HomeMy WebLinkAboutContract 2012 2471 PARTNER SUBGRANT AGREEMENT
Columbia Heights Public Schools and the City of Columbia Heights
(Library)
Columbia Heights Public Schools (ISD#13), and the City of Columbia Heights(the City)have
committed to partner with each other to reach stated goals set by the 21 st Century Community Learning
Centers Grant awarded to ISD# 13 by the State of Minnesota, and for that purpose, ISD# 13 and the City
form this written agreement.
1. Term
The term of this agreement is September 1, 2012,to August 31, 2014.
2. Activities
Described within the work plan/budget/grant application of the aforementioned state grant awarded to
ISD# 13 are certain youth academic and enrichment programs which the City of Columbia Heights
agrees to provide through its Library during the term of this agreement. These activities include:
• Culture and the Arts activities,
• R.E.A.D. Dogs program, and
• Summer Reading Programs.
The City will recruit and select all program participants according to criteria in the work
plan/grant application of the aforementioned state grant awarded to ISD# 13. The City
strongly encourages participant referrals by ISD#13.
3. Amount of Subgrant
Eligible expenses incurred by the City Library to provide the above program activities will be
reimbursed by ISD#13 quarterly, not to exceed the following:
$12,000 for the 2012-2013 school year
$12,000 for the 2013-2014 school year
The amount of federally-sourced funds provided by ISD#13 in this agreement is$12,000.00 annually
from CFDA number 84.287c. The required matching funds provided by the City under this
agreement are$0.
4. Reporting and Record Retention
The City will accurately invoice ISD# 13 quarterly for reimbursement of eligible expenses,in
sufficient detail to satisfy ISD# 13. In addition,the City will provide ISD# 13 with available
demographic and program evaluation data necessary for ISD# 13 to complete required State and
Federal Progress Reports in regard to activities provided by the City under this agreement. This will
include information about project activities, accomplishments,progress toward goals,barriers and
other data.
Partner Subgrant Agreement
Columbia Heights Public Schools and City of Columbia Heights(Library)
Page 2
Both ISD#13 and the City must comply with the Minnesota Government Data Practices Act
as it applies to data created, collected,received, stored,used maintained or disseminated
under this agreement.
The City must retain all supporting records such as timesheets,vendor invoices and participant lists
in accordance with the City's state-approved record retention schedule. The City must make these
records available for inspection by ISD# 13 and its designees, including ISD# 13's Minnesota
Department of Education grant representative, during normal business hours during the retention
period.
5. Termination
Either ISD# 13 or the City may cancel this agreement at any time,with or without cause,upon
written notice to the other party. Upon termination,the City will be entitled to reimbursement for
eligible expenses incurred through the date the termination notice is received, subject to the
limitations in section 3 above. ISD#13 is not obligated to reimburse any expenses incurred after the
date such notice is received by the City.
Signed this. day of ,2012 by:
Columbia Heights Public Schools
Age cy Representativ
City of Columbia Heights
Agency epresentati e