HomeMy WebLinkAboutNovember 7, 2012
APPROVED
12/5/12
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
November 7, 2012
The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Steve
Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami
Diehm, Renee Dougherty, Acting Library Director, and Recording Secretary Stacey Hendren.
The minutes of the October 3, 2012 Board meeting were approved as amended. The Library Board discussed the
Collection HQ program. Dougherty described it as an online program that shows circulation trends and assists with
purchasing decisions.
The bill list dated 10/10/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 10/24/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2012 accounting dated 11/7/12 was reviewed.
Old Business:
1. Dougherty updated the Library Board on the Task Force progress. The Library Task Force is currently
working with Leo A. Daly architects on visioning and a demographic analysis. The demographic analysis
compares the Columbia Heights Library with independent libraries in the metro area and similar libraries in
the five-state region. Interesting data from the analysis is the higher programming and gate count levels, the
comparable staffing and funding levels, and the lower circulation.
New Business:
1. The September crossover statistics were reviewed by the Board.
2. The Board reviewed the Unique Management Status Report for September. Hendren notified the Board that
the SIRSI error that led to waived processing fees has been fixed.
3. The Board reviewed the 2013 Board meeting dates.
Hoium moved to accept the 2013 Library Board meeting dates as mailed. The motion was seconded, and
passed.
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4. Dougherty notified the Board that the East Room will be re-carpeted on November 12 while the library is
closed.
5. The Library is currently taking bids for repair to the gutters. Kevin Hansen, Public Works, expects the gutters
will divert run-off from the stairwell and abate the flooding problem.
6. Dougherty informed the Board of an increase in the request for proctored exams. Dougherty may request that
the Board limit the service to Columbia Heights residents at a future date.
The Board discussed the process of proctoring, the staff involvement, and options for limiting the service
including only allowing proctoring to scheduled times or requiring a library card. The Board questioned
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whether there needs to be a policy in place or just a recommended practice. The Board requested Dougherty
speak with the city attorney, Jim Hoeft concerning the implications of limiting a public service.
The topic was tabled for future discussion.
Items from the Floor:
1. Vesley thanked the Board for their support during the recent City elections.
2. The Board received a fund transfer request from Children’s Librarian, Mai Kao Xiong.
Motion: To transfer of $400.00 from line 2187 (Book/CD Sets) to line 2185 (Compact Discs) to purchase
spoken word and music CDs for the children’s collection. The motion was seconded and passed.
3. The Board received the approved holiday and closed day schedule.
4. The Board received the updated library user guide.
5. Sowada presented the mystery basket prepared by herself and Vesley for the Foundation fundraiser.
6. Board members were encouraged to attend the “Taste of Heights” event hosted by Mayor Peterson. The
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event is November 16 from 6-10 at Murzyn Hall.
There being no further business, the meeting was adjourned at 7:16 p.m.
Respectfully submitted,
Stacey R. Hendren
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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