HomeMy WebLinkAbout06/10/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS Mayor
Gary L.Peterson
590 40'h Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers
Visit our website at.www.ci.columbia-heiQhts.mn.us Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manarer
Walter R.Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday,June 10,2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
eights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services,programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763-706-3611,to make arrangements. (TDD/706-3692 for deaf or
hearing impaired only).
1. CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Pastor Dan Thompson of Heights Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council,upon majority vote of its members,may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline).
4.PROCLAMATIONS, PRESENTATIONS,RECOGNITION,ANNOUNCEMENTS, GUESTS
A. Humanitarian of the Year-Armin Bruegger
B. New Senior Programs and Activities - Delynn Mulligan
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business).
A. Approve City Council Meeting Minutes for May 28,2013 Pg 5
MOTION: Move to approve the City Council Meeting Minutes for May 28, 2013.
B. Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the Traffic Commission Meeting Minutes for May 6,2013. Pg13
MOTION: Move to accept the Planning &Zoning draft Meeting Minutes for June 4, 2013. Pg16
MOTION: Move to accept the EDA Meeting Minutes for May 6, 2013. Pg24
MOTION: Move to accept the EDA Special Meeting Minutes for May 13,2013. Pg3 2
C. Appoint Grace Lee to Planning and Zoning Commission Pg34
MOTION: Move to appoint Grace Lee to the Planning and Zoning Commission effective
immediately for a term of 4 years to expire April 2017.
D. Approve Resolution 2013-34 -Variance to minimum floor area requirements -4421 5th Street Pg3 5
MOTION: Move to waive the reading of Resolution 2013-34, there being ample copies available
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Monday,June 10,2013
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to the public.
MOTION: Move to adopt Resolution 2013-34 approving a variance from certain conditions of
the City of Columbia Heights Zoning Code for 4421 5th Street.
E. Adopt Resolution 2013-43, Regarding the 2013-2014 Public Managers'Association Pg4 5
Memorandum of Understandinjz
MOTION: Move to waive the reading of Resolution 2013-43, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2013-43 regarding the Memorandum of Understanding
between the City of Columbia Heights and the Public Managers' Association, effective January
1, 2013 —December 31, 2014.
F. Adopt Resolution 2013-44, Being a Resolution Regarding the Manager's Compensation and Pg4 9
Benefits
MOTION: Move to waive the reading of Resolution No. 2013-44, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-44,being a resolution regarding the City Manager's
Compensation and Benefits.
G. Approve Business License Applications P951
MOTIOIN: Move to approve the items a listed on the business license agenda for June 10, 2013
as presented.
H. Payment of Bills Pg5 3
MOTION: Move that in accordance with Minnesota Statue 412.271, subd. 8 the City Council has
received the list of claims paid covering check number 148031 through 148202 in the amount of
$663,583.39.
MOTION: Move to approve the Consent Agenda items.
6.PUBLIC HEARINGS
7.ITEMS FOR CONSIDERATION P961
A. Other Ordinances and Resolutions
First Reading of Ordinance 1612 -Zoning Amendment to minimum main floor area
requirements for one, one-half and two-story dwellings.
MOTION: Move to waive the reading of Ordinance 1612,there being ample copies available to
the public.
MOTION: Move to set the Second Reading for Monday, June 24, 2013 at approximately
7:00 PM in the City Council Chambers.
B. Bid Considerations
C. New Business and Reports
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City Council Agenda
Monday,June 10,2013
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8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10.ADJOURNMENT
, 1
Walter R. Fehst, City Manager
WF/tal
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY,MAY 13,2013
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD
AT 7:00 P.M.ON TUESDAY,MAY 28 2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL, 590
40TH AVENUE N.E.,COLUMBIA HEIGHTS,MINNESOTA.
1. CALL TO ORDER/ROLL CALL/INVOCATION
Mayor Peterson called the meeting to order at 7:00 PM.
Members Present: Council Member Schmitt, Council Member Diehm, Council Member
Nawrocki and Mayor Peterson.
Members Absent: Council Member Williams.
Staff Present: Acting City Manager Kevin Hansen, City Attorney James Hoeft, and City
Clerk Tori Leonhardt.
Malcolm Watson gave the invocation.
2. PLEDGE OF ALLEGIANCE -recited
3. ADDITIONS/DELETIONS TO MEETING AGENDA
Chief Gary Gorman stated Resolution 2013-41 & 2013-42 should be under Public
Hearings item B.
Mayor Peterson asked that Resolutions 2013-39 and 2013-40 be removed from the Public
Hearings as they have been brought in compliance:
Chief Gary Gorman pulled Resolution Numbers 2013-37 and 2013-43 to verify and
would put them on the next Council meeting.
4. PROCLAMATIONS,PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS,
GUESTS
Mayor Peterson announced that Bridgeview, a Mental Health Service provided by Lee
Carlson Center,will hold their 3ra Annual Breakfast at Murzyn Hall on Tuesday, June 4t'
from 7:30 AM- 9:00 AM. Tickets are$20 each and available by contacting Lisa at 763-
783-7440. Peterson also reminded everyone that the dedication ceremony for the
Heritage Tower is tomorrow evening with music beginning at 5:45 PM by the Symphonic
Winds and the program beginning at 6:30 PM. The monument was erected last week and
has been covered since for the unveiling tomorrow evening.
Councilmember Nawrocki commented that approximately $14,000 of City money has
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been used to build the foundation of the Heritage Tower, with an anticipated$2000 more
slated for the project. Peterson reminded Nawrocki the roundabout was built with the
intention of"Art"being in the middle of it and there is funding. He went on to say, the
community has come behind us as they always have and we are very proud of our
community. We will be selling bricks until July 10 and then we will build the Hentges
Legacy Garden. Most funds will be raised by private donations. Schmitt asked Mayor
Peterson if Finance Director Joe Kloiber could do a memo to the Council outlining the
available funds for this project. Hansen indicated that in 2005 there were remaining
funds,which was dedicated for art to go in the round a bout.
5. CONSENT AGENDA
Council Member Nawrocki asked to remove item C for further discussion.
Acting City Manager Hansen took the Council Members through the remaining items on
the Consent Agenda.
A. Approve City Council Meeting Minutes for May 13, 2013
MOTION: Move to approve the minutes of the May 13, 2013 regular City Council
Meeting as presented.
B. Approve Transfer of Funds for Grant Reimbursement and Overtime Details from
General Fund to Police Department Overtime line item
MOTION: Move to transfer the following from the General Fund to the Police
Department 2013 Budget, line item 1020 Overtime:
(1) The $7,006.28 received as reimbursement under the Safe and Sober grant
(TZD), and
(2) the $4,000.00 received as AHDTF overtime, and
(3) the $6,441.71 received as reimbursement under the JAG grant for
problem-oriented policing details, and
(4) the $1,050.00 received from Anoka County as reimbursement for detox
transports, and
(5) the$6,237.00 received from School district#13 for providing security at
CHHS basketball games.
C. Adopt Resolution 2013-35 Accepting Feasibility Report and Authorizing Cleaning
and Lining of 4,279 Lineal Feet of Water Main(Under the City of Minneapolis 2013
Program) City Proiect No. 1309 -Removed
D. Approval of attached list of rental housing applications.
MOTION: Move to approve the items listed for rental housing license applications
for May 28, 2013 in that they have met the requirements of the Property Maintenance
Code.
E. Approve re-instatement of rental license.
MOTION: Move to re-issue a rental housing license to Aman Aden to operate the
rental property located at 3865 Keyes Street N.E. in that provisions of the Property
Maintenance Code have been complied with.
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F. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for
May 28, 2013 as presented.
G. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 147865 through
148030 in the amount of$657,030.91.
Motion by Nawrocki seconded by Schmitt to approve the Consent Agenda items with
the exception of item C, which was removed for further discussion. Upon Vote: All
ayes. Motion carried.
Item C removed for Discussion: Resolution 2013-35 Accepting Feasibility Rgpo
and Authorizing Cleaning and Lining of 4,279 Lineal Feet of Water Main(Under the
City of Minneapolis 2013 Program) City Project No. 1309
Nawrocki wanted the residents that will be affected with this project to be aware of it
and any problems they may occur during the course of the project. Hansen explained
this is the 8`''year of the annual program. They go in and clean the water main lines
and reline them. Relining prevents rust from redeveloping on them. Total to be
cleaned is 4,279 Lineal feet. Critical part is that all of the curb stops have to be
accessible and operable. Went out last year and checked all the curb stops in the area
and found thirty are remaining that are not accessible or operable. Public Works sent
out three letters to residents regarding the project. The project is slated to start on
July 2, 2013. Hansen indicated that residents will have temporary water service
hooked up during this process and with this there can be a reduction in pressure,but
residents will still be able to wash clothes, water their lawns, etc. without any
problems. Project should be completed within six weeks of start date.Nawrocki asked
if the residents were given cost estimates. Hansen stated yes they were.
Motion by Nawrocki seconded by Schmitt to waive the reading of Resolution 2013-
35,there being ample copies available for the public. Upon Vote: All ayes. Motion
carried.
Motion by Nawrocki seconded by Schmitt to adopt Resolution 2013-35 which
accepts the Feasibility Report for the 2013 Water Main Cleaning and Lining Program
and orders the Public Improvement for water main cleaning and lining of pipe
totaling 4,279 lineal feet,under the City of Minneapolis Cleaning and Lining program
for 2013. Upon Vote: All ayes. Motion carried.
6. PUBLIC HEARINGS
A. Approve Resolutions No. 2013-41, and 2013-42, being declarations of nuisance and
abatement of violations within the City of Columbia Heights.
Motion by Diehm seconded by Schmitt to close the public hearing and to waive the
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reading of Resolution Numbers 2013-41 and 2013-42, there being ample copies
available to the public. Upon Vote: All ayes. Motion carried.
Motion by Diehm seconded by Schmitt to adopt Resolutions 2013-41 and 2013-42,
being resolutions of the City Council of the City of Columbia Heights declaring the
properties listed a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206. Upon Vote: All ayes. Motion carried.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
Accepting Bids and Awarding a Contract for the Commercial Water Meter
Replacement Program
Motion by Diehm seconded by Schmitt to accept bids and award the 2013
Commercial Water Meter Replacement Program, City Project No. 1309, including
Schedules 1 and 2 to Ferguson Waterworks of Blaine MN based upon their low,
qualified responsible bid in the amount of$214,237.05 with funds to be appropriated
from Fund 651-51309-5185; and, furthermore,to authorize the Mayor and City
Manager to enter into a contract for the same.
Discussion:
Nawrocki asked if we had previous information that the contract went to someone
else. Hansen briefly explained that there are two parts to what we are asking tonight.
One is accepting bids and one is to approve the purchase of MXU's. We did go out
to public bids on the replacement of all of our commercial meters and those bids were
prepared by the firm TKDA and they prepared the bid documents. We received three
bids. We did not consider the high bid from Dakota and the two low bids were within
about$2000 of each other. There are two parts to the bids, one is for the installed
cost and the second is for a guaranteed cost for their second meter. We replace about
50-100 per year. That amount does very,but we wanted to get a guaranteed cost for
them. Sensus did give us a lower cost,but in the TKDA recommendation letter,they
did not meet all the standards for brass bodied meters. They have composite meters
and have a different way of reading. Based on TKAD recommendation we are
recommending going with Ferguson. Nawrocki previously asked for an amount or
estimate of how much money we would be saving by changing out these meters. He
was told it would be about 7%. The rate the commercial is paying is more because of
the estimating. Hansen clarified that in 1999 and 2000 the City went in and replaced
all of the residential water meters and some were more than 20-30 years old. Each
resident paid for their own water meter. Hansen stated that the cause for under
reading is the mechanical parts wear out over time and they read less accurately.
Now we are moving to the commercial meters within the City and we know a lot of
commercial meters are under reading. They are substantially different and have never
been replaced. They are mechanical and they wear out. By installing a new meter,
this will correct who is underusing and everyone will be accurately read and paying
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what they should be paying. Hansen offered that he could report back to the Council
after all the meters are installed and they have been in use for a couple of months, if
there is additional revenue, the we can use that to determine if we need to change our
rates in 2014. Schmitt stated once everyone has a new meter, then it will stabilize and
we can get accurate rates. We will not know what the rates are until we replace the
meters.
Upon Vote: Schmitt aye, Diehm aye,Nawrocki aye, Peterson aye, 4 ayes. Motion
carried.
Motion by Diehm seconded by Schmitt, to approve the purchase of 350 Sensus
MXU's from HD Supply in the amount of$39,276.56, with funds appropriated from
Fund 651-51309-5185. Upon Vote: All ayes. Motion carried.
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Acting City Manager Hansen indicated he did not have anything to report on at this time.
Nawrocki stated that the information on the cable channel in regards to the Jamboree was
very good and very informative. On Thursday, May 16d, he and Councilmember Schmitt
attended the Coon Creek meeting about the Stormwater Pollution Prevention Program.
He suggested maybe they have the meeting in the evening and see if they get a better
turnout. Schmitt suggested that if it is put on cable,there may be more people interested
or informed since it has to be broadcasted. Nawrocki indicated there is a Local
Government meeting in Ramsey tomorrow night and finds it a problem that only the City
Manager is sent the information on it. There are items that impact local government as
the State is going to be contributing more money to local government aide, which will
help reduce the need for property tax increases.
Report of the City Attorney
Hoeft indicated he had no report at this time.
9. CITIZENS FORUM
Malcolm Watson, 1717 49th Ave, stated he saw an article in the Northeaster newspaper
that bothered him. There was a letter to the editor, which included a misleading
statement. The statement was in regards to the current library and it was implied that the
City of Columbia Heights needs, "something other than a windowless former target
range". Watson clarified they designed that plan very carefully and realized by
expanding the plan they were able to make the lower level sound proof and have a
separate use for the police department as a firing range and to perform fire arm safety
training. Watson thanked the Council for allowing him to express his concerns.
Mayor Peterson commented that the Memorial Day service was held in the Memorial
Garden at City Hall and around seventy-five people came. Peterson thanked the Fire,
Police and representatives of the City that were in attendance. It was a nice service put
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on by the VFW. Father John Mitchell gave the benediction. Schmitt stated Mayor
Peterson played Taps this year and there is a Columbia Heights community page on
facebook with pictures.
Peterson asked that we remember our service men and women and keep them in our
prayers. Add a prayer for the people in Oklahoma who lost their lives in the recent
tornado or consider making a small financial donation if you are able. Peterson reminded
everyone not to take ourselves too seriously, strive for happiness in our country, and do a
random act of kindness.
10. ADJOURNMENT
Peterson adjourned the meeting at 8:15 PM.
Tori Leonhardt, City Clerk/Council Secretary
RESOLUTION 2013-41
Resolution of the City Council for the City of Columbia Heights declaring the property a
nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of
City Code, of the property owned by Beverly Sanderson (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4206 Van Buren
Street N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was
sent via regular mail to the owner of record on May 6, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on April 2, 2013 an inspection was conducted on the property listed above.
Inspectors found violations. A compliance order was sent via regular mail to the owner
at the address.
2. That on May 6, 2013 inspectors re-inspected the property listed above. Inspectors noted
that violations remained uncorrected. A compliance order and statement of cause was
mailed via regular mail to the owner listed in the property records.
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3. That on May 17, 2013 inspectors re-inspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and
violations of City Codes(s) were found to exist, to wit:
A. Shall repair/replace deteriorated driveway.
5. That all parties, including the owner of record and any occupants or tenants, have been
given the appropriate notice of this hearing according to the provisions of the City Code
Section 8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4206 Van Buren Street N.E. is in violation of the provisions
of the Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this
hearing, and any other hearings relevant to the abatement of violations on the property
listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised
and completed.
ORDER OF COUNCIL
1. The property located at 4206 Van Buren Street N.E. constitutes a nuisance pursuant to
City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this 28th day of May 2013
RESOLUTION 2013-42
Resolution of the City Council for the City of Columbia Heights declaring the property a
nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article Il, of
City Code, of the property owned by Lorayne Childs (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 1836 - 39th
Avenue N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was
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sent via regular mail to the owner of record on April 5, 2013.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
6. That on April 4, 2013 an inspection was conducted on the property listed above.
Inspectors found violations. A compliance order was sent via regular mail to the owner
at the address.
7. That on May 7, 2013 inspectors re-inspected the property listed above. Inspectors noted
that violations remained uncorrected. A compliance order and statement of cause was
mailed via regular mail to the owner listed in the property records.
8. That on May 16, 2013 inspectors re-inspected the property and found that violations
remained uncorrected.
9. That based upon said records of the Fire Department, the following conditions and
violations of City Codes(s)were found to exist, to wit:
A. Shall remove all materials and debris in yard from previous fire.
10. That all parties, including the owner of record and any occupants or tenants, have been
given the appropriate notice of this hearing according to the provisions of the City Code
Section 8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
3. That the property located at 1836 - 39th Avenue N.E. is in violation of the provisions of
the Columbia Heights City Code as set forth in the Notice of Abatement.
4. That all relevant parties and parties in interest have been duly served notice of this
hearing, and any other hearings relevant to the abatement of violations on the property
listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised
and completed.
ORDER OF COUNCIL
3. The property located at 1836 — 39t' Avenue N.E. constitutes a nuisance pursuant to City
Code.
4. That a copy of this order shall be served upon all relevant parties and parties in interest.
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UNAPPROVED
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MONDAY, MAY 6, 2013
CALL TO ORDER
The meeting was called to order by Chairperson Carlson at 5:30 p.m.
ROLL CALL
Members present: Carlson, Clerkin, Doty, Olson, Tyler
Staff present: Kathy Young, Assistant City Engineer
Lenny Austin, Police Captain
Sue Schmidtbauer, Public Works Secretary
Council Liaison: Donna Schmitt
APPROVAL OF MINUTES
Motion by Olson, seconded by Tyler,to approve the minutes of April 2, 2012, as presented. Motion carried
unanimously.
OLD BUSINESS
None.
OTHER OLD BUSINESS
None.
NEW BUSINESS
A. REQUEST FOR STOP SIGNS AT 4TH STREET AND 46TH AVENUE
Mr. Larry Wieser and Ms. Dianne Hanson are requesting stop signs at the intersection of 4th
Street and 46th Avenue. The concern is the number and severity of accidents at the
intersection.
Currently traffic stops on 46th Avenue at University Service Drive and 5th Street. Traffic stops
on 4th Street at 45th Avenue and 481h Avenue. A pine tree on the northeast corner and the
sloped landscape on the southeast corner limit visibility somewhat, especially for westbound
traffic.
The Police Department reviewed accident records and found four reported accidents in the last
five years, one in 2008, 2009, 2011, and 2013. Three of the accidents involved failure to yield
right-of-way.
There have been four accidents in the last five years. The last accident on March 22,2013
was a rollover. Captain Austin stated that every now and then a rollover does occur on a
residential street. This particular accident looked worse than it probably was and was non-life
threatening. The driver was transported for a possible injury. He does not recall the weather
conditions; there possibly was snow on the ground. A vehicle does not necessarily need to be
traveling at high speed to cause a rollover. Carlson stated he checked the intersection and it is
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Traffic Commission Minutes—May 6, 2013
Page 2
wide open with the exception of one pine tree. He stated normally the city has the resident
trim the tree up, if this is done the intersection would be wide open and it would be possible to
also see traffic when westbound. The tree is the only thing blocking the intersection and you
can see around it. Feels there is no problem with that intersection. Doty stated he did notice a
lot of stop signs. Olson stated these are detrimental because drivers don't stop for any of
them; they just roll through.
Motion by Olson to deny the request to install stop signs at the intersection of 4th Street and
46th Avenue. Motion seconded by Clerkin. Motion carried unanimously.
B. REVIEW OF ACCIDENT RECORD AT 7TH STREET AND 43RD AVENUE
Ms. Ramona Strom of 4247 7th Street sent an e-mail to the mayor and city council members
with a request for stop signs at the intersection of 7th Street and 43rd Avenue. In response,
Young sent a letter with updated accident information and the December 2011 Traffic
Commission minutes when the stop signs were denied. Currently the accident record at this
intersection is inconclusive concerning the MUTCD requirements for yield or stop signs. Staff
will continue to monitor the traffic accidents to see if a pattern is developing.
Ms. Strom sent a reply to my letter asking that we consider posting"No Parking" signs on 7th
Street heading south(going up the hill).
A previous request for stop signs was denied in December 2011. Young proposed we monitor
traffic accidents at that intersection as they seem sporadic. If there are no accidents or only
one in 2013, then the commission will not look at this again. If there are 2-3 accidents in
2013, then we will review it. Carlson felt this is reasonable.
In response to the "No Parking" signs on 7th Street,Young feels the visibility at the
intersection is acceptable, vehicles would need to be parked very tight to reduce visibility.
The Traffic Commission will need to either deny the "No Parking" signs or call a public
meeting.
Motion by Olson to deny the request for"No Parking" signs on 7th Street heading south.
Motion seconded by Tyler. Motion carried unanimously.
OTHER NEW BUSINESS
None.
REPORTS
CITY ENGINEER
1. REQUEST FOR DISABLED PARKING SIGNS
Disabled parking signs have been requested by property owners at the following locations:
A) 5134/5136 Washington St, Permit Numbers 182338 and B66526
B) 4524 Fillmore St, Permit Number A91319
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Traffic Commission Minutes—May 6, 2013
Page 3
C) 4153 Jefferson St, Permit Number B55550
POLICE
None.
COMMISSIONERS
Clerkin inquired about posting a Police Station sign on Central Avenue so people know it's there. Young
stated this would need to be requested through the state. She will look into it. If MnDOT allows it, we will
put it up.
Harold Hoium(present at the meeting) also inquired about posting a sign on 401h and Mill Street or Central
Avenue for City Hall. Stated people, contractors especially, have trouble finding City Hall now that the 40`h
Avenue entrance is not accessible. Feels a couple of signs would help. Carlson stated we will consider this
request.
Schmitt asked if the crosswalk got installed by Rainbow Foods. Young stated the pedestrian ramp installed.
The crosswalks will be done when we do the painting.
ADJOURNMENT
Motion by Carlson, seconded by Olson to adjourn the meeting at 5:53 p.m. Motion carried unanimously.
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
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DRAFT COPY OF
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
JUNE 45 2013
7:00 PM
The meeting was called to order at 7:00 pm by Chair Marlaine Szurek.
Commission Members present- Little, Fiorendino, Kinney, and Szurek
Also present were Sheila Cartney(Asst. Community Development Director), and Shelley Hanson
(Secretary) and Gary Peterson(Council Liaison).
Commission members were told that Commission member Roberts has resigned effective this week.
Motion by Kinney, seconded by Little, to approve the minutes from the meeting of May 7, 2013. All
ayes. MOTION PASSED.
PUBLIC HEARINGS
CASE NUMBER: 2013-0601
APPLICANT: City of Columbia Heights EDA
LOCATION: 4421 5th Avenue NE
REQUEST: Variance to the minimum floor area
Cartney explained that at this time, the applicant (the City) is requesting a variance to the minimum
floor area requirement on the main floor of 960 square feet for a two story dwelling. The subject
property is part of the City's Scattered Site program and has been approved by the Economic
Development Authority(EDA) for a model home. The model homes that have been approved for the
Scattered Site program are two-story homes with three bedrooms and two baths. The particular model
home for this subject lot has a main floor area of 581 square feet with a finished area of 1,169 square
feet.
ZONING ORDINANCE
Code Section 9.106 (D)(b) requires one and one-half and two story dwellings shall have a minimum
floor area of 960 square feet on the main floor,plus 120 square feet for each additional bedroom over
two.
CONSIDERATIONS.
For the scattered site program the EDA has selected one builder and two model homes for 11 lots.
The two model homes are two-story homes with a main floor area less than 960 square feet. The
majority of the scattered site lots are 5,160 square feet or less limiting the type and size of house that
can be built. In almost all cases the required two-car garage will have to be detached
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(as with the subject lot) setbacks just cannot be met with attached garages and floor area ratio
requirements. The builder and the EDA have chosen to build primarily two-story dwellings on these
lots to maximize the green space while providing a desirable home with three bedrooms and two
baths, which is severely lacking in Columbia Heights.
The intent of this code is to achieve a total square footage of space, as evidenced with a split
entry/level home, no minimum main floor area required,but simply a 1,020 square foot aggregate
floor area is required.
COMPREHENSIVE PLAN
The Comprehensive Plan designates the subject lot as low density residential. A single family home
is consistent with this designation.
FINDINGS OF FACT (Variance)
Section 9.104 (G) of the Zoning Ordinance outlines five findings of fact that must be met in order for
the City Council to grant a variance. They are as follows:
a) Because of the particular physical surroundings, or the shape, configuration, topography,
or other conditions of the specific parcel of land involved, strict adherence to the
provisions of this article would cause practical difficulties in conforming to the zoning
ordinance. The applicant, however, is proposing to use the property in a reasonable
manner not permitted by the zoning ordinance.
The lot is 5,160 square feet and 40 feet wide which is limiting to the size and style of house that
can be built. A two-story home maximizes the space while allowing some green space for a yard.
Adhering strictly to the requirement of a main floor area ratio of 960 square feet would be
difficult in designing a two-story home while maintaining open space and lot coverage
requirements.Allowing a two-story home on this lot allows for more finished area.
b) The conditions upon which the variance is based are unique to the specific parcel of land
involved and are generally not applicable to other properties within the same zoning
classification.
The subject site is part of the City's Scattered Site Program. New construction and these small
lots are severely limited to a small portion of properties in the city.
C) The practical difficulties are caused by the provisions of this article and have not been
created by any person currently having a legal interest in the property.
As written the ordinance does not take into consideration the challenges of a 40 foot wide lot and
the challenges of designing a house and required two car garage to fit while meeting setbacks
and lot coverage requirements. If a two-story house was built with the minimum main floor area
of 960 square feet the total finished area would be 1,920 square feet which would be over
building in many neighborhoods in Columbia Heights.
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d) The granting of the variance is in harmony with the general purpose and intent of the
comprehensive plan.
The granting of the variance would be in harmony with the general purpose and intent of the
comprehensive plan. The comp plan designates this property as single family residential and that
is what is proposed to be built.
e) The granting of the variance will not be materially detrimental to the public welfare or
materially injurious to the enjoyment, use, development or value of property or
improvements in the vicinity.
The granting of the variances should not be materially detrimental to the public welfare or
the use of the properties in the vicinity. The variance requests will have conditions imposed
on them to help ensure this.
Questions from Members:
Little asked who designed the homes and why couldn't they be built deeper into the lots to add
additional square footage? Cartney explained that the EDA went through a bidding process and they
selected a builder who proposed building two different models that are both two story designs with 3
bedrooms and 2 bathrooms. She added that it is possible for the homes to go deeper,but the EDA
has approved the two proposals which also meet a targeted sales price. Little then asked if either of
the designs have been built at other locations in Columbia Heights. Cartney told him this would be
the first one in Columbia Heights.
Fiorendino asked if the same house would be built on all the scattered site lots. Cartney told him the
first model would be built and sold. Other interested buyers will then have their choice of two
designs subject to modifications if they choose to upgrade and the opportunity to pick out which lot
they wish to purchase. The only lot that will have a different design will be the property at 4303
Reservoir Blvd since that lot will accommodate a larger home.
Fiorendino asked how many lots were being marketed. Cartney told him 12. He asked if staff had
any concerns about the proposed designs not fitting into the existing neighborhoods. She responded
that she thought the proposed models would blend in just fine.
Kinney asked if there was any background or rationale on why the original square footage had been
decided on. Cartney said she wasn't aware of any background on this matter and that the language
was somewhat unclear. Staff believes the intent was to address the finished square footage of a home
rather than the footprint. Therefore, the new language proposed will clarify this.
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Public Hearing Opened:
No one was present to speak on this issue.
Public Hearing Closed.
Motion by Fiorendino, seconded by Little, that the Planning Commission recommends the City
Council approve the variance to allow a main floor area of 581 square feet than the minimum
requirement per Code Section 9.106 (D)(b) of the City Code, subject to certain conditions of
approval that have been found to be necessary to protect the public interest and ensure compliance
with the provisions of the Zoning and Development Ordinance, including:
1. All application materials, maps, drawings, and descriptive information submitted with the
application shall become part of the permit.
2. The above grade minimum floor area shall be ],162 square feet.
All ayes. MOTION PASSED. The following Resolution will go to the City Council June 10, 2013.
RESOLUTION NO.2013-34
RESOLUTION APPROVING A VARIANCE
FROM CERTAIN CONDITIONS
OF THE CITY OF COLUMBIA HEIGHTS ZONING CODE
FOR 4421 5th STREET
WHEREAS, a proposal (Case # 2013-34) has been submitted by the City of Columbia Heights to the City
Council requesting a variance from the City of Columbia Heights Zoning Code at the following site:
ADDRESS: 44215"'Street NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING RELIEF: 379-square foot area variance to main floor
area for a two-story dwelling per Code Section 9.106(D)(b).
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning Code on
December June 4,2013;
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission
regarding the effect of the proposed variance upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concern related to traffic, property values, light, air, danger of fire, and
risk to public safety,in the surrounding area;
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the
City Council accepts and adopts the following findings of the Planning Commission:
1. Because of the particular physical surroundings, or the shape, configuration, topography, or other
conditions of the specific parcel of land involved, strict adherence to the provisions of this article
would cause practical difficulties in conforming to the zoning ordinance. The applicant,however,
is proposing to use the property in a reasonable manner not permitted by the zoning ordinance.
2. The conditions upon which the variance is based are unique to the specific parcel of land involved
and are generally not applicable to other properties within the same zoning classification.
3. The practical difficulties are caused by the provisions of this article and have not been created by
any person currently having a legal interest in the property.
4. The granting of the variance is in harmony with the general purpose and intent of the
Comprehensive Plan.
5. The granting of the variance will not be materially detrimental to the public welfare or materially
injurious to the enjoyment,use, development or value of property or improvements in the vicinity.
FURTHER, BE IT RESOLVED, that the attached plans, maps, and other information shall become part of
this variance and approval; and in granting this variance the city and the applicant agree that this variance shall
become null and void if the project has not been completed within one (1) calendar year after the approval
date,subject to petition for renewal of the pen-nit.
CONDITIONS ATTACHED:
1. All application materials, snaps, drawings, and descriptive information submitted with the
application shall become part of the permit.
2. The above grade minimum floor area shall be 1,162 square feet.
Passed this 10th day of June,2013
Offered by:
Seconded by:
Roll Call: Ayes: Nays:
CASE NUMBER: 2013-0602
APPLICANT: City of Columbia Heights
LOCATION: City Wide
REQUEST: Zoning Amendment for minimum floor area of one and one-half and two
story dwelling
Cartney stated that in May 2013 the Economic Development Authority (EDA) finalized contracts to
list and sell 12 scattered site lots and build with Timbercraft Homes. The majority of the scattered site
lots are 5,160 square feet (40' wide lots). Timbercraft has presented the EDA with two model home
styles for buyers to choose from both two-story homes. The models have a main floor area of 581
square feet (1,169sq.ft finished) and 597 square feet main floor area (1,197sq.ft. finished) both with
unfinished basements. City Ordinance requires a one and one-half and two story dwellings to have a
minimum floor area of 960 square feet on the main floor, plus 120 square feet for each additional
bedroom over two.
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At the EDA meeting the representative from Timbercraft Homes explained that with these narrow
lots it is hard to build a home with a large horizontal footprint that takes up the majority of the lot, it
is more advantageous to build vertically to preserve what little open space there is. He also indicated
that the model homes are minimums and if a buyer wanted a larger home they could build it if it fits
within the parameters of the code, which could be accommodated on a few of the lots.
COMPREHENSIVE PLAN
One of the goals of the Comprehensive Plan is to"Advocate housing efforts that attract and retain
residents, especially young families."An implementation strategy listed is to seek first time
homebuyers for purchase of city owned property. Another goal listed is to"Preserve and reinvest in
the housing stock to protect values and investment in the city."The Scattered site program obtains
these goals by providing affordable "starter"homes and reinvesting in neighborhoods.
FINDINGS OF FACT
Section 9.104 (F) of the Columbia Heights zoning code requires that the City Council make each of
the following four findings before approving a zoning amendment:
1. The amendment is consistent with the Comprehensive Plan.
One of the goals of the Comprehensive Plan is to `Advocate housing efforts that attract and
retain residents, especially young families. "An implementation strategy listed is to seek first
time homebuyers for purchase of city owned property.Another goal listed is to "Preserve and
reinvest in the housing stock to protect values and investment in the city. "The Scattered site
program obtains these goals by providing affordable "starter"homes and reinvesting in
neighborhoods.
2. The amendment is in the public interest and is not solely for the benefit of a single
property owner.
The proposed amendment would apply to all one and one-half and two-story dwellings
throughout the City.
3. Where the amendment is to change the zoning classification of a particular property, the
existing use of the property and the zoning classification of property within the general
area of the property in question are compatible with the proposed zoning classification.
The amendment would not change the zoning classification of a particular property.
4. Where the amendment is to change the zoning classification of a particular property, there
has been a change in the character or trend of development in the general area of the
property in question, which has taken place since such property was placed in the current
zoning classification.
The amendment would not change the zoning classification of a particular property.
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Questions from members:
Fiorendino asked if we need to stipulate 550 s.f. as the minimum footprint, if we stipulate that there
must be 1,020 of finished space. He didn't see the need to specify the footprint size. Cartney said the
EDA gave staff the direction to amend the existing Ordinance and is the requesting party. This is
being done to guide future development.
Cartney reminded members this only affects 1 1/2 and 2 story houses. Single level homes would still
need to be larger.
Kinney asked for confirmation that the amendment will establish a minimum footprint size for 1 /2
and 2 story homes, and will also clarify the minimum requirement for above grade finished area.
Cartney said that was correct.
Public Hearing Opened.
No one was present for this matter.
Public Hearing Closed.
Motion by Kinney, seconded by Little, that the Planning Commission recommends the City Council
approve the proposed zoning amendment, with the typo correction discussed. All ayes. MOTION
PASSED. The following draft Ordinance will go to the City Council June 10, 2013.
DRAFT ORDINANCE NO. 1612
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005
RELATING TO FLOOR AREA REQUIREMENTS WITHIN THE CITY OF COLUMBIA
HEIGHTS
The City of Columbia Heights does ordain:
Chapter 9, Article I, Section 9.106 (D) of the Columbia Heights City Code, is proposed to include the
following additions and deletions:
§ 9.106 GENERAL DEVELOPMENT STANDARDS.
(D)Dwellings
(2)Floor area requirements. The following floor area requirements shall apply to all dwelling units
within the city:
(b) One and one-half and two story dwellings shall have a minimum floor area of.960 550 square feet
on the main floor,phis "n °feet for-° e additional bedr-e^"' ever-two with a total above
grade minimum floor area of finished space of 1,020 square feet.
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Section 2:
This Ordinance shall be in full force and effect from and after 30 days after its passage.
First reading: June 10, 2013
Second reading: June 24, 2013
Date of passage:
NEW BUSINESS
1. Request for a Special Meeting for Renaissance Fireworks
Cartney told members that Renaissance Fireworks has operated two tent sales of fireworks
products for eight years in Columbia Heights at 40th and Central and in the Rainbow Mall
parking lot. They wish to do so again this year,however, they submitted their documents too
late to be included as part of this meeting. They have,therefore, requested that a special
meeting be held in order to approve their Interim Use Permit so they can operate prior to the
July 4th holiday. Cartney explained this is something the P &Z Commission must address as
it does not go to the City Council, according to our City Ordinance.
Several dates were considered by the members, and it was the consensus to set the special
meeting for Tuesday, June 18th, 2013 at 7 pm.
OTHER BUSINESS
Cartney told members there will not be a meeting in July since no cases were received prior to the
deadline.
The meeting was adjourned at 7:25 pm.
Respectfully submitted,
Shelley Hanson
Secretary
23
ECONOMIC DEVELOPMENT AUTHORITY(EDA)
MINUTES OF THE MEETING OF
MAY 6,2013 IN CONFERENCE ROOM 1
The meeting was called to order at 6:30 pm by Chair Peterson.
Members Present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Tammera Diehm, Marlaine
Szurek, and Bobby Williams.
Members Absent: Gerry Herringer
Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson.
2. PLEDGE OF ALLEGIANCE-RECITED
3. CONSENT ITEMS
1. Approve the Minutes from April 1, 2013.
2. Approve the Financial Report and Payment of Bills for March 2013 on Resolution 2013-04.
3. Approve Huset Park Fifth Amendment-BNC Bank on Resolution 2013-02.
Questions by Members:
Nawrocki asked how long the development process will go on. Clark responded that the
development agreement will remain in effect until it is developed. He went on to tell members
that three developers have shown some interest in the remaining sites and BNC is reviewing
the options to see which offer they may bring to the City for consideration. Depending on
which option they choose, the Board may have to act on approving a new land use and altering
the agreement currently in place. Clark stated the developers that are currently interested have
no interest in developing any commercial/retail space that was part of the original concept.
Nawrocki asked what happens if they don't develop it as commercial which would bring in
higher tax dollars. Clark stated they would then get less in tax increment monies.
Motion by Williams, seconded by Schmitt, to waive the reading of Resolutions 2013-04 and
2013-02, there being an ample amount of copies available to the public. All ayes. MOTION
PASSED.
Motion by Williams, seconded by Schmitt, to approve the consent agenda items as presented.
All ayes. MOTIONPASSED.
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May 6,2013
EDA RESOLUTION 2013-04
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA)APPROVING THE FINANCIAL STATEMENT FOR MARCH 2013 AND PAYMENT OF
BILLS FOR THE MONTH OF MARCH 2013.
WHEREAS,the Columbia Heights Economic Development Authority(EDA)is required by Minnesota
Statutes Section 469.096, Subd. 9,to prepare a detailed financial statement which shows all receipts and
disbursements,their nature,the money on hand,the purposes to which the money on hand is to be applied,the
EDA's credits and assets and its outstanding liabilities; and
WHEREAS,said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and
if correct,to approve them by resolution and enter the resolution in its records; and
WHEREAS,the financial statement for the months of March 2013 has been reviewed by the EDA
Commission; and
WHEREAS,the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
WHEREAS,the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,including
but not limited to Comprehensive Annual Financial Reports,Annual City approved Budgets,Audits and
similar documentation; and
WHEREAS,financials statements are held by the City's Finance Department in a method outlined by the
State of Minnesota's Records Retention Schedule,
NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the check
history,and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 6th Day of May 2013
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO.2013-02
RESOLUTION APPROVING A FIFTH AMENDMENT TO AMENDED AND
RESTATED CONTRACT FOR PRIVATE REDEVELOPMENT BETWEEN THE
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, THE CITY OF
COLUMBIA HEIGHTS AND BNC NATIONAL BANK AS SUCCESSOR TO HUSET
PARK DEVELOPMENT CORPORATION
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May 6,2013
BE IT RESOLVED By the Board of Commissioners ("Board") of the Columbia Heights Economic
Development Authority("Authority")as follows:
Section 1. Recitals.
1.01. The Authority has determined a need to exercise the powers of a housing and redevelopment
authority, pursuant to Minnesota Statutes, Sections. 469.090 to 469.108 ("EDA Act"), and is currently
administering the Downtown CBD Redevelopment Project ("Redevelopment Project") pursuant to Minnesota
Statutes,Sections 469.001 to 469.047("HRA Act").
1.02. The Authority,the City of Columbia Heights ("City") and Huset Park Development Corporation
(the"Redeveloper")entered into a into An Amended and Restated Contract for Private Redevelopment dated as of
August 1,2007,as amended by a First Amendment thereto dated June 16,2008 and a Second Amendment thereto
dated as of February 9, 2009 and a Third Amendment Thereto dated as of September 28, 2009 and a Fourth
Amendment dated as of November 22, 2011 (the "Contract"), setting forth the tenns and conditions of
redevelopment of certain property within the Redevelopment Project,generally located east of University Avenue
and south and west of Huset Park.
1.03. BNC National Bank(the"Lender")is the successor in interest to Redeveloper under the Contract.
1.04. The Lender has requested the Authority and City to modify the Contract in certain respects, and
the Authority has caused to be prepared a Fifth Amendment to Amended and Restated Contract for Private
Redevelopment between the Authority,City and Lender(the"Fifth Amendment").
1.05. The Board has reviewed the Fifth Amendment and finds that the execution thereof and
performance of the Authority's obligations thereunder are in the best interest of the City and its residents.
Section 2. Authority Approval,Further Proceedings.
2.01. The Fifth Amendment as presented to the Board is hereby in all respects approved, subject to
modifications that do not alter the substance of the transaction and that are approved by the President and
Executive Director, provided that execution of the documents by such officials shall be conclusive evidence of
approval.
2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority
the Fifth Amendment and any documents referenced therein requiring execution by the Authority, and to cant'
out,on behalf of the Authority its obligations thereunder.
Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority
this 6th day of May,2013.
Gary Peterson,President
ATTEST:
Shelley Hanson,Secretary
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May 6, 2013
PUBLIC HEARING
4. Consider Sale of 4502 Washington Street
Cartney told members that Cory Mattson owner of 4500 Washington Street has proposed to purchase
4502 Washington Street from the EDA in order to combine the lots together. The EDA held a
meeting on April 1, 2013 to discuss the purchase and negotiated a purchase price of$15,000 with
Mattson and the majority of the EDA. At the meeting the EDA called for a public hearing for the
potential sale.
Mattson's backyard abuts the subject lot, he proposes to expand his backyard with this lot and
combine the lots into one lot. The EDA purchased the 4502 Washington Street property in 2009 as
part of the Scattered Site program for$35,000 the lot is 5,160 square feet. Overall the EDA has spent
$46,086 on this property including the purchase, demo prep and demolition.
A public hearing is required when the EDA sells property; the public hearing has been advertised for
May 6, 2013. At the public hearing the EDA can discuss this item further and anyone from the public
is able to speak to the item.
Staff recommends approving the sale to Cory Mattson and approving the purchase and redevelopment
agreement, which requires the lots to be combined.
Questions/comments from members:
Nawrocki said he voted against this at the last meeting. Since then he has changed his mind and would
now support this offer. He said that Mr. Mattson is a Volunteer Fire Fighter for our community and as
such, he thinks it is in the best interest of the City to keep him in the City. It is important to keep young
families, like the Mattsons, in the City especially when they contribute in such a positive manner.
Williams stated he liked Mr. Mattson and appreciates his contributions to the City, but that he cannot
support this proposal as it is too big of a loss to the City. He feels that it sets a precedent. He would
rather see a house built on the property and have the benefit of the added tax base which is why these
lots were purchased in the first place. He also sees nothing wrong with small, well-kept houses on
small lots. In other parts of the country this type of housing is very much in demand.
Schmitt said this offer is more than we are getting for the other lots if action is taken on the scattered
site lots that will be considered later in the meeting. She stated that a few other lots in the area are
bigger and she sees this as a benefit to the neighborhood.
Diehm felt that the Board should make their decision on the offer,not on who the person is, or that he is
affiliated with the City in some way. Szurek agreed with this statement.
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May 6, 2013
Public Hearing Opened.
Phil Epstein, 60145a'Avenue, questioned the lot size. He didn't believe it is a 40 ft lot. He said he has
an issue with how Mr. Mattson cares for his current lawn, and wonders how he will care for additional
property. However, he still believes it will make the property more attractive to have a larger yard and
will generally be an improvement for the neighborhood. It is better than constructing another house on
a small lot that would probably end up as rental and there is too much rental in that area now.
Ms. Seebach, 4503 Washington St. stated that whether or not he is a firefighter, he's young and we need
more young people in the community. She said there is too much rental in the neighborhood and too
many houses crammed onto small lots. She is in favor of Mattson purchasing the property.
Cory Geng,4501 7h St wants to see Mattson stay in the neighborhood. He watched Mattson rebuild on
his lot and he told the members that Mattson has been mowing the lot next door since it became vacant.
Geng said Mattson is a good neighbor and thinks the additional green space will improve the look of the
neighborhood more than another house crowded in.
John Seebach, 4503 Washington St lives across the street. He said he likes having the property vacant
and is opposed to having another HUD house or rental property built on it. He wants Mattson to have
this property as additional yard space.
Public Hearing Closed.
Motion by Nawrocki, seconded by Williams, to waive the reading of Resolution 2013-05, there being
ample copies available to the public.All ayes. MOTIONPASSED.
Motion by Nawrocki, seconded by Diehm, to adopt Resolution 2013-05, approving a purchase and
redevelopment agreement (including the sale of land) between the Columbia Heights Economic
Development Authority and Corey Mattson. Roll Call:Ayes-Szurek, Schmitt, Diehm, Nawrocki, and
Peterson
Nays-Williams MOTIONPASSED.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO.2013-05
RESOLUTION APPROVING A PURCHASE AND REDEVELOPMENT AGREEMENT
(INCLUDING THE SALE OF LAND)BETWEEN THE COLUMBIA HEIGHTS
ECONOMIC DEVELOPMENT AUTHORITY AND COREY MATTSON
BE IT RESOLVED By the Board of Commissioners ("Board") of the Columbia Heights Economic
Development Authority("Authority")as follows:
Section 1. Recitals.
1.01. The Authority has determined a need to exercise the powers of a housing and redevelopment
authority,pursuant to Minnesota Statutes,Sections.469.090 to 469.108 ("EDA Act").
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Page 6
May 6, 2013
1.02. The Authority and Corey Mattson (the"Redeveloper")have proposed to enter into a PURCHASE
AND REDEVELOPMENT AGREEMENT (the "Contract"), setting forth the terms and conditions of sale and
redevelopment of certain property owned by the Authority located at 4502 Washington Avenue NE and described
as Lot 14, Block 4, Gillette's Annex to Columbia Heights, Anoka County, Minnesota (the "Redevelopment
Property").
1.03. Pursuant to the Contract, the Redeveloper will acquire the Redevelopment Property and will
combine the Redevelopment Property with his existing property located at 4500 Washington Avenue NE into
a single lot for single family residential purposes and related single family accessory uses, consistent with the
City of Columbia Heights minor subdivision process, and subject further to the City's zoning and building
codes and policies(the"Lot Combination") (upon completion the"Combined Property").
1.04. The activities of the Authority under the Contract implement housing goals of the City's
Comprehensive Plan: "Promote and preserve the single-family housing stock as the community's strongest asset."
and"Provide a variety of life-cycle housing opportunities within the community."
1.05. The Board has reviewed the Contract and finds that the execution thereof and performance of the
Authority's obligations thereunder further the goals of the Comprehensive Plan and are in the best interests of the
City and its residents.
Section 2. Authority Approval;Further Proceedings.
2.01. The Contract as presented to the Board, including the sale of the Redevelopment Property
described therein, is hereby in all respects approved,subject to modifications that do not alter the substance of the
transaction and that are approved by the President and Executive Director, provided that execution of the
documents by such officials shall be conclusive evidence of approval.
2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority
the Contract and any documents referenced therein requiring execution by the Authority, and to carry out, on
behalf of the Authority its obligations thereunder.
2.03. Authority and City staff are authorized and directed to take all actions to implement the Contract.
Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 6`1'day
of May,2013.
President
ATTEST:
Secretary
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May 6,2013
NEW BUSINESS
5. Scattered Site Contract
Cartney reminded members that at the April EDA meeting the Commission met with Pete Heryla and
John Rockwell of Remax and a representative of Timbercraft Homes. At this meeting lot prices,
housing styles and contracts were discussed. Staff explained that half the lots were shovel ready while
the other half still had to have the water lines redone to meet today's standard of one inch. Timbercraft
Homes also presented two concept drawings of homes that could be built on the scattered site lots with
the idea that the plan for 4303 Reservoir would come back to the EDA for approval.
At the meeting tonight the EDA is presented with the following:
1. Remax Synergy listing Agreement.This document is an agreement with the EDA and Pete
Heryla and John Rockwell to list the lots for sale at a sales price of$7,500 each with the
exception of 4303 Reservoir Blvd, which will be$35,000. The lots would be sold"as is" and
the price reduction reflects that some of the lots need additional site work. There is also a clause
in this listing agreement that after one year if the house sales increase the lot listing prices may
increase.
2. Purchase and Redevelopment Agreement.This document is an agreement with the EDA and
Timbercraft Homes. A Purchase and Redevelopment Agreement will be filled out for the sale of
each lot. This agreement determines the sales price, the model home type and completion date.
3. Model Homes. Timbercraft Homes is providing 2 models for buyers to choose from. If the EDA
approves the models tonight then the Model Homes become part of the Purchase and
Redevelopment Agreement and will be approved as part of the building permit and will not
need additional EDA approval. The only lot that will need additional approval is 4303
Reservoir Blvd.
Cartney pointed out that the models proposed are smaller than our original guidelines and also
do not meet the requirements in the City Code. She reviewed the square footages of the
proposed homes with the members.
Clark told members that Mr. Herringer had called him and wanted to express his opinion on the
new proposal. He thinks if the proposal is accepted that the builder should make a good faith
effort to choose one of the lots that need some additional site work for their first home.
Staff recommends approval of the agreements as presented.
Questions from members:
Nawrocki asked if the City would net out $10,000/lot or if expenses would be taken out of that. Cartney
said the $10,000/lot figure was the figure discussed at the last meeting. Since that time the builder came
back with$7,500/lot across the board as some need additional work and this price reduction would
cover those additional fees. She went on to say that commission and miscellaneous fees would come
out of that amount resulting in an approximate cash out of$5,705 per lot. Nawrocki then asked how
long from the time the builder purchases the lot that construction has to start. Cartney said that hadn't
30
EDA Minutes
Page 8
May 6, 2013
been discussed but a clause could be written in. The Builder suggested 60 days from the date of closing
on the lot.
Schmitt questioned the layout of the homes proposed. She asked if a buyer wanted a more open design
if that could be accommodated. The Builder said they would be flexible as long as the minimum
requirements are still being met. He asked if there would be a staff point person that could approve
such changes or if each change would have to be approved by the Board. The Board said staff could
approve changes as long as the minimum requirements are met.
Diehm questioned whether we would need to change the City Ordinance or if they would have to apply
for a variance. Diehm also stated she wanted to review the Purchase and Development Agreement
before voting on it and that it wasn't included in the packet. She went on to say that the proposed plan
is small, but acceptable because it does meet the 3 Bedroom requirement.
Williams said the goal is to improve our housing stock and this program does that so he supports the
agreements.
The minimum square footage for the footprint is currently 960 sf according to our City Ordinance.
Cartney said an amendment to the Ordinance could be made to allow a reduction of this requirement for
small lots. The timetable to accomplish this was discussed. It could go before the Planning&Zoning
Commission in June and then to the Council. The option to grant a variance for the first lot was
discussed so the builder could start construction if the agreements are all approved to allow time to
make the amendment to the Ordinance. The City will have to be the requesting party since the Builder
will not own the property in time for making the request for the June meeting.
Diehm suggested addressing the minimum finished space of the house rather than the footprint size.
Diehm then suggested we set a date for a special meeting to approve the final documents once she has
had a chance to review them and to add the clause that construction would begin within 60 days of the
closing.
Motion by Diehm, seconded by Peterson, to schedule a special meeting for Monday, May 13th at 6:45
pm prior to the regular City Council meeting. All ayes. MOTIONPASSED.
6. Administrative Report
There was nothing further to discuss.
The next regular EDA meeting will be Monday,June 3,2013 at City Hall at 6:30 pm.
The meeting was adjourned at 7:15 pm.
Respectfully submitted,
Shelley Hanson
Secretary
31
ECONOMIC DEVELOPMENT AUTHORITY(EDA)
MINUTES OF THE SPECIAL MEETING OF
MAY 13,2013 IN CONFERENCE ROOM 1
The meeting was called to order at 6:45 pm by Chair Peterson.
Members Present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Tammera Diehm, Marlaine
Szurek, and Bobby Williams.
Members Absent: Gerry Herringer
Staff Present: Walt Fehst and Scott Clark.
2. PLEDGE OF ALLEGIANCE-RECITED
3. BUSINESS ITEMS
Scattered Site Contract
Clark reminded members that at the April EDA meeting the Commission met with Pete Heryla and
John Rockwell of Remax and a representative of Timbercraft Homes. At this meeting lot prices,
housing styles and contracts were discussed. Staff explained that half the lots were shovel ready while
the other half still had to have the water lines redone to meet today's standard of one inch. Timbercraft
Homes also presented two concept drawings of homes that could be built on the scattered site lots with
the idea that the plan for 4303 Reservoir would come back to the EDA for approval.
At the May 6, 2013 meeting the EDA discussed items 1-3 below and essentially agreed to the items as
presented; the Purchase and Redevelopment Agreement was inadvertently left out of the packet so no
action was taken on any of the items, a formal action is requested tonight.
1. Remax Synergy listing Agreement.This document is an agreement with the EDA and Pete
Heryla and John Rockwell to list the lots for sale at a sales price of$7,500 each with the
exception of 4303 Reservoir Blvd,which will be$35,000. There is also a clause in this listing
agreement that after one year if the house sales increase the lot listing prices may increase.
2. Purchase and Redevelopment Agreement.This document is an agreement with the EDA and
Timbercraft Homes. A Purchase and Redevelopment Agreement will be filled out for the sale of
each lot. This agreement determines the sales price, the model home type and completion date.
3. Model Homes.Timbercraft Homes is providing 2 models for buyers to choose from. If the EDA
approves the models tonight then the Model Homes become part of the Purchase and
Redevelopment Agreement and will be approved as part of the building permit and will not
need additional EDA approval. The only lot that will need additional approval is 4303
Reservoir Blvd.
Staff recommends approval of the agreements as presented.
Questions/comments from members:
Nawrocki expressed his concerns regarding the agreements.
32
EDA Minutes
Page 2
May 13, 2013
Motion by Williams, seconded by Schmitt to approve and execute the Listing Agreement with Remax
Synergy. All ayes. MOTIONPASSED.
Motion by Williams, seconded by Schmitt to approve and execute the Purchase and Redevelopment
Agreement with Timbercraft Homes. All ayes. MOTIONPASSED.
Motion by Schmitt, seconded by Szurek to approve the model homes as presented. All ayes. MOTION
PASSED.
4. Administrative Report
There was nothing further to discuss.
The next regular EDA meeting will be Monday,June 3,2013 at City Hall at 6:30 pm.
The meeting was adjourned at 7:00 pm.
Respectfully submitted,
Scott Clark
Acting Secretary
33
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of June 10, 2013
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Administration APPROVAL
ITEM: Appointment Boards and BY: Gary L. Peterson BY: ��
Commissions—P &Z DATE: June 6, 2013 DATE:
NO:
Background:
Two applicants applied to fill the vacancy on the Planning and Zoning Commission back in
February 2013; Grace Lee and Keith Roberts. Council interviewed both applicants and
appointed Keith Roberts in March 2013 for a term of 4 years.
On Monday, June 3,2013 we received an email from Mr. Roberts indicating he was resigning
from the Planning and Zoning Commission effective immediately. He indicated that he wants to
pursue developing the Columbia Heights Arts Commission.
Recommended Motion:
MOTION: Move to approve the Mayor's appointment of Grace Lee to the Planning and Zoning
Commission effective immediately for a 4 year term expiring April 2017.
COUNCIL ACTION:
34
CITY COUNCIL LETTER
Meeting of. June 10, 2013
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Variance — 4421 5th Street Resolution BY: Sheila Cartney BY:�/�
2013-34 DATE: June 5, 2013 /�"
Background: At this time, the applicant(the City) is requesting a variance to the minimum floor area requirement on the
main floor of 960 square feet for a two story dwelling. The subject property is part of the City's Scattered Site program and
has been approved by the Economic Development Authority(EDA)for a model home. The model homes that have been
approved for the Scattered Site program are two-story homes with three bedrooms and two baths. The particular model
home for this subject lot has a main floor area of 581 square feet with a finished area of 1,169 square feet
Code Section 9.106(D)(b)requires one and one-half and two story dwellings shall have a minimum floor area of 960 square feet
on the main floor, plus 120 square feet for each additional bedroom over two.
CONSIDERATIONS.
For the scattered site program the EDA has selected one builder and two model homes for 11 lots.The two model homes are
two-story homes with a main floor area less than 960 square feet.The majority of the scattered site lots are 5,160 square feet or
less limiting the type and size of house that can be built. In almost all cases the required two-car garage will have to be detached
(as with the subject lot)setbacks just cannot be met with attached garages and floor area ratio requirements.The builder and the
EDA have chosen to build primarily two-story dwellings on these lots to maximize the green space while providing a desirable
home with three bedrooms and two baths, which is severely lacking in Columbia Heights.
The intent of this code is to achieve a total square footage of space, as evidenced with a split entry/level home, no minimum
main floor area required, but simply a 1,020 square foot aggregate floor area is required.
Recommendation:
The Planning and Zoning Commission held a Public Hearing on June 4, 2013 and recommend approval with two
conditions listed in the staff report.
Recommended Motion:
MOTION: Move to waive the reading of Resolution 2013-34, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2013-34 approving a variance from certain conditions of the City of
Columbia Heights Zoning Code for 4421 5th Street.
Attachments:Resolution 2013-34, P&Z staff report
COUNCIL ACTION:
35
CITY OF COLUMBIA HEIGHTS PLANNING REPORT
CASE NUMBER: 2013-0601
DATE: June 4, 2013
TO: Columbia Heights Planning Commission
APPLICANT: City of Columbia Heights EDA
LOCATION: 4421 5tn Street NE
REQUEST: Variance
PREPARED BY: Sheila Cartney, Assistant Community Development Dir.
l
I
INTRODUCTION
At this time, the applicant (the City) is requesting a variance to the minimum floor area
requirement on the main floor of 960 square feet for a two story dwelling. The subject
property is part of the City's Scattered Site program and has been approved by the
Economic Development Authority (EDA) for a model home. The model homes that have
been approved for the Scattered Site program are two-story homes with three
bedrooms and two baths. The particular model home for this subject lot has a main floor
area of 581 square feet with a finished area of 1,169 square feet.
ZONING ORDINANCE
Code Section 9.106 (D)(b) requires one and one-half and two story dwellings shall have
a minimum floor area of 960 square feet on the main floor, plus 120 square feet for each
additional bedroom over two.
CONSIDERATIONS.
For the scattered site program the EDA has selected one builder and two model homes
for 11 lots. The two model homes are two-story homes with a main floor area less than
960 square feet. The majority of the scattered site lots are 5,160 square feet or less
limiting the type and size of house that can be built. In almost all cases the required two-
car garage will have to be detached (as with the subject lot) setbacks just cannot be met
with attached garages and floor area ratio requirements. The builder and the EDA have
chosen to build primarily two-story dwellings on these lots to maximize the green space
while providing a desirable home with three bedrooms and two baths, which is severely
lacking in Columbia Heights.
i
City of Columbia Heights Planning Commission January 2, 2013
4421 Stn Street - Variance Case # 2013-0601
The intent of this code is to achieve a total square footage of space, as evidenced with
a split entry/level home, no minimum main floor area required, but simply a 1,020
square foot aggregate floor area is required.
COMPREHENSIVE PLAN
The Comprehensive Plan designates the subject lot as low density residential. A single
family home is consistent with this designation.
FINDINGS OF FACT (Variance)
Section 9.104 (G) of the Zoning Ordinance outlines five findings of fact that must be met
in order for the City Council to grant a variance. They are as follows:
a) Because of the particular physical surroundings, or the shape, configuration,
topography, or other conditions of the specific parcel of land involved, strict
adherence to the provisions of this article would cause practical difficulties in
conforming to the zoning ordinance. The applicant, however, is proposing to
use the property in a reasonable manner not permitted by the zoning
ordinance.
The lot is 5,160 square feet and 40 feet wide which is limiting to the size and style of
house that can be built. A two-story home maximizes the space while allowing some
green space for a yard. Adhering strictly to the requirement of a main floor area ratio
of 960 square feet would be difficult in designing a two-story home while maintaining
open space and lot coverage requirements. Allowing a two-story home on this lot
allows for more finished area.
b) The conditions upon which the variance is based are unique to the specific
parcel of land involved and are generally not applicable to other properties
within the same zoning classification.
The subject site is part of the City's Scattered Site Program. New construction and
these small lots are severely limited to a small portion of properties in the city.
c) The practical difficulties are caused by the provisions of this article and have
not been created by any person currently having a legal interest in the
property.
As written the ordinance does not take into consideration the challenges of a 40 foot
wide lot and the challenges of designing a house and required two car garage to fit
while meeting setbacks and lot coverage requirements. If a two-story house was
built with the minimum main floor area of 960 square feet the total finished area
would be 1,920 square feet which would be over building in many neighborhoods in
Columbia Heights.
d) The granting of the variance is in harmony with the general purpose and
intent of the comprehensive plan.
Page 2
37
i
City of Columbia Heights Planning Commission January 2, 2013
4421 5t' Street — Variance Case # 2013-0601
l
The granting of the variance would be in harmony with the general purpose and
intent of the comprehensive plan. The comp plan designates this property as single
family residential and that is what is proposed to be built.
e) The granting of the variance will not be materially detrimental to the public
welfare or materially injurious to the enjoyment, use, development or value of
property or improvements in the vicinity.
The granting of the variances should not be materially detrimental to the public
welfare or the use of the properties in the vicinity. The variance requests will
have conditions imposed on them to help ensure this.
RECOMMENDATION
Motion: That the Planning Commission recommends that the City Council approve the
variance to allow a main floor area of 681 square feet than the minimum requirement
per Code Section 9.106 (D)(b) of the City Code, subject to certain conditions of approval
that have been found to be necessary to protect the public interest and ensure
compliance with the provisions of the Zoning and Development Ordinance, including:
1. All application materials, maps, drawings, and descriptive information submitted
with the application shall become part of the permit.
2. The above grade minimum floor area shall be 1,162 square feet.
I
f
ATTACHMENTS
• Draft Resolution
• Location Map
• Site Plan
Page 3
38
I
RESOLUTION NO.2013-34
RESOLUTION APPROVING A VARIANCE
FROM CERTAIN CONDITIONS
OF THE CITY OF COLUMBIA HEIGHTS ZONING CODE
FOR 44215"' STREET
WHEREAS, a proposal (Case 4 2013-34)has been submitted by the City of Columbia Heights to
the City Council requesting a variance from the City of Columbia Heights Zoning Code at the
following site:
ADDRESS: 4421 5"'Street NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING RELIEF: 379-square foot area variance to
main floor area for a two-story dwelling per Code Section 9.106 (D)(b).
I
WHEREAS, the Planning Commission has held a public hearing as required by the City Zoning f
Code on December June 4, 2013;
WHEREAS, the City Council has considered the advice and recommendations of the Planning
Commission regarding the effect of the proposed variance upon the health,safety,and welfare of the
community and its Comprehensive Plan, as well as any concern related to traffic,property values,
light, air, danger of fire, and risk to public safety, in the surrounding area;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights
that the City Council accepts and adopts the fallowing findings of the Planning Commission:
1. Because of the particular physical surroundings,or the shape,configuration,topography,
or other conditions of the specific parcel of land involved, strict adherence to the
provisions of this article would cause practical difficulties in conforming to the zoning
ordinance. The applicant, however, is proposing to use the property in a reasonable
manner not permitted by the zoning ordinance.
2. The conditions upon which the variance is based are unique to the specific parcel of land
involved and are generally not applicable to other properties within the same zoning
classification.
3. The practical difficulties are caused by the provisions of this article and have not been
created by any person currently having a legal interest in the property.
4. The granting of the variance is in harmony with the general purpose and intent of the
Comprehensive Plan.
5. The granting of the variance will not be materially detrimental to the public welfare or
materially injurious to the enjoyment, use, development or value of property or
improvements in the vicinity.
39
i
Resolution No. 2013-34 Page 2 '
FURTHER,BE IT RESOLVED,that the attached plans,maps,and other information shall become �
part of this variance and approval;and in granting this variance the city and the applicant agree that
this variance shall become null and void if the project has not been completed within one (1)
calendar year after the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. All application materials, maps, drawings, and descriptive information submitted with the
application shall become part of the permit. {
2. The above grade minimum floor area shall be 1,162 square feet.
4
i
Passed this l Oth day of June, 2013
Offered by:
Seconded by:
Roll Call: Ayes: Nays:
i
Mayor Gary L. Peterson
Attest:
Tori Leonhardt, City Clerk
40
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44
CITY COUNCIL LETTER
Meeting of: June 10, 2013
AGENDA SECTION: CONSENT ORIGINATING CITY
NO: DEPARTMENT: MANAGER'S
CITY MANAGER'S APPROVAL
ITEM: ADOPT RESOLUTION NO. 2013-43, 2013-2014 BY: LINDA L. BY:
PMA MEMORANDUM OF UNDERSTANDIN MAGEE DA E:
DATE: 6-6-2013 �//, 3
The current Memorandum of Understanding between the City and the Public Managers' Association, representing
Division Heads,tenninated on December 31,2012. Negotiations between the city's negotiating team and PMA have
resulted in a mutually acceptable Memorandum of Understanding for calendar years 2013 and 2014. The proposed
changes are as follows:
Wages:
2013: 2% adjustment over 2012, effective May 1, 2013
2014: 2% adjustment over 2013, effective January 1, 2014
As a fonn of additional compensation,the EMPLOYER shall pay on a pro-rated monthly basis up to a maximum of
$1,650 per year per employee for 2013 and 2014. In lieu of the cash payment,the employee may choose to apply such
amount toward a City-sponsored deferred compensation program on a dollar-for-dollar matching basis.
(2012=$1,650)
Insurance:
2013: $835 per month (2012= $805 per month)
2014: $865 per month
Attached is a resolution which would adopt and establish the changes as negotiated for calendar years 2013 and 2014.
Also attached is a copy of the new contract language, incorporating the changes.
RECOMMENDED MOTION:Move to waive the reading of Resolution 2013-43,there being ample copies available
to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2013-43 regarding the Memorandum of Understanding
between the City of Columbia Heights and the Public Managers' Association,effective January 1,2013—December
31, 2014.
COUNCIL ACTION:
45
RESOLUTION 2013-43
BEING A RESOLUTION REGARDING MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE PUBLIC MANAGERS' ASSOCIATION
BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that:
WHEREAS, negotiations have proceeded between the Public Managers' Association,
representing Division Heads of the City, and members of the City negotiating team, and said
negotiations have resulted in a mutually acceptable Memorandum of Understanding for calendar
years 2013 and 2014;
WHEREAS, changes to the current Memorandum of Understanding are attached, and a
copy of the 2013-2014 Memorandum of Understanding is available at the Office of the City
Manager and is made a part hereof by reference.
NOW, THEREFORE, BE IT RESOLVED,that the Memorandum of Understanding as
negotiated, be and is hereby established as the salary and fringe benefit program for calendar
years 2013 and 2014 for the Public Managers' Association bargaining unit employees of the City.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized
to execute this agreement.
Passed this day of June, 2013.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson,Mayor
Tori Leonhardt
City Clerk/Council Secretary
46
May 14, 2013
CITY OF COLUMBIA HEIGHTS
PROPOSAL TO THE
PUBLIC MANAGERS' ASSOCIATION
1 INSURANCE
The EMPLOYER will contribute a maximum of eight hundred thirty-five dollars($835)per month per
employee for calendar year 2013 for employee life insurance, group health insurance, long term
disability insurance, and dental insurance. Should the cost of such benefits be less than$835 per month,
the difference may be used toward any other City-provided insurance benefit and/or City-sponsored
deferred compensation program.
The EMPLOYER will contribute a maximum of eight hundred sixty-five dollars ($865)per month per
employee for calendar year 2014 for employee life insurance, group health insurance, long term
disability insurance, and dental insurance. Should the cost of such benefits be less than$865 per month,
the difference may be used toward any other City-provided insurance benefit and/or City-sponsored
deferred compensation program.
2. WAGES
See Appendix A. As a form of additional compensation, the EMPLOYER shall pay on a pro-rated
monthly basis up to a maximum of$1,650 per year per employee for 2013 and 2014. In lieu of the cash
payment, the employee may choose to apply such amount toward a City-sponsored deferred
compensation program on a dollar-for-dollar matching basis.
3. DURATION
This Memorandum of Understanding shall be effective as of January 1, 2013, unless otherwise noted,
and shall remain in force and effect until December 31, 2014. This agreement shall continue in effect
until a new agreement or contract supersedes it.
47
APPENDIX A
Effective May 1, 2013:
STEP I STEP II STEP III STEP IV STEP V STEP VI STEP VII
ENTRY 1 YEAR 3 YEAR 5 YEAR 8 YEAR 9 YEAR 10 YEAR
83% 85% 87% 91% 94% 97% 100%
LIBRARY DIRECTOR $6,842 $7,007 $7,171 $7,501 $7,748 $7,996 $8,243
COMMUNITY DEV. DIRECTOR $7,210 $7,384 $7,558 $7,905 $8,166 $8,426 $8,687
FIRE CHIEF $7,210 $7,384 $7,558 $7,905 $8,166 $8,426 $8,687
POLICE CHIEF $7,638 $7,822 $8,006 $8,374 $8,650 $8,926 $9,202
FINANCE DIRECTOR $7,844 $8,033 $8,222 $8,600 $8,884 $9,167 $9,451
PUBLIC WORKS DIRECTOR $8,140 $8,336 $8,532 $8,924 $9,219 $9,513 $9,807
Movement through the schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER.
Effective January 1,2014:
STEP I STEP II STEP III STEP IV STEP V STEP VI STEP VII
ENTRY 1 YEAR 3 YEAR 5 YEAR 8 YEAR 9 YEAR 10 YEAR
83% 85% 87% 91% 94% 97% 100%
LIBRARY DIRECTOR $6,979 $7,147 $7,315 $7,651 $7,904 $8,156 $8,408
COMMUNITY DEV. DIRECTOR $7,355 $7,532 $7,709 $8,064 $8,329 $8,595 $8,861
FIRE CHIEF $7,355 $7,532 $7,709 $8,064 $8,329 $8,595 $8,861
POLICE CHIEF $7,790 $7,978 $8,166 $8,541 $8,823 $9,104 $9,386
FINANCE DIRECTOR $8,001 $8,194 $8,387 $8,772 $9,062 $9,351 $9,640
PUBLIC WORKS DIRECTOR $8,302 $8,503 $8,703 $9,103 $9,403 $9,703 $10,003
Movement through the schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER.
48
CITY COUNCIL LETTER
Meeting of. June 10, 2013
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: Resolution 2013-44, Being a BY: Linda L. Magee BY:
Resolution Regarding the City
Manager's Compensation and DATE: June 6, 2013 DATE: /J
Benefits
NO:
As in previous years, the City Manager has received an adjustment in compensation and benefits
consistent with that given the Public Managers' Association (PMA's). In order to continue this policy
for the City Manager, the following adjustments would be granted:
Effective May 1, 2013: 2%pay adjustment($127,581)
Effective January 1, 2014: 2%pay adjustment($130,133)
Effective January 1, 2013: $835 per month Employer contribution to insurances
Effective January 1, 2014: $865 per month Employer contribution to insurances
The attached resolution makes these changes to the City Manager's compensation and benefits.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 2013-44, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2013-44,being a resolution regarding the City
Manager's compensation and benefits.
COUNCIL ACTION:
49
RESOLUTION NO. 2013-44
RESOLUTION REGARDING THE CITY MANAGER'S
COMPENSATION AND BENEFITS
WHEREAS, in previous years, the City Manager has received an adjustment in compensation and benefits
consistent with that given to the management employees.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Columbia Heights does hereby
make the following modifications to the City Manager's compensation and benefits, consistent with pay
adjustments and benefits granted other management employees:
Effective May 1, 2013: 2%pay adjustment($127,581)
Effective January 1,2014: 2%pay adjustment($130,133)
Effective January 1, 2013: $835 per month Employer contribution to insurances
Effective January 1, 2014: $865 per month Employer contribution to insurances
Passed this day of June, 2013.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson, Mayor
Tori Leonhardt, CMC
City Clerk/Council Secretary
50
CITY COUNCIL LETTER
Meeting of. June 10, 2013
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: DATE: June 5, 2013 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the June 10,2013 Council meeting. This agenda consists of
applications for Contractor licenses for 2013 and a License for the Carnival, and Peddler licenses for
representatives of Matt Milner Sales for the Jamboree.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for June 10, 2013 as presented.
COUNCIL ACTION:
51
TO CITY COUNCIL June 10, 2013
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2013
BLDG *J.S. Cates Construction 2400 Cats Ranch Dr, Hamel $60
*McAlister Mechanical 15112 Lever St,Ham Lake $60
*P &D Plumbing 12756 Verdin St, Coon Rapids $60
Pete's Plumbing 12011 Eidelweiss, Coon Rapids $60
CARNIVAL LICENSE
PW Family Fun Shows 20590 State Hwy 83, Mankato. $200
PEDDLER LICENSES
POL Gerald Johnson and Erik Johnson 129852 d Ave, Fridley $50
For sales during Parade-Jamboree
52
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: June 10, 2013 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 148031 through
148202 in the amount of$ 663,583.39.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
53
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CITY COUNCIL LETTER
Meeting of. June 10, 2013
AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Zoning Amendment — 1612 minimum BY: Sheila Cartney BY:/_/��
floor area for one and one half and two DATE: June 5 2013 l %2�a
story dwelling
Background: In May 2013 the Economic Development Authority (EDA) finalized contracts to list and sell 12
scattered site lots and build with Timbercraft Homes.The majority of the scattered site lots are 5,160 square feet(40'
wide lots).Timbercraft has presented the EDA with two model home styles for buyers to choose from both two-story
homes. The models have a main floor area of 581 square feet(1,169sq.ft finished) and 597 square feet main floor
area(1,197sq.ft.finished)both with unfinished basements.City Ordinance requires a one and one-half and two story
dwellings to have a minimum floor area of 960 square feet on the main floor,plus 120 square feet for each additional
bedroom over two.
At the EDA meeting the representative from Timbercraft Homes explained that with these narrow lots it is hard to
build a home with a large horizontal footprint that takes up the majority of the lot, it is more advantageous to build
vertically to preserve what little open space there is.He also indicated that the model homes are minimums and if a
buyer wanted a larger home they could build it if it fits within the parameters of the code, which could be
accommodated on a few of the lots.
The ordinance requires a minimum floor area of 1,020 square feet for every other dwelling type except for one
and one-half to two story dwellings, which requires a main floor area minimum. The ordinance does not dictate
the main floor area on the other housing styles rather just the minimum floor area allowing more flexibility in the
design of the home. The proposed ordinance amendment would do the same for one and one half to two story
dwellings.
The proposed change is for the minimum main floor area to be reduced to 550 square feet with a total above
grade minimum finished floor area of 1,020 square feet,pertaining to one and one half to two story dwellings.
This is more in line with the intent of the ordinance and consistent with the other dwelling types.
Recommendation: The Planning and Zoning Commission held a Public Hearing on June 4, 2013 and
recommended approval of the ordinance amendment. A zoning amendment requires four fifths majority vote for
City Council approval.
Recommended Motion: MOTION: Move to waive the reading of Ordinance 1612, there being ample copies
available to the public.
MOTION: Move to set the second reading for Monday, June 24, 2013 at approximately 7:00 PM in the City
Council Chambers.
Attachments:Drat Ord. 1612(first reading)P&Z packet
COUNCIL ACTION:
61
ORDINANCE NO. 1612
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005
RELATING TO FLOOR AREA REQUIREMENTS WITHIN THE CITY OF COLUMBIA
HEIGHTS
The City of Columbia Heights does ordain:
Chapter 9, Article I, Section 9.106 (D) of the Columbia Heights City Code, is proposed to
include the following additions and deletions:
§ 9.106 GENERAL DEVELOPMENT STANDARDS.
(D)Dwellings
(2)Floor area requirements. The following floor area requirements shall apply to all
dwelling units within the city:
(b) One and one-half and two story dwellings shall have a minimum floor area of 969 550 square
feet on the main floor, plus 120 s e �° f r e ^h ^ad-itior„l bedfo.ln - -two with a total
above grade minimum finished floor area of 1,020 square feet.
Section 2:
This Ordinance shall be in full force and effect from and after 30 days after its passage.
First reading: June 10, 2013
Second reading: June 24, 2013
Date of passage:
Offered by:
Seconded by:
Roll call:
Mayor Gary Peterson
Tori Leonhardt, City Clerk/Council Secretary
62
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CITY OF COLUMBIA HEIGHTS PLANNING REPORT
CASE NUMBER: 2013-0602
DATE: June 4, 2013
I
TO: Columbia Heights Planning Commission
APPLICANT: City of Columbia Heights
LOCATION: City Wide
REQUEST: Zoning Amendment for minimum floor area of one and one-half and
two story dwelling
PREPARED BY: Sheila Cartney, Assistant Community Development Director
3
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INTRODUCTION
In May 2013 the Economic Development Authority(EDA)finalized contracts to list and sell
12 scattered site lots and build with Timbercraft Homes. The majority of the scattered site
lots are 5,160 square feet (40` wide lots). Timbercraft has presented the EDA with two
model home styles for buyers to choose from both two-story homes. The models have a
main floor area of 581 square feet(1,169sq.ft finished)and 597 square feet main floor area
(1,197sq.ft. finished) both with unfinished basements. City Ordinance requires a one and
one-half and two story dwellings to have a minimum floor area of 960 square feet on the
main floor, plus 120 square feet for each additional bedroom over two.
At the EDA meeting the representative from Timbercraft Homes explained that with these
narrow lots it is hard to build a home with a large horizontal footprint that takes up the
majority of the lot, it is more advantageous to build vertically to preserve what little open
space there is. He also indicated that the model homes are minimums and if a buyer
wanted a larger home they could build it if it fits within the parameters of the code, which
could be accommodated on a few of the lots.
COMPREHENSIVE PLAN
One of the goals of the Comprehensive Plan is to "Advocate housing efforts that attract
and retain residents, especially young families." An implementation strategy listed is to
seek first time homebuyers for purchase of city owned property. Another goal listed is to
"Preserve and reinvest in the housing stock to protect values and investment in the city."
The Scattered site program obtains these goals by providing affordable "starter" homes
and reinvesting in neighborhoods.
I
City of Columbia Heights Planning Commission June 4, 2013
City of Columbia Heights, Floor Area Ratio Case # 2013.0602
FINDINGS OF FACT
Section 9.104(F) of the Columbia Heights zoning code requires that the City Council make
each of the following four findings before approving a zoning amendment:
1. The amendment is consistent with the Comprehensive Plan.
One of the goals of the Comprehensive Plan is to "Advocate housing efforts that
attract and retain residents, especially young families."An implementation strategy
listed is to seek first time homebuyers for purchase of city owned property. Another
goal listed is to "Preserve and reinvest in the housing stock to protect values and
investment in the city."The Scattered site program obtains these goals by providing
affordable "starter"homes and reinvesting in neighborhoods.
2. The amendment is in the public interest and is not solely for the benefit of a
single property owner.
The proposed amendment would apply to all one and one-half and two-story
dwellings throughout the City.
3. Where the amendment is to change the zoning classification of a particular
property, the existing use of the property and the zoning classification of
property within the general area of the property in question are compatible with
the proposed zoning classification.
The amendment would not change the zoning classification of a particular property.
4. Where the amendment is to change the zoning classification of a particular
property, there has been a change in the character or trend of development in
the general area of the property in question, which has taken place since such
property was placed in the current zoning classification.
The amendment would not change the zoning classification of a particularproperty.
RECOMMENDATION
Motion: That the Planning Commission recommends that the City Council approve the
proposed zoning amendment.
Attachments
• Draft zoning ordinance
Page 2
64
i
DRAFT ORDINANCE NO.1612
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005
RELATING TO FLOOR AREA REQUIREMENTS WITHIN THE CITY OF COLUMBIA
HEIGHTS
The City of Columbia Heights does ordain:
Chapter 9, Article 1, Section 9.106 (D) of the Columbia Heights City Code, is proposed to
include the following additions and deletions:
I
§ 9.106 GENERAL DEVELOPMENT STANDARDS.
f
i
I
(D) Dwellings
(2)Floar area requirements. The following floor area requirements shall apply to all
dwelling units within the city: a
(b) One and one-half and two story dwellings shall have a minimum floor area of 968 550 square
feet on the main floor, with a total
above grade minimum floor area of 1,020 square feet.
3
I
Section 2:
{i
3
This Ordinance shall be in full force and effect from and after 30 days after its passage.
First reading: June 10, 2013
Second reading: June 24,2013 I
Date of passage: I
Offered by:
Seconded by:
Roll call:
Mayor Gary Peterson
Tod Leonhardt,City Clerk
65 j
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54 Columbia Heights - Land Use
design features that are architecturally compatible with the principal structure, screening vegetation,
integrated parapet walls of sufficient height, or other means as approved by the Zoning Administrator. I
(D) Dwellings. j
E
(1) General requirements. The following standards shall apply to all dwelling units within the
city:
(a) All single-family dwelling units shall be a minimum of 20 feet wide at the narrowest
point.
i
(b) No accessory building or recreational vehicle shall be used at any time as a dwelling
unit.
I
I
(c) No basement dwelling (basements without upper floors) shall be used at any time as
a dwelling unit,
I
(d) No more than three unrelated adults shall be tenants in any single dwelling unit.
(2}
Z�Floorarea requirements. The following floor area requirements shall apply to all dwelling
snits wit the city: i
(a) One-story dwellings shall have a minimum floor area of 1,020 square feet, plus 120
square feet for each additional bedroom over three. The floor area may be reduced to 960 square feet
if the lot size is 6,500 square feet or less.
onhe:One and one-half and two story dwellings shall have a minimum floor area of 960
square feet main floor, plus 120 square feet for each additional bedroom over two.
(c) Split-level dwellings shall have a minimum floor area of 1,020 square feet, plus 120
square feet for each additional bedroom over three. The floor area may be reduced to 960 square feet
if the lot is 6,500 square feet or less.
(d) Split entry dwellings shall have a minimum floor area of 1,020 square feet, plus 120
square feet for each additional bedroom over three. The floor area may be reduced to 960 square feet
if the lot is 6,500 square feet or less.
(e) Two-family dwellings (duplexes) and town homes shall have a minimum floor area of
750 square feet per unit, plus 120 square feet for each additional bedroom over two.
(f) Efficiency apartments shall have a minimum floor area of 400 square feet per unit.
(g) One-bedroom apartments shall have a minimum floor area of 600 square feet per unit.
(h) Two-bedroom apartments shall have a minimum floor area of 720 square feet per unit.
2007S-3 66