HomeMy WebLinkAboutContract 2012 2472 PARTNER SUBGRANT AGREEMENT
Columbia Heights Public Schools and the City of Columbia Heights
(Recreation)
Columbia Heights Public Schools(ISD#13), and the City of Columbia Heights(the City)have
committed to partner with each other to reach stated goals set by the 21 st Century Community Learning
Centers Grant awarded to ISD# 13 by the State of Minnesota, and for that purpose, ISD# 13 and the City
form this written agreement.
1. Term
The term of this agreement is September 1, 2012,to August 31,2014.
2. Activities
Described within the work plan/budget/grant application of the aforementioned state grant awarded to
ISD# 13 are certain youth academic and enrichment programs which the City of Columbia Heights
agrees to provide through its Recreation Department during the term of this agreement. These
activities include:
• School Out Field Trips,
• Moonshoe Players,
• Wild Wednesdays
• Theater in the Park
• TNT
• SPARKS, and
• Adventure Days.
The City will recruit and select all program participants according to criteria in the work
plan/grant application of the aforementioned state grant awarded to ISD# 13. The City
strongly encourages participant referrals by ISD#13.
3. Amount of Subgrant
Eligible expenses incurred by the City Recreation Department to provide the above program
activities will be reimbursed by ISD#13 quarterly,not to exceed the following:
$45,000 for the 2012-13 school year
$45,000 for the 2013-14 school year
The amount of federally-sourced funds provided by ISD#13 in this agreement is$45,000.00 annually
from CFDA number 84.287c. The required matching funds provided by the City under this
agreement are$0.
4. Reporting and Record Retention
The City will accurately invoice ISD# 13 quarterly for reimbursement of eligible expenses, in
sufficient detail to satisfy ISD# 13. In addition,the City will provide ISD# 13 with available
demographic and program evaluation data necessary for ISD# 13 to complete required State and
Federal Progress Reports in regard to activities provided by the City under this agreement.
Partner Subgrant Agreement
Columbia Heights Public Schools and City of Columbia Heights(Recreation)
Page 2
This will include information about project activities,accomplishments,progress toward goals,
barriers and other data.
Both ISD#13 and the City must comply with the Minnesota Government Data Practices Act
as it applies to data created, collected,received, stored,used maintained or disseminated
under this agreement.
The City must retain all supporting records such as timesheets,vendor invoices and participant lists
in accordance with the City's state-approved record retention schedule. The City must make these
records available for inspection by ISD# 13 and its designees, including ISD# 13's Minnesota
Department of Education grant representative, during normal business hours during the retention
period.
5. Termination
Either ISD# 13 or the City may cancel this agreement at any time,with or without cause,upon
written notice to the other party. Upon termination,the City will be entitled to reimbursement for
eligible expenses incurred through the date the termination notice is received, subject to the
limitations in section 3 above. ISD#13 is not obligated to reimburse any expenses incurred after the
date such notice is received by the City.
Signed this ( day of '" ,2012 by:
Columbia Heights Public Schools
r 7 7
Agency Representati
City of Columbia Hei ht
I 11A
� J
Agency Represe tative