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HomeMy WebLinkAboutContract 2012 2464 WSB 7 te. Engineering m Planning m Environmental 8 Construction 701 Xenia Avenue South &Associates.h Suite 300 Minneapolis,MN 55416 Tel: 763-5*1-4800 Fax: 763-541-1700 August 23,20l2 K0r. Kevin Hansen Public Works Director City of Columbia Heights 637- 38th Avenue N2 �'�`�-���/�'�d','�, Columbia Heights, MN 55421 ���� � � `Q � � � RE: Professional Sorviccspropoaa\—Bike Lane Study Dear Mr. Buosmu: I am pleased to submit this letter proposal on behalf of W8B & Associates, Inc. (VVS0) to the City of Columbia Heights (City) to complete professional design and engineering services for the Bike Lane Study along specific corridors of Columbia Heights. SCOPE OF SERVICES A. Bike Lane Study \. YVG8 shall hold one Project 8tmrt-upFoou000eebngwitbtheCityofCo\unnhiuHeighta and the City of Fridley to review the prior planning initiatives and specific corridors to be further evaluated along with possible issues that could he associated with each. Corridors to include: n. 40~/\venuc h. 49"Avenue o. Reservoir Boulevard d. University Avenue o. 40'Avenue link to East River Road 2. VVSQ shall provide fi6dstudy of each corridor 1odetenuino actual field conditions for faou-to-fb000urhv/id{hs, exiubugaignu) loou1ioumundiypea,cxiadngpurking couDAuro1iouo, and potential barriers. 3. WSB ahuU prepare preliminary options for accommodating bike lanes along each corridor(striping, aignugo, oigoul detection, etc.)and shall meet with the City of Columbia Heights and the City of Fridley to discuss the options. 4. WSD abuJl bold one public open house meeting to present the options and recommendations\othe public for review and discussion. 5. VV8B shall prepare afiuu| summary report containing recommendations for the bike |uno improvements to include cross-section details where necessary, striping and aiguaAe information, locations for signal detection devices,etc. 6. WSB ubu}| hold one public open house meeting to present the fiuu| proposed recommendations for the bike |uuo improvements. Minneapolis wSt. Cloud Equal Opportunity Employer Mr. Kevin Hansen August 23, 2012 Page 2 7. WSB shall attend one City Council meeting for final acceptance and adoption of the proposed recommendations. Scope of Services A Proposed Fee: $12,400 B. Additional Services 1. Miscellaneous Additional Services: Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the 2012 Rate Schedule. FEES FOR PROFESSIONAL SERVICES It is proposed that this project be billed hourly on a cost not to exceed basis, with total cost not to exceed $12,400. If you are in agreement with the terms as outlined above, please sign where indicated below and return one copy to our office. Thank you for this opportunity to propose on this project. If you should have any questions regarding this proposal, please contact me at 763-231-4848 Sincerely, WSB c&Associates,Inc. �I Candace Amberg, RLA , Senior Landscape Architect of ACCEPTED BY: City of Columbia Heig is By: Title: /' Date: COUNTY OF ANOKA COMMUNITY HEALTH & ENVIRONMENTAL SERVICES DEPARTMENT AN�.KA Anoka County Government Center 2100 3rd Avenue,STE 600 COUNTY (763)422-7030 Anoka,MN 55303-5041 Fax(763)422-6988 February 22,2012 Active Transportation: Implement policies and practices that create active communities by increasing opportunities for non-motorized transportation(walking and bicycling). Hello Active Transportation partners, In December you learned that the Anoka County Community Health and Environmental Services(CHES) Department was awarded a Statewide Health Improvement Program(SHIP)grant from the Minnesota Department of Health. Since that time,CHES staff and MDH have been working to fmalize grant work plans and budget revisions. We appreciate your patience during this time and we are looking forward to our future collaboration. Below you will fmd various updates as we begin our work together on the SHIP grant. CHES Contact Cindy Tranby has accepted a new position as the Anoka County Emergency Preparedness Coordinator.We are currently in the process of hiring a Health Educator to lead this strategy. Once this position has been filled,we will begin setting up kick off meetings with each partner. Work Plan/Next Steps I have attached a copy of the work plan we submitted to MDH with our SHIP grant application. As you review this document,please remember that it is a fluid document and may change depending on various factors. However,I thought it was important that you have an understanding of what the time line will be for the next 16 months.It would also be beneficial for you to consider your Active Living Advisory Group membership to determine key stakeholders,review existing community environmental assessments,and examine community action plans to identify areas that will be impacted through this grant opportunity. MDH The MN Department of Health,as the grant manager,is in the process of identifying key assessment and evaluation requirements.We are waiting for this important step to be finalized prior to full grant implementation with our partners. On behalf of the Anoka County SHIP staff,we look forward to getting started on the Active Transportation strategy with our partners. We thank you for your participation in the application process and value your support in the continuation of SHIP efforts. Please feel free to call me with any questions or concerns. Sincerely, 5uscfV,j0hwsow Anoka County SHrP Coordinator 763-323-6078 N v Q � VD N O /�/ O O' dti N ti N N N O N b-0 V1 Q� O O •+- � N N O O 411 U N N N U O' C) 3 O N Cd v] "C cd cn ct '> N O, O "" O O w -cot 4. .� c � on ° H C,3 O X 4> N 0 �' U t N M O N U Q W N_ U O N � U � U Q N O ct N N N N N N N N N M N O U N_ � � N c U � •y ^p N � O cd cd O Ns.� � ,� � O O bA � s••i � � N 4. O CO O p O TJ O Cd 11 N � 01 U ° o o p U O .y b4'o CZ O " • O N In El +, z u 0 w cc3 �, cd N N Tr O ° y, Fr �" bA �, O �O O R3 `�' v rA I- o co Q c� .fl ., -� p cd > ¢ cd U � � � �•� E a 0 O �_ N M � �, N W cd p �- N by• O Q)r. � O C,3 aII � Active Transportation Guide to Implementation Minnesota Department of Health Statewide Health Improvement Program IESO-r _ ISI ; Nia., w 4,1.io,r lbd Active Transportation Guide to Implementation and Evaluation Fiscal Years 2012 and 2013 Updated September 30,2011 1 Active Transportation Guide to Implementation Active Transportation Implement policies and practices that create active communities by increasing opportunities for non-motorized transportation(walking and bicycling). Description and Scope Active Transportation provides safe and convenient opportunities for physical activity, which are commonly referred to as active living. Active living integrates physical activity into daily routines such as walking or bicycling for transportation. Active Transportation policies and practices in community design, land use, site planning, and facility access are proven effective to increase levels of physical activity. A number of specific policies and practices that create active communities are those that support non-motorized transportation. Outcomes Standardized outcomes for required strategies are still under development. Strategies will be measured primarily on policy, systems and environmental change outcomes and health behavior change outcomes and then linked through literature projections to health care cost savings. Policy, Evaluation measures Environmental change � • i savings Existing tools •omedicaL Actual savings or database Requirements Staff with the knowledge, skills, and abilities to: • Engage and collaborate with diverse community partners and stakeholders to form and Active Living Advisory Group to meet at least quarterly. • Identify facilitators and challenges to increasing opportunities for non-motorized transportation. • Communicate, translate, and summarize public health issues in terms of inequities or access as well as other ethical,political, scientific, or economic determinations associated with active transportation and/or physical activity effectively. • Coordinate the efforts of local and community organizations to create local policy and environmental changes. • Plan, implement and evaluate policy, systems, and environment changes supporting active transportation by completing Bicycle or Walk Friendly Community tool to identify baseline and/or next steps. Updated September 30,2011 3 Active Transportation Guide to Implementation Target Populations • Communities with a high prevalence of people living in affordable housing and low- income housing and limited access to employment, services, health care, etc. • Communities with a high prevalence of older adults with limited access to services. • Communities with low walk scores (www.walkscore.com) Recommended Partners • Business Organizations and Leaders • Community Organizations and Leaders • Elected and Appointed Officials • Health Department Staff • Law Enforcement • Municipal, Tribal, County, or Regional Staff that work on the following: • Housing • Community Development • Economic Development • Planning • Parks and Recreations • Public Safety Staff and Administrators • School Staff and Groups • Transportation and Public Works Updated September 30,2011 4 Statewide Health Improvement Program(SHIP) 7� �.�.y� with Anoka County Community Health and Environmental Services health riefor l 2012 Budget Calculations MINNESOTA 51111'1 Slat�nid<•11.•:rltr tmprrvemenl 1'nrprano Contractor City of Blaine Contact Date Budget for Fiscal Year 2012-2013(April 2012 June 30,2013) Salary and Fringe Benefits Benefits-health Policy(P),System Hourly insurance,FICA and (S),Environmental Hours Rate retirement plan Total Change(EC) 20 55.47 13 $1,369.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,369.40 Travel Location Miles Cost per Mile Total $0.00 $0.00 $0.00 Supplies Total Signs and signposts $2,600.00 paint and stencils(lane marking) $1,800.00 $4,400.00 Other Unit Price Units Total $0.00 Sub-Contractual Services Hours Hourly Rate ITotal Brauer and Associates 100 $104.001 $12,400.00 $12,400.00 Administrative Costs Total $0.00 $18,000.00 Total $18,169.40 Statewide Health Improvement Program (SHIP) with Anoka County Community Health and Environmental Services Contractor Name City of Columbia Heights Address Contractor Budget Budget Contact Person's healffi 'Y'Y�To"u Name Kevin Hansen ,� i��J'�`J Phone 7637063705 MINNESOTA SNIP I Statewide Health Improvement Program E-mail address IKevin Hansen Budget for Fiscal Year 2012-2013 (April 2012—June 30,2013) Line Item Budget Narrative Salary and Fringe Benefits $1,369.40 Travel $0.00 Supplies and Expenses $4,400.00 Other $0.00 Sub-Contractual Services $12,400.00 Administrative Costs $0.00 Total I $18,169.40 ,$18,000.00 Initial Contractor certifies that SHIP funds will be used to develop new activities,expand or modify current activities that work to reduce obesity and tobacco use,and/or replace discontinued funds from the state,the *Your initials acknowledge that federal government,or another third party previously used to reduce obesity and tobacco use. Contractor our agency understands and will not voluntarily opt to use SHIP funds to replace federal, state,local,or tribal funding they currently accepts these terms. use to reduce tobacco use and exposure or prevent obesity. - \ s ( ) § ) § | 7 \\ }\ } \ / \ / / \ - � §j( §\( i\\ )w }}k 2 {} � } / \ ) {; o 7 ® ) \ \ \ / ) Statewide Health Improvement Program (SHIP) with Anoka County Community Health and Environmental Services health reform MINNESOTA SHIT'I Statewide Health improvement Program Budget for Fiscal Year 2012-2013(April 2012—June 30,2013) Line Item Budget Narrative Example Budget Instructions for Budget Narrative The following are staff directly related to the SHIP grant programming:The figures include an average estimated X%for benefit costs. For each proposed staff person,indicate:the position title and name of the staff person,if known;the full-time equivalent(see definition below)to be charged to Benefits may include health,dental,life,long-term disability,worker's compensation insurance,FICA(Social Security/Medicare Tax), the SHIP grant;the actual or expected rate of pay;and identify separately the salary and fringe benefits expected to be paid for the staff person. retirement severance and unemployment compensation allocations. Expenses for staff persons working directly on the SHIP grant should be included on this line item.Expenses for other staff,such as supervisors and Positions: bookkeepers,should be included on the Administrative Costs line item. Position title—(name of staff person if known) "Full-time equivalent"(or FTE)is defined as the percentage of time a person will work.To calculate the FTE,divide the hours the person will work by the (.25 FTE) Hourly Rate of Pay: $25/hour for a total annual salary cost of$13,000 with$2,600 for fringe benefits(in this example fringe standard number of work hours,which is 40 hours per week,or 2,080 hours per year.For example,a person who works 20 hours per week is a 0.5 FTE(20 benefits equates to approximately 20%) divided by 40 equals 0.5). Salary and Fringe Benefits $15,600.00 Expenses include estimated mileage for staff for grant activity such as meetings,evaluation meetings,trainings and State SHIP Indicate the expected local travel costs,including mileage,and meals.Identify the mileage reimbursement rate.Mileage reimbursement rates can be no higher $137.50 meetings/trainings/workshops. Year 1:275 miles x$.50=$137.50 than the standard IRS approved mileage rate. Include costs for one staff person to attend a SHIP training in the metro area each year. .. r . $650.00 General Office/Program Supplies$200,Subscriptions/Publications$100,Staff Training$100,Postage$100,Printing$100,Photocopying$50 Indicate the expected costs for general operating expenses,such as office supplies,postage,photocopying,printing. Describe any other expected SHIP-related costs. Examples of other:meeting expenses for convening partners/stakeholders,survey and data analysis,training for community staff and stakeholders to increase access to non-motorized transportation and recreation facilities;educational and promotional materials that directly related to the intervention.Note: The Community Health&Environmental Services Department must obtain approval from the Minnesota Department of Health SHIP staff for some budgeted items including educational and promotional materials. Please see budget instructions as to what is applicable, Example:educational materials SHIP funds may not be used for alcohol,gifts for staff,staff meals(except during approved travel),or parties. $4,072.50 For each proposed subcontract,indicate:the scope of work,including tasks and deliverables,that the contractor will provide;the time period for the contract; SubContract Amount: $500 the total amount expected to be paid to the contractor during the assessment and planning period;the name of the staff person who will supervise or manage the Contract Time Period: month/year—month/year contract;the name of the contractor,if known;and the method to be used to select the contractor,such as bids,requests for proposals,or sole—source. Scope of Work:Describe expected work Contract Manager:Identify individual SHIP funds can be used for small contracts,such as facilitators,speakers,or trainers,as well as for large contracts.Prior approval must be obtained from Anoka Method of Selection:identify method County Community Health and Environmental Services for all subcontracts. $500.00 Administrative costs(sometimes called indirect costs)are costs that represent the cost of doing business that are not easily identified with a particular grant, contract,project,program,function,or activity,but are necessary for the overall operation of the organization and the conduct of the activities it performs. Examples of such expenses include accounting,human resources,general administration,office/cubicle space for staff involved with SHIP,and costs to operate and maintain facilities.Salaries for supervisory staff are also usually considered an administrative cost. Administrative costs can be calculated in one of three ways: 0 based on a federally-negotiated indirect cost rate; 0 through a formally adopted agency-wide cost allocation plan;or 0 through an informal plan for allocation to specific funding sources. Indicate how the expected administrative costs were calculated.Administrative costs cannot be more than 15 percent of the total proposed budget. • $2,500.00 Include a description of what is included as administrative costs. Total $23,460.001S23,460.00 Initial *Your initials acknowledge that Contractor certifies that SHIP funds will be used to develop new activities,expand or modify current activities that work to reduce obesity and tobacco use,andlor replace your agency understands and discontinued funds from the state,the federal government,or another third party previously used to reduce obesity and tobacco use. Contractor will not voluntarily opt to use SHIP accepts these terms. funds to replace federal,state,local,or tribal funding they currently use to reduce tobacco use and exposure or prevent obesity. M� W O o 00 � � o � N O ° U � A