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HomeMy WebLinkAboutEDA AGN 08-05-13AGENDA COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY Monday August 5, 2013 6:30pm City Hall, Conference room 1 1. Call to Order Gary L. Peterson President Bobby Williams Vice President Bruce Nawrocki Secretary /Treasurer Donna Schmitt Tammera Diehm Gerry Herringer Marlaine Szurek 2. Pledge of Allegiance CONSENT AGENDA 3. Approve Minutes of June 3, 2013 Approve financial report and payment of bills for May and June 2013 Resolution 2013 -10 4. 4502 Washington removing from Scattered Site —Resolution 2013 -11 Motion: Move to approve Consent agenda as presented. REGULAR BUSINESS 5. Consider the sale of 4039 5 °i Street 6. Resolution 2013 -12 BRA Levy Budget Motion: Move to waive the reading of Resolution 2013 -12 there being ample amount of copies available to the public. Motion: Move to adopt Resolution 2013 -12, Authorizing the Levy of a Special Benefit Levy Pursuant to Minnesota State Statutes, Section 469.033, Subdivision 6 and Approval of a Budget for Fiscal year 2014. 7. Resolution 2013 -13 EDA Levy Budget Motion: Move to waive the reading of Resolution 2013 -13 there being ample amount of copies available to the public. Motion: Move to adopt Resolution 2013 -13 Resolution of the Economic Development Authority in and for Columbia Heights EDA adopting the 2014 budget and setting the EDA Levy. 8. EDA Retreat 9. Parameter for 4303 Reservoir Blvd. 10. Administrative Report 10. Other Business The next regular EDA meeting will be Tuesday. Sentember 3 2013 at City Hall. ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF JUNE 3, 2013 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Marlaine Szurek, Bobby Williams, and Tammera Diehm (arrived at 6:34 pm). Members Absent: Gerry Hettinger Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson. 2. PLEDGE OF ALLEGIANCE- RECITED 3. CONSENT ITEMS 1. Approve the Minutes from May 6, 2013 and from May 13, 2013. 2. Approve the Financial Report and Payment of Bills for April 2013 on Resolution 2013 -06. Questions by Members: Nawrokci asked what the payments to Kennedy and Graven on page 3 were for. Clark explained 90% of the amount was for the Mady's acquisition and about $400 of the amount was for the Huset Park Amendment. Motion by Schmitt, seconded by Williams, to waive the reading of'Resolution 2013 -06, there being an ample amount of copies available to the public. All ayes. MOTION PASSED. Motion by Schmitt, seconded by Williams, to approve the consent agenda items as presented. All ayes. MOTION PASSED. EDA RESOLUTION 2013 -06 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR APRIL 2013 AND PAYMENT OF BILLS FOR THE MONTH OF APRIL 2013. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the proposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and EDA Minutes Page 2 June 3, 2013 WHEREAS, the financial statement for the month of April 2013 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper fiords; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 3`1 day of June 2013 MOTION BY: Schmitt SECONDED BY: Williams AYES: All ayes President Attest By: Shelley Hanson, Secretary PUBLIC HEARING 4. Consider Sale of Scattered Site Lots- At the May 13, 2013 Special Meeting the EDA approved a listing agreement with Remax Synergy to list the 12 scattered site lots for sale, approved a purchase and redevelopment agreement with Timbercraft Homes to build on said lots and approved two model homes which can be built on the lots with the exception of 4303 Reservoir Blvd. EDA Minutes Page 3 June 3, 2013 A public hearing is required when the EDA sells property; the public hearing has been advertised for June 3, 2013. This Public Hearing lists all 12 properties being approved for sale that way the EDA does not have to hold a Public Hearing every time there is a sale. The Resolution authorizes the sale of the lots and the Purchase and Redevelopment Agreement that will accompany each sale. The property at 4303 Reservoir Blvd will still need EDA approval before it can be built on. At the public hearing the EDA can discuss this item further and anyone from the public is able to speak to the item. Staff recommends approval of the sale as presented. Questions /Comments from Members: Nawrocki indicated for the record that he thought the price being paid for the lots is too low. Peterson agreed it is low, but the decision has already been made to move forward with getting houses built on these lots. Public Hearing Opened: No one was present to speak on this matter. Public Hearin" Closed. Motion by Szurek, seconded by Schmitt, to waive Resolution 2013 -07, there being ample copies available to the Public. All ayes. MOTIONPASSED. Motion by Schmitt, seconded by Szurek, to adopt Resolution 2013 -07 approving a Plan for conveyance of certain scattered site lots owned by the Economic Development Authority. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2013 -07 RESOLUTION APPROVING PLAN FOR CONVEYANCE OF CERTAIN SCATTERED SITE LOTS OWNED BY THE ECONONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED By the Board of Commissioners ( "Board ") of the Columbia I- leights Economic Development Authority ( "Authority ") as follows: Section 1. Recitals. 1.01. The Authority has determined a need to exercise the powers of a housing and redevelopment authority, pursuant to Minnesota Statutes, Sections. 469.090 to 469.108 ( "EDA Act "), and is currently administering the Downtown CBD Redevelopment Project ( "Redevelopment Project ") pursuant to Minnesota Statutes, Sections 469.001 to 469.047 ( "1IRA Act "). 1.02. Within the Redevelopment Project, the Authority and City have created the City -Wide Scattered Site housing Tax Increment Financing District (the "TIF District "), and the Authority has acquired parcels within the TIF District described in Exhibit A hereto (the "Subject Parcels "). EDA Minutes Page 4 June 3, 2013 1.03. The Authority intends to convey the Subject Parcels to contractors that will construct homes for sale to income - qualified buyers (or to qualified buyers for construction of their own homes), and to that end has engaged the services of Re /Max Synergy (the `Broker ") to assist in that process as more filly described in the Exclusive Right to Sell Listing Contract (the "Listing Agreement'). 1.04. On this date, the Board held a duly noticed public hearing regarding the plan for sale of the Subject Parcels. 1.05. The Board has determined that sale of the Subject Parcels as described in this resolution is in the best interest of the City and its residents. Section 2. Sale of Subject Parcels Approved Further Proceedings. 2.01. The Board approves the plan to sell the Subject Parcels in accordance with the Listing Agreement. 2.02. The Board hereby ratifies approval and execution of the Listing Agreement. 2.03. Authority staff and consultants are authorized and directed to cooperate with the Broker in seeking sales of the Subject Parcels, subject to the condition that before the EDA is obligated to sell of any Subject Parcel, the Board shall approve a purchase and redevelopment agreement with the buyer of that parcel (as described in the Listing Agreement). Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 3rd day of June, 2013. President ATTEST: Secretary EXIIBIT B Subject Parcels 4011 5th Street NE 4108 7th Street NE 4448 Quincy Street NE 4235 Washington Street NE 4110 6th Street NE 4303 Reservoir Blvd NE 4039 5th Street NE 4421 5th Street NE 3842 Tyler Street NE 3846 Tyler Street NE 1309 Circle Terrace NE 4133 2nd Street NE EDA Minutes Page 5 June 3, 2013 NEW BUSINESS 5. Sale of 44215"' St At the May 13, 2013 meeting the EDA approved the following documents 1) a listing agreement with Remus Synergy to list the Scattered site lots for sale, 2) a Purchase and Redevelopment Agreement with Timbercraft Homes that will also be filled out with every sale, and 3) two model homes for buyers to choose from excluding the Reservoir Blvd lot. Tonight before you is the first purchase of one of the scattered site lots, 4421 51" street, by Timbercraft Homes. As agreed the sales price is $7,500 and they propose to put model #I on this property. This lot already has an existing two -car garage and the correct water connections. They intend to finish construction by the end of September. As agreed upon at the previous EDA meetings the city has applied for a variance to the minimum floor area of 960 square feet on the main floor requirement for this model, as proposed the main floor area will be 581 square feet. At the same Planning and Zoning meeting staff is requesting an ordinance amendment to this requirement. Staff recommends approving the sale. Questions /Comments from Members: Nawrocki asked if this construction would be any different from the others since they are re -using the existing garage. Cartney said it would be relatively the same since the plan for the new construction on the other lots is to construct a detached garage similar to the one already on this site. Motion by Williams, seconded by Schmitt, to waive the reading of'Resolution 2013 -08, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Williams, seconded by Schmitt, to adopt Resolution 2013 -08 approving a Purchase and Redevelopment Contract between the Columbia Heights Economic Development Authority and Timbercraft Remodeling. Alloyes. MOTIONPASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2013-08 RESOLUTION APPROVING A PURCHASE AND REDEVELOPMENT CONTRACT BETWEEN THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND TIMBERCRAFT REMODELING BE IT RESOLVED By the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development Authority ("Authority") as follows: EDA Minutes Page 6 June 3, 2013 Section I. Recitals. 1.01. The Authority has the powers of a housing and redevelopment authority, pursuant to Minnesota Statutes, Sections. 469.090 to 469.108 ( "EDA Act "), and is currently administering the Downtown CBD Redevelopment Project ( "Redevelopment Project ") pursuant to Minnesota Statutes, Sections 469.001 to 469.047 ( "HRA Act "). 1.02. The Authority administers a scattered site housing program, under which the Authority acquires residential property for resale to builders or individuals for construction of new single family homes. 1.03. The Authority and Timbercraft Remodeling (the "Redeveloper ") have proposed to enter into a Purchase and Redevelopment (the "Contract "), setting forth the terms and conditions for sale of certain property within the Redevelopment Project located at 4421 5 °i St. NE Street and described as Lot 21, Block 18, Columbia Heights Annex to Minneapolis (the "Subject Property"). 1.04. Oa June 3, 2013, the Authority held a public hearing regarding conveyance of various parcels owned by the Authority as part of the scattered site housing program -- including the Subject Properly - -at which all interested persons were given an opportunity to be heard. 1.05. The Board has reviewed the Contract and finds that the execution thereof and performance of the Authority's obligations thereunder further the goals of the Redevelopment Project and are in the best interests of the City and its residents. Section 2. Authority Approval; Further Proceedings. 2.01. The Contract as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the documents by such officials shall be conclusive evidence of approval. 2.02. The Authority approves conveyance of the Subject Property to the Redeveloper, subject to satisfaction of all terms and conditions of the Contract, and authorizes and directs the President and Executive Director to execute the deed and any other documents necessary to carry out such real estate transaction. 2.03. Authority and City staff are authorized and directed to take all actions to implement the Contract. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 3rd day of June, 2013. President ATTEST: Secretary EDA Minutes Page 7 June 3, 2013 6. Mady's Blight Determination In July or August of this year staff will be initiating the demolition of the Mady's building at 3919- 27 Central Ave. NE. An important consideration in this demolition is for the Economic Development Authority (EDA) to make, by resolution, a blight determination regarding the condition of the existing building. By doing this, the EDA preserves the right to include the building for up to three years, as part of the calculations for the establishment of a tax increment redevelopment district. If the determination is not made prior to the demolition, the EDA loses the ability to consider making this a redevelopment district as no structures would exist on the property. The test for the blight determination was done based on State statute and existing policies, and has been reviewed by the EDA Attorney. Staff recommends the motion as written. Clark told members this preserves our options for three years from the date of this action (June 3, 2013). Questions /Comments from Members: There were no other questions. Motion by Szurek, seconded by Williams, to waive the reading of Resolution 2013 -09 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Szurek, seconded by Williams, to Approve Resolution 2013 -09, Designating the building at 3927 Central Avenue as structurally substandard. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2013-09 DESIGNATING BUILDING AT 3927 CENTAL AVENUE AS STRUCTURALLY SUBSTANDARD BE IT RESOLVED By the Board of Commissioners ( "Board ") of the Columbia 1-Ieights Economic Development Authority ( "Authority") as follows: Section 1. Recitals. 1.01. Under Minnesota Statutes, Section 469.174, subd. 10(d), the Authority is authorized to deem parcels as occupied by structurally substandard buildings despite prior demolition or removal of the buildings, subject to certain terms and conditions as described in this resolution. 1.02. The Authority previously acquired the property at 3927 Central Avenue in the City (the "Designated Property") and intends to cause demolition of the building located on that property. 1.03, The Authority may in the future include the Designated Property in a redevelopment or renewal and renovation tax increment financing district as defined in Minnesota Statutes. Sections 469.174, Subd. 10 and Subd. 10a, and to that end has determined to designate the existing building on the Designated Property to be substandard prior to demolition. EDA Minutes Page 8 June 3, 2013 Section 2. Building Designated Substandard; Other Proceedings. 2.01. The Authority finds that the building on the Designated Property is structurally substandard to a degree requiring substantial renovation or clearance, based upon the following: (a) "Report of Inspection Procedures and Results for Determining Qualifications of a Tax Increment Financing District as a Redevelopment District," dated October 17, 2005, prepared by LHB, Inc. (b) "Tax Increment Financing Eligibility Assessment, 3927 Central Avenue, Columbia Heights, MN," dated May 22, 2013, prepared by City Community Development Director, Assistant Community Development Director, and Building Official (which updated the 2005 study prepared by LHB). 2.02. After the date of approval of this resolution, the building on the Designated Property may be demolished or removed by the Authority, or such demolition or removal may be financed by the Authority, or may be undertaken by a developer under a development agreement with the Authority. 2.03. The Authority intends to include Designated Property in a redevelopment or renewal and renovation tax increment financing district, and to file the request for certification of such district with the Anoka County auditor within three years after the date of building demolition on the Designated Property. 2.04. Upon tiling the request for certification of the new tax increment financing district, the Authority will notify the Anoka County auditor that the original tax capacity of the Designated Property must be adjusted to reflect the greater of (a) the current net tax capacity of the parcel, or (b) the estimated market value of the parcel for the year in which the building was demolished or removed, but applying class rates for the current year, all in accordance with Minnesota Statutes, Section 469.174, subd. 10(d). 2.05. Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 3rd day of June, 2013 President ATTEST: Secretary 7. Subordination Agreement -4456 Monroe St On July 23, 2008 Glenna Lewis, 4456 Monroe St. NE, received a $7,500 home improvement loan from the City's Economic Development Authority (EDA). The program rules defer any annual payment on the loan and full repayment occurs at the time of the sale of the subject property. There are a number of rides that apply to this program that are important to this item, these are: 1) The FDA's loan is always subordinate to the primacy mortgage 2) When the FDA's original loan is given, the combined loan -to -value (CLTV) can't exceed 100% (CLTV is the value of the first mortgage plus the FDA's loan as a ratio to the assessed or appraised value of the property). In other words, if a house has an appraised value of $150,000, the value of the combined loans can't exceed $150,000. 3) Staff has processed in the past a number of refinancing requests on various home improvement loans, which calls for a new subordination agreement based on the attached policies. EDA Minutes Page 9 June 3, 2013 Clark explained the applicant has made a request to refinance her home using a Federal home mortgage program called Home Affordable Refinance Program (HARP) which lowers her interest rate and extends terms. The purpose of HARP is to prevent foreclosures by significantly reducing monthly house payments. The problem with the subject application is that due to the depreciation of the home the CLTV is now at 108 %. This means that the value of the refinanced loan and the EDA loan is 8% higher than the appraised value of the home (approximately $115,000). Based on EDA policy staff can't administratively approve the refinancing since the CLTV must be 100% or lower. Staff is recommending that the EDA authorize the subordination since 1) The FDA's loan position is already in jeopardy since the CLTV is already at 108% due to the downturn in the market. 2) The applicant is simply trading the principal of the loan to a different loan and no cash equity is being taken out of the transaction 3) Allowing the transaction results in a significant monthly payment reduction which reduces the EDA's risk of foreclosure on the property and the loss of the EDA loan. In other words, if a foreclosure occurs the bank gets paid first and it is doubtful if proceeds would cover any repayment to the EDA loan. Staff recommends granting a new subordination agreement based on the aforementioned rationale. If the EDA approves the subordination request, a formal resolution will be forwarded to the City Council. Questions /Comments by Members: Nawroeki asked when she obtained her first mortgage. Clark said it was prior to the loan she obtained from us in 2008. He said she met the criteria in 2008, but with values dropping over the last five years, she now is upside down with her mortgages. Schmitt asked if we have approved others like this. Cartney replied that we have done other loans and approved a re- financing, but none that have been over the 100% CLTV threshold. Cartney explained that this particular loan was to replace the siding on the house and that she matched the loan amount in order to qualify. Clark told members that in order to qualify for the HARP re- financing, the homeowner cannot be delinquent in her payments and by approving this we help reduce her monthly payments, and thus, protect the pay back of our loan as much as we can. He went on to say that Columbia Heights is lagging behind other cities and has not yet experienced a jump in market values. Motion by Schmitt, seconded by Diehm, to approve the subordination request and submit a formal resolution for consideration of the City Council. All ayes. MOTIONPASSED. 8. Administrative Report Clark told members that Anoka County has determined that the City has met all CDBG requirements in the final O'Reillys (37 °i and Central) development and as such, the City has no further liabilities regarding recaptures. The next regular EDA meeting will be Monday, July 1, 2013 at City Hall at 6:30 pm. The meeting was adjourned at 6:55 pm. Respectfully submitted, Shelley Hanson Secretary COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 5, 2013 AGENDA SECTION: Consent ORIGINATING EXECUTIVE NO:3 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Sheila Cartney BY: DATE: July 23, 2013 BACKGROUND: The Financial Report is for the month of May and June 2013 and Resolution 2013 -10 is attached for approval. RECOMMENDATION: Staff will be available to answer questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to waive the reading of Resolution 2013 -10 there being ample copies available to the public. Move to approve Resolution 2013 -10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement and Payment of Bills for the months of May and June 2013. tcesomuon ano EDA ACTION: EDA RESOLUTION 2013 -10 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR MAY AND JUNE 2013 AND PAYMENT OF BILLS FOR THE MONTHS OF MAY AND JUNE 2013. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Sub& 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of May and June 2013 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. 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I [J H a 1 m I Hx HF' IzH m� m 0 0 �J c D 00 G) ImH �m I mG ct C, yy Z zn I CJ H W I O I Hk IzH I (J N Ib o 100 w I n (0 mH 0m I mu 1 xl I r � I 'JY H Izz I n H nz O I G] I O I O I I �d In IH O � H r UIM N 00 1F1m I cn 00 Jr • C: Nx Om H ro� Wx Mm H y m H O H r c� z v a z w d Cn H ,b 0' O Y h1 C n O d U ')1 L H M U I I �] I C I H W I en � 1d N I Icz o I C7 Z o IMy o I HL 0 0 O N rn �P J w N a P J W N ill Cn n n a w z tl d Izn I l7 H I IzH I G I ,d 00 nm 1MH 1wM I mu 1 > Izn 1 t7 y I I HNC 12H 1 I ro 10 Id 100 0 I n!n 1 to H IwG I I WM Iy r I J11 -i I n H H nz I O I I 'd I n IH r� y L' \UI rmhl \H oNz M,z [n H H Y H al P —ww .. y O o fn N� H xi .ro C i 0 H x M ro m O d k ro 4N za �G . ry m N O �] 'G N F� xN 0I ON ci n x 4 G z w 0 N 0 n �] H viIG N 00 cn 00 JC1 • C: N� OId H ro iii r7i H n x H J Ul COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 5, 2013 AGENDA SECTION: Consent ORIGINATING EXECUTIVE NO:4 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Remove 4502 Washington from BY: Sheila Cartney BY: 4/ Scattered Site TIE District Resolution 2013 -11 1 DATE: July 22, 2013 BACKGROUND: In June 2013 the EDA sold the vacant lot at 4502 Washington Street to Cory Mattson, who owns property at 4500 Washington with the stipulation that he combine the lots into one single family lot, the EDA lot (4502) is part of the Scattered Site TIF District and Mattson's lot is not, since the EDA is requiring a lot combination, the TIF lot needs to be removed from the District as State law prohibits combine TIF and non -TIF lots together. RR COMMENDATION: Staff recommends the EDA approve Resolution 2013 -11 as written. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2013 -11 there being ample copies available to the public. Motion: Move to adopt Resolution 2013 -11 Resolution approving the elimination of a parcel from the city -wide Scattered Site Housing Tax Increment Financing District within the Central Business District Redevelopment Project of the City of Columbia Heights. EDA ACTION: COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ANOKA COUNTY, MINNESOTA RESOLUTION NO. 2013 -11 RESOLUTION APPROVING THE ELIMINATION OF A PARCEL FROM THE CITY -WIDE SCATTERED SITE HOUSING TAX INCREMENT FINANCING DISTRICT WITHIN THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT OF THE CITY OF COLUMBIA HEIGHTS. WHEREAS, on October 10, 2011, the City of Columbia Heights (the "City ") approved creation by the Columbia Heights Economic Development Authority ( "EDA ") of the City-Wide Scattered Site Housing Tax Increment Financing District (the "TIF District ") within its Central Business District Redevelopment Project (the "Project "), by approval of a tax increment financing plan (the "TIF Plan) for the TIF District; and WHEREAS, under Minnesota Statutes, Section 469.176, subd. 4(e), an authority may modify the TIF Plan without the hearings and findings required for creation of a new district, if the only modification is to eliminate a parcel from the district, and the current net tax capacity of the parcel at least equals the original net tax capacity of the parcel; and WHEREAS, the following property, by property identification number, was included in the TIF District: 26 -3 0 -24 -43 -0074 referred to as the "Subject Parcel;" and WHEREAS, the current net tax capacity of the Subject Parcel is $0 (because it is owned by the EDA), and the original net tax capacity of the Subject Parcel is likewise $0 (because it was owned by the EDA at the time the TIF District was filed for certification); and WHEREAS, the City desires by this resolution to amend the TIF Plan to remove the Subject Parcel from the TIF District, thereby reducing the size thereof; and NOW THEREFORE, BE IT RESOLVED by the board of commissioners of the EDA as follows: The TIF Plan for the TIF District is hereby amended to remove the Subject Parcel. 2. EDA staff are authorized and directed to maintain a copy of this resolution with the records for the TIF District, and to send copies of this resolution to the Anoka County Auditor in accordance with Minnesota Statutes, Section 469.175, Subdivision 4, clause (e), and to the Minnesota Commissioner of Revenue and the State Auditor in accordance with Minnesota Statutes, Section 469.175, 4a. Passed this 5 "' day of August 2013 ATTEST: Gary Peterson, President Shelley Hanson, Secretary COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTfIORITY (EDA) Meeting of: August 5, 2013 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO:5 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Consider Sale of 4039 5°i Street BY: Sheila Cartney BY: DATE: July 30, 2013 BACKGROUND: The vacant lot at 4039 51" street is owned by the EDA and is part of the Scattered Site Program. The lot is 40' by 129' (5,160 sq.ft.) and is listed for sale for $7,500 by the EDA. Two model homes have been selected by the EDA for this program which are built and modified by Timbercraft Homes. These models include 3 bedrooms, 2 bathrooms and a two -stall garage; the houses average from 1,169 - 1,197sq.ft. in finished area. The adjacent property owner to the north (4041) Patti Oleen - Paape, has approached the City with an offer to buy this lot for $10,000 for an expansion of their existing home by combining the two lots together and adding a 40' by 40' (1,600 sqft) addition to their home, which would encompass the majority of the city lot. The proposal also includes a new 864 sq.ft. detached garage. As proposed the end result would be one lot at 10,360 sq.ft., a detached three stall garage at 864 sq.ft. and a house with a total finished square feet of 3,089 (2,225 square feet main level) roughly 29% building coverage. This proposal would maximize the site and no other building structures would be allowed as 30% building coverage is the maximum for a lot over 6,500 sq.ft. There is a new water line for 4039 5 °i Street, if the addition is approved the existing house and addition should hook up to the new line and abandon the old line per ordinance requirements. Mrs. Oleen- Paape's family is outgrowing their existing home, but they don't want to move out of their neighborhood so they would rather invest and stay in this community. The EDA has two scenarios to consider when making their decision 1)Whether to sell this lot for expansion of an existing home that would be larger than the model home, 2)Keep the lot in the scattered site inventory and sell for a stand -alone lot with a single family house. 1) Sell the lot to Oleen - Paape for combination: results in one 10,368 sq.ft. lot with a 3,089 sq.ft. house. Estimated 2012 taxes on a $200,000 value from the League of MN Cities tax calculator (LMNC) is $2,821. Old water line is abandoned and new line is used. 2) Sell the lot for development of a single family home: results in two lots remain 5,184 sq. ft. each, existing house remains approximately 1,200 sq. ft. finished and the newly constructed house ranges from 1,160 -1,197 sq. ft. finished. Actual taxes for 2012 on the existing house was $1,114 and estimated taxes from LMNC for a new house 2012 valued at $160,000 is $2,155 with the two houses the total in estimated taxes is $3,269. The old water line remains in use for existing house and new line is used for new house. RECOMMENDATION: Reinvestment by property owners in the 4000 block of 5°i Street is evident by driving down the street and seeing the physical improvements that have been done to these houses and continues to happen with current remodel projects. The proposal before the EDA is just another example of a homeowner wanting to improve their property and expand in order to stay in this location. While this isn't the direct intent of the Scattered site program it still meets the spirit of the program by removing a blighted home and providing reinvestment and improvement into the neighborhood. Staff recommends the sale of 4039 5tt' Street for the addition to the home at 4041 5t" Street. RECOMMENDED MOTION: Motion: Move to approve the sale of 4039 5 °i Street to Patti Oleen -Paape in the amount of $10,000, with $1,000 earnest money, for a house addition and lot combination with property at 4041 5t" Street, and to direct staff to work with the EDA attorney and Real - estate team to execute a Purchase Agreement. Attachmemts: Aerial map, Site plan EDA ACTION: July 23, 2013 Sheila Cartney Assistant Community Development Coordinator 590 - 40`h Ave N E Columbia Heights, MN 55421 Dear Sheila: We intend to bid for the property at 4039 - 5th St NE in Columbia Heights, MN. If approved we plan to build an addition to our existing home located at 4041- 5th St NE in Columbia Heights. Our existing home is nearly 1200 square feet. Our planned addition would beyo feet by ,40 feet equaling'1400 square feet. This includes a great room, master bedroom, master bathroom, laundry room and possibly a guest bathroom. The completed square footage would be20o0 square feet. We would also build a detached 3(tfoot by 24 foot garage. You will find a rough draft of the addition attached to this letter. Thank you for your consideration and assistance. Sincerely, Patti Oleen - Paape and Matthew Paape 4041- 5th St NE Columbia Heights, MN 55421 763 - 789 -0953 Home pattioleenpaape @gmail.com COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meetin of: August 5, 2013 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE No: 6 & 7 DEPAR'T'MENT: EDA DIRECTOR APPROVAL ITEM: 2014 Budget —EDA and I-IRA Levy BY: Scott Clark BY: DATE: July 25, 2013 BACKGROUND: Attached is the 2014 budget for all of the community Levc,up„ out ­t­­... (EDA and Protective Inspections). Although some of the Department's budget (fund 201) is not controlled by the EDA, the EDA traditionally reviews and acts on this budget as a whole which is in turn, finalized by the City Council. The actual EDA portion of the budget is fund 204 and the attached resolutions serve as a recommendation to the City Council for levying both an EDA and a I-IRA levy. The Department's operating budget is straightforward due to the size of the department and no on -going capital and /or rolling stock requirements, therefore expenditures (combining fund 201 and 204) shows no increase from 2013 to 2014. This year's budget highlights are as follows: 1) Combined EDA and HRA levy revenue equals $269,000 and is only $3,000 short of projected expenditures. Total revenue exceeds expenditure once the first quarter of Parkview Villa administration fees are added ($9,250). 2) Fund 201 (Protective Inspections which includes building inspections and planning) has a proposed shortfall of $49,084. The difference will be made up by existing fund balances in Fund 201 3) Due to the City Planner position being vacant a re- allocation of time from the two funds were made to personal services. Therefore there will be proportionate decreases and increases in the two fiords accordingly. RECOMMENDATION: Staff recommends the Levy's as recommended. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolutions 2013 -12 and 2013 -13 there being ample copies available to the public. Motion: Move to approve Resolution 2013 -12, Resolution Authorizing the Levy of a Special Benefit Levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6 and Approval of a Budget for Fiscal year 2014. Motion: Move to approve Resolution 2013 -13, Resolution of the Economic Development Authority (EDA) in and for Columbia Heights Adopting the 2014 budget and setting the EDA Levy. Attachments: Resolution 2013 -12, 2013 -13 and 2014 Revenue and Ex renditures for funds 201 and 204 EDA ACTION: COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2013-12 AUTHORIZING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A BUDGET FOR FISCAL YEAR 2014 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.1081 ( "EDA Act') the City of Columbia Heights ( "City ") created the Columbia Heights Economic Development Authority (the "EDA "); and WHEREAS, pursuant to City Resolution 2001 -62 and Ordinance No. 1442, the City Council granted to the EDA all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act'), except certain powers that are allocated to the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "HRA "); and WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the EDA and HRA, together, to levy and collect a special benefit levy of up to .0185 percent of taxable market value in the City upon all taxable real property within the City; and WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0185 percent of taxable market value in the City; and WHEREAS, the EDA understands that the HRA does not expect to levy a special benefit tax for fiscal year 2014; and WHEREAS, the EDA has before it for its consideration a copy of a budget for its operations for the fiscal year 2014 and the amount of the levy for collection in fiscal year 2014 shall be based on this budget. NOW, THEREFORE, Be It Resolved by the Board of Commissioners of the Columbia Heights Economic Development Authority: 1. The budget of $272,332 for the operations of the EDA presented for consideration by the Board of Commissioners of the EDA is hereby in all respects approved. Such budget includes the amount the EDA requests (by separate resolution) to be levied by the City under Minnesota Statutes, Section 469.107, together with the amount to be levied hereunder by the EDA under Minnesota Statutes, Section 469.033, subdivision 6. 2. Staff of the EDA are hereby authorized and directed to file the budget with the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6. 3. There is hereby levied, subject to the approval of the City Council of the City, a special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, in the amount equal to the lesser of a levy at a rate of .0185 percent of taxable market value in City, or $185,000 with respect to taxes payable in calendar year 2014. 4. Staff of the EDA are hereby authorized and directed to seek the approval by resolution of the City Council of the City of the levy of special benefit taxes in 2014 and to take such other actions as are necessary to levy and certify such levy. Motion by: Second by: Motion passed this 5th day of August 2013 Attest by: Walter R. Fehst, Executive Director Gary L. Peterson, President EDA RESOLUTION 2013- 13 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS (EDA) ADOPTING THE 2014 BUDGET AND SETTING THE EDA LEVY. BE IT RESOLVED By the Columbia Heights Economic Development Authority (EDA) of Columbia Heights, Minnesota as follows: WHEREAS, the Columbia Heights City Council established the Columbia Heights Economic Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090 to 469.1081; and WHEREAS, the City Council has given to the EDA the responsibility for all development and redevelopment projects and programs; and WHEREAS, the EDA is authorized under State Statutes, Section 469.107 to levy a tax on its area of operation for the purposes authorized under State Statues 469.090 to 469.1081, subject to consent by the City Council. NOW, THEREFORE BE IT RESOLVED BY THE EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The EDA adopts and recommends to the City Council for approval a budget of $272,332 for year 2014. 2. The EDA adopts and recommends to the City Council for approval a levy of $84,000 for year 2014. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director /City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS 5th day of August 2013 MOTION BY: SECONDED BY: Attest by: Walter R. Fehst, Executive Director Gary L. Peterson, President CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 0999 Personal Services 1999 Supplies 2999 Other Services & Charges 4999 Capital Outlay 6999 Contingencies &Transfers TOTALS: ECONOMIC DEVELOPMENI Activity Description 215,093 DEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITY 204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed Proposed I Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 1999 Supplies 2999 Other Services & Charges 4999 Capital Outlay 6999 Contingencies &Transfers TOTALS: ECONOMIC DEVELOPMENI Activity Description 215,093 245,731 239,812 208,553 3,334 723 725 750 13,584 11,409 41,334 49,370 103,110 25,997 17,846 13,659 335,120 283,860 299,717 272,332 1) Staffing EDA and HRA Commissions 2) Development and implementation of redevelopment projects 3) Design and implementation of housing programs 4) Resource and funding investigation 5) Special studies 6) Business development 7) Marketing and communication Objectives 1) Implement the goals of the Economic Development Authority 2) Monitor and implement programs to ensure that foreclosed properties do not adversely affect neighborhood integrity 3) Develop programs or activities that increase assessed value 4) Communicate the assets of the community 5) Enhance the commercial corridors of the City Budget Comments 1) Decrease in personal service costs as described in Fund 201 comments. 2) Increase in expert services line item is an actual decrease from 2013 when combining Fund 201 and 204. 3) Building maintenance -4020 has an allocation of $3,000 for office improvements for carpeting /paint. 4) Revenue shows a decrease of $27,000 reflecting not receiving three quarters of administrative funds from Parkview Villa. Base d on receiving a first quarter Parkview fee expenditure to revenue ratio is 98% and without the fee ( sale in 2013) the ratio is 101 %. MIC DEVELOPMENT AUTHORITY PERSONAL SERVICES 1000 ACCRUED SALARIES 1010 REGULAR EMPLOYEES 1020 OVERTIME - REGULAR 1030 VACATION & SICK 1050 SEVERANCE PAY 1070 INTERDEPARTMENTAL LABOR SERV 1210 P.E.R.A. CONTRIBUTION 1220 F.I.C.A. CONTRIBUTION 1225 FLEX BENEFIT FICA 1300INSURANCE 1400 UNEMPLOYMENT COMPENSATION 1510 WORKERS COMP INSURANCE PREM 1700 ALLOCATED FRINGE 0999 TOTALS: PERSONAL SERVICES SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2171 GENERAL SUPPLIES 2175 FOOD SUPPLIES 2280 VEHICLE REPAIR AND PARTS 1999 TOTALS: SUPPLIES OTHER SERVICES & CHARGES 3045 ATTORNEY FEES -OTHER 3050 EXPERT & PROFESSIONAL SERV. 3105 TRAINING & EDUC ACTIVITIES 3120 EDUCATIONAL REIMBURSEMENT 3210 TELEPHONE &TELEGRAPH 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCAL TRAVEL EXPENSE 332000T OF TOWN TRAVEL EXPENSE 3430 ADVERTISING OTHER 3500 LEGAL NOTICE- PUBLISHING 3600 INSURANCE & BONDS 4000 REPAIR & MAINT. SERVICES 4020 BUILDING MAINTENANCE 4050 GARAGE, LABOR BURD. 4100 RENTS & LEASES 4300 MISC. CHARGES 4330 SUBSCRIPTION, MEMBERSHIP 4376 MISCELLANEOUS CIVIC AFFAIRS 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 4395 STATE SALES TAX 2999 TOTALS: OTHER SERVICES & CHARGES CAPITAL OUTLAY 5191 ASSETS FOR RESALE 4999 TOTALS: CAPITAL OUTLAY City of Columbia Heights 2014 Budget Worksheet Actual Actual Adopted I Department Expense Expense Budget Proposed 2011 2012 2013 2014 196,433 214,739 187,786 163,793 58 721 700 700 1,337 3,012 - - - 4,162 (37,000) (37,000) - - 14,517 16,047 13,635 11,895 15,221 16,769 14,420 12,584 21,401 25,791 21,762 18,479 1,973 - - 1,154 1,490 1,509 1,102 215,093 245,731 239,812 208,553 499 498 475 - 475 2,806 - - 200 - 178 - 200 28 48 50 75 3,334 723 725 750 4,536 3,678 32,329 40,000 659 304 1,500 1,000 645 1,002 805 667 603 694 600 600 361 405 268 221 357 265 300 300 - - 100 100 473 158 250 250 3,790 3,790 2,232 1,482 705 646 750 750 - - 1,000 3,000 - 39 - - 965 - 500 500 - 42 - - 490 385 700 500 13,584 11,409 41,334 49,370 Proposed Adopted 2014 2014 City of Columbia Heights 2014 Budget Worksheet 204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council Adopted 6314 ECONOMIC DEVELOPMENT AUTHORITY Expense Expense Budget Proposed Proposed tern Description 2011 2012 2013 2014 2014 2014 OTHER FINANCING USES 7100 OPER. TRANSFER OUT -LABOR 13,110 12,831 12,848 13,659 _ 7410 TRANSFER OUT TO COMM DEVELOPMENT - - - 7413 TRANSFERTO CAP IMP DEVELOPMENT 90,000 13,166 - - 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES - 103,110 25,997 4,998 17,846 13,659 - TOTALS: ECONOMIC DEVELOPMENT AUTHO 335,120 283,860 299,717 272,332 - City of Columbia Heights 2013 Revenue Budget Worksheet 204 EDA ADMINISTRATION 00 REVENUE Actual Revenue 2011 Actual Revenue 2012 Adopted Budget 2013 Department Proposed 2014 Manager Proposed 2014 Council Adopted 2014 Line Item Description 31010 Current Ad Valorem 220,820 212,879 - - - 31011 EDA Current Ad Valorem - - 60,559 84,000 - 31012 HRA Current Ad Valorem - - 184,753 185,000 - 31014 Area -Wide Taxes 76,159 83,570 24,252 - ' 31020 Delinquent Ad Valorem 8,036 3,908 - 31800 Payment in Lieu of Taxes 391 406 31910 Penalties and Interest (25) (66) - - - 33160 Federal Grant - 33402 Property Tax Relief - - 33407 Market Value Homestead Credit 15,259 71 - _ 33422 State Grant -Aid 33641 other Government Grants - - 34112 Administrative Fees 140 90 - - _ 36210 Interest on Investments 1,500 1,400 - - - 36216 Loan Interest 36217 Business Loan Interest - " 36219 Change in Fair Value 800 100 36225 Non - Dwelling Rents 36230 Contributions - 36400 Principal Repayment -Loans 43,600 39100 Sale of Land - - 39140 other Refunds & Reimbursements - - 37,000 9,250 - 39204 Transfer In- Insurance - 39205 Transfer In -Bonds - 39242 Transfer In -Cap Imp Devlp - 39252 Transfer In -Four Cities - 39290 Residual Equity Transfer - - TotalRevenue 366,679 302,358 306,564 278,250 - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2014 DEPARTMENT: PROTECTIVE INSPECTIONS 201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2011 2012 2013 2014 2014 2014 0999 Personal Services 1999 Supplies 2999 Other Services & Charges 4999 Capital Outlay 6999 Contingencies & Transfers TOTALS: PROTECTIVE INSPECTIONS Activity Description 227,345 187,165 149,142 196,737 3,120 3,481 2,620 1,825 13,324 15,460 38,896 22,203 13,110 12,832 16,264 13,569 256,899 218,938 206,922 234,334 1) Building permitting, plan review, and inspections 2) Liquor, contractor, cigarette, mist. licensing 3) Land use permitting and zoning code enforcement 4) Initial rental and vacant property inspections 5) Staffing Planning Commission Objectives Maintain effective and timely building inspections Maintain housing integrity through rental and abandoned property inspections Maintain neighborhood stability through building and zoning inspections Implement the goals and policies of the Comprehensive Plan Budget Comments 1) Overall budget combining Fund 201 and 204 has a 0% increase. 2) Increase in personal services of $46,000 reflects a shift in the allocation of position responsibilities due to not filling the City Planner position. Fund 204 shows offsetting personal cost. 3) Expert and professional services ( in both fund 201 and 204) reflect potential consultant, intern or potential other services due to lack of City Planner position. Based on prior expenditures, only a total of 37% of the City Planner's total cost has been reallocated to this line item as illustrated in both funds. 4) Revenue was increased by $23,000 to reflect potential major projects ( Huset Redevelopment and /or Library). Fund will have a projected shortfall of $51,000 which will be absorbed through the Fund's fund balance. NITY DEVELOPME "IVE INSPECTIONS Line Item PERSONAL SERVICES 1000 ACCRUED SALARIES 1010 REGULAR EMPLOYEES 1012 SEASONAL EMPLOYEES 1020 OVERTIME- REGULAR 1030 VACATION & SICK 1050 SEVERANCE PAY 1060 MILEAGE ALLOWANCE 1070 INTERDEPARTMENTAL LABOR SERV 1210 P.E.R.A. CONTRIBUTION 1220 F.I.C.A. CONTRIBUTION 1225 FLEX BENEFIT FICA 1300INSURANCE 1400 UNEMPLOYMENT COMPENSATION 1510 WORKERS COMP INSURANCE PREM 1700 ALLOCATED FRINGE 0999 TOTALS: PERSONAL SERVICES SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2171 GENERALSUPPLIES 2175 FOOD SUPPLIES 2280 VEHICLE REPAIR AND PARTS 2282 GAS, OIL, LUBRICANTS 1999 TOTALS: SUPPLIES OTHER SERVICES & CHARGES 3045 ATTORNEY FEES -OTHER 3050 EXPERT & PROFESSIONAL SERV. 3105 TRAINING & EDUC ACTIVITIS 3120 EDUCATIONAL REIMBURSEMENT 3210 TELEPHONE& TELEGRAPH 3211 CELL PHONES 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCALTRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE & BONDS 4000 REPAIR & MAINT. SERVICES 4050 GARAGE, LABOR BURD. 4100 RENTS & LEASES 4300 MISC. CHARGES 4310 CREDIT CARD FEES 4330 SUBSCRIPTION, MEMBERSHIP 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 4395 STATE SALES TAX 2999 TOTALS: OTHER SERVICES & CHARGES CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY City of Columbia Heights 2014 Budget Worksheet Expense Ex ense Budget Proposed Proposed Adopted Expense 2011 2012 2013 2014 2014 2014 172,954 144,901 114,446 150,534 1,174 721 700 700 2,912 (6,164) - - - - 4,162 30 - 12,564 10,522 8,302 10,903 - 13,374 11,433 8,808 11,569 - 23,437 20,713 15,966 22,018 - 902 877 920 1,013 227,345 187,165 149,142 196,737 - 418 540 475 475 - 1,479 1,812 - - - 107 300 - - 327 - 50 - - 3 - 420 - - 11 25 125 50 - 60 267 250 300 - 821 730 1,000 1,000 - 3,120 3,481 2,620 1,825 - 1,205 1,830 25,529 10,000 649 - 1,000 1,000 - 1,165 - - 371 98 791 667 - 973 1,069 432 450 - 1,160 1,064 1,200 1,000 - 203 270 760 221 - 44 247 150 200 - 765 748 750 750 - 2,531 2,531 1,267 965 - 2,478 5,304 4,967 5,000 - 470 1,069 300 300 - (135) - - - 946 909 900 900 458 254 450 450 39 34 300 300 - 32 100 - 13,324 15,460 38,896 22,203 City of Columbia Heights 2014 Budget Worksheet COMMUNITY DEVELOPMENT Actual Actual Adopted Department city anag PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed no��rinrinn 2011 2012 2013 _. 2014 2014 OTHER FINANCING USES 7100 OPER. TRANSFER OUT - LABOR 13,110 12,832 12,848 13,569 8100 CONTINGENCIES - - 3,416 - 6999 TOTALS: OTHER FINANCING USES 13,110 12,832 16,264 13,569 TOTALS: PROTECTIVE INSPECTIONS 256,899 218,938 206,922 234,334 Adopted 2014 City of Columbia Heights 2.013 Revenue Budget Worksheet 201 COMMUNITY DEVELOPMENT FUND Actual Actual Adopted Department Manager Council 00 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2011 2012 1 2013 1 20 1 2014 2014 32110 Liquor, Wine & Beer License 1,628 4,560 4,000 4,000 32122 Restaurant & Food 50 100 - - 32125 Multiple Dwellings 13,324 9,600 5,600 4,800 32161 Contractors License 15,720 14,965 16,000 16,000 32168 Other Professional & Occup 3,000 1,550 1,500 1,500 32178 Other amusement Licenses 1,530 1,535 1,200 1,200 32181 Conditional Use 4,910 6,108 2,000 3,000 32188 Other Business Licenses 3,030 2,910 2,500 2,500 32191 Sprinkler Permit Fees 1,129 - 2,299 1,000 1,000 32192 Building & Moving Permits 139,116 111,514 100,000 125,000 32193 Electrical Permits - 32194 Heating Permits 19,820 19,232 12,000 12,000 32195 Plumbing Permits 12,069 11,887 11,000 11,000 32197 Abandoned Property Inspection Fees 4,450 8,660 5,000 3,000 33160 Federal Grant - " 33402 Property Tax Relief - - 33422 State Grant -Aid - - - 33641 Other Government Grants - - 34112 Administrative Fees - - 34112 Administrative Fee - Special - - - 36210 Interest on Investments 3,700 2,300 - - 36216 Loan Interest - - 36217 Business Loan Interest - - - 36219 Change in Fair Value 2,100 200 - - 36220 General Government Rents - - - 36230 Contributions - 36260 2% Surcharge Retention 196 352 400 250 36290 Other Miscellaneous Revenue 20 137 - - 36294 Surcharges Collected - - 36400 Principal Repayment -Loans - - " 37222 Other " 39100 Sale of Land - 39101 Gain /Loss Sale Fixed Asset - - - 39140 Other Refunds & Reimbursements - - - 39203 Transfer In- General Fund - - - 39224 Transfer In-Contribution - - - 39226 Transfer In- Community Development - - - 39230 Transfer In- EDA - - Total Revenue 225,792 197,909 162,200 185,250 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 5, 2013 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO:8 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: EDA /City Council Retreat BY: Scott Clark BY: DATE: July 22, 2013 BACKGROUND: The purpose of this item is to seek the interest of the EDA and /or the City Council to initiate a formal retreat centering on Community Development activities. The last retreat was held in August of 2010 and the goals and specific work plan items are illustrated in the attachment entitled "2011 -12 Goals and Objectives Workshop ". Staff has identified in red status and results within the same document. Staff views that the importance of another workshop is based both on the changing needs of the community, and for staff to better understand the collective expectations of the Board relevant to future actions, prioritizing resources and the like. Based on this, the EDA /Council should discuss the following: 1) Does the EDA /Council view that a workshop has value? 2) If this is centered on community development related activities, should the workshop be conducted through the EDA or the Council? 3) Should the City hire a formal workshop coordinator? 4) When should this event be held? 5) Are there any specific items or issues that the EDA /Council views are critical for discussion? RECOMMENDATION: If the City proceeds with this item, staff strongly recommends an outside agent be hired to formally conduct the process. Staff is of the opinion that by having a formal coordinator both a better result and a more orderly meeting will be achieved. A budget of $2,500 should cover the costs associated with this action. Staff also is recommending that an October date (possibly the third Monday in October) would give all parties time to plan this event. RE, COMMENDED MOTION: Staff seeks direction from the EDA regarding this item. EDA ACTION: 2011.2012 EDA Goals and Wm'K Plan Introduction In August 2010 the FDA held a Goals and Objectives Workshop. The purpose of the workshop was to establish (or re- establish) broad goals that serve not only as framework for future actions, but also as a set of values for the Council /EDA. Purpose The purpose of this work plan is to identify the goals and objectives of the EDA and to describe strategies for implementation. Overview Not all programs /activities described in this work plan will be generated through the EDA. Some of the programs /activities described will require other approvals (such as City Council and Planning Commission) and will require input and action from various departments. Goals 1) Sustain Residential Neighborhoods (Community Development has partnered with the Fire Department to inspect properties that are securing an initial license- the idea is to inspect for both structurally and habitability issues associated with the Building and Property Maintenance Codes -60 rental applications in 2012 and 60 received in 2013 as of July 15th). Continued Abandoned and Vacant program -37 certificate of occupancy in 2012 and 12 to date in 2013. 2) Continue efforts to improve the Central Avenue corridor 3) Creating a refreshed identity for Columbia Heights 4) Implement The Approved Goals of the August 2010 City's Comprehensive Plan (Note: Although not a direct goal of the EDA, the IIRA did implement in 2011 the sale process for Parkview Villa, it is hopeful that this will conclude in 2013 or the first quarter of 2014 but has been a major focus for staff from a resource standpoint.) Implementation /Strategy Goal 1 Sustain Residential Neighborhoods Community Gardens ➢ Create a policy for future lots. (Community gardens ongoing and also see section on scattered site lots) The Community Development Department will recommend a policy for potential use of the scattered site vacant lots. Currently three lots are being used for community gardens and have been requested to be used again in 2011; in addition two more lots have been identified as usable lots. Code Enforcement Programs ➢ Sheffield /Circle Terrace Efforts. Community Development, Public Works, Police and Fire have been routinely meeting to discuss enforcement efforts in the Sheffield /Circle Terrace neighborhoods. This group has been working collectively to communicate issues within these areas and to partner on clean up efforts in these neighborhoods. (On -going and increased fire /police code review for external envirormental issues) ➢ City Wide Dumpster Days /Clean up Day Investigate the cost and issues associated with implementing this type of program. ➢ City Wide Adopt a block/street /park program (Park adoption program started) Investigate the cost and issues associated with implementing this type of program. ➢ City Wide Ordinance Amendments Review ordinances that are specific to code enforcement and property maintenance sections (Ordinance to require trash dumpster locations for existing apartments and commercial not supported by Council) Grant Research Research grant finds and programs on the following: ➢ Housing Programs ($20,000 match appropriation assigned to GMHC -Anoka County Levy Funds). Working with Aeon- 1.8 million dollars secured for rehabilitation work at Parkview Villa ➢ Community Stability I) (Grants secured for Root Property Environmental hrvestigation (DEED) and Mady's Demolition) 2) Secured Anoka County Levy funds for an additional five years ➢ Foreclosure Prevention Rehabilitation Funds ➢ Explore all funding options to secure rehabilitation capital for the community (In 2012 applied for CDBG funds for a revolving commercial loan, County did not fund the grant) Citizens Academy An annual program that allows a selected group of citizens to become educated regarding all phases of local government including operations, budgeting and overall goals. Some of the potential outcomes of this type of program is a more well - informed citizen base, developing neighborhood and community advocates, and developing potential future leadership. (First year - 2012- extremely successful with 18 participants — second year cancelled due to lack of sign-up — consideration to have this as an every other year program) GHMC — Reevaluate programs Reevaluate the current programs that Greater Metropolitan Housing Corporation administers for the City. ( Community Development Department now administrating the loan and rehab programs —cost savings of $15,000 annually) In 2012 17 rebates process and 2 loans. Make Heights Your Home Reevaluate Program Reevaluate the effectiveness of this program and the possible reallocation of these funds to another housing program. (Program was dissolved) She field The City has been purchasing properties in the 4600 block of the Polk Street and demolishing the buildings. Removal of blight and decrease in density, environmental change and crime reduction has been the key goals in this area. ➢ Policy Discussion on short and long term use of properties ➢ EDA policy discussion on use of K -Mart TIF fund balance ➢ Continued efforts with Police and Fire ➢ Park and Recreation Opportunities Explore options of having Park and Recreation programs specifically in the neighborhood ➢ Community Garden ➢ Explore grant opportunities specific to this neighborhood Scattered Site ( All aspects of this program have been implemented including a contract with a realtor and builder) The City has been purchasing the worst of the worst houses throughout the city and demolishing them (14 houses acquired through 2010). ➢ Create a Scattered Site Tax Increment Financing District ➢ Reallocating CDBG money for demolition implemented in 2010 ➢ Create sales and design parameters ➢ Marketing Anoka County Neighborhood Stabilization Program (NSP) I-Iouses The County retained the NSP funds and did not distribute funds to individual cities. The County has purchased 13 homes in Columbia Heights and demolished 8 of the homes, sold two to Habitat for Humanity for rehab and has rehabbed three themselves, which are currently for sale. ➢ Market the for sale properties on the City's webpage and have literature available at City Hall. Staff will prepare a comprehensive report at the time the 2010 census information is released. ( 3 new home permits issued in 2013) Administer Sullivan Shores Development Agreement Receive and process annual information as required within the development agreement. (On- going) Goal 2 Continue Ellorts to Improve the Central Avenue Corrldor 47`h and Central Redevelopment ➢ Continue to work with commercial developer (Site now owned by Anchor Bank -staff has periodic meetings with real estate representative- little interest) ➢ Investigate feasibility of an Aldi's grocery store ( Aldi's elected and did build at 50t" and Central) ➢ Discuss housing or other land use options on housing site (Cottage's "single -unit townhomes" started on the last townhouse house phase) ➢ Meet with various developers on potential development 37 "° and Central Redevelopment ( Project completely finished) ➢ Continue to work with property owner and amending development agreement in 2011 ➢ Block off entrance from Central Ave and post no parking signs (2010) ➢ Seed the site in the spring 2011 Mady's Site ➢ Continue to explore redevelopment efforts ( Site acquired in December 2012 with demolition (using CDBG funds in September of 2013). Market development /redevelopment opportunities on City's webpage ➢ Provide location, parcel size, realtor info, sales /lease price, zoning etc. for selected properties Listed the scattered site lots for sale on the city's webpage prior to listing with real estate agents. ➢ Created a bids section on the webpage Merchants Association ➢ Attending Chamber Business Council — determine appropriate role (On -going monthly) Business Retention and Expansion Visits ➢ Visit local businesses discuss retention and expansion possibilities: I) (Extensive discussion with owner of Northeast Business Center regarding vacancies and discussion within the development community— these discussions has resulted in a legitimate and realistic discussion of senior housing as an adaptive reuse proposal with the lower level for a potential library /City Hall) 2) Identified internal funds that could be used for a loan for SAC payments for Jimmy's Pool Hall- payments was caused by their $100,000 reinvestment- $23,000 has been repaid) 3) Worked with Northeast Business Center to establish a mechanism to use the City as a pass through that allowed $20,000 of lighting improvements to the City ramp Goal 3 Creating a refreshed identify for Columbia Ilefghts Image Committee (Based on this goal the City launched a new website and various social media outlets- Community Development serves as web master and daily monitors the City Facebook) ➢ Outreach to community leaders ➢ Partnerships with community leaders ➢ Partnerships with school district ➢ Partnerships with other departments ➢ Update webpage ➢ Social media ➢ Marketing ➢ Branding Newsletter ➢ Feature a local business(s) quarterly] (Completed) Ordinance Amendments ➢ Review beer and wine licenses for smaller establishments (Completed) ➢ Review of smoke shop licenses (On -going issues ) Goal 4 Implement The Approved Goals of the August 2010 City's Comprehensive Plan Staff will periodically bring back to the EDA/City Council proposals as identified in the Comprehensive Plan. General Ordinance Amendments ➢ Signage — sandwich board on Central Ave ➢ Park dedication (Scheduled for Council review 1" quarter of 2014) ➢ Permits for driveways (Completed) ➢ Outdoor seating (Discussed and no action by Council) ➢ General review of zoning ordinance based on existing policy - ability to expand onsite and overall feasibility of use Continue Redevelopment Efforts and Business Development Huset Park ➢ Work with new owner on transition of development agreement and to continue development. ➢ Work with developer and or bank regarding new development ( Worked diligently to identify a potential end user, currently have promoted discussions between a developer and the bank and due diligence on a possible project is underway) Medtronic ➢ Work on Phase II of building expansion Root ➢ Work with owner to implement DEED grant (Property went into tax forfeiture- staff worked with Anoka County to allow City access to the property for a DEED grant application- application and grant was received by the City and a Phase I and Phase II has been completed. Next step with Anoka County is an MOU regarding developer selection. ➢ Work with owner to remove outbuildings or work to abate the same Other Reconsider Anoka County 5 year Levy —EDA approved another 5 years of these funs Annual implementation of New Perspectives Abatement Annual review of Huset Park regarding Bonds and promissory note and payments Business Outreach ➢ Provide services and information to new businesses locating in the community (On- going- staff discussing with Chamber of Commerce the idea of seminars with selected immigrant groups issues associated with securing leases, buying property, etc. before completing due diligence. This is a major staff issue with a number of people who have contractually committed to properties to find out, after the fact, that there are major zoning, building, fire, etc. permitting issues.) COLUMBIA fIEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 5, 2013 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO:9 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Discussion on parameters for 4303 BY: Scott Clark BY: /� Reservoir Blvd. (Scattered Site Lot) DATE: July 22, 2013 6 BACKGROUND: At the last EDA meeting an agreement was made with ReMax Synergy to sell the FDA's Scattered Site Lots. As part of that agreement, the EDA needs to approve any house design for 4303 Reservoir Blvd. There has been some interest in this property but individuals are very hesitant in spending money for a plan based on the EDA not having any parameters as to what is acceptable or not. Staff desires a discussion with the EDA as to whether some parameters can be agreed to. It seems that some minimum quantative measurement could be achieved such as price point, square footage or more qualitative aspects such as style and /or massing. At the present time there is interest from a potential buyer for a 1,600 sq. ft. rambler that would have a $230,000 value and as stated before, staff has no framework to advise this individual. RECOMMENDATION: None RECOMMENDED MOTION: Staff seeks direction from the EDA T + +er.hmc��Yo Nino EDA ACTION: