HomeMy WebLinkAbout10/14/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS Mayor
Gary L.Peterson
590 40'n Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers
Visit our website at.-wnov.cLcolunabia-heiel¢ts.mn.us Robert A. Williams
Bruce Nawrocld
Tammera Diehm
Donna Schmitt
City Manager
Walter R.Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, October 14, 2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
eights, MN.
The City of o um is Heights does not discriminate on the basis of isa i ity in the admission or access to, or
treatment or employment in, its services,programs,or activities. Upon request,accommodation will be provided
to allo w ind ividuals with disabilities to p articipate in all Ci ty o f Co lumbia Heig hts'sery ices,p rograms,an d
activities. Au xiliary aid s for d isabled p ersons are av ailable u pon req uest wh en th e req uest is made at least 9 6
hours in advance. Please call the City Clerk at 763-706-3611,to make arrangements.(TDD/706-3692 for deaf or
hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Proclamation: Family Promise Week- October 20th -27th Pg 6
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve City Council Meeting Minutes of September 23,2013 Pg 7
MOTION: Move to approve the City Council Meeting Minutes of September 23, 2013.
B. Accept Board and Commission Meeting Minutes Pg17
MOTION: Move to accept the September 4, 2013 Library Board Meeting Minutes.
C. Adopt Resolution 2013-74, Regarding LELS Labor Agreement--Police Officers P919
MOTION: Move to waive the reading of Resolution 2013-74, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-74, regarding the Labor Agreement between the City
of Columbia Heights and Law Enforcement Labor Services, Local 311, for calendar years 2013
and 2014.
D. Grant Agreement between the City_ of Columbia Heights and the Anoka County HRA Regarding pg24
Disbursement of Levy Funds
MOTION: Move to approve Grant Agreement by and between the City of Columbia Heights
and the Anoka County Housing and Redevelopment Authority dated October 14, 2013, regarding
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Monday,October 14,2013
Page 2 of 3
the Disbursement of Levy Funds.
E. Approve Funding Agreement with MWMO in the Amount of$795,000 and Authorize the P93 0
Preparation of Plans and Specifications/Design Engineer
MOTION: Move to enter into a funding agreement with the Mississippi Watershed Management
Organization (MWMO) for the Jackson Pond improvements for an approved amount not to
exceed $795,000; and, furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
MOTION: Authorize the preparation of plans and specifications and move to accept a
professional services agreement with WSB &Associates for complete design,bidding, and
construction management services for the Jackson Pond improvements in the amount of$59,814;
and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the
same.
F. Adopt Resolution 2013-89 being a resolution ordering_preparation of a Feasibility Report for the Pg4 0
Alley Rehabilitation Program
MOTION: Move to waive the reading of Resolution 2013-89, there being ample copies
available for the public.
MOTION: Move to adopt Resolution 2013-89, being a resolution ordering preparation of a
Feasibility Report for Alley Rehabilitation Program.
G. Approve Gambling Permit: Immaculate Conception Church bingo event for November 17, 2013 Pg4 6
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling
Control Board indicating that the City of Columbia Heights has no objection to a gambling
permit for Immaculate Conception Church to conduct bingo at their event being held November
17, 2013 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of
Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing
body.
H. Approve Transfer of Funds for AHDTF Overtime Grant Reimbursement,Recycled brass from Pg52
Range, Overtime Details g CHHS,Detox Transports, and TZD Grant reimbursement from
General Fund to Police Department line items
MOTION: Move to transfer$9,922.87 received as reimbursement under the Safe and Sober
grant (TZD), and the $586.68 received as AHDTF overtime, and the $420 received for detox
transports, and the $4,526.00 received from School District#13 for security and traffic
enforcement details be transferred to line item 1020, Overtime from the General Fund to the
Police Department 2013 Budget:
MOTION: Move to transfer $466.36 received from the recycling of spent brass shell casings
recovered from the range be transferred to line item 2070, Training and Instructional Supplies.
I. Approve Business License Applications Pg54
MOTION: Move to approve the items as listed on the business license agenda for October 14,
2013, as presented.
J. Payment of Bills Pg56
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MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8,the City Council
has received the list of claims paid covering check number 149567 through 149818 in the
amount of$1,315,529.08.
MOTION: Move to approve the Consent Agenda items.
6. PUBLIC HEARINGS
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Second Reading of Ordinance 1613, being an Ordinance establishing an Art Commission Pg66
MOTION: Move to waive the reading of Ordinance 1613,there being ample copies available to
the public.
MOTION: Move to approve Ordinance 1613, being an Ordinance establishing an Art
Commission.
B. Bid Considerations
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10. ADJOURNMENT
Walter R. Fehst, City Manager
WF/tal
5
CITY OF COLUMBIA HEIGHTS
PROCLAMATION
Family Promise Week
October 20th — 27th, 2013
Whereas, the Family Promise group in Anoka County, along with its friends and
supporters are excited about kicking off Family Promise Week; and,
Whereas, the Anoka County Family Promise Group is the only charitable non-
profit that offers services to homeless families that come from cities across the county;
and,
Whereas, Family Promise week is an opportunity not only to draw attention to
family homelessness and the local volunteer-driven solution affiliates provide, but also to
thank and celebrate volunteers, congregation and affiliates; and,
Whereas, it is an opportunity to come together to celebrate the life-changing work
that we are individually and collectively doing.
Now, therefore, I, Mayor Gary L. Peterson, on behalf of the Family Promise
Group in Anoka County, do hereby call upon all citizens of Columbia Heights to join the
Family Promise Group in Anoka County, its volunteers and affiliates in supporting
Family Homelessness Awareness.
Be it further resolved that the week of October 20th—27 th is hereby
proclaimed "Family Promise" week in the City of Columbia Heights.
Proclaimed this 14th day of October, 2013.
Mayor Gary L. Peterson
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY,SEPTEMBER 23,2013
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM
ON MONDAY, SEPTEMBER 23,2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL, 590 40TH AVENUE
N.E.,COLUMBIA HEIGHTS,MINNESOTA.
1. CALL TO ORDER/ROLL CALL/INVOCATION
Mayor Peterson called the meeting to order at 7:02 PM.
Members Present: Mayor Peterson, Council member Schmitt, Council member Williams, Council
member Diehm, and Council member Nawrocki.
Staff Present: City Manager Walt Fehst, Public Works Director Kevin Hansen, City Attorney Jim
Hoeft, Finance Director Joseph Kloiber, and City Clerk/Council Secretary Tori Leonhardt.
Pastor Dan Thompson of Heights Church gave the invocation.
2. PLEDGE OF ALLEGIANCE
Recited
3. ADDITIONS/DELETIONS TO MEETING AGENDA
Nawrocki ipdicated he would have some items to add under the City Managers report.
4. PROCLAMATIONS,PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS, GUESTS
A. Proclamation-Polish American Heritage Month
Mayor Peterson read the Proclamation for Polish American Heritage Month and presented it to
Dolores Strand. Strand and Gloria Bergstrom, accepted the Proclamation and in return presented
an urn containing dirt from the Lomianki cemetery. The brass plate reads, in part, "In memory
of the crew members of the Frantic 7, they gave their lives while flying a mission of mercy'.
They flight and crew were lost over Warsaw on September 18, 1944. The earth from the
cemetery symbolizes their supreme sacrifice and is signed by the Consulate General of the
Republic of Poland in New York. Strand went on to say how much Lomianki has grown over the
years. Strand thanked the Mayor and Council for keeping up the tradition of recognizing Polish
History Month and stated they have received a proclamation from the City every year since
1995. Mayor Peterson stated he has traveled to Poland in the past and remarked that it was a
wonderful trip and a wonderful place to visit. William thanked the Sister Cities members and
stated he too went on the trip and he had not previously realized that the pilot survived the crash.
He thanked the members for all the work that they are doing.
B. Proclamation - Spinal Cord Injury Awareness Month
Mayor Peterson declared September 2013 as Spinal Cord Injury Awareness Month and presented
the proclamation to Del Bahtuoh and Karen Quarmmen from MNSCIA. Bahtuoh thanked the
Mayor and Council for the proclamation and for allowing them to be here tonight. Bahtuoh
stated he has a spinal cord injury as a result of a gunshot wound in 1995. The organization is
trying to bring awareness and support to spinal cord injuries.
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5. CONSENT AGENDA
Councilmember Nawrocki asked that items B, C, and F be removed from the consent agenda for
further discussion.
City Manager Walt Fehst took the Council members through the remaining items on the Consent
Agenda.
A. Approve City Council Meeting Minutes of September 9, 2013
MOTION: Move to approve the City Council Meeting Minutes of September 9, 2013.
B. Adopt Resolution No. 2013-67, Pertaining to Cable Renewal Proceedings-REMOVED
C. Adopt Resolution 2013-76 being a Resolution Establishing Amount of City Share and Amount
of Special Assessments on Projects to be Levied-REMOVED
D. Approval of the attached list of rental housing licenses
MOTION: Move to approve the items listed for rental housing license applications for
September 23, 2013 in that they have met the requirements of the Property Maintenance Code.
E. Approve the Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for September 23,
2013 as presented.
F. Payment of Bills-REMOVED
Motion by Williams, seconded by Nawrocki, to approve the Consent Agenda items with the
exception of items B, C, and F that were removed for further discussion. Upon Vote:All Ayes.
Motion Carried.
Discussion:
Item B: Adopt Resolution No. 2013-67,Pertaining to Cable Renewal Proceedings
Council member Nawrocki asked why he was just receiving the letter now that was dated June 6,
2013. Magee asked Nawrocki if he was asking as to why the City Council did not receive the
letter earlier. Nawrocki replied yes. Magee indicated that the letter was addressed to the City
Manager and we have six months from receipt of the letter to commence renewal proceedings.
Acting on the resolution before them tonight satisfies that requirement.Nawrocki asked for an
explanation of the letter. Magee referred the question to Steve Guzzetta, the City's attorney for
cable matters. Guzzetta explained to the Council that the letter we are talking about is the
Comcast Reservation of Formal Renewal Rights letter under the 1984 Federal Cable
Communications.Policy Act. The cable operator has to send out a formal renewal letter within a
30-36 months window of the franchise expiration to preserve their statutory rights to a formal
renewal procedure. Comcast did send the letter within the 30-36 month window. Guzzetta stated
the recommendation is to adopt Resolution 2013-67, in order to comply with the Federal Cable
Act.Nawrocki asked why the Telecommunications Committee is no longer active and feels we
should reactivate this committee to review this. We should use this committee to make
recommendations to us. Williams stated it probably makes sense to have a committee. Fehst
indicated the committee did not really participate in the past renewal negotiations. These
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particular franchise contract negotiations are typically a redo of what was previously done and
there are very little changes. A lot of the significant things that were needed were amended or
altered in the previous renewal. Fehst anticipates within the next 3-4 months the negotiations
should be complete. Magee stated she echoed the City Managers comments. The
Telecommunications Committee did not sit at the negotiation table;we brought a recommended
renewed franchise to them. Guzzetta agreed we do not have a large group negotiating as this is
"too many cooks in the kitchen". Nawrocki emphasized it is important to hear the views of the
people that live in the community and have them be involved. He felt the committee members
were committed and dedicated and brought feelings of the community to the City. A lot of
people are dropping cable because the rates are too high. Maybe we should get a feel if another
system would be able to meet the needs of the people in the community. Nawrocki stated he
believes the committee technically exists and was not deactivated. Magee commented that the
commission became inactive as of March 12, 2012, and all commission members' terms have
technically expired. Guzzetta stated a lot of communities hold public hearings during the process
to provide for community input and then bring those comments back to the negotiating table.
Schmitt stated she was not here for the last process, but asked if the library and the schools are
involved in this process. Guzzetta stated the City is the franchising authority and the City enters
into the franchise agreement with Comcast, but they do take into consideration the needs of the
library and the schools. Schmitt added that one of her neighbors was on the committee and he
stated it was not worthwhile or needed. She feels it would be beneficial to have an open forum
and have the community come in and make comments. Diehm agreed that we should hold a
public open house/open forum to gather those comments from the citizens.
Motion by Diehm, seconded by Schmitt,to waive the reading of Resolution 2013-67,there
being ample copies available to the public. Upon Vote: All ayes. Motion Carried.
Motion by Diehm, seconded by Schmitt, to adopt Resolution 2013-67,being a Resolution
Concerning the Commencement of Renewal Proceedings Under the Cable Communications
Policy Act of 1984.
Motion by Nawrocki to amended the Resolution to reactivate the commission. Motion dies for
lack of a second. Upon Roll Call Vote: Schmitt aye; Williams aye; Diehm aye;Nawrocki nay;
Peterson aye. 4 Ayes; 1 Nay. Motion Carried.
Nawrocki stated he wants to get the community involved into the process and we should
reactivate this commission. Peterson stated this commission is not active any longer and staff
does not feel it would be beneficial.
Item C: Adopt Resolution 2013-76 being a Resolution Establishing Amount of City Share
and Amount of Special Assessments on Proiects to be Levied
Motion by Diehm, seconded by Williams,to waive the reading of Resolution 2013-76,
There being ample copies available for the public. Upon Vote: All ayes.Motion Carried
Motion by Diehm, seconded by Williams,to adopt Resolution 2013-76 being a Resolution
establishing amount of City share and amount of special assessments on projects to be levied.
Nawrocki would like the City Manager to explain what residents will be affected, how the
project is coming along, and how the numbers are working out compared to the amounts given at
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the original hearing. Fehst replied the numbers will not exceed the original amounts given at the
hearing. The property owners are responsible for 70%or$2,800 per household and the City
would pay 30%. On the portion that deals with Stinson Avenue, the City of New Brighton will
pay 100%of their share on the east side of the road that has been approved, Anoka County will
pay 100%of their portion on Stinson Avenue, and City of Columbia Heights will pay their
portion. The actual concrete work has been completed and they are in the process of sanding the
cracked areas that were not replaced. Diehm commented that residents were asked to indicate if
they had sprinkler lines and she would add that next time we also ask if they have invisible
fencing lines as those fence lines were cut in multiple areas. Upon Vote: All ayes. Motion
Carried.
Item F: Payment of Bills
Nawrocki questioned the refund to the liquor license holder for Columbia Grill; we recently
received a letter from a resident that some of the salaries of the previous employees had been
held back from them. Fehst corrected Nawrocki stating that this deals with a different business
and the one he is thinking of was the business on 401h Avenue and Central Avenue.
Motion by Diehm, seconded by Williams, that in accordance with Minnesota Statute 412.271,
subd. 8,the City Council has received the list of claims paid covering check number 149397
through 149566 in the amount of$788,111.88.Upon Vote: All ayes. Motion Carried.
6. PUBLIC HEARINGS
A. Adopt Resolutions 2013-82, 4931-33 Jackson Street N.E., 2013-84, 3912 Reservoir Blvd.N.E.
and 2013-85, 3915 Ulysses Street N.E. being declarations of nuisance and abatement of
violations within the City of Columbia Heights
Gorman indicated that Resolution Number 2013-79, Resolution Number 2013-80, and
Resolution Number 2013-83 were removed from the Public Hearings as the properties indicated
have been brought into compliance.
As far as 4933 Jackson Street the abatement is for the gravel driveway along the north side of the
property, 3912 Reservoir Blvd is for a tree stump in the yard and the owner is working on it, and
3915 Ulysses Street have it listed as a family exempt rental and we do not believe it is being
rented to family any longer plus there is a long list of repairs that need to be completed. Schmitt
reported she drove by the property on Reservoir and stated the tree has been removed. Gorman
replied that they were out there this morning, but have not completed the back fill yet.
Joyce Meyers, owner of the properties located at 4931-33 Jackson Street, approached the
Council and stated she does not use that part of the driveway. She feels the City needs to look at
what other cities are doing with allowing residents to use pavers as opposed to black top and
cement. Meyers brought up about her wildlife situation and problems she has had with the City.
Hoeft stated we cannot discuss this issue, as she has a legal case against the City. Gorman
stated that they realize that she does not use this area on a regular basis; therefore she can put
grass, sod, or any other type of landscaping in that area. Gorman reiterated that class five is used
for roads and is not an approved landscaping and we are not asking her to put in a hard surface.
Meyers brought up the subject of the wildlife/weeds situation. Hoeft stressed again,we are not
discussing the vegetation as we are in litigation with this matter.
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Motion by Nawrocki, seconded by Williams,to close the public hearing and to waive the
reading of Resolution Numbers 2013-82, 2013-84 and 2013-85,there being ample copies
available to the public. Upon Vote: All ayes. Motion Carried.
Motion by Schmitt to remove Resolution 2013- 80, 3913 Reservoir Blvd as she stated the tree
has been removed. Gorman stated he would have to do an inspection and make sure the hole has
been properly filled. Schmitt withdrew her motion.
Motion by Nawrocki, seconded by Williams,to adopt Resolution Numbers 2013-82,2013-84,
and 2013-85 being resolutions of the City Council of the City of Columbia Heights declaring the
properties listed a nuisance and approving the abatement of violations from the properties
pursuant to City Code section 8.206. Upon Vote: All ayes. Motion Carried.
B. Adopt Resolution 2013-78, 3915 Ulysses Street N.E.,2013-81, and 4528 Monroe Street N.E.
being a Resolution of the City Council of the City of Columbia Heights approving rental license
revocation for failure to meet the requirements of the Property Maintenance Codes.
Gorman stated they are recommending revocation at 3915 Ulysses Street as they believe it is no
longer being rented to a family member and 4528 Monroe Street for failure to renew their
license.
Nawrocki stated he believes there are a lot of weeds in the boulevard at 4528 Monroe Street and
that should be looked at.
Motion by Williams, seconded by Schmitt, to close the public hearing and to waive the reading
of Resolution Numbers 2013-78 and 2013-81, there being ample copies available to the public.
Upon Vote:All ayes. Motion Carried.
Motion by Williams, seconded by Schmitt,to adopt Resolution Numbers 2013-78 and 2013-81,
being resolutions of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A,Article IV, Section 5A.408(A) of the rental licenses listed.
Upon Vote: All ayes. Motion Carried.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
(1) Adopt Resolution 2013-86, being a Resolution providing for the issuance and sale of general
oblijzation improvement and utility revenue bonds, series 2013A, in the approximate
aggregate principal amount of$3,500,000.
Kloiber explained to the Mayor and the Council that in the budget work session in September
it was stated that the City had planned for a bond issue in early 2014 and our representatives
felt it was best to accelerate the issue into 2013 because the rates are down. As we move
forward with the process, our bond council brought it to our attention that we have two paths
within our Charter that we can take; we can either do it by Resolution or a less timely and
costly method of an Ordinance.
Steve Bubul with Kennedy and Graven introduced Martha Ingram, also a bond attorney, who
will be taking over for him by the end of the year. Bubul explained the Charter has had these
two different provisions to issue bonds, by resolution or ordinance, for a long time. If done
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by ordinance it is subject to the referendum process,which applies to an ordinance in
general, and if done by a resolution, you have all the powers under state law to issued bonds
without a referendum. Revenue supported bonds can be passed by state law. The reason
they are recommending looking at this now, is because it is an opportune time to look at it
with rates being low and these are revenue supported bonds. Their recommendation is to
follow state law as you will save money, time, and it does not preclude you from using funds
in the future.
Nawrocki commented that under normal circumstances, if it was not for the library next year,
we would normally not be talking about seeking bonding at this time and would not be doing
it until next year. Kloiber stated Nawrocki was correct and that a small portion of the bond is
for assessments and a large portion is refunding outstanding 2006 bonds. The refinancing
will save us money as the interest rate is lower. Nawrocki stated no matter what you call it, it
is still money that we are getting from the residents. Bubul stated that yes you are right in the
fact that the source of the money it is paid by the people that pay their utility bills, but the
utilities are run like an enterprise basis and everyone pays their utility bills as opposed to not
everyone paying property taxes. Nawrocki opposed going the resolution route as he feels we
are trying to bypass the citizen's ability to comment as opposed to doing it by an ordinance.
He thinks that is wrong and the real reason this was brought forward is to try to keep the
ability to levy the normal maximum levy amount of$10,000,000 to help with the library next
year. We are going too far too fast. We need to take into account the seniors in the
community as we have some of the lowest household incomes in the seven county area.
Williams asked if the utility improvement revenue bonds are what are used to clean our water
lines and sanitary lines. Kloiber stated we are not borrowing here to clean and line projects.
The better example would be the water tower re-sanding and re-blasting that costs a half a
million dollars or more. This money would be used for concrete street rehabilitation,water
tower rehabilitation, Chatham Road Lift Station, Labelle Pond, Silver Lake Pond
reconstructions, storm pipe rehabilitation and storm pipe replacement. Fehst stated these are
not new items that we would be bonding for and we have not bonded since 2009. This is
similar to what we have been doing in the last 50-60 years, as these are major ticket items.
Williams asked how much of the outstanding bond will we be paying off with this bond.
Kloiber answered there is approximately $1.3 million outstanding on the current bond but we
are only going to refinance about$840,000 of it. Schmitt asked if we had an estimate of the
interest rate. Mark Ruff from Ehlers and Associates stated the interest rate on these bonds
should be around 2%. The existing rate is 4%. Diehm wanted to address three comments
that were made; One, she does not feel this is an effort to avoid anything and is pleased to see
that this is brought before them as going for bonds is what our colleagues do. Even if we
follow this in the way of funding for a new library, we are not taking away anyone's right to
a referendum or trying to be sneaky,we are trying to be efficient. Secondly, as to why it is a
good idea to consider this now is to maximize our flexibility and it is imperative that we take
actions to be flexible in the future, and third as far as the ability to pay,we need to take
advantage of the lower interested rate and we as Council have to do whatever we can to
preserve the property values in the city by making it a better place. Diehm stated she is whole
heartedly in support of this.
Motion by Diehm, seconded by Williams,to waive the reading of Resolution 2013-86,there
being ample copies available to the public. Upon Vote: All ayes. Motion Carried.
Motion by Diehm, seconded by Williams,to adopt Resolution 2013-86, being a resolution
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providing for the issuance and sale of general obligation improvement and utility revenue
bonds, series 2013A, in the approximate aggregate principal amount of$3,500,000.
Nawrocki stated he is going to vote against this as he is concerned with the tax load on the
residents of the city.
Malcolm Watson, 1717 49th Avenue, historically 62 years ago he discovered a lot of
properties had gone tax delinquent and they were properties where special assessments had
been levied. The City had to make up for it by additional taxes. Watson questioned the need
for the $3.5 million dollars because in the past we used what we needed to pave the way as
our needs arose. Watson stated his utility bill has increased over the years and wanted to
know if this was going to affect his utility bill by doing this with the bonds. Watson asked
what projects the City has in mind or what expenditures do they have that cannot be met by a
levy. He feels that it would be better understood by residents if the Council stated: here is
where the money needs to be spent and this is where we need some additional funding.
Williams replied we are paying off higher bonds with the money as well as part of the money
going to street rehabilitation, water tower rehabilitation, Chatham Road Lift Station, Labelle
Pond, Silver Lake Pond reconstruction, storm pipe rehabilitation and pipe replacement.
Watson also wanted to know what the possibility would have been to put an additional tax on
the utility bills until it is paid off, instead of paying off bonds. Kloiber pointed out that when
we were initially planning this bond issue the rough number we were working with first was
$3.2 million and it is actually closer to $2.8 million and of that$800,000 is refinancing and is
only$2 million of new money. Relative to the last 10— 15 years we are paying more as we
go with utilities and historically the City bonded for these same things. We used our own
cash and redeemed the 2003 bonds early. By going this way we do not have to have a 10%
increase now and can spread out the payments over time. Schmitt stated she appreciates
what Kloiber has done here tonight. As a homeowner in Heights they took advantage of
refinancing their home at a lower rate and for Kloiber to find a way to reduce the bond debt
from 4%to 2%is great. Fehst added that the area that was particularly hid hard last year
with the increase in taxes because of the reassessments will be readdressed a little bit by the
assessor this year. He asked that you also keep in mind that the fiscal disparities have been
increasing and basically 28% of property taxes come out of the fiscal disparities pool. Upon
Vote:
Roll Call Vote: Schmitt; aye, Williams; aye, Diehm; aye, Nawrocki; nay, Peterson; aye. 4
Ayes, 1 Nay. Motion Carried.
(2) First Reading of Ordinance 1613, being an Ordinance establishing an Art Commission
Fehst stated we have Keith Roberts here tonight who approached the City about establishing
an Art Commission along. Roberts, along with Liz Bray, looked at different cities that
currently have an Art Commission in place and what their requirements were. Fehst
indicated we tried to create an ordinance that is pretty general and call out the items that were
too elaborate. We have a very diverse community and we have people who are interested in
being on this commission. We are proposing that this commission is one that we would go to
and ask their opinion and would be advisory to the Council.
Keith Roberts, former School Board member, addressed the Council and thanked them for
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supporting the arts in Columbia Heights. He sees the art commission allowing the arts to
continue in the community. We have community members receiving awards and at this
would be an opportunity to recognize them. Hopkins has a very successful art fair which
brings people to their restaurants and other businesses, essentially bringing people and
money into the community. Many libraries display art work, we have a community theatre,
and rock bands that are competing in this area. Diehm indicated that she is very excited for
this opportunity;they really become conversation pieces in the community and will be a
great addition. Nawrocki stated the City Manager indicated he was going to do some
research with other commissions and wanted to know what he came up with. Fehst stated the
ordinance is what they came up with and it is taking the best of the best of the area cities.
Bray stated Hutchinson was the city that they looked at that was the most like our
community. Nawrocki was concerned if this was a proper function for city government and
if this will lead to them wanting the City to add money into the commission. Nawrocki
believes art is in the eyes of the beholder and means a lot of different things to different
people. He indicated he has toured a lot of different art centers in the United States and
outside of the United States and is not sure this is what the city needs. Roberts replied that
the purpose of the commission is not to dictate what art is, but is to encourage opportunities
and growth in the city.
Mayor Peterson called the point.
Nawrocki expressed that he feels that the Council should pick the commission members to
help insure that a wider range of community interests are met and it should be added to the
ordinance and no tax payer money will not be used to fund the commission.
Motion by Diehm, seconded by Williams,to waive the reading of Ordinance 1613, there
being ample copies available to the public. Upon Vote: All ayes. Motion Carried.
Motion by Diehm, seconded by Williams,to set the Second Reading of Ordinance 1613 for
Monday, October 14, 2013 at approximately 7:00 PM in the City Council Chambers.
Mayor Peterson explained that the Uptown Art Fair brings in a lot of money to the
community and by establishing this commission we would have a draw to our own
community. He recently went to the Latino Art fair that was at the school district and
thought it was fantastic. He stated they had art, dancing, and food. Peterson mentioned that
Douglas Padilla was in attendance and was one of the founders of Art-a-World and he asked
the Mayor why there is not anything like this in Columbia Heights. Peterson informed him
about the possibility of establishing an art commission and he stated he would be interested
in being a consultant to the commission. Schmitt thought that it was great that they are
proposing a rotating 3-year term commission and was curious as to how they were going to
address that residency is not required to be on commission. Diehm added that she was
thinking about some possibilities in regards to that and it could be someone who owns a
business in Columbia Heights and has*a vested interest but does not necessarily live in
Columbia Heights. Schmitt continued to say that she feels most members should be residents
of Heights or need to have a connection to the city. Maybe there could be a special position
on the commission for advisors from outside the City. Nawrocki was concerned that it may
be a matter of time before the residents are going to be paying for tax dollars going toward
this commission. Fehst wanted to make sure that everyone understands that right now,there
is no budget for this commission.
14
City Council Meeting Minutes
Monday,September 23,2013
Page 9 of 10
Motion by Nawrocki to amend the Ordinance to state that the commission members must be
Columbia Heights residents and that they are appointed by the Council and Mayor. Motion
for lack of a second.
Schmitt stated she appreciates that you can promote this to visitors and to the outside
community since this is something that our website is lacking. Maybe that is something we
could add to our website. Schmitt agrees with Nawrocki that yes,there will be some money
that will be spent to maintain the areas around the art, but it should be minimal. She also
encouraged Roberts to apply to be on the Art Commission.
Jeff Diehm, 5125 St Moritz Drive, addressed the Council and stated he came down here
tonight after watching the meeting on cable in support of establishing this art commission.
Diehm was upset that the idea that someone on this council was not in support of this
because that someday we might have to spend money on it someday in the future. He feels
this would be an opportunity to beautify the city. He supports and applauds the Council in the
support of citizens that want to do things that enhance the appeal of the city. If at some time
they come before the Council and ask for money let's deal with it at that time and not stop a
group of people that want to benefit the city.
Williams called the question.
Roll Call Vote: Schmitt; aye, Williams; aye, Diehm; aye,Nawrocki; nay,Peterson; aye. 4
ayes; 1 nay. Motion Carried.
B. Bid Considerations
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst reminded the Council that there is a brief executive session following the Council
meeting tonight to discuss a proposal of the purchase of the building at Central and 40th
Avenue. Nawrocki stated he has sat on the Council for many years and he has always looked
at if things are good for the community. He also brought up that on the northwest corner of
6th Street the homeowners did a partial hedge trimming, but it does not appear to be enough.
Fehst stated the owners have cut half of it and the City has informed them they need to cut
the other half. Nawrocki made it a matter of record that the street lights are out at Upland
Crest and Forest Drive and Highland. Fehst understood the reason why the street light at
Mulcare took so long was there were issues with loose wiring. Nawrocki stated his other
question deals with the Anoka County high speed internet that is now in place and operating
and he is questioning what our experience is with it and if there have been any cost savings to
us. Fehst indicated he would get the council member information on that.
Schmitt made a note that if you notice a street light out, go to our website and go to the
Public Works department and you can click on Xcel energy and indicate where the light is
out.
Report of the City Attorney
15
City Council Meeting Minutes
Monday,September 23,2013
Page 10 of 10
City Attorney Jim Hoeft gave a brief overview of the Executive Session from September 9,
2013.
Nawrocki stated he would like to get a copy of the statute that deals with closed meetings.
Hoeft asked the City Clerk/Council Secretary if she could print out the statute for Nawrocki.
Leonhardt indicated she would supply that information to Council member Nawrocki.
9. CITIZENS FORUM
Harold Hoium, 4200 3rd Street, informed the Council there is a bridge that goes across Central
Avenue and 42"d and the stairs are full of trash and there are weeds and branches in the way. He
would also like the power company to move the light pole over closer to the fence so it lights up the
stairs and mentioned at 37th and 47th the grass is getting too high and needs to be trimmed.
Nawrocki informed the Council that the Lions clean up a couple times a year around Central Avenue
and hopefully they will clean up the trash.
Nile Harper, 1437 Glacier, asked if it was possible for the City Manager to give some more insight
as to what the discussions have been with the property owner at 40th and Central. Fehst replied it is
an executive session item and the City has had two offers that they rejected and now we have a new
offer.
Jeff Diehm, 5125 St Moritz Drive, wanted to say that the cost of money right now is pretty low
relatively speaking and feels it is important that we take advantage of that. He applauded the
Finance Director and the Council on their bonding issue decision as this makes good financial sense.
In terms of the library he applauded the citizens and the Council's on their decision to consider a
new library this at this time. Since we are at a time when the cost of money is low, although it will
be difficult for some citizens, we are a community and a new library appeals to the families that take
their children to different communities to use their libraries and high school kids that need to use the
computers at our current library and can't. Diehm stated we will build a new library and only hopes
the Council takes a proactive approach and takes advantage of the low cost to borrow money.
Mayor Peterson announced that there are still Twins tickets available for$5 and if you would like to
attend call the Recreation Department tomorrow morning. You are to meet at Murzyn Hall between
5:30 and 6:00 PM to board the bus. Peterson also announced that in 2006 we erected the Peace
Clock on 40th and Central, in 2009 the Always on Guard statue at Public Safety Building, and now
we have the Heritage Tower and Hentges Legacy Garden. Tomorrow we will be putting down the
engraved bricks that people have purchased. The Peterson asked that we keep our service men and
women in our thoughts and prayers and do a random act of kindness. Through this we have gotten
the reputation of being a City of Peace and we are going to play off that and spread the word. Mayor
Peterson indicated he has some shirts that have the clock tower embroidered on them and if someone
gives him a call, he will give them a shirt while supplies last. He asked that we be proud of our
community.
10.ADJOURNMENT
9:45 PM.
16
COLUMBIA HEIGHTS PUBLIC LIBRARY APPROVED
BOARD OF TRUSTEES 10/2/13
MINUTES
September 4, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:31 p.m. Members present were:
Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also
present: Library Director Renee Dougherty, and Recording Secretary Stacey Hendren.Not present:
City Council Representative Tami Diehm.
The minutes of the August 7, 2013 Board meeting were approved as mailed.
The bill list dated 8/7/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 8/14/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 8/21/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
Dougherty highlighted the purchase of shelving for the children's department. The library was able
to purchase additional shelving due to a discount received through our State Library Services
contract.
The 2013 accounting dated 9/4/13 was reviewed.
Old Business:
1. Dougherty and Linda Magee, Human Resources, interviewed 5 candidates for the children's
librarian position, 2 individuals were invited back for a second interview, and a conditional
offer has been extended.
2. Members of the Task Force will be in attendance at the Library Foundation spaghetti dinner
to answer questions. The City Council is continuing to discuss options for a new library.
3. Dougherty and Barb Kondrick, Adult Services Librarian,prepared a resolution for the Mayor
to honor national library card sign-up month. The proclamation will be read at the
September 91h City Council meeting.
Dougherty provided a hand-out to the Board to demonstrate the value of library services by
comparing the annual per capita cost to a visit to the state fair or a night of entertainment.
Another possible demonstration would detail the cost of services currently available at the
library if they were purchased on the open market. The Board requested a hand-out be
prepared to give away at the spaghetti dinner.
Dougherty provided two comparison reports to the Library Board. The first compares the
local revenue per capita for libraries in the seven county metro area. The second report
shows program attendance, children's material circulation, service hours per week, revenue
per capita, and other revenue for the four independent libraries in the metro area. Dougherty
noted that Columbia Heights is on par with Ramsey and Carver Counties, and lower than
Hennepin County in regards to per capita local revenue. Reports were generated from the
Institute of Museum and Library Services Public Library Survey Data Source and use 2011
annual report data.
1-9/9/13
17
New Business:
1. The Board reviewed the July crossover statistics. Smith noted the high statistic for staff
handled checkout at Columbia Heights. It was noted that Columbia Heights does not have a
self-check machine. Circulation and computer usage were up, while the gate count was
down. Dougherty clarified that the library utilizes volunteers to deliver materials to
"outreach"patrons.
2. The Board reviewed the Unique Management report for July.
3. Members of the Board were asked to attend the Latino Arts Festival on September 21St or the
ACCapp Headstart parent meeting on October 3`a to promote library services and answer
questions. Members will notify Dougherty if they are available.
Items from the Floor:
1. Dougherty shared with the Board the recent controversy at the Anoka Hennepin School
District and Anoka County Libraries regarding the book"Eleanor&Park." The book had
been recommended for the district's summer reading program for teens. Based on parent
objections to language and content as well as concern about using Legacy funding for author
events, the planned appearances of author Rainbow Rowell at the Blaine High School and
Northtow Library have been cancelled. The book will remain in the Anoka and Columbia
Heights Public Library collections.
2. Smith reported on his recent opportunity to deliver"Meals on Wheels" with U.S.
Representative Keith Ellison.
3. The Library Board received copies of the fall events calendar.
There being no further business, the meeting was adjourned at 7:08 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,or treatment
or employment in, its services,programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services,programs, and activities.
2- 9/9/13
18
CITY COUNCIL LETTER
Meeting of: October 14, 2013
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: RESOLUTION 2013-74, BY: LINDA L. MAGEE BY:
LELS LABOR AGREEMENT -POLICE OFFICERS DATE: September 30, 2013 DATE:
NO:
The labor agreement between the City and Law Enforcement Labor Services (LELS) , representing
Police Officers, terminated on December 31, 2012. Negotiations between the City's negotiating
team and LELS resulted in LELS filing for mediation. Mediation sessions were held and
resulted in a mutually acceptable labor agreement for calendar years 2013 and 2014. The
proposed changes are as follows:
Wages:
2013: 2`1- adjustment over 2012 1:7ages, effective May 1, 2013
2014: 2' adjustment over 2013 wages, effective January 1, 2014
Insurance:
2013: $835 per month (2012 = $805 per month)
2014: $865 per month
Effective the first of the month following council ratification of the contract, long term
disability insurance will not be offered or provided.
Longevity:
2013: 2% adjustment over 2012, effective May 1, 2013
2014: 2% adjustment over 2013, effective January 1, 2014
Job Assignments:
Investigator, School Liaison Officer, Drug Task Force Officer, and Corporal Pay:
2013: 2`< adjustment over 2012, effective May 1, 2013
2014: 2€< adjustment over 2013, effective January 1, 2014
Deferred Compensation:
Employer shall contribute $1 for every $1 contributed by the employee; $425 per full-time
employee for 2013; $425 per full-time employee for 2014. (2012= $425)
Holidays:
Effective January 1, 2014, addition of three premium holidays (currently nine premium
holidays) .
Overtime:
Effective January 1, 2014, receive time and one-half to attend training and/or department
meetings scheduled during off-duty hours (currently department meetings paid at time and one-
half; training paid at straight time) .
Attached is a resolution which would adopt and establish the changes as negotiated for
calendar years 2013 and 2014. Also attached is a copy of the new contract language
incorporating the changes.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2013-74, regarding the Labor Agreement between
the City of Columbia Heights and Law Enforcement Labor Services, Local 311, for calendar years
2013 and 2014.
COUNCIL ACTION:
19
RESOLUTION 2013-74
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND LAW ENFORCEMENT LABOR SERVICES,LOCAL 311,POLICE OFFICERS
WHEREAS,negotiations have proceeded between Law Enforcement Labor Services,
Local 311, representing Police Officers of the City, and members of the City negotiating team,
and said negotiations have resulted in a mutually acceptable contract for calendar years 2013 and
2014.
WHEREAS, changes to the current contract are attached, and a copy of the 2013-2014
contract is available for inspection at the Office of the City Manager and is made a part hereof by
reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be
and is hereby established as the salary and fringe benefit program for calendar years 2013 and
2014 for Law Enforcement Labor Services, Local 311, Police Officers, bargaining unit
employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to
execute this agreement.
Passed this day of , 2013.
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Tori Leonhardt, City Clerk/Council Secretary
20
September 24, 2013
CITY OF COLUMBIA HEIGHTS
PROPOSAL TO LAW ENFORCEMENT LABOR SERVICES,INC.
(LOCAL NO.311)
POLICE OFFICERS
1. ARTICLE XVII INSURANCE
17.1 The EMPLOYER will contribute up to a maximum of eight hundred and thirty-five
($835) dollars per month per (permanent and probationary full-time) employee for group
health and group dental, including dependent coverage, life and long term disability
insurance for calendar year 2013. Effective the first of the month following council
ratification of the contract, long term disability insurance will not be offered and/or
provided.
17.2 The EMPLOYER will contribute up to a maximum of eight hundred and sixty-five
($865) dollars per month per(permanent and probationary full-time) employee for group
health and group dental, including dependent coverage, and life insurance for calendar
year 2014.
17.3 Employees not choosing dependent coverage cannot be covered at EMPLOYER expense
for any additional insurance than the individual group health, group life, and group dental
insurance. Additional life insurance can be purchased by employees at the employee's
expense to the extent allowed under the EMPLOYER'S group policy.
2. ARTICLE XXI LONGEVITY
Employees with continuous employment shall receive a supplementary pay in the amount set forth
below:
Effective Effective
May 1,2013 January 1, 2014
After four(4) years of continuous employment................ $ 96.76/mo. $ 98.70/mo.
After eight(8) years of continuous employment............... $161.28/mo. $164.51/mo.
After twelve (12) years of continuous employment........... $225.78/mo. $230.30/mo.
After sixteen (16) years of continuous employment........... $290.29/mo. $296.10/mo.
3. ARTICLE XXII HOLIDAYS
In lieu of holidays, employees shall be paid twelve(12) eight-hour days per year. Employees
required to work on any of the following nine holidays:
New Year's Day, President's Day, Easter, Memorial Day, Fourth of July, Labor Day,
Thanksgiving Day, Christmas Eve Day, and Christmas Day
shall receive an additional one-half time for each hour they work on such holiday.
Effective January 1, 2014, in lieu of holidays, employees shall be paid twelve(12) eight-hour days
per year. Employees required to work on any of the following twelve holidays:
New Year's Day, Martin Luther King Day, President's Day, Easter, Memorial Day,
Fourth of July, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving,
Christmas Eve Day, and Christmas Day
shall receive an additional one-half time for each hour they work on such holiday.
21
September 24,2013
4. ARTICLE XIII OVERTIME
13.7 Training shall be paid at straight time. Department meetings shall be paid as
follows:
Designated Training portion: Straight time
Designated Department Meeting portion: One and one-half time the
employee's regular base rate
Department meetings do not qualify for the two hour minimum under Article XV.
Effective January 1, 2014, training and/or department meetings scheduled during an
employee's scheduled off-duty hours shall be paid at one and one-half(1 1/2) times the
employee's regular base pay rate.
A change to an employee's scheduled shift to attend trainings and/or department
meetings does not qualify an employee for time and one-half.
5. ARTICLE XXIX DURATION
This AGREEMENT shall be effective as of January 1, 2013, except as herein noted, and shall
remain in full force and effect until the thirty-first day of December, 2014.
22
APPENDIX A September 24, 2013
1. WAGE RATES
a. Effective May 1, 2013
After 36 months of continuous employment..............................$5,762.00 per month
Top Patrol Rate
Start... ........................................................................65%0 of Top Patrol Rate
After 6 Months............................................................. 70%of Top Patrol Rate
After 1 Year.................................................................80%of Top Patrol Rate
After 2 Years................................................................90%of Top Patrol Rate
After 3 years..........................................................................Top Patrol Rate
b. Effective January 1, 2014
After 36 months of continuous employment..............................$5,877.00 per month
Top Patrol Rate
Start... ........................................................................65%of Top Patrol Rate
After 6 Months............................................................. 70% of Top Patrol Rate
After 1 Year.................................................................80% of Top Patrol Rate
After 2 Years................................................................90%of Top Patrol Rate
After 3 Years.........................................................................Top Patrol Rate
C. Based on previous experience and training, and at the sole discretion of the EMPLOYER,
newly hired employees may be started at up to the three year rate of pay.
d. As a form of additional compensation, the City will contribute $1 per permanent and
probationary full-time employee toward a city-sponsored deferred compensation program
for every $1 contributed by such employee toward such city-sponsored deferred
compensation program. Such employer contribution will not exceed $425 for calendar
year 2013 and $425 for calendar year 2014.
2. a. Employees classified or assigned full time by the EMPLOYER at its sole discretion to the
following job positions, will receive per month the amounts set forth below opposite the
assignment or such amount pro rated for less than a full month in addition to their regular
wage rate:
Effective Effective
May 1, 2013 January 1, 2014
Investigator(Detective).................................. $157 $160
School Liaison Officer.................................... $157 $160
Drug Task Force Officer................................. $157 $160
Corporal................................................... $157 $160
b. Employees assigned as Field Training Officers shall receive .20 hour of compensatory
time for each hour of their shift spent performing Field Training Officer duties.
23
CITY COUNCIL LETTER
Meeting o£ October 14, 2013
AGENDA SECTION: Consent Agenda ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Grant Agreement Between the City and BY: Scott Clark BY:
Anoka County HRA Regarding Levy DATE: October 8, 2013
Disbursement
Background: In 2008 and 2013 the City entered into an agreement (unwritten except by resolution)to have the
Anoka County Housing Redevelopment Authority levy annual funds for housing and redevelopment activities
(with the understanding the City's EDA is the transacting body for the initial expenditures). These agreements
run for a five year period and the City currently has started a new five year period (first period 2008-2012 and
the second 2013-2017). The Anoka County/City process to obtain these funds is threefold: 1) The City submits
a request for a program reimbursement and the Anoka County HRA agrees that the program meets statutory
objectives 2) The City executes a particular program and expends the funds for the same 3) The City submits a
request for reimbursement. In 2012 the EDA purchased the Mady's property with the understanding that the City
would use their Anoka County levy funds as the source for the acquisition. Due to the significant cash outlay the
reimbursement from the County will cover multiple years and will extend both into future years and cross over
from the first five year period to the second. Per this agreement, Anoka County will advance the total funds
from the first year period plus anticipated funds from 2013 and 2014 to cover the total funds. For the record,the
following uses have been approved by the City for reimbursement:
1) 37th and Central- $100,000
2) GMHC- 3805 2nd Street and Rehab Match- $106,647
3) Make Heights Your Home- $9,556
4) DEED Root Grant- $10,000
5) Mady's Purchase-Anticipated $753,000 (unobligated funds from 2008 through 2014)
After 2014 the City will need to reconcile a 2015 payment which would include not only reimbursing acquisition
costs but any holding costs associated with the property.
Recommendation: Staff recommends approval of the Grant Agreement as written.
Recommended Motion: Motion to Approve Grant Agreement By and Between the City of Columbia Heights
and the Anoka County Housing and Redevelopment Authority Dated October 14, 2013 Regarding the
Disbursement of Levy Funds.
COUNCIL ACTION:
24
Anoka County Contract#
GRANT AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE ANOKA COUNTY HRA REGARDING DISBURSEMENT OF LEVY FUNDS
THIS AGREEMENT is made by and between the City of Columbia Heights,Minnesota
(the "City") and the Anoka County Housing and Redevelopment Authority (the "ACHRA"), both
political subdivisions of the State of Minnesota, dated October 14, 2013.
RECITALS
WHEREAS,the City of Columbia Heights (the "City") and its Economic Development
Authority("EDA"), by participation in the ACHRA economic development activities, can
request funds to support the City's redevelopment and housing maintenance and improvement
goals within the City of Columbia Heights; and,
WHEREAS,the City's EDA approved a Purchase Agreement for the acquisition of 3927
Central Avenue (the "Property") as a key redevelopment site,with the purpose of substantial
redevelopment of the City's downtown area; and
WHEREAS,the Columbia Heights City Council adopted a Resolution (2012-51)
requesting that the ACHRA dedicate the annual ACHRA levy collected for fiscal years 2008-
2012 for the purchase of the Property; and
WHEREAS,the City also wishes to dedicate the annual ACHRA levy collected in the
City for the tax levy payable in 2013 and 2014; and
WHEREAS,the Project is a necessary acquisition for the City of Columbia Heights, to
promote significant redevelopment goals for the downtown area; and
WHEREAS,the ACHRA has established economic development activities,
redevelopment, and improvement goals as a priority for funding in its area of operation; and
25
WHEREAS,the parties believe that the Project is in the best interests of the ACHRA
and the City and the health, safety, morals, and welfare of their residents and in accord with the
public purposes and provisions of applicable federal, state, and local laws under which the
Project has been undertaken; and
WHEREAS, on January 8, 2013, the ACHRA Board of Trustees approved entering into
this Agreement;
NOW,THEREFORE,IT IS HEREBY AGREED:
1. Purpose. The purpose of this Agreement is to provide ACHRA funding for an economic
development project in the City of Columbia Heights, State of Minnesota, with the
purpose of substantial improvement and redevelopment of the City's downtown area.
2. Term. The terns of this Agreement shall commence upon execution by the parties and
end on December 31, 2014, unless earlier terminated as provided herein.
3. City to Remain in Taxing Jurisdiction. For so long as this Agreement remains in full
force and effect, the City shall remain in ACHRA's taxing jurisdiction.
4. ACHRA Obligations.
a. ACHRA shall pay to the City all levy funds apportioned to the City,which are
available for use to date.
b. The parties further acknowledge that,pursuant to statutory authority, ACHRA
anticipates allocation of an annual levy in the jurisdiction of the City to fund
ACHRA activities in 2013 and 2014. The ACHRA agrees to provide a loan to the
City from the ACHRA general fund, so the City may dedicate to the Project that
amount of the anticipated levy proceeds from the City for years 2013 and 2014.
C. Notwithstanding any provision in this Agreement to the contrary,the maximum
amount payable by the ACHRA to the City pursuant to this Agreement shall not
exceed the City's levy funds available for use to date,plus any pledged levy funds
advance for years 2013 and 2014.
2
26
5. Waiver. The waiver of any of the rights and/or remedies arising under the terms of the
Agreement on any one occasion by any party hereto shall not constitute a waiver of any
rights and/or remedies in respect to any subsequent breach or default of the terms of the
Agreement. The rights and remedies provided or referred to under the terms of this
Agreement are cumulative and not mutually exclusive.
6. Severability. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of the Agreement is for any reason held to be
contrary to law, or contrary to any rule or regulation having the force and effect of law,
such decision shall not affect the remaining portions of this Agreement.
7. Entire Agreement Clause. This Agreement shall constitute the entire agreement between
the parties and shall supersede all prior oral or written negotiations with respect to the
grant of funds provided herein. This Agreement is not intended to supersede or modify
other agreements relating to the financing of the Project.
8. Modification. Any alteration, variation, modification or waiver of the provisions of the
Agreement shall be valid only after it has been reduced to writing and duly signed by all
parties.
9. Notices. All notice's or communications required or permitted pursuant to this
Agreement shall be either hand delivered or mailed to the City and the ACHRA at the
following address:
To the City:
City of Columbia Heights
590 -401h Ave.NE
Columbia Heights,MN 55421
Attn.: City Clerk-Administrator
3
27
To the ACHRA:
Anoka County Housing and Redevelopment Authority
2100 Third Avenue
Anoka, MN 55303
Attn.: Executive Director
IN WITNESS WHEREOF,the parties have executed this Agreement on the date above
written.
CITY OF COLUMBIA HEIGHTS ANOKA COUNTY HOUSING AND
REDEVELOPMENT AUTHORITY
By: _
Gary L. Peterson By:
Mayor ACHRA Board Chair
Dated: Dated:
ATTEST:
By:
Tori Leonhardt
City Clerk-Administrator Karen Skepper
Executive Director
Dated: Dated:
APPROVED AS TO FORM: APPROVED AS TO FORM:
By:
City Attorney Assistant County Attorney
I.I CIVAT MCVCICirrl-HRA-Real EstatelCo!Hts Grant Agreement
8.19.13.docx
4
28
This Page Intentionally Blank
5
29
CITY COUNCIL LETTER
Meeting of: October 14, 2013
AGENDA SECTION: CONSENT ORIGINATING CITY
NO: DEPARTMENT: MANAGER
PUBLIC WORKS
ITEM: APPROVE FUNDING AGREEMENT WITH BY: K. Hansen BY:
MWMO IN THE AMOUNT OF $795,000 AND DATE: 10/03/2013 DATE:
AUTHORIZE THE PREPARATION OF PLANS AND
SPECIFICATIONS/DESIGN ENGINEER
Background:
Jackson Pond is located east of Quincy Street between 43rd and 44th Avenues and has served as a retention
pond for several decades. The pond itself has experienced repeated flooding(overtopping) during high
intensity short duration storm events. In 2008, a detailed feasibility report was accepted by the Council.
The report recommended the reconstruction of the pond and turning it into a dry pond with a lift station.
The modeling performed at that time would increase the pond capacity to that of a 100-year storm event.
The directive by the Council at that time for the project to proceed was to secure an outside funding
source.
A. MWMO Funding Agreement:
The City of Columbia Heights officially became a member of the Mississippi Watershed Management
Organization (MWMO) in March of 2012. One of the primary goals of the MWMO is to provide funding
to the member communities for stormwater projects that support the organization's water quality goals.
As a new member, City staff worked with the MWMO to identify potential projects for funding through
the MWMO CIP. The board approved funding for Jackson Pond in 2013 based on the 2008 (original)
Feasibility Report in the amount of$500,000 (2012 MWMO action).
The MWMO requires a Feasibility Report for any project receiving capital funding. The original Jackson
Pond Feasibility Report recommended turning the pond into a dry pond with a lift station. While this was
done to improve localized flooding, it did not address water quality. Staff updated the Jackson Pond
report in 2013 to incorporate water quality measures, meeting the MWMO goals. The updated cost
estimate, with water quality improvements, is now at$795,000.
At their regular meeting in September,the MWMO approved additional funding. Attached is the
agreement between the MWMO and the City of Columbia Heights for the Jackson Pond improvements in
an amount not to exceed $795,000, which would support design, construction and inspection.
B. Authorization to Prepare Plans/Design Engineer
Staff is anticipating approximately a 5-6 month timeframe from beginning the design to bidding to
contract award, and about a 4-5 month timeframe for construction. With funding in place, staff is
requesting authorization to proceed to the design phase.
Since the project inception, staff has worked with the same project engineer and design engineer, who are
now with the consulting firnl of WSB &Associates. Staff requested a proposal from WSB &Associates
for complete design, bidding, and construction management services for the project. WSB provided a
proposal of$59,814 Because of their familiarity with the project,preparing both engineering reports, their
15-year background in Columbia Heights with our storm water system, and detailed knowledge of the
30
CITY COUNCIL LETTER
Meeting of: October 14, 2013
AGENDA SECTION: CONSENT ORIGINATING CITY
NO: DEPARTMENT: MANAGER
PUBLIC WORKS
ITEM: APPROVE FUNDING AGREEMENT WITH BY: K. Hansen BY:
MWMO IN THE AMOUNT OF $795,000 AND DATE: 10/03/2013 DATE:
AUTHORIZE THE PREPARATION OF PLANS AND
SPECIFICATIONS/DESIGN ENGINEER
Page Two
modeling that will be used in designing Jackson Pond, staff is recommending acceptance of the
professional services agreement in the amount of$59,814 from WSB &Associates. This amount
represents 7.52% of the estimated project cost, representing a significant value to the project.
Recommended Motion: Move to enter into a funding agreement with the Mississippi Watershed
Management Organization (MWMO) for the Jackson Pond improvements for an approved amount not to
exceed $795,000; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement
for the same.
Recommended Motion: Authorize the preparation of plans and specifications and move to accept a
professional services agreement with WSB &Associates for complete design, bidding, and construction
management services for the Jackson Pond improvements in the amount of$59,814; and, furthermore,to
authorize the Mayor and City Manager to enter into an agreement for the same.
Attachments: NWMO Agreement
MWMO Draft Agreement
Reimbursement Form
31
CITY COUNCIL LETTER
Meeting of: October 14,2013
AGENDA SECTION: CONSENT ORIGINATING CITY
NO: DEPARTMENT: MANAGER
PUBLIC WORKS
ITEM: APPROVE FUNDING AGREEMENT WITH BY: K. Hansen BY:
MWMO IN THE AMOUNT OF $795,000 AND DATE: 10/03/2013 DATE:
AUTHORIZE THE PREPARATION OF PLANS AND
SPECIFICATIONS/DESIGN ENGINEER
COUNCIL ACTION:
32
MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION
CAPITAL PROJECT AGREEMENT
MWMO Agreement#208-13-01
City of Columbia Heights Document#
Project Title: Jackson Pond Reconstruction
Amount: $795.000 not to exceed)
Grantee: Cite of Columbia Heights
Address: 636—38th Ave. NE,Columbia Heights,MN 55421-3835
Contact: Kevin Hansen,City Engine
Phone Number: 763-706-3705
Email Address: kevin.hanseng_ci.columbia-heights.mn.us
THIS AGREEMENT is between the Mississippi Watershed Management Organization (MWMO) and the City
of Columbia Heights (Grantee).
I. BACKGROUND
1.1 Minnesota Statutes Sections 103B.201 to 103B.252 establish the Metropolitan Area Watershed
Management Act and related Water Resources Protection and Management Programs ("the Act").
1.2 MWMO desires to conduct programs and projects to meet statutory and rule requirements for
implementing a comprehensive watershed management plan.
1.3 Grantee is a political subdivision and local government unit of Minnesota.
1.4 Grantee is eligible to obtain MWMO funds to accelerate implementation of MWMO's Plan,Goals,and
Policies.
1.5 MWMO has approved Grantee to receive funding to implement a project within MWMO boundaries.
II. DUTIES AND CONDITIONS
2.1 MWMO will grant to Grantee up to the maximum of$795,000.00,which funds may be used only for
expenses incurred in performing work("Project") specified in Attachment One of this Agreement,which
is incorporated by reference,or as approved in writing by MWMO staff. All other expenses and costs
incurred by Grantee in completing the Project will be the responsibility of Grantee. Administrative costs
incurred by Grantee including,but not limited to,compensation and benefits of Grantee staff,are not
eligible for reimbursement under this Agreement.
1
33
2.2 Grantee will act in all respects as an independent contractor under this Agreement. MV'MO will not be an
employer,partner,or co-venturer with Grantee for any purpose and will have no responsibility or liability
for the acts or omissions of Grantee. Nothing in this Agreement authorizes Grantee to act as an agent or
representative of MW'MO for any purpose.
2.3 Prior to commencing the Project,Grantee will obtain written,executed easement agreements from
pertinent property owners,if any,impacted by the Project.
2.4 Grantee will submit progress reports to IVIWMO every six (6)months on the status of the Project. A final
report is due to M\X'MO within ninety(90) days after completing the Project or the end of the term of this
Agreement,whichever occurs first.The final report must be submitted to the MWM0 using the MV MO
Report Form. Outstanding reimbursement requests and the correlating financial information must be
submitted with the final report in order to receive the final payment under this Agreement. The final
report shall include as-built plan sheets for grading,plantings,and stormwater management best
management practices.
III. PROJECT BUDGET
The projected budget for the project is $795,000. MXVMO will reimburse eligible project expenses that do not
exceed a combined total of$795,000. The balance of the project funds is Grantee's responsibility.
IV. TERMS OF PAYMENT
4.1 MWMO will disburse funds to Grantee on a reimbursement basis. Grantee's payment requests must be
accompanied by supporting invoices or documentation that relate to activities in the approved Project.
Subject to MWMO's approval of the payment request,MWMO will disburse the requested amount to
Grantee within three (3)weeks after receipt of a written payment request. All work performed under this
Agreement will be performed in accordance with all applicable federal, state,and local laws,including any
amendments thereto. Grantee will use the proceeds of this Agreement only for the eligible costs of the
Project. Grantee agrees that cost overruns are the responsibility of Grantee.
4.2 Reimbursements
Grantee should use M`X'MO's Reimbursement Request Form to request reimbursements. A copy of all
relevant invoices must be submitted with the Reimbursement Request Form. Expenses incurred on or
after the date of this Agreement are eligible for reimbursement. The amount reimbursed shall not exceed
$500,000 including any contingencies. Administrative costs incurred by Grantee including,but not limited
to,compensation and benefits of Grantee staff,are not eligible for reimbursement under this Agreement.
V. TERM OF AGREEMENT
This Agreement will be effective when all necessary approvals and signatures have been obtained and will
terminate on December 31,2014,or the date when all obligations have been satisfactorily fulfilled by both
parties,whichever occurs first. MW'MM will not be obligated to reimburse any expenses incurred after the end
of the Agreement or to pay any payment requests more than ninety (90) days after the end of the Agreement.
VI. CANCELLATION
Either party may cancel this Agreement upon thirty (30) days'advance written notice to the other party.
Grantee will be entitled to reimbursement of eligible expenses appropriately incurred or obligated in
compliance with this Agreement up to the date of termination.
2
34
VII. ASSIGNMENT
Grantee will not assign or transfer any rights or obligations under this Agreement without the prior written
consent of M\XrMO. Grantee may contract with others to complete the Project. However,Grantee will
continue to be responsible for performance of its obligations under this Agreement notwithstanding contracts
with contractors or subcontractors or an approved assignment to a sub-grantee.
VIII. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by both parties. Amendments to the
Project work plan or budget must be in writing and formally approved by the MWMO Executive Director
before the amendments are effective.
IX. INDEMNIFICATION
Grantee agrees to defend,indemnify,and hold harmless MW'IO,its officials,officers,agents, and employees
from any liability,claims,counterclaims,causes of action,judgments,damages,losses,costs,or expenses,
including reasonable attorney's fees (hereinafter"Claim"),resulting from any act or omission of Grantee,its
contractors or subcontractors or any party directly or indirectly employed by them or any party that directly or
indirectly benefits from the activities specified in this Agreement,or anyone for whose acts or omissions they
may be liable in the performance of the activities specified in this Agreement and against all loss by reason of
the failure of Grantee to perform fully,in any respect,all obligations under this Agreement. Grantee explicitly
reserves,and does not waive,all protections,limits,defenses or iminunities available under Minnesota Statutes
Chapter 466 or any other applicable state or federal law or doctrine. In the event that MW'MO learns that a
Claim has been made or may be made for which MWMO will seek or is likely to seek defense or
indemnification from Grantee or will likely request that Grantee hold MWMO harmless,MWMO agrees
promptly to notify Grantee of the Claim and cooperate with Grantee in the defense of the Claim.
X. INSURANCE
Grantee agrees at all times during the tern of this Agreement and beyond,when so required,to have and keep
or cause to have and be kept in force,and to cause all contractors and subcontractors to do likewise,the
following minimum insurance coverages under either a purchased insurance or self-insurance program:
A. Commercial General Liability on an occurrence basis with
Contractual Liability Coverage:
Limits
General Aggregate $1,500,000
Products-Completed Operations Aggregate $1,500,000
Personal and Advertising Injury $1,500,000
Each Occurrence—
Combined Bodily Injury and Property Damage $1,500,000
B. Automobile Liability—Combined single limit each $1,500,000
occurrence for bodily injury and property damage
covering owned,non-owned,and hired automobiles.
C. Workers'Compensation and Employer's Liability:
i. Workers'Compensation Statutory
If the contractor is based outside the State of Minnesota,
coverage must apply to Minnesota laws.
3
35
ii. Employer's Liability.Bodily Injury by:
Accident—Each accident $100,000
Disease—Policy Limit $500,000
Disease—Each Employee $100,000
D. Professional Liability(if applicable)—Per Claim $1,000,000
--Aggregate $2,000,000
The required limits for any self—insurance program of the Grantee shall be the lesser of the limits shown above
or the liability limits of the Grantee under Minnesota Statutes Chapter 466.
Any applicable professional liability insurance must be maintained continuously for a period of two years after
the termination of this Agreement.The Grantee will require that any contractors furnish certificates of
insurance to the Grantee for the insurance coverages listed above,and provide updated certificates as coverages
expire. The Grantee will require that any contractors obtain certificates of insurance from their subcontractors
for the insurance coverages listed above,and obtain updated certificates as coverages expire.
An umbrella or excess policy over primary liability coverages may be used to provide the required insurance
limits. It is the sole responsibility of the Grantee to determine the need for and to procure additional insurance
that may be needed in connection with this Agreement. Copies of insurance certificates or statements of self-
insurance will be submitted to the M\XMC)upon written request.
XV. ACCOUNTING AND RECORD-KEEPING
For all expenditures of funds made pursuant to this Agreement, Grantee will keep financial records,including
properly executed contracts,invoices,and other documents that detail the nature and propriety of the
expenditures. Accounting methods will be in accordance with generally accepted accounting principles.
Grantee agrees that MWMO,the State Auditor,or any of their duly authorized representatives,at any time
during normal business hours,and as often as they may reasonably deem necessary, shall have access to and the
right to examine,audit,excerpt,copy,and transcribe any books,documents,papers,records, etc.,that are
pertinent to the accounting practices and procedures of Grantee and involve transactions relating to this
Agreement. These materials shall be maintained and access rights will be in force and effect during the period
of this Agreement and for six (6)years after its termination or cancellation.
XVI. REAL PROPERTY
If real property is acquired or improved with grant funds,MWMO may require the recording of covenants or
restrictions on the use,maintenance, and development of the property as MWMO deems necessary and
appropriate to assure the Project's continuing public benefit.
XVII. NONDISCRIMINATION
Grantee agrees and will require contractors and subcontractors,material suppliers,and vendors to agree not to
discriminate in hiring by reason of race,creed,or color or otherwise violate the provisions of Minnesota
Statutes X181.59,which section is incorporated by reference.
4
36
IN WITNESS WHEREOF,the parties have caused this Agreement to be duly executed intending to be bound thereby.
For the City of Columbia Heights/Grantee:
By:
Its:
Date:
and
By:
Its:
Date:
For the Mississippi Watershed Management Organization/Grantor:
By:
Its: Chair
Date:
and
By:
Its: Treasurer
Date:
5
37
MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION AGREEMENT
Attachment One
MWMO Agreement#208-13-01
City of Columbia Heights Document#
Project Title: Jackson Pond Reconstruction
1. Project Description and Purpose
The City of Columbia Heights constructed Jackson Pond in 1965 as a means to control local flooding.
Twenty-six flood-prone homes were removed to install it. Over time,the retaining wall surrounding the
pond has almost totally collapsed and flood storage needs have increased. In 2008,the City of Columbia
Heights commissioned a feasibility study to identify and analyze options to improve the pond and
increase flood storage. The City did not have the financial capacity to make recommended
improvements,however.
In 2013,the City updated the feasibility study. The recommendations include removing the remaining
sections of the retaining wall,re-grading the side slopes,excavating a stilling basin on the north side of
the pond,and installing a lift station to provide additional volume control. To improve water quality,the
study recommends installing a below-ground iron-enhanced filtration system,which will reduce
phosphorus before stormwater runoff is released into the Mississippi River from the 158-acre sub-
watershed tributary to Jackson Pond.
A map showing the project location is shown in Exhibit A,attached and made a part of this Agreement.
2. Scope of Work,Description of Tasks
[describe the tasks for each category and add others needed]
Design and Engineering
Excavation of Fill(regulated and unregulated)
Ke grading Side Slopes
Excavate a Stilling Basin on North Side of Pond
Lift Station
Iron-enhanced filtration system(belowground)
38
For MWMO use only
Form Received:
MWMO REIMBURSEMENT FORM
ORGANIZATION INFORMATION
Name of Organization:
Legal Name(if different):
Address:
City,State,Zip:
Employer Identification Number:
Primary Phone:
Secondary Phone..
Fax:
Contact person regarding this application:
Title: Phone: E-mail:
PROJECT INFORMATION
Project Title:
Capital Project/Program ❑ Stewardship Fund Project ❑
REIMBURSEMENT INFORMATION
Payment Description Paid to Whom Payment Amount
Total Reimbursement Request:
***Receipts must be attached for all payments.
AUTHORIZATION
Signature: Date:
Name: Title:
MWMO Reimbursement Form
39
CITY COUNCIL LETTER
Meeting o£ October 14, 2013
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2013-89 BEING A BY: K. Hansen BY:
RESOLUTION ORDERING PREPARATION OF A DATE: 10/09/2013 DATE:
FEASIBILITY REPORT FOR AN ALLEY
REHABILITATION PROGRAM
Background:
Two citywide cycles of the Street Rehabilitation Program have now been completed. The Program was suspended for two
years for the evaluation of the City's concrete streets (2013) and our alleys (2014). The concrete street rehabilitation
program is now complete.
The City of Columbia Heights has 17 miles of alleys, 7 miles of bituminous and 10 miles of concrete construction. The
last major work was conducted in 1999 with the completion(previously gravel)or the reconstruction of 15 alley segments
(by block). The policy the Council established at that time was that new or fully reconstructed alleys would be constructed
of concrete.
Certain alley segments are deteriorating at an accelerated pace. Staff has been providing patching, or thin overlays to
extend their life—really on the premise to buy some time until full reconstruction. For reconstruction, staff recommends
continuing the policy of concrete considering narrow widths,and trash and recycling is now picked up in the alleys.
In 2012, all of the bituminous alleys were tested (falling weight deflectometer) and rated. Attached is the listing of the
alley segments, test results and recommendations. Staff highlighted alley segments on the basis of frequency of
maintenance as candidates for reconstruction.
Analysis/Conclusions
A. RECONSTRUCTION:
Attached is an engineer's estimate of a typical alley reconstruction using concrete. The cross section used to calculate
quantities was the same used in 1999 as those have held up well. Other considerations such as drainage were not included
with general estimate, but would be considered on a specific alley segment basis during design. Also included in the
estimate sheet is a range of costs that a typical property may be facing under a 100% assessment scenario.
A range of costs for a new concrete alley would be $115,000 to $130,000 using 2013 bid prices. Assessing 100% of the
alley to adjacent property owners would result in an average assessment of$5,500 to $6,000 per lot.
B. MAINTENANCE
Existing concrete alleys, found to be in adequate to good condition should have their cracks cleaned and sealed to extend
the life of the pavement. Staff would recommend this under a separate crack sealing program to be funded out of the
infrastructure fund.
Recommended Motion: Move to waive the reading of Resolution 2013-89, there being ample copies available for the
public.
Recommended Motion: Move to adopt Resolution 2013-89, being a resolution ordering preparation of a Feasibility
Report for an Alley Rehabilitation Program.
Attachments: Bituminous Alley segments/ratings
Typical Alley Cost estimate
Resolution 2013-89
COUNCIL ACTION:
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Typical 630' Residential Alley
NO. ITEM UNIT UNIT PRICE QUANTITY TOTAL
1 Mobilization L.S. $5,000.00 1 $5,000.00
2 Remove curb and gutter L.F. $7.00 80 $560.00
3 Remove concrete walk S.F. $2.00 200 $400.00
4 Remove concrete driveway S.F. $3.00 1,500 $4,500.00
5 Remove concrete alley apron S.F. $4.00 160 $640.00
6 Remove bituminous driveway S.Y. $10.00 200 $2,000.00
7 Remove bituminous alley S.Y. $10.00 830 $8,300.00
8 Remove bituminous pavement S.Y. $10.00 20 $200.00
9 Sawcut concrete full-depth L.F. $5.00 600 $3,000.00
10 Sawcut bituminous full-depth L.F. $3.00 380 $1,140.00
11 Common excavation, CV(P) C.Y. $20.00 485 $9,700.00
12 Granular borrow, CV C.Y. $20.00 210 $4,200.00
13 Agg. base CL-5 or CL-7, CV C.Y. $35.00 155 $5,425.00
14 Bituminous patch special, 3" S.Y. $50.00 170 $8,500.00
15 4"Concrete walk S.F. $4.00 200 $800.00
161 Concrete curb and gutter L.F. $16.00 80 $1,280.00
17 6"Concrete driveway S.F. $5.00 1,500 $7,500.00
18 8"Concrete alley S.F. $6.00 7,600 $45,600.00
19 Topsoil with sod S.Y. $15.00 135 $2,025.00
Concrete Alley $110,770.00
5% Contingency $5,538.50
10% Engineering $11,077.00
$12�
Average 50' Lot $5,307.73
24 Parcels
For Comparison: 2012 Alley 16.86/S.F. $128,136.00
(Inc Eng)
Estimated
Centerline ID Location Parcels Assessment
AL35D124 Madison St. Monroe St. 40th Ave. 41st Ave. 23.26 $5,476.59
AL35AO85 Monroe St. Quincy St. 42nd Ave. 43rd Ave. 24.00 $5,307.73
AL25CO40 Polk St. Taylor St. 46th Ave. 47th Ave. 22.00 $5,790.25
AL35AO88 VanBuren St. Cental Ave. 42nd Ave. 43rd Ave. 23.00 $5,538.50
AL35AO91 Monroe St. Quincy St. 41st Ave. 42nd Ave. 24.00 $5,307.73
AL35AO87 Jackson St. VanBuren St. 42nd Ave. 43rd Ave. 21.00 $6,065.98
AL25CO39 Tyler St. Polk St. 46th Ave. 47th Ave. 22.46 $5,671.66
AL26AO01 Jefferson St. Madison St. 49th Ave. 50th Ave. 22.00 $5,790.25
AL35D126 Jackson St. Van Buren St. 40th Ave. 41stAve. 17.66 $7,213.22
AL2613007 Service Dr. 4th St. 49th Ave. 50th Ave. 22.40 $5,686.85
AL35D125 Monroe St. Quincy St. Monroe St. 41 st Ave. 18.86 $6,753.55
240.64
Average for 11 alleys $5,822.93
44
RESOLUTION NO. 2013-89
BEING A RESOLUTION ORDERING PREPARATION OF A REPORT ON ALLEY
IMPROVEMENTS WITH COMPLETE RECONSTRUCTION
WHEREAS, the City Council of Columbia Heights is proposing to improve bituminous alleys in
the city by complete reconstruction, and;
WHEREAS,the City Council intends to assess the benefitted property for all or a portion of the
cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953,
Chapter 398, as amended), and Section 10313.201 to 103B.251, as follows:
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS,MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen,
City Engineer, for study and that he is instructed to report to Jr, Council with all convenient speed
advising the Council in a prelininary way as towhether the proposed improvements are necessary,
cost effective, and feasible and as to whether it should best be made as proposed or in connection
with some other improvement, the estimated cost of the improvement as recommended and a
description of the methodology used to calculate individual assessments for affected parcels.
Passed this 14t" day of October, 2013
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By
Mayor Gary L. Peterson
Tori Leonhardt
City Clerk/Council Secretary
45
CITY COUNCIL LETTER
Meeting of October 14, 2013
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: Approve Gambling Permit: Immaculate BY: Scott Nadea BY:
NO. Conception Church event,Nov 17.2013 DATE: October 3, 1013 DATE:
BACKGROUND:
Immaculate Conception Church, 4030 Jackson Street NE, has submitted a request for a gambling
permit for a bingo event to be held on November 17,2013.
ANALYSIS/CONCLUSION:
Since the organization satisfies the City Council resolution regarding one-time charitable gambling
and has paid the$25 permit fee, the City Manager recommends the following action.
RECOMMENDED MOTION:
Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board
indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate
Conception Church to conduct bingo at their event being held November 17, 2013 at 4030 Jackson
Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the
remainder of the thirty-day notice to the local governing body.
COUNCIL ACTION:
46
MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2
LG220 Application for Exempt Permit
An exempt permit may be issued to a nonprofit organization that: Application fee (non refundable)
-conducts lawful gambling on five or fewer days, and
-awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or
If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise$100.
specialist assigned to your county.
ORGANIZATION INFORMATION
Organization name Previous gambling permit number
Church of the Immaculate Conception X-01151
Minnesota tax ID number, if any Federal employer ID number(FEIN), if any
8353667 41-0703859
Type of nonprofit organization. Check one.
Fraternal X Religious Veterans Other nonprofit organization
Mailing address City State Zip code County
4030 Jackson St. NE Columbia Heights MN 55421 Anoka
Name of chief executive officer[CEO] Daytime phone number E-mail address
John J. Mitchell 763-788-9062 jitchell@immac-church.org
NONPROFIT STATUS
Attach a copy of ONE of the following for proof of nonprofit status.
Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103
Phone: 651-296-2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact
the IRS at 877-829-5500.
X IRS-Affiliate of national,statewide, or international parent nonprofit organization [charter]
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place.
Church of the Immaculate Conception
Address [do not use PO box] City or township Zip code County
4030 Jackson St. NE Columbia Heights 55421 Anoka
Dates] of activity. For raffles, indicate the date of the drawing.
November 17, 2013 (R-K-le dr"w:,c, uo-jember V7,ao%3)
Check each type of gambling activity that your organization will conduct.
X Bingo* X Raffle Paddlewheels* Pull-tabs* Tipboards*
*Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices
may be borrowed from another organization authorized to conduct bingo.
To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under
the WHO'S WHO?LIST OF LICENSEES, or call 651-639-4000.
47
LG220 Application for Exempt Permit 1/13 Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting
period,and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30
[60 days for a 1st class city]. days.
The application is denied. The application is denied.
Print city name Print county name
Signature of city personnel Signature of county personnel
Title Date Title Date
TOWNSHIP.If required by the county.
On behalf of the township,I acknowledge that the organization
is applying for exempted gambling activity within the township
limits.
[A township has no statutory authority to approve or deny
Local unit of government must sigl an application,per Minnesota Statutes 349.166.]
Print township name
Signature of township officer
Title Date
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned tot oard within 30 dslys of the event date.
Chief executive officer's signature � -�� � Date
c%ZY113
Print name � M t fC ke
REQUIREMENTS
Complete a separate application for: Financial report and recordkeeping required
• all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your
• all gambling conducted on one day. permit, or use the online fill-in form available at
Only one application is required if one or more raffle drawings www•gcb.state.mn.us.
are conducted on the same day Within 30 days of the event date, complete and return
Send application with: the financial report form to the Gambling Control Board.
_a copy of your proof of nonprofit status, and Questions?
application fee(non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board
"State of Minnesota." at 651-639-4000.
To: Gambling Control Board This form will be made available in alternative format(i.e.large print,Braille)
1711 West County Road B, Suite 300 South upon request.
Roseville, MN 55113
Data privacy notice: The information requested on this All other information provided will be pri- General;Commissioners of Administration,
form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget,and
Control Board(Board)to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor,national and
qualifications to be involved in lawful gambling activities in issues the permit,all information provided international gambling regulatory agencies;
Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order;other indi-
supply the information; however,if your organization issue a permit,all information provided viduals and agencies specifically authorized
refuses to supply this information,the Board may not be remains private,with the exception of your by state or federal law to have access to
able to determine your organization's qualifications and, organization's name and address which will the information;individuals and agencies
as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a
organization supplies the information requested,the Board organization are available to: Board mem- new use or sharing of information after this
will be able to process the application. Your organization's bers,Board staff whose work requires notice was given;and anyone with your
name and address will be public information when received access to the information;Minnesota's written consent.
by the Board. Department of Public Safety;Attorney
48
Internal Revenue Service Department of the Treasury
P.O.Box 25W
Cincinnati,ON 45201
Date: JUL $8.zoog Person to Contact:
Roger Meyer
Toil Frey Telephone Number:
877-529-5500
United States Conference of Catholic Bishops Employer fderrtiftcation Number.
3211 4Y'Street;N.E 53-0196617
Washington,D.C.20017-1194 Group Exemption Number:
0928
Dear Sir or Madam:
In a ruling dated March 25, 1946,we held that the agencies and instrumentalities and all educational,
charitable and religious institutions operated,supervised,or controlled by or In connection with the
Roman Catholic Church in the United States,Its territories or possessions appeasing in The OftCial
Cefhofic Directory 1946,are entitled to exemption from Federal income tax under the provisions of
section 101(6)of the internal Revenue Code of 1939,which corresponds to section 501(c)(3)of the
1986 Code. This ruling has been undated annually to cover the organizations added to or deleted
from the Directory.
7�he Ofhsial Catholic Directory for 2009 shows the names and addresses of all agencies and
instrumantaliiies and ail educational,charitable,and religious Institutions operated by the Roman
Catholic Church in the United States, Its territories and possessions In existence at the time the
Directory was published. it is understood that each of these is a non-profit organization,that no part
of the net earnings thereof inures to the benefit of any individual,that W substantial part of their
activities is for promotion of legislation,and that none are private foundations under section 509(a)of
the Code.
Based on all information submitted,we conclude that the agencies and instrumentalities and
educational,diaritable,and religious institutions operated,supervised,or controlled by or In
connection with the Roman Catholic Church in the United States,Its territories or possessions
appearing in The Of trial Catlrofk 01mctory for 2009 are exempt from Federal irumv tax sunder
sector 501(c)(3)of the Code.
Donors may deduct contributions to the agencies,instrurnentalfties and Institutions referred to above,
as provided by section 170 of ft Code. Bequests,lagac'im devises,transfers,or gifts to them or for
their use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions
of sections 2656,2106,and 2522 of the Code.
Beginning January 1, 19K unless specihcaily excepted,you and your subordinates must pay tax
under the Federal insurance Contributions Act(FICA)for each employee who is paid$100 or more In
a calendar year,as indexed for inflation. You and your subordinates are not halite for the tax under
the Federal Unemployment Tax Act(FUTA).
49
The conditions concerning the retention Of your group exemption as set forth in our previous
determination letter dated August 17, 1963, remain in full for-09 and effect
Sincerely,
t
Cindy W ft
Manager, Exempt Organizations
Determinations
50
Jesus Christ is the same yesterday, toddy and forever."Heo.13:8
Archdiocese of
Saint Paul and Minneapolis
October 20, 2009
Reverend Thomas Kunnel, TOR
Church of the Immaculate Conception
4030 Jackson Street NE
Columbia Heights, MN 55421-2929
Dear Father Kunnel:
The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious
parish corporation, is a tax exempt organization under the provisions of Section 501(c)(3)
of the Internal Revenue Code by reason of a Group Ruling issued to the United States
Conference of Catholic Bishops by the Internal Revenue Service on July 28, 2009, which
is the latest annual update in a series that began with the original determination of March
25, 1946. A copy of the 2009 Group Ruling is enclosed. The Group Exemption Number
is 0928.
The Group Ruling provides that any organizations listed in the Official Catholic
Directory for 2009 as being an agency, instrumentality and educational, charitable and
religious institutions operated, supervised or controlled by or in connection with the
Roman Catholic Church in the United States,are tax exempt.
The Church of the Immaculate Conception of Columbia Heights is listed in the Official
Catholic Directory for 2009. A copy of the page from the directory showing that listing is
enclosed.
If you have any questions about the tax exempt status,please contact me.
Thank you.
�srds,
Eisenzi'rnmef
Chancellor for Civil,.Aairs
Enclosures
226 Summrr AVENUE • ST. PAUL, M1NNES0IA 55102-219 1 TEL: (651) 29I-4405 FAx: (651) 290-1629
CITY COUNCIL LETTER
Meetin of October 14,2013
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: Approve Transfer of Funds for AHDTF BY: Scott Nadeau BY:
Overtime Grant Reimbursement,Recycled DATE October 9,2013 DATE:
brass from Range, Overtime Details @ CHHS,
Detox Transports,and TZD Grant
reimbursement from General Fund to
Police Department line items
NO:
BACKGROUND
The Police Department has received a check from Anoka County in the amount of$586.68 as reimbursement for
the overtime of our AHDTF Officer for the second quarter of this year. The AHDTF is partially funded by a
federal grant administered by the State of Minnesota that covers partial reimbursement of overtime incurred by the
AHDTF officers.
The Police Department collected and recycled the brass shell casings from its range and received a check from
National Recycling in Hugo in the amount of$466.36.
The Police Department has assisted School District #13 with security details for the high school's graduation and
the recent Latino Arts Festival, as well as traffic enforcement during the Summer Academy earlier this summer.
For these details,we were reimbursed in the amount of$4,526.00.
In the second quarter of 2013,the Columbia Heights Police Department transported 14 intoxicated persons to detox
centers outside of Anoka County. Per our agreement with Anoka County, we are reimbursed $30 per patient
transported in 2013. These transports go to Mission Detox in Plymouth, Ramsey County Detox in Downtown St.
Paul, and Dakota County Detox in Hastings. We have received a check for $420.00 as reimbursement for these
transports.
The Columbia Heights Police Department has been participating in the statewide Safe and Sober (Toward Zero
Deaths, or TZD)program. We have received two reimbursements from Coon Rapids,the agency coordinating the
grant, in the amounts of $4,362.59 and $5,560.28 (for a total of$9,922.87) for the overtime expended on that
initiative.
ANALYSIS/CONCLUSION
The above mentioned funds were deposited into the General Fund. The Police Department is requesting that these
funds be transferred back into the 2013 Police Department Budget as follows:
(1) The $9,922.87 received as reimbursement under the Safe and Sober grant(TZD), and the $586.68 received as
AHDTF overtime,and the$420 received for detox transports,and the$4,526.00 received from School District
#13 for security and traffic enforcement details be transferred to line item 1020, Overtime. This total is
$15,455.54.
(2) The $466.36 received from the recycling of spent brass shell casings recovered from the range be transferred
to line item 2070, Training and Instructional Supplies, the line item from which training ammunition is
purchased.
52
Mayor and Council
Page 2
October 14,2013
RECOMMENDED MOTION
Move to transfer the following from the General Fund to the Police Department 2013 Budget:
(1) The$9,922.87 received as reimbursement under the Safe and Sober grant(TZD),and the$586.68 received as
ARDTF overtime,and the$420 received for detox transports,and the$4,526.00 received from School District
#13 for security and traffic enforcement details be transferred to line item. 1020, Overtime. This total is
$15,455.54.
(2) The $466.36 received from the recycling of spent brass shell casings recovered from the range be transferred
to line item 2070, Training and Instructional Supplies, the line item from which training ammunition is
purchased.
COUNCIL ACTION:
53
CITY COUNCIL LETTER
Meeting of. October 14, 2013
AGENDA SECTION: Consent Agenda ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: DATE: October 8, 2013 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the October 14, 2013 Council meeting. This agenda
consists of applications for Contractor licenses for 2013.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for October 14, 2013 as presented.
COUNCIL ACTION:
F;a
TO CITY COUNCIL October 14, 2013
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES-2013
BLDG Total Refrigeration 949 So. Concord St. So St Paul $60
*Palma Plumbing Inc 373 Colleen Dr. Vadnais Hts $60
*Glowing Hearth&Home 100 Eldorado Dr. Jordan $60
RZ Plumbing Inc. 7306 19a' St. Princeton $60
*Citywide Plumbing LLC 3318 167 'Lane NW,Andover $60
Paladin Plumbing LLC 13963 45`b Place NE. St Michael $60
Underdahl's Htg&AC 408 Arrowhead Dr, Lino Lk $60
*Pronto Htg&AC 7588 Washington Ave S, Eden Prairie $60
Polar Plumbing Inc. 6087 46th St N, Oakdale $60
*Spectrum Sign Systems 9278 Isanti St NE,Blaine $60
55
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: October 14, 2013 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 149567 through
149818 in the amount of$ 1,315,529.08.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
56
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ORDINANCE NO. 1613
BEING AN ORDINANCE ESTABLISHING PUBLIC ARTS COMMISSION WITHIN
THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights does ordain:
Chapter 3, Article III, Section 3.314 of the Columbia Heights City Code, is proposed to
include the following additions and deletions:
§ 3.314 PUBLIC ARTS COMMISSION
(A)Establishment
(1) A Public Arts Commission is hereby established.
(B)Definition
For the purposes of this Ordinance, Public Art is hereby defined as:
(1) Within Commercial Zoning Districts, physical artwork which is viewable
by the general public, whether on public or private land or buildings,
whether owned by an individual, legal business entity of the City of
Columbia Heights.
(2) Physical artwork which is viewable by the general public installed on
land owned by the City of Columbia Heights.
(C)Statement of Purpose
The purpose of this ordinance is to encourage the display of public art in the
City of Columbia Heights and to provide a mechanism for the inclusion of
public art and memorial structures throughout the city primarily in parks and
open spaces. Public art can play a vital role in transforming the community.
(1) Generating Economic Impact
(a) Attracting new audiences
(b) Supporting marketing efforts
(c) Attracting media attention
(d) Returning dollars to local economy for fabrication and installation
(e) Enhancing cultural tourism in our area
(2) Establishing Unique Identity
(a) Giving character to a setting
(b) Representing the history and importance of a place
(c) Creating an iconic image for future generations
(d) Physically represent our values or aesthetic
(3) Building Community, Creating Civic Pride
(a) Engaging local stakeholders in planning, design, and execution
(b) Encouraging community to participate in creating their own public
spaces
(c) Demonstrating the strengths of a community
(d) Empowering individuals who don't usually have a role in decision-
making
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(4) Supporting Great Art
(a) Setting the bar for cultural developments
(b) Demonstrating aesthetic sophistication
(c) Attracting artists/activity to our neighborhoods
(D)Purpose, Values, and Goals
The mission of Columbia Height's Public Art Commission (PAC) is to help
enrich the lives of the citizens of, and visitors to, Columbia Heights by
strategically integrating public art into City planning, services, design and
infrastructure. The following values and goals shall guide the City in making
decisions regarding public art. City Departments, project committees,panels, the
Columbia Heights Public Arts Commission, and other interpreters of these goals
and values should apply them as appropriate to each project, artist and affected
neighborhoods. Review criteria for all policy areas of public art shall be based
on these values and goals.
(1) Encourage excellence in the city's visual design and public arts:
(a) Enhance the aesthetic environment of public places within the City
through engaging, unique, and high quality public artworks
(b) Insure consideration of aesthetic issues in local decision making
(c) Recruitment of qualified artists
(2) Strengthen community identity, place, and assets:
(a) Build awareness of community history, cultures, landscape and the
"Minnesota Hometown" image
(b) Develop artworks that are integrated into City building and
streetscape/development projects and are compatible with their
settings
(c) Encourage building architecture to be consistent with the character of
the area and history of the City
(d) Build Columbia Heights to be recognized as a regional cultural center
(3) Contribute to Columbia Heights's health and vitality:
(a) Promote Columbia Heights as a community that provides its citizens
with a high quality of life
(b) Invite visitors to Columbia Heights as a popular art destination
(c) Develop mechanisms for encouraging partnerships with and among
the City's neighborhoods, commercial areas, and City's
cultural/heritage organizations
(d) Provide places for art (lakes, parks, gardens, architecture, facilities,
streetscapes, trails, roadways, and art-related enterprises)
(e) Promote working space for artists
(0 Develop and maintain safe artworks
(4) Involve a broad range of people and communities:
(a) Enable opportunities for all citizens, neighborhoods, and
organizations to participate in the planning, creation, and equal access
to the cultural experiences and artworks
(b) Preserve and celebrate the City's diversities of neighborhoods,
ethnicity, race, age, religion, and gender
67
(c) Provide pedestrian-friendly neighborhoods
(5) Value artists and artistic processes:
(a) Provide a range of creative opportunities for artists with varying
degrees of experience
(b) Ensure the ongoing integrity of artworks and respect the creative
rights of artists
(c) Involve artists directly in the concept, design, and creation of
artworks
(6) Use resources wisely:
(a) Develop and manage projects in a cost-effective manner
(b) Use City funds to leverage private investment in public art and use
public art to leverage private investments in other City ventures
(c) Secure and utilize the various funding sources available for public art
programs
(E)Responsibility and Authority
(1) The commission serves as an advisory to the City Council.
(2) The commission does not require its own By-laws.
(3) The Mayor appoints and the Council ratifies.
(4) The PAC shall be comprised of 5-7 members serving on terms of 3-6
years with no more than two consecutive. It is recommended to stagger
member terms.
(5) Commission officers include: Chair, Vice Chair, and Secretary.
(6) Residency is not required to serve on commission.
This ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading:
Second Reading:
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Tori Leonhardt
City Clerk/Council Secretary
68