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HomeMy WebLinkAboutJuly 2, 2013 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 8/7/13 MINUTES July 2, 2013 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Library Director Renee Dougherty, and Recording Secretary Stacey Hendren. The minutes of the June 12, 2013 Board meeting were approved as mailed. The bill list dated 6/5/13 was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 6/19/2013 was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 6/26/2013 was reviewed. It was moved, seconded, and passed that the bills be paid. Dougherty highlighted the purchase of English language learning books and CDs. The 2013 accounting dated 7/2/13 was reviewed. Old Business: 1.Dougherty corrected two errors in the state annual report; the term dates for Board members, st and a clarification for the 21 Century Grant. Dougherty received notification that the amended annual report has been received by State Library Services. 2.Dougherty introduced Barb Kondrick, Adult Services Librarian, to the Library Board. Kondrick is a lifelong resident of Columbia Heights, and delighted to be joining the staff. 3.The Board discussed the Jamboree Parade booth and deemed it a success. The Board thanked Hendren for the creation of fans, bookmarks, and postcards in support of a new library. 45 response cards were received, all positive, and will be shared with the City Council. Board members shared resident comments and discussed fundraising, referendum issues, and the need to trust our leaders to make the building of a library affordable. th 4.As of June 26, 499 children and teens were registered for the Summer Reading Program. The Children’s Department has programs scheduled nearly every day and is welcoming many new families to the library. 5.The Library had 27 children and teens participate in the Read Down Your Fines program. The participants read for a total of 1,635 minutes to reduce their fines by $92.80. Observations from the pilot program included: very minimal staff workload, participants were very proactive to reduce fines, many read beyond the required amount, parents very appreciative. Anoka County had 229 participants and waived a total of $1,267. The management team will be reviewing the program to offer again in the future. New Business: 1.The Board reviewed the May crossover statistics. Dougherty stated the Internet numbers were down due to the intermittent computer problems occurring throughout the City. The Board discussed ways to use the statistics to garner support for a new library. Members recommended a press release, report to the City Council, and information at the community picnic. 1- 7/2/13 2.The Board reviewed the Unique Management report for May. 3.Dougherty notified the Board of the new Anoka County Program- Library On The Go. The Anoka County Libraries received a LSTA grant to provide services to underserved communities. The On The Go program allowed the library to install book lockers, book/DVD vending machines, and bookdrops at the Andover YMCA, and the Ramsey Municipal Center. Items from the Floor: 1.Sowada brought cookies to Public Works to thank them for their help with the carpeting project. Public Works was surprised and appreciative. st 2.Dougherty clarified that the 21 Century Grant concludes at the end of the 2013-14 school year, and the potential for renewal is unknown at this time. There being no further business, the meeting was adjourned at 7:10 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2- 7/2/13