HomeMy WebLinkAbout2013-04-23 HRA AgendaHOUSING & REDEVELOPMENT AUTHORITY AGENDA
7:00 P.M.
TUESDAY APRIL 23, 2013
PARKVIEW VILLA, COMMUNITY ROOM B, 965 40 "rr AVE., COLUMBIA IIEIGHTS, MN
1. Call to Order
2. Roll Call Tammera Diehm, Chair
Bobby Williams, Vice Chair
Rheta Nelson
3. Pledge of Allegiance
CONSENT AGENDA
Bruce Nawrocki
Donna Schmitt, SecretaryfFreasurer
Gary Peterson
4. Approve minutes of January 22, 2013 meeting and Special meeting of March 4, 2013
5. Approve Financial Report and payment of bills for January, February and March 2013 on
Resolution 2013 -06.
6. Resolution 2013 -05, Interfund loan to City
Motion: Move to waive the reading of Resolutions 2013 -05 and 2013 -06 there being ample copies
available to the public.
Motion: Move to approve consent agenda as presented.
BUSINESS ITEMS
7. Report of Management Company
8. Resident Council Minutes
9. Citizen Forum*
10. Aeon Update (no attachments)
11. Other Business
The next regular HRA meeting will be Tuesday. July 23, 2013 at Parkview, Villa.
*At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. 'Pile citizen is requested to
limit their comments to live minutes. Please note the public may address the HRA regarding specific agenda items at the time the
item is being discussed.
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE SPECIAL MEETING
OF MARCH 4, 2013
1. Call to order — The meeting was called to order by Chair Diehm at 6:30 pm. Bobby Williams
took his Oath of Office.
2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby
Williams, Rheta Nelson, and Tammera Diehtn.
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark,
and Assistant Community Development Director - Sheila Cartney.
3. Pledge of Allegiance — Recited
PUBLIC HEARING
4. Amendment to the PHA Plan (including approval of Conversion Assessment and
Conversion Plan) Resolution 2012 -04
Clark explained that the next steps in the sale of Parkview Villa is for the I -IRA to take action on a Conversion
Assessment and Conversion Plan, in addition to a PHA Plan Amendment stating that the aforementioned action
will be implemented. The Conversion Plan is a second try at the dissolution of the Public Housing Agency
contract with the Department of Housing and Urban Development (HUD).
The bottom line summary of these actions is 1) A Conversion Assessment illustrates, by the use of a HUD matrix,
that the cost of operating the units as tenant -based housing ( meaning using project based section 8 as the form of
assistance) is less than operating the facility as public housing with related assistance. The analysis, as shown on
the Plan, illustrates a 11% cost saving to HUD 2) A Conversion Plan is the written process requirement for
voluntary conversion of public housing to the voucher program described in item #1. The Plan describes the
process, the maintaining of affordability, the use of net proceeds for renovation and the rationale for sale and
conversion.
Lastly, the other action is an amendment to the PHA Plan that simply states the above process. A 45 day review
and comment period was held (the actual plan was reviewed at two community meetings) and no North residents
formally commented on the Plan. One South resident did send a letter of inquiry and was responded to in kind.
Staff recommends approval of the attached resolution. Note the resolution was developed through AEON's
attorney to be in an appropriate form that HUD will accept. The passage of this resolution approves the PHA
amendment and also approves and requests submission of the Conversion Assessment and Plan.
Questions /comments from members:
Nawrocki questioned if this is the second attempt at the dissolution, when was the first attempt made? Clark
reminded him we did a Section 18 disposition process and that HUD changed their policy so the application was
withdrawn and another path was taken. Nawrocki again asked for an explanation regarding the reserve funds of
Parkview if approximately $1.5 million will be received for the sale. Clark explained that part of the $1.5 million
includes the fund balances from the south building (approx. $100,000). The reserves for the north building would
go into the rehab of that building and is a consideration in the overall sales process. Nawrocki wanted to know
exactly what the funds would be used for. Clark told him that is a discussion for a different meeting since they
have limited time for this special meeting.
HRA Minutes
Page 2
March 4, 2013
Nawrocki wanted to know why the Resolution came from Aeon's attorney. Clark told him that not many people
have the expertise regarding I -IUD's dissolution process and for drawing up a Resolution that HUD will accept,
and their attorney does.
Nawrocki asked what Anoka County is giving us for this project? Clark stated that they have recommended
giving Aeon some Home funds. Nawrocki then asked what the Resident Council's reaction was on this plan.
Clark said they had no specific questions. Rheta Nelson stated that residents were not concerned with the details
of the process.
Nawrocki asked if this amendment changes what the Executive Director is allowed to sign off on. Clark told him
clause #1 only pertains to minor changes, anything major would still be brought before the Board.
Motion by Peterson, seconded by Williams, to vraive the reading of resolution 2013 -04 there being ample copies
available to the public. All ayes. MOTIONPASSL'D.
Motion by Peterson, seconded by Williams, to adopt Resolution 2013 -04, approving Resolution of the Columbia
Heights Housing and Redevelopment Authority Confirming Approval and Significant Aniendniert to 5 -Year and
Annual Plan. All Ayes. MOTION PASSES.
HRA RESOLUTION 2013 -04
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) CONFIRMING APPROVAL AND SIGNIFICANT AMENDENT TO
5 -YEAR AND ANNUAL PHA PLAN
WHEREAS, the Significant Amendment to 5 -Year and Annual PHA Plan (the Amendment)
provides for the voluntary conversion to vouchers of the 101 -unit Parkview Villa North public housing
development (the Development); and
WHEREAS, the Amendment strikes current text in Section 7.0 of the 5 -Year Plan for fiscal
years beginning January 1, 2010 and the Amoral Plan for the fiscal year beginning January 1, 2013 and
substitutes the following:
"The HRA is submitting a voluntary conversion to HUD for its 101 units of public housing under
Section 22 of the United States Housing Act of 1937 and related requirements of the U.S. Department of
Housing and Urban Development (HUD). The attached Conversion Assessment and Conversion Plan describe
this action and the reasons for it. It is anticipated that, subject to fulfillment of all HUD requirements, the result
will be a renovated development assisted by project -based vouchers with continued availability to current and
future low - income households. In accordance with HUD requirements, the Conversion Assessment is submitted
with the PHA's 5 -Year and Annual Plan as amended by this Significant Amendment and the Conversion Plan is
made part of the 5 -Year and Annual Plan as amended by this Significant Amendment."; and
WHEREAS, the Amendment's text was published for review and comment in the local newspaper and
copies have been available for review at the local Public Library, administrative offices of the PHA, and the
PHA development management office; and
HRA Minutes
Page 3
March 4, 2013
WHEREAS, }IRA staff met with the Resident Council of the Development, which also serves as the
Resident Advisory Board, to review the Amendment, the Conversion Assessment and the Conversion Plan and
received no written comments; and
WHEREAS, the Board of Commissioners has reviewed the Amendment, the Conversion Assessment
and the Conversion Plan and supports the contemplated actions as the best means of utilizing the Development
to further long -term affordable housing in Columbia Heights;
NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia
Heights Housing & Redevelopment Authority that:
(1) the Amendment to the 5 -Year and Annual Plan is adopted, provided that the Executive
Director may make any necessary corrections or modifications to the Conversion Assessment and
Conversion Plan prior to their submission to the U.S. Department of Housing and Urban Development
(HUD); and
(2) the Executive Director is authorized to take all actions necessary to provide for
consideration and approval by HUD of the proposed voluntary conversion of the Development and
otherwise to provide for the successful conversion, transfer of ownership and future use of the
Development as proposed in the Conversion Assessment and Conversion Plan.
ADOPTED THIS 01 Day of March, 2013
MOTION BY:
SECONDED BY:
ROLL CALL:
HOUSING & REDEVELOPMENT AUTHORITY
Chair- Tarmnera Dielmi
Executive Director - Walter Fehst
5. Beautician Licensing Agreement
Thespino Hamm, the beautician who worked at Parkview Villa for the past twenty years, retired at the
end of January. The aforementioned position was not affiliated with the HRA in any employment sense.
The role of the HRA was to give the beauty parlor space for no fee, in exchange for the service to the
residents. Payments, bookkeeping and all aspects of the business were retained solely through the
beautician, and this was memorialized in a contract that was signed in 2001. This service is important to
the residents, and as such, staff wanted to get a new person in place immediately. Carmen Knake has
done hair salon work in the community for over forty years and approached the staff regarding taking
over this business, with the understanding that this would be a short term proposition due to the sale of
the building. Staff had the HRA Attorney draft a new `Beautician Licensing Agreement' and all points
have been agreed to by all parties. Ms. Knake is ready to take over immediately and has all of her
insurances in place.
IIRA Minutes
Page 4
March 4, 2013
Staff recommends approval of the Agreement as written.
Questions by members:
Nawrocki asked if it was clear that this agreement would terminate at the completion of the sale. Clark
stated, yes, it is detailed in the agreement and the new person is aware of this also.
Motion by Peterson, seconded by Williams, to Approve "Beautician Licensing Agreement" Dated
March 4, 2013, by and between the City of Columbia Heights Housing and Redevelopment Authority
and Carmen Knake. All ayes. MOTION PASSED.
Beautician Licensing Agreement
This Licensing Agreement is made this 4th day of March, 2013, by and between the Housing and
Redevelopment Authority of Columbia Heights (hereafter referred to as "the I -IRA ") located at 590 40th Avenue
NE, Columbia Heights, Minnesota 55421, and Carmen Knake (hereafter referred to as "Consultant ") located at
965 40th Avenue NE, Columbia Heights.
I. Obiectives
The objectives of this agreement are as follows:
Whereas, the HRA owns and manages multi- family housing facilities at 965 40 °i Avenue NE in Columbia
Heights, Minnesota (hereafter referred to as "Parkview Villa ").
Whereas, the HRA does not by its employees provide barber or beauty services for its residents at Parkview
Villa, and desires to ensure that its residents have ready access to a licensed barber or beautician to maintain
proper health and appearance on a regular basis; and
Whereas, Consultant has the necessary qualifications and abilities to maintain a barber /beautician operation at
Parkview Villa and is desirous of providing such an operation upon terms and conditions set forth below:
Now therefore, in consideration of Consultant's use of the premises as well as the obligations outlined herein, it
is hereby agreed by the parties as follows:
IL Status of Parties
The HRA and Consultant agree that their relationship is that of licensor /licensee and not of employer and
employee or principal and agent.
III. License
Consultant is hereby licensed to provide barber and beautician services exclusively to residents of Parkview
Villa on the premises as designated by the HRA. The barber and beautician services authorized by this
agreement are limited to hair cutting and styling while expressly excluding other cosmetology services such as
manicures, pedicures, facials, massages or any other services that beautify the skin or nails. The foregoing
services will be conducted by the Consultant in a space designated by the HRA within Parkview Villa.
Consultant will also be permitted to conduct limited retail sales of hair products to the residents within the
designated area.
HRA Minutes
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March 4, 2013
IV. Insurance
Consultant shall purchase and maintain general commercial liability insurance to protect against claims for
damages because of injury to persons or damage /destruction of any tangible property arising out of the
performance of Consultant's obligations under this agreement. The base limits for the general commercial
liability insurance policy shall be at least $1,000,000. Consultant shall provide the HRA with evidence of the
foregoing insurance in the form of a certificate from the insurer no later than ten (10) days after the execution of
this agreement as well as when reasonably requested by the HRA thereafter. Consultant represents to the HRA
that Consultant has no employees and will not employee any other person during the term of this agreement to
provide the services at Parkview Villa as outlined herein.
V. Credentials
Consultant is responsible for insuring that appropriate licenses are obtained to render stated services at Parkview
Villa. Consultant shall provide the HRA with a copy of said license at the start of the contract period and as
updated thereafter.
VI. Indemni
Consultant shall defend, indemnify, and hold the HRA harmless against any and all claims, liabilities, damages
or judgments asserted against, imposed upon or incurred by Consultant that arise out of acts or omissions,
including malpractice, negligence or breach of this agreement by Consultant or any of its employees, agents or
representatives in the discharge of its or their professional responsibilities to a resident under this agreement.
VII. Discrimination
Consultant will comply with all laws regarding discrimination on the basis of race, color, creed, religion,
national origin, sex, sexual orientation, marital status, status with regard to public assistance, membership or
activity in a local commission, disability or age.
VIII. Confidentiality
Consultant agrees to comply with the Minnesota Government Data Practices Act (the "Act") and all other
applicable state and federal laws relating to data privacy or confidentiality. Contractor will immediately report
to the HRA any requests from third parties for information relating to this Agreement, or the services provided
hereunder. The HRA agrees to promptly respond to inquiries from the Consultant concerning data requests. All
data created, collected, received stored, used, maintained or disseminated by Consultant in performing its
obligations is subject to the requirements of the Act, and Consultant must comply with the requirements of the
Act as if Contractor was a government entity. Any information regarding residents, clients, and the business of
the HRA is considered confidential and must not be shared outside of the context of the service rendered or
amongst residents living in Parkview Villa.
IX. Consultant Obligations
A. Provide barbering and /or beautician services to any male or female resident of Parkview Villa
requesting same, upon a schedule or regular business hours sufficient to handle such requests.
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March 4, 2013
specific services to include but not limited to: shampoos, shampoo sets, haircuts, permanents, rinses,
hair coloring, styling, etc. The barber and beautician services authorized by this agreement do not
include other cosmetology services such as manicures, pedicures, facials, massages or any other
services that beautify the skin or nails. (Consultant will not be required to provide services to a
resident whose account with Consultant is in arrears, if applicable).
B. Limit said treatment solely to residents of Parkview Villa and conduct no other business on the
premises for other individuals.
C. Furnish all supplies, tools, and items not otherwise provided by the HRA hereunder, necessary to
conduct such operation in a professional manner, at Consultant's sole expense, specifically:
shampoo, rinse /conditioner, hair rinse or colors, permanent solutions, curlers, curling irons, blow
dryers, brushes, combs, clips, cleaning solutions and supplies.
D. Post at all times, in a conspicuous place, Consultant's current charges for various services offered.
Any change in charges must be pre - approved by the HRA.
E. Comply in all aspects with standards and requirements of applicable State authority as to practices,
procedures and conditions of the operation of barber /beauty shops.
Arrange for qualified substitute personnel to maintain continuous operation in the event the
Consultant is unavailable to operate shop on a regular basis, due to vacation, sickness, leave of
absence or otherwise until Consultant's return.
G. Follow State and Federal Resident Rights, State and Federal regulations related to infection control,
MN Vulnerable Adult Law, and Parkview Villa Policies and Procedures.
H. Sanitize all equipment (curlers, combs, brushes, etc.) after each such use in an approved disinfecting
solution. As well as the laundering of any towels or linens used in conjunction of rendered services.
L Maintain the work area, work station and supply storage areas in a clean and orderly manner at all
times.
J. Consultant will be held accountable and responsible for damages incurred to the HRA's property
and /or equipment as a result of willful /malicious conduct with the intent to damage or damage
incurred as a result of Consultant's negligent conduct.
K. Consultant shall be solely responsible for the preparation of billing statements and collection of
funds due from residents or clients for professional services rendered. The HRA shall not be
responsible for any uncollectible accounts.
L. Consultant's commerce to be limited to only customary barber /beauty services as outlined herein
along limited retail sale of hair products. Consultant will not engage in any other business, trade or
practice nor conduct marketing or sales for any other business, trade or practice while on the HRA's
site.
M. Consultant may market barber /beauty services that are offered by Consultant to the Parkview Villa
residents. All marketing materials, communications, etc. will be produced and distributed at
HRA Minutes
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March 4, 2013
Consultant's expense. Marketing materials as well as means of distribution must be approved by the
I-IRA prior to commencement of any marketing activities.
O. Strictly comply with the HRA's non- smoking policy at Parkview Villa.
X. HRA Obligations
A. Space for Services
The HRA agrees to provide Consultant with a designated space within Parkview Villa to adequately
fulfill Consultant's obligations to provide barber and beautician services under this agreement. The
HRA shall also provide necessary beating, air conditioning, water and electrical supply. The HRA also
agrees to provide Consultant with the fixtures, items of equipment, and furnishings described in the
attached Exhibit "A ".
B. Supplies
The HRA agrees to provide housekeeping services (floor care), maintenance services and office services
(photocopying, faxes, etc.) within the space provided to Consultant for .
C. Maintenance
The HRA shall maintain designated space, fixtures and furnishings in good repair and working order,
and provide necessary janitorial work. Consultant shall promptly report to the HRA any equipment or
fixtures that are in need of repair.
XI. Term of Agreement
1. This agreement will continence on the _ day of , 2013, and shall be in
existence for a period of one year from and after the commencement date. Thereafter, this
agreement will automatically renew on each anniversary date unless terminated by either party
hereto.
2. This agreement may be terminated, at any time, by either party upon a written 30 -day notice to
the other party.
3. This agreement may be terminated immediately by the HRA upon written notice to the
Consultant in the event the health or safety of any resident of Parkview Villa deemed to be at
risk.
X11. Delegation /Assignment
Neither party hereto shall delegate responsibilities nor assign rights acquired hereunder without the prior
written approval of the other party.
XIII. Amendments
No amendments may be made to this agreement except in writing and executed in the same manner as
this agreement.
HRA Minutes
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March 4, 2013
XIV. Notices
Any notice or demand authorized or required under this Agreement shall be in writing and shall be sent
by certified mail to the other party as follows:
To Consultant: To the HRA:
HOUSING AND REDEVELOPMENT
AUTHORITY OF COLUMBIA HEIGHTS
m
Its:
Date:
CONSULTANT
By:
Its:
Date:
By:
Its:
Date:
Exhibit A
Fixtures, items of equipment, furnishings located in the barber /beauty shop at Parkview Villa that are the
property of the BRA include the following:
uanti Description
2 Each Chair with Hairdryer attached
1 Each Beauty Chair
It is agreed between the undersigned that the equipment described above is the property of HRA.
HOUSING AND REDEVELOPMENT
AUTHORITY OF COLUMBIA HEIGHTS
By:
Its:
Date:
CONSULTANT
Date:
IN
Its:
Date:
HRA Minutes
Page 9
March 4, 2013
Diehm stated the next regular meeting is scheduled for Tuesday, April 23`d, 2013.
The meeting was adjourned at 6:45 pm.
Respectfully submitted,
Sheila Cartney
Acting Secretary
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE MEETING
OF JANUARY 22, 2013
1. Call to order — The meeting was called to order by Chair Diehm at 7:00 pm. Gary Peterson
and Bruce Nawrocki took their Oath of Office.
2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Rheta Nelson,
and Tammera Diehm.
Members Absent: Bobby Williams
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark,
Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson
Parkview /CommonBond staff: Lisa Wilcox - Erhart, Laura Frost, Jennifer Eells, and Jennifer
Vota.
3. Pledge of Allegiance — Recited
4. Election of Officers-
Motion by Peterson, seconded by Nawrocki to elect officers as follows:
Chair- Diehm
Vice Chair- Schmitt
Secretary /Treasurer- Nawrocki
All ayes. Motion Passed.
CONSENT AGENDA
5. Approve Minutes from the meeting of October 23, 2012.
6. Approve Financial Report and Payment of Bills for October, November, and December
2012 on Resolution 2013 -01.
HRA RESOLUTION 2013 -01
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY
(HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER, NOVEMBER AND
DECEMBER 2012 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER, NOVEMBER,
AND DECEMBER 2012.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
HR-A's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by resolution and enter the resolution in its records; and
HRA Minutes
Page 2
January 22, 2013
WHEREAS, the financial statement for the months of October, November and December 2012 and the list of
bills for the months of October, November and December 2012 are attached hereto and made a part of this
resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable
as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing
& Redevelopment Authority that it has examined the attached financial statements and list of bills, which are
attached hereto and made a part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as
presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records
of the Columbia Heights Housing & Redevelopment Authority.
Passed this 22`1 day of January 2013.
MOTION BY: Peterson
SECONDED BY: Schmitt
AYES: All ayes
Chair
Attest by:
Shelley Hanson, Secretary
7. Approving Depository and Signatories
Clark explained this is an annual function decided at the first meeting of each year.
RESOLUTION NO. 2013-02
RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA RE, IGHTS HOUSING AND
REDEVELOPMENT AUTHORITY (HRA)
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the
"Corporation") has entered into a Management Contract with CommonBond Housing (herein referred to as
"Management Company "), dated January 23, 2008, and amended on November 9, 2009 and extended on
October 25, 2011 and January 22, 2013, and
WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and
WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and the
Management Company.
HRA Minutes
Page 3
January 22, 2013
IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this
corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this
corporation on deposit with said bank shall be signed by at least two of the following:
HRA Executive Director
Management Company CEO
Management Senior Vice president
Management Director of Administration
And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks,
drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is
hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money
drawn in this Corporation's name, including those drawn to the individual order of any person or person whose
name or names appear thereon as signer or signers thereof, when hearing or purporting to bear the facsimile
signatures of at least two of the following:
Management Company CEO
Management Company Senior Vice President
Management Company Directors of Administration
And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts or
other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have
been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with
the Bank by the City Clerk or other officer of this Corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and
certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in
full force and effect, except as the same may be supplemented or modified by the foregoing part of this
resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and
borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be, and the
same hereby are, in all things ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be
used as depositories for investment purposes so long as the investments comply with authorized investments as
set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a
depository for investment purposes so long as the investments comply with the authorized investments as set
forth in Minnesota Statutes.
Passed this 22 "`1 day of January, 2013
Offered by: Peterson
Seconded by: Schmitt
Roll Call: All ayes
Chair
Shelley Hanson- Secretary
HRA Minutes
Page 4
January 22, 2013
Questions from members:
Nawrocki asked if we are getting interest on our accounts at NE Bank. Frost said we do not get
interest on the Checking Account but we do on the Reserve Accounts. He stated that he still believes
an officer should also be required to sign all checks. He doesn't think that management personnel
should be the only signature on the checks. Clark stated that is the way it was established when the
contract was drawn up. He reminded members that anything over $15,000 requires Walt's signature
and that all expenditures are reviewed by the Board on a quarterly basis. Wilcox- Erhart stated this is
common practice at the other entities they manage. This allows them to conduct the day to day
business and emergency expenses as they arise in a timely manner.
Motion by Peterson, seconded by Schmitt, to approve the consent agenda items as listed. All ayes.
M077ON PASSED.
8. Report of the Management Company
Lisa Wilcox- Erhart, Laura Frost and Jennifer Eells, from CommonBond, were present to
answer any questions from the members. Frost gave a brief report. She stated we don't know
exactly what the 2013 Capital Grant will be yet. It is usually awarded at the end of first quarter
and should be approximately $19,000. We also don't know how much the operating grant will
be for 2013. It could be as much as $30,000. Frost said the first floor modernization is moving
forward. They took the HRA Board's and Aeon's recommendations to the architect from WAI.
They are preparing the specs and will go out for bids in February and hope to begin the
renovations in March.
Frost also told the members that they have been notified that the Fire Panel for the buildings is
outdated. They are operational for now, but are obsolete so repairs can no longer be made to
the system. They are seeking bids for a new system. She said this was bid out a few years ago
and the price at that time was around $80,000. Nawrocki asked what function the Fire Panel
served. She explained that all smoke detectors and alarms are tied into the panel and if there is
a fire it would activate the sprinkler systems. He asked what funds would be used to replace
this system. She responded that it would probably have to come from several sources. If there
are any funds leftover from the modernization project, they could be used, or they would have
to look at the operating grant, the capital grant, or possibly a reserve account. Schmitt asked
why the system wasn't replaced a few years ago when bids were taken. Staff said that would
have to be researched as to why the Board did not proceed with the project at that time.
Wilcox - Erhart gave a staffing update since Jennifer Eells is leaving at the end of the week. She
stated that they have held interviews for the position of the on -site Manager and they will be
offering the position to someone. Until she can start, Jennifer will be corning back one day a
week, a roving Manager will be on site two days a week and Jennifer Vota will be present 5
days a week as before. Jennifer Fells thanked the residents and HRA Board and city staff for
all their cooperation during her time at Parkview Villa.
IIRA Minutes
Page 5
January 22, 2013
Resident Council Minutes
Leeann Miller is the new President of the Resident Council. She was introduced to members. She
stated the only thing that has happened since she took office is some entertainment that took place this
month for the residents. She said it wasn't very well attended, but was enjoyed by those who did.
10. Citizen Forum
No one wished to speak at this time.
11. Management Contract with CommonBond
Clark explained that the originally agreed to five year Management Agreement with Common -Bond is
expiring on January 31, 2013. As such, CommonBond is seeking a one year management "extension"
with the understanding that the sale of Parkview Villa will probably be occurring within this time line.
As such, the attached resolution approves a new management period terminating on January 31, 2014
(with no increases) and that a 60 day termination notice can be given by the HRA at any time based
upon the sale process.
Staff recommends approval of Resolution 2013 -03 as written.
Question from members:
'rhe Board asked if this had been reviewed and agreed to by CommonBond. Clark responded that it
had.
Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2013 -03, there being
ample copies available to the public. All ayes. MOTION PASSED.
Motion by Peterson, seconded by Schmitt, to adapt Resolution 2013 -03, being a Resolution of the
Housing and Redevelopment Authority in and for the City of Columbia Heights, approving an extension
of the CommonBond Housing Management Contract until.Ianuary 31, 2014 for Management of
Parkview Villa North and South. All ayes. MOTION PASSED.
HRA Minutes
Page 6
January 22, 2013
HRA RESOLUTION 2013 -03
EXTENSION OF COMMONBOND HOUSING MANAGEMENT CONTRACT UNTIL JANUARY 31,
2014 FOR MANAGEMENT OF PARKVIEW VILLA NORTH AND SOUTH
WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority
(HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a
provision for a five -year contract, and
WHEREAS, the Department of Housing and Urban Development (HUD) denied the ability of the HRA to enter
into a five -year contract based on a previously approved 1969 Annual Contributions Contract which limits all
contracts to two years, and
WHEREAS, in order to meet the spirit and intent of the originally approved five year contract both HUD and
the HRA agreed to a management contract term of an initial two year period with three one -year extensions, and
WHEREAS, this language is memorialized in Section 1.3 of the final and approved contract approved by the
HRA on April 22, 2008, and
WHEREAS, a new contract period is desired with the understanding that the sale of the subject property is
probable in 2013, and
WHEREAS, the HRA is satisfied by the performance and competence of CommonBond and desire to extend the
subject term until the time of the sale;
NOW THEREFORE BE IT RESOLVED,
1) The HRA approves a one -year management contract extension running from February 1, 2013 to
January 31, 2014
2) Section 10.2 shall be amended to read, "This Agreement shall be terminated upon the sale of the
Premises or in the case of building demolition caused by natural or man -made causes. In the case of
sale the Owner retains the right to give the Agent a 60 calendar day notice of termination at an
;mint in the sales process.
3) All other provisions of the contract dated April 22, 2008 Management Agreement between
CommonBond and the HRA remains in place.
Passed this 22nd day of January 2013.
MOTION BY: Peterson
SECONDED BY: Schmitt
Chair
Attest by:
Shelley Hanson, Recording Secretary
I-IRA Minutes
Page 7
January 22, 2013
12. Update from Aeon
James Lehnhoff, the Sr. Developer from Aeon and Miranda Walker, Project Manager were
present at the meeting to update the members on recent events.
Lehnhoff said that they were awarded the 1.5 million dollar funding from MIIFA to help with
the gap financing. MHFA is very supportive of this project.
Lehnhoff also told members that they held two meetings last week with residents to update
them on the progress of the sale and to go over the general information notice that they had to
give to residents again since the process to dissolve the PHA has changed. HUD required new
signed slips since changing to a Voluntary Conversion Plan,
The Voluntary Conversion Plan must prove to HUD through a cost analysis that it's more
advantageous to HUD to convert these buildings. The Plan must detail the future use of the
buildings and that they will be kept as affordable apartments. The Plan must provide an
analysis of the market value, so the previous appraisal is being updated. This will also support
the overall condition of the building to show its marketability. The Plan must detail the benefits
to PHA such as the plans to remodel /update the building which will provide better housing
options to the residents and its effect on the community as a whole. The Plan must also cover
any relocation plans, however that is not applicable as Aeon has no plans to re- locate anyone.
Once this Plan is submitted to HUD, they must review it. Lehnhoff still anticipates a closing
before the end of the year.
In the meantime, Aeon has hired architects and general contractors to coordinate future plans
and renovations. During the next 4 -5 months they will be assessing the condition of the units
and what improvements will be needed. Lehnhoff said they are also assessing the support
services that would benefit the residents.
Clark stated that Aeon has also applied for a grant of HOME Funds through Anoka County.
We should know their final decision by April.
Nawrocki asked if any of the residents had any questions they haven't had answered. No one
present had any concerns. Lehnhoff also encouraged residents to ask any questions of him or
staff and he will do his best to answer them. He wants this to be an open process for all parties
involved.
13. Call a Special Meeting for Monday, March 4, 2013
Clark explained the only item on the agenda will be the Amendment to the PHA and the
Resolution for the Voluntary Conversion and Assessment Plan. We need to hold the meeting
so the process can move along. We have to wait until the end of the comment period before
holding a meeting, so this is the first available date to approve these items. The meeting is
scheduled for 6:30 pm before the Council Work Session.
HRA Minutes
Page 8
January 22, 2013
14. Other New Business
Nawrocki asked whether there was any back up material for the meeting that will be held
Thursday, January 24, 2013. Clark responded that this is not an HRA matter. He wanted to
assure the residents present that the January 24th meeting has nothing to do with them or the
sale. He then explained to Mr. Nawrocki that there is no backup material to give to members at
this time. He told members that a small group of people will be making a presentation to
discuss a conceptual idea, and how it could work, if the Council is interested in pursuing the
idea further. No action will be taken at this meeting, they will just be asked to listen to see if
this is a direction they may wish to consider further. Nawrocki asked who would be making
this presentation. Clark told him Frank Dunbar from Dunbar Development—James Winkle
from Amcon Construction— Stacie Kvilvang from Ehlers —and possibly an architect.
Diehm stated the next regular meeting is scheduled for Tuesday, April 23'd 2013.
The meeting was adjourned at 7:50 pm.
Respectfully submitted,
Shelley Hanson
Recording Secretary
COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA)
Meeting of: April 23, 2013
AGENDA SECTION: Consent Agenda
ORIGINATING
EXECUTIVE
NO: 5
DEPARTMENT: HRA
DIRECTOR
APPROVALL
ITEM: Financial Report and Payment of Bills
BY: Laura Frost
BY��!
— Resolution 2013 -06
DATE: April 10, 2013
BACKGROUND:
A copy of the Financial Reports for the months of January, February, and March 2013 are
attached.
RECOMMENDATION:
Management staff will be available to answer specific questions. If the report is satisfactorily
complete, we recommend the Board take affirmative action to receive the Financial Report
and approve the payment of bills.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2013 -06, there being ample copies
available to the public.
Motion: Move to approve Resolution 2013 -06, Resolution of the Columbia Heights Housing
and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills
for the months of January, February and March 2013.
CIA ie�ItliTilp -111 M Ke.&PH i 1(19➢1/ 9
HRA ACTION:
HRA RESOLUTION 2013 -06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY,
FEBRUARY AND MARCH 2013 AND PAYMENT OF BILLS FOR THE MONTHS OF
JANUARY, FEBRUARY AND 2013.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
money on hand, the purposes to which the money on hand is to be applied, the HRA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records; and
WHEREAS, the financial statement for the months of January, February and March
2013 and the list of bills for the months of January, February and March 2013 are
attached hereto and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper
funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 23rd day of April 2013.
MOTION BY:
SECONDED BY:
AYES:
Chair
Attest by:
Shelley Hanson, Secretary
Parkview Villa South
Financial Statement Overview
March 2013
Revenue:
Occupancy for the month of March was 80% occupied
Total Revenue was lower than budget amount (unfavorable) this is due to vacancy
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Advertising costs were under budget (favorable)
Other renting expenses were under budget (favorable)
Office Supplies was under budget (favorable)
Telephone, Answering Service and Internet expenses were under budget (favorable)
Misc. Admin Expenses were over budget (unfavorable) due to incorrect charges - reversed in
March
Utilities:
Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing
Electric was under budget (unfavorable) and reflects billing from February
Gas was slightly over budget (unfavorable) and reflects billing from February
Water and Sewer were not invoiced in March
Operating and Maintenance Expense
Operating and Maintenance Expenses were under budget (favorable).
Exterminating Contract was under budget (favorable)
Maintenance Supplies was over budget (unfavorable) and reflects a stock up of supplies and parts
Garbage and Trash Removal were under budget (favorable); however this is a quarterly billing.
Repairs Contract was under budget (favorable)
Heating and Cooling Maint and Repairs was under budget (favorable)
Snow Removal was over budget (unfavorable) and reflects invoices from February and March
Misc Operating Expenses was over budget (unfavorable) and reflects cost of copier lease portion
paid to the City of Columbia Heights
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Parkview Villa South (166)
Balance March 2013
Books - Accrual
Mar -13
Assets
10100 Cast) Balance
66,303.12
10200 Petty Cash
186.00
10400 Investments
729,970.36
11300 Rent Receivable
1,032.93
11500 Accounts Recevable
U0
Total Assets
797,492.41
Liabilities
20200 Accounts Payable
8,982.57
20210 Accred Other Expenses
2,825.99
22000 Deposits
7,581.58
22200 Accred PILOT
15,430.36
22210 Revenue Collected In Advance
45.00
Total Liabilities
34,865,50
Fund Balance
25300 Fund Balance
762,626.91
Total Fund Balance
762,626.91
Total Liabilities and Fund Balance
797,492.41
Parkvlew Villa -South (1(6)
17.29
0.080/0
45.08
0.07%
Income Statement
0.00
0.00%
49.93
0.07%
For The Period Ending March 2013
0.00
0.00%
0,00
0.000/0
Books = Accrual
Month to Date
%
Year to Data
1.40%
Revenue
683.19
3.23%
1,051.00
1.54%
36220-46340 Gen. Government Rents
20,261.00
95.896/0
65,695.00
96.290/0
36225 -46340 Nondwelling Rents
462.00
2.19%
1,386.00
2.03%
36290 -46340 Other Miscellaneous Revenue
406.01
1.92%
1,148.70
1.68%
39120.46340 Recovery Damage City
-
0.00%
-
0.009/0
Total Revenue
21,129.01
100.000/0
68,229.70
100.000%
Expenses
1,976.33
9.35%
5,840.92
8.56%
Personal Services
0.00
'
66.04
0.100%
1000 -46340 Accrued Salaries
3,932.00
18.61%
11,796.00
17.29%
Total Personal Services
3,932.00
18,63.-/.
11,796.00
17.29%
Supplies
2000.46340 Office Supplies
17.29
0.080/0
45.08
0.07%
2010.46340 Minor Equipment
0.00
0.00%
49.93
0.07%
2160 -46340 Malnt. & Construct Materials
0.00
0.00%
0,00
0.000/0
2171 -46340 General Supplies
665.90
3.15°%
955.99
1.40%
Total Supplies
683.19
3.23%
1,051.00
1.54%
other services & Charges
3040 -46340 Legal Fees
0.00
0.000/0
0.00
0.000%
3050-46340 Expert & Professional Services
0.00
0.000 /a
0.00
0.000/0
3060.46340 Management Services
2,126.00
10.06%
6,378.00
9.35%
3100 -46340 Protective Services
0.00
0.000/°
502.67
0.74%
3210.46340 Telephone & Telegraph
157.98
0.75%
456.96
0.67%
3430 -46340 AdverUsing Other
-95.28
-0.45%
160.28
0.23%
3600 -46340 Insurance & Bonds
841.25
3.980/0
2,523.75
3.70%
3810.46340 Electdc
1,679.34
7.95%
6,266.85
9.18%
0.00
0.000/0
-865.60
- 1.27%
3820 -46340 Water
3830.46340 Gas
1,976.33
9.35%
5,840.92
8.56%
0.00
0.00%
66.04
0.100%
3840-46340 Refuse
0.00
0.000/0
-24.00
-0,04%
3850 -46340 Sewer
4000.46340 Repair & Malnt. Services
945.07
4.470%
7,042.50
10.32°%
4100 -46340 Rents & Leases
80.00
0.38%
80,00
0.12%
4300.46340 Miscellaneous Charges
175.39
0.000/0
181.59
0.27%
4315 -46340 PILOT
1,028.69
4.87%
3,086.07
4.52%
4390 -46340 faxes & Licenses
558.62
2.64%
558.62
0.82°%
4500.46340 Administrative Expenses
-71.95
-0.34%
229.43
0.34°%
4850 -46340 Interest on Deposits
6.18
0.030%
17.92
0.03%
Total Other Services & Charges
9,407.62
44.52^%
32,502.00
47.64%
Capital Outlay
512046340 Building & improvements - 0.00%
Total Capital Outlay 0.00 0.000/0 0.00 0,000/0
Total Expense
14,022.81
66.37%
45,349.00
66.47%
Excess (Deflcit) Revenue over Expense
7,106.20
33.63%
22,880.70
33,53%
Parkvlew Villa South (166)
Cash Flow Statement
Period = March 2013
Month to Date
Revenue
36220 Gen, Government Rents 20,261.00
36225 Nondwelling Rents 462.00
36290 Other Miscellaneous Revenue 406.01
39120 Recovery Damage City Property 0100
Total Revenue 21,129.01
Personnel Services
1000 Accrued Salaries 3,932.00
Total Personnel Services 3,932.00
Supplies
2000 Office Supplles
17.29
2010 Minor Equipment
0.00
2160 Malnt. & construct Materials
0,00
2171 General Supplies
665.90
2175 Food Supplies
0.00
Total Supplies
683.19
Other Services & Charges
3050 Expert & Professional Services
0100
3060 Management Services
2,126.00
3100 Protective Services
0.00
3210 Telephone & Telegraph
157.98
3430 Advertising Other
(95.28)
3600 Insurance & Bonds
841.25
3810 Electric
1,679.34
3820 Water
0.00
3830 Gas
1,976.33
3840 Refuse
0.00
3850 Sewer
0.00
4000 Repalr & Malot. Services
945.07
4050 Garage, Labor Burd.
0.00
4100 Rents & Leases
80.00
4300 Miscellaneous Charges
175.39
4315 PILOT
1,028.69
4390 Taxes & Licenses
558.62
4500 Administrative Expenses
(71.95)
4850 Interest on Deposits
6.18
Total Other Services & Charges
9,407.62
Totalexpenses 14,022,81
Parkview Villa South (166)
Cash Flow Statement
Period = March 2.013
Excess (Deficit) Revenue over Expenses
Adjustments
10200 Petty Cash
10,100 Investments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expense
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Cash Flow
10100 Cash Balance
10200 Petty Cash
10400 Investments
Total Cash
Month to Date
7,106.20
0.00
0.00
614.00
0.00
0.00
118.82
841.25
6.18
1,028.69
(17.00)
2,591.94
9,698.14
Belt Cash End Cash Difference
56,604.98
66,303.12 9,698.14
186.00
186.00 -
729 970.36
721970.36 -
786,761.34
796,459.48 9,698.14
R
4/8/201310:35 AM
Pauftlesv Villa South (166)
General Ledger
Period - Fiar 2013
gook - Accrual l Tree , ysl_ib Be .... .. -:.
Property UA. i- Period Paddipt-rt. _ Copirol Refera0ce Debit Crarlt 021pnG6 Renmrks
1000.46340 Arged Solerlas 7,864.00 Accrued = Beginning Balance . -�
166 3/31/2013 0312013 :PdaUlacurdrg Recusrdrg 3- 159903 RC 3,932.00 0.00 11,796.00 RIC CIIC PR FgmL fee
Net Chmsge =3,932.00 11,796.00 - Surge, Balance v
2000.46340
grace Supplies
27.79 v Beginning Balance =
1"
3/20/2013
03/2013
Office DeNt(00804)
P326625
6.49653E+11
17.29
0.00
45.08010ce Supplies
Net Change= 17.29
45.08 . Ending Balance =
201046340
Minor Equipment
_
49.93 = Beginning Delano- _
Net Change-0.00
49.93 = Ending Balance =
2171 -4 53 40
General Supplies
290.09 w Beginning Balance a
166
3/1/2013
0312013
HD Supply Faceafird Maintenance, Ltd.
(home P- 324069
9120829089
160.91
0.00
451.00 mamtsuppiles
166
3/4/2013
03/2013
HD Sap* Fadlitles Flalntenance, Ltd.
(home P•324107
9120657207
106.29
0.00
557.29 malat supplies
IM
3/0/2013
03/2013
Rattaloue -s /Metro Ace (fuel)
P- 324640
0143478
13.43
0.00
570.72 malntsupplas
160
318/2013
0312013
IID Sup18Y Facadle. Malmenance, Ltd.
(home P3249W
9/20081055
120.27
0100
690.99 main! supplies
166
3/11/2013
03/2013
HD Supply FadnNed Flamtenance, Ltd.
(home P- 325145
9120998553
78.38
0.00
769.37 main[ supplies
166
3/1412013
0312013
HD Supply Fadiides Maintenance, Ltd.
(home P- 325491
9121081043
10.08
0.00
779.45 Janitorial suPNIOS
166
3/1412013
0312013
IID Sup ply Fa01Ned Flalmenance, Ltd(Iwm4
P- 325493
9121081043
25.51
0.00
804.96 maintsuppges
106
3/25/2013
03/2013
HD Supply FadiBled Mmmenance, Ltd.
(Im . P- 326672
9121271410
151.03
0.00
955.9 main supplies
Net Chang= 665.90
965.99 a Ending aside'.
3060.46340
Management Services
h252.00= Beginnldo Balance
166
3/2012013
0312013
COmmonond llausha) WX)
P- 327018
03/16113 - 3/28113 It
61058100
0.00
10,310.0117996 mgmt(ees 3/13
166
3/31/2013
0312013
:Posmacurrin9 Recurring
3- 159903
RC
0.00
3,932.00
6,376.00 R/C CHC PR Ftgmt fee
flat Chang- .2,126.00
6,376.00 = Ending Balance=
310046340
protective Servl <os
502.67 . Beginning Balance v
Not Change =0.00
502,67 . Ending Balance=
3210.46340
Telephone & Telegraph
298.98 = B.'In it fng Balance.
166
2/26/2013
0312013
Popp.Cem(POPP)
P- 324641
992000955
100.67
0.00
399.651ele dery chugs 3/1. 3131/13
166
3/1/2013
0312013
Level One (love)
P- 324065
0302720IN
34,38
0.00
434.03 Ie!e sery rate plae 3/13
166
3/212013
03/2013
Comcast(comcM74)
P- 324836
0772105050196183,
25.56
0.00
459.59 Internet 3 /114/10113
166
3/2/20(3
03/2013
Coemast(CoinC3474)
P- 324816
877210SOSD196183�
0.0
2.63
456.96 previous balance
Net Change =157.98
456.96 v Ending Balance -
3430.46340
Advertising Bihar
255.56 v Beginning Balance =
166
3/15/2013
03/2013
Sun 4ev"aper(snnn)
P-125303
0113215071- 325303
0.00
95.28
160.28 ad clage 1/17/13
166
3/15/2013
03/2013
Sun Nan ,,, (sand)
P- 325303
0113215071- 325303
95.28
0.0
255.56 ad Imps 1/17/13
166
3/1512013
03/2013
Sun Nev,speper(sunn)
P•3253D3
011321M71. 325303
0.00
95.26
160.28 ad ChNiS 1 117113
Net Chrn90n -95.28
160.28 = Ending Balance =
3606.46340
lnsumnee &Bands
1,662.50. Beginning Balance v
166
3/3112013
0312013
:PoslRacuning Recurring
3- 159903
RC
841.25
0.00
2,523.75 C of Columba Heights Ins
Not Change =041.25
2,523.75 . Ending Balance =
Electric
4,587.51 . Beginning Balance =
381046340
166
3/1112013
03/2013
Xcel Energy(xcel)
P- 325960
515044155303/11 /1
1,679.34
0.00
61266.85 CICC 2/5-3 16113
Net Chana4- 1,679.34
6,166.85 = Ending Balance =
-865.60. Beginning Edirne -e
3020 -46340
Water
-865.60 = Ending Balance -
Net ChangewO.00
3,864.59 v Beginning Balance .
3830.46340
166
318/2013
03/2013
Be.
CenlerP0lnt Energy (cent)
P- 325232
5527132403108113
1,976.33
0.00
5,840.92 gas 215. 3/6113
Not Change= L,976.33
6,840.92 - Ending Balance n
3840.46340
Refuse
66.04 - Oeghming Bala=nce -
Net Change-0.00
66.04 - Ending Balance.
-24.00 = Beginning Balance =
385046340
`
Sewer
-24.00 = Ending Balance =
Net Chnnge.0.00
4000.46340
Repair& Hotel. Services
6,097.43 - Beginning Balance=
166
2/27/2013 03/2013 11191, profile Grounds Maintenance,
Inc. (highs P- 323291
25093
133.30
0.00
6,230.73 slaw removal 2 /13- 210/13
Page 1
of 2
4/8/201310:35 AM
rsd av, W1. South (166)
General Ledger
Parted! = bLir 2013
Page 2 of 2
18,441.00 4,419.19
Buse,
- Alc,uM Tres -' YsUb
pnapcq-tv.-�
But
il
:Faed
sloths
Rci
PC 4 It
OC rqdlt Balance; Base a
166
3112/2013
030013
High ProfileGuournal,larnlensince, lac.highIP3251114
26037
159.65
UO
6,390.38 snoly fes,eval 315.316113
166
3/1312013
0/2013
Adam's Pest Control, Inc. (sound)
P-326600
781659
23.32
0.00
(1 Past Central
1"
3/22/2013
03/2013
High Pieria Grounds Maintenance, Im. (high(
P- 326801
26207
148.110
0100
6,56230 plawide Ire 03118 03119120
166
3/23/2013
0312013
P.O. Cleaning and RusionatJOV U-C (kcd)
P-326689
1379
80.00
6.00
6,642.50 Shumpese carpet end 117
166
312312013
03/2013
K.O. Clean Ing and Restoration LLC (kocl)
P-326690
1360
300.00
0.0
6,942.50 repair /paint mils unit 319
10
3/23/2013
0312013
K.O. Clearing and Rest-Han LLC (kesi)
P326691
1381
iw.m
0.00
7,042.50 tapir bthrM CeHIM Milt 32'
Net Charge - 945.07
7,042.50 - Ending Balance -
4100.46340
Birds a Lee..
0.00= Beginning Balance
1"
212012013
03/200
r4ofilliousing Credit Control (Multi)
P-324910
1:1020355
80.00
0160
80.00 mull bkg.d chka 2114.2/2S
matchauloa=80.00
80.00 M Ending Balance"
43g0.46340
Mlscellaneava charge.
6.20= Beginning Balance=
166
212812013
03/2013
City of Columbia HekId$ (WO)
P-323303
3909
58.46
Boo
64,66 .1sc relMb cents, a lidn
166
2/2014013
03/2013
Cld? of Columbia Heights (COIO
P-321305
3908
116.93
0.0
101,59 mlsc nallub copier afictu
NatCh.11a=175.30
481,59 . Ending Balance -
4315-46340
PILOY
2,057,38 = DeOffinhig Balance -
10
3/31/2013
03/2013
:P0,LRECO"IN RMIMal
1-159903
RC
1,028,60
0.00
3,0116.0 Anck. CtY PrePa'W Tax Am
Net Clangs-1,028-69
3,086.07 - 0.01.9 Balance -
4390.46340
Teens & Licenses
0,00 . Oeglnnha0 Balance
166
3/612013
0312013
estuarine Heights Phe Dart (cclui,25)
P-324257
30613166
558.62
01040
550.62 annual rental Ikensa
Net CI ...... 558.62
358.62 - Ending Balance -
4500-46340
Administrative Expenses
301.30 - D.Uhmillig Balance
166
2120/2013
0312013
Oprean JeWerske debt)
P-323117
22013166
22205
0.00
523.43 sulde.g. leg 1/11-200/13
166
3/28/2013
03/2013
Corannormod Idevshng (1hc)
P321018
03/16/13 - 3128/1310
0.00
294.00
229.43 113780 2012 CRIPleult
Net changaw-71.95
229.43 m Ending Balance m
4850.46340
I.WuMt on Dop"t.
1174 - Beginning Balance
166
3/31/2013
13/2013
Sun Dep Interest accrual
1460327
Gil
6.18
0.00
17.92 Stc DO interest accrual
Net Changew6.18
17.92 = Ending Balance =
Page 2 of 2
18,441.00 4,419.19
Parkview Villa South
Bank Reconciliation Report
0313112013
5016464
Balance Per Bank Statement as of 0313112013
Outstanding Checks
Check dale
Check number
Payee
03/19/2013
1719
comc3474- Comcast
03/26/2013
1725
homo7 - HD Supply Facilities Maintenance, Ltd.
03/26/2013
1726
xcel - Xcel Energy
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 03/3112013
Difference
Cleared Items :
Cleared Checks
Reconciled Balance Per GIL
(Reconciled Bank Balance And Reconciled Balance Per GIL)
Dale
Tran 8
02/20/2013
1701
02/20/2013
1706
o2/26/2013
1707
02/2612013
1708
02/26/2013
1709
03/0512013
Me
03/05/2013
1711
03/05/2013
1712
03/05/2013
1713
03/05/2013
1714
03/12/2013
1715
03/12/2013
1716
03/12/2013
1717
03/12/2013
1718
03/10/2013
1720
03/19/2013
1721
' 03/19=13
1722
03/19/2013
1723
04/02/2013
68,166,30
Amount
22.93
160.91
1,679.34
1,863.18
66,303.12
66,303.12
66,303.12
0.00
Notes Amount
Date Cleared
dire - Direct Home Appliance Services
240.76
0313112013
simp - Simplex Grinnell
287.84
03/31/2013
homo7 - HD Supply Facilities Maintenance, Ltd.
49,93
03/31/2013
(0006414 - Pies
208.69
0313112013
xcal - Xcel Energy
4,215.51
03131/2013
adam - Adam's Pest Control, Inc.
23.32
03/31/2013
cent- CenterPoint Energy
2,525.90
03131/2013
chc- CommonBond Housing
6,058.00
03/31/2013
high8236 - High Profile Grounds Maintenance, Inc.
205.38
03131/2013 -
labl - Doreen J,ablonske
222.05
03/31/2013
cola - City of Columbia Heights
175.39
03/31/2013
colu825 - Columbia Heights Fire Dept
558.62
03131/2.013
high8236 - High Profile Grounds Maintenance, Inc.
51.15
03131/2013
love - Level Ono
34.38
0313112013
frat - Frattalone's/Metro Ace
13.43
03/3112013
high8236 - High Profile Grounds Maintenance, Inc.
133.30
03/31/2013
home? - HD Supply Facilities Maintenance, Ltd.
78.38
03/31/2013
multi - Muitlhousing Credit Control
80.00
03/31/2013
Cleared Checks
Dale Tran #
03/19/2013 1724
Total Cleared Checks
Cleared Deposits
Date
Tran #
03/002013
364
03/05/2013
366
03/08/2013
366
03/2812013
368
Parkview Villa South
Bank Reconciliation Report
03!3112013
5016464
Notes
Popp - Popp.com
Notes
04/02/2013
Amount Date Cleared
100.67 03/31/2013
16,260.70
Amount
Date Cleared
19,611.00
03/31/2..013
659.00
03/31/2013
1,224.00
03/31/2013
232.01
03/31/2013
Total Cleared Deposits 21,726.01
Date 3/29/13 Page 1
Primary Account @XXXXX
Enclosures 23
BRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G A C C O U N T S - - --
HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY?
SOME OF THE BENEFITS INCLUDE:
-SAME DAY DELIVERY OF STATEMENT
- PASSWORD PROTECTED '
-EASY STORAGE
CONTACT YOUR BANKER FOR DETAILS!
NORTHEAST PUBLIC FUNDS ACCT Number of Images 23
Account Number @XXXX Statement Dates 3/01/13 thru 3/31/13
Previous Balance 61,700.99 Days in the Statement Period 31
4 Deposits /Credits 21,726.01. Average Ledger 69,533
19 Checks /Debits 15,260.70 Average Collected 68,850
Service Charge .00
Interest Paid .00
Ending Balance 68,166.30
Deposits
and Credits
Date
Description
Amount
3/04
-DDA REGULAR DEPOSIT
19,611.00
3/05
DDA REGULAR DEPOSIT
659.00
3/08
DDA REGULAR DEPOSIT
1,224.00
3/28
DDA REGULAR DEPOSIT
232.01
Checks in serial order
Date
Check#
Amount
Date
Check#
Amount
3/07
1701
240.76
3/18
1715
175.39
3/04
1706*
287.84
3/19
1716
558,62
3/04
1707
49.93
3/28
1717
51.15
3/19
1708
206.69
3/22
1718
34.38
3/04
1709
4,215.51
3/25
1720*
13.43
3/08
1710
23.32
3/25
1721
133.30
3/13
1711
2,525.90
3/25
1722
78.38
3/07
177.2
6,058.00
3/22
1723
80.00
3/25
1713
205.38
3/22
1724
100.67
3/18
1714
222.05
* Indicates skip in check numbers
Date 3/29/13 Page 2
Primary Account @XXXXX
Enclosures 23
NORTHEAST PUBLIC FUNDS
ACCT @XXXXX (Continued)
_
Daily
Date
Balance Section
Balance
Date
Balance
Date
Balance
3/01
61,700.99
3/08
72,319.63
3/22
68,415.93
3/04
76,758.71
3/13
69,793.73
3/25
67,965.44
3/05
77,417.71
3/18
69,396.29
3/28
68,166.30
3/07
71,118.95
3/19
68,630.98
* * *
E N D O v
S T A T E M E N T
Payment Summary.
Bank =t66opr AND mm /yy- 03/2013-03/2013 AND All Checks —Yes AND Include Voids= All Checks
Check
Post
Total
Dank
Check#
vendor
Data
Month
Amount
t66opr - Parkvlew Villa
South
1698
Bunn - Sun Newspaper
03/15/7.013
03/7 -013
(95.28)
166opr - Parkvlew Villa
South
1710
adam - Adam's Pest Control, Inc.
03/0512013
03/2013
23.32
166opr - Parkvlew Villa
South
1711
cent - CenterP0lnt Energy
03/05/2013
03/2013
2,525,90
166opr - Parkview Villa
South
1712
chc - CommonBond Housing
03/05/2013
03/2013
6,058.00
166opr- Parkview Villa
South
1713
hlgh0236 - High Profile Grounds Maintenance, it
03105/2013
0312013
205.38
166opr - Parkvlew Villa
South
1714
)abl - Doreen Jablonske
03/05/2013
03/2013
222.05
166opr - Parkvlew Villa
South
1715
Colu - City of Columbia Heights
03/12/2013
03/2013
175.39
166opr - Parkvlew Villa
South
1716
co1u825 - Columbia Heights Fire Dept
03/12/2013
03/2013
558.62
166opr - Parkviev Villa
South
1717
high8236 - High Profile Grounds Maintenance, Ir
03/12/2013
03/2013
51.15
166opr - Parkvlew Ville
South
1718
teve - Level One
03/12/2013
0312013
34.38
166opr - Parkvlew Villa
South
1719
comc3474 - Comcast
03/19/2013
0312013
22.93
166opr - Parkvlew Villa
South
1720
frat - Frattalone's /Metro Ace
03/19/2013
03/2013
13.43
1660pr - Parkvlew Villa
South
1721
hlgh8236 - High Profile Grounds Maintenance, Ir
03/19/2013
03/2013
133.30
166opr - Parkview Villa
South
1722
home] - HD Supply Facilities Maintenance, Ltd.
03/19/2013
03/2013
78.38
166opr - Parkvlew Villa
South
1723
euitl - Muillhousing Credit Control
03/19/2013
03/2013
KOO
166opr - Parkvlew Villa
South
1724
popp - Popp.com
03/19/2013
03/2013
100.67
166opr - Parkvlew Villa
South
1725
home7 - HD Supply Facilities Maintenance, Ltd.
03/26/2013
03/2013
160.91
166opr - Parkvlew Villa
South
1726
xcel - Xcel Energy
03/26/2013
03/2013
_ 1,619.34
12,027:87
Parlcview Villa North
Financial Statement Overview
March 2013
Revenue:
Occupancy for the month of March 2013 was 99% occupied;
Total Revenue for March was under budget (unfavorable), however, we did draw down
the operating grant in March
Administrative Expenses:
Administrative costs for the North were under budget (favorable)
Other Renting Expenses were under budget (favorable)
Office Supply expenses were under budget (favorable)
Computer Equipment, Supplies and Maintenance was under budget (favorable)
Legal Services was over budget (unfavorable) and reflects the cost of Jan. eviction and
Feb. Beautician Contract
Misc. Admin Expenses was over budget (unfavorable) and reflects an incorrect billing
that is reversed in March
Utilities:
Utilities Expenses were under budget (favorable)
Electric was under budget (favorable) reflects Feb. costs
Gas was over budget (unfavorable) and reflects Feb costs
Water and Sewer were not invoiced in March
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses were under budget (favorable).
Exterminating Contract is under budget (favorable)
Maintenance Supplies was over budget (unfavorable) and reflects a stock up of parts and
supplies
Repairs Contract was under budget (favorable)
Garbage and Trash are under budget (favorable); however, this is a quarterly billing
Security Contract is under budget (favorable).
Elevator Maintenance Contract is under budget (favorable)
Heating, Cooling Maintenance and Repairs is under budget (favorable)
Snow Removal Contract was over budget (unfavorable) and reflects end of February and
March costs
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Parkview Villa -North (165)
Balance Sheet March 2013
Books = Accrual
Mar -13
Assets
26,571.68
10100 Cash Balance
664.00
10200 Petty Cash
891,214.11
10400 Investments
11300 Rent Receivable
1,040.20
11500 Accounts Receivable
202.12
13200 Due From Other Government Units
23,847.09
943,539.20
Total Assets
Liabilities
20200 Accounts Payable
22,699.60
20210 Accrued Other Expenses
5,225.25
20220 Due to Resident Council
551.74
18,633.14
22000 Deposits
30,407.23
22200 Accrued PILOT
22210 Revenue Collected in Advance
588.10
78,105.06
Total Liabilities
Fund Balance
865,434.14
25300 Fund Balance
Total Fund Balance
865,434.14
Total Liabilities and Fund Balance
943,539.20
Parkview, Villa -North (165)
Income Statement
For The Period Ending March 2013
Books = Accrual
Supplies
2000 -46330 Office Supplies
Month to Date
%
Year to Date
%
Revenue
0.00
0.00%
111.13
0.11%
33160 -46330 Federal Grant
11,036.00
25.539/a
11,036.00
10.53%
36220 -46330 Gen. Government Rents
31,010.00
71.74%
90,166.00
86.02%
36225 -46330 Nondwelling Rents
429.00
0.99%
1,287.00
1.23%
36290 -46330 Other Miscellaneous Revenue
752.08
1.74%
2,221.89
2.12%
39120 -46330 Recovery Damage City Property
-
0.00%
105.00
0.10%
Total Revenue
43,227.08
100.000/0
104,815.89
100.000/0
Expenses
0.06%
3600 -46330
Insurance & Bonds
1,741.75
Personal Services
5,225.25
4.99%
3810 -46330
1000 -46330 Accrued Salaries
8,752.00
20.25%
26,256.00
25.05%
Total Personal Services
8,752.00
20.25%
26,256.00
25.05%
Supplies
2000 -46330 Office Supplies
38.50
0.09%
579.52
0.55%
2010 -46330 Minor Equipment
0.00
0.00%
111.13
0.11%
2160 -46330 Mart. & Construct Materials
1,494.69
3.46%
2,608.87
2.49%
2171 -46330 General Supplies
22.43
0.05%
194.63
0.19%
Total Supplies
1,555.62
3.60%
3,494.15
3.33%
Other Services & Charges
3040 -46330
Legal Fees
3,656.95
8.46%
3,740.95
3.57%
3050 -46330
Expert and Professional Services
0.00
0.00%
0.00
0.00%
3060 -46330
Management Services
4,772.00
11.04%
14,316.00
13.66%
3100 -46330
Protective Services
0.00
0.00%
1,118.83
1.07%
3210 -46330
Telephone & Telegraph
351.66
0.81%
1,017.14
0.97%
3430 -46330
Advertising Other
0.00
0.00%
65.00
0.06%
3600 -46330
Insurance & Bonds
1,741.75
4.03%
5,225.25
4.99%
3810 -46330
Electric
3,737.90
8.65%
6,225.66
5.94%
3820 -46330
Water
0.00
0.00%
0.00
0.00%
3830 -46330
Gas
5,691.18
13.17%
12,212.98
11.65%
3840 -46330
Refuse
0.00
0.00%
146.99
0.14%
3850 -46330
Sewer
0.00
0.00%
0.00
0.00%
4000 -46330
Repair & Malnt. Services
2,601.35
6.02%
15,126.70
14.43%
4100 -46330
Rents & Leases
0.00
0.00%
0.00
0.00%
4300 -46330
Miscellaneous Charges
0.00
0.00%
0.00
0.00%
4315 -46330
PILOT
2,027.15
4.69%
6,081.45
5.80%
4390 -46330
Taxes & Licenses
1,243.38
0.00%
1,243.38
1.19%
4500 -46330
Administrative Expenses
- 603.75
-1.40%
1,023.51
0.98%
4850 -46330
Interest on Deposits
14.42
0.03%
42.16
0.04%
Total Other Services & Charges
25,233.99
58.38%
67,586.00
64.48%
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00 0.00% 437.26 0.42%
0.00 0.000/0 437.26 0.42%
35,541.61 82.22% 97,773.41
7,685.47 17.78% 7,042.48 6.72%
Parkview Villa -North (165)
Cash Flow Statement
Period = March 2013
Book = Accrual
Month to Date
Revenue
33160 Federal Grant
11,036.00
36220 Gen. Government Rents
31,010.00
36225 Nondwelling Rents
429.00
36290 Other Miscellaneous Revenue
752.08
39120 Recovery Damage City Property
Total Revenue
43,227.08
Expenses
Personnel Services
1000 Accrued Salaries
8,752.00
Total Personnel Services
8,752.00
Supplies
2000 Office Supplies
38.50
2010 Minor Equipment
0.00
2160 Maint. & Construct Materials
0.00
2171 General Supplies
1,517.12
2280 Vehicle Parts
0.00
Total Supplies
1,555.62
Other Services & Charges
3040 Legal Fees
3,656.95
3050 Expert & Professional Services
0.00
3060 Management Services
4,772.00
3100 Protective Services
0100
3210 Telephone & Telegraph
351.66
3430 Advertising Other
0.00
3600 Insurance & Bonds
1,741.75
3810 Electric
3,737.90
3820 Water
0.00
3830 Gas
5,691.18
3840 Refuse
0.00
3850 Sewer
0.00
4000 Repair & Maint. Services
2,601.35
4050 Garage, Labor Burd.
0.00
4100 Rent & Leases
0.00
4300 Miscellaneous Charges
0.00
4315 PILOT
2,027.15
4390 Taxes & Licenses
1,243.38
4500 Administrative Expenses
- 603.75
4850 Interest on Deposits
14.42
5120 Building & Improvement
0.00
Total Other Services & Charges
25,233.99
Total Expenses
35,541.61
Excess (Deficit) Revenue over Expenses
7,685.47
Parkview Villa -North (165)
Cash Flow Statement
Period = March 2013
Book = Accrual
Adjustments
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
13200 Due From Other Government Units
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Cash Flow
10100 Cash Balance
10200 Petty Cash
10400 Investments
Total Cash
Month to Date
0.00
0.00
833.00
6.00
0.00
0.00
370.61
1,741.75
- 112.96
2,027.15
4,820.55
12,506.02
End Cash Difference
14,065.66
26,571.68 12,506.02
664.00
664.00 -
891,214.11
891,214.11 -
905,943.77
918,449.79 12,506.02
4/8/201310:36 AM
PaHo 1 of 2
Po'kvIc.' VU.-U.,th (165)
General Ledger
Pareil - Ilar 2013
opek-= Atmal ; Tree -
yslj1E
pro ally.
bale
P-'i vi
PmeOn /rtes <rlpllon '.
Combat -�-Rb
b
no It
-Cle t
Be arc Remark.
1000.46330
-a
Accrued Salaries
17,M04.00 . Beginning Balance -
165
1131/2013
03J2011
:Posthecurdr, blardidy recording entry
1. 159902
PC.
8,752.00
0.00
26,256.00 RtC CHC M Mqnnt Fee
Net ChandhA-8,752.00
26,256.00 . Ending Balance .
2000.46330
Offl. Supplies
62.05 u BegfinnIng Balance =
165
3/20/2013
03/2013
Office Capri (01118804)
P 326625
6.49553E"1
36.50
0100
101.45 Offt. Snpliles
hot ch.n98 =58.50
101.49 - analog Data..
2010-46330
Mfino, Eq.1p.,a.t
111.13 = Beginning Balance =
Net chanige'0.00
111.13 " ending balance m
2160.46330
NEW. OlConstruct Itatedah;
1,314.18 . Beghurdeg Balance -
165
31112013
0312013
Frattalone'sItleno Ace (fiM)
PJ23621
1429A
25.62
0.60
1,139.80 nnalat apples
165
311/2013
0312013
FW01.WsjMctro Ace ((,.I)
P-323621
14299R
LIM
25.62
1,114.18 ranint supplies
165
3/1/2013
0312013
r,stow.'simevo Ace (Nat)
P-323621
14MR
25.62
BAD
1,139.00 MaInt SUppile,
165
3/1/200
03/2013
Frattalone'SIM(thO Ace (Got)
P-324066
OW"R
25.62
GIN
1,165.42 malit supplies
165
3/1/2013
03/2013
jib So,], FadfilIeS Maintenance, Ltd.
(honn.7) P-124069
9120829889
358.14
0.0
1,523.56 main in,11as
165
3/4/2013
03120❑
ED So,[, Facilities Maintenance, Ltd.
(had%V) P-324107
9120857207
236.56
a.m
1,70.12 malAt supplies
165
3/8/2013
0312013
19D $UMIY FadIffleS MaInt8nan"o Ltd.
(hM*7) P-32490
912016I65S
267.69
0.0
2,027.41 nPaind supplaS
L65
3/11/2013
03/2013
ED Supply fadhklas Maintenance, Ltd.
(hopaa7) P-325145
9120998553
174.47
0.00
2,20228 maInt supplies
165
3112/2013
03/2013
Frattalarr'sIhIctro Ace (ftat)
P-325172
014385R
1166
0.00
2,215.94 malrd r.pplf.
165
3IL2/2013
0312013
rat0lard'slMotm Ace (lot)
P-325172
014385R
0.00
0."
2,202.28 malpt supplies
165
3/1212013
03/2013
frattido..'sItWIL. Ace (frat)
P-325172
01430SR
13.66
0.00
2,715.94 roatIt SUPPMes
165
311412013
03/2013
ED SV,,I, Fa'Ritln Maintenance, Ltd.
(h...7) P-32S403
MENEM
56.78
0.00
2,272.72 ep.1rd supdl.v
165
3/2512013
03/2013
ED Supply Fa,Ihtics Maintenance, Ltd.
(homfl) P-326672
9121271410
336.15
0.00
2,608.87 motor iP,,Ifes
Net Cher'. .1, 494.69
2,608,67 . Ernie, Balance
2171-46330
General Supplies
172.20 - Ituale.1610 8.1a.co -
165
3/14/2013
03/2013
ED Supply FaCtIldn thlaidnenCe, Ltd.
(horP07) P-325493
9121081043
22.43
am
194.63 J.nItodal su,pUss
Net Changen22.43
194,63 - Ending Balance
3040.46330
Legal Fees
84.00 . Beginning Balance .
165
2127/2013
0312013
Knoricb, &Grove., Chartered (kern)
P-323265
112909
1,533.95
0.0
1,6L7.95 legal svcs through 01/2013
E65
WE112013
03/2013
Kennedy & Driver, Cinnhudd Ikeda)
P-326507
10124
2,123.00
0.00
3,740.95 Legal 4ebacel
Hot Chango=3,656.95
3,740,95 m Ending Balance
3060-46350
Pl.pa'.Mmm ServRoas
0,544.00= Beginning Balance
165
3/20/2013
03/2013
Conamentiond Houslig (chc)
P-127019
03116/13.7126/13
13,524.00
0.0
23,068.00 117995 010(At leas 3/13
165
3/31/200
0312013
%Pootfivurring Ilroubly recurring entry 1-159992
PC
0.00
8,752.00
14,316.00 R/C CHC M MgMt Fen
flat Ch..,.-4,772,00
14,316.00 , Ending Balance=
3100.40930
Protective Services
1,118.83 - Begfil"Ind, Balance -
net CI ...... =0.00
1,118.83 . Ending Balance =
321046330
Telephone & Telegraph
665.48 m Beginning Balance=
165
2/281200
03/2013
PoDuC0. (OPP)
P-324641
02MMSS
221.0
0.00
889.58 trip sary ing, 3/1.3/31113
165
311/2013
0112013
Level One (]eve)
P-324065
030272AIN
76.52
0100
966.10 WE sery rat. plan 3/13
165
3/212013
03/2013
C"calt (co,oc3474)
P-324836
877210505019618*
56.69
DOG
1,022.99 Internet 3/11-4/10/13
165
312/2013
03/2013
Cmcast (comC3474)
P-324636
8772105050196181
0.0
5.0
1.017.14 wvious We..
Net Change=351,66
IfG17.14 m Ending Balance
343046830
Advertising Other
65.00= DeghbIng Balance=
Hot ch.mg.m0.00
69.00 . Ending
3600-46330
insurance a bibles
3,483.50 = Beginning Balance -
165
3/3112013
03/2013
EP.GrKublai Monthly racurd., ..U,
3-159902
Re
1,741.75
0.00
5,225.25 C 0 Coluanble Heights In, A(
Net Change=10741.75
5,725.25 . Ending Balance -
3810.46330
Electric
2,482.76= Beginning Balance
E55
3/11/2013
0312013
Kcal EnOrgy (xcel)
P-125980
5150441553 03/11l
3,737.90
0.00
6,225.645 el. 215-316/13
Net ChEna.-3,737.90
6,215.66 . Berlin, Unne.ce
3830-46330
Go,
6,521.80 = Grgtrnnh"a Balance
165
317/2013
0312013
CenterPolit Energy (Card)
P-324990
651996570310Y/i!
5,691.18
0.00
12,212.98 gas 2/4-3/5/13
Net Charge.5,69IJ8
12,111.98 . Ending n.le.c.
3840.46330
act...
340.99 . neginnfin, Balance
PaHo 1 of 2
ParSA4 s Yqd -NOrth (165)
General Ledger
Petbd = Mor 2013
Wok - AC4Nal ; TfC0 - y9_
Page 2 of 2
4/8/2013 10:36 AM
19 n.Yy n ending avoti'0 =
12,529.35 = U.91tuang Oalanca =
296.70 0.00 12,822.05 snow removal 2 /134/14/13
1,566.19 0.00 14,380.24 Wor dery
355.35 0.00 14,74339 snow removal 3 153/6/13
51.91 0.00 14,395.50 past cantmi
331.20 0.00 15,126.20 plow /dc -ice 03110.03/10/20
15,126.70 = Ending Balance =
4,094.30 - Beglnning Balenco =
2,027.15 0.00 6,001.45 Anoka Cly Prapeny Tax Aecr
6,081.49 = Ending Balance =
0.00 - Beginning Balance -
1,243.38 0.00 1,243.38 annual rental license
1,243.38 = Ending Balance =
1,022.26 = Beglnning Balance -
ON 603.25 1,023.51 113205 2012 Can fees
1,023.51 = Ending oalanca -
27.74 a 11e4lnning Balance =
14.42 0.00 42.16 Sec Oep interest ac.01
42.16 = ending BOianca n
437.26 - Beginning Balance -
0 0 437.26 = ending Balance =
44,942.49 9,400.88
Not Change =0.00
4000
-46330
Nepals& HOW, SCtVIcal
165
2/22/2013
03/2013
High Pto01e GnnuadS Maintenance, Inc.(h1gh02
P- 323291
25893
165
3/4/2013
031200
LOP 11.1hankal, Inc(Ibpm)
P- 324300
W18313
165
3/12/2013
03/2013
High Pio01e Grounds Maintenance, Inc.(hlgh82
P- 325184
26032
165
3113/2013
0312013
Adam's Pest Contm, Inc (adam)
P- 326600
283659
165
312212013
03/2013
High Profila Grounds Maintenance, Inc.(hlgh02
P- 326801
26207
Not Change =2,801.35
4315.46330
PILOT
165
31311200
03/2013
:PoslRecurring 6fadidy rocunlog entry
J- 7.59902
Rc
Net Chnngee2,027.15
4390.46330
Taxes &Licenses
165
3/612013
0312013
Columbfa l lelghts R. Oept(ccl.V5)
P -324256
3067.3165
Net Ciro nqo= 1, 243.38
4500
-46330
AdnslnlstratlVO Expenses
165
3/28/2013
03/2013
Cmanuatond Homing (chc)
P- 322019
03/16/13 -0128/13
Nat Change=-603 .75
4850.45330
Intencal On Oopoalts
165
3/31/2013
0312013
Sec Cop Ntemst accrual
3- 160324
Gal
Net CIi00g4n 14.42
312046330
Oulidhigs &improvement
Net Change=0A0
Page 2 of 2
4/8/2013 10:36 AM
19 n.Yy n ending avoti'0 =
12,529.35 = U.91tuang Oalanca =
296.70 0.00 12,822.05 snow removal 2 /134/14/13
1,566.19 0.00 14,380.24 Wor dery
355.35 0.00 14,74339 snow removal 3 153/6/13
51.91 0.00 14,395.50 past cantmi
331.20 0.00 15,126.20 plow /dc -ice 03110.03/10/20
15,126.70 = Ending Balance =
4,094.30 - Beglnning Balenco =
2,027.15 0.00 6,001.45 Anoka Cly Prapeny Tax Aecr
6,081.49 = Ending Balance =
0.00 - Beginning Balance -
1,243.38 0.00 1,243.38 annual rental license
1,243.38 = Ending Balance =
1,022.26 = Beglnning Balance -
ON 603.25 1,023.51 113205 2012 Can fees
1,023.51 = Ending oalanca -
27.74 a 11e4lnning Balance =
14.42 0.00 42.16 Sec Oep interest ac.01
42.16 = ending BOianca n
437.26 - Beginning Balance -
0 0 437.26 = ending Balance =
44,942.49 9,400.88
Parkview Villa North 04/02/2013
Bank Reconciliation Report
03/31/2013
5016456
Balance Per Bank Statement as of 03/3112013 31,199.58
Outstanding Checks
Check dale
Check number
Payee
Amount
02/05(2013
2.012
dire - Direct Home Appliance Services
480.82
03/19/2013
2048
comc3474 - Comcasl
51.04
03126/2013
2053
home7- HD Supply Facilities Maintenance, Ltd.
358.14
03/26/2013
2054
xcel - Xcel Energy
3,737.90
Less:
Outstanding Checks
gard1086 - Gardner Plumbing, LLC
4,627.90
Other Items
Date Notes Amount
03/08/2013 03/08/2013 Payroll 19.68
Plus /Minus: Other Items 19.68
Reconciled Bank Balance 26,591.36
Balance per GL as of 0313112013 26,691.36
Reconciled Balance Per GIL 26,591.36
Difference (Reconciled Bank Balance And Reconciled Balance Per GIL) 0.00
Cleared Items :
Cleared Checks
Dale
Tran 8
Notes
Amount
Date Cleared
02/20/2013
2023
dire - Direct Home Appliance Services
205.41
03/31/2013
02/20/2013
2026
kocl - K.O. Cleaning and Restoration LLC
1,150.00
03/31/2013
02/20/2013
2031
slmp - Simplex Grinnell -
640.66
03/3112013
02/26/2013
2032
gard1086 - Gardner Plumbing, LLC
135.00
03/31/2013
02/26/2013
2033
homo7 - HD Supply Facilities Maintenance, Ltd.
111.13
03/3M013
02/2.612013
2034
Ibpm - LBP Mechanical, Inc
265.00
03/3112013
02/2612013
2035
xcel - Xcel Energy
1,635.46
03/3112013
03105/2013
2036
adain - Adam's Pest Control, Inc.
51.91
03/31/2013
03105/2013
2037
cent -, CenlerPoinl Energy
6,452.72
03/31/2013
Cleared Other Items
Dale Tran # Notes Amount Dale Cleared
03/07/2013 RC 913395 Returned Item 10003971 - 258.00 03/31/2013
03/11/2013 JE 159346 ELoccs Operating Fund Program (OFND) expenditure r 061800 03/31/2013
Total Cleared Other Items 10,778.00
ParMew Villa North
04/02/2013
Bank Reconciliation Report
03/3112013
5016456
Cleared Checks
Date
Tran #
Notes Amount
Dale Cleared
03/05/2013
2038
cumm1600 - Cummins NPower LLC
690.15
03/31/2013
03/05/2013
2039
hlgh8236 - High Profile Grounds Maintenance, Inc.
457.12
03/31/2013
03/12/2013
2040
chc- Commonbond Housing
13,542.33
03/31/2013
03/12/2013
2041
colu825 - Columbia Heights Fire Dept
1,243.38
03/31/2013 '
03/12/2013
2042
fral - Fratlalone's/Metro Ace
25.62
03/31/2013
03/12/2013
2043
hlgh8236 - High Profile Grounds Maintenance, Inc.
623.85
03/31/2013
03/12/2013
2044
home7 - HD Supply Facilities Maintenance, Ltd.
610.91
03/31/2013
03/12/2013
2045
kenn - Kennedy & Graven, Chartered
1,533.95
03/31/2013
03/12/2013
2046
Ibpm- LBP Mechanical, Inc
1,566.19
03/3112013
03/12/2013
2047
love - Level One
76.52
03/31/2013
03/19/2013
2050
hlgh8236 - High Pro91e Grounds Maintenance, Inc.
296.70
03/31!1013
03/19/2013
2061
home7 - HD Supply Facilities Maintenance, Ltd,
174.47
03/31/2013
03/19/2Q13
2052
popp - Popp.com
224.10
03/31/2013
Total Cleared Checks
31,612.58
Cleared Deposits
Date
Tran #
Notes
Amount
Dale Cleared
03/04/2013
478
25,697.00
03131/2013
03/05/2013
479
4,235.00
03/31/2013
03/08/2013
480
-
2,062.00
03/31/2013
03/25/2013
481
1,019.00
03/31/2013
03/25/2013
481
100.00
03/3112013
03/28/2013
482
232.02
03/31/2013
Total Cleared Deposlts
33,345.02
Cleared Other Items
Dale Tran # Notes Amount Dale Cleared
03/07/2013 RC 913395 Returned Item 10003971 - 258.00 03/31/2013
03/11/2013 JE 159346 ELoccs Operating Fund Program (OFND) expenditure r 061800 03/31/2013
Total Cleared Other Items 10,778.00
Payment Summary
Back= 165opr AND mm /yy= 03/2013 - 03/2013 AND All Checks =Yes AND Include Volds =All Checks
31,617.UU
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165apr - Parkvlew- Villa North
2036adarn
- Adam's Pest Control, Inc.
03/05/2013
03/2013
51.91
165opr - Parkvlew Villa North
2037
cent - CenterP0lnt Energy
03/05/2013
03/2013
6,452.72
165opr - Parkvlew Villa North
2038
cumm1600 - Cummins NPower LI-C
03105/2013
03/2013
S90.15
165opr - Parkvlmv Villa North
2039
high8236 - High Profile Grounds Maintenance, Ir
03/05/2013
03/2013
457.12
165opr - Parkvlew Villa North
2040
chc - Commonbond Housing
03/12/2013
03/2013
13,542.33
1650pr - Parkvlew Villa North
2041
colu825 - Columbia Heights Fire Dept
03/12/2013
03/2013
1;243.38
165opr - Parkvlew Villa North
2042
Prat - Frattalone -s /Metro Ace
03/12/2013
0312013
25.62
165opr - Parkvlew Villa North
2043
high8236 - High Pro01e Grounds Maintenance, it
03/12/2013
03/2013
623.85
165opr - Parkvlew Villa North
2044
home? - HD Supply Facilities Maintenance, Ltd.
03/12/2013
03/2013
610.91
165opr - Parkvlew Villa North
2045
kenn - Kennedy & Graven, Chartered
03112/2013
03/2013
I,S33.95
1650pr - Parkview Villa North
2046
Ibpm - I.SP Mechanical, inc
03/1212013
03/2013
1,566.19
165opr - Parkview Villa North
2047
leve - Level One
03/1212013
03/2013
76.52
165opr - Parkview Villa North
2048
comc3474 - Comcast
03/19/2013
0312013
51.04
165opr - Parkvlew Villa North
2049
frat - Frattalon&s /Metro Ace
03119/2013
03/2013
-
165opr - Parkvlew Villa North
2050
high8236 - High Profile Grounds Maintenance, Ir
- 03/1912013
03/2013
296.70
165opr - Parkvlew Villa North
2051
home? - HD Supply Facilities Maintenance, Ltd.
03/19/2013
03/2013
174.47
165opr - Parkview Villa North
2052
Popp - Popp•com
03/19/2013
03/2013
224.10
16Sopr - Parkview Villa North
2053
home? - HD Supply Facilities Maintenance, Ltd.
03/2612013
03/2013
358.14
165opr - Parkview Villa North
2054
xcel - Xcel Energy _
03/2612013
03/2013
3,737.90
31,617.UU
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G
Date 3/29/13
Primary Account
Enclosures
A C C 0 U N T S - - --
HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY?
SOME OF THE BENEFITS INCLUDE:
-SAME DAY DELIVERY OF STATEMENT
- PASSWORD PROTECTED
-EASY STORAGE
CONTACT YOUR BANKER FOR DETAILSI
NORTHEAST PUBLIC FUNDS
ACCT
Account Number
OXXXXX
Previous Balance
18,689.14
6 Deposits /Credits
44,381.02
23 Checks /Debits
31.,870.58
Service Charge
.00
Interest Paid
.00
Ending Balance
31,199.58
Pa e 1
27
Number. of Images 27
Statement Dates 3/01/13 thru 3/31/13
Days in the Statement Period 31
Average Ledger 36,061
Average Collected 34,929
Deposits
and Credits
Date
Description
Amount
3/04
DDA REGULAR DEPOSIT
25,697.00
3/05
DDA REGULAR DEPOSIT
4,235.00
3/08
DDA REGULAR DEPOSIT
2,062.00
3/11
MISC PAY HUD TREAS 310
11,036.00 CR
9101036151. 03/11/13
ID #- 411269646860103
TRACE i {-101036150638058
3/26
DDA REGULAR DEPOSIT
1,119.00
3/28
DDA REGULAR DEPOSIT
232.02
wwww * * * ** www * ** wwww *ww *wwwwwwwwww *wwwwwwwwwwwwwww ** *www * ** *www * ** *wwww * * * *ww **
Charges and Debits
Date Description
3/07 RETURN ITEM DEBIT
Amount
258.00
w *ww *wwwwww *wwwwww* wwww *wwwww *w * ** *www * *wwwwwww• wwwwwwww *www *•wwwwww *wwwww *w *•www
Date 3/29/7.3 Page 2
Primary Account
Enclosures 27
NORTHEAST PUBLIC FUNDS ACCT (Continued)
Checks
in serial order
Date
Checkik
Amount
Date
Checkil
Amount
3/07
2023
205.41
3/14
2040
13,542.33
3/05
2026*
1,150.00
3/19
2041
1,243.38
3/04
2031*
640.66
3/18
2042
25.62
3/06
2032
1.35.00
3/29
2043
623.85
3/04
2033
111.13
3/19
2044
61.0.91
3/05
2034
265.00
3/15
2045
1,533.95
3/04
2035
1,635.46
3/19
2046
1,566.19
3/08
2036
51.91
3/22
2047
76.52
3/13
2037
6,452.72
3/25
2050*
296.70
3/08
2038
590.15
3/25
2051
174.47
3/25
2039
457.12
3/22
2052
224.10
* Indicates
skip in check
numbers
***•• kk**
k*• k***'{" k::*** 1hk***********•
k' ki: * *ik * ** *i: * * * * * *
* * * * * * ***
* ** *•k k * * * * * * * * * * **:Y*
Daily
Balance Section
Date
Balance
Date
Balance
Date
Balance
3/01
18,689.14
3/1.1
56,676.42
3/22
31,400.70
3/04
41,998.89
3/13
50,223.70
3/25
30,472.41
3/05
44,818.89
3/14
36,681.37
3/26
31,591.41
3/06
44,683.89
3/15
35,147.42
3/28
31,823.43
3/07
44,220.48
3/18
35,121.80
3/29
31,199.58
3/08
45,640.42
3/19
31,701.32
* ** E
N D O F S
T A T E M
E N T
Parkview Villa South
Financial Statement Overview
February 2013
Revenue:
Occupancy for the month of February was 80% occupied
Total Revenue was lower than budget amount (unfavorable) this is due to vacancy
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Advertising costs were under budget (favorable)
Other renting expenses were under budget (favorable)
Office Supplies was under budget (favorable)
Telephone, Answering Service and Internet expenses were under budget (favorable)
Misc. Admin Expenses were over budget (unfavorable) due to incorrect charges - reversed in
March
Utilities:
Utilities Expenses were over budget (unfavorable); however, this reflects a quarterly billing
Electric was over budget (unfavorable) and reflects billing from January
Gas was over budget (unfavorable) and reflects billing from January
Water and Sewer were not invoiced in February
Operatine and Maintenance Expense
Operating and Maintenance Expenses were under budget (favorable).
Exterminating Contract was under budget (favorable)
Garbage and Trash Removal were under budget (favorable); however this is a quarterly billing.
Repairs Contract was over budget (unfavorable) and reflects the cost of contract Maintenance and
dryer motor
Heating and Cooling Maint and Repairs was under budget (favorable)
Decorating Contract and Supplies costs were under budget (favorable)
Furniture and Fixtures were under budget (favorable)
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Parkview villa South (166)
Balance February 2013
Books = Accrual
4.
Assets
10100 Cash Balance
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
Total Assets
Liabilities
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected In Advance
Total Liabilities
Fund Balance
25300 Fund Balance
Total Fund Balance
Total Liabilities and Fund Balance
Feb -13
56,604.98
186.00
713,970.36
1,646.93
9,165.99
1,682.50
7,575.40
14,401.67
62.00
3— 2,8 6
739,520.71
— 23— 8,-520 71
Parkview Villa -South (166)
Income Statement
2010 -46340 Minor Equipment
For The Period Ending February 2013
Books = Accrual
49.93
Revenue
Month to Date
36220 -46340 Gen, Government Rents
36225 -46340 Nondwelling Rents
22,139.00
36290 -46390 Other Miscellaneous Revenue
462.00
39120 -46340 Recovery Damage City
174.00
Total Revenue
22,775.00
Expenses
Personal Services
0.00
1000 -46340 Accrued Salaries
3060 -46340 Management Services
Total Personal Services
3,932.00
3100 -46340 Protective Services
2,126.00
Supplies
3210 -46340 Telephone & Telegraph
2000 -46340 Office Supplies
2010 -46340 Minor Equipment
0.00
2160 -46340 Maint. &Construct Materials
49.93
2171 -46340 General Supplies
0.00
Total Supplies
150.79
200.72
Other Services & Charges
3040 -46340 Legal Fees
3050 -46340 Expert & Professional Services
0.00
3060 -46340 Management Services
0.00
3100 -46340 Protective Services
2,126.00
3210 -46340 Telephone & Telegraph
287.84
3430 -46340 Advertising Other
169.32
3600 -46340 Insurance & Bonds
95,28
0
3810 -46340 Electric
841.25
3
1820 -46340 Water
4,215.51
18
830 -46340 Gas
0.00
0,,
840 -46340 Refuse
2,525.90
11.
850 -46340 Sewer
0.00
0
)00 -46340 Repair & Maint. Services
0.00
0
100 -46340 Rents &Leases
2,129.36
9.3
300 -46340 Miscellaneous Charges
0.00
0.0k ... - - - •- ^� - -- �-
:15 -46340 PILOT
0.00
0.0
90 -46340 Taxes &Licenses
1,028,69
4.5
00 -46340 Administrative Expenses
0.00
O.Ofz
50 -46340 Interest on Deposits
301.38
1.32
tal Other Services &Charges
5.28
0.02•
13,725.81
60.27
Payment Summary
Bank= 1660pr AND mm /yy= 02/2013- 02/2013 AND All Checks =Yes AND Include Voids =All Checks
17,989.09
Check
Post
Totai
Bank
Check#
Vendor
Date
Month
Amount
1660pr - Parkvlew Villa South
1689
bmml -BMM Inc
02/05/2013
02/2013
341.62
166opr - Parkvlew Villa South
1690
cent - CenterPoint Energy
02/05/2013
02/2013
2,487.81
1660pr - Parkvlew Villa South
1691
chc - Commoneond Housing
02/05/2013
02/2013
6,141.00
1660pr - Parkvlew Villa South
1692
colu - City of Columbia Heights
02/05/2013
02/2013
1,594.58
1660pr - Parkvlew Villa South
1693
empi - Empire Door & Glass Co.
02/05/2013
02/2013
439.45
1660pr - Parkview Villa South
1694
adam - Adam's Pest Control, Inc.
02/12/2013
02/2013
—23.32
1660pr - Parkvlew Villa South
1695
bmml - BMM Inc
02/12/2013
02/2013
394.63
166opr - Parkview Villa South
1696
kone - Kone Inc.
02/12/2013
02/2013
145.94
166opr - Parkvlew Villa South
1697
leve - Level One
02/12/2013
02/2013
68.76
166opr - Parkvlew Villa South
1698
sunn - Sun Newspaper
02/12/2013
02/2013
95.28
166opr - Parkvlew Villa South
1699
hmml - BMM Inc
02/20/2013
02/2013
388.74
166opr - Parkview Villa South
1700
chc - CommonBond Housing
02/20/2013
02/2013
301,38
1660pr - Parkview Villa South
1701
dire - Direct Home Appliance Services
02/20/2013
02/2013
240.76
1660pr - Parkvlew Villa South
1702
frat - Frattalone's /Metro Ace
02/20/2013
02/2013
6.68
1660pr - Parkvlew Villa South
1703
home? - HD Supply Facilities Maintenance, Ltd.
02/20/2013
02/2013
144.11
1660pr - Parkview Villa South
1704
kone - Kone Inc.
02/20/2013
02/2013
- 314.50
1660pr - Parkview Villa South
1705
Popp - Popp,com
02120/2013
02/2013
100.56
166opr - Parkview Villa South
1706
sump - Simplex Grinnell
02/20/2013
02/2013
287.84
1660pr - Parkview Vllla South
1707
home7 - HD Supply Facilities Maintenance, Ltd,
02/26/2013
02/2013
49.93
166opr - Parkview Villa South
1708
10006414 - Pies
02/26/2013
02/2013
206.69
166opr - Parkvlew Villa South
1709
xcel - Xcel Energy
02/26/2013
02/2013
4,215.51
17,989.09
Parkview Villa -South (166)
Income Statement
For The Period Ending February 2013
Books = Accrual
Month to Date
Revenue
Year to Date
36220 -46340 Gen. Government Rents
22,139.00
97.21%
45,434.00
96.46%
36225 -46340 Nondwelling Rents
462.00
2.03%
924.00
1.96%
36290 -46340 Other Miscellaneous Revenue
174.00
0.76%
742.69
1.58%
39120 -46340 Recovery Damage City
-
0.00%
-
0.00%
Total Revenue
22,775.00
100.000/0
47,100.69
100.000/0
Expenses
169.32
0.74%
298.98
0.63%
Personal Services
Advertising Other
95.28
0.42%
255.56
1000 -46340 Accrued Salaries
3,932.00
17.26%
7,864.00
16.70%
Total Personal Services
3,932.00
17.26%
7,864.00
16.700/b
Supplies
4,587.51
9.74%
3820 -46340
Water
2000 -46340 Office Supplies
0.00
0.00%
27.79
0.06%
2010 -46340 Minor Equipment
49.93
0.22%
49.93
0.11%
2160 -46340 Malnt. & Construct Materials
0.00
0.00%
0.00
0.00%
2171 -46340 General Supplies
150.79
0.66%
290.09
0.62%
Total Supplies
200.72
0.880/0
367.81
0.78%
Other Services & Charges
3040 -46340
Legal Fees
0.00
0.00%
0.00
0100%
3050 -46340
Expert & Professional Services
0.00
0.00%
0.00
0.00%
3060 -46340
Management Services
2,126.00
9.33%
4,252.00
9.03%
3100 -46340
Protective Services
287.84
1.26%
502.67
1.07%
3210 -46340
Telephone & Telegraph
169.32
0.74%
298.98
0.63%
3430 -46340
Advertising Other
95.28
0.42%
255.56
0.54%
3600 -46340
Insurance & Bonds
841.25
3.69%
1,682.50
3.57%
3810 -46340
Electric
4,215.51
18.51%
4,587.51
9.74%
3820 -46340
Water
0.00
0.00%
- 865.60
- 1.84%
3830 -46340
Gas
2,525.90
11.09%
3,864.59
8.20%
3840 -46340
Refuse
0.00
0.00%
66.04
0.14%
3850 -46340
Sewer
0.00
0.00%
-24.00
-0.05%
4000 -46340
Repair & Maint. Services
2,129.36
9.35%
6,097.43
12.95%
4100 -46340
Rents & Leases
0.00
0.00%
0.00
0.00%
4300 -46340
Miscellaneous Charges
0.00
0.00%
6.20
0.01%
4315 -46340
PILOT
1,028.69
4.52%
2,057.38
4.37%
4390 -46340
Taxes & Licenses
0.00
0.00%
0.00
0.00%
4500 -46340
Administrative Expenses
301.38
1.32%
301.38
0.64%
4850 -46340
Interest on Deposits
5.28
0.02%
11.74
0.02%
Total Other
Services & Charges
13,725.81
60.27%
23,094.38
49.03%
Capital Outlay
5120 -46340 Building & Improvements
Total Capital Outlay
Total Expense
0.00%
0.00%
0.00 0.000/0 0.00 0.000/0
17,858.53 78.41% 31,326.19 66.51%
Excess (Deficit) Revenue over Expense 4,916.47 21.59% 15,774.50 33.490/a
3/14/2013 1:23 PM
Parkvlew Villa South (166)
General Ledger
Period = Feb 2013
Book = Accrual ; Tree = ysi_tb
Property Date Period Person / Descriptii Control Reference Debit Credit Balance Remarks
1000 -46340 Accrued Saiaries n 3,932.00 '= -Beginning Balance =
166 - 2/28/2013 02/2013 :PostRecurring Rea 3- 156871 RC 3,932.00 0.00 7,864.00 R/C CHIC PR Mgmt Fee
Net Change= 3,932.00 7,864.00 = Ending Balance =
2000 -46340
Office Supplies
27.79 = Beginning Balance =
Net Change =0.00
27.79 = Ending Balance =
2010 -46340
Minor Equipment
0.00 = Beginning Balance =
166 1/31/2013
02/2013
HD Supply Facilltie[P- 320872
9120284306
49.93 0.00 49.93 Countertop microwave
Net Change =49.93
49.93 = Ending Balance =
2171 -46340
Maintenance Supplies
139.30 = Beginning Balance =
166 1/28/2013
02/2013
HD Supply FacIIItIe! P- 320920
9120189958
144.11 0.00 283.41 maint supplies
166 2/8/2013
02/2013
Frattalone's /Metro i P- 320608
014085R
6.68 0.00 290.09 maint supplies
Net Change= 150.79
290.09 = Ending Balance =
3060 -46340
Management Services
2,126.00 = Beginning Balance =
166 2/28/2013
02/2013
CommonBond Hous P- 323000
02/16/13- 02/28/13
6,058.00 0.00 8,184.00 103039 mgmt fees 2/13
166 2/28/2013
02/2013
:PostRecurring Reci3- 156871
RC
0.00 3,932.00 4,252.00 R/C CHC PR Mgmt Fee
Net Change= 2,126.00
4,252.00 = Ending Balance =
3100 -46340
Protective Services
214.83 = Beginning Balance =
166 1/25/2013
02/2013
Simplex Grinnell(si P- 319799
68592188
287.84 0.00 502.67 alarm /detection chrgs 1/24 -1/25
Net Change= 287.84
502.67 = Ending Balance =
3210 -46340
Telephone &Telegraph
129.66 = Beginning Balance =
166 1/1/2013
02/2013
Level One (leve) P- 319467
0290356in
34.38 0.00 164.04 1/13 tale rate plan chrgs
166 1/31/2013
02/2013
Popp.com (Popp) P- 320571
992084301
100.56 0.00 264.60 el svcs 02/2013
166 2/1/2013
02/2013
Level One (leve) P- 319350
0296410IN
34.38 0.00 298.98 2/13 tele rate plan chrgs
Net Change= 169.32
298.98 = Ending Balance =
3430 -46340
Advertising Other
160.28 = Beginning Balance =
166 1/27/2013
02/2013
Sun Newspaper(su P- 319843
113215071
95.28 0.00 255.56 ad chrgs 1/17/13
Net Change =95.28
255.56 = Ending Balance =
3600 -46340
Insurance & Bands
841.25 = Beginning Balance =
166 2/28/2013
02/2013
:PostRecurring Reci3- 156871
RC
841.25 0.00 1,682.50 C of Columbia Heights Ins Accrl
Net Change = 841.25
1,682.50 = Ending Balance =
3810 -46340
Electric Utilities
_ 372.00 = Beginning Balance =
166 2/11/2013
02/2013
Xcel Energy (xcel) P- 321956
5150441553 02/11/
4,215.51 0.00 4,587.51 elec 1/7- 2/5/13
Net Change= 4,215.51
4,587.51 = Ending Balance =
3820 -46340
Water
-865.60 = Beginning Balance =
Net Change =0.00
-865.60 = Ending Balance =
3830 -46340
Gas
1,338.69 = Beginning Balance =
166 2/7/2013
02/2013
CenterPoint Energy P- 320921
55271324 02/07/13
2,525.90 0.00 3,864.59 gas 1/7- 2/5/13
Net Change= 2,525.90
3,864.59 = Ending Balance =
3840 -46340
Refuse
66.04 = Beginning Balance =
Net Change =0.00
66.04 = Ending Balance =
3850 -46340
Sewer
-24.00 = Beginning Balance =
Net Change =0.00
-24.00 = Ending Balance =
Page 1 of 2
3/14/2013 1:23 PM
4300 -46340
4315 -46340
166 2/28/2013 02/2013
Miscellaneous Charges
Net Change =0.00
PILOT
PostRecurring Pee, 3- 156871 RC
Net Change = 1,028.69
4500 -46340 Administrative Expenses
166 2/15/2013 02/2013 Common Bond Hous P- 321344 02/01/13- 02/15/13
166 2/15/2013 02/2013 CommonBond Tons P- 321344 02/01/13- 02/15/13
Net Change= 301.38
4850 -46340 Interest on Deposits
166 2/28/2013 02/2013 Sec Dep Interest ac 3- 157438 G31
Net Change =5.28
Page 2 of 2
6.20 = Beginning Balance =
6.20 = Ending Balance =
1,028.69 = Beginning Balance =
1,028.69 0.00 2,057.38 Anoka Cty Property Tax Accrual
2,057.38 = Ending Balance =
0.00 = Beginning Balance =
7.38 0.00 7.38 098069 2012 - 1099 /CRP Costs
294.00 0.00 301.38 098189 2012 CRP fees
301.38 = Ending Balance =
6.46 = Beginning Balance =
5.28 0.00 11.74 Sec Dep Interest accrual
11.74 = Ending Balance =
21,790.53 3,932.00
Parkview Villa South (166)
-
General
Ledger
Period
= Feb 2013
Book =
Accrual; Tree = ysi_[b
Property
Date
Period
Person /Descripti, Control
Reference
-
Debit
Credit
Balance
Remarks
4000 -46340
Exterminating Contract
3f 968.07
= Beginning Balance =
166
1/18/2013
02/2013
BMM Inc(bmml) P- 318987
25620
341.62
0.00
4,309.69
gen rprs /prev maint 1 /14- 1/18/1
166
1/22/2013
02/2013
Adam's Pest Contra P- 319494
773550
23.32
0.00
4,333.01
pest control
166
1/25/2013
02/2013
BMM Inc(bmml) P- 319888
25648
394.63
0.00
4,727.64
labor 1/21- 1/25/13 33.5hrs
166
1/29/2013
02/2013
Kone Inc.(kone) P- 319844
150789517
145.94
0.00
4,873.58
elvtr rpr 1/7- 1/9/13
166
2/1/2013
02/2013
BMM Inc (bmml) P- 320871
25654
388.74
0.00
5,262.32
labor 1/28- 2/1/13 33hrs
166
2/1/2013
02/2013
Kone Inc. (kone) P- 320859
221103787
314.50
0.00
5,576.82
eivtr maint 2/1- 2/28/13
166
2/6/2013
02/2013
High Profile Ground P- 320861
25580
103.08
0.00
5,679.90
snow removal 1/28- 1/29/13
166
2/7/2013
02/2013
High Profile Ground P- 320857
25650
102.30
0.00
5,782.20
de -I<Ing 2/2- 2/4/13
166
2/11/2013
02/2013
Direct Home Apple P- 321167
21113166
240.76
0.00
6,022.96
replace dryer motor
166
2/13/2013
02/2013
High Profile Ground P- 321787
25767
51.15
0.00
6,074.11
snow removal 2/11/13
166
2/19/2013
02/2013
Adam's Pest Contra P- 322593
778971
23.32
0.00
6,097.43
prevention plus 2/19/13
Net Change = 2129.36
6,097.43
= Ending Balance =
4300 -46340
4315 -46340
166 2/28/2013 02/2013
Miscellaneous Charges
Net Change =0.00
PILOT
PostRecurring Pee, 3- 156871 RC
Net Change = 1,028.69
4500 -46340 Administrative Expenses
166 2/15/2013 02/2013 Common Bond Hous P- 321344 02/01/13- 02/15/13
166 2/15/2013 02/2013 CommonBond Tons P- 321344 02/01/13- 02/15/13
Net Change= 301.38
4850 -46340 Interest on Deposits
166 2/28/2013 02/2013 Sec Dep Interest ac 3- 157438 G31
Net Change =5.28
Page 2 of 2
6.20 = Beginning Balance =
6.20 = Ending Balance =
1,028.69 = Beginning Balance =
1,028.69 0.00 2,057.38 Anoka Cty Property Tax Accrual
2,057.38 = Ending Balance =
0.00 = Beginning Balance =
7.38 0.00 7.38 098069 2012 - 1099 /CRP Costs
294.00 0.00 301.38 098189 2012 CRP fees
301.38 = Ending Balance =
6.46 = Beginning Balance =
5.28 0.00 11.74 Sec Dep Interest accrual
11.74 = Ending Balance =
21,790.53 3,932.00
Parkview Villa South
Bank Reconciliation Report
02/28/2013
emilow
Balance Per Bank Statement as of 02/28/2013
Outstanding Checks
Check dale
Check number
02/12/2013
1698
02/20/2013
1701
02120/2013
1706
02/26/2013
1707
02/2612013
1708
02/26/2013
1709
Less: Outstanding Checks
sunn - Sun Newspaper
dire - Direct Home Appliance Services
simp - Simplex Grinnell
home? - HD Supply Facilities Maintenance, Ltd.
t0006414 - Pies
xcel - Xcel Energy
Reconciled Bank Balance
Balance per GL as of 02/2812013
Reconciled Balance Per G/L
Difference (Reconciled Bank Balance And Reconciled Balance Per G /L)
Cleared Items
Cleared Checks
03/04/2013
61,700.99
Amount
95.28
240.76
287.84
49.93
206.69
4,215.51
5,096.01
56,604.98
56,604.98
56,604.98
0.00
Date
Tran #
Notes
Amount
Date Cleared
01/15/2013
1672
t0010379 - Cassady
252.30
02/28/2013
01/24/2013
1674
bmmi - BMM Inc
736.25
02/28/2013
01/24/2013
1675
buck8411 - Buckeye Cleaning Centers -
77.37
02/2812013
01/24/2013
1677
high8236 - High Profile Grounds Maintenance, Inc.
158.10
02/2812013
01/24/2013
1678
kocl - K.O. Cleaning and Restoration LLC
250.00
02/28/2013
01/24/2013 ,
. 1679
Ibpm - _BP Mechanical, Inc
317.50
02/28/2613
01124/2013
1680
simp - Simplex Grinnell
149.42
02/28/2013
01124/2013
1681
sitz - Sitzmann Construction dba Sitzmann Elect
325.10
02/28/2013
01/24/2013
1682
sunn - Sun Newspaper
95.28
02/2812013
0112912013
1683
frat - Frattalone's /Metro Ace
26.69
02/28/2013
01129/2013
1684
gree1004 - Green Lights Recycling Inc
66.04
02/28/2013
01/29/2013
1685
kone - Kone Inc.
314.50
02/28/2013
01/29/2013
1686
offi8804 - Office Depot
27.79
02/28/2013
01/29/2013
1687
olse - Olsen Fire Protection, Inc.
302.25
02128/2013
01/29/2013
1688
xcel - Xcel Energy
1,859.92
02/28/2013
Total Cleared Checks 17,851.59
Cleared Deposits
Date
Tran #
Parkview Villa South
360
03/04/2013
361
02/11/2013
Bank Reconciliation Report
02/28/2013
sallow
Cleared Checks
Date -
Tran #
Notes
Amount
Date Cleared
02/05/2013
1689
bmmi - BMM Inc
341.62
02/28/2013
02/05/2013
1690
- cent - CenterPoint Energy -
2,487.81
02/28/2013
02/05/2013
1691
chc - CommonBond Housing
6,141.00
02/28/2013
02/0512013
1692
colu - City of Columbia Heights
1,594.58
02128/2013
02/05/2013
1693
empi - Empire Door & Glass Co.
439.45
02/28/2013
02/12/2013
1694
adam - Adam's Pest Control, Inc.
23.32
02/28/2013
02/12/2013
1695
bmmi - BMM Inc
394.63
02/28/2013
02/12/2013
1696
kone - Kone Inc.
145.94
02/28/2013
02/12/2013
1697
leve - Level One
68.76
02/28/2013
02120/2013.
1699
bmmi - BMM Inc
388.74
02/28/2013
02/20/2013
1700
chc - CommonBond Housing
301.38
02/28/2013
02/20/2013
1702
frat - Frattalone's /Metro Ace
6.68
02/28/2013
02/20/2013
1703
home7 - HD Supply Facilities Maintenance, Ltd.
144.11
02/28/2013
02/20/2013
1704
kone - Kone Inc,
314.50
02/28/2013
02/20/2013
1705
Popp - Popp.com
100.56
02/28/2013
Total Cleared Checks 17,851.59
Cleared Deposits
Date
Tran #
02/04/2013
360
02/05/2013
361
02/11/2013
362
Total Cleared Deposits
Notes
J
Amount
19,028.00
2,431.00
648.00
22,107.00
Date Cleared
02/28/2013
02/28/2013
02/28/2013
Date 2/28/13 Page 1
Primary Account @XXXXXAGNW
Enclosures 33
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O CQMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - --
C H E C K I N G A
C C O U
N T S - - --
IF YOU
GET FEDERAL BENEFIT
PAYMENT'S BY PAPER CHECK,
YOU ARE REQUIRED BY
LAW TO
SWITCH TO
ELECTRONIC PAYMENTS
BY MARCH 1, 2013.
TIME IS
RUNNING OUT. SWITCH TO DIRECT DEPOSIT TODAY.
VISIT ONE
OF OUR BRANCHES FOR
A PERSONAL BANKER TO ASSIST
YOU, CALL
(800)333 -1795 OR
VISIT WWW.GODIRECT.ORG.
NORTHEAST
PUBLIC FUNDS
ACCT
Number of Images
33
Account
Number
@XXXXAPNIMJP
Statement
Dates 2/01/13 thru
2/28/13
Previous
Balance
57,445.58
Days in
the Statement Period
28
3 Deposits
/Credits
22,107.00
Average
Ledger
64,188
30 Checks
/Debits
17,851.59
Average
Collected
63,476
Service
Charge
.00
Interest
Paid
.00
Ending Balance
- 61,700.99
***********************************************
*
* * * * * * * * * * * * * * * * ** * * * * * * * ** * **
Deposits
and Credits
Date
Description
Amount
2/04
DDA REGULAR
DEPOSIT
19,028.00
2/05
DDA REGULAR
DEPOSIT
2,431.00
2/11
DDA REGULAR
DEPOSIT
648.00
Checks in
serial order
Date
Check#
Amount
Date
Check#
Amount
2/11
1672
252.30
2/05
1686
27.79
2/07.
1674*
736.25
2/04
1687
302.25
2/01
1675
77.37
2/04
1688
1,859.92
2/06
1677*
158.10
2/08
1689
341.62
2/22
1678
250.00
2/11
1690
2,487.81
2/01
1679
317.50
2/07.
1691
6,141.00
2/04
1680
149.42
2/11
1692
1,594.58
2/04
1681
325.10
2/08
1693
439.45
2/01
1682
95.28
2/19
1694
23.32
2/04
1683
26.69
2/19
1695
394.63
2/04
1684
66.04
2/19
1696
145.94
2/04
1685
314.50
2/19
1697
68.76
* Indicates
skip in check
numbers
NORTHEAST PUBLIC FUNDS ACCT
Checks in serial order
Date 2/28/13
Primary Account
Enclosures
@XXXXX (Continued)
Date Check#
Amount
Date
Check#
2/26 1699*
388.74
2/26
1703
2/22 1700
- 301.38
2/27
1704
2/26 1702*
6.68
2/27
1705
* Indicates skip
in check numbers
2/05
74,606.47
Page 2
@XXXXX
33
Amount
144.11
314.50
100.56
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Daily Balance Section
Date
Balance
Date
Balance
Date
Balance
2/01
56,219.18
2/07
68,307.37
2/22
62,655.58
2/04
72,203.26
2/08
67,526.30
2/26
62,116.05
2/05
74,606.47
2/11
63,839.61
2/27
61,700.99
2/06
74,448.37
2/19
63,206.96
* **
E N D O F
S T A T E M E N T
Parlcview Villa North
Financial Statement Overview
February 2013
Revenue:
Occupancy for the month of February 2013 was 99% occupied;
Total Revenue for February was under budget (unfavorable). No grant income
recognized
Administrative Expenses:
Administrative costs for the North were under budget (favorable)
Other Renting Expenses were under budget (favorable)
Office Supply expenses were under budget (favorable)
Computer Equipment, Supplies and Maintenance was under budget (favorable)
Misc. Admin Expenses was over budget (unfavorable) and reflects an incorrect billing
that is reversed in March
Utilities:
Utilities Expenses were over budget (unfavorable)
Electric was over budget (unfavorable) and reflects Jan. costs
Gas was over budget (unfavorable) and reflects January costs
Water and Sewer were not invoiced in February
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses were under budget (favorable).
Exterminating Contract is under budget (favorable)
Maintenance Supplies was under budget (favorable)
Repairs Contract is over budget (unfavorable) and reflects cost of a dryer motor
replacement
Garbage and Trash are under budget (favorable); however, this is a quarterly billing
Security Contract is under budget (favorable).
Elevator Maintenance Contract is under budget (favorable)
Heating, Cooling Maintenance and Repairs is under budget (favorable)
Snow Removal Contract was under budget (favorable) but reflects most of January costs
Decorating Contract and Supplies were under budget (favorable)
Furniture and Fixtures was under budget (favorable)
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Parkview Villa -North (165)
Balance Sheet February 2013
Books = Accrual
Feb -13
Assets
10100 Cash Balance
14,065.66
10200 Petty Cash
664.00
10400 Investments
891,214.11
11300 Rent Receivable
-. 1,873.20
11500 Accounts Receivable
208.12
13200 Due From Other Government Units
23,847.09
Total Assets
931,872.18
Liabilities
20200 Accounts Payable
22,328.99
20210 Accrued Other Expenses
3,483.50
20220 Due to Resident Council
551.74
22000 Deposits
18,746.10
22200 Accrued PILOT
28,380.08
22210 Revenue Collected in Advance
633.10
Total Liabilities
74,123.51
Fund Balance
25300 Fund Balance
857,748.67
Total Fund Balance
857,748.67
Total Liabilities and Fund Balance
931,872.18
Parkview Villa -North (165)
Income Statement
For The Period Ending February 2013
Books = Accrual
Revenue
33160 -46330 Federal Grant
36220 -46330 Gen. Government Rents
36225 -46330 Nondwelling Rents
36290 -46330 Other Miscellaneous Revenue
39120 -46330 Recovery Damage City Property
Total Revenue
Expenses
Personal Services
1000 -46330 Accrued Salaries
Total Personal Services
Supplies
2000 -46330 Office Supplies
2010 -46330 Minor Equipment
2160 -46330 Maint. & Construct Materials
2171 -46330 General Supplies
Total Supplies
other Services & Charges
3040 -46330 Legal Fees
3050 -46330 Expert and Professional Services
3060 -46330 Management Services
3100 -46330 Protective Services
3210 -46330 Telephone & Telegraph
3430 -46330 Advertising Other
3600 -46330 Insurance & Bonds
3810 -46330 Electric
3820 -46330 Water
3830 -46330 Gas
3840 -46330 Refuse
3850 -46330 Sewer
4000 -46330 Repair & Maint. Services
4100 -46330 Rents & Leases
4300 -46330 Miscellaneous Charges
4315 -46330 PILOT
4390 -46330 Taxes & Licenses
4500 -46330 Administrative Expenses
4850 -46330 Interest on Deposits
Total Other Services & Charges
Month to Date
%
Year to Date
28.42%
-
0.000/0
-
0.000/0
29,465,00
95.54%
59,156.00
96.05%
429.00
1.39%
858.00
1.39%
840.12
2.72%
1,469.81
2.39%
105.00
0.34%
105.00
0.17%
30,839.12
100.000/0
61,588.81
100.000/0
8,752.00
28.38%
17,504.00
28.42%
8,752.00
28.38%
17,504.00
28.42%
395.57
1.28%
541.02
0.88%
111.13
0.36%
111.13
0.18%
946.55
3.07%
1,114.18
1.81%
0.00
0.00%
172.20
0.28%
1,453.25
4.71%
1,938.53
3.15%
84.00
0.27%
84.00
0.14%
0.00
0.00%
0.00
0.00%
4,772.00
15.47%
9,544.00
15.50%
640.66
2.08%
1,118.83
1.82%
376.88
1.22%
665.48
1.08%
0.00
0.00%
65.00
0.11%
1,741.75
5.65%
3,483.50
5.66%
1,635.46
5.30%
2,487.76
4.04%
0.00
0.00%
0.00
0.00%
6,452.72
20.92%
6,521.80
10.59%
0.00
0.00%
146.99
0.24%
0.00
0.00%
0.00
0,00%
7,501.73
24.33%
12,525.35
20.34%
0.00
0.00%
0.00
0.00%
0.00
0.00%
0.00
0.00%
2,027.15
6.57%
4,054.30
6.58%
0.00
0.00%
0.00
0.00%
1,627.26
5.28%
1,627.26
2.64%
20.04
0.06%
27.74
0.05%
26,879.65
87.16%
42,352.01
68.77%
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00 0.00% 437.26 0.71%
1.00 0.00% 437.26 0.71%
37,084.90 120.250/b 62,231.80 101.04%
- 6,245.78 - 20.25% - 642.99 -1.04%
Parkview Villa -North (165)
Cash Flow Statement
Period = February 2013
Book = Accrual
Revenue
33160 Federal Grant
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Expenses
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
2280 Vehicle Parts
Total Supplies
Other Services & Charges
3040 Legal Fees
3050 Expert & Professional Services
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4050 Garage, Labor Burd.
4100 Rent & Leases
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
5120 Building & Improvement
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Month to Date
0.00
29,465.00
429.00
840.12
105.00
30,839.12
8,752.00
8,752.00
395.57
111.13
0.00
946.55
0.00
1,453.25
84.00
0.00
4,772.00
640.66
376.88
0.00
1,741.75
1,635.46
0.00
6,452.72
0.00
0.00
7,501.73
0.00
0.00
0.00
2,027.15
0.00
1,627.26
20.04
0.00
26,879.65
37,084.90
- 6,245.78
Parkview Villa -North (165)
Cash Flow Statement
Period = February 2013
Book = Accrual
Adjustments
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
13200 Due From Other Government Units
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Cash Flow
10100 Cash Balance
10200 Petty Cash
10400 Investments
Total Cash
Month to Date
0.00
0.00
- 664.54
660.00
0.00
7,171.47
- 79,818.25
113.24
2,027.15
295.10
(70,215.83)
(76,461.61)
Beg Cash End Cash Difference
90,527.27
- 14,065.66 (76,461.61)
664.00
664.00 -
891,214.11
891,214.11 -
982,405.38
905,943.77 (76,461.61)
3/14/2013 1:20 PM
Parkview Villa -North (165)
General Ledger
Period
= Feb 2013
Book = Accrual,
Tree = ysl tb
Prope Data
Period.
Persod /Oescription
Control)
Reference.,
Debit
Credit - Balance
Remarks
8,752.00
= Beginning Balance =
1000 -46330
Accrued Salaries
165 2128/2013
02/2013
: PostRecurfing Monthly recurring
a 3- 156870
RC
8,752.00
0.00 17,504.00
R/C CHC PR Mgmt Fee
17,504.00
= Ending Balance =
Net Change = 8,752.00
145.45
= Beginning Balance =
2000 -46330
Office Supplies
165 1/29/2013
02/2013
SHI International Corp (shli)
P- 320555
800924269165
377.24
0.00 522.69
Orewall replacement po #333
165 2/28/2013
02/2013
CommonBOnd Housing (chc)
P- 324233
02/16/13- 2/28/1
18.33
- 0.00 541.02
102808 comp supp 1/28 -2/1
541.02
= Ending Balance =
Net Change= 395.57
-
0.00
= Beginning Balance =
2010 -46330
Minor Equipment
165 1/31/2013
02/2013
HD Supply Facilities Maintenance,
P- 320872
9120284306
111.13
0.00 111.13
countertop microwave
111.13
= Ending Balance =
Net Change= 111.13
2160 -46330
Maint. & Construct. Materials
167.63
= Beginning Balance =
165 1128/2013
02/2013
HD Supply Facilities Maintenance,
P- 320920
9120189958
320.77
0.00 488.40
maint supplles
165 2/8/2013
02/2013
Fmttaione's /Metro Ace (frat)
P- 320608
014085R
14.87
0.00 503.27
maint supplies
165 2/12/2013
02/2013
HD Supply Facilities Maintenance,
P- 321799
9120500578
610.91
0.00 1,114.18
maint supplies
Net Change= 946.55
1,114.18
= Ending Balance =
172.20
= Beginning Balance =
2171 -46330
General Supplies
172.20
= Ending Balance =
Net Change =0.00
0.00
= Beginning Balance =
3040 -46330
Legal Fees
165 1/28/2013
02/2013
Kennedy & Graven, Chartered (kei P- 318825
112369
84.00
0.00 84.00
legal saw chrgs 12119/12
84.00
= Ending Balance =
Net Change =84.00
4,772.00
= Beginning Balance =
3060 -46330
Management Services
165 2/28/2013
02/2013
Common Bond Housing(chc)
P- 324233
02/16/13- 2/28/1
13,524.00
0.00 18,296.00
103038 mgmt fees 02/13
165 2/28/2013
02/2013
:PostRecurring Monthly recurring
a 3- 156870
RC
0.00
8,752.00 9,544.00
R/C CHC PR Mgmt Fee
Net Change = 41772.00
9,544.00
= Ending Balance =
478.17
= Beginning Balance =
3100 -46330
Protective Services
165 1/25/2013
02/2013
Simplex Grinnell (simp)
P- 319799
68592188
640.66
0.00 1,118.83
alarm /detection chrgs 1/24 -1
11118.83
= Ending Balance =
Net Change = 640.66
288.60
= Beginning Balance =
3210 -46330
Telephone &Telegraph
165 1/1/2013
02/2013
Level One (ieve)
P- 319467
02903561n
76.52
0.00 365.12
1/13 tole rate plan chrgs
165 1/31/2013
02/2013
POPP -com (Popp)
P- 320571
992084301
223.84
0.00 588.96
tai Svcs 02/2013
165 2/1/2013
0212013
Level One (leve)
P- 319350
0296410IN
76.52
0.00 665.48
2/13 teie rate plan chrgs
665.48
= Ending Balance =
Net Change= 376.88
3430 -46330
Advertising Other
65.00
= Beginning Balance =
65.00
= Ending Balance =
Net Change =0.00
3600 -46330
Insurance & Bands
1,741.75
= Beginning Balance =
165 2/28/2013
02/2013
:PostRecurring Monthly recurring
e1- 156870
RC
1,741.75
0.00 3,483.50
C of Columbia Heights Ins Ac
Net Changep1,741.75
3,483.50
= Ending Balance =
852.30
= Beginning Balance =
3810 -46330
Electric
165 2/11/2013
02/2013
Xcei Energy(xcei)
P- 321956
5150441553 02/
1,635.46
0.00 2,487.76
elec 1/7- 2/5113
Net Change = 1,635.46
2,487.76
= Ending Balance =
69.08
= Beginning Balance =
3830 -46330
Gas
165 2/6/2013
02/2013
CenterPoint Energy (cent)
P- 320922
55199657 02/06
6,452.72
0100 6,521.80
gas 1/4- 2/4/13
Net Change = 61452.72
6,521.80
= Ending Balance =
146.99
= Beginning Balance =
3840 -46330
Refuse
146.99
= Ending Balance =
Net Change =0.00
4000 -46330
Repair & Plaint. Services
5,023.62
= Beginning Balance =
165 11/30/2012
02/2013
Nasseff Mechanical Contractors (m
P- 321301
41213
45,000.00
0.00 50,023.62
106 toilet replacements
Page 1 of 2
3/14/2013 1:20 PM
Parkvlew Villa -North (165)
General Ledger
Period = Feb 2013
Book = Accrual ; Tree = yell
165
12/20/2012
02/2013
Nasseff Mechanical Contractors (n; P- 321302
41396
36,560.00
0.00
86,583.62
106 toilet replacements
165
1/18/2013
02/2013
BMM Inc (bmmi)
P- 318987
25620
760.38
0.00
87,344.00
gen rprs /prev mount 1/14 -1/:
165
1/2212013
02/2013
Adam's Pest Control, Inc. (adam)
P- 319494
773550
51.91
0.00
87,395.91
pest Control
165
1/25/2013
02/2013
BMM Inc(bmmi)
P- 319888
25648
878.37
0.00
88,274.28
Tabor 1 /21- 1/25/13 33.5hrs
165
1/28/2013
02/2013
K.O. Cleaning and Restoration LLC
P- 320646
1331
900.00
0.00
89,174.28
paint /repairs /Floor apt 806
165
1/28/2013
02/2013
K.O. Cleaning and Restoration LLC
P- 320647
1332
100.00
0.00
89,274.28
repair water damage #105
165
1/28/2013
02/2013
K.O. Cleaning and Restoration LLC
P- 320648
1333
150.00
0.00
89,424.28
repair cracks /wtr damage #1
165
1/28/2013
02/2013
Direct Home Appliance Services (d
P- 321168
12813165
205.41
0.00
89,629.69
replace dryer motor
165
1/29/2013
02/2013
Kone Inc,(kone)
P- 319844
150789517
324.82
0.00
89,954.51
elvtr pr 1 /7- 1/9/13
165
1/31/2013
02/2013
LBP Mechanical, Inc (Ibpm)
P- 320873
W18201
442.54
0100
90,397.05
thermocouple rplmnt #4 bolli
165
2/1/2013
02/2013
BMM Inc (bmmi)
P- 320871
25654
865.26
0.00
91,262.31
labor 1/28- 2/1/13 33hrs
165
2/1/2013
02/2013
RC 12/31 Nasseff Invoices Invoices
3- 15767.2
G33
0.00
36,560.00
54,702.31
RC 12/31 Nasseff Invoices In
165
2/1/2013
02/2013
RC 12/31 Nasseff Invoices Involcei)-
157672
G33
0.00
45,000.00
9,702.31
RC 12/31 Nasseff Invoices In
165
2/1/2013
02/2013
Kone Inc.(kone)
P- 320859
221103787
700.01
0.00
10,402.32
elvtr maim 2 /1- 2/28/13
165
2/6/2013
02/2013
High Profile Grounds Maintenance,
P- 320861
25580
229.42
0.00
10,631.74
snow removal 1/28 - 1/29/13
165
2/7/2013
02/2013
High Profile Grounds Maintenance,
P- 320857
25650
227.70
0.00
10,859.44
de -Icing 2/2- 2/4/13
165
2/13/2013
02/2013
High Profile Grounds Maintenance,
P- 321787
25767
113.85
0.00
10,973.29
snow removal 2/11/13
165
2/15/2013
02/2013
High Profile Grounds Maintenance,
P- 321786
25834
351.90
0.00
11,325.19
snow plow chrgs 3/13
165
2/15/2013
02/2013
High Profile Grounds Maintenance,
P- 321786
25834
158.10
0.00
11,483.29
snow plow chugs 3/13
165
2/19/2013
02/2013
Adam's Pest Control, Inc. (adam)
P- 322593
778971
51.91
0.00
11,535.20
prevention plus 2/19/13
165
2/19/2013
02/2013
LBP Mechanical, Inc (Ibpm)
P- 321785
W18234
265.00
0.00
11,800.20
pipe Insulate chrgs #510
165
2/21/2013
02/2013
Cummins NPower LLC (cumm160C
P- 322595
10049556
590.15
0.00
12,390.35
replace stndby Nee batteries
165
2/22/2013
02/2013
Gardner Plumbing, LLC (gard1086:
P- 322322
2603
135.00
0.00
12,525.35
plumbing sery call #106
Net Change = 7,501.73
12,525.35
= Ending Balance =
4315
-46330
PILOT
2f027.15
= Beginning Balance =
165
2/28/2013
02/2013
:PostRecurring Monthly recurring a
3- 156870
RC
2,027.15
0.00
4,054.30
Anoka City Property Tax Accn
Net Change = 2,027.15
41054.30
= Ending Balance =
4500
-46330
Administrative Expenses
0.00
= Beginning Balance =
165
12/28/2012
02/2013
Johnson (1:0004025)
C- 1102729
969.78
0.00
969.78
Over 90 days balance due -r
165
2/15/2013
02/2013
Common0oad Housing (chc)
P- 321343
02/01/13 - 02/151
8.73
0.00
978.51
098068 2012 -1099 CRP cost
165
2/15/2013
02/2013
Common8ond Housing (chc)
P- 321343
02/01/13 - 02/151
603.75
0.00
1,582.26
098188 2012 CRP fees
165
2/15/2013
02/2013
CommonBond Housing (chc)
P- 321343
02/01/13- 02/15/
45.00
0.00
1,627.26
098292 trusted bck grnd cks
Net Charge= 1,627.26
1,627.26
= Ending Balance =
4850
-46330
Interest on Deposits
7.70
= Beginning Balance =
165
2/2812013
02/2013
Sec Dep Interest accrual
3- 157437
G32
20.04
0.00
27.74
Sec Dee Interest accrual
Net Change =20.04
27.74
= Ending Balance =
5120 -46330
Building & Improvements
437.26
= Beginning Balance=
Net Change =0.00
437.26
= Ending Balance =
127,396.90
90,312.00
Page 2 of 2
Parkview Villa North
Bank Reconciliation Report
02/28/2013
5016456
Balance Per Bank Statement as of 02/28/2013
Outstanding Checks
Check date
Check number
02/05/2013
2012
02/2012013
2023
02/20/2013
2026
02120/2013
2031
02126/2013
2032
02/2612013
2033
02/26/2013
2034
02/2612013
2035
Less: Outstanding Checks
Payee
dire - Direct Home Appliance Services
dire - Direct Home Appliance Services
kocl- K.O. Cleaning and_Restoration LLC
simp - Simplex Grinnell
gardl 086 - Gardner Plumbing, LLC
home7 - HD Supply Facilities Maintenance, Ltd
Ibpm - LBP- Mechanical, Inc
xcel - Xcel Energy
Reconciled Bank Balance
Balance per GL as of 02/28/2013
Reconciled Balance Per G/L
Difference (Reconciled Bank Balance And Reconciled Balance Per G /L)
Cleared Items :
Cleared Checks
03/05/2013
18,689.14
Amount
480.82
205.41
1,150.00
640.66
135.00
111.13
265.00
1,635.46
4,623.48
14,065.66
14,065.66
14,065.66
0.00
Date
Tran #
Notes Amount
Date Cleared
01/24/2013
1995
bmmi - BMM Inc
1,638.75
02/28/2013
01/24/2013
1996
buck8411 - Buckeye Cleaning Centers
172.20
02128/2013
01/24/2013
1997
high8236 - High Profile Grounds Maintenance, Inc.
351.90
02/2812013
01124/2013
1998
home7- HD Supply Facilities Maintenance, Ltd.
22.49
02/2812013
01/24/2013
1999
kocl - K.O. Cleaning and Restoration LLC
150.00
02/28/2013
01/24/2013
2000
simp - Simplex Grinnell
332.58
02/2812013
01/24/2013
2001
sitz - Sitzmann Construction dba Sitzmann Elect
1,135.30
02128/2013
01/29/2013
2002
cent- CenlerPoint Energy
6,125.36
02128/2013
01/29/2013
2003
colu - City of Columbia Heights
1,377.75
0212812013
01/29/2013
2004
gree1004 - Green Lights Recycling Inc
146.99
02128/2013
01/29/2013
2005
home7 - HD Supply Facilities Maintenance, Ltd,
91.95
02128/2013
01129/2013
2006
kone - Kone Inc.
700.01
02128/2013
01129/2013
2007
off8804 -Office Depot
61.85
02128/2013
Parkview Villa North
03105/2013
Bank Reconciliation Report
02/2812013
5016456
Cleared Checks
Date
Tran #
Notes
Amount
Date Cleared
0112912013
2008
olse - Olsen Fire Protection, Inc.
672.75
02/28/2013
01/29/2013
2009
xcel - Xcel Energy
4,139.82
02/28/2013
02/05/2013
2010
bmmi - BMM Inc
760.38
02/28/2013
02/05/2013
2011
chc - CommonBond Housing
13,672.60
02/28/2013
02105/2013
2013
kenn - Kennedy & Graven, Chartered
84.00
02/28/2013
02/05/2013
2014
Ibpm - LBP Mechanical, Inc
566.84
02/28/2013
02/05/2013
2015
waic - WAI Continuum
437.26
02/28/2013
02/12/2013
2016
adam - Adam's Pest Control, Inc.
51.91
02/28/2013
02/12/2013
2017
bmmi - 6MM Inc
878.37
02/28/2013
02112/2013
2018
- _ kone - Kone Inc.
324.82
- 02/28/2013
02/12/2013
2019
- leve - Level One
153.04
02/28/2013
02/1212013
2020
shii - SHI International Corp
377.24
02/28/2013
02/20/2013
2021
bmmi - BMM Inc
865.26
02/28/2013
02/20/2013
2022
chc - CommonBond Housing
.657.48
02/28/2013
02120/2013
2024
Prat - Frattalone's /Metro Ace
14.87
02/28/2013
02/20/2013
2025
home? - HD Supply Facilities Maintenance, Ltd. 320.77
02/28/2013
02/20/2013
2027
kone - Kone Inc.
700.01
02/28/2013
02/20/2013
2028
Ibpm - LBP Mechanical, Inc
442.54
02/28/2013
02/20/2013
2029
nass - Nasseff Mechanical Contractors
81,560.00
02/28/2013
02/20/2013
2030
Popp - Popp.com
223,84
02/28/2013
Total Cleared Checks
119,210.93
Cleared Deposits
Date
Tran #
Notes
Amount
Dale Cleared
02/04/2013
469
-
23,969.00
02/28/2013
02/04/2013
472
0.00
02/28/2013
02/05/2013
471
3,150.00
02/28/2013
02111/2013
474
2,312.10
02/28/2013
02111/2013
474
605.00
02/2812013
02115/2013
475
217.00
02/28/2013
Total Cleared Deposits
30,253.10
02/22/2013
JE 156545
02/2212013 Payroll
-19.68
02/2812013
02/22/2013
JE 157246
Rev automated Yardi PR entry
19.68
02/28/2013
Date 2/28/13 Page 1
Primary Account @XXXXX@
Enclosures 37
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G A
C C 0 U
N T S - - --
IF YOU GET FEDERAL BENEFIT
PAYMENTS
BY PAPER CHECK,
YOU ARE REQUIRED BY
LAW TO
SWITCH TO
ELECTRONIC PAYMENTS
BY MARCH 1, 2013.
TIME IS RUNNING OUT. SWITCH TO DIRECT
DEPOSIT TODAY.
VISIT ONE OF OUR BRANCHES FOR
A PERSONAL
BANKER TO ASSIST
YOU, CALL (800)333 -1795 OR
VISIT WWW.GODIRECT.ORG.
NORTHEAST
PUBLIC FUNDS ACCT
Number of
Statement
Images
Dates 2/01/13 thru
37
2/28/13
Account
Previous
Number @xXxxx@qbw
Balance 107,646.97
Days in
the Statement Period
28
4 Deposits
/Credits 30,253.10
Average
Ledger
96,522
95,454
33 Checks
/Debits 119,210.93
Average
Collected
Service
Charge .00
Interest
Paid .00
Ending Balance
18,689.14
Deposits
and Credits
Amount
Date
Description
23,969.00
2/04
DDA REGULAR DEPOSIT
3,150.00
2/05
DDA REGULAR DEPOSIT
2,917.10
2/11
DDA REGULAR DEPOSIT
217.00
2/15
DDA REGULAR DEPOSIT
Checks in
serial order
Check# Amount
Date
Check#
Amount
Date
2/01
1995 1,638.75
2/04
2006
700.01
2/01
1996 172.20
2/05
2007
61.85
672.75
2/06
1997 351.90
22.49
2/04
2/04
2008
2009
4,139.82
2/04
2/22
1998
1999 150.00
2/08
2010
760.38
2/04
2000 332.58
2/07
2011
13,672.60
84.00
2/04
2001 1,135.30
2/08
2013*
2/04
2002 6,125.36
2/14
2014
37.84
437.26
4
2/01
2003 1,377.75
2/13
2015
51.91
2/04
2004 146.99
2/19
2/19
2016
2017
878.37
2/06
2005 91.95
* Indicates skip in check. numbers
Date 2/28/13 Page 2
Primary Account @XXXXXQANIW
Enclosures 37
NORTHEAST
PUBLIC FUNDS ACCT QXXXXX
(Continued)
Checks in
Date
serial order
Check#
Amount
Date
Check#
Amount
2/19
2018
324.82
2/26
2025
320.77
2/19
2019
153.04
2/27
2027*
700.01
2/19
2020
377.24
2/26
2028
442.54
2/26
2021
865.26
2/26
2029
81,560.00
2/22
2022
657.48
2/27
2030
223.84
2/26
2024*
14.87
* Indicates skip in check
numbers
Daily Balance Section
Date Balance
Date
Balance
Date
Balance
2/01
104,458.27
2/08
103,279.29
2/19
103,623.91
2/04
115,151.97
2/11
106,196.39
2/22
102,816.43
2/05
118,240.12
2/13
105,759.13
2/26
19,612.99
2/06
117,796.27
2/14
105,192.29
2/27
18,689.14
2/07
104,123.67
2/15
105,409.29
* ** E
N D O F S
T A T E M E
N T
Payment Summary
Bank= 165opr AND mm /yy= 02/2013- 02/2013 AND All Checks =Yes AND Include Volds =All Checks
check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165opr -
Parkview
Villa
North
2010
bmmi -BMM Inc
02/05/2013
02/2013
760.38
165opr -
Parkview
Villa
North
2011
chc - Common8ond Housing
02/05/2013
02/2013
13,672.60
165opr -
Parkview
Villa
North
2012
dire - Direct Home Appliance Services
02/05/2013
02/2013
480.82
165opr -
Parkview
Villa
North
2013
kenn - Kennedy & Graven, Chartered
02/05/2013
02/2013
84,00
165opr -
Parkview
Villa
North
2014
Ibpm - LBP Mechanical, Inc
02/05/2013
02/2013
566.84
165opr -
Parkview
Villa
North
2015
waic - WAI Continuum
02/05/2013
02/2013
437.26
165opr -
Parkview
Villa
North
2016
adam - Adam's Pest Control, Inc.
02/12/2013
02/2013
51.91
165opr -
Parkview
Villa
North
2017
bmmi - BMM Inc
02/12/2013
02/2013
878.37
165opr -
Parkview
Villa
North
2018
kone - Kone Inc.
02/12/2013
02/2013
324.82
165opr -
Parkview
Villa
North
2019
leve - Level One
02/12/2013
02/2013
153.04
165opr -
Parkview
Villa
North
2020
shll - SHI International Corp
02/12/2013
02/2013
377.24
165opr-
Parkview
Villa
North
2021
bmml - BMM Inc
02/20/2013
02/2013
- 865.26
165opr -
Parkview
Villa
North
2022
chc - CommonBond Housing
02/20/2013
02/2013
657.48
165opr -
Parkvlew
Villa
North
2023
dire - Direct Home Appliance Services
02/20/2013
02/2013
205.41
165opr -
Parkvlew
Villa
North
2024
frat - Frattalone's /Metro Ace
02/20/2013
02/2013
14.87
165opr -
Parkvlew
Villa
North
2025
home7 - HD Supply Facilities Maintenance, Ltd.
02/20/2013
02/2013
320.77
165opr -
Parkvlew
Villa
North
2026
kocl - K.O. Cleaning and Restoration LLC
02/20/2013
02/2013
1,150.00
165opr -
Parkview
Villa
North
2027
kone - Kone Inc.
02/20/2013
02/2013
700.01
165opr -
Parkview
Villa
North
2028
Ibpm - LBP Mechanical, Inc
02/20/2013
02/2013
442.54
165opr -
Parkview
Villa
North
2029
nass - Nasseff Mechanical Contractors
02/2012013
02/2013
81,560.00
165opr -
Parkview
Villa
North
2030
Popp - Popp.com
02/20/2013
02/2013
223.84
165opr -
Parkview
Villa
North
2031
slmp - Simplex Grinnell
02/20/2013
02/2013
640.66
165opr -
Parkview
Villa
North
2032
gard1086 - Gardner Plumbing, LLC
02/26/2013
02/2013
135.00
165opr -
Parkview
Villa
North
2033
home7 - HD Supply Facilities Maintenance, Ltd,
02/26/2013
02/2013
111.13
165opr -
Parkvlew
Villa
North
2034
Ibpm - LBP Mechanical, Inc
02/26/2013
02/2013
265.00
165opr -
Parkview
Villa
North
2035
xcel - Xcel Energy
02/26/2013
02/2013
1,635.46
106,714.71
Parkview Villa South
Financial Statement Overview
January 2013
Revenue:
Occupancy for the month of January was 80% occupied
Total Revenue was lower than budget amount (unfavorable) this is due to vacancy
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Advertising costs were over budget (unfavorable) and reflect advertising for apartment vacancy
Other renting expenses were over budget (unfavorable) and reflect cost of processing background
reports for applicants
Office Supplies was under budget (favorable)
Telephone, Answering Service and Internet expenses were under budget (favorable)
Utilities:
Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing
Electric was under budget (favorable)
Gas was under budget (favorable)
Water and Sewer were not billed in January
Operatine and Maintenance Expense
Operating and Maintenance Expenses were under budget (favorable).
Exterminating Contract was under budget (favorable)
Maintenance Supplies was under budget (favorable)
Garbage and Trash Removal were under budget (favorable); however this is a quarterly billing.
Repairs Contract was over budget (unfavorable) and reflects the cost of contract Maintenance
Heating and Cooling Maint and Repairs was under budget (favorable)
Decorating Contract and Supplies costs were under budget (favorable)
Furniture and Fixtures were under budget (favorable)
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Parkview Villa South (166)
Balance January 2013
Books = Accrual
Jan -13
Assets
20200 Accounts Payable
52,487.07
10100 Cash Balance
841.25
-20210 Accrued Other Expenses
186.00
10200 Petty Cash
7,957.88
22000 Deposits
713,970.36
10400 Investments
13,372.98
-
1,229.00
11300 Rent Receivable
143.00
12.00
11500 Accounts Receivable
Fund Balance
767,884.43
Total Assets
734,604.24
Liabilities
20200 Accounts Payable
10,965.08
841.25
-20210 Accrued Other Expenses
7,957.88
22000 Deposits
13,372.98
22200 Accrued PILOT
22210 Revenue Collected in Advance
143.00
33,280.19
Total Liabilities
Fund Balance
25300 Fund Balance
734,604.24
Total Fund Balance
734,604.24
Total Liabilities and Fund Balance
767,884.43
Parkview Villa -South (166)
Income Statement
For The Period Ending January 2013
Books = Accrual Month to Date 0/0
Revenue
27.79
0.11%
2010 -46340 Minor Equipment
36220 -46340
Gen, Government Rents
23,295.00
95.76%
36225 -46340
Nondwelling Rents
462.00
1.90%
36290 -46340
Other Miscellaneous Revenue
568.69
2.34%
167.09
0.69%
-
0.00%
39120 -46340
Recovery Damage City
841.25
3.46%
372.00
24,325.69
100.000/0
Total Revenue
Expenses
Personal Services
1000 -46340 Accrued Salaries 3,932.00 16.16°/%
Total Personal Services 3,932.00 16.16%
Supplies
2000 -46340 Office Supplies
27.79
0.11%
2010 -46340 Minor Equipment
0.00
0.00%
2160 -46340 Maint. & Construct Materials
0.00
0.00 ° /u
2171 -46340 General Supplies
139.30
0.57%
2175 -46340 Food Supplies
0.00
0.00%
3210 -46340 Telephone & Telegraph
167.09
0.69%
Total Supplies
160.28
0.66%
Other Services & Charges
0.00
0.00°/%
3040 -46340 Legal Fees
3050 -46340 Expert & Professional Services
0.00
0.00%
3060 -46340 Management Services
2,126.00
8.74%
3100 -46340 Protective Services
214.83
0.88%
3210 -46340 Telephone & Telegraph
129.66
0.53%
3430 -46340 Advertising Other
160.28
0.66%
3600 -46340 Insurance & Bonds
841.25
3.46%
372.00
1.53%
3810 -46340 Electric
- 865.60
-3.56%
3820 -46340 Water
1,338.69
5.50%
3830-46340 Gas
66.04
0.27%
3840 -46340 Refuse
-24.00
- 0.10%
3850 -46340 Sewer
4000 -46340 Repair & Maint. Services
3,968.07
16.31%
4050 -46340 Garage, Labor Burd.
0.00
0.00%
0.00
0.00%
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
6.20.
0.00%
1,028.69
4.23%
4315 -46340 PILOT
0.00
0.00%
4390 -46340 Taxes & Licenses
4500 -46340 Administrative Expenses
0.00
0.00%
4850 -46340 Interest on Deposits
6.46
0.03%
Total Other Services & Charges
9,368.57
38.51%
Capital Outlay
5120 -46340 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00 0.009 /0
13,467.66 55.36%
10,858.03 44.64%
Parkview Villa South (166)
Cash Flow Statement
Period = January 2013
Revenue
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
2175 Food Supplies
Total Supplies
other Services & Charges
3050 Expert & Professional Services
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4050 Garage, Labor Burd.
4100 Rents & Licenses'
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
Total other Services & Charges
Month to Date
23,295.00
462.00
568.69
0.00
24,325.69
3,932.00
3,932.00
27.79
0.00
0.00
139.30
0.00
167.09
0.00
2,126.00
214.83
129.66
160.28
841.25
372.00
(865.60)
1,338.69
66.04
(24.00)
3,968.07
0.00
0.00
6.20
1,028.69
0.00
0.00
6.46
9,368.57
Total Expenses 13,467.66
ParWew Villa South (166)
Cash Flow Statement
Period = January 2013
Excess (Deficit) Revenue over Expenses
Adjustments
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expense
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Cash Flow
10100 Cash Balance
10200 Petty Cash
10400 Investments
Total Cash
Month to Date
10,858.03
0.00
0.00
(239.00)
(6.00)
0.00
(4,688.62)
(12,486.40)
(513.65)
1,028.69
15.00
(16,889.98)
(6,031.95)
Beg Cash End Cash Difference
58,519.02 52,487.07 (6,031.95)
186.00 186.00
713,970.36 713,970.36 -
772,675.38 766,643.43 (6,031.95)
2/15/2013 11:52 AM
Parkview Villa South (166)
General Ledger
Period = ]an 2013
Page 1 of 2
Book = Accrual i Tree =
ysl_W
Prop,
Property N m
Date
Period
- ------
Parson/DescrIpten _
Control
"
Ref n
Debit
Credit
Relate.
- -6.,06-
0 00
Remarks
8 9177179 Balance -
3000
96340
A u a sdarl
0.00
l8 00
-18 00
Year end PR adjustment
166
P kview VIII South
1/1/2013
01/2013
Y end Mgmt Fee adjustment
] 156285
: Reversal of 153232
Villa South
1131/2013
01/2013
PostRecurrin9 Recurring
] 154209
RC
3,932.00
0 00
3,914 00
kgr eeJ
CDC pct M9 [Po
166
Parkview
G12
18.00
O.oO
R/C CBC Mgmt Fee adj reversal
RIC
166
Parkvlew V10a South
1/31/2013
01/2013
R/C CBC Mgmt Fee adj reversal
3- 156326
3,933,00
= Ending Balance =
Ne[Lhen0e= 3,932.00
,932.00
0.00
= Beginning Balance =
2000
-46340
Orim. Supplies
23.66
0.00
23.66
Jun -aug copler allocation
166
Parkvlew Villa South
12/31/2012
01/2013
Ciry of Columbia Heights(colu)
P- 314992
3893
0,00
Accrue Col. Heights Copley All0c
166
Parkvlew Vde South
01/2013
Accrue Payables at 12/31
J- 156286
: Reversal of 153235
0100
23.66
166
Parkvlew Villa South
.1/1/2013
1/15/2013
01/2013
Office Depot A.M8804)
P- 317054
6.40878E +11
27.79
0.00
279
office supplies
Net Chang -27 .79
27.79
Balance =
0.00
= Beginning Balance =
2010.46390
Minor Equipment
1,156.58
0.00
11156.58
carpet /vinyl unit 317
166
Parkvlew Villa South
12/2812012
01/2013
Hamernkk Decorating Center (hams
P-319614
CG214072
At 12/31
166
parkview Villa South
111/2013
01/2013
Accrue Payables at 12/31
1- 156286
: Reversal of 153235
0.00
1,156.58
AccrueH
Net Change =0.00
0.00
O
Balance
0.00
= Beginning Balance =
21]1
-46390
General Supplies
15.50
0,00
15.50
paint reryding
I66
Parkvlew Villa South
1/3/2013
01/2013
Fratlalone's /Metro Ace (fret)
P- 315102
013716R
35,24
..lot wmPlles
166
Parkvlew Vlpa South
1/412013
01/2013
Frattalone's /Metro Ace(frat)
P- 315350
01373OR
19.74
0.00
166
Parkvlew Villa South
1/10/2013
01/2013
Buckeye Cleaning Centers (buck041 P- 316602
716028
77.37
0.00
112.61
cleaning supplies
Parkview Villa South
1/23/2013
01/2013
Fraftalone's /Metro Ace(frat)
P- 317822
013916R
26.69
RED
139.30
supplies
=
166
Net Change= 139.30
lmt
Balance =
0.00
= Beginning Balance =
3040 -46340
Legal Foes
5,239.4]
0.00
5,239.47
e Col expenses
166
Parkvlew Villa South
12/31/2012
01/2013
Ciry Of Columbia Heights(colu)
P- 314992
3893
Accrue Allow
166
Parkvlew Villa South
1/t/2013
01/2013
Accrue Payables at 12131
1- 156286
:Reversal of 153235
0.011
5,239.4]
0.00
Endings Balance regal
Net Change=0.00
O.OD
= Beginning Balance =
3060 -46340
Management Services
0,00
18.00
080385 2012 m9mt fee adj
166
Parkvlew Villa South
1/31/2013
01/2013
CommonBond Housing (chc)
P- 319216
01/12/2013- 01/31/2011
18.00
1 /13
1131/2013
01/2013
CommonDond Housing (cM1c)
P- 319216
01/12/2013 - 01/31/201'
6,058.00
088 115
166
Parkview Villa South
RC
0.00
3,932.00
2,0144.00
PR Mgml
WC
166
Parkvlew Villa South
1/31/2013
01/2013
:PostRecurrin9 Recurring
)- 154209
18.00
2,126.00
CBC M9ml Fee adJ reversal
urat Fee
166
Parkvlew Villa South
1/3112013
01/2013
R/C CBC Mgmt Fee ad] reversal
1-156326
G32
0.00
6,00
= Ending =
Net Change =2,126.00
2,,1
0.00
= Beginning Balance =
3100 -46340
Protective Services
47.43
0.00
47.43
labor sery chugs 12127/12
166
Parkview Villa South
12/28/2012
0112013
Trans -Alarm Inc(tran)
P- 315185
SV131763
340.06
the repair
166
Parkvlew Villa South
12/2812012
0112013
Simplex Grinnell(slmp)
P- 315974
68514550
292.63
0.00
642.31
panel
sys to service
166
Parkvlew Villa South
12/31/2012
01/2013
Olsen Fire Protection, Inc.(olse)
P-314868
55603
302.25
0.00
349.68
restore
Accrue Simplex Grinnell- Fire P.
166
Parkvlew Villa South
1/1/2013
01/2013
Accrue Payables at 12/31
J- 156286
:Reversal of 153235
0.00
292.63
Alarm 12/31
Villa South
1/1/2013
01/2013
Accrue Payables at 12/31
1- 156286
:Reversal of 153235
0.00
47.43
302.25
Accrue Trans at
166
Parkvlew
3- 156286
: Reversal of 153235
0.00
302.25
0.00
Accrue Olsen Fire Protection all
166
Parkvlew Villa South
1/1/2013
01/2013
Accrue Payables at 12/31
0.00
65.41
alarm service 12/27/12
166
Parkvlew Villa South
1/9/2013
01/2013
Total Life Security LLC(OO1a321)
P- 316319
1116
65.41
fault
166
Parkvlew, Villa South
1/9/2013
01/2013
Simplex Grinnell(slmp)
P- 317428
68539166
149.42
0.00
OaEnd
Net Change= 214.83
214.83
Balance
0.00
= Beginning Balance =
3210 -46340
Telephone &Telegraph
101.00
0.00
101.00
teisery 01/2013
166
Parkvlew Villa South
12/31/2012
01/2013
Pourcast (pope)
P-316111
992077615
Internet
/=
166
Parkvlew Villa South
1/2/2013
01/2013
CNet
P- 316111
8772105050196183 01/
28.66
0.00
Net Change=129,fi6
Chan,.= 129.
1129.66
Balance
0.00
= Beginning Balance =
3430 -46340
Advertising Other
95.28
0,00
95.28
Immediate openings ad 1/17/13
166
Parkvlew Villa South
1/20/2013
01/2013
Sun Newspaper(sunn)
P- 317407
1418996
160.28
2011 amply
166
Parkvlew Villa South
1/31/2013
01/2013
Common0ond Housing (chc)
P- 319216
01/12/2[)13- 01/31/201:
65.00
0.00
08776
Net Change= 160.28
ntaealanuca
0.00
= Beginning Balance =
3600 -46340
Insurance & Bonds
841.25
0.00
841,25
C of Columbia Heights Ins Accrl
166
Parkview, Villa South
1/31/2013
0112013
:PostRecurrin9 Recurring
1-154209
RC
841.25
= Ending Balance =
Net CM1ange = 841.35
D.00
= Beginning Balance =
3810
-46340
Electric
Accrue Payables at 12/31
J- 156286
:Reversal 3235
1,48).92
-1,472.92
Accrue Energy at 12/31
166
Parkvlew Villa South
1/112013
01/2013
9.92
1,859.92
0.00
4/1
lBalance
166
Parkvlew Villa South
1/11/2013
01/2013
XCel Ener9Y(xcel)
P- 31]375
5150941553 01/11/13
150441553 0
373 00
Net Change= 372.00
= Ending =
0.00
= Beginning Balance =
3820 -46340
Water
J- 156286
:Reversal of 153235
0.00
1,902.42
- 1,902.42
Accrue Center Point Energy at
166
Parvlew Villa South
k
1/1/2013
01/2013
Accrue Payables at 12/31
ay
0.00
- 1,721.95
water 9 /27- 12/20/12
166
Parkvlew Villa South
1/9/2013
01/2013
City of Columbia Heights (colu)
P-316726
31802700001 01/09113
30.47
9 /27- 12/27112
166
Parkvlew Villa South
119/2013
01/2013
City of Columbia Heights (cold)
P- 316727
31802650001 01/09/13
1,101.26
0.00
- 770.69
water
12 /20112(credit)
166
Parkvlew Villa South
1/912013
01/2013
City of Columbia Heights (cola)
P- 316958
31802600001 01/09/13
0.00
94.91
-865.60
water 9 /27-
Net Change= -865.60
5.60
Page 1 of 2
Page 2 of 2
2/15/201311:52 AM
Parkvlew VOIa South (166)
General Ledger
Period =Jan 2013
Book = Accrual; Tree =
ysl tb
Pro,
Property
Name
Data
Period
P d/D ripN n Contra l
Reference _
Beth
Credit
_.Brionce
Remarks
0.00
= Beginning Balance =
3830
-46340
01/2013
Gas
Accrue Payable, at 12/31 3- 156286
: Reversal of 153235
0.00
1,149.12
- 1,149.12
Accrue Col. Heights - Water At
166
Parkvlew
Villa
South
1/1/2013
0112013
CenlerPolat Energy (cent) P- 316575
55271324 01109113
2,487.81
0.00
1,338.69
gas 1215/12 - 1/2/13
166
Parkvlew
Villa
South
1/9/2013
1,338.69
= Ending Balance =
Not Change= 1,338.69
0.06
= Beginning Balance =
4050
-46340
Relusa
66.04
0.00
66.04
recycle chrgs
166
Parkvlew
Villa
South
1/18/2013
01/2013
Green Lights Recycling Inc (greel((P- 318036
131305
Not Changa =66.04
66.04
= Ending Balance =
0.00
= Beginning Balance =
3850
-46340
Sewer
3-
Reversal of 153235
0.00
581.76
- 581.76
Accrue Col. Heights - Water at
166
Parkvlew
Villa
South
1/1/2013
0112013
Accrue Payables at 12/31 156286
:
sewer 9/27-12/22/12
166
Parkvlew
Villa
South
1/912013
01/2013
City of Columbia Heights (cola) P- 316727
3180265000101/09/13
557.76
too
-24.00
Not Change= -24.00
.24.00
= Ending Balance =
0.00
= Beginning Balance =
4000
-46340
Repair & Mamt, Services
376.96
0.00
376.96
labor 12 /17- 12/21/12 32hrs
166
Parkvlew
Villa
South
12121/2012
01/2013
BMM Inc Hamm) P- 315367
25550
0.00
659.68
labor 12 /26- 12/28112 24hrs
166
Parkvlew
Villa
South
12/28/2012
01/2013
BMM Inc (brand) P- 315530
25571
282.72
166
Parkvlew
Villa
South
12128/2012
01/2013
Sherwin- Williams Co.(sher4110) P- 316457
96356
149.23
0.00
808.91
paint
166
Parkvlew
Villa
South
12/31/2012
01/2013
LOP Mechanical, In'(lema) P- 317432
W16085
317.50
0.00
1,126.41
heater repalr chrgs
166
Parkvlew
Villa
South
1/1/2013
01/2013
Accrue Payables at 12131 J- 156286
:Reversal of 153235
0.00
659.60
466.73
Accrue BMM Inc at 12/31
South
1/1/2013
01/2013
Kone Inc. (kne) P- 316329
221077649
314.50
0.00
781.23
elev malntcoverage 01/2013
166
Parkvlew
Villa
South
1/1/2013
01/2013
Accrue Payables at 12/31 )- 156286
:RevemplM 153235
0.00
317.50
463.73
Accrue LOP Mechanical at 12/31
166
Parkvlew
Villa
Accrue Payables at 12/31 3- 156286
: Reversal of 153235
0.00
149.23
314.50
Accrue Sherwin Williams At 12/-.
166
Parkvlew
Villa
South
1/1/2013
01/2013
0100
126.85
187.65
dryer repair floor
166
Parkvlew
Villa
South
1/2/2013
01/2013
Direct Home Appliance Services (air P- 314612
122012165- 314612
01/2013
BMM Inc (brand) P- 317009
25580
359.29
0.00
546.94
labor 12/31/12- 1/4/13 30.51brs
166
Parkvlew
Villa
South
1/3/2013
325.10
0.00
872.04
elec to, 5 /5- 12/18/12 #6101#5
166
Parkvlew
Villa
South
1/7/2013
01/2013
SHomann Construction dba SR4man P- 316652
579754
166
Parkvlew
Villa
South
1/9/2013
01/2013
KO. Cleaning and Restoration LLC I P- 317114
1315
250.00
0.00
1,122.04
paint unit 320
South
1/11/2013
01/2013
BMM Inc (brand) P- 317617
25605
376.96
0.00
1,499.00
labor 1 /7- 1/11/13 32hrs
166
Pareview
Villa
1/15/2013
01/2013
High Profile Grounds Maintenance, I P- 317113
25429
158.10
0.00
1,657.10
plowing 0212013
166
Parkvlew
Villa
South
South
1/18/2013
0112013
Hamernlck Decorating Cents,(hem, P- 317567
CG300326
1,871.52
0.00
3,528.62
carpet/vinyl /metal Install #220
166
Parkvlew
Villa
South
1/21/2013
01/2013
Empire Door& Glass Co. Perrot) P- 318109
0177618IN
439.45
0.00
3,968.07
door repair rings
166
Parkvlew
Villa
3,968.07
= Ending Balance =
Not Changa = 3,968.07
0.00
= Beginning Balance =
4300
-46340
Miscellaneous Charges
166
Parkvlew
Villa
South
12/24/2012
01/2013
Home Depot Credit Servlces (home: P- 315818
FCH004801564
6.20
0.00
6.20
late fee
Net Change =6.20
6.20
= Ending Balance =
0.00
= Beginning Balance =
4315
-46340
PILOT
1,028.69
0.00
1,028.69
Anoka Cry Property Tax Accrual
166
Parkvlew
Villa
South
1/31/2013
01/2013
:PostRecurring Recurring 3- 154209
RC
1,028.69
= Ending Balance =
Net Change= 1,028.69
0.00
= Beginning Balance =
4850 -46340
Interest on Deposits
6.46
0.00
6.46
Sec Oep interest accrual
166
Parkvlew
Villa
South
1/31/2013
01/2013
Sao Dep Interest accrual J- 155818
G31
Net Change =6.46
6.46
= Ending Balance =
30,967.07
17,499.41
Page 2 of 2
Parkview Villa South
Bank Reconciliation Report
01/31/2013
5016464
Balance Per Bank Statement as of 01/3112013
outstanding Checks
Check date
Check number
01/15/2013
1672
01/24/2013
1674
01/2412013
1675
01/24/2013
1677
01124/2013
1678
01/24/2013
1679
01/24/2013
1680
01/24/2013
1681
01/24/2013
1682
01/29/2013
1683
01/2912013
1684
01/29/2013
1685
01/29/2013
1686
01/2912013
1687
01129/2013
1688
Less: Outstanding Checks
Payee
t0010379- Cassady
bmmi - BMM Inc
buck8411 - Buckeye Cleaning Centers
high8236 - High Profile Grounds Maintenance, Inc.
kocl - K.O. Cleaning and Restoration LLC
Ibpm - LBP Mechanical, Inc
simp - Simplex Grinnell
sitz - Sitzmann Construction dba Sitzmann Elect
Bunn - Sun Newspaper
frat - Frattalone's /Metro Ace
gree1004 - Green Lights Recycling Inc
kone - Kone Inc.
offi8804 - Office Depot
olse - Olsen Fire Protection, Inc.
xcel -Xcel Energy
Reconciled Bank Balance
Balance per GL as of 01/31/2013
Reconciled Balance Per G/L
Difference (Reconciled Bank Balance And Reconciled Balance Per G /L)
Cleared Items :
Cleared Checks
57,445.58
Amount
252.30
736.25
77.37
158.10
250.00
317.50
149.42
325.10
95.28
26.69
66.04
314.50
27.79
302.25
1,859.92
4,958.51
52,487.07
Date
Tran # -
Notes
Amount
12/19/2012
1638
dete - Determan
210.00
01/0312013
1644
adam - Adam's Pest Control, Inc.
23.32
01/0312013
1645
bmmi - BMM Inc
801.04
01/0312013
1646
cent - CenterPoint Energy
1,388.20
01/03/2013
1647
chc- CommonBond Housing
6,358.67
01/0312013
1648
city4054 - City Wide Locksmithing, Inc.
16.54
02/1112013
52,487.07
52,487.07
0.00
Date Cleared
01/31/2013
01/31/2013
01/31/2013
01/31/2013
01/31/2013
01/31/2013
Parkview Villa South 02/11/2013
Bank Reconciliation Report
01/31/2013
5016464
Cleared Checks
Date
Tran #
Notes
Amount
Date Cleared
01/03/2013
1649
comc3422- Comcast
28.19
01/31/2013
01/03/2013-
1650
dire - Direct Home Appliance Services
102.85
01/31/2013
01/03/2013
1651
frat - Frattalone's /Metro Ace
14.63
01/3112013.
01/03/2013
1652
kocl - K.O. Cleaning and Restoration LLC
746.75
01/31/2013
01/03/2013
1653
Ibpm- LBP Mechanical, Inc
3,530.57
01/31/2013
01/03/2013
1654
offi8804 -Office Depot
37.65
01/31/2013
01/03/2013
1655
Popp - Popp.com
101.09
01/3112013
01/03/2013
1656
sher4110- Sherwin-Williams Co.
149.23
01/31/2013
01/03/2013
1657
wilm - Wilmer
45.69
01/31/2013
01/0312013
1658
xcel - Xcel Energy
1,621.14
01/31/2013
01/0812013
1659
bmmi - BMM Inc -
659.68
01131/2013
01/08/2013
1660
colu - City of Columbia Heights
5,263.13
01/31/2013
01/08/2013
1661
frat - Frattalone's /Metro Ace
35.24
01/31/2013
01/08/2013
1662
hame - Hamernick Decorating Center
1,156.58
01/31/2013
01/0812013
1663
high8236 - High Profile Grounds Maintenance, Inc.
158.10
01/31/2013
01/0812013
1664
home7 - HD Supply Facilities Maintenance, Ltd.
97.23
01/31/2013
01/08/2013
1665
tran - Trans -Alarm Inc
47.43
01/31/2013
01115/2013
1666
comc3474- Comcast
28.66
01/31/2013
01/15/2013
1667
home32 - Home Depot Credit Services
6.20
01/31/2013
01/15/2013
1668
home7 - HD Supply Facilities Maintenance, Ltd,
3.72
01131/2013
01/15/2013
1669
Popp - Popp.com
101.00
01/31/2013
01/15/2013
1670
sher4110- Shemin-Williams Co.
149.23
01/31/2013
01/1512013
1671
simp- Simplex Grinnell
292.63
01/31/2013
01/15/2013
1673
tota321 -Total Life Security LLC
65.41
01131/2013
01/24/2013
1676
hame - Hamernick Decorating Center
1,871.52
01131/2013
Total Cleared Checks 25,111.32
Cleared Deposits
Date
Tran # Notes
Amount
Date Cleared
01/04/2013
354 -
22,070.00
01/31/2013
01/04/2013
354
646.00
01/31/2013
01/09/2013
355
754.19
01/31/2013
01/1712013
358
250.00
01131/2013
01/3112013
359
107.69
01/31/2013
Total Cleared Deposits 23,827.88
Date 1/31/13 Page 1
Primary Account @XXXXX
Enclosures 35
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G A C C 0 U N T S - - --
IF YOU GET FEDERAL BENEFIT PAYMENTS BY PAPER CHECK,
YOU ARE REQUIRED BY LAW TO SWITCH TO
ELECTRONIC PAYMENTS BY MARCH 1, 2013.
TIME IS RUNNING OUT. SWITCH TO DIRECT DEPOSIT TODAY.
VISIT ONE OF OUR BRANCHES FOR A PERSONAL BANKER TO ASSIST
YOU, CALL (800)333 -1795 OR VISIT WWW.GODIRECT.ORG.
NORTHEAST PUBLIC FUNDS
ACCT
@xxxxxaomw
Number of Images
Statement Dates 1/01/13 thru
35
1/31/13
Account Number
Previous Balance
58,729.02
Days in
the Statement Period
31
64,415
4 Deposits /Credits
23,827.88
Average
Ledger
Collected
62,593
31 Checks /Debits
25,111.32
Average
Service Charge
.00
Interest Paid
.00
Ending Balance
57,445.58
_
Deposits and Credits
Amount
Date Description
1/04 DDA REGULAR
DEPOSIT
22,716.00
1/09 DDA REGULAR
DEPOSIT
754.19
250.00
1/17 DDA REGULAR
DEPOSIT
107.69
1/31 DDA REGULAR
DEPOSIT
Checks in serial order
Date Check#
Amount
Date
Check#
Amount
1/02 1638
210.00
1/09
1654
37.65
101.09
1/08 1644*
23.32
801.04
1/07
1/08
1655
1656
149.23
1/07 1645
1 /10 1646
1,388.20
1109
1657
45.69
1/04 1647
.6,358.67
1 /08
1658
1,621.14
659.68
1/07 1648
16.54
28.19
1/14
1/24
1659
1660
5,263.13
1/11 1649
1/16 1650
102.85
1/14
1661
35.24
1/09 1651
14.63
1 /11
1662
1,156.58
158.10
1/08 1652
746.75
1/15
1663
97.23
1/08 1653
3,530.57
1/15
1664
* Indicates skip in check numbers
Date 1/31/13 Page 2
Primary Account @xxxxx@QwM 35
Enclosures
NORTHEAST
PUBLIC FUNDS
ACCT @XXXXX (Continued)
Checks in
serial order
Amount
Date Check#
Amount
Date
1/14
Check#
1665
47.43
1/23
1670
149.23
292.63
1/23
1666
28.66
6.20
1/22
1/18
1671
1673*
65.41
1/22
1667
3.72
1/31
1676*
1,871.52
1/23
1/18
1668
1669
101.00
* Indicates skip in check numbers
Daily Balance Section
Date Balance
Date
Balance
Date
1 /18
Balance
64,952.98
1/01
58,729.02
1 /10
1 /11
67,154.69
65,969.92
1/22
64,654.15
1/02
1/04
58,519.02
74,876.35
1/14
65,227.57
1/23
1/24
64,472.54
59,209.41
1/07
73,957.68
1/15
1/16
64,972.24
64,869.39
1/31
57,445.58
1/08
1/09
67,886.67
68,542.89
1/17
65,119.39
* **
E N D O F S
T A T E M E
N T
Payment Summary
Bank= 166opr AND mm /yy= 01/2013- 02/2013 AND All Checks =Yes AND Include Voids =All Checks
Check
Post
Total
Bank
Check#
Vendor
_ Date
Month
Amount
166opr - Parkview Villa South
1644
adam - Adam's Pest Control,
01/03/2013
01/2013
23.32
166opr - Parkview Villa South
1645
bmml - BMM Inc
01/03/2013
01/2013
801.04
166opr - Parkview Villa South
1646
cent - CenterPoint Energy
01/03/2013
01/2013
1,388.20
166opr - Parkview Villa South
1647
chc - CommonBond Housing
01/03/2013
01/2013
6,358.67
166opr - Parkview Villa South
1648
city4054 - City Wide Locksmithing, Inc.
01/03/2013
01/2013
16.54
166opr - Parkview Villa South
1649
comc3422 - Comcast
01/03/2013
01/2013
28.19
166opr - Parkview Villa South
1650
dire - Direct Home Appliance Services
01/03/2013
01/2013
102.85
166opr - Parkview Villa South
1651
frat - Fratta lone's/ Metro Ace
01/03/2013
01/2013
14.63
166opr - Parkview Villa South
1652
kocl - K.O. Cleaning and Restoration LLC
01/03/2013
01/2013
746.75
166opr - Parkview Villa South
1653
Ibpm - LBP Mechanical, Inc
01/03/2013
01/2013
3,530.57
166opr - Parkvlew Villa South
1654
offi8804 - Office Depot
01/03/2013
01/2013
37.65
166opr- Parkview Villa South
1655
Popp - Popp.com
01/03/2013
01/2013
101.09
166opr - Parkvlew Villa South
1656
sher4110 - Sherwin- Williams Co.
01/03/2013
01/2013
149.23
166opr - Parkview Villa South
1657
wllm - Wilmar
01/03/2013
01/2013
45.69
166opr - Parkview Villa South
1658
xcel - Xcel Energy
01/03/2013
01/2013
1,621.14
166opr - Parkvlew Villa South
1659
bmmi - BMM Inc
01/08/2013
01/2013
659.68
166opr - Parkvlew Villa South
1660
coin - City of Columbia Heights
01/08/2013
01/2013
5,263.13
166opr - Parkvlew Villa South
1661
frat - Frattalone's /Metro Ace
01/08/2013
01/2013
35.24
166opr - Parkvlew Villa South
1662
home - Hamernick Decorating Center
01/08/2013
01/2013
1,156.58
166opr - Parkview Villa South
1663
high8236 - High Profile Grounds Maintenance, Ir
01/08/2013
01/2013
158.10
166opr - Parkvlew Villa South
1664
home7 - HD Supply Facilities Maintenance, Ltd.
01/08/2013
01/2013
97.23
166opr - Parkvlew Villa South
1665
tran - Trans -Alarm Inc
01/08/2013
01/2013
47.43
166opr - Parkview Villa South
1666
comc3474 - Comcast
01/15/2013
01/2013
28.66
166opr - Parkvlew Villa South
1667
home32 - Home Depot Credit Services
01/15/2013
01/2013
6.20
166opr - Parkvlew Villa South
1668
home7 - HD Supply Facilities Maintenance, Ltd.
01/15/2013
01/2013
3.72
166opr - Parkvlew Villa South
1669
Popp - Popp.com
01/15/2013
01/2013
101.00
166opr - Parkview Villa South
1670
sher4110 - Sherwin- Williams Co.
01/15/2013
01/2013
149.23
166opr - Parkvlew Villa South
1671
simp - Simplex Grinnell
01/15/2013
01/2013
292.63
166opr - Parkvlew Villa South
1672
10010379 - Cassady
01/15/2013
01/2013
252.30
166opr - Parkvlew Villa South
1673
tota321 - Total Life Security LLC
01/15/2013
01/2013
65.41
166opr - Parkvlew Villa South
1674
bmmi - BMM Inc
01/24/2013
01/2013
736.25
1660pr - Parkview Villa South
1675
buck8411 - Buckeye Cleaning Centers
01/24/2013
01/2013
77.37
166opr - Parkview Villa South
1676
hame - Hamernick Decorating Center
01/24/2013
01/2013
1,871.52
166opi - Parkview Villa South
1677
high8236 - High Profile Grounds Maintenance, Ir
01/24/2013
Oi1/2013
158110
166opr - Parkview Villa South
1678
kocl - K.O. Cleaning and Restoration LLC
01/2412013
01/2013
250.00
166opi - Parkview Villa South
1679
Ibpm - LBP Mechanical, Inc
01/24/2013
01/2013
317.50
166opr - Parkview Villa South
1680
simp - Simplex Grinnell
01/24/2013
01/2013
149.42
166opr - Parkview Villa South
1681
sitz - Sitzmann Construction dba Sitzmann Elect
01/24/2013
01/2013
325.10
166opi- Parkvlew Villa South
1662
sunn - Sun Newspaper
01/24/2013
01/2013
95.28
166opr - Parkvlew Villa South
1683
frat - Frattalone's /Metro Ace
01/29/2013
01/2013
26.69
166opr - Parkvlew Villa South
1684
gree1004 - Green Lights Recycling Inc
01/29/2013
01/2013
66.04
166opr - Parkvlew Villa South
1685
kone - Kone Inc.
01/29/2013
01/2013
314.50
166opr - Parkview Villa South
1686
offi8804 - Office Depot
01/29/2013
01/2013
27.79
166opr - Parkview Villa South
1687
olse - Olsen Fire Protection, Inc.
01/29/2013
01/2013
302.25
166opr - Parkview Villa South
1688 ,
xcel - Xcel Energy
dl /29/2013
01/2013
1,859.92
166opr - Parkvlew Villa South
1689
bmmi - BMM Inc
02/05/2013
02/2013
341.62
166opr - Parkview
Villa
South
1690
cent - CenterPoint Energy
02/05/2013
02/2013
2,487.81
166opr - Parkview
Villa
South
1691
chc - CommonBond Housing
02/05/2013
02/2013
6,141.00
166opr - Parkview
Villa
South
1692
colu - City of Columbia Heights
02/05/2013
02/2013
1,594.58
166opr - Parkvlew
Villa
South
1693
empl - Empire Door & Glass Co.
02/05/2013
02/2013
439.45
166opr - Parkview
Villa
South
1694
adam - Adam's Pest Control, Inc.
02/12/2013
02/2013
23.32
166opr - Parkvlew
Villa
South
1695
bmmi - BMM Inc
02/12/2013
02/2013
394.63
1660pr - Parkview
Villa
South
1696
kone - Kone Inc.
02/12/2013
02/2013
145.94
166opr - Parkvlew
Villa
South
1697
leve - Level One
02/12/2013
02/2013
68.76
166opr - Parkview
Villa
South
1698
sunn - Sun Newspaper
02/12/2013
02/2013
95.28
41,592.22
Parkview. Villa North
Financial Statement Overview
January 2013
Revenue:
Occupancy for the month of January 2013 was 99% occupied;
Total Revenue for January was under budget (unfavorable). No grant income recognized
Administrative Expenses:
Administrative costs for the North were under budget (favorable).
Other Renting Expenses were under budget (favorable)
Office Supply expenses were under budget (favorable)
Computer Equipment, Supplies and Maintenance is slightly over budget (unfavorable)
Telephone, Answering Service and Internet expenses was under budget (favorable) and
reflects the cost of computer support service
Utilities:
Utilities Expenses are under budget (favorable), however, these are quarterly billings
Fuel Oil was under Budget (favorable)
Electric was under budget (favorable)
Gas was under budget (favorable)
Water and Sewer were not invoiced in January
Operatine and Maintenance Expense (supplies):
Operating and Maintenance Expenses were under budget (favorable).
Exterminating Contract is under budget (favorable)
Maintenance Supplies was under budget (favorable)
Repairs Contract is over budget (unfavorable) and reflects cost of office outlets added
and GFI replacement in unit and contract maintenance service
Garbage and Trash are under budget (favorable); however, this is a quarterly billing
Security Contract is under budget (favorable).
Elevator Maintenance Contract is under budget (favorable)
Heating, Cooling Maintenance and Repairs is under budget (favorable)
Decorating Contract and Supplies were under budget (favorable)
Furniture and Fixtures was under budget (favorable)
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Parkview Villa -North (165)
Balance Sheet January 2013
Books = Accrual
Jan -13
Assets
10100 Cash Balance
90,527.27
-
664.00
10200 Petty Cash
891,214.11
10400 Investments
11300 Rent Receivable
1,208.66
11500 Accounts Receivable
868.12
13200 Due From Other Government Units
23,847.09
1,008,329.25
Total Assets
Liabilities
20200 Accounts Payable
15,157.52
20210 Accrued Other Expenses
83,301.75
20220 Due to Resident Council
551.74
18,632.86
22000 Deposits
26,352.93
22200 Accrued PILOT
22210 Revenue Collected in Advance
338.00
144,334.80
Total Liabilities
Fund Balance
25300 Fund Balance
863,994.45
863,994.45
Total Fund Balance
Total Liabilities and Fund Balance
1,008,329.25
ParWew Villa -North (165)
145.45
0.47%
Income Statement
0.00
0.00%
For The Period Ending January 2013
0.00
0.00%
Books = Accrual
339.83
1.11%
Total Supplies
Month to Date
1.580/0
Revenue
65.00
0.00%
33160 -46330 Federal Grant
-
0.00%
36220 -46330 Gen. Government Rents
29,691.00
96.56%
36225 -46330 Nondwelling Rents
429.00
1.40%
36290 -46330 Other Miscellaneous Revenue
629.69
2.05%
39120 -46330 Recovery Damage City Property
-
0.00%
Total Revenue
30,749.69
100.000 /0
Expenses
Personal Services
1000 -46330 Accrued Salaries 8,752.00 28.46%
Total Personal Services 8,752.00 28.46%
Supplies
2000 -46330 Office Supplies
145.45
0.47%
2010 -46330 Minor Equipment
0.00
0.00%
2160 -46330 Maint. & Construct Materials
0.00
0.00%
2171 -46330 General Supplies
339.83
1.11%
Total Supplies
485.28
1.580/0
Other Services & Charges
3040 -46330 Legal Fees
0.00
0.00%
3050 -46330 Expert and Professional Services
- 0.00
0.00%
3060 -46330 Management Services
4,772.00
15.52%
3100 -46330 Protective Services
478.17
1.56%
3210 -46330 Telephone & Telegraph
288.60
0.94%
3430 -46330 Advertising Other
65.00
0.00%
3600 -46330 Insurance & Bonds
1,741.75
5.66%
3810 -46330 Electric
852.30
2.77%
3820 -46330 Water
0.00
0.00%
3830 -46330 Gas
69.08
0.22%
3840 -46330 Refuse
146.99
0,48%
3850 -46330 Sewer _,
0.00
0.00%
4000 -46330 Repair & Maint. Services
5,023.62
16.34%
4050 -46330 Garage, Labor Burd.
0.00
0.00%
4100 -46330 Rents & Leases
0.00
0.00%
4300 -46330 Miscellaneous Charges
0.00
0.00%
4315 -46330 PILOT
2,027.15
6.59%
4390 -46330 Taxes & Licenses
0.00
0.00%
4500 -46330 Administrative Expenses
0.00
0.00%
4850 -46330 Interest on Deposits
7.70
0.03%
Total Other Services & Charges
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
15,472.36 50.32%
437.26 0.00%
437.26 1.42%
25,146.90 81.78 0/o'
5,602.79 18.22%
Parkview Villa -North (165)
Cash Flow Statement
Period = January 2013
Book = Accrual
Revenue
33160 Federal Grant
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Expenses
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
2280 Vehicle Parts
Total Supplies
Other Services & Charges
3040 Legal Fees
3050 Expert & Professional Services
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maim. Services
4050 Garage, Labor Burd.
4100 Rent & Leases
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
5120 Building & Improvement
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Month to Date
0.00
29,691.00
429.00
629.69
30,749.69
8,752.00
8,752.00
145.45
0.00
0.00
339.83
0.00
485.28
0.00
0.00
4,772.00
478.17
288.60
65.00
1,741.75
852.30
0.00
69.08
146.99
0.00
5,023.62
0.00
0.00
0.00
2,027.15
0.00
0.00
7.70
437.26
15,909.62
25,146.90
5,602.79
Parkview Villa -North (165)
Cash Flow Statement
Period = January 2013
Book = Accrual
Adjustments
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
13200 Due From Other Government Units
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Cash Flow
10100 Cash Balance
10200 Petty Cash
10400 Investments
Total Cash
Month to Date
0.00
0.00
- 425.98
225.00
57,712.91
0.00
- 12,629.33
- 12,433.85
7.70
2,027.15
298.00
34,781.60
40,384.39
Beg Cash End Cash Difference
50,142.88
90,527.27 40,384.39
664.00
664.00 -
891,214.11
891,214.11 °
942,020.99
982,405.38 40,384.39
2/15/2013 11:40 AM
Parkview Villa -North (165)
General Ledger
Period = ]an 2013
mk = Accrual: Tree = vsl
1000 -46330
Accrued Salaries
0.00 = Beginning Balance =
165
Parkvlew Villa -North
1/31/2013
01/2013
:PostRecurring Monthly recur 3- 154208
RC
8,752.00
0.00
8,752.00 R/C CHC PR Mgmt Fee
Net Change =81752.00
8,752.00 = Ending Balance =
2000 -46330
Office Supplies
0.00 = Beginning Balance =
165
Parkvlew Villa -North
12/31/2012
01/2013
City of Columbia Heights (col P- 314954
3892
48.05
0.00
48.05 Jun -aug copier allocation
165
Parkvlew Villa -North
1/1/2013
01/2013
Accrue December Invoices an 3- 156295
:Reversal of 153877
0.00
48.05
0.00 Accrue C of Col Heights - Copier.
165
Parkvlew Villa-North
1/15/2013
0112013
Office Depot (of08804) P- 317854
6.40878E F11
61.85
0.00
61.85 office supplies
165
Parkvlew Villa -North
1/31/2013
0112013
CommonBOnd Housing (chc) P- 319215
01/12/2013- 01/31/2013 1
1.10
0.00
62.95 087948 postage 1/13
165
Parkvlew Villa -North
1/31/2013
0112013
CommonBOnd Housing (chc) P- 319215
01/12/2013 - 01/31/2013 1
82.50
0.00
145.45 087911 comp supp 12/20/12 -1 /:
Net Change= 145.45
145.45 = Ending Balance =
2171
-46330
General Supplies
0.00 = Beginning Balance =
165
Parkvlew VIIIa -North
1/10/2013
01/2013
Buckeye Cleaning Centers (Is P- 316602
716028
172.20
0.00
172.20 cleaning supplies
165
Parkvlew Villa-North
12/26/2012
01/2013
HO Supply FaCllltles Painters P- 315366
9119627274
22.49
0.00
194.69 maint supplies
165
Parkvlew Vil)a -North
1/1/2013
01/2013
Accrue December Invoices en]- 156295
:Reversal of 153877
0.00
22.49
172.20 Accrue HD Supply December Inv(
165
Parkvlew Villa -North
112/2013
01/2013
Frattalone's /Metro Ace(frat) P-315338
013704R
20.37
0.00
192.57 paint supplies
165
Parkview Villa -North
1/3/2013
01/2013
Frattalone's /Metro Ace (fint) P- 315102
013716R
34.50
0.00
227.07 paint recycling
165
Parkvlew Villa-North
1/4/2013
01/2013
HD Supply Facilities Malntena P- 316333
9119746754
91.95
0.00
319.02 maint supplies
165
Parkvlew Villa-North
1/7/2013
01/2013
Frat alone's /Metro Ace Umt) P- 315956
013762R
20.81
D.00
339.83 paint supplies
Net Change = 339.83
339.83 = Ending Balance =
3060 -46330
Management Services
0.00 = Beginning Balance =
165
Parkvlew Villa -North
1/31/2013
01/2013
CommonBOnd Housing (chc) P- 319215
01/12/2013 - 01/31/2013 1
13,524.00'
0.00
13,524.00 088614 mgmt fees 1/13
165
Parkvlew Villa-North
1/31/2013
01/2013
:PostRecurring Monthly recur 3- 154208
RC
0.00
8,252.00
4,772.00 R/C CHIC PR Mgmt Fee
Net Change = 4,772.00
4,772.00 = Ending Balance =
3100 -46330
Protective Services
0.00 = Beginning Balance =
165
Parkvlew Villa -North
12/28/2012
01/2013
Trans -Alarm Inc (tran) P- 315185
SV131763
105.52
0.00
105.57 labor sery chrge 12/27/12
155
Parkvlew Villa -North
12/28/2012
01/2013
Simplex Grinnell (simp) P- 315974
68514550
651.33
0.00
256.90 Ore panel repair
165
Parkvlew Villa -North
12/31/2012
01/2013
Olsen Fire Protection, Inc. (ol P- 314868
55603
672.75
0.00
1,429.65 restore sys to service
165
Parkvlew Villa-North
1 /1/2013
01/2013
Accrue December Invoices an 3- 156295
:Reversal of 153877
0.00
105.57
1,324.08 Accrue Trans -Alarm Decembe Im
165
Parkview Villa -North
1/1/2013
01/2013
Accrue December invoices an 3.156295
:Reversal of 153877
0.00
651.33
672.75 Accrue Simplex Grinnell Decembr
165
Parkvlew Villa-North
1/1/2013
01/2013
Accrue December Invoices on J- 156295
:Reversal of 153877
0.00
672.75
D.00 Accrue Olsen Fire Protection Invo
165
Parkvlew Villa-North
1/912013
01/2013
Total Life Security LLC (tota3 P- 316319
1116
145.59
0.00
145.59 alarm service 12127/12
165
Parkvlew Villa -North
1/9/2013
01/2013
Simplex Grinnell (simp) P- 317428
68539186
332.58
0.00
478.17 battery fault trouble
Net Change = 478.17
478.17 = Ending Balance =
3210 -46330
Telephone & Telegraph
0.00 = Beginning Balance =
165
Parkvlew Villa -North
12/3112012
01/2013
Popp.com (popp) P- 315831
992027615
224.81
0.00
224.81 tel sery 01/2013
165
Parkvfew Villa -North
1/1/2013
01/2013
Level One (Ieve) P- 314860
0290356IN
110.90
0.00
335.71 maint /roll over plan 1 /2013
165
Parkview Villa -North
112/2013
01/2013
Comcast(comc3474) P- 316111877210505019618301
/0:
63.79
0.00
399.50 Internet 1 /11- 2/10/13
165
Parkvlew Villa -North
1/7/2013
0112013
Level One (Ieve) P- 315478
0290356IN- 315478
0.00
110.90
288.60 malnt/roll over plan 1/2013
Net Change= 288.60
288.60 = Ending Balance =
3430 -46330
Advertising Other
0.00 = Beginning Balance =
165
Parkview Villa -North
1/31/2013
01/2013
Common Bond Housing (chc) P- 319215
01/12/2013- 01/31/2013 1
65.00
0.00
65.00 082759 star tribune 2012 amply
Net Change =65.00
65.00 = Ending Balance =
3600 -46330
Insurance & Bonds
0.00 = Beginning Balance =
165
Parkvlew Villa -North
1/31/2013
01/2013
:PostRecurring Monthly recur J- 154208
RC
1,741.75
0.00
1,741.75 C of Columbia Heights Ins Accrl
Net Change =1,741.75
1,741.75 = Ending Balance =
3810 -46330
Electric
0.00 = Beginning Balance =
165
Parkvlew Villa-North
1/1/2013
01/2013
Accrue December Invoices an J- 156295
:Reversal of 153877
0.00
3,287.52
- 3,287.52 Accrue Xcel Energy Dec Invoice
165
Parkvlew Mlle -North
1/11/2013
01/2013
Xcel Energy (xcel) P- 317375
5150441553 01/11/13
4,139.82
0.00
852.30 elec 12/4/12 - 1/7/13
Net Change = 852.30
852.30 = Ending Balance =
3820.46330
Water
0.00 = Beginning Balance =
165
Parkvlew Villa-North
1/1/2013
01/2013
Accrue December invoicesen J- 156295
:Reversal of 153827
1,500.99
0.00
1,50D.99 Accrue C of Col Heights - Water
165
Parkvlew Villa-North
1/9/2013
01/2013
City of Columbia Heights (col P- 316728
3180250000101/09 /13
0.00
666.31
834.68 water 9/27- 12/20/12
165
Parkvlew Villa -North
1/9/2013
01/2013
City of Columbia Heights (col P- 316729
3180255000101/09/13
24.87
0.00
859.55 water 9/27. 12/20/12
165
Parkview Vllla -North
1/9/2013
01/2013
City of COlumbla Heights(col P- 3169653180245000101
/09/13
0.00
859.55
0.00 water 9 /27- 12/20/12
Net Change =0.00
0.00 = Ending Balance =
3830-46330
Gas
Page 1 of 2
0,00 = Beginning Balance =
2/15/201311:40 AM
Parkview Villa -North (165)
General Ledger
Period = )an 2013
Book = Accrual: Tree = Ysl_
Prof
165
rropertY' r
Parkvlew Villa -North
r.u,
1/1/2013
« ...n.
01/2013
• ____.,. __ .:
Accrue December invoices en)- 156295
:Reversal of 153877
0.00
6,056.28
- 6,056.28
Accrue Center Points Energy Dec
165
Parkview Villa -North
1/8/2013
01/2013
CenterPolnt Energy (cent) P- 316568
55199657 01/08/13
6,056.28
0.00
0.00
gas 12/4/12- 1/4/13
165
Parkview Villa -North
1/8/2013
01/2013
CenterPolnt Energy (cent) P- 316568
55199652 01/08113
- 69.08
0.00
69.08
late fee 1/8/13
Net Change =69.08
69.08
= Ending Balance =
0.00
= Beginning Balance =-
3840 -46330
Refuse
165
Parkvlew Villa -North
111/2013
01/2013
Accrue December invoices on 1- 156295
:Reversal of 153877
0.00
3,516.34
- 3,518.34
Accrue C of Cut Heights- Refuse
165
Parkview Villa -North
1/9/2013
01/2013
City of Columbia Heights (col P- 316965
31SD2450001 01/09/13
3,518.34
0.00
0.00
garbage 9/22- 12/20/12
165
Parkview Villa -North
1/18/2013
01/2013
Green Lights Recycling Inc to P- 318036
131305
146.99
0.00
146.99
recycle chrgs
Net Change= 146.99
146.99
= Ending Balance =
0.00
= Beginning Balance =
3850 -46330
Sewer
165
Parkview Villa -North
1/1/2013
01/2013
Accrue December Invoices an 3- 156295
:Reversal of 153827
639.60
0.00
639.60
Accrue C of Col Heights - Sewer
165
Parkvlew Villa -North
1/9/2013
01/2013
City of Columbia Heights (col P- 316728
3180250000101/09/13
0.00
328,27
311.33
sewer 9/27- 12120/12
165
Parkview Villa -North
1/9/2013
01/2013
City of Columbia Heights (cal P- 316965
31802450001 01/09/13
0.00
.311.33
0.00
sewer 9/27- 12/20/12
Net Change =0.00
0.00
= Ending Balance =
4000 -46330
Repair & Maint. Services
0.00
= Beginning Balance =
165
Parkview Villa -North
12120/2012
01/2013
Direct Home Appliance Servic P- 315449
122012165
126.85
0.00
126.85
dryer repair chrgs -0r 2
165
Parkview Villa -North
12/21/2012
01/2013
BMM Inc (bmml) P- 315367
25550
839.04
0.00
965.89
labor 12/17- 12/21/12 321hrs
165
Parkview Villa -North
12/28/2012
01/2013
BMM Inc harem) P- 315530
25521
629.28
0.00
1,595.17
labor 12 /26- 12/28/12 24hrs
165
Parkview Villa -North
12/28/2012
01/2013
Sherwin - Williams Co.(sher4: P- 316456
96463
79.89
0.00
1,675.06
paint
165
Parkvlew Villa -North
12/3112012
01/2013
LBP Mechanical, Inc (Ibpm) P- 315099
W18032
265.00
0.00
1,940.06
boiler repair
165
Parkview Villa-North
1/1/2013
01/2013
Accrue December Invoices an J- 156295
:Reversal of 153877
0100
126.85
1,813.21
Accrue Direct Home Appliance Dr
165
Parkvlew Villa -North
1/1/2013
01/2013
Accrue December Invoices an 3- 156295
:Reversal of 153877
0.00
1,468.32
344.89
Accrue BMM Inc December Involc
165
Parkview Vllla -North
1/1/2013
01/2013
Rome Inc.(kone) P- 316329
221072649
700.01
0.00
1,044.90
elev malnt coverage 01/2013
165
Parkview Villa -North
1/1/2013
0112013
Accrue December invoices an 1- 156295
: Reversal of 153877
0.00
265.00
729.90
Accrue _BP Mechanical invoices
165
Parkview Villa -North
1/1/2013
01/2013
Accrue December Invoices an J- 156295
:Reversal of 153877
0.00
79.89
700.01
Accrue Sherwin Williams Decemt
165
Parkview Vllia -North
1/3/2013
01/2013
BMM Inc(bmml) P- 317009
25580
799.71
0.00
1,499.72
labor 12/31/12- 1/4/13 30.5hrs
165
Parkview Villa -North
1/7/2013
01/2013
Sitzmann Construction dba S P- 316652
579254
1,135.30
0.00
2,635.02
electrical repairs 11126/12
165
Parkview Villa -North
1/9/2013
0112013
K.O. Cleaning and Restoratim P- 317115
1316
150.00
0.00
2,785.02
paint telling In library
165
Parkvlew VIIIa -North
1/1112013
01/2013
BMM Inc(bmml) P- 317617
25605
839.04
0.00
3,624.06
labor 1 /7- 1/11/13 32hrs
165
Parkview Villa -North
1/1512013
0112013
High Profile Grounds Malnten P- 312113
25429
351.90
0.00
3,97596
plowing 0212013
165
Parkview Villa -North
1/17/2013
01/2013
Direct Home Appliance Servic P- 318307
11713165
240.41
0.00
4,216.37
dryer repair
165
Parkvlew Villa -North
1/12/2013
01/2013
Direct Home Appliance Servic P- 318308
011713165.
240.41
0.00
4,456.78
dryer repair
165
Parkvlew Villa -North
1/25/2013
01/2013
LBP Mechanical, Inc (Ibpm) P- 318140
W18119
566.84
0.00
5,023.62
heating repairs apt 810
Net Change = 5,023.62
5,023.62
= Ending Balance =
4300 -46330
Miscellaneous Charges
0.00
= Beginning Balance =
165
Parkview Villa -North
12/24/2012
01/2013
Home Depot Credit Services i P- 315818
FCH004801564
13.80
0.00
13.80
late fee
165
Parkvlew Villa -North
1/1/2013
01/2013
Accrue December invoices an 3- 156295
: Reversal of 153872
0.00
13.80
0.00
Accrue Home Depot Credit Decer
Net Change =0.00
0.00
= Ending Balance =
0.00
= Beginning Balance =
4315
-46330
PILOT
165
Parkvlew Villa -North
1/31/2013
01/2013
:Pm,tRecurring Monthly recur 1- 154208
RC
2,027.15
0.00
2,027.15
Anoka Cy Property Tax Accrual
Net Change = 2,027.15
2,022.15
= Ending Balance =
4850 -46330
Interest on Deposits
- 0.00
= Beginning Balance =
165
Parkvlew Villa -North
1/3112013
01/2013
Sec Dep interest accrual J- 155813
G)1
2.20
0.00
7.70
Sec Dep Interest accrual
Net Change =7.70
7.70
= Ending Balance =
5120.46330
Building Is Improvements
0.00
= Beginning Balance =
165
Parkvlew Villa -North
1/21/2013
0112013
WAI Continuum (wale) P- 318322
11447
432.26
0.00
432.26
archlect Svcs through 1/20/13
Net Change= 437.26
437.26
= Ending Balance =
52,491.45
27,344.55
Page 2 of 2
Parkview Villa North
Bank Reconciliation Report
01/31/2013
5016456
Balance Per Bank Statement as of 01/31/2013
Outstanding Checks
Check date
Check number
Payee
01/24/2013
1995
bmmi - BMM Inc
01/24/2013
1996
buck841I - Buckeye Cleaning Centers
01/24/2013
1997
high8236 - High Profile Grounds Maintenance, Inc.
01/24/2013
1998
home7 - HD Supply Facilities Maintenance, Ltd.
01/24/2013
.1999
kocl - K.O. Cleaning and Restoration LLC
01/24/2013
2000
simp- Simplex Grinnell
01/24/2013
2001
sitz - Sitzmann Construction dba Sitzmann Elect
01/29/2013
2002
cent - CenterPoint Energy
01/29/2013
2003
colu - City of Columbia Heights
01/29/2013
2004
gree1004 - Green Lights Recycling Inc
01/29/2013
2005
home7 - HD Supply Facilities Maintenance, Ltd.
01/29/2013
2006
kone - Kone Inc.
01/29/2013
2007
offi8804 -Office Depot
01/2912013
2008
olse - Olsen Fire Protection, Inc.
01/29/2013
2009
xcel - Xcel Energy
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 0113112013
Reconciled Balance Per G/L
Difference (Reconciled Bank Balance And Reconciled Balance Per G /L)
Cleared Items :
Cleared Checks
02/11/2013
107,646.97
Amount
1,638.75
172.20
351.90
22.49
150.00
332.58
1,135.30
6,125.36
1,377.75
146.99
91.95
700.01
61.85
672.75
4,139.82
17,119.70
90,527.27
90,527.27
90,527.27
0.00
Date
Tran#
Notes
Amount
Date Cleared
12/12/2012
1951
t0004048- Ganyaw
102.92
01/31/2013
12/19/2012
1954
dete - Determan
210.00
01/31/2013
01/03/2013
1963
adam - Adam's Pest Control, Inc.
51.91
01/31/2013
01/03/2013
1964
bmmi - BMM Inc
1,820.96
01/31/2013
01/03/2013
1965
cent - CenterPoint Energy
4,605.16
01/31/2013
01/03/2013
1966
chc- CommonBond Housing
13,883.16
01/3112013
Parkview Villa North 02/11/2013
Total Cleared Deposits 30,846.71
Cleared Other Items
Date Tran # Notes Amount Date Cleared
01/07/2013 JE 155812 ELoccs Capitla Fund Program receipt 57,712.91 01/31/2013
Total Cleared Other Items 57,712.91
Bank Reconciliation Report
01/31/2013
5016456
Cleared Checks
Date
Tran #
Notes
Amount
Date Cleared
01/03/2013
1967
city4054- City Wide Locksmithing, Inc.
36.82
01/31/2013
01/03/2013
1968
comc3422- Comcast
62.74
01/31/2013
01/03/2013
1969
drai7740 -Drain King, Inc.
135.00
01/31/2013
01/0312013
1970
frat - Frattalone's /Metro Ace
49.64
01/31/2013
01/03/2013
1971
kern - Kennedy & Graven, Chartered
189.00
01/31/2013
01/03/2013
1972
kocl - K.O. Cleaning and Restoration LLC
783.25
01/31/2013
01/03/2013
1973
Ibpm - LBP Mechanical, Inc
1,085.01
01/31/2013
01/03/2013
1974
off 18804 - Office Depot
83.80
01131/2013
01/03/2013
1975
Popp - Popp.com
225.00
01/31/2013
01/03/2013
1976
sher4110- Shemin-Williams Co.
290.39
01/31/2013
01/03/2013
1977
wilm - Wilmer
101.69
01/31/2013
01/03/2013
1978
xcel- Xcel Energy
3,608.35
01/31/2013
01/08/2013
1979
bmmi - BMM Inc
1,468.32
01/31/2013
01/08/2013
1980
colu - City of Columbia Heights
48.05
01/31/2013
01/08/2013
1981
dire - Direct Home Appliance Services
126.85
01131/2013
0110812013
1982
frat - Frattalone's /Metro Ace
54.87
01/31/2013
01108/2013
1983
high8236- High Profile Grounds Maintenance, Inc.
351.90
01/3112013
01/08/2013
1984
home? - HD Supply Facilities Maintenance, Ltd.
216.43
01/31/2013
01/08/2013
1985
Ibpm - LBP Mechanical, Inc
265.00
01/31/2013
01/08/2013
1986
tran - Trans -Alarm Inc
105.57
01/31/2013
01/15/2013
1987
comc3474- Comcast
63.79
01/31/2013
01/15/2013
1988
frat - Fraltalone's /Metro Ace
20.81
01/31/2013
01/1512013
1989
home32 - Home Depot Credit Services
13.80
01/31/2013
01/15/2013
1990
home? - HD Supply Facilities Maintenance, Ltd.
206.64
01/31/2013
01/15/2013
1991
Popp - Popp.com
224.81
01/31/2013
01/15/2013
1992
sher4110- Sherwin-Williams Co.
79.89
01/31/2013
01115/2013
1993
simp- Simplex Grinnell
651.33
01/31/2013
01/15/2013
1994
tota321 -Total Life Security LLC
145.59
01/31/2013
Total Cleared Checks
31,368.45
Cleared Deposits
Date
Tran #
Notes
Amount
Date Cleared
01/04/2013
465
-
25,467.00
01/31/2013
01/04/2013
465
640.00
01/31/2013
01/0912013
466
3,941.02
01/31/2013
01/17/2013
467
691.00
01/31/2013
01/31/2013
468
107.69
01/31/2013
Total Cleared Deposits 30,846.71
Cleared Other Items
Date Tran # Notes Amount Date Cleared
01/07/2013 JE 155812 ELoccs Capitla Fund Program receipt 57,712.91 01/31/2013
Total Cleared Other Items 57,712.91
Date 1/31/13 Page 1
Primary Account @XXXXX
Enclosures 38
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G A C C O U N T S - - --
IF YOU GET FEDERAL BENEFIT PAYMENTS BY PAPER CHECK,
YOU ARE REQUIRED BY LAW TO SWITCH TO
ELECTRONIC PAYMENTS BY MARCH 1, 2013.
TIME IS RUNNING OUT. SWITCH TO DIRECT DEPOSIT TODAY.
VISIT ONE OF OUR BRANCHES FOR A PERSONAL BANKER TO ASSIST
YOU, CALL (800)333 -1795 OR VISIT WWW.GODIRECT.ORG.
NORTHEAST PUBLIC FUNDS ACCT
Account Number @XXXXXONAW
Previous Balance 50,455.80
5 Deposits /Credits 88,559.62
34 Checks /Debits 31,368.45
Service Charge .00
Interest Paid .00
Ending Balance 107,646.97
Number of Images 38
Statement Dates 1/01/13 thru 1/31/13
Days in the Statement Period 31
Average Ledger 99,085
Average Collected 96,718
Deposits
and Credits
Amount
Date
Date
Description
Amount
1951
1/04
DDA REGULAR'DEPOSIT
26,107.00
62.74
1/07
MISC PAY HUD TREAS 310
57,712.91
CR
1969
9101036151 01/07/13
1 /08
1963*
51.91
ID #- 411269646860103
1970
49.64
1/07
TRACE #- 101036150382421
1,820.96
1/07
1/09
DDA REGULAR DEPOSIT
3,941.02
1965
1/17
DDA REGULAR DEPOSIT
691.00
783.25
1/31
DDA REGULAR DEPOSIT
107.69
1/08
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Checks
Date
in serial order
Check#
Amount
Date
Check#
Amount
1109
1951
102.92
1 /11
1968
62.74
1/02
1954*
210.00
1/07
1969
135.00
1 /08
1963*
51.91
1/09
1970
49.64
1/07
1964
1,820.96
1/07
1971
189.00
1 /10
1965
4,605.16
1/08
1972
783.25
1/04
1966
13,883.16
1/08
1973
1,085.01
1/07
1967
36.82
1/09
1974
83.80
* Indicates skip in check
numbers
Date 1/31/13 Page 2
Primary Account @XXXX
Enclosures 38
NORTHEAST PUBLIC FUNDS ACCT @XXXXX (Continued)
Checks
Date
in serial order
Check#
Amount
Date
Check#
Amount
1/07
1975
225.00
1 /11
1985
265.00
1/08
1976
290.39
1/14
1986
105.57
1/09
1977
101.69
1/23
1987
63.79
1/08
1978
3,608.35
1/22
1988
20.81
1/14
1979
1,468.32
1/22
1989
13.80
1/24
1980
48.05
1/23
1990
206.64
1/16
1981
126.85
1/18
1991
224.81
1/14
1982
54.87
1/23
1992
79.89
1/15
1983
351.90
1/22
1993
651.33
1/15
1984
216.43
1 /18
1994
145.59
* Indicates
skip in check
numbers
Daily
Date
Balance Section
Balance
Date
Balance
Date
Balance
1/01
50,455.80
1 /10
110,954.67
1/18
108,623.59
1/02
50,245.80
1/11
110,626.93
1/22
107,937.65
1/04
62,469.64
1/14
108,998.17
1/23
107,587.33
1/07
117,775.77
1/15
108,429.84
1/24
107,539.28
1/08
111,956.86
1/16
108,302.99
1/31
107,646.97
1/09
115,559.83
1/17
108,993.99
* ** E
N D O F S
T A T E M E
N T
Payment Summary
Bank= 165opr AND mm /yy= 01/2013- 02/2013 AND All Checks =Yes AND Include Volds =All Checks
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165opr - Parkview
Villa
North
1963
adam - Adam's Pest Control, lnc.
01/03/2013
01/2013
51.91
165opr -
Parkview
Villa
North
1964
bmml - BMM Inc
01/03/2013
01/2013
1,820.96
165opr -
Parkview
Villa
North
1965
cent - CenterPOlnt Energy
01/03/2013
01/2013
4,605.16
165opr -
Parkvlew
Villa
North
1966
chc - CommonBond Housing
01/0312013
01/2013
13,883.16
165opr -
Parkvlew
Villa
North
1967
city4054 - City Wide Locksmithing, Inc.
01/03/2013
01/2013
36.82
165opr -
Parkvlew
Villa
North
1968
comc3422 - Comcast
01/03/2013
01/2013
62.74
165opr -
Parkvlew
Villa
North
1969
drai7740 - Drain King, Inc.
01/03/2013
01/2013
135.00
165opr -
Parkvlew
Villa
North
1970
frat - Frattalone's /Metro Ace
01/03/2013
01/2013
49.64
1650pr -
Parkview
Villa
North
1971
kern - Kennedy & Graven, Chartered
01/03/2013
01/2013
189.00
165opr -
Parkvlew
Villa
North
1972
kocl - K.O. Cleaning and Restoration LLC
01/03/2013
01/2013
783.25
165opr ..
Parkview
Villa
North
1973
Ibpm - LBP Mechanical, Inc
01/03/2013
01/2013
1,085.01
165opr -
Parkview
Villa
North
1974
off18804 .. Office Depot
01/03/2013
01/2013
83.80
165opr -
Parkview
Villa
North
1975
Popp - Popp.com
01/03/2013
01/2013
225.00
165opr -
Parkview
Villa
North
1976
sher4110 - Sherwin - Williams Co.
01/03/2013
01/2013
290.39
165opr -
Parkview
Villa
North
1977
wllm - Wilmar
01/03/2013
01/2013
101.69
165opr -
Parkview
Villa
North
1978
xcel - Xcel Energy
01/03/2013
01/2013
3,608.35
1650pr -
Parkview
Villa
North
1979
bmmi - BMM Inc
01/08/2013
01/2013
1,468.32
1650pr -
Parkview
Villa
North
1980
colu - City of Columbia Heights
01/08/2013
01/2013
48.05
1650pr -
Parkview
Villa
North
1981
dire - Direct Home Appliance Services
01/0812013
01/2013
126.85
1650pr -
Parkview
Villa
North
1982
frat - Frattalone's /Metro Ace
01/08/2013
01/2013
54.87
165opr -
Parkview
Villa
North
1983
high8236 - High Profile Grounds Maintenance, If
01/08/2013
01/2013
351.90
165opr -
Parkview
Villa
North
1984
home7 - HD Supply Facilities Maintenance, Ltd.
01/08/2013
01/2013
216.43
165opr -
Parkview
Villa
North
1985
Ibpm - LBP Mechanical, Inc
01/08/2013
01/2013
265.00
165opr -
Parkvlew
Villa
North
1986
Iran - Trans - Alarm -Inc
01/08/2013
01/2013
105.57
165opr -
Parkvlew
Villa
North
1987
comc3474 - Comcast
.01/15/2013
01/2013
63.79
165opr -
Parkview
Villa
North
1988
frat - Frattalone's /Metro Ace
01/15/2013
01/2013
20.81
165opr -
Parkview
Villa
North
1989
home32 - Home Depot Credit Services
01/15/2013
01/2013
13.80
165opr -
Parkview
Villa
North
1990
home7 - FID Supply Facilities Maintenance, Ltd.
01/15/2013
01/2013
206.64
165opr -
Parkvlew
Villa
North
1991
Popp - Popp.com
01/15/2013
01/2013
224.81
165opr -
Parkview
Villa
North
1992
sher4110 - Sherwin - Williams Co.
01/15/2013
01/2013
79.89
165opr -
Parkvlew
Villa
North
1993
simp - Simplex Grinnell
01/15/2013
01/2013
651.33
165opr -
Parkvlew
Villa
North
1994
tota321 - Total Life Security LLC
01/15/2013
01/2013
145.59
165opr -
Parkvlew
Villa
North -
1995
bmmi - BMM Inc -
01/24/2013
01/2013
1,638.75
165opr -
Parkvlew
Villa
North
1996
buck8411 - Buckeye Cleaning Centers
01/24/2013
01/2013
172.20
165opr -
Parkview
Villa
North
1997
high8236 - High Profile Grounds Maintenance, If
01/24/2013
01/2013
351.90
165opr -
Parkview
Villa
North
1998
home7 - HD Supply Facilities Maintenance, Ltd.
01/24/2013
01/2013
22.49
165opr -
Parkview
Villa
North
1999
kocl - K.O. Cleaning and Restoration LLC
01/24/2013
01/2013
150.00
165opr -
Parkview
Villa
North
2000
simp - Simplex Grinnell
01/24/2013
01/2013
332.58
1650pr -
Parkview
Villa
North
2001
-sitz - Sitzmann Construction dba Sitzmann Elect
01/24/2013
01/2013
1,135.30
165opr -
Parkview
Villa
North
2002
cent - CenterPoint Energy
01/29/2013
01/2013
6,125.36
165opr -
Parkview
Villa
North
2003
colu - City of Columbia Heights
01/29/2013
01/2013
1,377.75
1650pr -
Parkvlew
Villa
North
2004
gree1004 - Green Lights Recycling Inc
01/29/2013
01/2013
146.99
165opr -
Parkview
Villa
North
2005
home7 - HD Supply Facilities Maintenance, Ltd.
01/.29/2013
01/2013
91.95
1650pr -
Parkvlew
Villa
North
2006
kone - Kone Inc.
01/29/2013
01/2013
700.01
165opr -
Parkview
Villa
North
2007
offi8804 - Office Depot
01/29/2013
01/2013
61.85
165opi -
Parkview
Villa
North
2008
olse - Olsen Fire Protection, Inc.
01/29/2013
01/2013
672.75
165opr -
Parkview
Villa
North
2009
xcel - Xcel Energy
01/29/2013
01/2013
4,139.82
165opr -
Parkview
Villa
North
2010
bmmi - BMM Inc
02/05/2013
02/2013
760.38
165opr -
Parkview
Villa
North
2011
chc - CommonBond Housing
02105/2013
02/2013
13,672.60
165opr -
Parkview
Villa
North
2012
dire - Direct Home Appliance Services
02/05/2013
02/2013
480.82
165opr -
Parkview
Villa
North
2013
kern - Kennedy & Graven, Chartered
02/05/2013
02/2013
84.00
165opr -
Parkview
Villa
North
2014
Ibpm - LBP Mechanical, Inc
02/05/2013
02/2013
566.84
165opr -
Parkview
Villa
North
2015
waic - WAI Continuum
02/05/2013
02/2013
437.26
165opr -
Parkview
Villa
North
2016
adam - Adam's Pest Control, Inc.
02/12/2013
02/2013
51.91
165opr -
Parkview
Villa
North
2017
bmml - BMM Inc
02/12/2013
02/2013
878.37
165opr -
Parkview
Villa
North
2018
kone - Kone Inc.
02/12/2013
02/2013
324.82
165opr -
Parkview
Villa
North
2019
leve - Level One
02/12/2013
02/2013
153.04
165opr -
Parkview
Villa
North
2020
shii - SHI International Corp
02/12/2013
02/2013
377.24
65,962.51
HOUSING AND REDEVELOPMENT AUTHORITY LETTER
MEETING OF: April 23, 2013
AGENDA SECTION: CONSENT
ORIGINATING DEPT:
CITY MANAGER
NO: 6
FINANCE
APPROVAL
ITEM: ADOPT RESOLUTION 2013 -5, BEING A
BY: JOSEPH KLOIBER
RESOLUTION APPROVING AND
SPECIFYING THE TERMS OF AN INTER-
DATE: April 4, 2013
FUND LOAN TO THE CITY OF COLUMBIA
HEIGHTS
Background
Inter -fund borrowing is a routine method of managing cashflow and maximizing interest income.
By about May of each year, the City has usually spent down its short -term cash from the past December's tax
collections. The City then sells some of its medium or longer term investments to maintain sufficient cashflow
until it receives the June tax collections. This typically results in the City earning less on the investments sold
early, compared to what these investments would pay if held to full maturity.
Currently, the HRH's Parkview Villa North Fund 203 has a significant cash balance of approximately $900,000
held in a savings account that is only paying about 0.35% arawal interest. This is held for long -term repair
needs and not for current operations. This is not invested in longer -term assets paying a better interest rate
because the HRA is in the process of selling the Parkview property.
Analysis
From the City's standpoint, if it received a sixty day loan from the HRA of $750,000 with a 1.0% per annum
rate of interest, the City could hold more of its existing investments to full maturity, and repay the loan when
the June tax collections are received. The interest paid to the HRA under these terms is less than the estimated
interest penalty the City would incur to sell investments early.
From the HRA's standpoint, issuing the loan provides a safe short -term investment at almost three times the rate
of interest the HRA is currently earning on these funds. If some unexpected event was to occur, causing the
HRA to need repayment of the loan sooner than sixty days, the loan provides the option to modify the terms by
mutual resolution.
Staff recommends that the I -IRA Board of Commissioners adopt the following motions:
RECOMMENDED MOTION: Move to waive the reading of Resolution 2013 -5 there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2013 -5, being a resolution approving and specifying
the terms of an inter -fund loan to the City of Columbia Heights.
JPK
A ffarhmenf• Rnsnhrtinn 2013 -05
BOARD ACTION:
HRA RESOLUTION 2013 -05
COLUMBIA I-IEIGI-ITS HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION APPROVING AND SPECIFYING
TERMS OF INTER -FUND LOAN TO THE CITY OF COLUMBIA HEIGHTS
RECITALS
A. The City of Columbia Heights ( "City ") and its Housing and Redevelopment Authority ( "Authority ")
desire to enter into a mutually- beneficial sixty (60) day inter -fund loan agreement.
B. The Authority is currently undertaking to divest itself of all operations. Therefore it is impractical for
the Authority to invest in long -term high - earning investments at this time. Consequently, the Authority's building
repairs reserve for Parkview Villa North is currently invested in a demand deposit account with an interest rate of
approximately 0.35 percent per annum. It would be advantageous for the Authority to safely earn a higher rate of
interest for a sixty day period.
C. The City receives two large payments of property taxes each year as its primary source of fiords.
Therefore the City invests upon receiving these payments, and then liquidates the investments over the following
six months until the next tax collection. It would be advantageous for the City to hold more of these investments to
full maturity beyond the next tax collection date of June 20, 2013, instead of liquidating them in the current market.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Columbia FIeights
Housing and Redevelopment Authority:
1. The Authority authorizes of a loan to the City in the maximum amount of $750,000 (the "Loan "), to
be drawn from Fund 203 — Parkview Villa North. Such amount will be made available to the City at April 24 "i,
2013.
2. The outstanding principal balance of the Loan bears interest at the rate of 1.0 percent per annum.
Interest accrues from April 24 "i, 2013.
3. The Loan is payable from the City's Investment Fund 886 and shall be due in full, including all
accrued interest, on June 24°i 2013.
4. The principal sum and all accrued interest payable under the Loan are pre - payable in whole or in
part at any time by the City without premium or penalty. All payments shall be applied first to accrued interest, and
then to unpaid principal of the Loan.
6. The Authority and City may amend the terms of this Loan at any time by mutual resolutions.
7. The Authority authorizes and directs staff to take all actions and execute any documents necessary
to carry out the intent of this resolution.
Passed this 23" d day of April 2013
Attest:
Shelley IHansen, Secretary
Chair
I
Parkview Villa Apartments
965 40 °i Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of January 2013
Prepared by Jean Votta, Assistant Property Manager
Police Report
There are no service calls for January
Wait List
36 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicants for Parkview Villa North (employed in C.H.)
18 applicants for Parkview Villa North (non- resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
00 applicants for Parkview Villa South (resident C.H.)
00 applicants for Parkview Villa South (non- resident)
00 applicant for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non- resident)
Occupancy
North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of
units)
South is 40 out of 45 (89 % occupancy)
Move Outs
#222 1/21/13
#319 1/31/13
#806 1/31/13
Move INS
Maintenance Report (See attached)
Parkview Villa
Apartments
Newsletter
i
Phone
763- 706 -3800
Hours
8 a.m. -4:30 p.m.
V �
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Managed by CotmnonBond Owned by the City of Columbia Heights
Communities
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flown. Who am I?
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me, the less you see.
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Parkview Villa Apartments
965 40`x' Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of February 2013
Prepared by Jenn Votta, Assistant Property Manager
Police Report
There were 3 calls for service.
Wait List
39 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicants for Parkview Villa North (employed in C.H.)
18 applicants for Parkview Villa North (non - resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
00 applicants for Parkview Villa South (resident C.H.)
00 applicants for Parkview Villa South (non- resident)
00 applicant for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non - resident)
Occupancy
North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of
units)
South is 40 out of 45 (89 % occupancy)
Move Outs
Move INS
Maintenance Report (See attached)
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Parkview Villa Apartments
965 40`h Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of March 2013
Prepared by Jenn Votta, Assistant Property Manager
Police Report
There were 2 calls for service.
Wait List
40 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicants for Parkview Villa North (employed in C.H.)
18 applicants for Parkview Villa North (non- resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
00 applicants for Parkview Villa South (resident C.H.)
00 applicants for Parkview Villa South (non- resident)
00 applicant for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non- resident)
Occupancy
North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of
units)
South is 40 out of 45 (89 % occupancy)
Move Outs
#211 3/31/13
Move INS
Maintenance Report (See attached)
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Meeting Jan. 14, 2013
Meeting started late at 7:45 with pledge To the flag.
Managers report was given by Jennie.
Mon. Office and dining closed for Martin Luther King Day.
Certificate of rent paid will be out by end of week.
A and B room may be rented at anytime any day for private
parties as long as deposit is paid and rooms are available.
Scott and Lisa will be here Tuesday night for HRA meeting
Jennie is leaving January for a new opportunity with Common
Bond we wish her luck and will miss her. Decision on who will
take her place next week.
David Allan is here Wednesday the 16th. Look for further news.
Ken gave the checking report.
The meeting was then turned over to new councel President
�Avv Miller
As of now there is no entertainment committee per say, I/you
want to have an activity you are encouraged to chair it�we will
be more than happy to get you volunteers to help.
Also do an act of kindness for someone and pay it forward It
feels good and makes someone else feel good
Aeon is trying to keep all activities that are now here 99 they are
now.
Store to door was mentioned as a possible help for people here
is is a home delivery Rheta is looking into getting the number.
Meeting adjourned at 8:40P.M
RESIDENT COUNCIL MEETING — February 11, 2013
LeAnn read former minutes.
Celia read the Sunshine Report
Jackie read the Bingo Report
Rheta gave us info on speakers and an upcoming program about food.
Since the bus to Cub no longer runs, alternatives were discussed. Some alternatives are: Store -to-
Door, Coborns Delivers, and Rick the Milkman will also bring food from Cub, if you call him in
advance.
Physical Therapy will come and help people with balance problems. It's free.
Fifteen and sixteen women want cookies and coffee.
)'ti %�Q.e���ua
Resident Council won't sponsor a phone list.
Treasurer's Report: $2,815.37
Petty Cash: $56.75
$5.00 money winners:
Jeannie Harshberger
Rheta
Celia
Tom Lindskook