HomeMy WebLinkAbout08/12/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS
Gay L.Peterson
590 40"Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Counci/members
Visit our website at. rvm n,.ci.colunnbia-heiPlits.mn.us Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manarer
Walter R.Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday,August 12,2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
eights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services,programs,or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763-706-3611, to make arrangements. (TDDn06-3692 for deaf or
hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Pastor Max Richter of Community United Methodist Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members,may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline).
4. PROCLAMATIONS, PRESENTATIONS,RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Library Teen Volunteer Recognition-Mai Kao Xiong
B. Presentation-Tautges Repath Auditors
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business).
A. Approve City Council Meeting Minutes of July 22, 2013 Pg 4
MOTION: Move to approve the City Council Meeting Minutes of July 22, 2013.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Library Board Meeting Minutes of July 2, 2013. P92 0
MOTION: Move to accept the Charter Commission Meeting Minutes of July 18, 2013. Pg22
C. Authorization to seek bids for 2013 Sanitary Sewer Pipe Lining Project Pg24
MOTION: Move to authorize staff to seek bids for the 2013 Sanitary Sewer Pipe Lining Project
for the pipe segments identified herein.
D. Approve Change Order No. 1 for the Commercial Water Meter Replacement Program and Pg2 5
Rescind Purchase of Sensus MXU's
MOTION: Move to rescind the purchase of 350 Sensus MXU's from HD Supply in the amount
of$39,276.56.
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Monday,August 12,2013
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MOTION: Move to approve Change Order 1 for the 2013 Commercial Water Meter
Replacement Program, City Project No. 1309, to Ferguson Waterworks of Blaine MN in the
amount of$38,500 with funds to be appropriated from Fund 651-51309-5185; and, furthermore,
to authorize the Mayor and City Manager to amend the contract for the same.
E. Approve Stormwater Grant Program P92 9
MOTION: Approve the creation of a Storm Water Grant Program, funded by the City's
Stormwater Utility.
F. Approve Business License Applications Pg32
MOTION: Move to approve the items as listed on the business license agenda for August 12,
2013 as presented.
G. Payment of Bills Pg3 4
MOTION: Move that in accordance with Minnesota Statue 412.271, subd. 8, the City Council
has received the list of claims paid covering check number 148741 through 148997 in the
amount of$1,234,725.55.
MOTION: Move to approve the Consent Agenda items.
6. PUBLIC HEARINGS
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
Accept Bids and Award the Replacement of the PRV Vault, Valves, and Piping at Water Pump Pg4 4
Station 2, City ject 1307
MOTION: Move to accept the bids and award the Pump Station No. 2 PRV Vault Replacement,
City Project No. 1307, to Minger Construction, Inc. from Chanhassen, MN based upon their low,
qualified, responsible bid in the amount of$134,072, and accepting Alternate 1 in the amount
$9,550 for a total bid of$143,622, from Fund 651-51307-5185; and, furthermore, to authorize
the Mayor and City Manager to enter into a contract for the same.
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10.ADJOURNMENT
Walter R. F hst, it anager
to
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY,JULY 22,2013
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM
ON MONDAY,JULY 22,2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL,590 40TH AVENUE N.E.,
COLUMBIA HEIGHTS,MINNESOTA.
1. CALL TO ORDER/ROLL CALL/INVOCATION
Mayor Peterson called the meeting to order at 7:03 PM.
Members Present: Mayor Peterson, Council Member Schmitt, Council Member Diehm, Council
Member Williams and Council Member Nawrocki.
Staff Present: City Manager Walt Fehst, Fire Chief Gary Gorman, C.O.P. Terry Nightingale, City
Attorney Jim Hoeft and City Clerk/Council Secretary Tori Leonhardt.
Pastor Dan Thompson of Heights Church gave the invocation.
2. PLEDGE OF ALLEGIANCE
Recited
3. ADDITIONS/DELETIONS TO MEETING AGENDA
Mayor Peterson asked that Resolution Numbers 2013-61, 2013-63, 2013-65, and 2013-66
be removed from the Public Hearing as they have been brought into compliance.
Nawrocki indicated he has some items to add under the City Manager's report.
4. PROCLAMATIONS,PRESENTATIONS,RECOGNITION,ANNOUNCEMENTS, GUESTS
Schmitt commented that she spent the day at the League of Minnesota City's office on the
Improving Service Delivery Committee talking about initiatives and referendums that are coming
before the State. Schmitt informed the Council if they have any questions or concerns for the
League, she would be the liaison person for the City. Schmitt mentioned that the committee talked
about funding for city and county libraries and charter laws. Schmitt stated, our Charter has a limit
of$1,500 that the City can spend on expenses. At the next meeting there will be a detailed
discussion on elections regarding absentee voting, write-in ballots, and rank choice voting.
Schmitt stated the League was asking for clarification as to how the Charter spending limit is to be
interpreted. City Attorney Hoeft indicated we have always interpreted that the money is for
expenses that are outside of"election expenses", because election expenses are actually city
expenses. The $1,500 is a dedicated amount that is specifically dedicated to efforts associated with
the distinct Charter action and activities. Diehm added that the dollar amount was significantly less
years ago, but Carolynn Lane increased it to $1,500 from $500. Council Member Schmitt and
Council Member Nawrocki will be attending the next meeting on Wednesday, July 31St.
Mayor Peterson read a proclamation for National Night Out,which will be held on Tuesday, August
6, 2013. C.O.P. Terry Nightingale thanked the Mayor and encouraged the Council and public to join
in with their neighbors in the effort of crime prevention. This is the 4`1'year that Nightingale has
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Monday,July 22,2013
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coordinated this event. He indicated that last year there were 52 organized block parties that reached
over 1,300 residents. Nightingale reiterated that connecting with communities is part of the Police
Department's Strategic Plan. With current part one crime numbers down by 8%compared to last
year,we are seeing a continued downward trend in crime in the City since 2005. Nawrocki
informed Nightingale he would be interested in accompanying him this year. Schmitt asked if the
Royalty would be riding along with the Police Department this year. Assistant Fire Chief John
Larkin indicated the Royalty will be riding with the Fire Department. Peterson thanked Nightingale
and commended him on the work that he does and asked him if he would give an informative update
on the Community Picnic that is coming up. Nightingale indicated that the Community Picnic is
sponsored by the Police Department and various City Departments, along with the School District,to
offer information to the public. The event runs from 5:30—7:30PM and will take place at Huset
Park. Hotdogs and refreshments will be available.
5. CONSENT AGENDA
Councilmember Nawrocki asked that items A and D be removed from the Consent Agenda for
further discussion.
City Manager Fehst took the Council through the remaining items on the Consent Agenda.
A. Approve City Council Meeting Minutes of July 8, 2013 -REMOVED
B. Approval of Attached List of Rental Housing Applications
MOTION: Move to approve the items listed for rental housing license applications for July 22,
2013 in that they have met the requirements of the Property Maintenance Code.
C. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for July 22, 2013
as presented.
D. Payment of Bills -REMOVED
Items removed from the Consent Agenda for Discussion:
Motion by Diehm, seconded by Schmitt to approve the Consent Agenda items with the
exception of items A and D, which have been removed for further discussion. Upon Vote: All
ayes. Motion Carried.
Item A: Approve City Council Meeting Minutes of July 8, 2013
Nawrocki suggested to Fehst that he go through the items that were discussed at the last meeting
as it was not televised. Fehst replied that it is up to the Council if they would like him to do that.
Nawrocki stated not necessarily word per word,but a brief update. City Clerk Tori Leonhardt
stated that the previous agenda and minutes are available on the City's website.
Motion by Williams, seconded by Schmitt, to approve the City Council Meeting Minutes of July
8, 2013. Upon Vote: All ayes. Motion Carried.
Item D: Payment of Bills
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Nawrocki inquired as to what the three $30 Chamber golf luncheon charges were and asked how
this is a benefit to the City. Walt stated we are a member of the Chamber and this was a
Chamber event. That is one of two events that we attend. Nawrocki asked if there was an
agenda. Fehst replied there was and they talked about what is coming up for the Chamber, what
meetings, and when they will be meeting with legislation. Nawrocki commented on the
employee picnic and wanted to know why Lettuce Cater was not asked for a bid. Fehst indicated
we did get three bids and Look Out was the lowest and we have used them in the past and have
been very happy with them. Nawrocki stated we should keep it local. Fehst responded by
saying, we did get a bid from Sarna's which was higher than the Look Out. We have used
Lettuce Cater in the past and we will use them again in the future. Nawrocki asked how much
the meal was per person and indicated he would bring a check for his meal to the next meeting.
Fehst stated it was $13.00 per person. Nawrocki reiterated he questioned how we handle the
payment of bills at the last meeting and wanted to know when we started doing it the way we are
now. Fehst posed the question to the City Attorney. Hoeft responded we are in compliance with
State Statue and that is what we need to follow. Mayor Peterson stated he would be interested in
knowing how.far back this payment of bills statement has been used. Fehst informed the Council
he will look into it.
Motion by Diehm, seconded by Schmitt,move that in accordance with Minnesota Statue
412.271, subd 8, the City Council has received the list of claims paid covering check number
148574 through 148740 in the amount of$739,181.37. Upon Vote: All ayes. Motion carried.
6. PUBLIC HEARINGS
A. Adopt Resolutions 2013-58, 950 47th Avenue N.E., 2013-59 4504 Monroe Street N.E., 2013-
60,4233 3rd Street N.E., and 2013-62, 4931 Jackson Street N.E. being declarations of nuisance
and abatement of violations within the City of Columbia Heights.
Chief Gorman went through the list of abatements and items that need to be completed.
Nawrocki wanted to know what an acceptable"fire load"meant. Gorman replied it is when
there is an accumulation of too much stuff in the house.
Motion by Williams, seconded by Diehm, to close the Public Hearing and to waive the reading
of Resolution Numbers 2013-58, 2013-59, 2013-60, and 2013-62,there being ample copies
available to the public. Upon Vote: All Ayes. Motion Carried.
Motion by Williams, seconded by Diehm, to adopt Resolution Numbers 2013-58, 2013-59,
2013-60, 2013-61, and 2013-62 being resolutions of the City Council of the City of Columbia
Heights declaring the properties listed a nuisance and approving the abatement of violations from
the properties pursuant to City Code section 8.206. Upon Vote: All ayes. Motion Carried.
B. Adopt Resolutions, 2013-64, 4116 Reservoir N.E. being Resolutions of the City Council of the
City of Columbia Heights approving rental license revocation for failure to meet the
requirements of the Property Maintenance Codes.
Gorman took the Council through the items for revocation.
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Motion by Williams, seconded by Diehm, to close the Public Hearing and to waive the reading
of Resolution Numbers 2013-64,there being ample copies available to the public. Upon Vote:
All ayes. Motion Carried.
Motion by Williams, seconded by Diehm, to adopt Resolution Numbers 2013-64,being
Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant
to City Code, Chapter 5A,Article IV, Section 5A.408(A) of the rental licenses listed. Upon
Vote: All ayes. Motion Carried.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions-none
B. Bid Considerations - none
C. New Business and Reports -none
8. ADMINISTRATIVE REPORTS
Report of the City Manager—
Fehst stated that Malcolm Watson was here earlier tonight to talk about how far the City has come
since he worked here. Watson served as the City Engineer from 1951-1957 and then from 1957-
1977 as the City Manager. Fehst believes he was possibly the best City Manager the City has had
and indicated he literally built/designed the roads in the city. Fehst stated if anyone wants a copy of
the article that was written about Watson, they can call Fehst at 763-706-3608 and he will give them
a copy. Fehst reminded everyone about the Community Picnic at Huset Park and informed the
Council that there is an HRA meeting to update everyone on Aeon.
Nawrocki commented he received a copy of a letter on the conditions from the proposed buyer/seller
of the building on 40th. Personally, he is not in favor of building a new city hall and although a new
library would be nice, he also opposes building a new library. He feels building a new library needs
to go to a vote of the City. He also received the auditor's report and there are some concerns that we
should be aware of Property taxes over last 10 years have almost doubled. Fehst stated that in
2003, half of the money came from state aid and the state has taken that money away. That's why
taxes went up.Nawrocki questioned again,when meals and travel expenses were added back into
the budget and to what the City of Fridley's policy was on reimbursement of meals. Fehst reiterated
that he had already answered these questions.
Schmitt brought up a comment that Council Member Andrew Peters from Lake City was talking
about on LGA and how their city was close to going bankrupt five years ago. Their city started to
put aside the money from the State and ended up turning the city's finances around. Schmitt also
stated it is good to go to these meetings to get input from other city officials and take away what is
being said and learn how we can incorporate it in our own cities. Williams brought up that we
should comment on all we have done in the city. Our crime is the lowest since 2005. We have done
a lot of positive things in our city and he is proud to live here. Diehm indicated she would like to
bring up three items. First, street rehabilitation in northern part is going to be starting soon and staff
did a great job getting information out to residents. Second, she continues to receive feedback from
people in regards to library and feels it would be useful to ask staff to look into some funding
options and sources for the project. Thirdly, she reminded residents that it is warm out and people
need to get outside and meet their neighbors.
Nawrocki wanted to talk again about the loss of LGA. Peterson responded it is better now than it
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was 10 years ago and he is proud of the way the City is today.
Report of the City Attorney-None
9. CITIZENS FORUM
Catherine Vesley, 5135 Matterhorn Drive,thanked the Council for all they do and for giving a pep
talk on the City. Vesley feels that it is very important for staff and Council to go to outside meetings
for the networking. Vesley complimented City Engineer/Public Works Director Kevin Hansen on
the great job he and his staff did informing the people about the upcoming street rehabilitation
project going on in their neighborhood. Vesley commented that she did some research on
referendums and put it with their packets. She feels that people think that referendums are what the
general public wants,but referendums have become more difficult and it is not as easy as saying this
is or is not what people want. There seems to always be a fall out on them. There was a fall out
with the Community Center one. She feels the money, time, and effort that is spent on the
referendum should go towards the project instead. If you lose it is dead, if you win,there is nothing.
All you have done is won a referendum. Feels it should be voted on by the Council.
Nile Harper, 1347 Glacier, invited everyone to a neighborhood gathering in his neighborhood taking
place on August 6t'for National Night Out located at Rainier Pass off of Innsbrook. There will be
about 50 people in attendance. He would like to have the Council and Mayor stop out between 5:30
—7:30 PM if possible.Nawrocki commented that he has participated in National Night Out for many
years. Fehst responded all the Council Members and the Mayor attend National Night Out and try
and get to as many as neighborhoods as they can.
Joyce Meier, 4931 Jackson Street, stated she is upset about the inspections that have been done on
her property. Feels big government has taken over.
Constance Kuppe, 5000 Johnson Street NE, stated she is representing Joyce Meyers in regards to an
incident this morning and has requested an informal meeting to discuss complaint issues, threats,
removing property such as wild flowers,but has not had a response as of yet. Constance Kuppe
handed Leonhardt an envelope that she indicated contained affidavits and stated the City should be
hearing from the Federal Trial Attorney.
10.ADJOURNMENT
Mayor Peterson asked that we do not forget our service men and women and keep them in our
thoughts and prayers. Do not take life too seriously and try and do a random act of kindness.
Peterson adjourned the meeting at 8:15 PM.
Tori Leonhardt, City Clerk/Council Secretary
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RESOLUTION 2013-58
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by The Heights Apartments (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 950 47th Avenue N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.206, written notice
setting forth the causes and reasons for the proposed council action contained herein was sent via regular
mail to the owner of record on June 13, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 09, 2013 an inspection was conducted on the property listed above. Inspectors found
violations. A compliance order was sent via regular mail to the owner at the address.
2. That on June 13, 2013 inspectors re-inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on July 10, 2013 inspectors re-inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s) were found to exist, to wit:
A. Shall remove items to provide an acceptable fire load in the unit.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 950 47th Avenue, Unit #8 is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or
tenant, as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 950 47th Avenue N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
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Passed this 22"d day of July 2013
RESOLUTION 2013-59
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Daniel O'Connor (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4504 Monroe Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.206, written notice
setting forth the causes and reasons for the proposed council action contained herein was sent via regular
mail to the owner of record on June 17, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 14, 2013 an inspection was conducted on the property listed above. Inspectors found
violations. A compliance order was sent via regular mail to the owner at the address.
2. That on June 17, 2013 inspectors re-inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on July 10, 2013 inspectors re-inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s)were found to exist, to wit:
A. Shall repair/replace broken and falling down soffit/fascia on house.
B. Shall repair/replace roof damage related to the soffit/fascia collapse.
C. Shall repair/replace front screen door.
D. Shall repair/replace an/all areas of garage that are deteriorated from holes,rotted
wood, etc.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4504 Monroe Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
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2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or
tenant, as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4504 Monroe Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this 22nd day of July 2013
RESOLUTION 2013-60
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Richard Berg (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4233 3rd Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice
setting forth the causes and reasons for the proposed council action contained herein was sent via regular
mail to the owner of record on June 17,2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 16, 2013 an inspection was conducted on the property listed above. Inspectors found
violations. A compliance order was sent via regular mail to the owner at the address.
2. That on June 17, 2013 inspectors re-inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on July 10, 2013 inspectors re-inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s) were found to exist, to wit:
A. Shall remove hazardous dead tree located in the southeast corner.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
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appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4233 3rd Street N.E. is in violation of the provisions of the Columbia
Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or
tenant, as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4533 3rd Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this 22"d day of July 2013
RESOLUTION 2013-61
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Nicholas Miller (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 3819 Van Buren Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice
setting forth the causes and reasons for the proposed council action contained herein was sent via regular
mail to the owner of record on June 18, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 16, 2013 an inspection was conducted on the property listed above. Inspectors found
violations. A compliance order was sent via regular mail to the owner at the address.
2. That on June 18, 2013 inspectors re-inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on July 9, 2013 inspectors re-inspected the property and found that violations remained
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Monday,July 22,2013
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uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s)were found to exist, to wit:
A. Shall scrape and paint soffit on garage as needed.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 3819 Van Buren Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or
tenant, as the case may be,have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 3819 Van Buren Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this 22"d day of July 2013
RESOLUTION 2013-62
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Joyce Meier(Hereinafter"Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4931-33 Jackson Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice
setting forth the causes and reasons for the proposed council action contained herein was sent via regular
mail to the owner of record on July 3, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
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Monday,July 22,2013
Page 11 of 16
1. That on June 17, 2013 an inspection was conducted on the property listed above. Inspectors found
violations. A compliance order was sent via regular mail to the owner at the address.
2. That on June 24, 2013 inspectors re-inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on July 03, 2013 inspectors re-inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s)were found to exist, to wit:
A. Shall cut down/remove all/any tall grass, weeds and/or scrub growth throughout the
property.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4931-33 Jackson Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or
tenant, as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4931-33 Jackson Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this 22°a day of July 2013
RESOLUTION 2013-63
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Julio
Medina(Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 1116-18 45th Avenue N.E.
Columbia Heights, Minnesota.
14
City Council Meeting Minutes
Monday,July 22,2013
Page 12 of 16
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on
June 10, 2013 of an public hearing to be held on July 22, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 7, 2013 inspectors for the City of Columbia Heights, inspected the property described
above and noted violations. A compliance letter listing the violations was mailed by regular mail to
the owner at the address listed on the Rental Housing License Application.
2. That on June 13, 2013 inspectors for the City of Columbia Heights performed a reinspection and
noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the
owner at the address listed on the rental housing license application.
3. That on July 1, 2013 inspectors for the City of Columbia Heights checked records for this property
and noted that the violations remained uncorrected
4. That based upon said records of the Enforcement Office, the following conditions and violations of
the City's Property Maintenance Code were found to exist, to-wit:
a. Shall repair hole in kitchen ceiling on 1116 side.
b. Shall replace door knob on closet door on first floor on 1116 side.
c. Shall replace door knob to upstairs bedroom on 1116 side.
d. Shall provide CO detectors upstairs on 1116 side.
e. Shall repair door knob on closet door on first floor on 1118 side.
f. Shall provide batteries in smoke detectors in broth bedrooms on 1118 side.
g. Shall remove all storage around electrical panels in laundry room.
h. Shall repair/replace smoke detector in laundry room.
i. Shall repair/replace driveway.
j. Shall repair/replace all missing/damaged screens on building.
k. Shall repair replace dryer vent covers.
1. Shall sod/seed/landscape bare areas of yard.
5. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article
III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F13012 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings
covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting
15
City Council Meeting Minutes
Monday,July 22,2013
Page 13 of 16
of this Order revoking the license as held by License Holder.
Passed this 22nd day of July 2013
RESOLUTION 2013-64
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Duncan
McClellan(Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 4116 Reservoir Blvd N.E.,
Columbia Heights, Minnesota.
Whereas,pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on
June 20, 2013 of an public hearing to be held on July 22, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 15, 2013 inspectors for the City of Columbia Heights, inspected the property described
above and noted violations. A compliance letter listing the violations was mailed by regular mail to
the owner at the address listed on the Rental Housing License Application.
2. That on June 20, 2013 inspectors for the City of Columbia Heights performed a reinspection and
noted that violations remained uncorrected. . A statement of cause was mailed via regular mail to
the owner at the address listed on the rental housing license application.
3. That on July 11, 2013 inspectors for the City of Columbia Heights checked records for this property
and noted that the violations remained uncorrected
4. That based upon said records of the Enforcement Office, the following conditions and violations of
the City's Property Maintenance Code were found to exist, to-wit:
a. Shall remove any/all shrub growth on property.
b. Shall repair/replace broken glass on garage service door.
c. Shall repair/replace any/all missing/damaged screens on the building.
d. Shall replace damaged bathroom sink.
e. Shall replace missing metal plate on water heater.
f. Shall remove combustibles around water heater.
g. Shall provide permanent hardwiring for refrigerator and remove extension cord.
h. Shall replace missing cabinet door in kitchen.
5. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article
III 5A.306 and 5A.303(A).
16
City Council Meeting Minutes
Monday,July 22,2013
Page 14 of 16
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F12553 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings
covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting
of this Order revoking the license as held by License Holder.
Passed this 22nd day of July 2013
RESOLUTION 2013-65
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Mujir
Ibrahim(Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 1132-34 45th Avenue N.E.
Columbia Heights, Minnesota.
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on
June 17, 2013 of an public hearing to be held on July 22, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights,the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 17, 2013 inspectors for the City of Columbia Heights, inspected the property described
above and noted violations. A compliance letter listing the violations was mailed by regular mail to
the owner at the address listed on the Rental Housing License Application.
2. That on June 17, 2013 inspectors for the City of Columbia Heights performed a reinspection and
noted that violations remained uncorrected. . A statement of cause was mailed via regular mail to
the owner at the address listed on the rental housing license application.
3. That on July 10, 2013 inspectors for the City of Columbia Heights checked records for this property
and noted that the violations remained uncorrected
4. That based upon said records of the Enforcement Office, the following conditions and violations of
the City's Property Maintenance Code were found to exist, to-wit:
a. Shall replace missing window and closure.
b. Shall repair side screen door.
17
City Council Meeting Minutes
Monday,July 22,2013
Page 15 of 16
5. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article
III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F12504 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings
covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting
of this Order revoking the license as held by License Holder.
Passed this 22t'd day of July 2013
RESOLUTION 2013-66
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Theodore
Risk(Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 501 - 401h Avenue N.E. Columbia
Heights, Minnesota.
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on
June 27, 2013 of an public hearing to be held on July 22, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 20, 2013 inspectors for the City of Columbia Heights, inspected the property described
above and noted violations. A compliance letter listing the violations was mailed by regular mail to
the owner at the address listed on the Rental Housing License Application.
2. That on June 27, 2013 inspectors for the City of Columbia Heights performed a reinspection and
noted that violations remained uncorrected. . A statement of cause was mailed via regular mail to
the owner at the address listed on the rental housing license application.
3. That on July 9, 2013 inspectors for the City of Columbia Heights checked records for this property
and noted that the violations remained uncorrected
4. That based upon said records of the Enforcement Office, the following conditions and violations of
the City's Property Maintenance Code were found to exist, to-wit:
18
City Council Meeting Minutes
Monday,July 22,2013
Page 16 of 16
a. Shall repair/replace all rotted wood on rear of building.
b. Shall repair/replace bottom of garage door.
c. Shall repair vent on front of building.
d. Shall repair/replace broken/rotted wood siding around stair case.
e. Shall install proper seal around air conditioners on both west and east sides.
f. Shall scrape/paint all areas of peeling stucco on building.
5. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article
III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F12619 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings
covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting
of this Order revoking the license as held by License Holder.
Passed this 22nd day of July 2013
19
COLUMBIA HEIGHTS PUBLIC LIBRARY Approved
BOARD OF TRUSTEES 8/7/13
MINUTES
July 2, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were:
Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also
present: City Council Representative Tami Diehm, Library Director Renee Dougherty, and
Recording Secretary Stacey Hendren.
The minutes of the June 12, 2013 Board meeting were approved as mailed.
The bill list dated 6/5/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 6/19/2013 was reviewed. It was moved, seconded, and passed that the bills be
paid.
The bill list dated 6/26/2013 was reviewed. It was moved, seconded, and passed that the bills be
paid. Dougherty highlighted the purchase of English language learning books and CDs.
The 2013 accounting dated 7/2/13 was reviewed.
Old Business:
1. Dougherty corrected two errors in the state annual report; the term dates for Board members,
and a clarification for the 21"Century Grant. Dougherty received notification that the
amended annual report has been received by State Library Services.
2. Dougherty introduced Barb Kondrick, Adult Services Librarian, to the Library Board.
Kondrick is a lifelong resident of Columbia Heights, and delighted to be joining the staff.
3. The Board discussed the Jamboree Parade booth and deemed it a success. The Board
thanked Hendren for the creation of fans,bookmarks, and postcards in support of a new
library. 45 response cards were received, all positive, and will be shared with the City
Council. Board members shared resident comments and discussed fundraising, referendum
issues, and the need to trust our leaders to make the building of a library affordable.
4. As of June 26th, 499 children and teens were registered for the Summer Reading Program.
The Children's Department has programs scheduled nearly every day and is welcoming
many new families to the library.
5. The Library had 27 children and teens participate in the Read Down Your Fines program.
The participants read for a total of 1,635 minutes to reduce their fines by$92.80.
Observations from the pilot program included: very minimal staff workload,participants
were very proactive to reduce fines, many read beyond the required amount,parents very
appreciative. Anoka County had 229 participants and waived a total of$1,267. The
management team will be reviewing the program to offer again in the future.
New Business:
1. The Board reviewed the May crossover statistics. Dougherty stated the Internet numbers
were down due to the intermittent computer problems occurring throughout the City. The
Board discussed ways to use the statistics to garner support for a new library. Members
recommended a press release, report to the City Council, and information at the community
picnic.
1- 7/2/13
20
2. The Board reviewed the Unique Management report for May.
3. Dougherty notified the Board of the new Anoka County Program- Library On The Go. The
Anoka County Libraries received a LSTA grant to provide services to underserved
communities. The On The Go program allowed the library to install book lockers,
book/DVD vending machines, and bookdrops at the Andover YMCA, and the Ramsey
Municipal Center.
Items from the Floor:
1. Sowada brought cookies to Public Works to thank them for their help with the carpeting
project. Public Works was surprised and appreciative.
2. Dougherty clarified that the 21"Century Grant concludes at the end of the 2013-14 school
year, and the potential for renewal is unknown at this time.
There being no further business, the meeting was adjourned at 7:10 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services,programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services,programs,and activities.
2- 7/2/13
21
NOT APPROVED
COLUMBIA HEIGHTS CHARTER COMMISSION
JULY 18,2013
CONFERENCE ROOM 1, CITY HALL
MINUTES
Call to Order
The meeting was called to order by President Smith at 7:08 p.m.
Roll Call
Members present: Ramona Anderson, Jeff Diehm, Roger Johnson, Carolyn Laine, Mike Patiuk, Gregory
Sloat, Steve Smith, Charles Tyler, Tim Utz
Members absent and excused: Matt Abel, Lee Bak, Rob Fiorendino, James Guy, Wes Wiggins
Members absent and unexcused: None
See status of membership below.
Jim Hoeft, City Attorney, and Carole Blowers, Recording Secretary for the commission, were also
present. Council Liaison, Tami Diehm, was excused from tonight's meeting.
Introduction of New Member
Ramona Anderson, new member of the Charter Commission, introduced herself and told members a brief
history of her connection to our city, etc.
Approval of Tonight's Agenda
Motion by Commissioner Tyler, seconded by Commissioner Dielun to approve tonight's agenda. Motion
passed unanimously.
Approval of Charter Commission Minutes of April 18, 2013
Motion by Commissioner Diehm, seconded by Commissioner Utz to approve the minutes of the April 18,
2013, Charter Commission meeting as presented. Motion passed unanimously.
Status of Membership
The Commission currently has one opening. Two applications have been sent to the Chief Judge for his
consideration in the past few weeks. New membership lists were passed out to members at the meeting.
Commissioner Diehm asked that a list be e-mailed to him as well.
Correspondence
The Recording Secretary reported on the correspondence since our last meeting in January.
• Typed minutes of the April 18, 2013,meeting
• Received orders from Chief Judge appointing Ramona Anderson and Weston Wiggins and
advised President Smith of the same
• Prepared welcome letters and packets and oaths for Weston Wiggins and Ramona Anderson
• Contacted Weston Wiggins and Ramona Anderson about coming in to take their oaths; when
completed sent them on to Anoka County
• Sent Chief Judge applications for membership from Clifford Shedlov and Catherine Vesley
• Prepared tonight's agenda and sent out with April minutes to all commission members, City
Attorney, City Manager, and Tami Diehm
• Put tonight's agenda on the city's website and on local cable TV station, and posted it at City
Hall
• Prepared new member list and made copies
22
• Forwarded e-mail received from Commissioner Utz to President Smith and City Attorney Hoeft
regarding a library referendum
• Received a-mails from Commissioners Able,Bak, Fiorendino, Guy, and Wiggins regarding their
absence at tonight's meeting
• Prepared correspondence log since April meeting
New Business
Library Referendum Question
Commissioner Utz had asked that this item be on tonight's agenda. City Attorney Jim Hoeft advised that
the City Charter puts forth the procedure and process for Referendum and Initiative (Chapter 5, Sections
44-46 and Chapter 7, Section 72), but the Charter Commission would not be discussing or asking that this
issue be placed on a referendum. That is not the Charter Commission's charge. Individuals who serve
on this commission can be part of the prescribed procedure/process as set forth in the City Charter, but
cannot identify themselves in this procedure/process as a Charter Commission member. The City
Attorney advised that people should be careful about using titles of any group they belong to when
involved in such a procedure/process.
The City Attorney mentioned that the last time this procedure/process was used was when Bobby &
Steve's development on 37th and Central was in process several years ago.
Commissioner Utz stated that he asked that this item be placed on tonight's agenda for discussion and
further clarification on the Referendum and Initiative procedure/process. The City Attorney stated that if
any commissioner has questions on the charter, they should e-mail him. He clarified what e-mail address
would be his preferred e-mail address.
Adjournment
Motion by Commissioner Laine, seconded by Commissioner Tyler to adjourn at 7:22 pm.
The next meeting is October 17, 2013, at 7 p.m. at City Hall, Conference Room 1.
Respectfully submitted,
Carole J. Blowers
Recording Secretary for the Charter Commission
7-18-13
Columbia Heights Charter Commission
Page 2 of 2 Pages
23
CITY COUNCIL LETTER
Meeting of 8/12/2013
AGENDA SECTION:CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZATION TO SEEK BIDS FOR 2013 BY: K.Hansen BY:
SANITARY SEWER PIPE LINING PROJECT DATE: 8/6/13 DATE:
Background:
Public Works annually budgets $150,000 for sewer pipe lining to address pipe deficiencies. Through the
sewer lining televising program, utility crews televise and inspect 16,000—20,000 feet a year. From these
reports, a determination is made on pipe conditions. Along with a history of plugged sewers and/or backups,
a determination is made for which pipe segments would benefit from pipe lining. In 2013, staff is
recommending the lining program focus on a worst/first basis, located in various areas throughout the City.
Analysis & Conclusions:
Seven(7) segments of Vitrified Clay Pipe(clay tile) are recommended for lining in 2013. Inspection reports
have identified pipe cracking, missing pieces and significant joint infiltration. Lining will restore pipe
integrity and eliminate infiltration at the joints and cracks.
1. 450 feet of 10 inch VCP on Polk Circle from the cul-de-sac to the 1St MH north, then to the first
manhole west in the easement: MH251312 to MH251309
2. 648 feet of 10 inch VCP on Arthur Street from 45th Avenue 44th Avenue: MH36A17 to MH36A16.
3. 1,913 feet of 8"VCP on Central Avenue from 45th Avenue to 43rd Avenue: a. MH35B07 to
MH36B01 (1,270 feet west side); b. MH361313 to MH361312 (643 feet east side).
4. 780 feet of 8"VCP on 40th Avenue from Central Avenue east 780 feet: MH36C07 to MH36C11.
5. 327 feet of 8 inch VCP on Jefferson Street from 40th Avenue to 327 feet north: MH35D41 to
MH35D70.
6. 785 feet of 8 inch VCP on 38th Avenue from 200 feet east of Madison Place to 585 feet west:
MH35D45 to MH35C62.
Recommended Motion: Move to authorize staff to seek bids for the 2013 Sanitary Sewer Pipe Lining
Project for the pipe segments identified herein.
COUNCIL ACTION:
24
CITY COUNCIL LETTER
Meeting of Au gList 12`h 2013
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY
NO: PUBLIC WORKS/FINANCE MANAGER
ITEM: CHANGE ORDER NO. 1 FOR THE BY: K. Hansen, J.Kloiber BY:
COMMERCIAL WATER METER REPLACEMENT DATE: 7/30/13 DATE:
PROGRAM
Background:
In February of 1999 the City Council authorized the replacement of all residential water meters with new meters
operating on a radio-read type system. The firm of U.S. Filter was awarded the contract and completed the change out
of over 5,500 meters that year. Sensus meters were installed with a reading system that operates on a radio
communication frequency where each meter has its own battery.
In 2011 all of the batteries for the residential water meter radios were successfully replaced.
Issues:
Commercial Meter Replacements:
The Council approved a contract with Ferguson Waterworks in the amount of$214,237 for the replacement of
commercial water meters at their May 28,2013 regular meeting. Separately,the Council approved the purchase of 350
Sensus MXU's from HD Supply in the amount of$39,276.56. The original contract bidding documents provided for
the meter replacements with the City supplying the MXU's(radios)to run on the existing drive by reading system. The
MXU's are `wired' to the register head of the meter and placed within the property structure. This system reads
register data only,providing water usage from the last meter reading.
At the pre-construction meeting held with Ferguson at the beginning of July,they proposed a value added alternative
to the Sensus MXU's.Ferguson is proposing to utilize a `smart'register and radio a single unit that would be installed
on the meter. This setup would run on Neptune software that would function identical to our Sensus system as we
collect meter data in our drive-by readings.The Ferguson value added proposal included the Neptune software, a
handheld and installation to run on the City system. This will allow the meter reading process to continue as normal
with the Neptune meters providing meter data in a much more comprehensive and customer friendly manner—
including:
1. Leak Detection(Continuous or Intermittent)
2. Reverse Flow
3. No Flow condition
4. Tampering
5. Solid State Meter head
6. 8-digit resolution
The Finance Director conducted an analysis of their proposal and both the Public Works and Finance staff are
recommending accepting the value added alternative proposal from Ferguson. The cost of their proposal is actually
slightly less than the cost of the Sensus MXU's,and provides the ability to collect additional data which may assist the
City and the customer in instances of leaks,no flow and specific dates of occurrence.
Recommended Motion: Move to rescind the purchase of 350 Sensus MXU's from HD Supply in the amount of
$39,276.56.
Recommended Motion: Move to approve Change Order 1 for the 2013 Commercial Water Meter Replacement
Program,City Project No. 1309,to Ferguson Waterworks of Blaine MN in the amount of$38,500 with funds to be
appropriated from Fund 651-51309-5185;and,furthermore,to authorize the Mayor and City Manager to amend the
contract for the same.
25
CITY COUNCIL LETTER
Meeting of Au ust 12"' 2013
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY
NO: PUBLIC WORKS/FINANCE MANAGER
ITEM: CHANGE ORDER NO. 1 FOR THE BY: K.Hansen, J. Kloiber BY:
COMMERCIAL WATER METER REPLACEMENT DATE: 7/30/13 DATE:
PROGRAM
Attachment:Ferguson Proposal —7/15/13
26
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28
Refuse/Recycling
Central Garage
CITY OF COLUMBIA HEIGHTS Sewer/Water
Engineering
Public Works Department Streets
Parks
63738 th Avenue N.E. Columbia Heights, MN 55421-3806 Office (763) 706-3700 TDD(763)706-3692 Fax (763) 706-3701
The Columbia Heights Storm Water Grant Program is designed for the permanent improvement
of stormwater drainage issues on single family and duplex owner-occupied residential property.
Important Note: Do not purchase any project materials or let your contractor begin working
until you have signed a grant agreement in our office. All document, forms and permits need to
be reviewed and signed before the grant can be awarded.
Grants: Up to $15,000 dollars will be available annually, with a maximum grant of$3000 per
applicant/improvement area. For contractor work, the grant will pay 50% of the lowest bid,up to
$3,000. For Do-it yourself projects, the grant will pay 100% for materials, up to $3,000.
Eligible Properties: Single and duplex owner-occupied residential properties with potential for
water damage to structures located at the lowest elevation. Drainage issues must be due to
topographical issues of the property and the surrounding properties, and include a drainage area
of roughly 11/2 acre. Additional consideration will be given to BMP features that improve water
quality or reduce runoff volumes, partnerships with multiple home owners, or a property with a
history of drainage issues. The City of Columbia Heights Engineering Department will make all
decisions on the approval of the grants, however,the city holds the option not to fund any grants
during the calendar year. Applications received by April 1 will have first priority, with the
awarding of grants on or about May 15, of the same calendar year. Grants request submitted after
April 1St will be reviewed on a first-come, first-served basis. The City shall have 60 days to
review these applications
Eligible Improvements: Materials and labor performed by contracted work in compliance with
the applicant's plan. Materials for do-it-yourself projects will be eligible, not including the rental
of tools and equipment or in kind labor.
Application Process and Procedures
1) Return the following forms to the City of Columbia Heights
Completed Application with additional information as needed
Project plans
2 project Bids
2) Documents will be reviewed for compliance with the established program guide. If
documents are missing, incomplete, or not approved; the home owner will be notified.
3) Permits must be obtained when required. Failure to comply with this regulation will
disqualify the applicant from receiving program funds. Permitted items require approval
by the City Inspector.
4) Participation Agreement: To be considered a participant of this program, a signed grant
participation form is required before the proposed work may begin.
5) Work Completion: plan improvements must be completed by the end of the calendar
year.
6) No maintenance agreement is required to be signed by the grant applicant,but property
owners will maintain the improvements for the entire lifespan of the improvements.
SERVICE S OUR BUSINESS www.cLcolumbia-heiobts.nin us EQUAL OPPORTUNITY EMPLOYER
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BA9119OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
Grant Payment and Disbursement Process
1) The following items must be received before funds can be approved for release.
a. Final Invoice from contractors showing all amount paid.
b. Material Receipts
2) Final inspection by public works staff will be performed once the above items have been
submitted.
3) All Permits closed by City Departments, as required
4) Payment to the homeowner will be made only after final inspection and approval of the
work by the Public Works Staff.
5) Checks may take up to 15 business days after the above items are received to process.
Payment is only made for completed and approved projects.
SERVICE IS OUR BUSINESS www.A columbia-heiehts.mn.us EQUAL OPPORTUNITY EMPLOYER
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
31
CITY COUNCIL LETTER
Meeting of. August 12, 2013
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: DATE: August 7, 2013 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the August 12,2013 Council meeting. This agenda consists
of applications for Contractor licenses for 2013, and a Currency Exchange License for the new owner
that is replacing the current one at 4639 Central Avenue NE.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for August 12, 2013 as presented.
COUNCIL ACTION:
32
TO CITY COUNCIL August 12, 2013
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2013
BLDG *Welsh Construction LLC 4350 Baker Rd, Minnetonka $60
*Differ Inc. 820 Tower Dr, Hamel $60
*Residential Htg &AC 1815 E 41St St, Mpls $60
Darik Thompson 951 3rd St, Wanamingo $60
*LeRoux Companies LLC 39562 Grand Ave,No. Branch $60
*Woodland Stoves &Frpl 2901 E Franklin, Mpls $60
*Central Htg& Cooling 26009 Nightingale St NW, Isanti $60
*Mr. Rooter Plumbing 5155 E River Rd, Fridley $60
Barnes Plumbing Co Inc 3923 Washington Ave, Mpls $60
*Allways Plumbing 14667 Chestnut Rd, Milaca $60
*McChesney Htg&AC 8201 175h Ave Se, Becker $60
*Bohn Services LLC 8280 Lake Jane Trail, Lake Elmo $60
*Total Comfort 4000 Winnetka Ave,New Hope $60
*AMEK Custom Bldrs 9340 James Ave So, Bloomington $60
Armor Mechanical 1901 Oakcrest Ave, Roseville $60
CURRENCY EXCHANGE—Licensed by State
Your Exchange-new company 4639 Central Ave location
33
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: August 12, 2013 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 148741 through
148997 in the amount of$ 1,234,725.55.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
34
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CITY COUNCIL LETTER
Meeting of: August 12,
2013
AGENDA SECTION: BID CONSIDERATIONS ORIGINATING CITY MANAGER
NO: DEPARTMENT:
PUBLIC WORKS
ITEM: ACCEPT BIDS AND AWARD THE BY: Kevin Hansen BY:
REPLACEMENT OF THE PRV VAULT,VALVES, DATE: 8/08/2013 DATE:
AND PIPING AT WATER PUMP STATION 2, CITY
PROJECT 1307
Background:
Plans and specifications were prepared and advertised for bids in the Sun Focus on July 18, 2013 and in
Finance and Commerce(trade journal) on July 18, 2013. The project was also advertised electronically
through Quest Construction Data Network and the Builders Exchange. Ten contractors requested a copy of
the bidding documents. Six bids were received and publicly read aloud at the August 7th, 2013 bid opening.
A copy of the bid opening minutes is attached.
Analysis/Conclusions:
The replacement of the piping and valves at Water Pumping Station 2 PRV(pressure reducing valve)was
addressed in the 2013 Public Works budget as a critical project. An inspection in the summer of 2012
revealed significant corrosion of the pipes and fittings in the existing PRV vault. This is a 16-inch primary
water feed line serving the west half of the community. In addition, any failure of the piping in the vault
would cut the water service to the Crestview properties.
The low bid was submitted by Minger Construction, Inc. of Chanhassen, Minnesota, in the amount of
$134,072. The bid included an add-alternate which identified the installation of the PRV valves separately.
Minger's bid price for the PRV valves was $9,550. The base bid was 14% above the Engineer's Estimate
and the add-alternate was 24% under the Engineer's Estimate.
Staff feels that representative bids were submitted for the work and Public Works has worked with Minger
Construction previously and recommends acceptance of the bids, including alternate 1.
Recommended Motion: Move to accept the bids and award the Pump Station No. 2 PRV Vault
Replacement, City Project No. 1307, to Minger Construction, Inc. from Chanhassen, NIN based upon their
low, qualified, responsible bid in the amount of$134,072, and accepting Alternate 1 in the amount$9,550
for a total bid of$143,622, from Fund 651-51307-5185; and, furthermore, to authorize the Mayor and City
Manager to enter into a contract for the same.
Attachment: Bid Opening Minutes
Recommendation Letter
COUNCIL ACTION:
44
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Wednesday, August 07, 2013 at 10:00 a.m.
Pump Station No. 2 PRV Vault Replacement
City Project 1307
Pursuant to an advertisement for bids for the 2013 Pump Station No. 2 PRV Vault Replacement,
City Project 1307, an administrative meeting was held on August 7, 2013 at 10:00 a.m. for the
purpose of bid opening.
Attending the meeting was:
Kevin Hansen, City Engineer
Lauren McClanahan, Superintendent
Doug Klamerus, Bolton&Menk
Brad Worrell, CCS Contracting, Inc.
Nate Eder, Minger Construction, Inc.
Joel Kampa, Kuechle Underground, Inc.
Bids were opened and read aloud as follows:
Base Bid with
Bidder Base Bid Alt. 1 Alt. 1
Minger Construction 134,072 9,550 143,622
Penn Contracting 154,821 10,900 165,721
Didion Contracting 173,353 (-3,000) 170,353
Kuechle Underground 170,560 6,900 177,460
CCS Contracting 170,870 13,500 184,370
Northdale Construction 184,161.53 14,702.58 198,864.11
* Corrected
Respectfully submitted,
Kevin Hansen
City Engineer
45
• = BOLTON & MAN K , INCB,
Consulting Engineers & Surveyors
" 2035 County Road D East•Suite B•Maplewood, MN 55109-5314
Phone(651)704-9970• Fax(651)704-9971
www,bolton-menk.com
August 8,2013
Kevin Hansen
City of Columbia Heights
637 38"'Avenue NE
Columbia Heights,MN 55421
RE: Recommendation of Contract Award
Bids Received for Pump Station No.2 PRV Vault Replacement, City Project No. 1307
Dear Mr. Hansen,
Six(6)bids were received on August 7h,2013 for the Pump Station No.2 PRV Vault Replacement
Project. The bids ranged from$143,622 to$198,864.11 The lowest bid was submitted by Minger
Construction,Inc.of Chanhassen, Minnesota. The Engineer's Opinion of Probable Construction Cost
including Alternate No. 1 is$127,940. A bid tabulation is attached and a summary of bids received
includes the following:
We have worked with Minger Construction,Inc.on multiple utility projects in the past. We have found
the quality of their work to be acceptable and believe they are qualified for this project. While bids are
higher than estimated,we believe that the nature and complexity of this project warrant the consideration
of this bid.
Please contact me if you have any questions.
Sincerely,
BONMan
EN INC.
Dou a us,P.E.
Proj
GAColumbia Heights\N21.106173\1_Corres\B_To Others\Hansen Recom of Award.doex
DESIGNING FOR A BETTER TOMORROW
Bolton&Menk is an equal opportunity employer
46
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