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HomeMy WebLinkAbout09/09/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS Mavo,. Gary L.Peterson 59040 1h Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers Visit our website at:wwmci.columbia-heights.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R.Fchst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 09,2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in,its services,programs,or activities. Upon request,accommodation will be provided to allo w ind ividuals with disabilities to p articipate in all Ci ty o f Co lumbia Heig hts'sery ices,p rograms,an d activities. Au xiliary aid s for d isabled p ersons are av ailable u pon req uest wh en th e req nest is made at least 9 6 hours in advance. Please call the City Clerk at 763-706-3611,to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastor Dan Thompson of Heights Church. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline). 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS GUESTS A. Proclamation - Patriot Day Wednesday, September 11, 2013 Pg 5 B. Proclamation - Constitution Week- September 17th - September 23rd Pg 6 C. Proclamation - September is Library Card Sign-Up Month 2013 Pg 7 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business). A. Approve City Council Meeting Minutes of August 26 2013 pg g MOTION: Move to approve the City Council Meeting Minutes of August 26, 2013. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the August 7, 2013 Library Board Meeting Minutes. Pg13 C. Establish Date for 2013 Public Special Assessment Levy Hearing for: Zone 7 Street Pg15 Rehabilitation and Delinquent Accounts MOTION: Move to establish Monday, October 7, 2013 at 6:30 PM as the Public Special Assessment Levy Hearing for City Project#1302 Zone 7 Street Rehabilitation,to be held in the City Council Chambers. MOTION: Move to establish Monday, October 7, 2013 at 6:45 PM as the Public Special Assessment Levy Hearing for Delinquent Accounts,to be held in the City Council Chambers. 2 City Council Agenda Monday,September 09,2013 Page 2 of 3 Pgl6 D. Authorize the Capital Equipment Replacement of Unit#300 Pickup Truck MOTION: Move to authorize the replacement of Unit#300 and purchase one (1) new Ford F250 Super Cab 4x4 3/4 ton pickup truck from Roseville Midway Ford in the amount of $28,842.38 plus sales tax. Funding shall be equally from the Utility Capital Equipment funds 432 and 433. E. Authorization to Seek Bids for the 2013 Miscellaneous Sanitary Sewer Repairs Pgl 7 MOTION: Move to authorize staff to seek bids for the 2013 Miscellaneous Sanitary Sewer Repairs Project. F. Approve Business License Applications Pg18 MOTION: Move to approve the items as listed on the business license agenda for September 9, 2013 as presented. G. Payment of Bills Pg2 0 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 149215 through 149396 in the amount of$557,013.41. MOTION: Move to approve the Consent Agenda items. 6.PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions P92 8 Adopt Resolution 2013-75, being a resolution adopting a proposed budget for the year 2014 setting the proposed City levy, approving the HRA levy, approving a tax rate increase and establishing a budget hearing date for propeM taxes payable in 2014. MOTION: Move to waive the reading of Resolution 2013-75, there being ample copies available for the public. MOTION: Move to adopt Resolution 2013-75,being a resolution adopting a proposed budget for the year 2014, setting the General, Library, and EDA proposed levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2014 of December 9, 2013 at approximately 7:00 PM in the City Council Chambers. B. Bid Considerations Award bid to All Metro Excavating for demolition of Mady's at 3927 Central Avenue NE Pg3 7 MOTION: Move to approve the bid award to All Metro Excavating in the amount of$136,333 for the demolition of Mady's using CDBG funds and Fund 420 for the remaining amount. C. New Business and Reports 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 3 City Council Agenda Monday,September 09,2013 Page 3 of 3 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10.ADJOURNMENT Walter R. Fe st, City Manager WF/tal 4 C r` PROCLAMATION HONOR THE HEROES — PATRIOT DAY WHEREAS, Patriot Day is a time to remind us of the debt we owe to the men and women who risked their lives and those that gave their lives in the line of duty, and WHEREAS, on September 11, 2001 America was attacked by terrorists who hijacked commercial airplanes with innocent passengers on board, using the planes as missiles to kill as many people as possible. Such hatred toward ordinary American Citizens is hard for us to understand. That day, September 11, 2001, has become another"date that will live in infamy", like December 7, 1941 when Pearl Harbor was attacked and plunged America into World War II, and WHEREAS, it is essential that when it comes to the defense of our people, we remain vigilant and avoid complacency. We must continue to work with other peace-loving people to seek out terrorists and those that support and shield them, to eradicate the evil of terrorism, and WHEREAS, we support our Armed Forces, as well as our Police Officers, Fire Fighters, and Emergency Medical Technicians and appreciate their daily service to all of us. This unselfish service was well exemplified in the 9/11 attacks where these fine people risked, and even lost, their own lives helping and rescuing others. It is therefore fitting and proper that we set this special commemoration in September to honor our heroes who preserve and protect our freedoms, and WE THEREFORE, recommend that this Proclamation be widely publicized to promote the commemoration ceremonies and recommend more active citizen participation to show our support in the honoring of our Heroes past and present. NOW THEREFORE BE IT RESOLVED that I, Mayor Gary L. Peterson proclaim Wednesday, September 11, 2013 as "Honor the Heroes/Patriot Day f ayor Gary L. Peterson �J. Q 5 C r` PROCLAMATION CONSTITUTION WEEK WHEREAS: The Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and WHEREAS: September 17, 2013, marks the two hundred twenty-sixth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week, NOW, THEREFORE I, Gary L. Peterson by virtue of the authority vested in me as Mayor of the City of Columbia Heights, do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. Mayor Gary L. Peterson IN WITNESS WHEREOF,I have hereunto set my hand and caused the Sea]of the(State or City)to be affixed this 9th day of September of the year of our Lord two thousand and thirteen. Tori Leonhardt,City Clerk/Council Secreta 6 PROCLAMATION September is Library Card Sign-Up Month WHEREAS,the public library card is the smartest and most valuable card in your wallet and can be used not only at Columbia Heights Public Library, but also at hundreds of public libraries throughout Minnesota; and WHEREAS, libraries are an essential service for residents of all ages, ethnicities, and abilities; and WHEREAS, libraries provide, for free, a full range of information, services, and programs for both children and adults; and WHEREAS, libraries offer free access to important educational and information resources like books,music, DVDs, online homework help, downloadable e-books, and digital magazines, and thousands of journal articles and other resources through online databases; and WHEREAS, libraries continue to evolve and find new ways to bring value to their communities. NOW THEREFORE, I, Gary L. Peterson, Mayor of the City of Columbia Heights, officially proclaim September as Library Card Sign-Up Month in Columbia Heights, Minnesota, and encourage everyone to sign up for the "smartest card" at the Columbia Heights Public Library. Mayor Gary L. Peterson 7 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MONDAY,AUGUST 26,2013 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY,AUGUST 26,2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL,590 40TH AVENUE N.E., COLUMBIA HEIGHTS,MINNESOTA. 1. CALL TO ORDER/ROLL CALL/INVOCATION Mayor Peterson called the meeting to order at 7:02 PM. Members Present: Mayor Peterson, Council Member Schmitt, Council Member Williams, Council Member Diehm, and Council Member Nawrocki. Staff Present: City Manager Walt Fehst, Fire Chief Gary Gorman, City Attorney Jim Hoeft, Finance Director Joseph Kloiber, Community Development Director Scott Clark, and City Clerk/Council Secretary Tori Leonhardt Pastor Dan Thompson of Heights Church gave the invocation. 2. PLEDGE OF ALLEGIANCE Recited 3. ADDITIONS/DELETIONS TO MEETING AGENDA Councilmember Nawrocki commented that the 2014 Budget Message should have been on the agenda. He also announced that there is an executive session that is a closed meeting after this meeting to talk about the library. Nawrocki questioned why the executive session was not included on tonight's City Council Agenda. Hoeft replied the executive session is a separate meeting; protocol is that you adjourn this meeting and go into the executive session. Council Member Nawrocki asked that item B be removed for further discussion. City Manager Fehst took the Council through the remaining items on the Consent Agenda. A. Approve City Council Meeting Minutes of August 12, 2013 MOTION: Move to approve the City Council Meeting Minutes of August 12, 2013. B. Approve Transfer of Funds for Reimbursements from General Fund to Fire Department Budget. —REMOVED C. Approval of attached list of rental housing_applications. MOTION: Move to approve the items listed for rental housing license applications for August 26, 2013 in that they have met the requirements of the Property Maintenance Code. D. Approve Reissuance of Rental License MOTION: Move to re-issue a rental housing licenses to Adel Hegazi to operate the rental property located at 1331-33 Circle Terrace Blvd.N.E. and to Shah Khan to operate the rental property located at 98143 1/2 Avenue N.E. in that provisions of the Property Maintenance Code 8 City Council Meeting Minutes Monday,August 26,2013 Page 2 of 5 have been complied with. E. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 26, 2013 as presented. Payment of Bills- MOTION: Move that in accordance with Minnesota Statue 412.271, subd.8, the City Council has received the list of claims paid covering check number 148998 through 149214 in the amount of $1,776,928.19. Motion by Nawrocki, seconded by Schmitt, to approve the Consent Agenda with the exception of item B that was pulled for further discussion. Upon Vote:All ayes. Motion Carries. Discussion: Item B Approve Transfer of Funds for Reimbursements from General Fund to Fire Department Budget. Council member Nawrocki asked for a brief explanation of this transfer of funds. He asked Fire Chief Gorman if we have already spent this money and if we are now being reimbursed. Gorman indicated there are four different reimbursements that are part of this motion. The Fire Department receives money each year for reimbursement through MN Board of Firefighting and Education. This is money that comes from the surcharge on your homeowners insurance. We get reimbursements for our paid on call training time and this year we received $3025.00 back. Anoka County receives money from FEMA and we have received money from them in the past. This year the fire department was reimbursed for the Governor's Emergency Management Conference that the Assistant Fire Chief and himself attending in the amount of$600.00. Our Fire Department, through the Anoka County Fire Protection Council, is part of a county-wide FEMA grant for recruitment of firefighters. Centennial Fire put this grant together and was awarded a four year grant for the hiring of 200-300 firefighters throughout the county. As part of that grant, we get basic Firefighter I, Firefighter II,EMT training and class reimbursements. This year we also received reimbursement for our turn out gear in the amount of$1600.00, along with being reimbursed for the cost of the three new firefighter's physicals in the amount of $5286.00. Most money goes back into our training and expert services training. Nawrocki stated he is still confused as to what we are doing. Are we getting money? Gorman indicated yes we have paid for everything up front and we are now getting some money back as a reimbursement. Motion by Nawrocki seconded by Williams to transfer from the General Fund, $3205.28 from the MBFTE, $3025.00 from the EMSRB and $600.00 from Anoka County to line item #3105, and $486.00 from the Centennial Fire District to line item#3050, and $4800.00 from the Centennial Fire District to line item #2173 of the Fire Department 2013 budget. Upon Vote: All ayes. Motion Carried. 9 City Council Meeting Minutes Monday,August 26,2013 Page 3 of 5 6. PUBLIC HEARINGS A. Adopt Resolutions 2013-68 4500 7th Street N.E., 2013-69 4244 4th Street N.E., 2013-70 4212 5th Street N.E., 2013-71, 1635 49th Avenue N.E., 2013-72, 1312 44th Avenue N.E. and 2013- 73, 546 38th Avenue N.E. being declarations of nuisance and abatement of violations within the City of Columbia Heights Gorman went through the properties for the Council. The first one is 4500 7th Street in which one of the three items has now been completed. Gorman stated he has been in contact with the owner and the owner will finish theirs up on his own. 4244 4th is a vacant property with a large tree and branches down in the yard and brush on the north side of the house. 4212 5th Street had an erosion problem in the public right of way. The owner is putting up a retaining wall to solve the erosion problem. At 1635 49th Avenue,there is scraping and painting of the trim that is not completed yet. 1312 44th Avenue is a foreclosure property in which the front stair is deteriorating. They are trying to work with the real-estate company, but have not heard anything back to date. And finally, at 546 38th Avenue, which is vacant,they have had problems with break in and the property needs to be boarded up. Nawrocki asked what was considered to be the hazardous situation. Gorman indicated the fact that the property is vacant and unsecure. Nawrocki questions the payment of$400 and wanted to know who pays for that. Gorman replied,the City pays the upfront cost and then it goes on to the assessments of the property. Nawrocki wanted to know what will happen to this property and if it will be tore down. Gorman indicated that would be up to the bank. Motion by Williams, seconded by Schmitt, to close the public hearing and to waive the reading of Resolution Numbers 2013-68, 2013-69, 2013-70,2013-71, 2013-72, and 2013-73 there being ample copies available to the public. Upon Vote: All ayes. Motion Carries. Motion by Williams, seconded by Schmitt, to adopt Resolution Numbers 2013-38, 2013-69, 2013-70, 2013-71, 2013-72, and 2013-73 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. Upon Vote: All ayes.Motion Carries. 7.ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports—Nawrocki stated the Council received a copy of a correspondence in regards to the Dr. Good property on Central Ave and he stated the person who wrote the letter contacted him and wanted it on the agenda because they would be out of town . They indicated in the letter that they were against tearing down the property. Nawrocki indicated at the last meeting he brought up 4521 Tyler in which the fence was broken by a downed tree. The City took responsibility for removing the tree,but not for repairing the fence. Nawrocki asked if anyone on the Council has had a chance to go by and looked at property. He went on to say,that it is very well maintained and encouraged the Council members to go by. 10 City Council Meeting Minutes Monday,August 26,2013 Page 4 of 5 Nawrocki received a letter regarding signage on Silver Lake from a resident. Mayor Peterson indicated that Kevin Hansen has addressed this and has talked with the person and they are going to widen the trail and resign it accordingly.Nawrocki believes that signage seems to be a current problem in the community. Savers had people out scraping their windows this morning and the pool hall has some gaudy signage going up. Nawrocki suggested that from 37`h north on Central the City should send out a list of requirements and regulations on signage to the business owners. Nawrocki also indicated at the last meeting he brought up about money being put back in to the budget for food and travel, the City Manager stated that it is transferred out of the contingency fund. Nawrocki still believes using the contingency is an abuse of the system and should not be done. If the Council wants to start paying for travel and meals, we should purposely put it back in budget. Nawrocki went on to say, also in regards to how we pay for bills, the state statute requires that they not be paid until the Council makes an action. He would like to know at what Council meeting that was done at. 8. ADMINISTRATIVE REPORTS Report of the City Manager Fehst stated in keeping with the Charter, we are handing out the Manager's Budget report tonight and reviewing it at the next council work session. We are staying with our five year plan. We are anticipating a levy increase of 3.68. Over the last 4 years, the majority of the residents have either had no increase or a decrease in taxes, except for about 25%of residents that did have an increase in property tax on the City and school side. The County Assessor stated this should adjust itself to some extent this year. As to the $500.000 in LGA, we went into a five year plan to start with in order to not be totally dependent on the LGA. The Council's position was to try and get off of LGA to the extent of being able to provide our own property tax that would support the operation of the City and if we receive any LGA to put it aside and use towards capital or give the resident's tax breaks. He commended Kloiber for addressing and explaining the tax holiday alternative program so well. Fehst gave an example of if we used the $500,000 LGA funds it would only yield a 1.2%decrease in the levy. If you want to maintain the revenue stream in the city, in order to make that up next year, you would have to increase the property taxes by 8.82%. This creates a bobbing and weaving pattern and staff is advising against doing this. Staff suggested putting $200,000 towards making the pools complaint, or using money for one zero entry pool or splash pad and $300,000 towards the capital fund for the library. The City continues to be dependent on fiscal disparities in the amount of 28%. Fehst wanted the Council to be aware that the Park Capital Improvement fund is down to almost nothing along with the general building fund. Nawrocki thinks there should not be a property tax increase and there should be somewhat of a reduction. As we became beneficiaries, we were not good at looking at the expenditure side of the budget. We should look at ways to reduce the expenditures. The City of Anoka has a 1-2% decrease in their proposed property taxes. They have never had an increase. We are probably one of the highest cities in the county. We have a lot of retired people and seniors living in our community and we need to keep them in mind and take that into account. Nawrocki indicated he will be looking at ways to cut back on the expenditures in this budget and reducing property taxes. Nawrocki also mentioned that the street light on Polk Place and Mulcare has been out for several days, left a message with Hansen; street is very dark without it. Report of the City Attorney—None at this time 11 City Council Meeting Minutes Monday,August 26,2013 Page 5 of 5 9. CITIZENS FORUM Malcolm Watson, 1717 491h Avenue NE, asked what the City's total tax base was as projected for the taxes to be levied this coming year. He thought it was $984,000,000 and we have dropped to around $940,000,000. He also stated the average home price in Columbia Heights is $99,900.00 and that is also down. Fehst indicated he thought it was more around $106,000. Watson continued and asked our levy this coming year is what percent of tax base?Fehst stated he would need to get that from the Finance Director. Watson wanted to know much did it change from last year—higher or lower. Fehst stated we are proposing a 3% levy increase. Watson stated our total tax based has reduced and we have to consider that and we have to be very careful if we go out to sell bonds as the bond buyers will see all these factors and this will affect the interest we pay on the bonds. Neil Harper, 1437 Glacier, stated he was here on behalf of the Library Task Force. He wanted to ask a question for clarification about the Council adjourning this evening to a private meeting. He would like to know when the Council anticipates there will be a message or information delivered to the people from this meeting. Fehst responded, we will discuss it at the next work session. There may be a final decision; we will update the public on that. Staff has had a couple meetings and there could be a significant difference in how this deal could happen, because of some of the costs involved. Fehst stated he will have a status report at next meeting. Nawrocki inquired as to when the Council would start working on the budget. Kloiber stated we will make a presentation at work session and by September 16th we have to certify a proposed levy to the County. Fehst added, then we have three months to consider a levy and in December we will have a public hearing to act on the final levy which can be reduced but not increased. Nawrocki asked when the Council would receive the departmental detailed information on the budget. Kloiber answered by saying they are assembled after the Council sets up a proposed budget to underline these items.Nawrocki asked why they do not have the department books now to look to determine a proposed budget as those books have the detailed information in them. Kloiber stated the Manager's Budget information that he handed out tonight has that information in the budgetary amounts and it is a greater amount of detail in it. The level of detail he presented has122 pages of detail. Mayor Peterson asked that we do not forget our service men and women and keep them in your thoughts and prayers. Do not take life to seriously as enjoy it. 10. ADJOURNMENT Mayor Peterson adjourned the meeting at 7:46 PM. 12 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 9/4/13 MINUTES August 7, 2013 The meeting was called to order by Chair Patricia Sowada, at 6:32 p.m. Members present were: Nancy Hoium, Steve Smith,Patricia Sowada,Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm,Library Director Renee Dougherty, and Recording Secretary Stacey Hendren. The minutes of the July 2, 2013 Board meeting were approved as mailed. The bill list dated 7/10/13 was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 7/24/2013 was reviewed. It was moved, seconded, and passed that the bills be paid. Dougherty highlighted the payment in line item 2183. The annual payment covers the library's portion of the e-book platform and a percentage of the overall fees based on patron usage. The 2013 accounting dated 8/7/13 was reviewed. Old Business: 1. Dougherty reviewed the proposed 2014 budget with the City Manager and Finance Director. No changes were recommended to the budget proposal which includes less than a I% increase and no building maintenance. 2. Library staff talked to 175 people at the recent community picnic. Discussion was unanimously positive, staff met many new residents, individuals expressed support for a new library building, and staff promoted many library programs and services. The Library Board discussed the difficulty in accepting the 8-10 million dollar cost for a potential new library and ways to express the cost in a more realistic manner such as the cost per month compared to other spending. Vesley recently presented information concerning referendums to the City Council and shared with the Board her main points including the high expense of a referendum compared to the value of the information gained. 3. Dave Larson and Tricia Conway from the Library Task Force recently met with Dougherty and Council Member Donna Schmitt to discuss the Task Force's recommendation. Topics discussed included the 40th and Central site, building alongside Murzyn Hall, and the increasing interest rates. Vesley recommended leveling city hall and building a library, city hall, and housing in the area. Members discussed the Huset Park community and rentals properties throughout Columbia Heights. Diehm stated that after the housing study from 401h and Central is submitted to the Council she hopes the Council will take steps to review with an expert how a new library could be funded. New Business: 1. The Board reviewed the June crossover statistics. Dougherty noted that gate count and circulation are down,while program attendance is up. The new statistics for the Andover and Ramsey book lockers and vending library were highlighted. 1- 8/7/13 13 2. The Board reviewed the Unique Management report for June. 3. The Board discussed the recent resignation of children's librarian, Mai Kao Xiong. Xiong's is completing a great deal of preparatory work to ease the transition, and her last day will be August 26th. Xiong has been a great asset to the library and Dougherty has received numerous positive comments on her work. 4. Dougherty and Kondrick will prepare a press release to celebrate September as National Library Card Sign-up month and to communicate the many success stories from the library. Dougherty encouraged Board members to share their suggestions. Members discussed the many places the library can take you, the robust electronic resources, and comparative costs. Additionally members asked Dougherty to check with the American Library Association for resources, and to prepare a resolution and slideshow for the City Council. 5. The Board reviewed the article on e-book usage and received a chart showing the percentage of e-book circulation versus total circulation at the Columbia Heights Library. So far in 2013 e-book circulation has been 4-5%of total circulation. Dougherty cited an article she had recently read that researches the difference between reading and retention with paper versus screen. Board members discussed how the data might change when comparing digital natives versus digital non-natives. 6. The Board reviewed the article on referendums and companies that are hired to ensure a referendum passes or fails. Items from the Floor: 1. Sowada queried whether the amount of proctored tests is overwhelming to library staff. Dougherty stated that six tests were proctored in July for two students, and that since the service has been limited to Columbia Heights residents it has not been a burden. 2. Sowada suggested that Board members be present at the school open houses to provide materials and information about the library. Sowada and Tantanella volunteered to visit the schools. 3. Dougherty notified the Board that tall shelving was installed in the children's department and encouraged Board members to visit. There being no further business, the meeting was adjourned at 7:40 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The Citv of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,programs, or activities. Upon request,accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services,programs, and activities. 2- 8/7/13 14 CITY COUNCIL LETTER Meeting of. September 9, 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: ESTABLISH DATE FOR 2013 PUBLIC BY: K. Hansen BY: SPECIAL ASSESSMENT LEVY HEARING FOR: DATE: 9/3/13 DATE: ZONE 7 STREET REHABILITATION AND DELINQUENT ACCOUNTS Background: Special assessments are certified to Anoka County for inclusion on the property tax statements. To be included with the 2014 tax statement,the assessment hearing needs to be held on or before October 15, 2013. Analysis/Conclusions: Staff is recommending Monday, October 7, 2013 for the Assessment Hearings on the following projects: 1. Zone 7 Street Rehabilitation 2. 2013 Delinquent Accounts Recommended Motion: Move to establish Monday, October 7, 2013 at 6:30 PM as the Public Special Assessment Levy Hearing for City Project#1302 Zone 7 Street Rehabilitation,to be held in the City Council Chambers. Recommended Motion: Move to establish Monday, October 7, 2013 at 6:45 PM as the Public Special Assessment Levy Hearing for Delinquent Accounts,to be held in the City Council Chambers. COUNCIL ACTION: 15 CITY COUNCIL LETTER Meeting of: September 91 2013 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZE THE CAPITAL BY: Kevin Hansen BY EQUIPMENT REPLACEMENT OF UNIT#300 DATE: 09/15/2013 DAT PICKUP TRUCK Background: Unit#300 is a Ford F250 pickup truck purchased in 1996 for$21,000. The vehicle had an original projected life expectancy of ten years. This vehicle is powered by a gasoline engine and has a recorded mileage of over 62,000 miles. Assigned to the Utility Foreman, it is used daily for transporting staff, tools, and materials to Utility Department job sites, as well as for transportation to site meetings and property service calls. Vehicle maintenance and repair records indicate that$21,600 has been spent on Unit#300 since the year 2000. The shop supervisor has rated the condition of this vehicle as fair. The Utility Department Capital Equipment budget has allocated $33,000 for the replacement of Unit#300. Analysis/Conclusions: Public Works staff has carefully reviewed past, current and projected use of Unit#300. A summary of that review is as follows. Unit#300 is 17 years old and is used on a daily basis to provide response to routine and emergency maintenance requests. The body is in fair condition. Staff recommends downgrading Unit#300 from a first line Utility Department vehicle and retaining it to provide transportation for seasonal employees —replacing another vehicle (Unit#206 pickup)that would be placed in the vehicle auction. Staff recommends replacing Unit#300 with (1)new Ford F250 Super Cab 4x4 3/4 ton pickup truck from the State of Minnesota Purchasing Contract. Recommended Motion: Move to authorize the replacement of Unit 4300 and purchase one (1)new Ford F250 Super Cab 4x4 3/4 ton pickup truck from Roseville Midway Ford in the amount of $28,842.38 plus sales tax. Funding shall be equally from the Utility Capital Equipment funds 432 and 433. COUNCIL ACTION: 16 CITY COUNCIL LETTER Meeting of September 9, 2013 AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER NO: DEPARTMENT: PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS BY: K. Hansen BY: FOR THE 2013 MISCELLANEOUS SANITARY DATE: 8/28/13 DATE: SEWER REPAIRS Annually, Public Works staff cleans and inspects portions of the sanitary sewer system, including pipe and structures. Through underground televisi ng, staff has determ ined that the locations identified below will need pipe segm ents replaced. In these areas the pipe has lost shape,pipe segments are missing or the pipe has settled significantly which decreased pipe capacity. In these areas the pipe depths are in excess of our safe operating range for depth or conflicts with other utilities. 1. Arthur Street-44th to 45th Avenues 2. Easement north of Polk Circle 3. Jefferson Street north of 40th Avenue 4. 48th Avenue east ROW of University Avenue Repairs 1-3 are scheduled for lining and will need to be repaired prior to the entire pipe segments being lined. Recommended Motion: Move to authorize staff to seek bits for the 2013 Miscellaneous Sanitary Sewer Repairs Project. COUNCIL ACTION: 17 CITY COUNCIL LETTER Meeting of. September 9, 2013 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: September 4, 2013 BY: / BACKGROUND/ANALYSIS Attached is the business license agenda for th e September 9,2013 Council m eeting. This agenda consists of applications for Contractor licenses for2013 and Peddler Licenses for Door to Door sales. At the top of the license agenda you will notice aphrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy fcrm has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for September 9, 2013 as presented. COUNCIL ACTION: 18 TO CITY COUNCIL September 9, 2013 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES-2013 BLDG *Southbend Htg&AC LLC 32206 Miller Ln. Montgomery $60 Semlak Plumbing 1406 Sophia Ave,Maplewood $60 Groth Sewer& Water 775 Tower Dr, Hamel $60 Northland Construction Group 14673 147th St. Waseca $60 Aerostar Htg&AC 871 22nd St SW, Buffalo $60 Denny Holmquist Plumb 1685 Yuma, Plymouth $60 Living Water Tree Service 2605 136th Ave NW,Andover $60 PEDDLER/SOLICITOR LICENSE POL Janet P. Shelton for Custom Remodelers $100/mo Troy A. Doucette for Custom Remodelers $100/m o Garrett P. Fugina for Custom Remodelers $100/m o Sam uel S. Raes for Custom Remodelers $100/m o Hans K. Akong for Custom Remodelers $100/m o 19 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: September-9. 2013 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 149215 through 149396 in the amount of$ 557,013.41. 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HHO ',�aHH 3 Z0HH W [4 W U] � � ri H I E-I H H W U r.4 [l� P: H H E-I N W 0 EE ':)U Z A I C7 x I-a ri a H cn a aaaHppp co UI-1 W hq W I z c/)OI W P: H I-, P1 i--I P: HHHH wP: P: U)XOrx P P; O w I x a UM a U I W H ap� W W HH 9 W W pip W EIOH P4 a W 1 U ri < u] I ZzFCE' W W HvaaaaG, aH3C4001HZNZWn H W .1 rr�C I W a o U W I WOAH r. r14x DFC KC�CZ FC FC W W HHg W z0Zg LJ I x H\ a A I CCU W mUl-199 UUUHU3 ri) Q vw �73UHUHa r4 < 14 z l U W Ln U]\ I ri ri d' NLf) O H N N Ln O O H H (N M <t' atiH H O M '), Lr) L- r-1 r i N M M O O O O O I n O N W W W W O I O Ff', O W W I HNNNNNNM d.dl dl dl dl w w W W lD lD r t- W W W W H W Pq I GQ H CITY COUNCIL LETTER Meeting September 9,2013 AGENDA SECTION: OTHER ITEMS FOR ORIGINATING DEPT: CITY MANAGER CONSIDERATION FINANCE APPROVAL ITEM: BEING A RESOLUTION ADOPTING A 2014 BY: JOSEPH KLOIBER BY: PROPOSED BUDGET, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, DATE: 09/04/2013 APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2014 NO: 2013-75 Background As required under the city charter, the city manager provided the city council with his recommended proposed 2014 budget and tax levy at a regular council meeting in August. The related proposed resolution 2013-75 is attached. Under state statute, the council must adopt a proposed budget and tax levy prior to September 15th each year. Under this statute, the final tax levy adopted by the council in December can be less than the proposed levy, but it cannot be greater than the proposed levy. This provides for the state's Truth in Taxation process, whereby counties mail to each taxpayer a notice stating the proposed tax amounts for each jurisdiction covering a property. These notices are received by the taxpayer in November. This allows the taxpayer time to form an opinion on the potential proposed tax amounts prior to the final public hearing on the levy in December. Analysis The city manager's 2014 Budget Message explains the proposed 2014 budget and tax levy with 122 pages of both summary and detail information, including comparison to the current and two prior years. In addition to the hardcopies distributed to the City Council, division heads, and the city library, this document is available on the Finance department page of the city website. The first four pages of that document are a summary narrative analysis that states and supports the city manager's recommendation below to approve the 2014 proposed budget and levy resolution. That four-page analysis is also attached here for your reference. Follow up to the September 3rd 2013 city council work session At the most recent work session, the finance director presented the key issues from the budget analysis referred to above, and addressed council members' questions on these issues. Two additional budget- related issues were raised at that work session: 1. Should the utility and special assessment bonds included in the 2014 budget be issued in 2013 instead, in order to preserve the City's ability to issue up to $10 million of bonds for a library project in 2014 at the lower interest costs available for "bank-qualified" bonds? Upon meeting with the city's financial advisor, Ehlers & Associates, on September 4th, the city manager and finance director recommend issuing the utility and special assessment bonds in 2013. At this time, the estimated amount is $3 million including refunding $800,000 of 2006A bonds still outstanding. Additional information will be presented in the council packet for the next meeting —September 23'd 2013. 28 City Council Letter,page two Meeting of September 9, 2013 Proposed 2014 budget and levy 2. Staff estimates there is roughly $100,000 of sales tax savings available in 2014 throughout all City funds, due to a recent change in state law, with about half of this savings in the governmental funds and about half of this savings in the enterprise funds. However, sales tax makes up a very small portion of the budget for most individual departments. What are the estimated 2014 sales tax savings at the departmental budget level for some example departments? See attached schedule. The next steps in the budget process Following city council adoption of a proposed budget and levy, departmental budget presentations by various staff, including time for city council questions, will be scheduled for the council work sessions on the first Monday in October and November. The departmental budget workbooks on which these presentations are based will be distributed prior to the work sessions. At the city council's option, additional presentation/discussion sessions can be scheduled. RECOMMENDED MOTION: Move to waive the reading of Resolution 2013-75 there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 2013-75, being a resolution adopting a 2014 proposed budget, setting the General, Library and EDA proposed levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2014 of December 9, 2013 at approximately 7:00 p.m. in the city council chambers. JK: nb 1309041 COUNCIL Attaclunents COUNCIL ACTION: 29 CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2014 BUDGET MESSAGE Recommendation Best practices for budgeting require that an annual budget be formulated within the context of a long-term plan focused on the most significant financial issues facing the City. If each annual budget addresses a portion of these larger issues, the City can keep any required changes to services, property taxes or utility rates to their lowest possible levels over time. 2014 is the last year of the City's current five-year financial plan. When this plan was developed in 2009, the critical issue facing the City was declining state aid revenue used in the general fund operating budget. Consequently, the plan's focus is to reduce dependence on this unreliable revenue source as follows: • Limit expense increases • Replace some state aid revenue with property tax revenue • For specific short-term budget gaps in the plan, use available fund balance in excess of established reserve levels Based on current analysis, the city manager judges that the current plan is still appropriate for 2014. Accordingly, the proposed 2014 budget and levy recommended for approval by the City Council have been prepared consistent with the plan. The city manager also recommends that most aspects of the current five-year plan (2010-2014) be extended into the next five-year plan (2015-2019), to best address the key financial issues the City is expected to face over that future period. Key points of the supporting analysis are explained below. Revenue Trend The property tax levy increase of 3.68% proposed for 2014 under the five-year plan is the lowest percentage increase in the gross levy since 2007. It is estimated that for 2014, at least 28% of the levy will be again be paid by the Area-Wide Fiscal Disparities program, and not by Columbia Heights taxpayers. The actual percentage paid by the program will be determined by Anoka County before the City's final levy hearing. Changes in individual property valuations do not affect the revenue trend of the City as a whole. However, many properties in the City have significantly decreased in value recently, per the county assessor, and the resulting shift in taxes between properties has understandably affected individual perceptions of the City's levy trend. This topic is addressed in detail in an article in the City's Fall 2013 newsletter. A copy of that article is included in this budget document. For 2014, state aid (LGA) will increase approximately $500,000. Under the five-year plan, this increase is used either to redeem levy-supported debt or for capital items that would otherwise be paid for with property taxes. None of the City's existing levy-supported bonds happen to be available for early redemption in 2014. 30 CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2014 BUDGET MESSAGE In recognition of the recommendation from a citizen task force to increase library building space, the city manager's budget proposes to transfer $300,000 of the 2014 state aid increase to the Library Capital Building Fund. Due to a federal mandate to make the City's existing wading pools wheelchair-accessible, the city manager's budget proposes to transfer the remaining $200,000 of the 2014 state aid increase to the Parks Capital Improvement Fund. The Tax Holiday Alternative Up to now, the city council had very little choice other than to follow the revenue goals in the five-year plan, if it wanted to maintain existing service levels, as the state was reducing annual aid just as fast as the City's plan did. 2014 will be the first year that more state aid will be received than is required under the plan. The idea to depart from the plan and to use the excess for operations or annual debt service will undoubtedly arise. There are three facts to be aware of regarding this "tax holiday" alternative: 1. The holiday is temporary. No one aware of the history of state aid in Minnesota can seriously believe that any given amount of aid can be reliably expected to be received year after year. Certainly the financial markets don't believe it, when they consider lending money to a city. The current governor and state legislature are probably the strongest supporters of state aid to local government (LGA) to have held state office in a number of years. Nonetheless, under the law they adopted, 90% of the cities receiving LGA in 2014 will begin receiving reductions in the annual amount of LGA in 2015. 2. No one likes what comes after the holiday. Many taxpayers will mistakenly rely on the temporarily low tax level in the holiday year when budgeting and forming their expectations for the following year. For any given amount of taxes, payers generally prefer smoother annual changes instead of a single year spike in the amount due. The following graph illustrates the compound tax increase necessary following a holiday year, unless services are reduced. This example assumes that without the holiday, the percentage change in the 2015 tax levy would be the same 3.68% as planned for 2014. A $500,000 tax holiday in 2014 yields only a 1.23% levy decrease, but requires a 2015 increase of 8.82%to achieve the same 2015 levy. $10,400,000 Alternative Tax Levy Strategies $10,200,000 $10,000,000 $9,800,000 $9,600,000 $9,400,000 $9,200,000 -- 2013 2014 2015 --3.68%increase per year —(1.23%)decrease in 2014 and 8.82%increase in 2015 CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2014 BUDGET MESSAGE 3. Over the long run, the holiday will not result in lower taxes than the method used by the five-year plan. As long as state aid is used for capital items that would otherwise require property taxes, the plan won't require any more taxes than the holiday alternative will over time. In those cases where state aid could be used to redeem levy-supported debt under the plan, the holiday alternative will actually result in higher taxes over the long run. Operating Expense Trend For 2014, the five-year plan limits increases in tax-supported operating expenses to 2%. The 2014 increase in the city manager's proposed budget is however approximately only 1.5% for tax-supported operating expenses. The City's tax-supported operating budget has increased less than the Consumer Price Index in every year since 2008, when staff first began tracking the index. The proposed budget continues this trend for 2014. Capital Activity Trend Many years ago, the City established separate governmental funds for equipment replacement and for major repairs to buildings and infrastructure. This allowed operating budgets to be significantly more stable. Whereas previously, operating budgets would fluctuate from year to year, in order to intermittently include major capital items. Generally, when operating budgets fluctuate, so do service levels and/or property taxes. The ongoing resources currently allocated to these capital funds are primarily transfers from the general fund and liquor fund, plus investment income. Certain state street aid is also available for infrastructure purposes. Over time, the expenditures from these funds have exceeded the ongoing resources, thereby decreasing the remaining fund balances to varying degrees. A decline in the rate of interest earned on investments over the last five years has accelerated this trend. The table below projects the future year in which these capital funds will be exhausted if the trend continues. Average Estimated Current Fund Balance Fund Balance Annual Outlay Annual Annual Exhausted Governmental Capital Fund 12/31/2012 Last 10 Yrs Inflation Revenue in Year Parks Capital Improvement Fund 412 50,000 150,000 3% 50,000 2013 General Govt Buildings Fund 411 1,100,000 300,000 3% 30,000 2016 Capital Equipment Replacement Fund 431 4,400,000 370,000 3% 83,000 2025 Optional: Combine Building & Equipment 5,500,000 670,000 3% 113,000 2021 Infrastructure Fund 430 1,000,000 210,000 3% 186,000 2039 This table only assumes that existing building and equipment will be replaced or maintained. It does not take into consideration either supporting greater building capacity than before, or adding new types of equipment not currently used. Such considerations would cause these capital funds to be exhausted sooner than projected in the table above. 32 CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2014 BUDGET MESSAGE To address the 2013 funding shortfall shown for the Parks Capital Improvement Fund 412, the park projects initially budgeted for 2013 have been deferred until 2014. Also as mentioned further above, the city manager's proposed budget includes a one-time transfer of $200,000 of local government aid (LGA)to this fund in 2014. In Conclusion In addition to approval of the proposed 2014 budget, which will complete the final year of the current five-year plan, the city manager also recommends that most aspects of the current plan be extended into the next five-year plan (2015-2019). By continuing this proven strategy to gradually reduce dependency on state aid for operations and annual debt service, state aid (when received) will then be available to address the City's upcoming capital funding needs in a timely manner. 33 @ # \ 2 0 § 0 c / $ E ° / o \ \ \ 0 CL OL 7 - \ n / x 2 # E @ \ § 0 \ % g 2 \ \ 0 } m ( \ \ \ / / © 2 \ > e G Q ° � \ } \ g ' o - m > _ G y g @ 7 = ƒ / /_ o 2 /§ / a m0 / ® \ \ / m ± 5 E= S s m \ « a ) = g = e s \ / E \ j \ / m > m o a = y m % t / /Q e @ G ƒ m 3 \ % E 0 ƒ E \ M m .e o n / / - 7 f \ 2 / j o \ \-i E \ \ / 3 2 / k k - k 0 k a t (6 w o d d k o R / &/ k / G / &c Cl) » \ \ _ e m \ 3 OL x \ $ 0 S 0 0 0 0 S £ 9 0 0 0 0 0 0 / \ & % ƒ / ƒ / / ± 3 G © % / ® & " G2 % e { ^ E me = E CL cu m° = E 5 B . ± _ . \ 5 = \ ' § x CO e ƒ E CO / 2 dx (0 0 S ° & ° k \ \ \ \ \ \\ RESOLUTION 2013-75 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2014,SETTING THE PROPOSED CITY LEVY,APPROVING THE HRA LEVY,APPROVING A TAX RATE INCREASE,AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2014. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2014 is hereby approved and adopted with appropriations for each of the funds listed below. Expense General Fund 11,231,718 Community Development Fund 234,334 Economic Development Fund 272,332 State Aid 187,839 Cable Television 104,931 Library 810,143 Infrastructure 145,064 Capital Improvement 1,022,599 Capital Equipment Replacement Funds 107,850 Construction Funds 1,895,000 Central Garage Fund 725,463 Liquor Operating 8,636,500 Liquor Capital/Non-Operating 583,386 Water Utility Fund 2,772,737 Sewer Utility Fund 2,188,125 Refuse Fund 1,860,513 Storm Sewer Fund 411,214 Data Processing 329,385 Debt Service Fund 2,415,570 Total Expense Including Interfund Transfers 35,934,703 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances, as hereinafter set forth for the year 2014. Revenue General Fund 11,231,718 Community Development Fund 234,334 Economic Development Fund 272,332 State Aid 187,839 Cable Television 104,931 Library 810,143 Infrastructure 145,064 Capital Improvement 1,022,599 Capital Equipment Replacement Funds 107,850 Construction Funds 1,895,000 Central Garage Fund 725,463 Liquor Operating 8,636,500 Liquor Capital/Non-Operating 583,386 Water Utility Fund 2,772,737 Sewer Utility Fund 2,188,125 Refuse Fund 1,860,513 Storm Sewer Fund 411,214 Data Processing 329,385 Debt Service Fund 2,415,570 Total Revenue Including Interfund Transfers 35,934,703 35 Section C. The following sums of money are levied for the current year,collectable in 2014 upon the taxable property in said City of Columbia Heights,for the following purposes: Estimated General Fund Levy 8,328 896 Estimated Library Levy 784,770 Estimated EDA Fund Levy 84,000 Total 9,197,666 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2014 in the amount of$185,000. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 9,2013 at approximately 7:00 p.m. in the City Council Chambers. BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2014 that is higher than the tax rate calculated for the City for taxes levied in 2012 collectable in 2013. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2006A in the amount of$99,202 and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable 2014. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2008B in the amount of$300,000 and that the County Auditor is authorized to cancel$300,000 of the related Bond Levy for taxes payable in 2014, leaving a balance of$357,087 to be levied for taxes payable in 2014 for Series 2008B. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2009A in the amount of$3,803 and that the County Auditor is authorized to cancel$3,803 of the related Bond Levy for taxes payable in 2014, leaving a balance of$225,854 to be levied for taxes payable in 2014 for Series 2009A. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this day of Offered By: Seconded By: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Tori Leonhardt City Clerk/Council Secretary 36 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of Se tember 9, 2013 AGENDA SECTION: Bid Considerations ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Award Demolition Bid to All Metro BY: Sheila Cartney BY: - Excavating DATE: September 4, 2013 BACKGROUND: In December 2012 the EDA purchased the Mady's site(3927 Central Ave) with the intention of demolishing the building for future redevelopment. On July 1,2013 the City was awarded $123,215.00 in Community Development Block Grant(CDBG) funds, specifically for the demolition of the Mady's building. Staff received 9 bids for demolition; the table below represents the bids: Company Demo Hazardous Sewer abandon Total Bid All Metro $119,333 $15,000 $2,000 $136,333 Veit $117,662 $31,920 $2,828 $152,410 Kevitt $148,400 $6,000 $4,500 $158,900 Frattalone $134,000 $26,000 $6,000 $166,000 Rachel $144,950 $24,950 $2,700 $172,600 Landwehr Const $142,985 $27,324 $3,000 $173,309 BD Const $177,857 $46,800 $2,475 $227,132 Drobnick's $210,000 $59,350 $2,380 $271,730 Creative Services $276,475 $54,000 $3,000 $333,475 RECOMMENDATION: Staff recommends All Metro Excavating with a total bid of$136,333. All Metro has done demolition work in Heritage Heights and on Scattered Site lots in the City of Columbia Heights. The$13,118 not covered by grant money will be paid from Fund 420. Fund 420 currently has a cash balance of$1,017,892 as of 2012. RECOMMENDED MOTION: MOTION: Move to approve award of Mady's demolition bid to All Metro Excavating in the amount of$136,333,using CDBG funds and Fund 420. Attachments. none COUNCIL ACTION: 37