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HomeMy WebLinkAbout10/07/2013 Spec Assessment OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL ASSESSMENT LEVY HEARING MONDAY, OCTOBER 7, 2017 6:30 P.M. Roll Call/Pledge of Allegiance Present: Mayor Gary Peterson, Council member Diehm, Council member Schmitt, Council member Nawrocki, and Council member Williams. Staff Present: Public Works Director/City Engineer Kevin Hansen, Assistant City Engineer Kathy Young, Finance Director Joseph Kloiber, Assistant Finance Director Jackie Senko and City Clerk Tori Leonhardt. Absent: None Nawrocki stated that he would like to have the assessment hearings as a part of the regular scheduled Council meeting as it is not unusual that we do not get everyone here on a Monday. Resolution No. 2013-87, being a Resolution Levying and Adopting the Assessment for 2013 Concrete Street Rehabilitation Program, Project 1302 a. Presentation by City Staff providing background information on the above mentioned improvement projects. Kevin Hansen, Public Works Director, stated this assessment is for the 2013 Concrete Street Rehabilitation project for the Innsbruck area that was approved by Council March 4, 2013. The streets included in this project are: 1. Innsbruck Parkway Johnson Street to Stinson Blvd 2. Innsbruck Parkway West Innsbruck Pkwy to Innsbruck Pkwy 3. Innsbruck Circle West West of Innsbruck Pkwy West 4. Matterhorn Drive Pierce Terrace to Corporate Limit 5. Rainier Pass Innsbruck Pkwy to Corporate Limit 6. Saint Moritz Drive Innsbruck PkvAy to Corporate Limit 7. Argonne Drive Innsbruck Pkwy to Stinson Blvd 8. Pennine Pass South Plat Boundary to Argonne Drive 9. Saint Imier Drive Argonne Drive to Corporate Limit 10. Chalet Drive Pennine Pass to Stinson Blvd 11. Stinson Bled South Plat Boundary to Argonne Drive The contractor on this project stated that they have put bituminous on certain areas and they do have to go back in and do work on the manhole covers. There are jointing problems at Argonne and the City is working with contractor who has removed all the old sealant. They reestablished new sidewalls and the sealant was too love. We want it below the sidewalls. We did get some material over spray and that will be removed and sodding is almost complete. Some areas of turf were damaged and they will come back in to complete this work. The action tonight is to consider the assessment roll and to establish the interest rate. As part of the Levy Hearing, the City Council establishes the interest rate prior to levying the assessment. All mailed assessment notices were noticed with a 6% interest rate. The Council established 5.0% for the levied assessments for the 2012 levying hearing. Special Assessment Hearing October 7, 2013 —6:30 P.M. Page 2 b. Questions/Comments from City Council and the Public. NaNNTocki asked what full assessment rate meant. Hansen stated the City is paying 30% of this project. The full assessment rate is 100% of the costs and only 70% of the costs are being assessed. Nawrocki also stated we are proposing 6% interest and we recently approved borrowing at 2%, why are we charging our residents 6%. Fehst indicated we send it out at 6%, that does not mean that is what we will assess them at and we will be borrowing around 2-3% and we have to recover our costs. Williams asked what the costs of bonds were. Fehst indicated we do not know at this point. Members of audience- John Zehm, 2330 Argonne Drive, asked Hansen if there was still time to put items on the punch list. Hansen stated yes there absolutely is and he would talk to him after the meeting. Gudrun Eqlitis, 2230 Chalet Drive, was curious of how the whole process works and stated the cracks were worked on two different times in her neighborhood. She stated she was appalled at the quality of work as they went with high speed and there were pieces of old rubber in there. She would like an expert to compare the east side to the west side. Hansen stated that he does not know if they had two different crews that came in and they did periodic crack filling inspections. You will have some material that will remain in the bottom, but the important part is that it is on the sidewalls. The joints should have backer rod in there so you are getting adherence. They only needed to have the upper inch cleaned out. Eqlitis stated she wanted to make sure that the job was done well as they have had issues with the workers from time to time. Dale Gustafson, 2320 Chalet Drive, was concerned about the difference in coloring with the compound. Hansen stated there is a difference in colors, but the white wears off in about a year. We are putting fluorescent paint on areas of concrete to show where we have taken photos which indicates to the contractor what needs to be fixed. There are also unaddressed cracks and holes. Hansen stated that some of the cracks did not warrant, at this time, to be fixed but that does not mean it will not in the future. Hansen stated there were certain criteria that needed to be met before they would be replaced. Gretchen Schmidt, 2135 Argonne Drive, stated where the contract installed the sod by the new curb when she mowed her grass today she sunk in the ground by the curb and there is a large area in the front that they scraped up and have not put in sod yet. Hansen stated he will check on the area that has not been sodded. He also asked if it had just rained. Hansen stated that it may need additional top soil and he will add it to the punch list. She also stated the manhole covers used to have cement around them and they never cracked and now there is a dip in it with the bituminous and does not understand why. Hansen stated we did an extensive history of the manholes and the ones that were replaced were the ones that had breakage and that's why it was replaced. Dale Gustafson, 2320 Chalet Drive, asked on the part of Stinson Blvd if that would ever be resurfaced. Hansen stated yes, we are going to look at doing it in 2013. Dorothy Brannon, 1622 West Innsbruck Pkwy, asked if on the corner of Johnson aref they going to fix the black top. Hansen stated yes the City will fix that. Special Assessment Hearing October 7, 2013 —6:30 P.M. Page 3 Motion by Diehm second by Williams, to close the Public Hearing and waive the reading of Resolution 2013-87, there being ample copies available to the public. Upon Vote Motion carried. Motion by Nawrocki, Seconded by Williams to amend the interest to rate from 6% to 4%. Motion by Diehm, second by Williams, to adopt Resolution 2013-87, being a resolution levying and adopting the assessment for 2013 Concrete Street Rehabilitation Program, Project 1302 with the amendment to the interest rate to 4%. Upon vote: All ayes. Motion carried. Council member Diehm clarified for the residents that they have 30 days to pay the assessment with no interest and after that it will be assessed to their property taxes at 4% interest. Kloiber added that the City does not turn the assessments over to the County until November 151H Resolution 2013-88, being a Resolution to Certify Petition and Waiver Assessments: Motion by Diehm, seconded by Williams to waive the reading of Resolution 2013-88, there being ample copies available to the public. Motion by Diehm, seconded by Schmitt, to adopt Resolution 2013-88, being a Resolution to Certify 2013 Petition and Waiver Assessments to Anoka County for collection with real estate taxes. Upon Vote: All Ayes. Motion carried. Mayor Peterson adjourned the meeting at7:03 PM. Tori eo rdt, City Clerk CITY OF COLUMBIA HEIGHTS ANOKA COUNTY,MINNESOTA RESOLUTION 2013-87 RESOLUTION LEVYING AND ADOPTING THE ASSESSMENT FOR 2013 CONCRETE STREET REHABILITATION PROGRAM,PROJECT 1302 Adopting assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings,heretofore had: Special Assessments numbered 2013-Z3-03-001; Concrete Street Rehabilitation on Argonne Drive, Chalet Drive,Innsbruck Circle West, Innsbruck Parkway, Innsbruck Parkway West,Matterhorn Drive, Pennine Pass,Rainier Pass, Saint Imier Drive, Saint Moritz Drive,and Stinson Blvd all in Project 1302—Innsbruck Area Streets. WHEREAS,the City Council of the City of Columbia Heights, Minnesota,met at 6:30 o'clock p.m. on the 7`h day of October,2013, in the City Council Chamber, 590 40`h Avenue N.E.,Columbia Heights, Minnesota,being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore Special Assessment Hearing October 7, 2013 —6:30 P.M. Page 4 duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment;and, WHEREAS,this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as"Partial Street Recon"numbered 2013-Z3-03-001, Project 1302,a copy of which is attached hereto and made a part hereof. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed"Actual Assessment Amounts". And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3: That said assessments may be paid in part or in full without interest on or before November 6`", 2013. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2014. The annual principal installments, together with 4%interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated on the assessment roll. Section 4: That this Council did hereby determine and re-determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2013-Z3-03-001, Project 1302. Section 5: This resolution shall take effect immediately upon its passage. Passed this 7"day of October 2013 CITY OF COLUMBIA HEIGHTS CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA RESOLUTION 2013-88 RESOLUTION TO CERTIFY 2012 PETITION AND WAIVER ASSESSMENTS TO ANOKA COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, property owners petitioned the City Council for certain improvements and waived their rights for public hearings and appeals as provided in Minnesota State Statute; and, WHEREAS, said improvements have been completed; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Special Assessment Hearing October 7, 2013 —6:30 P.M. Page 5 Section 1. That this Council does hereby adopt the aforesaid assessment roll for Petition and Waiver Construction Work known and described as "Petition/Waiver" numbered 2013- SP-31-001, a copy of which is attached hereto and made a part hereof. Section 2: That said assessments may be paid in part or in full without interest on or before November 6, 2013. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2013. The annual principal installments, together with 4% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years. Section 3: This resolution shall take effect immediately upon its passage. Passed this 7th day of October 2013 CITY OF COLUMBIA HEIGHTS