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HomeMy WebLinkAboutOctober 2, 2013 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 11/6/13 MINUTES October 2, 2013 The meeting was called to order by Chair Patricia Sowada, at 6:29 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Council Representative Tami Diehm. Also present: Library Director Renee Dougherty and Acting Recording Secretary Kelly J. Olson. Not present: Catherine Vesley. The minutes of the September 4, 2013, Board meeting were approved as mailed. The bill list dated 9/4/13 was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 9/18/13 was reviewed. It was moved, seconded, and passed that the bills be paid. The 2013 accounting dated 10/2/13 was reviewed. Old Business: 1.Dougherty gave an update on the new Children’s Librarian Bethany Grabow who will start on October 14, 2013. Bethany is a native Nebraskan who received her degree in Library Science from Clarion University. Bethany is very enthusiastic and will bring many great ideas to her new position. She will be a good fit for our community and our staff. She will be introduced at the City Council meeting on October 28 and the Library Board meeting on November 6. 2.Dougherty noted the Foundation Spaghetti Fundraiser had a very successful dinner netting $4200. Tantanella mentioned there were a lot of great silent auction items this year and that the Task Force member did a great job. Dougherty said that all baskets were picked except for one. 3.Dougherty asked if anyone could make the parent meeting for ACCapp HeadStart October 3 at 6:00 p.m. Tantanella volunteered to attend. New Business: 1.The Board reviewed the August crossover statistics. Smith noted that nothing really jumped out at him; Sowada mentioned that it looked good. Dougherty said that we have lost a couple of our outreach patrons. 2.The Board reviewed the Unique Management report for August. Dougherty said we continue to submit collections accounts each month and Hoium said that it is definitely worth our while. Dougherty said that Anoka County Library staff is working on some scripts when issuing library cards to be more intentional and give gentle reminders about the importance of returning library materials on time to avoid overdue fines. This led to a discussion regarding the Read Down program we had in June for teens. Hoium asked if this is something we could do again. Smith agreed and after some discussion a motion was made by Hoium and seconded by Tantanella to offer a youth Read Down program quarterly. (Youth aged seventeen and under, may earn $1 off accrued fines, bills or library card replacement fees for every 15 minutes of reading done in the library. Motion carried unanimously. 1- 10/2/13 3.The Proposed Closed Days/Holiday Schedule for 2014 was reviewed. Dougherty said it basically mirrors ACL schedule. Hoium moved approval of the 2014 Closed/Holiday schedule by Hoium with a second from Tantanella. Motion carried unanimously. 4.Dougherty passed out the 2014 Proposed Detail Budget that she will be presenting to the Council on October 7. Department Heads were instructed to stay under 2% increase and Dougherty stated that library budget includes only a 7/10 of 1% increase. Included in the budget under capital outlay is a new microfilm reader. 5.Dougherty discussed the proposal to reduce the maximum overdue fines for magazine from $7.00 to $2.00. Current policy is a maximum overdue fine of $7.00 but if the magazine is lost the fine is $6.00. ACL lowered their maximum fine to $2.00 and Smith made a motion to change ours as well with a second from Tantanella. Motion carried unanimously. 6.Dougherty reported author Chris Niskanen had 12 people for his program on his book The Minnesota Book of Skills, and that it was very entertaining. Children’s programs for October include READ Dogs beginning October 7, Science of Toys October 17 and Radical Robots October 18. Author John Cox, Gettysburg: a History for the People, will be here October 23. Items from the Floor: 1.Dougherty shared the information for Library Card Sign-Up Month. At least 119 Columbia Heights residents received a new library card and 25 people used the coupon for a free item from our book sale cart. 2.Dougherty reported Library Aide Candice Marsh has turned in her resignation and that she will advertise the position to the current pages and Library Clerk Ramon Gomez has interviewed for a position at the Columbia Heights Police Department. 3.Dougherty reported that she will be attending the Minnesota Library Association conference held in St. Cloud along with Adult Services Specialist Barb Kondrick on October 10 and 11. This year there will be more mini-conferences regarding services to seniors, whereas last year they had a lot for children services. There being no further business, the meeting was adjourned at 7:08 p.m. Respectfully submitted, Kelly J. Olson Acting Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2- 10/2/13