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Home My WebLink About04/22/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS MQVor Gary L.Peterson 590 40"Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers Visit our website at.www.ci.columbia-heinhts.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R.Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday,April 22,2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia eights, MN. The City of o um is Heights does not discriminate on the basis of isa i ity in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611,to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Appoint Carole Blowers as Secretary Pro-Tern for the April 22 2013 City Council Meeting MOTION: Move to appoint Carole Blowers as Secretary Pro-Tem for the April 22, 2013 City Council Meeting. Invocation by Pastor John Hierlinger of St. Timothy's Lutheran Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council,upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS GUESTS A. Retirement of Marilyn Peters Marilyn Peters is retiring after 24 years of working for SACA. B. Presentation by Heidi Leibfried Essay by Heidi Leibfried 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes from the April 8, 2013 City Council Meeting Pg 5 MOTION: Move to approve the April 8, 2013 City Council Meeting. B. Establish an Executive Session for the purpose of Labor Negotiation Discussions on Monday, Pg14 May 6th at 7:00 PM or Immediately following the EDA Meeting MOTION: Move to establish an Executive Session for the purpose of Labor Negotiation Discussions on Monday, May 6th at 7:00 PM or Immediately following the EDA Meeting. C. Approve May 2013 as Building Safety Month Pg15 2 City Council Agenda Monday,April 22,2013 Page 2 of 3 MOTION: Move to approve May 2013 as Building Safety Month. D. Joint Powers Agreement with the City of New Brighton for Street Rehabilitation of Stinson Pg17 Boulevard MOTION: Move to enter into a Joint Powers Agreement for Stinson Boulevard street improvements from Fairway Drive to Argonne Drive with the City of New Brighton. E. Approve Business License Applications Pg2 0 MOTION: Move to approve the items as listed on the business license agenda for April 22, 2013 as presented. F. Approval of attached list of rental licening applications. Pg2 2 MOTION: Move to approve the items listed for rental housing license applications for April 22, 2013 in that they have met the requirements of the Property Maintenance Code. G. Review Payment of Bills Pg32 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 147508 through 147653 in the amount of$507,960.29. MOTION: Move to approve the Consent Agenda items. 6. PUBLIC HEARINGS A. Adopt Resolution No. 2013-29, 3865 Keyes Street N.E., being a Resolution of the City Council Pg3 9 of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. MOTION: Move to close the Public Hearing and to waive the reading of Resolution No. 2013- 29, being ample copies available to the public. MOTION: Move to Adopt Resolution No. 2013-29, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations 1. Adopt Resolution 2013-27,being a Resolution Accepting Bids and Awarding_a P94 Contract for the 2013 Miscellaneous Concrete Repairs and Installations, City Project 1300 MOTION: Move to waive the reading of Resolution 2013-27, there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-27 being a Resolution accepting bids and awarding the 2013 Miscellaneous Concrete Repairs and Installations, City Project No. 1300,to Ron Kassa Construction, Inc., based upon their low, qualified, responsible bid in the amount of$10,294.70 from Fund 415-51300- 4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 3 City Council Agenda Monday,April 22,2013 Page 3 of 3 2. Adopt Resolution No 2013-28 being a Resolution Accepting Bids and Awarding Pg4 5 a Contract for the 2013 Concrete Street Rehabilitation Project MOTION: Move to waive the reading of Resolution 2013-28,there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-28 being a resolution accepting bids and awarding the 2013 Concrete Street Rehabilitation, City Project No. 1302 including Alternate 1 for longitudinal joint repair and Alternate 2 for unit priced residential driveway construction, with construction on east side of Stinson Boulevard contingent on award by City of New Brighton to Interstate Improvement, Inc. of Faribault, Minnesota based upon their low, qualified responsible bid in the amount of$701,359.50 with funds to be appropriated from Fund 415-51302-5185; and, furthermore,to authorize the Mayor and City Manager to enter into a contract for the same. C. New Business and Reports 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10.ADJOURNMENT Linda Magee, Assistant to City Manager/HR Director lm'tal 4 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MONDAY,APRIL 8,2013 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 P.M. ON MONDAY,APRIL 8,2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL,590 40TH AVENUE N.E., COLUMBIA HEIGHTS,MINNESOTA. 1. CALL TO ORDER/ROLL CALL/INVOCATION Mayor Peterson called the meeting to order at 7:00 PM Members Present: Mayor Peterson, Councilmember Schmitt, Councilmember Williams, Councilmember Diehm and Councilmembers Nawrocki. Staff Present: Public Works Director Kevin Hansen and City Clerk/Council Secretary Tori Leonhardt. 2. PLEDGE OF ALLEGIANCE Recited 3. ADDITIONS/DELETIONS TO MEETING AGENDA Mayor Peterson added an announcement from the Sister Cities and a historical presentation from former City Manager, Malcolm Watson. 4. PROCLAMATIONS, PRESENTATIONS,RECOGNITION ANNOUNCEMENTS GUESTS A. Mayor Peterson read the proclamation for Arbor Day and asked that April 26th be dedicated as Arbor Day and the Month of May as Arbor Month. Kevin Hansen stated this is the 21 st year we have been recognized as a Tree City USA and we are very proud. B. Mayor Peterson read the Proclamation for National Library Week April 14-20, 2013 and presented it to Renee Dougherty, Library Director. Board Member Pat Sowada thanked the Council and Mayor Peterson and invited everyone to visit the library. Barbara Tantenella and Catherine Vesley from the Library Board were also there to accept the award. C. Mayor Peterson read the Proclamation for the Annual Community Prayer Breakfast to be held on Wednesday, May 8th at 7:00 AM at Murzyn Hall. The speaker for the breakfast is Randy Mortenson. Mortenson gave up his career to serve humanity and has been doing mission work in Haiti. D. Sister Cities Announcement—Gloria Berkstrom, Co-Chair of Sister Cities, invited everyone to attend the Sister Cities' 7th Annual Young Artist/Author at Murzyn Hall this Wednesday evening at 7:00 PM. The theme this year is the Power of Exchange. It is up to each individual entrant's interpretation as to what this means to them. The jazz band and the elementary All Star Choir will be there to perform. They have selected three essay and poetry winners and three art piece winners. First prize is $100 with second and third place being awarded$50 each. The winners of the essay contest and the art piece contest will go onto the competition in Washington DC. This whole exhibit/event is solely sponsored by the Sister Cities. This is their way of giving back to the community and staying involved with the community and different activities. 5 City Council Minutes Monday,April 8,2013 Page 2 of 9 E. Historical Presentation by Malcolm Watson, 1717 49`h Ave. Watson began with stating he served our country in the Navy in WWII. After the war he went to the University of MN and became a civil engineer. He started at the City of Columbia Heights 62 years ago this week. While he was an engineer for the City he laid out streets and utilities in the NE corner of Heights. In 1967 he became the City Manager. At that time their offices were located in the old field house and Council meetings where held on the porch. Watson stated during his years as City Manager they built the Police and Fire station(which houses City Hall today). The second floor of the building was not designated and when staff heard there was talk of it being a library, Watson and his staff moved over their office furniture and it became the Administrative Offices. There was a house on 4W and Jackson which they tore down and spent $145,000 to build the current library building, complete with a shooting range in the basement. He retired in 1977 after 20 years of being City Manager. The City grew from 8,000-24,000 residents. He asked that the Council be careful not to take hasty action when they are put under pressure whether good or bad. Be sure you review expenses and recognize it adds to the debt. It is important that changes benefit the community as a whole. Watson thanked the Council, Mayor and City Manager for allowing him to be a part of this great community. 5. CONSENT AGENDA Councilmember Nawrocki pulled items C, D, E, and F for further discussion. City Manager Walt Fehst took the Council through the remaining items on the Consent Agenda. A. Approve the minutes of the March 25, 2013 City Council Meeting MOTION: Move to approve the minutes of the March 25, 2013 City Council Meeting. B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the March 6, 2013 Library Board Minutes. C. Adopt Resolution 2013-24 Requesting MSAS Construction Funds for Other Local Transportation Uses-Removed D. Commercial Meter Replacement Program: Customer Funding-Removed E. Adopt Resolution 2013-25 Declaring the Intent to Bond for the Commercial Water Meter Replacement Program-Removed F. Adopt Resolution 2013-26 being a resolution approving and specifying the terms of an inter-fund loan from the Columbia Heights HRA-Removed. G. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for April 8, 2013 as presented. H. Review Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 147358 through 147507 in the amount of$283,192.81. 6 City Council Minutes Monday,April 8,2013 Page 3 of 9 Motion by Diehm, seconded by Williams; approve the Consent Agenda items with the exceptions of items C, D, E and F, which were pulled for further discussion. Upon Vote: All ayes. Motion carried. Items pulled from Consent Agenda for further discussion: Item C: Adopt Resolution 2013-24 Requesting MSAS Construction Funds for Other Local Transportation Uses Nawrocki stated this resolution is saying that all the State Aid streets have been taken care of in the City and the roads around Kordiak Park and Innsbruck need improvement and we not using State Aid money for this. Why do we agree with the State that all our roads are fixed, when in fact the ones around Kordiak Park are not fixed as of this date. Hansen stated in 1999 the City applied for and received State Aid certifications that all roads were built and complied with the standards of the time. This frees up money and allows us to use it on Non-State Aid roads. When we certify complete, we can use this program to supplement. Every year we have done this resolution, allowing us to use the funds for repair of streets. Nawrocki stated that we are saying they are done and they are not. Hansen indicated these are two different issues. State Aid Funding rule views that they are built to the standard of the day. In this case, it does not mean that the roads do not need work; it just means all the roads within Columbia Heights were built in compliance with the standards of that time period. We do have roads that need to have maintenance work done on them and by passing this resolution; this allows us to use the money for improvement programs. Nawrocki asked why on the resolution it lists all the streets in the Innsbruck Parkway. Hansen stated the State Aid roads now need repair and the money can be used for that purpose. Motion by Williams, seconded by Schmitt, waive the reading of Resolution 2013-24, there being ample copies available to the public. Upon Vote: All ayes. Motion Carried. Motion by Williams, seconded by Schmitt, approve and adopt Resolution 2013-24 requesting Municipal State Aid System construction funds for other local transportation uses. Upon Vote: All ayes. Motion Carried. Item D: Commercial Meter Replacement Program: Customer Funding_ Nawrocki stated he asked at the work session for a report on how much money the City was losing in water that was not being paid for. Hansen stated it will take some time to compile this information. Fehst stated in doing the residential meters, we found a 7% increase in the water accountability. Nawrocki asked if this was going to be cost effective and if we are going to get this money back? Hansen stated definitely. Nawrocki expressed his disappointment that this was not brought up at the Chamber Meeting where several commercial business people were present. Fehst stated we will be notifying them. Nawrocki stated there should be a public meeting and we should not go forward with this. Diehm pointed out many of these meters are $300—$500 to replace and for the costs that are going to exceed the $500 the property owners are able to spread the payments out over time. The other point is, these being the older meters; we do not have currently had the capabilities of getting a radio read. This is very important and has been 20—30 years since some of these meters were installed. Motion by Diehm, seconded by Williams, Authorize funding options for the Commercial Water 7 City Council Minutes Monday,April 8,2013 Page 4 of 9 Meter Replacement Program: 4 quarterly payments on customer's utility bill for meter installations less than$500; and assessment for a 5-year term for meter installations costing more than$500. Nawrocki again posed the question as to how much money are we losing. Does it justify the $250,000 expenditure? Peterson stated this is done because the meters are not reading properly because they are outdated. Schmitt pointed out if the commercial properties are not paying their fair share of the incurred costs, it is the residents that are absorbing the costs as Minneapolis bills us for the water being consumed. If it is under billed it is the residents that we have to pay for it. Motion by Nawrocki moved that this be tabled to a special hearing for commercial businesses. Motion died for lack of second. Upon Vote: Roll Call: Schmitt; aye, Williams; aye, Diehm: aye,Nawrocki; nay, Peterson; aye. 4 ayes, 1 nay. Motion Carried. Item E Adopt Resolution 2013-25 Declaring the Intent to Bond for the Commercial Water Meter Replacement Pro ram Motion by Williams, seconded by Diehm, waive the reading of Resolution 2013-25,there being ample copies available to the public. Upon Vote: All ayes. Motion Carried. Motion by Williams, seconded by Diehm, to adopt Resolution 2013-25,being a resolution approving the declaration for the official intent of the City of Columbia Heights to bond for the Commercial Water Meter Replacement program. Motion by Nawrocki to table this item and call a special meeting. Motion died for a lack of a second. Upon Vote: Roll Call: Schmitt; aye, Williams; aye, Diehm: aye,Nawrocki;nay, Peterson; aye. 4 ayes, 1 nay. Motion Carried. Item F Adopt Resolution 2013-26 being a resolution ap rovin and specifg the terms of an inter-fund loan from the Columbia Heights HRA. Motion by Williams, seconded by Schmitt, to waive the reading of Resolution 2013-26 there being ample copies available to the public. Upon Vote: All ayes. Motion Carried. Motion by Williams, seconded by Schmitt, to adopt Resolution 2013-26,being a resolution approving and specifying the terms of an inter-fund loan from the Columbia Heights HRA. Nawrocki stated it sounds like we want to spend money before we get it. We are doing it by borrowing it from one fund and moving it to another and then spending it.Nawrocki stated he does not recall doing this in the past. Fehst stated we have been doing it this way. We used to do it in a less formal way, now we are itemizing it for the Council to see. It is like if you wanted to cash in a CD and there is a penalty, this allows you to get funds from another source. This way you get the benefit of a short term loan and do not have to pay any penalties. Nawrocki asked when was the last time that the City has done this. Kloiber indicated this sort of interim borrowing happens every day. All of the City funds are combined into a common investment group. The only reason this came about this way is because in the last few years it has become more formalized for Parkview Villa under the HUD agreement. Kloiber stated this is less costly 8 City Council Minutes Monday,April 8,2013 Page 5 of 9 to residents. Upon Vote: Roll Call: Schmitt; aye, Williams; aye, Diehm; aye,Nawrocki; aye, Peterson; aye. 5 ayes. Motioned Carried. 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports Report from Library Task Force— Dave Larson introduced himself and Tricia Conway of the Library Task Force. He also listed all of the Task members to include, Jane Bona, Kathleen Collopy, Marna Lee Gomez,Nile Harper, Halimo Yusuf Ismail, Mike McGee, Muhidin Warfa and Colleen Werdien. He stated they all took their task very seriously and indicated they are not experts,just ordinary citizens of the community. Mayor Peterson just wanted to mention before Larson got any further, that he and the Council are very proud and impressed in the professionalism that has gone into everything they have done. Larson thanked the Mayor and continued to say the charge to the Library Task Force was to be a fact-finding organization to explore the possible replacement of the library building either with a single building or the library and City Hall as a combined facility. The Task Force met twenty- five times for a total of over forty-eight hours. They toured eleven potential library sites within Columbia Heights and heard from many community groups and hosted public listening sessions to hear the wants and needs of the people. The Task Force gathered information on the history of our library, examined census data and library needs, investigated emerging trends in public library's and created work groups in technology, location and types of space. They spent the summer collecting community feedback, to include analyzing data from a survey that was completed and toured other libraries. Larson stated the current library was built in 1961, remodeled in 1973 and expanded in 1978. In 1999 when the original needs assessment was completed there were 12,000 residents in Columbia Heights and in 2011 that number grew to 18,312. Thirteen years later our library has continued to serve a growing community. The main part of the library is 52 years old and operating on two floors is insufficient. Children must sit on floor and the teen area is a hallway. Almost all libraries have a separate space for teenagers; have flexible reading rooms, and tables to plug in electronic devises. When they asked the community if they would support a new public library building, eight-seven percent of the respondents said yes and seventy-five percent said they would support a multi-purpose facility. The Task Force then met with Cindy McCleary from Leo A. Daly,the firm selected to conduct the 2012 space needs assessment, and went over all of the pros and cons of their findings. They completed a vision and summary of recommendations. The proposed library recommendations are as follows: 1. Replacing the existing library with a new building. 2. A new library ranging from 20,500 square feet to 24,000 square feet on 2.5-3 acres. 9 City Council Minutes Monday,April 8,2013 Page 6 of 9 4. A library wired for electronic information communication technologies that allow for future development. 5. Retain the services of an architect with major interior design experience and demonstrated success in library design. 6. A library with well-designed work spaces and offices, separate from public areas for staff to carry out administration and operations of the library. 7. A library with areas designed for a variety of groups. 8. A library designed with attention to making it a community-oriented, public meeting and lifelong learning center. 9. A library with parking space to accommodate 50-75 vehicles and designed to provide accessibility for all persons. 10. A building/parking area designed for safety, efficient operation and accessibility, with a single entrance/exit. 11. A separate staff room for breaks and storage of person items and a separate restroom. 12. A new City library constructed in the near future while interest rates for borrowing are very low and good sites are available. Cindy McCleary, Regional Lead for Leo A. Daly, stated she was hired as a consultant to identify and review existing needs for a library, determine who the library is serving, investigate alternatives and what it would take to have a new library here. McCleary stated that sometimes it helps when someone new looks at things for the first time as they may see things that people who frequent the library may not notice. She pointed out many areas of the existing library that are inadequate, such as where the main desk is in the library. Currently they can only see about 1,000 of the 14,000 square feet. This poses a problem when trying to help patrons. The stairs are particularly narrow and hard to bring small children down. The teen area is very small and there are no tables. The lower level is the children's area and there is only one table and two chairs, which does not give an opportunity to engage in reading. The computer demand is growing and currently there are three in the children's area and she viewed adults using them. There are also not enough outlets to plug in anymore computers. McCleary indicated that one- fifth of residents in Columbia Heights are under eighteen years of age, one-third is over fifty years old and sixty-seven percent are in the labor force. They looked at four local comparable libraries and also compared our current library on a regional scale. Columbia Heights current library has the largest percentage of circulation of children's materials at forty-seven percent compared to the regional circulation of forty percent. Columbia Heights also has the highest number of programs for children at three hundred and forty-three programs per year. The current library is underfunded compared to other libraries. Libraries supply data and communication preferences are changing. The future library provides immediate access to the ever changing resources. The final recommendation is for a single level library, have up to seventy parking stalls, a drive up book drop, have from 2.5—3.0 acres of land, have up to twenty computers, a training room/lab space, multiple tutoring and conferences room, a dedicated teen area, a children's story area, a space for non-English speaking students and a way to provide technology. Larson stated the Library Task Force recommends three sites: 1. Mady's bowling site, which is owned by City, is in a highly visible area, but the cleanup of the site would be major. 10 City Council Minutes Monday,April 8,2013 Page 7 of 9 2. Empty land on 42"d between Jackson and Van Buren is close to Immaculate Conception Church that utilizes the library. Could build a multi-level/use building. 3. Former Kmart site 47th and Grand Ave which has a high elevation overlooking Central Avenue, but it is not owned by City. Smallest site, have to find alternatives for storm water holding. Larsen stated they have presented the Council with their findings and the ball is in their court now. He asked that the Council review the information supplied and follow up with the Task Force at the May 13th City Council meeting. Nawrocki stated he remembers the old library. He appreciates the time the Task Force has put into this and the time that Larson has taken to answer his questions. Nawrocki stated it would have been nice to have bond information and maintenance costs in their presentation. A new building would cost approximately 8-10 million dollars and another 5-7 million dollars in interest. This needs to be taken into account. We are still paying for our new public safety building. We have to look more at property tax dollars. Nawrocki stated he strongly recommends that this is put before the voters in the community before proceeding any further. Williams stated we just had an election and when he was running, he personally had about 100% of the people wanting a new library. We are building this for the youth of today and tomorrow. We need to make a statement for our citizens. We have come a long ways and I feel that our citizens will be behind us on this. Williams stated the Library Task Force did a great job and now is the time to make a move. Diehm echoed Councilmember Williams' statement and added that in 1999 we decided we had inadequate library space and here we are tonight stating we have inadequate space. We need to take this message and tap into some of our staff and see if we can take this vision and turn it into a reality. I am very supportive and feel we need to be sensitive to our resident's needs. The people in our community have invested in their homes and over the past several years we have struggled to keep our property taxes where they are. We need strong schools and community centers. Schmitt stated she was impressed and appreciates all the time that was put into this. She has a concern with the costs, like everyone else. Where is the funding going to come from? In talking to residents she has found people are both for and against a new library. Schmitt told the Task Force members they were a great influence to this community and thanked them for their dedication. Mayor Peterson wanted to thank them again for all their time and efforts. There is no doubt that anything you do will cost you money. We want people to want to live here and want people to come here. We have honest, hardworking people in this community and they deserve a new library. In talking with the community, he found people that are very against it, but he feels that the majority of the people want one. Peterson stated you have proven to us that we need one. We will talk it over at staff level and council level. Bob Odden, 120142 t/z Avenue, stated that it is only$10 to be a member of the library. The library is a fun place. The library is a great asset and it is in a good location. There are problems out there and at the state and federal level, we are incurring too much debt. We should not pull money out of the private sector. Interest rates maybe low, but they need to go back up. Realizes the library has some problems, but it is still a nice library. Believes it should go up for a referendum. Does not think it is a good time for us to build one. Agrees we need one, but not the time to build one. Cliff Shedlov, 1000 41St Avenue, stated in his opinion this community is getting better with the new fire and police station and all the things they do for you. Shedlov asked how we can move 11 City Council Minutes Monday,April 8,2013 Page 8 of 9 forward if we cannot plug another thing in. We need to keep up with the times. Mayor Peterson asked that the audience withhold their applause. Deloris Strand, 1145 Polk Place, wondered if it was an option to be a part of Anoka County Library system. Peterson stated he and Fehst met with them and it is no benefit to us. Strand also asked when they build this library make sure there are display cases and storage for Sister Cities. Catherine Vesley, 5135 Matterhorn Drive, wanted to express her thanks to the City Council and to the Library Task Force and consultants. The board gave full support, but we did not influence them at all. They remained independent. We have a lot of confidence that the Council will look at all the parameters. Councilmember Nawrocki wanted to encourage all members of the council to consider moving this to a referendum. 8. ADMINISTRATIVE REPORTS Report of the City Manager Councilmember Nawrocki stated we need to let people know that the Police Department has started policing Jay Walkers. We need to get information out to the public that they are back to enforcing it. Diehm stated it is on the website and Facebook,plus we have stated it at the last two meetings. Nawrocki indicated that the trash on 47th and Central was overflowing and that needs to be looked at. Peterson stated there is going to be a lot of cleanup in the City. Nawrocki stated it has been full for a couple of weeks. Schmitt asked how residents could report pot holes. Hansen stated call Public Works at 763-706-3600 or by going to our website to the Public Works page. Either way it comes directly to us. Report of the City Attorney None 9. CITIZENS FORUM John Bistow,4216 Jackson Street, expressed the need for dog parks within the City. Over the last 10 -15 year's dog parks have become to be a standard amenity. Does not understand why Columbia Heights does not currently have that. Nawrocki stated there is one on the south side of the golf course. Bistow stated you have to pay Minneapolis to use it. Diehm stated she has been asked about this several times. This may have to be directed to our Park and Recreation Department and she would be in support of looking into that. Nawrocki stated the park was looked at a while ago and residents were not happy with that. Bistow stated there are several parks in the City that could be looked at. It is an amenity that people would use. Williams thanked Bistow for bringing this to our attention. There is a nice piece of land that we have at the dead end of 37th. That would be a perfect place for a dog park. Williams stated he would be in favor of a dog park. Nawrocki thought that there was some intent that people could bring their dogs into that area—informally. Hansen does not believe it was a formal discussion for the Park and Recreation Commission. Peterson stated that may be a good place to have one. There is also a vacant parcel on Huset. Peterson stated we can look at it. Fehst stated the League does have some stipulations. Fehst stated he will have the Park and Recreation Department takes a look at what it all entails. 12 City Council Minutes Monday,April 8,2013 Page 9 of 9 10. ADJOURNMENT Mayor Peterson gave a report on our progress on Heritage Tower. Donations are up to $22,000. The pancake breakfast at Applebee's raised approximately$795.00. He thanked all the volunteers. Peterson asked that we keep our service men and women in our prayers and do a random act of kindness. Peterson adjourned the meeting at 9:29 PM. 13 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of. May 6, 2013 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Administration APPROVAL ITEM: Executive Session BY: Linda Magee BY: NO: DATE: April 18, 2013 DATE: Establish an Executive Session for the purpose of Labor Negotiation discussions on Monday, May 6, 2013, in Conference Room 1, at 7:00 PM or immediately following the EDA meeting. Recommended Motion: Move to establish an Executive Session for the purpose of Labor Negotiation discussions on Monday, May 6, 2013, in Conference Room 1, at 7:00 PM or immediately following the EDA meeting. COUNCIL ACTION: 14 CITY COUNCIL LETTER Meeting of: April 22, 2013 AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Proclamation Building Safety Month BY: SMC BY: DATE: April 22, 2013 Background: Attached is a Proclamation proclaiming May 2013 as Building Safety Month. Recommendation: Approve as written Recommended Motion: Motion to Approve May 2013 as Building Safety Month COUNCIL ACTION: 15 _vroclamation Building Safety Month–May,2013 Whereas,our state's continuing efforts to address the critical issues of safety, energy efficiency and sustainability in the built environment that affect our citizens,both in everyday life and in times of natural disaster,give us confidence that our structures are safe and sound, and; Whereas, our confidence is achieved through the devotion of vigilant guardians—building safety and fire prevention officials, architects, engineers, builders, laborers and others in the construction industry—who work year-round to ensure the safe construction of buildings, and; Whereas, these guardians—dedicated members of the International Code Council—develop and implement the highest-quality codes to protect Americans in the buildings where we live, learn, work, worship,play, and; Whereas, the International Codes, the most widely adopted building safety, energy and fire prevention codes in the nation, are used by most U.S.cities, counties and states;these modern building codes also include safeguards to protect the public from natural disasters such as hurricanes,snowstorms, tornadoes, wildland fires and earthquakes, and; Whereas, Building Safety Month is sponsored by the international Code Council and international Code Council Foundation, to remind the public about the critical role of our communities'largely unknown guardians of public safety—our local code officials—who assure us of safe,efficient and livable buildings, and; Whereas, "Building Safety Month:Code Officials keep you safe,"the theme for Building Safety Month 2013, encourages alt Americans to raise awareness of the importance of building safety;green and sustainable building;pool,spa and hot tub safety; and new technologies in the construction industry. Building Safety Month 2013, encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies, and, Whereas, each year, in observance of Building Safety Month,Americans are asked to consider projects to improve building safety and sustainability at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments and federal agencies in protecting lives and property. NOW, THEREFORE, 1, Gary Peterson, Mayor of the City of Columbia Heights, do hereby proclaim the Month of May, 2013, as Building Safety Month.Accordingly, l encourage our citizens to join with this community in participation in Building Safety Month activities. Signature Week 1 I May 1-8 1 Energy&Green Building Week 2 May 9-15 1 Disaster Safety&Mitigation Week 3 May 16-22 1 Fire Safety&Awareness Week 4 May 23-311 Backyard Safety 16 CITY COUNCIL LETTER Meeting of _April 22, 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAGER ITEM: JOINT POWERS AGREEMENT WITH BY: K. Hansen BY: THE CITY OF NEW BRIGHTON FOR STREET DATE: 4/17/2013 DATE: REHABILITATION OF STINSON BOULEVARD Background City staff has been in discussions with the City Engineer of New Brighton to develop a cost sharing agreement for the concrete and bituminous street improvements on Stinson Boulevard from Fairway Drive to Argonne Drive. This section of Stinson Boulevard is the municipal boundary between the two cities. The Concrete Street Rehabilitation project is scheduled for 2013 construction and the bituminous Mill and Overlay project is proposed for 2014 construction. An agreement is attached that defines the responsibilities of the each city, and has been reviewed by each city's attorneys. In summary, the agreement defines that: 1. The City of Columbia Heights shall prepare plans and specifications, advertise and open bids for the projects. 2. The City Councils'of Columbia Heights and New Brighton must approve the award of contract for work to proceed on their respective sides of Stinson Boulevard. 3. Columbia Heights will be responsible for construction engineering. The extent of work in New Brighton will be coordinated with their City Engineer, 4. New Brighton will reimburse Columbia Heights for construction costs plus 8%of construction costs for engineering services. Staff recommends approval of the Joint Powers Agreement for Stinson Boulevard Street Improvements. Recommended Motion: Move to enter into a Joint Powers Agreement for Stinson Boulevard street improvements from Fairway Drive to Argonne Drive with the City of New Brighton. Attachment: Joint Powers Agreement for Stinson Boulevard Improvements COUNCIL ACTION: 17 JOINT POWERS AGREEMENT STINSON BOULEVARD IMPROVEMENTS FAIRWAY DRIVE TO ARGONNE DRIVE THIS AGREEMENT is made as of the day of April, 2013, by and between the City of Columbia Heights, Minnesota ("Columbia Heights"), and the City of New Brighton, Minnesota("New Brighton")both Minnesota municipal corporations. WHEREAS, Columbia Heights and New Brighton share a common boundary and wish to undertake street improvement projects on Stinson Boulevard from Fairway Drive to Argonne Drive; and WHEREAS, the improvements consist of concrete street rehabilitation on Stinson Boulevard from 225' south of Innsbruck Parkway to Argonne Drive, identified as Columbia Heights Project 1302 and bituminous mill and overlay on Stinson Boulevard from Fairway Drive to 225' south of Innsbruck Parkway, identified as Columbia Heights Project 1402; and WHEREAS, Minn. Stat. § 471.59 provides for the joint exercise of common or similar powers by governmental units and also provides that any one governmental unit may perform on behalf of another governmental unit any service or function which that unit would be authorized to perform for itself; and NOW,THEREFORE, by virtue of the powers granted by law and in consideration of the mutual covenants and agreements of the parties hereto, it is agreed as follows: 1. Columbia Heights will prepare plans and specifications for the projects and advertise and open bids in accordance with State of Minnesota law. 2. Columbia Heights shall tabulate bids upon their receipt and make a recommendation of award. Each city must award the project for the work to move forward on their respective sides of Stinson Boulevard. 3. Construction engineering, including contract administration, staking, construction observation, and materials testing shall be performed by Columbia Heights, or their representative. New Brighton may increase or decrease the amount of concrete pavement restoration work done in their City,prior to the contractor beginning work. Any concerns by New Brighton regarding construction procedures or materials shall be immediately brought to the attention of the City Engineer of Columbia Heights. 4. All monthly progress payments to the contractor shall be made by Columbia Heights. Final contract payment shall occur only after final acceptance of the improvements by the City Council of each city. 5. Columbia Heights shall invoice New Brighton for reimbursement of New Brighton's portion of the construction cost plus 8% of said cost for construction engineering of the 18 improvements upon completion of the project. New Brighton shall reimburse Columbia Heights within 30 days of receiving the invoice. 6. A strict accounting shall be made of all funds, and reports of all receipts and disbursements shall be made upon request of any party hereto. 7. Each party agrees to indemnify the other, its officers, agents, and employees, for claims arising out of its conduct or resulting from breach of this Agreement. Nothing herein shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 8. Each City represents that its governing body has duly authorized the execution and delivery hereof, and that upon such execution and delivery, this Agreement will be binding as against such party. 9. This Agreement constitutes the entire agreement of the parties on the matter related hereto. This Agreement shall not be altered or amended, except by agreement in writing signed by the parties hereto. If any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. This Agreement may be simultaneously executed in several counter parts, each of which shall be any original and all of which shall constitute but one and the same instrument. This Agreement shall be construed in accordance with the laws of the State of Minnesota. 10. This Agreement shall terminate with the expiration of the project warranties, or two years after the agreement date, whichever is later. IN WITNESS WHEREOF, the parties hereto by their authorized representatives hereunto set their hands as of the day and date first above written. CITY OF NEW BRIGHTON CITY OF COLUMBIA HEIGHTS By: By_ David Jacobsen, Mayor Gary Peterson, Mayor And by: And by: Dean Lotter, City Manager Walter Fehst, City Manager 19 CITY COUNCIL LETTER Meeting of: April 22, 2013 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: April 3, 2013 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the April 22,2013 Council meeting. This agenda consists of applications for Contractor licenses for 2013. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 22, 2013 as presented. COUNCIL ACTION: TO CITY COUNCIL April 22, 2013 20 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2013 BLDG *Anything Plumb &Htg 5377 Needham Ave, St Michael $60 *Absolute Mech Cont 7338 Ohms Ln, Edina $60 MAI Construction 1018 Grant Cir S,Anoka $60 *Metro Htg &Cooling 255 Roselawn Ave E, Maplewood $60 *Armstrong Plumbing LLC 13272 nd Ave,New Port $60 *Terry Overacker Plumb 502 E Main St, Anoka $60 Elite Contractors Inc 3160162 nd Ln NW, Andover $60 Facilitech 4350 Baker Rd#400, Minnetonka $60 *Boe Plumbing 15481 Kiowa St, Andover $60 Versant Plumbing 5601 331 s'Ave NW, Cambridge $60 *Pro Master Plumbing 1091 Heather Dr, Woodbury $60 21 CITY COUNCIL LETTER Meeting of April 22, 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY: Licenses NO: DATE: April 16, 2013 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for April 22, 2013 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 22 COLUMBIA HEIGHTS Print Rental Licenses to FIRE DEPARTMENT approve by CC 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-7Q6-8158-Fax:763-7D6-8151 10003 4304 2ND ST Hampton Investments, Inc F12445 9637 Anderson Lakes Pkwy #324 $ 150.00 Eden Prairie, MN 55344 10034 344 40TH AVE Gondek, Michael F12284 334 NE 40th Avenue $ 150.00 Columbia Heights, MN 55421 10040-RY 530 HUSET PKWY Hippert, Scott F12436 931 Abbeville Dr. $ 150.00 St. Louis, MO 63130 10068 567 37TH AVE Hackett, Daniel F12384 7456 Groveland Road $ 150.00 Mounds View, MN 55112 10104 325 SUMMIT ST Gondek, Michael F12283 334 40th Avenue N.E. $ 150.00 Columbia Heights, MN 55421 10130 3974 HAYES ST Seubert, LLC F12378 3988 Hayes Street NE $ 150.00 Columbia Heights, MN 55421 10142 1012 45TH AVE Moden, Tanya F12321 3429 McKinley ST NE $ 150.00 Minneapolis, MN 55418 10144 260 MAUREEN LN Kerns, David and Kim F12374 231 Ability Point Court $ 150.00 Henderson, NV 89012 10153 1011 41ST AVE Clennon, Julie F12404 2425 Holy Name Drive $ 150.00 Medina, MN 55391 10158 1009 42 1/2 AVE Koehler,Aaron F12314 6125 Westridge Blvd. $ 150.00 Edina, MN 55436 10159 4438 6TH ST Anderberg, Josh 1 3890 Highland Dr. $ 150.00 Shoreview, MN 55126 04/16/2013 10:35 Page 1 23 COLUMBIA HEIGHTS Print Rental Licenses to FIRE DEPARTMENT approve by CC Inap4ietion Division 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph;763-706-8156-Fax:763-706-8151 10190 657 40TH AVE Marohn, Janice F12432 9594 208th St W $ 150.00 Lakeville, MN 55044 10219 1717 INNSBRUCK PKWY Jacobus, Dan F12344 2060 Chatsworth Ct. $ 150.00 Roseville, MN 55113 10226 4356 QUINCY ST Hall, Jocelyn F12428 14175 54th St N $ 150.00 Oak Park Heights, MN 55082 10234 4445 2ND ST Koch, Ken F12302 4042 Arthur Street N.E. $ 150.00 Columbia Heights, MN 55421 10260 4101 5TH ST Shahsavand, Amir F12370 11371 Hastings Street N.E. $ 150.00 Blaine, MN 55449 10268 3723 POLK ST Sila, Fred F12453 10812 Fillmore ST NE $ 150.00 Blaine, MN 55434 10271 1625 37TH AVE Lund, Jena F12413 2444 Black Lake Rd. $ 150.00 Spring Park, MN 55384 10283 681 47TH AVE Morlock, Nita F12383 5020 Page Avenue N.E. $ 150.00 St. Michael, MN 55376 10286 1011 41ST AVE Peterson, Karen F12348 4949 6th Street N.E. $ 150.00 Columbia Heights, MN 55421 10289 4171 3RD ST Jones, Terra F12304 4116 Sunset Trail North $ 150.00 Brooklyn Park, MN 55443 10322 3701 VAN BUREN ST Bahe„ Jeffrey F12377 11710 Normandale Blvd. $ 150.00 Bloomington, MN 55437 04/16/2013 10:35 Page 2 24 COLUMBIA HEIGHTS Print Rental Licenses to FIRE DEPARTMENT approve by CC 825 41 st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151 10331 4059 JEFFERSON ST Ahmed,Adam F12373 843 95th Lane NE $ 150.00 Blaine, MN 55434 10346 1070 GRANDVIEW CT Kurak, Thomas F12420 15001 Sunfish Lake Blvd. $ 150.00 Ramsey, MN 55303 10353 620 51 ST AVE Brannon, Dorothy F12312 1622 Innsbruck Parkway W. $ 150.00 Columbia Heights, MN 55421 10357 1200 PIERCE TER Pelham, LLC F12359 1185 Pierce Terrace $ 150.00 Columbia Heights, MN 55421 10358 4956 JACKSON ST Zhaqui, Jose F12396 2526 Portland Ave S. $ 150.00 Minneapolis, MN 55404 10363 3815 2 1/2 ST Al Saadon, Muna F12398 8931 Farnsworth Avenue N. $ 150.00 Brooklyn Park, MN 55443 10364 4625 PIERCE ST Fannie Mae F12457 14221 Dallas Pkwy. $ 150.00 Dallas, TX 75254 10366-RY 328 ORENDORFF WAY Ahadome, Edmond F12455 328 NE ORENDORF WAY $ 150.00 Columbia Heights, MN 55421 10367 4040 MADISON ST Gammada, Urgessa F12264 1730 HOLLYWOOD AVE NE $ 150.00 Minneapolis, MN 55418 10369 4219 7TH ST Hampton Investments, Inc. F12273 9637 Anderson Lakes Parkway#324 $ 150.00 Eden Prairie, MN 55344 10372 674 47TH AVE Sandell, Alexandria F12441 1405 27th Ave. N.E. $ 150.00 Minneapolis, MN 55418 04/16/2013 10:35 Page 3 25 COLUMBIA Print Rental Licenses to FIRE DEPARTMENT approve by CC Insmoction Division 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax;763-746-8151 10374 4249 MAIN ST Ali, Mir F12362A 2330 45th Avenue NE $ 150.00 Columbia Heights, MN 55421 10378 4932 6TH ST Palmer, Ryan F10378 4778 147th Lane NW $ 150.00 Andover, MN 55304 10379 648 40TH AVE Panora, Marco F12292 2118 Ericon Drive $ 150.00 Brooklyn Center, MN 55430 10382 3710 VAN BUREN ST Alzubi, Amer F12376 1524 Sugar Loaf Trail $ 150.00 Brooklyn Park, MN 55443 10394 542 SUMMIT ST Hampton Investments, Inc. F12272 9637 Anderson Lakes Parkway#324 $ 150.00 Eden Prairie, MN 55344 10397 4420 6TH ST Hampton Investments, Inc. F12271 9637 Anderson Lakes Parkway#324 $ 150.00 Eden Prairie, MN 55344 10399 4157 2ND ST Rapacz, David F12287 2 Ruth Street N. $ 150.00 Saint Paul, MN 55119-4618 10412-RY 576 LOMIANKI LN Haddad, Mike F12363 1713 Evergreen Alcove $ 150.00 Woodbury, MN 55125 12000-NC 5037 MADISON ST Danko, Andrew F12354 5037 Madison Street $ 150.00 Columbia Heights, MN 55421 12004 5248 WASHINGTON ST Wegener, Kimberly F12391 5248 Washington Street $ 150.00 Columbia Heights, MN 55421 12041 665 45TH AVE Cadieux, Ronald F12482 667 45th Avenue $ 150.00 Columbia Heights, MN 55421 04/16/2013 10:35 Page 4 26 COLUMBIA HEIGHTS Print Rental Licenses to FIRE DEPARTMENT approve by CC 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-6151 12053 3943 TYLER ST Brown, Marlene F12313 3943 Tyler Street $ 150.00 Columbia Heights, MN 55421 12075 4600 JEFFERSON ST Picken, Jennifer F12387 4600 Jefferson Street $ 150.00 Columbia Heights, MN 55421 12108 4660 TAYLOR ST Salchow, Cheryl F12323 4662 Taylor Street NE $ 150.00 Columbia Heights, MN 55421 12187 3935 TYLER ST Wilczek, Anthony F12452 3935 Tyler Street $ 150.00 Columbia Heights, MN 55421 20011 4023 6TH ST Rivertown#2 LLC F12385 4935 Chicago Ave $ 150.00 Minneapolis, MN 55417 20014 666 47 1/2 AVE Toussi, Farrokh F12256 3060 Poppler LN $ 150.00 Eagan, MN 55121 20018-NC 218 42ND AVE Amoni, Imafidon F12335 8607 Tessman Circle N $ 150.00 Brooklyn Park, MN 55445 20023 3830 3RD ST Sule, Titilope F12268 3830 3RD ST NE 3832 3rd Street $ 150.00 Columbia Heights, MN 55421 20036 4317 3RD ST Hassan, Diaa F12410 1202 Hathaway Lane NE $ 150.00 Fridley, MN 55432 20044 5229 7TH ST Matthes, Edwin F12393 545 54th Avenue $ 150.00 Fridley, MN 55421-1246 20058 3906 RESERVOIR BLVD Berglund, Terrell F12316 3011 Arthur St. NE $ 150.00 Minneapolis, MN 55418 04/16/2013 10:35 Page 5 27 Print Rental Licenses to FIRE DEPARTMENT approve by CC DIVISIon 825 41st Avenue N.E,-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-746-8151 20115 1231 40TH AVE Xianmin, Zhang F12379 433 Magestic Court $ 150.00 Shoreview, MN 55126 20124 1005 50TH AVE Olson, Dean F12448 1775 15th Avenue N.W. $ 150.00 New Brighton, MN 55112 20130 5128 WASHINGTON ST Chamberlain Capital, LLC F12440 PO Box 582 $ 150.00 Hopkins, MN 55343 20152 5140 WASHINGTON ST Harlan, Bette F12364E PO Box 120066 $ 150.00 New Brighton, MN 55112 20159 4622 7TH ST Gebhardt, Rick F12329 2320 16th Terrace NW $ 150.00 New Brighton, MN 55112 20167 401 46TH AVE Anderson, Joel F12275 401 46th Avenue $ 150.00 Columbia Heights, MN 55421 20168 3926 ULYSSES ST Sundae, Christina F12270 3926 NE ULYSSES ST 3928 NE Ulysses ST $ 150.00 Columbia Heights, MN 55421 20169 4518 WASHINGTON ST Miller, William F12217A 14628 18th Ave Southwest $ 150.00 Seattle, WA 98166 20170 4606 FILLMORE ST Cotton, Cynthia F12429 1233 37th Ave $ 150.00 Columbia Heights, MN 55421 20179 1715 37TH AVE HNA Properties F12386 4930 Pennine Pass N.E. $ 150.00 Columbia Heights, MN 55421 20180 5152 WASHINGTON ST Koster, Kenneth F12328 4326 Greenhaven Court $ 150.00 Vadnais Heights, MN 55127 04/16/2013 10:35 Page 6 28 Print Rental Licenses to FIRE DEPARTMENT approve by CC Inurnmectl Division 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151 20183 5228 WASHINGTON ST Peterson, Darwin F12253 2323 145th Lane NE $ 150.00 Ham Lake, MN 55304 20211 4536 7TH ST Ferry, Donald F12337 4146 Lantern Lane $ 150.00 Eagan, MN 55123 20212 4550 7TH ST Ramnarine, Jai F12397 4532 Tyler Street $ 150.00 Columbia Heights, MN 55421 20243 3816 3RD ST Youngren, Mark F12371 2430 154th Ave NW $ 150.00 Andover, MN 55304 20295 4612 POLK ST Aucaquizhpi, Lisa F12357 4612 POLK ST NE Up/Down $ 150.00 Columbia Heights, MN 55421 20321 3951 POLK ST Wrobel, Lisa F12388 3946 Polk Street $ 150.00 Columbia Heights, MN 55421 20393-NC 1008 GOULD AVE Chu, Josh F12382 1327 66th AVE NE $ 150.00 Fridley, MN 55432 20426 4154 2ND ST Reichow, Charles F12274 11671 Alder St NW $ 150.00 Coon Rapids, MN 55433 30001 4255 MAIN ST Kilgore, Gina F12451 6391 Monroe Street NE $ 188.00 Fridley, MN 55432 30002 3754 3RD ST Brown, Penelope F12310 4819 Azelia Avenue N.Apt#11 $211.00 Brooklyn Center, MN 55429 30026 3969 5TH ST Frlj, Nedim F12352 8401 Center Drive NE $248.00 Spring Lake Park, MN 55432 04/16/2013 10:35 Page 7 29 a` ? Print Rental Licenses to FIRE DEPARTMENT approve by CC Inazemoctl Division 825 41st Avenue N.E.-Columbia Heights,MN 55621-Ph:763-706-8156-Fax:763-706-6151 30028 5100 6TH ST Jones, Douglas F12319 2505 Silver Lane $458.00 St. Anthony, MN 55421 30040 965 40TH AVE City of Columbia Heights HRA F12322 590 40th Avenue N.E. $1802.00 Columbia Heights, MN 55421 30056 1440 47TH AVE Wang, Wu F12334 16448 Holbrook Avenue $410.00 Lakeville, MN 55044 30090 3801 VAN BUREN ST Avdulov, Allison F12381 2130 Cedar Grove Trail $ 160.00 Eagan, MN 55122 30115 4615 TYLER ST Riverwood Rentals, LLC F12438 2505 Silver Lane $ 160.00 Minneapolis, MN 55421 30116 4619 TYLER ST Marth, Mary F12405 4215 41 st Avenue $ 160.00 Minneapolis, MN 55406 34015 3700 VAN BUREN ST Tomas, John F12390 4712 121 st Avenue NE $ 150.00 Minneapolis, MN 55449-7047 Total#of Licenses 84 04/16/2013 10:35 Page 8 30 This page intentionally left blank 31 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/18/2013 12 :46 :25 Check History GL050S-V07 .20 COVERPAGE GL540R ******************************************************************************* * * * * L E A N N O * * * * L E A N N O * * * * L E A N N O * * * * L E A N N O ******************************************************************************* Report Selection: Optional Report Title. . . . . . . 04/22/2013 COUNCIL LISTING INCLUSIONS : Fund & Account . thru Check Date. . . . . . . . . . . . . . . . . . thru Source Codes . . . . . . . . . . . . . . . . thru Journal Entry Dates . . . . . . . . . thru Journal Entry Ids . . . . . . . . . . . thru Check Number. . . . . . . . . . . . . . . . 147508 thru 147653 Project . . . . . . . . . . . . . . . . . . . . . thru Vendor. . . . . . . . . . . . . . . . . . . . . . thru Invoice . . . . . . . . . . . . . . . . . . . . . thru Purchase Order. . . . . . . . . . . . . . thru Bank. . . . . . . . . . . . . . . . . . . . . . . . thru Voucher . . . . . . . . . . . . . . . . . . . . thru Released Date. . . . . . . . . . . . . . . thru Cleared Date. . . . . . . . . . . . . . . . thru Include Exp/Rev Closing Entries N Run Instructions : Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP L LEANNO 01 P4 Y S 6 066 10 Y Y 32 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/18/2013 12 Check History GL540R-V07 .20 PAGE 1 04/22/2013 COUNCIL LISTING BANK VENDOR CHECK# CHECK DATE AMOUNT BANK CHECKING ACCOUNT A & C SMALL ENGINE 147508 04/10/13 13 .44 AAA AWARDS 147509 04/10/13 7 . 50 ALL SAFE FIRE & SECURITY 147510 04/10/13 43 . 25 AMERICAN ARTSTONE COMAPN 147511 04/10/13 9, 300 . 00 AMERIPRIDE LINEN INC 147512 04/10/13 276 . 19 ANOKA CTY - CENTRAL COMM 147513 04/10/13 1, 431 . 36 ASSOC OF TRAINING OFFCRS 147514 04/10/13 450 . 00 ASSOC RECYCLING MANAGERS 147515 04/10/13 20 . 00 BELLBOY BAR SUPPLY 147516 04/10/13 1, 445 . 33 BELLBOY CORPORATION 147517 04/10/13 5, 579 . 15 BERNICK' S WINE 147518 04/10/13 2 , 373 . 31 BONESTEEL/PAUL 147519 04/10/13 1, 326 . 00 BUETOW 2 ARCHITECTS INC 147520 04/10/13 449 . 65 CAPITOL BEVERAGE SALES L 147521 04/10/13 18 , 796 .42 CARGILL INC 147522 04/10/13 6, 464 . 36 CCH INCORPORATED 147523 04/10/13 365 . 00 CEAM 147524 04/10/13 180 . 00 CITY WIDE LOCKSMITHING I 147525 04/10/13 279 . 63 CITY WIDE WINDOW SERVICE 147526 04/10/13 78 . 00 CREATIVE FORMS & CONCEPT 147527 04/10/13 969 . 87 DAVES SPORT SHOP 147528 04/10/13 5, 496 .41 ED' S TROPHIES INC 147529 04/10/13 44 . 09 FARNER-BOCKEN 147530 04/10/13 3 , 394 . 19 FINANCE & COMMERCE INC 147531 04/10/13 155 . 03 FIRE ENGINEERING 147532 04/10/13 29 . 00 FLAT ROCK GEOGRAPHICS LL 147533 04/10/13 5, 267 . 31 G & K SERVICES INC 147534 04/10/13 81 . 14 GENUINE PARTS/NAPA AUTO 147535 04/10/13 140 . 68 GOODIN CO INC 147536 04/10/13 347 . 34 HARBOR FREIGHT TOOLS 147537 04/10/13 10 . 11 HOHENSTEINS INC 147538 04/10/13 2, 610 . 80 INDEED BREWING COMPANY L 147539 04/10/13 600 . 00 INNOVATIVE OFFICE SOLUTN 147540 04/10/13 74 . 34 J.S . CATES CONSTRUCTION 147541 04/10/13 6, 716 . 50 JJ TAYLOR DIST OF MN 147542 04/10/13 28, 327 .23 JOHNSON BROS . LIQUOR CO. 147543 04/10/13 29, 471 . 77 LOFFLER COMPANIES INC 147544 04/10/13 773 . 95 MAC QUEEN EQUIPMENT CO. 147545 04/10/13 273 . 94 MARCO, INC 147546 04/10/13 22 . 50 MENARDS CASHWAY LUMBER-F 147547 04/10/13 200 . 73 METRO COUNCIL ENVIROMENT 147548 04/10/13 4 , 821 . 30 METRO SALES INC 147549 04/10/13 420 . 47 METROPOLITAN COUNCIL WAS 147550 04/10/13 76, 968 .41 MIDWAY FORD 147551 04/10/13 178 . 77 MINNEAPOLIS FINANCE DEPT 147552 04/10/13 79, 252 . 94 MINNEAPOLIS SAW CO INC 147553 04/10/13 35 . 88 MINNESOTA BATTERY LLC 147554 04/10/13 235 . 13 33 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/18/2013 12 Check History GL540R-V07 .20 PAGE 2 04/22/2013 COUNCIL LISTING BANK VENDOR CHECK# CHECK DATE AMOUNT BANK CHECKING ACCOUNT MN DEPT OF LABOR & INDUS 147555 04/10/13 870 . 19 MOA ENTERTAINMENT CO LLC 147556 04/10/13 849 . 66 MUNICI-PALS 147557 04/10/13 90 . 00 NSI MECHANICAL CONTRACTI 147558 04/10/13 290 . 99 OLSON/GREG 147559 04/10/13 86 . 05 ON SITE SANITATION INC 147560 04/10/13 338 . 79 PENN CONTRACTING INC 147561 04/10/13 38 , 161 . 50 PERA 147562 04/10/13 1, 686 . 82 PHILLIPS WINE & SPIRITS 147563 04/10/13 6, 743 . 27 PITNEY BOWES INC 147564 04/10/13 480 . 50 PREMIUM WATERS INC 147565 04/10/13 16 . 00 RICOH USA INC 147566 04/10/13 202 .28 RIGS AND SQUADS INC 147567 04/10/13 250 . 89 RJM DISTRIBUTING INC 147568 04/10/13 641 . 25 SBSI INC 147569 04/10/13 120 . 00 SCOTT/LAWRENCE L. 147570 04/10/13 76 . 50 SHAW LUMBER CO. 147571 04/10/13 199 . 11 STAR TRIBUNE 147572 04/10/13 36 .40 SUN PUBLICATION INC 147573 04/10/13 256 . 15 TOUSLEY FORD 147574 04/10/13 15 . 84 TRENDS, CYCLES & SWINGS 147575 04/10/13 225 . 00 TUBBS/MARSHA 147576 04/10/13 129 . 60 WHOLESALE TRUCK-TRLR PR 147577 04/10/13 31 . 57 WIRTZ BEVERAGE MINNESOTA 147578 04/10/13 17, 458 .40 WIRTZ BEVERAGE MINNESOTA 147579 04/10/13 15, 764 . 05 WW GRAINGER, INC 147580 04/10/13 986 . 06 XCEL ENERGY (N S P) 147581 04/10/13 100 . 83 AAA AWARDS 147582 04/17/13 42 . 75 AID ELECTRIC SERVICE INC 147583 04/17/13 451 . 94 AMERIPRIDE LINEN INC 147584 04/17/13 92 . 60 APN 147585 04/17/13 599 . 95 BAKER & TAYLOR 147586 04/17/13 962 . 05 BAKER & TAYLOR ENTERTAIN 147587 04/17/13 215 .48 BARNA GUZY & STEFFEN LTD 147588 04/17/13 13 , 881 . 00 BARNES/TIMOTHY 147589 04/17/13 36 . 16 BARNUM GATE SERVICES INC 147590 04/17/13 534 .25 BELLBOY BAR SUPPLY 147591 04/17/13 53 . 70 BRAY/LIZ 147592 04/17/13 191 .41 BREEZY POINT RESORT 147593 04/17/13 98 . 00 BSN SPORTS 147594 04/17/13 147 .48 BUREAU OF CRIMINAL APPRE 147595 04/17/13 600 . 00 CENTURYLINK 147596 04/17/13 116 .49 COCA-COLA BOTTLING MIDWE 147597 04/17/13 183 . 18 COLUMBIA HEIGHTS RENTAL 147598 04/17/13 49 . 11 CRYSTAL SPRINGS ICE LLC 147599 04/17/13 544 . 31 DIAMOND VOGEL PAINTS 147600 04/17/13 30 . 99 DOUGHERTY/RENEE 147601 04/17/13 109 . 60 34 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/18/2013 12 Check History GL540R-VO7 . 20 PAGE 3 04/22/2013 COUNCIL LISTING BANK VENDOR CHECK# CHECK DATE AMOUNT BANK CHECKING ACCOUNT DOWDI/MARGUERITE 147602 04/17/13 45 . 00 FLEETPRIDE INC 147603 04/17/13 450 . 91 G & K SERVICES INC 147604 04/17/13 136 .48 GARRISON/SHARON E 147605 04/17/13 50 . 00 GENUINE PARTS/NAPA AUTO 147606 04/17/13 221 . 50 JOHNSON BROS . LIQUOR CO. 147607 04/17/13 29, 543 . 80 MACK/AMANDA 147608 04/17/13 20 . 00 MEDICINE LAKE TOURS 147609 04/17/13 3 , 190 . 00 MEDTOX LABORATORIES, INC 147610 04/17/13 48 . 00 METRO AREA MANAGEMENT AS 147611 04/17/13 20 . 00 METRO WELDING SUPPLY 147612 04/17/13 38 .20 MIDWAY FORD 147613 04/17/13 546 . 68 MIDWEST LOCK & SAFE INC 147614 04/17/13 36 . 34 MIDWEST TAPE 147615 04/17/13 165 . 93 MINNEAPOLIS OXYGEN CO. 147616 04/17/13 14 . 58 MN CHIEFS OF POLICE ASSO 147617 04/17/13 740 . 11 MN DEPT OF HEALTH 147618 04/17/13 200 . 00 MN FIRE SERVICE CERTIFIC 147619 04/17/13 25 . 00 MORTON/JESSIE 147620 04/17/13 45 . 00 OFFICE DEPOT 147621 04/17/13 49 . 99 OFFICE DEPOT 147622 04/17/13 55 . 55 ORKIN INC 147623 04/17/13 200 . 88 PHILLIPS WINE & SPIRITS 147624 04/17/13 2, 579 . 09 POSITIVE PROMOTIONS 147625 04/17/13 194 . 10 PREMIUM WATERS INC 147626 04/17/13 55 . 79 PRO GRAPHICS 147627 04/17/13 13 . 89 RANDOM HOUSE, INC 147628 04/17/13 194 . 96 RICOH USA INC 147629 04/17/13 196 . 14 RIGS AND SQUADS INC 147630 04/17/13 256 . 58 ROSENBAUER MINNESOTA LLC 147631 04/17/13 57. 69 RUFFRIDGE-JOHNSON EQUIP. 147632 04/17/13 132 . 14 RYDBERG/SCOTT 147633 04/17/13 49 . 50 S & T OFFICE PRODUCTS IN 147634 04/17/13 37 . 00 SBSI INC 147635 04/17/13 140 . 58 SCHMIDT/KELLY 147636 04/17/13 148 . 82 SCOTT/LAWRENCE L. 147637 04/17/13 35 . 00 SOUTHERN WINE & SPIRITS 147638 04/17/13 62, 998 . 23 STREICHER' S GUN' S INC/DO 147639 04/17/13 209 . 99 SUN PUBLICATION INC 147640 04/17/13 147 . 15 THYSSENKRUPP ELEVATOR CO 147641 04/17/13 151 . 32 TOUSLEY FORD 147642 04/17/13 370 . 86 TWIN CITY WATER CLINIC I 147643 04/17/13 120 . 00 USA MOBILITY WIRELESS IN 147644 04/17/13 45 . 34 VERIZON WIRELESS 147645 04/17/13 148 . 08 VINOCOPIA INC 147646 04/17/13 672 . 00 WATER CONSERVATION SRVCS 147647 04/17/13 457 . 10 WHOLESALE TRUCK-TRLR PR 147648 04/17/13 164 . 56 35 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/18/2013 12 Check History GL540R-V07 .20 PAGE 4 04/22/2013 COUNCIL LISTING BANK VENDOR CHECK# CHECK DATE AMOUNT BANK CHECKING ACCOUNT WINE MERCHANTS 147649 04/17/13 1, 061 . 23 WIRTZ BEVERAGE MINNESOTA 147650 04/17/13 454 . 96 WOLNEY/SUE 147651 04/17/13 60 . 00 XCEL ENERGY (N S P) 147652 04/17/13 66 .20 XIONG/MAI KAO 147653 04/17/13 51 .47 507, 960 .29 36 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/18/2013 12 Check History GL540R-V07 . 20 PAGE 5 04/22/2013 COUNCIL LISTING BANK VENDOR CHECK# CHECK DATE AMOUNT REPORT TOTALS: 507, 960 . 29 RECORDS PRINTED - 000788 37 ACS FINANCIAL SYSTEM 04/18/2013 12 :46 :25 Check History FUND RECAP: FUND DESCRIPTION DISBURSEMENTS ---- ---------------------------- 101 GENERAL 37, 711 . 33 201 COMMUNITY DEVELOPMENT FUND 36 .26 CR 204 EDA ADMINISTRATION 436 . 05 240 LIBRARY 2, 736 . 90 261 AFTER-SCHOOL PROGRAMS 869 . 01 415 CAPITAL IMPRVMT - PIR PROD 302 . 18 420 CAP IMPROVEMENT-DEVELOPMENT 200 . 00 430 INFRASTRUCTURE FUND 9, 300 . 00 601 WATER UTILITY 80, 788 . 75 602 SEWER UTILITY 77, 022 . 80 603 REFUSE FUND 20 . 00 604 STORM SEWER UTILITY 77 . 78 609 LIQUOR 232, 415 . 32 652 SEWER CONSTRUCTION FUND 38, 161 .50 701 CENTRAL GARAGE 11, 333 . 86 875 FISCAL AGENCY: GIS RANGER 5, 267 . 31 880 PERMIT SURCHARGE 5, 727 . 75 881 CONTRIBUTED PROJECTS-REC 5, 496 .41 885 PAYROLL FUND 129 . 60 TOTAL ALL FUNDS 507, 960 .29 BANK RECAP: BANK NAME------------------------ DISBURSEMENTS BANK CHECKING ACCOUNT 507, 960 .29 TOTAL ALL BANKS 507, 960 .29 38 CITY COUNCIL LETTER Meeting of April 22, 2013 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: 1 APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: April 17, 2013 DATE: NO: 13-29 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at 3865 Keyes St. N.E. For failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2013-29, being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2013-29 being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. COUNCIL ACTION: 39 RESOLUTION 2013-29 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential rental license held by Amal, Aden (Hereinafter "License Holder"). WHEREAS,the license holder is the legal owner of the real property located at 3865 Keyes St. N.E. Columbia Heights, Minnesota; and WHEREAS, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on April 8,2013 of a public hearing to be held on April 22, 2013. NOW, THEREFORE, BE IT RESOLVED, in accordance with the foregoing and all ordinances and regulations of the City of Columbia Heights,the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about February 14,2013 inspection office staff sent a letter requesting the owner of the property to renew the rental license for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on April 8,2013 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit renewal rental license application and fees 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A,Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number Fl 1548 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 40 Passed this 22nd day of April 2013 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Tori Leonhardt City Clerk/Council Secretary 41 CITY COUNCIL LETTER Meeting of: April 22, 2013 AGENDA SECTION: BID CONSIDERATIONS ORIGINATING CITY MANAGER NO: DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2013-27,BEING A BY: Kevin Hansen BY: RESOLUTION ACCEPTING BIDS AND DATE: 4/18/2013 DATE: AWARDING A CONTRACT FOR THE 2013 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,CITY PROJECT 1300 Background: On January 28, 2013 City Council authorized staff to seek bids for the Annual Miscellaneous Concrete Repair Program to replace/install concrete throughout the City. Plans and specifications were prepared and advertised for bids in the Sun Focus on April 11, 2013 and in Finance and Commerce(trade journal) on April 8, 2013. The project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert. Two contractors requested a copy of the bidding documents. One bid was received and publicly read aloud at the April 18, 2013 bid opening. A copy of the bid opening minutes is attached. Analysis/Conclusions: The 2013 project is substantially smaller(approximately 80%)than Miscellaneous Concrete projects in recent years. The low bid was submitted by Ron Kassa Construction, Inc. of Elko, Minnesota, in the amount of$10,294.70. The unit prices are consistent with the Engineer's Estimate and increased less than 2% from the 2012 program unit prices. Specific items replaced or repaired under the Miscellaneous Concrete Program base bid include structures such as curb and gutter, sidewalk, alley and street panels. The concrete replacement is budgeted for in the Public Works Department budgets, such as in the Water Fund, for repairs of damaged concrete caused by water main breaks. Recommended Motion: Move to waive the reading of Resolution 2013-27, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2013-27 being a Resolution accepting bids and awarding the 2013 Miscellaneous Concrete Repairs and Installations, City Project No. 1300, to Ron Kassa Construction, Inc., based upon their low, qualified, responsible bid in the amount of$10,294.70 from Fund 415- 51300-4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachment: Resolution 2013-27 Bid Opening Minutes COUNCIL ACTION: 42 RESOLUTION 2013-27 RESOLUTION ACCEPTING BIDS AND AWARDING THE 2013 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT 1300 WHEREAS, pursuant to an advertisement for bids for City Project No. 1300,Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder TOTAL Ron Kassa Contruction, Inc. $10,294.70 WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250th St E,Elko, Minnesota is the lowest responsible bidder. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Ron Kassa Construction,Inc. in the name of the City of Columbia Heights, for the 2013 Miscellaneous Concrete Repairs and Installations, City Project No. 1300, for a bid amount of$10,294.70 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder until the contract has been signed. 3. City Project No. 1300 shall be funded with State Aid Maintenance Fund, General Fund, Park Fund, Street Fund, Sewer and Water Fund and PIR funds. Passed this 22nd day of April 2013. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: BY Mayor Gary L. Peterson Tori Leonhardt City Clerk/Council Secretary 43 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Thursday, April 18, 2013 at 10:00 a.m. 2012 Miscellaneous Concrete Repairs and Installations City Project 1300 Pursuant to an advertisement for bids for Miscellaneous Concrete Repairs and Installations, City Project 1300, an administrative meeting was held on April 18 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Kathy Young, Assistant City Engineer Sue Schmidtbauer, Public Works Secretary Bids were opened and read aloud as follows: Bidder Base Bid Ron Kassa Construction, Inc. $10,294.70 Respectfully submitted, Sue Schmidtbauer Public Works Secretary 44 CITY COUNCIL LETTER Meeting of. April 22,2013 AGENDA SECTION: BID CONSIDERATION ORIGINATING CITY MANAGER NO: DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION NO.2013-28,BEING A BY: K. Hansen BY: RESOLUTION ACCEPTING BIDS AND AWARDING A DATE: 4/17/2013 DATE: CONTRACT FOR THE 2013 CONCRETE STREET REHABILITATION PROJECT Background: On March 4, 2013 the City Council ordered the concrete street rehabilitation and utility improvements. Plans and specifications were prepared and advertised for bids in the Sun Focus on March 21, 2013 and in Finance and Commerce(trade journal) on March 22, 2013. The project was also advertised electronically through Quest Construction Data Network and MnDOT EAdvert. Seventeen contractors or suppliers requested copies of the bidding documents. Four bids were received and publicly read aloud at the April 16, 2013 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer, Analysis/Conclusions: Interstate Improvement, Inc. submitted the low base bid, in the amount of$634,459.50. Approximately $111,400 separated the next bidder from the low bidder on the base bid. The overall project cost is consistent with the Engineer's Estimate presented at the Improvement Hearing. Alternate bids were received for: 1) Joint repair(Type A 1), and 2) Residential construction on private property for concrete construction. Interstate Improvement has done a substantial amount of work on concrete streets and highways both in Minnesota and nationwide. Staff contacted several references and Interstate Improvements received average to good reviews. Staff is recommending accepting Alternates 1 and 2. Alternate 1 provides unit pricing to remove and install joint sealant on the longitudinal joints. Although longitudinal joints are less susceptible to movement than transverse joints, the existing joint sealant is beginning to separate from the adjacent concrete. Over time, this will allow water to seep into the soils beneath the pavement. The clay soils in the area have the potential for heaving, causing vertical displacement between the panels. Alternate 2 provides unit pricing for private residential concrete driveway or sidewalk construction as has been done in previous street rehabilitation projects. Based upon the low bid from Interstate Improvement, Inc., staff is recommending contract award of the base bid with Alternates 1 and 2. The funding sources are a combination of assessments, infrastructure fund, and utility funds as shown below: Assessment/Infrastructure Fund: $ 510,520. Other Revenue (New Brighton): $ 52,930. Sanitary Fund: $ 61,730. Storm Fund: $ 71,780. The work includes: STREET REHABILITATION 1. Innsbruck Parkway, Johnson Street to Stinson Boulevard 2. Innsbruck Parkway West, Innsbruck Parkway to Innsbruck Parkway 3. Innsbruck Circle West,North of Innsbruck Parkway West 45 CITY COUNCIL LETTER Meeting of. April 22,2013 AGENDA SECTION: BID CONSIDERATION ORIGINATING CITY MANAGER NO: DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION NO, 2013-28, BEING A BY: K. Hansen BY: RESOLUTION ACCEPTING BIDS AND AWARDING A DATE: 4/17/2013 DATE: CONTRACT FOR THE 2013 CONCRETE STREET REHABILITATION PROJECT 2013 Street Project—Page 2 4. Matterhorn Drive, Pierce Terrace to 255' North(City Limit) 5. Rainier Pass, Innsbruck Parkway to 545' North(City Limit) 6. St. Moritz Drive, Innsbruck Parkway to 440' North(City Limit) 7. Argonne Drive, Innsbruck Parkway to Stinson Boulevard 8. St. Imier Drive, Innsbruck Parkway to 150' North(City Limit) 9. Pennine Pass, 225' South of Innsbruck Parkway to Argonne Drive 10. Chalet Drive, Pennine Pass to Stinson Boulevard 11, Stinson Boulevard, 225' South of Innsbruck Parkway to Argonne Drive SANITARY SEWER REPAIRS: 1. Sanitary sewer manholes throughout the construction area— Replace adjusting rings, install external seal (if needed) and replace casting. STORM SEWER REPAIRS: 1. Storm sewer manholes and catch basins throughout the construction area— Replace adjusting rings and replace casting. 2. Catch basin repair on Innsbruck Parkway at Johnson Street— Replace cone section. Recommended Motion: Move to waive the reading of Resolution 2013-28,there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2013-28 being a resolution accepting bids and awarding the 2013 Concrete Street Rehabilitation, City Project No. 1302 including Alternate 1 for longitudinal joint repair and Alternate 2 for unit priced residential driveway construction, with construction on east side of Stinson Boulevard contingent on award by City of New Brighton to Interstate Improvement, Inc. of Faribault, Minnesota based upon their low, qualified responsible bid in the amount of$701,359.50 with funds to be appropriated from Fund 415-51302-5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachments: Resolution 2013-28 Bid opening minutes COUNCIL ACTION: 46 RESOLUTION 2013-28 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR CONCRETE STREET REHABILITATION,CITY PROJECT NO. 1302 WHEREAS,pursuant to an advertisement for bids for City Project No. 1302,Concrete Street Rehabilitation Improvements, four bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid Alt. 1 Alt. 2 TOTAL Interstate Improvement, Inc. $634,459.50 $ 62,500.00 $4,400.00 $701,359.50 Diamond Surface,Inc. $825,291.42 $ 49,750.00 $3,894.40 $878,935.82 C.S. McCrossan Construction, Inc. $745,841.45 $131,250.00 $2,600.00 $879,691.45 Shafer Contracting Company, Inc. $855,938.60 $ 65,000.00 $5,000.00 $925,938.60 WHEREAS,it appears that Interstate Improvement,Inc., 16871 Canby Avenue,P.O.Box 8,Faribault,Minnesota 55021 is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Interstate Improvement,Inc.in the name of the City of Columbia Heights, for the 2013 Concrete Street Rehabilitation Improvements,City-Project No. 1302 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith,to all bidders,the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project 1302 shall be funded with General Funds (Infrastructure and Assessments), Sanitary Sewer and Storm Water Utility Construction Funds, State Aid Funds, and Funds from City of New Brighton for Stinson Boulevard. Passed this 22nd day of April,2013. Offered by: CITY OF COLUMBIA HEIGHTS Second by: Roll call: BY Mayor Gary L.Peterson Tori Leonhardt City Clerk/Council Secretary 47 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, April 16, 2013 at 10:00 a.m. 2013 Concrete Street Rehabilitation City Project 1302 Pursuant to an advertisement for bids for the 2013 Concrete Street Rehabilitation, City Project 1302, an administrative meeting was held on April 16, 2013 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Kevin Hansen, City Engineer Kathy Young, Assistant City Engineer Sue Schmidtbauer, Public Works Secretary Al Adamek, Diamond Surface, Inc. Troy Vrieze, Shafer Contracting Co., Inc. Mary Bacher, C.S. McCrossan Construction, Inc. Bids were opened and read aloud as follows: Base Bid with Bidder Base Bid Alt. 1 Alt. 2 Alt. 1 and Alt. 2 Interstate Improvement 634,459.50 62,500.00 4,400.00 701,359.50 *Diamond Surface, Inc. 825,291.42 49,750.00 3,894.40 878,935.82 C.S. McCrossan 745,841.45 131,250.00 2,600.00 879,691.45 Schafer Contracting Co. 855,938.60 65,000.00 5,000.00 925,938.60 * Corrected Respectfully submitted, Sue Schmidtbauer Public Works Secretary 48