HomeMy WebLinkAbout03/11/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS Mayor
Cary L.Peterson
590 40"Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Counci/members
Visit our website at. www.ci.columbia-heiehts.mn•us Robert A. Williams
Bruce Nawrocki
Tanimera Diehm
Donna Schmitt
City Manarer
Walter R.Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, March 11, 2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
eights, MN.
The City of olumbialleights does not discriminate on t e asis of isa 1 ity in the a mission or access to, or
treatment or employment in,its services,programs,or activities. Upon request,accommodation will be provided
to allo w ind ividuals with disabilities to p articipate in all Ci ty o f Co lumbia Heig hts'sery ices,p rograms,an d
activities. Au xiliary aid s for d isabled p ersons are av ailable u pon req uest wh en th e req uest is made at least 9 6
hours in advance. Please call the City Clerk at 763-706-3611,to make arrangements.(TDD/706-3692 for deaf or
hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Pastor Dan Thompson of Heights Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
4.PROCLAMATIONS, PRESENTATIONS,RECOGNITION, ANNOUNCEMENTS, GUESTS
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve minutes of the February 25, 2013 City Council Meeting Pg 5
MOTION: Move to approve minutes of the February 25, 2013 City Council Meeting.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the December 12, 2012 Park and Recreation Commission Minutes Pg10
MOTION: Move to accept the March 5, 2013 Planning and Zoning Commission Minutes Pg14
MOTION: Move to accept the February 5, 2013 Library Board Minutes Pg2 3
C. Adopt Resolution 2013-22 Approving Plans and Specifications and Ordering Advertisement for Pg2 5
Bids for the 2013 Concrete Street Rehabilitation Program
MOTION: Move to waive the reading of Resolution 2013-22, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-22, being a resolution approving Plans and
Specifications and ordering Advertisement for Bids for 2013 Concrete Street Rehabilitation
Program, City Project Number 1302.
2
City Council Agenda
Monday,March 11,2013
Page 2 of 3
D. Adopt Resolution 2013-23 Declaring the Intent to Bond for Concrete Street Rehabilitation Pg2 7
Program, City Project 1302
MOTION: Move to waive the reading of Resolution 2013-23, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2013-23, being a resolution approving the declaration for
the official intent of the City of Columbia Heights to reimburse certain expenditures from the
proceeds of bonds to be issued by the City for the Concrete Street Rehabilitation Program, City
Project 1302.
E. Adopt Resolution 2013-21 Approving a Site Plan for a restaurant and outdoor seating located at P92 9
4920 Central Avenue NE
MOTION: Move to waive Resolution 2013-21,there being ample copies available to the public.
MOTION: Move to adopt resolution 2013-21, being a Resolution approving a site plan for a
restaurant and outdoor seating located at 4920 Central Avenue NE, Columbia Heights,
Minnesota.
F. Approve Business License Applications Pg41
MOTION: Move to approve the items as listed on the business license agenda for March 11,
2013 as presented.
G. Review Payment of Bills Pg43
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8,the City Council has
received the list of claims paid covering check number 147044 through 147194 in the amount of
$725,539.02.
MOTION: Move to approve the Consent Agenda items.
6. PUBLIC HEARINGS
7.ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
1. Accept Bids and Award Contract for MSC Garage Floor Capacity Upgrade Pg51
MOTION: Move to accept bids and award the MSC Floor Capacity Upgrade
project to J.S. Cates Construction, Inc. of Hamel, Minnesota based upon their low,
qualified, responsible bid in the amount of$101,000 with funds to be appropriated
from Fund 411; and, furthermore, to authorize the Mayor and City Manager to
enter into a contract for the same.
2. Accept Bids and Award 2013-2014 Tree Removal Contract Pg55
MOTION: Move to award the 2013-2014 Removal of Trees, Trees and Stumps
or Stumps Only on Public and Private Property contract to Nick's Tree Service
Inc. of Corcoran,MN, based upon their low, qualified,responsible total bid for
tree and stump removal,tree removal only, or stump removal only; and
furthermore, to authorize the Mayor and City Manager to enter into a contract for
3
City Council Agenda
Monday,March 11,2013
Page 3 of 3
the same.
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10. ADJOURNMENT
nda Magee, Assist t, -Cty Manager/HR Director
LM/tl
4
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY,FEBRUARY 25,2013
THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 P.M.
ON MONDAY,FEBRUARY 25,2013 IN THE CITY COUNCIL CHAMBERS,CITY HALL, 590 40TH AVENUE
N.E.,COLUMBIA HEIGHTS,MINNESOTA.
1. CALL TO ORDER/ROLL CALLANVOCATION
Council President Diehm called the meeting to order at 7:00 PM
Members Present: Councilmember Nawrocki, Councilmember Williams, Council President Diehm
and Councilmember Schmitt.
Members Absent: Mayor Peterson
Staff Present: City Manager Walt Fehst, Fire Chief Gary Gorman, City Attorney Jim Hoeft and City
Clerk/Council Secretary Tori Leonhardt.
City Manager, Walt Fehst gave the invocation.
2. PLEDGE OF ALLEGIANCE
Recited
3. ADDITIONS/DELETIONS TO MEETING AGENDA
None
4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS, GUESTS
None
5. CONSENT AGENDA
Councilmember Nawrocki asked that item F be removed from the Consent Agenda for further
discussion.
City Manager Fehst took the councilmembers through the remaining items of the agenda.
A. Approve the minutes of the February 11, 2013 City Council Meeting
B. Accept Board and Commission Meeting Minutes
C. Re-Appointments to Boards and Commissions
D. Approve Raffle,Little Voyageurs' Montessori School, St. Timothy's Lutheran Church
E. Approve Business License Applications
F. Accept the Restated Bylaws,Appendix A, and Appendix D of the Columbia Heights Volunteer
Firefighters Relief Association and place on file with the City of Columbia Heights -
REMOVED
5
City Council Minutes
Monday,February 25,2013
Page 2 of 5
G. Approval of the attached list of rental housing licenses
H. Review Payment of Bills
Motion by Williams, seconded by Schmitt, move to approve the Consent Agenda items with the
acception of item F,which was removed for further discussion. Upon Vote: All ayes. Motion
carried.
Discussion on items removed from the Consent Agenda:
Item F,Accept the Restated Bylaws,Appendix A, and Appendix D of the Columbia Heights
Volunteer Firefighters Relief Association and place on file with the City of Columbia Heights.
City Manager Fehst indicated these are re-writes of the Bylaws and if there are major re-writes
the Relief Association asks the council take a look at them and accept to place them on file with
the City. Council's position is to review items only and does not have any control over the
changes in the Bylaws. Gorman explained the Relief Association has a Board of Trustees and it
is their job to keep these Bylaws up to State Statue and make any changes required. In the past
five years the Relief Association has hired a company called the MN Firefighter Pension
Consultants,to maintain the Bylaws. Every year they make changes and these are updated by
their own legislative body that then makes sure they are within the state statues. Normally, these
minor changes are done at the Board of Trustee's level. This is a larger re-write of the Bylaws
and a major rewrite of Appendix D, since they updated several versions. There are no changes in
investing levels, it is strictly language changes.Nawrocki stated it was pretty difficult to follow
and asked if there were any significant changes. Troy Neuratuer,President of the Relief
Association, stated all of the changes are mandated by state law. The state auditors accept and
bring them forward to legislation. These changes are from the last 3 years of legislative changes.
Nawrocki asked if there are any benefit changes to the fire fighters. Neuratuer stated there are no
changes in benefits for the fire fighters and there are no costs incurred by the City.
Motion by Nawrocki, seconded by Williams,move to accept the Restated Bylaws,Appendix A,
and Appendix D of the Columbia Heights Volunteer Firefighters Relief Association and place on
file with the City of Columbia Heights. Upon Vote: All ayes. Motion carried.
6. PUBLIC HEARINGS
A. Second reading of Ordinance 1611, Vacation of Drainage and Utilitv Easements over Outlot B,
Grand Central Lofts Second Addition.
Motion by Williams, seconded by Schmitt, move to waive the reading of Ordinance 1611, there
being ample copies available to the public. Upon Vote: All ayes. Motion carried.
Motion by Williams, seconded by Schmitt, move to adopt Ordinance 1611, being an Ordinance
Vacating Drainage and Utility Easements over Outlot B, Grand Central Lofts Second Addition.
Upon Vote: All ayes. Motion carried.
Nawrocki asked that the Public Works Director review the ponding issues that were brought up
at the last meeting in regards to this addition. Fehst stated that Hansen indicated that he would
be looking at it in the spring during the development stage. The developer may also need to look
6
City Council Minutes
Monday,February 25,2013
Page 3 of 5
at this as there may be maintenance issues that are causing the problems. Nawrocki asked who is
going to maintain the pond. Fehst stated the Homeowner's Association should be maintaining it.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions -none
B. Bid Considerations -none
C. New Business and Reports -none
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst mentioned at the next work session the first item will be an update on the Northeast
Building project. The Library Task Force has submitted their recommendation and they are
excited about a new library. They feel if the council chooses to further pursue that location they
will go along with it, but they are open to a new site also. They all strongly agree a new library is
needed and the location is up to the council. The other items on the agenda include; an update on
the Emerald Ash Borer Beetle and taking a look at a management plan for 2014, Wading Pool
Issues regarding the City's three public pools (the federal mandate is to have some type of
handicap accessibility), a Central Avenue Transit Study update—what the City of Minneapolis is
planning,the City-wide Bike Loop Study and the need to replace the Public Work's vactor. Fehst
also stated there is a public meeting tomorrow night here in the council chambers. This is an
informational meeting for residents on the Innsbruck project. The fish fry at Murzyn Hall went
very well. We had approximately 200-300 people. There were three ladies that played
instruments and entertained the crowd throughout the evening. Unconfirmed amounts raised were
approximately $700 for food after all costs were deducted and approximately $3000 for silent
auction items. Schmitt wanted to mention, Liz Bray informed her that it was just outstanding
with the amount of city staff that was there on hand and volunteered their time. Nawrocki added
that former Council member Kenny Hentges also donated$10,000 to the cause. Williams
indicated that he had never met Kenny Hentges before and he was really impressed by him and
the fact that he was willing to donate $10,000.
Nawrocki questioned the top three salaries being published for the public and indicated that the
League of MN Cities has a higher salary listed for the City Manager. Fehst stated he has taken a
month of unpaid furlough for the past three years. Diehm stated what is required is the base
salary be listed and we are in compliance with that.
Report of the City Attorney—none at this time
9. CITIZENS FORUM
John Brigtow, 4716 Jackson Street NE,was concerned with the commercial properties in
Columbia Heights that do not follow the ordinance with shoveling snow. He indicated this is a
continual annoyance. Commercial properties, in general, do not shovel their snow. Is this a
requirement in Columbia Heights? Diehm stated the commercial properties are required to
remove snow. Fehst stated what generally happens is the city goes in at the beginning of the year
and hits the streets hard,then throughout the year, Public Works personnel goes out and polices
the snow removal. The violators receive one notice and if they do not comply after that,the City
will go in and take care of it and bill the property owner. Brigtow stated it seems that Central
Avenue has the majority of commercial properties that are not shoveling. As someone who
7
City Council Minutes
Monday,February 25,2013
Page 4 of 5
walks, he feels the enforcement is minimal. Fehst stated that it is the property owner's
responsibility to maintain the sidewalks. Diehm stated if there are specific properties that people
see, to let city staff know. Nawrocki asked Brigtow if he noticed any other areas that were a
problem. Brigtow indicated that in front of White Castle it is extremely bad. Fehst will have the
Public Work's Supervisor give them notice. Fehst wondered if the consequences are significant
enough to make them pay attention. Hoeft stated the consequences are in fact significant and do
include receiving a court ordered notice if they fail to comply with the City ordinance. Fehst
stated we will go up and down Central Avenue and see which commercial properties are in
violation.
Diehm reminded everyone that there will be another fundraiser for the Heritage Tower on April
6th. It will be a pancake breakfast at Applebee's in Fridley from 7:00 AM— 10:00 AM.
Information will be forth coming on event. Diehm closed the meeting by asking everyone to
remember our service men and women and keep them in our thoughts and prayers and to do a
random act of kindness.
10. ADJOURNMENT
Council President Diehm adjourned the meeting at7:49 PM.
Tori Leonhardt, City Clerk/Council Secretary
ORDINANCE NO. 1611
BEING AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS
OVER OUTLOT B GRAND CENTRAL LOFTS SECOND ADDITION
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Heights hereby vacates a portion of Outlot B Grand Central
Lofts Second Addition over, across, and under the following described property,
to wit:
That part of the drainage and utility easements dedicated in the plat of
Grand Central Lofts Second Addition, Anoka County,Minnesota, lying
within that part of Outlot B, said Grand Central Lofts Second Addition
lying north of a line parallel with and distant 5.10 feet north of the most
southerly line of said Outlot B, lying south of a line parallel and distant
70.64 feet west of the most easterly line of said Outlot B and lying east of
a line parallel with a distant 160.64 feet west of said most easterly line
and that part of said Outlot B, lying north of a line parallel with and distant
320.10 feet north of most southerly line of said Outlot B, lying south of a
line parallel with and distant 70.46 feet west of the most easterly line of
said Outlot B and lying east of the west line of Lot 1, Block 4, said Grand
8
City Council Minutes
Monday,February 25,2013
Page 5 of 5
Central Lofts Second Addition and the northerly and southerly extensions
of said west line.
Section 2: The vacation of Outlot B described above shall be subject to the following
Condition:
[None at this point]
Section 3: This ordinance shall be in full force and effect from and after 30 days after its
passage.
First Reading: February 11, 2013
Second Reading: February 25, 2013
9
City of Columbia Heights
Park and Recreation Commission
December 12,2012
Tom Greenhalgh called the meeting to order at 5:30 p.m.
ROLL CALL
Members present: Eileen Evans;Tom Greenhalgh; Stan Hoium;Kevin McDonald;David
Payne; Marsha Stroik
Staff Present: Kevin Hansen, Public Works Director; Gary Peterson,Mayor;Keith
Windschitl,Recreation Director; Deanna Saefke, Secretary
In attendance: Steve Oslund, Jackie Haugen, and Josh Shea from the North Metro
Youth Hockey Association
APPROVAL CONSENT AGENDA
Motion by Stroik, second by Hoium,to approve the consent agenda. Upon vote:All ayes.
Motion Carried.
LETTERS AND REQUESTS
Hansen introduced a proposal to promote the community and ice hockey on January 19th
National Hockey Day MN at McKenna Park. Resident Steve Oslund attended the most recent
City Council meeting to present the community day idea and is present at this meeting. Hansen
indicated staff would try their best with the weather conditions to make good ice at the park.
Payne indicated Oslund attended the previous CH Athletic Boosters presenting plans for the
community hockey event, including the Boosters to be at the event with food options.
Oslund introduced himself; he has lived in the city for seventeen years,has a wife and three
children and has been a volunteer coach for the Recreation Department. He belongs to the North
Metro Youth Hockey Association which includes Brooklyn Center,Brooklyn Park,Fridley,and
Columbia Heights. The Treasurer,Jackie Haugen and a Youth Program Director,Josh Shea, are
also in attendance from the Association. Oslund would like to see more youth in the City to take
part in hockey, but also to bring a positive event to the community. He complimented staff on
keeping the ice in good condition at McKenna Park.
Oslund is proposing four hockey games, at least two boys and two girls games to be played at the
park on the 19'h. The organization would also ask Defending the Blue Line, an organization of
NHL players that donate money towards military families for kids to play hockey. Oslund stated
that he is trying to think out of the box to involve the community. He indicated that a lot of help
will be needed to make the day a success. McDonald asked what the goal is for the day. Oslund
replied that the main focus is awareness about hockey. The group has applied for grants from
MN Hockey to help fund any repairs or work needed at the rink. He would like to see a whole
community park day with open skating,sledding,bonfires,the CH Athletic Boosters food truck,
and a general awareness for hockey.
Windschitl asked if the hockey association has committed to the games. Shea replied yes,the
U10 girls and a Mites team at this time. Windschitl asked about any temperature restrictions
regarding cold weather. Shea replied that they will play when it is cold. Oslund indicated the
North Metro Stars, a girls High School team, as well as the head coach from Totino Grace have
shown interest in participating in the event. Stroik indicated there are many hockey alumni in the
area and having an alumni game for both men and women would be an idea to try. Oslund stated
he will need help with getting the ice ready,he has donations of paint for the ice, a gate may need
10
Park&Recreation Commission
December 12,2012
Page 2
to be fixed or installed, and he also has volunteer workers to help with the gate if needed. Hansen
replied Staff is getting the ice prepared and he will have Oslund meet with Staff at the rink to
assess additional needs. Peterson asked if McKenna is the best park for this event taking all
activities and parking into consideration. Hansen replied that Keyes Park may be a better fit
regarding parking, and the warming house is closer to the rink. Peterson suggested for Oslund to
meet with Hansen for the park maintenance,to get advertising out right away,to talk with
Windschitl for other details and that the City is agreeable to the community event idea. Oslund
suggested using a shuttle of some sort to go between the park and the nearby schools. Evans
thanked Oslund,Haugen, and Shea for attending the meeting.
A. Request for the rental of the LaBelle Lounge on December 31, 2012 for a family party.
Windschitl indicated the facility is typically not rented on New Year's Eve due to past functions
have some issues and staff will need to be scheduled. This will be a private family party for
about sixty people and a staff person has indicated that they would be willing to work. McDonald
asked if the family has rented in the past. Windschitl replied yes their past events have been good
with no issues.
Motion by Hoium, second by Greenhalgh,to allow the rental of the LaBelle Lounge on
December 31,2012. Upon vote:All ayes. Motion carried.
B. Request for the fee to be waived for the use of Murzyn Hall on January 19,2013 for an annual
banquet and meeting of the Columbia Heights Firefighter's Association.
Evans asked why they do not use the lower level of the Public Safety building for their event.
Windschitl replied that he does not know,but the Police Association also used Murzyn Hall for
their holiday event last weekend. To be consistent the charges have been$20 per hour to cover
custodial staff costs with no entry fee required. Windschitl indicated current City staff will be
among the group,but this is an event through the associations and feels that the custodial staff
time should be covered.
Motion by Hoium, second by Payne,to charge the Columbia Heights Firefighter's Association a
rate of$20 per hour of use in Murzyn Hall on January 19,2013 for their annual banquet and
meeting. Upon vote:All ayes. Motion carried.
OLD BUSINESS
A. LaBelle Park status update
Hansen reported the City Council accepted the master plan for LaBelle Park as the Park&
Recreation Commission recommended. The current stage is to find funding sources. The new
playground equipment has been received and will be installed in the spring. Some trial work will
need to be done to connect to the playground area. One possible source of funding would be to
remove the boardwalk. With the removal of the boardwalk there are two things to take into
consideration, contamination of the soil and the shoreline restoration for 15-20 feet of
naturalization. One grant application has been submitted to the DNR. The MWMO,Mississippi
Water Management Organization, is interested in helping but will wait to hear the results from the
DNR grant as they do not double up on grant awards. Hansen indicated the removal of the
boardwalk, shoreline restoration, and playground installation will be the extent of the
improvements until further funding is available.
Evans asked about funding from the sale of Park View Villa. Peterson replied the sale is been
delayed but is still moving forward. The sale of the former Mady's site is tentative for tomorrow,
which would able the City to tear down the building and make the site available for development.
11
Park&Recreation Commission
December 12,2012
Page 3
NEW BUSINESS
A. Rental rates for John P.Murzyn Hall in 2014
Windschitl reported the rental rates are set for two years in advance,these rates are for 2014.
Staff recommends keeping the current rates for rentals of Murzyn Hall in 2014. Windschitl
indicated the revenue is down for 2012 with one reason being that there were eight cancellations
after a down payment was made. He stated that the recommended rates would not be approved
by the City Council until the first meeting in January. Evans asked if 2014 begins to be rented
after the first of the year. Windschitl replied yes and that a good portion of the Saturdays in 2013
are already reserved. Saefke indicated there were not as many Friday rentals in 2012 as there
were in 2011,which may have been a factor in the lower revenue. She stated the last time the
rentals rates were increased was from 2010 to 2011.
Hoium asked if the rates are exactly the same as the current rates. Windschitl replied that the
only rates which may change would be an increase with linens or pop use and the rates would
increase accordingly. He stated that over the years the rates for the deposits have worked really
well with no issues. There is a rate of$160.69 for a renter of Saturday to use the hall on Friday
during the business hours to decorate ahead of time. Windschitl indicated that it does not involve
additional staff time because the office is open and custodial staff would setup for the event
during the morning shift. It is a nice benefit for a Saturday renter although it does not bring in a
lot of additional revenue. Windschitl noted that a Columbia Heights resident still receives a 25%
discount off of the rental rate. Evans asked what the rental rates are for neighboring facility such
as Silverwood Park. Stroik replied that the rental rate is quite a bit higher. Windschitl replied
that he will be doing that research on rental rates,but that it is difficult to compare other facilities
because we allow renters to bring in their own food or caterer. Many facilities require a food
minimum or alcohol minimum that increases the initial rental rates. Stroik asked if the rental
rates applied towards a funeral luncheon. Windschitl replied that we work with the situation to
discount the rate to reflect the hours needed for this type of event.
Motion by Greenhalgh, second by Payne,to accept the 2014 rental rates for John P.Murzyn Hall.
Upon vote:All ayes. Motion carried.
REPORTS
A. Recreation Director
Windschitl reported a positive comment was received thanking staff for the new online
registration program. The system has been successful so far.
B. Public Works Director/City En ig neer
Hansen reported staff is trying to make ice at the three rinks. He stated a staff person will need to
be on duty for the January 19 community hockey event. Windschitl indicated speaking with
Oslund about having the commitment from hockey teams before moving forward with
improvements of the boards and other items at the hockey rink. He is in support of the
community hockey day event.
Evans asked how the weekend was for staff with the weather conditions. Hansen replied staff
came in twice for plowing. Stroik stated a good job was done. Hansen indicated that more
plowing is scheduled for the week.
C. Commission Members
Greenhalgh indicated the light at Keyes Park on the hill was out. Hansen will follow up with
staff on the status of the light as to if it is burnt out or on a timer.
12
Park&Recreation Commission
December 12,2012
Page 4
Evans asked if a garbage can be place in the south parking lot of Prestemon Park off of 39th. She
indicated there are two cans in the other lot. A lot of cars stop at the park during the lunch hour
and leave garbage. Hansen will follow up with staff to move a garbage can to the area.
Payne asked if a small playground could be installed in the open space near the public safety
building, even using old equipment. Hansen replied that all playground equipment that is
salvageable is passed down to other parks. All equipment from McKenna Park is not reusable.
The state law requires all playground equipment to be inspected annually to meet certain
standards. The City has one or two certified playground inspectors. In terms of the back parking
lot most of the new playground equipment is installed with footings. The City also does not have
enough space and the parking lot area is used for storage of material in transit. During the winter
snow is brought to that area, dirt is stored during major construction because the rear lot of Public
Works is full of equipment. Hansen indicated that the Fire Department asked about installing a
playground in the area as well.
Payne indicated seeing a lot of down or dead trees at LaBelle Park on the East side hill area.
Hansen replied staff has done tree cleanup twice this year. The East side hill has privately owned
property; the City only owns property part way up the hill.
Peterson indicated desire to see a clear view of Hart Lake with cleanup between the trees.
Peterson announced a kickoff for the Columbia Heights Community Tower being installed in the
roundabout at Huset Parkway. It will be a four-sided tower,28 inches wide and 8 feet high. The
four sides will each have a theme;History of the workers and founders of the City,Recreation,
Education, and Diversity. The School District is getting involved to help design the artwork to
keep a consistent medium. Peterson encouraged input and any ideas on the artwork.
Stroik thanked Peterson for the Taste of Columbia Heights Holiday Kickoff Event. The food was
phenomenal,well priced, and a great event all around.
Evans adjourned the meeting at 6:42 p.m.
Deanna Saefke, Recreation Clerk Typist II
13
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
MARCH 5, 2013
7:00 PM
The meeting was called to order at 7:00 pm by Chair Marlaine Szurek.
Commission Members present-Little, Kinney, Roberts, and Szurek
Members Absent-Fiorendino
Also present were Sheila Cartney (Asst. Community Development Director), and Shelley Hanson
(Secretary) and Gary Peterson (Council Liaison).
Motion by Kinney, seconded by Roberts, to approve the minutes from the meeting of February S,
2013. All ayes. MOTIONPASSED.
PUBLIC HEARINGS
CASE NUMBER: 2013-0301
APPLICANT: EIN Karem Properties LLC
LOCATION: 4920 Central Avenue NE
REQUEST: Site Plan Approval
Cartney explained that at this time, Mr. Maher Ismail is requesting a site plan approval for an
addition to the existing building at 4920 Central and for the construction of an outdoor patio located
in the front and side of the building for his proposed restaurant Maher's, (former Nalapak
Restaurant). In 2008 the former Nalapak Restaurant received Site Plan approval for an outdoor patio
in front of the restaurant with 16 seats;the applicant is increasing the outdoor patio to the south side
of the building and the seating to 40 seats.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area for Commercial related activities. One of the goals of the
Comprehensive Plan is to promote reinvestment in properties by the commercial and industrial areas.
The proposed project is consistent with the Comprehensive Plan, as it is a reinvestment into an
existing commercial building. The type of use of the building as a restaurant is also consistent with
the designated Comprehensive Plan guidance.
ZONING ORDINANCE
The property is located in the General Business District(GB), as are the properties to the north, south
and east. The properties to the west are zoned R-213, One and Two Family Residential. The parcel is
also located within the Design Guideline s Highway District, and will be s ubject the regulations for
such properties.
PARKING.
The City C ode requires the num her of parking stal is equal to 30%of the building capacity of the
restaurant,which is 140, requiring 42 park ing stalls. W ith the proposed outdoor seating area, the
restaurant will have 40 additional seasonal seats. The parking ordinance does not provide parking
14
P & Z Minutes
Page 2
March 5, 2013
requirements for outdoor seating, but based on seating capacity 12 more stalls would be required for a
total of 54 stalls. According to the subm itted site plan 55 stalls are onsite. The applicant propos es to
re-stripe the parking lot to make access and parking easier.
The outdoor seating will be surrounded with removable planters and will not be fenced in. Again the
City Ordinance does not address patio seating, but other patios in the city have been fenced in. The
proposed restaurant is not planni ng to serve alcohol,which has b een one of the m ain factors for
fencing in the outdoor patios.
The property is located along Central Avenue, and will be subject to the Design Guidelines for the
"Highway District".
DESIGN GUIDELINES
The proposed Mediterranean restaurant located at 4920 Central Avenue is located within the Design
Guideline Overlay District, and is governed by the "Highway District" s tandards within the Design
Guidelines. The intent of the Design Guidelines is to make the City more aesthetically appealing, by
requiring a set of in inimum standards for ne w construction along Central Avenue and 40 th Avenue.
The minimum standards were created by a task force of City Officials, business owners and residents,
and adopted into the City Code by the City Council.
EXTERIOR DESIGN.
As proposed the existing building will have a false second story added to the front of the building.
Not only will th is increase the building height to 33 feet, which is con sistent with design guidelines,
the addition will also add different textures, awnings and ornamental features to the front and sides of
the building again cons intent with d esign guidelines. Large brick faced pillar s will be added to the
front and s ides as accents. The existing b lue on the building will be covered in s tucco and p ainted
with neutral browns.
FINDINGS OF FACT
Section 9.104 (M) req uires th at the Planning and Zoning Comm ission shall make each of the
following findings before approving a site plan:
1. The site plan conforms to all applicable requirements of this article
The proposed site plan meets all the requirements pertaining to setbacks,parking, and public
access for the district in which it is located.
2. The site plan is consistent with the applicable provisions of the city's comprehensive plan.
The proposed project is consistent with the Comprehensive Plan, as it will promote
reinvestment in properties by the commercial and industrial sectors.
3. The site plan is consistent with any applicable area plan.
There is no applicable area plan for this area.
15
P&Z Minutes
Page 3
March 5,2013
4. The site plan m inimizes any advers e impacts on property in the imm ediate vicinity and the
public right-of-way.
The proposed building meets all the minimum setback requirements and all Design Guideline
requirements. For this reason, the property in the immediate vicinity should not be adversely
impacted.
Staff recommends approval of the Site Plan.
Ouestions from members:
Kinney asked if the parking area had to be screened. Cartney explained that it is not required on the
north or south side of the property since those are also commercial properties, and that there is
currently a six foot fence along the west side of the property to separate the commercial and
residential sites. Kinney then asked if the sidewalk along Central Avenue would be kept. Cartney
stated that the sidewalk is actually part of the Highway Right of Way and that it would not be
changed.
Kinney then asked if the 33 foot height of the fagade was to match the height of the Liquor Store.
Cartney explained to members that the extra height is a requirement of the Design Guidelines and
that they are able to go as high as 35 feet. The building will be higher than the Liquor Store next
door, but is within the guidelines. The owners feel the added height will make it more noticeable and
will attract customers.
Little welcomed the new design and thinks it looked nice.
Public Hearing Opened.
The new owners,Mr. & Mrs. Maher and their architect were present to answer any questions. No
one else was present to speak on this issue.
Public Hearin Cg losed.
Motion by Little, seconded by Kinney, to waive the reading of Resolution No. 2013-PZ02, there being
ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Little, seconded by Kinney, to adopt Resolution No. 2013-PZ02, being a resolution
approving a site plan,for an addition and outdoor eating area for a proposed Mediterranean
Restaurant, subject to the following conditions:
1. The parking stalls must meet the minimum width and length requirements of the Zoning
Ordinance as well as the drive aisle width.
2. The outdoor patio seating is limited to 10 tables with four chairs each (for a total of a 40-
seating area)
3. The addition shall be consistent with the plans dated received February 27, 2013.
All ayes. MOTIONPASSED.
16
P & Z Minutes
Page 4
March 5, 2013
Cartney told members that this ite in will go before the City Council as a courtesy at the March 11, 2013
meeting.
RESOLUTION NO.2013-PZ02
RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN
FOR AN ADDITION AND APPROVAL OF AN OUTDOOR PATIO FOR A RESTAURANT AT 4920
CENTRAL AVENUE WITHIN THE CITY OF COLUMBIA HEIGHTS,MINNESOTA
WHEREAS,a proposal(Case#2013-0301) has been subm itted by EIN Karem Propert ies LLC, to the
Planning and Zoning Commission requ esting a site plan approval from the City of Colum bia Heights at the
following site:
ADDRESS: 4920 Central Avenue
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of
a building addition and approval of an outdoor patio for 10 tables and 40 seats at a restaurant located at 4920
Central Avenue.
WHEREAS,the Plannin g Commission has held a public hearing as required b y the city Zoning Code on
March 5,2013;
WHEREAS,the Planning and Zoning Commission has considered the advice and recommendations of the
City staff regarding the effect of the proposed site pl an upon the health, safety,and welfare of the co mmunity
and its Comprehensive Plan, as well as any concerns related to compatibility of uses,traffic, property values,
light, air, danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Plannin g and Zoni ng Commission of the C ity of
Columbia Heights after reviewing the p roposal,that the Planning and Zoning Commission accepts and adopts
the following findings:
1. The site plan conforms to all applicable requirements of this article.
2. The site plan is consistent with the applicable provisions of the city's comprehensive plan.
3. The site plan is consistent with any applicable area plan.
4. The site plan minimizes any adverse im pacts on property in the immediat e vicinity and the public
right-of-way.
FURTHER,BE IT RESOLVED,that the attached conditions,maps, and other information shall
become part of this permit and approval; and i n granting this permit the cit y and the applicant agree that this
permit shall become null and void if the project has not been co mpleted within one (1) calendar year after the
approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The parking stalls must meet the minimum width and length requirements of the Zoning Ordinance as
well as the drive aisle width.
2. The outdoor patio seating is limited to 10 tables with four chairs each (for a total of a 40-seating
area)
3. The addition shall be consistent with the plans dated received February 27, 2013.
17
P&Z Minutes
Page 5
March 5, 2013
Passed this 5h day of March 2013.
Offered by: Little
Seconded by: Kinney
Roll Call: All ayes
Chair
SECRETARY, Shelley Hanson
Approval is contingent upon execution and return of this document to the City Planning Office.
I have read and agree to the conditions of this resolution as outlined above.
EIN Karem Properties LLC Date
CASE NUMBER: 2013-0203
APPLICANT: Linder's Greenhouses, Inc.
LOCATION: 4300 Central Avenue, Rainbow Parking Lot
REQUEST: Interim Use Permit for Seasonal Sales
Cartney told members that Linder's Greenhouses has applied for an Interim Use Permit to allow the
operation of a seasonal m ini-garden center f or flower ing plants an d retail sales. The specif is
development standards for an outdoor sales/display establishment are found in Section 9.107 (C)(28),
and will be added as conditions of approval for this perm it. This will be Linder's 24 th year operating
a temporary greenhouse at this location in Columbia Heights.
The attached site plan illustra tes the configuration of two s tructures plus a patio area in front. This
site plan and configuration remains unchanged from previous years. A f ence will enclose the patio
and connect to each structure. The greenhouse struct ures will be the sam a as previous years with
four, six-foot doors remaining open at all times during business hours. There will be at least four fire
extinguishers in the Flo wer Mart a nd all sm oking will be prohibited. The principal uses of the
subject parcel are preexisting and comply with zoning regulations. The two structures and patio will
displace approximately 30 parking spaces and a drive aisle.
COMPREHENSIVE PLAN
The Comprehensive Plan designates the property for commercial use, including retail sales, offices
and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan.
18
P & Z Minutes
Page 6
March 5, 2013
ZONING ORDINANCE
The zoning classification for this property located at 4300 Central Avenue is GB, General Business
District. Retail uses are allowed in this zoning district.
Existing parking exceeds zoning requirem ents. Section 9.106 (L)(10) of the Zoning Ordinance
requires that commercial uses provide 1 parking space for each 300 square feet of use. Therefore,the
existing 144,900-square foot commercial building is required to have 483 parking spaces. After using
the 30 parking spaces for the greenhouses, the site still has 598 parking spaces. Furthermore, with the
location of the display area on the opposite side of the parking lot as the store entrances,the operation
should not have any effect on vehicular access for the site.
FINDINGS OF FACT
Section 9.104(H) of the Zoning Ordinance outlines seve n findings of fact that m ust be m et in order
for the City to grant an interim use permit. They are as follows:
1. The use is one of the interim uses listed for the zoning district in which the property is located, or
is a substantially similar use, as determined by the Zoning Administrator.
Outdoor sales/display establishments are an Interim Use in the GB, General Business
District, and are considered retail sales, which are permitted.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
The Comprehensive Plan guides the subject property for commercial use. Outdoor
sales/display uses are allowed as conditional uses in all residential districts.
3. The use will not impose hazards or disturbing influences on neighboring properties.
Tlie closest residential property to the south is over 300 feet from the proposed temporary
use. In addition, the amount of space dedicated for the greenhouse sales is relatively small at
approximately 1,000 square feet. Therefore, the proposed temporary use should not have any
detrimental impact on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
The garden center as proposed will have no impact on the use of adjacent properties.
5. The use will be designed, constructed, operated a nd maintained in a m anner that is compatible
with the appearance of the existing or intended character of the surrounding area.
Linder's has been in operation for 24 years at this location, with the City experiencing no
complaints. The proposed garden center should not negatively impact the existing character
of the vicinity.
19
P&Z Minutes
Page 7
March 5, 2013
6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets
and to provide for appropriate on-site circulation of traffic.
The traffic generated by the garden center will not significantly increase the traffic on the
public streets, and the site is large enough to handle additional interior traffic.
7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity.
As indicated by prior descriptions, the garden center should not have a negative impact on
other uses in the immediate vicinity, which are zoned for residential and commercial uses.
Staff recommends that the Planning Commission approve the Interim Use Permit for seasonal
agricultural sales subject to conditions of approval outlined below.
Questions from members:
Roberts asked if this is the sam a situation as previous years. Cartney said it is the sam e request and
that they have operated at this location for 24 years.
Public Hearing Opened:
No one was present to speak on this issue.
Public Hearing Closed.
Motion by Kinney, seconded by Roberts, that the Planning Commission approves the Interim Use
Permit for seasonal agricultural sales at 4300 Central Avenue NE from April 15 through July 15,
2013, subject to certain conditions of approval that have been found to be necessary to protect the
public interest and ensure compliance with the provisions of the Zoning and Development Ordinance,
including:
1. Outdoor agricultural/produce sales located within the public right-of-way are prohibited.
2. All goods shall be displayed in an orderly fashion, with access aisles provided as needed.
3. Music or amplified sounds shall not be audible from adjacent residential properties.
4. Signage shall be limited to (2) professionally made signs per structure, not exceeding
thirty-two (32)square feet per sign.
5. The outdoor storage shall be located as indicated on the site plan.
6 A $500 deposit shall be submitted to the Community Development Department prior to
installation of the structures on the site. The deposit shall be refunded after the Interim
Use Permit expires and the site has been cleaned up.
7. The proposed fence must be 20 feet from the retaining wall for safety vehicular access.
All ayes. MOTIONPASSED.
20
P &Z Minutes
Page 8
March 5, 2013
RESOLUTION NO.2013-PZ01
RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING AN INTERIM
USE PERMIT FOR LINDER'S GREENHOUSES,INC WITHIN THE CITY OF COLUMBIA
HEIGHTS,MINNESOTA
WHEREAS,a proposal(Case#2013-0203) has been submitted by Linder's Greenhouses to the Planning and
Zoning Commission requesting an Interim Use Permit a pproval from the Ci ty of Columbia Heights at the
following site:
ADDRESS: 4300 Central Avenue
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for outdoor seasonal
sales from April 15,2011 to July 15,2013.
WHEREAS,the Plannin g Commission has held a public hearing as required b y the city Zoning Code on
March 5,2013;
WHEREAS,the Planning and Zoning Commission has considered the advice and recommendations of the
City staff regarding the effect of the proposed site pl an upon the health, safety, and welfare of the community
and its Comprehensive Plan, as well as any concerns related to compatibility of uses,traffic,property values,
light,air,danger of fire, and risk to public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the Plannin g and Zoni ng Commission of the C ity of
Columbia Heights after reviewing the proposal,that the Planning and Zoning Commission accepts and adopts
the following findings:
1. The use is one of the interim uses listed for the zoning district in which the property is located, or
is a substantially similar use, as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or disturbing influences on neighboring properties.
4. The use will not substantially diminish the use ofproperty in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible
with the appearance of the existing or intended character of the surrounding area.
6 Adequate measures have been or will be taken to minimize traffic congestion on the public streets
and to provide for appropriate on-site circulation of traffic.
7. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
FURTHER,BE IT RESOLVED,that the attached conditions,maps,and other information shall
become part of this permit and approval; and i n granting this permit the cit y and the applicant agree that this
permit shall become null and void if the project has not been co mpleted within one (1) calendar year after the
approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. Outdoor agricultural/produce sales located within the public right-of-way are prohibited.
2. All goods shall be displayed in an orderly fashion,with access aisles provided as needed.
3. Music or amplified sounds shall not be audible from adjacent residential properties.
4. Signage shall be limited to (2) professionally made signs per structure, not exceeding thirty-
two(32)square feet per sign.
21
P&Z Minutes
Page 9
March 5, 2013
5. The outdoor storage shall be located as indicated on the site plan.
6. A $500 deposit shall be submitted to the Community Development Department prior to
installation of the structures on the site. The deposit shall be refunded after the Interim Use
Permit expires and the site has been cleaned up.
7. The proposed fence must be 20 feet from the retaining wall for safety vehicular access.
Passed this 5`h day of March 2013,
Offered by: Kinney
Seconded by: Roberts
Roll Call: All Ayes
CHAIR Marlaine Szurek
Attest.-
SECRETARY, Shelley Hanson
Approval is contingent upon execution and return of this document to the City Planning Office.
I have read and agree to the conditions of this resolution as outlined above.
Date
OTHER BUSINESS
Cartney welcomed new member, Keith Roberts to the Planning & Zoning Commission and looks
forward to working with him. She encouraged him to contact her with any questions he may have
regarding his role.
The meeting was adjourned at 7:20 pm.
Respectfully submitted,
Shelley Hanson
Secretary
22
APPROVED
3/6/13
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
February 5, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:37 p.m. Members present were:Nancy
Hoium, Steve Smith, Patricia Sowada,Barbara Tantanella,and Catherine Vesley.Also present:Acting
Library Director Renee Dougherty,and Recording Secretary Stacey Hendren.Not present: City Council
Representative Tami Diehm.
Dougherty requested that the Review of the accounting of 2013 be removed from the agenda.
The minutes of the January 2,2013 Board meeting were approved as mailed.
The bill list dated 1/2/13 of 2012 bills was reviewed. It was moved, seconded,and passed that the bills be
paid.
The bill list dated 1/9/2013 of 2012 bills was reviewed.It was moved, seconded,and passed that the bills
be paid.
The bill list dated 1/23/2013 of 2012 bills was reviewed. It was moved,seconded, and passed that the bills
be paid.
The bill list dated 1/23/2013 of 2013 bills was reviewed.It was moved, seconded, and passed that the bills
be paid.
The 2012 accounting dated 2/5/13 was reviewed. Dougherty notified the Board that the report contains
preliminary figures from the Finance Department.
Old Business:
1. The Library Board discussed the special Council meeting of January 24,2013 concerning the
proposed library/city hall/senior housing at 40`x'and Central. Dougherty notified the Board that
the Council met in executive session on February 0,and will move forward after receiving a
response from the Task Force. The Board mentioned a structural study of the building,the
viability of senior housing in Columbia Heights, and cost as addition information necessary for a
decision. The Board was very positive regarding the proposal and stated that building would be a
stunning addition to Central.
Discussion continued concerning the viability and cleanup of the Mady's site,and possible
donors for a library project.
2. The Task Force is preparing a statement regarding the 40`x'and Central site,as well as their
recommendation to the City Council. A subcommittee has been created to write a draft
statement. The Board discussed the desire for a drive-up book drop. Dougherty will provide the
final Space Needs Assessment to the Board once it is available.
New Business:
1. The Board reviewed the December crossover statistics. Dougherty highlighted the low e-book/e-
audio checkout through the Columbia Heights Public Library compared to Anoka County
Libraries. The Board discussed the future of e-books.
2. The Board reviewed the Unique Management report for December.
1-2/5/13
23
3. Dougherty requested discussion of the current Public Service Policy and notified the Board of a
new card status,BASIC2, which is being used by ACL for individuals without an ID,without
accurate ID,living in shelters, or minors without a guardian. The card status provides Internet
access and a 2 item checkout limit for 6 months. Dougherty mentioned that CHPL has always
required an ID for a library card. She advises the continuation of that practice and a requirement
for a method of contact, either email or cell phone.
The Board discussed the demand, the restrictions,acceptable IDs, and the need to provide
Internet access and a basic level of service. The Board authorized Dougherty to write a draft
update to the Public Service Policy including the new card status.
4. The Library will be posting for Library Pages on March 1".
5. The Board reviewed the Executive Summary and brochure of the Minnesota Public Libraries
Return on Investment Report commissioned by the Regional Council of Public Library Directors.
The report indicates that Minnesotans consider library services to be very important and support
the maintenance or increase of funding. Vesley requested the items be sent to Representatives
Laine and Goodwin. The Board discussed the methodology of the report,the economic impact,
and the value of library services.
Items from the Floor:
None
There being no further business,the meeting was adjourned at 7:15 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary,Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access
to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation
will be provided to allow individuals with disabilities to participate in all City of Columbia Heights
services,programs, and activities.
2-2/5/13
24
CITY COUNCIL LETTER
Meeting of:March 11, 2013
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: RESOLUTION 2013-22 APPROVING BY: K.Hansen BY:
PLANS AND SPECIFICATIONS AND ORDERING DATE: 3/6/13 DATE:
ADVERTISEMENT FOR BIDS FOR THE 2013
CONCRETE STREET REHABILITATION
PROGRAM
Background:
A Public Improvement Hearing for the 2013 Concrete Street Rehabilitation Project was held on March 4,
2013. The City Council ordered improvements for concrete streets in the Innsbruck 3'd Addition plat.
Analysis/Conclusions:
The proposed utility construction remains essentially unchanged from the work presented at the Public
Improvement Hearing. Overall,the condition of the water main, sanitary sewer and storm sewer is
acceptable. Work on sanitary and storm manhole/catch basin consists of replacing adjusting rings and
castings within the construction area. The proposed funding for this work is as follows:
Sanitary Sewer Construction Fund $76,000
Storm Sewer Construction Fund $86,000
Water Construction Fund $0
Final plans and specifications for the Concrete Street Rehabilitation Improvements, including utilities, are
substantially complete. The bid opening is scheduled for April 16,2013 with City Council award on April
22, 2013.
Recommended Motion: Move to waive the reading of Resolution 2013-22,there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2013-22 approving Plans and Specifications and
ordering Advertisement for Bids for 2013 Concrete Street Rehabilitation Program,City Project Number
1302.
Attachment: Resolution 2013-22
COUNCIL ACTION:
25
RESOLUTION 2013-22
BEING A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR 2013 CONCRETE STREET
REHABILITATION PROGRAM, CITY PROJECT NUMBER 1302
WHEREAS,pursuant to a resolution passed by the Council on March 4, 2013, the City Engineer
has prepared plans and specifications for Concrete Street Rehabilitation in Innsbruck 3rd
Addition plat;
NOW THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS,MINNESOTA
1. Such plans and specifications identified as 2013 Concrete Street Rehabilitation, City
Project Number 1302 are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in a trade
journal an advertisement for bids upon making of such improvement under such
approved plans and specifications. The advertisement shall be published a minimum of
three weeks prior to the bid opening, shall specify the work to be done, shall state that
bids will be received by representatives of the City Council of Columbia Heights until
10:00 a.m. on Tuesday,April 16, 2013 at which time they will be publicly opened at the
place designated, will then be tabulated and will be considered by the City Council on
Monday,April 22, 2013 in the Council Chambers. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the
council on the issue of responsibility. No bids will be considered unless sealed and filed
with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to
the City of Columbia Heights for 5 percent of the amount of such bid.
Passed this I l th day of March 2013.
Offered by: CITY OF COLUMBIA HEIGHTS
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Tori Leonhardt
City Clerk/Council Secretary
26
CITY COUNCIL LETTER
Meeting of:March 11, 2013
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: RESOLUTION 2013-23 DECLARING THE BY: Kevin Hansen/Joe Kloiber BY:
INTENT TO BOND FOR CONCRETE STREET DATE: 3/6/13 DATE:
REHABILITATION PROGRAM,CITY PROJECT
1302
Background:
At the improvement hearing on March 4, 2013,the City Council ordered the improvement of Concrete Street
Rehabilitation project. Plans and specifications will be completed by staff and publicly advertised following
council authorization. To provide adequate project funding, it is possible that bonding will be utilized to
cover the project over a 2 to 3-year cycle. Bonds for street rehabilitation projects were most recently issued
in 1999, 2003,2006 and 2009.
Analysis/Conclusions:
Currently cash available to fund the construction from city inter-fund loans is limited. For this reason,there
is the potential for bonding for the 2013 Concrete Street Rehabilitation Improvement Program. The fact that
bonding rates are at their lowest point in years makes bonding a very viable financing option.
To keep the potential bonding alternative open, a resolution declaring the intent to bond should be approved
by the Council. This has been done for the Street Rehabilitation Construction projects since 1998. It should
be noted that the resolution does not commit the City to bonding or to the dollar amount stated, but keeps the
option for bonding open in the future, up to the dollar amount specified.
Recommended Motion: Move to waive the reading of Resolution 2013-23, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2013-23, being a resolution approving the declaration
for the official intent of the City of Columbia Heights to reimburse certain expenditures from the proceeds
of bonds to be issued by the City for the Concrete Street Rehabilitation Program, City Project 1302.
Attachments: Resolution 2013-23
COUNCIL ACTION:
27
RESOLUTION 2013-23
DECLARING THE OFFICIAL INTENT OF THE CITY OF COLUMBIA HEIGHTS TO
REIMBURSE CERTAIN EXPENDITURES
FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY
FOR THE CONCRETE STREET REHABILITATION PROGRAM,
CITY PROJECT 1302
WHEREAS, Internal Revenue Service has issued Tres. Reg. 1.140-2 providing that proceeds of
tax exempt bond used to reimburse prior expenditures will be not be deemed spent unless certain
requirements are met; and,
WHEREAS, the City of Columbia Heights (the "City") expects to incur certain expenditures
which may be financed temporarily from sources other than bonds, and reimbursed from the
proceeds of a bond;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS AS FOLLOWS:
1. The City reasonably intends to make expenditures for Project No. 1302 consisting of
Concrete Street Rehabilitation and reasonably intends to reimburse itself for such
expenditures from the proceeds of debt to be issued by the City in one or more series in
the maximum principal amount of $320,000.
2. This resolution is intended to constitute a declaration of official intent for purposes of
Tres. Reg. 1.150-2 and any successor law, regulating or ruling.
Passed this 11 th day of March 2013.
Offered by: CITY OF COLUMBIA HEIGHTS
Seconded by:
Roll Call: By
Mayor Gary L. Peterson
Tori Leonhardt
City Clerk/Council Secretary
28
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of March 11, 2013
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Community Development APPROVAL
ITEM: Site Plan for a restaurant at 4920 Central BY: Sheila Cartney BY:
Ave Resolution 2013-21 DATE: March 6, 2013
BACKGROUND:
The applicant is requesting Site Plan review approval for a false fagade addition and outdoor patio
seating for a proposed restaurant at 4920 Central Avenue. In 2008 the former Nalapak restaurant
received site plan approval for outdoor seating in front of the building for 16 seats; the applicant is
increasing the outdoor patio to the south side of the building and the seating to 40 seats. The applicant
is also changing the parking lot configuration so that the parking stalls are parallel rather than slanted,
as proposed the parking lot meets the minimum requirements and the number of parking stalls
required is met.
The false fagade that is proposed will increase the building height to 33 feet, which is consistent with
Design Guidelines for the Highway District. The building will be painted with neutral brown tones
and brick pillars will be added to the front and sides adding different textures, awnings and
ornamental features are all consistent with the design guidelines.
The Planning and Zoning Commission held a Public Hearing on March 5, 2013 and no one from the
public was present for this item. The item was forwarded to the City Council for a curtsey review as
this is a drastic change to the building, but typically Site Plan Reviews do not need City Council
approval.
RECOMMENDATION:
The Planning Commission recommends approval of the Site Plan with three conditions listed in the
staff report.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2013-21, there being ample copies available to the
public.
Motion: Move to adopt Resolution 2013-21, approving a site plan for a restaurant and outdoor seating
located at 4920 Central Avenue NE, Columbia Heights, Minnesota
Attachments:Resolution 2012-13,P&Z staff report
COUNCIL ACTION:
29
RESOLUTION NO. 2013-21
RESOLUTION APPROVING A SITE PLAN FOR A RESTAURANT AND OUTDOOR
SEATING LOCATED AT 4920 CENTRAL AVENUE NE COLUMBIA HEIGHTS,
MINNESOTA
WHEREAS, a proposal (Case#2013-0301) has b een submitted by Barr-Nelson Inc., to the City
Council requesting a site plan approval from the City of Columbia Heights at the following site:
ADDRESS: 4920 Central Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the
a restaurant addition and outdoor seating located at 4920 Central Avenue NE.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning
Code on March 5,2013;
WHEREAS,the City Council has considered the advice and recom mendations of the Planning
Commission regarding the effect of the proposed siteplan upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concerns related to compatibility of uses,
traffic,property values, light, air,danger of fire, and risk to public safety in the surrounding areas;
and
NOW,THEREFORE,BE IT RESOLVED by the City Council of theCity of Columbia Heights
after reviewing the proposal,that the City Counal accepts and adopts the following findings of the
Planning Commission:
1. The site plan conforms to all applicable requirements of this article.
2. The site plan is consistent with the applicable provisions of the city's comprehensive plan.
3. The site plan is consistent with any applicable area plan.
4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the
public right-of-way.
FURTHER,BE IT RESOLVED, that the attached conditions, maps, and other information shall
become part of this pernit and approval; and in gnnting this permit the city and the applicant agree
that this permit shall become null and void if the project has not been com pleted within one 1
calendar year after the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. The parking stalls must meet the minimum width and length requirements of the Zoning
30
Resolution No. 2013-21 Page 2
Ordinance as well as the drive aisle width.
2. The outdoor patio seating is limited to 10 tables with four chairs each (for a total of a 40-
seating area)
3. The addition shall be consistent with the plans dated received February 27, 2013
Passed this 11th day of March, 2013,
Offered by:
Seconded by:
Roll Call:
Ayes:
Nays:
Mayor Gary L. Peterson
Attest:
Tori Leonhardt
City Clerk/Council Secretary
31
N
M
F m C Y C m m m m m-o O O 01"O
0 O m m w O O A C m~L O
Q d "'N N— C m.O L.. c �C m 7
w 0 0oZ > m cN3aaNS a)CL aQ
d o O m N
o o m a o m m
C7 m EQO �� � m occ
H Q Q.O a5 .N� w 0 N i O N O L
O C `�C_N N._ m'O o
Z O O O to > Q.C O L N : o
Qc a) o.°o a) (z rmn C, c c°i E 3 m�0 Cl)°
p ML (D.20 N-0 c
d ° as to a v a�i='y 0 aa) as �.� °is
N O C 2 O_O m U "O m N
7 2, C m 0 0 E N O'Z5 m N p N j 0)
E E O_0 t6 >�- 2'O C r-
0 �N m2 a
E O C 7'F to > In 0 a3.L-. m Y
U O C O f6 m c X L Q N O
U (U' N N N m•� m 0 N C O Q
J c ° EOcasoi) E CDC N3�L0. NN
NO p 3 U O)O]
O N N 'y G m j a O O t d o O N N m L C
d m •N O NO MI6�- U E O C N N L
N N C N (6 0 Q N o Q r G C O
Q j > Q ML O m w w0 Q C R - U w Q 6
os o Q o > - Q� 3n caoasmc :03 L2N o
Cl) 0_ c
a) 0 a) act N~m m m 0° OO
m o•a as � m'- > o aCU ia dr
Ems. (M iri m m m U o �° mmw w � oi� ca cQNO �N
o as U Z cam m rn
M i E Y O IL N L6 C N O N a � N (7 m— m 7.c
W m Z N 2 L — :a m m � m Co as a1 a) m L V m C L
= N U W V' (A CA N U O N m N N C N
Q O m m O j Q ca m 0 N'6 3 C m L m N C
rt X- O a a0 = asjo rn W mF `�
gns 000 o m w a) C.c m (D cc z c—
Z as mN L — �' Ova«d Q o ca as m m N
J • �°- 5 0 � cC) c mo m Z �w c� m
w m O gcNC 2 m to > 0 > p gym - m
OU m p E �v g o W a) m_ to m'N > o 0 3 0£
LL 2 Z Z H W EQ m a� W E_E 2 = I ari O a�i N m C7U o
O Z U W Q p oc � ooa`so - L O o� Z "�
�- W LLI Q p 0.. O N c ° o p 0 d U N E n.° a ? fl. ,� Y U
Q O a_ 0 w0 n F- .N m a')-:5 O -� 0 0 0 a0 O t m 0 5 Qt
U U O - Q J W CL ? Q mw� 0 0 0 F- a)0L)20 N h'.,L..LL6 dF 0
Cl)
Cl)
M 0
r� O
O M
N O
N
LO �COa3 aTL c a= m3 �a a)�aca) .c vi �n N
ca
IL E Y O-0 a) a5 O C Q L U y, 1.0 rq
U "6 °
F ° y °
7 Q O O U
7 L Q1 a.O. yL•, y C to °
+' W O C O to ° C O)C C N.N-. U O a) a) L N
a) O N N d a) U >= a).«a C .E N N 0 C W O _ �
y c N y a a`) a) Q d m E v 3 c�_z 4 m w
Oa)� ° a) oN Fa wC9 � E � aoa) ° m3 y co
y �m
O ytn o ° vi y Tc E;E a3_0 as w �� °
V) o Q y �o �s me Ea S c a> E °_
as `o � c Ua v,. c Zr)c rnw E o o
y ° a) C '_ a) a) E o as °M it as C a3 O y y a)
o c c c a _ O E�oL ,� ° m �O a U
� O v Q;- aso 3 Ny0 F- y a M.- rn a) E' _M
o as.Q a) °-°a .O v o a) c ota a m c c E ate)
cn Y m c a
c°O � � m°� m m °)Oas � o m �a9 0 o c a
a N >0 O C O u)..+ C V7 L laE.O O U N C •3 Cc) 3 a)
aicros aN ai yaNC> � (D a) c� a`si •� m
O'7~ N y C C 5 a) 'C Q C y 'y6 N a) N U w
a) a) °- N y t5= N U _O N a t6 p a C O)'�p
_ N L 3 D7 > O`.0 N O 7 la•� la a C y .0
t ra).0 3 m c� �• I-� ° a.3 �n o ya 3
o a) N �, o y as o s- w a)
w 0 ui m r Y m. > O- w
O C O
75 a)Y ? C a) O O U N a) C 7 EC C 3 u)=' W `� a) L fl- a) G'� N
N m i 3 N a ° m o y V'- m a`)� af)i c0 o �') m� m o = h y
'A maN:6a �aoo cU) c > Q>wU cc-° ° Coo'a- d v) ca o
m C U O �+ .L- U
E to N� ns o o_� asn � ° c as¢U S Fy"-o o E �0
O C .B N t0 N L C a) C a) C C O)>.fa o U Q y n5 �_ C m V N Q
L,_ a y -y
m Q w ° O C�— a) �N„L a N U C w ='.' m 0 Y 7 y O •O C a)
ns° E a� �? c �= Z v �� D0 °s Z N 3 y�� H a) c aai a n N CD c N ON a) =Q•0 O a)Q w y q) Q a) Ty a).G w V _� (6 y'O c
a v a) C ' .T� O a) J C O C y 0 D 3 N Q w C O C L
>,'55 a) a) _ 0 N y W C O a w a) C p O LL w Q N
U) p C7 a)-V E y U C ° 0 a N'+L ns @«V W..'C, O Ol Co O LL d. 0) .� 2- 6 'y a)
L N O a) a) O a)wa, C •��O = a) a) N C a) T 0 a_ C_-� d1 Q O o.c d
.w 7 N a a" ° C O a) 0 (7 NO 0 3 0 0 Tom. Q.' N Z �a3 uj� (/� � O .0 a)i t p
_ = y v 'OO c o c Z o=� ?,�QU 0 Q.�'� a)s of r Q F v tm 6 0Co orn'° a) Q� C7 o-cf4CjL °� W ° c ° E °_ a)
c v �� ate) a) caa Od c�6 tNa �c� W a) a) o � 2 X fn cox Z CS)-6 N
0U) ooa) o 1=� cL BCD I- 3�nwoo- Lu<.0 rnm u tAo
U N
0
v
T L
U �
7
cn
% ° m $ 7 7 « 2 -
) o - w } \} \ j / /
E E c ,
) 2) E 2* 2 \� c ) 2
e§ E2 E - E /
/\ - ){ c co m/ § m \
$\ / ƒ¥ } 2 § /
@& \ ! &§ f ¥
®2 m \ / *r —0 \
/\ {/ /
3 % § w
a
[ @0
± m
$ m �� k7k k
- o a § E a e E§a o
)k k \ \ a) z // E \
7ƒ % k ® � /$ \ $ _& \-01� /
# m G / M 7 3 . § ! §
-w = �7 co
mj f ; J 2 \ $ 0 C «
\ � ®\ / k \\) ^ \\ {}f (
E � 77 « 3 \® / [° E �% p2 §2£
!
/ \ \{ � G 7k / 2% = � E ] [k \k
\ c . ; z 2.2 o= a 2 c
k� ) g )z )®) =sa0
o\ rso _k fj \ 56a $q
-(D k « «± [E o= R *
7ƒ k$& z -_ *m. , omen z
}7 of ° [ .2 e ;� ;a « : k C § c =0 § ) q)
r \ r �� r3\ § a£ R32 &wwow� § )+%
) } n » § t\ >ca w w c;
` ® E ,R « . . .
jj ,
>g
uI .
LO
M
bo
d d d n s oao °o
Lp a ` n v oto
o
z w a o U 3^ o r o ° =
4, c3
CCy p v q w v ti v U h 'G b c�
z C) d o �y O-S c qo o b E
m _ U' �'
XHU xc= m '� ono aw
4 74
"" 0� v) m - u
oN. OwZd a z
-8, a ' a °. o i
o Z a0 a a ° c ° m x a c o ^°w°
N z> z :' p > > ° m Y ti•^ m� ° a y Go ,o
z
0 V5 U a0
G1 x o v R q o o W in. y > v d
> °
;D Zz�C7 ° �_ W o- 0 U-S c e ai R 0>
and W
N
W N R
�•� H.'��
pdd
�E- o' c 3 ti A U P. ° y oN v� a 2 o c❑ a o o iS
z 0'.No c ° N Z�
S >ti
r
F G7 nn ¢ a
r= F a a H F H FH a .T. aFi o
U2 W cn m W o 8 ti ^y g o F
LaHLd ��T W:brn xz U o a�
�C3 3 0«. :1 � zU
R
cq
/ / z /
\ \ \ \
/
�
-g / \
j ®
6 �
$a ) \ § ]
Cl
\
§ ) / ) \
( \ \ I )
\ \k/\\ \ \ \
/ {\))/ ƒ\$ § \ \ \
\ - ~
&. o �
r-
co
o ja6na 8 o9cc
antlle-4�a�OL6b� �
088b
60%
3A i6v
0060
0 0 0 9460 1
0 " w � w oa w
8060 5060 0060 608 0 � cn o
N:Gl N 7OON 7 2660 ti t) 6060 rn
00 66
Z z 0660 6460 p "co °�° - 0 0 0
5006 9660 6660 6Z6b D N rn a na oo A o
r r
5560 � 5z60 �
to ` 8660 C OZ60 y 3AVM 6Y
6E60 O
J L960 y 4260 m m EE60
SL60
rn co m m 0 o o n
o j � LL6V ZZ60 cn cfl w m en
+ ° 966P E060 _
OZ60 0560
0 0
to
0
O) co iv oo .P p
j' 0006 60 Z08 008 obi
HA 05�
I LL'0 3AV OS
S£Og 64 0o m w oo ao m oa
LEOt 666 1445 o ro a o a
60x75 6005 3
`tt Ea06 3/1b'7VN1N3O OZ60
O &b0:1 E6O5 e c a�no�as F+oaenen-[n-�
LLi Z
S2
•
LL,
z
W,
RZ
cn Cf of WON t stn
Z
JO 0
Q<W gyp,L
Li
Z2 0 w
< a< <
0 z;�a
amo 'm >
2 Z 0
Lu to* 0 Is o
1 0
'o 3:0 CL;;
uj z
w<
Z.ZO zfn z Ja
M
z
W
z
z
L)
YU
----------
-
z
LU <LU 0
w a < o
z 0
z m 00
z
Cl)
0 W, g;z
V z x 0 LU
w
WIMM;
t
IL
=a Lu S O s
W
EU, Q
aF°6e5� n Q'w vUU V"; U 6" 81 `a WW
o
D-D6 i
I n�L,1xun�
m
I I CV
I
II i
{{IIII
L � F i �u,9 �_�•-I�11 �- f�u1O ��
W 2
Z �= I W Q
PZ
Q
'mow
-
�� Q° � a ��'
.a.U-
i
0
v
1
1 �
�I
1�.
1 .
CITY COUNCIL LETTER
Meeting of: March 11, 2013
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: DATE: March 6, 2013 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for thAlarch 11, 2013 Council meeting. This agenda consists
of applications for Contractor licenses for 2013 and a tern porary liquor license for Im maculate
Conception's May 3rd event.
At the top of the license agenda you will notice aphrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for March 11, 2013 as presented.
COUNCIL ACTION:
41
TO CITY COUNCIL March 11, 2013
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2013
BLDG * Boutin Plumbing 24430 Polansky, Webster, WI $60
*Giertsen Co 8385 10th Ave N, Golden Valley $60
*Master Plumb Sery PO Box 2451, Inver Grove Hts $60
*Donald Frantz Conc 595 Randolph Ave, St Paul $60
*DJY Construction 1540492 d Pl, Maple Grove $60
*Ike's Plumbing 6497 Hokah Dr, Lino Lks $60
*Appliance Connect 12850 Chestnut Blvd, Shakopee $60
*K & S Heating 4205 Highway 14 W, Rochester $60
*Legend Mechanical 12467 Boone Ave#1, Savage $60
*Treehugger Tree PO Box 21543, Mpls $60
*The Fireplace Guys LLC 3746 Stinson Blvd, Burnsville $60
*Masterpiece Homes 127 E County Rd C, Little Canada $60
Dave Wagner Plumb 137 E Golden Lk Ln, Cir Pines $60
Aabbott Ferraro Htg 2328 Terminal Rd, Roseville $60
*Mpls Suburban S & W 3233 45th Ave S, Mpls $60
TEMPORARY LIQUOR LICENSE
*Im maculate Conception 4030 Jackson St $100
For May 3rd, 2013
42
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: March 11, 2013 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 147044 through
147194 in the amount of$ 725,539.02.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
43
Ul W
H C7 * *
Cx7 P,
H a' •K •K
W W •k -k
0
4 U * K
H * *
o * * 04
N * * U3
a * * a
0 > u �
G4 Ul 04 * * H O
OOO -K k 04 H
u) d+ * * U
�.+ o in
HZJU * -k UlD
U * •% d� � l0
* k O) -H O
* * H a
•K i� -k i� * •k 'Z H H
k * H 04 0
* * a u .0 .0.0 it+l 4) ,J 4-)v ,J .0 it o
* * U
* 0000* a w z (15 �
H P4
zzzz *
x * zzzz * u o�
* * x
-3
u wwww aw
* * \ m • 1
k K M N S4
* aaaa * O a
* * 4p e
* * * * * * r-4
W p p,o
U) V� * * H d.) m . . . . . . U ••U
d * * C rd'o W
Ul •• * * O it qH
5 0
P4 ri)
Ur) * * u Ulu Nro 0q k � C
* * N 7 U tl O W W q W �a (6 W
o * * ul 0 l< (u u ::s al a
zN * * rt H q HHz u ul
H\ * •% 1-( r, Cq L�d N R$ (d �I U �( U (d N N N ro C.' �
W r * * l4 O � X U Pi 0 Ul 0-H 0 N N �5 H A Fl
C) * * 0 H a ro U p H Si U -.rd O U k U N (d 0
ca * * p, 4J U 0 N 0 �j ;j 0 O g 5 p �j r-I 4) U q h
UM * * N 04 z �5 4000.E NNG0 (tlONrl 0 �
(y' O -k is * * * is p, 0 H W U Ul I7 VD u W'J H W (la >W U H (Y.
H
x
zry OrrmoO�ooroNmooh �nOhornoNl.noM� rm00000io �ao,l000000�-Irn,-I
H r-Ih MOOhIOMON00100 h rOLnHOIn OODM OLn ODM d�00 oo.,DHM 0000 , ord� H
WW
x� O Lr) ww0) NrODNODNMrdILnm v WIflLorimod d,WlONO1NLnoLnHLo1 vLo TLn -I 0l0LnWMlONN
M M OD N <M 01)03 IOOd' H M OH H d' 0077 OD 10 M O �N Ln H Ln LO d' OD O W OD dI r O H r M H r OI OD r M r-I0
Ol r ri v d' N Lf) Ln r-10) M d" H OO ri M 00 1 rH N 1O wr0 H OD NN Ln LI)Ol
H
P� O M H lD H ri N r-A H 10 H H l0 d' O Ln O
(N M O H H
N tr)
00
U 5
i
O o H
d' M (°)f+) (Y)rn m M M M M M M M M M r�)rn ry) M M r)M M M M M M M (n M M M m M M fN)(+)M M fM M f�)M M 0)
L!) Q ri H HHHHHHH r-I HHHHH ri H H H H H H H H ri H H H H ri ri H H H H H H H H ri H H ri H H
U U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
x N N N N N N N N N N N N N N N N N N N N N N N N N N N N (N N N N N N N N N N N N N N N N N N N
U O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
C7
H `�4 d' d' d' d 'll 14, m Ln Ln m m Ln Ln Ln Ln w w l0 10 10 10 10 10 1O 10 r r r r r r h h r OrI O OD OD OD OD W w OO m w m
H U 00000000000000000000000000000000000000000000000
U] W r h r r r r r r r r r r r r r h r h r r r r h r r r r r r r r r r h r r r r r r r r r h r r r
H x a' dL d• d• d' d• dL v d' dL d' dl d1 d'd' I;v dL v v'w dL VL dL dL dL dL CM 'W dL dL dL'W dL dL d•dL dl IT d'� dL IT CT[M dL dL CN
�a U H ri H H H H rI ri H H H H H H H ri H H H H H H ri H H H H H H ri H ri H H H H H H H H ri H ri ri H H
�4 a
OH
4-3 U
N
ri
x0 z
nu W
HZFC W W W z z -W H U H FC H Q
Cx U 3 u u 0 H H O z H z 04 U H E W UI
UM > HPa z Q a H �:) UHH H W U R p U 0 04F
NH 04 E '>4 H H a x a a x QOz 0Q14 UF4H
c \ W W O0H E U rG a 0 P: U U Ga W H� P4 P4
uH CODUzP: Z LL � W a H 1 4 CAUO FCUWU W UH W H
H H H 0 P rA0 �j Ua z CO FG U Zx2HZWZ Uz0 � � z Zww
\ a > C7 Pi H OP P: 2 H U W zP W HOI 0 H H H W ux4XDO Hu co
M 400 zzOUH uww H ',C' WEU] HFG W NU HrAw 04 0 HQ WOU 3H
C) co W H W P; zFc z a U) P;HC 124u z z0HEaU) W 0 0 W I � 3a U G4IM
0U] az04F-I WUww H o W HH a\ 0ODCu0 W ZHW NC Fr 4JO: a a CO 44
CL HH Oz WE-1 H Z3 P: QZzFCInU Nr-4U z H H Ga0MW09P; 4 z0 W
MUHa 'J-� -NHHU1H 0 HO W OIH W zHz W=k0 W U) HHz H xPlHr�UHO z
HHO E-1U]P:3P$ gZw W P: P, H Wax0P: HH a0MXHOHQWMM P' P: HH0wNH
0 04 M W � a0 W C4 HZ W Z W U U H g 4P W W PS D FCP7aP: HHH W 40 W Pi U3
H Q -I UU] H OHF� W W PQ OH P, OHO � H W MF- 9H0 4 4 00 E W
H QUZzHOH Z0P) aa U a3 W FC UUIP,H OHa Cr. 000 a W Z Q m
£ W W FCwuE>4 xHz �+OH �Iw W H W 1 zW F4 Zri] NP4P, H9zPiu U] W
W P: R u a U W Ou HWDP uw ZzExHP$ zzPSAFCWO - WWwx >+FCF P z W W W HW, l
H O O z W H z M H Q p I rG H WU �✓ W HHH W ✓ C7W 000i<W W W W0MXXUHOa
cn U FC 124 1:4 0 W14 4ppouWEO P; "4 ZU] Qx W OW Z W C7 H H P;3 QHHH HCO E4a
•Ji U 5AW w0 P,a P; r� HZZUXSH PS HHHfxP: 0P, zzz ��iixq FGQQHA HP; P: Hfx 124H
U] W FG qqH zW W W wpW W OOP: >CgggH WOOOZZ0 W W W W HI-11-iHZK400WD4 W x
C:)
5 U FCFC r�F�PgPgpgmuuUUuUA14 W CT+ rX40 0C JHHt 4EEEEEEEEZZZZ0P4P4P4
Fc z
H H
Zi N x
H\ U
F-4 r
o x x
U\ z z
�o W W
U] N
H
x
H LfI OIOOwrMN111000HLn d1wMNONrLflw 000 ri0r0LnO 01 Ln 160 x100ri000LflO O1M d1
H dIH MOIH L(1Orw011lO dlrlll Ol l.n 01O01rOwriNN W HOOlHrdlr O Lf OrI L(1OLnOHOOD N OI
:J0 O w61NMNOCOwNNNOIN V CO W x1000 V rrNd rd OrNHLl1 01 61 00 0 01 0 r1 L(1 oo M*M*NNwON
a' OMV HN V'oMMMNV' W OOHMO .-4NM0W r—W iNMWHNNCOMLf)Lo LDriO V' OMrirM
< W MM H V1 LnH (13 14 ri N O Lo N LnH Mr-I OHNw N N N HMO r1 r-1H Nri H
H
O w N O V1 r N w N w O1 00 M N
N r M r-I r-i N
Or0
U>
I
Ga P: W
O o H
�M FC M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M
'J-1 L(1 A HHriH rl rl ri ri ri rl rlHrl ri rl rlH ri ri HriHrlH ri H H r-I H ri H H H H ri H H H H H ri ri H HHH
H U x r r r r r r r r r r r r r r r r r r r w w w w w w w w w w w w w w w w w w w w w w w w w w w w
U U N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
x N N N N N N N N N N N N N N N N N N N M M M M M M M M M M M M M M M M M M M M M M M M M M M M
U
00000000000000000000000000000000000000000000000
C7
z NMd1L(1wr0001 OrlNMd'L[1wrODO1OHNMV' LflwrC0O1OHNM V' LllwraD CFI OriNMd' L(1wr
H '�. d\dl dl d\ 610101 Q1T OOOOOOOOOOr-I r-I ri ri ri ri ri ri rl ri N N NNN N N N NNMMMMMM MM
H U O O O O O O O O O H ri ri H H ri H H r-I H ri rl rl ri ri ri H ri rl ri r-I ri H r-1 ri rl H H H ri ri rir ri ri ri rl ri
V) w rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
H x d1 11 d1 V' 'd, V• d1 d1 d1 d1 V1 d1 V1 IT V, "P V1 V1 141 -ql-ql -;I, It V• V• 141 V' V1�w V1 V1 d•d• V1 d1 V�V1 V1 d1 V V1 V' -zv IT
�a U ri H Hri riH H ri H Hri H ri ri ri rlH rl ri rl H H H H H H H H H H ri H H H H ri ri 14 H H H H H H H HH
s�a
OH
4-)U
ED 7�
ri D
xo z z o z 01 01 x U
U M H W �H H Q H 2: zH UU] H W
Nri H a u]wUH H W HO PS O
A-,- H Ufx ,7 W Z U P: P+ U W HUu
Uri U HH u HA z W z 2
H ,7W WPI z x Z W W H [[�-�O z U] C7O H W va w WHU' U
\ AU QU)W H U HZ >HW4Z ZH H P: Ua H W C7U z z
M Or.G z 0 ax W x" u zU w � WAW O FCU H -H H
o P: 1 NIS F:4Z a x �a 0 W W 0WZ4 01 H H U] 3
01 04 x HO E-1 U) W Wxz z H 04 ol 9 w l-q 04 H W Hr.4 U> Qz2W U w
U Q W HZW U\HC7 z W H OOOZQM � O W OPSZ az W04Z W
z wo HzHZa z >1z � o wa ,aaaH �c � H � vawwP: HoHaaHuu
H UP: 0H �jr F-IFt'U� HzrC >Hu WaP: O 'Z7 xU)U� YW QUU] HH
HC7 H$ Q uzW FCx W 0 aFCM404O \ W W HHH044 UE pW >4W W fx�
w a � HrnwH � 01u > rxaH QaHHUM wP:o� ZO y10a IbMHQwrx
H mu r-4 a a W aHHzp� W W Hu] QHH W N OPIa P: 1�6U0.1r.C5-1 p;H W
xz0uuw wmzOHaOWwzOr.Cv� aaz �s a � xwLnHav P: G+H z I9PWE, . IH W
W H Oz W W HxUOUX W W P 0uHHa0zP; W O U) W C4\HU W W N
H O O x FP: HHxaPaz3 U N m Hz P4 P4wHUI \HH W W zP 0 WHa H W x
ca U ON P: PI z0W WHa H P:W Wazwx H >-1SW P: ZU�W WHWU
> u uHQj 0 FZc ONHZZZxWUlXQfWWP4 � afxzo� i24WE P 0 4 N P xQZfxIw04
U] W FG HH xx0H .Y4z "9:HHHH000 U U] r. 9 W WOO 0u W HPixz W H 010
� o z txP UlUlc4U]UiwwppHp. 333: X >' FCFC �P9 W W PO W MP0LU� UUUUUW W wwwwwwr14 r14
H H
Zi N x
H\ U
wr
o x x
U o Pa
m M
H
x
(7 H MMMN rOMOLfI Lry Ol0rN000Lf1011111f11D W d1 loMHODNOOD L(1Or0010D CO 10611000ri 0\00
H W O1M 1(1 d1ONONd1001MN000rmOlN 1D d1 0DrNd1NNOL f) NHNOd'O d1 lD O10000d10100
x0 O NMOD 001D 0 H N 0 rA 00 N r 0 U)Lr)M 0)m cq 00 Lf10 L() 00d 01N O1DHd d1 O M 01 w o) Lnow Lhd 0
01001 .41(Y)W MMd• 1J)M In M I'D C) Nd1 L(1 M m N 10 d10l r O O IOM N 10 V 0r 1011141O�iMMOO U)rA qrl
a' Qt M Nr1 alO MOHHHNd1 ri H 10 O1 d+ Ln q qN mtD w Ln HMNw 00 d1M MNr-I
H
PQ O d rl 10 H OD H d M 10 N N H H
6 N N w H H M
Fq r-
Oo
U5
I
rka W. W
OO H
d1 FC M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M
'H Lt) Q HH H H H H H H H H H H H H H H r-I H r-I H H H H H H H H rI H H H H H H H H H H H H H H H ri r-I r-I r-I
HC7 .Yi to W kD lD W W W W W W W W W W lD W W W W W W W W W W W W W 19 ID 1D 1J)W W W W W W W W W l0 to 1D W 101D
U U 00000000000000o O000000000OOOOOO0000000000000000
x M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M
U 00000000000000000000000000000000000000000000000
H .'4 m M d1 d' 'c11'd1 d1 d1 d1 d1 11 It In Ln m m o Ln m m In m 1D w to w 10 1D 10 10 1D 1D r r r r r r r r r r W W m W 0
H U H 4 r-I r 4 r-4 r-I HH r-I r H HH H H HH H H H H H H ri H ri H H H H H H iHHHH iH r-I r-I r-I HHHH
co W rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
H x d1 d1 d1 10 d1 It 141 d1 d1 d1 d1 d1 141 d1 d1 V1 <T d1 d1 d1 It It d'd• d• d1 1;31 d1 d1 d1 d1 d1 d1 d+11 d1 d1 W d1 IT dw d' v d1 d' d1 d1
�a U H ri H H H H H H H H H H H H H H H H H H ri H H H H H H H r4 rl H H H r-I H H H H H H H H H r-i H r-I r-I
�i a
OH
1)U
N
H
x0
U a z Gr, W m >i P1 H A.' P1 z
x O Ha O 1 pElix [-4 P4 2: 0 m z P1 m �D m Z
UM H y1 p U P4 qq W zU U 0mH H Z P4 H 0 0 H
NH Q z111)4 W WzP4 W FG0 UaH a 0 0 H 4 z 14
q\ rG U OHz 04 Pl >HFC 1 0z U 0104 HUH U P4 W UH ::) Z1
Uri z C4cnZX0 W m z0 x W HU z H 4Z3 �+ H
ri �, H X 0 Q 6 134 HH U H Z P1a H IX 01 HU) zma
\ P, o W UC*, 01 a UUHH Oz xH Wma U p O W W 14 � U
M r.G U U OH N04HOQ U G4zR: z 1.80104 E-4 En L71.�0 Ldo,a4
C) z H U H m a > 0 0 a m m u x z! m H z H z rC z! 4 FC U z P4
W\ P4z2NmH rC PgwmHH 1� cn � u) � W cnHCn H > < H00 w 0 p w
xmUE1Hz[u0co H<Qic4p! Z 1 0Z W H }1 .UHZ W H H0WUhH
HHZU HOaHm zhaP1 H xU gH 0 I Z1 P: EH W Hp0 waa �Z �awZa
W m3 QOW mQ W xm OHp omm H MxgMU I'71D W aH p0HUSHril
Par 1aZW W Q P4> FCP4zN W NHZh pP, Q x3m QWH W ZiW H UQm3y a W
pP OW HP4> W C4MW UGHOO QO\ P4W H 1t1 W QOO M4P! W\WZ zFC WUP1Hy1
H O U W mHH0 H WP; 01 U C) U) rCWL1Ux �H W HPIa W zH zzP4 04HH
£ P4 V) El H aZmm �CHH U� W0042 C7mmH\aazP4 mr:CP1 -QHH
W fx 7 0zzHmQaC � SHo\Q5+ P112404U aRW OW W H HHyHx H W QH WH W m WUU
H O O HHxz W✓L7FCm W W FC W W W WwazF4UxH >+ a WOQQ 3L3zzxZa � A
Cl) U W ono W WOW Hz W 3QQAP; QHQ HHHmHaOm H a; 44
t1HR: HH W 1-a7-10 ,7-1 '7.,
Q U 1 OHx 'QT-� �7-i� H x W zQ W XP; Hym1N pHHrU� P, z >+ W x W 1D FCPIP!W H H H
ao > U C700L '. ZHHHt] 'Dg " ,Z",�" ,F �.XZi,7.1z ,7.1zooaaarx � rxrx W mmmm W mWHHHH
54 z
H H
UM �4
z rt U W
FC O
H\ U
P4 r
O x x
m\ z z
�0 m al
ril ld�
H
x
C7 F NL(1 d+10 L(1O lOONr N
H � LnNrmL(1L(101oDO0r O
x0 O wkDMNOlrr %Dd d rn
< N al r(") (`1M r NMN M
W r-I W H Cl r-I LO
H
(q0 d' MO L()
N N 00
o
U �
i
w rx w
0 o F
d' FC MMMMMMMMMM
L(1 H H H H H H H H H H
U U 0000000000
x M M M M M M M M M M
U
0000000000
Lfl l0 r OD Ol O H N M -zzv
H '�. W [O CO aD aD O1 Ol 61 Ol Ol
H U H H H H H H H H H H
cn W r r r r r r r r r r
H
�a U HH r-I r-I HH r-I HH
�4 a
O H
uU
N
r�
x0
U a
x a H
UM 0
z P4
U H 04 Z V]
\ y p H Z
M a x U CO W
a UC7 ADD 7H
� zz� a
Z El W �cx0 W UU (YH
Hz � P4IUi � < WpwgHZCX
F O O WUOaW W ca x A I
U] q U E 0U)P-1 4 W EF07 4 7
z U HZ En40Z0x W W
co � �� 33333T) N
� z
H H
H U
ZN x
H\ U
wr
o � x
4 o PO W
H
x
C7 E. N
H � O
W W
x� O
� a
H
W O L[1
N r
Oo
U
wa w
00 H
d) r�
>+ ul Q
U U
W
x
U
OD
U �
z �
H x O
H U O
M W
H x
P-1 U
� Q
�4 w
0 H [�
LO
�U z
x0 a
U
x M
U M A
O
U i u
� w
a
M
O
W fx
N O
� Pz M
m w a
o,
a o H
4 O
H E-1
SPI
U M
CV O
H\ a
w W
O x x
M�
U 0 as
cm W
Ei C9
x �
0 a
H a
w �
xv
w
Fx
H
(� O
N
ar
00
LJ>
0000
lD-;zp
Faa
H Z7 C7
U
CO CA
p w mm Nmwoo MMHOd1mHH1000 N El N N
z m m o r-NdI H O w r-HOH r- H I;vNO O z O O
W W
,5•I X N N dI r LCl Ol H O l0 W w,M,dI O a' LCl 00 \O O 6l X Ol (l
S4 W 1- I;v L- N MdI m H Ln O m l0 Ln m w l0 m O M W M M
O U] M M m N N w O m N N w l4 M M O r- m O LC) Cn Lll Ln
ul l0 t-l0 L()M c rl Lo ri[LI W.--I ri t!1 � Ifl to O
N
•rl P1 LO N Ln O N N a N N `
x M N L� Cl) L- >
H H
� Q Q
O
N
LJ
I CYi I
O Q�i x 1
[L
a4 P4 1
Z U Cl) PH
W I
1 w Pr1A a > >1 U]
I w0ZF I Q H o w
P-1 E-1 HO 09 HH H EI H �
Flo
HM O
E 1 W E, H El E+ El C4 r4 I U
ca Q W X > W W W H H f04 Ei Z I U
'Jl cf+ O I H W wx2: �> aa W W I
U] •• H I 'r z Q a g P'. H O H H 'c z U H W Cn I V7
m H I E HH W WF:4 04 PPCi,W 0 P
� O H I ra� HA (�' p>1 �04��D CAS U F-I I H� j
H •• C4 W HpPHo41ymzoM W' P: C*+ •• I �' pq
UM a U I W Ha a W H W W ,."P4 "l. Ti HO a W I U
ri I z M 04 04 3 r14 0 Ol P Z W cn a I w a
o v w l woQEirCH�pp� r� �wwE1H �4wzz a v � I x a
z\ a Q I 0U W CO rJ a axUtlS M W W a S U H H < � fy I U F4
wrl a a
Ul\ I HHd� NIl1ONNLfIOHNM �H �r-IHOdI Ei I E�i
UM 000 r-IN W r- r- r-I N O 0000 Ln O N 00 O I O
a'O W G*-I I HNNNNNNMdIdI\lowwwwk.0r- r- m P (Yl a I CO Ei
CITY COUNCIL LETTER
Meeting of: March 11,2013
AGENDA SECTION: BID CONSIDERATIONS ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ACCEPT BIDS AND AWARD BY: Kevin Hansen BY:
CONTRACT FOR MSC GARAGE FLOOR DATE: March 5, 2013 DATE:
CAPACITY UPGRADE
Background:
Two engineering reports were prepared in 2011 to evaluate 1. Condition (by Stork Twin City Testing) and 2.
Strengthening (by SRF) of the MSC floor, which were accepted by the Council in April of 2011. Based on the
first report,the MSC Garage Floor Repairs and Traffic Coating project was initiated and completed in 2012.
The repairs included partial and full depth concrete repairs of the structural slab, and partial depth concrete
repairs of several supporting beams. Reinforcing steel bars were replaced with the repairs when the existing
bars were deteriorated. After completion of the concrete repairs, a 3-coat urethane/epoxy traffic coating was
applied to the surface. That project addressed material deterioration and did not increase the floor strength.
Based on the second engineering report by SRF,weight restrictions were placed on the MSC floor until floor
strengthening could be completed. Staff budgeted $89,000 for the work in 2013.
Analysis/Conclusions:
The firm of Buetow2 Architects, along with Larson Structual Engineering prepared plans and specifications using
conventional steel I-beam support from the underside to provide access for up to 40,000 lb. equipment. Based on
their design, additional steel I-beams were included to achievethe desired weight loadng.Nineteen contractors or
suppliers requested copies of the bidding docum ents. F our bids were received and publicly read aloud at the
February 19, 2013 bid opening.
The apparent low bid of$60,595 was submitted by Eagle Construction. Within 24 hours the contractor requested to
withdraw his bid after finding a bid error(allowed in the bidding documents). The next low bid of$101,000 was
submitted by J.S. Cates Construction. Buetow2 has performed a bid analysis and is recommending award to J.S.
Cates in the amount of$101,000—see attached letter. Staff recommends acceptance of the bids and awarding a
contract to J.S. Cates Construction, Inc.
Recommended Motion: Move to accept bids and award the MSC Floor Capacity Upgrade project to J.S. Cates
Construction, Inc. of Hamel, Minnesota based upon their low, qualified,responsible bid in the amount of
$101,000 with funds to be appropriated from Fund 411; and, furthermore,to authorize the Mayor and City
Manager to enter into a contract for the same.
Attachments: Buetow2 Letter of Recommendation
Minutes of the Bid Opening
COUNCIL ACTION:
51
1311 BUETOW 2 ARCHITECTS, INC .
February 26, 2013
City of Columbia Heights
Public Works Department
637 38th Avenue NE
Columbia Heights, MN 55421-3806
Attn: Kevin Hansen, PE
Director of Public Works
City Engineer
Re: Recommendation of award for general construction-
Municipal Service Center floor capacity upgrade Project
B2A # 1229
Dear Kevin,
The following is a brief summary of our efforts on the MSC floor capacity upgrade project:
History
A feasibility study dated April 20, 2011 by another engineering firm was found to be deficient in the
area required to be strengthened and the quantity of steel required to meet the needs of the Owner.
This was discovered in the construction documents phase of the project. This obviously expanded the
project scope and overall cost.
Bid Results
The project was publicly bid and planholders lists at the various Builders Exchanges noted 19+General
Contractors had viewed the bid documents. Four contractors submitted bids. Eagle Construction was the
low bid at$60,595, JS Cates second at$101,000 and BNM Construction third at$123,500 ( see attached
bid tabulation form).
Bid Market
The construction industry"is on a slow climb"out of a still depressed construction economy.
Competition is stiff and this project for most contractor's is a very high risk project since it is a `messy'
remodeling. The steel installation is straightforward but existing mechanical and electrical items need to
be taken down and put back in working order to accommodate the new added steel beams.
Alternates
Alternates were not bid since the new cost estimates increased from the April 20, 2011 feasibility study
because the work area expanded and the quantity of steel beams/size increased.
Budget
Public Works had set aside$89,000 for the proposed improvement. The hoist area was added to the
project, additional steel beams included and it is 2013 which all increased cost. The new estimate
anticipated a bid cost of$120,000-$130,000.
BUETOW 2 ARCHITECTS,INC_ AN ARCHITECTURAL SERVICES 6 2)COMPANY
Y 1'
2905 DEAN PARKWAY SUITE A MINNEAPOLIS MINNESOTA 55416 TELEPHONE
52
1311 BUETOW 2 ARCHITECTS, INC .
Contingency and Special Inspections
This project will require funds for unforeseen conditions that exist in the 1973 structure for Change
Orders. It will also require funds for special inspections/testing of welds etc. that cannot be reviewed by
the design team or Owner due to the State Building Code requirements. A contingency of 15% is
recommended for this project .
Performance and Payment Bond
As requested,this was not included in the project bid as it adds a cost. We would recommend that the
City obtain a bond from the Contractor on this project. The proposal form indicated that if the City
required this of the Contractor,the City would pay the cost. This cost is 1 ''/s%+/- of the bid or$1500.
Low Bidder Error in Proposal
Per a phone call to confirm their proposal and an email (see attached), Eagle Construction requested that
their bid be withdrawn due to an error that they had made.
Lowest Responsible Bidder
Per a phone call and email (see attached)to JS Cates Construction,Jeff Cates stated that their base bid
was as bid and they desire working on the project.
Previous work history with the contractor
Buetow 2 Architects, Inc. has recently(2012)worked with JS Cates Construction on the City of
Brooklyn Park City Hall addition and remodeling. That project was completed on time and within
budget. Please find attached information on their company.
Recommendation
We recommend that JS Cates Construction Inc. be awarded the Municipal Service Center floor capacity
upgrade project as they are the lowest responsible bidder.
Please call with any question you may have. We look forward to the completion of a successful project.
Sincerely,
BUETOW 2 ARCHITECTS,INC.
Af� r4&t-�
Modris M Feders, AIA, CID
Principal
enc. Bid tab form
Eagle Construction letter
JS Cates email and info
2905
BUETOW
DEAN PARKWAY INC.SUITE A MINNEAPOLIS MINNESOTA 55416 ARCHITECTURAL
TELEPHONE SERVICES(6 2) 4455-626 Y'1
53
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, February 19, 2013, 10:00 a.m.
MSC Floor Strengthening
Pursuant to an advertisement for bids for MSC Floor Strengthening, an administrative meeting
was held on February 19, 2013 at 10:00 a.m. for the purpose of bid opening.
Attending the meeting was:
Kevin Hansen, City Engineer
Sue Schmidtbauer,Public Works Secretary
Dave Reed, BNM Construction
Mod Feders,Buetow 2 Architects
Steve Synowczynski, Vehicle Maintenance Supervisor
Bruce Allan, J.S. Cates Construction
Heidi Squire, Meisinger Construction
Bids were opened and read aloud as follows:
Bidder Base Bid
BNM Construction 123,500
* Eagle Construction 60,595
J.S. Cates Construction 101,000
Meisinger Construction 227,200
*Bid withdrawn
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
54
CITY COUNCIL LETTER
Meeting of: March 11, 2013
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ACCEPT BIDS AND AWARD 2013- BY: K. Hansen BY:
2014 TREE REMOVAL CONTRACT DATE: 3/1/13 DATE:
Background:
On January 28, 2013,the City Council authorized staff to seek bids fir the 2013-2014 Tree Rermval
Program. This is an ongoing programto remove diseased or hazardous trees throughout the City. To
provide continuity,the contract covers a two-yearperiod, with the current contract having expired
December 31, 2012.
Analysis/Conclusions:
The City advertised for form al bids for th e 2013-2014 Rem oval of Trees, Trees and Stum ps or
Stumps only on Public and Private Property contract. Specifications were sent to 13 contractors.
The City received two bids on the bid opening date of March 1, 2013. A copy of the Bid Opening
Minutes is attached.
The bid from Nick's Tree Service Inc. is $19.00 per inch diameter(tree and stump removal). The
2010-2012 contract was $20.00 per inch diarater(tree and stump removal), and was held by Nick's
Tree Service, Tree removal costs are paid out of Fund 101-46102. Based upon the bids received,
Nick's Tree Service Inc. of Corcoran, MN is th e low, qualified, responsible bidder. Staff is
recommending award of the bid to Nick's Tree Service of Corcoran, Minnesota.
RECOMMENDED MOTION: Move to award the 2013-2014 Re moval of Trees, Trees and
Stumps or Stumps Only on Public and Private Prope rty contract to Nick's Tree Service Inc. of
Corcoran, MN,based upon their low, qualified, responsilbe total bid for tree and stump removal,tree
removal only, or stump removal only; and furtherrmre,to authorize the Mayor and City Manager to
enter into a contract for the same.
KH:sms
Attachment: Bid Opening Minutes
COUNCIL ACTION:
55
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Friday, March 1, 2013, 10:00 a.m.
Removal of Trees & Stumps, Trees Only or Stumps Only
On Public and Private Property
Pursuant to an advertisement for bids for Tree Removal, an administrative meeting was held on March 1,
2013 at 10:00 a.m. for the purpose of bid opening.
Attending the meeting was:
Lauren McClanahan, City Forester
Nick Arrigio,Nick's Tree Service
Sue Schmidtbauer, Pubic Works Secretary
Bids were opened and read aloud as follows:
Bidder Base Bid
Arbor Barber, Inc. $165,996.00
Nick's Tree Service $157,980.00
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
56