.48%from adopted 2013 budget.Increases in Computer Equipment(2011:$400),General Supplies(2171:$100), Books(2180:$2000), Periodicals (2181:$500),Compact Discs (2185:$1000), DVDs(2189: $1000). Decreases in Minor Equipment(2010:$2180), ILS Supplies(2025:$200).The proposed 2014 budget includes $3,200 to replace four public service desktop computers. Increases for books,CD books,and DVDs resulting from 2012 Task Force space/library services study which indicated collection weaknesses in comparison to local peer libraries. Increase in periodicals anticipates additional charges for electronic magazines. No change in remaining line items in the Supplies section of the proposed budget where expenditures will remain at the 2013 levels. 3. Other Services&Charges: Increase of 2.65%from adopted 2013 budget to proposed 2014 budget. Increases in Expert/Professional Services(3050: $3607),Training and Educational Reimbursement(3105:$500),Telephone(3210: $4),Postage(3220:$100), Local Travel(3310: $50),Out of Town Travel($1000), Insurance(3600:$220),Repair and Maintenance Services(4000: $602), Rents and Leases(4100:$8). Decreases in Educational Reimbursement(3120: $1500), Other Communications (3250:$451), Electric(3810:$877),Gas(3830:$1802). No change in remaining line items in the Other Services&Charges section of the proposed budget. Expenditures will remain at the 2013 levels. Highlights of changes include: $2564 increase in shared maintenance fees for Integrated Library System(ILS: SIRSI/DYNIX), $240 for AV disc refurbishment to prolong life of AV materials, lower costs for Comcast services, reduced costs for gas due to more energy efficient boiler installed in 2011, reduced costs for electricity due to high efficiency lights bulbs,and new controls for HVAC system. 4. Capital Outlay: Increase of$10,000 to replace microfilm scanner and printer.Alternately,the information currently available only on microfilm (Columbia Heights Record,Sun and Focus of 1939-2005 and Minneapolis Tribune and Star Tribune,1971-2003)could be digitized,indexed,and hosted online or in the library to provide enhanced access and searchability. 5. Other Financing Uses: Overall decrease of 22.26%from adopted 2013 budget to proposed 2014 budget. Increases in Operating Transfer Out--Labor(7100: $927). No increase in Transfer Out to Information Systems. Contingences removed due to settlement of labor contracts. City of Columbia Heights 2014 Budget Worksheet 240 LIBRARY Actual Actual Adopted Department City Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - _ _ _ 1010 REGULAR EMPLOYEES 282,614 262,453 300,368 303,201 303,201 1011 PART-TIME EMPLOYEES 132,974 141,424 140,380 143,232 143,232 - 1020 OVERTIME-REGULAR 598 613 838 871 871 - 1030 VACATION&SICK 5,159 7,796 - - _ 1050 SEVERANCE PAY - 320 - - _ _ 1070 INTERDEPARTMENTAL LABOR SERVICE 18,807 16,179 22,512 21,764 21,764 1210 P.E.R.A.CONTRIBUTION 30,923 29,945 33,498 33,858 33,858 - 1220 F.I.C.A.CONTRIBUTION 32,911 32,133 35,503 35,885 35,885 - 1225 FLEX BENEFIT FICA 241 - - _ _ 1300 INSURANCE 41,297 35,601 49,073 44,007 44,007 1400 UNEMPLOYMENT COMPENSATION 34 - - _ 1510 WORKERS COMP INSURANCE PREM 2,932 3,355 4,353 3,813 3,813 - 1700 ALLOCATED FRINGE - _ _ 0999 TOTALS: PERSONAL SERVICES 548,490 529,819 586,525 586,631 586,631 SUPPLIES 2000 OFFICE SUPPLIES 1,144 679 1,000 1,000 1,000 - 2010 MINOR EQUIPMENT 3,639 2,032 4,680 2,500 2,500 - 2011 COMPUTER EQUIPMENT 1,827 1,777 2,800 3,200 3,200 - 2020 COMPUTER SUPPLIES 86 119 800 800 800 - 2025 ACS SUPPLIES 2,525 2,445 2,425 2,225 2,225 - 2030 PRINTING&PRINTED FORMS 846 723 900 900 900 - 2170 PROGRAM SUPPLIES 987 809 800 800 800 - 2171 GENERAL SUPPLIES 7,450 5,658 6,900 7,000 7,000 - 2175 FOOD SUPPLIES 57 78 100 100 100 - 2180 BOOKS 63,356 58,990 63,000 65,000 65,000 2181 PERIODICALS, MAG,NEWSPAPERS 5,484 5,617 5,500 6,000 6,000 - 2182 ELECTRONIC DATABASES 918 - 500 500 500 2183 E-BOOKS - - 3,400 3,400 3,400 - 2184 VIDEO CASSETTES 63 - - - 2185 COMPACT DISCS 5,582 5,340 6,000 7,000 7,000 - 2187 BOOK/CD SET 623 193 600 600 600 - 2188 MICROFORM - - 100 100 100 - 2189 DVD 6,229 5,895 6,000 7,000 7,000 - 2280 VEHICLE REPAIR AND PARTS - 32 25 25 25 - 2990 COMM. PURCHASED FOR RESALE 136 - 100 100 100 - 1999 TOTALS:SUPPLIES 100,953 90,387 105,630 108,250 108,250 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 17,379 13,094 16,727 20,334 20,334 - 3105 TRAINING &EDUC ACTIVITIES - 350 500 1,000 1,000 - 3120 EDUCATIONAL REIMBURSEMENT - 1,500 1,500 - _ _ 3210 TELEPHONE&TELEGRAPH 2,293 2,275 2,240 2,244 2,244 - 3220 POSTAGE 376 535 400 500 500 - 3250 OTHER COMMUNICATIONS 2,549 2,974 2,356 1,905 1,905 - 3310 LOCAL TRAVEL EXPENSE 488 498 550 600 600 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - 1,000 1,000 - 3430 ADVERTISING OTHER 234 94 200 200 200 - 3500 LEGAL NOTICE PUBLISHING - - _ _ 3600 INSURANCE&BONDS 8,739 8,739 8,012 8,232 8,232 3810 ELECTRIC 10,848 10,012 11,390 10,513 10,513 4 City of Columbia Heights 2014 Budget Worksheet 240 LIBRARY Actual Actual Adopted Department City Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 3820 WATER 359 347 500 500 500 - 3830 GAS 5,031 3,314 5,282 3,480 3,480 3850 SEWER 447 503 600 600 600 - 4000 REPAIR&MAINT.SERVICES 842 3,016 1,495 2,097 2,097 4020 BUILDING MAINTENANCE 29,801 16,252 17,335 17,695 17,695 - 4050 GARAGE,LABOR BURD. - 146 100 150 150 - 4100 RENTS& LEASES 698 760 700 708 708 4300 MISC.CHARGES - _ _ 4330 SUBSCRIPTION,MEMBERSHIP 495 480 525 525 525 4375 VOLUNTEER RECOGNITION 51 105 200 200 200 4380 COMMISSION&BOARDS - - - 4390 TAXES& LICENSES 300 100 100 100 100 4395 STATE SALES TAX - _ _ 2999 TOTALS:OTHER SERVICES&CHARGES 80,930 65,094 70,712 72,583 72,583 CAPITAL OUTLAY 5180 OTHER EQUIPMENT 18,430 - - 10,000 10,000 - 4999 TOTALS:CAPITAL OUTLAY 18,430 - - 10,000 10,000 - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 12,269 11,718 11,752 12,679 12,679 - 7370 TRANSFER OUT TO INFO SYSTEMS 15,000 20,000 20,000 20,000 20,000 - 7435 TRANSFER OUT TO:OTHER 2,600 - - _ _ 8100 CONTINGENCIES - - 10,282 - _ 6999 TOTALS:OTHER FINANCING USES 29,869 31,718 42,034 32,679 32,679 - TOTALS: LIBRARY 778,672 717,018 804,901 810,143 810,143 - 5 1 Minnesota Department of Jennifer R. Nelson State Library Programs Specialist Edurl c a �® 1500 Highway 36 West Roseville, MN 55113-4266 I T: 651-582-8791 F: 651=582-8752 Jennifer.r.nelson(&-state.mn.us I August 9, 2.013 1 Tori Leonhardt 590 40th Avenue NE ..Columbia Heights,.MN 55421 i Dear Ton Leonhardt: In.2012, Minnesota's 357 public libraries offered residents thousands of opportunities to build knowledge and skills.to 1mprove,enfiven and enhan.ce.their lives. Libraries bolstered the early literacy skills of nearly one million (950,692)young children through story times and other literacy rich programs. Homework support and technology programs.in safe and inviting spaces supported academic achievement for thousands of teens. Libraries contributed to the.workforce, offering adults of all ages a place to write.resumes, apply for jobs, practice English language skills and more. Collectively, these activities served to.strengthen communities. across the state.The significant impact that each of Minnesota's public libraries made on its community was made possible by the financial support that your city or county provided. I� I am writing today to thank you for your commitment to your local public library and to alert you to your 1 community's state-certified level of library support for 2014. Minnesota Statutes 134.34 and 275.761 establish the amount at 90%of the state-certified.level of support set in 2011.The enclosed state-certification form provides documentation of the dollar amount for your records. The Minnesota Department of Education, through.its division of State Library Services, provides funding for public library services through Minnesota's 12 regional public.library systems:Regional_library basic system . support, regional library telecom aid and the Arts and Cultural Heritage programs are all.formula-driven funding opportunities that provide critical resources and ensure equitable, cost effective library services. Funds are distributed to_the regional library systerns based on factors that include popula#ion and geographic area served. If a county or city does.not meet its state-certified.level of.library support,Minnesota Statutes 134.34 Subd 4 require that we remove the county or city from our funding formulas,which reduces the annual. allocation to the regional public-library system, This, inturm; may have.a severe impact on the regional system's ability to provide services in that.city or county,and ultimately impact services to,residents:This is a situation we work diligently to.avoid. By establishing.new processes for tracking compliance with the state-certified level of library support.and alternative mechanisms for communicating with cities, counties and regional public librarysystems,we strive to ensure the timely.resolution of concerns. I welcome your feedback on how the process can be improved and am happy to answer any questions you might have. Together,we can ensure that all Minnesota residents. can benefit.from quality library.services. Sincerely, Jennifer R. Nelson State Library Programs Specialist i I State Libra Services Minnesota Department of Library Se ices 1500 Highway 36 West Ed Roseville, SAN 55113 i v v: 651-582-8791 f: 651-582-8752 Jennifer.r.nelson @state.mn.us August 2013 CERTIFICATION OF MINIMUM LOCAL SUPPORT REQUIREMENT: 2014 This certifies the 2014 rninimum level of financial support to be provided for operating expenses for public library services and participation in the regional public library system programs pursuant to Afinnesota Statutes, Chapter 134.34 for the city of: The state-certified level of library support for 2014 is: $577,535 This amount represents the equivalent of 90% of the official 2011 state-certified level of library support. 7 CITYOF COLUMBIA HEIGHTS Library Budget 2014 Library Levy and Maintenance of Effort MOE YEAR LEVY 500,244 12002 591,588 2003 (budgeted) 433,585 + 175,750 (LGA)=609,335 433,585 2003 (revised) 433,585 + 141,850 LGA)=575,435 532,429 12004 433,585 + 150,062 LGA)=583,647 517,892 12005 438,835 + 150,062 (LGA)=588,897 583,647 12006 478,319 + 150,062 LGA =628,381 588,897 12007 504,748 + 150,062 LGA =654,810 628,381 2008 551,699 + 150,062 (LGA)=701,761 654,810 2009 573,215 + 155,914 LGA =729,129 599,890 12010 738,393 641,706 12011 757,620 577,535+ 2012 765,195 577,535+ 2013 777,000 577,535+ 12014 784,770* + 90% of 2011 proposed R CITY OF COLUMBIA HEIGHTS Library Budget 2014 Per Capita for Columbia Heights Public Library Under local contracts, the Columbia Heights Public Library must also meet a per capita requirement for operating expenditures equal to/or greater than that set by the Anoka County Library for the preceding year. Anoka County Library's projected per capita for 2013 is $24.17 (levy-only local support). Based on the requested levy for 2014, Columbia Heights Public Library's total per capita would be $39.90. For 2014, the per capita equals $3.33 month. "Notes about the 2014 figures: $784,770 divided by 19,667 (2012 estimated population of Columbia Heights from U.S. Census Bureau Annual Estimates of Resident Population) equals $39.90 per capita for Columbia Heights. This is an increase of$0.05 per capita from 2013. 9 CITY OF COLUMBIA HEIGHTS Library Budget 2014 Library Use Gatecount 2008 *2009 2010 2011 2012 2013 January 8,379 8,167 7,664 8,866 8,592 8,368 February 8,206 8,433 7,927 8,445 9,133 8,350 March 9,963 10,095 11,494 10,405 10,180 9,304 April 10,432 9,856 10,091 9,537 9,696 9,595 May 9,689 8,455 9,765 9,029 9,933 8,156 June 11,978 11,870 13,324 12,188 12,071 10,732 July 12,365 12,960 13,006 11,177 12,085 11,953 August 10,137 10,471 12,003 12,242 11,907 10,445 September 9,434 9,089 9,275 8,810 9,443 October 10,498 8,935 10,066 9,575 10,047 November 8,220 8,571 8,562 8,314 8,359 December 8,281 7,319 7,403 8,023 7,477 117,582 114,221 120,580 116,611 118,923 76,903 Internet 2008 *2009 2010 2011 2012 2013 January 1,240 1,239 1,009 1,259 1,445 1,210 February 1,021 1,255 1,008 1,126 1,324 1,167 March 1,295 1,412 1,392 1,512 1,504 1,360 April 1,355 1,356 1,193 1,358 1,368 1,469 May 1,360 1,148 1,122 1,275 1,357 1,228 June 1,466 1,421 1,220 1,593 1,587 1,393 July 1,464 1,426 1,479 1,560 1,530 1,630 August 1,353 1,199 1,617 1,888 1,710 1,480 September 1,339 1,228 1,459 1,465 1,319 October 1,522 1,309 1,506 1,583 1,498 November 1,197 1,180 1,362 1,390 1,348 December 1,266 1,026 1,185 1,329 1,099 15,878 15,199 15,552 17,338 17,089 10,937 Circulation 2008 *2009 2010 '2011 **2012 **2013 January 9,900 9,165 9,587 9,879 10,193 10,256 February 9,401 9,362 9,175 9,240 10,632 9,671 March 11,561 10,692 12,327 11,941 10,954 10,210 April 10,850 10,166 10,499 9,948 10,279 10,465 May 9,668 8,807 9,472 9,153 10,095 8,784 June 12,234 12,055 13,991 12,363 12,951 10,976 July 13,247 12,773 13,224 12,067 12,293 13,066 August 10,684 10,461 12,271 12,508 12,772 September 10,085 9,577 10,620 9,713 9,779 October 11,079 9,700 10,812 9,731 10,623 November 8,811 9,367 10,069 9,493 10,281 December 8,775 8,580 8,809 9,015 8,772 126,295 120,705 130,856 125,051 129,624 73,428 *Reduced hours **Includes a-books 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIBRARY BUDGET 240.45500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel All labor agreements for 2014 have been settled. Employees are progressing through steps of approved ranges. Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Library Director 1.00 1.00 89,898 23,774 113,672 86,094 23,785 109,879 Children's Librarian 1.00 1.00 61,277 19,250 80,527 64,454 20,385 84,839 Adult Services Librarian 1.00 1.00 64,166 19,703 83,869 64,235 20,350 84,585 Clerk Typist II A 1.00 1.00 44,277 16,580 60,857 46,037 17,517 63,554 Clerk Typist II J 1.00 1.00 41,588 16,158 57,746 43,252 8,154 51,406 Library Clerk 0.90 0.90 36,150 5,652 41,802 37,592 5,830 43,422 4 Library Supervisors 0.62 0.62 26,860 4,217 31,077 27,131 4,225 31,356 Library Aide 0.35 0.35 8,285 1,301 9,586 8,831 1,375 10,206 10 Library Pages 2.75 2.75 69,085 10,847 79,932 69,678 10,849 80,527 Subtotal 9.62 9.62 441,586 117,482 559,068 447,304 112,470 559,774 Labor Allocation to: Public Works 2,500 463 2,963 2,500 466 2,966 Maintenance 20,012 4,482 24,494 19,264 4,627 23,891 Total 9.62 9.62 464,098 122,427 586,525 469,068 117,563 586,631 Supplies Copier paper 600 Light bulbs 200 Office supplies 400 Maintenance items 150 2 upholstered chairs-children's 800 Cleaning supplies 800 2 loveseats-children's 1,000 Misc. 150 12 padded folding chairs 400 Food supplies 100 fax machine 300 Books 65,000 Replace 4 circ desktop pcs 3,200 Electronic Databases 500 Computer supplies 800 Ebooks 3,400 ILS supplies 2,225 Periodicals 6,000 Printing 900 Compact Discs 7,000 Program supplies 800 Book/CD sets 600 Security system markers 2,000 Microfilm 100 Book supplies 800 DVD's 7,000 Paper products 600 Vehicle Repair 25 Book covers, CD cases 2,300 Purchase for Resale 100 1J CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER LIBRARY BUDGET 240.45500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Other Services and Charges Adult Performers 500 Carpet cleaning 1,000 Juvenile Performers 0 Firenet 450 Integrated Library System 16,304 Elevator 1,500 Auditor 1,400 Fire extinguishers 125 Unique Management 1,200 Plumbing/Electrical 1,200 Software licenses 500 Windows 600 Telecom related pro services 430 Fidelity(Activity Room) 1,350 Training 1,000 Orkin 360 Educational Reimbursement 0 Dalco Roofing 1,100 Telephone 2,244 Cleaning blinds 210 Postage 500 Cleaning mats 500 Comcast 1,773 NSI/Horwitz 3,900 Postini 132 HVAC repairs 1,500 Local travel 600 Misc. repairs 1,900 Out of town travel 1,000 Painting-Children's 2,000 Advertising Other 200 Garage 150 Insurance 8,232 Ameripride 708 Electric 10,513 Professional memberships 525 Water 500 Volunteer recognition 200 Gas 3,480 Elevator license 100 Sewer 600 Copier Contracts(2) 2,097 Capital Outlay Microfilm Scanner/Printer 10,000 Transfers Operating Transfer out 12,679 Transfer to IS. 20,000 12 The City of Columbia Heights 2014 PROPOSED DETAIL BUDGET RECREATION I L City of Columbia Heights 2014 Proposed Detailed Budget Table of Contents Recreation Summary Changes to Fund Balance....................................................... 1 Department Budgets Administration (101-45000).................................................... 2 Youth Athletics (101-45001)................................................... 6 Adult Athletics (101-45003)................................................... 10 Youth Enrichment (101-45004)................................................ 13 Traveling Athletics (101-45005)............................................... 16 Trips & Outings (101-45030)................................................... 19 Senior Citizens (101-45040)................................................... 22 Murzyn Hall (101-45129)...................................................... 25 Gym Fund (101-45130)......................................................... 30 Reviewer's Notes BlankPages....................................................................... 33-34 Q1 O � 00 O Ln O O M lt0 0 M 0 0 0 M O M aJ L W Rl' O ID C; LD O N 01 0) 0) (a N O 00 N Ln 00 00 00 = u N 0 Ln 0 0 N 0 0 0 Tr t � M O N O a) >-N_ r{ 01 O 00 M N Ln l0 N (- 00 C 00 _ 0 CY) I-i ^ N ri N M M N N N N N N N N O m O O 00 O O n O O O O O N L^n N M cli M O 00 lA L d' DO O Ln 00 O) N n 00 00 00 O v .-- d1 O of 006 m r--I ^ Q^1 m N O LD n Ln u 0) O l0 0 0 l0 O O r4 O O 01 cc 01 rl 01 N 06 0a W (- O ON n -i M N n r- n rl ~ C ci N rl Ln 01 Q •� O N M If1 lA Ln Ln I- O 00 'ct O Ct 0 0 0 0 0 0 00 N 1Zt O O 00 O 00 N N 1- O N N Ol .a) ryNj l0 M N N > 0 ri a-i M m M � L � F- a f0 O 0) O 00 O O 00 O O Ln Ln O O N O O M vcl1 O N a) C Ol W O 00 N M r1 O M 01 n n Ln 01 0) m _C E a-i N M O Ln Ln N r z Lf Ln Ln O u c--I N M rl Ln Ln Ln } •O ate-+ 71 C C c O O Lu 0A N r- •(2) M O O Ln O O I, O O N Ln O 0) O O N � 00 LLl i U O O O N N N 0 0 M [t M IZT Ln M N N N 0] CC :3 N M .--I ri l0 lD lD p -T) N N N a a 0 u Oj- N Ln 0 0 0 0 1 0 0 0 LM i1 00 000 O O a.-4i 00 C) N O �"" a 0) N N M M u L-+ a--I l�0 rl N M M c1' . 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L CL M N O O Ln O c LL C -O i H C vii 00p ba.0 Co � (0 � N C .� n O W � uj 0) C 0A OJ a� C u ut O 0) O_ a) Ll +� f0 'y C > x v v ns v OI m u t CC ms y x N a' +L-' ca- O 0 O O Z 9= J u LL L V) W CL Ln 0 u u C H I- u 01 Ol O> 01 Ql Ql Ql Ol QJ Ol 01 Ol 01 Ol Ql Ql Ql 01 01 Ql m m > Ol Ol Ol 01 Ol a, ` Ol O1 O1 Ol O1 Ol 0) r1 01 O1 Ol Ol Ol 0) 1 O rl N m V L!') l0 Q1 O rl N Ct lD W m m E M M m m M M _ 4: E 0 0 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:RECREATION ADMINISTRATION 101 GENERAL Actual Actual Adopted Department City Manager Council 45000 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 159,946 155,197 158,300 160,555 160,555 1999 Supplies 6,545 8,277 9,559 14,300 14,300 2999 Other Services&Charges 23,688 22,554 18,193 22,377 22,377 - 4999 Capital Outlay - - 27,317 - - - 6999 Contingencies&Transfers - - - - - - TOTALS:RECREATION ADMINISTI 190,179 186,028 213,369 197,232 197,232 Activity Description This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of nine main areas in which the Director,fifty percent full time Clerk-Typist II,and one half- time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category provides salaries for the department as well as supplies and contractual services for the department. Recreation Administration also funds space allocation to the Murzyn Hall budget for office space. Objectives 1.Continue to improve customer service. 2.Evaluate existing recreational programming needs of the community and create recreation programs to meet those needs. Budget Comments The Recreation Administration total budget has decreased by$16,137. Personal Services has had an increase$2,255 due to step increases. Credit card fees are increased to cover online registrations. Capital outlay was reduced by $27,317 for van in 2013. This budget provides$3,023 for Murzyn Hall office space allocation. 2 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 450001 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 104,228 105,334 104,897 109,057 109,057 1011 PART-TIME EMPLOYEES 18,472 16,557 19,714 16,586 16,586 - 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR 292 252 250 250 250 - 1030 VACATION&SICK 4,774 248 - - - 1050 SEVERANCE PAY - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A.CONTRIBUTION 8,907 8,843 9,037 9,111 9,111 1220 F.I.C.A.CONTRIBUTION 9,524 9,539 9,552 9,631 9,631 - 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE 13,173 13,747 14,034 15,059 15,059 1510 WORKERS COMP INSURANCE PREM 575 676 - 861 861 - 1700 ALLOCATED FRINGE - - 816 - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - - 0999 TOTALS:PERSONAL SERVICES 159,946 155,197 158,300 160,555 160,555 - SUPPLIES 2000 OFFICE SUPPLIES 431 544 1,000 1,000 1,000 2010 MINOR EQUIPMENT - - 400 400 400 - 2011 COMPUTER EQUIPMENT 1,087 1,942 2,000 4,000 4,000 2020 COMPUTER SUPPLIES - - 400 400 400 2030 PRINTING&PRINTED FORMS 142 75 400 400 400 2170 PROGRAM SUPPLIES 24 15 100 500 500 - 2171 GENERAL SUPPLIES 332 210 159 500 500 - 2175 FOOD SUPPLIES 89 82 100 100 100 2280 VEHICLE REPAIR AND PARTS 885 2,339 2,500 3,500 3,500 - 2282 GAS,OIL,LUBRICANTS 3,555 3,071 2,500 3,500 3,500 - 1999 TOTALS:SUPPLIES 6,545 8,277 9,559 14,300 14,300 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 4,412 3,661 1,000 1,000 1,000 - 3105 TRAINING&EDUC ACTIVITIES - - 200 200 200 3210 TELEPHONE&TELEGRAPH 344 409 321 257 257 - 3211 CELL PHONES 557 720 500 1,000 1,000 - 3220 POSTAGE 1,066 1,249 1,100 1,300 1,300 3250 OTHER COMMUNICATIONS 790 946 642 532 532 - 3310 LOCALTRAVELEXPENSE - - 50 50 50 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER 534 - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 3,397 3,397 2,997 2,665 2,665 - 4000 REPAIR&MAINT.SERVICES 2,461 1,130 2,500 2,500 2,500 - 4050 GARAGE,LABOR BURD. 4,023 4,434 3,000 5,000 5,000 - 4100 RENTS&LEASES 3,728 3,569 2,933 3,023 3,023 - 3 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45000 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4300 MISC.CHARGES - - - - - 4310 CREDIT CARD FEES 1,695 2,220 2,000 4,000 4,000 4330 SUBSCRIPTION, MEMBERSHIP 629 714 600 600 600 - 4374 EMPLOYEE RECOGNITION - - - - - - 4375 VOLUNTEER RECOGNITION - - - 4380 COMMISSION&BOARDS - - 200 200 200 - 4390 TAXES&LICENSES 52 105 50 50 50 - 4395 STATE SALES TAX - - 100 - - - 2999 TOTALS:OTHER SERVICES&CHARGE 23,688 22,554 18,193 22,377 22,377 CAPITAL OUTLAY 5150 VEHICLES - - 27,317 - - 5170 OFFICE EQUIPMENT - - - - 4999 TOTALS:CAPITAL OUTLAY - 27,317 - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:RECREATION ADMINISTRAT 190,179 186,028 213,369 197,232 197,232 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER RECREATION ADMINISTRATION BUDGET 101-45000 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Recreation Director 1.00 1.00 83,178 22,535 105,713 86,473 23,861 110,334 Clerk Typist II Rec 1.00 1.00 43,939 15,617 59,556 45,670 16,437 62,107 Recreation Clerk Part Time 0.50 0.50 19,715 3,095 22,809 16,586 2,582 19,168 Subtotal 2.50 2.50 146,832 41,247 188,078 148,729 42,880 191,609 Labor Allocation To: Murzyn Hall 101-45129 (0.50) (0.50) (21,970) (7,808) (29,778) (22,836) (8,218) (31,054) Total 2.00 2.00 124,862 33,439 158,300 125,893 34,662 160,555 Supplies Paper 550 Letterhead 200 Computer equipment 4,000 Envelopes 200 Computer print cartridges 400 Office equipment 400 Misc.computer supplies 200 Keys 50 Gas,oil, lubricants 3,500 Misc.office supplies 100 Misc. program supplies 500 Misc. printing 100 Misc.general supplies 500 Food supplies 100 Vehicle repair&parts 3,500 Other Services&Charges Telephone service 257 Software support 681 Staff training&education 200 Network support 100 Other communications 532 Professional affiliation 600 Local travel 50 Repair&maintenance 2,500 JPM space allocation 3,023 Park&Rec Comm 200 Garage labor& burden 5,000 Postage 1,300 Credit card fees 4,000 Insurance&bonds 2,665 Cell phones 1,000 Taxes&licenses 50 Telecom 219 Capital Outlay None 0 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:YOUTH ATHLETICS 101 GENERAL Actual Actual Adopted Department City Manager Council 45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 18,478 19,797 22,744 23,953 23,953 - 1999 Supplies 2,256 2,012 4,200 4,200 4,200 - 2999 Other Services&Charges 7,164 11,828 8,386 11,238 11,238 - 4999 Capital Outlay - - - _ _ _ 6999 Contingencies&Transfers - - - - _ _ TOTALS:YOUTH ATHLETICS 27,897 33,637 35,330 39,391 39,391 - Activity Description This activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under several sport-specific headings, including baseball,softball, basketball, football,soccer,volleyball,and wrestling. All programs are participation-oriented,with the focus on fun,socialization, and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation Coordinator salary,gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget. Objectives 1.Develop coaches'clinics to better train youth coaches. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4.Conduct an informational meeting for parents before the start of each season. Budget Comments The 2014 Youth Athletics budget has increased$4,061. 25%of the Recreation Coordinator salary is included within this budget. Officials fees were increased by$2,000. One reason this budget has not had major increases is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also provides$2,980 for space allocation to J.P.M. 6 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 10,433 10,561 10,537 10,958 10,958 1011 PART-TIME EMPLOYEES - - - - - 1012 SEASONAL EMPLOYEES 3,949 5,120 8,850 9,450 9,450 - 1020 OVERTIME-REGULAR 264 290 300 350 350 - 1030 VACATION&SICK 1,365 1,240 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - - 1210 P.E.R.A.CONTRIBUTION 860 829 778 812 812 - 1220 F.I.C.A.CONTRIBUTION 1,120 1,221 1,506 1,588 1,588 1300 INSURANCE 156 159 363 363 363 1400 UNEMPLOYMENT COMPENSATION 168 147 - - - - 1510 WORKERS COMP INSURANCE PREM 162 230 410 432 432 - 1700 ALLOCATED FRINGE - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - 0999 TOTALS: PERSONAL SERVICES 18,478 19,797 22,744 23,953 23,953 SUPPLIES 2000 OFFICE SUPPLIES - - - - - - 2010 MINOR EQUIPMENT 117 315 - - - - 2011 COMPUTER EQUIPMENT - 270 - 2030 PRINTING &PRINTED FORMS - - - - - - 2170 PROGRAM SUPPLIES 43 150 500 500 500 2171 GENERAL SUPPLIES 1,982 1,155 3,500 3,500 3,500 - 2175 FOOD SUPPLIES 114 122 200 200 200 - 1999 TOTALS:SUPPLIES 2,256 2,012 4,200 4,200 4,200 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 1,561 5,746 4,000 6,000 6,000 3105 TRAINING & EDUC ACTIVITIES - - - - - - 3210 TELEPHONE&TELEGRAPH - - 100 100 100 - 3211 CELL PHONES - - - - - - 3220 POSTAGE - - - - - - 3310 LOCAL TRAVEL EXPENSE - - 50 50 50 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3600 INSURANCE&BONDS 251 251 145 108 108 - 4000 REPAIR&MAINT.SERVICES - - - - - - 4100 RENTS&LEASES 3,675 3,336 2,891 2,980 2,980 - 4200 PROGRAM ACTIVITIES 447 1,470 100 1,000 1,000 - 4300 MISC.CHARGES - - - - - - 4330 SUBSCRIPTION,MEMBERSHIP 450 405 300 300 300 - 4375 VOLUNTEER RECOGNITION 780 620 700 700 700 - 4395 STATE SALES TAX - - 100 - - - 2999 TOTALS:OTHER SERVICES&CHARGE' 7,164 11,828 8,386 11,238 11,238 - CAPITAL OUTLAY 7 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 5170 OFFICE EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:YOUTH ATHLETICS 27,897 33,637 35,330 39,391 39,391 - g CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER YOUTH ATHLETICS BUDGET 101-45001 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Building Supervisor 3,000 340 3,340 3,000 343 3,343 Baseball 600 68 668 600 69 669 Basketball 1,700 192 1,892 1,700 194 1,894 Football 500 56 556 500 57 557 Soccer 1,100 124 1,224 1,100 125 1,225 Softball 550 62 612 550 63 613 Volleyball 1,400 158 1,558 2,000 228 2,228 Subtotal 0.00 0.00 8,850 1,000 9,850 9,450 1;079 10,529 Labor Allocation From: Adult Athletics-45003 0.25 0.25 10,837 2,057 12,894 11,308 2,116 13,424 Total 0.25 0.25 19,687 3,057 22,744 20,758 3;195 23,953 Supplies Food supplies 200 General supplies 3500 Athletic supplies 500 Other Services&Charges Telephone 100 Volunteer coach recognition 700 Insurance&bonds 108 Clinician&officials fees 6,000 Local travel 50 League registrations 300 J.P.M.space allocation 2,980 Program Activities 1,000 Capital Outlay none 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:ADULT ATHLETICS 101 GENERAL Actual Actual Adopted Department City Manager Council 45003 ADULT ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 12,744 12,890 12,894 13,425 13,425 - 1999 Supplies 1,419 301 1,500 1,500 1,500 - 2999 Other Services&Charges 9,728 8,343 11,345 11,309 11,309 - 4999 Capital Outlay - - - - - _ 6999 Contingencies&Transfers - - - - - _ TOTALS:ADULT ATHLETICS 23,890 21,535 25,739 26,234 26,234 - Activity Description This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in summer,fall,and winter. An annual summer softball tournament is held during the Columbia Heights Jamboree.This activity also provides one-forth of the Recreation Coordinator salary and covers costs of umpires and referees. J.P.M. budget is also paid for space allocation for office space and storage space. Objectives 1.Explore options of developing additional leagues for adults. Budget Comments The total Adult Athletics budget for 2014 has a slight increase of$495 for wage adjustments. Murzyn Hall budget also received space allocation from Adult Athletics in the amount of$2,980. This budget also provides one-forth of the Recreation Coordinator salary. 10 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45003 ADULT ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 10,433 10,561 10,537 10,958 10,958 1012 SEASONAL EMPLOYEES 184 176 - - - 1020 OVERTIME-REGULAR 264 290 300 350 350 1070 INTERDEPARTMENTAL LABOR SERA - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A.CONTRIBUTION 768 781 779 813 813 1220 F.I.C.A.CONTRIBUTION 832 844 829 865 865 1300 INSURANCE 156 160 362 363 363 - 1400 UNEMPLOYMENT COMPENSATION 40 2 - - - 1510 WORKERS COMP INSURANCE PREN 66 78 87 76 76 - 1700 ALLOCATED FRINGE - - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - 0999 TOTALS: PERSONAL SERVICES 12,744 12,890 12,894 13,425 13,425 SUPPLIES 2010 MINOR EQUIPMENT - - - - - 2030 PRINTING&PRINTED FORMS - - - - - 2170 PROGRAM SUPPLIES - - 500 500 500 2171 GENERAL SUPPLIES 1,419 301 1,000 1,000 1,000 - 2175 FOOD SUPPLIES - - - - - 1999 TOTALS:SUPPLIES 1,419 301 1,500 1,500 1,500 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 4,686 4,376 7,000 7,000 7,000 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE&TELEGRAPH - 150 150 150 3220 POSTAGE - - - - - - 3600 INSURANCE&BONDS 206 206 104 79 79 4000 REPAIR&MAINT.SERVICES - - 500 500 500 4100 RENTS&LEASES 3,675 3,336 2,891 2,980 2,980 - 4200 PROGRAM ACTIVITIES 380 380 - - - 4300 MISC.CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 781 45 600 600 600 4395 STATE SALES TAX - - 100 - - 2999 TOTALS:OTHER SERVICES&CHARC 9,728 8,343 11,345 11,309 11,309 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:ADULT ATHLETICS 23,890 21,535 25,739 26,234 26,234 11 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER ADULT ATHLETICS BUDGET 101-45003 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Athletic Coordinator 1.00 1.00 43,349 8,225 51,575 45,234 8,462 53,696 Subtotal 1.00 1.00 - 43,349 8,225 51,575 45,234 8,462' 53,696 Labor Allocation To: Youth Ath.&Tray.Ath. -0.75 -0.75 -32,512 -6,169 -38,681 -33,926 -6,345 -40,271 Total - 0.25 0.25 10,837 2,056 12,894 11,308 2,117 13,425 Supplies Trophies 100 Softballs 400 General Supplies 1000 Other Services&Charges Officials 7,000 League sanctioning 600 Insurance&bonds 79 Telephone 150 J,P.M. Space allocation 2,980 Repair 500 Capital Outlay none 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:YOUTH ENRICHMENT 101 GENERAL Actual Actual Adopted Department City Manager Council 45004 YOUTH ENRICHMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 15,642 17,619 35,156 35,706 35,706 - 1999 Supplies 1,348 2,340 2,700 2,700 2,700 - 2999 Other Services&Charges 20,498 18,553 17,206 17,524 17,524 - 4999 Capital Outlay - - - - _ _ 6999 Contingencies&Transfers - - - - _ TOTALS:YOUTH ENRICHMENT 37,488 38,513 55,062 55,930 55,930 - Activity Description This activity classification encompasses recreational,academic,athletic,and enrichment programs provided to the youth age 3-13. These offerings are participation-oriented,with the focus on fun,socialization,achievement,and skill development. Dance and Tumbling runs throughout the fall,winter,and spring sessions. Special events that are family-oriented and run throughout the year are Bunny Brunch,Safety Camp, Halloween Spooktacular,and Breakfast with Santa. The Traveling Puppet Wagon,which was funded through a grant from the Medtronic Foundation in 1998 has been operating for the last fifteen years. The Puppet Wagon travels to neighborhood parks and performs a variety of family-based puppet shows. Youth Enrichment funds office,storage and program space within the Murzyn Hall budget. This budget also provides one-forth of the Recreation Coordinator salary. Objectives 1. Improve and expand preschool(4-6 years old) programming opportunities. 2. Maintain and improve special event programs. 3.Plan and coordinate a Mini Safety Camp for 2014. Budget Comments The Youth Enrichment budget has an increase of$868 mostly due to wage adjustments. This budget provides$16,155 for space allocation to the Murzyn Hall budget. One-forth of the Recreation Coordinator salary is paid from this budget. 13 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45004 YOUTH ENRICHMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 10,432 10,561 10,537 10,958 10,958 1012 SEASONAL EMPLOYEES 2,850 4,437 20,000 20,000 20,000 - 1020 OVERTIME-REGULAR 264 290 300 350 350 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 768 796 778 812 812 1220 F.I.C.A.CONTRIBUTION 1,036 1,170 2,360 2,396 2,396 1300 INSURANCE 156 163 363 363 363 - 1510 WORKERS COMP INSURANCE PREM 135 204 818 827 827 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 15,642 17,619 35,156 35,706 35,706 SUPPLIES 2010 MINOR EQUIPMENT - - 200 200 200 - 2011 COMPUTER EQUIPMENT - 270 - - - 2030 PRINTING&PRINTED FORMS - - - - - - 2170 PROGRAM SUPPLIES 966 1,536 2,000 2,000 2,000 - 2171 GENERAL SUPPLIES 103 - 100 100 100 2175 FOOD SUPPLIES 280 535 400 400 400 - 1999 TOTALS:SUPPLIES 1,348 2,340 2,700 2,700 2,700 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 120 - 100 100 100 3105 TRAINING & EDUC ACTIVITIES - - 100 100 100 - 3210 TELEPHONE&TELEGRAPH - - 100 100 100 - 3211 CELL PHONES - - - - - 3600 INSURANCE&BONDS 434 434 233 169 169 - 4100 RENTS&LEASES 19,909 18,084 15,673 16,155 16,155 - 4200 PROGRAM ACTIVITIES - - 400 400 400 4330 SUBSCRIPTION, MEMBERSHIP 35 35 - - - - 4378 SPECIAL EVENTS - - 500 500 500 - 4395 STATE SALES TAX - - 100 - - 2999 TOTALS:OTHER SERVICES&CHARGE! 20,498 18,553 17,206 17,524 17,524 - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:YOUTH ENRICHMENT 37,488 38,513 55,062 55,930 55,930 - 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER YOUTH ENRICHMENT BUDGET 101-45004 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Gymnastics 3,000 340 3,340 3,000 343 3,343 Playgrounds 10,000 1,130 11,130 10,000 1,140 11,140 Puppeteers 4,000 452 41452 4,000 456 4,456 New Activities Instructor 3,000 340 3,340 3,000 343 3,343 Subtotal 0.00 0,00 20,000 2,262 22,262 20,000 2,282 22,282 Labor Allocation From: Adult Athletics 0.25 0.25 10,837 2,057 12,894 11,308 2,116 13,424 Total 0.25 0.25 30,837 4,319 35,156 31,308 4,398 35,706 Supplies Food supplies 400 Athletic equipment 500 Playground equipment 900 New activities equipment 300 Gymnastics supplies 200 General supplies 100 Program supplies 300 Other Services&Charges Telephone 100 Staff training 100 Insurance&bonds 169 Program activities 400 *Special Events Halloween Spooktacular 125 Breakfast with Santa 125 Winter Fest 125 Bunny Brunch 125 J.P.M.space allocation 16,155 Professional services 100 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:TRAVELING ATHLETICS 101 GENERAL Actual Actual Adopted Department City Manager Council 45005 TRAVELING ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 12,500 12,694 16,454 16,989 16,989 1999 Supplies 1,055 597 3,425 3,425 3,425 - 2999 Other Services&Charges 11,935 10,713 10,767 11,774 11,774 4999 Capital Outlay - - _ _ _ _ 6999 Contingencies&Transfers - - - _ _ _ TOTALS:TRAVELING ATHLETICS 25,491 24,004 30,646 32,188 32,188 Activity Description This activity classification encompasses competitive athletic opportunities offered to Columbia Heights'youth in grades 3-12. Teams are formed in basketball,baseball,and softball,with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department,which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money budgeted for space allocation for office space and storage space to the Murzyn Hall budget. Objectives 1.Look for alternative organizations for teams to be sanctioned by. 2.Develop coaches clinics to better train youth coaches. 3. Better classifications for traveling basketball teams so they will be more equally matched against other communities. Budget Comments Traveling Athletics budget has had a increase of$1,542 to cover wage increases and official fees.Twenty-five percent of the Recreation Coordinator's salary is budgeted under Personal Services. Space allocation of$2,980 was also provided to the Murzyn Hall budget. 16 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45005 TRAVELING ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 10,433 10,561 10,537 10,958 10,958 - 1012 SEASONAL EMPLOYEES - - 3,200 3,200 3,200 - 1020 OVERTIME-REGULAR 264 290 300 350 350 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 768 781 778 812 812 - 1220 F.I.C.A.CONTRIBUTION 818 830 1,073 1,109 1,109 1300 INSURANCE 156 160 363 363 363 - 1510 WORKERS COMP INSURANCE PREM 61 73 203 197 197 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 12,500 12,694 16,454 16,989 16,989 - SUPPLIES 2010 MINOR EQUIPMEMNT - - 200 200 200 - 2011 COMPUTER EQUIPMENT - 270 - - - - 2030 PRINTING& PRINTED FORMS - - 100 100 100 - 2070 TRAINING&INSTR SUPPLIES - - 50 50 50 - 2170 PROGRAM SUPPLIES 566 - 2,000 2,000 2,000 2171 GENERAL SUPPLIES 363 327 1,000 1,000 1,000 - 2175 FOOD SUPPLIES 126 - 75 75 75 1999 TOTALS:SUPPLIES 1,055 597 3,425 3,425 3,425 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 1,760 5,150 2,000 4,000 4,000 - 3210 TELEPHONE&TELEGRAPH - - 50 50 50 3310 LOCAL TRAVEL EXPENSE - - 100 100 100 - 3410 ADVERTISING EMPLOYMENT - - 50 50 50 3600 INSURANCE&BONDS 212 212 126 94 94 - 4100 RENTS&LEASES 3,675 3,336 2,891 2,980 2,980 4200 PROGRAM ACTIVITIES 4,328 590 1,500 1,500 1,500 - 4300 MISC.CHARGES 100 - - - - 4330 SUBSCRIPTION,MEMBERSHIP 1,860 1,425 4,000 3,000 3,000 4395 STATE SALES TAX - - 50 - - 2999 TOTALS: OTHER SERVICES&CHARGE: 11,935 10,713 10,767 11,774 11,774 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:TRAVELING ATHLETICS 25,491 24,004 30,646 32,188 32,188 - 17 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER TRAVELING ATHLETICS BUDGET 101-45005 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Building Supervisor 2,800 316 3,116 2,800 319 3,119 Baseball 200 22 222 200 23 223 Basketball 200 22 222 200 23 223 Subtotal 0.00 - 0.00 3,200 360 3,560 3,200 365 3,565 Labor Allocation From: Adult Athletics-45003 0.25 0.25 10,837 2,057 12,894 11,308 2,116 13,424 Total 0.25 .0.25 14,037 2,417 16,454 14,508 2,481 16,989 Supplies Minor equipment 200 Printed forms 100 General supplies 1000 Training materials 50 Food supplies 75 Program supplies 2000 Other Services&Charges League officials 4,000 Advertising 50 Traveling mileage 100 Baseball sanction fees 1,500 Basketball sanction fees 1,500 JPM space allocation 2,980 Insurance&bonds 94 Program Activities 1500 Telephone 50 Capital Outlay none 18 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:TRIPS&OUTINGS 101 GENERAL Actual Actual Adopted Department City Manager Council 45030 TRIPS&OUTINGS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 18,611 13,443 17,727 18,150 18,150 - 1999 Supplies 378 617 350 350 350 - 2999 Other Services&Charges 39,870 36,843 40,703 41,279 41,279 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:TRIPS&OUTINGS 58,858 50,903 58,780 59,779 59,779 - Activity Description Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for office space allocation to Murzyn Hall. Objectives 1.Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group excursions. Budget Comments Trips and Outings budget has increased$999 to cover wage adjustments. Twenty-five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. Murzyn Hall also received$2,391 for space allocation. 19 City of Columbia Heights 2014 Budget Worksheet F 101 GENERAL Actual Actual Adopted Department City Manager Council 45030 TRIPS&OUTINGS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 14,078 10,123 13,241 13,466 13,466 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 1,013 688 952 969 969 1220 F.I.C.A. CONTRIBUTION 1,112 752 1,013 1,030 1,030 1300 INSURANCE 2,325 1,809 2,415 2,595 2,595 - 1510 WORKERS COMP INSURANCE PREM 83 71 106 90 90 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 18,611 13,443 17,727 18,150 18,150 SUPPLIES 2011 COMPUTER EQUIPMENT - 405 - - - 2030 PRINTING&PRINTED FORMS - - 100 100 100 2170 PROGRAM SUPPLIES 63 11 50 50 50 2171 GENERAL SUPPLIES - - 100 100 100 - 2175 FOOD SUPPLIES 314 202 100 100 100 - 1999 TOTALS:SUPPLIES 378 617 350 350 350 - OTHER SERVICES&CHARGES 3210 TELEPHONE&TELEGRAPH - - - - - 3220 POSTAGE - - 100 100 100 - 3310 LOCAL TRAVEL EXPENSE - - - - - 3600 INSURANCE&BONDS 425 425 244 179 179 - 4100 RENTS&LEASES 5,494 4,823 4,319 5,000 5,000 4200 PROGRAM ACTIVITIES 33,951 31,594 36,000 36,000 36,000 4395 STATE SALES TAX - - 40 - - 2999 TOTALS:OTHER SERVICES&CHARGE: 39,870 36,843 40,703 41,279 41,279 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:TRIPS&OUTINGS 58,858 50,903 58,780 59,779 59,779 - 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER TRIPS&OUTINGS BUDGET 101-45030 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Tota I Tota I F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation From: Senior Cit.-45040 0.25 0.25 13,241 4,486 17,727 13,466 4,684 18,150 Total 0.25 0.25 13,241 4,486 17,727 13,466 4,684 18,150 Supplies Trip flyers sent out quarterly 100 Program Supplies 50 General supplies(name tags,cups) 100 Food Supplies 100 Other Services&Charges Postage for mailing trip flyers 100 Buses for trips 2,609 Trips&transportation booked as one 36,000 Insurance& bonds 179 J.P.M.space allocation 2,391 Capital Outlay none 21 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:SENIOR CITIZENS 101 GENERAL Actual Actual Adopted Department City Manager Council 45040 SENIOR CITIZENS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 60,385 67,883 56,754 58,903 58,903 1999 Supplies 3,058 3,325 3,200 3,200 3,200 2999 Other Services&Charges 21,080 18,757 17,538 17,720 17,720 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS:SENIOR CITIZENS 84,523 89,965 77,492 79,823 79,823 Activity Description The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m.to 4:00 p.m. This program provides seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall for office,storage and Senior Center space. Objectives 1.To provide social,educational,and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2.To provide the opportunity for senior exercise programs. Budget Comments The total Senior Citizens budget has increased by$2,331 mostly due to wage adjustments. Seventy-five percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of$12,832 for space allocation to Murzyn Hall. 22 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45040 SENIOR CITIZENS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 42,236 47,068 39,406 40,399 40,399 - 1011 PART-TIME EMPLOYEES - - - 3,800 3,800 1012 SEASONAL EMPLOYEES 3,749 3,731 3,519 - - - 1030 VACATION&SICK 493 (22,446) - - - 1050 SEVERANCE PAY - 22,487 - - - 1210 P.E.R.A.CONTRIBUTION 3,039 3,313 2,857 3,123 3,123 - 1220 F.I.C.A.CONTRIBUTION 3,623 4,721 3,284 3,382 3,382 1300 INSURANCE 6,975 8,686 7,245 7,785 7,785 - 1510 WORKERS COMP INSURANCE PREM 270 323 443 414 414 - 0999 TOTALS: PERSONAL SERVICES 60,385 67,883 56,754 58,903 58,903 - SUPPLIES 2000 OFFICE SUPPLIES - - 50 50 50 - 2011 COMPUTER EQUIPMENT' - 405 - - - - 2010 MINOR EQUIPMENT - - 50 50 50 2030 PRINTING&PRINTED FORMS - - 50 50 50 - 2170 PROGRAM SUPPLIES 1,401 953 1,100 1,100 1,100 2171 GENERAL SUPPLIES 164 190 50 50 50 - 2175 FOOD SUPPLIES 1,493 1,778 1,900 1,900 1,900 - 1999 TOTALS:SUPPLIES 3,058 3,325 3,200 3,200 3,200 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 2,724 2,772 3,000 3,000 3,000 3105 TRAINING&EDUC ACTIVITIES - - 150 150 150 - 3210 TELEPHONE&TELEGRAPH - - - - - 3220 POSTAGE 633 432 700 700 700 - 3310 LOCALTRAVELEXPENSE - - 50 50 50 - 3600 INSURANCE&BONDS 589 589 339 238 238 4000 REPAIR&MAINT.SERVICES 542 237 - - - 4100 RENTS&LEASES 15,822 14,364 12,449 12,832 12,832 4200 PROGRAM ACTIVITIES - - - - - 4300 MISC.CHARGES 360 100 300 300 300 - 4330 SUBSCRIPTION, MEMBERSHIP 191 38 250 250 250 4390 TAXES&LICENSES 218 226 200 200 200 - 4395 STATE SALES TAX - - 100 - - - 2999 TOTALS:OTHER SERVICES&CHARGE 21,080 18,757 17,538 17,720 17,720 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:SENIOR CITIZENS 84,523 89,965 77,492 79,823 79,823 - 23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER SENIOR CITIZENS BUDGET 101-45040 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Tota I Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Senior Citizen Coordinator 1.00 1.00 52,541 17,908 70,449 53,865 18,736 72,601 Senior Aerobic Instructor 2,805 317 3,122 3,000 561 3,561 Senior Aerobic Instructor 714 81 795 800 91 891 Subtotal 1.00 1.00 -56,060 18,306 74,366 57,665 19,388 77,053 Labor Allocation To: Trips&Outings-45030 0 0 13,135 -4,477 -17,612 -13,466 -4,684 -18,150 Total - 0.75 0.75 42,925 13,829 56,754 44,199 14,704 58,903 Supplies Senior newsletter issued monthly 50 Food supplies 1,900 Office supplies 50 Minor office equipment 50 Program supplies 1,100 General supplies 50 Other Services&Charges Defensive Driving/Speakers/Educational 3,000 Golden Age Club Holiday Dinner 300 Training 150 Postage 700 Local travel 50 Insurance&bonds 238 Subscription&membership 250 Taxes&licenses 200 J.P.M.space allocation 12,832 24 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:MURZYN HALL 101 GENERAL Actual Actual Adopted Department City Manager Council 45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 102,061 93,680 121,306 112,429 112,429 - 1999 Supplies 18,131 14,302 25,450 25,450 25,450 - 2999 Other Services&Charges 32,075 25,485 41,759 36,359 36,359 - 4999 Capital Outlay - - - 32,192 32,192 - 6999 Contingencies&Transfers 22,536 22,536 22,536 22,500 22,500 TOTALS: MURZYN HALL 174,803 156,003 211,051 228,930 228,930 - Activity Description In an average year,Murzyn Hall(JPM)is used approximately 2,500 hours for classes/activities, 1,500 hours for weddings,and 1,000 hours for meetings. Approximately 20%of the users are charged while the remaining 80%are fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full capacity throughout the year. Murzyn Hall budget provides salaries for the part-time custodians,and fifty percent of the Clerk-Typist II position. Objectives 1. Develop a JPM preventative maintenance plan. Budget Comments The Murzyn Hall budget has increased$17,879. Personal Services had a decrease of$8,877 due to the reduction of part-time custodian hours. Other Services has included costs for carpet replacement and for some door lock replacements. Space allocation credit received from the recreation budgets is$43,341. Capital Improvements has $32,192 for parking lot repairs. A transfer out to bonds is also included in the Murzyn Hall budget for the Honeywell project. 25 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 21,514 24,669 21,720 22,586 22,586 - 1011 PART-TIME EMPLOYEES 47,849 49,775 69,165 65,000 65,000 1020 OVERTIME-REGULAR 292 252 250 250 250 1021 OVERTIME-PART-TIME - - - - _ _ 1030 VACATION &SICK - 102 - - - _ 1070 INTERDEPARTMENTAL LABOR SERV 11,603 1,060 7,392 3,060 3,060 - 1210 P.E.R.A.CONTRIBUTION 5,876 5,480 7,124 6,573 6,573 - 1220 F.I.C.A.CONTRIBUTION 6,216 5,800 7,537 6,954 6,954 - 1225 FLEX BENEFIT FICA - - - _ - _ 1300 INSURANCE 6,152 4,742 5,147 5,301 5,301 - 1400 UNEMPLOYMENT COMPENSATION 885 - - - - _ 1510 WORKERS COMP INSURANCE PREM 1,675 1,800 2,971 2,705 2,705 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 102,061 93,680 121,306 112,429 112,429 SUPPLIES 2000 OFFICE SUPPLIES - - 100 100 100 2010 MINOR EQUIPMENT 3,846 4,249 5,000 5,000 5,000 - 2011 COMPUTER EQUIPMENT 4,168 384 1,000 1,000 1,000 2030 PRINTING&PRINTED FORMS - - 250 250 250 2160 MAINT&CONSTRUCT MATERIALS 3,289 128 900 900 900 - 2161 CHEMICALS - 1,333 200 200 200 - 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 5,599 7,456 14,000 14,000 14,000 - 2172 UNIFORMS - - 500 500 500 - 2175 FOOD SUPPLIES - - - - 2280 VEHICLE REPAIR&PARTS - - - - - 2990 COMM. PURCHASED FOR RESALE 1,228 752 3,500 3,500 3,500 - 1999 TOTALS:SUPPLIES 18,131 14,302 25,450 25,450 25,450 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 6,370 4,903 14,470 10,564 10,564 3210 TELEPHONE&TELEGRAPH 2,657 2,106 2,632 1,622 1,622 3220 POSTAGE - - 100 100 100 - 3250 OTHER COMMUNICATIONS - - 93 78 78 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER 495 495 600 600 600 3600 INSURANCE&BONDS 7,117 7,117 7,174 7,151 7,151 3810 ELECTRIC 23,675 20,488 22,500 22,500 22,500 - 3820 WATER 1,051 1,133 1,500 1,500 1,500 - 3830 GAS 6,209 4,173 9,450 9,450 9,450 - 3850 SEWER 1,907 1,945 1,895 2,000 2,000 - 4000 REPAIR&MAINT.SERVICES 5,272 785 5,000 5,000 5,000 - 4020 BUILDING MAINTENANCE 27,186 27,745 16,092 17,335 17,335 - 4050 GARAGE,LABOR BURD. - - - - - _ 4100 RENTS&LEASES (51,289) (46,522) (42,047) (43,341) (43,341) - 4310 CREDIT CARD FEES 845 856 1,500 1,500 1,500 - 26 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45129 M URZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4330 SUBSCRIPTION,MEMBERSHIP 20 - - - - 4390 TAXES&LICENSES 560 260 300 300 300 - 4395 STATE SALES TAX - - 500 - - 2999 TOTALS:OTHER SERVICES&CHARGE 32,075 25,485 41,759 36,359 36,359 - CAPITAL OUTLAY 5120 BUILDING &IMPROVEMENT - - - 32,192 32,192 - 4999 TOTALS:CAPITAL OUTLAY - - - 32,192 32,192 - OTHER FINANCING USES 7240 TRANSFER OUT TO CAP IMP BLDG 22,536 22,536 22,536 22,500 22,500 - 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES 22,536 22,536 22,536 22,500 22,500 TOTALS:MURZYN HALL 174,803 156,003 211,051 228,930 228,930 - 27 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER MURZYN HALL BUDGET 101-45129 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe PT Custodians/Total 69,165 12,830 81,995 65,000 12,124 77,124 Subtotal 0.00 0.00 69,165 12;830 81,995 65,000 12,124 77,124 Labor Allocation From: Rec.Administration-45000 0.50 0.50 21,970 7,808 29,778 22,836 8,219 31,055 Interdepart.Labor 7,392 2,141 9,533 3,060 1,190 4,250 Total 0.50 0.50 98,527 22,779 121,306 90,896 21,533 112;429 Supplies Table&chair replacements 2,000 Floor mats 500 Chemicals 200 Toilet products 2,000 Light bulbs 1,100 Paint 1,500 Silverware 600 Pop 3,500 Lumber 200 Uniforms 500 Ceiling tiles 400 Bags 1,500 Printing&printed forms 250 Office supplies 100 Batteries 800 Computer equipment 1000 Mops&towels 400 Cleaning supplies 2,200 Building&construction supplies 2,000 Paper towels 1,000 Other equipment 3500 Misc.tools&equipment 200 Other Services&Charges Telephone 1,622 Advertising 600 Rent credit from Rec. -43,341 NSI contract 8,000 Insurance&bonds 7,151 Other repair&maintenance 8,335 Sewer 2,000 Water utility 1,500 Contracted services 100 Electric 22,500 Taxes&licenses 300 Gas 9,450 Postage 100 Security 10,000 Credit card fees 1500 Telecom 464 Other communications 78 Door Locks 2,000 Carpet replacement 4,000 Capital Improvements Parking lot repair 36,362 Other Financing Uses Transfer Out to Bonds(Honeywell) 22,536 28 K M O O U) O V- N r fi. n O �. pOj r � � � ,M c C4 r6 co � Mi 64 669 � `- "t 61} 64 R U. CO N 00 00 r• 00 M r' NN N C-4 N x co n o co CO O Q C c cfl O ° ° ° o 0 0 0 tq U (0 CV LO N .- r LO r c p r o 0 0 CA O o \ o .4z \ o 00 r- U7 to �- U7 I- N p V- O O R" t E O c m 0 O d p Ir �o(fir \ o O 0 to U7 U7 LO - O O p e•- r t•w'r o CV oz \° q• o LO O O o d LO C) M O J J W w `r U LO `to Q d o a y ED 0 0 t!1 m M ° o d 3 O o �.. o U� r Q rn Q a in rn o 0 V-1 F- ti V O o \ o 0 0 o tE NO000C) CD 0 LJ.I w o f'- 'r- CO O coo C7 d t- U.) N¢ r" a0 G LO r e 0. CO ti o \ c o YM � N U') r LO � C r 801 -off" m t0 0 N M L U') U7 ti3 U? N O CD 0 O O O - C t to c o 0 y r D o 0 0 0 o o o U7 ,U>. LO tt7. U) a o 00 M CO OU N r CO to U7 O O Y o O o O O O M c c o 0 o c c 'o \ \ o 0 0 ° ° ° °` ° \o c o 2 N u7 M CO CO N N O O C7 N N N U) M u7 tp U7 U) t!) G O O 00 O-O 0 N a NN V W N W > ° c as " v N ° o > Y w a w ¢ E E +� O w av � O o E a� a O C O 3 U U uw £ � O x V° ,° F t W e U n_ o d O 'O O � 'C G1 n. m ° O d- c �. O O 3 O O x z 06 3 .00 t0 ¢ O IL L N � o= >- ¢ } � Fw -� a :1 106Uia o: 0. ayU � a- IU > cnOE- oft- s > �- � x � x > 79 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:HYLANDER CENTER 101 GENERAL Actual Actual Adopted Department City Manager Council 45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 8,665 5,514 23,710 29,664 29,664 - 1999 Supplies 24 11 2,000 2,000 2,000 2999 Other Services&Charges 55,238 37,365 70,060 58,236 58,236 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:HYLANDER CENTER 63,927 42,889 95,770 89,900 89,900 - Activity Description The Hylander Center budget covers the staff and utilities to maintain and operate the Hylander Center gym and fitness room. This budget includes utilities and cleaning that is serviced by the School District and then paid from this account. Objectives 1.Develop a advertising campaign to gain additional users. 2.Continue to expand revenue by operating tournaments. Budget Comments The Community Center budget decreased$5,870 due to a reduction in maintenance costs. Equipment repair has increased to$1,000. Personal Services has increased$5,000 to cover additional staff. 30 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1012 SEASONAL EMPLOYEES 7,350 4,713 20,000 25,000 25,000 1210 P.E.R.A.CONTRIBUTION 560 295 1,450 1,813 1,813 - 1220 F.I.C.A.CONTRIBUTION 562 361 1,530 1,913 1,913 - 1510 WORKERS COMP INSURANCE PREM 192 145 730 938 938 - 0999 TOTALS:PERSONAL SERVICES 8,665 5,514 23,710 29,664 29,664 - SUPPLIES 2010 MINOR EQUIPMENT 24 11 2,000 2,000 2,000 - 1999 TOTALS:SUPPLIES 24 11 2,000 2,000 2,000 - OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. - - - _ 3600 INSURANCE&BONDS 6,378 6,378 2,660 2,236 2,236 - 3810 ELECTRIC - _ _ _ 3830 GAS - _ _ _ 4000 REPAIR& MAINT.SERVICES 9,302 149 - 1,000 1,000 - 4020 BUILDING MAINTENANCE 39,558 30,838 67,400 55,000 55,000 - 2999 TOTALS:OTHER SERVICES&CHARGE' 55,238 37,365 70,060 58,236 58,236 - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - _ OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS:OTHER FINANCING USES - - - _ _ _ TOTALS:HYLANDER CENTER 63,927 42,889 95,770 89,900 89,900 - 31 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER HYLANDER CENTER BUDGET 101-45130 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Gym Supervisors 20,000 3,710 23,710 25,000 4,664 29,664 Subtotal 0.00 0:00 20,000 3,710 23;710 25,000 4,664 29,664 Total 0.00 0100 20,000 3,710 23,710 25,000 4,664 29,664 Supplies Minor equipment 2,000 Other Services&Charges Insurance 2,236 Equipment Repair 1,000 Maintenance 55,000 Capital Outlay None 32 The City of Columbia Heights 2014 PROPOSED DETAIL BUDGET FIRE 2014 FIRE BUDGET OUTLINE FUNCTIONAL AREA SUMMARY PAGE OF REVENUE AND EXPENSES 1 ➢ FIRE(101.42200) • Proposed Expense and Narrative 2 • Detail Expense 3 • Summary of Costs 5 ➢ PROPERTY INSPECTIONS(101.42300) • Proposed Expense and Narrative 7 I • Detail Expense 8 • Summary of Costs 9 ➢ CAPITAL EQUIPMENT REPLACEMENT GENERAL FIRE(431.42200) ■ Proposed Expense and Narrative 10 ■ Detail Expense 11 • Summary Costs 12 ➢ FIRE CAPITAL EQUIPMENT(439.42200) ■ Proposed Expense and Narrative 13 ■ Detail Expense 14 ■ Summary Costs 15 ❖ REVIEWER'S NOTES I I i City of Columbia Heights, Minnesota BUDGET 2014 Fire Property Cap Equip Cap Equip Fire Inspections Replacement Fire Fire 101 101 431 439 Revenue 30999 Taxes 977,241 19,762 0 0 31999 Licenses&Permits 500 130,000 0 0 32999 Intergovernmental 150,326 1,483 0 0 33999 Charge for Services 73,000 25,000 0 0 34999 Fines& Forfeits 0 0 0 0 35999 Miscellaneous 8,800 178 52,230 0 36999 Sales and Related Charges 0 0 4,018 0 39199 Transfers&Non Rev Receipts 0 0 40,177 0 Total Revenue 1,209,867 176,423 96,425 0 Expenses 0999 Personal Services 1,000,513 168,933 0 0 1999 Supplies 62,500 2,700 0 25,000 2999 Other Services&Charges 146,330 4,780 0 0 4999 Capital Outlay 0 0 600,000 0 6999 Contingencies&Transfers 0 0 0 0 Total Expenses 1,209,343 176,413 600,000 25,000 Summary Total Revenue 1,209,867 176,423 96,425 0 Total Expenses 1,209,343 176,413 600,000 25,000 Change to Fund Balance 524 10 (503,575) (25,000) 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: FIRE 101 GENERAL 'Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 926,451 955,721 972,939 1,000,513 1,000,513 - 1999 Supplies 68,035 55,589 61,100 62,500 62,500 - 2999 Other Services&Charges 156,687 160,462 141,650 146,330 146,330 4999 Capital Outlay - _ - _ - 6999 Contingencies&Transfers - - - _ _ _ TOTALS: FIRE 1,151,173 1,171,772 1,175,689 1,209,343 1,209,343 - Activity Description The Fire Department provides medical care,fire suppression, public education,and inspection services for the citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract agreement. The Fire Department will continue to work with neighboring communities to share resources through auto aid and mutual aid agreements along with sharing of personnel for County and regional teams. Emergency Management works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and Emergency Management, and the Anoka County Emergency Manager to provide emergency management for the protection of public safety, health, and welfare in our City during emergencies and natural disasters. Objectives Continue our pro-active approach in fire and EMS services. Continue our involvement in County and regional teams and sharing of resources with neighboring communities. Continue our involvement in the emergency management organizations and training to keep current with government requirements and programs. Budget Comments Fire Department will be able to maintain services and current staffing levels within the 2%budget increase proposed for 2014. The State passed legislation to increase the employer contribution to PERA. This mandated increase is listed separately in the Summary of Cost Factors pages. Budgets of utilities for the Public Safety Building continues to change as we are getting a better history of usage. Electrical costs should continue to decrease due to recommissioning work and Xcel rebate program. Annual maintenance costs of the building continue to rise as warranties have expired and annual maintenance is needed. Changes in supplies and services amounts are due to rising costs and the updating of expenditures charged to more appropriate line items. 2 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - _ 1010 REGULAR EMPLOYEES 496,881 502,884 502,044 519,238 519,238 - 1011 PART-TIME EMPLOYEES 32,255 35,503 36,688 39,088 39,088 - 1012 SEASONAL EMPLOYEES - - _ 1013 PART-TIME OTHER 44,686 45,707 50,000 52,000 52,000 - 1020 OVERTIME-REGULAR 41,508 44,951 42,000 42,000 42,000 - 1030 VACATION&SICK 1,650 10,712 - - - _ 1031 HOLIDAY PAY 6,711 4,534 4,842 5,037 5,037 - 1041 COURT PAY - - 600 600 600 - 1042 FIRE PAY 17,939 21,574 20,000 20,000 20,000 1043 TRAINING PAY 16,393 16,669 17,000 19,000 19,000 - 1044 COLLEGE INCENTIVE PAY 14 11 15 15 15 - 1070 INTERDEPARTMENTAL LABOR SERV 12,775 8,637 16,345 15,049 15,049 - 1210 P.E.R.A. CONTRIBUTION 81,480 82,000 80,959 90,245 90,245 - 1220 F.I.C.A. CONTRIBUTION 15,168 15,931 16,350 16,920 16,920 1225 FLEX BENEFIT FICA - - 1240 FIRE PENSION CONTRIBUTION 65,554 64,464 85,000 75,000 75,000 1300 INSURANCE 61,768 63,503 65,091 67,795 67,795 - 1400 UNEMPLOYMENT COMPENSATION 231 - - - _ 1510 WORKERS COMP INSURANCE PREM 31,436 38,639 36,005 38,526 38,526 - 1700 ALLOCATED FRINGE - - _ 0999 TOTALS: PERSONAL SERVICES 926,451 955,721 972,939 1,000,513 1,000,513 - SUPPLIES 2000 OFFICE SUPPLIES 1,008 627 1,500 1,000 1,000 - 2010 MINOR EQUIPMENT 17,399 3,147 8,000 8,000 8,000 - 2011 COMPUTER EQUIPMENT 3,045 4,115 4,000 3,000 3,000 - 2020 COMPUTER SUPPLIES 41 241 500 500 500 - 2030 PRINTING& PRINTED FORMS - - 300 200 200 - 2160 MAINT.&CONSTRUCT MATERIALS - - - _ _ 2170 PROGRAM SUPPLIES 1,296 934 3,000 3,000 3,000 - 2171 GENERAL SUPPLIES 8,324 9,226 10,000 10,000 10,000 - 2172 UNIFORMS 4,442 5,518 6,000 6,000 6,000 - 2173 PROTECTIVE CLOTHING 12,208 4,915 8,000 10,000 10,000 - 2175 FOOD SUPPLIES 756 909 1,000 1,000 1,000 - 2180 BOOKS 385 1,002 800 800 800 - 2280 VEHICLE REPAIR AND PARTS 6,793 10,769 7,000 7,000 7,000 - 2282 GAS,OIL, LUBRICANTS 12,338 14,187 11,000 12,000 12,000 - 1999 TOTALS:SUPPLIES 68,035 55,589 61,100 62,500 62,500 - OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 5,289 6,704 6,000 6,000 6,000 - 3105 TRAINING& EDUC ACTIVITIES 10,158 8,427 11,000 11,000 11,000 - 3110 TRAINING&SCHOOL 50 - - _ - _ 3210 TELEPHONE&TELEGRAPH 3,819 3,847 4,000 4,200 4,200 - 3211 CELL PHONES 3,466 4,266 4,000 2,800 2,800 - 3 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 3220 POSTAGE 938 509 500 2,500 2,500 - 3250 OTHER COMMUNICATIONS 1,806 2,163 2,700 2,800 2,800 - 3310 LOCAL TRAVEL EXPENSE 15 - 300 200 200 - 3320 OUT OF TOWN TRAVEL EXPENSE - 500 1,500 1,500 1,500 - 3500 LEGAL NOTICE PUBLISHING - - 100 100 100 - 3600 INSURANCE&BONDS 24,038 20,544 15,340 14,722 14,722 - 3810 ELECTRIC 39,316 35,063 34,800 30,000 30,000 - 3820 WATER 1,558 3,301 2,000 3,500 3,500 - 3830 GAS 7,380 5,261 9,000 5,000 5,000 3850 SEWER 2,611 4,334 2,500 3,500 3,500 - 4000 REPAIR& MAINT.SERVICES 24,634 27,052 25,000 25,608 25,608 - 4020 BUILDING MAINTENANCE 16,841 22,373 10,000 20,000 20,000 - 4050 GARAGE, LABOR BURD. 10,341 12,464 7,440 8,000 8,000 - 4100 RENTS&LEASES 391 470 1,000 500 500 - 4300 MISC.CHARGES - - - 4310 CREDIT CARD FEES 96 200 270 300 300 - 4330 SUBSCRIPTION, MEMBERSHIP 2,660 2,899 3,000 2,500 2,500 - 4375 VOLUNTEER RECOGNITION - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - _ 4390 TAXES&LICENSES 1,280 84 1,200 1,600 1,600 - 4395 STATE SALES TAX - - - 2999 TOTALS:OTHER SERVICES&CHARGE 156,687 160,462 141,650 146,330 146,330 - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - _ _ OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS:OTHER FINANCING USES - - - - _ _ TOTALS: FIRE 1,151,173 1,171,772 1,175,689 1,209,343 1,209,343 - 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER FIRE/EMERGENCY MANAGEMENT BUDGET 101.42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Fire Chief 1.00 1.00 103,782 32,742 136,524 104,790 33,958 138,748 Assistant Fire Chief 1.00 1.00 81,665 27,739 109,404 84,167 29,234 113,401 Captain III 1.00 1.00 72,345 24,639 96,984 75,273 26,164 101,437 Captain III 1.00 1.00 72,360 24,643 97,003 75,288 25,144 100,432 Captain III 1.00 1.00 72,345 24,776 97,121 75,273 26,232 101,505 Journeyman Firefighter 1.00 1.00 67,159 24,535 91,694 69,890 26,044 95,934 Journeyman Firefighter 1.00 1.00 67,159 24,535 91,694 69,890 25,021 94,911 Journeyman Firefighter 1.00 1.00 67,159 23,623 90,782 69,890 25,021 94,911 Overtime 45,000 9,777 54,777 45,000 9,908 54,908 Mandated PERA Increase 5,998 5,998 Fire Secretary 0.88 0.88 38,320 5,993 44,313 41,320 6,411 47,731 PT Clerk Typist II 0.50 0.50 22,000 1,859 23,859 19,000 2,959 21,959 Paid-on-Call Firefighters 87,000 91,656 178,656 91,000 81,962 172,962 Interdepartmental Labor Rec 16,345 4,475 20,820 15,049 4,152 19,201 Subtotal ;: ,t , 9 38 Z'-ss fi 9;38 ,�x 812;639 " 320,992 =11;133,631 835,830,:# �d u328,208r ,a 1,16'4,038 Labor Allocation To: 101-42300 Property Insp. 1.78 1.78 -123,105 -37,588 -160,693 -123,804 -39,721 -163,525 689,53:7 -283;40 k972,938 7,:.12,026`4`4, 8,487,;, ,$1,O.Q0,513 Supplies Amount 2000: Paper,folders, pens, envelopes 1,000 2010: Pagers, radios,fire and medical equipment,furniture 8,000 2011:Computer hardware&software replacement,software licenses 3,000 2020: Replacement ink cartridges and misc.supplies 500 2030: Printed forms 200 2170: Explorer program, public educ. Materials, open house 3,000 2171:Cleaning supplies, EMS supplies, linens and rugs, oxygen,fire supplies 10,000 2172: Uniforms, badges,jackets, name tags 6,000 2173: Protective jackets, pants, boots,gloves, helmets,and hoods 10,000 2175: Food/beverages at calls, meetings and training 1,000 2180:Code books,training manuals 800 2280: Repair parts for vehicles 7,000 2282: Fuel, lubricants, and fluids for vehicles 12,000 Other Services and Changes Amount 3050: Physicals, psychological exams, medical director 6,000 3105:Schools,seminars, EMT training, CPR training,outside instructors 11,000 3210:City phones,Anoka County dedicated line 4,200 3211:Cell phones 2,800 3220: Postage and postage machine rental 2,500 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER FIRE/EMERGENCY MANAGEMENT BUDGET 101.42200 3250: Laptop cards,Comcast,Anti Spam software,County fiber optics line 2,800 3310:Local travel expenses,mileage 200 3320:Out of town travel expenses, mileage, hotels and meals 1,500 3500: Legal notices 100 3600: Property and liability insurance 14,722 3810: Electrical service for warning sirens and PSB. 30,000 3820:Water for Fire half of PSB 3,500 3830: Natural gas for Fire half of PSB 5,000 3850:Sewer for Fire half of PSB 3,500 4000:Annual pumper, pumps, ladders,SCBA testing/certification;fire equipment repairs,extinguisher service,software and copier contracts 25,608 4020: Building Maintenance 20,000 4050:City shop labor 8,000 4100: Rents and leases 500 4310:Credit card fees 300 4330: Memberships in various organizations,subscriptions 2,500 4390:Ambulance&radio licenses,firefighter certifications and licenses,medi 1,600 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: PROPERTY INSPECTIONS 101[GECi ERAL Actual Actual Adopted Department City Manager Council 42300 PERTY INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 156,751 156,388 166,396 168,933 168,933 - 1999 Supplies 2,768 1,389 3,132 2,700 2,700 - 2999 Other Services&Charges 5,192 5,719 5,205 4,780 4,780 - 4999 Capital Outlay - _ - _ 6999 Contingencies&Transfers - _ _ - _ TOTALS:PROPERTY INSPECTIONS 164,711 163,497 174,733 176,413 176,413 Activity Description Property Inspections incorporates all rental property licensing and inspections, long grass/weed inspections, nuisance inspections and property maintenance inspections under one budget. Objectives Provide timely and efficient inspection services in order to maintain property values. Continue partnering with other City departments to provide coordinated inspection services. Continue to evaluate staffing needs and upgrade software and computer equipment to operate an efficient program. Continue with summer inspection help during busier summer inspection months. Budget Comments The number of licensing inspections continues to grow and the need for property maintenance inspections continues to increase. Changes implemented in 2012 has provided more efficiency but property inspections are at a level where they are taking valuable time away from core Fire Department time and functions. Summer months still are the busiest months and budget proposes to keep additional summer help. 7 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 42300 PROPERTY INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - 1010 REGULAR EMPLOYEES 94,630 95,393 96,473 99,573 99,573 - 1011 PART-TIME EMPLOYEES 23,086 22,563 23,632 21,232 21,232 - 1012 SEASONAL EMPLOYEES - - 5,000 5,000 5,000 - 1020 OVERTIME-REGULAR 3,810 2,368 3,000 3,000 3,000 - 1031 HOLIDAY PAY 375 291 - - - - 1044 COLLEGE INCENTIVE PAY - 1 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 15,864 15,681 15,979 17,143 17,143 - 1220 F.I.C.A. CONTRIBUTION 2,988 2,973 3,633 3,185 3,185 1300 INSURANCE 11,280 11,551 11,814 12,503 12,503 - 1510 WORKERS COMP INSURANCE PREM 4,718 5,568 6,865 7,297 7,297 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 156,751 156,388 166,396 168,933 168,933 - SUPPLIES 2000 OFFICE SUPPLIES 683 734 700 500 500 - 2010 MINOR EQUIPMENT 715 75 500 500 500 - 2011 COMPUTER EQUIPMENT - - 1,000 800 800 - 2020 COMPUTER SUPPLIES 464 281 332 300 300 - 2030 PRINTING& PRINTED FORMS - 150 - - - - 2171 GENERAL SUPPLIES 85 - 200 200 200 - 2280 VEHICLE REPAIR AND PARTS 409 17 - - - 2282 GAS,OIL, LUBRICANTS 412 132 400 400 400 - 1999 TOTALS:SUPPLIES 2,768 1,389 3,132 2,700 2,700 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - - - 3105 TRAINING& EDUC ACTIVITIES - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - - 3211 CELL PHONES 998 1,140 1,000 - - - 3220 POSTAGE 2,000 3,000 3,000 3,000 3,000 - 3250 OTHER COMMUNICATIONS - - - 900 900 - 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE& BONDS 1,548 1,368 705 538 538 - 4000 REPAIR& MAINT.SERVICES - - 500 342 342 4050 GARAGE, LABOR BURD. 646 212 - - - - 4300 MISC. CHARGES - - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGE: 5,192 5,719 5,205 4,780 4,780 - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS: PROPERTY INSPECTIONS 164,711 8 163,497 174,733 176,413 176,413 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER PROPERTY INSPECTIONS BUDGET 101.42300 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Seasonal 0.21 0.21 5,000 703 5,703 5,000 406 5,406 Subtotal.tp { M'k `� C 00 a e4 + ...x,0 z.,r> t,,,,` 03, trr .. .,5,7Q3 T 5,QQ0 fi 4Q,6 tj., 5,40,ti Labor Allocation From: 101-42200 Fire Fire Chief 0.10 0.10 10,378 3,273 13,651 10,479 3,396 13,875 Assistant Fire Chief 0.60 0.60 48,999 16,669 65,668 50,500 17,540 68,040 Fire Secretary 0.10 0.10 3,832 600 4,432 4,132 641 4,773 PT Clerk Typist II 0.90 0.90 19,800 3,109 22,909 17,100 2,663 19,763 Firefighters 0.09 0.09 37,096 13,269 50,365 38,593 13,886 52,479 Overtime 3,000 668 3,668 3,000 676 3,676 Mandated PERA Increase 919 919 Adj.to match budget 1 1 °12$,,105 128,804'S , 4Q;128r ,"1b8,932 Supplies Amount 2000: Paper,folders, pens, envelopes 500 2010:Cameras and supplies 500 2011:Computer hardware&software replacement,software licenses 800 2020: Replacement ink cartridges and mist.supplies 300 2171:Other inspection supplies 200 2282: Fuel, lubricants,and fluids for seasonal vehicle 400 Other Services and Changes Amount 3220: Postage 3,000 3250: Laptop phone cards 900 3600: Property and liability insurance 538 4000:Software and copier contracts 342 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT GENERAL 431 CAP EQUIP REPLACEMENT GEN Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 1999 Supplies 2999 Other Services&Charges _ _ - - 4999 Capital Outlay - - - 600,000 600,000 - 6999 Contingencies &Transfers - - _ - TOTALS:CAP EQUIP REPLACEME - - - 600,000 600,000 - Activity Description The Fire Capital Equipment Replacement-General Fund was established to fund the long term ongoing capital equipment needs in the general fund. This was accomplished by preparing,and maintaining, a detailed 20 year projection of the City's equipment needs and scheduling long term replacement. Objectives Replace equipment as needed in accordance with the Fire Department replacement schedule. Budget Comments Replace equipment as needed in accordance with the Fire Department replacement schedule. Process has started to replace Engine 4 that was originally purchased in 1984. Cost to replace an Engine of this type is$500,000-$650,000, including equipment. Plan is to bid out truck in 2014 with a delivery date of late 2014 or early 2015. 10 City of Columbia Heights 2014 Budget Worksheet 431 CAP EQUIP REPLACEMENT GENERAL Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 3105 TRAINING&EDUC ACTIVITIES 2999 TOTALS:OTHER SERVICES&CHARGE: - - _ _ _ CAPITAL OUTLAY 5150 VEHICLES - - - 600,000 600,000 - 4999 TOTALS:CAPITAL OUTLAY - - - 600,000 600,000 - TOTALS:CAP EQUIP REPLACEMENT G - - - 600,000 600,000 - 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT GENERAL BUDGET 431.42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Subt to �'E r.�0 09, f*:��r��0,001 , M, �'r y;A.'" Total *Q:Q0 Capital Outlav Amount Vehicles 600,000 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: FIRE CAPITAL EQUIPMENT 439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies - 10,294 25,000 25,000 25,000 - 2999 Other Services&Charges 11,117 1,580 - - - - 4999 Capital Outlay - 87,951 - - - - 6999 Contingencies&Transfers - - - - - TOTALS: FIRE CAPITAL EQUIPMEN 11,117 99,826 25,000 25,000 25,000 - Activity Description The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment needs using State refunded excess PERA funds. Objectives Replace equipment as needed in accordance with the Fire Department replacement schedule. Budget Comments Replacement of assorted minor equipment and protective clothing as per the replacement plan. Minor equipment includes: hose, nozzles/adapters, pagers,fans, radios, and EMS equipment. Due to budget cuts, and increases that have been consumed by personnel costs in recent years,the department is behind in equipment replacement. 13 City of Columbia Heights 2014 Budget Worksheet 439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT - 10,294 25,000 25,000 25,000 - 2011 COMPUTER EQUIPMENT - - _ - - _ 2171 GENERAL SUPPLIES - - - - _ 1999 TOTALS:SUPPLIES - 10,294 25,000 25,000 25,000 - OTHER SERVICES&CHARGES 4000 REPAIR&MAINT.SERVICES 11,117 1,580 - - - _ 4395 STATE SALES TAX - - _ _ 2999 TOTALS:OTHER SERVICES&CHARGE 11,117 1,580 - - CAPITAL OUTLAY 5150 VEHICLES - 87,951 - - - 4999 TOTALS:CAPITAL OUTLAY - 87,951 - - - OTHER FINANCING USES 6999 TOTALS:OTHER FINANCING USES - - - - _ _ TOTALS: FIRE CAPITAL EQUIPMENT 11,117 99,826 25,000 25,000 25,000 - 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER FIRE CAPITAL EQUIPMENT BUDGET 439.42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtgtal .,; �. 0 00,E �y�� 4} I .sals.t; 0 ..a•,.1. {>;;9 To uT, r.=l i � ,OF00 ydµ 0 00=x rte;s0 OOzh }: i .. i :,��, �sr.y.#�OOq. ,.; x�,"y1; 000, Supplies Amount Minor Equipment 25,000 15 C� The City of Columbia Heights 2014 PROPOSED DETAIL BUDGET 1 , I PUBLIC WORKS CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS BUDGET 2013 TABLE OF CONTENTS: DESCRIPTION PAGE(S) Public Works Functional Area Summary Pages 1-3 REVENUE SECTION 212 State Aid Maintenance 4 402 State Aid Construction 5 412 Capital Improvements Parks 6 601 Water Utility 7 602 Sewer Utility 8 603 Refuse Fund 9 604 Storm Sewer Utility 10 651 Water Construction Fund 11 652 Sewer Construction Fund 12 653 Storm Sewer Construction Fund 13 701 Central Garage 14 OPERATING EXPENSES 101-43100 Engineering Department 15-18 101-43121 Street Department 19-22 101-43160 Street Lighting Department 23-25 101-43170 Traffic Signs and Signals 26-28 101-45200 Parks Department 29-32 101-46102 Tree Trimming (Urban Forestry) 33-35 101-46103 Dutch Elm Sanitation 36-38 212-43190 State-Aid Maintenance 39-41 430-46323 Infrastructure Fund 42-44 601-49400 Water Source of Supply 45-47 601-49430 Water Distribution 48-51 601-49449 Water Utility Non-Operating (Debt service) 52-54 602-49450 Sewer Collections 55-58 602-49480 Sewer Disposal 59-61 602-49499 Sewer Utility Non-Operating (Debt service) 62-64 603-49510 Refuse Disposal 65-67 603-49520 Refuse Collection and Disposal 68-70 603-49530 Recycling 71-74 603-49540 Hazardous Waste 75-77 604-49650 Storm Sewer Collections 78-81 604-49699 Storm Sewer Utility Non-Operating (Debt service) 82-84 701-49950 Central Garage 85-88 CAPITAL EQUIPMENT 431-43100 Capital Equipment Replacement—Engineering 89-91 431-43121 Capital Equipment Replacement—Street 92-94 431-45200 Capital Equipment Replacement—Parks 95-97 432-49499 Capital Equipment Replacement—Sewer 98-100 433-49449 Capital Equipment Replacement—Water 101-103 434-49950 Capital Equipment Replacement—Garage 104-106 438-49699 Capital Equipment Replacement—Storm Sewer 107-109 CAPITAL IMPROVEMENTS 402-43191 State-Aid Construction 110-112 411-49950 Central Garage Building (MSC) Capital Improvement 113-115 412-45200 Parks Capital Improvement 116-118 651-49449 Water Construction 119-121 652-49499 Sewer Construction 122-124 653-49699 Storm Sewer Construction 125-127 ri 0 m 0 0 0 0 0 O r- to r- 00 0 co O r-I a) N M U1 m m O M m m 0 m 01 n O Ln N 00 O W O <0 lD L11 t0 0) (Y O M ri 00 al 00 ZT Ln O O 0) ri O cc L O n 00 U) N 00 00 00 co a ri O 00 O O t/1 O O a O O m 00 M a m ri N Ln O r-1 01 ct N n M a) m t0 r- -It O O r-I Ln 0) <D e-I ri ri rN-I N -1 n m k d' 'd' dl' N o`'1 ri ri ri ri ri E •L w O cn O O O O O Ln N Ln cV 00 cn Ln a) to N m m n d' m -zr Ln M m C 0A 00 lD Ln r m N m i r1 N ri 00 Q1 lD r-I r-I C)01 01 � U O m H N O � 0 0 Ln O O r 1 M O N 00 r-I r-1 H O +�.+ LO N O m r-I N 00 N M ri m 00 O N ri O m n 00 W ri t0 W � r-I ^ lD <D l^D l^O l^D 0 ri ri ri r-I ri ri O N VI J t O Y 00 N O O ly .-1 O Ln 0 0 n O O M 00 W n O O r-I m r-1 N = u U1 O m O O cn n n N O 00 m 00 ri co — O O O O am rn m Ln -+ LO Ln rn Ln r 3 of n 00 00 Ln 1.0 d' N 00 6 -:F V m d l0 r, to 0) LD 00 ri t0 W lD O O n 00 � ri r•i 00 00 00 O +` U N O U O O n O O m 0 0 0 W Ln ri O O N O N 00 N m r-I O 00 (N N O M O m tD 0CA m v 00 W Ln O m Un t t0 -It .-I •� N M N 00 M 01 M N 00 06 00 ri N M t0 r-I Ln M m m 41 0 m M N M m m C 0 b C LU Y W L f6 = > U C +�+ U -a N C m C N a) c a) co co a v) cu O a E Z co v 3 n 3 N i N o OC 02S +-' .V y y LL o2S O O c O 3 N O a) OYJ N N N C _� N O OA OvC LL `�- C L c0 C 00 O! 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N O D U d F- F- V M Ql Ol Ql Ol m m 0) 9 01 0) 01 0) Ol Q- Ql 01 Q) Ol Ql Ol Ql Ol Ol 0) Ol 0) m x m Ol 01 Ql Ol Ol Ol Ol c-I 0) 01 0) Ol 01 W O H N M ':Zr Ln lD M m M m M M m M M � N E F- F N City of Columbia Heights 2014 Revenue Budget Worksheet 212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33418 Gas Tax Appointment-Maintenanc 154,598 168,559 218,950 226,450 - - 33422 State Grant - 7,321 - - - - 34303 Public Works Service 968 - - - - - 36210 Interest on Investments - - - - - - 36219 Change in Fair Value - - - - - - 36290 Other Miscellaneous Revenue 90 - - - - - 39140 Other Refunds & Reimbursements - - - - - - 39209 Transfer In-State Aid - - - - - - 39243 Transfer In-State Aid - - - - - - Total Revenue 155,656 175,880 218,950 226,450 - - 4 City of Columbia Heights 2014 Revenue Budget Worksheet 402 STATE AID CONSTRUCTION Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33160 Federal Grant - - - - - - 33165 Federal Grant Pass Through 134,795 (980) - - - - 33419 Municipal State Aid Street Constr. 428,965 (31,029) 600,000 400,000 - - 33422 State Grant-Aid - - - - - - 36210 Interest on Investments - - - - - - 36219 Change in Fair Value - - - - - - 36290 Other Miscellaneous Revenue - - - - - - 39140 Other Refunds& Reimbursements 5,000 - - - - - 39201 Transfer In-PIR Fund - 68,000 - - - - 39203 Transfer In-General Fund - - - - - - Total Revenue 568,760 35,991 600,000 400,000 - - 5 City of Columbia Heights 2014 Revenue Budget Worksheet 412 CAPITAL IMPROVEMENTS PARKS Actual Actual I Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed I Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 32196 Park Dedication Fees - - 1,500 6,500 - - 33422 State Grant-Aid - - - - - - 33630 School District 92,323 5,064 - - - - 33641 Other Government Grants - - - - - - 36210 Interest on Investments 3,400 - 5,500 - - - 36219 Change in Fair Value 1,900 - - - - - 36220 General Government Rents - - 5,000 3,500 - - 36230 Contributions - - - - - - 36290 Other Miscellaneous Revenue 773 - - - - - 39100 Sale of Land - - - - - - 39203 Transfer In-General Fund 50,000 57,641 50,000 50,000 - - 39219 Transfer In-Liquor Fund - - - - - - 39220 Transfer In-Capital Improvements - - - - - - 39224 Transfer in From Contribution - 1,200 - - - 39250 Transfer In-Storm Sewer Cons - - - - - - 39310 Bonds Proceeds - - - - - - Total Revenue 148,396 63,905 62,000 60,000 - - 6 City of Columbia Heights 2014 Revenue Budget Worksheet 601 WATER UTILITY Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 34303 Public Works Service 28,064 57,626 28,500 30,000 - - 36210 Interest on Investments 12,000 - 5,000 - - - 36219 Change in Fair Value 6,600 - - - - - 36290 Other Miscellaneous Revenue 810 5,620 1,000 2,000 - - 36293 SAC Charges Collected 1,200 435 1,500 1,600 - 37100 Water Service Charge 2,273,207 2,494,517 2,309,950 2,386,175 - - 37110 Interdepartmental Water Charge 17,003 16,046 15,000 15,000 - - 37150 Water Turn Off/On 26,675 17,404 25,000 22,500 - - 37160 Penalties 55,819 68,095 55,000 57,500 - - 37165 Water Connection Fee 42,248 34,604 42,250 42,250 - - 37170 Repair Water Meters, Cards 2,924 4,566 3,000 1,500 - - 37175 Customer Service - - - - - 37180 Sales Meters/Remote Units 6,190 8,117 5,000 4,000 - - 37181 Radio Meter Surcharge - - - - - - 39101 Gain/Loss Sale Fixed Asset - - - - - - 39102 Recovery of Loss - - - - - - 39110 Bad Checks Collected - - - - - - 39120 Recovery Damage City Property - - - - - - 39130 Equipment Rental - - - - - - 39140 Other Refunds& Reimbursements - - - - - - 39201 Transfer In-PIR Fund - - - - - - 39220 Transfer In-Capital Improvements - - - - - - 39221 Transfer In From Sewer Fund 2,943 - - - - - 39233 Transfer In-Cap Equip - - - - - - 39248 Transfer In-Water Cons 103,820 - - - - - Total Revenue 2,579,502 2,707,030 2,491,200 2,562,525 - - City of Columbia Heights 2014 Revenue Budget Worksheet 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33422 State Grant-Aid - - - - - - 33641 Other Government Grants - - - - - - 36210 Interest on Investments 15,200 - 10,000 5,000 - - 36211 Interest Current Value Credit - - - - - - 36212 Interest on Reserve Capacity - - - - - - 36219 Change in Fair Value 8,400 - 2,500 - - - 36290 Other Miscellaneous Revenue 2,710 1,652 2,250 2,000 - - 36293 SAC Charges Collected 40,280 235 2,500 2,500 - - 36400 Principal Repayment-Loans - - - - - - 37175 Customer Service - - - - - - 37210 Sewer Service Charge 1,458,855 1,525,885 1,540,634 1,586,853 - - 37211 Interdepartmental Sewer Charge 5,727 7,169 5,000 6,750 - - 37250 SAC Charge Refund - - - - - - 37260 Penalties - - - - - - 37270 Interceptor Maintenance 16,280 19,481 17,500 19,500 - - 39101 Gain/Loss Sale Fixed Asset - - - - - - 39130 Equipment Rental - - - - - - 39140 Other Refunds& Reimbursements - - - - - - 39201 Transfer In-PIR Fund - - - - - - 39220 Transfer In-Capital Improvements - - - - - - 39233 Transfer In-Cap Equip - - - - - - 39237 Transfer In-Storm Sewer Fund - - - - - - 39249 Transfer In-Sewer Cons - - - - - - 39320 Capital Contributions - - - - - - Total Revenue 1,547,454 1,554,422 1,580,384 1,622,603 - - a City of Columbia Heights 2014 Revenue Budget Worksheet 603 REFUSE FUND Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33422 State Grant-Aid - - - - - - 33600 County Grant 66,163 107,437 66,163 55,865 - - 36210 Interest on Investments 13,500 - - - - - 36219 Change in Fair Value 7,500 - - - - - 36290 Other Miscellaneous Revenue 41,654 36,971 41,654 41,500 - - 37310 Refuse Service Charge 1,640,674 1,710,989 1,674,095 1,762,319 - - 37311 Interdepartmental Refuse Charge (150) - (150) - - - 39101 Gain/Loss Sale Fixed Asset - - - - - - 39140 Other Refunds & Reimbursements - - - - - - 39201 Transfer In-PIR Fund - - - - - - 39202 Transfer In-Recycling - - - - - - Total Revenue 1,769,340 1,855,397 1,781,762 1,859,684 - - s City of Columbia Heights 2014 Revenue Budget Worksheet 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 34303 Public Works Service 84 398 - - - - 36210 Interest on Investments - - - - - - 36219 Change in Fair Value - - - - - - 36290 Other Miscellaneous Revenue 654 3,886 2,500 2,500 - - 37410 Storm Sewer Service Charge 349,880 347,251 370,500 368,399 - - 39101 Gain/Loss Sale Fixed Asset - - - - - - 39140 Other Refunds& Reimbursements - - - - - - 39201 Transfer In-PIR Fund - - - - - - 39220 Transfer In-Capital Improvements - - - - - - 39221 Transfer in from Sewer Fund - - 400,000 - - - 39233 Transfer In-Cap Equip 86,184 - - - - - 39250 Transfer In-Storm Sewer Cons - - - - - 39320 Capital Contribution 8,750 - - - - - Total Revenue 445,552 351,535 773,000 370,899 - - 10 City of Columbia Heights 2014 Revenue Budget Worksheet 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed I Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33600 County Grant - - - - - - 36210 Interest on Investments - - - - - - 36219 Change in Fair Value - - - - - - 36225 Non-Dwelling Rents - - - - - - 37180 Sales Meters/Remote Units 8,556 - 260,000 5,000 - - 37181 Radio Meter Surcharge 68,107 72,391 - 72,500 - - 39203 Transfer In-General Fund - - - - - - 39222 Transfer In-Water Fund 14,837 (66,909) - - - - 39225 Transfer In-Refuse - - - - - - 39256 Transfer In-Water Debt Service - - - - - - 39310 Bonds Proceeds - - - 400,000 - - Total Revenue 91,501 5,481 260,000 477,500 - - 11 City of Columbia Heights 2014 Revenue Budget Worksheet 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33422 State Grant-Aid - - - - - - 33641 Other Government Grants - - - - - - 34303 Public Works Service - - - - - - 36210 Interest on Investments 11,300 - 10,000 7,500 - - 36216 Loan Interest 4,332 - - - - - 36219 Change in Fair Value 6,300 - - - - - 39221 Transfer In-Sewer Fund 175,324 7,498 - 215,000 - - 39310 Bonds Proceeds - - - 305,000 - - Total Revenue 197,256 7,498 10,000 527,500 - - 12 City of Columbia Heights 2014 Revenue Budget Worksheet 653 STORM SEWER CONSTRUCTION Ft Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33422 State Grant-Aid - - - - - - 33641 Other Government Grants - - - 160,000 - - 34303 Public Works Service - - - - - - 36210 Interest on Investments 2,600 - - - - - 36219 Change in Fair Value 1,500 - - - - - 36292 Fee In Lieu of Stormwater Imp - - - - - - 39203 Transfer In-General Fund - - - - - - 39220 Transfer In-Capital Improvements - - - - - - 39221 Transfer In-Sewer Fund - - - - - - 39237 Transfer In-Storm Sewer Fund 20,148 16,699 - 22,000 - - 39290 Residual Equity Transfer - - - - - - 39310 Bonds Proceeds - - - 310,000 - - Total Revenue 24,248 16,699 - 492,000 - - 13 City of Columbia Heights 2014 Revenue Budget Worksheet 701 CENTRAL GARAGE Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 33165 Federal Grant Pass Through - - - - - - 36210 Interest on Investments 8,600 - - - - - 36219 Change in Fair Value 4,800 - - - - - 36290 Other Miscellaneous Revenue 7,333 6,144 7,500 7,250 - 38400 Sales of Gasoline& Fuel 167,160 147,187 172,500 177,375 - - 39101 Gain/Loss Sale Fixed Asset - - - - - - 39102 Recovery of Loss - - - - - - 39140 Other Refunds & Reimbursements - - - - - - 39180 Garage Labor& Burden 174,719 179,376 185,000 188,700 - - 39185 Allocation of Service Center 270,928 280,678 275,000 286,300 - - 39203 Transfer In-General Fund - - - - - - 39220 Transfer In-Capital Improvements - - - - - - 39221 Transfer In-Sewer Fund - - - - - - 39222 Transfer In-Water Fund - - - - - - 39233 Transfer In-Cap Equip - - - - - - 39247 Transfer In-Special Project Revenu - - - - - - 39253 Trasfer In-Cap Imp GenGov 155,000 - 45,000 - - - 39290 Residual Equity Transfer - - - - - - 39320 Capital Contributions 33,272 - - - - - 39400 Rents & Leases-Garage 12,260 20,017 - 20,000 - - Total Revenue 834,072 633,402 685,000 679,625 - - 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:ENGINEERING 101 GENERAL Actual Actual Adopted Department City Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 208,724 203,595 282,019 263,586 263,586 - 1999 Supplies 15,338 28,487 17,200 19,025 19,025 2999 Other Services&Charges 55,000 47,756 47,794 53,321 53,321 4999 Capital Outlay 26,123 68,099 1,500 2,500 2,500 6999 Contingencies&Transfers 16,154 - - - - TOTALS: ENGINEERING 321,339 347,937 348,513 338,432 338,432 - Activity Description This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, assessments, construction contract administration and project inspection.A major change in 2003 was the addition of a new mandate for the administration of the NPDES Phase II requirements; and assuming all responsibilities of the assessing department/functions in 2009. Other activities include general engineering,technical and public record keeping,GIS implementation, digital and hardcopy of file maintenance,and public contact. Objectives 1. Continue updating and development of the computerized pavement management program for street zone work. 2. Continue development of City Works software for automation of utility records, maintenance and complaint tracking program at Public Works. 3. Develop networking and sharing of other database sources for increased accuracy of owner information. 4. Develop a maintenance plan for severely deteriorated alleys City-wide. 5. Develop a maintenance plan for state-aid streets. 6. Develop departmental strategic plan. Budget Comments The proposed 2014 Engineering budget is$338,431, a-(2.9)%[-10,082] decrease from the 2013 budget. Major sections and items contributing to the decrease: Personnel decreased by-(6.5)% [18,434] Other line items of the budget have remained flat or had minimal increases. 15 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 151,043 143,456 202,688 191,992 191,992 - 1011 PART-TIME EMPLOYEES 7,059 8,772 2,648 - - - 1012 SEASONAL EMPLOYEES 2,838 6,545 8,696 8,696 8,696 - 1020 OVERTIME-REGULAR 550 275 4,701 2,981 2,981 - 1030 VACATION&SICK (15,139) 2,607 - - - 1050 SEVERANCE PAY 18,038 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 11,489 10,980 15,140 14,052 14,052 - 1220 F.I.C.A. CONTRIBUTION 11,855 11,182 16,668 15,499 15,499 1225 FLEX BENEFIT FICA 482 1,085 - - - 1300 INSURANCE 19,677 17,595 29,519 28,729 28,729 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 831 1,097 1,959 1,637 1,637 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 208,724 203,595 282,019 263,586 263,586 - SUPPLIES 2000 OFFICE SUPPLIES 606 677 980 980 980 - 2010 MINOR EQUIPMENT 594 3,504 1,000 1,000 1,000 - 2011 COMPUTER EQUIPMENT 3,357 13,262 3,700 5,450 5,450 - 2020 COMPUTER SUPPLIES 386 510 720 720 720 2030 PRINTING& PRINTED FORMS 89 69 200 200 200 - 2160 MAINT. &CONSTRUCT MATERIALS - - - - - 2171 GENERAL SUPPLIES 410 992 650 650 650 - 2172 UNIFORMS 73 88 30 30 30 - 2173 PROTECTIVE CLOTHING 52 20 270 270 270 2175 FOOD SUPPLIES - - 20 20 20 - 2280 VEHICLE REPAIR AND PARTS 2,859 3,482 3,780 3,780 3,780 - 2282 GAS,OIL, LUBRICANTS 6,913 5,884 5,850 5,925 5,925 - 1999 TOTALS:SUPPLIES 15,338 28,487 17,200 19,025 19,025 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 17,138 8,132 6,450 6,450 6,450 - 3105 TRAINING&EDUC ACTIVITIES 1,185 1,787 790 1,090 1,090 - 3210TELEPHONE&TELEGRAPH 1,387 1,507 1,623 1,589 1,589 - 3211 CELL PHONES 1,612 1,289 1,070 1,300 1,300 3220 POSTAGE 906 617 844 600 600 - 3250 OTHER COMMUNICATIONS 48 - 299 1,382 1,382 - 3310 LOCAL TRAVEL EXPENSE 16 60 - - - 3320 OUT OF TOWN TRAVEL EXPENSE - 19 - - - 3500 LEGAL NOTICE PUBLISHING 464 579 630 630 630 - 3600 INSURANCE&BONDS 5,225 5,225 3,858 3,360 3,360 - 4000 REPAIR&MAINT.SERVICES 3,310 2,934 5,930 9,897 9,897 4050 GARAGE, LABOR BURD. 5,443 6,730 6,710 6,865 6,865 4100 RENTS&LEASES 17,038 17,156 18,400 18,768 18,768 - 4300 MISC.CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 972 1,406 1,000 1,200 1,200 - 4375 VOLUNTEER RECOGNITION - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION&BOARDS - - 20 20 20 - 4390 TAXES&LICENSES 256 316 170 170 170 - 4395 STATE SALES TAX - - - - - 16 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 2999 TOTALS:OTHER SERVICES&CHARGES 55,000 47,756 47,794 53,321 53,321 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - 1,500 2,500 2,500 - 5180 OTHER EQUIPMENT 12,001 - - - - - 5190 CONSTRUCTION IN PROGRESS 14,122 68,099 - - - 4999 TOTALS:CAPITAL OUTLAY 26,123 68,099 1,500 2,500 2,500 OTHER FINANCING USES 7120 TRANSFER OUT:MN STREET CONST - - - - - - 7175 TRANSFER OUT TO FIR PROJ FND 16,154 - - - - 8100 CONTINGENCIES - - - - 6999 TOTALS:OTHER FINANCING USES 16,154 - - - - TOTALS: ENGINEERING 321,339 347,937 348,513 338,432 338,432 17 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER ENGINEERING BUDGET 101-43100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Tota I F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.15 0.15 17,555 4,102 21,658 18,255 4,324 22,578 ACE 0.68 0.68 54,519 15,060 69,579 56,727 15,819 72,546 Utility Supervisor 0.00 0.02 0 0 0 1,662 466 2,127 Street/Parks Supervisor 0.00 0.05 0 0 0 3,660 1,088 4,748 Eng.Tech IV 1.20 1.20 81,318 24,323 105,641 84,472 25,572 110,044 Eng.Tech III 0.85 0.00 44,803 15,289 60,092 0 0 0 Secretary 0.25 0.19 11,865 4,041 15,906 12,382 4,253 16,635 PT Clerk 0.11 0.46 4,848 762 5,610 22,885 8,737 31,622 Seasonals 0.40 0.35 8,696 982 9,678 8,696 991 9,687 Subtotal 3.64 3.10 223,605 64,559 288,163 208,738 61,249 269,987 Labor Allocation To: Assessment Clerk (0.05) (0.04) (2,200) (346) (2,546) (2,289) (356) (2,645) Secretary (0.06) (0.06) (2,672) (925) (3,598) (2,780) (977) (3,757) Total 3.53 3.00 218,733 63,287 282,020 203,669 59,916 263,585 SUPPLIES OTHER SERVICES AND CHARGES 2010 MINOR EQUIPMENT TOTAL: 1,000 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 6,450 survey&inspections 1,000 Consultants for special design/testing 2,000 2011 COMPUTER EQUIPMENT TOTAL: 5,450 GIS contract 3,826 Misc. upgrades/replacement 2,450 Telecom service 624 Tech Computer replacement 3,000 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,090 2030 PRINTING&PRINTED FORMS TOTAL: 200 Required Engineering courses&certifications 1,090 Printing&printed forms(permits) 100 3220 POSTAGE TOTAL: 600 Postcards for meetings, hangers, petitions 100 City Hall Postage 594 2171 GENERAL SUPPLIES TOTAL: 650 Other 6 Surveying supplies 260 4000 REPAIR AND MAINT SERVICES TOTAL: 9,897 Drafting supplies 390 KIP copier 2,000 Software repairs 1,200 Misc.equipment repairs 600 CH copier costs 97 CarteGraph/autocad systems maint. 6,000 4100 RENTS AND LEASES TOTAL: 18,768 MSC allocation 17,551 Other equipment rentals 1,217 4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 1,200 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT TOTAL: 2,500 Office furniture 5180 OTHER EQUIPMENT TOTAL: 0 18 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STREETS 101 GENERAL Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 361,154 419,302 472,496 492,378 492,378 - 1999 Supplies 137,801 145,798 174,130 168,576 168,576 - 2999 Other Services&Charges 205,612 214,483 185,622 189,127 189,127 4999 Capital Outlay 30,855 127,588 15,000 14,500 14,500 - 6999 Contingencies&Transfers - - - - - - TOTALS:STREETS 735,423 907,172 847,248 864,581 864,581 - Activity Description The street department provides for the maintenance of city Rights-of-Ways including streets, alleys and storm sewer. These services include patching,surface repairs, bituminous paving,street sweeping,snow plowing and removal, ice control, miscellaneous projects as required, and public contact. In 2006 public storm sewer maintenance was added to the street dept. as mandated by the NPDES Phase II requirements. Objectives 1. Continue crack sealing asphalt streets in prior street rehab zones. 2. Continue street repair/patching in prior zones of the street rehab program. 3. Develop an alley maintenance program for both bituminous and concrete alleys. 4. Continue evaluation of the equipment used and application rates of straight salt for salt use reduction and street ice control cost effectiveness. 5. Develop developmental strategic plan. Budget Comments The overall 2014 budget for the Street Department is$864,581,a 2.0%[17,333] increase from 2013. Major line items contributing to the increase: Personnel increased by 4.2%[19,882] Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases 19 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 245,707 280,708 314,964 329,475 329,475 1011 PART-TIME EMPLOYEES 2,356 2,721 3,300 - - - 1012 SEASONAL EMPLOYEES 4,061 8,744 9,332 9,332 9,332 - 1020 OVERTIME-REGULAR 14,066 11,922 20,889 20,623 20,623 - 1030 VACATION&SICK 1,574 2,843 - - - - 1050 SEVERANCE PAY - 5,451 - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 18,818 21,522 24,421 25,206 25,206 1220 F.I.C.A.CONTRIBUTION 19,576 23,018 26,601 27,432 27,432 - 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE 42,992 46,169 50,343 55,611 55,611 - 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 12,006 16,204 22,646 24,699 24,699 - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 361,154 419,302 472,496 492,378 492,378 SUPPLIES 2000 OFFICE SUPPLIES 271 240 310 310 310 - 2010 MINOR EQUIPMENT 550 6,186 4,730 7,230 7,230 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - 130 130 130 2030 PRINTING& PRINTED FORMS 37 40 50 50 50 2070 TRAINING& INSTR SUPPLIES - - 100 100 100 - 2160 MAINT.&CONSTRUCT MATERIALS 19,951 44,112 45,440 46,350 46,350 - 2161 CHEMICALS 33,086 35,913 36,720 26,320 26,320 - 2171 GENERAL SUPPLIES 553 1,547 760 760 760 - 2172 UNIFORMS 1,984 736 1,770 1,500 1,500 - 2173 PROTECTIVE CLOTHING 1,291 1,670 1,300 1,350 1,350 - 2175 FOOD SUPPLIES 8 - - - - - 2280 VEHICLE REPAIR AND PARTS 43,469 25,415 47,020 47,960 47,960 2282 GAS,OIL, LUBRICANTS 36,600 29,939 35,800 36,516 36,516 - 1999 TOTALS:SUPPLIES 137,801 145,798 174,130 168,576 168,576 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 970 5,063 2,380 2,380 2,380 - 3105 TRAINING& EDUC ACTIVITIES 2,262 921 850 1,150 1,150 - 3210 TELEPHONE&TELEGRAPH - 58 117 91 91 - 3211 CELL PHONES 970 995 990 990 990 - 3220 POSTAGE - 1,161 - - - - 3250 OTHER COMMUNICATIONS 145 - 299 243 243 - 3310 LOCAL TRAVEL EXPENSE - 6 - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - 3500 LEGAL NOTICE PUBLISHING - 414 - - - - 3600 INSURANCE&BONDS 13,487 13,487 13,141 14,237 14,237 - 3810 ELECTRIC 234 581 246 610 610 - 3820 WATER 204 287 520 520 520 - 3850 SEWER 310 352 490 490 490 4000 REPAIR&MAINT.SERVICES 55,117 63,236 23,610 24,500 24,500 - 4020 BUILDING MAINTENANCE - 146 - - - - 4050 GARAGE, LABOR BURD. 50,937 45,480 53,000 53,000 53,000 4080 VEHICLE REPAIR - - - - - 4100 RENTS&LEASES 80,970 81,532 89,679 90,616 90,616 20 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4300 MISC.CHARGES - 501 - - - - 4330 SUBSCRIPTION, MEMBERSHIP 8 9 110 110 110 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES&LICENSES 256 190 190 190 - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 205,612 214,483 185,622 189,127 189,127 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT 15,293 5,048 - - - 5185 INFRASTRUCTURE - - 15,000 14,500 14,500 5190 CONSTRUCTION IN PROGRESS 15,562 122,541 - - - 4999 TOTALS:CAPITAL OUTLAY 30,855 127,588 15,000 14,500 14,500 TOTALS:STREETS 735,423 907,172 847,248 864,581 864,581 - 21 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER STREETS BUDGET 101-43121 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Director 0.14 0.14 16,385 3,829 20,214 17,038 4,041 21,079 Street/Parks Supervisor 0.13 0.35 10,735 2,961 13,696 25,623 7,615 33,238 Foreman 0.73 0.72 44,389 16,393 60,782 45,587 17,219 62,806 Maint. 111 0.02 0.02 1,130 383 1,513 1,173 409 1,582 Maint.workers 4.51 4.36 253,949 95,753 349,702 248,359 98,305 346,664 Admin Asst. 0.06 0.07 3,308 1,097 4,405 3,839 1,291 5,130 Secretary 0.12 0.12 5,957 2,025 7,982 6,191 2,130 8,321 PT Clerk 0.07 0.05 3,300 517 3,817 2,288 873 3,161 Seasonals 0.43 0.38 9,332 1,055 10,387 9,332 1,064 10,396 Subtotal 6.21 6.21 348,486 124,011 472,497 359,429 132,948 492,378 Total 6.21 6.21 348,486 124,011 472,497 359,429 132,948 492,378 SUPPLIES OTHER SERVICES AND CHARGES 2010 MINOR EQUIPMENT TOTAL: 7,230 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 2,380 locators,street saws, power tools,jackhammers 1,900 Soil tests(MN requirement) 0 Hand tools 940 Drug/Alcohol testing 470 Safety equipment 1,890 GIS contract 940 Sander calibrator 2,500 1 L safety consultant 940 2011 COMPUTER EQUIPMENT TOTAL: 0 Telecom services 30 2160 MAINT&CONST MATERIALS TOTAL: 46,350 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,150 Hot mix asphalt(patching,alley overlays) 35,040 Local 49er equipment training 270 Winter mix asphalt 1,000 OSHA operation of earth moving equipment 270 Bituminous materials 3,530 Street maintenance workshops 310 Aggregates 2,020 Supervisor training 300 Black dirt and Sod 500 4000 REPAIR AND MAINT SERVICES TOTAL: 24,500 Alley repair materials 4,260 Concrete repair(Street/alley panels) 12,890 2161 CHEMICALS TOTAL: 26,320 Seal Coat share 6,190 Sidewalk deicing chemicals 560 Crack sealing 4,450 Road de-icing chemicals 25,760 Debris disposal 970 2171 GENERAL SUPPLIES TOTAL: 760 4100 RENTS AND LEASES TOTAL: 90,616 Blades-router,concrete/asphalt saw 470 MSC rental 83,406 Misc. (LP,shovels, rakes,etc.) 290 Misc.-traffic control,equipment,tools 7,210 CAPITAL OUTLAY 5130 IMPROV OTHER THAN BLDG TOTAL: 14,500 rear yard fence repair/replacement 5170 OFFICE EQUIPMENT TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 22 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STREET LIGHTING 101 GENERAL Actual Actual Adopted Department City Manager Council 43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 2,705 1,760 5,522 5,829 5,829 - 1999 Supplies 386 - 680 680 680 - 2999 Other Services&Charges 150,014 139,320 160,067 161,122 161,122 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS:STREET LIGHTING 153,105 141,080 166,269 167,631 167,631 Activity Description This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of city-owned street lights. Objectives 1. Develop a maintenance contract for new city-owned street lighting on Huset Parkway and Grand Avenue. 2. Review street lighting along 40th and 41st Avenues for upgrades,replacement or as a minimum, needed repairs. 3. Evaluate replacement of city-owned and maintained lights in Labelle,Sullivan and Prestemon Parks. 4. Evaluate viability of developing Street Light Utility city wide. Budget Comments The 2014 proposed Street Lighting budget is$168,991 an increase of 0.8% [1,362] from 2013. The major increase of this budget is other services and charges 0.7% [1,325],due to anticipated energy rate increases from Xcel. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 23 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 2,103 1,356 4,084 4,302 4,302 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - - 132 120 120 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 150 98 304 318 318 - 1220 F.I.C.A.CONTRIBUTION 155 101 319 334 334 - 1300 INSURANCE 246 165 573 624 624 - 1510 WORKERS COMP INSURANCE PREM 50 39 110 131 131 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 2,705 1,760 5,522 5,829 5,829 SUPPLIES 2000 OFFICE SUPPLIES - - - - - - 2010 MINOR EQUIPMENT - - - - 2011 COMPUTER EQUIPMENT - - - - - 2160 MAINT.&CONSTRUCT MATERIALS - - 580 580 580 2171 GENERAL SUPPLIES 386 - 100 100 100 2173 PROTECTIVE CLOTHING - - - - - - 2280 VEHICLE REPAIR AND PARTS - - - - - - 1999 TOTALS:SUPPLIES 386 - 680 680 680 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - - 3600 INSURANCE&BONDS 180 - 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC 149,807 139,140 157,297 158,622 158,622 4000 REPAIR&MAINT.SERVICES 207 - 2,770 2,500 2,500 4050 GARAGE, LABOR BURD. - - - - 4100 RENTS&LEASES - - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 150,014 139,320 160,067 161,122 161,122 CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FIN.'.NCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS:STREET LIGHTING 153,105 141,080 166,269 167,631 167,631 - 24 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER STREET LIGHTING BUDGET 101-43160 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.01 0.01 820 191 1,011 913 216 1,129 ACE 0.00 0.00 162 44 206 210 58 268 Street/Parks Supervisor 0.01 0.01 398 109 507 366 109 475 Maint. 111 0.05 0.05 2,837 960 3,797 2,933 1,024 3,957 Subtotal 0.07 0.07 4,216 1,305 5,522 4,422 1,407 5,829 Total 0.07 0.07 4,216 1,305 5,522 4,422 1,407 5,829 SUPPLIES 2010 MINOR EQUIPMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 0 2160 MAINT&CONST MATERIALS TOTAL: 580 Base plates, ballasts, bulbs 2171 GENERAL SUPPLIES TOTAL: 100 Bulbs, bolts, misc. OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 4000 REPAIR AND MAINT SERVICES TOTAL: 2,500 Repair&service of city owned lights 4100 RENTS&LEASES TOTAL: 0 CAPITAL OUTLAY 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 25 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:TRAFFIC SIGNS&SIGNALS 101 GENERAL Actual Actual Adopted Department City Manager Council 43170 TRAFFIC SIGNS&SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 64,243 63,894 56,393 62,352 62,352 - 1999 Supplies 19,945 10,395 12,320 13,445 13,445 2999 Other Services&Charges 13,324 14,923 14,850 15,592 15,592 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS:TRAFFIC SIGNS&SIGNALS 97,512 89,212 83,563 91,389 91,389 - Activity Description This activity provides for the installation and maintenance of city controlled signs and traffic signals under MNDOT or county agreements. This account group also provides for street striping and traffic counting. Objectives 1. Complete the physical coordinate location (GPS'ing)and development of a computerized sign inventory. 2. Continue Federally mandated Traffic Sign Maintenance Program. 3. Continue programmed replacement of regulatory signs in street rehab zones. 4. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets Street Zone work areas. 5. Repainting of Trunk Highway signals for proper maintenance and appearance on Central and University Avenues. Budget Comments The overall budget proposed in 2014 is$91,389 a 9.4% [7,826] increase from the 2013 adopted budget. Major line items contributing to the increase: 1. Personnel increased by 10.6% [5,959] 2.General supplies increased by 9.1%[1,125] 26 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 43170 TRAFFIC SIGNS&SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 43,206 43,098 35,416 39,657 39,657 - 1012 SEASONAL EMPLOYEES 5,620 4,799 6,363 6,363 6,363 - 1020 OVERTIME-REGULAR 828 925 1,497 1,509 1,509 - 1030 VACATION &SICK 773 178 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 3,269 3,165 2,657 2,964 2,964 - 1220 F.I.C.A.CONTRIBUTION 3,701 3,643 3,307 3,633 3,633 1225 FLEX BENEFIT FICA - - - - - 1300INSURANCE 5,571 6,618 5,637 6,440 6,440 - 1510 WORKERS COMP INSURANCE PREM 1,275 1,468 1,516 1,786 1,786 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 64,243 63,894 56,393 62,352 62,352 SUPPLIES 2000 OFFICE SUPPLIES 9 13 30 30 30 - 2010 MINOR EQUIPMENT 2,510 - 450 450 450 - 2011 COMPUTER EQUIPMENT - - - 750 750 - 2030 PRINTING&PRINTED FORMS - - - - - 2161 CHEMICALS - - 50 50 50 - 2171 GENERAL SUPPLIES 7,914 7,623 6,350 7,150 7,150 - 2172 UNIFORMS 444 150 340 340 340 2173 PROTECTIVE CLOTHING 221 199 200 200 200 2280 VEHICLE REPAIR AND PARTS 7,232 952 3,400 2,900 2,900 - 2282 GAS, OIL, LUBRICANTS 1,616 1,457 1,500 1,575 1,575 - 1999 TOTALS:SUPPLIES 19,945 10,395 12,320 13,445 13,445 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - - 3105 TRAINING&EDUC ACTIVITIES 234 25 150 150 150 - 3210 TELEPHONE&TELEGRAPH - - - - " 3211 CELL PHONES 339 278 210 210 210 - 3250 OTHER COMMUNICATIONS 48 - 40 40 40 - 3310 LOCAL TRAVEL EXPENSE - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 780 780 506 953 953 - 4000 REPAIR&MAINT.SERVICES 1,101 3,761 3,270 3,435 3,435 - 4050 GARAGE, LABOR BURD. 2,679 1,848 1,830 1,866 1,866 - 4100 RENTS&LEASES 8,143 8,200 8,824 8,918 8,918 - 4300 MISC.CHARGES - - - - - - 4390 TAXES& LICENSES - 32 20 20 20 - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 13,324 14,923 14,850 15,592 15,592 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:TRAFFIC SIGNS&SIGNALS 97,512 89,212 83,563 91,389 91,389 - 27 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER TRAFFIC SIGNS&SIGNALS BUDGET 101-43170 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.01 0.01 935 218 1,154 913 216 1,129 Street/Parks Supervisor 0.01 0.04 398 109 507 3,294 979 4,273 Maint. 111 0.63 0.63 35,581 12,070 47,651 36,959 12,902 49,861 Seasonals 0.29 0.26 6,363 719 7,082 6,363 726 7,089 Subtotal 0.94 0.94 43,277 13,117 56,394 47,529 14,823 62,352 Total 0.94 0.94 43,277 13,117 56,394 47,529 14,823 62,352 SUPPLIES CAPITAL OUTLAY 2010 MINOR EQUIPMENT TOTAL: 450 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5170 OFFICE EQUIPMENT TOTAL: 0 Other minor equipment 5180 OTHER EQUIPMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 750 2160 MAINT&CONST MATERIALS TOTAL: 0 2161 CHEMICALS TOTAL: SO Industrial road cleaning chemicals 50 2171 GENERAL SUPPLIES TOTAL: 7,150 Traffic counter supplies 130 Traffic paint 4,300 Channel posts 900 Signal lamps 200 Street name signs 400 LED lamps 580 safety cones/flashers 640 OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 150 MNDOT traffic control 4000 REPAIR AND MAINT SERVICES TOTAL: 3,435 Arterial striping 1,015 Traffic counter maint. 500 Traffic control sign service 700 MPLS signals maint. 1,220 4100 RENTS AND LEASES TOTAL: 8,918 MSC rental expenses 8,388 Other equipment rentals 530 28 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:PARKS 101 GENERAL Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 449,992 422,410 459,782 503,557 503,557 1999 Supplies 68,428 100,142 97,420 90,236 90,236 - 2999 Other Services&Charges 210,762 222,331 206,641 213,837 213,837 4999 Capital Outlay 19,756 15,934 10,000 - - 6999 Contingencies&Transfers - 9,596 1,000 1,000 1,000 TOTALS: PARKS 748,938 770,413 774,843 808,630 808,630 - Activity Description This activity provides for the maintenance of: A. 15 city parks B. 3 public wading pools C. 4 skating and 4 hockey rinks; D. 12 softball/baseball diamonds E. 2 tennis courts F. 12 buildings and other recreational facilities G. Park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties, Public Art areas,easement areas, and the planning, implementation and construction of various park improvements. Objectives 1. Continue park redevelopment based upon approved Master Plans and available funding. 2. Continue pursuing State Grant and other funding for park redevelopment. 3. Continue to develop/encourage neighborhood input regarding park improvements. 4. Improve the general condition of athletic fields-drainage and weed control. 5. Continue Master Planning for parks and engage public input/review process. 6. Develop developmental strategic plan. Budget Comments The 2014 Parks proposed budget is$808,692, an increase of 4.4%[33,786],from the 2013 adopted budget. Major line item increases include: Personnel increased 9.5%[43,774] Other line items of the budget have decreased or remained relatively flat. 29 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 264,649 261,604 281,026 316,998 316,998 1011 PART-TIME EMPLOYEES 2,372 2,461 3,300 - - - 1012 SEASONAL EMPLOYEES 75,696 53,538 54,828 54,828 54,828 - 1020 OVERTIME-REGULAR 4,304 4,607 11,980 12,130 12,130 - 1022 OVERTIME-SEASONAL - - - - - - 1030 VACATION&SICK 3,437 (420) - - 1050 SEVERANCE PAY - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 19,446 19,299 21,323 23,695 23,695 1220 F.I.C.A.CONTRIBUTION 25,198 23,204 26,802 29,304 29,304 - 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE 42,176 45,900 48,944 53,816 53,816 - 1400 UNEMPLOYMENT COMPENSATION 4,378 2,908 - - - - 1510 WORKERS COMP INSURANCE PREM 8,336 9,309 11,579 12,786 12,786 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 449,992 422,410 459,782 503,557 503,557 - SUPPLIES 2000 OFFICE SUPPLIES 294 271 620 620 620 - 2010 MINOR EQUIPMENT 8,880 10,315 7,600 4,600 4,600 2011 COMPUTER EQUIPMENT 967 - - 750 750 2020 COMPUTER SUPPLIES - - 200 200 200 2030 PRINTING&PRINTED FORMS 67 40 460 460 460 - 2070 TRAINING&INSTR SUPPLIES - - 100 100 100 - 2160 MAINT.&CONSTRUCT MATERIALS 8,193 21,461 28,280 22,875 22,875 - 2161 CHEMICALS 2,964 2,524 3,610 3,110 3,110 - 2171 GENERAL SUPPLIES 12,993 24,376 16,780 16,780 16,780 - 2172 UNIFORMS 2,075 1,414 1,760 1,760 1,760 - 2173 PROTECTIVE CLOTHING 762 1,343 1,650 1,650 1,650 - 2175 FOOD SUPPLIES 8 57 10 10 10 - 2280 VEHICLE REPAIR AND PARTS 15,028 21,844 17,670 17,670 17,670 - 2282 GAS, OIL, LUBRICANTS 16,197 16,497 18,680 19,651 19,651 1999 TOTALS:SUPPLIES 68,428 100,142 97,420 90,236 90,236 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 17,344 14,791 6,820 5,520 5,520 - 3105 TRAINING&EDUC ACTIVITIES 1,336 1,821 1,370 1,670 1,670 - 3210 TELEPHONE&TELEGRAPH 21 60 146 121 121 3211 CELL PHONES 486 537 810 810 810 3220 POSTAGE 2 207 - 200 200 3250 OTHER COMMUNICATIONS 133 - 299 243 243 - 3310 LOCAL TRAVEL EXPENSE 151 133 - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING 235 - 210 210 210 3600 INSURANCE&BONDS 19,328 19,328 19,042 20,354 20,354 3810 ELECTRIC 14,460 12,986 15,183 15,950 15,950 3820 WATER 6,203 4,580 6,250 6,265 6,265 3830 GAS 3,787 3,483 3,976 4,175 4,175 3840 REFUSE - - - - - - 3850 SEWER 1,997 1,677 1,690 1,725 1,725 4000 REPAIR& MAINT.SERVICES 33,472 41,234 30,640 30,640 30,640 30 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4020 BUILDING MAINTENANCE 3,630 11,812 5,180 10,180 10,180 - 4050 GARAGE, LABOR BURD. 31,924 31,172 33,995 33,995 33,995 - 4100 RENTS&LEASES 75,013 76,546 79,620 80,369 80,369 - 4300 MISC.CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 458 979 660 660 660 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION&BOARDS - - - - - - 4390 TAXES&LICENSES 783 987 750 750 750 - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 210,762 222,331 206,641 213,837 213,837 CAPITAL OUTLAY 5120 BUILDING&IMPROVEMENT 10,672 - 10,000 - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - 5,616 - - - 5190 CONSTRUCTION IN PROGRESS 9,084 10,318 - - - - 4999 TOTALS:CAPITAL OUTLAY 19,756 15,934 10,000 - - - OTHER FINANCING USES 7230 CONSTRUCTION IN PROGRESS - 7,641 - - - - 8100 CONTINGENCIES - - - - - - 8110 VANDALISM - 1,951 1,000 1,000 1,000 - 8200 SUNSHINE FUND - 4 - - - 6999 TOTALS:OTHER FINANCING USES - 9,596 1,000 1,000 1,000 - TOTALS: PARKS 748,938 770,413 774,843 808,630 808,630 - 31 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER 101-45200 PARKS BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Director 0.14 0.14 16,385 3,829 20,214 17,038 4,041 21,079 Street/Parks Supervisor 0.14 0.30 11,133 3,072 14,205 21,962 6,529 28,491 Foreman 0.92 0.92 54,876 19,087 73,963 57,019 20,207 77,225 Maint.workers 3.85 3.85 200,154 72,425 272,578 219,381 77,795 297,175 Admin Asst. 0.06 0.07 3,309 1,097 4,406 4,010 1,350 5,360 Secretary 0.15 0.15 7,148 2,429 9,578 7,429 2,556 9,985 PT Clerk 0.07 0.05 3,300 515 3,815 2,288 873 3,161 Seasonals 2.53 2.21 54,828 6,195 61,023 54,828 6,251 61,079 Subtotal 7.86 7.69 351,133 108,648 459,781 383,955 119,601 503,556 Total 7.86 7.69 351,133 108,648 459,781 383,955 119,601 503,556 SUPPLIES SUPPLIES CONTINUED 2010 MINOR EQUIPMENT TOTAL: 4,600 Skating and playground Matts 1,420 Replace mowers,weed whips,snow blowers 2,810 Tennis, Bball, hockey,soccer nets 350 Hedge trimmers, Other parks maint.equipment 1,790 signs 1,350 Fence hardware and parts 740 OTHER SERVICES AND CHARGES 2011 COMPUTER EQUIPMENT TOTAL: 750 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 5,520 2070 TRAINING AND INSTR SUPPLIES TOTAL: 100 Drug and alcohol testing 1,000 Seasonal safety training aids GIS contract 850 2160 MAINT&CONST MATERIALS TOTAL: 22,875 Safety consultant/training 1,660 Lumber and cement 3,834 Other parks consultations 2,010 Treated wood ties,guard rails 0 Telecom services Shrub bed mulch 3,086 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,670 Dirt 2,899 Pool operator certification 384 Grass seed 3,086 Pesticide applicator certification 329 Shrubs,bushes 1,029 Local 49er equipment training 219 Soft step wood fiber 2,899 Earth moving equipment training 219 Wood fiber or sand for playgrounds 1,255 Turf management training 219 Beach maint.supplies 655 supervisor training 300 Aggregates and lime for ball fields 2,899 4000 REPAIR AND MAINT SERVICES TOTAL: 30,640 Asphalt and base materials 393 trees and weed maint. 17,710 Irrigation system parts 842 Misc.concrete repairs 3,400 Misc.supplies 0 Annual fire extinguisher inspections 2,040 2161 CHEMICALS TOTAL: 3,110 CityWorks maint.contract(1/4) 680 Fertilizer(weed and feed) 1,110 Software maint.contracts(1/4) 680 Ice control 950 Misc. Park facilities repair and maint. 6,130 Wading pools chemicals 1,050 4020 BUILDING MAINTENANCE TOTAL: 10,180 Misc.chemicals Park bldgs.maint. 9,087 2171 GENERAL SUPPLIES TOTAL: 16,780 HVAC contract 1,093 Hand tools 180 4100 RENTS AND LEASES TOTAL: 80,369 Electrical supplies 2,140 MSC rental expenses 66,679 Plumbing supplies 180 Parks Satellite rentals 10,770 Park bldgs. maint.supplies 2,380 Handicap satellite rentals 2,920 Parks repair maint. hardware 470 Door replacements and parts 2,140 CAPITAL OUTLAY Padlocks, keys 350 5120 BUILDING IMPROVEMENT TOTAL: 0 Paint 1,110 5130 IMPROV OTHER THAN BLDG TOTAL: 0 Playground hardware and parts 3,970 5170 OFFICE EQUIPMENT TOTAL: 5180 OTHER EQUIPMENT TOTAL: 0 32 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:TREE TRIMMING 101 GENERAL Actual Actual Adopted Department City Manager Council 46102 TREETRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 47,772 54,893 70,139 72,540 72,540 1999 Supplies 7,462 3,927 2,370 3,920 3,920 2999 Other Services&Charges 45,815 69,218 64,463 68,673 68,673 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:TREE TRIMMING 101,049 128,038 136,972 145,133 145,133 - Activity Description This activity provides for tree trimming, removal of hazardous,diseased, or dead trees(on city-owned properties except for parks),and replanting of new trees. It includes shaping and maintaining boulevard trees in a healthy condition, removal of downed branches,and clearing obstructed signs. It also provides for disease eradication, hazardous tree inspections, corner visibility,and brush in the alley inspections. Objectives 1. An EAB line item was added to the budget to begin treatment of City owned Ash trees. 2. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 3. Trim sidewalk and street sign locations. 4. Contractual trimming at parks with paved walking paths to maintain safe pathways. 5. Contractual training(Arborists)for improving staff tree trimming techniques. 6. Focus management of the tree inspection program to maximize eradication,control the spread of tree diseases, and impose safety with limited funding. 7. Develop a tree care program for Huset Parkway area and University service drive. Budget Comments The proposed 2014 Tree Care and Maintenance budget is$145,133,an increase of 6.0% [8,161],from the adopted 2013 budget. Major line item contributing to the increase: 1.Other services and Charges increased 6.5%[4,210] mostly for removal of diseased public trees 2. Personnel increased 3.4%[2,401] 3.Supplies increased 65.4% [1,550] 33 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 46102 TREETRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 34,636 40,333 49,645 50,963 50,963 - 1011 PART-TIME EMPLOYEES 62 - - - - 1012 SEASONAL EMPLOYEES 1,935 693 - - - - 1020 OVERTIME-REGULAR 661 227 2,246 2,466 2,466 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 2,568 2,935 3,738 3,848 3,848 1220 F.I.C.A.CONTRIBUTION 2,674 2,947 3,960 4,076 4,076 1300 INSURANCE 4,461 6,457 7,745 8,253 8,253 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 776 1,300 2,805 2,934 2,934 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 47,772 54,893 70,139 72,540 72,540 SUPPLIES 2000 OFFICE SUPPLIES 8 37 50 50 50 2010 MINOR EQUIPMENT 4,476 - 500 500 500 2011 COMPUTER EQUIPMENT - - - 750 750 - 2020 COMPUTER SUPPLIES - - - - - - 2030 PRINTING&PRINTED FORMS - - 100 100 100 - 2160 MAINT.&CONSTRUCT MATERIALS 2,254 2,773 500 500 500 - 2171 GENERAL SUPPLIES 72 304 210 210 210 - 2173 PROTECTIVE CLOTHING - 532 600 600 600 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS - 282 260 260 260 - 2282 GAS,OIL, LUBRICANTS 653 - 150 950 950 1999 TOTALS:SUPPLIES 7,462 3,927 2,370 3,920 3,920 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - 11,030 11,530 11,530 - 3105 TRAINING& EDUC ACTIVITIES 495 525 750 1,000 1,000 3210 TELEPHONE&TELEGRAPH - - - - - 3220 POSTAGE - 137 1,020 100 100 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3500 LEGAL NOTICE PUBLISHING - - 30 30 30 3600 INSURANCE& BONDS 1,170 1,170 523 418 418 - 4000 REPAIR& MAINT.SERVICES 43,934 67,228 49,890 54,375 54,375 - 4050 GARAGE, LABOR BURD. 196 132 1,170 1,170 1,170 - 4100 RENTS&LEASES - - - - - - 4300 MISC.CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - 25 50 50 50 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES&LICENSES 20 - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 45,815 69,218 64,463 68,673 68,673 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 8100 CONTINGENCIES - - - - - - 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:TREE TRIMMING 101,049 128,038 136,972 145,133 145,133 34 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER TREE TRIMMING BUDGET 101-46102 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.02 0.02 2,576 602 3,178 2,738 650 3,388 Street/Parks Supervisor 0.10 0.15 8,327 2,252 10,579 10,981 3,265 14,246 Foreman 0.07 0.04 4,231 1,535 5,766 2,849 1,076 3,925 Maint. 111 0.01 0.01 565 191 756 587 205 791 Maint.workers 0.56 0.53 31,379 12,031 43,410 31,321 12,206 43,527 Secretary 0.10 0.10 4,813 1,636 6,449 4,954 1,709 6,663 Subtotal 0.86 0.85 51,891 18,247 70,138 53,429 19,111 72,540 Total 0.86 0.85 51,891 18,247 70,138 53,429 19,111 72,540 SUPPLIES CAPITAL OUTLAY 2010 MINOR EQUIPMENT TOTAL: 500 BUILDING IMPROVEMENT TOTAL: 0 Tree trimming tools 500 IMPROV OTHER THAN BLDG TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 750 OFFICE EQUIPMENT TOTAL: 0 2160 MAINT&CONST MATERIALS TOTAL: 500 OTHER EQUIPMENT TOTAL: 0 Replacement trees,Arbor Day 2171 GENERAL SUPPLIES TOTAL: 210 2173 PROTECTIVE CLOTHING TOTAL: 600 OSHA required PPE OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 11,530 Arborist services 2,800 Diseased tree consultations 730 Ash Bore tree treatments for parks 8,000 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,000 4000 REPAIR AND MAINT SERVICES TOTAL: 54,375 Removal and disposal of diseased/haz. public trees 22,113 Removal and disposal of diseased/haz. private trees 26,442 Tree planting services 4,400 Other services 1,420 4100 RENTS AND LEASES TOTAL: 0 4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 50 35 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: DUTCH ELM SANITATION 101 GENERAL Actual Actual Adopted Department City Manager Council 46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 663 380 - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS: DUTCH ELM SANITATION 663 380 - - Activity Description This activity has been included under 101.46102 Tree Trimming for several years. Objectives This activity has been included under 101.46102 Tree Trimming for several years. Budget Comments This activity has been included under 101.46102 Tree Trimming for several years. 36 City of Columbia Heights 2014 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 525 300 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 38 22 - - - 1220 F.I.C.A.CONTRIBUTION 31 20 - - -1300 INSURANCE 67 37 - 1510 WORKERS COMP INSURANCE PREM 2 1 - - - - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 663 380 - - SUPPLIES 2171 GENERAL SUPPLIES - - - 1999 TOTALS:SUPPLIES - - - - - - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - - - 3105 TRAINING&EDUC ACTIVITES - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - 3220 POSTAGE - - - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE& BONDS - - - - - 4300 MISC.CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - TOTALS: DUTCH ELM SANITATION 663 380 - - - - 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER DUTCH ELM SANITATION 101.46103 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Subtotal 0.00 0100 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0100 38 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STATE AID MAINTENANCE 212 STATE AID MAINTENANCE Actual Actual Adopted Department City Manager Council 43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 84,691 44,951 49,113 60,575 60,575 - 1999 Supplies 6,712 8,061 21,050 20,050 20,050 2999 Other Services&Charges 29,334 85,157 101,514 107,214 107,214 4999 Capital Outlay - 42,672 - - - - 6999 Contingencies&Transfers 1,000 - - - - - TOTALS:STATE AID MAINTENANCE 121,737 180,841 171,677 187,839 187,839 - Activity Description This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City and is funded by the Municipal State Aid system. Objectives 1. Continue the implementation of the 5-year Capital Improvement Program, originally developed in 1999,and periodically updated,as part of the certified status of local streets. 2. Maintain "certified"complete status for our local MSAS; inspected and recertified by MNDOT every two years. 3. Integrate street ratings performed in 2013 into the City pavement management system to update the S-A CIP. 4. Crack seal state aid streets(joint Multi-City contract) Budget Comments The proposed 2014 budget is$187,840 an increase of 9.4%[16,163]from 2013. The Major line item contributing to the increase: 1. Personnel increased 23% [11,463] 2.Other Services and Charges increased 5.6% [5,700] 39 City of Columbia Heights 2014 Budget Worksheet 212 STATE AID MAINTENANCE Actual Actual Adopted Department City Manager Council 43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 50,436 32,834 30,178 38,749 38,749 - 1012 SEASONAL EMPLOYEES 12,583 1,086 7,954 7,954 7,954 - 1020 OVERTIME-REGULAR 675 - 726 716 716 1030 VACATION&SICK 2,525 1,265 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 3,697 2,343 2,230 2,845 2,845 - 1220 F.I.C.A.CONTRIBUTION 4,633 2,466 2,956 3,613 3,613 - 1225 FLEX BENEFIT FICA - - - - - 1300INSURANCE 8,157 4,106 4,188 5,608 5,608 1510 WORKERS COMP INSURANCE PREM 1,984 849 881 1,090 1,090 - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 84,691 44,951 49,113 60,575 60,575 SUPPLIES 2000 OFFICE SUPPLIES - - 70 70 70 - 2010 MINOR EQUIPMENT 996 1,820 1,000 1,000 1,000 - 2011 COMPUTER EQUIPMENT 1,141 - 1,000 3,000 3,000 2020 COMPUTER SUPPLIES - - 250 250 250 2030 PRINTING&PRINTED FORMS - - 20 20 20 - 2160 MAINT.&CONSTRUCT MATERIALS 1,359 1,208 5,550 4,550 4,550 - 2161 CHEMICALS - - - - - 2171 GENERAL SUPPLIES 1,808 3,312 12,120 10,120 10,120 - 2173 PROTECTIVE CLOTHING - - 10 10 10 - 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS 1,409 1,722 1,030 1,030 1,030 - 2282 GAS,OIL, LUBRICANTS - - - - - - 1999 TOTALS:SUPPLIES 6,712 8,061 21,050 20,050 20,050 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 1,204 7,638 9,500 12,200 12,200 - 3105 TRAINING&EDUC ACTIVITIES - - 1,500 2,500 2,500 3250 OTHER COMMUNICATIONS - - 10 10 10 - 3310 LOCAL TRAVEL EXPENSE 11 - - - - - 3810 ELECTRIC 7,189 5,916 15,000 13,000 13,000 - 4000 REPAIR& MAINT.SERVICES 20,367 70,406 71,500 75,500 75,500 4050 GARAGE, LABOR SURD. 563 1,197 1,750 1,750 1,750 4100 RENTS& LEASES - - 1,940 1,940 1,940 - 4300 MISC.CHARGES - - 152 152 152 - 4390 TAXES&LICENSES - - 162 162 162 - 2999 TOTALS: OTHER SERVICES&CHARGES 29,334 85,157 101,514 107,214 107,214 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - 5190 CONSTRUCTION IN PROGRESS - 42,672 - - - 4999 TOTALS:CAPITAL OUTLAY - 42,672 - - OTHER FINANCING USES 7210 TRANSFER OUT TO GENERAL FUND 1,000 - - - - - 8100 CONTINGENCIES - - - - 6999 TOTALS: OTHER FINANCING USES 1,000 - - - - - TOTALS:STATE AID MAINTENANCE 121,737 180,841 171,677 187,839 187,839 - 40 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER STATE AID MAINTENANCE BUDGET 212-43190 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.03 0.03 3,556 824 4,381 3,499 830 4,329 ACE 0.14 0.14 11,550 3,190 14,740 11,955 3,334 15,289 Street/Parks Supervisor 0.04 0.10 3,168 875 4,043 7,321 2,177 9,498 Foreman 0.05 0.08 3,009 1,040 4,049 4,623 1,640 6,263 Maint. 111 0.06 0.06 3,390 1,150 4,540 3,520 1,228 4,748 Maint.workers 0.12 0.15 6,231 2,277 8,508 8,547 3,042 11,589 Seasonals 0.37 0.32 7,954 898 8,852 7,954 906 8,860 Subtotal 0.81 0.88 38,858 10,255 49,113 47,419 13,157 60,576 Total 0.81 0.88 38,858 10,255 49,113 47,419 13,157 60,576 SUPPLIES CAPITAL OUTLAY 2010 MINOR EQUIPMENT TOTAL: 1,000 5120 BUILDING IMPROVEMENT TOTAL: 0 Eng./maint. equipment 1,000 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5170 OFFICE EQUIPMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 3,000 5180 OTHER EQUIPMENT TOTAL: 0 Drafting,GIS,surveying Misc. 0 Tech computer replacement 3,000 2160 MAINT&CONST MATERIALS TOTAL: 4,550 Mulch for Central Ave beds 2,550 street materials 2,000 2171 GENERAL SUPPLIES TOTAL: 10,120 Street light,Traffic Signals, Back lit Bulbs 2,970 Temporary signage 0 U Channel sign posts 2,100 Sign mounting brackets 1,850 Banners/Flags for Central Ave 3,200 Misc.supplies 0 OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 12,200 Street JPAs 3,000 Consulting/design services 5,000 other expert services 4,200 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 2,500 4000 REPAIR AND MAINT SERVICES TOTAL: 75,500 Signal Maint. 6,999 Street Striping 5,894 Concrete repairs 8,048 Catch Basin repairs 7,663 Misc. construction 30,511 Landscaping&Tree maintenance/plantings 9,385 RT vision/AutoCad maint. 7,000 4100 RENTS AND LEASES TOTAL: 1,940 41 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:INFRASTRUCTURE FUND 430 INFRASTRUCTURE FUND Actual Actual Adopted Department City Manager Council 46323 CAP IMP EXPENSE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - 77,943 70,710 70,710 - 1999 Supplies - 3,267 - - - 2999 Other Services&Charges 250 39,902 7,850 7,850 7,850 - 4999 Capital Outlay - - 65,000 65,000 65,000 - 6999 Contingencies&Transfers - - 1,504 1,504 1,504 TOTALS: INFRASTRUCTURE FUND 250 43,169 152,297 145,064 145,064 - Activity Description The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers,will perpetuate the continued investment into the maintenance and improvements of the City's streets.An additional source of revenue was secured in 2000, on a 2-year renewable cycle,with the certification of the City State-Aid Street System, making available limited state aid funding. Objectives The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-wide zones has been completed. The program has been temporarily suspended in 2013 and 2014 to focus on other State-Aid needs and develop a Concrete Street Rehabilitation Program (completed in 2013)and a Alley Reconstruction Program. Budget Comments The Infrastructure Fund budget for 2014 is$145,065 a decrease of-(4.7%) [7,232]. 42 City of Columbia Heights 2014 Budget Worksheet 430 INFRASTRUCTURE FUND Actual Actual Adopted Department City Manager Council 46323 CAP IMP EXPENSE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES - 56,658 51,527 51,527 - 1020 OVERTIME-REGULAR - - 2,399 1,967 1,967 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION - - 4,253 3,859 3,859 1220 F.I.C.A.CONTRIBUTION - 4,512 4,077 4,077 1300 INSURANCE - 8,487 7,631 7,631 1510 WORKERS COMP INSURANCE PREM - - 1,634 1,649 1,649 - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES - - 77,943 70,710 70,710 SUPPLIES 2011 COMPUTER EQUIPMENT - - - - - 2160 MAINT.&CONSTRUCT MATERIALS - 2,509 - - - 2171 GENERAL SUPPLIES - 758 - - - - 1999 TOTALS:SUPPLIES - 3,267 - - - OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. - 7,553 4,900 4,900 4,900 - 3220 POSTAGE - - 2,950 2,950 2,950 3500 LEGAL NOTICE PUBLISHING - - - - - - 4000 REPAIR& MAINT.SERVICES 250 32,110 - - - - 4100 RENT&LEASES - 239 - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS: OTHER SERVICES&CHARGES 250 39,902 7,850 7,850 7,850 CAPITAL OUTLAY 5185 INFRASTRUCTURE - - 65,000 65,000 65,000 5190 CONSTRUCTION IN PROGRESS - - - - - - 4999 TOTALS: CAPITAL OUTLAY - - 65,000 65,000 65,000 - OTHER FINANCING USES 7175 TRANSFER OUTTO PIR PROJ FUND - - - - - - 8100 CONTINGENCIES - - 1,504 1,504 1,504 - 6999 TOTALS:OTHER FINANCING USES - - 1,504 1,504 1,504 TOTALS: INFRASTRUCTURE FUND 250 43,169 152,297 145,064 145,064 43 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER INFRASTRUCTURE FUND BUDGET 430-46323 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.03 0.03 3,231 763 3,994 3,498 833 4,331 ACE 0.11 0.11 8,481 2,343 10,824 8,822 2,461 11,282 Eng.Tech IV 0.34 0.34 23,067 6,896 29,964 23,934 7,246 31,180 Foreman 0.05 0.05 3,314 1,234 4,548 3,482 1,315 4,797 Eng.Tech III 0.15 0.00 7,815 2,601 10,417 0 0 0 Maint.workers 0.23 0.24 13,151 5,049 18,1991 13,758 5,363 19,121 Subtotal 0.91 0.77 59,059 18,887 77,946 53,493 17,218 70,711 Total 0.91 0.77 59,059 18,887 77,946 53,493 17,218 70,711 SUPPLIES 2010 MINOR EQUIPMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 0 2160 MAINT&CONST MATERIALS TOTAL: 0 2161 CHEMICALS TOTAL: 0 2171 GENERAL SUPPLIES TOTAL: 0 OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 4,900 Audit services 4,900 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 3220 POSTAGE TOTAL: 2,950 City Hall Postage 2,900 Other 50 4000 REPAIR AND MAINT SERVICES TOTAL: 0 4100 RENTS AND LEASES TOTAL: 0 4300 MISC CHARGES TOTAL: 0 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5185 INFRASTRUCTURE TOTAL: 65,000 City Share Sealcoat costs 65,000 5180 OTHER EQUIPMENT TOTAL: 0 44 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:WATER UTILITY SOURCE OF SUPPLY 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - 1999 Supplies 1,192,653 1,232,031 1,285,800 1,342,345 1,342,345 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - - TOTALS:WATER UTILITY SOURCE C 1,192,653 1,232,031 1,285,800 1,342,345 1,342,345 - Activity Description This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Amounts will vary from year to year based upon demand. In 2004,the City entered into a long-term contract with the City of Minneapolis establishing rates for the next 30 years. Objectives 1.The MWW completed an updated Cost of Service Study in 2013,and is proposing a contract amendment beginning in 2014. This provides for modified method to calculate our rates. 2. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water quality issues. Budget Comments The estimated cost of water purchased from the City of Minneapolis is$1,342,345, a 4.4%[56,545] increase from 2013 budgeted. Staff estimates annual consumption based upon past usage and the contract rates with Minneapolis. 45 City of Columbia Heights 2014 Budget Worksheet 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted Line Iterr Description 2011 2012 2013 2014 2014 2014 2990 COMM. PURCHASED FOR RESALE 1,192,653 1,232,031 1,285,800 1,342,345 1,342,345 - 1999 TOTALS:SUPPLIES 1,192,653 1,232,031 1,285,800 1,342,345 1,342,345 TOTALS:WATER UTILITY SOURCE OF SUPPLY 1,192,653 1,232,031 1,285,800 1,342,345 1,342,345 - 46 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER WATER UTILITY SOURCE OF SUPPLY BUDGET 601-49400 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0100 0100 0100 0100 0.00 0.00 0.00 0100 47 CITY OF COLUMBIA HEIGHTS, MINNESOTA B U DG ET 2014 DEPARTMENT:WATER UTILITY DISTRIBUTION 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted Line Iten Description 2011 1 2012 2013 2014 2014 2014 0999 Personal Services 366,602 339,936 369,362 391,635 391,635 1999 Supplies 71,792 75,335 91,110 90,860 90,860 - 2999 Other Services&Charges 396,546 437,248 478,244 492,497 492,497 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 25,000 25,000 31,339 25,000 25,000 - TOTALS:WATER UTILITY DISTRIBUTION 859,940 877,519 970,055 999,992 999,992 - Activity Description This activity provides for the operation and maintenance of the City's entire water distribution system, including the water tower,water mains, hydrants,valves, meters, pump stations(2), sprinkler systems(3), and providing locate services for City utilities as required by the Gopher State One Call system. Objectives 1. Continuation of watermain cleaning and lining program, performed cooperatively with the City of Minneapolis to improve water quality. 2. Continue tracking and documenting water quality complaints and develop remedial response alternatives. 3. Perform C-factor testing on segments of water system to develop a three-year plan for the next program area of cleaning and lining. 4. Maintain system by leak detecting,testing water samples, repair water main breaks, pumps, valves hydrants,etc. 5. Develop a strategic plan. Budget Comments The proposed 2014 budget is$999,991,an increase of 3.1%[29,936] from the 2013 adopted budget. Major line items contributing to the increase: 1. Personnel increased 6% [22,272] 2. Other services and charges increased 3% [14,253] 48 City of Columbia Heights 2014 Budget Worksheet 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 250,029 232,923 244,732 263,765 263,765 - 1011 PART-TIME EMPLOYEES 3,136 2,307 4,951 - - - 1012 SEASONAL EMPLOYEES 3,697 5,656 8,166 8,166 8,166 1020 OVERTIME-REGULAR 19,037 15,998 21,671 20,976 20,976 1030 VACATION&SICK 2,240 (2,997) - - - 1050 SEVERANCE PAY - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 19,585 18,171 19,531 20,505 20,505 1220 F.I.C.A.CONTRIBUTION 20,102 19,059 21,324 22,339 22,339 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE 41,292 40,809 39,541 45,801 45,801 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 7,484 8,010 9,446 10,083 10,083 - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 366,602 339,936 369,362 391,635 391,635 - SUPPLIES 2000 OFFICE SUPPLIES 315 271 460 460 460 - 2010 MINOR EQUIPMENT 5,744 4,491 8,330 8,150 8,150 - 2011 COMPUTER EQUIPMENT 1,715 - 6,030 3,500 3,500 - 2020 COMPUTER SUPPLIES 110 143 280 280 280 2030 PRINTING&PRINTED FORMS 486 533 1,180 1,180 1,180 - 2070 TRAINING& INSTR SUPPLIES - - 110 110 110 - 2160 MAINT.&CONSTRUCT MATERIALS 31,111 23,673 32,000 33,000 33,000 - 2161 CHEMICALS 388 707 450 450 450 - 2171 GENERALSUPPLIES 4,661 4,633 8,250 8,250 8,250 - 2172 UNIFORMS 521 306 740 740 740 - 2173 PROTECTIVE CLOTHING 513 784 1,130 1,130 1,130 2175 FOOD SUPPLIES 43 - - - - - 2280 VEHICLE REPAIR AND PARTS 13,623 26,047 14,000 15,000 15,000 - 2282 GAS,OIL, LUBRICANTS 8,003 8,896 9,290 9,750 9,750 - 2990 COMM. PURCHASED FOR RESALE 4,558 4,851 8,860 8,860 8,860 - 1999 TOTALS:SUPPLIES 71,792 75,335 91,110 90,860 90,860 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 12,387 26,404 25,050 25,050 25,050 - 3105 TRAINING& EDUC ACTIVITIES 1,990 1,746 2,660 3,000 3,000 - 3210 TELEPHONE&TELEGRAPH 100 117 220 226 226 - 3211 CELL PHONES 502 527 730 730 730 - 3220 POSTAGE 78 130 100 100 100 - 3250 OTHER COMMUNICATIONS 395 272 310 310 310 - 3310 LOCAL TRAVEL EXPENSE 59 27 - - - 3320 OUT OF TOWN TRAVEL EXPENSE 24 - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING 221 217 540 540 540 - 3600 INSURANCE& BONDS 19,943 19,943 12,219 12,273 12,273 - 3810 ELECTRIC 20,618 17,784 21,649 22,750 22,750 - 3830 GAS 1,182 905 1,241 1,300 1,300 4000 REPAIR& MAINT.SERVICES 46,754 58,197 104,060 104,060 104,060 - 4020 BUILDING MAINTENANCE 1,980 905 2,700 2,700 2,700 - 4050 GARAGE, LABOR BURD. 20,797 22,431 21,220 21,220 21,220 - 4100 RENTS&LEASES 23,437 25,858 25,505 27,098 27,098 49 City of Columbia Heights 2014 Budget Worksheet 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4300 MISC.CHARGES 204 1,748 530 530 530 - 4320 WATER CONNECTION FEES 40,536 40,536 44,570 52,270 52,270 - 4330 SUBSCRIPTION, MEMBERSHIP 806 772 1,860 2,060 2,060 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES& LICENSES 46 270 680 680 680 4395 STATE SALES TAX - - - - - 4910 BUILDING DEPRECIATION 13,740 13,560 14,400 14,400 14,400 - 4930 EQUIPMENT DEPRECIATION 20,700 19,612 31,200 31,200 31,200 - 4950 INFRASTRUCTURE DEPRECIATION 170,046 185,284 166,800 170,000 170,000 - 2999 TOTALS:OTHER SERVICES&CHARGES 396,546 437,248 478,244 492,497 492,497 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - 5185INFRASTRUCTURE - - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 7270 TRANSFER TO CAP EQP REPL FD 25,000 25,000 25,000 25,000 25,000 - 8100 CONTINGENCIES - - 6,339 - - - 6999 TOTALS:OTHER FINANCING USES 25,000 25,000 31,339 25,000 25,000 - TOTALS:WATER UTILITY DISTRIBUTION 859,940 877,519 970,055 999,992 999,992 - 50 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER WATER UTILITY DISTRIBUTION BUDGET 601-49430 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2Q13 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.14 0.14 16,385 3,829 20,214 17,038 4,041 21,079 ACE 0.03 0.03 2,423 669 3,092 2,520 703 3,224 Utility Supervisor 0.20 0.28 15,904 4,388 20,292 23,266 6,525 29,791 Foreman 0.51 0.51 31,110 10,248 41,358 32,246 10,808 43,053 Maint..workers 3.44 3.58 189,424 65,260 254,684 193,500 70,021 263,521 Admin Asst. 0.09 0.09 4,962 1,646 6,608 5,156 1,734 6,890 Secretary 0.13 0.13 6,195 2,105 8,301 6,439 2,215 8,654 PT Clerk 0.11 0.10 4,951 774 5,725 4,577 1,748 6,325 Seasonals 0.38 0.33 8,166 923 9,089 8,166 931 9,097 Subtotal 5,03 5.19 279,520 89,842 369,362 292,907 98,728 391,634 Total 5.03 5.19 279,520 89,842 369,362 292,907 98,728 391,634 SUPPLIES OTHER SERVICES AND CHARGES 2010 MINOR EQUIPMENT TOTAL: 8,150 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 25,050 Hydrant replacements 3,890 GIS contract 5,490 MXU replacements 2,480 Water testing 2,400 Other equipment&system parts 1,780 Leak Detection&water breaks 4,190 Coliform testing 490 2011 COMPUTER EQUIPMENT TOTAL: 3,500 Meter testing 1,990 other water computer equipment 500 Drug&alcohol testing 490 Utility Supervisor computer 3,000 CCR preparation 3,000 Telecom services 70 2030 PRINTING&PRINTED FORMS TOTAL: 1,180 Gopher state one call 2,930 Consumer Report 610 Systematic leak detection 4,000 Water quality report insert 570 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 3,000 2160 MAINT&CONST MATERIALS TOTAL: 33,000 Safety consultant and training 1,200 Hydrants repair parts 10,000 Earth moving equipment training 200 Asphalt,aggregates,soils for water breaks 12,000 Local 49er equipment training 200 Parts for fountains and sprinklers 1,000 Various water operator schools/certs 1,060 Watermain fittings and repair parts 10,000 supervisor training 340 2161 CHEMICALS TOTAL: 450 3500 Legal notice publishing TOTAL: 540 Water testing 450 Consumer and water quality publishing 540 2171 GENERAL SUPPLIES TOTAL: 8,250 4000 REPAIR AND MAINT SERVICES TOTAL: 104,060 MXU battery replacement 1,250 Cityworks software maint.. 1,500 Other supplies 7,000 SCADA maint..contract 7,150 2990 COMM. PURCHASED FOR RESALE TOTAL: 8,860 Win 911 software maint..contract 1,290 Water meters/parts for service lines 8,860 SCADA system repairs 5,200 Waterbreak repairs/restoration services 23,310 CAPITAL OUTLAY Stop box repairs 65,610 5120 BUILDING IMPROVEMENT TOTAL: 0 4020 BUILDING MAINT SERVICES TOTAL: 2,700 5185 IMPROV OTHER THAN BLDG TOTAL: 0 4100 RENTS AND LEASES TOTAL: 27,098 5170 OFFICE EQUIPMENT TOTAL: 0 MSC rental 24,168 5180 OTHER EQUIPMENT TOTAL: 0 Special equipment rentals 2,930 4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 2,060 51 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:WATER UTILITY NON-OPERATING 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - 2,800 2,800 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 344,338 357,909 237,000 272,000 272,000 - TOTALS:WATER UTILITY NON-OPERATING 344,338 357,909 237,000 274,800 274,800 - Activity Description This budget primarily accounts for transfers to the Water debt service fund. Objectives This budget primarily accounts for transfers to the Water debt service fund. Budget Comments This budget primarily accounts for transfers to the Water debt service fund,$274,800 budgeted for 2014. 52 City of Columbia Heights 2014 Budget Worksheet 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT - - - - 1999 TOTALS:SUPPLIES - - - - - - OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. - - 2,800 2,800 - 4000 REPAIR&MAINT.SERVICES - - - 4300 MISC.CHARGES - - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - 2,800 2,800 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - 4999 TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 7160 TRANSFER OUT TO BONDS 328,000 291,000 237,000 272,000 272,000 7210 TRANSFER OUTTO GENERAL FUND 1,500 - - - - 7290 TRANSFER OUT TO CONSTR FUND 14,837 66,909 - - - 6999 TOTALS:OTHER FINANCING USES 344,338 357,909 237,000 272,000 272,000 TOTALS:WATER UTILITY NON-OPERATING 344,338 357,909 237,000 274,800 274,800 - 53 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER WATER UTILITY NON-OPERATING BUDGET 601.49449 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 54 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:SEWER UTILITY COLLECTIONS 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 229,764 228,356 326,778 343,766 343,766 1999 Supplies 35,457 40,949 54,190 57,225 57,225 2999 Other Services&Charges 272,738 212,962 308,845 315,268 315,268 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 25,000 25,000 31,074 25,000 25,000 - TOTALS:SEWER UTILITY COLLECTIONS 562,958 507,267 720,887 741,259 741,259 - Activity Description This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes,trunk and main sewer lines,and lift stations(4). Annual sewer flows are between 550 and 575 million gallons to MCES treatment facilities. Objectives 1. Continue 1/1 program development in Collection District 2,and possibly District 3 for the removal of clear water flows outside the main lines. 2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines annually. Initiated in 2004. 3. Continue sanitary sewer system evaluations through the new televising and reporting program. 4. Continue annual sanitary sewer lining program. 5. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures throughout the City. 6. Develop developmental strategic plan. Budget Comments The 2014 Sewer Collections proposed budget is$741,258 which is a increase of 2.8%[$20,371] from 2013. Major line items contributing to the increase: 1. Personnel increased 5.2%[16,987] 2.Other services&charges increased 2.1%[6,423] 55 City of Columbia Heights 2014 Budget Worksheet 602 FCOLLECTIONS WER UTILITY Actual Actual Adopted Department City Manager Council 49450 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 165,457 160,704 226,321 242,185 242,185 1011 PART-TIME EMPLOYEES 2,615 2,265 4,951 - - 1012 SEASONAL EMPLOYEES 2,390 1,023 8,166 8,166 8,166 - 1020 OVERTIME-REGULAR 6,921 4,722 6,732 6,733 6,733 - 1030 VACATION&SICK 1,822 5,336 - - - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 12,521 11,959 17,121 17,918 17,918 - 1220 F.I.C.A.CONTRIBUTION 12,684 12,081 18,771 19,599 19,599 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE 21,971 25,955 36,509 40,559 40,559 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 3,382 4,310 8,207 8,606 8,606 - 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 229,764 228,356 326,778 343,766 343,766 - SUPPLIES 2000 OFFICE SUPPLIES 325 346 580 580 580 2010 MINOR EQUIPMENT 5,790 5,604 6,030 6,030 6,030 - 2011 COMPUTER EQUIPMENT 1,861 197 4,520 5,000 5,000 - 2020 COMPUTER SUPPLIES 58 93 790 790 790 2030 PRINTING&PRINTED FORMS 87 149 90 90 90 2070 TRAINING& INSTR SUPPLIES - - 520 520 520 - 2160 MAINT.&CONSTRUCT MATERIALS 2,183 10,162 6,690 7,025 7,025 - 2161 CHEMICALS - - 230 230 230 - 2171 GENERAL SUPPLIES 1,634 2,429 7,740 7,740 7,740 - 2172 UNIFORMS 1,056 817 1,770 1,770 1,770 - 2173 PROTECTIVE CLOTHING 593 1,216 1,150 1,150 1,150 - 2175 FOOD SUPPLIES 8 - - - - - 2280 VEHICLE REPAIR AND PARTS 12,298 8,993 14,240 15,000 15,000 - 2282 GAS, OIL, LUBRICANTS 9,562 10,943 9,840 11,300 11,300 1999 TOTALS:SUPPLIES 35,457 40,949 54,190 57,225 57,225 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 4,081 6,347 30,750 30,750 30,750 - 3105 TRAINING&EDUC ACTIVITIES 964 1,276 1,560 2,000 2,000 - 3210 TELEPHONE&TELEGRAPH 66 83 70 70 70 3211 CELL PHONES 922 652 1,170 1,170 1,170 3220 POSTAGE 67 535 50 50 50 - 3250 OTHER COMMUNICATIONS 700 808 480 480 480 3310 LOCAL TRAVEL EXPENSE 59 6 - - - 3320 OUT OF TOWN TRAVEL EXPENSE 24 - - - - - 3500 LEGAL NOTICE PUBLISHING - - 60 60 60 - 3600 INSURANCE& BONDS 16,893 16,893 15,826 15,260 15,260 - 3810 ELECTRIC 9,499 8,109 9,974 10,475 10,475 - 3830 GAS 570 490 599 800 800 4000 REPAIR&MAINT.SERVICES 28,139 9,267 23,220 23,220 23,220 4020 BUILDING MAINTENANCE 3,031 236 2,490 2,490 2,490 - 4050 GARAGE, LABOR BURD. 6,009 7,815 9,740 9,740 9,740 4100 RENTS& LEASES 31,028 28,410 30,876 31,523 31,523 4300 MISC.CHARGES 176 - 510 510 510 4330 SUBSCRIPTION, MEMBERSHIP - 45 210 210 210 56 City of Columbia Heights 2014 Budget Worksheet 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES&LICENSES - 236 60 60 60 - 4395 STATE SALES TAX - - - - - - 4910 BUILDING DEPRECIATION 282 282 1,200 1,200 1,200 - 4930 EQUIPMENT DEPRECIATION 37,937 31,668 55,200 55,200 55,200 4950 INFRASTRUCTURE DEPRECIATION 132,291 99,805 124,800 130,000 130,000 2999 TOTALS:OTHER SERVICES&CHARGES 272,738 212,962 308,845 315,268 315,268 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - 4999 TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 7270 TRANSFER TO CAP EQP REPL FUND 25,000 25,000 25,000 25,000 25,000 - 8100 CONTINGENCIES - - 6,074 - - 6999 TOTALS:OTHER FINANCING USES 25,000 25,000 31,074 25,000 25,000 - TOTALS:SEWER UTILITY COLLECTIONS 562,958 507,267 720,887 741,259 741,259 - 57 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER SEWER UTILITY COLLECTIONS BUDGET 602.49450 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.14 0.14 16,385 3,829 20,214 17,038 4,041 21,079 ACE 0.02 0.03 2,019 558 2,577 2,100 587 2,687 Utility Supervisor 0.20 0.28 15,904 4,387 20,291 23,266 6,525 29,791 Foreman 0.49 0.49 29,522 9,946 39,468 30,658 10,503 41,161 Maint workers 2.91 2.91 158,612 56,624 215,236 159,684 58,397 218,081 Admin Asst 0.08 0.09 4,415 1,463 5,878 5,156 1,734 6,890 Secretary 0.13 0.13 6,195 2,105 8,301 6,439 2,215 8,654 PT Clerk 0.11 0.10 4,951 774 5,725 4,577 1,748 6,325 Seasonals 0.38 0.33 8,166 923 9,089 8,166 931 9,097 Subtotal 4.46 4.50 246,170 80,608 326,778 257,083 86,682 343,765 Total 4.46 4.50 246,170 8 0,608 326,778 257,083 86,682 343,765 SUPPLIES OTHER SERVICES AND CHARGES 2010 MINOR EQUIPMENT TOTAL: 6,030 3050 EXPERT AND PROFESSIONA TOTAL: 30,750 Abrasive saw 1,210 GIS contract 6,100 Jetter Nozzles 2,160 Private line inspections/testing 9,200 Root saw 2,660 Drug&alcohol testing 700 Gopher State one call 5,850 2011 COMPUTER EQUIPMENT TOTAL: 5,000 Safety consultant/training 2,200 Utility Supervisor computer 3,000 Sewer Testing 6,700 Other sewer computer eq 2,000 3105 TRAINING AND EDUCATION TOTAL: 2,000 2070 TRAINING AND INSTRUCTIONAL SUPPLIES TOTAL: 520 Annual sewer operator schools 1,000 Sewer televising instruction materials 520 supervisor training 440 2160 MAINT&CONST MATERIALS TOTAL: 7,025 49ers training 560 Excavation materials 2,335 4000 REPAIR AND MAINTSERVIC TOTAL: 23,220 Manholes,frames,Grates 3,300 Cityworks maint contract 1,520 Manhole covers 1,390 Surveillance system repairs 1,750 Safety meters repair/certification 1,000 2161 CHEMICALS TOTAL: 230 Misc.concrete repairs 1,500 Degreasers and disinfectant 230 Misc.electrical repairs 2,300 2171 GENERAL SUPPLIES TOTAL: 7,740 SCADA system repairs 5,250 Small Eq and Tool replacement 380 Win 911 software maint contract 400 Jetter supplies 4,500 Lift station repairs 8,000 Televising unit supplies 1,880 Granite software maintenance 1,500 General supplies 980 4020 BUILDING MAINT 2,490 4100 RENTS AND LEASES TOTAL: 31,523 MSC rental expenses 29,383 Special equipment rental 2,140 4330 SUBSCRIPTION,MEMBERSF TOTAL: 210 58 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: SEWER UTILITY DISPOSAL 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - - 1999 Supplies 901,096 899,008 1,065,610 1,076,266 1,076,266 2999 Other Services&Charges - - - - - 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:SEWER UTILITY DISPOSAL 901,096 899,008 1,065,610 1,076,266 1,076,266 Activity Description This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs will vary from year to year based upon flows. Objectives Rates from the MCES have begun a modest increase over the last couple of years. Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5%to 5.5%over the next several years. Budget Comments The proposed 2014 Sewage Disposal budget is$1,076,266. This represents a 1% [10,656] estimated increase from the 2013 adopted budget to account for MCES annual rate increases and surcharges. 59 City of Columbia Heights 2014 Budget Worksheet 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2900 METRO SEWER BOARD CHARGE 901,096 899,008 1,065,610 1,076,266 1,076,266 - 1999 TOTALS:SUPPLIES 901,096 899,008 1,065,610 1,076,266 1,076,266 - TOTALS:SEWER UTILITY DISPOSAL 901,096 899,008 1,065,610 1,076,266 1,076,266 - 60 CITY OF COLUMBIA HEIGHTS, MINNESOTA B U DG ET 2014 FUND NUMBER SEWER UTILITY DISPOSAL BUDGET 602-49480 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0100 0.00 0.00 0.00 0.00 61 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:SEWER UTILITY NON-OPERATING 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Iter Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - 1999 Supplies - - - 2999 Other Services&Charges - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 179,767 28,960 400,000 215,000 215,000 - TOTALS:SEWER UTILITY NON-OPERATING 179,767 28,960 400,000 215,000 215,000 - Activity Description This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds outstanding. Objectives This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds outstanding. Budget Comments The transfers out from this department reflect the portions of sewer projects funded by sewer utility charges. See project details under Sewer Construction Fund 652. 62 City of Columbia Heights 2014 Budget Worksheet F602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER FINANCING USES 7160 TRANSFER OUT TO BONDS - - - - 7175 TRANSFER OUTTO PIR PROJ FUND - - - - - 7210 TRANSFER OUT TO GENERAL FUND 4,443 - 400,000 - - - 7290 TRANSFER OUT TO CONSTR FUND 175,324 28,960 - 215,000 215,000 - 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES 179,767 28,960 400,000 215,000 215,000 TOTALS:SEWER UTILITY NON-OPERATING 179,767 28,960 400,000 215,000 215,000 63 CITY OF COLUMBIA HEIGHTS, MINNESOTA B U DG ET 2014 FUND NUMBER SEWER UTILITY NON-OPERATING BUDGET 602-49499 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0100 0.00 0.00 0.00 0.00 64 CITY OF COLUMBIA HEIGHTS, MINNESOTA B U DG ET 2014 DEPARTMENT:REFUSE DISPOSAL 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49510 REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - - 1999 Supplies 1,381,227 1,415,885 1,540,510 1,594,428 1,594,428 - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - - - TOTALS: REFUSE DISPOSAL 1,381,227 1,415,885 1,540,510 1,594,428 1,594,428 - Activity Description Contracted costs and billings for refuse, recycling and yard waste collection and disposal are separated and accounted for in this department to enable tracking of actual costs for each area,and to facilitate accurate reporting to state and county agencies as required. The City negotiated a new five year contract with Veolia ES Solid Waste Midwest through December 2014. Under this contract,the hauler provides all households and multi-dwelling properties with garbage carts,dumpsters, and single sort recycling has been introduced. Residents may request a change of service level by calling city staff. Objectives 1. Promote responsible waste practices,through training and education,to reduce municipal solid waste tonnages. 2. Provide cost-effective options for disposal of problem items. 3. Publicize the disposal options available for residents. 4.The refuse/recycling contract ends in December 2014 with the current provider,Advanced Disposal (formerly Veolia). Review a three-year extension proposal from Advanced as allowed in the current contract and make recommendations to extend with them or conduct a new RFP. Budget Comments The Refuse Disposal Budget is$1,594,528, a 3.5%increase from 2013. This increase reflects a contractual 3.5%increase over 2013 with Advanced Disposal (formerly Veolia ES Solid Waste Midwest)and to reflect a 7.4%increase of tipping fees at the Anoka County RRT owned by GRE(Great River Energy). The Refuse line item#2910 accounts for both Contractor service costs and tipping fees for disposal of solid waste. Typically 40% of the total is tipping fees and 60%is contractor charges. 65 City of Columbia Heights 2014 Budget Worksheet 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49510 REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2910 REFUSE 991,811 1,004,135 1,120,740 1,159,966 1,159,966 - 2920 RECYCLING 234,312 247,977 250,710 259,485 259,485 2930 YARD WASTE 155,104 163,773 169,060 174,977 174,977 - 1999 TOTALS:SUPPLIES 1,381,227 1,415,885 1,540,510 1,594,428 1,594,428 - OTHER SERVICES&CHARGES 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - - TOTALS: REFUSE DISPOSAL 1,381,227 1,415,885 1,540,510 1,594,428 1,594,428 - 66 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER REFUSE DISPOSAL BUDGET 603-49510 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0100 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 67 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: REFUSE COLLECTION&DISPOSAL 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49520 REFUSE COLLECTION AND DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 1 2013 2014 2014 2014 0999 Personal Services 43,041 37,304 33,648 40,648 40,648 - 1999 Supplies 148 233 520 520 520 - 2999 Other Services&Charges 16,063 15,753 17,429 17,177 17,177 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 82,180 80,231 81,603 82,372 82,372 - TOTALS: REFUSE COLLECTION &DISPOSAL 141,432 133,521 133,200 140,717 140,717 Activity Description This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however,they do remain a function of this budget as a whole. Objectives 1. Promote the unique aspects of the City contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services. 3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services they need in the most cost-effective manner,thereby reducing the number of complaints from and about these buildings. Budget Comments The Refuse Collection & Disposal budget is$140,717 a 5.6%[7,517] increase from 2013. Major line items contributing to the increase: 1. Personnel increased 20.8% [7,000] 68 City of Columbia Heights 2014 Budget Worksheet 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49520 REFUSE COLLECTION &DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 33,491 27,956 22,731 30,729 30,729 1011 PART-TIME EMPLOYEES 1,087 1,240 3,300 - - - 1012 SEASONAL EMPLOYEES 152 501 424 424 424 - 1020 OVERTIME-REGULAR - - - - - - 1030 VACATION&SICK (241) (18) - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 2,472 2,038 1,877 2,215 2,215 - 1220 F.I.C.A. CONTRIBUTION 2,270 1,933 1,997 2,354 2,354 1300 INSURANCE 3,631 3,450 3,120 4,702 4,702 - 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 178 203 199 224 224 - 0999 TOTALS: PERSONAL SERVICES 43,041 37,304 33,648 40,648 40,648 SUPPLIES 2000 OFFICE SUPPLIES 34 17 140 140 140 - 2010 MINOR EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2020 COMPUTER SUPPLIES - - 80 80 80 - 2030 PRINTING&PRINTED FORMS 114 216 300 300 300 - 2171 GENERAL SUPPLIES - - - - - 1999 TOTALS:SUPPLIES 148 233 520 520 520 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 1,607 1,720 2,430 2,230 2,230 3105 TRAINING&EDUC ACTIVITIES - - - - - - 3210 TELEPHONE&TELEGRAPH - - - - - 3211 CELL PHONES - - - - - - 3220 POSTAGE 2,255 2,789 3,300 3,300 3,300 - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 823 823 535 403 403 - 4000 REPAIR&MAINT.SERVICES 223 404 220 220 220 - 4100 RENTS&LEASES 6,916 6,964 7,044 7,124 7,124 4300 MISC. CHARGES - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES& LICENSES 4,239 3,053 3,900 3,900 3,900 - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 16,063 15,753 17,429 17,177 17,177 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 35,680 35,231 35,272 36,041 36,041 7210 TRANSFER OUT TO GENERAL FUND 1,500 - - - - 7370 TRANSFER OUT TO INFO SYSTEMS 45,000 45,000 45,000 45,000 45,000 - 8100 CONTINGENCIES - - 1,331 1,331 1,331 - 6999 TOTALS:OTHER FINANCING USES 82,180 80,231 81,603 82,372 82,372 - TOTALS: REFUSE COLLECTION&DISPOSAL 141,432 133,521 133,200 140,717 140,717 - 69 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER REFUSE COLLECTION&DISPOSAL BUDGET 603-49520 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.06 0.06 7,022 1,641 8,663 7,302 1,731 9,032 Utility Supervisor 0.05 0.08 3,976 1,097 5,073 6,647 1,864 8,512 Admin Asst 0.21 0.21 11,733 3,894 15,627 12,203 4,104 16,307 PT Clerk 0.07 0.10 3,300 515 3,815 4,577 1,748 6,325 Seasonals 0.02 0.02 424 47 471 424 48 472 Subtotal 0.41 0.47 26,455 7,194 33,649 31,153 9,495 40,648 Total 0.41 0.47 26,455 7,194 33,649 31,153 9,495 40,648 SUPPLIES 2010 MINOR EQUIPMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 0 2171 GENERAL SUPPLIES TOTAL: 0 OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 2,230 Auditors fee 1,400 Other services 830 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 4000 REPAIR AND MAINT SERVICES TOTAL: 220 4100 RENTS AND LEASES TOTAL: 7,124 MSC rental 7,124 Other rentals 0 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5170 OFFICE EQUIPMENT TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 70 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:REFUSE FUND RECYCLING 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 33,014 37,020 42,969 40,585 40,585 1999 Supplies 3,047 14,587 5,360 5,360 5,360 2999 Other Services&Charges 25,275 34,764 34,590 34,501 34,501 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 35,679 35,230 35,272 36,040 36,040 - TOTALS: REFUSE FUND RECYCLING 97,015 121,601 118,191 116,486 116,486 - Activity Description This activity provides administrative oversight of the recycling contract between the City and Veolia ES Solid Waste Midwest.The City contracts with the hauler to collect items in the single sort collection program, plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County through the SCORE grant program. Objectives 1. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and the numerous other options available within the community. 2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available. 3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling Center. Budget Comments The Recycling budget for 2014 is$116,487 an decrease -(1.4)% [-1,704]from 2013. Major line items that contributed to the decrease: 1. Personnel decreased-(5.5)% [-2,383] 71 City of Columbia Heights 2014 Budget Worksheet 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 24,312 27,239 29,610 30,790 30,790 - 1011 PART-TIME EMPLOYEES 1,181 1,251 3,400 - - 1012 SEASONAL EMPLOYEES 939 462 424 424 424 1020 OVERTIME-REGULAR - - 36 36 36 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION 1,849 2,103 2,382 2,222 2,222 - 1220 F.I.C.A.CONTRIBUTION 1,823 2,060 2,534 2,362 2,362 1300 INSURANCE 2,751 3,660 4,329 4,526 4,526 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 159 246 254 225 225 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 33,014 37,020 42,969 40,585 40,585 SUPPLIES 2000 OFFICE SUPPLIES 40 5 70 70 70 2010 MINOR EQUIPMENT 115 2,530 - - - 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - 80 80 80 2030 PRINTING&PRINTED FORMS 94 2,839 1,370 1,370 1,370 2160 MAINT.&CONSTRUCT MATERIALS - 9,040 - - - 2170 PROGRAM SUPPLIES 2,754 - 3,500 3,500 3,500 2171 GENERAL SUPPLIES 45 120 150 150 150 2172 UNIFORMS - 30 - - - 2280 VEHICLE REPAIR AND PARTS - 23 190 190 190 2282 GAS, OIL, LUBRICANTS - - - - - 2920 RECYCLING - - - - - - 1999 TOTALS:SUPPLIES 3,047 14,587 5,360 5,360 5,360 - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 4,607 1,720 2,530 2,330 2,330 - 3105 TRAINING& EDUC ACTIVITIES 20 119 650 650 650 - 3210 TELEPHONE&TELEGRAPH - - - - - - 3211 CELL PHONES - - - - - 3220 POSTAGE 2,272 2,875 2,900 2,900 2,900 3310 LOCAL TRAVEL EXPENSE - - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - 250 250 250 3500 LEGAL NOTICE PUBLISHING - - 310 310 310 - 3600 INSURANCE&BONDS - - - - - 3810 ELECTRIC 2,372 2,128 2,491 2,491 2,491 - 4000 REPAIR&MAINT.SERVICES 3,627 4,439 3,390 3,390 3,390 4050 GARAGE, LABOR BURD. 1,095 2,138 800 800 800 - 4100 RENTS&LEASES 9,582 9,648 9,759 9,870 9,870 4200 PROGRAM ACTIVITIES 1,379 7,257 3,900 3,900 3,900 - 4300 MISC.CHARGES - 2,933 2,700 2,700 2,700 - 4330 SUBSCRIPTION, MEMBERSHIP 20 20 110 110 110 - 4395 STATE SALES TAX - - - - - - 4910 BUILDING DEPRECIATION 300 925 - - - - 4930 EQUIPMENT DEPRECIATION - 560 4,800 4,800 4,800 - 2999 TOTALS:OTHER SERVICES&CHARGES 25,275 34,764 34,590 34,501 34,501 - CAPITAL OUTLAY 5120 BUILDING& IMPROVEMENT - - - - - 72 City of Columbia Heights 2014 Budget Worksheet 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 5180 OTHER EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - - - OTHER FINANCING USES 7100 OPER.TRANSFER OUT-LABOR 35,679 35,230 35,272 36,040 36,040 - 8100 CONTINGENCIES - - - - - 6999 TOTALS:OTHER FINANCING USES 35,679 35,230 35,272 36,040 36,040 TOTALS: REFUSE FUND RECYCLING 97,015 121,601 118,191 116,486 116,486 - 73 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER REFUSE FUND RECYCLING 603-49530 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.06 0.06 7,022 1,641 8,663 7,302 1,731 9,032 Utility Supervisor 0.05 0.08 4,374 1,206 5,580 6,647 1,864 8,512 Admin Asst 0.30 0.26 16,344 5,427 21,771 14,896 5,011 19,907 Secretary 0.04 0.04 1,906 647 2,553 1,981 681 2,662 PT Clerk 0.07 0.00 3,400 531 3,931 0 0 0 Seasonals 0.02 0.02 424 47 471 424 48 472 Subtotal 0.54 0.46 33,470 9,499 42,969 31,250 9,335 40,586 Total 0.54 0,46 33,470 9,499 42,969 31,250 9,335 40,586 SUPPLIES CAPITAL OUTLAY 2010 MINOR EQUIPMENT TOTAL: 0 5120 BUILDING IMPROVEMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 2160 MAINT&CONST MATERIALS TOTAL: 0 Recycling center repair materials 0 5170 OFFICE EQUIPMENT TOTAL: 0 2170 PROGRAM SUPPLIES TOTAL: 3,500 5180 OTHER EQUIPMENT TOTAL: 0 Educational materials 1,000 Misc. Recycling information handouts 2,000 Recycling containers liners for parks 500 2171 GENERAL SUPPLIES TOTAL: 150 Labeling materials 40 Recycling center supplies 50 Recycling center facility materials 20 Sand and Ice melt 20 First aid supplies 10 Misc.supplies 10 OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 2,330 Auditors fee 1,400 Other 930 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 650 Training 325 Recycling conferences 325 4000 REPAIR AND MAINT SERVICES TOTAL: 3,390 Recycling Center repair 4100 RENTS AND LEASES TOTAL: 9,780 MSC space rental expenses 4300 MISC CHARGES 2,700 Yard waste disposal from street leaves 4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 110 74 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:REFUSE FUND HAZARDOUS WASTE 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 1,132 890 2,935 3,062 3,062 1999 Supplies 8 - 600 600 600 - 2999 Other Services&Charges 1,576 2,357 5,220 5,220 5,220 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS: 2,716 3,247 8,755 8,882 8,882 - Activity Description This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential properties. Such items include fluorescent lamps,solvents, waste and automotive fluids, paints/chemicals, and illegally dumped electronic and other problem materials. Anoka County provides household hazardous waste services primarily through a year-round drop-off facility located in Blaine that serves the entire county. Objectives 1.Continue to coordinate twice a year collection of fluorescent bulbs from residents,small businesses, and city buildings to facilitate proper disposal. 2. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 3. Educate residents to those items that are hazardous,costly to dispose of,and accepted only at a licensed disposal facility,and what options may be available to purchase more wisely. Budget Comments The Hazardous Waste budget increased by 1.4% [$127]from 2013. This represents an essentially flat budget from 2013. 75 City of Columbia Heights 2014 Budget Worksheet 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES 605 342 2,203 2,292 2,292 - 1012 SEASONAL EMPLOYEES 91 - - - - 1020 OVERTIME-REGULAR 172 296 - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A.CONTRIBUTION 56 46 159 165 165 1220 F.I.C.A. CONTRIBUTION 60 47 169 175 175 1300 INSURANCE 137 142 386 415 415 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 10 17 18 15 15 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 1,132 890 2,935 3,062 3,062 SUPPLIES 2070 PROGRAM SUPPLIES - - 100 100 100 - 2171 GENERAL SUPPLIES 8 - 300 300 300 - 2173 PROTECTIVE CLOTHING - - 200 200 200 2175 FOOD SUPPLIES - - - - 1999 TOTALS:SUPPLIES 8 - 600 600 600 OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 1,500 1,426 3,060 3,060 3,060 - 3105 TRAINING& EDUC ACTIVITIES - - 300 300 300 - 3310 LOCAL TRAVEL EXPENSE - - - - 4000 REPAIR&MAINT.SERVICES - - - - - 4100 RENTS&LEASES - - - - - 4300 MISC.CHARGES 76 931 1,860 1,860 1,860 4330 SUBSCRIPTION, MEMBERSHIP - - - - - - 4390 TAXES&LICENSES - - - - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 1,576 2,357 5,220 5,220 5,220 - CAPITAL OUTLAY 4999 TOTALS:CAPITAL OUTLAY - - - - - - OTHER FINANCING USES 6999 TOTALS: OTHER FINANCING USES - - - - - - TOTALS: REFUSE FUND HAZARDOUS WASTE 2,716 3,247 8,755 8,882 8,882 - 76 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER REFUSE FUND HAZARDOUS WASTE BUDGET 603-49540 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Admin Asst 0.04 0.04 2,203 732 2,936 2,292 770 3,062 Subtotal 0.04 0.04 2,203 732 2,936 2,292 770 3,062 Total 0.04 4.04 2,203 732 2,936 2,292 770 3,062 2010 MINOR EQUIPMENT TOTAL: 0 2011 COMPUTER EQUIPMENT TOTAL: 0 2160 MAINT&CONST MATERIALS TOTAL: 0 2170 PROGRAM SUPPLIES TOTAL: 100 2171 GENERAL SUPPLIES TOTAL: 303 Barrels for Ballasts 150 Containers for Fluorescent bulbs 53 Spill Kits 100 OTHER SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 3,060 Fluorescent bulb recycling 940 Ballast Disposal 330 Oil filter recycling 850 Disposal of solvents, paints, misc. 940 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 300 4000 REPAIR AND MAINT SERVICES TOTAL: 0 4100 RENTS AND LEASES TOTAL: 0 4300 MISC CHARGES TOTAL: 1,860 dispose illegally dumped items 1,290 Disposal of material dumped on public land 570 4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 0 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 77 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STORM SEWER UTILITY COLLECTIONS 604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 118,813 123,813 105,097 129,286 129,286 1999 Supplies 13,751 8,809 47,200 50,465 50,465 - 2999 Other Services&Charges 133,283 170,141 166,823 168,463 168,463 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 5,000 5,000 6,797 5,000 5,000 - TOTALS:STORM SEWER UTILITY C 270,847 307,763 325,917 353,214 353,214 - Activity Description This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase III permit requirements (pollution prevention), inspection and repair of storm sewer pipes,catch basins, manholes,and drainage ponds, and surface water related activities. Objectives 1. Implement NPDES Phase III requirements for activities and reporting system-3rd Generation Plan was approved by the MPCA in 2013. 2. Update surface water management plan following new membership in MWMO, and the updated RCWD plan. 3. Support the maintenance activities in the Streets Department. 4. Rehab existing structures and/or main lines throughout the City. 5. Storm sewer system evaluation: manhole sewer line inspections. 6. Develop developmental strategic plan. Budget Comments The proposed 2014 budget is$353,213 an increase of 8.4% [27,296] from the 2013 adopted budget. Major line items contributing to the increase: 1. Personnel increased 23%[24,188] 2.Supplies increased 6.9%[3,265] 78 City of Columbia Heights 2014 Budget Worksheet 604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 88,770 90,791 76,165 94,132 94,132 - 1011 PART-TIME EMPLOYEES 420 1,265 - - - - 1012 SEASONAL EMPLOYEES 1,317 1,971 - - - - 1020 OVERTIME-REGULAR 1,503 741 2,922 3,419 3,419 - 1030 VACATION&SICK (512) 617 - - - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 6,527 6,664 5,694 7,031 7,031 - 1220 F.I.C.A.CONTRIBUTION 6,771 6,726 6,035 7,444 7,444 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE 12,276 12,657 11,402 14,090 14,090 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 1,742 2,381 2,879 3,170 3,170 1700 ALLOCATED FRINGE - - - - - - 0999 TOTALS: PERSONAL SERVICES 118,813 123,813 105,097 129,286 129,286 - SUPPLIES 2000 OFFICE SUPPLIES 28 34 170 170 170 - 2010 MINOR EQUIPMENT - 197 15,680 15,680 15,680 - 2011 COMPUTER EQUIPMENT - - 2,000 2,000 2,000 - 2020 COMPUTER SUPPLIES 44 - 70 70 70 2030 PRINTING& PRINTED FORMS 8 26 270 270 270 - 2070 TRAINING&INSTR SUPPLIES - - - - - - 2160 MAINT.&CONSTRUCT MATERIALS 8,306 4,413 14,500 14,500 14,500 2161 CHEMICALS - - - - - 2170 PROGRAM SUPPLIES - - 2,520 2,520 2,520 - 2171 GENERAL SUPPLIES 2,238 1,732 3,030 6,030 6,030 - 2172 UNIFORMS 1,000 437 360 360 360 2173 PROTECTIVE CLOTHING - 10 50 50 50 2175 FOOD SUPPLIES - - - - - - 2280 VEHICLE REPAIR AND PARTS 2,126 1,960 5,310 5,575 5,575 - 2282 GAS, OIL, LUBRICANTS - - 1,620 1,620 1,620 2990 COM. PURCHASED FOR RESALE - - 1,620 1,620 1,620 1999 TOTALS:SUPPLIES 13,751 8,809 47,200 50,465 50,465 OTHER SERVICES&CHARGES 3050 EXPERT& PROFESSIONAL SERV. 9,083 17,156 29,410 29,410 29,410 - 3105 TRAINING& EDUC ACTIVITIES 2,094 1,510 2,500 2,500 2,500 3210 TELEPHONE&TELEGRAPH - - - - - - 3211 CELL PHONES 257 279 370 370 370 3220 POSTAGE - 3 - - - - 3250 OTHER COMMUNICATIONS - - - - - - 3310 LOCAL TRAVEL EXPENSE 20 - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - 130 130 130 3500 LEGAL NOTICE PUBLISHING - 168 43 43 43 3600 INSURANCE&BONDS 1,930 1,930 1,314 1,050 1,050 - 3810 ELECTRIC 3,369 3,189 3,537 3,715 3,715 4000 REPAIR&MAINT.SERVICES 2,873 28,757 14,550 14,550 14,550 - 4020 BUILDING MAINTENANCE - - - - - 4050 GARAGE, LABOR BURD. 2,586 1,814 8,550 8,550 8,550 4100 RENTS& LEASES 28,197 28,824 29,529 29,855 29,855 - 79 City of Columbia Heights 2014 Budget Worksheet 604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4300 MISC.CHARGES - 843 - - - 4330 SUBSCRIPTION, MEMBERSHIP 1,390 1,674 2,280 2,280 2,280 4376 MISCELLANEOUS CIVIC AFFAIRS - - _ _ _ _ 4390 TAXES&LICENSES 35 210 210 210 - 4395 STATE SALES TAX - _ - 4930 EQUIPMENT DEPRECIATION 17,546 19,919 10,800 10,800 10,800 - 4950 INFRASTRUCTURE DEPRECIATION 63,904 64,074 63,600 65,000 65,000 2999 TOTALS:OTHER SERVICES&CHARGES 133,283 170,141 166,823 168,463 168,463 - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - _ _ _ _ _ 5180 OTHER EQUIPMENT - _ _ _ _ 5185 INFRASTRUCTURE - _ _ _ _ 4999 TOTALS:CAPITAL OUTLAY - - _ _ _ _ OTHER FINANCING USES 7270 TRANSFER TO CAP EQP REPL FUND 5,000 5,000 5,000 5,000 5,000 - 8100 CONTINGENCIES - - 1,797 - - - 6999 TOTALS:OTHER FINANCING USES 5,000 5,000 6,797 5,000 5,000 TOTALS:STORM SEWER UTILITY COLLEC 270,847 307,763 325,917 353,214 353,214 - 80 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER STORM SEWER UTILITY COLLECTIONS BUDGET 604-49650 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Director 0.04 0.04 4,447 1,039 5,485 4,564 1,082 5,645 ACE 0.02 0.02 1,615 446 2,062 1,680 469 2,149 Utility Supervisor 0.06 0.24 4,771 1,317 6,088 19,942 5,592 25,534 Eng.Tech IV 0.46 0.46 31,145 9,319 40,463 32,381 9,802 42,183 Foreman 0.17 0.18 10,594 3,983 14,576 11,397 4,305 15,702 Maint workers 0.38 0.38 21,378 8,184 29,562 22,246 8,670 30,916 Admin Asst 0.05 0.05 2,754 914 3,668 2,865 963 3,828 Secretary 0.05 0.05 2,383 808 3,191 2,476 852 3,328 Subtotal 1.23 1.42 79,086 26,010 105,096 97,551 31,734 129,285 Total 1.23 1.42 79,086 26,010 105,096 97,551 31,734 129,285 SUPPLIES OTHER SERVICES AND CHARGES 2010 MINOR EQUIPMENT TOTAL: 15,680 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 29,410 Misc.tools 1,430 Televise storm system 1,026 Pond floatables containment 8,250 Goose control 3,079 Aerator replacements 6,000 Audit fee 0 NPDES consultant 11,804 2011 COMPUTER EQUIPMENT TOTAL: 2,000 Storm line cleaning 10,000 GIS contract 3,500 2160 MAINT&CONST MATERIALS TOTAL: 14,500 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 2,500 Excavation materials 1,381 Safety consultant/training 1,150 Erosion control materials 5,524 NPDES training 1,350 Manholes,frames,Grates 7,595 4000 REPAIR AND MAINT SERVICES TOTAL: 14,550 2161 CHEMICALS TOTAL: 0 City works maint contract 800 2170 PROGRAM SUPPLIES TOTAL: 2,520 Misc. concrete repairs 800 Rain Barrel program 1,500 Misc.electrical repairs 550 SWPPP volunteer supplies 1,020 Erosion Control 4,000 2171 GENERAL SUPPLIES TOTAL: 6,030 Spring burn for ponds and overflow areas 7,200 Small tools,sweeper brooms 3,030 Algae&cattail treatments 1,200 vactor supplies 1,500 4100 RENTS AND LEASES TOTAL: 29,855 TV unit supplies 1,500 MSC rental expenses 29,045 Special equipment rentals 810 4330 SUBSCRIPTION,MEMBERSHIP TOTAL: 2,280 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 81 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STORM SEWER UTILITY NON-OPERATING 604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 1 2013 2014 2014 2014 0999 Personal Services 1999 Supplies _ 2999 Other Services&Charges 396 356 - - - 4999 Capital Outlay - - - _ _ 6999 Contingencies&Transfers 79,148 79,699 50,000 57,000 57,000 - TOTALS:STORM SEWER UTILITY NON-OPEF 79,544 80,056 50,000 57,000 57,000 - Activity Description This budget primarily accounts for transfers to the Storm Sewer debt service fund. Objectives This budget primarily accounts for transfers to the Storm Sewer debt service fund. Budget Comments This budget primarily accounts for transfers to the Storm Sewer debt service fund budgeted at$57,000 for 2014. 82 City of Columbia Heights 2014 Budget Worksheet 604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2171 GENERAL SUPPLIES 1999 TOTALS:SUPPLIES OTHER SERVICES&CHARGES 4000 REPAIR&MAINT.SERVICES 396 356 - - - - 4390 TAXES&LICENSES - - 4395 STATE SALES TAX - _ 2999 TOTALS:OTHER SERVICES&CHARGES 396 356 - - CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - _ 4999 TOTALS:CAPITAL OUTLAY - - OTHER FINANCING USES 7160 TRANSFER OUT TO BONDS 59,000 63,000 50,000 57,000 57,000 7210 TRANSFER OUT TO GENERAL FUND - - - _ _ _ 7290 TRANSFER OUT TO CONSTR FUND 20,148 16,699 - - - 6999 TOTALS:OTHER FINANCING USES 79,148 79,699 50,000 57,000 57,000 - TOTALS:STORM SEWER UTILITY NON-OPEF 79,544 80,056 50,000 57,000 57,000 - 83 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER STORM SEWER UTILITY NON-OPERATING BUDGET 604-49699 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0100 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 84 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CENTRAL GARAGE 701 CENTRAL GARAGE Actual I Actual Adopted Department City Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 1 2013 2014 2014 2014 0999 Personal Services 205,740 209,304 225,345 239,581 239,581 - 1999 Supplies 195,647 186,535 214,040 222,494 222,494 - 2999 Other Services&Charges 161,976 171,873 171,913 172,388 172,388 - 4999 Capital Outlay - - 36,000 52,000 52,000 - 6999 Contingencies&Transfers 40,500 39,000 42,807 39,000 39,000 - TOTALS:CENTRAL GARAGE 603,863 606,712 690,105 725,463 725,463 - Activity Description Central Garage provides preventive general maintenance and repair for all city-owned vehicles and equipment. The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments for all repair and maintenance services performed by members of this department. This department budget also covers regular maintenance costs for the MSC. Objectives 1. Maintain building for various City department uses. 2. Purchase vehicle parts, petroleum, oil,lubricants,and services for City vehicles and equipment. 3. Continue participation in the Metro Fuel purchasing program to establish a fixed per gallon price for most purchases during the entire year. 4. Maintain shop equipment. 5. Update or replace Computerized Fleet Maintenance software. 6. Complete new conference/training room on the mezzanine. Budget Comments The Public Works garage and MSC operating budget proposed for 2014 is$725,462 which is a 5.1%increase [35,357]from the 2013 budget. Major line items contributing to the increase: 1.Capital Outlay increased 44.4% [16,000] 2. Personnel increased 6.3% [14,235] 85 City of Columbia Heights 2014 Budget Worksheet 701 CENTRAL GARAGE Actual Actual Adopted Department City Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 136,171 143,006 146,231 158,131 158,131 - 1011 PART-TIME EMPLOYEES 2,716 2,378 4,950 - - 1012 SEASONAL EMPLOYEES 446 - 1,697 1,697 1,697 1020 OVERTIME-REGULAR 632 387 2,255 2,256 2,256 - 1030 VACATION&SICK 6,031 1,226 - - - - 1070 INTERDEPARTMENTAL LABOR SERV 13,185 12,512 17,222 18,486 18,486 1210 P.E.R.A.CONTRIBUTION 11,002 11,412 12,293 12,890 12,890 - 1220 F.I.C.A.CONTRIBUTION 11,569 12,160 13,169 13,795 13,795 1300 INSURANCE 20,354 21,717 21,822 25,627 25,627 1400 UNEMPLOYMENT COMPENSATION - - - - - - 1510 WORKERS COMP INSURANCE PREM 3,635 4,507 5,706 6,699 6,699 - 1700 ALLOCATED FRINGE - - - - - 0999 TOTALS: PERSONAL SERVICES 205,740 209,304 225,345 239,581 239,581 - SUPPLIES 2000 OFFICE SUPPLIES 301 215 380 380 380 2010 MINOR EQUIPMENT 3,042 5,397 5,890 11,400 11,400 - 2011 COMPUTER EQUIPMENT 57 177 - 2,250 2,250 - 2020 COMPUTER SUPPLIES 168 170 340 340 340 2030 PRINTING& PRINTED FORMS 55 40 260 260 260 2070 TRAINING& INSTR SUPPLIES - - 60 60 60 2160 MAINT.&CONSTRUCT MATERIALS 1,889 1,603 4,350 4,350 4,350 2161 CHEMICALS 997 1,042 1,140 1,140 1,140 - 2171 GENERAL SUPPLIES 12,212 10,545 13,780 13,780 13,780 - 2172 UNIFORMS 4,319 1,635 3,850 3,850 3,850 2173 PROTECTIVE CLOTHING 259 185 310 310 310 2175 FOOD SUPPLIES 8 - - - - - 2280 VEHICLE REPAIR AND PARTS 3,752 4,693 9,870 5,870 5,870 2282 GAS,OIL, LUBRICANTS 2,860 2,673 2,980 3,129 3,129 - 2800 COST OF GOODS SOLD-GAS&FUEL 165,730 158,160 170,830 175,375 175,375 1999 TOTALS:SUPPLIES 195,647 186,535 214,040 222,494 222,494 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. 13,566 12,313 5,390 5,190 5,190 3105 TRAINING&EDUC ACTIVITIES 1,013 651 1,270 1,570 1,570 - 3210 TELEPHONE&TELEGRAPH 192 211 205 161 161 3211 CELL PHONES 323 296 300 350 350 - 3220 POSTAGE - - 20 20 20 3250 OTHER COMMUNICATIONS 2,081 2,433 3,580 3,000 3,000 - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE&BONDS 13,403 13,403 9,787 10,112 10,112 - 3810 ELECTRIC 22,633 18,609 23,765 24,950 24,950 - 3820 WATER 2,078 2,015 1,990 2,090 2,090 3830 GAS 15,968 9,467 16,766 17,600 17,600 3850 SEWER 2,923 2,870 2,860 3,005 3,005 - 4000 REPAIR& MAINT.SERVICES 4,940 14,972 19,980 19,980 19,980 - 4020 BUILDING MAINTENANCE 21,804 21,924 24,660 22,660 22,660 - 4050 GARAGE, LABOR BURD. 8,627 9,591 9,670 9,865 9,865 - 4100 RENTS&LEASES 643 250 3,300 3,465 3,465 - 4300 MISC.CHARGES - - - - - 86 City of Columbia Heights 2014 Budget Worksheet 701 CENTRAL GARAGE Actual Actual Adopted Department City Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 4330 SUBSCRIPTION, MEMBERSHIP 10 - 110 110 110 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES&LICENSES 166 212 260 260 260 4395 STATE SALES TAX - - - - - 4910 BUILDING DEPRECIATION 45,867 55,435 42,000 42,000 42,000 - 4930 EQUIPMENT DEPRECIATION 5,740 7,221 6,000 6,000 6,000 2999 TOTALS:OTHER SERVICES&CHARGES 161,976 171,873 171,913 172,388 172,388 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT - - - 14,000 14,000 5180 OTHER EQUIPMENT - - - - - 5185INFRASTRUCTURE - - 36,000 38,000 38,000 4999 TOTALS:CAPITAL OUTLAY - - 36,000 52,000 52,000 - OTHER FINANCING USES 7210 TRANSFER OUTTO GENERAL FUND 1,500 - - - - 7240 TRANSFER OUTTO CAP IMP BLDG - - - - - 7270 TRANSFER TO CAP EQP REPL FUND 4,000 4,000 4,000 4,000 4,000 7370 TRANSFER OUT TO INFO SYSTEMS 35,000 35,000 35,000 35,000 35,000 8100 CONTINGENCIES - - 3,807 - - - 6999 TOTALS:OTHER FINANCING USES 40,500 39,000 42,807 39,000 39,000 - TOTALS:CENTRAL GARAGE 603,863 606,712 690,105 725,463 725,463 - 87 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CENTRAL GARAGE BUDGET 701-49950 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Director 0.04 0.04 4,331 1,012 5,343 4,564 1,082 5,645 Utility Supervisor 0.01 0.02 799 220 1,019 1,662 466 2,127 Shop Supervisor 1.00 1.00 67,324 21,165 88,489 70,027 23,661 93,688 Maint III 1.23 1.23 68,776 23,438 92,214 71,444 25,054 96,498 Admin Asst 0.11 0.12 6,064 2,012 8,075 6,875 2,313 9,188 Secretary 0.02 0.02 1,191 405 1,596 1,238 426 1,664 PT Clerk 0.11 0.10 4,950 774 5,724 4,577 1,748 6,325 Seasonals 0.08 0.07 1,697 192 1,889 1,697 194 1,891 Subtotal 2.60 2.60 155,133 49,217 204,349 162,083 54,943 217,026 Labor Allocation for Interdept labor MNTC 0.54 0.52 17,222 3,774 20,996 18,486 4,068 22,554 Total 3.14 3.12 172,355 52,990 225,345 180,569 59,010 239,580 SUPPLIES OTHER SERVICES AND CHARGES 2010 MINOR EQUIPMENT TOTAL: 11,400 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 5,190 Minor Garage equipment replacement 4,400 Audit fee 1,400 Truck diagnostic 4,000 Drug&alcohol testing 1,100 sandblaster 3,000 Safety consultant 2,690 2011 COMPUTER EQUIPMENT TOTAL: 2,250 garage shop 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1,570 2160 MAINT&CONST MATERIALS TOTAL: 4,350 DOT vehicle inspections certifications 570 Shop&MSC repair parts New equipment maintenance training 1,000 2161 CHEMICALS TOTAL: 1,140 4000 REPAIR AND MAINT SERVICES TOTAL: 19,980 Parts Wash 160 Overhead crane inspection 870 Solvents 160 Fuel tank inspection 870 Brake Fluid,Card cleaner, aerosol 160 CFA maint support contract 2,700 Spray washer fluid 160 Misc.shop repairs(pumps,electric,etc.) 12,180 Floor and engine degreaser 250 Fuel Master support 1,700 vehicle wash soap 250 Engine diagnostic reader 1,660 2171 GENERAL SUPPLIES TOTAL: 13,780 4020 Building Maintenance TOTAL: 22,660 Maintenance supplies(bolts, rods, Lp,etc.) 6,600 HVAC contract 6,930 Other shop supplies,tools 7,180 Tox-alert maintenance contract 2,880 Other general maintenance 5,230 CAPITAL OUTLAY HVAC repairs(not in contract) 3,000 5110 LAND TOTAL: 0 Marco Maint contract 4,620 5170 Office equipment TOTAL: 14,000 cabinets tables/chairs for training rm. 6,000 4100 RENTS AND LEASES TOTAL: 3,465 flooring, room dividers for training rm. 8,000 Shop towels, rugs rental 1,565 5185 IMPROV OTHER THAN BLDG TOTAL: 38,000 Shop equipment/tool rentals 1,900 1-M&O of rear lot;2-concrete reaction blocking for bins 4330 SUBSCRIPTION,MEMBERSHIPS TOTAL: 110 5180 OTHER EQUIPMENT TOTAL: 0 88 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAPITAL EQUIPMENT REPLACEMENT ENGINEERING 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT - - - - - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year. Objectives No Capital Equipment requests in 2014. Budget Comments Item &Projected Cost The following requests have been made for Engineering Capital Equipment Replacement: No requests for 2014. 89 City of Columbia Heights 2014 Budget Worksheet 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - CAPITAL OUTLAY 5150 VEHICLES - - - - 5170 OFFICE EQUIPMENT - - - - - 4999 TOTALS:CAPITAL OUTLAY - - - TOTALS:CAP EQUIP REPLACEMENT - - - - - - 90 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT ENGINEERING BUDGET 431-43100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0100 0 0 0 0 0 0 Total 0100 0.00 0.00 0.00 0.00 0.00 0.00 0.00 91 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT STREETS 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 1 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies 5,632 - - 2999 Other Services&Charges - - - - - 4999 Capital Outlay 112,137 163,004 - - - 6999 Contingencies&Transfers 8,750 - - - - - TOTALS: CAP EQUIP REPLACEMENTS 126,519 163,004 - - - - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment will need to be purchased. This, in turn,eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year. Objectives No Capital Equipment requests in 2014. Budget Comments Item&Projected Cost The following requests have been made for Streets Capital Equipment Replacement: No requests for 2014. 92 City of Columbia Heights 2014 Budget Worksheet 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT 5,632 - - - 1999 TOTALS:SUPPLIES 5,632 - - - OTHER SERVICES&CHARGES 4100 RENTS&LEASES - - - - - 4390 TAXES&LICENSES - - - - 4395 STATE SALES TAX - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - CAPITAL OUTLAY 5150 VEHICLES 7,051 163,004 - - 5180 OTHER EQUIPMENT 105,087 - - - - 4999 TOTALS:CAPITAL OUTLAY 112,137 163,004 - - OTHER FINANCING USES 7195 TRANSFER OUT STORM SEWER UTILITY 8,750 - - - - 6999 TOTALS:OTHER FINANCING USES 8,750 - - - TOTALS:CAP EQUIP REPLACEMENT STIR 126,519 163,004 - - - - 93 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT STREETS BUDGET 431-43121 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 1 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0100 0 0 0 0 0 0 Total 0100 0.00 0100 0.00 0.00 0.00 0.00 0.00 94 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT PARKS 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - 4999 Capital Outlay 32,543 - - 32,528 32,528 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT PARKS 32,543 - - 32,528 32,528 Activity Description This activity provides for the maintenance of: A. 15 city parks B. 3 public wading pools C. 4 skating and 4 hockey rinks; D. 12 softball/baseball diamonds E. 2 tennis courts F. 12 buildings and other recreational facilities G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties, easement areas,and the planning,implementation and construction of various park improvements. Objectives Replacement of pickup truck Budget Comments Item &Projected Cost The following requests have been made for Parks Capital Equipment Replacement: Pickup truck$32,528. 95 City of Columbia Heights 2014 Budget Worksheet 431 CAP EQUIP REPLACEMENT PARKS Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT - - - - 1999 TOTALS:SUPPLIES - - - - OTHER SERVICES&CHARGES 4390 TAXES&LICENSES - - - - 4395 STATE SALES TAX - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - CAPITAL OUTLAY 5150 VEHICLES - 32,528 32,528 5180 OTHER EQUIPMENT 32,543 - - - 4999 TOTALS:CAPITAL OUTLAY 32,543 - 32,528 32,528 - OTHER FINANCING USES 6999 TOTALS:OTHER FINANCING USES - - - - TOTALS:CAP EQUIP REPLACEMENT PARKS 32,543 32,528 32,528 96 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT PARKS BUDGET 431-45200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0100 0.00 0.00 0.00 CAPITAL EQUIPMENT PURCHASES CITY PURCHASE ORIGINAL PROPOSED MANAGER COUNCIL ITEM# ITEM DESCRIPTION DATE COST COST PROPOSED ADOPTED 5150 Pickup truck $ 32,528 TOTAL: $ 32,528 JUSTIFICATION: 1. Replace park foreman's truck#234. The truck used by seasonals will be auctioned and the foreman's current truck will be used by seasonals and for trash/recycling collection. 97 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT SEWER 432 CAP EQUIPMENT REPLACEMENT SEWER Actual Adual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - 4999 Capital Outlay - 133,167 16,550 16,550 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT SEWER - - 133,167 16,550 16,550 - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Sewer fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives Replace utility meter van--split with sewer and water funds;total cost$33,100 Budget Comments Item &Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: 1. Utility meter van cost to Sewer Equipment fund:$16,550. 98 City of Columbia Heights 2014 Budget Worksheet 432 CAP EQUIP REPLACEMENT SEWER Actual Actual I Adopted Departmentl City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 4390 TAXES&LICENSES - - - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS: OTHER SERVICES&CHARGES - - - - - CAPITAL OUTLAY 5150 VEHICLES - 133,167 16,550 16,550 4999 TOTALS: CAPITAL OUTLAY - 133,167 16,550 16,550 - OTHER FINANCING USES 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:CAP EQUIP REPLACEMENT SEWER - 133,167 16,550 16,550 - 99 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT SEWER NON-OPERATING 432-49499 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe & Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0100 0.00 0.00 0.00 0.00 CAPITAL EQUIPMENT PURCHASES CITY PURCHASE ORIGINAL PROPOSED MANAGER COUNCIL ITEM# ITEM DESCRIPTION DATE COST COST PROPOSED ADOPTED 5150 Meter Van $ 16,550 TOTAL: $ 16,550 JUSTIFICATION: 1.Water meter van#_. Split with water/sewer total cost. 100 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT WATER 433 CAP EQUIP REPLACEMENT WATER Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - 133,166 16,550 16,550 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT WATER - - 133,166 16,550 16,550 - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Water fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives Replace utility meter van--split with sewer and water funds;total cost$33,100 Budget Comments Item &Projected Cost The following requests have been made for Water Capital Equipment Replacement: 1. Utility meter van cost to Water Equipment fund:$16,550. 101 City of Columbia Heights 2014 Budget Worksheet F433 CAP EQUIP REPLACEMENT WATER Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 4390 TAXES&LICENSES - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - CAPITAL OUTLAY 5150 VEHICLES - - 133,166 16,550 16,550 - 4999 TOTALS:CAPITAL OUTLAY - - 133,166 16,550 16,550 - OTHER FINANCING USES 6999 TOTALS:OTHER FINANCING USES - - - - - TOTALS: CAP EQUIP REPLACEMENT WATER - - 133,166 16,550 16,550 - 102 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT WATER BUDGET 433.49449 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0100 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CAPITAL EQUIPMENT PURCHASES CITY PURCHASE ORIGINAL PROPOSED MANAGER COUNCIL ITEM# ITEM DESCRIPTION DATE COST COST PROPOSED ADOPTED 5150 Meter Van $ 16,550 TOTAL: $ 16,550 JUSTIFICATION: 1.Water meter van#_. Split with water/sewer total cost. 103 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT GARAGE 434 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 49950 GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - 1999 Supplies - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - 13,000 - - 6999 Contingencies&Transfers - - - - TOTALS:CAP EQUIP REPLACEMENT GARAGE - - 13,000 - - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Central Garage fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives No requests for 2014. Budget Comments Item &Projected Cost The following requests have been made for Garage Capital Equipment Replacement: No requests for 2014. 104 City of Columbia Heights 2014 Budget Worksheet 434 CAP EQUIP REPLACEMENT Actual Adual Adopted Department City Manager Council 49950 GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 PERSONAL SERVICES 1010 REGULAR EMPLOYEES - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A.CONTRIBUTION - - - - - 1220 F.I.C.A. CONTRIBUTION - - -1300 INSURANCE - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - 0999 TOTALS: PERSONAL SERVICES - - SUPPLIES 2160 MAINT. &CONSTRUCT MATERIALS - - - 2171 GENERAL SUPPLIES - - - 1999 TOTALS:SUPPLIES - - - - OTHER SERVICES&CHARGES 4100 RENTS&LEASES - - - - - - 4395 STATE SALES TAX - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - CAPITAL OUTLAY 5120 BUILDING - - - 5180 OTHER EQUIPMENT - - 13,000 - - - 5190 CONSTRUCTION IN PROGRESS - - - - - - 4999 TOTALS:CAPITAL OUTLAY - - 13,000 - - - OTHER FINANCING USES 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:CAP EQUIP REPLACEMENT GARAGE - - 13,000 - - 105 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT GARAGE BUDGET 434-49950 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0100 0.00 0.00 0.00 0.00 0.00 0.00 106 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAP EQUIP REPLACEMENT STORM SEWER 438 CAP EQUIP REPLACEMENT STORM S Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - 4999 Capital Outlay - 116,666 - 6999 Contingencies&Transfers 86,184 - - - - - TOTALS:CAP EQUIP REPLACEMENTS 86,184 - 116,666 - - - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Storm Sewer fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives No requests for 2014. Budget Comments Item&Projected Cost The following requests have been made for Storm Sewer Capital Equipment Replacement: No requests for 2014. 107 City of Columbia Heights 2014 Budget Worksheet 438 CAP EQUIP REPLACEMENT STORM SEWER Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 4395 STATE SALES TAX - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - 116,666 - 4999 TOTALS:CAPITAL OUTLAY - 116,666 - - OTHER FINANCING USES 7195 TRANSFER OUT STORM SEWER UTI 86,184 - - - - 6999 TOTALS:OTHER FINANCING USES 86,184 - - - - TOTALS:CAP EQUIP REPLACEMENT STORM S 86,184 - 116,666 - - - 108 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAP EQUIP REPLACEMENT STORM SEWER BUDGET 438-49699 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0100 0.00 0100 109 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STATE AID CONSTRUCTION 402 STATE AID CONSTRUCTION Actual Actual Adopted Department City Manager Council 43191 STATE AID GEN'L.CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - 600,000 400,000 400,000 6999 Contingencies&Transfers 122,000 2,400 - - - - TOTALS:STATE AID CONSTRUCTION 122,000 2,400 600,000 400,000 400,000 - Activity Description This fund is used for capital improvement projects on the City's municipal state aid streets. In 1999,the City was asked by the Office of State Aid to provide a detailed five year program,explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request,a 5-year plan was developed. Objectives 1. Update 5-year MSA Capital Improvement Project listing. 2. Continue to coordinate with MNDOT for replacement of traffic signals along University and Central Avenues. 3. Develop rehabilitation strategy for S-A streets based on 2013 street ratings. 4. Inspect and rate State Aid Streets for rehabilitation and major repair projects as needed. Budget Comments State aid funds were used for the 49th and Central Avenue pedestrian bridge, bringing the fund balance down to zero in 2012. Budgeted projects for 2014: 1. Mill&Overlay of Stinson Blvd from Fairway Drive north to the concrete section$100,000. 2. Mill and overlay for various sections of State Aid streets$300,000. 110 City of Columbia Heights 2014 Budget Worksheet 402 STATE AID CONSTRUCTION Actual Actual Adopted Department City Manager Council 43191 STATE AID GENT.CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 3105 TRAINING&EDUC ACTIVITIES - - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - CAPITAL OUTLAY 5185 INFRASTRUCTURE - - 600,000 400,000 400,000 4999 TOTALS:CAPITAL OUTLAY - - 600,000 400,000 400,000 OTHER FINANCING USES 7160 TRANSFER OUT TO BONDS 122,000 2,400 - - - 7330 TRANSFER OUT TO BONDS - - - - - 6999 TOTALS: OTHER FINANCING USES 122,000 2,400 - - - TOTALS:STATE AID CONSTRUCTION 122,000 2,400 600,000 400,000 400,000 111 CITY OF COLUMBIA HEIGHTS, MINNESOTA B U DG ET 2014 FUND NUMBER STATE AID MAINTENANCE BUDGET 402-43191 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0,00 0.00 0.00 0.00 0.00 0100 0.00 CAPITAL IMPROVEMENT PROJECTS CITY PROPOSED MANAGER COUNCIL LINE# TITLE DESCRIPTION COST PROPOSED ADOPTED 5185 SA Streets Mill&Overlay SA streets $ 400,000 TOTAL: $ 400,000 $ $ - JUSTIFICATION: 1. Mill&Overlay State Aid streets based on 2013 pavement ratings. GRANTS&OTHER FUNDING METHODS: 112 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:CAPITAL IMP CENTRAL GARAGE 411 CAPITAL IMP GIN GOV BLDG. Actual Actual Adopted Department City Manager Council 49950 CENTRALGARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - - 1999 Supplies - - - - 2999 Other Services&Charges - - - - 4999 Capital Outlay - - 45,000 47,250 47,250 - 6999 Contingencies&Transfers 188,272 - - - - - TOTALS:CAPITAL IMP GEN GOV BLDG. 188,272 - 45,000 47,250 47,250 Activity Description Fund 411 was established to account for building improvements not included in operating budgets. At this time,this fund has no specific revenue source. The City Council has committed funds here as they have become available over time, creating a fund balance available for building improvements. Dept.49950 within fund 411 accounts for the Municipal Service Center portion of this fund's expenditures. Objectives Continue to budget minor projects under the 701 Garage operating fund especially for projects under$15,000. Budget Comments MSC fueling station has limited lighting while fueling of City vehicles,would provide weather protection in the event of a spill, and can provide an additional security measure in the area as well. 113 City of Columbia Heights 2014 Budget Worksheet 411 CAPITAL IMP GEN GOV BLDG. Actual Actual Adopted Department City Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 4000 REPAIR&MAINT.SERVICES - - - - 4100 RENTS&LEASES - - - 4395 STATE SALES TAX - - - 2999 TOTALS:OTHER SERVICES&CHARGES - - - - - - CAPITAL OUTLAY 5120 BUILDING&IMPROVEMENT - 45,000 47,250 47,250 4999 TOTALS:CAPITAL OUTLAY - 45,000 47,250 47,250 OTHER FINANCING USES 7300 TRANSFER TO CENTRAL GARAGE 188,272 - - - 6999 TOTALS: OTHER FINANCING USES 188,272 - - - - TOTAL CAPITAL IMP GEN GOV BLDG. 188,272 - 45,000 47,250 47,250 - 114 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER CAPITAL IMP GEN GOV BLDG. BUDGET 411-49950 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0100 0 0 0 0 0 0 Total 0100 0.00 0100 0.00 0.00 0.00 0.00 0.00 CAPITAL IMPROVEMENT PROJECTS CITY PROPOSED MANAGER COUNCIL LINE# TITLE DESCRIPTION COST PROPOSED ADOPTED 5185 Fuel Canopy MSC fueling station canopy $ 47,250 TOTAL: 1 $ 47,250 1 $ JUSTIFICATION: 1. MSC fueling station has limited lighting while fueling of City vehicles,would provide weather protection in the event of a spill,and can provide an additional security measure in the area as well. 115 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 DEPARTMENT:CAP IMP PARKS 412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - 1999 Supplies 30,142 - - - - - 2999 Other Services&Charges 1,505 1,505 12,728 661 661 - 4999 Capital Outlay - 30,192 205,500 180,000 180,000 - 6999 Contingencies&Transfers - - - - TOTALS:CAP IMP PARKS 31,647 31,697 218,228 180,661 180,661 - Activity Description This activity provides for capital improvements in the City's park system,including major Improvements and major repairs/replacements to park buildings,playgrounds,recreational facilities, and park amenities. Objectives 1.ADA upgrades as required by Federal law,must be completed to open pools for 2014. Two pools,McKenna and Huset are included. 2.LaBelle Park improvements based on 2012 Master Plan recommendations to improve trails and finish landscaping. Budget Comments Requested Park improvement projects for 2014: 1.Pool improvements to meet ADA requirements for three wading pools:$110,000. 2.LaBelle park trail improvements and landscaping$70,000. 116 City of Columbia Heights 2014 Budget Worksheet 412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT 30,142 - - - 2160 MAINT.&CONSTRUCT MATERIALS - - - - - - 2171 GENERAL SUPPLIES - - - - 1999 TOTALS:SUPPLIES 30,142 - - - - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - 12,500 - - - 3600 INSURANCE&BONDS 1,505 1,505 228 661 661 - 4000 REPAIR&MAINT.SERVICES - - - - - 4100 RENTS&LEASES - - - - - - 4390 TAXES&LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 1,505 1,505 12,728 661 661 - CAPITAL OUTLAY 5180 OTHER EQUIPMENT - 30,192 - - - 5185INFRASTRUCTURE - - 205,500 180,000 180,000 4999 TOTALS: CAPITAL OUTLAY - 30,192 205,500 180,000 180,000 - OTHER FINANCING USES 6999 TOTALS:OTHER FINANCING USES - - - - - - TOTALS:CAP IMP PARKS 31,647 31,697 218,228 180,661 180,661 - 117 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER CAPITAL IMPROVEMENT PARKS BUDGET 412-45200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.0fs 0 0 0 - 0 0 Total 0.00 0.00 0,00 0.00 0,00 0.00 0.00 0,00 CAPITAL IMPROVEMENT PROJECTS CITY PROPOSED MANAGER COUNCIL LINE# TITLE DESCRIPTION COST PROPOSED APPROVE 5185 ADA Pools ADA upgrades to wading pools(3) $ 110,000 51851 Labelle I Park Improvements/landscaping $ 70,000 TOTAL: $ 180,000 $ - $ JUSTIFICATION: 1.ADA upgrades for Huset and McKenna pool as required by Federal law, must be completed to open pools for 2014. 2.Labelle Park improvements based on 2012 Master Plan recommendations. Improve trails and park landscaping. 118 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:WATER CONSTRUCTION FUND NON-OPERATING 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - - - 1999 Supplies 110,789 - - - - - 2999 Other Services&Charges 117,040 102,486 272,000 - - - 4999 Capital Outlay - - 335,000 475,000 475,000 6999 Contingencies&Transfers 103,820 972 - - - - TOTALS:WATER CONSTRUCTION FUND N 331,649 103,458 607,000 475,000 475,000 - Activity Description This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the distribution system including mains, pumping stations,water tower,and operational control valves. Objectives 1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement projects. 2. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual program. 3. Pump Station#2 improvements. Upgrades, major repairs,and component replacements needed to modernize facility use and operation and increase efficiencies. Budget Comments To continue addressing the rehabilitation of an aging water system, below are the proposed 2014 Water Construction projects: 1. Pump Station#2 drives and valves improvement project:$95,000. 2.Water main cleaning and lining program $365,000. 3. Pump Station#2 retaining wall and driveway$15,000 119 City of Columbia Heights 2014 Budget Worksheet F 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT 1,069 - - - 2171 GENERAL SUPPLIES 109,720 - - - - 1999 TOTALS:SUPPLIES 110,789 - - - - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - 13,965 12,000 - 4000 REPAIR&MAINT.SERVICES 117,040 88,521 260,000 - - - 4100 RENTS& LEASES - - - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 117,040 102,486 272,000 - - - CAPITAL OUTLAY 5185 INFRASTRUCTURE - - 335,000 475,000 475,000 - 4999 TOTALS:CAPITAL OUTLAY - 335,000 475,000 475,000 OTHER FINANCING USES 7120 TRANSFER OUT TO STREET CONST - 972 - - - - 7180 TRANSFER OUT TO WATER UTIL 103,820 - - - - 6999 TOTALS:OTHER FINANCING USES 103,820 972 - - - TOTALS:WATER CONSTRUCTION FUND N 331,649 103,458 607,000 475,000 475,000 120 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER WATER CONSTRUCTION FUND NON-OPERATING BUDGET 651-49449 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CAPITAL IMPROVEMENT PROJECTS CITY PROPOSED MANAGER COUNCIL LINE# TITLE DESCRIPTION COST PROPOSED ADOPTED 5185 PS#2 pumps Pump Station#2 improvements $ 95,000 5185 Main Cleaning&Lining 2014 Watermain cleaning and lining $ 365,000 5185 PS#2 property Reconstruction retaining wall&driveway $ 15,000 TOTAL: $ 475,000 $ - $ - JUSTIFICATION: 1. PS#2 improvements. Replace pump motors with VFD's and replace valves. 2.Annual Water Main cleaning and lining program for water distribution and quality improvement. 3. Reconstruct driveway and retaining wall at PS#2. GRANTS&OTHER FUNDING METHODS: Bonding cycle PIR assessment 121 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:SEWER CONSTRUCTION FUND NON-OPERATING 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - - - 1999 Supplies - - - - - 2999 Other Services&Charges 28,739 10,731 - - - - 4999 Capital Outlay - - 545,000 528,000 528,000 - 6999 Contingencies&Transfers - 67,028 - - - - TOTALS:SEWER CONSTRUCTION 28,739 77,759 545,000 528,000 528,000 - Activity Description This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection system including mains, lift stations, and manholes. Objectives 1. Coordinate repair/replacement of sewermains that are in the street reconstruction zones or major improvement projects. 2.Chatham lift station improvements/reconstruction. The facility is deteriorated and requires major replacement/ upgrades of several mechanical and electrical systems, plus structural improvements including the force main. Critical infrastructure that prevents backups of sewer lines on the unserviceable le or below grade of the system. 3.Annual Sanitary Sewer Lining sewer cleaning,disposal,and system improvements. 4. Measures to reduce 1/1 as directed MCES(Metro Council Environmental Services, i.e.the sewage treatment disposal operator). 5. Conduct smoke testing of sewer district#2 to identify areas where excess 1/1 is occurring for cross connection removal. Budget Comments To continue addressing the rehabilitation of an aging sewer system, below are the proposed 2014 Sewer Construction projects: 1.Sewer main lining program $127,000 2. MCES required 1/1 reduction improvement program$21,000 3.Sewer line smoke testing$20,000. 4. Reconstruct Chatham lift station$360,000. 122 City of Columbia Heights 2014 Budget Worksheet 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - - - 4000 REPAIR&MAINT.SERVICES 28,739 10,731 - - - 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 28,739 10,731 - - - CAPITAL OUTLAY 5185 TRANSFER OUT TO SEWER UTILITY - - 545,000 528,000 528,000 - 4999 TOTALS:CAPITAL OUTLAY - - 545,000 528,000 528,000 TOTALS:SEWER CONSTRUCTION FUND 28,739 77,759 545,000 528,000 528,000 - 123 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 FUND NUMBER SEWER CONSTRUCTION FUND NON-OPERATING BUDGET 652-49499 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 0.00 0100 0 0 0 0 0 0 Total 0,00 0.00 0.00 0.00 0.00 0.00 0.00 OAO CAPITAL IMPROVEMENT PROJECTS CITY PROPOSED MANAGER COUNCIL LINE# TITLE DESCRIPTION COST PROPOSED ADOPTED 5185 Chatham lift station Reconstruct Chatham lift station $ 360,000 5185 Annual Lining Program 2014 Sewer main lining $ 127,000 5185 Annual 1/1 Program 1/1 reduction improvements $ 21,000 5185 Dstr#2 flow testing Sewer smoke testing:Collection distr#2 $ 20,000 TOTAL: $ 528,000 $ - $ JUSTIFICATION: 1.Chatham lift station improvements/reconstruction. The facility is deteriorated and requires major replacement/upgrades of several mechanical and electrical systems, plus some structural improvements including the force main. Critical piece of infrastructure that prevents backups of sewer lines on the unserviceable or below grade of the sewer system. 2.Annual Sanitary Sewer Lining sewer cleaning,disposal,and system improvements. 3. Measures to reduce 1/1 as directed MCES(Metro Council Environmental Services, i.e.the sewage treatment plant operator). 4.Conduct smoke testing of sewer district#2 to identify areas where excess 1/1 is occurring for cross connection removal. GRANTS&OTHER FUNDING METHODS: 1.Sanitary Sewer Construction Fund 2. Bonding Cycle 3. PIR Assessments 124 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT:STORM SEWER CONSTRUCTION FUND 653 STORM SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services - 1999 Supplies 460 - - - - - 2999 Other Services&Charges 20,148 16,699 20,000 22,000 22,000 - 4999 Capital Outlay - - 385,000 470,000 570,000 6999 Contingencies&Transfers - - - - - TOTALS:STORM SEWER CONSTRUCTION F1 20,608 16,699 405,000 492,000 592,000 - Activity Description This fund supports capital improvements and major repairs In the storm sewer collection system, flood mitigation, and other surface water related activities. Objectives 1. Labelle park;remove boardwalk and restore shoreline. 2. Silver Lake SWPPP and erosion control improvements. 3. Update Surface Water Management Plan-following jurisdictional water plan updates by the Rice Creek Watershed and the Mississippi Water Management Organization. 4. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street rehabilitation zones. 5. Continue to address localized flooding issues throughout the City. Budget Comments Consistent with the 10 year Capital Implementation Plan prepared during the establishment of the storm water utility,below are the proposed 2014 Storm Sewer Construction projects: 1. Labelle park remove boardwalk and restore shoreline $100,000. 2. Boat landing at Silver Lake $105,000. 3. Silver Lake storm water runoff pond reconstruction$160,000(partial). 4. Update WRMP:$22,000. 5. Storm water pipe from Central to Tyler PI $205,000. 125 City of Columbia Heights 2014 Budget Worksheet 653 STORM SEWER CONSTRUCTION FUND\ Actual Actual Adopted Department Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 SUPPLIES 2010 MINOR EQUIPMENT 460 - - - - 2171 GENERAL SUPPLIES - - - - - 1999 TOTALS:SUPPLIES 460 - - - - OTHER SERVICES&CHARGES 3050 EXPERT&PROFESSIONAL SERV. - - 20,000 22,000 - - 4000 REPAIR&MAINT.SERVICES 20,148 16,699 - - - - 4100 RENTS&LEASES - - - - 4300 MISC.CHARGES 4395 STATE SALES TAX - - - - - 2999 TOTALS:OTHER SERVICES&CHARGES 20,148 16,699 20,000 22,000 - CAPITAL OUTLAY 5110 LAND - 5,966 - - -5185 INFRASTRUCTURE - - 385,000 570,000 - 4999 TOTALS:CAPITAL OUTLAY - 5,966 385,000 570,000 - TOTALS:STORM SEWER CONSTRUCTION F1 20,608 22,665 405,000 592,000 - 126 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2014 FUND NUMBER STORM SEWER CONSTRUCTION FUND NON-OPERATING BUDGET 653-49699 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2013 Adopted 2014 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2013 2014 Salaries Fringe &Fringe Salaries Fringe &Fringe Subtotal 000 6'.0o 0 0 0 0 0 0 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0 CAPITAL IMPROVEMENT PROJECTS CITY PROPOSED MANAGER COUNCIL LINE# TITLE DESCRIPTION COST PROPOSED APPROVE 5185 Labelle shorl boardwalk removal and shoreline restore $ 100,000 5185 Boat landinj Dredging and reconstruction $ 105,000 5185 Silver lake S Pond reconstruction storm water improvement $ 160,000 3050 WRMP Surface water management plan $ 22,000 5185 Storm main Rehabilite pipe from Central to Tyler PI $ 205,000 TOTAL: 1 $ 592,000 $ _ 1 $ JUSTIFICATION: 1. Labelle park;remove boardwalk and restore shoreline. 2. Reconstruct boat landing at Silver Lake. Erosion has caused the landing to deteriate and settlement near the launch is making it difficult for boaters to send and retrieve their boats. 3.The Storm Water runoff into Silver lake requires pond reconstruction for pollution control,prevent erosion leading to the lake,and eliminate short circuiting. Total cost$320,000 with RCWD funding half for$160,000. 4.Update Surface Water Management Plan-following jurisdictional water plan updates by the Rice Creek Watershed and the Mississippi Water Management Organization. 5.Storm water pipe from Central to Tyler PI deteriated with areas of wash out and missing pipe. Needs rehabilitation to prevent further erosion and potential collapse. GRANTS&OTHER FUNDING METHODS: 1a.Bonding cycle. 1b.200k cost share for Jackson Pond. 2.Cost share with RCWD 127