HomeMy WebLinkAboutJune 12, 2013
COLUMBIA HEIGHTS PUBLIC LIBRARY
Approved
BOARD OF TRUSTEES
7/2/13
MINUTES
June 12, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were:
Nancy Hoium, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City
Council Representative Tami Diehm, Library Director Renee Dougherty, and Recording Secretary
Stacey Hendren. Not Present: Steve Smith.
The minutes of the May 1, 2013 Board meeting were approved as mailed.
The bill list dated 5/1/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 5/15/2013 was reviewed. It was moved, seconded, and passed that the bills be
paid.
The 2013 accounting dated 6/12/13 was reviewed. Dougherty drew attention to the new column
showing the amount expended as a percent of the total budgeted per line item.
Old Business:
1.The Library Task Force attended the most recent City Council meeting and made comments
during the citizen’s forum.
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Diehm notified the Board that there have been additional meetings concerning the 40 and
Central site and the building owner is conducting a housing market study. The Board
discussed the possibility of a referendum, comments from the public, and potential
construction costs depending on the year a new library is built.
2.The carpet replacement project preceded smoothly thanks to Public Works and the library
staff.
3.Barb Kondrick has accepted the position of Adult Services Librarian and will begin work on
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June 17.
New Business:
1.The Board reviewed the April crossover statistics.
2.The Board reviewed the Unique Management report for April. Dougherty alerted the Board
to the discrepancy in total dollars submitted due to accidental crossover from Anoka County
Library (ACL) bills. ACL began a contract with Unique Management which led to the
discovery of the discrepancy.
3.Dougherty provided a list of the goals and details for the Teen Read Down program.
A motion was made to establish a Teen Read Down program at the Columbia Heights Public
Library for June 1-19, 2013. Youth, aged seventeen and under, may earn $1.00 off accrued
fines, bills, or library card replacement fees for every 15 minutes of reading done in the
library. The motion carried unanimously.
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4.Dougherty provided a handout showing the public internet access available minutes versus
the total minutes used in April. The graph indicates that the library computers are being used
54% of their available time. Currently the library has a one hour limit per day on computer
use. Dougherty requested support from the Board in exploring the addition of 15 minute
extensions for users. The Board provided unanimous support.
Items from the Floor:
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1.The Board was reminded of the Jamboree Parade on June 28 and invited to meet with the
community at the booth in front of the library. Board members discussed the creation of
handouts or giveaways to garner support for a new library building including: buttons,
stickers, ribbons, a photo board or postcards. The Library will provide copies of the one-
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page annual report. Board members were notified of the July 23 community picnic at Huset
park and encouraged to attend.
2.Board members discussed the July meeting and holiday.
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A motion was made to move the July 3 Board meeting to Tuesday, July 2, 2013. The
motion carried unanimously.
3.Dougherty handed out the preliminary draft of the Columbia Heights Library 2014 budget
and requested Board members to review and comment. Dougherty highlighted increases in
the book, CD and DVD budget lines and the decrease due to savings in the Internet, gas and
electric bills. Monies have been designated in capital outlay for the replacement of the
microfilm scanner and copier. Board members commented on the Local Travel Expense and
Training and Educ Activities line items and responded positively to the draft budget.
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Dougherty stated the budget presentation will be on July 10 and requested any further
comments be made before that date.
There being no further business, the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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