HomeMy WebLinkAbout02/04/2013 Work Session Mayor
CITY OF COLUMBIA HEIGHTS Gasp L.Peterson
Coune iftnembers
Robert A.Williams
590 401h Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Bruce]Vaivrock*
Visit our website at.www.d.columbia-heielits.inn.0 Tannnel-a Dieln�i
Dowa Schmitt
City Manage
Waker R.Felist
ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: FEBRUARY 4, 2013
Time of Meeting: IMMEDIATELY FOLLOWING EXECUTIVE
WORK SESSION
Location of Meeting: CONFERENCE ROOM I
Purpose of Meeting: WORK SESSION
1. Green Step Cities—Kevin Hansen
2. 2013 Street Rehabilitation—Innsbruck area concrete streets—Kevin Hansen
3. 2013 Council/Staff Liaison Assignments
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services,programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611 to make
arrangements. (TDD/706-3692 for deaf or hearing impaired only).
CITY COUNCIL LETTER
Meeting o£ February 4, 2013
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2013-XXX BY: Jesse Davies BY
AUTHORIZING PARTICIPATION IN THE DATE: February 4,2013 DATE:
MINNESOTA GREENSTEP CITIES PROGRAM
Background:
The purpose of the GreenStep Cities program is to provide a pathway and assistance to help cities achieve sustainability
goals for energy use reduction,costs savings,and regulatory standards. The GreenStep Cities program is currently a three-
step process that will require implementing a minimum of 16 BPs(Best Practices)consisting of over 30 actions. The City of
Columbia Heights is a category`A' City as we are fully developed and located in the seven county metro area(Attachment
A). Applying for GreenStep Cities is voluntary and there is no required timeline for completion. Although there are some
actions required by State and Metro regulations that would be completed anyway,the City can withdraw from the program at
any time. Below is a proposed plan to achieve GreenStep City recognition.
1. Step 1 only requires a Council resolution authorizing the City to apply for participation in the GreenStep Cities
program and a copy of the resolution sent with the application.The resolution will need to appoint a coordinator and
could,if desired,designate a steering committee(a staff group,existing committees,or authorize a`civic group'be
created). In addition, the resolution will need to specify a few BPs to implement initially, or designate a date to
propose the initial BPs. Once accepted into the program we can use the website to review instructions for BP
actions and track our status. As an enrolled member we will also receive notices for GreenStep meetings and
conferences to increase knowledge on the process,learn of opportunities for technical assistance,and funding for
projects.
2. Step 2 requirements(Organization through completion of eight BPs):
a. Enter information about the City on the GreenStep website.
b. Enter energy information on City buildings in the B3 (Building, Benchmarking, and Beyond) website.
The Library, Public Works, and City Hall buildings are already in the B3 system due to boiler grant
requirements(see Attachment B).
C. Convene the GreenStep steering committee, if designated.
d. Log actions already taken that qualify for the GreenStep program.
e. Select initial BPs, develop a general plan for implementation, and present the proposed BPs to the City
Council for authorization to begin work.
f. Develop a detailed work plan to accomplish the actions of the initial BPs.
g. Begin work to implement the initial BPs.
h. Update GreenStep website with City actions and apply for recognition as a Step 2 GreenStep City.
3. Step 3 requirements(completion of all 16 BPs):
a. Select remaining BPs,develop a general plan for implementation,and present the proposed BPs to the City
Council for authorization to begin work.
b. Develop a detailed work plan to accomplish the actions of the remaining BPs.
C. Begin work to implement the remaining BPs.
d. Update GreenStep website with City actions and apply for recognition as a Step 3 GreenStep City.
CITY COUNCIL LETTER
Meeting o£ February 4, 2013
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2013-XXX BY: Jesse Davies BY:
AUTHORIZING PARTICIPATION IN THE DATE: February 4, 2013 DATE:
MINNESOTA GREENSTEP CITIES PROGRAM
Page Two
Analysis/Conclusions:
Attached is a table of the 28 BPs for GreenStep Cities(Attachment Q. Columbia Heights is a category`A' city and we will
need to implement 16 BPs to complete the program. There are several BPs that are required by State and Metro regulations
that are already in place and should only need a cursory review for specific language concerning sustainability. Other BPs
may require modification to comprehensive and capital improvement plans, but since there is no timeline this can be
conducted during the nonnal planning cycle. I've highlighted 16 BPs and the resulting required actions(Attachment D)as
an example guide.
We can coordinate with CERTs,RETAP,etc.for technical assistance,and will look for grant or other funding opportunities.
One of the first tasks we should do is review the City's buildings and operations for sustainability actions as a community
leader and to reduce costs. Public Works and the facilities maintenance supervisor are currently exploring software
programs to manage building operations and develop a capital improvement plan that will incorporate energy efficiency and
sustainability designs into future renovations or major repairs of existing buildings.
Recommended Motion: Move to waive the reading of Resolution 2013-xxx, there being ample copies available for the
public.
Recommended Motion: Move to adopt Resolution 2013-xxx authorizing the City to participate in the GreenStep Cities
program.
KH:jd
COUNCIL ACTION:
Attachment A
Determining a City's GreenStep Category
Questions Answers
1 Approximately how many public buildings does
the cite own'41'
2 Approximate1v how many paid full time
equivalent(FTE) staff does the city hare?
For how many separate departments (public
3 works,planning, etc) does the city have paid -
stafP
Does the cite have fixed route transit service (bus
4 or rail)with at least two separate routes that
make more than one local stop? Exclude dial-a-
ride,paratransit.
Is the city required to have an MS4 (Municipal
5 Separate Storm Sewer System)permit from the
Minnesota Pollution Control Agency?
6 Does the city operate a centralized wasteNvater
treatment facility that serves most residents?
1 71 Does the city operate a drinking water treatment
facility that senfes most residents?
$ How many distinct commercial areas and
industrial parks does the city have?
91 Is the city part of a metropolitan area? • - . .
If the city is not part of a metropolitan area, does
10 it share a border with more than one other
incorporated city?
if so, does the city have the largest population
among the adjoining communities?
11 Does the city administer a zoning ordinance?
Your City is a Category A City
Attachment B
Columbia HeightsCity Hall-Consumption Report
Annual
Electric
400,400
350,000 ............. ...... ,............
200,000
250,000
200,000
.Y
150,400
100,000
50,000
0
2068 2009 2610 ~' 2011
■ Electric .s:.. EeseHne- At+ee erFSOrrtmized(:en2 @2g-Dec20{18i
Consumption Summary By Year
IM On
2008 366 :.°8,530 347,957 347,957 0 0% $27,946.24 $0.08
2009 :,65 28,530 308,680 347,213 -38,533 -11°.''0 $25,594.52 $0.08
2010 365 28,530 1921370 35S,893 -163,522 -46% $18,06:x.96 $0,.09
2011 365 28,530 186,931 562,689 -175,758 -+48% $16,427.45 $0.14
Reporting On Meters
achy hall Eledn't 2008 Electric Columbia t-eight3City Hal!
Attachment B
Columbia Heights Library-Consumption Report '/31013
Annual
Electric
140,000
120,000
100,000 II
t 80,000 i
3r MI
60,000 I
40,000
20,000
i
0 I
2008 2004 2016 '20111 -
■ Electric ,Kv, Maellne+-Weather Ovoima€b2 d(e'en 2NIS-De.20~1$)
Consumption Summary By Year
ri• f
2008 366 14,1150 12+4,;489 124,489 0 0°•'a #10,902.10 $0.3°
2009 365 14,150 128,177 123,703 4,474 4% $11,361.28 $0.09
2010 365 14,150 113,446 128,693 -9248 -7% $10,873.91 $0.09
2011 365 14,150 109,490 132,676 -23,185 -17% $10,825,13 $0.10
Reporting On Meters
pLibrary Nectric-2006 Electric Columbia T�. ghta Library
Attachment B
Municipal Service Center-Consumption Report
Annual
Electric
200.000
250400 .......................
200,000
150,000
100,000
sa,00a
0
2008 2008 2010 2011
E Electric Baseline-Wesaw h oIne:¢eJ(.an 2ti05-Der 2033!}
Consumption Summary By Year
wd I I. p.
=EM
2008 366 50,325 248.358 248,368 0 C% $ '2,65P,52 $0.09
2009 365 50,325 228,085 247,070 -.8,985 -8-A $21,346.37 $0.09
2010 365 50,325 217,759 25:4,1:6 -38,35' -15% $17,939.55 $0—N9
2011 365 50,325 233,012 254,483 -21,471 -8% $22,689,39 $0.10
Reporting On Meters
i t k
aPut?k Works EFe.tr;:- 2008 Elect-ic Municipai Sm ce Center
Attachment B
Columbia HeightsCity Hall-Consumption Report '/31Q0t:3
Annual
Nattral Gas
1,600,000
1,400,000 .. .. .
1,200,000
1,000,000
.' soo,000 j
� t
600,000
i
400,000
200,000
o -
2008 2008 2010 2011
R Natural Gas •✓. Baseline-Wea"r hormagw(Jan 2Cr33-Dec 27081
Consumption Summary By Year
2008 366 28,530 1,558,016 1,556,016 0 0°!° $15,40 6.28 $0101
2009 365 28,530 1,234,440 1,469,872 -235,431 -16% $9,987.76 $0.01
2010 365 28,530 1,225,:0.1 1,352,505 -1.37,104 -10% $9,766.10 SO,ai
2011 365 28,530 1,282,017 1,298,887 -16,870 -1% $4,157.47 $0.01
Reporting On Meters
City Nall Gas- 2308 Natural Gas Wumbia Helghtsc ty Hall
Attachment B
Columbia Heights Library-Consumption Report '131..14"3
Annual
hatusal Gas
600,000
700,000
600,000
500,000
N
43 400,040
300,000
200,400
100,000
0
2008 2009 ._._.�._..�...,.. 2010.�-;.�......__...__.._._._..__ _ _._
2011^Y
■Natural Gas ++ 563eline-W6aft hOrTne!Wd(,;an 200S-Da:2003)
Consumption Summary By Year
2'u08 366 14,150 762,011 ?62,011 0 0% $1,351.69 $O.vl
2009 365 14,150 777,686 721,296 55,588 8% $6,437.95 $0.01
2010 365 14,150 652,391 675,91: -23,521 -3% $5,461.5' 50.01
2011 365 14,150 666,4222 643,383 23,038 i% $5,029,45 $0.01
Reporting(In Metem
Library Gas-2008 Natura;Gas Coiumbia Height.Library
Attachment B
Municipal Service Center-Consumption Report '!3112013
Annual
Natural Gas
2,500,000
2,000,000
S,SOOA 00 1
1,000,000
I
500,000
i
0
2008 2009 2010 2011
K Natural Gas Baseline-Weather Nflrmar'ized(,pan 20:,-8-Des 20,08)
Consumption Summary By Year
r` r
2006 366 5x,325 2,348,958 2„348,958 0 0% $25,460.47 $0.01
2009 365 50,325 2,334,680 2,211,442 223,436 6% $20,084.62 $0.01
2010 365 50,325 2,2:,6,102 2.056,316 169;785 E% $18,723.34 $O.Oi
2011 355 50,325 2,116,BC6 1,957,104 159,701 6% $15,966,99
Reporting On Meters
jPubIX Works Gas 2008 Naturaf Gas Municipal Sery-f_e Center
Attachment C
»for details see http://tinyurf.com/3mx3bob
1 Efficient Existing Public Buildings r Required Requited 3 actions
2 Efficient Existing Private Buildings
3 New Green Buildings ' 2 actions
4 Efficient Buddmg&SUW Lighting and Signals 2 actions
.5 Building Reuse
6 Comprehensive Planning&Implementation Required Required equirrd 2 actions
7 Higher Density
8 Mixed Uses
9 Efficient Highway-Oriented Development
10 Conservation Design 1 action
11 Complete Green Streets Required 3 actions
12 Mobility Options
Required 2 actions
13 Efficient City Fleets
14 Demand-Side Travel Planning
15 Environmentally Preferable Purchasing Required Required 2 actions
16 Urban Forests Required Required 2 actions
17 Efficient Stonnwater Management Required 1 action
18 Parks&Trails
19 Surface Water Quality 2 actions
20 Efficient Water&Wastewater Facilities
21 Septic Systems
22 Solid Waste Reduction 2 actions
23 Local Air Quality
24 Benchmarks&Community Engagement Required Required 2 actions
25 Green Business Development Required Required 2 actions
26 Renewable Energy 2 actions
27 Local Food 1 action
28 Business Synergies
Floating BPs(additional to required Us) 2 3
Total BPs Required Oncludingflaafine for Step 3 31 actions
NOTES 1 For each BP there are specific requirements,e.g."complete any 2 actions."
2 For BP groups,e.g.Buildings&Lighting,a mix of BPs is required.Category A&B
cities,e.g. must implement BP#1&one other BP from BP#2-5.
3 The"floating BP:"a city implements the required#of BPs in the 5 categories AND
Implements any 3(or 2,for Category B titles)other BPs.
4 When a city has implemented a total of 8,12 or 16 BPs,taking into account the
details in notes 1-3 above,Step 3 GreenStep recognition is granted at the mid-June
conference of the League of Minnesota Cities.
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RESOLUTION 2013-xxx
CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, STATE OF MINNESOTA
A RESOLUTION AUTHORIZING THE CITY OF COLUMBIA HEIGHTS,MN
TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM
WHEREAS,Minnesota Session Laws 2008,Chapter 356, Section 13 directed the MPCA(Minnesota Pollution
Control Agency) and Office of Energy Security in the Department of Commerce, in collaboration with CERTs (Clean
Energy Resource Teams), to recommend municipal actions and policies that work toward meeting the State's
greenhouse gas emissions reduction goals; and
WHEREAS,the Minnesota GreenStep Cities program assists in facilitating technical assistance for the
implementation of these sustainable development best practices; and
WHEREAS,uncertainty in energy prices from fossil fuel energy sources present new challenges and opportunities to
the City of Columbia Heights
NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Columbia Heights does hereby
authorize the City of Columbia Heights(the"City")to participate in the Minnesota GreenStep Cities program.
BE IT FURTHER RESOLVED that the City:
1. Appoints Jesse Davies, Public Works Administrative Assistant,to serve as the City's GreenStep coordinator to
facilitate best practice implementation; and
2. Will facilitate the involvement of community members, civic, business and educational organizations, and
other units of government as appropriate in the planning,promoting, and implementing of GreenStep Cities
best practices; and
3. Will identify a short list of best practices for initial implementation by the 31St of July, 2013 ; and
4. Will claim credit for having implemented and will work toward implementing at least 16 required and optional
GreenStep best practices that will result in energy use reduction, economic savings, and reduction in the
community's greenhouse gas footprint. A summary of the city's implementation of best practices will be
posted on the Minnesota GreenStep Cities website.
Passed this 1 I 1 day of February, 2013
Offered by:
Seconded by:
Roll Call:
ATTEST:
City of Columbia Heights, Minnesota
Mayor Gary L. Peterson
Tori Leonhardt
City Clerk/Council Secretary
RESOLUTION 2013-xxx
CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, STATE OF MINNESOTA
A RESOLUTION AUTHORIZING THE CITY OF COLUMBIA HEIGHTS,MN
TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM
WHEREAS,Minnesota Session Laws 2008, Chapter 356, Section 13 directed the MPCA(Minnesota Pollution
Control Agency) and Office of Energy Security in the Department of Commerce, in collaboration with CERTs (Clean
Energy Resource Teams),to recommend municipal actions and policies that work toward meeting the State's
greenhouse gas emissions reduction goals; and
WHEREAS,the Minnesota GreenStep Cities program assists in facilitating technical assistance for the
implementation of these sustainable development best practices; and
WHEREAS,uncertainty in energy prices from fossil fuel energy sources present new challenges and opportunities to
the City of Columbia Heights
NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Columbia Heights does hereby
authorize the City of Columbia Heights(the "City")to participate in the Minnesota GreenStep Cities program.
BE IT FURTHER RESOLVED that the City:
1. Appoints Jesse Davies, Public Works Administrative Assistant,to serve as the City's GreenStep coordinator to
facilitate best practice implementation; and
2. Will facilitate the involvement of community members, civic, business and educational organizations, and
other units of government as appropriate in the planning,promoting, and implementing of GreenStep Cities
best practices; and
3. Will identify a short list of best practices for initial implementation by the 31't of July, 2013 ; and
4. Will claim credit for having implemented and will work toward implementing at least 16 required and optional
GreenStep best practices that will result in energy use reduction, economic savings, and reduction in the
community's greenhouse gas footprint. A summary of the city's implementation of best practices will be
posted on the Minnesota GreenStep Cities website.
Passed this 11th day of February, 2013
Offered by:
Seconded by:
Roll Call:
ATTEST:
City of Columbia Heights, Minnesota
Mayor Gary L. Peterson
Tori Leonhardt
City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of: February 4, 2013
AGENDA SECTION: Work Session ORIGINATING CITY MANAGER
DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2013-xxx BY: K. Hansen BY: -./I
ACCEPTING THE FEASIBILITY REPORT FOR DATE: 1/31/13 DATE:
CONCRETE STREET REHABILITATION AND
ORDERING THE PUBLIC IMPROVEMENT
HEARING, CITY PROJECT NO. 1302
Background:
Staff has developed preliminary plans and prepared the Feasibility Report for Concrete Street Rehabilitation. The
concrete streets are all within the Innsbruck 3rd Addition plat. This area is generally described as Johnson Street/Pierce
Terrace on the west, Stinson Boulevard on the east, Corporate Limit on the north and the Plat Boundary for Innsbruck
3rd Addition on the south.
The concrete streets were constructed by the developer in 1961 and 1962 and total 1.95 miles. These streets underwent
major rehabilitation in 1983. At that time full and half panel replacement and some partial depth patching was done. In
addition, all the transverse and longitudinal joints and cracks were sawed and sealed with crumb rubber.
Since 1983 routine maintenance of the concrete streets has included full or half panel replacement, and approximately
20,000 L.F. of joint sealing. More recently, staff has begun to patch joints and cracks with sand mix bituminous.
The concrete streets are beginning to deteriorate at an accelerated pace. The streets must be rehabilitated with the
thought of lasting 15 to 20 years or more, or maintained with minimal maintenance and completely reconstructed in
several years.
Analysis/Conclusions:
Attached is the Feasibility Report that details the scope of work for Concrete Street Rehabilitation. Particular issues are
summarized below:
1. Rehabilitation Strategies:
To evaluate the condition of the street Braun Intertec, a geo-technical engineering consultant, conducted tests on all
streets at 100-foot intervals with a dropping weight deflection test. From this,the strength of the road segment was
determined. Braun also developed a pavement conditions index.
The existing subgrade and aggregate base was found to be adequate. The pavements were visually rated on a scale of 1
(poor condition)to 10 (new pavement). These pavements ranged from 4 to 6,or in fair condition overall. Four concrete
cores taken near the center of panels were found to be in good condition. Of the 6 concrete cores taken at the joints, 5
were found to be severely deteriorated and only 1 was found to be in good condition. Braun recommended concrete
rehabilitation in accordance with MnDOT repair methods.
Staff evaluated two treatment strategies to rehabilitate the concrete streets. The initial strategy was to replace most
panels or half panels that required joint repair on two or more sides, or panels with two or more cracks or panels that
had settled. This strategy was not cost effective. Staff reviewed panels marked for replacement and determined if a less
extensive treatment could be done, focusing on joint repair.
The limitation of the latter strategy is that the ride quality will only be marginally improved. Also,pockets of standing
water will occur at locations where a street panel has settled below the elevation of the gutters along the edge of the
streets. It is staff's opinion that this strategy will extend the life of the concrete streets for 15 to 20 years or more,before
full reconstruction of the streets will be needed.
CITY COUNCIL LETTER
Meeting of: February 4, 2013
AGENDA SECTION: Work Session ORIGINATING CITY MANAGER
DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2013-xxx BY: K. Hansen BY:
ACCEPTING THE FEASIBILITY REPORT FOR DATE: 1/31/13 DATE:
CONCRETE STREET REHABILITATION AND
ORDERING THE PUBLIC IMPROVEMENT
HEARING, CITY PROJECT NO, 1302
Continued—Page 2
2. Utilities Replacement:
Utilities have been reviewed in the proposed construction area. Staff utilized structure inspections,televising,history of
water main breaks, age of water main and services, leakage testing(independent testing), and previous engineering
reports in determining utility recommendations. No water main work is proposed. The water mains were cleaned and
lined in 1995 or 1996. Only minor sanitary and storm sewer repairs are needed.
3. Assessment Methodology:
Street Rehabilitation in 1983 followed the previous assessment policies. Under the 1999 Alley Construction Program
and in subsequent zones, a"unit"assessment methodology was employed rather than using a"front foot"rate basis.
The existing assessment policy for this area primarily involves"street"assessments. These streets are not constructed
in a typical block style development as seen elsewhere in the City.
4. Scope of Work:
Concrete street rehabilitation with full and partial panel replacement, full depth joint and crack repairs,partial depth
joint and crack repairs, full depth spot repairs,partial depth spot repairs,routing and sealing untreated cracks,and
cleaning and resealing joints and cracks. Concrete panels surrounding sanitary manholes will be replaced with
bituminous.
5. Financing: Concrete Street Rehabilitation:
The estimated construction costs are as follows:
RECOMMENDED NOT RECOMMENDED
1. Concrete Street Rehabilitation $642,318 $829,887
2. Utilities: $ ** $ **
Project funding is proposed as follows:
Assessments: $352,083 $462,395
Infrastructure Fund: $150,893 $198,170
Anoka County $ 85,642 $110,652
City of New Brighton $ 53,700 $ 58,670
Sanitary Sewer Fund: $ ** $ **
Storm Sewer Fund: $ ** $ **
The costs and associated funding for utility work(**) will be further developed during the final design.
CITY COUNCIL LETTER
Meeting o£ February 4, 2013
AGENDA SECTION: Work Session ORIGINATING CITY MANAGER
DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2013-xxx BY: K. Hansen BY:
ACCEPTING THE FEASIBILITY REPORT FOR DATE: 1/31/13 DATE:
CONCRETE STREET REHABILITATION AND
ORDERING THE PUBLIC IMPROVEMENT
HEARING, CITY PROJECT NO. 1302
Continued—Page 3
6. Past Assessments:
None.
7. Concurrent Projects:
None.
8. Utility Issues:
The majority of sanitary and stonn sewer castings and supporting concrete rings will be replaced. The structures are
in good condition.
9. Meeting Dates:
Staff has established the following meeting dates:
Resident Informational: February 26,2013
Public Hearing: Monday,March 4,2013
Recommended Motion: Move to waive the reading of Resolution 2013-xxx, there being ample copies
available for the public.
Recommended Motion: Move to adopt Resolution 2013-xxx,being a resolution accepting the Feasibility Report for
Concrete Street Rehabilitation, City Project No. 1302, and ordering the Public Improvement Hearing beginning at 6:45
p.m. on March 4,2013.
KH:ky
Attachments: Resolution 2013-xxx
Feasibility Report
Map
COUNCIL ACTION:
Ci .f Columbia Heights o
FEASIBILITY REPORT
FOR
2013 STREET REHABILITATION
IMPROVEMENTS:
CONCRETE STREETS
CITY PROJECT 1302
FEBRUARY, 2013
ENGINEERING DEPAR TMENT
63738 th Avenue NE, Columbia Heights, MN 55421
763-706-3 700 ❖ 763-706-3 701 (Fax)
STREET REHABILITATION IMPROVEMENTS
COLUMBIA HEIGHTS, MINNESOTA
CONCRETE STREETS
PROJECT NUMBER 1302
LOCATION: CONCRETE STREET AREA BOUNDED BY
SOUTH PLAT BOUNDARY OF INNSBRUCK PARKWAY 3'ADDITION
TO NORTH CORPORATE LIMIT FROM JOHNSON STREET/PIERCE
TERRACE TO STINSON BLVD
This feasibility study includes an analysis of proposed concrete-street
rehabilitation within the Innsbruck 3rd Addition plat.
IMPROVEMENTS: Concrete Street Rehabilitation—
Work will include the following rehabilitation methods:
• full and partial panel replacement,
• full and partial depth joint and crack repairs,
• full and partial depth spot repairs,
• routing and sealing untreated cracks, and
• cleaning and resealing joints and cracks.
In addition, full and partial concrete panels surrounding sanitary manholes will be
replaced with full depth bituminous.
Utility Construction—
Sanitary sewer replacements/repairs as required to maintain the collection system.
Storm sewer replacements/repairs as required to maintain the collection system.
INITIATION: City Council following the guidelines in the State Aid Concrete Pavement
Rehabilitation Best Practices Manual (2006) and updates.
OWNERS Concrete Street Rehabilitation
ABUTTING 1. Innsbruck Parkway Johnson St to Stinson Blvd (45)
OR 2. Innsbruck Parkway West Innsbruck Pkwy to Innsbruck Pkwy (15)
IMPACTED: 3. Innsbruck Circle West West of Innsbruck Pkwy West ( 6)
4. Matterhorn Drive Pierce Terrace to Corporate Limit ( 5)
5. Rainier Pass Innsbruck Pkwy to Corporate Limit (11)
6. Saint Moritz Drive Innsbruck Pkwy to Corporate Limit ( 9)
7. Argonne Drive Innsbruck Pkwy to Stinson Blvd (29)
8. Pennine Pass South Plat Boundary to Argonne Dr (12)
9. Saint Imer Drive Argonne Dr to Corporate Limit ( 2)
2
10. Chalet Drive Pennine Pass to Stinson Blvd (13)
11. Stinson Blvd South Plat Boundary to Argonne Dr (13)
ISSUES: The following is a study of the key project issues.
Street Rehabilitation
The proposed rehabilitation work will take place within the back of curbs. It is
staff's opinion that this will extend the life of the concrete streets for 15 to 20
years or more, before full reconstruction will be needed.
Utilities
No major water main, sanitary sewer or storm sewer replacement is proposed in
this area. For the sanitary sewer and storm sewer systems, staff is proposing to
replace castings and deteriorated concrete rings supporting the castings. The
existing structures are in good condition.
FEASIBILITY: The proposed improvement project is necessary to provide consistency with the
street rehabilitation policy, cost-effective with'the inclusion of partial city
funding, and technically feasible as prescribed in the construction
recommendations found elsewhere in this report. The project and project
elements should be implemented as proposed in this study. The improvements,
once completed, will provide a benefit to the properties served.
SCHEDULE: Construction is scheduled to begin in late spring of 2013, with substantial
completion occurring in the summer of 2013.
Council receives Feasibility Report and orders Public Improvement Hearing Feb 11,2013
Public Informational meeting prior to Public Improvement Hearing Feb 26,2013
Public Improvement Hearing and Council orders Public Improvement Project March 4,2013
Council Approves Plans and Specifications,Authorizes Advertisement for Bids March 11,2013
Bid Opening April 11,2013
Council Awards Contract April 22,2013
Begin Construction May 20,2013
Construction Completed August 30,2013
FINANCING: Financing would be a combination of assessments to benefitted properties,
infrastructure fund including Municipal State Aid funds (population
apportionment), and utility funds.
The estimated construction costs for each option are as follows:
Proposed Infrastructure Other
Type of Construction Assessments Fund Revenue
Street Rehabilitation $352,100 $150,900 $139,350
Engineering and Administration $ 64,230
The assessments reflect a flat fee of 10% of the construction cost included in the
amount to assess for a portion of the Engineering and Administration costs.
3
Percentages proposed to be assessed for street rehabilitation are consistent with
the policy for partial reconstruction followed under each of the prior street
rehabilitation zones.
Utility work performed as part of the Concrete Street Rehabilitation project will
be paid for from the appropriate utility fund.
ASSESSMENT: Assessments will be in accordance with the City's Street Rehabilitation Ordinance
and past practice. Assessments can be based on a per foot basis or a parcel basis.
Following the Zone 3 assessment policies, assessments.would be on a Street
parcel basis. This assumes that all parcels benefit equally for the strategy in front
of their property.
4
2013 IMPROVEMENT PROGRAM
COLUMBIA HEIGHTS, MINNESOTA
ESTIMATED ASSESSMENTS - PROJECT NO. 1302
CONCRETE STREET REHABILITATION PROGRAM
(Section 25, T30N, R24W)
I. REHABILITATION
Estimated Cost: $ 642,320
Assessable Construction Cost: $ 352,090.
Estimated Assessed Cost per Parcel
Residential Street: $ 2,817.
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