HomeMy WebLinkAboutDecember 5, 2012
APPROVED
1/2/2013
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
December 5, 2012
The meeting was called to order by Chair Patricia Sowada, at 5:27 p.m. Members present were: Nancy
Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City
Council Representative Tami Diehm, Renee Dougherty, Acting Library Director, and Recording
Secretary Stacey Hendren.
The Library Board commended Dougherty for doing a wonderful job as Acting Library Director.
The minutes of the November 7, 2012 Board meeting were approved as mailed.
The bill list dated 11/7/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills
be paid.
The bill list dated 11/21/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills
be paid.
The bill list dated 12/5/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills
be paid. The Board discussed the carpet expenditure. The remaining funds will be used to install gutters
in the front and back of the library. Dougherty notified the Board of plans to replace the carpet in the
adult reading room in 2013.
The 2012 accounting dated 12/5/12 was reviewed.
Old Business:
1. Dougherty updated the Library Board on the Task Force progress. Leo A. Daly presented the
space needs program at the last meeting and is recommending a building between 20,000 and
25,000 square feet. Dougherty stated that the Task Force will prepare their presentation in
January, and has four scenarios to consider including: renovation, new library construction, new
library/city hall construction, and creative reuse of the building at the Mady’s site. The Board
received the packet of predesign concepts and discussed benefits and detriments including the age
of the Mady’s building, having the library directly on Central with no buffer, potential site costs,
and proximity to schools.
2. According to Hoeft the library may discontinue or limit proctoring services as they deem
appropriate. Dougherty describes proctoring as an important service and notified the Board that
Columbia Heights is the only library in the area offering the service. The Board discussed the
possibilities of limiting the service to Columbia Heights residents, requiring a period of advanced
notice, or limiting the service to certain hours. The Board indicated that they would support
Dougherty’s decision. No changes were made to the current proctoring service procedure.
New Business:
1. The Board reviewed the October crossover statistics. The Board discussed the use of the shelf
check machine at Anoka County Libraries.
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2. The Board reviewed the Unique Management report and noted the limited progress from month
to month.
3. Dougherty notified the Board that the Library has contracted with Anoka County Libraries to use
the disc polishing machine at Library Support Services. The machine is able to polish and fix
scratches on DVDs and audio CDs. The contract will allow the Library to extend the life of the
audio/visual collection.
4. Dougherty notified the Board that Ramon Gomez’s (library clerk) baby was born on November
th
30. Gomez will be working limited hours for the next few months.
Items from the Floor:
1. The Board received a thank you letter for their donation to the Foundation fundraiser.
2. Sowada thanked the library staff, on behalf of the Sister Cities, for the display space and brochure
of Polish library materials during the month of October.
There being no further business, the meeting was adjourned at 7:17 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access
to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation
will be provided to allow individuals with disabilities to participate in all City of Columbia Heights
services, programs, and activities.
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