HomeMy WebLinkAboutFebruary 5, 2013
APPROVED
3/6/13
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
February 5, 2013
The meeting was called to order by Chair Patricia Sowada, at 6:37 p.m. Members present were: Nancy
Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: Acting
Library Director Renee Dougherty, and Recording Secretary Stacey Hendren. Not present: City Council
Representative Tami Diehm.
Dougherty requested that the Review of the accounting of 2013 be removed from the agenda.
The minutes of the January 2, 2013 Board meeting were approved as mailed.
The bill list dated 1/2/13 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be
paid.
The bill list dated 1/9/2013 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills
be paid.
The bill list dated 1/23/2013 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills
be paid.
The bill list dated 1/23/2013 of 2013 bills was reviewed. It was moved, seconded, and passed that the bills
be paid.
The 2012 accounting dated 2/5/13 was reviewed. Dougherty notified the Board that the report contains
preliminary figures from the Finance Department.
Old Business:
1. The Library Board discussed the special Council meeting of January 24, 2013 concerning the
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proposed library/city hall/senior housing at 40 and Central. Dougherty notified the Board that
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the Council met in executive session on February 4, and will move forward after receiving a
response from the Task Force. The Board mentioned a structural study of the building, the
viability of senior housing in Columbia Heights, and cost as addition information necessary for a
decision. The Board was very positive regarding the proposal and stated that building would be a
stunning addition to Central.
Discussion continued concerning the viability and cleanup of the Mady’s site, and possible
donors for a library project.
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2. The Task Force is preparing a statement regarding the 40 and Central site, as well as their
recommendation to the City Council. A subcommittee has been created to write a draft
statement. The Board discussed the desire for a drive-up book drop. Dougherty will provide the
final Space Needs Assessment to the Board once it is available.
New Business:
1. The Board reviewed the December crossover statistics. Dougherty highlighted the low e-book/e-
audio checkout through the Columbia Heights Public Library compared to Anoka County
Libraries. The Board discussed the future of e-books.
2. The Board reviewed the Unique Management report for December.
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3. Dougherty requested discussion of the current Public Service Policy and notified the Board of a
new card status, BASIC2, which is being used by ACL for individuals without an ID, without
accurate ID, living in shelters, or minors without a guardian. The card status provides Internet
access and a 2 item checkout limit for 6 months. Dougherty mentioned that CHPL has always
required an ID for a library card. She advises the continuation of that practice and a requirement
for a method of contact, either email or cell phone.
The Board discussed the demand, the restrictions, acceptable IDs, and the need to provide
Internet access and a basic level of service. The Board authorized Dougherty to write a draft
update to the Public Service Policy including the new card status.
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4. The Library will be posting for Library Pages on March 1.
5. The Board reviewed the Executive Summary and brochure of the Minnesota Public Libraries
Return on Investment Report commissioned by the Regional Council of Public Library Directors.
The report indicates that Minnesotans consider library services to be very important and support
the maintenance or increase of funding. Vesley requested the items be sent to Representatives
Laine and Goodwin. The Board discussed the methodology of the report, the economic impact,
and the value of library services.
Items from the Floor:
None
There being no further business, the meeting was adjourned at 7:15 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access
to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation
will be provided to allow individuals with disabilities to participate in all City of Columbia Heights
services, programs, and activities.
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