HomeMy WebLinkAboutMay 1, 2013
COLUMBIA HEIGHTS PUBLIC LIBRARY
APPROVED
BOARD OF TRUSTEES
6/12/13
MINUTES
May 1, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:32 p.m. Members present were:
Nancy Hoium, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City
Council Representative Tami Diehm, Library Director Renee Dougherty, and Recording Secretary
Stacey Hendren. Not Present: Steve Smith.
The minutes of the April 3, 2013 Board meeting were approved as mailed.
The bill list dated 4/3/13 was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 4/17/2013 was reviewed. It was moved, seconded, and passed that the bills be
paid.
The 2013 accounting dated 5/1/13 was reviewed. Dougherty indicated that a column will be added
to the accounting page displaying the expended amount as a percent of the total budgeted.
Old Business:
1.Sowada notified the Board that a Thank you card was sent to Larson on behalf of the Library
Board for his work with the Task Force. Dougherty extended an invite from the Task Force
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to the Board to attend the May 13 City Council Meeting. The Board discussed positive and
negative feedback from the community. Dougherty notified the Board that city staff has met
to prepare information for the City Council concerning costs related to the proposed sites.
The Board received a handout prepared by Vesley outlining a back-up plan for the Board to
implement if the Task Force proposal fails. The back-up plan addresses the replacement of
the roof and air conditioners, an increase in the amount of parking, a permanent solution to
water issues in the lower level, updated wiring, and an addition to the current building to
address the space needs for computers, a drive-up book drop and a teen space. Sowada
requested space for additional meeting rooms, display space for the Sister City Committee,
and a pitched roof be added to the proposal.
Diehm mentioned the City Council is researching the possibility of building the library in
phases through a comprehensive plan. The Board responded favorably.
Discussion continued concerning networking with the community and the Foundation’s
potential to raise money for the project.
2.Dougherty notified the Board that plans are set for the carpet replacement project on May
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16-18. The Board mentioned several volunteer organizations that may be able to help with
the shifting projects including: National Honor Society, Key Club, Target volunteers, and the
Boy Scouts.
3.The Library has hired 2 new Pages. Andrew Hester is a senior at Fridley High School, and
Winnie Coyne is a recent graduate of the University of Wisconsin-Madison.
4.Dougherty and Linda Magee, Human Resources, reviewed 65 applications for the Adult
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Services Librarian position and intend on interviewing 6 applicants on May 2.
New Business:
1.The Board reviewed the March crossover statistics.
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2.The Board reviewed the Unique Management report for March. Dougherty notified the
Board that ACL is contracting with Unique Management for a 90-day trial and sending in
accounts at the $25 level. Anoka County will review their Collections procedures after the
trial period.
3.The Library hopes to participate in an experimental program where youth, ages 17 and under,
are able to read at the Library and reduce their fines in June. Dougherty notified the Board
that a proposal for their approval will be presented at the June meeting.
4.Dougherty asked the Board for clarification on the history of Columbia Heights accepting ID
from 16 & 17 year olds for library cards. The current policy, practice and ACL policy are
not aligned. Board members discussed the benefits and liabilities of providing cards to
minors, but were unable to provide a history of the policy. No changes were proposed to the
policy at this time.
5.Dougherty has not received contract documentation from ACL for the Zinio digital magazine
service.
6.Dougherty has not received contract documentation from ACL for electronic books through
the 3M Cloud Library.
7.The total available Internet minutes compared to the Internet minutes used is not currently
available.
8.Dougherty notified the Board that she will be contacting Mid-America Business Systems for
a quote that can be included in the 2014 budget. The quote will be for a microfilm viewer/
printer/scanner. The Library is currently working with Mid-America Business Systems for
shelving replacement in the Children’s Department.
Items from the Floor:
1.Dougherty presented two resolutions to the Library Board recognizing graduating Pages.
Houim made a motion to adopt the resolutions as written recognizing the achievements of
Asiya Hassan and Andrew Hester. The motion carried unanimously.
2.Dougherty requested the Board reschedule the June meeting due to multiple conflicts.
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The motion was presented to the Board requesting the June meeting be changed from June 5
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to June 12. The motion carried unanimously.
There being no further business, the meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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