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HomeMy WebLinkAboutJune 12, 2013 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved BOARD OF TRUSTEES 7/2/13 MINUTES June 12, 2013 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Library Director Renee Dougherty, and Recording Secretary Stacey Hendren. Not Present: Steve Smith. The minutes of the May 1, 2013 Board meeting were approved as mailed. The bill list dated 5/1/13 was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 5/15/2013 was reviewed. It was moved, seconded, and passed that the bills be paid. The 2013 accounting dated 6/12/13 was reviewed. Dougherty drew attention to the new column showing the amount expended as a percent of the total budgeted per line item. Old Business: 1.The Library Task Force attended the most recent City Council meeting and made comments during the citizen’s forum. th Diehm notified the Board that there have been additional meetings concerning the 40 and Central site and the building owner is conducting a housing market study. The Board discussed the possibility of a referendum, comments from the public, and potential construction costs depending on the year a new library is built. 2.The carpet replacement project preceded smoothly thanks to Public Works and the library staff. 3.Barb Kondrick has accepted the position of Adult Services Librarian and will begin work on th June 17. New Business: 1.The Board reviewed the April crossover statistics. 2.The Board reviewed the Unique Management report for April. Dougherty alerted the Board to the discrepancy in total dollars submitted due to accidental crossover from Anoka County Library (ACL) bills. ACL began a contract with Unique Management which led to the discovery of the discrepancy. 3.Dougherty provided a list of the goals and details for the Teen Read Down program. A motion was made to establish a Teen Read Down program at the Columbia Heights Public Library for June 1-19, 2013. Youth, aged seventeen and under, may earn $1.00 off accrued fines, bills, or library card replacement fees for every 15 minutes of reading done in the library. The motion carried unanimously. 1- 6/12/13 4.Dougherty provided a handout showing the public internet access available minutes versus the total minutes used in April. The graph indicates that the library computers are being used 54% of their available time. Currently the library has a one hour limit per day on computer use. Dougherty requested support from the Board in exploring the addition of 15 minute extensions for users. The Board provided unanimous support. Items from the Floor: th 1.The Board was reminded of the Jamboree Parade on June 28 and invited to meet with the community at the booth in front of the library. Board members discussed the creation of handouts or giveaways to garner support for a new library building including: buttons, stickers, ribbons, a photo board or postcards. The Library will provide copies of the one- rd page annual report. Board members were notified of the July 23 community picnic at Huset park and encouraged to attend. 2.Board members discussed the July meeting and holiday. rdnd A motion was made to move the July 3 Board meeting to Tuesday, July 2, 2013. The motion carried unanimously. 3.Dougherty handed out the preliminary draft of the Columbia Heights Library 2014 budget and requested Board members to review and comment. Dougherty highlighted increases in the book, CD and DVD budget lines and the decrease due to savings in the Internet, gas and electric bills. Monies have been designated in capital outlay for the replacement of the microfilm scanner and copier. Board members commented on the Local Travel Expense and Training and Educ Activities line items and responded positively to the draft budget. th Dougherty stated the budget presentation will be on July 10 and requested any further comments be made before that date. There being no further business, the meeting was adjourned at 7:30 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2- 6/12/13