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HomeMy WebLinkAbout02/11/2013 Regular Meeting CITY OF COLUMBIA HEIGHTS Mayor Gary L.Peterson 590 401"Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers Visit our website at.www.ci.columbia-heirhts.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R.Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday,February 11,2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of o um la Heights does not discnminate on the Ta—sis-of aisability In the admission or access to, or treatment or employment in, its services,programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611,to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastor Max Richter of Conununity United Methodist Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council,upon majority vote of its members,may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS,PRESENTATIONS,RECOGNITION,ANNOUNCEMENTS, GUESTS A. Above and Beyond Award LeAnn Ottney saved co-worker Tori Leonhardt's life with her quick thinking and administration of the Heimlich Maneuver on Thursday, January 24, 2013. 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve the minutes of the January 28, 2013 Council Meeting Pg 7 MOTION: Move to approve the minutes of the January 28, 2013 Council Meeting. B. Approve the recommended 2013 Council/City Staff Liaison Assignments as discussed in the pg19 City Council Work Session on February 4, 2013. MOTION: Move to approve the recommended 2013 Council/City Staff Liaison Assignments as discussed in the City Council Work Session on February 4, 2013. C. Accept Board and Commission Meeting Minutes Pg21 MOTION: Move to accept January 2, 2013 Library Board Minutes MOTION: Move to accept December 3, 2012 EDA Minutes Pg2 3 MOTION: Move to accept February 5, 2013 Draft P &Z Minutes Pg2 5 3 City Council Agenda Monday,February 11,2013 Page 2 of 4 MOTION: Move to accept October 23, 2012 HRA Minutes Pg34 MOTION: Move to accept January 17, 2013 Charter Commission Minutes Pg4 2 D. Adopt Resolution 2013-14, 2013-2014 AFSCME Labor Agreement Pg44 MOTION: Move to waive the reading of Resolution 2013-14, there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-14,regarding the Labor Agreement between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees, Local 495, effective January 1, 2013 - December 31, 2014. E. Adopt Resolution 2013-15, 2013-2014 Salary and Fringe Benefit Adjustment for Non-Union Pg50 Supervisory Employ MOTION: Move to waive the reading of Resolution 2013-15,there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-15, adopting changes in non-union group salary ranges, and establishing salaries and changes in fringe benefits for non-unionized City supervisory positions for calendar years 2013 and 2014. F. Adopt Resolution 2013-16, 2013-2014 Salary and Fringe Benefit Adjustment for Non-Union Pg5 5 Essential and Confidential Employees MOTION: Move to waive the reading of Resolution 2013-16, there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-16, adopting changes in non-union group salary ranges, and establishing salaries and changes in fringe benefits for non-unionized essential and confidential City positions for calendar years 2013 and 2014. G. Adopt Resolution 2013-19, Subordination of Cily Mortgage to Wells Faro for property at 4648 Pg6 0 Fillmore MOTION: Move to waive the reading of Resolution 2013-19, there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-19, a Resolution to agree to the subordination of the City Mortgage to Wells Fargo for property at 4648 Fillmore in the amount of$49,500.00. H. Adopt Resolution 2013-13 Authorizing Participation in the Minnesota Greenstep Cities Program Pg66 MOTION: Move to waive the reading of Resolution 2013-13, there being ample copies available for the public. MOTION: Move to adopt Resolution 2013-13, authorizing the City to participate in the Greenstep Cities program. I. Final CoMensating Change Order and Final Payment for Miscellaneous Concrete Project#1200 Pg94 MOTION: Move to approve the final compensating change order and accept the work for 2012 Miscellaneous Concrete Repairs and Installations, City Project#1200, and authorize final payment of$28,853.83 to Ron Kassa Construction, Inc. of Elko, Minnesota. 4 City Council Agenda Monday,February 11,2013 Page 3 of 4 J. Adopt Resolution 2013-17 Accepting the Feasibility Report for Concrete Street Rehabilitation Pg9 9 and Ordering the Public Improvement Hearing, City Project No. 1302 MOTION: Move to waive the reading of Resolution 2013-17, there being ample copies available for the public. MOTION: Move to adopt Resolution 2013-17,being a resolution accepting the Feasibility Report for Concrete Street Rehabilitation, City Project No. 1302, and ordering the Public Improvement Hearing beginning at 6:30 PM on March 4, 2013. K. Approve the Restated Bylaws,Appendix A and Appendix D, of the Columbia Heights Volunteer P9109 Firefighters Relief Association. ITEM PULLED ITEM MOTION: Move to approve the Restated Bylaws,Appendix A and Appendix D, of the PULLED Columbia Heights Volunteer Firefighters Relief Association. L. Approve Business License Applications Pg158 MOTION: Move to approve the items as listed on the business license agenda for February 11, 2013 as presented. M. Review Payment of Bills Pg16 0 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 146748 through 146902 in the amount of$702,270.14. MOTION: Move to approve the Consent Agenda items. 6.PUBLIC HEARINGS 7.ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Adopt Resolution 2013-18,being a Resolution approving the Preliminary and Final Plat for P 16 8 Cottages at Grandview, 47th and Central Avenue and the 1st reading of Ordinance No. 1611, being an Ordinance to vacation of existing drainage and utility easements over Outlot B, Grand Central Lofts 2nd Addition, MOTION: Move to waive the reading of Resolution 2013-18, there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-18, approving the Preliminary and Final Plat for Cottages at Grandview at 47th and Central Avenue. MOTION: Move to waive the reading of Ordinance No. 1611,being ample copies available to the public. MOTION: Move to establish the second reading of Ordinance No. 1611, for Monday, February 25, 2013, at approximately 7:00 PM in the City Council Chambers. B. Bid Considerations 5 City Council Agenda Monday,February 11,2013 Page 4 of 4 C. New Business and Reports 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10.ADJOURNMENT Walter R. Fehst, City Manager WF/tal 6 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MONDAY, January 28,2013 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, January 28, 2013 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. 1. CALL TO ORDER/ROLL CALL/INVOCATION Mayor Peterson called the meeting to order at 7:06 PM. Present: Councilmember Schmitt, Councilmember Williams, Councilmember Diehm, Councilmember Nawrocki, and Mayor Peterson. Pastor Bill Hugo, St. Matthew Lutheran Church, gave the invocation. 2. PLEDGE OF ALLEGIANCE - recited 3. ADDITIONS/DELETIONS TO MEETING AGENDA A. Mayor Peterson removed Resolution 2013-05, 4056-58 5th Street N.E., Resolution 2013-06, 1000 Peters Place N.E, and Resolution 2013-10, 5011 University Avenue N.E., as they have been brought into compliance. B. Mayor Peterson added a Presentation by Jeff Bahe under Proclamations, Presentations, Recognitions,Announcements and Guests. Nawrocki would like the City Manager to go over the proposal for office building on 40th Avenue and would like to add the appointment to the Park and Recreation Commission. He also informed Kevin Hansen that the snow plows chewed up the boulevard along 1225 and 1270 Polk Place and asked that it be put on the list for re-sodding in the spring. 4. PROCLAMATIONS,PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS, GUESTS A. Citizen's Award of Commendation—Mr. Timothy Chief Nadeau read the Citizen's Award of Commendation that will be awarded to Mr. Timothy Wiles. This is rewarded to citizen's that have gone above and beyond. On December 11, 2012, Mr. Wiles observed suspicious activity involving a male dressed in dark clothing riding a bicycle and notified police. The detailed information provided by Mr. Wiles led to the arrest of a suspect in a string of catalytic converter thefts. There had been a number of thefts in the area and in Minneapolis and this helped solve a lot of those crimes. The Police Department will personally deliver the award to Mr. Wiles. Mayor Peterson also thanked Mr. Wiles for getting involved and calling the police and making them aware of this suspicious activity. Nadeau encouraged all citizens to call 911 if they notice something suspicious so they are able to check out the situation. Williams complemented the police department on their quick response and stated what a great job that was done. B. Winter Programming g oming to the Library in January and February-Mai Kao and Elaine Mamaril. 7 City Council Minutes Monday,January 28,2013 Page 2 of 12 Adult Services Librarian, Elaine Mamaril, informed the council and public about the"Winter Jackets"reading program offered to adults 17 years of age and older. She encouraged them to come in to the library and read and share their experiences. On February 13, 2013,Author, Koa Kalia Yang,will be visiting the library at 10:00 AM. She was the recipient of the 2009 Minnesota Readers Award. Mai Koa brought along an"I V Books"bag and encouraged people to come to the library. Kao introduced the"Book Warms"book program that is going on at the Library for children and teens. This is the only one currently being offered in the metro area. With each visit children and teens receive prizes. This program goes on until February 28ffi. Mayor Peterson thanked them for brining information to the city. C. Jeff Bahe of Jeff, Bobby and Steve's presented Mayor Peterson with a check for the Columbia Heights Activity Fund-Heritage Tower in the amount of$1,000.00 as a Gold Sponsor. Mayor Peterson stated we are up to about$2,000. Bahe suggested doing up some advertisement on the bricks and would be willing to advertise it in the store and would be willing to sell some bricks. Peterson thanked Bahe for getting on board and indicated we really appreciate them helping us out. 5. CONSENT AGENDA Nawrocki pulled items F and I from the consent agenda for further discussion. Motion by Nawrocki, seconded by Diehm,to approve the consent agenda with the exceptions of items F and 1. Upon Vote: All ayes.Motion carried. Fehst took the council through the remaining items on the consent agenda. Fehst encouraged residents to come to the Board and Appeals meeting April 22, 2013 at 6:00 PM in the Council Chambers. A. Approve the minutes of the January 14,2013 Council Meeting MOTION: Move to approve the minutes of the January 14, 2013 Council Meeting. B. Establish Date for Annual Local Board of Appeal and Equalization MOTION: Move to establish the Local Board of Appeal and Equalization meeting date for Monday, April 22, 2013, at 6:00 PM in the City Council Chambers. C. Accept Board and Commission Meeting Minutes MOTION: Move to accept December 5, 2012 minutes of the Library Board. D. Approve Gambling Permits, Immaculate Conception Church: Bingo and Raffle Event on March 17, 2013 and Fun Fest on Aujzust 2-4, 2013 MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo and raffles at their event being held March 17, 2013 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. 8 City Council Minutes Monday,January 28,2013 Page 3 of 12 MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo,raffles and pull-tabs at their Fun Fest event being held August 2-4,. 2013 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. E. Approve Transfer of Funds for Toward Zero Death grant reimbursement from General Fund to Police Dept. Overtime Line Item#1020 MOTION: Move to transfer the$4,054.42 received as reimbursement for overtime expended on the Toward Zero Death initiative from the General Fund to the Police Department Budget, Overtime Line Item 1020. F. Authorization to Purchase Police Vehicles-Removed G. Approve Final Compensating Change Order and Final Payment for Miscellaneous Concrete Projects#1000 and#I 100 MOTION: Move to approve final compensating change orders and accept the work for 2010 and 2011 Miscellaneous Concrete Repairs and Installations, City Projects#1000 and#1100, and authorize final payments of$795.56 and$2,954.71 respectively to Ron Kassa Construction, Inc. of Elko, Minnesota. H. Authorization to Seek Bids for the 2013 Miscellaneous Concrete Replacement and Installation Proj ect MOTION: Move to authorize staff to seek bids for the 2013 Miscellaneous Concrete Replacement and Installation Project. 1. Adopt Resolution 2013-011 Approving Joint Powers Agreement(JPA) for Geographic Information System Services—Removed J. Authorize Final Payment for Sanitary Sewer Lining, Project 1104 MOTION: Move to accept the work for Sanitary Sewer Lining, City Project No. 1104, and to authorize final payment of$14,511.58 to Insituform Technologies USA, Inc. of St Louis, Missouri. K. Authorization to Seek Bids for 2013-2014 Dutch Elm, Oak Wilt, Emerald Ash Borer Diseased Tree and Hazardous Tree Removal Program MOTION: Move to authorize staff to seek bids for the 2013-2014 Dutch Elm, Oak Wilt, Emerald Ash Borer Diseased Tree and Hazardous Tree Removal Program. L. Public Works Blanket Orders for 2013 Purchases MOTION: Move for approval to authorize staff to process blanket purchase orders in an amount not to exceed the 2013 budget amounts for: • De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract. • Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract and the Anoka County Cooperative Agreement. 9 City Council Minutes Monday,January 28,2013 Page 4 of 12 • Bituminous asphalt for patching/paving City streets and alleys from Commercial Asphalt, or City of St. Paul, or T.A. Schifsky& Son's. • Curb stop and service repairs, for delinquent accounts and foreclosed properties. M. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for January 28, 2013 as presented. N. Reissue rental license to Federal National Mortgage Association for rental property located at 1301-03 Circle Terrace Boulevard MOTION: Move to issue a rental-housing license to Federal National Mortgage Association to operate the rental property located at 1301-03 Circle Terrace Boulevard in that the provisions of the Property Maintenance Code have been complied with. O. Approve the items listed for rental housing license applications for January 28, 2013 in that they have met the requirements of the Property Maintenance Code MOTION: Move to approve the items listed for rental housing license applications for January 28, 2013 in that they have met the requirements of the Property Maintenance Code. P. Review Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 146598 through 146747 in the amount of$1,812,243.22. Discussion on items removed: Nawrocki stated on the review of the payments of the bills, he noted that there was a payment for meals for the upcoming Local Government Officials meeting and questioned if we changed our policy on paying for meals. Fehst stated we put it in the budget for legitimate meetings, like League of MN Cities, the Local Government Meeting and other qualifying meetings and it is paid out of the contingency fund. It was talked about at a work session. Nawrocki does not feel we have put this in the budget. Item F: (removed from consent agenda). Discussion on Authorization to Purchase Police Vehicles. Nawrocki was concerned with the number of unmarked cars parked here at City Hall. Nadeau stated they would not have been squad cars if they were not marked. They maybe repurposed cars that the city is using for Recreation or other departments. Nadeau explained to the council the cost to strip out old cars and build up new cars it is approximately$4,800.00. The Crown Victoria was our stable vehicle and they quit making this car. We have to buy new cages, equipment, siren boxes that are made for the new vehicles. Ruggedized computers are more expensive,these are needed and we use them for a minimum of four years. Nawrocki was concerned with the expense of new cars and if they are needed. Nadeau can understand this,but they have heavy use. Most communities are keeping cars on average of no more than four years. Nawrocki asked how many cars the police department currently has. Nadeau indicated there are eight cars total. Williams commended the police 10 City Council Minutes Monday,January 28,2013 Page 5 of 12 department on how fast they are able to check to see if a vehicle is stolen or not and stated having the proper equipment is important. Schmitt was impressed that the chief had the exact amount allocated for this purchase in his budget. Nadeau commented that Ford had not increased their prices over the last year. Peterson stated he was concerned with the size of the vehicles and the size of the officers. He asked if maybe two utility vehicles would be a better purchase than one utility vehicle and one sedan. Nadeau stated they have an issue of some larger officers and if there is more than one officer in the car, which is where they start to see a lack of room in the new vehicles. This is the first pursuit rated vehicle. The utility vehicle costs about $1,900.00 more and gets one mile less per gallon than the sedan. The department will purchase one utility vehicle first to see how the like it and maybe in the upcoming years purchase another one opposed to another sedan.Nawrocki stated he would like to have the mileage that is currently on each of the eight cars. Nadeau indicated he would get this information for him. Motion by Williams, seconded by Schmitt move to authorize the purchase of two 3013 Ford Police Interceptor vehicles, one utility vehicle and one sedan,under the State of Minnesota bid, with funding to come from 431.42100.5150, in the amount of$51,093.00 and that the Mayor and City Manager are authorized to enter into a contract for same. These vehicles will be used as marked patrol cars. Motion by Williams, seconded by Schmitt move to authorize the Police Chief to expend up to $31,376.00 to set up and outfit two marked patrol cars. Upon Vote: All ayes. Motion carried. Item I; (removed from consent agenda)Discussion on Public Works Blanket Orders for 2013 Purchases Nawrocki asked if Hansen could explain what a GIS system is. Is this equipment or a service that we are buying? Hansen stated GIS is a computer based system that is parcel based of the lots in the city and is sued for different types of mapping throughout the city. Hansen stated the system is a computer based system based on lots and parcels. We can create mapping for utilities like sanitary sewer and water mains. The system is used for zoning and locating property lines and is an electronic data base to store our records in our utility system. Other departments within the city also use this program. The city owns its own equipment and the county supports the system. This item is a renewal of a contract that has been in place since 1996 and is a joint powers agreement between three cities, Columbia Heights, Fridley and Andover.Nawrocki asked how much does this cost per year. Hansen indicated the city spends approximately$15,000 a year. Williams asked if the City of Minneapolis had a GIS system. Hansen stated yes they did and this was one way they were able to track down where that major water break was located within the system. Motion by Nawrocki, seconded by Williams, to waive the reading of Resolution 2013-11, there being ample copies available to the public. Motion by Nawrocki, seconded by Williams, move to Adopt Resolution 2013-011 Approving the Joint Powers Agreement(JPA) for Geographic Information System Services. 11 City Council Minutes Monday,January 28,2013 Page 6 of 12 Upon Vote: All ayes. Motion carried. 6. PUBLIC HEARINGS C. Adopt Resolution-2013-08, 230 44th Avenue being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes Chief Gorman informed the council that the property located at 230 40'Avenue did not schedule an inspection with the building department. This is a new rental property and they have not obtained the proper licensing from the city. Mayor Peterson asked if there was anyone here representing this property. There being none. Motion by Diehm, seconded by Williams,move to close the public hearing and to waive the reading of Resolution Number 2013-08, being ample copies available to the public. Motion by Diehm, seconded by Williams,move to adopt Resolution Number 2013-08 being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. D. Adopt Resolutions 2013-09, 3843 Haves Street N.E.,being declarations of nuisance and abatement of violations within the City of Columbia Heights. Chief Gorman informed the council that this property is a duplex that is abandoned and vacant. There are holes in structure, is in need of repairs to the roof,has dead stumps in yard and various other items that need to be addressed. There has been problems with this property on and off through the years. Mayor Peterson asked if there was anyone here representing this property. There being none. Motion by Williams, seconded by Schmitt, move to close the public hearing and to waive the reading of Resolution Number 2013-09,there being ample copies available to the public. Motion by Williams, seconded by Schmitt,move to adopt Resolution Number 2013-09,being resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. Upon Vote: All ayes. Motion carried. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Adopt Resolution 2013-012 Approving_Amendment No. 1 to Water Agreement with the City Of Minneapolis Hansen stated we have a contract with the city of Minneapolis to provide us with drinking water. This contract was last updated in 2004 and is considered a long term 30 year contract. In the contract it states the City of Columbia Heights will maintain our water system and the City of 12 City Council Minutes Monday,January 28,2013 Page 7 of 12 Minneapolis will maintain theirs. The primary meter the city has been maintaining since 2004. The city of Minneapolis approached the city to see if the city was interested in turning that meter over to the City of Minneapolis for maintenance and ongoing annual testing. It was replaced in 2006 to a new style meter. Staff cannot see a down side to it. We do look at it daily to monitor water flows to detect breaks. Minneapolis is offering this to all of their wholesale companies, being all other cities. It would save the city about$2800 every two years in testing and calibrating the meter along with the price of a new meter,which is approximately$30,000. Staff is recommending approval of the amendment. Schmitt questioned the information indicated the cost of the testing would be paid by the City of Columbia Heights and then in the draft it stated it would be paid by the City of Minneapolis. Which is correct? Hansen stated it would be paid by the City of Minneapolis. Motion by Nawrocki, seconded by Williams, move to waive the reading of Resolution 2013- 012, there being ample copies available to the public. Motion by Nawrocki, seconded by Williams, move to adopt Resolution 2013-012 being a resolution approving Amendment Number 1 to the Water Agreement between the cities of Minneapolis and Columbia Heights and authorizing the Mayor and City Manager to execute amended agreement. Upon Vote: All ayes. Motion carries. Mayor Peterson called for a motion to appoint Sean Patrick Clerkin to the Park and Recreation Commission. Motion by Nawrocki, seconded by Williams, move to appoint Sean Patrick Clerkin to the Park and Recreation Commission. Upon Vote: All ayes. Motion carried. B. Bid Considerations -none C. New Business and Reports Nawrocki stated he did receive a report from the Finance Director,but he still has questions for him and he will follow up with him as he is not ready to approve it. 8. ADMINISTRATIVE REPORTS Report of the City Manager— Fehst informed the public that we had a meeting on January 24, 2013 with the Library Board, Library Task force, Library Foundation, City Council, members of the public,Architects and the Contractor that worked on the proposal of market rate senior housing, a library and City Hall space. The developer, Frank Dunbar approached us, along with Jim Winkle from Amcon, at the turn of the year, with a redevelopment plan of the office building located on 40'h and Central. Dunbar stated the office building was currently 70% vacant and they understood the City was looking at the possibility of building or relocating a library and City Hall. The Council assigned the task force the job of looking into the needs for a library and what they would recommend. The Northeast building would 13 City Council Minutes Monday,January 28,2013 Page 8 of 12 include 20,OOOs.f library and 8,000-9,OOOs.£ for the City Hall. We currently have approximately 33,OOOs.f. of office space in this building and we are maintaining all of the building, yet we are not utilizing all of the space. The 2nd floor of the Northeast building would be amenities for the senior housing and the 3rd -6th floors would be sixty units of senior housing. They would range in cost from $600 - $1,300 per month. There would be some alterations to the parking deck to bring it into connection with the building. We do not have any numbers yet and we do not know what the owner of the building will be asking for the building. If the city could find a way to keep the cost down for the public, we may want to consider this as a renewal for our down town project. It would be 20 year bond on the library and 30 year for senior housing. This building would be a market rate building, with seniors 55 and older and would not be subsidized. It would be run by an outside company. That will free up this building and this site for development,the library building and the area behind the Crestview property. We have had several developers come to us wanting to build zero set back homes. This is before the council and we will be asking the council to meet in executive session to discuss moving or not moving forward on the e property. There was a lot of interest that night at the meeting. Believes everyone should have a say in the project. The Library task force is meeting tonight. Nawrocki has some serious concerns that we are paying about a million dollars in debt service now on the public safety building and the liquor stores. This project would more than double that debt service. Does not feel we need a new city hall and is open on the library. Does not feel the city should be in the rental business. Mayor Peterson said this is just the beginning stages and we should move ahead to see if we can or cannot afford it. Williams was concerned with putting a new facility in an old building. We have land we could build on. Fehst stated we would have to see what we would get out of the building in taxes. Diehm stated the task force does have several areas that they are looking at and to look at this one also and come back to the city with their findings. Nawrocki thought the committee should be looking at costs, operating, debt service and impact to property owners. We need to take it a step at a time and we need to take a look at it. Fehst asked that we keep an open mind and stated this provides us with an opportunity to redevelop in an area that would be in a great location. Fehst reminded the council of the Local Officials Meeting at Murzyn Hall on Wednesday, January 30th,with a social hour beginning at 5:00 PM. and the meeting starting at 6:00 PM. We have a dozen or more boards that show our redevelopment in the city. We will also be talking about the award we just won from the National Chief's Association. Crime has gone down dramatically and we are not the highest crime rate and more. Williams stated the biggest reason we are on a decline is because of Chief Nadeau and what he is doing. Nadeau wanted to stress that it is the community working together that has made the difference and it has been a great experience. Without the support from the community we would not be where we are today. Nawrocki asked what the distribution of the Focus newspaper was. He would like some follow-up and wants to know how many residents are getting the paper.Nawrocki stated he also asked for some information on how the City of Fridley handles paying or not paying for attendance at meetings for their employees and council. Fehst stated he believes they handle it the same way we do, but will check with them. Fehst stated next Monday night we will start with an interview with Keith Roberts for the Planning and Zoning Commission at 6:30, an EDA meeting at 6:45 PM and then an Executive Session to discuss possible purchase of the Northeast property and building and allow the city to consider doing a use study for senior housing, then we will go into the work session to discuss the two items from 14 City Council Minutes Monday,January 28,2013 Page 9 of 12 Public Works. Williams stated we should first try and see what the owner of the Northeast property is looking at getting for the sale of the property. Fehst stated he is probably looking to get what he has the mortgage on which is $4-5 million. William stated this is not a good time at looking at purchasing buildings. Fehst stated we are looking at it from a community development stand point. Nawrocki stated the assessed valuation of that building is currently$4.5 million. Schmitt stated she looked on line and the sale price was $5.5 million. Peterson stated we need to get some facts and figures and will look at it at the Executive Session. Report of the City Attorney—none at this time 9. CITIZENS FORUM Mayor Peterson stated we had a press conference to unveil the Heritage Tower and on February 22nd there will be a fish fry fund raiser at Murzyn Hall with music, a silent auction, and other entertainment from 5:30-8:30 PM. Tickets are $10 for adults and$6 for children under 12 years. You can also donate to the Heritage Tower Fund by visiting www.razoo.com/stoDL/heritage-towe . Mayor Peterson asked that we do not take ourselves too seriously and keep our service men and women in our prayers. 10. ADJOURNMENT Meeting adjourned at 8:35 PM. Tori Leonhardt, City Clerk/Council Secretary RESOLUTION 2013-011 RESOLUTION APPROVING JOINT POWERS AGREEMENT FOR GEOGRAPHIC INFORMATION SYSTEM(GIS) SERVICES WHEREAS, the cities of Andover, Fridley and Columbia Heights wish to provide GIS Services in an efficient and cost-effective manner; and WHEREAS, the Agreement provides for the cities to jointly and cooperatively contract for GIS Services; and WHEREAS, the City Council has determined that approving the Agreement is reasonable, prudent, and in the best interest of the public; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota as follows: The Joint Powers Agreement is approved and the Mayor and City Manager are authorized and directed to 15 City Council Minutes Monday,January 28,2013 Page 10 of 12 execute the Agreement. Passed this 280'day of January, 2013. RESOLUTION 2013-08 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Jose Pinguil (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 230 44`h Avenue N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 31, 2012 of an public hearing to be held on January 28, 2013. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about November 14, 2012 inspection office staff sent a letter requesting the owner of the property complete the rental licensing process by scheduling an inspection with the Building Official. On November 21, 2012 the Building Official performed an inspection on the property. The property failed that inspection and as of this date no reinspection has been scheduled. A letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on December 31, 2012 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist,to-wit: a. Failure to schedule an rental license reinspection with the Building Official 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F12289 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting 16 City Council Minutes Monday,January 28,2013 Page 11 of 12 of this Order revoking the license as held by License Holder. Passed this 28th day of January, 2013 RESOLUTION 2013-09 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Wells Fargo Bank NA (Hereinafter"Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 3843-43-1/2 Hayes Street NE, Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 29, 2012. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 24, 2012 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 29, 2012 inspectors reinspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on January 16, 2013 inspectors reinspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s)were found to exist, to wit: A. Shall repair all rodent holes in the structure B. Shall repair/replace roof C. Shall repair all siding D. Shall remove all scrub growth on the property E. Shall remove the dead tree (and all of the tree stump(s)) on the property to within 2-4 inches below ground level 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 3843-43-1/2 Hayes Street is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any 17 City Council Minutes Monday,January 28,2013 Page 12 of 12 other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 3843-43-1/2 Hayes Street constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this 28t"day of January, 2013 RESOLUTION 2013-012 RESOLUTION APPROVING AMENDMENT NUMBER 1 OF WATER AGREEMENT BETWEEN THE CITIES OF MINNEAPOLIS AND COLUMBIA HEIGHTS WHEREAS, the City of Minneapolis operates a municipal water system known as the Minneapolis Public Works—Division of Water Treatment and Distribution Services; and WHEREAS, on June 1, 2004 the City of Minneapolis and the City of Columbia Heights entered into an Agreement entitled"Minneapolis—City of Columbia Heights Water Agreement"for the City of Minneapolis to supply water to the City of Columbia Heights; and WHEREAS,the City of Minneapolis and the City of Columbia Heights deem it appropriate to make amendments to Section 4 and Section 9 of that agreement defining Master Meter Maintenance; and WHEREAS, the City Council has determined that approving the Amended Agreement is reasonable, prudent, and in the best interest of the public; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota as follows: Amendment Number 1 to the Water Agreement is approved and the Mayor and City Manager are authorized and directed to execute the Amended Agreement. Passed this 281h day of January, 2013 18 COLUMBIA HEIGHTS- CITY COUNCIL LETTER Meeting of: February 11, 2013 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Administration APPROVAL ITEM: Approve 2013 Council/Staff BY: Tori Leonhardt BY: "o Liaison Assignments DATE: January 10, 2013 DATE: NO: Attached is the recommended list of Council/City Staff assignments. Recommended Motion: MOTION: Move to approve the recommended 2013 Council/Staff Liaison Assignments as discussed at February 4, 2013 City Council Work Session. COUNCIL ACTION: 19 2013 COUNCIL/CITY STAFF ASSIGNMENTS (Upon Council Approval) City Commissions Library Board Tami Diehm Park&Recreation Commission Gary Peterson Bobby Williams- alternate Planning&Zoning Commission Gary Peterson Bobby Williams - alternate Traffic Commission Donna Schmitt Charter Commission Tami Diehm—delegate Gary Peterson- alternate Telecommunication Commission Bruce Nawrocki External Boards League of Minnesota Cities Bruce Nawrocki—delegate Council/City Manager—alternate Mississippi Water Management Organization Donna Schmitt Rice Creek Watershed Advisory Board Bobby Williams—delegate Kevin Hansen—alternate North Star Corridor Bruce Nawrocki Joint Law Enforcement Council Gary Peterson—delegate Chief of Police-alternate H/Boards&Cwmnissions/2012 Council Liaisons 20 APPROVED 2/5/13 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES January 2,2013 The meeting was called to order by Chair Patricia Sowada,at 6:31 p.m. Members present were: Steve Smith,Patricia Sowada,Barbara Tantanella,and Catherine Vesley.Also present: City Council Representative Tami Diehm,Acting Library Director Renee Dougherty, and Recording Secretary Stacey Hendren.Not present:Nancy Hoium. The minutes of the December 5,2012 Board meeting were approved as mailed. The bill list dated 12/12/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. Dougherty clarified that the 20 Century Learning grant is administered by the school district and is used to fund programs for elementary age children. The bill list dated 12/19/12 of 2012 bills was reviewed. It was moved,seconded, and passed that the bills be paid. Dougherty explained that Orkin is a necessary service that inspects bimonthly to monitor and treat as needed. The bill list dated 12/26/12 of 2012 bills was reviewed. It was moved, seconded,and passed that the bills be paid. The 2012 accounting dated 1/2/13 was reviewed. The Board discussed the levels of the nearly final budget lines. Old Business: 1. Dougherty updated the Library Board on the Task Force progress. The Task Force met with Council Member Diehm in order to elicit advice and ask questions about approaching the Council. The Task Force will be preparing and deciding on their recommendation. The Library Board discussed the excellent and in-depth work that the volunteers on the Task Force have performed. 2. Dougherty notified the Board that the proposed 2013 budget passed without changes. 3. The City will repost the Library Director position in January 2013 and hopes to have an individual in place by May. The Board expressed their appreciation for all that Dougherty has done and commended her on her excellent work as Acting Library Director. New Business: 1. The Board reviewed the November crossover statistics. Smith noted the high volume of staff- charged materials at Columbia Heights and crossover from Hennepin County,as compared to other Anoka County Libraries. Dougherty drew attention to the statistics in her Operational Report showing an increase in circulation and gate count, and a decrease in computer use in December. Smith expressed his pleasure with the quantity and quality of new books available at the library. 1- 1/2/13 21 2. The Board reviewed the Unique Management report and discussed the return of materials and fees,and the amount owed by patrons. 3. Dougherty notified the Board that Anoka County Libraries have agreed to partner with ASKMN, a 24-hour online chat reference service provided for Minnesota residents. Anoka County will provide reference librarians to staff the service 5 hours a week,and Columbia Heights librarians will provide 1 hour of reference service every other week. The partnership will begin in the Spring. Dougherty will provide more information as training begins. 4. The Board discussed the Library Legislative Platform presented by MLA/MEMO. Dougherty explained that MLA has a lobbyist working with the state legislature to support the platform created by the legislative committee and approved by the membership. Board members noted the limited funding for building projects,the benefits of the Legacy funds,and discussed the possibility of designating funds for library services. Dougherty highlighted the request for restoration of MINITEX funding,which provides ILL services, and the request to extend privacy laws to electronic media. The Board discussed data privacy and the use of information in society. Items from the Floor: 1. Sowada notified the Board of an article in the Star Tribune discussing the elimination of books at the Benilde-St. Margaret schools in preference of electronic technologies. 2. Tantanella requested that the February Board meeting be changed to Tuesday, February 5"'in order for members to take advantage of a community education event. Tantanella moved to change the February Board meeting to Tuesday,February 5th. The motion was seconded,and passed. There being no further business,the meeting was adjourned at 7:19 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary,Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services,programs, and activities. 2- 1/2/13 22 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF DECEMBER 3, 2012 IN COUNCIL CHAMBERS The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Marlaine Szurek,Tammera Diehm. Gerry Herringer Members Absent: Bobby Williams Staff Present: Walt Fehst, Scott Clark, and Sheila Cartney. Also present Dale Anderson of ReMax Results 2. PLEDGE OF ALLEGIANCE- RECITED BUSINESS ITEMS 3. Proposed Sale of 4303 Reservoir Blvd Cartney explained that in December 2009 the EDA purchased property at 4303 Reservoir Blvd as part of the Scattered Site Program. At the time of purchase the property contained an existing 750 square foot house that was built in 1918 that had significant structural damage and a detached garage. This lot is about 17,600 square feet. Since then the house and garage have been removed and the lot has been maintained as a vacant lot and has been for sale since February 2012. The list price for this lot is $50,000 the EDA has spent a total of$61,438 on the purchase and demolition for this property; Anoka County has this property valued at$47,300. Novak-Fleck, Inc. is an experienced home builder that has written an offer to the EDA to purchase the subject lot for$35,000 and to build a split-level home with a potential sales price of$220,000. The floor plan submitted meets the Scattered Site Program Guidelines with the exception of the bedrooms, the guidelines require three bedrooms and the plan shows two, the applicant said they could finish a third bedroom in the basement. A site plan was not submitted,but staff is confident this type of home could meet the required setbacks. Staff seeks direction from the EDA whether or not to proceed with the Purchase agreement. If the EDA would like to proceed, a public hearing should be set. Questions/Comments from members: Commissioner Herringer questioned if there would be a real estate commission on the sale. Cartney responded that there would not be one charged to the City,just standard closing costs. President Peterson stated their offer is too low for the best lot we have. Commissioner Szurek agreed about the lot price and prefers the house to face Reservoir Blvd than 43ra Commissioner Schmitt agreed that the house should face Reservoir Blvd and stated she could support a different house style, she said it is a fair price and is consistent with the market. 23 Commissioner Nawrocki agreed with Peterson about the offer on the lot being too low. He questioned if the lot could be split. Clark explained that we bought the lot for one single family home with no intention of splitting. Commissioner Diehm stated she likes the product but has concern with the lot price. Dale,Anderson of ReMax representing the buyer said they could change the house plan so that it would face Reservoir Blvd. Herrigner stated we still have negotiating to do. Motion by Tammi Diehm to not accept the offer as presented, but would possible entertain a revised site plan by the applicant with a different style house and higher price for the lot. Motion was seconded by Bruce Nawrocki. Motion Passed 5-1. Roll Call: Aye: Peterson, Diehm,Nawrocki, Szurek, Herringer. Nay: Schmitt. The next regular EDA meeting will be Tuesday,January 3, 2013 at City Hall at 6:30 pm. The meeting was adjourned at 6:53 pm. Respectfully submitted, Sheila Cartney Secretary Pro-Tern 24 DRAFT PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING FEBRUARY 5,2013 7:00 PM The meeting was called to order at 7:00 pm by Chair Marlaine Szurek. Commission Members present- Little, Fiorendino, Kinney, and Szurek Also present were Sheila Cartney(Asst. Community Development Director), and Shelley Hanson (Secretary) and Gary Peterson(Council Liaison). Motion by Fiorendino, seconded by Little, to approve the minutes from the meeting of January 2, 2013. All ayes. MOTIONPASSED. PUBLIC HEARINGS CASE NUMBER: 2013-0102 APPLICANT: Tier 2 Funding LOCATION: 47th and Central Ave NE Grand Central Lofts 2nd Addn. REQUEST: Preliminary Plat Approval,Vacation of Drainage and Utility Easements, Site Plan Approval Cartney explained that at this time, the applicant is requesting three approvals to build 9 detached single family homes. They are as follows: 1. A Preliminary/Final Plat approval. 2. The vacation of Drainage and Utility Easements. 3. A Site Plan Approval. The original plan was approved for 11 attached townhome units. BACKGROUND In 2003, a site plan was approved for three condominium buildings containing 66 units each and 21 townhomes in six groupings, with associated open space and a community center. The request is to "replat" the townhome lots and outlot (leaving the condos and community center as is). The townhomes were originally platted as Lots 1-4, Block 1, Lots 1-4 Block 2, Lots 1-2 Block 3, Lots 1-3 Block 4, Lots 1-4 Block 5, Lots 1-4 Block 6, and Outlot B, Grand Central Lofts Second Addition. The community center is Lot 1 Block 7, Grand Central Lofts Second Addition. Ten townhouses have been built at this time. The townhouses were approved with a stucco and stone veneer finish with a half- timber decorative accent. COMPREHENSIVE PLAN The subject property is guided Transit Oriented Development in the 2010 Comprehensive Plan. Transit-oriented development land use areas typically include a mix of retail, office and higher density residential uses, and are located along University Avenue and Central Avenue due to the frequency of transit service along these corridors. Replacing townhomes with small lot single family homes is consistent with the comprehensive plan designation and goals. 25 P &Z Minutes Page 2 February 5, 2013 ZONING ORDINANCE The subject site is zoned MDX, Mixed Use District as are the properties to the south. The properties to the east are zoned R-2A, One and Two Family Residential and the properties to the north are zoned R-1 Single Family Residential, the properties to the west are zoned GB, General Business. Preliminary/Final Plat As stated before the applicant is proposing the reduce the remaining 11 townhouse lots down to 9 single family lots,by way of Preliminary and Final Plat. This will also cause some drainage and utility easements to be vacated. The townhouses that are built will remain as originally platted as well as the community center. The new Plat Cottages at Grandview will create Lots 1-9 Block 1, Outlot A and Outlot B. Each house will be platted on their own lot. The majority of the lots will be 4,050 square feet while two lots will be 4,350 square feet (originally 2,460). The existing drainage and utility easements for Lots 1-3 Block 4, Grand Central Lofts Second Addition will be vacated and rededicated with the Cottages at Grandview Plat. The roads will remain private, but will be installed in accordance with Engineering standards plates. Site Plan Approval As previously explained the applicant is proposing a new plat to create 9 single family lots replacing the 11 previously approved attached townhouses. The subject site is located in the Highway District of the Design Guidelines. The new single family homes will be part of the association however the exact details have not been worked at the time this report was written. LOTS: The subject property is zoned Mixed Use and does not have specific lot size and setback requirements. The average proposed lot is 4,050 square feet and two lots are 4,250 square feet. The proposed setbacks are front=15 feet,rear--10 feet, sides=5 feet. Each lot will have their own driveway and garage for parking. BUILDING DESIGN: The design guidelines specifically allow the following materials for residential development in the Highway District: wood, consisting of horizontal lap siding with an exposure no greater than 5 inches or wood shakes; surfaces must be painted; Synthetic wood (fiber cement) siding resembling horizontal lap siding, such as Hardiplank and similar materials. As proposed the single family homes will meet this requirement. A hardboard LP siding is proposed with wood and shake accents similar to what is on the townhouses now. The color scheme is neutral (attached). LANDSCAPING: A majority of the original landscaping requirements have been met. The applicant will install 8-9 evergreen trees in the backyard of the new lots. 26 P &Z Minutes Page 3 February 5, 2013 FINDINGS OF FACT Preliminary Plat Section 9.104 (K) of the Columbia Heights zoning code requires that the City Council make each of the following findings before approving a preliminary plat: 1. The proposed preliminary plat conforms to the requirements of§9.115. Code Section 9.115 is the Subdivision Regulations. The preliminary plat application meets all the requirements outlined in this section. 2. The proposed subdivision is consistent with the Comprehensive Plan. Replacing townhomes with small lot single family homes is consistent with the comprehensive plan designation and goals. 3. The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. The preliminary plat reduces the number of lots and units in the same area in an attempt to promote good planning design principles. Vacation Section 9.104 (I) of the Columbia Heights zoning code requires that the City Council make each of the following findings before vacating a street, or other public alley or right-of-way: 1. No private rights will be injured or endangered as a result of the vacation. Drainage and utility easements are being vacated with the new plat on account of the new lot configuration. These easements serve the same purpose as originally approved. 2. The public will not suffer loss or inconvenience as a result of the vacation. The drainage and utility easements that are being vacated are due to lot configuration and new drainage and utility easements will placed on the new lots, therefore serving the same purpose; there is no loss or inconvenience. Site Plan Approval Section 9.104 (M)requires that the Planning and Zoning Commission shall make each of the following findings before approving a site plan: 1. The site plan conforms to all applicable requirements of this article The site plan conforms to parameters of the Mixed Use Zoning District and the Design Guidelines, and conforms to all other applicable requirements of the code. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. Tlie site plan is consistent with the Comprehensive Plan, as it is a redevelopment initiative that will provide housing along the Central Avenue corridor and provide a mixed use near transit. 27 P&Z Minutes Page 4 February 5, 2013 3. The site plan is consistent with any applicable area plan. There is no applicable area plan for this section of the city. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The subject site is surrounding by residential and commercial uses. The proposal reduces the number of units and lots lessening the impact to the area. Cartney told members that the water connections need to be made to the main and that they will be altered somewhat from the original plan. The developer is working with the Public Works Department to do the appropriate connections per the City's requirements. Staff recommends approval of the Preliminary Plat, the Vacation of Drainage and Utility Easements, and the Site Plan. Questions from members: Little asked if these homes would be part of an HOA. Cartney responded that they would be part of the Master Association and possibly part of the townhouse association as well. Those details are still being worked out by attorneys. He wanted to know if there were any restrictions in the previous plan regarding the units being used as rental property. Cartney said she believed there was,but doesn't know the exact percentage. That issue will be dictated by the association documents. Kinney asked if there would be terracing behind the units due to the steep elevation change, and if there would be any fencing restrictions since the yard areas are so small. Kinney also was concerned that she didn't see any plans for sidewalks in front of the homes and this is supposed to be a pedestrian friendly development as it is in the Transient Oriented Zoning District. Brent Hislop from Synergy and Tom Koosman from Tier 2 (Builder)were present to answer questions. Hislop stated it is their intent and the HOA's that these units be owner occupied. He believes the documents will require 90%+be owner occupied. Hislop then addressed the elevation issues and stated the rear elevations will be similar to what was originally planned if the attached townhomes would have been constructed. He said these detached homes will have lookout basements and the properties will be re-graded accordingly and evergreens will be planted behind the units. Hislop also stated that it will be written into the HOA does that fencing will not be allowed. Fiorendino asked why the developer decided to change from townhouses to detached style homes on small lots to finish this portion of the development. Hislop said the market went through a big change over the last 6 years and this proposal is to meet the current market demand. He said this type of housing is more attractive to today's buyers. Little asked what price point they would be looking at for these units. Hislop thought they would be in the price range of$250,0004300,000. 28 P & Z Minutes Page 5 February 5, 2013 Public Hearing Opened: Paul Biernat from 1070 Grandview Court was there to represent the Condo Building Association and the Master Association. He wanted to make sure the builder and developer are aware of certain issues: 1. The drainage on this entire site is poor. There is flooding and water issues on several of the lots. The drainage pond fills up for at least a day or more and believes that the basements of the proposed homes will flood. 2. The extra water hook ups that aren't used will have to be capped. He wants that done on the inside of the water line so the street is not disturbed. He would also like to see as many of the unused connections get re-purposed for the irrigation system as possible. The Associations do not want the integrity of the private street that was just resurfaced damaged in any way. Hislop agreed with Mr. Biernat and the associations. There will probably be three connections not used for the water lines to the new homes. He is proposing to use two of them for the irrigation system. However,there still may be a need to cap one or more of the hookups and this will require cutting into the street. He has discussed this with the City Engineer who has stated this proposal is inconsistent with City procedure based on an Ordinance passed by the City Council. The City Engineer cannot grant permission to violate an Ordinance. The City Council is the only body who can grant exceptions to Ordinance requirements. Szurek stated this matter will be noted in the minutes of the meeting for the City Council's consideration. Hislop stated that both he and the builder don't want water issues in the basements either. He will double check with the City Engineer to confirm that the current drainage pond design was approved as adequate for the previous development plan. It is possible that something in the system is plugged which may affect how the system functions. He said this new plan will have less impervious surface so it shouldn't make it worse if it was designed correctly to begin with. John Bush from 1070 Grandview Court said he bought his condo as a retirement place. He said the building is basically young professionals with no children or those close to retirement. He was concerned that the demographics of the area will be changed and he doesn't feel it is a"family oriented area". He also mentioned the steep elevations and the open drainage pond as not being a safe environment for children. He realizes that when times are tough,plans get changed,but he doesn't want to see the wrong thing done. He stated he thinks the City owes something to the present owners. Fiorendino asked what he thought would be a better use. Bush said he would rather see townhomes constructed as they wouldn't attract families, and to wait longer for that market to pick up. Fiorendino reminded him that it has been almost 10 years with no progress on that site, and he feels the proposed plan is actually similar to what was originally proposed, except the living units are 29 P & Z Minutes Page 6 February 5, 2013 detached from one another. Bush then went on about the inspector not doing a good job inspecting when the condo buildings were built. He said the windows are poor quality and the units are cold and there is flooding during heavy rains on most of the grounds. These matters are not necessarily inspection related, but quality of construction materials for the most part. Little asked the builder if all the units would be built on speculation of sale. Hislop said they would first construct a model home and when that sells they would start another. Little told Bush that he lives in a townhouse himself and that children live in townhouses too, and there is no way to dictate what type of unit people with children should buy. The market has changed and many young families prefer to be part of associations so they do not have the yard work and outside maintenance to contend with. Little asked Hislop if he had done a market study. Hislop stated that they have worked with the Builder's Association and various Realtors who state this is the type of housing buyers are now looking for. Buyers are looking for units to have enough space,without common walls, and no yard maintenance. This project would most likely attract young professionals who work or seek entertainment downtown and this location provides easy access for that. Kinney again stated that she is concerned that 3/ of the development had sidewalks and that none are planned for this east side. Linda Arnold from 4813 Grand Ave is President of the Townhouse Board. She questioned Kinney about her concern regarding the sidewalks. Kinney stated it is a general requirement for this zoning district. Hislop stated that after reviewing the pictures of the development there are no sidewalks currently along the west side or north side townhouses. The only place there is sidewalks is along the south side of the townhouses, and around the Community Center. That was the way the original plan was approved. Arnold explained that the 9 new units will be part of the Master Association. She doesn't know if it will also be part of the townhouse association or a separate association. Lawyers are working on it so it hasn't been decided yet. It was agreed that the rental restrictions should be similar to the other associations. She stated that the neighbors would like to see 3 BR,plus lofts or dens, rather than 4 BR homes which would certainly attract families with children. Arnold told the Commission that they did a straw poll at their meeting the other night and that 18 out of 19 were in favor of the development. Renee Tasaka from 1120 Lincoln Terrace got a letter regarding this project and didn't understand why. Fiorendino explained she got the letter because she lives close to the area,but she has no direct involvement or responsibility regarding the construction. There was a question about the height of the proposed houses compared to the townhouses that were originally planned. Hislop stated the height the houses are the same as the townhouses that are currently on site. He again reviewed the plan to minimize the elevation or slope behind the houses. Kristin Erickson of 4837 Grand Ave is concerned about the pond flooding once more roofs are added that will drain into it. 30 P &Z Minutes Page 7 February 5, 2013 Karen Kukiella of 4858 Grandview Court said the City Engineer should look at the water running out of the Cheery Heights neighborhood onto their property. Some of the drainage is diverted directly onto the Grandview site. She said that if some of that water was re-directed it may alleviate some of their issues. She said the water from Cheery Heights has washed out the boulder retaining walls in the past. Kukiella said there at least three houses that direct their gutters onto the Grandview site. Szurek stated that is good information and that it will be passed onto the City Engineer so it can be looked into further. Fiorendino asked what input the Engineering has in this process. Cartney explained that the City Engineer reviews and approves the Preliminary Plat and the final Site Plan. Cartney will forward the information discussed at this meeting to him. Andrea owns one of the townhomes on the south end which is on a flatter lot. She said that even her lot floods and has standing water on it when it rains. Public Hearing Closed. Fiorendino told the audience that the Commission will be approving the Site Plan and vacation of the easements,but the City Council is the approving body for the Preliminary Plat. So this item will go to the City Council at the February 11,2013 meeting. Motion by Fiorendino, seconded by Kinney, that the Planning Commission recommend the City Council approve the preliminary plat based on following conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. Each lot will require erosion control measures—they need to be installed and inspected by the City prior to any site activities beginning(as lots are built). 2. Catch basin inlet protection shall be provided on the downstream catch basins. 3. All work within public easement shall be inspected by the City Engineering Department. 24- hour advance notice of an inspection is required. 4. At the street cuts—the street restoration shall be in accordance with Engineering standard plates. The pavement wear course was placed in 2012, which requires curb to curb pavement restoration. 5. Curbing installation shall meet City standard plate requirements. 6. New sewer and water service installations and service disconnects shall be inspected by Public Works. 7. That the capping of the water connections be brought to the City Council's attention for consideration. (As referenced in these minutes--page 5). All ayes. MOTIONPASSED. 31 P &Z Minutes Page 8 February 5, 2013 Motion by Fiorendino, seconded by Kinney, that the Planning Commission recommends approval of the requested vacation of drainage and utility easements. All ayes. MOTIONPASSED. Motion by Fiorendino, seconded by Kinney, to waive the reading of Resolution No. 2013-PZ01, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Fiorendino, seconded by Kinney, to adopt Resolution No. 2013-PZ01, being a resolution approving a site plan for 9 single family lots located at Grandview Cottages subject to the following conditions: 1. The approved plans are limited to 9 detached single family homes 2. The styles of homes are limited to the three plans that are shown as Plan A,B,C on Concept Elevations Sheet received December 3, 2012 3. Exterior color package is limited to the colors presented on color package sheet dated received on December 3, 2012 All ayes. MOTION PASSED. RESOLUTION NO.2013-PZOI RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN FOR THE CONSTRUCTION OF 9 SINGLE FAMILY HOMES LOCATED AT COTTAGES AT GRANDVIEW WITHIN THE CITY OF COLUMBIA HEIGHTS,MINNESOTA WHEREAS, a proposal(Case#2013-0102)has been submitted by Tier 2 Funding, to the Planning and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: Cottages at Grandview(47'11 and Central Ave) LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of a 9 single family homes located at Cottages of Grandview(471h and Central Avenue NE). WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on February 5,2013; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air,danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 32 P&Z Minutes Page 9 February 5,2013 1. The site plan conforms to all applicable requirements of this article. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. FURTHER,BE IT RESOLVED,that the attached conditions,maps,and other infornation shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date,subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The approved plans are limited to 9 detached single family homes 2. The styles of homes are limited to the three plans that are shown as Plan A,B,C on Concept Elevations Sheet received December 3, 2012 3. Exterior color package is limited to the colors presented on color package sheet dated received on December 3, 2012. Passed this 51h day of February 2013. Offered by: Fiorendino Seconded by: Kinney Roll Call: All ayes Chair SECRETARY, Shelley Hanson Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Tier 2 Funding Date OTHER BUSINESS There was no other business. The meeting was adjourned at 8:00 pin. Respectfully submitted, Shelley Hanson Secretary 33 HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF OCTOBER 23,2012 1. Call to order—The meeting was called to order by Chair Diehm at 7:00 pm 2. Roll Call—Members present: Bruce Nawrocki, Gary Peterson, Bobby Williams,Rheta Nelson, and Tammera Diehm. Members absent: Donna Schmitt Staff Present: Executive Director-Walt Fehst, Community Development Director-Scott Clark, Assistant Community Development Director-Sheila Cartney, and Secretary-Shelley Hanson Parkview/CommonBond staff: Laura Frost, Jennifer Eells, and Brian Hon. 3. Pledge of Allegiance-Recited CONSENT AGENDA 4. Approve Minutes from the special meeting of August 27,2012, and the Executive Session of August 27,2012. 5. Approve Financial Report and Payment of Bills for July, August, and September 2012 on Resolution 2012-09. Questions from members: Nawrocki said he had a hard time understanding the reports provided. He asked Laura Frost to summarize the financial status of the YTD figures compared to the overall budget. Frost stated the YTD figures are on track as projected. Some expenditures have been less than planned and some have been more, especially in regards to maintenance and repair items. She also noted that the Operating Grant will not be received this year which is reflected in the reports. Motion by Peterson, seconded by Williams, to approve the minutes and Financial Reports as listed on the Consent Agenda. All ayes. MOTION PASSED. HRA RESOLUTION 2012-09 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING&REDEVELOPMENT AUTHORITY (HRA)APPROVING THE FINANCIAL STATEMENT FOR JULY,AUGUST,AND SEPTEMBER 2012 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY,AUGUST,AND SEPTEMBER,2012. WHEREAS,the Columbia Heights Housing and Redevelopment Authority(HRA)is required by Minnesota Statutes Section 469.096, Subd. 9,to prepare a detailed financial statement which shows all receipts and disbursements,their nature,the money on hand,the purposes to which the money on hand is to be applied,the HRH's credits and assets and its outstanding liabilities; and WHEREAS,said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct,to approve them by resolution and enter the resolution in its records; and 34 HRA Minutes Page 2 October 23,2012 WHEREAS,the financial statement for the months of July,August,and September 2012 and the list of bills for the months July,August, and September 2012 are attached hereto and made a part of this resolution; and WHEREAS,the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing &Redevelopment Authority that it has examined the attached financial statements and list of bills,which are attached hereto and made a part hereof,and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds;and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing&Redevelopment Authority. Passed this 23rd day of October. MOTION BY: Peterson SECONDED BY: Williams AYES: All ayes Chair Attest by: Shelley Hanson, Secretary BUSINESS ITEMS 6. Report of the Management Company Jennifer Eells, Property Manager, was present to answer any questions from the members. She reported that there has been a substantial amount of turnover in the last few months. She said the north building continues to be filled from the waiting list, and several units in the south building have been leased due to the"rent special", and additional advertising. She also told members that the reports indicate there have been a large number of work orders. Many units have experienced settling which affected the sheetrock and others had water damage from windows leaking and drains backing up. Eells stated they have now established a regular maintenance schedule to have drains cleaned to avoid future water damage. Frost told members that the budgets for both buildings have been completed(see items#9 & 10), the PHA Plan has been done and will be submitted once approved, and that construction projects are all moving ahead as scheduled. 35 HRA Minutes Page 3 October 23, 2012 Brian Hon reported that he met with the Architects for the first floor modernization work. The updates will basically be the same as the other floors, with the exception that the carpeting will not be replaced in the common areas at this time. He expects the project will go out for bids the first week of November. 7. Resident Council Minutes Lyn Miner was not present at the meeting, but the resident council minutes from the last few meetings were enclosed in the agenda packets. Clark stated that Aeon representatives and city staff have been present at the last three Resident Council meetings so they could talk with residents and inform them of the progress being made on the sale of the building. Nawrocki asked the residents if they are satisfied with the information being provided to them. No one present expressed any dissatisfaction. 8. Citizen Forum Leanne Miller from Unit#424 stated that the date keeps getting pushed out further for the sale to be complete. She asked if this was due to getting the financing all in order. Clark told her that getting the financing packages approved and all the necessary approvals from HUD are the two main reasons it is taking this long. He reminded residents and members that staff predicted that it would be an 18-24 month process to complete the sale. He said he still expects it to close by sometime in the 2nd quarter of 2013. 9. Approval of Parkview Villa North 2013 Budget-Resolution 2012-10 Frost reviewed the expenditure and revenue figures for the proposed 2013 budget. The budget increased 0.7% due primarily to property tax increases. Staff recommends adopting Resolution 2012-10 approving the proposed budget for Parkview Villa North. Questions from members: Nawrocki said the spreadsheet on pages N1-N5 were difficult to read. Frost said those pages are CommonBond's spreadsheets and the same numbers are reflected on the City's version of the budget. Clark stated that CommonBond's spreadsheets are more detailed than the City's which take the figures and slots them into different categories to fit our software or accounting format. Diehm stated she hopes the operating subsidy is approved and was happy to see such a small increase in the overall budget. 36 HRA Minutes Page 4 October 23,2012 Motion by Williams, seconded by Peterson, to waive the reading of Resolution 2012-10, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Williams, seconded by Peterson, to adopt Resolution 2012-10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2013 Parkview Villa North budget of$606,452 and recommending this to the City council for approval. All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2012-10 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING&REDEVELOPMENT(HRA) ADOPTING THE 2013 BUDGET FOR PARKVIEW VILLA NORTH BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority(HRA) of Columbia Heights,Minnesota as follows: WHEREAS,Parkview Villa North,a 101 unit rental apartment building,was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW THEREFORE BE IT RESOLVED,BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS,MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2013 Parkview Villa North budget of$606,452. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights,Minnesota. APPROVED THIS 23RD DAY OF OCTOBER,2012. Motion By: Seconded by: Roll Call: Tammera Diehm,Chair Walter R. Fehst,Executive Director 37 HRA Minutes Page 5 October 23,2012 10. Approval of Parkview Villa South 2013 Budget-Resolution 2012-11 Frost reviewed the expenditure and revenue figures for the proposed 2013 budget for Parkview Villa South. There was an overall budget increase of 1.5%, which is due to additional advertising, maintenance/repairs, and tax increases. Staff recommends adopting Resolution 2012-11 approving the proposed budget for Parkview Villa South. Questions by members: Diehm reminded members that both CommonBond's format and the City's were included in the packets. She again expressed her satisfaction that there was such a small increase to the overall budget. She also realizes that advertising is important due to the number of vacancies that occurred,especially in the south building. Motion by Peterson, seconded by Williams, to waive the reading of Resolution 2012- 11, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Williams, to adopt Resolution 2012-11 a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2013 PVV South Budget of$283,568 and recommending this budget to the City Council for approval. All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2012-11 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING&REDEVELOPMENT(HRA) ADOPTING THE 2013 BUDGET FOR PARKVIEW VILLA SOUTH BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority(HRA) of Columbia Heights,Minnesota as follows: WHEREAS,THE City had constructed in 1991 Parkview Villa South(PVVS),a 45 unit rental apartment building,for the purpose of providing housing for seniors age 55 and older. NOW THEREFORE BE IT RESOLVED,BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS,MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2013 Parkview Villa South budget of$283,568. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights,Minnesota. APPROVED THIS 23RD DAY OF OCTOBER,2012. Attest by: Walter R.Fehst,Executive Director Tammera Diehm,Chair 38 HRA Minutes Page 6 October 23, 2012 11. Award Replacement Toilet Bids Cartney reminded members that on August 6, 2012 the HRA approved a PHA Plan Amendment to include low flow high pressure toilets that will go from 5.5 gallons to 1.6 gallons of water usage. The estimate for the replacements in the PHA plan was $70,000. Staff sent out an RFP with the assistance of Brian Hon, Construction Manager for CommonBond. Three bids came back and after careful consideration staff is recommending Nasseff Mechanical to install the American Glenwall Standard toilet for$81,560. The table below represents the bids on the American Glenwall Standard toilet per the specs, using modernization funds. Nasseff Mechanical $81,560 United States Mechanical $84,773 Bednar Plumbing $127,987 Diehm stated that the bids were more than estimated. Clark said shut off valves and supply hoses will be replaced at the same time. He also said the wall mounted style toilets are more expensive. Nawrocki asked how many RFP's were sent out. Hon replied that the bid specs were sent to these three companies because they had done work at Parkview in the past. Cartney said these three contractors were selected because they are already HUD approved, which is required for them to be able to do the work. Nawrocki thought the bids were high because not enough contractors bid on the project. He would like to see RFP's sent to more contractors in the future. Diehm asked Hon when the work would be done if approved. He said it would be started before year end. Motion by Peterson, seconded by Williams, to approve the contract with Nasseff Mechanical to install the American Glenwall Standard toilets in the north building using modernization funds. All Ayes. MOTION PASSED. PUBLIC HEARING Approval of 2012 PHA Plan-Resolution 2012-12 The Quality Housing and Work Responsibility Act of 1998 require all Housing Authorities to prepare an Agency Plan each year and a five year plan every five years. Staff has completed the draft copy of the 2013 Columbia Heights Agency Plan. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been made available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Community Development Dept. and the Columbia Heights Library. An informational meeting was also held for residents on October 19th. No public comments have been received thus far. 39 HRA Minutes Page 7 October 23, 2012 HUD requires a variety of components and documents to be incorporated into the annual plan. They include a PHA Plan update showing annual and 5 year plan capital needs updates, progress update, statement of needs and resources, and numerous HUD certifications. After the Public Hearing on October 23, 2012 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. It would be transmitted electronically to them. Frost said the Plan is basically the same as previous years. She noted that the possible sale is included in the report. Questions from members: Nawrocki asked why we would propose to purchase a$6,000 computer for the office in 2014 if we are selling the property. Diehm stated that the Plan must include any possible plans for the next five years, regardless of whether the property is sold or not. Motion by Peterson, seconded by Williams, to waive the reading of Resolution 2012-12, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Williams, to adopt Resolution 2012-12, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2013 Public Housing Agency Certifications of Compliance with the 2013 PHA Plan and related regulations, and authorizing it's submission to HUD. All ayes. MOTIONPASSED. HRA RESOLUTION 2012-12 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING&REDEVELOPMENT AUTHORITY (HRA)CONFIRMING APPROVAL OF THE 2013 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS,The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and related Regulations; and WHEREAS,The 2013 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library,administrative offices of the PHA,and the PHA development management office. WHEREAS,such Certification also requires the formal approval of the Board of Commissioners; NOW,THEREFORE,BE IT RESOLVED,BY THE Board of Commissioners of the Columbia Heights Housing&Redevelopment Authority that the attached(Appendix)Public Housing Agency Certification of Compliance with the PHA Plans and related Regulations is hereby approved. ADOPTED THIS 23rd day of October,2012. Motion by: Peterson Seconded by: Williams Roll Call: All ayes HOUSING AND REDEVELOPMENT AUTHORITY Tammera Diehm,Chair Walter R.Fehst,Executive Director 40 HRA Minutes Page 8 October 23,2012 12. Administrative Updates Clark told members again that staff and Aeon representatives have been attending the last three Resident Council meetings to keep communication with residents open. He also reported that on Friday a huge step was achieved to fill the 1.5 million gap that Aeon needed to complete their financing. MHFA has recommended providing the funds to finish their financing needs. They support this project that will keep Parkview an affordable housing entity that is well maintained for its residents. Clark wasn't sure if this would be a grant or a 30 year financing tool using Federal Home Funds that would be used for the rehab of the building. The final approval should take place Thursday. Nawrocki asked if the City would have any financial responsibility to pay back this funding. Clark told him the City has no responsibility, this is Aeon's financing. We only had to cooperate in the application process for the funds as we are the current owners. Clark said they are still working on the dissolution of the PHA contract. This paperwork has been more problematic, as they keep requesting more information. Ehlers is reviewing the annual Proforma and cash flows to ensure they meet requirements and protect the City's interests. Clark stated he had received a legal opinion regarding the use of the sales proceeds for the commissioners to review. It will be discussed at a later time. It was noted the next regular meeting will be held Tuesday, January 22,2013 at Parkview Villa. The meeting adjourned at 7:45 pm. Respectfully Submitted, Shelley Hanson Recording Secretary 41 NOT APPROVED COLUMBIA HEIGHTS CHARTER COMMISSION JANUARY 17, 2013 CITY HALL CONFERENCE ROOM 1 7:00 p.m. CALL TO ORDER The meeting was called to order by President Steve Smith at 7:02 p.m. ROLL CALL Members present: Matt Abel, Lee Bak, Jeff Diehm, Rob Fiorendino, Roger Johnson, Carolyn Laine, Mike Patiuk, Greg Sloat, Stephen Smith, Charles Tyler,Tim Utz Members absent and excused: None Members absent and unexcused: Nick Jentsch,Nancy King,Nicholas Rivers Also Present: Tami Diehm, Council Liaison; Jim Hoeft, City Attorney; and Carole Blowers, Recording Secretary. The Recording Secretary advised that there are fourteen members on the commission at this time. One member has been recommended to be removed due to non-attendance at four consecutive meetings. The Chief Judge has not acted on that recommendation yet. There are three members whose terms expire between now and March of this year: Nancy King, Charles Tyler, and Carolyn Laine. She advised that these members should let her know if they wish to be reappointed. APPROVAL OF AGENDA Motion was made and seconded to approve tonight's agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES Motion was made and seconded to approve the October 18, 2012 minutes as presented. CORRESPONDENCE REPORT Recording Secretary Carole Blowers read her correspondence log from October, 2012, to January, 2013. ELECTION OF OFFICERS President Smith stated at this time we would have the election of the following officers: President, Vice President, and Secretary. Nominations were called for President. Motion was made and seconded to nominate Steve Smith as President. Another call was made for nominations for President. Motion was made and seconded to nominate Tim Utz. Another call was made for nominations for President. As there were no further nominations for President, nominations were closed. Motion to elect Stephen Smith for President was 13; for Tim Utz- one. Page I 1 January 17,2013 42 Nominations were called for Vice President. Motion was made and seconded to nominate Carolyn Laine for Vice President. Two more calls were made for nominations for Vice President. As there were no further nominations for Vice President, nominations were closed. Motion to elect Carolyn Laine for Vice President passed unanimously. Nominations were called for Secretary. Motion was made and seconded to nominate Matt Abel Two more calls were made for nominations for Secretary. There being no further nominations for Secretary, nominations were closed. Motion to elect Matt Abel as Secretary passed unanimously. NEW BUSINESS _Approval of the 2012 Charter Commission Annual Report Motion by Mike Patiuk, seconded by Matt Abel, to approve the 2012 Charter Commission Annual Report as presented by the Recording Secretary. Commissioner Utz asked for clarification on the number of members we had at the end of 2012, and the Recording Secretary stated we had 14 because the Chief Judge did not remove the one member by the end of 2012 because of their non-attendance. The motion to approve the 2012 Annual Report was passed unanimously. The Recording Secretary will forward the report to the City Clerk and the Chief Judge Hoffman. Discuss Differences Between a Charter and Statutory President Smith stated that he felt a discussion should be held on the differences between a charter and statutory city. Charts comparing a statutory city and a charter city were passed out to commission members (from 2007) tonight. It should be noted that there have been changes made to the City Charter since 2007 that are not reflected in this chart. President Smith asked the City Attorney if this comparison chart could be updated, and the City Attorney stated yes it could be. The City Attorney explained that we have always been a charter city. Commissioner Jeff Diehm stated that his understanding is that generally a charter city is more restrictive than a statutory city, especially in regard to Chapter 5 concerning initiative, referendum, or recall. The City Attorney gave a brief overview of charter vs. statutory cities. He stated that the number of statutory cities far outweigh the number of charter cities, and that it is easier to go from a charter city to a statutory city. Our Charter Commission has been reviewing many sections of the charter over the past few years to update it. Commissioner Tyler stated that we got as far as the Franchise section(Chapter 10). It was noted that the City of Minneapolis is in the process of updating theirs. ADJOURNMENT Motion was made and seconded to adjourn the meeting at 7:47 p.m. Motion passed unanimously. Respectfully submitted, Carole J. Blowers, Recording Secretary Page 12 January 17,2013 43 CITY COUNCIL LETTER Meeting of: February 11, 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: RESOLUTION 2013-14, 2013-2014 AFSCME BY: LINDA L. MAGEE BY: LABOR AGREEMENT DATE: 2-1-13 DAT NO: The current labor agreement between the City and the American Federation of State, County, and Municipal Employees, Local 495, representing clerical and technical employees, terminated on December 31, 2012. Negotiations between the City's negotiating team and AFSCME have resulted in a mutually acceptable labor agreement for calendar years 2013 and 2014. The proposed changes are as follows: Wages: 2013: 20 adjustment over 2012 wages, effective May 1, 2013 2014: 2° adjustment over 2013 wages, effective January 1, 2014 Insurance: 2013: $835 per month (2012=$805 per month) 2014: $865 per month Holidays: Addition of New Years' Day (January 1) to list of holidays that Liquor Operations employees (who are not eligible for paid holidays) will be paid an additional one-half time if required to work. Deferred Compensations Employer shall pay on a dollar-for-dollar matching basis; $425 per full-time employee for 2013 and $425 for 2014 (2012=$425) . For part-time employees working 1,560 hours or more per year, employer shall pay on a dollar for dollar matching basis $320 per employee for 2013 and $320 per employee for 2014 (2012=$320) . Attached is a resolution which would adopt and establish the changes as negotiated for calendar years 2013 and 2014. Also attached is a copy of the new contract language incorporating the changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2013-14, regarding the Labor Agreement between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees, Local 495, effective January 1, 2013- December 31, 2014. COUNCIL ACTION: 44 RESOLUTION 2013-14 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND AMERICAN FEDERATION OF STATE, COUNTY,AND MUNICIPAL EMPLOYEES,LOCAL NO.495 WHEREAS,negotiations have proceeded between the American Federation of State, County, and Municipal Employees (AFSCME) Council No. 5, Local No. 495,representing clerical and technical employees of the City, and members of the City' s negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 2013 and 2014. WHEREAS, changes to the current contract are attached, and a copy of the 2013-2014 contract is available at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated,be and is hereby established as the salary and fringe benefit program for calendar years 2013 and 2014 for AFSCME bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this day of Febivary, 2013. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Tori Leonhardt City Clerk/Council Secretary 45 December 19, 2012 CITY OF COLUMBIA HEIGHTS PROPOSAL TO AMERICAN FEDERATION OF STATE, COUNTY,AND MUNICIPAL EMPLOYEES LOCAL NO. 495 1. ARTICLE 17 INSURANCE 17.1 The EMPLOYER will contribute up to a maximum of eight hundred and thirty-five dollars ($835)per month per(permanent and probationary full-time) employee for group health and group dental, including dependent coverage, life and long term disability insurance for calendar year 2013. No retroactive insurance benefits payments will be made to any employee terminating employment during calendar year 2013 prior to Council ratification of a 2013 employer contribution rate for insurance. 17.2 The EMPLOYER will contribute up to a maximum of eight hundred and sixty-five dollars($865)per month per(permanent and probationary full-time) employee for group health and group dental, including dependent coverage, life and long term disability insurance for calendar year 2014. 17.3 Employees not choosing dependent coverage cannot be covered at EMPLOYER expense for any additional insurance other than the individual group health, group life, and group dental insurance. Additional life insurance can be purchased by employees at the employee's expense to the extent allowed under the EMPLOYER'S group policy. 2. ARTICLE 18 HOLIDAYS 18.8 Liquor Operations employees who are not eligible for paid holidays and are required to work on any of the following holidays: Memorial Day Independence Day Labor Day Christmas Eve Day shall be paid an additional 1/2 time for all hours worked on such holiday. If one of the above holidays falls on a day the liquor stores are not open,then holiday pay will be calculated based on the following: If the holiday falls on a Saturday, the preceding work day will be considered the holiday for purposes of this section. If the holiday falls on a Sunday,the following work day will be considered the holiday for purposes of this section. 46 Page 2 of 2 Pages December 19, 2012 Liquor Operations employees who are not eligible for paid holidays and are required to work on New Year's Day (January 1) shall be paid an additional '/2 time for all hours worked on such holiday. 3. ARTICLE 25. WAGES See Appendix A and B. As a form of additional compensation, the City will contribute$1 per permanent and probationary full-time employee toward a City-sponsored deferred compensation program for every$1 contributed toward such City-sponsored deferred compensation program. Such contribution will not exceed$425 for calendar year 2013 and$425 for calendar year 2014. As a form of additional compensation, the City will contribute$1 per permanent and probationary part-time employee,who is regularly scheduled to work 1,560 hours or more per year, for every$1 contributed by such employee, toward a City-sponsored deferred compensation program. Such contribution will not exceed$320 for calendar year 2013 and$320 for calendar year 2014. 4. ARTICLE 27. DURATION This AGREEMENT shall be effective as of January 1, 2013, unless otherwise noted, and shall remain in force and effect until December 31, 2014. 47 APPENDIX A-2013 WAGE SCHEDULE Adjustments shall be effective May 1, 2013. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. No retroactive wage payments will be made to any employee terminating employment during calendar year 2013 prior to council ratification of a 2013 wage schedule. Title Entry 6 months 1 year 2 years 3 years 4 years Engineering Tech IV $25.52 $26.80 $28.07 $29.35 $30.62 $31.90 Engineering Tech III $22.25 $23.36 $24.47 $25.59 $26.70 $27.81 Assistant Building Inspector $18.42 $19.35 $20.27 $2119 $22.11 $23.03 Engineering Tech II $18.38 $19.30 $20.22 $21.14 $22.06 $22.98 Secretary II-Police $18.18 $19.08 $19.99 $20.90 $21.81 $22.72 Secretary II-Permits/Licenses Secretary II-A, Public Works Accounts Payable Clerk Head Custodian $17.66 $18.54 $19.42 $20.30 $21.19 $22.07 Accounting Clerk II-Assessing $17.10 $17.95 $18.81 $19.66 $20.52 $21.37 Secretary II-A, Police Secretary II-Finance Secretary 11-Community Development Accounting Clerk II-Liquor Accounting Clerk II-Utilities Accounting Clerk 11-Finance Budget Coordinator Clerk-Typist II-Recreation $16.87 $17.72 $18.56 $19.40 $20.25 $21.09 Secretary II-Fire Clerk-Typist 11-Library(Adult) Clerk-Typist II-Police Accounting Clerk 1-Utilities $16.37 $17.19 $18.00 $18.82 $19.64 $20.46 Community Service Officer Recreation Program Coordinator Accounting Clerk I-Liquor Accounting Clerk I-Finance Receptionist/Cashier $16.15 $16.96 $17.77 $18.57 $19.38 $20.19 Clerk-Typist 11-Library(Children's) Clerk-Typist II-Administration Clerk-Typist II-Fire Library Clerk $15.62 $16.40 $17.18 $17.96 $18.74 $19.52 Recreation Clerk Meter Reader $12.10 $12.70 $13.31 $13.91 $14.52 $15.12 Custodian II Retail Clerk-Stock $11.90 $12.49 $13.09 $13.68 $14.28 $14.87 Retail Clerk-Cashier Custodian 1 48 APPENDIX B-2014 WAGE SCHEDULE Adjustments shall be effective January 1, 2014. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. Title Entry 6 months 1 year 2 years 3 years 4 years Engineering Tech IV $26.03 $27.33 $28.64 $29.94 $31.24 $32.54 Engineering Tech III $22.70 $23.83 $24.97 $26.10 $27.24 $28.37 Assistant Building Inspector $18.79 $19.73 $20.67 $21.61 $22.55 $23.49 Engineering Tech II $18.75 $19.69 $20.63 $21.56 $22.50 $23.44 Secretary II-Police $18.54 $19.46 $20.39 $21.32 $22.24 $23.17 Secretary II-Permits/Licenses Secretary II-A, Public Works Accounts Payable Clerk Head Custodian $18.01 $18.91 $19.81 $20.71 $21.61 $22.51 Accounting Clerk II-Assessing $17.44 $18.31 $19.18 $20.06 $20.93 $21.80 Secretary II-A, Police Secretary 11- Finance Secretary II-Community Development Accounting Clerk II-Liquor Accounting Clerk 11-Utilities Accounting Clerk II-Finance Budget Coordinator Clerk-Typist II-Recreation $17.21 $18.07 $18.93 $19.79 $20.65 $21.51 Secretary II-Fire Clerk-Typist II-Library(Adult) Clerk-Typist II-Police Accounting Clerk 1-Utilities $16.70 $17.53 $18.37 $19.20 $20.04 $20.87 Community Service Officer Recreation Program Coordinator Accounting Clerk I-Liquor Accounting Clerk I-Finance Receptionist/Cashier $16.47 $17.30 $18.12 $18.94 $19.77 $20.59 Clerk-Typist II-Library(Children's) Clerk-Typist II-Administration Clerk-Typist II-Fire Library Clerk $15.93 $16.72 $17.52 $18.32 $19.11 $19.91 Recreation Clerk Meter Reader $12.34 $12.95 $13.57 $14.19 $14.80 $15.42 Custodian II Retail Clerk-Stock $12.14 $12.74 $13.35 $13.96 $14.56 $15.17 Retail Clerk-Cashier Custodian 1 49 CITY COUNCIL LETTER Meeting of: February 11, 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: ADOPTING 2013-2014 SALARY & FRINGE BY: LINDA L. MAGEE BY: BENEFIT ADJUSTMENT FOR NON-UNION DATE: 2-4-13 DATE: SUPERVISORY EMPLOYEES NO: Attached is a resolution and schedule reflecting proposed salary and fringe benefit adjustments for non-union supervisory employees. The proposed changes are as follows: Wages: 2013: 2% adjustment over 2012, effective May 1, 2013 2014: 2% adjustment over 2013, effective January 1, 2014 Insurance: 2013: $835 per month (2012 = $805 per month) 2014: $865 per month Deferred Compensation: As a form of additional compensation, the City will contribute $1 per full-time employee toward a city-sponsored deferred compensation program for every $1 contributed by such employee toward such city-sponsored deferred compensation program. Such employer contribution will not exceed $425 for calendar years 2013 and 2014. (2012= $425) Attached is a resolution which would adopt and establish the changes. Also attached is a copy of the wage schedules and benefit changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2013-15, adopting changes in non-union group salary ranges, and establishing salaries and changes in fringe benefits for non-unionized City supervisory positions for calendar years 2013 and 2014. COUNCIL ACTION: 50 RESOLUTION 2013-15 ADOPTING CHANGES IN NON-UNION SUPERVISORY SALARY RANGES,ESTABLISHING SALARIES FOR NON-UNIONIZED SUPERVISORY POSITIONS,AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges, and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for positions with comparable skills, effort,responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS,the City of Columbia Heights annually reviews the Employer's share for various insurance programs and other benefits for its non-unionized supervisory employees to compare what is provided to other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and fringe benefits for non-unionized supervisory City positions, as indicated on Schedule A which is on file in the office of the City Manager and is attached, for calendar years 2013 and 2014; and that movement through the salary range is contingent upon satisfactory performance of the employee. Passed this 11th day of February, 2013. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Tori Leonhardt City Clerk/Council Secretary 51 2013 MONTHLY SALARY SCHEDULE EFFECTIVE MAY 1,2013 Entry 6 Months 1 Year 2 Years 3 Years STORE SUPERVISOR $2,752 $2,846 $2,939 $3,033 $3,127 IS TECHNICIAN $3,260 $3,371 $3,482 $3,593 $3,704 POLICE IS SPECIALIST $3,650 $3,775 $3,899 $4,024 $4,148 ASSISTANT LIQUOR MANAGER $3,868 $3,999 $4,131 $4,263 $4,395 OFFICE SUPERVISOR-POLICE FACILITIES MAINTENANCE SUPERVISOR ACCOUNTING COORDINATOR $3,963 $4,098 $4,233 $4,368 $4,503 ADMINISTRATIVE ASST-PUB WORKS $4,088 $4,228 $4,367 $4,507 $4,646 SENIOR CITIZENS COORDINATOR $4,222 $4,366 $4,510 $4,654 $4,798 ASSISTANT IS DIRECTOR $4,416 $4,566 $4,717 $4,867 $5,018 CHILDREN'S LIBRARIAN $4,804 $4,968 $5,131 $5,295 $5,459 ADULT SERVICES LIBRARIAN STORE MANAGER $4,866 $5,032 $5,198 $5,364 $5,530 ACCOUNTANT $4,924 $5,092 $5,260 $5,428 $5,596 VEHICLE MAINTENANCE SUPERVISOR $5,005 $5,175 $5,346 $5,516 $5,687 BUILDING OFFICIAL $5,226 $5,404 $5,583 $5,761 $5,939 PLANNER $5,637 $5,829 $6,022 $6,214 $6,406 PUBLIC WORKS SUPERINTENDENT $5,916 $6,118 $6,320 $6,521 $6,723 ASSISTANT CITY ENGINEER $6,010 $6,214 $6,419 $6,624 $6,829 ASSISTANT COMMUNITY DEV DIRECTOR $6,052 $6,258 $6,464 $6,671 $6,877 ASSISTANT FINANCE DIRECTOR $6,080 $6,287 $6,494 $6,702 $6,909 RECREATION DIRECTOR $6,098 $6,306 $6,514 $6,722 $6,930 IS DIRECTOR $6,375 $6,592 $6,809 $7,027 $7,244 LIQUOR OPERATIONS MANAGER $6,898 $7,133 $7,369 $7,604 $7,839 52 2014 MONTHLY SALARY SCHEDULE EFFECTIVE JANUARY 1,2014 Entry 6 Months 1 Year 2 Years 3 Years STORE SUPERVISOR $2,807 $2,903 $2,999 $3,094 $3,190 IS TECHNICIAN $3,325 $3,438 $3,551 $3,665 $3,778 POLICE IS SPECIALIST $3,723 $3,850 $3,977 $4,104 $4,231 ASSISTANT LIQUOR MANAGER $3,945 $4,080 $4,214 $4,349 $4,483 OFFICE SUPERVISOR-POLICE FACILITIES MAINTENANCE SUPERVISOR ACCOUNTING COORDINATOR $4,042 $4,180 $4,317 $4,455 $4,593 ADMINISTRATIVE ASST-PUB WORKS $4,170 $4,312 $4,455 $4,597 $4,739 SENIOR CITIZENS COORDINATOR $4,307 $4,454 $4,600 $4,747 $4,894 ASSISTANT IS DIRECTOR $4,504 $4,657 $4,811 $4,964 $5,118 CHILDREN'S LIBRARIAN $4,900 $5,067 $5,234 $5,401 $5,568 ADULT SERVICES LIBRARIAN STORE MANAGER $4,964 $5,133 $5,303 $5,472 $5,641 ACCOUNTANT $5,023 $5,194 $5,366 $5,537 $5,708 VEHICLE MAINTENANCE SUPERVISOR $5,105 $5,279 $5,453 $5,627 $5,801 BUILDING OFFICIAL $5,331 $5,513 $5,695 $5,876 $6,058 PLANNER $5,750 $5,946 $6,142 $6,338 $6,534 PUBLIC WORKS SUPERINTENDENT $6,034 $6,240 $6,446 $6,651 $6,857 ASSISTANT CITY ENGINEER $6,130 $6,339 $6,548 $6,757 $6,966 ASSISTANT COMMUNITY DEV DIRECTOR $6,173 $6,384 $6,594 $6,805 $7,015 ASSISTANT FINANCE DIRECTOR $6,201 $6,413 $6,624 $6,836 $7,047 RECREATION DIRECTOR $6,221 $6,433 $6,645 $6,857 $7,069 IS DIRECTOR $6,502 $6,724 $6,946 $7,167 $7,389 LIQUOR OPERATIONS MANAGER $7,036 $7,276 $7,516 $7,756 $7,996 53 SCHEDULE A INSURANCE The EMPLOYER will contribute up to a maximum of eight hundred and thirty-five dollars ($835)per month per full-time employee for calendar year 2013 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than$835 per month,the difference may be used toward any other City-provided insurance benefit and/or a City sponsored deferred compensation program. The EMPLOYER will contribute up to a maximum of eight hundred and sixty-five dollars ($865)per month per full-time employee for calendar year 2014 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than$865 per month, the difference may be used toward any other City-provided insurance benefit and/or a City-sponsored deferred compensation program. DEFERRED COMPENSATION As a form of additional compensation, the City will contribute$1 per full-time employee toward a city-sponsored deferred compensation program for every$1 contributed by such employee toward such city-sponsored deferred compensation program. Such employer contribution will not exceed$425 for calendar years 2013 and 2014. 54 CITY COUNCIL LETTER Meeting of: February 11, 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: ADOPTING 2013-2014 SALARY & FRINGE BY: LINDA L. MAGEE BY: BENEFIT ADJUSTMENT FOR NON-UNION DATE: 2-4-13 DATE: ESSENTIAL AND CONFIDENTIAL EMPLOYEES NO: Attached is a resolution and schedule reflecting proposed salary and fringe benefit adjustments for non-union essential and confidential employees. The proposed changes are as follows: Wages: 2013: 2% adjustment over 2012, effective May 1, 2013 2014: 2` adjustment over 2013, effective January 1, 2014 Insurance- 2013: $835 per month (2012 = $805 per month) 2014: $865 per month Deferred Compensation: As a form of additional compensation, the City will contribute $1 per full-time employee toward a city-sponsored deferred compensation program for every $1 contributed by such employee toward such city-sponsored deferred compensation program. Such employer contribution will not exceed $575 for calendar years 2013 and 2014 . (2012= $575) Attached is a resolution which would adopt and establish the changes. Also attached is a copy of the wage schedules and benefit changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2013-16, adopting changes in non-union group salary ranges, and establishing salaries and changes in fringe benefits for non-unionized essential and confidential City positions for calendar years 2013 and 2014. COUNCIL ACTION: 55 RESOLUTION 2013-16 ADOPTING CHANGES IN NON-UNION ESSENTIAL AND CONFIDENTIAL SALARY RANGES,ESTABLISHING SALARIES FOR NON-UNIONIZED ESSENTIAL AND CONFIDENTIAL POSITIONS,AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges, and, WHEREAS,the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88-50),to assure comparable compensation for positions with comparable skills, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs and other benefits for its non-unionized essential and confidential employees to compare what is provided to other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and fringe benefits for non-unionized essential and confidential City positions, as indicated on Schedule B which is on file in the office of the City Manager and is attached, for calendar years 2013 and 2014; and that movement through the salary range is contingent upon satisfactory performance of the employee. Passed this 11th day of February, 2013. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Tori Leonhardt City Clerk/Council Secretary 56 SCHEDULE B 2013 Monthly Salary Schedule Effective May 1, 2013 Entry 6 Months 1 Year 2 Years 3 Years Payroll Accountant $4,003 $4,140 $4,276 $4,413 $4,549 Administrative Assistant-Human Resources $4,003 $4,140 $4,276 $4,413 $4,549 City Clerk $4,222 $4,366 $4,510 $4,654 $4,798 Assistant Fire Chief $6,010 $6,214 $6,419 $6,624 $6,829 Police Captain $6,447 $6,667 $6,886 $7,106 $7,326 Assistant to the City Manager/HR Director $7,048 $7,288 $7,528 $7,769 $8,009 57 SCHEDULE B 2014 Monthly Salary Schedule Effective January 1, 2014 Entry 6 Months 1 Year 2 Years 3 Years Payroll Accountant $4,083 $4,222 $4,362 $4,501 $4,640 Administrative Assistant-Human Resources $4,083 $4,222 $4,362 $4,501 $4,640 City Clerk $4,307 $4,454 $4,600 $4,747 $4,894 Assistant Fire Chief $6,130 $6,339 $6,548 $6,757 $6,966 Police Captain $6,576 $6,800 $7,025 $7,249 $7,473 Assistant to the City Manager/HR Director $7,189 $7,434 $7,679 $7,924 $8,169 58 SCHEDULE B INSURANCE The EMPLOYER will contribute up to a maximum of eight hundred and thirty-five dollars ($835)per month per full-time employee for calendar year 2013 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than$835 per month, the difference may be used toward any other City-provided insurance benefit and/or a City sponsored deferred compensation program. The EMPLOYER will contribute up to a maximum of eight hundred and sixty-five dollars ($865)per month per full-time employee for calendar year 2014 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than$865 per month, the difference may be used toward any other City-provided insurance benefit and/or a City-sponsored deferred compensation program. DEFERRED COMPENSATION As a form of additional compensation, the City will contribute$1 per full-time employee toward a city-sponsored deferred compensation program for every$1 contributed by such employee toward such city-sponsored deferred compensation program. Such employer contribution will not exceed$575 for calendar years 2013 and 2014. 59 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of ebruary 11, 2013 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: City Subordinate Single Family BY: Sheila Cartney BY: _"4 Deferred Loan Mortgage Resolution 2013-19 DATE: February 6, 2013 BACKGROUND: On June 25, 2010 the City issued a Single Family Deferred Loan(SFDL)to Constance Fitzgerald for $4,630.22, for improvements to property at 4648 Fillmore Street. The SFDL is a mortgage that is subordinate to the first mortgage on the house. In February 2013, Fitzgerald plans to refinance her property with Wells Fargo for a new mortgage in the amount of$49,500. As part of the refinance Wells Fargo is requesting that the City's SFDL mortgage be subordinate to theirs. According to the City's SFDL Policy if the first mortgage is paid off(or refinanced)the City of Columbia Heights' loan automatically moves up in lien position. The new mortgage then takes the lowest lien position on the title of the property. The only way the new mortgage can obtain a first lien position is either to pay of the City of Columbia Heights' loan or to request to have the City's loan subordinated. Home improvements of$9,260.44 were completed as part of this program. The city attorney reviewed the subordination agreement and staff supports the subordination request. Normally, this subordination request could be handled on an administrative basis, but Anoka County's policy is to require a formal City resolution. Granting the subordination for a refinance has been routine for this program. RECOMMENDATION: Staff recommends approval of the subordination request. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2013-19 there being ample copies available to the public. Motion: Move to adopt Resolution 2013-19, a Resolution to agree to the subordination of the City Mortgage to Wells Fargo in the amount of$49,500. Attachments:Resolution, Subordination agreement COUNCIL ACTION: 60 CITY OF COLUMBIA HEIGHTS RESOLUTION 2013-19 RESOLUTION TO AGREE TO THE SUBORDINATION OF THE CITY MORTGAGE TO WELLS FARGO FOR PROPERTY AT 4648 FILLMORE STREET IN THE AMOUNT OF$49,500.00. RECITALS WHEREAS,the City is the owner and holder of a mortgage currently encumbering the property located at 4648 Fillmore Street, dated June 25, 2008 and recorded July 19, 2010 as Anoka County Registrar of Titles Document No. 502077.010 in the original amount of$4,630.22; and, WHEREAS, Wells Fargo proposed to be the owner and holder of a Mortgage given by Constance Fitzgerald, as Mortgagor, currently encumbering the property, if subordination is approved by the City; and WHEREAS, Wells Fargo has requested that the City subordinate the City Mortgage to the wells Fargo;and, WHEREAS,the City has agreed to subordinate the City Mortgage to the Wells Fargo. NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: 1. The City hereby covenants and agrees that the City Mortgage shall be considered, and in all respects shall be, subordinate to the Wells Fargo and any extensions or renewals of the Wells Fargo Mortgage; provided, however,that the amount of this subordination shall not exceed the amount of indebtedness outstanding under the Wells Fargo of$49,500.00,with interest thereon as provided in Wells Fargo promissory note,together with all other costs or expenses advanced pursuant to the terms of Wells Fargo Mortgage or promissory note. 2. The City Council authorizes and directs staff to take all actions and execute any documents necessary to carry out the intent of this resolution. Passed this 111h day of February 2013. Offered by: Second By: Roll Call: Mayor Gary L. Peterson Attest: Tori Leonhardt, City Clerk/Council Secretary 61 SUBORDINATION AGREEMENT THIS SUBORDINATION AGREEMENT("Agreement") is entered into on , 2013 by and between the City of Columbia Heights, a Minnesota municipal corporation ("City'), and Wells Fargo Mortgage, a National Bank("Wells Fargo"). RECITALS WHEREAS, Constance Fitzgerald, a single person ("Owner") is the fee owner of that certain real property in Anoka County, Minnesota, legally described on the attached Exhibit A("Property"); and WHEREAS,the City is the owner and holder of a mortgage currently encumbering the Property, dated June 25, 2010 and recorded July 19, 2010 as Anoka County Registrar of Titles Document No. 502077.010 in the original amount of$4,630.22 (the"City Mortgage"); and WHEREAS,Wells Fargo is the owner and holder of the proposed mortgage of the refinance; and WHEREAS, Wells Fargo has requested that the City subordinate the City Mortgage to the Wells Fargo Mortgage; and WHEREAS, the City has agreed to subordinate the City Mortgage to the Wells Fargo Mortgage. NOW,THEREFORE, in consideration of the above recitals the parties agree as follows: SECTION 1. SUBORDINATION The City hereby covenants and agrees that the City Mortgage shall be considered, and in all respects shall be, subordinate to the Wells Fargo Mortgage and any extensions or renewals of the Wells Fargo Mortgage; provided, however,that the amount of this subordination shall not exceed the amount of indebtedness outstanding under the Wells Fargo Mortgage of$49,500, with interest thereon as provided in Wells Fargo's promissory note,together with all other costs or expenses advanced pursuant to the terms of the Wells Fargo Mortgage or promissory note. SECTION 2. FURTHER ASSISTANCE The City covenants and agrees that, if reasonably deemed necessary by a title company or an attorney for a title company to properly document the subordination by the City contained in this Agreement,then City shall duly execute and deliver to Wells Fargo and such title company any instrument, document, conveyance, release or waiver which will more fully and adequately subordinate the right, title, estate, lien and interest of the City to the right,title, estate, lien or interest of Wells Fargo. SECTION 3. MISCELLANEOUS A. All rights and obligations arising out of this Agreement shall inure to the benefit of and being binding upon the respective successors and assigns of the parties hereto. B. This Agreement shall be governed by, construed,and enforced in accordance with the laws of the State of Minnesota. C. This Agreement shall remain in full force and effect until all amounts due Wells Fargo pursuant to the Wells Fargo Mortgage and promissory note have been fully paid and 62 satisfied, and thereafter it shall terminate.After said termination,the parties shall execute such documents or instruments as may be reasonably necessary or required to remove any cloud on title caused by this Agreement. D. This Agreement or a memorandum hereof may be recorded in the appropriate office in Anoka County, Minnesota to protect and give notice of the respective rights of the City and Wells Fargo hereunder. [Signature pages follow] 63 SIGNATURE PAGE TO SUBORDINATION AGREEMENT CITY OF COLUMBIA HEIGHTS IN WITNESS WHEREOF,the parties have caused this Agreement to be executed the year and day above first written. City of Columbia Heights, A Minnesota Corporation By: Date: Walt Fehst, City Manager STATE OF MINNESOTA) )ss COUNTY OF ) The foregoing instrument was acknowledged before me this_day of_2013, by Walt Fehst, City Manager of the City of Columbia Heights, a Minnesota municipal corporation on behalf of the corporation. Notary Public City of Columbia Heights, A Minnesota Corporation By: Date: Gary Peterson, Mayor STATE OF MINNESOTA) )ss COUNTY OF ) The foregoing instrument was acknowledged before me this_day of_2013, by Gary Peterson, Mayor of the City of Columbia Heights, a Minnesota municipal corporation on behalf of the corporation. Notary Public 64 SIGNATURE PAGE TO SUBORDINATION AGREEMENT WELLS FARGO NATIONAL BANK Wells Fargo A By: Name: Its: Date: The foregoing instrument was acknowledged before me this day of 2013, by the if Wells Fargo a on behalf of the Corporation. Notary Public 65 CITY COUNCIL LETTER Meeting of: Februa 11 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2013-013 BY: Jesse Davies BY: AUTHORIZING PARTICIPATION IN THE DATE: February 4,2013 DATE: MINNESOTA GREENSTEP CITIES PROGRAM Background: The purpose of the GreenStep Cities program is to provide a pathway and assistance to help cities achieve sustainability goals for energy use reduction,costs savings,and regulatory standards. The GreenStep Cities program is currently a three- step process that will require implementing a minimum of 16 BPs(Best Practices)consisting of over 30 actions. The City of Columbia Heights is a category `A' City as we are fully developed and located in the seven county metro area (Attachment A). Applying for GreenStep Cities is voluntary and there is no required timeline for completion. Although there are some actions required by State and Metro regulations that would be completed anyway,the City can withdraw from the program at any time. Below is a proposed plan to achieve GreenStep City recognition. 1. Step 1 only requires a Council resolution authorizing the City to apply for participation in the GreenStep Cities program and a copy of the resolution sent with the application.The resolution will need to appoint a coordinator and could, if desired, designate a steering committee (a staff group, existing committees, or authorize a `civic group'be created). In addition,the resolution will need to specify a few BPs to implement initially,or designate a date to propose the initial BPs. Once accepted into the program we can use the website to review instructions for BP actions and track our status. As an enrolled member we will also receive notices for GreenStep meetings and conferences to increase knowledge on the process,learn of opportunities for technical assistance,and funding for projects. 2. Step 2 requirements(Organization through completion of eight BPs): a. Enter information about the City on the GreenStep website. b. Enter energy information on City buildings in the B3 (Building,Benchmarking, and Beyond)website. The Library, Public Works, and City Hall buildings are already in the B3 system due to boiler grant requirements (see Attachment B). C. Convene the GreenStep steering committee,if designated. d. Log actions already taken that qualify for the GreenStep program. e. Select initial BPs,develop a general plan for implementation,and present the proposed BPs to the City Council for authorization to begin work. f. Develop a detailed work plan to accomplish the actions of the initial BPs. g. Begin work to implement the initial BPs. h. Update GreenStep website with City actions and apply for recognition as a Step 2 GreenStep City. 3. Step 3 requirements (completion of all 16 BPs): a. Select remaining BPs, develop a general plan for implementation, and present the proposed BPs to the City Council for authorization to begin work. b. Develop a detailed work plan to accomplish the actions of the remaining BPs. C. Begin work to implement the remaining BPs. d. Update GreenStep website with City actions and apply for recognition as a Step 3 GreenStep City. Analysis/Conclusions: Attached is a table of the 28 BPs for GreenStep Cities (Attachment C). Columbia Heights is a category`A' city and we will need to implement 16 BPs to complete the program. There are several BPs that are required by State and Metro regulations 66 CITY COUNCIL LETTER Meeting of: FebruaKy 11 2013 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2013-013 BY: Jesse Davies BY: AUTHORIZING PARTICIPATION IN THE DATE: February 4,2013 DATE: MINNESOTA GREENSTEP CITIES PROGRAM Page Two that are already in place and should only need a cursory review for specific language concerning sustainability. Other BPs may require modification to comprehensive and capital improvement plans, but since there is no timeline this can be conducted during the nonnal planning cycle. I've highlighted 16 BPs and the resulting required actions(Attachment D)as an example guide. We can coordinate with CERTs, RETAP, etc. for technical assistance, and will look for grant or other funding opportunities.One of the first tasks we should do is review the City's buildings and operations for sustainability actions as a community leader and to reduce costs. Public Works and the facilities maintenance supervisor are currently exploring software programs to manage building operations and develop a capital improvement plan that will incorporate energy efficiency and sustainability designs into future renovations or major repairs of existing buildings. Recommended Motion: Move to waive the reading of Resolution 2013-013,there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2013-013 authorizing the City to participate in the GreenStep Cities program. Attachments: Green Step Cities in Metro Area Attachments A-D Resolution 2013-013 KH:jd COUNCIL ACTION: 67 Green Step Cities in the Metro Area (52 total in MN) CITY DATE JOINED GOAL STATUS Apple Valley (6/9/11) Step 2 Burnsville (4/17/12) Step 2 Cottage Grove (12/1/10) Step 1 Delano (6/21/11) Step 1 Eagan (8117/10) Step 3 Eden Prairie (6/14/11) Step 2 Edina (1/18/11) Step 3 Elk River (10111/10) Step 2 Falcon Heights (1/12/11) Step 3 Hanover (1/3/12) Step 1 Hopkins (11/1/10) Step 2 Lake Elmo (5/14/12) Step 1 Luverne (12/14/10) Step 1 Maple Grove (12/17/12) Step 1 Maplewood (12/13110) Step 2 Newport (4/19/12) Step 2 North Saint Paul (7/3/12) Step 1 Oakdale (3/8/11) Step 1 Richfield (1110/12) Step 1 Rogers (12/13/11) Step 2 Rosemount (12/20/11) Step 2 Saint Anthony (2/8/11) Step 3 Saint Louis Park (6/4/12) Step 1 Shoreview (1/22/13) Step 1 Shorewood (6/27/11) Step 1 Victoria (1/9/12) Step 1 White Bear Lake (12/13/11) Step 1 Woodbury (1/23/13) Step 1 Source: http://greenstep.pctgate.mn.us/allCities.cfm Attachment A Determining a City's GreenSten Category Vick on r ty cells In the Answers columnfor more Information • r to complete the worksheet e the dra' Questions Answers 1 Approximately how many public buildings does the ch own? Approximately hov,:many-paid full time equivalent(FTE) staff does the city have? For how many-separate departments (public 3 works,planning, etc) does the city have paid t staff? Does the cite have fixed route transit sen-ice (bus 4 or rail)Mth at least two separate routes that make more than one local stop? Exclude dial-a- ride,paratransit. Is the cite required to have an MS4 lRiuu?cipal 5 Separate Storm SeNver System)permit from the - Minnesota Pollution Control Agency? Does the cite operate a centralized wastewater 6 treatment facility that sera es most residents? 7 Does the city operate a drinking water treatment facility that serves most residents? How manv distinct commercial areas and $ industrial parks does the cit<-have? 9 Is the city part of a metropolitan area? ... If the city is not part of a metropolitan area, does 10 it share a border with more than one other incorporated city? If so. does the cite have the largest population among the adjoining communities? 11 Does the city administer a zoning ordinance? Your City is a Category A City 69 Attachment B Columbia HeightsCity Hall-Consumption Report Annual Electric 400,000 350.040 ............ .. .... ................ .......... ...... ...... 3oa,ona 250,000 L 200,000 150,400 100,000 50,000 0 2068 zaoe zaza _ �. 2011 ■ Electric BeseNne-Weather Kom-mIrced(An 2u%."F,-Des 2028) Consumption Summary By Year 2008 366 `8-510 347,957 347.957 0 0% $27,946.2-= $0.08 2009 365 28,530 308,680 347,213 -38,533 -11% $25,594.52 $0.38 2710 365 28,530 132,370 355,893 -163,522 -46% $18.OE7 96 $9,09 2011 365 28,530 186,931 362,689 -175,758 -48% $18,427.45 $0.19 Reporting On Meters UCity hall Electric 2008 Elect-ic Columbia he ghtsCity HaV 70 Attachment B Columbia Heights Library-Consumption Report '131CW Annual Electric 140,000 120,000 100.000 t 80,000 60,000 40,000 20,000 0 _ 2008 2009 za10 2011 ■ Electric ;* Baseline-WeWher P.O ma€ized(,an 200£-De.2008) Consumption Summary By Year 2008 366 14,150 124,469 124,489 0 C 04 #'10,902.10 2009 365 14,150 128,177 123,703 4,474 ago $11,361.28 $0.09 2,210 365 14,130 119,446 128,693 -9248 -71C $10,8.13.91 $0.0; 2011 365 14,150 109,490 132,676 -23,185 -17% $10,825.13 $0.13 Reporting On Meters II Library Electric-2008 Elec.gc Columbia heights Library 71 Attachment B Municipal Service Center-Consumption Report r/31rib s Annual Electric 300,000 250,000 . . .­1 ... ...................... ..... .. 200AQ0 15fl,0Q0 Y 100,000 SOADO 0 2808 2008 20i0• 2011 ■ Electric Baseline-Weather Aolma-5zed(.,an 2=6-Oec 2038) consumption Summary By Year 21238 366 53,325 248.368 248,368 0 C% $=2,652-52 $0.09 2739 365 512,325 228,685 247,070 -18,985 -8% $21,346.37 $0.09 2710 365 57,325 212,759 25.,,1.-,6 -38,357 -1-5% $17,939 55 S0 39 2011 365 50,325 233,012 254,483 -21,471 -8% $22,689.39 $0,10 Reporting On Meters a aPublic Works Vectriz- 2008 Electric hlunicipa�,Semce Center 72 Attachment B Columbia HelghtsCity Hell -Consumption Report 'IW2013 Annual Natwal Gas 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 " y 2008 2009 2010 2011 ■ Natural Gas •✓.,•, Baseline-iNeaftr Norma`3zed( an 2G0E--N."2908) Consumption Summary By Year ►�u•'i:3U Y.-_. ::. ;, ii..}.a �ar5�x`�:�I. '� !i:wt [��`•- „{.., ] e.aid: 2008 366 :8,530 1,558,016 1,558,015 0 0% $15,908.28 $0,01 2009 365 28,530 1,234,447 1,469,872 -235,431 -16% $9,987.76 $0.01 2010 365 28;530 1,235,43.1 1.362,305 -137,iC4 -1c°la $9,766.10 $0,01 2011 365 28,530 1,282,017 1,298,887 -16,870 -1% $9,157.47 $0.01 Reporting On Meters City Fall Gas- 2008 Natural Gas Cc!umbia HeightsCity Hall 73 Attachment B Columbia Heights Library-Consumption Report '/31+2043 Annual Natw*al Gas 840,000 700,000 ... . 600,000 500,000 43 444,000 300,004 200,000 140,000 0 2008 2009 2014 2011 ■Natural Gas Baseline-Weathe_Nomia`ized(man 2C.18-De:20PC9) Consumption Summary By Year ii.-'.��.'.- `.�I.+i4-i- --'t.: - r..• .��.?lx_ c:: i .r,�s .::� _ Ilt _.'�+a`,�Mi'�`b'�;:�ier� <�-4Y�Ae] = �-- �:. 2C'08 366 14,150 762,011 76.,011 0 G% $7,951.69 so.all 2009 365 14,150 777,866 721,298 56,588 8% $6,437.95 $0.01 2010 365 14,150 652,391 875,9::; -23,.521 -3% $5,481.5' $0.01 2011 365 14,15C 666,422 693,383 23,G38 1% $5,0229.45 $0.01 Reporting On Meters - J ,_ Library Gas.2008 Nature!Gas Columbia Heights Library 74 Attachment B Municipal Service Center-Consumption Report '131,120"3 Annual (Vatwa I Gas 21000,000 11500,000 I'DO0.000 500,000 0 2008 2009 2010 2011 : n Natural Gas Baseline-�'Yeather�onna�med(uan2C.Lt-Dez2(lCB) Consumption Summary By Year dft 2C08 366 5n,325 2.3d8,95e 2,348,958 a 0% $25,460A7 $0.01 2009 365 50,325 2,334,880 2,211,442 123,438 6-X6 $20,084.62 $0.01 2010 365 53,325 2,2:6,172 2,056,316 -A.E9j785 E% $18,1721-34 $0.31 2011 365 50,325 2,116,806 1,957,104 159,701 8% $15,966.99 $0.01 Reporting On Meters jPubl'c forks Gas 2008 Natural Gas Mun;6pigi Service Center 75 Attachment C >>for details see http://tinyuri.com/3mx3bob I Efficient Existing Public Buildings Required Required 3 actions 2 Efficient Existing Private Buildings 3 New Green Buildings 2 actions 4 Efficient Building&Sheet Lighting and Signals 2 actions 5 Building Reuse i ,RM• 6 Comprehensive Planning&Implementation Required Required Required 2 actions 7 Highs Density 8 Mixed Uses 9 Efficient Highway-Onented Development 10 Conservation Design 1 action 11 Complete Green Streets Required 3 actions 12 Mobility Options Required 2 actions 13 Efficient City Fleets 14 Demand-Side Travel Planning 1 15 Emvonmentally Preferable Purchasing Required Required Required 2 actions 16 Urban Fore-.ts Required Required 2 actions 17 Efficient Stonnwater Management Required 1 action 18 Pa6s&,Trails 19 Surface Water Quality 2 actions 20 Efficient Water&,Wastewater Facilities 21 Septic Systems 22 Solid Waste Reduction 2 actions 23 Local Air Quality 24 Benchmarks&Community Engagement Required Required Required 2 actions 25 Green Business Development Required Required 2 actions 26 Renewable Energy 2 actions 27 Local Food 1 action 28 Business Synergies . Floating BPs(additional to required BPs) 3 JV 2 3 Total BPs Required(includingflo atin for Step 3 31 actions NOTES 1 For each BP there are specific requirements,e.g."complete any 2 actions." 2 For BP groups,e.g.Buildings&Lighting,a mix of BPs is required.Category A&B cities,e.g.must implement BP#1&one other BP from BP#2-5. 3 The"floating BP:"a city implements the required#of BPs in the 5 categories AND implements any 3(or 2,for Category B cities)other BPs. 4 When a city has implemented a total of 8,12 or 16 BPs,taking into account the details in notes 1-3 above,Step 3 GreenStep recognition is granted at the mid-June conference of the League of Minnesota Cities. 76 0 Fa V --I Z V 3 C y A C W N N ; a Z (DD CL V �+ d CL �. 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O Q O rr N K YO 7 n N• rDD v '36� i ro n — m N ro = 3 m o� = n m 3 m 0 m _ �+ O cn a o 3 p m N m c" x 3 = ° S 3 m ea -° m 1+ O N c7 n N O O O O rp ,* rr 3 .c 0 n rD -• v. pq 1 ai -+ 0 rmt V O G 'O O or m S S N o 1 j o 3 as 7C 3 = C a) a n p m �, o rnD m 3 m n cn (DD o� n =* m M D) �+ 7� ffl N rD rmi °c 2 OQ 3 _�,� a m ° :3 Co 0 `� — m ni v ++ 0 c rD N o o m rD CD ID 3 m .� m 3 O s m 3 ° m 3 °_' m n (l a pOq N -Gp m a O �• Dinq y 3 n M N m O rnD pN1 m fl ro m II. 00 fu S a 3 0 'o m O p ro a n ID ED CL m a °_ o• I (D r�D r. � N i I i i I , =h 3 3 3 rn H -a Q a v 3 Z m o m c c (p m ;+ qQ �, N Coo _ rnr, W Q" W W Cr O O M prj _0 H CA .r 3 O O iA f�Jf en-F (D (D O n W m a M 79 OD V 3 � � n _ CL �* L' p 3 h 3 O a ? rn O w fu C tD Oroi (rtp 'Y 7 e+ 3 N O N .• O O O rn < 7 d al tD n X A d d 7 O Q' cJ 04 _A 0 a 7 n 3 n o Q m c v! p m $ 3 Z m 3 E" 3 ar c m fD �' », m t^ w rtAi 3 el C 3 C m a � � � � � ^� m a m o (�D tin A S O m 0 O ((DD N fC-1 i' 3' C 3 ~' �• �'I (roD '3•r 3 A N m 7 n, � Q to O m 3I A d d m rt ro d ° C C• 0 ro m (rtD 3 O ��7 3 Q G .'h .0 m < m N ro Dq 3 H CD v O S p .0 OS .+ S n O I ro 7 C• N �• m vi 3 c � -M- 0 p O ° O �. 07 � < DA �, ~' � 3' m A ^' ,dt CD � 3 p Q 3' o) 3 -� � rr � 3 m in O m 3 O 3 m ~ (D O m a w C w in 3 m 0 m ,3t rf 3 7 d ,.. 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N =} m p N -Z 3 N O 6 -� c -ro'n 3'o. v = A • �. i O • C- p 3 C r� 1L D) \ C cn O rt 3 'a 3• O 3 � O EL fD S O d 3 H = 3 m O_ d H m 3 N 7' fAD 3 m C 3 CL euD vt d to a_ S y W I rt rt A o_ 7 a d 3 m O as m O '� N 3 7 t^ m O �O _r d 3' ID m CA 3 RD I 3 p 3 C C A flrt' m .� LA C. 3 C m o I m m O rt m a o, c :+ 3 'O y p c�i - 1+ Q Q+ O m W. � m N Q -n 3 cr 3 m 3 O O m �L}. o Ol 3 � ro cr O ° m N N n m D h 0CR e3} .`G W O m 'O 1 S Dl n n m �o m m G n A 3 , m 3 P1 'b at m ° O 7 Di Oq p 7 Cr m 1+ d < A n 1 CD CL (SD I O vro+ `° N ,? -p to 3 m "" = 4A s N p a m 3 p 3 c A a m a p :* 3 '�, w m rt N m �_ D 3 y N �, rr+ y 7 3 M v �- m (fD rr S Cl C O S O 3 m (D rt a m 00 3 m C `n (�D CXD o °� H m 3 r' (D 3 5 3 p Ln 0 3 – Q ' „`` 9' a ro w3 m ° CL m o m �' r=pis � w c A 3 c M -, rt ,rt 3 3 rr 3 m m ,p. 3 '� m of C N oa N C oq e O S to (D •y S A x i r 3 rt m A S O ai m (D a w rt s m m :-c (D C O H p m m O m V (9 O II O y v O n m m � °1G, N n 'y* .ter 3 m <CL �� ro Dq �' 7 A ^'� troi 0 D S O j ci 3 = 3 '3•r (D 00 O. 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O O ,� n v .+ m n f(D a p+ a n d .+ ° `< rC h c ro Q 3 O� ° H w O m ao m M n� MR N C O O < d O w H 7 `{ Ort 3 m o < 3 O m fD a 3 m 3 � fD p oa a - O a m rt a n d 3 3 ro 2 s a n _ 3 n 3 N p 3 f s 3 r m r. d N w ro ro N ° °' y -q ID a' 3 rD ro rr °- O ° •O '•r fD O 3 3 n ni a '�•► O H, y O 3 N y 3 < w .� O O m (D _3 rf N N 3 = (<D• ' O �' .3•r CD ro O f�D c<D CL a j' 3 C: Q M rt X, 3 rb ro 3 _O O N UQ d4 N 7 l�D pa rt 0 01 � OroU ? p a 3 3 < N 'cu rt 3 N 7 < 3 N O n Dq Y1 ,� fD 7 •••� 3 .tron cu 7 L y rt .-r m Z m 3 m 00 0 r d ° C .�+ ro O 1 00 rOr O c M y p c 3 3 0 3 v c o 3 'rfq -' n n � ° °' a 3 cn CD 3 h c ° 3 c c n '"'« 3 `" c -x' ci `a m ° C 3 H ro 3 n 3 p' .< O X = rt 3 m O fD Q 3 d S CL 3 v r; 3 a - C MI 0,may, 3 n O_ m lu CL N w m M '•r m O ' '* mf O .< f3D 7 C) O t_roif v=-+ 0 3 7 C S 'V s�i� M n ,C Ol M N -p Z 3 S rD Dr =r ro CL c D' Q y II�rtl p Q Obi 3 u S O y 3 p3j O A� ° y _7 L^ fU m CL Obi Q Q rL 3 [� N •a O U) m a Q m 3 Lg < ci d m a°'o 3 o I° 3 3 °- m n ° a ro CL ro 3 m CD d tOi� m 0U 3 rr n fl) � ro N O' CD d fD r=F < C1. 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N T o T c a o o T rD rD CL D ro ` o D 3 °* m G ° °c n 0- 0 7 m 3 7 m 7c � M O 3 O n = 3 L ° tron o ro vtDi C �' aq o' K r+ Dy arti ° to I . = ;� a °o o' Z CU ?r 3 0 0 0' 3 m c o4 3 � a 0 3 D3i 3 w ; °r*' CL 3 + M c v ID m ro C1 0 0, N c M 3 3 m a c c m n as m X N �* N-o w E n°a m �+ 3 Fu aj o o Q o 3 ro r°•. m o a± n a m V1 O Cl rNr m 7 S rS—D d °�' ; rNr 0 CAA M < -m�i 0 C c tA :3 CL CD m �o m o o �,► SD ° m CL v o o c Cl s c 3 3 d 3 W a (D o °1 _ .fit ' o' y a ° r; m ,* m y " CL Q rD r+ rr f'n rr O . f O > a 7 N = m C N lu 3 a O O CD S -� c �'�' m .M 7 Dl m n 3 7 d N c OU 7 a m ° �^ m o C M - ocl =: 04 N r<D CU CA upi rD o� o� o n -°+, (!� m M S m — of r~D nmi a O ° .p« !: rm„ N N g 3 0 m d °; ;� 3 c �n c a� , o 3 � n m o m m o: 3 2 cr(DD O rrb ip 'Q CD rm+ 0 m (A .+ r3•r m - n m m d CT a� O m + O, z O rD ° c o c o m O ' O rD C N m 9 m z p O/ � 'A o c. •o Dq ° n D ,� 7 m (D .N. 6 Q n m b o fl_ O H N CD rD cu w 0 IA (D m O 0 j O v`" 7C = 3 H 0 3 0° m S m m �o N = ° m A rD N ° N ,* n 3 m c c m a i F.J w 3 F-` 61 m Ui 7 W N p [1 rt Q1 Ul y W yam, N o, d C S " n 'r 3 fD O N o, !+ 3 fl- N v m CL m -0 3' •° v ; m r3+ D D r :3 v rt v r m -° ' a n Fr n,Ei- c Q ti, v ro p 010 a N T e�Y? 0. C ro n o (D c v fD CD (p '° O fD 7 •n m X 3' S rr C 3• W cm ' 3 D p _v, m m 3 3 o O y m 7 Q , = = N M CA Dpi N 04 d O m 0 - M ro m n O M a o+ '* I s n ' o C. a c t� �+ ° m �, — .* N m o ro ni c o C (D < n -+ O O N -, -� r D n 3 m , O Ln Z7 O' j �, m _�' O ro O p M O. ° rt Q0 ID N < � n rr .� c °. ,C.r ° ? N 7 O m w O p ro cn C 7 S �• r+ CJ 3 �. "• N n O. �, .r n 7 n x n 3 Pr O Q O S rD N m O S 3 rr C D) FO CD rr C O- oq rr N. 3 rt d v_, � N N _-- O r ro 7 m a of En m ° 3 0 ° '" m °+ m a 6 ° ° °—' 3 N c I c P m ? ani a n m s m ? o a n d =h n rn m CL Q v, m 3 { N n fD 3• n n m n 3- o0 lu << Q M a n c uroi O O O S n w 3 m rr O 3 Q O=r C cu rF rSt N e%h 7� �. O T. '+ m eD W n N a v N m 0Q C ro ro CA N „ v °- ° f�D �, „ o0i a; O• t7 N .c 7 3 ?� h O O = H Qp vroi t, A rt ^' � N M � y n N O • oni t�D fnD 7 M o n 3• v .* n _� < m n _w c m CL o to o ° 0 3 m < n g M ° " 0 2 S. o f ro � oa m 3 v° •` °' : o c; c S tn '* m y jC 3 Q r D �' n on -O' Q o v G; y N -° ro lD N .•+ <• 3 p ro 3 �Cf 3 7 = S m m Q fp N N 3' rt N rY 3 S \ ° .�-t S 3 OJ 3 '� S 3 C) Ql d CL ° N a m m � in ` ? 3 3 a n " '=fu a o_ m o c s u o n m 3 3 0 ° Q W 3 C . ro a N fu .* 3 G o� 3 `n r+ 3 a �, o• � h ° n m CL c� o LLD 2 1+ � ,, �+ 00 ° N n N n N C. 0) .� N M S S m _X Q• n m , I ro m m T x ° a � p m O S rD , 'a ro i O' fl C O M :^ n Q O m OA S vmi O�i r+ m N CL t H OD I ° v � m cu ( N n. (D ;+ n c ro ' n _ 5 lu i j i I 3 3 3 lu O O O jP, m m IA j O 3JSJ D] {A (A Ol C V O [� N O 'nr 3 O (D rf m 83 C cn _ _ _ _ _ m y Q7 r3r DO V Ot Z m N O S S m o m F m w (Np N o � A (D y '°* m o ono m �° ° 0 s v r+ ti 7 m � '� m m " 3' kal O N 1• O i '-r fD 'rt rt vroi p) ro,v , 0 0 ro a vi `� 3 t�� c°� n m w ° OQ = a 70 ro °+ s ID m < y bi d 0 ,�, to - ° n, r+ w a a• (D r n °* w n r'"v .� ,' ° o off, 3 01 p N ° z '* 3 m -M m a o -o y m m 3 ° o m m GQ s C h °-' Q n' o C °o a 3. %, N c m ° °_ m o a 'On 5 ao CL 'n w rp m -'' n' O < 'mo n ' rte} m Q. �' < W 3 ° a3, 3 ° w .0 `" `" '" 00 ID a' S � D -° 'a �c u Q °M •° 3 X O ': d $ ro m `° S�. o m * s �+ 01 S a m r+ w m o (D R x v � � 'o d a m w v' ro � Oq � a � � 3 a � 2 n CC a m m m r+ c m t7 A m O sv '^ rp 0, T1 '0 It �^ N A r+ m 01 m m 0 y 'a M '� m an 6 a� rp' y m m o w ° m -o a �, va o a r+ c c CL fD z"x � A m 7 3 0 u o m Q �1 CU o H 'a � � � A I fr m = a n m m CD m �, m 3 a -o 3 c v ro fD ;D ° y ro - 0 0 3 �, m ro n � rro+ Q ° 3 0 0 2 0 ° m CL a m m a o3a m y m °- C m a < < d cu m 3 a a o ¢ '� °' '+ < n I s m ° m m OQ m y G' cNi m .3+ `� 3 °' m a s cu i m H m m m H o n m p 3 CL I y a I O = m cuu c tr m n n j fl ° �' r w (n � oma o °.Q ro o � A y m n o o r+ 3 m w W o m v� rn .0y, 7 n� in Q _r =r m a (A r+ O O 0r O 7 7 c o ro 0 o ° ao 00 eD 3 m G1 U, 0 3 v UO LA I I i I i I , 0 3 m °7 ro 0 r r fu r+ ro fD �1 A M' QQ Q C. M t0ir W W Z N N m Q 3 a 0 CL Q. a '* O 0 a� m 84 r V i R1 1+ O Ol 0) - 11 W N 3 v n In A W D n a d o D o°'a n -i n v_, 6 m D rD f7 '* < W n v a d D m CL 7 n ro ro S = .+ n O rt o C, O o (D 0 n v, c ro o C c p X n CL rD rD °' m m ,�, m d Q d. D D D ro a ,n ..,• ro .. S p 3 v f+ O �< ,..r rD ,n N < On p ro O o o. ro ro o 3 p O p to cr o s m `" 3 ro a o � '+, m OQ c d 3 d 7 z _ = to -, n (D c < .+ r* N ro p v� a C 3 n n p �' Di W p a v W W r+ ro n r) ,< O ro' ro �' rt O ?�. ? H O p C 4ryl d n n O O 3 N n °1 or n v, p y ro ro m ro m, m v, ID Oa ;,, o�i t`^f c Q � ro o ? h m ro 0O p 7 S ' C ' 3+, 7 �' rNy 3 r+ 'O O IIi n C O '�! rD N A ID 3' 'i r+ CD h (� 07 0_ ro v d a) N 3 •O m p 7 t<D m s a• - " m ° c = O : o c ( ro ro �' ro � - s v c ro r* 3 d < p �, o n 3 3 ` a ro o ro o o- 7 �O - ro ro p + c O N O N r+ p X- O ro 3 ro pq c,D . O p 3 rD O ro p O � ro ro v+ Ri O CD Q p O O •d N Z •� d S t~D X o. c ,�_r• H f'D d 0) n N d - cr rt " ,ro+ b O cu rt d p ro a� n ro 3 C y 7 p ,C-r O �' N - dnn• > > C n p O ro CD N j 7 '++ � N rDD rt •O a ro 7 d to '� rte+ C _ a , T p�j s vrti 3 ro In rDD r+ p ° n n O 7 C O G O r+ Ln OJ O I uroi n _• O d f�D rte+ '+ '< ro O N C ,,Ln 7' p, O -� .y n p p 7 , O C• OA 7 < A• 3 O tyif `G. m ti CL n O N n rD p m C O f3D = Oo y trop � N S O ro O -w •Q 1 CL 0 N , F••+ rD '6 Q Op 7 < P D) fl S y N (D V H d 47 D ro = II y+ 3 fT w rt C S CL CA ID Cr cu m fu cn I A r�r 3 QJ w I rD ro 7 I S rt ^� O O O n n fD ro < 3 rD cu cu -�+ w a m m ai m n C O. rD m O iro N C) + O y I O ro p O n' y vii LA 7 i i i I i � I i 0 0 � � v m o W m m . d z a m p� O 0 0 85 N Fi N p tC 00 C N cr Z N (ND O' 00I V 01 In 0 A W (IA N F� 3 S 0 .. - -c, •. 0 O_ -�•n d 0 -0 C '�!Dn'. .. N O n O' C En J>O_ A ° fD O.lu CD a LA CL m I ° w Cr `° c m = m o c S N rn F 3 '� m 3 3 ofu a CL y, v O ° _+ =i O 04 to %U ^* �^ G 3 G v+ (j4 fD d I azi � aka m n m a O �+ � � ° r+Qj rt N@ 3 DJ O ° O Oi 004 7 H 1 < n� ,dy 3 0 rt 0 n m 0� �' i N C N 3 3 O rt ° of 0 O rt 0 H M 3 3 C 0 i 3 G 7 G C 0 6 Q 0A! � n d O 0 _ ( 0 � 7 O A {n N O Q' - rA 0 may„f 037 d 0 - m °' v o 0 � 3 °� 3 � m 3 °' o. y ro -0 fp mn o in ° d a4 M c N rt Q of rt c m m O 0 H vi v _v m r. - °. 3 5 c ° 0 3 rr M 07 to ' 7 A 7 C. C m T i n Ln f1 °L rt' O A N 7 O 7 N to 0 (D 7 7 3 �p != v a 0 n) - v S CD n � ' CL O 0 � O 0 O 0 M n d N S fnD 3 O y 5* 0 n 'a O 7 3 T'. fD !C �+ -�1f ' f<D Q. d N eNY r�' Q X S 3 m ° 3 3 ° < (D v, c-° ° m S 0 0 s o m < o o o r; fD QQ rr f. I a 0 � d v nor O �. fu p w O z O O0 y 7 D Q. 3 a. M. CL -V- I O 0 0� 7 v N — o Ion , o m i rt �, z 3 0 -s CD w S N N I 3 c 70 v .0.*, 3 I Dig �+ m G! rOly, O N 7 r, -0 m =r 0 cA LA. i ' I i i I =r 0 p CL n m 3 u (D r a f° d ro 0 CL o ni m y + m S + c C °,t' p m '� 0 vr+ O n v 0 rr � CY -0 m O Z n �' n (A d Ci O O fu N IT1 0 rr .P 'N•r ' S 0 p O v M vtDi O�i 0 ui d 0) 9t n c d* rt m a (A m O rn O a 0 O n rt IA ro 7 of fD {/s 86 {Nf yN p fp oa n a ? :� " $ o, o cn a _ w o_ a a� �^ 3 7 w v ffb C i-h C ... ro �.. O. ' O fD C Cr� Cf rr Q .��. N m 19 d d .. c QQ 3@ Vf m fp A rri m O_ O O. 7 Q O D N LA OC ('D C O Q 7 d T°3 O (D(D 1+ �, y - oT a O O Oq O 3 N m -, a CD rr O rt an d -2 7 a A -s m a -• m cr 7 3 V A m > > m m °- o m` d ° m m Q d N a o (A o m aa)i W a, o m a m 6 ° 3 ro m 3 a n m ° CL LL O Q ,N.r C O C. S 'D rt a O ,3y, O �, Os A a) O' O• v. m L*, rn S .+ O .•r 6• O a. m O � o� m y 'r-�• a 7- 3 3 I o ro o q ro oo ° 3 0 �+ ° °.� _ ano M m N O Vl m O. 7 m y '% 3 ^ C a! 3 a S 7 m �' O ^ v uroi 7 OC CL 'm+ O O m �' m in < 7 K O- ° N N 7 �• 3 = 3 h rt Q 7 a M. CL r► m n (n O + ° m �+ •••' m � � O o? ro 1+ O n=i = Oa a n a C 1+ r0+, tDi m r�D Cu 7 O * = O Z •* 13 t'n 1+ m ro O p 3 vC a � m o a 3 y a a) -. a o o .« ° '^ � m 3 c •p o m rD o � a ,^� m o $ O 3 =n a 3 � m r-L �' m °�' '` °m CL 3 3 v c Q = zr v� ro m -. 0 31 s c m ro �. C N I L^ a ry O N a ,..r m H ro ^• CL y I ° CD o.C ,�.,, m O 7. M Q• M h r+ • a in m m N Cr i I'� y ro O� rt m •m+ S m •O° v^+ rD M ° O yt H m -O �+ a O m °—' m vim+ d °: to _ � O d 3 7 a m C ro cn Q O 3 d CL o m m 3 + , ., 3 u, m ° m �, � 3 or `, ^ ?r 3 m n rD lcn ;:r an 7 m X m to 3 ;: N p n rD m a O 2 < v' c 3 � 3 v� O f D amJ � � � C N � Q v ! K ro y o. ° "" o ro 61 ro ^ 3 o r' w �, o r+ m o; °c m o 0 0 ` Q d m � '" Q o 3 Q m g a r+ .•+ Q ,_+; �q 7 7 3 Ol 0 O �, rr .., m (p CL rt rip �? O -h ' r+ ai S m ° m ig W v QQ -^+, C I �lu 04 rD � •i; n o C � m Q o .-J m ° w v, a .� m .-j 04. g c H = tw N ° m n m m m = a n* o o 3 n �, m 0 3 r<e x M o ' I 30 0 rt � m a� �, w ro oIQ 3 3 o m D m a I °'+' N p O C m vro 1+, ci v m m A a ni r<o a ° I ° ° o' °- 5 a i°n d 3 o � CL ^ .. 4 ao I m ° �* ° A 0 CA �G o o m a 3 � m 7 fD ((D 1 7 m C •+ I I I � I I I 1 h =h F 3 m ai •p � 'O 'C -C] rt (p .y-r rp amj P fD m Z rN-► m m D ,_fir M '3r ^ Z r*, O m 3 O m 0 3 0 O O G. cn rr 3 3 CL 7 m o� a N rr m ^ O N a CL 3 3 o, n I- I 1+ CL n m I m 87 N W r O ° . OD N= I . . O CL fu 0 0 n W Fr m 0 t7 0T w fu .o n C a o� 7 n -+ o� D m d D CL = 3 N m (D ° o a 3 ° O 3 0 t c n o 3 co I° o cD ° d v o o �, ° n a '+ �^ C y �. rD C C fu rD I cD y ryi• 3 O. 0. (D �'07q O n Vt O 3 ((D�p n O 07 - < N n fp' 7 ,rt e�' O < m Q-q• p ni r�r �+, y rD N D n C_] 4 rD n "• 0 r+ n O C O �' O 3" O' ° v K to N n — fp fp fp O 3 -„ C n S �• 7 rt pmi m O iD c n O \ O v p x 3 " j cr�i -a I n n �+ ry O O ft) LA °' m ° °r+', '°O Q N + N N a '-.1 �. B' o omo m ° ° o0 rD v, o ° 3 o g N d -, 3 c , ro m I 3 < 3 3 CL M CL p 3 ,pli, O �^ lD N O, 7 a •y* oni N n < m •n_+. O M L O° 0 3 = :+1 6 A 0' -� ° _•r rZ m \ rt OQ cu 3 Oo -n --" -s O '-� 7 O. Oo N O 0 '< fD 0 0 O y a fD lD 3 3 0 0 v. C: rD y 7 M 0 ° LV ro rD W '"' C 'O ° O d Do a 3 IN :3 0. m N o4 " I-, 3 n C -� 1 rD rD °-' o ff Q m fD o p n m a ° vm, d .°: ° r�D cn O 3 fp •o a 0 R �, c o 0 o fs Ln m Q CA C C m n p O' in Q �, "• A d O - �+ m rD 0 ' O n fp A f� m v_+ rD d C �^ m p o 'O = cr�D -n to v� C 3 r*.R.m N O S -h y W° 7 '�•r -� 7 O S < \ ^��' Q y 7 O 7 o �? as m 3 ;c d d 0 3 0 ;Z ° n 3 m 3 o 0 ° m R m c °+ a = , a o a rz � n°rD cr CL O r+ m O 0 cm:3 CL °a c °' rD y n Q n� 3 0 Y,', m CL m ° '^ 030 3 3 < 0 3. 0 oa ;rt a fu O n M ., ro n C 3 3 n y o N 0 3 1 d l y m O - of m °c °— p O d n rD ,� 3 rD v _ �. d 3 rD u� d O n C rD 3 o c 3 0o m 0 0 0 m m 0 ° o f„ c -4 a a o. > > 3 r« i°, m oo ^. d rD M fNp O1 C 3 ,w�. .-+ 0 = �? m m S I n w 7 =� tmn O "6 .C-t Co ,� w CD m 30 I 3 C - 19 C �' I •�„' a (mii 0 cu m fri7 @ rD rr O d \ �. . a m 3 -9 O CL O 3 Qj 3�. `L �* N oy7 O �` n<i m 3 I< C CL m+ fAD -. in m f'D a p S N f1 0 7 N n fm rt ! 3 0 p 0 -0 m. ° f1 m i m ° n N m ( w Gr CL C QO V' 6 O I 6 -� 3 m 3 j 3 5. 3 rt a 3 ni A 3 I" rr CA m � w f<D OD N i o j 7 CM Q a cu 0 Cr o a o p I v � I I a cu 3 ' fu I � I I I I 'vr► N cm fD 3' N d 7 O O z A 03q m O O' 3 � N I O � .d (D rr to 88 P. °D m $ w c rD a n i CY d o m a o d c 3 s m obi p 5 0) 0 -a rL •p y� •. of 7 7 `+ OQ y OG M to O cy, m CL Co p 7 = C G lD vl ? H a � G N CD CD� m ° a I� o o 3 m o 0 o r m o n o, ° Q v rD = o c " Do 3 C o n o rt C m o °�—' (D 3 Q rn in c 'U. 0 V7 rD m ry t o o o CD 'a c -0 CU cq y 3 n o o m p � o �' ' `-'' g o 0 0 (D o rD c '" c O " m " m •8 p� C) V j 7 Q a .. -, A - v� ,-�. O DJ O 74 ,�.� m m v+ s s a c o CL s ni m G °r 3 m w e v O 7rt C m m a c d0 3 O O '^ j `vOi N -p o! V: E ? �c � v� nOi '+• � rM j 7 O O O O O G v� �< O O Cr cm M 4A G: in G y •° (D O 3 'p 3 Ln !D fD M cr 7 `+ rD a rn " d i Q in d p c ma 3 C (D jLn m N � K m o '^ n c o a CD OD '-r w + '0 CD m m o r+ of '* °n n m 3 v 0 ° c w _ a a m O n H fu O rt 'rt " 7 O v' O OG n ^ -�, d a CL n O rn I < Ln c o M .+ 3 n* (D 0 1 c O4 O s H n N N O CD aOi N O j D. d N DCq C tr rD p [�D — 1 a C° _ a n S I N oI-. rr 'ny+ lD � Cl N C I II. 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(I S L: O y y � � � O m � fD .-r N 92 RESOLUTION 2013-13 CITY OF COLUMBIA HEIGHTS,COUNTY OF ANOKA, STATE OF MINNESOTA A RESOLUTION AUTHORIZING THE CITY OF COLUMBIA HEIGHTS,MN TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM WHEREAS,Minnesota Session Laws 2008, Chapter 356, Section 13 directed the MPCA(Minnesota Pollution Control Agency)and Office of Energy Security in the Department of Commerce, in collaboration with CERTs (Clean Energy Resource Teatns),to recommend municipal actions and policies that work toward meeting the State's greenhouse gas emissions reduction goals; and WHEREAS,the Minnesota GreenStep Cities program assists in facilitating technical assistance for the implementation of these sustainable development best practices;and WHEREAS,uncertainty in energy prices from fossil fuel energy sources present new challenges and opportunities to the City of Columbia Heights NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Columbia Heights does hereby authorize the City of Columbia Heights(the"City")to participate in the Minnesota GreenStep Cities program. BE IT FURTHER RESOLVED that the City: 1. Appoints Jesse Davies,Public Works Administrative Assistant,to serve as the City's GreenStep coordinator to facilitate best practice implementation; and 2. Will facilitate the involvement of community members,civic,business and educational organizations,and other units of government as appropriate in the planning,promoting,and implementing of GreenStep Cities best practices; and 3. Will identify a short list of best practices for initial implementation by the 31St of July,2013 ;and 4. Will claim credit for having implemented and will work toward implementing at least 16 required and optional GreenStep best practices that will result in energy use reduction,economic savings,and reduction in the community's greenhouse gas footprint.A summary of the city's implementation of best practices will be posted on the Minnesota GreenStep Cities website. Passed this l la'day of February, 2013 Offered by: Seconded by: Roll Call: ATTEST: City of Columbia Heights, Minnesota Mayor Gary L. Peterson Tori Leonhardt City Clerk/Council Secretary 93 CITY COUNCIL LETTER Meeting of. February 11, 2013 AGENDA SECTION:CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: FINAL COMPENSATING CHANGE ORDER BY: K.Hansen BY: AND FINAL PAYMENT FOR MISCELLANEOUS DATE: 1/23/13 DA . CONCRETE PROJECT#1200 Background: The Contractor has completed the 2012 Miscellaneous Concrete Repairs and Installations. This annual program consisted of curb and gutter, street, alley, driveway, and sidewalk improvements/repairs throughout the City. The change order consists of work approved by the City Council, such as sidewalk on the north side of 43rd Avenue,boiler room slab and recycling center improvements ($25,874) as well as typical work added during phase 2 of the contract($26,934). A spreadsheet with the fund distribution is attached. Analysis/Conclusions: The Miscellaneous Concrete Program is set up on an annual basis with a preliminary estimate of quantities for the entire year. The quantities of work will vary from year to year based upon actual work performed in the two phases (late spring and fall). Staff recommends approval of the compensating change order and final payment to Ron Kassa Construction, Inc. and acceptance of the work. A copy of the change order and the Engineer's Report of Final Acceptance is attached. Recommended Motion: Move to approve the final compensating change order and accept the work for 2012 Miscellaneous Concrete Repairs and Installations, City Project#1200, and authorize final payment of $28,853.83 to Ron Kassa Construction, Inc. of Elko, Minnesota. Attachment: Change Order Engineer's Report of Final Acceptance Fund Distribution Spreadsheet COUNCIL ACTION: 94 FINAL COMPENSATING CHANGE ORDER Project: 2012 Miscellaneous Concrete Repairs and Installations City Project: 1200 Owner: City of Columbia Heights Date of Issuance: Jan 23,2013 637 38`x'Avenue N.E. Columbia Heights,MN 55421 Contractor: Ron Kassa Construction,Inc. Engineer: City Engineer 6005—250t"Street East Elko,MN 55020 You are directed to make the following changes in the Contract Documents: Description: Change in original contract price to compensate for additional work added to the contract by the City. No. Item Description Unit Quanti Unit Price Total Price 1 Remove curb and gutter L.F. 441.5 $ 6.50 $ 2,869.75 2 Construct curb and gutter L.F. 803.0 $ 18.00 $14,454.00 3 Remove and construct 8" street S.F. 80.0 $ 5.50 $ 440.00 4 Remove 6"driveway S.F. 655.0 $ 1.70 $ 1,113.50 5 Construct 6"driveway S.F. 569.5 $ 3.60 $ 2,050.20 6 Remove 4"sidewalk S.F. 6,095.5 $ 1.50 $ 9,143.25 7 Construct 4"sidewalk S.F. 6,517.5 $ 3.20 $20,856.00 8 Truncated dome panel S.F. 56.0 $ 30.00 $ 1,680.00 9 Construct steps S.F. 5.3 $ 38.00 $ 201.40 $52,808.10 Purpose of Change Order: The contract has been modified to include additional quantities for installation of curb and gutter, street,driveway and sidewalk,ped ramp panels and steps. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Time: $ 51,611.90 Previous Change Orders No._to No._ Net Change from Previous Change Order: None Contract Price Prior to this Change Order: Contract Time Prior to this Change Order: $ 51,611.90 Net Increase(Decrease)of this Change Order: Net Increase(Decrease) of Change Order: $52,808.10 Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders: $ 104,420.00 Recommended Approved By: By: City Engineer Ron Kassa Construction,Inc. City Manager Walt Fehst Mayor Gary Peterson Date of Council Action 95 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY,MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2012 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS CITY PROJECT NUMBER 1200 January 23, 2013 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Ron Kassa Construction, Inc. The work consisted of curb and gutter, street, alley, driveway, and sidewalk improvements/repairs throughout the City. The contractor has substantially completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 51,611.90 CHANGE ORDERS $ 52,808.10 FINAL CONTRACT AMOUNT $104,420.00 FINAL WORK APPROVED $104,404.10 ALL PRIOR PAYMENTS ($ 75,550.27) BALANCE DUE $ 28,853.83 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 97 ) \k\ 2/ /« §i } _\ \ G ; \\ � Z ) § � � ƒ / w* ! a a!n ra® ) ) \ ) k§ & [ /'A \ E / \\ R@ a§ / §§ (( C4 c � § § § PP §) \\ H j \) } \ §§ ) < �® \ / �\ \ \\ \ \ k§ §] w;m m; r; ;m a ; e , \ } //\ ! }\ ,\ } :§ 2& $;! !) �2 `` 2 )) }fJ )/ }/ )] / f / CITY COUNCIL LETTER Meeting o£ Februaly 11 2013 AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER DEPARTMENT: PUBLIC WORKS ITEM:ADOPT RESOLUTION 2013-017 BY: K. Hansen BY: ACCEPTING THE FEASIBILITY REPORT FOR DATE: 1/31/13 DATE: CONCRETE STREET REHABILITATION AND ORDERING THE PUBLIC IMPROVEMENT HEARING,CITY PROJECT NO. 1302 Background: Staff has developed preliminary plans and prepared the Feasibility Report for Concrete Street Rehabilitation. The concrete streets are all within the Innsbruck 3`d Addition plat. This area is generally described as Johnson Street/Pierce Terrace on the west, Stinson Boulevard on the east, Corporate Limit on the north and the Plat Boundary for Innsbruck 3`d Addition on the south. The concrete streets were constructed by the developer in 1961 and 1962 and total 1.95 miles. These streets underwent major rehabilitation in 1983. At that time full and half panel replacement and some partial depth patching was done. In addition, all the transverse and longitudinal joints and cracks were sawed and sealed with crumb rubber. Since 1983 routine maintenance of the concrete streets has included full or half panel replacement,and approximately 20,000 L.F. of joint sealing. More recently,staff has begun to patch joints and cracks with sand mix bituminous. The concrete streets are beginning to deteriorate at an accelerated pace. The streets must be rehabilitated with the thought of lasting 15 to 20 years or snore, or maintained with minimal maintenance and completely reconstructed in several years. Analysis/Conclusions: Attached is the Feasibility Report that details the scope of work for Concrete Street Rehabilitation. Particular issues are summarized below: 1. Rehabilitation Strategies: To evaluate the condition of the street Braun Intertec, a geo-technical engineering consultant,conducted tests on all streets at 100-foot intervals with a dropping weight deflection test. From this,the strength of the road segment was determined. Braun also developed a pavement conditions index. The existing subgrade and aggregate base was found to be adequate. The pavements were visually rated on a scale of 1 (poor condition)to 10 (new pavement). These pavements ranged from 4 to 6,or in fair condition overall. Four concrete cores taken near the center of panels were found to be in good condition. Of the 6 concrete cores taken at the joints,5 were found to be severely deteriorated and only 1 was found to be in good condition. Braun recommended concrete rehabilitation in accordance with MnDOT repair methods. Staff evaluated two treatment strategies to rehabilitate the concrete streets. The initial strategy was to replace most panels or half panels that required joint repair on two or more sides,or panels with two or more cracks or panels that had settled. This strategy was not cost effective. Staff reviewed panels marked for replacement and determined if a less extensive treatment could be done, focusing on joint repair. The limitation of the latter strategy is that the ride quality will only be marginally improved. Also,pockets of standing water will occur at locations where a street panel has settled below the elevation of the gutters along the edge of the streets. It is staff's opinion that this strategy will extend the life of the concrete streets for 15 to 20 years or more, before full reconstruction of the streets will be needed. 99 CITY COUNCIL LETTER Meeting of February 11 2013 AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2013-017 BY: K. Hansen BY: ACCEPTING THE FEASIBILITY REPORT FOR DATE: 1/31/13 DATE: CONCRETE STREET REHABILITATION AND ORDERING THE PUBLIC IMPROVEMENT HEARING,CITY PROJECT NO. 1302 Continued—Page 2 2. Utilities Replacement: Utilities have been reviewed in the proposed construction area. Staff utilized structure inspections,televising,history of water main breaks,age of water main and services,leakage testing(independent testing),and previous engineering reports in determining utility recommendations. No water main work is proposed. The water mains were cleaned and lined in 1995 or 1996. Only minor sanitary and storm sewer repairs are needed. 3. Assessment Methodology: Street Rehabilitation in 1983 followed the previous assessment policies. Under the 1999 Alley Construction Program and in subsequent zones, a"unit"assessment methodology was employed rather than using a"front foot'rate basis. The existing assessment policy for this area primarily involves"street'assessments. These streets are not constructed in a typical block style development as seen elsewhere in the City. 4. Scope of Work: Concrete street rehabilitation with full and partial panel replacement,full depth joint and crack repairs,partial depth joint and crack repairs,full depth spot repairs,partial depth spot repairs,routing and sealing untreated cracks,and cleaning and resealing joints and cracks. Concrete panels surrounding sanitary manholes will be replaced with bituminous. 5. Financing: Concrete Street Rehabilitation: The estimated construction costs are as follows: RECOMMENDED NOT RECOMMENDED 1. Concrete Street Rehabilitation $642,318 $829,887 2. Utilities: $ ** $ ** Project funding is proposed as follows: Assessments: $352,083 $462,395 Infrastructure Fund: $150,893 $198,170 Anoka County $ 85,642 $110,652 City of New Brighton $ 53,700 $ 58,670 Sanitary Sewer Fund: $ ** $ ** Storm Sewer Fund: $ ** $ ** The costs and associated funding for utility work(**)will be further developed during the final design. Continued—Page 3 100 CITY COUNCIL LETTER Meeting of February 11 2013 AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER DEPARTMENT: PUBLIC WORKS ITEM:ADOPT RESOLUTION 2013-017 BY: K. Hansen BY: ACCEPTING THE FEASIBILITY REPORT FOR DATE: 1/31/13 DATE: CONCRETE STREET REHABILITATION AND ORDERING THE PUBLIC IMPROVEMENT HEARING,CITY PROJECT NO. 1302 6. Past Assessments: None. 7. Concurrent Projects: None. 8. Utility Issues: The majority of sanitary and storm sewer castings and supporting concrete rings will be replaced. The structures are in good condition. 9. Meeting Dates: Staff has established the following meeting dates: Resident Informational: February 26,2013 Public Hearing: Monday,March 4,2013 Recommended Motion: Move to waive the reading of Resolution 2013-017,there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2013-017,being a resolution accepting the Feasibility Report for Concrete Street Rehabilitation,City Project No. 1302, and ordering the Public Improvement Hearing beginning at 6:30 p.m. on March 4,2013. KH:ky Attachments: Resolution 2013-017 Feasibility Report Map COUNCIL ACTION: 101 RESOLUTION 2013-17 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR CONCRETE STREET REHABILITATION AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1302 WHEREAS, the concrete streets within the Innsbruck 3'd Addition plat are beginning to display signs of deterioration, especially at the joints, and WHEREAS,pursuant to Resolution No. 2012-135, a report has been prepared by the City Engineer with reference to the Concrete Street Rehabilitation, and WHEREAS,this area is generally described as Johnson Street/Pierce Terrace on the west, Stinson Boulevard on the east, Corporate Limit on the north and the Plat Boundary for Innsbruck 3rd Addition on the south, and WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost-effective, and Said report is hereby received by the City Council of Columbia Heights on February 11, 2013. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,MINNESOTA I. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of$642,318.00. 2. A public hearing shall be held on such proposed improvement on the 4th day of March, 2013, in the City Council Chamber at 590 40th Avenue N.E. at 6:30 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Passed this I I th day of February, 2013. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: BY Mayor Gary L. Peterson Tori Leonhardt City Clerk/Council Secretary 102 City of Columbia Heights FEASIBILITY REPORT FOR 2013 STREET REHABILITATION IMPROVEMENTS: CONCRETE STREETS CITY PROJECT 1302 FEBRUARY, 2013 ENGINEERING DEPARTMENT 637 38`h Avenue NE, Columbia Heights, MN 55421 103 763-706-3700 •:* 763-706-3701 (Fax) STREET REHABILITATION IMPROVEMENTS COLUMBIA HEIGHTS, MINNESOTA CONCRETE STREETS PROJECT NUMBER 1302 LOCATION: CONCRETE STREET AREA BOUNDED BY SOUTH PLAT BOUNDARY OF INNSBRUCK PARKWAY 3RD ADDITION TO NORTH CORPORATE LIMIT FROM JOHNSON STREET/PIERCE TERRACE TO STINSON BLVD This feasibility study includes an analysis of proposed concrete street rehabilitation within the Innsbruck 3rd Addition plat. IMPROVEMENTS: Concrete Street Rehabilitation— Work will include the following rehabilitation methods: • full and partial panel replacement, • full and partial depth joint and crack repairs, • full and partial depth spot repairs, • routing and sealing untreated cracks, and • cleaning and resealing joints and cracks. In addition, full and partial concrete panels surrounding sanitary manholes will be replaced with full depth bituminous. Utility Construction— Sanitary sewer replacements/repairs as required to maintain the collection system. Storm sewer replacements/repairs as required to maintain the collection system. INITIATION: City Council following the guidelines in the State Aid Concrete Pavement Rehabilitation Best Practices Manual (2006) and updates. OWNERS Concrete Street Rehabilitation ABUTTING 1. Innsbruck Parkway Johnson St to Stinson Blvd (45) OR 2. Innsbruck Parkway West Innsbruck Pkwy to Innsbruck Pkwy (15) IMPACTED: 3. Innsbruck Circle West West of Innsbruck Pkwy West ( 6) 4. Matterhorn Drive Pierce Terrace to Corporate Limit ( 5) 5. Rainier Pass Innsbruck Pkwy to Corporate Limit (11) 6. Saint Moritz Drive Innsbruck Pkwy to Corporate Limit ( 9) 7. Argonne Drive Innsbruck Pkwy to Stinson Blvd (29) S. Pennine Pass South Plat Boundary to Argonne Dr (12) 9. Saint Imer Drive Argonne Dr to Corporate Limit ( 2) 2 104 10. Chalet Drive Pennine Pass to Stinson Blvd (13) 11. Stinson Blvd South Plat Boundary to Argonne Dr (13) ISSUES: The following is a study of the key project issues. Street Rehabilitation The proposed rehabilitation work will take place within the back of curbs. It is staff s opinion that the proposed rehabilitation will extend the life of the concrete streets for 15 to 20 years or more,before full reconstruction will be needed. Braun Intertec evaluated the pavements and developed a condition index. On a scale of 1 to 10, with 10 being a new pavement, the concrete streets ranged from 4 to 6, or in fair condition overall. Four concrete cores taken near the center of panels were found to be in good condition. Of the 6 concrete cores taken at the joints, 5 were found to be severely deteriorated and only 1 was found to be in good condition. This suggests the concrete streets are beginning to deteriorate at an accelerated pace. The limitation of the work as proposed is that ride quality will only be marginally improved. Also,pockets of standing water will occur at locations where a street panel has settled below the elevation of the gutters along the edge of the streets. Utilities No major water main, sanitary sewer or storm sewer replacement is proposed in this area. For the sanitary sewer and storm sewer systems, staff is proposing to replace castings and deteriorated concrete rings supporting the castings. The existing structures are in good condition. FEASIBILITY: The proposed improvement project is necessary to provide consistency with the street rehabilitation policy, cost-effective with the inclusion of partial city funding, and technically feasible as prescribed in the construction recommendations found elsewhere in this report. The project and project elements should be implemented as proposed in this study. The improvements, once completed,will provide a benefit to the properties served. SCHEDULE: Construction is scheduled to begin in late spring of 2013, with substantial completion occurring in the summer of 2013. Council receives Feasibility Report and orders Public Improvement Hearing Feb 11,2013 Public Informational meeting prior to Public Improvement Hearing Feb 26,2013 Public Improvement Hearing and Council orders Public Improvement Project March 4,2013 Council Approves Plans and Specifications,Authorizes Advertisement for Bids March 11,2013 Bid Opening April 11,2013 Council Awards Contract April 22,2013 Begin Construction May 20,2013 Construction Completed August 30,2013 FINANCING: Financing would be a combination of assessments to benefitted properties, 3 105 infrastructure fund including Municipal State Aid funds (population apportionment), and utility funds. The estimated construction costs for each option are as follows: Proposed Infrastructure Other Type of Construction Assessments Fund Revenue Street Rehabilitation $352,100 $150,900 $139,350 Engineering and Administration $ 64,230 The assessments reflect a flat fee of 10% of the construction cost included in the amount to assess for a portion of the Engineering and Administration costs. Percentages proposed to be assessed for street rehabilitation are consistent with the policy for partial reconstruction followed under each of the prior street rehabilitation zones. Utility work performed as part of the Concrete Street Rehabilitation project will be paid for from the appropriate utility fund. ASSESSMENT: Assessments will be in accordance with the City's Street Rehabilitation Ordinance and past practice. Assessments can be based on a per foot basis or a parcel basis. Following the Zone 3 assessment policies, assessments would be on a Street parcel basis. This assumes that all parcels benefit equally for the strategy in front of their property. 4 106 2013 IMPROVEMENT PROGRAM COLUMBIA HEIGHTS,MINNESOTA ESTIMATED ASSESSMENTS-PROJECT NO. 1302 CONCRETE STREET REHABILITATION PROGRAM (Section 25, T30N,R24V) I. REHABILITATION Estimated Cost: $ 642,320 Assessable Construction Cost: $ 352,090. Estimated Assessed Cost per Parcel Residential Street: $ 2,817. 5 107 Z z O_ (n w M Q W =� o a� O W La `� w (V I _° (D> (a �W Q U) `°? oY U) = W w d � W of �/ LL Z w r O O ow H- U ❑ U U W Z 0 NOSMIS OZ64 t m v00i u'�i a v M M r c' m o a � n umi a a m M 23 2 0 r ^ 6Z SZ£Z 0 SLE OZEZ 2 4o rL EZ GO 2300 23 05 00 L aoE £" a y Oo£Z 2305 t n y n m aa. 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OLLt OLLL SOLE Q LL OOLL m LLLI 'mr° OO49t SE9t m O a91 SZ O U Q 909L C h � S9SL n M bP W 595L d' w cu JOHNSON ST s4sL Q o4st myos N SZSL y 864E $ 1O rn CITY COUNCIL LETTER Meeting of. February 11, 2013 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: February 6, 2013 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the February 11, 2013 Council meeting. This agenda consists of applications for Contractor licenses for 2013, a Temporary Liquor License for Immaculate Conception Church, and a license for Courtesy Benches. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for February 11,2013 as presented. COUNCIL ACTION: 158 TO CITY COUNCIL February 11, 2013 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2013 BLDG *Metro Utilities Inc 9656 161 s'Ave NW, Elk River $60 *Refrigeration Services 4110 Central Avenue#110, Col. Hts $60 *Heating &Cooling Design 10830 Able St One, Blaine $60 *Kraemer Heating 7441 Dallas Crt N,Maple Gr $60 *A-Able Plumbing 5816 Dupont Ave N,Brk Center $60 *Arbor Barber Tree PO Box 22222, Robbinsdale $60 *Western Tree Service 23712 150th St, Paynesville $60 *Wright Tree Service PO Box 1718, Des Moines $60 *S & S Tree 405 Hardman Ave, So. St Paul $60 *Central MN Tree 480 Rice Creek Blvd, Fridley $60 COURTESY BENCHES PUB WKS *Bench Press-Myrna Bourcy 6558 Clover PI, Fridley $50 TEMPORARY LIQUOR POL *Immaculate Conception 4030 Jackson St, Col. Hts. $100 March 17th event 159 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: February 11, 2013 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 146748 through 146902 in the amount of$ 702,270.14. 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Ten townhouses have been built at this time. The townhouses were approved with a stucco and stone veneer finish with a half-timber decorative accent. The townhouses that are built will remain as originally platted as well as the community center. The new Plat Cottages at Grandview will create Lots 1-9 Block 1,Outlot A and Outlot B.Each house will be platted on their own lot.The majority of the lots will be 4,050 square feet while two lots will be 4,350 square feet(originally 2,460). . The subject site is located in the Highway District of the Design Guidelines.The new single family homes will be part of the association however the exact details have not been worked at the time this report was written. The subject property is zoned Mixed Use and does not have specific lot size and setback requirements.The average proposed lot is 4,050 square feet and two lots are 4,250 square feet. The proposed setbacks are front=15 feet, rear--10 feet, sides=5 feet. Each lot will have their own driveway and garage for parking.As proposed the single family homes will meet design requirement. A hardboard LP siding is proposed with wood and shake accents similar to what is on the townhouses now.The color scheme is neutral(attached). At the Planning and Zoning Commission meeting the applicant requested to cap unused water lines at the curb rather than cutting them and capping them at the main (which is an ordinance requirement). The applicant's Engineer has had discussions with the City Engineer and has only stated a monetary hardship behind this request. The City Engineer provided a response to this request,which is attached,at this time the applicant has not requested a variance. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing on February 5,2013 and recommended approval with 6 conditions listed in the staff report. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2013-18 there being ample copies available to the public. MOTION: Move to adopt Resolution 2013-18,approving the Preliminary and Final Plat for Cottages at Grandview at 47th and Central Avenue. MOTION: Move to waive the reading of ordinance No. 1611,being ample copies available to the public. MOTION: Move to establish the second reading of Ordinance No. 1611, for Monday,February 25,2013,at approximately 7:00 PM in the City Council Chambers. Attachments:P&Z Report,color a e,memo rom City Engineer, Ord 1611,Resolution 2013-18 COUNCIL ACTION: 168 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2013-0102 DATE: February 5, 2013 TO: Columbia Heights Planning Commission APPLICANT: Tier 2 Funding LOCATION: Grand Central Lofts 2 d Addition (47th and Central) REQUEST: Preliminary Plat Approval, Vacation of Drainage and Utility Easements, Site Plan Approval PREPARED BY: Sheila Cartney, Assistant Community Development Director INTRODUCTION At this time, the applicant is requesting three approvals to build 9 detached single family homes. They are as follows: 1. A Preliminary/Final Plat approval. 2. The vacation of Drainage and Utility Easements. 3. A Site Plan Approval. The original plan was approved for 11 attached townhome units. BACKGROUND In 2003, a site plan was approved for three condominium buildings containing 66 units each and 21 townhomes in six groupings, with associated open space and a community center. The request is to "replat"the townhome lots and outlot(leaving the condos and community center as is). The townhomes were originally platted as Lots 1-4, Block 1, Lots 1-4 Block 2, Lots 1-2 Block 3, Lots 1-3 Block 4, Lots1-4 Block 5, Lots 1-4 Block 6, and Outlot B, Grand Central Lofts Second Addition. The community center is Lot 1 Block 7, Grand Central Lofts Second Addition. Ten townhouses have been built at this time. The townhouses were approved with a stucco and stone veneer finish with a half-timber decorative accent. City of Columbia Heights Planning Commission February 5, 2013 Cottages at Grandview Case # 2013 7102 COMPREHENSIVE PLAN The subject property is guided Transit Oriented Development in the 2010 Comprehensive Plan. Transit-oriented development land use areas typically include a mix of retail, office and higher density residential uses, and are located along University Avenue and Central Avenue due to the frequency of transit service along these corridors. Replacing townhomes with small lot single family homes is consistent with the comprehensive plan designation and goals. ZONING ORDINANCE The subject site is zoned MDX, Mixed Use District as are the properties to the south. The properties to the east are zoned R-2A, One and Two Family Residential and the properties to the north are zoned R-1 Single Family Residential, the properties to the west are zoned GB, General Business. Preliminary/Final Plat As stated before the applicant is proposing the reduce the remaining 11 townhouse lots down to 9 single family lots, by way of Preliminary and Final Plat. This will also cause some drainage and utility easements to be vacated. The townhouses that are built will remain as originally platted as well as the community center. The new Plat Cottages at Grandview will create Lots 1-9 Block 1, Outlot A and Outlot B. Each house will be platted on their own lot. The majority of the lots will be 4,050 square feet while two lots will be 4,350 square feet (originally 2,460). Portions of the existing drainage and utility easements for Outlot B, Grand Central Lofts Second Addition will be vacated and rededicated with the Cottages at Grandview Plat. The roads will remain private, but will be installed in accordance with Engineering standards plates. Site Plan Approval As previously explained the applicant is proposing a new plat to create 9 single family lots replacing the 11 previously approved attached townhouses. The subject site is located in the Highway District of the Design Guidelines. The new single family homes will be part of the association however the exact details have not been worked at the time this report was written. LOTS: The subject property is zoned Mixed Use and does not have specific lot size and setback requirements. The average proposed lot is 4,050 square feet and two lots are 4,250 square feet. The proposed setbacks are front=15 feet, rear=10 feet, sides=5 feet. Each lot will have their own driveway and garage for parking. BUILDING DESIGN: The design guidelines specifically allow the following materials for residential development in the Highway District: wood, consisting of horizontal lap siding with an exposure no greater than 5 inches or wood shakes; surfaces must be painted; Synthetic wood (fiber Page 2 170 City of Columbia Heights Planning Commission February 5, 2013 Cottages at Grandview Case # 2013-0102 cement)siding resembling horizontal lap siding, such as Hardiplank and similar materials. As proposed the single family homes will meet this requirement. A hardboard LP siding is proposed with wood and shake accents similar to what is on the townhouses now. The color scheme is neutral (attached). LANDSCAPING: A majority of the original landscaping requirements have been met. The applicant will install 8-9 evergreen trees in the backyard of the new lots. FINDINGS OF FACT Preliminary Plat Section 9.104(K)of the Columbia Heights zoning code requires that the City Council make each of the following findings before approving a preliminary plat: 1. The proposed preliminary plat conforms to the requirements of§9.115. Code Section 9.115 is the Subdivision Regulations. The preliminary plat application meets all the requirements outlined in this section. 2. The proposed subdivision is consistent with the Comprehensive Plan. Replacing townhomes with small lot single family homes is consistent with the comprehensive plan designation and goals. 3. The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. The preliminary plat reduces the number of lots and units in the same area in an attempt to promote good planning design principles. Vacation Section 9.104(1)of the Columbia Heights zoning code requires that the City Council make each of the following findings before vacating a street, or other public alley or right-of-way: 1. No private rights will be injured or endangered as a result of the vacation. Drainage and utility easements are being vacated with the new plat on account of the new lot configuration. These easements serve the same purpose as originally approved. 2. The public will not suffer loss or inconvenience as a result of the vacation. The drainage and utility easements that are being vacated are due to lot configuration and new drainage and utility easements will placed on the new lots, therefore serving the same purpose; there is no loss or inconvenience. Page 3 171 City of Columbia Heights Planning Commission February 5, 2013 Cottages at Grandview Case # 2013-0102 Site Plan Approval Section 9.104 (M) requires that the Planning and Zoning Commission shall make each of the following findings before approving a site plan: 1. The site plan conforms to all applicable requirements of this article The site plan conforms to parameters of the Mixed Use Zoning District and the Design Guidelines, and conforms to all other applicable requirements of the code. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. The site plan is consistent with the Comprehensive Plan, as it is a redevelopment initiative that will provide housing along the Central Avenue corridor and provide a mixed use near transit. 3. The site plan is consistent with any applicable area plan. There is no applicable area plan for this section of the city. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The subject site is surrounding by residential and commercial uses. The proposal reduces the number of units and lots lessening the impact to the area. RECOMMENDATION Motion: That the Planning Commission recommend that the City Council approve the preliminary plat based on following conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. Each lot will require erosion control measures — they need to be installed and inspected by the City prior to any site activities beginning (as lots are built). 2. Catch basin inlet protection shall be provided on the downstream catch basins. 3. All work within public easement shall be inspected by the City Engineering Department. 24-hour advance notice of an inspection is required. 4. At the street cuts — the street restoration shall be in accordance with Engineering standard plates. The pavement wear course was placed in 2012, which requires curb to curb pavement restoration. 5. Curbing installation shall meet City standard plate requirements. 6. New sewer and water service installations and service disconnects shall be inspected by Public Works. Page 4 172 City of Columbia Heights Planning Commission February 5, 2013 Cottages at Grandview Case # 2013-0102 Motion: That the Planning Commission recommends approval of the requested vacation of drainage and utility easements. Move to waive the reading of Resolution No. 2013-PZ01, there being ample copies available to the public. Move to adopt Resolution No. 2013-PZ01, being a resolution approving a site plan for 9 single family lots located at Grandview Cottages subject to the following conditions: 1. The approved plans are limited to 9 detached single family homes 2. The styles of homes are limited to the three plans that are shown as Plan A,B,C on Concept Elevations Sheet received December 3, 2012 3. Exterior color package is limited to the colors presented on color package sheet dated received on December 3, 2012 Attachments • Location Map • Preliminary Plat • Original Plat • Concept Elevations • Exterior Color page • Overview • Engineering Notes Page 5 173 rtovxusi:auo vnv�aawoucm �nemew(m�suUEUwsA�:n.v�a £b96 M'9f 4tr9t� �, 8tr9tr ro �. a � �yy SSab �. 869tr £SOtr o o � . f, ss E9t s813jadoJd Pa3oall-3 � O"t ..y. ss9tr Ls9tr ja6ne 8 o9E Q 3/lb Htt AV H. JF :pno0 mejApuwE) W �� v" r BZltr £OLtr t T sw•000-'sxe•ooz •BOZ-BBi'BIL•004 SLNf1 LELC eoav 8£OL �Og lSlk en y m� Str1L trtev £ Z"Z, � a iasti r r: W em EEtt vasv '.. A A MOBt48V g s-M - Otr8 .9'AVH1 .. 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This is an ordinance requirement found in 4.130 of the City Code. It states: "Ail service pipes that become useless or abandoned, including previously abandoned or unused services upon discovery of the same, must be permanently closed off and capped at the water main by the properly owner." This is not a new code section and has been in place for decades. I believe it is extremely important in protecting the public health and liability of the City in two areas: First- by properly disconnecting the water service, it eliminates a potential leak source in public ROW. Secondly, due to locating law changes in 2006, we are required to provide service locates for all public service lines within the ROW. A mismark of an unused service, or failure to mark, subjects the City to liability if the service line is damaged or causes damage to the public main. An example would be if a contractor were to hook or pull an unmarked water service line during an underground excavation which could pull it out of the main, potentially causing damage to the main and street. I had this conversation with the Developer and explained to him the City's position, based on the ordinance. His response was to ask what is the variance process from the ordinance. I asked him to detail his hardship case? Cost of the work or age of street is not a hardship case. We have several examples of service disconnects in new streets and that were costly (ex. - demo lots for redevelopment; and O'Reillys had 4 disconnects out in Central Avenue). This is an example of why it is very important to follow and enforce the City Code. Kevin Hansen Director of Public Works/ City Engineer (763) 706-3705 kevin.hansen @ci.columbia-heights.mn.us file:///C:/Users/sheilac/AppData/Local/Temp/XPgrpwise/51123 B47cchgw 10017A63 731171... 2/6/2013 RESOLUTION NO. 2013-18 RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT SUBDIVISION WITH CERTAIN CONDITIONS FOR TIER 2 FUNDING WHEREAS,a proposal(Case No.2013-0102)has been submitted by Tier 2 Funding requesting a Preliminary and Final Plat for a parcel of land at the following location: ADDRESS: 47`h and Central Avenue EXISTING LEGAL DESCRIPTION: Lots 1-3,Block 4, Lots 1-4 Block 5,Lots 1-4 Block 6, and a portion of Outlot B of Grand Central Lofts 2nd Addition PROPOSED LEGAL DESCRIPTION: Lots 1-9,Block 1 Cottages at Grandview and Outlot A and B, Cottages at Grandview THE APPLICANT SEEKS APPROVAL OF A PRELIMINARY AND FINAL PLAT SUBDIVISION. WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed subdivision upon the health,safety,and welfare of the community and its Comprehensive Plan, as well as any concerns related to traffic, property values, light, air, danger of fire, and risk to public safety,in the surrounding area; and has held the required public hearing on this proposal on February 5, 2013. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal,that the City Council accepts and adopts the following findings of the Planning Commission: 1. The proposed preliminary plat conforms to the requirements of§9.115. 2. The proposed subdivision is consistent with the Comprehensive Plan. 3. The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles FURTHER,BE IT RESOLVED,that the attached condition,plans,maps,and other information shall become part of this subdivision approval. CONDITIONS: 1. Each lot will require erosion control measures—they need to be installed and inspected by the City prior to any site activities beginning (as lots are built). 2. Catch basin inlet protection shall be provided on the downstream catch basins. 3. All work within public easement shall be inspected by the City Engineering Department. 24-hour advance notice of an inspection is required. 4. At the street cuts—the street restoration shall be in accordance with Engineering standard plates. The pavement wear course was placed in 2012, which requires curb to curb pavement restoration. 5. Curbing installation shall meet City standard plate requirements. 6. New sewer and water service installations and service disconnects shall be inspected by 185 Public Works. Passed this 11t'day of February 2013. Offered by: Seconded by: Roll Call: Ayes: Mayor Gary L. Peterson Attest: Tori Leonhardt City Clerk 186 ORDINANCE NO. 1611 BEING AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS OVER OUTLOT B GRAND CENTRAL LOFTS SECOND ADDITION The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights hereby vacates a portion of Outlot B Grand Central Lofts Second Addition over, across, and under the following described property, to wit: That part of the drainage and utility easements dedicated in the plat of Grand Central Lofts Second Addition, Anoka County, Minnesota, lying within that part of Oulot B, said Grand Central Lofts Second Addition lying north of a line parallel with and distant 5.10 feet north of the most southerly line of said Outlot B, lying sough of a line parallel and distant 70.64 feet west of the most easterly line of said Outlot B and lying east of a line parallel with an distant 160.64 feet west of said most easterly line and that part of said Oulot B, lying north of a line parallel with and distant 320.10 feet north of most southerly line of said Outlot B, lying sough of a line parallel with and distant 70.46 feet west of the most easterly line of said Outlot B and lying east of the west line of Lot 1, Block 4, said Grand Central Lofts Second Addition and the northerly and southerly extensions of said west line. Section 2: The vacation of Outlot B described above shall be subject to the following condition: [None at this point] Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: February 11, 2013 Second Reading: February 25, 2013 Date of Passage: Offered by: Seconded by: Roll Call: Mayor-Gary L. Peterson Tori Leonhardt City Clerk/Council Secretary 187