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HomeMy WebLinkAbout03/11/2013 Public Improvement Meeting of- COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: MARCH 4, 2013 Time of Meeting: 6:45 PM Location of Meeting: COUNCIL CHAMBERS Purpose of Meeting: PUBLIC IMPROVEMENT HEARING: 2013 CONCRETE STREET REHAB PROGRAM 1. CALL TO ORDER/ROLL CALL Mayor Peterson called the meeting to order at 6:45 PM Members Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member Dielim, and Council member Schmitt. Staff Present: City Manager Walt Felist, Public Works Director Kevin Hansen, Assistant City Engineer Kathy Young and City Clerk/Council Secretary Tori Leonhardt. 2. PUBLIC IMPROVEMENT HEARING: 2013 CONCRETE STREET REHABILITATION PROGRAM Hansen reminded the council that action on this item needs a 4/5 vote to pass. He proceeded to go over the background of the project and the scope of work to be completed. On February 11, 2013 the City Council accepted the Feasibility Report and ordered an Improvement Hearing for March 4, 2013. The concrete streets are all within the Innsbruck 3d Additions plat. This area is generally described as Johnson Street/Pierce Terrace on the west, Stinson Boulevard on the east, Corporate Limit on the north and the Plat Boundary for Innsbruck 3d Addition on the south. Staff held an Informational Meeting on February 26, 2013 at City Hall from 6:30 PM to approximately 7:30 PM; there were approximately twenty-five residents that attended the meeting. Copies of the Feasibility Report were available to the public at this meeting. Staff utilized visual observations, performed deflectometer testing, and coring to evaluate the condition of the streets. They found significant deterioration at the joints and cored the panels and found them to be in fair shape. The rehabilitation methods would be similar on each street and include spot replacement of curb, full and partial panel replacement, full and partial depth joint and crack repairs,joint and crack sealing, and full depth bituminous construction surrounding the sanitary sewer manholes. The last time there was a rehab done on these streets was in 1983. There are approximately two miles of concrete within this section. Utilities have been reviewed in the proposed construction area. Staff utilized structure inspections, in-line televising, history of water main breaks, age of water main and services, leakage testing (independent testing), and previous engineering reports in determining utility replacement. The lateral and trunk sanitary sewer lines have all been cleared and televised and the manholes have been inspected. No manhole or pipe replacement is recommended. The height adjustment rings and castings will be replaced. No manhole/catch basin or pipe replacement is recommended for the storm sewer. No work is recommended on the water main. The water main was cleaned and lined in 1996 and 1997. Hansen went over the estimated costs, the breakdowns are as follows: Rehabilitation $641,450 the city would cost share 30% of construction costs. Utilities $ * Project Fundiny,is proposed as follows: Total CH Owners Anoka County Assessments $437,140 $351,420 $85,720 Infrastructure Fund $150,610 Other Revenue $ 53,700 Sanitary Sewer Fund $ Storm Sewer Fund $ *costs and associated funding for utility work will be determined during the final design. Estimated Costs: Construction $534,314.62 Engineering &Admin $ 53,431.47 Projected Costs: $587,746.09 Assessment: 21.3 parcels at C, 1, MF Street Rate (Commercial, Industrial and Multi-Family) 124.75 Parcels at Residential Street Rate Assessment Rate: $587,746.09 _ $4,024.29/parcel 146.05 Estimated Cost Sharing: Total Project Cost $587,746.09 City Share -$150,608.18 Assessed Costs $437,137.91 Proposed Assessment Rates: C,I,MF $85,717.16 Street = $4,024.28/Parcel 21.30 Residential $351,420.75 Street = $2,817.00/Parcel 124.75 *Corner lots would receive two residential street fees. Improvement Process and Schedule: • Informational Meeting—2/26/13 • Improvement Hearing—3/4/13 • Final Plans & Bidding—3/13 • Pre-Con Meeting—5/13 • Construction—8/13 • Assessment Hearing 10/13 Hansen indicated the city will go out for bids, have a hearing with property owners, and assessment will be done in the summer. Williams asked if the people that attended the other meeting had any comments or were any residents opposed to the project. Hansen stated no one seemed to oppose. Nawrocki stated he was at meeting and asked Hansen to do a show of hands on who was for it, who was opposed and who was undecided and Hansen did not ask who was opposed. Hansen indicated he asked for all those in favor to raise their hands and it did not appear anyone was opposed. Diehm added a couple of compelling points; that these roads were built in the 80's and this is less than what the typical homeowner would pay for work on our regular streets. Nawrocki indicated that Innsbruck goes alongside the County Park and asked Hansen if they will pay an assessment. Hansen indicated yes, there are two other entities that will be participating, the city of New Brighton and Anoka County. Anoka County's will be $85, 000 and New Brighton's would be $52,000. Nawrocki stated Innsbruck is a state aid street that we collect money from the gas tax, why are we not using that money. Hansen stated past practice and state aid policy excludes this type of work. It addresses concrete curb and gutter, but not cost participation for concrete rehab. Nawrocki stated on County Road 37 we did work and the citizens were not assessed. Hansen stated they are following past practices. Peter Crema, 2230 Innsbruck Parkway, asked in regards to the joint separations; where they do put the sealant? Are they going full depth or just along the top. Hansen stated they go down about 40% of the way. Crema also stated there are a few bad dips in the road and the one by the pond usually has standing water in it after a heavy rain and asked if it will be leveled off? Hansen stated the one that is in the park will be and we are working with the County on that. Fehst stated previously the city talked about removing more of the dips, but it would cost an additional $5,000 per lot to take out more of the dips in the road. Hansen stated if the panels are significantly broken up we will fix them, but if they are not, we will not. Nawrocki added the one dip in the road is for drainage on the north side. Hansen indicated they will do some slight regrading. Mary Wagner, 2320 Argonne Drive, asked how the 6% interest rate was determined. Fehst stated in previous years, the council has typically lowered it to 5%with about a third of the people paying it before it is assessed. Diehm stated when the City has to go out and bond for projects; we look at the current bond rate and administrative costs to determine the interest rate. Wagner asked if they will be able to get in and out of their properties. Hansen stated there will be sections of the street that you will not be able to get in or out of as they will have to get in and pour cement. They will be closing short segments at a time. They will or could be closing both sides of the streets within a certain time period. Wagner asked how much advanced notice will they receive. Diehm replied, when they have the informational meeting with the neighbors, there will be a map to let everyone know when they are working on and closing certain sections of the street. Nawrocki inquired about the number of contractors that will be bidding on this project. Is thirty days enough time to get some bid proposals and advertise? Hansen stated, typically we look at twenty one days to advertise in the General Trade's Construction bulletin. If we do not get enough bids, we would then go out a little longer. We also advertise on the MNDOT website and contractors know to look at this site. Kathleen Zehm, 2330 Argonne Drive, stated she received two statements and wondered if she was going to be assessed for both streets as she lives on a corner lot. Hansen stated we are assessing on a per lot unit and since you are on a corner lot, you will have two assessment amounts,but you are still paying the same, it is just split between the two streets. Motion by Diehm, seconded by Williams, move to close the Public Hearing of the 2013 Concrete Street Rehabilitation Project No. 1302. Upon Vote: All ayes. Motion Carried. Motion by Diehm, seconded by Williams, move to waive the reading of Resolution 2013-20, there being ample copies available to the public. Upon Vote: All ayes. Motion Carried. Motion by Diehm, seconded by Williams, move to adopt Resolution 2013-20, being a resolution ordering improvements and preparation of plans for 2013 Concrete Street Rehabilitation, City Project 1302. Motion by Nawrocki, moved that language be added that appropriate state aid money be applied to the residents that live along state aid funded sections. Hansen stated the only part that qualifies for state aid is the loop around Johnson to Pennine Pass and this is the section that the county is going to be paying for. Diehm stated if we do that we would have to reduce the cost to the county on their portion. John Zehm, 2330 Argonne Drive, asked if the City of New Brighton is getting involved with this too. Hansen stated yes they are paying$52,000 for their section. Peterson called for a second to Nawrocki's motion, motion died for a lack of a second. Upon Vote: All ayes. Motion Carried. 3. ADJOURNMENT—7:30 PM CITY OF COLUMBIA HEIGHTS PUBLIC IMPROVEMENT HEARING CONCRETE STREET REHABILITATION City Council Chamber Monday, March 4, 2013 @ 6:45 p.m. LIST NAME (Please Print) ATTENDANCE ADDRESS TELEPHONE NO. 7 7Y19 2 1302 Hearing Attendance