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2012-10-23 HRA AGENDA PACKET
HOUSING & REDEVELOPMENT AUTHORITY AGENDA 7:00 P.M. Tuesday October 23, 2012 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40ro AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bobby Williams, Vice Chair Rheta Nelson 3. Pledge of Allegiance CONSENT AGENDA Bruce Nawrocki Donna Schmitt, Secretary /Treasurer Gary Peterson 4. Approve minutes of August 27, 2012 Special Meeting and August 27, 2012 Executive Session meeting minutes 5. Approve Financial Report and payment of bills for July, August, and September 2012 on Resolution 2012 -09 Motion: Move to approve consent items as listed BUSINESS ITEMS 6. Report of Management Company 7. Resident Council Minutes 8. Citizen Forma* 9. Approval of Parkview Villa North 2013 Budget— Resolution 2012 -10 Motion: Move to waive the reading of Resolution 2012 -10 there being ample copies available to the public. Motion: Move to adopt Resolution 2012 — 10 approving the I- lousing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2013 Parkview Villa North Budget of $606,452 and recommending this to the City Council for approval. 10. Approval of Parkview Villa South 2013 Budget — Resolution 2012 -11 Motion: Move to waive the reading of Resolution 2012 -11 there being ample copies available to the public Motion: Move to adopt Resolution 2012-11 approving the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2013 Parkview Villa South Budget of $283,568 and recommending this to the City Council for approval 11. Award Replacement Toilet Bids PUBLIC HEARING L Approval of 2012 PHA Plan — Resolution 2012 -12 Motion: Move to waive the reading of Resolution 2012 -12 there being ample copies available to the public. Motion: Move to adopt Resolution 2012 -12 a resolution confirming approval of the 2013 Public Housing Agency Certifications of Compliance with the 2013 PHA Plan and related regulations, and authorizing it's submission to HUD. Business Items 12. Administrative Updates *At this time, citizens have an opporhmity to discuss with the IIRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the I -IRA regarding specific agenda items at the time the item is being discussed. HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE SPECIAL MEETING OF AUGUST 27, 2012 1. Call to order— The meeting was called to order by Vice Chair Schmitt at 6:15 pin 2. Roll Call — Members present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, Rheta Nelson, and Tammera Diehm (arrived at 6:20 pin). Members Absent: Bobby Williams Staff Present: Executive Director -Walt Fchst, Community Development Director -Scott Clark, and Secretary- Slielley I- Ianson Also present was Sarah Sonsalla, our attorney for Kennedy and Graven. 3. Pledge of Allegiance - Recited Nawocki went on record to object to setting up special meetings without calling all the members to find out their availability. CONSENT AGENDA 4. Approve Minutes from the special meeting of July 30, 2012, and the Executive Session of Judy 30, 2012. Motion by Nawrocki, seconded by Peterson, to approve the minutes from the meetings of July 30, 2012. All ayes. MOTION PASSED. 5. Adjourn to executive session. The meeting was adjourned to an executive session at 6:20 pin to discuss the Purchase Agreement for the sale of Parkview Villa, 6, The Special Meeting was called back to order. The meeting was called back to order at 6:50 pin. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2012 -08 there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2012 -08, approving a Purchase Agreement dated August 22, 2012 for the Sale of Parkview Villa North and South with the change in language as discussed in the Executive Session. Roll Call. ayes- Peterson, Schmitt, Diehm, Nelson Nays - Nawrocki MOTION PASSED. HRA Special Meeting Minutes Page 2 August 27, 2012 HRA RESOLUTION 2012- 08 APPROVING A PURCHASE AGREEMENT WITH DATED AUGUST 22, 2012 FOR THE SALE OF PARKVIEW VILLA NORTH AND SOUTH WHEREAS, the City of Columbia Heights I- lousing and Redevelopment Authority (HRA) has expressed a desire to sell Parkview Villa North and South, and WHEREAS, after a long search and an interview process the HRA identified AEON, a major regional low and moderate income housing provider, as a potential Buyer, and WHEREAS, on April 16, 2011 the HRA approved a memorandum of understanding with AEON that established the goals of the sale, and WHEREAS, to date AEON has committed themselves to the sale of Parkview Villa through work including complete building analysis, grant applications, funding strategies, submittal of the Public Housing Agency dissolution application, resident meetings and a variety of other tasks, and WHEREAS, this work has been done in conjunction with the HRA staff and the HRA board itself, and WHEREAS, as part of the process a purchase agreement needs to be established at this time, and WHEREAS, it is understood that a number of financial assumptions and other documents need to be acted on that may require some renegotiation of the agreement at a future time; NOW THEREFORE BE IT RESOLVED: The HRA approves the Purchase Agreement with Aeon dated August 22, 2012. Passed this 27 °i day of August 2012. Motion by: Peterson Second by: Schmitt Roll Call: ayes - Peterson, Schmitt, Diehm, Nelson Nays- Nawrocki Tammera Diehm, Chair Shelley Hanson, Secretary Diehm encouraged Nelson to bring any concerns residents have back to staff so they can keep the residents accurately informed. Nelson said the primary concerns focus on four things: 1. Will their rents increase 2. Will they have to move 3. Will they be able to re- qualify for their rent subsidies 4. Will the south building keep the 55+ age requirement HRA Special Meeting Minutes Page 3 August 27, 2012 Nawrocki asked what the proceeds from the sale would be used for. He feels it should go back to the taxpayers and reduce future levy increases. Clark stated that use of the proceeds hasn't been discussed yet. He is getting a legal opinion about how the funds can be spent and whether they will be considered "unrestricted funds" to be used as the City decides. He said it is possible that there may be restrictions on how the funds can be used, and lie will bring that legal opinion back to the members. It was noted the next meeting will be held Tuesday, October 23, 2012 at Parkview Villa. Motion by Peterson, seconded by Schmitt to adjourn the meeting at 6:55 pin. Respectfully Submitted, Shelley Hanson Recording Secretary COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 23, 2012 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 5 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Laura Frost BY: — Resolution 2012 -09 DATE: July 16, 2012 BACKGROUND: A copy of the Financial Reports for the months of July, August, and September 2012 are attached. RECOMMENDATION: Management staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2012 -09, there being ample copies available to the public. Motion: Move to approve Resolution 2012 -09, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of July, August and September 2012. ments: Kesomion zu iz -uv HRA ACTION: HRA RESOLUTION 2012 -09 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST AND SEPTEMBER 2012 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST AND SEPTEMBER, 2012. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August, and September 2012 and the list of bills for the months of July, August and September 2012 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 23`d day of October MOTION BY: SECONDED BY: AYES: Chair Attest by: Shelley Hanson, Secretary w � 2 � k \ E m $ f @ 2 ,/} \(( � \\ (J 5 } % 2 ( /U0 £! \k( � � § � % K 0 kt \) ) ,WO ( \ \\ kb22« § mmq m ` k)\ k(\)) [ m $ f @ 2 ,/} \(( � \\ (J 5 } % Parkview Villa North Financial Statement Overview July 2012 Revenue: Occupancy for the month of July 2012 was 98% occupied; Total Revenue for July was under budget (unfavorable). This reflects the loss of the operating grant that had been budgeted. Administrative Expenses: Administrative costs for the North were under budget (favorable). Other Renting Expenses were under budget (favorable). Office Supply expenses are under budget (favorable) Telephone, Answering Service and Internet expenses are under budget (favorable). Misc. Admin Expenses were over budget (unfavorable) and reflect one costs associated with new AP system Utilities: Utilities Expenses are over budget (unfavorable), however, these are quarterly billings Electric was over budget (unfavorable) Gas was under budget (favorable) Water and Sewer were over budget (unfavorable) Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor Contract expenses were over budget (unfavorable) and reflect additional caretaking hours Exterminating Contract is under budget (favorable) Maintenance Supplies is over budget (unfavorable) and reflects costs associated with repairs to units Garbage and Trash are over budget (unfavorable); however, this is a quarterly billing and reflects March through May billing Security Contract is under budget (favorable). Grounds Contract is under budget (favorable). Repairs Contract expenses were over budget (unfavorable) and reflect costs associated with cleaning out the stacks as preventative Maintenance Elevator Maintenance Contract is under budget (favorable) Heating, Cooling Maintenance and Repairs is under budget (favorable). Decorating Contract and Supplies were over budget (unfavorable) and reflect costs of sheetrock repairs and paining in units Furniture and Fixtures is over budget (unfavorable) and reflects the cost of replacement of refridgerator �3 Parkvlew Villa -North (165) Balance Sheet July 2012 Books = Accrual Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected In Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance / l 3ul-12 38,230.96 664.00 988,425.08 321.56 1,575.30 43.31 1,029,260.21 22,842.31 12,192.25 551.74 17,442.18 12,575.94 1,682.50 67,286,92 961,973.29 961,973.29 1,029,260.21 Parkvlew Villa -North (165) Income Statement For The Period Ending July 2012 Books = Accrual supplies 2000 -46330 Office Supplies 2010.46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171.46330 General Supplies Total Supplies Other Services & Charges 3040.46330 Legal Fees 3050.46330 Expert and Professional Services 3060 -46330 Management Services 3100-46330 Protective Services 3210-46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600.46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830-46330 Gas 3840.46330 Refuse 3850-46330 Sewer 4000.46330 Repair & Maim. Services 4050.46330 Garage, Labor Burd. 4100.46330 Rents & Leases 4300.46330 Miscellaneous Charges 4315.46330 PILOT 4390 -46330 Taxes & Licenses 4500.46330 Administrative Expenses 4850.46330 Interest on Deposits 6_�V 84.50 Month to Date o/u Year to Date % Revenue 11,762.04 3.94% 1,256.24 3.94% 33160 -46330 Federal Grant 1.46% 0100% 84,907.24 28.41% 36220.46330 Gen. Government Rents 30,067.00 94.26% 205,795.00 68.85% 36225.46330 Nondwelling Rents 416.00 1.30% 2,656.00 0.89% 36290-46330 Other Miscellaneous Revenue 396.25 1.24% 4,512.93 1.510/0 39120-46330 Recovery Damage City Property 1,020.00 3.20% 1,020.00 -0.34% Total Revenue 31,899.25 100.000/0 298,891,17 99,32% Expenses 0.00% -94.05 -0.03% 1,752.57 Personal Services 12,213.89 4.09% 6,465.30 20.27% 1000.46330 Accrued Salaries 8,752.00 27.44% 60,079.00 20.10% Total Personal Services 8,752.00 27.44% 60,079,00 20.10% supplies 2000 -46330 Office Supplies 2010.46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171.46330 General Supplies Total Supplies Other Services & Charges 3040.46330 Legal Fees 3050.46330 Expert and Professional Services 3060 -46330 Management Services 3100-46330 Protective Services 3210-46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600.46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830-46330 Gas 3840.46330 Refuse 3850-46330 Sewer 4000.46330 Repair & Maim. Services 4050.46330 Garage, Labor Burd. 4100.46330 Rents & Leases 4300.46330 Miscellaneous Charges 4315.46330 PILOT 4390 -46330 Taxes & Licenses 4500.46330 Administrative Expenses 4850.46330 Interest on Deposits 6_�V 84.50 0.26% 1,516.26 0.51% 539.00 1.69% 11,762.04 3.94% 1,256.24 3.94% 4,368.67 1.46% 616.09 1.93% 2,762,17 0192% 2,495.83 7.82% 20,409.14 6.83% 0.00 0.00% 1,009.70 0.34% 0100 0.00% 6,303.75 2.11% 4,772.00 14.96% 33,967.00 11,36% 0.00 0.0046 7,132.44 2.39% 394.32 1.24% 2,308.95 0.77% 0100 0.00% -94.05 -0.03% 1,752.57 5.49% 12,213.89 4.09% 6,465.30 20.27% 22,665.13 7.58% 10,437.35 32.72% 12,215.53 4.09% 418.68 1.31% 13,043.31 4,36% 2,533.48 7.94% 5,507.42 1.84% 5,363.90 16.82% 6,479.38 2.17% 14,130.85 44.301/o 38,203.57 12.78% 0.00 0.000/0 161.15 0.05% 50.00 0.16% 693.50 0.23% 0.00 0.000/0 99.21 0.03% 1,850.30 5180% 12,952.10 4.33% 0100 0.00% 1,243.38 0.42% 206.89 0.65% 561.31 0.190/0 13.44 0,04% 93.74 0.03% Total Other Services & Charges Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 6/ " 48,389.08 151.69% 176,760.41 59.14% 227.53 0.00% 81,650.88 27.32% 227.53 0,71% 81,650.88 27,32% 59,864.44 187,67% 338,899.43 113,39% - 27,965.19 - 87,67% - 40,008.26 - 13.39% Parkview Vllla -North (165) Cash Plow Statement Period = July 2012 Book = Accrual Month to Date Revenue 33160 Federal Grant 0.00 36220 Gen. Government Rents 30,067.00 36225 Nondwelling Rents 416.00 36290 Other Miscellaneous Revenue 396,25 39120 Recovery Damage City Property 1,020.00 Total Revenue 31,899.25 Expenses Personnel Services 1000 Accrued Salaries 8,752.00 Total Personnel Services 8,752.00 supplies 2000 0f8ce Supplies 84.50 2010 Minor Equipment 539.00 2160 Malnt. & Construct Materials 0100 2171 General Supplies 1,872.33 2280 Vehicle Parts 0.00 Total Supplies 2,495.83 Other Services & Charges 3040 Legal Fees 0.00 3050 Expert & Professional Services 0.00 3060 Management Services 4,772.00 3100 Protective Services 0.00 3210 Telephone & Telegraph 394.32 3430 Advertising Other 0.00 3600 Insurance & Bonds 1,752.57 3810 Electric 6,465.30 3820 Water 10,437.35 3830 Gas 418.68 3840 Refuse 2,533.48 3850 Sewer 5,363.90 4000 Repair & Malnt, Services 14,130.85 4050 Garage, Labor Burd. 0.00 4100 Rent & Leases 50.00 4300 Miscellaneous Charges 0100 4315 PILOT 1,850.30 4390 Taxes & Licenses 0100 4500 Administrative Expenses 206.89 4850 Interest on Deposits 13A4 5120 Building & Improvement 227.53 Total other Services & Charges 48,616.61 Total Expenses 59,864.44 Excess (Deficit) Revenue over Expenses •27,965.19 7//v/ Parkvlew Villa -North (165) Cash Flow Statement Period = July 2012 Book = Accrual Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Recelvable 11500 Accounts Recelvable 13200 Due From Other Government Units 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected In Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 0.00 0.00 - 1,174.90 - 148.56 0.00 10.82 5,450.56 1,741.75 - 540.84 1,850.30 353.50 7,542.63 (20,422.56) Beg Cash End Cash Difference 58,653.52 38,230.96 (20,422.56) 664.00 664.00 - 988,425.08 988,425.08 1,047,742.60 1,027,320.04 (20,422.56) 8/10/2012 2:32 PM Parkvlew Viila•Harth (165) General Ledger Period = Jul 2012 nook Accrual fir: 51,,327.327.w�.� w 13 1000.96330 Accrued Salarl¢s 00 BBOinnlnp Balance= 165 7131/2012 07/2012 :PastRecurring Monthly recurring entry 1440660 RC 8,752.00 0.00 60,079.00 R/C CHC PR Mgmt Fee Net Change =8,762.00 6D,079.00 = ending Balance = 2000.4633D Office Supplies 1,431.76= Beginning Balance= 165 6/26/2012 0712012 Office Depot (04118804) P- 290141 615013969001PV 39,05 0.00 1,470.81 labels, staples etc. 165 7/11/2012 07/2012 Jennifer Calls HuR165)e) P- 293102 071112pvn 45.00 0100 11515.81 auto 165 7/3112012 07/2012 Common8ond Housing (chc) P-293307 999050 0.45 0.00 1,516,26 postage 07/12 Net Change -04,50 11616.26 = Ending Balance e 2010.46330 Minor Equipment 11,223.04 - Beginning Balance = 165 7/24/2012 07/2012 All Inc. (011) P- 293210 51290317,001 466.00 0.00 11,669.04 Frldpe Cost 165 7/24/2012 07/2012 All Inc. (all) P- 293210 51290317.001 1100 0.00 11,702.04 uncrate and set 16S 7/2412012 07/2012 All Inc. (all) P- 293210 51290317,001 10.00 0.00 11,712.04 envlrO recovery fee 165 7/24/2012 07/2012 All Inc. (all) P- 293210 51290317.001 50100 0100 11,762,04 s6h rigs Net Change= 539.00 11,762.04 - Ending Balance = 2160.46330 Malnt. & Construct Materials 3,112.43 - Beginning Balance = 165 6/13/2012 07/2012 Items Depot Credit Services (homolB) P- 290134 5564211 84.54 0.00 3,196.97 supply lines etc. 165 6/10/2012 0712012 Home Depot Credit Services (homel(l) P- 290133 564553 52.83 0.00 3,249.60 112x60 bikpip 165 612512012 07/2012 HD Supply Facilities Maintenance, Ltd. (P- 290132 9116006046pvn 113.99 0.00, 3,363.79 mirror hangars, roller shade e 165 6/2512012 07/2012 Home Depot Credit Services(home32) P- 291297 35650BIpvn 66.20 0.00 3,429.99 hdl klhbrasscroft 165 6/29/2012 07/2012 HD Supply Facilities Maintenance, Ltd. ( P- 291298 9116123093pvn 129.73 0.00 3,559.72 Cove base,glovo,drip bowi,bUP 165 7/2/2012 07/2012 Frattalone's /Metro Ace(frat) P- 290130 011975 /Rpvn 26.88 0.00 3,586.60 clip, clamp etc. 165 719/2012 07/2012 Fraltelone's /Metro Ace (fan P- 291352 012025/R 23.59 0100 3,610.19 Lot supply etc. 165 7/16/2012 07/2012 Park Supply of America, Inc.(parkl) P-293094 43864900 758.48 0.00 4,368.67 bowl /lank Net Change - 1,256.24 4,360.67 - Ending Valance = 2171.46330 General Supplies 2,146.08 = Beginning Balance = 165 6/19/2012 07/2012 HD Supply Facilities Maintenance, Ltd.( P-290131 9115803361pvn 109.56 0.00 2,255.64 cleaner, degreaser etc. L65 7/612012 07/2012 Sherwin-Williams Co. (sher4110) P-292695 2574.4 265.22 0.00 2,540.86 paint 165 719/2012 07/2012 Sluerwln- Williams Co.(sher4310) P- 290143 1923.4 167.75 0.00 2,708.61 paint 165 7/10/2012 07/2012 Homo Depot Credit Services (homel8) P- 293096 6994760pvn 39.40 0.00 21748.01 towels, degreaser etc. 165 711112012 07/2012 Jennifer Eells(pet1(15)e) P- 293102 071112pvn 14.16 0.00 2,762.17 Bowers Net Change-616.00 2,762.17 = Ending Balance = 3040.46330 Legal Pees 1,009.70 = Beginning Balance v Net Chan90 =0.00 11009.70 = Ending Balance - 3050.46330 Expert and Professional Services 6,303.75 - Beginning Balance = Net Change-0.00 6,303.73 = Ending Balance= 3D60 -46330 Management Services 29,195.00 = Beginning Balance = 155 7/31/2012 0712012 Commongend Housing(chc) P- 293424 999146 13,524.00 0.00 42,719.00 mgmt fees 07/12 165 7/31/2012 07/2012 :PostRecurring Monthly recurring an" 1440660 RC 0.00 8,752.00 33,967,00 R/C CHC PR Mgmt Fee Net Change-4,772.00 33,967.00 - Ending Balance - 3100 -46330 Protective Services 7,132,44 = Beginning Balance = Net Change =O.DO 7,132.44 = Ending Balance = 3210.46330 Telephone & Telegraph 1,914.63 - Beginning Balance = 165 612012012 0712012 Office of Enterprise Technology(offi650 P- 290142 200000187/0512 131.77 O.OD 2,046.40 phone svc - per end 5131/12 165 7/1/2012 07/2012 Level Ono (love) P- 291301 252844 -INpvn 76.52 0100 2,122.92 onsw sew 0712 165 7/2/2012 07/2012 COmcast(COMC3474) P- 290297 87721050501961 49.99 0.00 2,172.91 Internet svc 7/11.8/10 165 7/7/2012 07/2012 CentorylJnk(UMR15) P•292706 7637883978/061 2.64 0.00 2,175.55 phone svc 5128-6/27 165 7/10/2012 07/2012 Office of Enterprise Technology(Ofl650 P- 293097 200800187/0712 133.40 0.00 2,300.95 phone svc per end 6112 Net Change =394.32 2,308.95 = Ending Balance = 3430.46330 Advertising- Other -94,05= Beginning Balance= Nat Change -0.00 •94.05 v Ending Balance n 3600 -46330 Insurance & Bonds 10,461.32 = Beginning Balance = Page 3 of 3 `1' /V 8110/2012 226 PM Parkview Mlle -North (165) General Ledger Period - but 2012 Book = Accrual 165 7/31/2012 07/2012 WoftRecurnng Monthly recurring entry 1-140660 RC 1,741.75 0.00 12,203.07 C of Columbia Heights Ins Act 165 7/31/2012 07/2012 WostRecurring Monthly recurring entry 3. 140660 RC 10.82 0.00 12,213.89 IMA Crime Insurance Not Changev1,752,57 12,213,89 = Ending Balance v 3810.46330 Electric 16,199.63 = Beginning Balance v 165 7/11/2012 07/2012 Kcel Energy (xce0 P- 291562 $150441553/061 6,465.30 0.00 22,665.13 elec SVC 6/05.7/07 Net Change= 6,465,30 22,665.13 v Ending Balance v 3020.46330 water 1,778.18 v Beginning Balance . 165 7/10/2012 07/2012 City of Columbia Heights (cold) P- 291541 31802550001/06 27.27 0.00 1,805.45 water Svc 3/206/20 165 7/1012012 07/2012 City of Columbia Heights (cold) P- 291542 31802450001/06 1,144,24 0.00 2,949.69 wlr /swr /trsh SVC 3/28.6/20 165 711012012 0712012 City of Columbia Heights(Colu) P- 291545 31802500001/06 9,265.84 0,00 12,215.53 water /sewer Svc 3126.6/20 Net Change - 10,437,35 12,215,53 - Ending Balance = 3830 -46330 Gas 12,624.63 = Beglnning Balance v 165 71912012 07/2012 Cenleft nt Energy (cent) P- 291171 55199657/0612 418.68 0.00 13,043,31 g 6/4.7/5 Net ChBAUG- 418,88 13,043.31 = Ending Defence a 4030.46330 Refuse 2,973.94 - Beginning Balance - 165 7/1012012 07/2012 City of Columbia Heights (colu) P- 291542 31002450001/06 2,464,38 0.00 5,438.32 wtr /swr /trsh Svc 3 /28-6/20 165 7/17/2012 07/2012 Green Lights Recycling Inc(greel004) P-293095 12.4287/165 69.10 0.00 5,507.42 electronics pickup etc. Net Change-2,533,48 5,507.42 - Ending Balance = 38 50 -4 6330 Sower Utilities 1,115.48 - Beginning Balance v 165 7/10/2012 07/2012 City of Columbia Heights (cold) P- 291542 31802450001/06 799.41 0,00 1,914,89 wtr /swr /lrsh sve 3/28.6/20 165 7110/2012 07/2012 City of Columbia Heights (cold) P-291545 31802500001/06 4,$64.49 0.00 6,479.38 water /sewer Svc 3/28.6/20 Not Change- 5,363.90 6,479.38 a Ending Balance = 4000.46330 Repair & Mains. Sorv)cas 24,072.72= Beginning Balance= 165 5124/2012 07/2012 Gardner Plumbing, LLC(gard1086) P- 292186 2446 3,789.44 0.00 27,862.16 Plumbing SVC 5/23.6/01 165 6/8/2012 07/2012 Adam's Post Control, Inc. (adam) P-290129 724010pvn 48.97 0,00 27,911.13 pest Svc 6/08 165 6123/2012 07/2012 K,O. Cleaning and Restoration LLC (Sect P-290139 2133pvn 155.25 0.00 28,066.38 Cleaning 6/15.6/17 165 6/23/2012 0712012 X.O. Cleaning and Restoration LLC (kocl P-290140 2134pvo 258.75 0,00 213,325.13 Cleaning 6120 -6124 165 6/23/2012 07/2012 K.O. Cleaning and Restoration LLC (kocl P-290135 2129 800.00 D.00 29,125,13 repairs from unit lnspec 165 6/23/2012 07/2012 K.O. Cleaning and Restoration LLC (kmt P- 290136 2128 250.00 O.OD 29,375.13 sheelrock rplcmnp etc. - 104, 165 6/23/2012 07/2012 K.O. Cleaning and Restoration LLC (kocl P- 290137 2127 300.00 0.00 29,675.13 sheelrock rpitmnt, etc, - 105, 165 6/23/2012 07/2012 K.O. Cleaning and Restoration LLC (kocl P- 290138 2131 1,500.00 0.00 31,175.13 shlr4k rplca nt, rein Insul etc. 165 7/1/2012 07/2012 All Metro Lawn & Snow, LLC (m1m2138) P- 292715 1940pvn 262.50 0,00 31,437.63 Bruns malnt 6/02 -6130 165 7/t/2012 07/2012 Kone Inc.(kone) P- 291857 220937332pvn 680.17 0.00 32,125.80 m0 rilalnt 7112 165 7/2/2012 07/2012 K.O. Cleaning and Restoration LLC (koct P- 291299 2135pvn 258.75 OA0 32,364,55 clean temm area 6127 -711 165 7/2/2012 07/2012 K.O. Cleaning and Restoration 1LC(ROG P- 291300 2137 650.00 0,00 33,034,55 Paint apt 809 155 7/9/2012 07/2012 X.O. Cleaning and Restoration LLC (kocl P- 291056 2148pvn 258.75 0.00 33,293.30 caretaking 7/4-7/0 165 719/2012 07/2012 Se,vpro(sorv2305) P- 292854 2884406 822,42 0.00 34,115.72 cleanup- 711 165 7/11/2012 0712012 Wagner Sod Company, Inc.(wagn8150; P- 292721 12.2363pvn 87.49 0,00 34,203,21 sptnklr sys 6/11/12 165 7/1112012 0712012 K.O, Cleaning and Restoration LLC (ROG P- 291853 2163 1,000.00 Oleo 35,203.21 painting -405 165 7/11/2012 07/2012 K.O. Cleaning and Restoration LLC(kWP-291855 2162 1,000.00 0.00 36,203,21 painting -#106 165 7/1212012 07/2012 Arbor Barber, Inc. large) P- 292718 0712120vn 130.15 0,00 36,333.36 loader, deigns rmvi etc. 165 711212012 07/2012 Custom Appliance Service LLC(cust504, P492694 8994 228.56 0.00 36,561.92 thermostat rplCmnt -707 165 7113/2012 0712012 Adam's Pest Control, Inc.(adam) P- 204065 730377pvn 48.97 0.00 36,610.89 pest Svc 7/13 16S 7/16/2012 07/2012 K.O. Cleaning and Restoration LLC(koct P- 293093 2167 258.75 0.00 36,869.64 Cleaning Svc 7/11.7/15 165 7/22/2012 07/2012 K.G. Cleaning and Restoration LLC (kocl P- 294068 2174 258.75 0,00 37,128.39 cleaning 7/18.7122 165 7/22/2()12 0712012 K.O. Cleaning and Restoration LLC(kOCI P- 294069 2184 750.00 ().OD 37,878.39 painting -711 165 7/30/2012 07/2012 Gardner Plumbing, LLC(gard1086) P- 294067 2489 325,18 0,00 38,203.57 Pibg Svcs 7/30 Not Chang e. 14,130.85 38,203.57 v Ending Balance = 4050.46330 Garage, Labor Hurd. 161.16 = Beginning Balance - Net Change=0.00 161,15 - Ending Balance= 4100.46330 Rents & Looses 643.60 = Beginning Balance = 165 6/30/2012 07/2012 Multlhousing Credit Control (multi) P- 291854 12060412 50.00 0.00 693,50 bckgrnd cks 6/12 Net Chance=50.00 693.50 v Ending Balance a Page 2 of 3 /(-1 / Parkvlew Villa -Ilorth (165) General Ledger Period m Jul 2012 nook = Accmal 4300.46330 99,21 - Beginning Bnl>ne6 - Miscellaneous Charges 11,101.80 = Beginning Balance = 1,850.30 0.00 12,952.10 Anoka Ch, Property Tax Accru Net Change =0.00 12,952,10 = Ending Balance = 4315 -46330 11243.38 = Beginning Balance n PILOT 11243.38 a Ending Balance = 165 7/31/2012 07/2012 ;P4sCRecdrdn9 Monthly recurring entry J- 140660 RC 558,73 apl 1st half start up fee 07/12 2.58 0.00 561,31 in loth Postcards (or ap Mile Nat change= 1,850,30 561.31 = Ending Balance - 4390.46330 80.30 a Beginning Balance = 13.44 0.00 Taxes & Licenses 93.74 = Ending Balance - 81,423,35 = Beginning Balance v Not Clu nga =0,00 01,650.88 arcidtectural svcs, admin 0411 4500.46330 81,650.88 = Ending Balance = 58,616,44 8,752.00 AdministraliVe Expenses 165 7/11/2012 07/2012 Jennifer Eelis (pet165je) P- 293102 071ll2pVn 165 7120/2012 07/2012 CommonBOnd Housing(Chc) P- 291954 995096 165 7131/2012 0712012 CommonBond Housing(chC) P-293476 999249 Not Chango- 206.89 4850 -46330 Interest on Deposits 165 7/31/2012 07/2012 Sec Den Interest accrual 1441022 Ell Net Change= 13.44 $120.46330 Building & Improvements 165 4/16/2012 07/2012 WAS Continuum (wait) P- 293098 11145 Net Change- 227.53 Page 3 of 3 J/1 _ 8/10/2012 2:26 PM 99,21 - Beginning Bnl>ne6 - 09.21 a Ending Balance - 11,101.80 = Beginning Balance = 1,850.30 0.00 12,952.10 Anoka Ch, Property Tax Accru 12,952,10 = Ending Balance = 11243.38 = Beginning Balance n 11243.38 a Ending Balance = 354.42 = Beginning Balance = 59.40 U0 413.82 staff/res appr 144.91 0.00 558,73 apl 1st half start up fee 07/12 2.58 0.00 561,31 in loth Postcards (or ap Mile 561.31 = Ending Balance - 80.30 a Beginning Balance = 13.44 0.00 93.74 Sec Den Interest accrual 93.74 = Ending Balance - 81,423,35 = Beginning Balance v 227.53 0100 01,650.88 arcidtectural svcs, admin 0411 81,650.88 = Ending Balance = 58,616,44 8,752.00 Parkview Villa North Bank Reconciliation Report 07131/2012 5016456 Balance Per Bank Statement as of 07/31/2012 Reconciled Bank Balance Balance per GL as of 07/31/2012 Reconciled Balance Per G/L Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) Cleared Items : Cleared Checks 38,230.96 38,230.96 08103/2012 38,230.96 38,230.96 J15V 0.00 Date Tran 8 Notes Amount Dale Cleared 06/20/2012 1752 zeph - Zephyr Services Inc. 390.00 07/31/2012 06/27/2012 1753 home18 - Home Depot Credit Services 36.05 07/31/2012 06/27/2012 1754 mck3718 - MCI Comm Service 21.87 07/31/2012 06/27/2012 1756 sher4110- Sherwin - Williams Co. 149.23 07/3112012 07/05/2012 1757 chc - Commonl3ond Housing 13,527.95 07/3112012 07/05/2012 1758 fret - Fraltalone's /Metro Ace 43.48 07/31/2012 07/0512012 1759 gard1086 - Gardner Plumbing, LLC 679.32 07/31/2012 07/05/2012 1760 home7 - HD Supply Facilities Maintenance, Ltd. 276.31 07131/2012 07/05/2012 1761 kenn - Kennedy & Graven, Chartered 153.40 '07/31/2012 07/05/2012 1762 kocl - K,O. Cleaning and Restoration LLC 1,000.00 07/31/2012 07/05/2012 1763 sher4110 - Sherwin - Williams Co. 149.23 07/31/2012 07/05/2012 1764 wagnB150- Wagner Sod Company, Inc. 1,362.06 07131/2012 07/11/2012 1765 edam - Adam's Pest Control, Inc. 48.97 07131/2012 07/11/2012 1766 frat - Fraltalone's /Metro Ace 26.88 07/31/2012 07/11/2012 1767 home18 - Home Depot Credit Services 137.37 07/31/2012 07/11/2012 1768 home7 - HD Supply Facilities Maintenance, Ltd. 223.55 . 07/31/2012 0711 Wei 2 1769 kocl - K.O. Cleaning and Restoration LLC 3,264.00 07131/2D12 07/11/2012 1770 of 1658 - Office of Enterprise Technology 131.77 07/31/2012 07/1112012 1771 oMB804 - Office Depot 39.05 07/31/2012 07/11/2012 1772 sher4110 - Sherwin - Willlams Co. 157.75 07/31/2012 07/1812012 1773 cent - CenlerPoinl Energy 418.66 07/31/2012 07/18/2012 1774 comc3474 - Comcast 49.99 07/31/2012 07/18/2012 1775 frat - Frattelone's /Metro Ace 23.59 07/31/2012 07/18/2012 1776 home32 - Home Depot Credit Services 66.20 07/31/2012 07/18/2012 1777 home7 - HD Supply Facilities Maintenance, Ltd. 129.73 07/31/2012 07/18/2012 1778 kocl - K.O. Cleaning and Restoration LLC 908.75 07/31/2012 07/18/2012 1779 leve - Level One 76.52 07/31/2012 07/25/2012 178D chc - CommonBond Housing 144.91 07/31/2012 07/25/2012 1781 colu - City of Columbia Heights 18,265.63 07/31/2012 Cleared Checks Date Tran N 07/25/2012 ... 1782 07/25/2012 1783 07/25/2012 1704 07/25/2012 1785 Total Cleared Checks Cleared Deposits Date Tran 1f 07103/2012 421 07/06/2012 422 07/12/2012 423 07/17/2012 424 Total Cleared Deposits /_2 A Parkview Villa North Bank Reconciliation Report 07/3112012 5016456 Notes 08/03/2012 Amount Dale Cleared kod - K.O. Cleaning and Restoration LLC 2,258.75 07/31/2012 kone - Kone Inc. 688.17 07131/2012 mulL1 - Mullihousing Credit Control 50.00 07/31/2012 xcel - Xcel Energy 6,465.30 07/31/2012 Notes Operations operations operations 51,574.46 Amount Date Cleared 22,003.00 07/31/2012 7,504.50 07131/2012 206.25 07/3112012 841.00 07131/2012 30,554.75 Date 7/31/12 Page 1 Primary Account @XXXXX @6456 Enclosures 37 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE: - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS] NORTHEAST PUBLIC FUNDS ACCT Number of Images 37 Account Number @XXXXX @6456 Statement Dates 7/01/12 thru 7/31/12 Previous Balance 59,250.67 Days in the Statement Period 31 4 Deposits /Credits 30,554.75 Average Ledger 70,463 33 Checks /bebits 51,574.46 Average Collected 68,488 Service Charge .00 Interest Paid .00 Ending Balance 38,230.96 x************* * * # * * * *x * * * * * *x *x * * * * * * * * *xx * ** xxx * * * * * * * * * * * * * * # * * * * * * * * *x *xxx* Deposits and Credits Date Description Amount 7/03 DDA REGULAR DEPOSIT 22,003.00 7/06 DDA REGULAR DEPOSIT 7,504.50 7/12 DDA REGULAR DEPOSIT 206.25 7/17 DDA REGULAR DEPOSIT 841,00 Checks in serial order Date Check$ Amount Date Check# Amount 7/19 1752 390.00 7/10 1764 1,362.06 7/02 1753 36.05 7/16 1765 48,97 7/06 1754 21.87 7/18 1766 26.88 7/03 1756* 149.23 7/18 1767 137.37 7/09 1757 13,527.95 7/18 1768 223.55 7/11 1758 43.48 7/24 1769 3,264.00 7/10 1759 879.32 7/19 1770 131.77 7/11 1760 276.31 7/17 1771 39.05 7/10 1761 153.40 7/17 1772 167.75 7/11 1762 1,000.00 7/25 1773 418.68 7/16 1763 149.23 7/26 1774 49.99 * Indicates skip in check numbers Date 7/31/12 Page 2 Primary Account @XXXXX@6456 Enclosures 37 NORTHEAST PUBLIC FUNDS ACCT @XXXXXO6456 (Continued) Checks in serial order Date Check# Amount Date Check# Amount 7/25 1775 23.59 7/30 1781 18,265.63 7/25 1776 66.20 7/31 1782 2,258.75 7/25 1777 129.73 7/30 1783 688.17 7/31 1778 908.75 7/30 1784 50.00 7/24 1779 76.52 7/30 1785 6,465.30 7/27 1780 144.91 71,041.18 7/31 38,230.96 * Indicates skip in check numbers E N D O F S T A T E M E N T * ** xxxxxwwxxwxxwxxwwwxxxxwwwwwxwxwwwwwxxwwwwxxxxwwwwxxwxxwwwxxwwwwwwxxwwwxxxxxxxx Daily Balance Section Date Balance Date Balance Date Balance 7/01 59,250.67 7/11 71,308.50 7/24 67,700.66 7/02 59,214.62 7/12 71,514.75 7/25 67,062.46 7/03 81,068.39 7/16 71,316.55 7/26 67,012.47 7/06 88,551.02 7/17 71,950.75 7/27 66,867.56 7/09 75,023.07 7/18 71,562,95 7/30 41,398.46 7/10 72,628.29 7/19 71,041.18 7/31 38,230.96 * * * E N D O F S T A T E M E N T * ** /J / v Payment Summary Bank= 1650pr AND mm /yy =07/2012. 07/2012 AND All Checks =Yes AND Include Voids -All Checks 50,977.31 4;, Check Post Total Bank Checks! Vendor Date Month Amount t65opr - Parkvlew Villa North 1757 chc - CommonBond Housing 07/05/2012 07/2012 13,527.95 165opr - Parkvlew Villa North 1758 frat - Frattalone's /Metro Ace 07/05/2012 07/2012 43.48 165opr - Parkvlew Villa North 1759 gard1086 - Gardner Plumbing, LLC 07/05/2012 07/2012 879.32 165opr - Parkvlew Villa North 1760 home7 - HD Supply Facilities Maintenance, Ltd. 07/0512012 07/2012 276,31 165opr - Parkvlew Villa North 1761 kenn - Kennedy & Graven, Chartered 07/05/2012 07/2012 153.40 165opr - Parkvlew Villa North 1762 kod - K.O. Cleaning and Restoration LLC 07/05/2012 07/2012 1,000.00 165opr - Parkvlew Villa North 1763 sher4110 - Shenvin- Williams Co. 07/05/2012 07/2012 149.23 165opr - Parkvlew Villa North 1764 wagn8150 - Wagner Sod Company, Inc, 07105/2012 0712012 1,362.06 165opr - Parkvlew Villa North 1765 adam - Adam's Pest Control, Inc. 07/11/2012 07/2012 48.97 165opr - Parkvlew Villa North 1766 (rat - Frattalone's /Metro Ace 07/11/2012 07/2012 26.88 165opr - Parkvlew Villa North 1767 home18 - Home Depot Credit Services 0711112012 07/2012 137.37 165opr - Parkvlew Villa North 1768 home7 - HD Supply Facilities Maintenance, Ltd, 07/11/2012 07/2012 223.55 165opr - Parkvlew Villa North 1769 kocl - K.O. Cleaning and Restoration LLC 07/11/2012 07/2012 3,264.00 165opr - Parkvlew Villa North 1770 off1658 - Office of Enterprise Technology 07/11/2012 07/2012 131.77 165opr - Parkvlew Villa North 1771 ofR8804 - Office Depot 07/11/2012 07/2012 39.05 165opr - Parkvlew Villa North 1772 sher4110 - Sherwln-Wllllams Co. 07/11/2012 07/2012 167.75 165opr - Parkvlew Villa North 1773 cent - CenterP0lnt Energy 07/18/2012 07/2012 418.68 165opr - Parkvlew Villa North 1774 come3474 - Comcast 07/18/2012 07/2012 49.99 165opr - Parkvlew Villa North 1775 frat - Frattalone's /Metro Ace 07/18/2012 07/2012 23.59 165opr - Parkview Villa North 1776 home32 - Home Depot Credit Services 07/18/2012 07/2012 66,20 165opr - Parkvlew Villa North 1777 home7 - HD Supply Facilities Maintenance, Ltd. 07/18/2012 07/2012 129.73 165opr - Parkvlew Villa North 1776 kocl - K.O. Cleaning and Restoration LLC 07/18/2012 07/2012 908.75 165opr - Parkvlew Villa North 1779 leve - Level One 07118/2012 07/2012 76.52 165opr - Parkvlew Villa North 1780 chc - CommonBond Housing 07/25/2012 07/2012 144.91 t65opr - Parkvlew Villa North 1781 colu - City of Columbia Heights 07125/2012 07/2012 18,265.63 165opr - Parkvlew Villa North 1782 kocl - K.O. Cleaning and Restoration LLC 07/25/2012 07/2012 2,258.75 165opr - Parkvlew Villa North 1.783 kone - Kone Inc. 07/25/2012 07/2012 688.17 165opr - Parkvlaw Villa North 1784 multi - Multlhousing Credit Control 07/25/2012 07/2012 50100 165opr- Parkvlew Villa North 1785 xcel- Xcel Energy 07/25/2012 07/2012 6,465.30 50,977.31 4;, Parkvlew Villa South (166) Balance July 2012 Books = Accrual Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected In Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance /;;7j(/ Jul -12 61,482.65 186.00 713,970.36 600.74 4.00 25.74 776,269.49 20,175.17 5,880.75 8,282.55 7,248.62 350.12 41,945.21 734,324.28 734,324.28 776,269.49 Parkvlew Villa -South (166) 0.07% 331.06 0.18% 1,805.36 Income Statement 4,065,51 2,27% 55,00 0.22% For The Perlod Ending July 2012 0.03% 738.53 2.98% 2,243.87 Books = Accrual 2,616.44 10.54% 6,695.44 3.73% 0.00 Month to Date % Year to Date 0.00 Revenue 2,947.00 1.64% 2,126.00 8,57% 36220-46340 Gem Government Rents 23,532.07 94,81% 171,269.29 95.46% 36225.46340 Nondwelling Rents 480.00 1.93% 3,389.00 1189% 36290-46340 Other Miscellaneous Revenue 553.02 2.23% 4,505.58 2.510/o 39120.46340 Recovery Damage City 255.96 1.03% 255.96 0.140/0 Total Revenue 24,821.05 100.000/0 179,419.83 100,000/0 Expenses 144.08 0.58% 6,624.31 3.69% Personal Services 4.59% 2,474.34 1.38% 611.54 1000 -46340 Accrued Salaries 3,932.00 15.84% 26,897.00 14.99% Total Personal Services 3,932,00 15,84% 26,897.00 14,99% Supplies 2000.46340 Office Supplies 2010.46340 Minor Equipment 2160 -46340 Malnt. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050.46340 Expert& Professional Services 3060.46340 Management Services 3100-46340 Protective Services 3210-46340 Telephone &Telegraph 3430.46340 Advertising Other 3600.46340 Insurance & Bonds 3810.46340 Electric 3820.46340 Water 3830.46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Malnt. Services 4050.46340 Garage, Labor Burd. 4100-46340 Rents & Leases 4300.46340 Miscellaneous Charges 4315 -46340 PILOT 4390.46340 Taxes & Licenses 4500.46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges //F/ v 17.55 0.07% 331.06 0.18% 1,805.36 7.27% 4,065,51 2,27% 55,00 0.22% 55,00 0.03% 738.53 2.98% 2,243.87 1.25% 2,616.44 10.54% 6,695.44 3.73% 0.00 0100% 0.00 0100% 0.00 0.00% 2,947.00 1.64% 2,126.00 8,57% 15,181.00 8.460/0 0.00 0.00% 3,320.26 1.85% 175.98 0.71% 954.51 0.53% 231.00 0.93% 1,535.00 0.860/0 847.69 3.42% 5,901,63 3.29% 2,639.88 10.64% 9,550.01 5.32% 1,396.36 5.63% 2,445.83 1.36% 144.08 0.58% 6,624.31 3.69% 1,138.23 4.59% 2,474.34 1.38% 611.54 2.46% 1,120.18 0.62% 12,230.31 49.27% 31,047.93 17.30% 0.00 0.00% 72.40 0.04% 131.62 0153% 248.37 0.14% 141.41 0.00% 179.99 0.10% 1,059.66 4.27% 7,417.62 4.13% 0.00 0.00% 558.62 0.31% 65.71 0.26% 360.79 0.20% 6.60 0.03% 48.49 0.03% 22,946,07 92,45% 91,988.28 51.27% Capital Outlay 5120-46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.000/0 0.00 01000/0 29,494.51 118.830/0 125,580.72 69.990/0 •4,673.46 - 18.83% 53,839.11 30.01% Parlcview Villa South Financial Statement Overview July 2012 Revenue: Occupancy for the month of July was 87% occupied Total Revenue was lower than budget amount (unfavorable) this is due to vacancy Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising costs were over budget (unfavorable) and reflect the cost of a print ad Marketing Expenses were over budget (unfavorable) and reflect the cost of supplies for staging vacant units Office Supplies were under budget (favorable) There were no Legal Expenses billed out for July. Telephone, Answering Service and hrternet expenses were slightly over budget (unfavorable) and reflects an invoice from May Utilities: Utilities Expenses were over budget (unfavorable); however, this reflects a quarterly billing Operating and Maintenance Expense Operating and Maintenance Expenses were over budget (unfavorable). Janitor and Cleaning Contract was over budget (unfavorable) but reflects invoices from June as well as July Exterminating Contract was under budget (favorable) Garbage and Trash Removal were over budget (unfavorable); however this is a quarterly billing. Repairs Contract costs were over budget (unfavorable) and reflect costs associated with the window project and floor drain replacement 2�s Elevator Contract is under budget (favorable) Decorating supplies costs were over budget (unfavorable) and reflect costs associated with paint for turning units Furniture and Fixtures was over budget (unfavorable) and reflects the cost of two range replacements. Parkview Villa South (166) 17.55 Cash Flow Statement 1,805.36 Period = July 2012 55.00 2171 General Supplies Month to Date Revenue 2,616.44 36220 Gen. Government Rents 23,532.07 36225 Nondwelling Rents 480.00 36290 Other Miscellaneous Revenue 553.02 39120 Recovery Damage City Property 255.96 Total Revenue 24,821.05 Personnel Services 1000 Accrued Salaries 3,932.00 Total personnel Services 3,932.00 Supplies 2000 Office Supplies 17.55 2010 Minor Equipment 1,805.36 2160 Malnt, & Construct Materials 55.00 2171 General Supplies 738.53 Total Supplies 2,616.44 Other Services & Charges 3050 Expert & Professional Services 0.00 3060 Management Services 2,126.00 3100 Protective Services 0100 3210 Telephone & Telegraph 175.98 3430 Advertising Other 231.00 3600 Insurance & Bonds 847.69 3810 Electric 2,639.88 3820 Water 1,396.36 3830 Gas 144.08 3840 Refuse 1,138.23 3850 Sewer 611.54 4000 Repair & Malnt. Services 12,230.31 4050 Garage, Labor Surd, 0.00 4100 Rents & Licenses 131.62 4300 Miscellaneous Charges 141.41 4315 PILOT 1,059.66 4390 Taxes & Licenses 0,00 4500 Administrative Expenses 65.71 4850 Interest on Deposits 6.60 Total Other Services & Charges 22,946.07 Total Expenses 29,494.51 'Z,,b J ParNew Villa South (166) Cash Flow Statement Period = July 2012 Excess (Deficit) Revenue over Expenses Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected In Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 petty Cash 10400 Investments Total Cash Month to Date •4,673.46 0.00 0.00 151.00 0.00 6.44 13,048.66 841.25 (10.96) 1,059.66 30.12 15,126.17 10,452.71 Beg Cash End Cash Difference 51,029.94 61,482.65 10,452,71 186.00 186,00 - 713,970.36 713,970.36 765,186.30 775,639.01 10,452.71 Zq s 8110/2012 2:19 PM Parkvlew, Villa South (166) General Ledger Period = )ul 200 -- 1-- -.... amm,ua 33,945.07 = Beginning valOntq = 166 7131/2012 0712012 :POStRecurring Recurring 3. 140661 RC 3,932.00 0.00 26,897.00 R/C CHC PR Mgml Fee Net Cisangen 3,932.00 26,697.00 = Ending Balance v 2000.46340 Once supplies 3I3.51 =Bepinnlnp Balance a 166 6/2612012 07/2012 Office Depot (*10(1804) P•290152 615013969001pvs 0.55 0,00 331.06 staples, IM ES etc. Net Change -17.53 331.06 a Ending Balance a 2010.46340 Minor Equipment 2,260.19 = Beginning Balance a 165 7/9/2012 07/2012 All Inc. (all) P•292724 51268816.002 452.50 OAO 2,712.65 tango etc. 166 719/2012 0712012 All lna(all) P- 292726 51289013.001 452,50 0100 31165.15 range etc. 166 7/20/2012 07/2012 Hamemuck Decorating Center (home) P-294075 CGMO" 900.36 0.00 4,065.51 carp ln5t -420 Not Changee 1,805,36 4,065.51 a Ending Solon,. = 2160.46340 Malut, B Construct Malarial. 0,00 n Beginning Balance v 166 7/2012012 07/2012 CommonBOnd Housing (6c) P- 291989 995193 Mail 0.00 55.00 comp SUPP 6 /20-7/19112 Net ChangeO55.00 55,00 a Endlnp balance = 2171.46340 General Supplies 1,505.34= Beginning Balance 166 6/19/2012 07/2012 HD Supply Facilities Mdletxmm O, lid. (P -290N6 9115803361pvs 40.22 0.00 1,554.56 cleaner, degreaser etc. 166 6/25/2012 07/2012 110 Supply facilities Maintenance, Ltd. (P-290147 9116006046pvs 51,21 0.00 1, 605,77 mirror hangars, roller shade etc 166 6/25/2012 0712012 Home Depot Credit Services (herne32) P- 291302 3505001pvs 29.74 0.00 1,635,51 hdl kii,brasse,aR 166 6/2912012 07/2012 HD SVPply Facilities Malnlernme, Ltd. (P-291303 9116123m3pvs 58,29 0.00 1, 693.80 cove Wse,01ove,ddp bowl,buib 166 712/202 07/2012 Frattalone's /Metro Are(frat) P- 290145 11975 /Rpvs 12.07 0,00 1,705,87 clip, clamp etc, 166 7 /lD /2012 07/2012 IIOme Depot Credit Servl <es (homelB) P-293222 8994768 17.70 0,00 1,723.57 towels, degreaser eta 166 7/10/2012 07/2012 Shemin- Wllllares Co. (shar4110) P- 293223 2730.2 221.85 0.00 1,945.42 pint 166 7/2002012 WPM Shemin- Wllllams Co. (sh2r4110) P-294078 3199.9 298.45 0.00 2,243.67 point Nat Change =788.53 2,243,87 a Ending Balance a 3050.46340 Expert B P,.fimulonal Services 2,947.00 a Beginning Balance Or Net Change =0,00 2,047.00 a Ending Balance a 3060.46340 Management Services 130055.00 v Beginning Balance n 166 7/31/2012 07/2012 COmmonBond Housing (chl) P- 293425 999147 6,058.00 0100 19,113,00 Meet fees 07/12 166 7/31/2012 07/2012 :POSO(ecurdng Recurring ,8140661 RC 0.00 3,932.00 15,181.00 R/C CHC PR MOmt Fee Net Chan pan 2, 126,00 15,181.00 a Ending Balance a 3100.46340 Protective Servicef 3,320.28 = Unpinning Balance a Net Change -0.00 3,320.26 n Ending Balance = 3210.46340 Telephone Telegraph 778.53 = Beginning Balance o 166 6120/2012 07/2012 Office of Enterprise Technology (OM658 P-290154 2DOB00187/0512p, 59.2D 0.00 637.73 phone eve - our end 5131/12 166 7/1/2012 07/2012 level One (love) P- 291305 252044 -INpvs 34,311 0.00 872.11 an5w sew 0712 166 7/2/2012 07/2012 Comcast(rom03474) P- 290298 877210505019618 22,46 0,00 894,57 Internet eve 7 /11.8110 166 7/18/2012 07/2012 Office of Enterprise Technology (of0656 P- 293221 2001100187/0712p, 59.94 0,00 954.51 phone Svc per entl 6130 Net Changen174.95 954.51 - Endlnp Balance= 3430.46340 Advertising - Other 1,304,00 = Beginning Balance= 166 7/112012 07/2012 Sun Newspaper (sun.) P- 291355 612215071 231.00 0,00 1,535.00 Ads 5/31, 6/01 Net Change =231,00 21535,08 n Ending Balance n 360046340 Insurance A Bonds 5,053,94 - eeglneing Balance = 166 7/31/2012 0712012 :POSVIOcun ng Recurring 1. 140661 RC 841,25 0,00 5, 895,19 Cof Columbia heights Ins need 166 7/31/2012 07/2012 WmAll vertu, Recurring 3- 140661 RC 6.44 0,00 5,901,631MA Come Insurance Net Change= 847.69 5,901,63 = Ending Balance = 3810.46340 Electric 6,910.13 a Beginning Balance a 166 7/11/2012 0712012 Xtol Energy(xcep P- 291563 5150441553/0612 2,639,88 0.00 9,550.01 elac vo6 /05-7/07 Net Change =21639,88 9,650.01 a Ending Balance v 3820.46340 Water 1,049.47 a 11e9inning Balance = 166 7/10/2012 07/2012 City of Columbia Heights (ca'u) P-291555 31802600001/061: 160.49 0.00 1,209,96 watersvc 12 /20.6020 166 7/10/2012 0712012 City Of Columbi Height,(colu) P•291556 31802700001/061: 27.27 0,00 1,23783 wafer eve 12/20.6130 166 7/10/2012 07/2012 City of Columbia Heights(eolu) P-291559 3160265000110611 1,208.60 0.00 2,445.83 watenhower svc 3 128.6128 Nat Change= 1,396,36 2,445,63 a Ending Balance = 3830.46340 Gas 6,480.73 n Beginning Balance= 166 7/1012012 07/2D12 C.AI000let Energy (cent) P- 291547 55271324/0612 144.08 0.00 6,624.31 gas eve 6105.7/06 Net Changen144,08 6,614.31 - Ending Balance = Page 1 of 2 X55 8/10/2012 2:19 PM Parkvlaw Villa South (166) General Ledger Period - Jul 2012 Book A< roll 915a k r m et "�' '•s -,x. ..>ssF u £�Fd -rw� r '<t +,ut("�st k �- '�4,�,i 6,�> 3840.96310 Refuse Di�en23p o afr�Y„sihu � � ,��I.'3..I`a�:?���.��s'��k�++� i•C'a�'�`a?����Fk Y � "f.11 , 990.11 �.v . � Beginning "Planers v 166 711012012 07/2012 City of Columbla Helghts(ctlu) P- 291560 31002450001/060 11107.19 0.00 2,443.30 water /sewer SVC 3 128.6128 166 7/1712012 0712012 Green Llghls Recyding Inc (greel004) P- 293224 124287pVS 31.04 0100 2,474.34 elactroniu recycling etc. Net Charles. 1,138.23 2,474.34 a Ending Balance a 3850.46340 Sewer 508.64 v eepinning Balance a 166 7110/2012 07/2012 City of Colombia Heights (Cole) P- 291559 310026500011061: 611.54 0.00 1,120.18 water /sewer svc 3 /28.6/28 Net Changav611.54 1,120.18 or Ending Balance 4000.46340 Repair 6 Mnlnt, Servlces 18,817.62 a Beginning Balancea 166 610/2012 07/2012 Agents Pest Control, inc. (adam) P -290144 724010pvs 22.00 0.00 18,039.62 pest svc 6108 166 6123/2012 0712012 K.O. Cleaning and Restoration LLC (kW P- 290148 2133pvs 69.75 0.00 18,909.37 Cleaning 6/15 -6117 166 6/22/2012 0712012 tRP Mechanlral, Inc(Ibpm) P- 290151 W17089 201.25 0.00 19,110.62 at svc - coanmun rm 6112 166 6123/2012 07/2012 K.O. Cleaning and Restoration LLC(kocl P- 290149 2134WS 116.25 0.00 19,22687 Cleaning 6120.6124 166 711/2012 07/2012 All hietm Lawn & Snow, LLC(a11m2138) P-292696 1940pv9 117.94 0.00 19,344.61 grnds malnt 6 102.6/30 166 711/2012 07/2012 Kone Inc.(ROne) P- 291860 220937332pvs 309.10 0.00 19,653.99 mo maInt 7112 166 71212012 07/2012 K,O. Cleaning and Restoration LLC (kocl P-291304 2135pvs 116.25 0.00 19,77024 clean Comm area 6127 -7 /1 166 7/9/2012 07/2012 K.O. Cleamnp and Restoration LLC(kocl P•291659 2148pvs 116.25 600 19,886,49 Cleaning 7104.7/08 166 7/11/2012 07/2012 Wagner Sod Company, Inc. (waging ISO: P-292710 124363pvs 39.31 0,00 19,925.80 sprnktr Sys svc call 6/11 166 7/12/2012 07/2012 Arbor Barber, Inc, (allot) P- 292700 071212pvs 50.47 0.00 19,984.27 Bader, debris rmyl 166 7/13/2012 07/2012 Agents Pest Control, I.C.(.dam) P- 204072 730377pas 22,OD 0.00 20,006,27 pest svc 7/13 166 7/1312012 0712012 Gardner Plumbing, LLC(gard1066) P- 292734 2472 1,467.66 0.00 21,473.93 Boor drain rplcmnt etc. 166 7/IW2012 07 /2012 K.O. Cleaning and Restoration LLC (Rod P- 293220 2167ovs 116.25 0,00 21,590.18 Cleaning 7111 -7/15 166 7/17/2012 07/2012 Encompass, Inc.(ence) P•293275 27550 6,004,23 0,00 28,394.41 Professional SVGS to 6 130/12 166 7/22/2012 0712012 K.O. Clean]" and Restoration LLC liter P- 294076 2174pvs 116.25 0.00 28,510,66 Dleanlnp 7118-7/22 166 7/22/2012 07/2012 K,O.Cleaning and Restoration LLC(kocl P- 294077 2185 450.00 0100 28,960.66 Painting -115 166 7125/2012 0712012 Superior Construction Semites(Supe97 P- 294080 72512 2,OB7,27 0.00 31,047.93 InsurrepMrs per Ht Net Chan9ea12,230.31 31,047.93 a Ending Balance a 4100.46340 Rents A Leases 116.75 a Beginning Balancea 166 7/2012012 0712012 Jennifer Falls (petl66)e) P- 293225 N072012 91.62 0.00 20837 Sitting supplies 166 6/30120/2 0712012 Nultlhousing Credit Control (multi) P- 291858 12060413 40.00 0.00 248.37 bckgrnd tks 6/12 Net Changea131.62 248.37 a Ending Balance a 4300 -46340 Mletallineoue Charges 38.58 a Bepinninp Balance a 166 71912012 07/2012 IdC dulomNiC (Indu360) P- 292127 D237552-IN 132,97 0,00 171.55 button transmitter 166 7113/2012 07/2012 Praltabne's/Metw Ace first) P- 292730 12073/R 8,44 0,00 179.99 keys etc. Nat Change, 141,41 179.99 a Ending Balance e 4390.46340 PILOT 61357.96 a Beginning Balance a 166 7/31/2012 07120ll PoStketurrin9 Returring 1440661 RC 1,059,66 0100 7,417,62 Anoka Cty Property Tax Accrual Net Change-1,459.66 7,417.62 v Ending Balance a 4390.46340 Taxes S Licenses Nat Change =0,00 4500-46340 Administrative EVpenses L65 7/20/2012 07/2012 CommanBOnd Housing (chc) 166 713112012 07/2012 Commoneond Routing (the) Net Chengea65.71 485040340 interest on Deposits 166 7/31/2012 07/2012 San: Dep Interest accrual Net Chen0e =6,60 P- 291955 995097 P-293478 999250 )441027 WI 55662 v Beginning Balance a 668.62 a Ending Balance a 295.08 a Beginning Balance v 64.56 0.00 359,64 apt 1st halt start up fee 07/12 IAS 0.00 360.79 ed loth postcards for so mallens 360.79 v ending balance a AIM a Beginning Balance e 6.60 0.00 40.49 Set Delp Interest acemal 48.49 a Endlnp Balance a 33,426.61 3,932.00 Page 2 of 2 Z�S Parkview Villa South Bank Reconciliation Report 07/31 /2012 5016464 Balance Per Bank Statement as of 07/3112012 Outstanding Checks Check dale Check number 06/13/2012 1435 Less: Outstanding Checks Payee of88804 -Office Depot Reconciled Bank Balance Balance per GL as of 0 7/3112 01 2 Reconciled Balance Per G/L Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) Cleared Items : Cleared Checks 08103/2012 61,530.98 Amount 48.33 48.33 61,482.65 61,482.65 61,482.65 Sh 0.00 Date Tran it Notes Amount Dale Cleared 06/20/2012 1440 cent - CenterPoint Energy 189.33 07/31/2012 06/27/2012 1448 dra17740 - Drain King, Inc. 195.00 07/31/2012 06/27/2012 1449 home32 - Home Depot Credit Services 16.19 07/31/2012 06/27/2012 1450 mcic3718 - MCI Comm Service 9,82 07/31/2012 06/27/2012 1452 peat. Peachtree Business Products 398.00 07/31/2012 07/05/2012 1453 chc- CommonBond Housing 6,061.50 07/31/2012 07/05/2012 1454 frat - Frallalone's /Metro Ace 26.69 07/31/2012 07/05/2012 1455 home7 - HD Supply Facilities Maintenance, Ltd. 124.14 07/31/2012 07/05/2012 1456 wagn8150 -Wagner Sod Company, Inc. 611.94 07/31/2012 07/11/2012 1457 adam - Adam's Pest Control, Inc. 22.00 07/31/2012 07/11/2012 1458 frat - Frallalone's /Metro Ace 12.07 07/31/2012 07/11/2012 1459 home7 - HD Supply Facilities Maintenance, Ltd. 100.43 07/31/2012 07/11/2012 1460 kocl - K.O. Cleaning and Restoration LLC 186.00 07/31/2012 07/11/2012 1461 Ibpm - LBP Mechanical, Inc 201.25 07/31/2012 07/11/2012 1462 offi658 - Office of Enterprise Technology 59.20 07/31/2012 07/11/2012 1463 oM8804 - Office Depot 17,55 07/31/2012 07/11/2012 1464 1OD07022 - Peterson 52.83 07/31/2012 07/18/2012 1465 comc3474- Comcast 22.46 07/31/2012 07/18/2012 1466 home32 - Home Depot Credit Services 2934 07131/2012 07/18/2012 1467 home7 - HD Supply Facilities Maintenance, Ltd. 56.29 07/31/2012 �'l 5 Parkview Villa South ' 0810312012 Bank Reconciliation Report 07131/2012 5016464 Cleared Checks Date Tran fl Notes Amount Date Cleared 07/18/2012 1468 kocl - K.O. Cleaning and Restoration LLC 116.25 07/3112012 07/18/2012 1469 leve - Level One 34.38 07/31/2012 07/1812012 1470 sunn - Sun Newspaper 231.00 07/31/2012 07/25/2012 1471 cent- CenterPoinl Energy 144.06 07/31/2012 07/25/2012 1472 chc - CommonSond Housing 119.56 07/3112012 07/25/2012 1473 coiu - City of Columbia Heights 3,115.09 07/31/2012 07/25/2012 1474 Indu360 - Ida automatic 132.97 07/31/2012 07/2512012 1475 kocl - K.O. Cleaning and Restoration LLC 116.25 07/31/2012 07/25/2012 1476 kone - Kona Inc. 309.18 0713112012 07/25/2012 1477 multi - MuMhousing Credit Control 40.00 07/31/2012 07/25/2012 1478 xcel - Xcel Energy 2,639.88 07/31/2012 Total Cleared Checks 15,393.07 Cleared Deposits Date Tran # Notes Amount Date Cleared 07103/2012 319 Operations 21,167.00 07131/2012 07/06/2012 320 operations 21422.00 07/31/2012 07/12/2012 321 206.25 07/31/2012 07/17/2012 322 operations 1,242.19 07/31/2D12 Total Cleared Deposits 25,037,44 ��f Date 7/31/12 Page 1 Primary Account @XXXXX06464 Enclosures 35 BRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - -- C H E C K I N G A C C 0 U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE; - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS! NORTHEAST PUBLIC FUNDS ACCT Number of Images 35 Account Number OXXXXXV6464 Statement Dates 7/01/12 thru 7/31/12 Previous Balance 51,886.61 Days in the Statement Period 31 4 Deposits /Credits 25,037.44 Average Ledger 67,945 31 Checks /Debits 15,393.07 Average Collected 66,696 Service Charge .00 Interest Paid .00 Ending Balance 61,530,98 * xxx**#* xx#***********#* x** x## x* xxxx**#******* x * # *x * * * * * * * *xx * * *x * * * * * * * * * * # ** Deposits and Credits Date Description Amount 7/03 DDA REGULAR DEPOSIT 21,167.00 7/06 DDA REGULAR DEPOSIT 2,422.00 7/12 DDA REGULAR DEPOSIT 206.25 7/17 DDA REGULAR DEPOSIT 1,242.19 Checks in serial order Date check# Amount Date Check# Amount 7/30 147 144.08 7/16 1457 22.00 7/24 148 116.25 7/18 1458 12.07 7/02 1440* 189.33 7/18 1459 100.43 7/02 1448* 195,00 7/24 1460 186.00 7/02 1449 16.19 7/18 1461 201.25 7/06 1450 9.82 7/19 1462 59.20 7/06 1452* 398.00 7/17 1463 17.55 7/09 1453 6,061.50 7/30 1464 52.83 7/11 1454 26.69 7/26 1465 22.46 7/11 1455 124.14 7/25 1466 29.74 7/10 1456 611.94 7/25 1467 58.29 * Indicates skip in check numbers VS Date 7/31/12 Page 2 Primary Account @XXXXX @6464 Enclosures 35 NORTHEAST PUBLIC FUNDS ACCT @XXXXX 06464 (Continued) checks in serial order Date Check# Amount Date Check# Amount 7/23 1469* 34.38 7/31 1475 116.25 7/31 1470 231.00 7/30 1476 309.18 7/27 1472* 119.56 7/30 1477 40.00 7/30 1473 3,115.09 7/30 1478 2,639.88 7/30 1474 132.97 68,938,14 7/30 61,878.23 * Indicates skip in check numbers 7/19 68,878.94 7/31 xxxxxxxxx x++ xxxxxxxxxxxxxxxx++ xxxxxxxxxx++++ xxx * *xxxxxxxxx +xxx + + + + +*xx +xxxx * ++ Daily Balance Section Date Balance Date Balance Date Balance 7/01 51,886.61 7/12 68,049.25 7/25 68,454.28 7/02 51,486.09 7/16 68,027.25 7/26 68,431,82 7/03 72,653.09 7/17 69,251.89 7/27 68,312.26 7/06 74,667.27 7/18 68,938,14 7/30 61,878.23 7/09 68,605.77 7/19 68,878.94 7/31 61,530.98 7/10 67,993.83 7/23 68,844.56 7/11 67,843,00 7/24 68,542.31 * * * E N D O F S T A T E M E N T �v Payment Summary 8ank = 166opr AND mm/yy = 07/2012. 07/2012 AND All Checks =Yes AND Include Volds =All Checks 14,584.73 ;,� 5 Check Past Total Bank Check# Vendor Date Month Amount 166opr - Parkvlew Villa South 1453 chc - Common0ond Housing 07/05/2012 07/2012 6,061.50 166opr - Parkview Villa South 1454 frat - Frattalone's /Metro Ace 07/05/2012 07/2012 26.69 166opr - Parkview Villa South 1455 home7 - HD Supply Facilities Maintenance, Ltd, 07/05/2012 07/2012 124.14 166opr - Parkvlew Villa South 1456 wagnU150 - Wagner Sod Company, Inc. 07/05/2012 07/2012 611.94 166opr - Parkvlew Villa South 1457 adam - Adam's Pest Control, Inc. 07/11/2012 07/2012 22 166opr - Parkvlew Villa South 1458 frat- Frattalone's /Metro Ace 07/11/2012 07/2012 12.07 166opr - Parkview Villa South 1459 home7 - HD Supply Facilities Maintenance, Ltd. 07/1112012 07/2012 100.43 i66opr - Parkview Villa South 1460 kocl - K.O. Cleaning and Restoration LLC 07111/2012 07/2012 186 166opr - Parkvlew Villa South 1461 Ibpm - LBP Mechanical, Inc 07/11/2012 07/2012 201.25 166opr - Parkvlew Villa South 1462 offl658 - Office of Enterprise Technology 07/11/2012 07/2012 59.2 166opr - Parkvlew Villa South 1463 ofR0004 - Office Depot 07/11/2012 07/2012 17.55 166opr - Parkvlew Villa South 1464 t0007022 - Peterson 07/11/2012 07/2012 52.83 i66opr - Parkview Villa South 1465 comc3474 - Comcast 07118/2012 07/2012 22.46 166opr - Parkvlew Villa South 1466 home32 - Home Depot Credit Services 07/18/2012 07/2012 29.74 166opr - Parkvlew Villa South 1467 home7 - HD Supply Facilities Maintenance, Ltd. 07/18/2012 07/2012 58.29 166opr - Parkvlew, Villa South 1460 keel - H.O. Cleaning and Restoration LLC 07/18/2012 0712012 116.25 166opr - Parkview Villa South 1459 leve - Level One 07118/2012 0712012 34.38 166opr- Parkvlew Villa South 1470 sunn - Sun Newspaper 07/18/2012 07/2012 231 i66opr - Parkvlew Villa South 1471 cent - CenterPoint Energy 07/25/2012 07/2012 144.08 166opr - Parkvlew Villa South 1472 chc - Common8ond Housing 07/25/2012 07/2012 119.56 166opr - Parkvlew Villa South 1473 colu - City of Columbia Heights 07/25/2012 07/2012 3,115.09 166opr - Parkview Villa South 1474 Indu360 - Idc automatic 07/25/2012 07/2012 132.97 166opr - Parkvlew Villa South 1475 keel - K.O. Cleaning and Restoration LLC 07/25/2012 0712012 116.25 i66opr - Parkvlew Villa South 1476 kone - Kone Inc. 07/25/2012 07/2012 309.18 166opr - Parkvlew Villa South 1477 multi - Muldhousing Credit Control 07/25/2012 07/2012 40 166opr - Parkvlew Villa South 1478 xcel - Xcel Energy 07/25/2012 07/2012 2,639.88 14,584.73 ;,� 5 Ol ro N O M 'O O O �<oarco Mrn� Nw R �- R ui m o r O N N QI O N r M m L ❑ O H 0 06 L R r w O Z Q @ 3 @ L vw L N ❑ a o _ ' N j N m Q O Q a @ U iL _o N N C � O C a f0 Q �N K m = U O U A c M � M O M U � U O Q N N (OO r W M m N � N N �q N N m @ L O U M y N � U@ M - o j N N U) 0 @ 41 a N d R U) @ O (n 0 UF R 3 Y R a 0 v v M N � Ir0 N � O M N N t0 OMi m c�- 900OW N (MO IT O W (O O � O N m @ L j U N � U 0 = @ ) N w . U) Q Parlcview Villa North Financial Statement Overview August 2012 Revenue: Occupancy for the month of August 2012 was 98% occupied; Total Revenue for August was under budget (unfavorable). No grant income recognized Administrative Expenses: Administrative costs for the North were over budget (unfavorable). Other Renting Expenses were over budget (unfavorable), and reflect applicant screening needed due to turnover. Office Supply expenses are over budget (unfavorable) reflects cost of copier paper, copier fees Computer Equipment and Maintenance is under budget (favorable) Telephone, Answering Service and Internet expenses are slightly over budget (unfavorable) and reflect internet billing that covers part of Sept. Utilities: Utilities Expenses are under budget (favorable), however, these are quarterly billings Electric was over budget (unfavorable) Gas was under budget (favorable) Water and Sewer were not invoiced in August Operatine and Maintenance Expense (supt)lies): Operating and Maintenance Expenses were over budget (unfavorable). Janitor Contract expenses were under budget (favorable) Exterminating Contract is under budget (favorable) tv v Repairs Contract is over budget (unfavorable) and reflects cost of fabrication and installation of duct work Garbage and Trash are under budget (favorable); however, this is a quarterly billing Security Contract is under budget (favorable). Grounds Contract is under budget (favorable) Elevator Maintenance Contract is under budget (favorable) Heating, Cooling Maintenance and Repairs is under budget (favorable) Decorating Contract and Supplies were under budget (favorable) Furniture and Fixtures was slightly over budget (unfavorable) and reflects carpet repair /replacement �3 Parkview Villa -North (165) Balance Sheet August 2012 Books = Accrual Aug -12 Assets 10100 Cash Balance 2,689.61 10200 Petty Cash 664.00 988,425.08 10400 Investments 11300 Rent Receivable 365.90 11500 Accounts Receivable 1,928.50 15510 Prepaid Insurance 7,021.13 1,001,094.22 Total Assets Liabilities 20200 Accounts Payable 30,976.00 20220 Due to Resident Council 551.74 17,782.14 22000 Deposits 22200 Accrued PILOT 14,426.24 22210 Revenue Collected in Advance 437.50 64,173.62 Total Liabilities Fund Balance 25300 Fund Balance 936,920.60 Total Fund Balance 936,920.60 Total Liabilities and Fund Balance 1,001,094.22 Parkview Villa -North (165) Income Statement For The Period Ending August 2012 Books = Accrual Revenue 33160 -46330 Federal Grant 36220 -46330 Gen, Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4050 -46330 Garage, Labor Burd. 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 9315 -46330 PILOT 9390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Month to Date % Year to Date 20.82% - 0.00% 84,907.24 25.68% 30,586.00 96.38% 236,381.00 71.49% 384.00 1.21% 3,040.00 0.92% 765.52 2.41% 5,278.45 1.60% - 0.00% 1,020.00 -0.31% 31,735.52 100.000/0 330,626.69 99.38% 8,752.00 27.58% 68,831.00 20.82% .8,752.00 27.58% 68,831.00 20.82% 417.52 1.32% 1,933.78 0.58% 319.98 1.01 0/a 12,082.02 3.65% 533.44 1.68% 4,902.11 1.48% 555.30 1.75% 3,317.47 1.00% 1,826.24 5.75% 22,235.38 6.73% 0.00 0.00% 1,009.70 0.31% 3,010.00 9.48% 9,313.75 2.82% 4,772.00 15.04% '. 38,739.00 11.72% 0.00 0.00% 7,132.44 2.16% 520.70 1.64% 2,829,65 0.86% 0.00 0.000/0 -94.05 -0.03% 1,730.93 5.45% 13,944.82 4.22% 6,375.19 20.09% 29,040.32 8.78% 0.00 0.00% - 12,215.53 3.69% 369.01 1.16% 13,412.32 4.06% 0.00 0.00% 5,507.42 1.67% 0.00 0.00% 6,479.38 1.96% 18,217.84 57.41% 56,421.41 17.06% 0.00 0.00% 161.15 0.05% 260.00 0.82% 953.50 0.29% 0.00 0.00% 99.21 0.03% 1,850.30 5.83% 14,802.40 4.48% 100.00 0.00% 1,343.38 0.41% 140.38 0.44% 701.69 0.21% 13.62 0.04% 107.36 0.03% \�\ Total Other Services & Charges 37,359.97 117.72% 214,120.38 64.76% Capital Outlay 5120 -46330 Building & Improvements 8,850.00 0.00% 90,500.88 27.37% Total Capital Outlay 8,850.00 27.89% 90,500.88 27.37% Total Expense 56,788.21 178.94% 395,687.64 119.68% Excess (Deficit) Revenue over Expense - 25,052.69 - 78.94% - 65,060.95 - 19.680/0 Nq Parkview Villa -North (165) Cash Flow Statement Period = August 2012 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3040 Legal Fees 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Mart. Services 4050 Garage, Labor Burd, 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Month to Date 0.00 30,586.00 384.00 765.52 31,735.52 8,752.00 8,752.00 399.19 319.98 18.33 1,088.74 0.00 1,826.24 0.00 3,010.00 4,772.00 0.00 520.70 0.00 1,730.93 6,375.19 0.00 369.01 0.00 0.00 18,217.84 0.00 260.00 0.00 1,850.30 100.00 140.38 13.62 8,850.00 46,209.97 56,788.21 - 25,052.69 1� Parkview Villa -North (165) Cash Flow Statement Period = August 2012 Book = Accrual Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 0.00 0.00 - 353.20 -44.34 0.00 - 6,977.82 8,133.69 - 12,192.25 339.96 1,850.30 - 1,245.00 (10,488.66) (35,541.35) Beg Cash End Cash Difference 38,230.96 2,689.61 (35,541.35) 664.00 664.00 - 988,425.08 988,425.08 - 1,027,320.04 991,778.69 (35,541.35) N 9/14/2012 10:07 AM Page 1 of 2 6qv \ /1 Parkvlew Villa -North (165) General Ledger Period = Aug 2012 Book = Accrual PropeKy 'Date Period Person/ Description Control 'Reference Dehit. Credit .Balance Remarks 1000 -46330 Accrued Salaries - 60,079.00 = Beginning Balance = 165 8/31/2012 08/2012 :PostRecurring Monthly recurring entry J- 142222 RC 8,752.00 0.00 68,831.00 RIC CHC PR Mgmt Fee Net Change = 8,752.00 68,831.00 = Ending Balance = 2000 -46330 Office Supplies 1,516.26 = Beginning Balance = 165 7/31/2012 08/2012 City of Columbia Heights (cold) P- 294881 3762 192.08 0.00 1,708.34 mise reimb 165 8/9/2012 08/2012 Office Depot(oMS804) P- 296624 6.20099E +11 173.52 0.00 1,881.86 office supplies 165 8/17/2012 08/2012 CommarBOnd Housing (chc) P- 296213 08/10/12 - 08117/12 32.94 0.00 1,914.80 007333 opm forms 12/11 -7/12 165 8/30/2012 08/2012 CommarBOnd Housing (chc) P- 297613 08/25/12- 08 /3D/12 0.65 O.OD 1,915.45 ctl #014131 postage 8/12 165 8/24/2012 08/2012 COmmpnBOnd Housing (chc) P- 296963 08/18/12- 08/24/12 18.33 O.OD 1,933.78 009881 comp supp 7/20 - 8/19/1: 165 8/24/2012 08/2012 CommonBmnd Housing (chc) P- 297512 08118/12 - 08/24/12 0.00 18.33 1,915.45 009881 comp supp 7/20 - 8/1911: 165 8/2412012 08/2012 Cemmar6end Housing (chc) P-297515 08118- 08/24/12 16 18.33 0.00 1,933.78 009881 comp supp 7/20- 8/19/1: Net Change= 417.52 1,933.78 = Ending Balance = 2010 -46330 Minor Equipment 11,762.04 = Beginning Balance = 165 7/31/2012 08/2012 HamemIck Decorating Center (home) P- 294658 CG207553 319.98 0.00 12,082.02 repairs 7/31/12 Net Change= 319.98 12,082.02 = Ending Balance = 2160 -46330 paint. & Construct. Materials 4,368.67 = Beginning Balance = 165 7/24/2012 08/2012 HD Supply Facilities Maintenance, Ltd. ( P- 294887 9116614391 173.22 0.00 4,541.89 hardware & plumbing supplies 165 8/7/2012 08/2012 Frattalone's /Metro Ace (frat) P- 295427 0123442 6.39 0.00 4,548.28 mender hose pos clamp Ig 165 8/7/2012 08/2012 Park Supply of America, Inc. (parkl) P- 295791 43864901 310.02 0.00 4,858.30 ment supplies 165 8/15/2012 08/2012 Home Depot Credit Services(home32) P- 297454 2561317 43.81 0.00 4,902.11 maint supplies Net Change = 533.44 4,902.11 = Ending Balance = 2171 -46330 General supplies 2,762.17 = Beginning Balance = 165 7/2512012 08/2012 Buckeye Cleaning Centers (buck8411) P- 294885 682495 84.33 0.00 2,846.50 towels 165 7/30/2012 00/2012 HD Supply Facilities Maintenance, Ltd. ( P- 294886 9116733588 172.51 0.00 3,019.01 cleaning supplies 165 8/10/2012 08/2012 Sherwin- Williams Co. (sher4110) P- 296092 67485 149.23 0.00 3,168.24 paint supplies 165 8/17/2012 08/2012 Sherwin- Williams Co.(sher4110) P- 297457 44018 149.23 0100 3,317.47 paint Net Change= 555.30 31317.47 = Ending Balance = 3040 -46330 Legal Fees 11009.70 = Beginning Balance = Net Change =0.00 11009.70 = Ending Balance = 3050 -46330 Expert and Professional Services 6,303.75 = Beginning Balance = 165 7/31/2012 08/2012 City of Columbia Heights (cold) P- 294881 3762 3,010.00 0.00 9,313.75 misc reimb Net Change= 3,010.00 9,313.75 = Ending Balance = 3060 -46330 Management Services 33,967.00 = Beginning Balance = 165 8/30/2012 08/2012 CommonBOnd Housing (chc) P- 297613 08/25/12- 08/30/12 13,524.00 0.00 47,491.00 RI #014219 mgmt fees 8/12 165 813112012 08/2012 :PostRecurring Monthly recurring entry )-142222 RC 0.00 0,752.00 38,739.00 R/C CHIC PR Mgmt Fee Net Change = 4,772.00 38,739.00 = Ending Balance = 3100 -46330 Protective Services 7,132.44 = Beginning Balance = Net Change =0.00 7,132.44 = Ending Balance = 3210 -46330 Telephone & Telegraph 2,308.95 = Beginning Balance = 165 7/31/2012 08/2012 Popp.COm(POPP) P- 295787 992044139 369.17 0.00 2,698.12 phn sew 8/12 165 8/1/2012 08/2012 Level One (leve) P- 294889 0258758IN 76.52 0.00 2,774.64 telephone service charges 8/12 165 8/212012 08/2012 Comcast(comc3474) P- 295528 877210505019618: 49.99 0.00 2,824.63 Intrnt chrgs8 /11- 9/10/12 165 8/7/2012 08/2012 Centuryl-ink (cent9115) P- 296544 7637883978369 08 5.02 0.0D 2,829.65 long distance sew chugs Net Change = 520.70 2,829.65 = Ending Balance = 3430 -46330 Advertising Other -94.05 = Beginning Balance = Net Change =0.00 -94.05 = Ending Balance = 3600 -46330 Insurance & Bonds 12,213.89 = Beginning Balance = 165 7/31/2012 0812012 City of Columbia Heights (Colo) P- 294881 3762 20,901.00 O.OD 33,114.89 other refunds & reimb 165 8/31/2012 0812012 :PostRecurring Monthly recurring entry )-142222 RC 0.00 19,159.25 13,955.64 C of Columbia Heights Ins Accri 165 8/31/2012 08/2012 :PostRecurring Monthly recurring entry 3- 142222 RC 0.00 10.82 13,944.82 IMA Crime Insurance Net Charge= 1,730.93 13,944.82 = Ending Balance = 3810 -46330 Electric 22,665.13 = Beginning Balance = Page 1 of 2 6qv \ /1 9/14/2012 10:07 AM Page 2 of 2 \ \Z) Parkvlew Villa -North (165) General Ledger Period = Aug 2012 Book - Accrual Property Date Period Person/ Description Control Reference Debit Credit Balance Remarks :. 165 8/13/2012 08/2012 Xcel Energy (xcel) P-296412 5150441553 08/13, 6,346.32 0.00 29,011.45 elec 7/7- 8/4/12 8/13/2012 08/2012 Xcel Energy (scull P- 296412 5150441553 08/13. 22.71 BOB 29,034.16 non metered service 7/7- 8/3112 165 8/1312012 08/2012 Xcel Energy (xcel) P- 296412 5150441553 08113 6.16 0.01) 29,040.32 non metered service 7/7- 8/3/12 165 Net Change =6,375.19 29,040.32 = Ending Balance = 12,215.53 = Beginning Balance = 3820 -46330 Water 12,215.53 = Ending Balance = Net Change =0.00 13,043.31 = Beginning Balance = 3830 -46330 165 8/7/2012 08/2012 Gas CenterPolnt Energy (cent) P- 295543 55199657 0810711: 369.01 0.00 13,412.32 7/5- 8/3/12 Net Change= 369.01 13,412.32 = Ending Balance = 5,507.42 = Beginning Balance = 3840246330 Refuse 5,507.42 = Ending Balance = Net Change =0.00 6,479.38 = Beginning Balance = 3850 -46330 Sewer 6,479.38 = Ending Balance = Net Change =0.00 Repair & Malnt. Services 38,203.57 = Beginning Balance = 4000 -46330 08/2012 K.O. Cleaning and Restoration LLC (kocl P- 295778 2190 650.00 0.00 38,853.57 pain & Brosh liters In unit 703 165 7/29/2012 7/31/2012 08/2012 All Metro Lawn & Snow, LLC (alIm2138) P- 294888 1979 262.50 0.00 39,116.07 wkly lawn mow, trim & blowing 165 165 7/31/2012 08/2012 Nasseff Mechanical Contractors(nass) P- 295293 39685 14,950.00 0.00 54,066,07 fabricate& Install duct work 165 8/1/2012 08/2012 Drain King, Inc.(dral7740) P- 295187 83396 165.00 0.00 54,231.07 sink main: #506 165 8/1/2012 08/2012 Kone Inc.(kons) P- 295773 2209616/39 688A7 0.00 54,919.24 elev malnt /repair 8/12 165 8/312012 08/2012 Adam's Pest Control, Inc. (adam) P- 297458 738416 51,91 0.00 54,971.15 pest control 8/3112 165 8/512012 08/2012 K.O. Cleaning and Restoration LLC (kocl P- 295775 2203 51.75 0.00 55,022.90 clean common area 7/18112 165 8/13/2012 08/2012 Gardner Plumbing, LLC (gard1086) P- 295792 2497 379.80 0.00 55,402.70 plumbing & material chrgs 8/1312012 08/2012 K.O. Cleaning and Restoration LLC (kocl P- 296100 2212 80100 0.00 55,482.70 rpr /rplce shtrk /pnt bthrm 310 165 165 8/15/2012 08/2012 Stanley Access Tecchnotogles (sta -0371 P- 296895 902198669 188,71 0.00 55,671.41 labor chrgs 165 8/21/2012 08/2012 K.O. Cleaning and Restoration LLC (kod P- 296853 2226 750.00 0.00 56,421.41 palntomIsh Floors unit #301 Net Change= 18,217.84 56,421.41 = Ending Balance = 4050 -46330 Garage, Labor Surd. 161.15 = Beginning Balance = Net Change =0.00 161.15 = Ending Balance = 693.50 = Beginning Balance = 4100 -46330 0812012 Rome & Leases Mult housing Credit Control (multi) P- 295731 12070414 260.00 0.00 953.50 fault bckgmd chcks 7/3- 7/31/12 165 7131/2012 953.50 = Ending Balance = Net Change = 260.00 4300 -46330 Miscellaneous Charges 99.21 = Beginning Balance - - Net Change =0.00 99.21 = Ending Balance = 12,952.10 = Beginning Balance = 4315 -46330 8/31/2012 - 08/2012 PILOT :PostRecurring Monthly recurring entry 3- 142222 RC 1,850.30 0.00 14,802.40 Anoka Cry Property Tax Accrual 165 Net Change = 1,850.30 14,802.40 = Ending Balance = 1,243.38 = Beginning Balance = 4390 -46330 08/2012 Taxes & Licenses MN Dept of Labor & Industry (mndpl) P- 296070 ALR00207991 100.00 0.00 1,343.38 elevator annual operatin 165 8/3/2012 1,343.38 = Ending Balance = Net Change = 300.00 561.31 = Beginning Balance = 4500 -46330 Administrative Expenses 165 '8/2/2012 08/2012 Laura Frost Nros) P- 294071 080212avn 25.93 0.00 587.24 staff spar 165 8124/2012 0812012 CommonBOnd Housing (cm) P- 296963 08/18/12- 08/24/12 114.45 0.00 701.69 011329 still 2nd half 8112 165 8124/2012 08/2012 Common8ond Housing (chc) P- 297512 08/18/12- 08/24/12 0.00 114.45 587.24 011329 apI 2nd half 8/12 165 8124/2012 08/2012 CommonBond Housing (cm) P- 297515 08/18 - 08124/12 16 114.45 0.00 701.69 011329 api 2nd half 08/12 Net Change= 140.38 701.69 = Ending Balance = 4850 -46330 Interest oa Deposits 93.74 = Beginning Balance = 165 8/31/2012 08/2012 Sec Dep interest accrual 3- 142976 OIL 13.62 0.00 107.36 Sec Dep interest accrual Net Change =13.62 107.36 = Ending Balance = 5120 -46330 Building &Improvements 81,650.88 = Beginning Balance = 165 7/2/2012 08/2012 Project One Construction, Inc. (Food) P- 296422 2011193 8,850.00 0.00 90,500.88 retainage chrgs 6/30/12 Net Change = 8,850.00 90,500.88 = Ending Balance = 84,843.06 28,054.85 Page 2 of 2 \ \Z) Parkview Villa North 09/05/2012 Bank Reconciliation Report 08/31/2012 5016456 Balance Per Bank Statement as of 08131/2012 2,689.61 Reconciled Bank Balance 2,689.61 Balance per GL as of 08131/2012 2,689.61 Reconciled Balance Per G/L 2,689.61 Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) 0.00 Cleared Items : Cleared Checks Date Tran # Notes - Amount Date Cleared 08/01/2012 1786 allm2138 - All Metro Lawn & Snow, LLC 262.50 08/31/2012 08/01/2012 1787 arbo- Arbor Barber, Inc. 130.15 08/31/2012 08/01/2012 1788 cent9115- CenturyLink 2.64 08/31/2012 08/01/2012 1789 cust5044 - Custom Appliance Service LLC 228.56 08/31/2012 08/01/2012 1790 gard1086 - Gardner Plumbing, LLC 3,789.44 08/31/2012 08/01/2012 1791 gree1004 - Green Lights Recycling Inc 69.10 08/31/2012 08/01/2012 1792 - home18 - Home Depot Credit Services 39.40 ': 0 8131 /2 01 2 08/01/2012 1793 kocl - K.O. Cleaning and Restoration LLC - 258.75 .. 08/31/2012 08/01/2012 1794 offi658 - Office of Enterprise Technology 133.40. 08/31/2012 08/0112012 1795 parkl- Park Supply of America, Inc. 758.48 08/31/2012 08/01/2012. 1796 petl65je - Jennifer Eells - 118.56 :. . 08131/2012 08/01/2012 1797 serv2305- Servpro - 822.42 -- 08/31/2012 08/01/2012 1798 sher4110- Shemin-Williams Co. 285.22 .` 08/31/2012 08/01/2012 1799 wagn8150 - Wagner Sod Company, Inc. 87.49 - . 0 8131 /2 01 2 08/01/2012 1800 wale- WAI Continuum 227.53 .. ,;: 0813112012 08/08/2012 1801 adam - Adam's Pest Control, Inc. 48.97 08/31/2012 08/08/2012 1802 all - All Inc. 539.00 :08/31/2012 08/08/2012 1803 chc- CommonBond Housing 13,527.03 08/31/2012 08/08/2012 1804 Eros- Laura Frost 25.93 .. 06/31/2012 08/08/2012 1805 gardl086 -Gardner Plumbing, LLC 325.18 - 08/31/2012 08/08/2012 1806 kocl - K.O. Cleaning and Restoration LLC 1,008.75 08/31/2012 08/15/2012 1807 allm2138 -All Metro Lawn & Snow, LLC 262.50 08/31/2012 08/15/2012 1808 buck8411 - Buckeye Cleaning Centers 84.33 08/31/2012 08/15/2012 1809 colu - City of Columbia Heights 24,103.08 08/31/2012 08/15/2012 1810 hame - Hamernick Decorating Center 319.98 08/31/2012 08/15/2012 - 1811 home7 - HD Supply Facilities Maintenance, Ltd. 345.73 08/31/2012 08/15/2012 1812 love - Level One 76.52 08/31/2012 08/15/2012 1813 nass - Nasseff Mechanical Contractors 14,950.00 08/31/2012 08/15/2012 1814 t0004047 - Maughan 318.54 08/31/2012 Cleared Checks Date Tran # 08/16/2012 1815 08/22/2012 1816 08122/2012 1817 08/2212012 1818 08/22/2012 1819 08/2212012 1820 08/22/2012 1821 08122/2012 1822 08122/2012 1823 08022/2012 1824 Total Cleared Checks Cleared Deposits Date Tran # 08/0312012 429 08107/2012 430 08/15/2012 431 Total Cleared Deposits r Parkview Villa North Bank Reconciliation Report 08/31/2012 5016456 Notes t0003987 - Haynes, Sr. comc3474 - Comcast dra17740 - Drain King, Inc. frat - Frattalone's /Metro Ace gardl086 -Gardner Plumbing, LLC kocl - K.O. Cleaning and Restoration LLC kone - Kone Inc. multi - Multihousing Credit Control parkl - Park Supply of America, Inc. Popp - Popp.com Notes operations operations operations 09/05/2012 Amount Date Cleared 179.74 08/3112012 49.99 08/3112012 165.00 08/31/2012 6.39 08/31/2012 379.80 08/3112012 701.75 '08/3112012 688.17. 08/31/2012 260.00 08/31/2012 310.02 08/31/2012 389.17 08/31/2012 66,27921 Amount Date Cleared 19,973.00 08/31/2012 10,528.86 08/31/2012 236.00. 08/31/2012 30,737.86 Date 8/31/12 Page 1 Primary Account @XXXXX @6456 Enclosures 42 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K- I N G A C C O U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE: - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS! NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6456 Previous Balance 38,230.96 3 Deposits /Credits 30,737.86 39 Checks /Debits 66,279.21 Service Charge .00 Interest Paid .00 Ending Balance 2,689.61 Number of Images 42 Statement Dates 8/01/12 thru 8/31/12 Days in the Statement Period 31 Average Ledger 34,329 Average Collected 32,354 Deposits and Credits Date Description Amount 8/03 DDA REGULAR DEPOSIT 19,973.00 8/07 DDA REGULAR DEPOSIT 10,528.86 8/15 DDA REGULAR DEPOSIT 236.00 Checks in Date serial order Check# Amount Date Check# Amount 8/09 1786 262.50 8/07 1798 285.22 8/08 1787 130.15 8/06 1799 87.49 8/07 1788 2.64 8/07 1800 227.53 8/14 1789 228.56 8/13 1801 48.97 8/06 1790 3,789.44 8/10 1803* 13,527.03 8/07 1791 69.10 8/21 1804 25.93 8/07 1792 39.40 8/14 1805 325.18 8/07 1793 258.75 8/21 1806 1,008.75 8/10 1794 133.40 8/22 1807 262.50 8/07 1795 758.48 8/21 1808 84.33 8/08 1796 118.56 8/21 1809 24,103.08 8/07 1797 822.42 8/21 1810 319.98 * Indicates skip in check numbers \ ,�7 Date 8/31/12 Page 2 Primary Account @XXXXX @6456 Enclosures 42 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6456 (Continued) Checks in serial order Date Check# Amount Date Check# Amount 8/22 1811 345.73 8/27 1819 379.8C 8/21 1812 76.52 8/28 1820 701.75 8/21 1813 14,950.00 8/27 1821 688.17 8/24 1814 318.54 8/24 1822 260.00 8/20 1815 179.74 8/27 1823 310.02 8/30 1816 49.99 8/28 1824 389.17 8/27 1817 165.00 8/13 18020* 539.00 8/27 1818 6.39 * Indicates skip in check numbers *********************************************** * * * * * * * * * * * * * * ** * * * * * * * * * * * * * ** Daily Balance Section Date Balance Date Balance Date Balance 8 /01 38,230.96 8/10 48,220.71 8/22 5,958.44 8/03 58,203.96 8/13 47,632.74 8/24 5,379.90 8106 54,327.03 8/14 47,079.00 8/27 3,830.52 8/07 62,392.35 8/15 47,315.00 8/28 2,739.60 8/08 62,143.64 8/20 47,135.26 8/30 2,689.61 8/09 61,881.14 8/21 6,566.67 * * * E N D O F S T A T E M E N T O `L� Payment Summary Bank= 165opr AND mm/yy = 08/2012 - 08/2012 AND All Checks =Yes AND Include Voids =A11 Checks Check Post Total Bank Check# Vendor Date Month Amount I65opr Parkvlew Villa North 1786 aIIm2138 -All Metro Lawn &Snow, LLC 08/01/2012 08/2012 262.50 165opr - Parkview Villa North 1787 arbo - Arbor Barber, Inc. 08/01/2012 08/2012 130.15 165opr- Parkvlew Villa North 1788 cent9115 - Centuryl_mk 08/01/2012 08/2012 2.64 165opr - Parkview Villa North 1789 cust5044 - Custom Appliance Service LLC 08/01/2012 08/2012 228.56 165opr- Parkview Villa North 1790 gard1086 - Gardner Plumbing, LLC 08/01/2012 08/2012 3,789.44 165opr - Parkview Villa North 1791 gree1004 - Green Lights Recycling Inc 08/01/2012 08/2012 69.10 165opr - Parkview Villa North 1792 home18 - Home Depot Credit Services 08/01/2012 08/2012 39.40 165opr - Parkview Villa North 1793 kocl - K.O. Cleaning and Restoration LLC 08/01/2012 08/2012 258.75 165opr - Parkvlew Villa North 1794 offi658 - Office of Enterprise Technology 08/01/2012 08/2012 133.40 165opr - Parkview Villa North 1795 parkl - Park Supply of America, Inc. 08/01/2012 08/2012 758.48 165opr - Parkview Villa North 1796 pet165je - Jennifer Eells 08/01/2012 08/2012 118.56 165opr - Parkview Villa North 1797 serv2305 - Serviam 08/01/2012 08/2012 822.42 165opr - Parkview Villa North 1798 sher4110 - Sherwin- Williams Co. 08/01/2012 08/2012 285.22 165opr - Parkview Villa North 1799 wagn8150 - Wagner Sod Company, Inc. 08/01/2012 08/2012 87.49 165opr - Parkview Villa North 1800 walc - WAI Continuum 08/01/2012 08/2012 227.53 165opr - Parkvlew Villa North 1801 adam - Adam's Pest Control, Inc. 08/08/2012 08/2012 48.97 165ofer - Parkview Villa North 1802 all - All Inc. 08/08/2012 - 08/2012 539.00 165opr - Parkview Villa North 1803 chc - CommonBond Housing 08/08/2012 08/2012 13,527.03 165opr - Parkvlew Villa North 1804 fros - Laura Frost 08/08/2012 08/2012 25.93 165opr - Parkview Villa North 1805 gard1086 - Gardner Plumbing, LLC 08/08/2012 08/2012 325.18 165opr - Parkview Villa North 1806 kocl - K.O. Cleaning and Restoration LLC 08/08/2012 08/2012 1,008.75 165opr - Parkview Villa North 1807 allm2138 - All Metro Lawn & Snow, LLC 08/15/2012 08/2012 262.50 165opr - Parkvlew Villa North 1808 buck8411 - Buckeye Cleaning Centers 08/15/2012 08/2012 84.33 165opr - Parkview Villa North 1809 colu - City of Columbia Heights 08/15/2012 08/2012 24,103.08 165opr - Parkview Villa North 1810 hame - Hamernlck Decorating Center 08/15/2012 08/2012 319.98 165opr - Parkvlew Villa North 1811 home? - HD Supply Facilities Maintenance, Ltd. 08/15/2012 08/2012 345.73 165opr - Parkview Villa North 1812 leve - Level One 08/15/2012 08/2012 .76.52 165opr - Parkvlew Villa North 1813 nass - Nasseff Mechanical Contractors 06/15/2012 08/2012 14,950.00 165opr - Parkview Villa North 1814 t0004047 - Maughan 08/15/2012 08/2012 318.54 165opr- Parkvlew Villa North 1815 1:0003987 - Haynes, Sr. - 08/16/2012 08/2012 - 179.74 165opr- Parkview Villa North 1816 comc3474 - Comcast - 08/22/2012 08/2012.- 49.99 165opr- Parkview Villa North 1817 drai7740 - Drain. King, Inc. 08/22/2012 08/2012 , 165.00 165opr - Parkview Villa North 1818 frat - Frattalone's /Metro Ace 08/22/2012 08/2012 - 6.39 165opr- Parkview Villa North 1819 gard1086 - Gardner Plumbing, LLC - 08/22/2012 08/2012 379.80 165opr- Parkvlew Villa North 1820 kocl - K.O. Cleaning and Restoration LLC - 08/22/2012 08/2012 701.75 165opr- Parkvlew Villa North 1821 kone - Kone Inc. 08/22/2012 08/2012 688.17 165opr- Parkview Villa North 1822 multl - Multlhousing Credit Control 08/22/2012 08/2012 260.00 165opr- Parkview Villa North 1823 parkl - Park Supply of America, Inc. 08/22/2012 08/2012 310.02 165opr- Parkview Villa North 1824 Popp - Popp.com n._.,.,..., 08/22/2012 A...,,.....- m.�,.a- ....- 08/2012 �,..e.,a.V,_....m.. 389.17 . m ...................,.,_,,. e....A.._.v..., H,,..._. n.,........._.._.,....... 66, 279.21 Parkview Villa South Financial Statement Overview August 2012 Revenue: Occupancy for the month of August was 89% occupied Total Revenue was lower than budget amount (unfavorable) this is due to vacancy Administrative Expenses: Administrative costs for South are slightly over budget (unfavorable). Marketing expenses are over budget (unfavorable) this reflects a petty cash payment that will be realigned to Misc. Admin Expenses Advertising costs were under budget (favorable). Other renting expenses were over budget (unfavorable) and reflect background reports for applicants Office Supplies were slightly over budget (unfavorable) and reflect cost of paper There were no Legal Expenses billed out for August. Telephone, Answering Service and Internet expenses were over budget (unfavorable) and reflect internet charges through one half of Sept. Utilities: Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing Water and Sewer were not billed in August Operating and Maintenance Expense Operating and Maintenance Expenses were under budget (favorable). Exterminating Contract was under budget (favorable) Garbage and Trash Removal were under budget (favorable); however this is a quarterly billing. Maintenance Supplies were over budget (unfavorable) and reflect cost of supplies Elevator Contract is under budget (favorable) Heating and Cooling Maint and Repairs was under budget (favorable) Decorating supplies costs were over budget (unfavorable) and reflect cost of carpet and vinyl installation- this will be reclassed to Furniture and Fixtures Furniture and Fixtures were over budget (unfavorable) and reflect the cost of carpet and vinyl installation is 3 units 5 \'7 Parkview Villa South (166) Balance August 2012 Books = Accrual Aug -12 Assets 10100 Cash Balance 43,739.52 10200 Petty Cash 186.00 22000 Deposits 715,550.36 10400 Investments 8,308.28 11300 Rent Receivable 135.00 11500 Accounts Receivable 600.74 15510 Prepaid Insurance 3,393.96 25300 Fund Balance 763,605.58 Total Assets 738,626.37 Liabilities 20200 Accounts Payable 7,790.27 20210 Accrued Other Expenses 302.24 22000 Deposits 8,290'42 22200 Accrued PILOT 8,308.28 22210 Revenue Collected in Advance 288.00 Total Liabilities 24,979.21 Fund Balance 25300 Fund Balance 738,626.37 Total Fund Balance 738,626.37 Total Liabilities and Fund Balance 763,605.58 �Is Parkview Villa -South (166) Income Statement For The Period Ending August 2012 Books = Accrual Month to Date 0/a Year to Date Revenue 188.52 0.77% 574.58 0.28% 36220 -46340 Gen. Government Rents 23,620.00 96.99% 194,889.29 95.64% 36225 -46340 Nondwelling Rents 449.03 1.84% 3,838.03 1.88% 36290 -46340 Other Miscellaneous Revenue 282.97 1.16% 4,788.55 2.35% 39120 -46340 Recovery Damage City - 0.00% 255.96 0.13% Total Supplies 24,352.00 100.000/0 203,771.83 100.000/0 Total Revenue 0.95% 1,186.19 0.58% Expenses Personal Services 1000 -46340 Accrued Salaries 3,932.00 16.15% 30,829.00 15.13% Total Personal Services 3,932.00 16.15% - 30,829.00 15.13% Supplies 2000 -46340 office Supplies 188.52 0.77% 574.58 0.28% 2010 -46340 Minor Equipment 3,564.44 14.64% 7,629.95 3.74% 2160 -46340 Maint. & Construct Materials 840.06 3.45% 1,615.13 0.79% 2171 -46340 General Supplies 2,360.77 9.69% 3,829.57 1.88% 2175 -46340 Food Supplies 18.52 0.08% 18.52 0.01% Total Supplies 6,972.31 28.63% 13,667.75 6.71% Other Services & Charges 3040 -46390 Legal Fees 0.00 0.00% 0.00 0.00% 3050 -46340 Expert & Professional Services 860.00 3.53% 3,807.00 1.87% 3060 -46340 Management Services 2,126.00 8.73% 17,307.00 8.49% 3100 -46340 Protective Services 0.00 0.00% 3,320.26 1.63% 3210 -46340 Telephone &Telegraph 231.68 0.95% 1,186.19 0.58% 3430 -46340 Advertising Other -- 0.00 0.00% - 1,535.00 0.75% 3600 -46340 Insurance & Bonds 838.03 3.44% 6,739.66 - 3.31% 3810 -46340 Electric 2,496.70 10.25% 12,046.71 5.91% 0.00 0.00% 2,445.83 1.20% 3820 -46340 Water 133.55 0.55% 6,757.86 3.32% 3830 -46390 Gas 3840 -46390 Refuse 0.00 0.00% - 2,474.34 1.21% 0.00 0.00% 1,120.18 0.55% 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 1,157.69 4.75% 32,205.62 15.80% 4050 -46340 Garage, Labor Burd. 0.00 0.00% - 72.40 0.04% 4100 -46340 Rents & Leases 173.13 0.71% 421.50 0.21% 4300 -46340 Miscellaneous Charges 0.00 0.00% 179.99 0.09% 4315 -46340 PILOT 1,059.66 4.35% 8,477.28 4.16% 4390 -46340 Taxes & Licenses 0.00 0.00% 558.62 0.27% 4500 -46340 Administrative Expenses 62.55 0.26% 423.34 0.21% 4850 -96340 Interest on Deposits 6.61 0.03% 55.10 0.03% Total Other Services & Charges 9,145.60 37.56% 101,133.88 49.63% S) \p \ Capital Outlay 5120 -46340 Building & Improvements 0.00% 0.00% Total Capital Outlay 0.00 01000/0 0.00 0.000/0 Total Expense 82,33% 145,630.63 71.47% Excess (Deficit) Revenue over Expense 4,302.09 17.67% 58,141.20 28.53% Parkview Villa South (166) Cash Flow Statement Period = August 2012 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2175 Food Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd. 4100 Rents & Licenses 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Month to Date 23,620.00 449.03 282.97 0.00 24,352.00 3,932.00 3,932.00 188.52 3,564.44 0.00 3,200.83 18.52 6,972.31 860.00 2,126.00 0.00 231.68 0.00 838.03 2,496.70 0.00 133.55 0.00 0.00 1,157.69 0.00 173.13 0.00 1,059.66 0.00 62.55 6.61 9,145.60 20,049.91 v,:. Parkview Villa South (166) 61,482.65 Cash Flow Statement 10200 Petty Cash Period = August 2012 186.00 - 10400 Investments Month to Date Excess (Deficit) Revenue over Expenses 4,302.09 Adjustments 757,895.88 (17,743.13) 10200 Petty Cash 0.00 10400 Investments (1,580.00) 11300 Rent Receivable 0.00 11500 Accounts Receivable (131.00) 15510 Prepaid Insurance (3,368.22) 20200 Accounts Payable (12,082.66) 20210 Accrued Other Expense (5,888.75) 22000 Deposits 7.87 22200 Accrued PILOT 1,059.66 22210 Revenue Collected in Advance (62.12) Total Adjustments (22,045.22) Cash Flow (17,743.13) End Cash Difference 10100 Cash Balance 61,482.65 43,739.52 (17,743.13) 10200 Petty Cash 186.00 186.00 - 10400 Investments 713,970.36 713,970.36 Total Cash 775,639.01 757,895.88 (17,743.13) 9/14/2012 9:25 AM Page 1 of 2 410 Parkvlew Villa South (166) General Ledger Period = Aug 2012 Book = Accrual Property :Date Period Person/ Description Control Reference Debit Credit Balagce Remarks _ 1000 -46390 Accrued Salaries 26,89].00 = Beginning Balance = 166 8/31/2012 00/2012 :PostRecurring Recurring 3- 142223 RC 3,932.00 0.00 30,829.00 R/C CHIC PR Mgmt Fee Net Change= 3,932.00 30,829.00 = Ending Balance = 2000 -46340 Office Supplies 386,06 = Beginning Balance = 166 7/31/2012 08/2012 Clty of Columbia Heights (colu) P- 294872 3763 94.60 0.00 480.66 mist relmb 166 8/9/2012 08/2012 Office Depot (offi8804) P- 296624 6.20099E +11 77.96 0.00 558.62 office supplies 166 8/17/2012 08/2012 CommonBOnd Housing (ehe) P- 296214 08/10/12 - 08/17/1 2 15.96 0.01) 574.58 007334 opm forms 12/11 -7/12 Net Change= 188.52 574.58 = Ending Balance = 2010 -46340 Minor Equipment 4,065.51 = Beginning Balance = 166 7/31/2012 0812012 Hamernick Decorating Center (home) P- 295214 CG207063 1,616.39 D.00 5,681.90 carpet /vinyl near Install #121 166 8/20/2012 08/2012 Hamernick Decorating Center (home) P- 296882 CG208427 175.00 0.00 5,856.90 vinyl unit 324 166 8/21/2012 08/2012 Hamernick Decorating Center (home) P- 296881 CG208565 1,773.05 0.00 7,629.95 carpet /vinyl unit 219 Net Chang.= 3,564.44 7,629.95 = Ending Balance = 2160 -46340 Malnt. & Construct Materials 775.07 = Beginning Balance = 165 7/20/2012 0812012 Home Depot Credit Services (home32) P- 294867 8996673 412.42 0.00 1,187.49 supplies 166 7/24/2012 0812012 HO Supply Facilities Maintenance, Ltd. (P- 294887 9116614391 77.83 0.00 1,265.32 hardware & plumbing supplies 166 813/2012 08/2012 HO Supply Facilities Maintenance, Ltd. ( P- 296024 9116867218 349.10 0.00 1,614.42 maint Supplies 166 81812012 08/2012 Frattalone's /Metro Ace (frat) P- 295924 0123598 0.71 0.00 1,615.13 fasteners Net Change= 840.06 1,615.13 = Ending Balance = 2171 -46340 General Supplies 1,468.80 = Beginning Balance = 166 7/25/2012 08/2012 Buckeye Cleaning Centers (buck8411) P- 294885 682495 37.89 0.00 1,506.69 towels 166 7/30/2012 0812012 HO Supply Facilities Maintenance, Ltd. ( P- 294886 9116733588 77.51 D.00 1,584.20 cleaning supplies 166 7120/2012 08/2012 Home Depot Credit Services (home32) P- 294866 8992893 47.51 0.00 1,631,71 mInl blind 166 7/27/2012 08/2012 Sherwin- Williams Co.(sher4110) P- 294876 64391 149.23 0.00 1,780.94 paint 166 7/31/2012 08/2012 Hamernick Decorating Center (home) P- 294878 CG207555 2,048.63 0.00 3,829.57 carpet /vinyln Install unit 115 Net Change= 2,360,77 31829.57 = Ending Balance = 2175 -46340 Food Supplies 0.00 = Beginning Balance = 166 7/24/2012 08/2012 Jennifer Eells(pet166je) P- 296554 PC072412166 18.52 0.00 18.52 petty cash 7/21 - 7/24/12 Net Change =18.52 18.52 = Ending Balance = 3050 -46340 Expert & Professional Services 21947.00 = Beginning Balance = 166 7/31/2012 08/2012 City of Columbia Heights (coin) P- 294672 3763 860.00 0.00 3,807.00 audit fee 2011 Net Change= 860.00 3,807.00 = Ending Balance = 3060 -46340 Management Services 15,181.00 = Beginning Balance = 166 8130/2012 OB/2012 Commoneord Housing (chc) P- 297616 08/25/12 - 08/30/12 6,058.00 0.00 21,239.00 ctl #014220 mgmt fees 8/12 166 8/31/2012 08/2012 :PostRecurring Recurring 3- 142223 RC 0.00 3,932.00 1],30].00 R/C CHC PR Mgmt Fee Net Change= 2,126.00 17,307.00 = Ending Balance = 3100 -46340 Protective Services 3,320.26 = Beginning Balance = Net Change =0.00 3,320.26 = Ending Balance = 3210 -46340 Telephone & Telegraph 954.51 = Beginning Balance = 166 7/31/2012 08/2012 POPP.eem (POPP) P- 295787 992044139 174.84 0.00 1,129.35 ph. se, 8/12 166 8/1/2012 08/2012 Level One (love) P- 294889 0259758IN 34.38 0.00 1,163.73 telephone service charges 8112 166 812/2012 08/2012 Comcast(comc3474) P- 295528 877210505019618: 22.46 0.00 1,186.19 Intrat chrgs8 /11- 9/10/12 Net Change= 231.68 1,186.19 = Ending Balance = 3430 -46340 Advertising Other 1,535.00 = Beginning Balance = Net Change =0.00 1,535.00 = Ending Balance = 3600 -46340 Insurance & Bonds 5,901.63 = Beginning Balance = 166 7/31/2012 08/2012 City of Columbia Heights (coiu) P-294872 3763 10,095.00 0.00 15,996.63 prop & Its Ins 2012 166 8/31/2012 08/2012 :PostRecurring Recurring 3- 142223 RC 0.00 9,253.75 6,742.88 C of Columbia Heights Ins Accrl 166 8131/2012 08/2012 :PostRecurring Recurring 3- 142223 RC 0.00 3.22 6,739.66 IMA Crime Insurance Net Change= 838.03 6,739.66 = Ending Balance = 3810 -46340 Electric 9,550.01 = Beginning Balance = 166 811312012 08/2012 Xcel Energy (xcel) P- 296412 5150441553 08/13 2,496.70 O.OD 12,046.71 elec 7/7- 814/12 Net Change = 21496.70 12,046.71 = Ending Balance = 3820 -46340 Water 2,445.83 = Beginning Balance = Page 1 of 2 410 9/14/2012 9:25 AM Page 2 of 2 'i3 0 Parkvlew Vila South (166) General Ledger Period = Aug 2012 Book = Accrual Property -- ..Date Period Person /Description 'Control Reference Debit - :.__Credit Balance Remarks , - Net Change =0.00 - 21445.83 = Ending Balance = 3830 -46340 Gas 61624.31 = Beginning Balance = 166 0/8/2012 08/2012 Cenhu-PoInt Energy (cent) P- 295928 55271324 00/08/1: 133.55 0.00 6,757.86 gas 7/6- 8/6/12 Net Change= 133.55 61752.86 = Ending Balance = 3840 -46340 Refuse 21474.34 = Beginning Balance = Net Change =0.00 2,424.34 = Ending Balance = 3850 -46340 Sewer 1,120.18 = Beginning Balance = Net Change =0.00 1,120.18 = Ending Balance = 4000 -46340 Repair & Maint. Services 31,047.93 = Beginning Balance = 166 7/27/2012 00/2012 Direct Home Appliance Services (dire) P- 294873 72712 84.00 0.00 31,131.93 thermostat repair 166 7/31/2012 08/2012 All Metro Lawn & Snow, LLC (al1m2138) P-294880 1979 117.94 0.00 31,249.87 wkly lawn mow, trim & blowing 166 7131/2012 08/2012 BFB Painting, Inc.(bfbp) P- 296771 7312012166 250.00 0.00 31,499.87 #121 paint rings 7/11/12 166 811/2012 00/2012 gone Inc. (kone) P- 295773 220961689 309.18 0.00 31,809.05 eiev maim /repair 8/12 166 8/3/2012 08/2012 Adam's Pest Control, Inc.(adam) P- 297458 738416 23.32 0.00 31,832.37 pest control 8 /3/12 166 8/5/2012 08/2012 K.O. Cleaning and Restoration LLC (kocl P- 295775 2203 23.25 0.00 31,855.62 clean common area 7/18/12 166 8/1312012 08/2012 K.O. Cleaning and Restoration LLC (kocl P- 296098 2211 350.00 0.00 32,205.62 paint unit 219 Net Change = 1,157.69 32,205.62 = Ending Balance = 4050 -46340 G ... ge, Labor Bard. 22.40 = Beginning Balance = Net Change =0.00 22.40 = Ending Balance = 4100 -46340 Rents & Leases 248.37 = Beginning Balance = 166 7/2412012 00/2012 Jennifer Balls(pet166)e) P- 296554 PC072412166 68.13 0.00 316.50 petty cash 7/21 - 2/24/12 166 7/31/2012 08/2012 Muldhousing Credit Control (multl) P- 295730 12070415 105.00 0100 421.50 mult bckgrnd chcks 7/5 -7 /13/1: Net Change = 173.13 421.50 = Ending Balance = 4300 -46340 Miscellaneous Charges 179.99 = Beginning Balance = Net Change =0.00 179.99 = Ending Balance = 4315 -46340 PILOT 71412.62 = Beginning Balance = 166 8/31/2012 08/2012 :PostRecurring Recurring 1- 142223 RC 1,059.66 0.00 8,477.28 Anoka City Property Tax Accrual Net Change = 1,059.66 8,472.28 - Ending Balance = 4390 -46340 Taxes & Licenses 558.62 = Beginning Balance = Net Change =0.00 558.62 = Ending Balance = 4500 -46340 Administrative Expenses 360.79 = Beginning Balance = 166 8/2/2012 08/2012 Laura Frost(fros) - P- 294082 80212 11.56 0100 372.35 staff appr 166 8/2412012 08/2012 CommonBOnd Housing (chc) P- 296959 08/18/12- 08/24/12 50.99 0.00 423,34 ctr1#011330 api 2nd half 8/12 166 8/24/2012 08/2012 CommonB..d Housing (chc) P- 297511 08/18/12 - 0812411 7 0.00 50.99 372.35 ctd #011330 apt 2nd half 8/12 166 8/2412012 08/2012 Commorbond Housing (chc) P- 297514 06/18- 08/24/12 16 50.99 0.00 423.34 011330 apt 2nd half 08/12 Net Change =62.55 423.34 = Ending Balance = 4850 -46340 - Interest on Deposits 48.49 = Beginning Balance = 166 8/3112012 00/2012 Sec Dep Interest accrual 1- 142929 G31 6.61 0.00 55.10 Sec Dep interest accrual Net Change =6.61 55.10 = Ending Balance = - 33,289.87 13,239.96 Page 2 of 2 'i3 0 Parkview Villa South Bank Reconciliation Report 08/31/2012 5016464 ` Balance Per Bank Statement as of 0813112012 Outstanding Checks Check date Check number 08/29/2012 1519 08/29/2012 1522 08/29/2012 1523 08/2912012 1524 Less: Outstanding Checks Payee bfbp - BFB Painting, Inc. kocl - K.O. Cleaning and Restoration LLC pet166je - Jennifer Eelis xcel - Xcel Energy Reconciled Bank Balance Balance per GL as of 08/31/2012 Difference Cleared Items Cleared Checks Date 08/01/2012 08/01/2012 08/01/2012 08/01/2012 08/01/2012 08/01/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 08/08/2012 Reconciled Balance Per G/L (Reconciled Bank Balance And Reconciled Balance Per G /L) Tran # 1479 1480 1481 1482 1483 1484 1485 1486 1487 1488 1489 1490 1491 1492 1493 1494 1495 Notes all - All Inc. allm2138 - All Metro Lawn & Snow, LLC arbo- -Arbor Barber, Inc. frat - Frattalone's /Metro Ace gard1086 - Gardner Plumbing, LLC wagn8150 - Wagner Sod Company, Inc. adam - Adam's Pest Control, Inc. chc - CommonBond Housing enco - Encompass, Inc. fros - Laura Frost gree1004 - Green Lights Recycling Inc hame - Hamernick Decorating Center home18 - Home Depot Credit Services kocl - K.O. Cleaning and Restoration LLC off658 - Office of Enterprise Technology pet166je - Jennifer Eells sher4110 - Sherwin- Williams Co. 46,922.87 Amount 250.06 350.00 86.65 2,496.70 3,183.35 43,739.52 09/05/2012 43,739.52 43,739.52 0.00 Amount Date Cleared 905.00. 08/31/2012 117.94 -: :. 08/31/2012 58.47 .., 08/31/2012 8.44. 08/31/2012 1,467.66 08/31/2012 39.31 08/31/2012 22.00 08/31/2012 6,059.15 . 08/31/2012 6,804.23: 08/31/2012 11.56 • 08/31/2012 31.04 08/31/2012 900.36 08/31/2012 17.70 08/31/2012 682.50 08131/2012 59.94 08/31/2012 91.62 08/31/2012 520.30 08/31/2012 C )oIq Parkview Villa South 09105/2012 Bank Reconciliation Report 08/31/2012 5016464 Cleared Checks Date Tran # Notes Amount Date Cleared 08108/2012 1496 supe9702 - Superior Construction Services 2,087.27 - 08/31/2012 0811512012 1497 aIIm2138 - All Metro Lawn & Snow, LLC 117.94 08/31/2012 08/15/2012 1498 buck8411 - Buckeye Cleaning Centers 37.89 08/31/2012 08/15/2012 1499 colu - City of Columbia Heights 11,049.60 .08/3112012 0811512012 1500 dire - Direct Home Appliance Services 84.00 08/31/2012 08/15/2012 1501 hame - Hamernick Decorating Center 2,048.63 08/31/2012 08/15/2012 1502 home32 - Home Depot Credit Services 459.93 .08/3112012 08/15/2012 - 1503 home? - HD Supply Facilities Maintenance, Ltd. 155.34 08/3112012 08/15/2012 1504 leve - Level One 34.38 - 08/3112012 08/15/2012 1505 sher4110 - Sherwin- Williams Co. 149.23 08/31/2012 08/15/2012 1506 t0003777 - Skolte 211.58 08/31/2012 08115/2012 1507 10003791 - Lamonica 312.16 08/31/2012 08/21/2012 1509 offi8804 - Office Depot _ 48.33 08/31/2012 08/22/2012 1510 cent- CenterPoint Energy 133.55 08/31/2012 06122/2012 - 1511 comc3474 - Comcast 22.46 08/31/2012 08/22/2012 1512 frat - Frattalone's /Metro Ace 0.71 08/31/2012 08/22/2012 1513 hame - Hamernick Decorating Center 1,616.39 08/31/2012 08/22/2012 1514 home7 - HD Supply Facilities Maintenance, Ltd. 349.10 08/31/2012 08/22/2012 1515 keel - K.O. Cleaning and Restoration LLC 23.25 08/31/2012 08/22/2012 1516 kone - Kone Inc. 309.18 08/31/2012 08/22/2012 1517 multi - Multihousing Credit Control 105.00 08/31/2012 08/22/2012 1518 Popp - Popp.com 174.84 08/31/2012 08/29/2012 1520 chc - CommonBond Housing 15.96 08/31/2012 08/29/2012 1521 hame - Hamernick Decorating Center 1,948.05 08/31/2012 Total Cleared Checks 39,291.99 Cleared Deposits Date Tran # Notes Amount Date Cleared 08/03/2012 328 operations - 21,652.88 08/31/2012 08/07/2012 329 operations 2,398.00 - 08/31/2012 08/13/2012 330 operations 633.00 08/31/2012 Total Cleated Deposits 24,683.88 C )oIq Date 8/31/12 Page 1 Primary Account @XXXXX @6464 Enclosures 44 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE: - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS! NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6464 Previous Balance 61,530.98 3 Deposits /Credits 24,683.88 41 Checks /Debits 39,291.99 Service Charge .00 Interest Paid .00 Ending Balance 46,922.87 Number of Images 44 Statement Dates 8/01/12 thru 8/31/12 Days in the Statement Period 31 Average Ledger 65,662 Average Collected 64,021 Deposits and Credits Date Description Amount 8/03 DDA REGULAR DEPOSIT 21,652.88 8/07 DDA REGULAR DEPOSIT 2,398.00 8/13 DDA REGULAR DEPOSIT 633.00 Checks in serial order Date Check# Amount Date Check# Amount 8/06 1479 905.0.0 8/14 1491 17.70 8/09 1480 .. 117.94 8/21 1492 682.50 8/08 1481 58.47 8/16 1493 59.94 8/08 1482 8.44 8/16 1494 91.62 8/06 1483 1,467.66 8/15 1495 520.30 8/06 1484 39.31 -8/13 1496 2,087.27 8/13 1485 22.00 8/22 1497 117.94 8/10 1486 6,059.15 8/21 1498 37.89 8/15 1487 6,804.23 8/21 1499 11,049.60 8/21 1488 11.56 8/28 1500 84.00 8/21 1489 31.04 8/21 1501 2,048.63 8/13 1490 900.36 8/23 1502 459.93 * Indicates skip in check numbers 4 V NORTHEAST PUBLIC FUNDS ACCT Date 8/31/12 Primary Account Enclosures @XXXXX @6464 (Continued) Page 2 @XXXXX @6464 44 Checks Date in serial order Check# Amount Date Check# Amount 8/22 1503 155.34 8/28 1514 349.10 8/21 1504 34.38 8/28 1515 23.25 8/21 1505 149.23 8/27 1516 309.18 8/23 1506 211.58 8/24 1517 105.00 8/22 1507 312.16 8/27 1518 174.84 8/28 1509* 48.33 8/31 1520* 15.96 8/28 1511* 22.46 8/31 1521 1,948.05 8/27 1512 .71 8/29 1910* 133.55 8/24 1513 1,616.39 * Indicates skip in check numbers *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Daily Date Balance Section Balance Date Balance Date Balance 8/01 61,530.98 8/13 74,549.26 8/24 50,032.30 8/03 83,183.86 8/14 74,531.56 8/27 49,547.57 8/06 80,771.89 8/15 67,207.03 8/28 49,020.43 8/07 83,169.89 8/16 67,055.47 8/29 48,886.88 8/08 83,102.98 8/21 53,010.64 8/31 46,922.87 8/09 82,985.04 8/22 52,425.20 8/10 76,925.89 8/23 51,753.69 * ** E N D O F S T A T E M E N T Payment Summary Bank= 166opr AND mm /yy= 08/2012- 08/2012 AND All Checks =Yes AND Include Vol ds =All Checks Bank Check# _ Vendor 166opr - Parkview Villa South 1479 all - All Inc. 166opr - Parkview Villa South 1480 allm2138 - All Metro Lawn & Snow, LLC 166opr - Parkvlew Villa South 1481 arbo - Arbor Barber, Inc. 166opr - Parkview Villa South 1482 frat - Frattalone's /Metro Ace 166opr - Parkview Villa South 1483 gard1086 - Gardner Plumbing, LLC 166opr - Parkview Villa South 1484 wagn8150 - Wagner Sod Company, Inc. 166opr - Parkview Villa South 1485 adam - Adam's Pest Control, Inc. 1660pr - Parkvlew Villa South 1486 chc - Common Bond Housing 166opr - Parkvlew Villa South 1487 enco - Encompass, Inc. 166opr - Parkview Villa South 1488 fros - Laura Frost 166opr - Parkview Villa South 1489 gree1004 - Green Lights Recycling Inc 166opr - Parkview Villa South 1490 hame - Hamernick Decorating Center 166opr - Parkvlew Villa South 1491 homei8 - Home Depot Credit Services 166opr - Parkvlew Villa South 1492 kocl - K.O. Cleaning and Restoration LLC 166opr - Parkvlew Villa South 1493 offl658 - Office of Enterprise Technology 1660pr - Parkview Villa South 1494 pet166je - Jennifer Eells 166opr - Parkview Villa South 1495 sher4110 - Sherwin - Williams Co. 166opr - Parkview Villa South 1496 supe9702 - Superior Construction Services 166opr - Parkvlew Villa South 1497 allm2138 - All Metro Lawn & Snow, LLC 166opr - Parkvlew Villa South 1498 buck8411 - Buckeye Cleaning Centers 166opr - Parkvlew Villa South 1499 colu - City of Columbia Heights 1660pr - Parkvlew Villa South 1500 dire - Direct Home Appliance Services 166opr - Parkview Villa South 1501 hame - Hamernick Decorating Center 166opr - Parkview Villa South 1502 home32 - Home Depot Credit Services 166opr - Parkview Villa South 1503 home7 - HD Supply Facilities Maintenance, Ltd. 166opr - Parkvlew Villa South 1504 leve - Level One 1660pr - Parkview Villa South 1505 sher4110 - Sherwin - Williams Co. 166opr - Parkvlew Villa South 1506 1:0003777 - Skotte 1660pr - Parkview Villa South 1507 t0003791 - Lamonica 1660pr - Parkview Villa South 1508 oMB804 - OFFlCe Depot 166opr - Parkvlew Villa South 1509 off18804 - Office Depot 166opr - Parkview Villa South 1510 cent - CenterPoint Energy 166opr - Parkview Villa South 1511 comc3474 - Con-cost 166opr - Parkvlew Villa South 1512 frat - Frattalone's /Metro Ace 166opr - Parkview Villa South 1513 hame - Hamernick Decorating Center 166opr - Parkview Villa South 1514 home7 - HD Supply Facilities Maintenance, Ltd. 166opr - Parkvlew Villa South 1515 kocl - K.O. Cleaning and Restoration LLC 166opr - Parkview Villa South 1516 kone - Kone Inc. 166opr - Parkvlew Villa South 1517 multi - Multfhousing Credit Control 166opr - Parkvlew Villa South 1518 Popp - Popp.com 166opr - Parkview Villa South 1519 bfbp - BFB Painting, Inc. 166opr - Parkview Villa South 1520 chc - Common5ond Housing 166opr - Parkvlew Villa South 1521 hame - Hamernick Decorating Center 166opr - Parkview Villa South 1522 kocl - K.O. Cleaning and Restoration LLC 166opr - Parkview Villa South 1523 pet166je - Jennifer Eells 1660pr - Parkview, Villa South 1524 xcel_,Xcel Energy O N U1 0 Z m s 3 _m N N L Y 2 � - m N � j N N U } to 0 0 � m `o a m a C xa W VO O O y V rn n m � N f0 W O h o N m O N M 'O LO O N N N F h d N 0 M N v v 4 ch of u N N Q n N V � N a G O N Z N m � N s m v m d a y v O U CA n ° a m CL U) O w 7 O O N O V rn ro O t0 O mry �(ON O N W 0 m W N M � O - r O M � � N m m t U 06 m U N (n a� U)0 N O 2 c 0 ° v v 4 ch of N N O N O V rn ro O t0 O mry �(ON O N W 0 m W N M � O - r O M � � N m m t U 06 m U N (n a� U)0 N O 2 Parkview Villa North Financial Statement Overview September 2012 Revenue: Occupancy for the month of September 2012 was 100% occupied; Total Revenue for September was under budget (unfavorable). Administrative Expenses: Administrative costs for the North were over budget (unfavorable). Other Renting Expenses were under budget (favorable), and reflect low turnover applicant screening Office Supply expenses are under budget (favorable) Computer Equipment and Maintenance is over budget (unfavorable) and reflect computer support charges Legal services is over budget (unfavorable) and reflect costs of eviction action Telephone, Answering Service and Internet expenses are slightly over budget (unfavorable) and reflect internet billing that covers part of Oct. Utilities: Utilities Expenses are under budget (favorable), however, these are quarterly billings Electric was over budget (unfavorable) Gas was under budget (favorable) Water and Sewer were not invoiced in September Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses were over budget (unfavorable). Janitor Contract expenses were under budget (favorable) 1 v Exterminating Contract is under budget (favorable) Repairs Contract is over budget (unfavorable) and reflects cost of sidewalk replacement, plumbing costs to clear the stacks, electrician work on smoke detectors, circuit repairs, light fixture repairs Garbage and Trash are under budget (favorable); however, this is a quarterly billing Security Contract is over budget (unfavorable) and reflects cost of fire alarm monitor system replacement Grounds Contract is under budget (favorable) Elevator Maintenance Contract is under budget (favorable) Heating, Cooling Maintenance and Repairs is under budget (favorable) Decorating Contract and Supplies were under budget (favorable) Furniture and Fixtures was under budget (favorable) Misc. Operating and Maintenance Expense was over budget (unfavorable) and reflects cost of door lock repair N':;2 Parkview Villa -North (165) Balance Sheet September 2012 Books = Accrual Sep -12 Assets 10100 Cash Balance 43,028.98 10200 Petty Cash 664.00 10400 Investments 938,425.08 11300 Rent Receivable 1,167.50 11500 Accounts Receivable 391.24 15510 Prepaid Insurance 5,268.56 Total Assets 988,945.36 Liabilities 20200 Accounts Payable 14,513.84 20220 Due to Resident Council 551.74 22000 Deposits 18,495.61 22200 Accrued PILOT 16,276.54 22210 Revenue Collected In Advance 865.50 Total Liabilities 50,703.23 Fund Balance 25300 Fund Balance 938,242.13 Total Fund Balance 938,242.13 Total Liabilities and Fund Balance 988,945.36 A Parkview Villa -North (165) Income Statement For The Period Ending September 2012 Books = Accrual Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010-46330 Minor Equipment 2160 -46330 Malnt. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 - 46330. Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4050 -46330 Garage, Labor Burd. 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Month to Date % Year to Date 20.82% 11,931.26 28.37% 96,838.50 25.98% 28,999.00 68.96% 265,380.00 71.21% 416.00 0.99% 3,456.00 0.93% 707.75 1.68% 5,986.20 1.61% - 0.00% 1,020.00 -0.27% 42,054.01 100.000/0 372,680.70 99.45% 8,752.00 20.81% 77,583.00 20.82% 8,752.00 20.81% 77,583.00 20.82% -86.46 -0.21% 1,847.32 0.50% 0.00 0.00% 12,082.02 3.24% 404.03 0.96% 5,306.14 1.42% 138.09 0.33% 3,455.56 0.93% 455.66 1.080/0 22,691.04 6.09% 1,386.00 3.30% 2,395.70 0.64% 0.00 0.00% 9,313.75 2.50% 4,772.00 11.35% 43,511.00 11.68% 906.27 2.16% 8,038.71 2.16% 748.60 - 1.78% 3,578.25 0.96% 0.00 0.00% -94.05 -0.03% 1,752.57 4.17% 15,697.39 4.21% 5,410.49 12.87% 34,450.81 9.24% 0.00 0.00% 12,215.53 3.28% 437.84 1.04% 13,850.16 3.72% 85.99 0.20% 5,593.41 1.50% 0.00 0.00% 6,479.38 1.74% 13,945.75 33.16% 70,367.16 18.88% 0.00 0.00% 161.15 0.04% 80.00 0.19% 1,033.50 0.28% 135.54 0.32% 234.75 0.06% 1,850.30 4.40% 16,652.70 4.47% 0.00 0.00% 1,343.38 0.36% 0.00 0.00% 701.69 0.19% 13.47 0.03% 120.83 0.03% N5 Total Other Services & Charges 31,524.82 74.96% 245,645.20 65.91% Capital Outlay 5120 -46330 Building & Improvements 0.00 0.00% 90,500.88 24.28% Total Capital Outlay 0.00 0.000/0 90,500.88 24.28% Total Expense 40,732.48 96.860/0 436,420.12 117.10% Excess (Deficit) Revenue over Expense 1,321.53 3.14% - 63,739.42 - 17.10% Nq Parkview Villa -North (165) Cash Flow Statement Period = September 2012 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3040 Legal Fees 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd. 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Month to Date 11,931.26 28,999.00 416.00 707.75 0.00 42,054.01 8,752.00 8,752.00 -86.46 0.00 0.00 542.12 0.00 455.66 1,386.00 0.00 4,772.00 906.27 748.60 0.00 1,752.57 5,410.49 0.00 437.84 85.99 0.00 13,945.75 0.00 80.00 135.54 1,850.30 0.00 0.00 13.47 0.00 31,524.82 40,732.48 1,321.53 v Parkview Villa -North (165) Cash Flow Statement Period = September 2012 Book = Accrual Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 0.00 0.00 761.00 -25.34 0.00 1,752.57 - 16,462.16 0.00 713.47 1,850.30 428.00 (10,982.16) (9,660.63) Beg Cash End Cash Difference 2,689.61 43,028.98 40,339.37 664.00 664.00 - 988,425.08 938,425.08 (50,000.00) 991,778.69 982,118.06 (9,660.63) NO Parkvlew Vila -North (165) General Ledger Period = Sep 2012 Book = Accrual Property , Date Period Person /Description ', Co_ntroi -" Reference "Debit CFedlt ' Balance Remarks 1000 - 46330- AIccruetl Salaries 68,831.00 - Beginning Balance = 165 9/30/2012 09/2012 :PostRecurring Monthly recurring ant 3- 144713 RC 8,752.00 0.00 77,583.00 RIC CHC PR Mgmt Fee Net Change = 81752.00 77,583.00 = Ending Balance = 2000 -46330 Office Supplies 11933.78 = Beginning Balance = 165 9/7/2012 09/2012 Office Depot (of88804) P- 300116 6.2395E +11 10.58 0.00 1,944.36 9 /12- Calendar 165 9/7/2012 09/2012 Office Depot(offi8804) P- 300337 6.2395E +11 52.32 0.00 1,996.68 Ban office supplies 165 9/14/2012 09/2012 CommonBOnd Housing (chc) P- 299806 09/10/12 -09/ 43.77 0100 2,040.45 apl processing 8/12 165 9/30/2012 09/2012 Manually Rev API 8/12 processing In, 3- 146047 :Reversed by 0.00 43.77 1,996.68 Manually Rev API 8/12 processll 165 9/30/2012 09/2012 Manual credit of disallowed API costs 3- 146073 :Reversed by 0.00 259.36 1,737.32 Manual credit of disallowed API 165 9/21/2012 09/2012 CommonBOnd Housing (chc) P- 300490 09/15/12 -09/. 110.00 0.00 1,847.32 024852 camp supp 8/20 - 9/19/1 Net Change= -86.46 1,847.32 = Ending Balance = 2010 -46330 Minor Equipment 12,082.02 = Beginning Balance = Net Change =000 12,082.02 = Ending Balance = 2160 -46330 Maint. & Construct. Materials 41902.11 = Beginning Balance = 165 8/17/2012 09/2012 Home Depot Credit Services (home3. P- 298572 561463 67.86 0.00 4,969.97 maint supplies 165 8/21/2012 09/2012 HD Supply Facilities Maintenance, Lt( P- 298229 9117237566 128.11 0.00 5,098.08 maint supplies 165 8127/2012 09/2012 HD Supply Facilities Maintenance, Lb P- 298794 9117356565 124.51 0.00 5,222.59 maint supplies 165 8/30/2012 09/2012 Home Depot Credit Services (home3. P- 299570 7562309 45.17 0.00 5,267.76 maint supplies 165 9/10/2012 09/2012 Frmalone's /Metro Ace(frat) P- 299574 01270IR 26.67 0.00 5,294.43 main supplies 165 9/25/2012 09/2012 Fradalone's /Metro Ace first) P- 301082 012838R 11.71 0.00 5,306.14 maint supplies Net Change= 404.03 51306.14 = Ending Balance = 2171 -46330 General Supplies 3,317.47 = Beginning Balance = 165 8127/2012 09/2012 HD Supply Facilities Maintenance, Lt( P- 298794 9117356565 7.60 0.00 3,325.07 cleaning supplies 165 9/5/2012 09/2012 HD Supply Facilities Maintenance, Lt( P- 299727 9117526122 130.49 0.00 3,455.56 cleaning supplies Net Change= 138.09 3,455.56 = Ending Balance = 3040 -46330 Legal Fees 1,009.70 = Beginning Balance = 165 8/29/2012 09/2012 Kennedy & Graven, Chartered (keno. P- 298946 109905 1,386.OD 0.00 2,395.70 legal sew chrgs 7/17 - 7/30/12 Net Change= 1,386.00 2,395.70 = Ending Balance = 3050 -46330 Expert & Professional Services 91313.75 = Beginning Balance = Net Change =0.00 91313.75 = Ending Balance = 3060 -46330 Management Services 38,739.00 = Beginning Balance = 165 9/27/2012 09/2012 CommonBOnd Housing (chc) P- 301191 09/24/12 -09/. 13,524.00 0.00 52,263.00 028611 mgmt fees 09/12 165 9/30/2012 09/2012 :PostRecurring Monthly recurring ant 1- 144713 RC 0.00 8,752.00 43,511.00 R/C CHIC PR Mgmt Fee Net Chang.= 4,772.00 43,511.00 = Ending Balance = 3100 -46330 Protective Services 7,132.44 = Beginning Balance = 165 9/1/2012 09/2012 Trans -Alarm Inc(tran) P- 299106 RMR831959 265.66 0.00 7,398.10 fire /sprnklr mntr 9 /1/12 - 8/31/1 165 9/5/2012 09/2012 Trans -Alarm Inc(tran) P- 299101 120854TAFR 640.61 0.00 8,038.71 fire shop monitor sys repicemnt Net Change= 906.27 81038.71 = Ending Balance = 3210 -46330 Telephone &Telegraph 2,829.65 = Beginning Balance = 165 8/15/2012 09/2012 Office of Enterprise Technology (ofu P- 301098 200800187 Of 396.56 0.00 3,226.21 phone 8/12 165 8/31/2012 09/2012 Popp.com (Popp) P- 299405 992050860 225.53 0.00 3,451.74 tel sew 09/12 165 9/1/2012 09/2012 Level One(leve) P- 298186 0264758IN 76.52 0.00 3,528.26 9/12 rate plan chrgs 165 9/2/2012 09/2012 Comcast(comc3474) P- 299272 87721050501 49.99 0.00 3,578.25 highspeed Internet 9 /11- 10/10/ Net Change= 748.60 3,578.25 = Ending Balance = 3430 -46330 Advertising Other -94.05 = Beginning Balance = Net Change =0.00 -94.05 = Ending Balance = 3600 -46330 Insurance & Bonds 13,944.82 = Beginning Balance = 165 9/30/2012 09/2012 :PostRecurring Monthly recurring ent J- 144713 RC 1,741.75 0.00 15,686.57 C of Columbia Heights Ins Accrl 165 9/30/2012 09/2012 :PostRecurring Monthly recurring ant J- 144713 RC 10.82 0.00 15,697.39 IMA Crime Insurance Net Change = 1,752.57 15,697.39 = Ending Balance = 3810 -46330 Electric 291040.32 = Beginning Balance = 165 9/11/2012 09/2012 %cel Energy(xcel) P- 300190 5150441553( 5,395.73 0.00 34,436.05 Prk" Vila N Elect -8/4- 9/4/12 165 9/11/2012 09/2012 %cel Energy(xcel) P- 300190 5150441553 ( 14.76 0100 34,450.81 Prkvw Vila N Elect -8/4- 9/4/1271 Net Change= 5,410.49 34,450.81 = Ending Balance = 3820 -46330 Water 12,215.53 = Beginning Balance = Net Change =0.00 12,215.53 = Ending Balance = 13,412.32 = Beginning Balance = 3830 -46330 Gas 165 9/6/2012 09/2012 CenterPolnt Energy (Cent) P- 299489 55199657 09/ 437.84 0.00 13,850.16 gas 8/3- 9/4/12 Net Change= 437.84 - 13,850.16 = Ending Balance = 3840 -46330 Refuse 51507.42 = Beginning Balance = 165 8/31/2012 09/2012 Green Lights Recycling Inc(greaIGO, P- 299105 124999 85.99 0.00 5,593.41 Ilghtbulb recycling Net Change =85.99 5,593.41 = Ending Balance = 3850 -46330 Sewer 6,47938 = Beginning Balance = NetChange =0.00 6,479.38 = Ending Balance = 4000 -46330 Repair& Mahal. Services 56,421.41 = Beginning Balance = 165 8/26/2012 09/2012 Sitzmann Construction ribs Sitzmann P- 298108 579654 309.10 0.00 56,730.51 5/2/12 labor /material /lees 165 8/26/2012 09/2012 Sltzmann Construction dba Sitzmann P- 298109 579653 147.50 0.00 56,878.01 apt #207 breaker repairs 165 8/26/2012 09/2012 Sltzmann Construction dba Sitzmann P- 298111 579648 122.50 0.00 57,000.51 apt #310 3/2/12 service call 165 8/26/2012 09/2012 Sltzmann Construction dba Sltzmann P- 298112 579650 308.35 0.00 57,308.86 apt #401 3/16/12 circuit repair: 165 8/26/2012 09/2012 Sltzmann Construction dba Sitzmann P- 298240 579656 268.00 0.00 57,576.86 7/2/12 apt 201 repairs 165 8/26/2012 09/2012 Sltzmann Construction dba Sitzmann P- 298253 579652 286.35 0.00 57,863.21 fire equip valve wiring 4/10/12 165 8/26/2012 09/2012 Sitzmann Construction tlba Sltzmann P- 298254 579649 331.20 0.00 58,194.41 3/1/12 service call 165 8/26/2012 09/2012 Sltzmann Construction dba Sitzmann P- 298258 579647 378.19 0.00 58,572.60 1/10/12 Install milaSt/lamp 165 8/26/2012 09/2012 Sltzmann Construction tlba Sitzmann P- 298264 579646 82.80 0.00 58,655.40 smoke dect repair 7 /19/11 165 B/26/2012 09/2012 Sitzmann Construction tlba Sltzmann P- 298264 579646 82.80 0.00 58,738.20 light nxture repair 9 /16/11 165 8/26/2012 09/2012 Sitzmann Construction dba Sitzmann P- 298264 579646 112.13 0.00 58,850.33 smoke dect rep apt 21011/10/: 165 8/26/2012 09/2012 Sltzmann Construction dba Sitzmann P- 298264 579646 363.70 0.00 59,214.03 light fixture repair 12/16/11 165 8/30/2012 09/2012 Direct Home Appliance Services (dire P- 299268 83012 368.96 0.00 59,582.99 laundry room repairs 165 8/31/2012 09/2012 All Metro Lawn & Snow, LLC (allm21: P- 299110 2049 262.50 0.00 59,845.49 wkly mow /trim /blw 8/2- 8/31/1; 165 9/1/2012 09/2012 Kane Inc.(kone) P- 299296 220984025 688.17 0.00 60,533.66 Cloy maint 9/12 165 9/4/2012 09/2012 K.O. Cleaning and Restoration LLC (4 P- 299728 2249 775.00 0.00 61,308.66 Unit 803 paint, finish & hole rip 165 9/10/2012 09/2012 Drain King, Inc.(dral7740) P- 299491 83774 3,475.00 0.00 64,783.66 repairs contract 165 9/12/2012 09/2012 ACT- Asphalt Speclaltles Co (asph547 P- 300036 9162 5,485.50 0.00 70,269.16 9 /12- replace sidewalk 165 9/23/2012 09/2012 Gardner Plumbing, LLC (gard1086) P- 300695 2515 98.00 0.00 70,367.16 9/21/12 pimbng rprs #105 /106 Net Change= 13,945.75 70,367.16 = Ending Balance = 4050 -46330 Garage, Labor Bard. 161.15 = Beginning Balance = Net Change =0.00 161.15 = Ending Balance = 4100 -46330 Rents & Leases 953.50 = Beginning Balance = 165 8/31/2012 09/2012 Multlhousing Credit Control(multl) P- 299267 12080403 80.00 0.00 1,033.50 bckgrnd Chcks 8/3- 8/24/12 Net Change =80.00 1,033.50 = Ending Balance = 4300 -46330 Miscellaneous Charges 99.21 = Beginning Balance = 165 916/2012 09/2012 CenterPolnt Energy (cent) P- 299489 55199657 09/ 5.54 0.00 104.75 late fee 9/6/12 165 9/14/2012 09/2012 City Wide Locksmlthing, Inc,(cRy40! P- 300022 1421 130.00 0.00 234.75 service /repair door lock Net Chang.= 135.54 234.75 = Ending Balance = 4315 -46330 PILOT 14,802.40 = Beginning Balance = 165 9/30/2012 09/2012 :Post Recurring Monthly recurring ant 3- 144713 RC 1,850.30 0.00 16,652.70 Anoka Cty Property Tax Accrual Net Chang.= 1,850.30 16,652.70 = Ending Balance = 4390 -46330 Taxes & Licenses 1,343.38 = Beginning Balance = Net Change =0.00 1,343.38 = Ending Balance = 4500 -46330 Administrative Expenses 701.69 = Beginning Balance = Net Change =0.00 701.69 = Ending Balance = 00 4850 -46330 Interest on Deposits 107.36 = Beginning Balance 165 9/30/2012 09/2012 Sec Dep Interest accrual 1- 145894 GH 13.47 0.00 120.83 Sec Den Interest accrual Net Change =13.47 120.83 = Ending Balance = 5120 -46330 Buildings &Improvement 90,500.88 = Beginning Balance Net Change =0.00 90,500.88 = Ending Balance c 49,]8].61 9,055.13 1 O- Parkview Villa North 10110/2012 Bank Reconciliation Report 09/30/2012 5016456 Balance Per Bank Statement as of 09/30/2012 53,856.16 Outstanding Checks Check date Check number Payee Amount 09/20/2012 1843 comc3474- Comcast 4999 09/20/2012 1844 dire - Direct Home Appliance Services 368.96 09/20/2012 1845 drai7740 - Drain King, Inc. 3,475.00 09/20/2012 1848 home32 - Home Depot Credit Services 111.67 09/20/2012 1849 kocl - K.O. Cleaning and Restoration LLC 775.00 09126/2012 1855 gard1086 - Gardner Plumbing, LLC 98.00 09/26/2012 1856 home7 - HD Supply Facilities Maintenance, Ltd. 260.22 09/26/2012 1857 off 8804 - Office Depot 52.32 09/26/2012 1858 Popp - Popp.com 225.53 09/26/2012 1859 xcel -Xcel Energy 5,410.49 Less: Outstanding Checks 1833 10,827.18 1,386.00 Reconciled Bank Balance 43,028.98 Balance per GL as of 09/3012012 43,028.98 Reconciled Balance Per G/L 43,028.98 Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) 0.00 Cleared Items : Cleared Checks Date Tran # Notes Amount Date Cleared 09/06/2012 1825 cent - CenterPoint Energy 369.01 09/3012012 09/06/2012 1826 cent9115 - Centuryl-ink 5.02 09/30/2012 09/06/2012 1827 kocl - K.O. Cleaning and Restoration LLC 830.00 09/30/2012 09106/2012 1828 mndpl - MN Dept of Labor & Industry 100.00 09/3012012 09/06/2012 1829 offi8804 - Office Depot 173.52 09/30/2012 09/06/2012 1830 sher4110 - Sherwin - Williams Co. 298.46 09/30/2012 09/12/2012 1831 adam - Adam's Pest Control, Inc. 51.91 09130/2012 09/12/2012 1832 chc- CommonBond Housing 13,690.37 09/3012012 09/12/2012 1833 kenn - Kennedy & Graven, Chartered 1,386.00 09/3012012 09/12/2012 1834 leve - Level One 76.52 09/30/2012 09/12/2012 1835 proj - Project One Construction, Inc. 8,850.00 09/30/2012 0 `1 Total Cleared Other Items 61,931.26 N \1) Parkview Villa North 10/10/2012 Bank Reconciliation Report 09/30/2012 5016456 Cleared Checks Date Tran # Notes Amount Date Cleared 09/12/2012 1836 sitz - Sltzmann Construction dba Sitzmann Elect 2,792.62 09/3012012 09/12/2012 1837 stan0371 - Stanley Access Tecchnologies 188.71 09/30/2012 09/12/2012 1838 xcel -Xcel Energy 6,375.19 09/3012012 09/20/2012 1839 allm2138 - All Metro Lawn & Snow, LLC 262.50 09/30/2012 09/20/2012 1840 asph547 - ACT - Asphalt Specialties Co 5,485.50 09/30/2012 09/20/2012 1841 chc - Commonl3ond Housing 43.77 09/3012012 09/20/2012 1842 city4054 - City Wide Locksmithing, Inc. 130.00 09/3012012 09/20/2012 1846 frat - Frattalone's /Metro Ace 26.67 09/30/2012 09/20/2012 1847 greet 004 - Green Lights Recycling Inc 85.99 09/30/2012 09/20/2012 1850 kone - Kone Inc. 688.17 09/30/2012 0912012012 1851 multi - Multihousing Credit Control 80.00 09/30/2012 09/20/2012 1852 offi8804 - Office Depot 10.58 09/3012012 09/20/2012 1853 tran - Trans -Alarm Inc 640.61 09/30/2012 09126/2012 1854 chc - CommonBond Housing 110.00 09/30/2012 Total Cleared Checks 42,751.12 Cleared Deposits Date Tran # Notes Amount Date Cleared 09/06/2012 438 30,049.00 09/30/2012 09/06/2012 438 1,387.66 09/30/2012 09/12/2012 439 6.00 09/30/2012 09/1412012 440 176.00 09/30/2012 09/17/2012 441 200.00 09/30/2012 09/28/2012 443 167.75 09/30/2012 Total Cleared Deposits 31,986.41 Cleared Other Items Date Tran # Notes Amount Date Cleared 09/04/2012 JE 145891 NEB Transfer from Investment to Operating 50,000.00 09/30/2012 09/11/2012 JE 145892 HUD eLOCCS Captial Fund Program receipt 5,957.09 09/30/2012 09/11/2012 JE 145893 HUD eLOCCS Captial Fund Program receipt 5,974.17 09/30/2012 Total Cleared Other Items 61,931.26 N \1) HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G Date 9/28/12 Page 1 Primary Account @XXXXX @6456 Enclosures 30 A C C O U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE: - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS! NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6456 Previous Balance 2,689.61 8 Deposits /Credits 93,917.67 25 Checks /Debits 42,751.12 Service Charge .00 Interest Paid .00 Ending Balance 53,856.16 Number of Images 30 Statement Dates 9/01/12 thru 9/30/12 Days in the Statement Period 30 Average Ledger 62,480 Average Collected 61,219 Deposits and Credits Date Description 9/04 Xfer from 0009 HRA OF CH SVGS Transfer to PVV North Chec 9106 DDA REGULAR DEPOSIT 9/12 DDA REGULAR DEPOSIT 9/14 MISC PAY HUD TREAS 310 9101036151 09/14/12 ID #- 411269646860103 TRACE #- 101036150726619 9/14 MISC PAY HUD TREAS 310 9101036151 09/14/12 ID #- 411269646860103 TRACE 4- 101036150726618 9/14 DDA REGULAR DEPOSIT 9/17 DDA REGULAR DEPOSIT 9/28 DDA REGULAR DEPOSIT Amount 50,000.00 31,436.66 6.00 5,957.09 CR 5,974.17 CR 176.00 200.00 167.75 O\ \ Date 9/28/12 Page 2 Primary Account @XXXXX @6456 Enclosures 30 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6456 (Continued) Date Checks in Date serial Check# order Amount 9/12 Date Check# Amount 9/12 1825 369.01 9/13 9/18 1838 6,375.19 9/11 1826 5.02 9/14 9/28 1839 262.50 9/13 1827 830.00 9/17 9/28 1840 5,485.50 9/10 1828 100.00 9/18 9/25 1841 43.77 9/11 1829 173.52 E N D O F 9/27 1842 130.00 9/11 1830 298.46 9/27 1846* 26.67 9/18 1831 51.91 9/28 1847 85.99 9/13 1832 13,690.37 9/28 1850* 688.17 9/18 1833 1,386.00 9/26 1851 80.00 9/18 1834 76.52 9/28 1852 10.58 9/19 1835 8,850.00 9/27 1853 640.61 9/18 1836 2,792.62 9/27 1854 110.00 9/18 1837 188.71 * Indicates skip in check numbers Daily Date Balance Section Balance Date Balance Date Balance 9/01 2,689.61 9/12 83,186.26 9/19 61,252.20 9/04 52,689.61 9/13 68,665.89 9/25 61,208.43 9/06 84,126.27 9/14 80,773.15 9/26 61,128.43 9/10 84,026.27 9/17 80,973.15 9/27 60,221.15 9/11 83,549.27 9/18 70,102.20 9/28 53,856.16 * * * E N D O F S T A T E M E N T * ** Payment Summary Bank= 165opr AND mm /yy= 09/2012- 09/2012 AND All Checks =Yes AND Include Volds =All Checks 53,578.30 0\4 Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkvlew Villa North 1825 cent - CenterPoint Energy 09/06/2012 09/2012 369.01 165opr - Parkvlew Villa North 1826 cent9115 - CenturyLink 09/06/2012 09/2012 5.02 165opr - Parkvlew Villa North 1827 kocl - K.O. Cleaning and Restoration LLC 09/06/2012 09/2012 830.00 165opr - Parkvlew Villa North 1828 mndpl - MN Dept of Labor & Industry 09/06/2012 09/2012 100.00 165opr - Parkvlew Villa North 1829 offl8804 - Office Depot 09/06/2012 09/2012 173.52 165opr - Parkvlew Villa North 1830 sher4110 - Sherwin- Williams Co. 09/06/2012 09/2012 298.46 1650pr - Parkview Villa North 1831 adam - Adam's Pest Control, Inc. 09/12/2012 09/2012 51.91 165opr - Parkview Villa North 1832 chc - CommonEond Housing 09/12/2012 09/2012 13,690.37 165opr- Parkview Villa North 1833 kern - Kennedy & Graven, Chartered 09/12/2012 09/2012 1,386.00 165opr - Parkview Villa North 1834 leve - Level One 09/12/2012 09/2012 76.52 165opr - Parkvlew Villa North 1835 proj - Project One Construction, Inc. 09/12/2012 09/2012 8,850.00 165opr - Parkvlew Villa North 1836 sitz - Sltzmann Construction dba Sitzmann Elect 09/12/2012 09/2012 2,792.62 165opr - Parkview Villa North 1837 stan0371 - Stanley Access Tecchnologles 09/12/2012 09/2012 188.71 165opr - Parkview Villa North 1838 xcel - Xcel Energy 09/12/2012 09/2012 6,375.19 165opr - Parkview Villa North 1839 allm2138 - All Metro Lawn & Snow, LLC 09/20/2012 09/2012 262.50 165opr - Parkvlew Villa North 1840 asph547 - ACT - Asphalt Specialties Co 09/20/2012 09/2012 5,485.50 165opr - Parkvlew Villa North 1841 chc - CommonBond Housing 09/20/2012 09/2012 43.77 165opr - Parkview Villa North 1842 clty4054 - City Wide Locksmithing, Inc. 09/20/2012 09/2012 130.00 165opr - Parkview Villa North 1843 comc3474 - Comcast 09/20/2012 09/2012 49.99 165opr - Parkview Villa North 1844 dire - Direct Home Appliance Services 09/20/2012 09/2012 368.96 165opr - Parkvlew Villa North 1845 dral7740 - Drain King, Inc. 09/20/2012 09/2012 3,475.00 165opr - Parkvlew Villa North 1846 frat - Frattalone's /Metro Ace 09/20/2012 09/2012 26.67 165opr - Parkvlew Villa North 1847 gree1004 - Green Lights Recycling Inc 09/20/2012 09/2012 85.99 165opr - Parkvlew Villa North 1848 home32 - Home Depot Credit Services 09/20/2012 09/2012 111.67 165opr - Parkvlew Villa North 1849 kocl - K.O. Cleaning and Restoration LLC 09/20/2012 09/2012 775.00 165opr - Parkvlew Villa North 1850 kone - Kone Inc. 09/20/2012 09/2012 688.17 165opr - Parkvlew Villa North 1851 multl - Multihousing Credit Control 09/20/2012 09/2012 80.00 165opr - Parkvlew Villa North 1852 offl8804 - Office Depot 09/20/2012 09/2012 10.58 165opr - Parkvlew Villa North 1853 tran - Trans -Alarm Inc 09/20/2012 09/2012 640.61 165opr - Parkvlew Villa North 1854 chc - CommonBOnd Housing 09/26/2012 09/2012 110.00 165opr - Parkview Villa North 1855 gard1086 - Gardner Plumbing, LLC 09/26/2012 09/2012 98.00 1650pr - Parkview Villa North 1856 home? - HD Supply Facilities Maintenance, Ltd. 09/26/2012 09/2012 260.22 165opr - Parkview Villa North 1857 offle804 - Office Depot 09/26/2012 09/2012 52.32 165opr - Parkvlew Villa North 1858 Popp - Popp.com 09/26/2012 09/2012 225.53 1650pr - Parkview Villa North 1859 xcel - Xcel Energy 09/26/2012 09/2012 5,410.49 53,578.30 0\4 Parkview Villa South Financial Statement Overview September 2012 Revenue: Occupancy for the month of September was 89% occupied Total Revenue was lower than budget amount (unfavorable) this is due to vacancy Administrative ?expenses: Administrative costs for South are under budget (favorable). Advertising costs were under budget (favorable). Other renting expenses were over budget (unfavorable) and reflect cost of processing background reports for applicants There were no Legal Expenses billed out for September Telephone, Answering Service and Internet expenses were over budget (unfavorable) and reflect internet charges through one half of October. Utilities: Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing Electric was over budget (unfavorable) and reflects the month of August Gas was under budget (favorable) Water and Sewer were not billed in September Operating and Maintenance Expense Operating and Maintenance Expenses were over budget (unfavorable). Exterminating Contract was under budget (favorable) Garbage and Trash Removal were under budget (favorable); however this is a quarterly billing. Maintenance Supplies were under budget (favorable) A Repairs Contract is over budget (unfavorable) and reflects the cost of Plumbing for cleaning the mainline sewer, and sidewalk replacement Elevator Contract is under budget (favorable) Heating and Cooling Maint and Repairs was under budget (favorable) Decorating supplies costs were under budget (favorable) Furniture and Fixtures were over budget (unfavorable) and reflect the cost of carpet and vinyl installation in 1 unit J1� Parkview Villa South (166) Balance September 2012 Books = Accrual Sep -12 Assets 10100 Cash Balance 47,298.53 10200 Petty Cash 186.00 10400 Investments 715,55036 11300 Rent Receivable 1,792.74 11500 Accounts Receivable 41.00 15510 Prepaid Insurance 2,549.49 Total Assets 767,418.12 Liabilities 20200 Accounts Payable 8,288.45 20210 Accrued Other Expenses 302.24 22000 Deposits 8,301.28 22200 Accrued PILOT 9,367.94 22210 Revenue Collected in Advance 225.90 Total Liabilities 26,485.81 Fund Balance 25300 Fund Balance 740,932.31 Total Fund Balance 740,932.31 Total Liabilities and Fund Balance 767,418.12 ✓ I"\ Parkview, Villa -South (166) Income Statement For The Period Ending September 2012 Books = Accrual Revenue 36220 -46340 Gen. Government Rents 36225 -46340 Nondwelling Rents 36290 -46340 Other Miscellaneous Revenue 39120 -46340 Recovery Damage City Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010 -46340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171 -46340 General Supplies 2175 -46340 Food Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3810 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4050 -46340 Garage, Labor Burd. 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges Month to Date % Year to Date % 23,560.40 96.57% 218,449.69 95.74% 448.00 1.84% 4,286.03 1.88% 389.80 1.60% 5,178.35 2.27% - 0.00% 255.96 0.11% 24,398.20 100.000/0 228,170.03 100.000/0 3,932.00 16.12% 34,761.00 15.23% 3,932.00 16.12% 34,761.00 15.23% -81.46 -0.33% 438.12 0.19% 1,581.54 6.48% 9,211.49 4.04% 0.00 0.00% 55.00 0.02% 409.30 1.68% 5,854.00 2.57% 0.00 0.00% 18.52 0.01% 1,909.38 7.83% 15,577.13 6.83% 0.00 0.00% 0.00 0.00% 0.00 0.00% 3,807.00 1.67% 2,126.00 8.71% 19,433.00 8.52% 407.16 1.67% 3,727.42 1.63% 336.34 1.38% 1,522.53 0.67% 0.00 0.00% 1,535.00 0.67% 844.47 3.46% 7,584.13 3.32% 2,372.06 9.72% 14,418.77 6.32% 0.00 0.00% 2,445.83 1.07% 143.15 0.59% 6,901.01 3.02% 38.63 0.16% 2,512.97 1.10% 0.00 0.00% 1,120.18 0.49% 8,715.26 35.72% 40,920.88 17.93% 0.00 0.00% 72.40 0.03% 126.75 0.52% 548.25 0.24% 0.00 0.00% 179.99 0.08% 1,059.66 4.34% 9,536.94 4.18% 100.00 0.41% 658.62 0.29% 0.00 0.00% 423.34 0.19% 6A0 0.03% 61.50 0.03% 16,275.88 66.710/o 117,409.76 51.46% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00% 0.00 0.000/0 22,117.26 90.65% 167,747.89 73.52 % 2,280.94 9.35% 60,422.14 26.48% l 2� Parkview Villa South (166) Cash Flow Statement Period = August 2012 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2175 Food Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd. 4100 Rents & Licenses 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Month to Date 23,620.00 449.03 282.97 0.00 24,352.00 3,932.00 3,932.00 188.52 3,564.44 0.00 3,200.83 18.52 6,972.31 860.00 2,126.00 0.00 231.68 0.00 838.03 2,496.70 0.00 133.55 0.00 0.00 1,157.69 0.00 173.13 0.00 1,059.66 0.00 62.55 6.61 9,145.60 20,049.91 Parkview Villa South (166) Cash Flow Statement Period = August 2012 Excess (Deficit) Revenue over Expenses Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 4,302.09 0.00 (1,580.00) 0.00 (131.00) (3,368,22) (12,082.66) (5,888.75) 7.87 1,059.66 (62.12) (22,045.22) (17,743.13) Beg Cash End Cash Difference 61,482.65 43,739.52 (17,743.13) 186.00 186.00 - 713,970.36 713,970.36 - 775,639.01 757,895.88 (17,743.13) C,lh 52�: Parkview Mlle South (166) General Ledger Period = Sep 2012 Book - Accrual Propert Date' Period ." Person /DascripHOn Control Reference Debit "[Credit Balance Remarks %- 1000-4640. Accrued Salaries - -� 30,829 00 = Beginning Balance = 166 9/30/2012 09/2012 :PostRecurring Recurring J- 144714 RC 3,932.00 0.00 34,761.00 R/C CHC PR Mgmt Fee Net Change = 3,932.00 34,761.00 = Ending Balance = 2000 -46340 Office Supplies 519.58 = Beginning Balance = 166 9/712012 09/2012 Office Depot(offi8804) P- 300119 6.23948E +11 10.58 0.00 530.16 9 /12- Calendar 166 9/712012 09/2012 Office Depot(off18804) P- 300337 6.23947E +i1 23.51 0.00 55167 gen office supplies 166 9/14/2012 09/2012 Commoneond Housing (chc) P- 299855 09/10/12- 09/14/: 41.19 0.00 594.86 024201 apt processing 08/12 166 9/30/2012 09/2012 Manually Rev API 8/12 proce 1- 146044 :Reversed by 146 0.00 41.19 553.67 Manually Rev API 8/12 processing 166 9/30/2012 09/2012 Manual credit of disailowd Af J- 146072 :Reversed by 146 0.00 115.55 438.12 Manual credit of disallowd AN cost Net Change= -81.46 438.12 = Ending Balance = 2010 -46340 Minor Equipment 7,629.95 = Beginning Balance = 166 9/20/2012 09/2012 Hamemlck Decorating Cents P- 301143 CG209685 1,581.54 0.00 9,211.49 carpet/vinyl unit 217 Net Change= 1,581.54 9,211.49 = Ending Balance = 2171 -46340 General Supplies 51444.70 = Beginning Balance = 166 8/21/2012 09/2012 HD Supply Facilities Maintem P- 298229 9117237566 57.55 0.00 5,502.25 paint supplies 166 8/27/2012 09/2012 HD Supply Facilities Maintem P- 298794 9117356565 3.41 0100 5,505.66 cleaning supplies 166 8/27/2012 09/2012 HD Supply Facilities Maintem P- 298794 9117356565 55.94 0.00 5,561.60 malnt supplies 166 8/29/2012 09/2012 HD Supply Facilities Malment P- 298682 9117420758 128.89 0.00 5,690.49 malut supplies 166 8/29/2012 09/2012 Home Depot Credit Services P- 299572 8218182 72.20 0.00 5,762.69 main supplies 166 9/5/2012 09/2012 HD Supply Facilities Maintem P- 299727 9117526122 58.63 0.00 5,821.32 cleaning supplies 166 9/7/2012 09/2012 Frattalone's /Metro Ace (frat) P- 299573 012684R 27.42 0.00 5,848.74 main supplies 166 9/25/2012 09/2012 Frattalone's /Metro Ace(frat) P- 301082 01283BR 5.26 0.00 51854.00 main supplies Net Change = 409.30 5,854.00 = Ending Balance = 2175 -46340 Food Supplies 18.52 = Beginning Balance = Net Change =0.00 18.52 = Ending Balance = 3050 -46340 Expert & Professional Services 31807.00 = Beginning Balance = Net Change =0.00 3,807.00 = Ending Balance = 3060 -46340 Management Services 17,307.00 = Beginning Balance = 166 9/27/2012 09/2012 Common Bond Housing (chc) P- 301184 09/24/12- 09/27/: 6,050.00 0.00 23,365.00 028612 mgmt fees 09/12 166 9/30/2012 0912012 :PostRecurring Recurring 3- 144714 RC 0.00 3,932.00 19,433.00 R/C CHIC PR Mgmt Fee Net Change= 2,126.00 19,433.00 = Ending Balance = 3100 -46340 Protective Services 31320.26 = Beginning Balance = 166 9/1/2012 09/2012 Trans -Alarm Inc(tran) P- 299106 RMR831959 119.35 0.00 3,439.61 nre /sprnklr matr 9 /1/12 - 8/31/13 166 9/5/2012 09/2012 Trans -Alarm Inc(tran) P- 299101 120854TAFR 287.81 0.00 3,727.42 fire alrm monitor sys repicemnt Net Change = 407.16 3,727.42 = Ending Balance = 3210 -46340 Telephone & Telegraph 1,186.19 = Beginning Balance = 166 8/15/2012 09/2012 Office of Enterprise Technolo P- 301098 200600187 08/1`- 178.17 0.00 1,364.36 phone 8112 166 8/31/2012 09/2012 Popp•com (Popp) P- 299405 992050860 101.33 0.00 1,465.69 tel sery 09/12 166 9/1/2012 09/2012 Level One (leve) P- 298186 0264758IN 34.38 0.00 1,500.07 9/12 rate plan chrgs 166 9/2/2012 09/2012 Comcast(comc3474) P- 299272 87721050501961 22.46 0.00 1,522.53 highspeed Internet 9 /11- 10/10/12 Net Change= 336.34 1,522.53 = Ending Balance = 3430 -46340 Advertising Other 11535.00 = Beginning Balance = Net Change =0.00 1,535.00 = Ending Balance = 3600 -46340 Insurance & Bonds 61739.66 = Beginning Balance = 166 9/30/2012 09/2012 :PostRecurring Recurring 3- 144714 RC 841.25 0100 7,580.91 C of Columbia Heights Ins Accri 166 9/30/2012 09/2012 :PostRecurring Recurring 3- 144714 RC 3.22 0.00 7,564.13 IMA Crime Insurance Net Change = 844.47 7,584.13 = Ending Balance = 3810 -46340 Electric 12,046.71 = Beginning Balance = 166 9/11/2012 09/2012 Xcel Energy P- 300190 5150441553 09/1 2,357.30 0.00 14,404.01 Prkvw Vila 5 Elect -8/4- 9/4/12 52�: 166 9/11/2012 0912012 Xcel Energy(xcel) P- 300190 5150441553 09/1 14.76 0.00 14,418.77 Prkvw Vila S Elect- 8/4- 9 /4 /12TAX Net Change= 2,372.06 14,418.77 = Ending Balance = 2,445.83 = Beginning Balance = 3820 -46340 Water 2,445.83 = Ending Balance = Net Change =0.00 6,757.86 = Beginning Balance = 3830-46340 166 9/7/2012 09/2012 Gas CenterPolat Energy (Cent) P- 299739 55271324 09/07/ 143.15 0.00 6,901.01 8/6- 9/5/12 6,901.01 = Ending Balance = Net Change= 143.15 2,474.34 = Beginning Balance = 3840 -46340 Refuse 38.63 0.00 21512.97 Ilghtbulb recycling 166 8/31/2012 09/2012 Green Lights Recycling Inc ({ P- 299105 124999 21512.97 = Ending Balance = Net Change =38.63 11120.18 = Beginning Balance = 3850 -46340 Sewer 1,120.18 = Ending Balance = Net Change =0.00 32,205.62 = Beginning Balance = 4000 -46340 Repair & Malnt. Services 0.00 32,325.62 Apt #117 service call chrgs 166 8/26/2012 09/2012 SRZmann Construction dba S P- 298107 579651 120.00 166 8/26/2012 09/2012 Sitzmann Construction dba S P- 298110 579655 300.50 0.00 32,626.12 6/15/12 laundry room repairs 166 8/26/2012 09/2012 Sltzmann Construction dba 5 P- 298253 579652 128.65 0.00 32,754.77 fire equip valve wiring 4/10/12 166 8/26/2012 09/2012 Sltzmann Construction dba S P- 298254 579649 148.80 0.00 32,903.57 3/1/12 service call 166 8/26/2012 09/2012 SiUmann Construction dba S P-298258 579647 169.91 0.00 33,073.48 1110/12 Install ballast /lamp 166 8/26/2012 09/2012 Sltzmann Construction dba S P- 298264 579646 37.20 0.00 33,110.68 smoke elect repair 7 /19/11 166 8/26/2012 09/2012 Sltzmann Construction dba'_ P- 298264 579646 37.20 0.00 33,147.88 light fixture repair 9/16/11 166 8/26/2012 09/2012 Sltzmann Construction dba S P- 298264 579646 50.37 0.00 33,198.25 smoke dect rep apt 21011/10/11 166 8/2612012 09/2012 Sltzmann Construction dba S P- 298264 579646 163.40 0.00 33,361.65 light fixture repair 12/16/11 166 8/26/2012 09/2012 Sltzmann Construction dba S P- 298570 579657 145.00 0.00 33,506.65 gild repairs #117 8/16/12 166 8/29/2012 09/2012 Drain King, Inc.(dral7740) P- 298701 84427 3,200.00 0.00 36,706.65 clean mainline to street P0641 166 8/31/2012 09/2012 All Metro Lawn & Snow, LLC P- 299110 2049 117.94 0.00 36,824.59 wkly mow /trim /biw 8/2- 8/31/12 166 9/1/2012 09/2012 Kone Inc.(kone) P- 299296 220984025 309.18 0.00 37,133.77 slay mount 9/12 166 9/4/2012 09/2012 K.O. Cleaning and Restoratlo P- 299729 2250 250.00 0.00 37,383.77 paint unit #217 166 9/5/2012 09/2012 Empire Door& Glass Co, (a, P- 299436 0124706IN 270.76 0.00 37,654.53 regiaze window apt 414 166 9/12/2012 09/2012 ACT - Asphalt Specialties Cc (i P- 300036 9162 2,464.50 0100 40,119.03 9 /12- replace sidewalk 166 9/13/2012 09/2012 Gardner Plumbing, LLC (garr P- 299726 2509 277.85 0.00 40,396.88 plumbing /materials 420/422 166 9/18/2012 09/2012 K.O. Cleaning and Restoratlo P- 300700 2273 75.00 0.00 40,471.88 paint hlwy ceiling btwn 223/225 166 9/18/2012 09/2012 K.O. Cleaning and Restoratlo P- 300701 2272 350.00 0.00 40,821.88 unit #225 paint walls /ceiling 166 9/20/2012 09/2012 Direct Home Appliance Servii P- 300356 92012166 99.00 0.00 40,920.88 washer repairs Net Change = 8,715.26 40,920.88 = Ending Balance = 72.40 = Beginning Balance = 4050 -46340 Garage, Labor Burd. 72.40 = Ending Balance = Net Change =0.00 421.50 = Beginning Balance = 4100 -46340 Rents & Leases 0.00 541.50 bckgrnd chcks 8/9- 8/29/12 166 8/31/2012 09/2012 Multihousing Credit Control( P- 299269 12080404 120.00 166 9/14/2012 09/2012 Commoneond Housing (chc) P- 299855 09/10/12- 09/14/: 6.75 0.00 548.25 024281 taix amply verif 08/12 548.25 = Ending Balance = Net Change= 126.75 179.99 = Beginning Balance = 4300 -46340 Miscellaneous Charges 179.99 = Ending Balance = Net Change =0.00 8,477.28 = Beginning Balance = 4315 -46340 PILOT 1,059.66 0.00 9,536.94 Anoka Cry Property Tax Accrual 166 9/30/2012 09/2012 :PostRecurring Recurring 3- 144714 RC Net Change = 1,059.66 9,536.94 = Ending Balance = 558.62 = Beginning Balance = 4390 -46340 Taxes & Licenses 658.62 elevator annual operatin 166 9/12/2012 09/2012 MN Dept of Labor & Industry P- 300355 ALROD216821 100.00 0.00 658.62 = Ending Balance = Net Change= 100.00 423.34 = Beginning Balance = 4500 -46340 Administrative Expenses 423.34 = Ending Balance = Net Change =0.00 55.10 = Beginning Balance = 4850 -46340 Interest on Deposits 0.00 61.50 Sec Dep Interest accrual 166 9/30/2012 09/2012 Sec Dep interest accrual 3- 145909 G31 6.40 61.50 = Ending Balance = Net Change =6.40 26,206.00 4,088.74 S�� Parkview Villa South Bank Reconciliation Report 09130/2012 5016464 Balance Per Bank Statement as of 09/30/2012 Outstanding Checks Check date Check number 09/20/2012 1535 09/20/2012 1540 09/20/2012 1544 09/26/2012 1546 09/26/2012 1547 09/26/2012 1548 09/2612012 1549 09/26/2012 1550 09/2612012 1551 Less: Outstanding Checks Payee comc3474 - Comcast kocl - K.O. Cleaning and Restoration LLC 10003797 - Fahey dire - Direct Home Appliance Services home? - HD Supply Facilities Maintenance, Ltd kocl - K.O. Cleaning and Restoration LLC offi8804 - Office Depot Popp - Popp.com xcel -Xcel Energy Reconciled Bank Balance Balance per GL as of 09/30/2012 Reconciled Balance Per G/L 50,936.33 Amount 22.46 250.00 227.54 99.00 116.90 425.00 23.51 101.33 2,372.06 3,637.80 47,298.53 10/08/2012 47,298.53 47,298.53 Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) 0.00 Cleared Items : Cleared Checks �1 Tran # Notes Amount Date Cleared Date 08/29/2012 1519 bfbp - BFB Painting, Inc. 250.00 09/30/2012 1522 kocl - K.O. Cleaning and Restoration LLC 350.00 09/30/2012 08/29/2012 1523 pet166Je - Jennifer Eells 86.65 09/3012012 0812912012 08/29/2012 1524 xcel -Xcel Energy 2,496.70 09/30/2012 09/06/2012 1525 offi8804 - Office Depot 77.96 09/30/2012 09/12/2012 1526 adam - Adam's Pest Control, Inc. 23.32 09/30/2012 09/12/2012 1527 chc- CommonBond Housing 6,108.99 09/30/2012 09/12/2012 1528 drai7740 - Drain King, Inc. 3,200.00 09/30/2012 09/1212012 1529 enco - Encompass, Inc. 1,580.00 09/30/2012 09/12/2012 1530 Ieve - Level One 34.38 09/30/2012 1531 sltz - Sitzmann Construction dba Sitzmann Elect 1,301.03 09/30/2012 09112/2012 allm2138 - All Metro Lawn & Snow, LLC 117.94 09/30/2012 09/2012012 1532 �1 Cleared Checks Date Tran # 09/20/2012 1533 09/20/2012 1534 09/20/2012 1536 09/20/2012 1537 09/20/2012 1538 09/20/2012 1539 09/20/2012 1541 09/20/2012 1542 09120/2012 1543 09/20/2012 1545 Total Cleared Checks Cleared Deposits Date Tran # 09/06/2012 334 09/12/2012 335 09/28/2012 336 Total Cleared Deposits Cleared Other Items Date Tran # 09/11/2012 RC 839330 Total Cleared Other Items Parkview Villa South 10/08/2012 Bank Reconciliation Report 09/30/2012 5016464 Notes Amount Date Cleared asph547 - ACT - Asphalt Specialties Cc 2,464.50 09/30/2012 chc- CommonBond Housing 47.94 09130/2012 empi - Empire Door & Glass Co. 270.76 09/30/2012 frat - Fraltalone's /Metro Ace 27.42 09/30/2012 gardl086 -Gardner Plumbing, LLC 277.85 09/30/2012 great 004 -Green Lights Recycling Inc 38.63 09/30/2012 kone - Kone Inc. 309.18 09/30/2012 multi - Multihousing Credit Control 120.00 09/30/2012 offi8804 - Office Depot 10.58 09/30/2012 tran - Trans -Alarm Inc 287.81 09/30/2012 19,481.64 Notes Notes Returned item t0010630 Amount Date Cleared 23,374.30 09/30/2012 555.00 09/30/2012 167.80 09/30/2012 24,097.10 Amount Date Cleared - 602.00 09/30/2012 - 602.00 G 2/\ HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G Date 9/28/12 Page 1 Primary Account @XXXXX @6464 Enclosures 25 A C C O U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE: - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS! NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6464 Previous Balance 46,922.87 3 Deposits /Credits 24,097.10 23 Checks /Debits 20,083.64 Service Charge .00 Interest Paid .00 Ending Balance 50,936.33 Number of Images 25 Statement Dates 9/01/12 thru 9/30/12 Days in the Statement Period 30 Average Ledger 56,987 Average Collected 56,261 �/A Deposits and Credits Date Description Amount 9/06 DDA REGULAR DEPOSIT 23,374.30 9/12 DDA REGULAR DEPOSIT 555.00 9/28 DDA REGULAR DEPOSIT 167.80 Charges and Debits Date Description Amount 9/11 RETURN ITEM DEBIT 602.00 Checks in serial order - Date Check# Amount Date Check# Amount 9/12 1519 250.00 9/13 1527 6,108.99 9/05 1522* 350.00 9/20 1528 3,200.00 9/07 1523 86.65 9/18 1529 1,580.00 9/04 1524 2,496.70 9/18 1530 34.38 9/11 1525 77.96 9/18 1531 1,301.03 9/18 1526 23.32 9/28 1532 117.94 * Indicates skip in check numbers �/A Date 9/28/12 Page 2 Primary Account @XXXXX @6464 Enclosures 25 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6464 (Continued) Checks in serial order Date Check# Amount Date Check# Amount 9/28 1533 2,464.50 9/28 1539 38.63 9/25 1534 47.94 9/28 1541* 309.18 9/27 1536* 270.76 9/26 1542 120.00 9/27 1537 27.42 9/28 1543 10.58 9/27 1538 277.85 9/27 1545* 287.81 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 9/01 46,922.87 9/11 66,683.86 9/25 54,693.20 9/04 44,426.17 9/12 66,988.86 9/26 54,573.20 9/05 44,076.17 9/13 60,879.87 9/27 53,709.36 9/06 67,450.47 9/18 57,941.14 9/28 50,936.33 9/07 67,363.82 9/20 54,741.14 * * * E N D O F S T A T E M E N T Payment Summary Bank= 166opr AND mm /yy= 09/2012- 09/2012 AND All Checks =Yes AND Include Voids =All Checks 19,936.09 1�'1 Check Post Total Bank Check# Vendor Date Month Amount 166opr - Parkview Villa South 1525 offi8804 - Office Depot 09/06/2012 09/2012 77.96 166opr - Parkview Villa South 1526 adam - Adam's Pest Control, Inc. 09/12/2012 09/2012 23.32 166opr - Parkview Villa South 1527 chc - CommonBond Housing 09/12/2012 09/2012 6,108.99 166opr - Parkview Villa South 1528 dral7740 - Drain King, Inc. 09/12/2012 09/2012 3,200.00 166opr - Parkview Villa South 1529 once - Encompass, Inc. 09/12/2012 09/2012 1,580.00 166opr - Parkview Villa South 1530 leve - Level One 09/12/2012 09/2012 34.38 166opr - Parkview Villa South 1531 sitz - Sltzmann Construction dba Sitzmann Elect 09/12/2012 09/2012 1,301.03 166opr - Parkvlew Villa South 1532 alim2138 - All Metro Lawn & Snow, LLC 09/20/2012 09/2012 117.94 166opr - Parkvlew Villa South 1533 asph547 - ACT- Asphalt Specialties Cc 09120/2012 09/2012 2,464.50 166opr - Parkvlew Villa South 1534 chc - CommonBond Housing 09/20/2012 09/2012 47.94 166opr - Parkvlew Villa South 1535 comc3474 - Comcast 09/20/2012 09/2012 22.46 166opr - Parkvlew Villa South 1536 empi - Empire Door & Glass Co. 09/20/2012 09/2012 270.76 166opr - Parkvlew Villa South 1537 frat - Frattalone's /Metro Ace 09/20/2012 09/2012 27.42 166opr - Parkvlew Villa South 1538 gard1086 - Gardner Plumbing, LLC 09/20/2012 09/2012 277.85 166opr - Parkvlew Villa South 1539 gree1004 - Green Lights Recycling Inc 09/20/2012 09/2012 38.63 166opr - Parkvlew Villa South 1540 kocl - K.O. Cleaning and Restoration LLC 09/20/2012 09/2012 250.00 166opr - Parkvlew Villa South 1541 kone - Kone Inc. 09/20/2012 09/2012 309.18 166opr - Parkvlew Villa South 1542 multi - Muitihousing Credit Control 09/20/2012 09/2012 120.00 166opr - Parkvlew Villa South 1543 offi8804 - Office Depot 09/20/2012 09/2012 10.58 166opr - Parkvlew Villa South 1544 1:0003797 -Fahey 09/20/2012 09/2012 227.54 166opr- Parkvlew Villa South 1545 tran - Trans -Alarm Inc 09/20/2012 09/2012 287.81 166opr- Parkview Villa South 1546 dire - Direct Home Appliance Services 09/26/2012 09/2012 99.00 166opr- Parkview Villa South 1547 home? - HD Supply Facilities Maintenance, Ltd. 09/26/2012 09/2012 116.90 166opr- Parkview Villa South 1548 kocl - K.O. Cleaning and Restoration LLC 09/26/2012 09/2012 425.00 166opr- Parkview Villa South 1549 off18804 - Office Depot 09/26/2012 09/2012 23.51 166opr- Parkview Villa South 1550 Popp - Popp.com 09/26/2012 09/2012 101.33 166opr- Parkview Villa South 1551 xcel - Xcel Energy 09/26/2012 09/2012 2,372.06 19,936.09 1�'1 Parkview Villa Apartments 965 40`' Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of September 2012 Prepared by Jennifer Eells, Property Manager Police Report 1 call for information Wait List 21 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicants for Parkview Villa North (employed in C.H.) 18 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 00 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of units) South is 40 out of 45 (89 % occupancy) Move Outs #312 9/30/12 #217 9/30/12 Move INS #106 9/1/12 #301 9/1/12 #803 9/13/12 #219 9/4/12 Maintenance Report (See attached) Parkview Villa Apartments Newsletter Office Info Phone 763- 706 -3800 Hours 8 a.m. -4:30 p.m. After Hours Maintenance: PV North 866- 962 -8896 PV South :.. • . ::. Managed by CommonBond Owned by the City of Columhia 13eights Communities ff, r► Labor D —Sept . • . -t T (remember to pick up bag lunch on Aug 31) Board meeting — September 4th, 7:00 p.m. Resident Council meeting —Sept 10th, 7:00 p.m. Flu Clinic — September 14th, 11 -12:00 p.m. � lu Clinic—Sept 14th On Friday September 14th from 11:00 -12:00 p.m. Homeland Health Specialists, Inc. will be here to offer the Influ- enza and Pneumococcal immunization. Medical Assistance and Medicare recipients will have the costs of the immuniza- tions covered by their provider. Management put an authorization form for the influenza vaccination on your door. If you would like the pneumococcal vac- cination please stop by the office to pick up an authorization form. If you lost your form or need a new one please stop by the office. If you have any questions you can reach Homeland Health Specialists by phone at (763) 746- 8060. 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N .. n fl. ?c (D O O= S a O o fD n o o m p D 0 m 3 n o m 3 ? o ao r = ao - QD o ° o ° a ro s rt 0- N o �, (D ro m N 3• O O" N 0=C N �" S A O fl CL d o �. o (D m O 3 O 0 N a `No c rAD N n > '' p rD 3 a m ^0 o 0 op a > D0 N fD d ? 0=A /D O N ID Op 0 3 (D 3 (D -o ET 0 0 \ N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ N N N N N N N N N N N N O O O O O O O O O O O N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ Parkview Villa Apartments 965 40`x' Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of August 2012 Prepared by Jennifer Eells, Property Manager Police Report No calls for the month of August Wait List 22 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicants for Parkview Villa North (employed in C.H.) 18 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 01 applicant for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 99 out of 101 (98% occupancy) (caretaker unit included in total number of units) South is 40 out of 45 (89 % occupancy) Move Outs #301 8/13/12 #803 8/31/12 4225 8/31/12 Move INS #405 8/1/12 (unit transfer from South) #703 8/1/12 #711 8/10/12 #419 8/1/12 #420 8/1/12 Maintenance Report (See attached) ParkView Villa Apartments Newsletter PCC I I tf ® Phone 763- 706 -3800 Hours 8 a.m. -4:30 p.m. After Hours Maintenance: PV North 866 - 962 -8896 PV South 866- 962 -8897 Managed by CommonBond Owned by the City of Columbia Heights Connnunities W Game d. 00 p.m. B Room „ 7:00 p.m. City hall Board meeting — August 7th, 7.00 p.m. National Night Out— August 7th (all day) Resident Council meeting — August 13th, 7:00 p.m. MN State Fair —Aug 23rd through Sept 3rd Flu Clinic- September 14th, 11 -12:00 p.m. On Friday September 14th from 11:00 -12:00 p.m. Homeland Health Specialists, Inc. will be coming to Parkview Villa to offer the Influenza and Pneumococcal immuni- zation. Medical Assis- tance and Medicare re- cipients will have the Flu Clinic costs of the immuniza- tions covered by their provider. Management will pass out an authori- zation form for the influ- enza vaccination. If you would like the pneumo- coccal vaccination please stop by the of- fice to pick up an authorization form. Fly- ers will be posted around the building as reminders. If you have any questions you can reach Homeland Health Specialists by phone at (763) 746 -8060. OR email: marge@ homeland health.biz ol LL 7 Ld r C O 2 G b b b b M M M M y N O O O O O d W W U U V U o o O� cn y O cn y o' O N y 00 L4 Pr W X qq o X 55 $ spy 99 {yqn u g' ouo 7 0 r 0 U � w A b o o z � x ° p ti N N O U O 0 O O F vMi U -- U U -+ U V a; U m U N rn {w O O. 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OV ® J S U U O Q C C C Q O "O � T N m v 3 u v 0O a y c N > p p N N = m M m a V D D Y J d Vl Y N a) ON N H N N N N M m m M M M M M a' C a N N N N N N N N N N 0 O 0 0 O O 0 O 0 O 0 O O N d l\O N lip l�0 t\O l\p l\O l\O p n n n n n n n n Parkview Villa Apartments 965 40`x' Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of July 2012 Prepared by Jennifer Eells, Property Manager Police Report 1— suspiscious activity Wait List 20 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 00 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 98 out of 101 (97% occupancy) (caretaker unit included in total number of units) South is 39 out of 45 (87 % occupancy) Move Outs #106 7/2/12 #703 7/31/12 #711 6/30/12 #115 7/31/12 #219 7/31/12 (unit transfer to North) Move INS #104 7/1/12 (unit transfer) #212 7/1/12 (unit transfer) #809 7/1/12 #425 7/3/12 #123 7/12/12 Maintenance Report (See attached) N .` LL 7 i H d d H C CO G c N T U U U W W fA 0.1 v x xyC V V pp F N fi & r 9 8 .o Fi d dad d w s o �� a ��ad N O. a -.� ��zg ��o aA� g Leo oAag a y N N.y N uo N T m 'n In o fn o M P] ° O Pl o tip. 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N m == N 2 N �n > in m Z U _i i Y Vi (C - m � -i d Z N lA N d' V1 m 0 d' 01 N N to h N Nl N 0 0 0 0 0 O N O O O O O O c-I O O �-I N N N N M CO d' It LO r n r n 00 (n C T N N N N N N N N N N N N N N N O O O O 00 O O O 0 0 0 0 0 O N N N N N N N N N N N N N N N m O1 01 Cn Ol m N 07 0l Ol Cn Ol 01 Ol Ot N (a H \ N \ N \ N \ N \ H \ N \ rl \ ci \ N \ N H \ rl rl \ Ln p in � in �n in �n Ln Ln �n �n �n m Ln vi m �n m ai c 0 p a v m 3 a m fl. E 0 O Y W c :u E 0 0 as c Y_ u v 0 0 L 0. v a v Y O1 o. 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We had the pledge to the flag. Jennifer our manager spoke about the loud noises that bother your neighbors' Such as slamming your door and having your T.V. too loud, Use ear phones if you need your TV louder. She reminded us about Terry Nightengale coming from the police department On October 18 at 10:30 a.m. to talk to us about scams Do not overload the wash machines. We received notice of our annual rent increase and can come to the office to sign them during office hours. James Lehnhoff , Katie Haas,and Danelle Wuntzweig from Aeon attended our Meeting and answered many Questions that the residents had for them.. We will have our indoor picnic October 16th at 4:30p.m.Ken Bloch is in charge with the help of Rich Flagg. Shirley,Rose and DeAnn will be in charge of the Halloween party. We welcomed our new resident "Mercedes" to the north building. Sunshine report by Cecelia , she sent cards to Lyn Miner,Leonard Garin and Virginia La monica Jackie gave the bingo report with balance of $46.00 We need names for the new resident council board., If you want to nominate someone put the names in the rent drop box. Ken gave the treasury reportas 4228.64 Money winners were :Joan Bixler, Carol Hendricks, Sue W. and Ruth Hillsted. The meeting ended at 8:30 p.m. Jessie Chudek Secretary. Resident Council Meeting September 10 2012 The meeting was called to order by President Lyn Miner. Lyn introduced Scott Clark who answered questions that the residents had about the sale of Parkview Villa. At our next meeting James Lehnhoff from Aeon plans to attend our meeting and speak. In the meantime if you have questions relating to the sale of this building you can ask"Rita" she may have an answer for you. Our Manager Jenny was present at the meeting., she warned us that there would be concrete work done here and when the yellow tape is put around please do not walk on the wet cement. September 28t" the air ducts will be cleaned in the south building only so we will expect some loud noise that day, Tom will be gone September 14 through the 23. When you go out to smoke late at night please keep your voice down. Jenny thanked the ones that helped with Vivians farewell party. Ken mentioned having a pot luck in October, No date was set. We have three new residents their names were not given and they were not present at this meeting. Cecelia gave the sunshine report,Aletter and a thank you from Ardel Stanius Jackie gave the bingo report with a balance of $52.00 on hand. You must sign up before the 7p.m.meeting begins to be in the drawing!!! Winners were Lois Parker, Rita Nelson Virginia LaMonica and Kenny Johnson. The meeting ended at 7:45p.m, Jessie Secretary. —_ . Resident Council meeting August 13 2012 The meeting was called to order at 7p.m. The meeting was called to order by our President Lyn Miner and introduced our guest speaker Sue Hackett from Aeon who will answer questions that any of the residents may have on the purchase of our building such as time and changes if any. Jenny our manager spoke about our smoking regulations also do not be upset if someone parks in your assigned spot tomorrow as we are having our primary Voting until 8p.m. Our vice President Vivian Fahey will be moving away the end of this month so we are asking anyone interested in that position to submit that name on paper and deposit it in the mail slot or give it to Lyn.. At the September meeting the druggist from Walgreens will be here to answer questions you may have for him. The secretary report was read. We welcomed our new resident Rich Flagg Apt. 711 The sunshine report was given by Cecelia as "$5.00 to Dominique, #704 Vern Hanson #220 and Dorothy Smetana #101 Ken Bloch gave the financial report Checking $4716.81 Petti cash on hand $227.87 We spoke briefly on having a pot luck also about the V.F.W.pork tenderloin dinner. The money winners were Kathy Davis, Barb Camp,Richard Flagg and Ruth Hilsted The meeting ended at 8p.m. Jessie Chudek Secretary RESIDENT COUNCIL MEETING August 13, 2012 Meeting was called to order by President, Lyn Miner. Sue Hackett of Aeon was introduced. Manager's Report was given by Jennifer Eells. She spoke of our smoking regulations, and told residents not be upset about strangers parking in their assigned spots on Tuesday, Aug. 14�', while the Primary Voting was going on. Voting is to go until 8 p.m. Our Vice President, Vivian Fahey will be moving away at the end of August. Our Member -at -Large will take that position until we can vote someone else in. We decided that since we have to submit nominees and vote on the Resident Council Board, by November, it would confuse everyone to have to nominate and vote:forjust the Vice President position, so we decided to let LeAnn stay in that position through the end of the year. In the meantime, please submit nominations for the Board members to Lyn Miner or through the check mail slot, outside the office. Please be sure that you get a Resident's OX., before you nominate him/her. Nominations must be in by the first of October. At the September meeting, the druggist from Walgreens will be here to answer questions about medications. The Secretary's Report was read. We welcomed our new resident, Rich Flagg. The Sunshine Report was given by Cecelia. $5.00 to Dominique, Vern Hanson, and Dorothy Smetana. Ken Bloch gave the financial report: Checking - $4,716.81 Petty cash on hand $227.87. We spoke briefly about having a pot -luck dinner, and also about the VFW Pork Tenderloin dinner. Sue Hackett from Aeon answered residents' questions about Aeon, and about their regulations and expectations. The $5.00 money winners were Kathy Davis, Barb Camp, Richard Flagg, and Ruth Hilstead. Meeting ended at 8 p.m. Resident Council Meeting July 9 2012 The meeting was called to order at 7:p.m.by Vivian Fayhe in the absence of our President Lyn Miner. We had the managers report by Jenny our office manager reminding us that Cummins workers will be here Wednesday from 8am to 1 pm The cars must be moved out of the garage Wednesday and not brought back in until Sunday so the cement that has been installed can dry. If you are in doubt about parking in the ramp call the police department for the answer. Do not feed the birds or animals as that attracts mice,and bugs to our building. The secretary report was read by Jessie The treasure report was given by Ken Checking $4716.81 Patti cash $227.87 Jackie gave the Bingo report with a balance of $35.00 Cecelia gave the Sunshine report. She sent $10.00 to the family of Brad Moris after he passed away. Helen Haley$5.00 Ardel Stanius $5.00 and Jeff Guise$5.00 Shirley introduced the new resident "Ron" in #425 Present at our July2nd meeting was James Lehnhoff from Aeon and hopes to join us at our August 13t" meeting Money winners were Don Camp, Lois Coppernell, and Ron #425 The meeting ended at 7:35p.m. Jessie Chudek Secretary COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of: October 23, 2012 AGENDA SECTION: Business Items ORIGINATING DEPARTMENT EXECUTIVE NO. 9 HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2012- 10, Adopting BY: Laura Frost BY: he Proposed 2013 Budget for Parkview Villa DATE: October 15, 2012 North BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, located at 965 40th Ave Northeast. PWN serves seniors and disabled persons. PWN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. CommonBond Housing provides management services to PWN. Expenditures The proposed 2013 budget for PWN is $606,452. The amount includes $92,200 for capital outlays. The budget increased 0 .7 %. This increase is reflected in property taxes. Revenues Total proposed revenue is $609,326 and includes rents of $355,936, Department of Housing and Urban Development operating subsidy of $132,755 and Department of Housing and Urban Development Capital Funding Program funds of $112,000 and other miscellaneous income of $8,635. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. RECOMMENDED MOTION: Staff recommends adopting Resolution 2012 -10, the PW North Budget RECOMMENDED MOTION: Move to waive the reading of Resolution 2012 -10, there being ample copies available to the public. Move to adopt Resolution 2012 -10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2013 Parkview Villa North Budget of $610,639 and recommending this to the City Council for approval. Attachments: Resolution, Budget Sheets H RA ACTI ON: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2012 -10 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) ADOPTING THE 2013 BUDGET FOR PARVIEW VILLA NORTH BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 unit rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW THEREFORE BE IT RESOLVED, BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2013 Parkview Villa North budget of $606,452. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. ADOPTED THIS day of 2012 MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVELOPMENT AUTHORITY Chair — Tammera Diehm Executive Director — Walter R, Fehst . � �. �I § §) ; §| §| ; ; ; §,;■ § § §§!!; f /;\q 7 7 \ HT !\ !§ / \/) .! ; \ _ ` & \ &«( y c2 \\ I f� � ! ! ¢ hi | � . � �. �I N N N O w N J N +A OI jO 041 N V oo CL + + A + A Ny W AN �iD�ry �1 N N Q pl p 3 N >u N J O O 0 022W W 1° OAi �. 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CONTRIBUTION 1220 F.I.C.A. CONTRIBUTION 1300INSURANCE 1510 WORKERS COMP INSURANCE PREM 1700 ALLOCATED FRINGE 1800 INTERDEPARTMENTAL FRINGE CR 0999 TOTALS: PERSONAL SERVICES SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2160 MAINT. & CONSTRUCTION MATERIALS 2171 GENERAL SUPPLIES 2172 UNIFORMS 2175 FOOD SUPPLIES 2280 VEHICLE REPAIR AND PARTS 1999 TOTALS: SUPPLIES OTHER SERVICES & CHARGES 3040 LEGAL FEES 3041 ATTORNEY FEES -CIVIL PROCESS 3050 EXPERT & PROFESSIONAL SERV. 3060 MANAGEMENT SERVICES 3100 PROTECTIVE SERVICES 3105 TRAINING & EDUC ACTIVITIES 3210 TELEPHONE & TELEGRAPH 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCAL TRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3430 ADVERTISING OTHER 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE & BONDS 3810 ELECTRIC 3820 WATER 3830 GAS 3840 REFUSE 3850 SEWER 4000 REPAIR & MAINT. SERVICES 4030 EXTRAORDINARY MAINTENANCE 4050 GARAGE, LABOR BURD. 4100 RENTS & LEASES 4300 MISC. CHARGES 4315 PILOT 4330 SUBSCRIPTION, MEMBERSHIP 4374 EMPLOYEE RECOGNITION 25,380 25,380 25,500 25,500 2,110 6,354 20,168 4,521 5,911 6,200 3,358 4,112 14 - 31,560 21,186 3,273 4,385 1,680 154,824 5,950 5,080 412 20,937 52,768 16,719 49,363 11,181 9,471 56,592 2,971 1,485 20,412 1,853 154,824 6,724 3,919 517 20,950 52,684 12,458 45,217 8,150 6,773 99,500 1,003 263 22,769 25,500 25,500 3,500 600 9,500 11,590 25,190 5,000 1,700 162,295 6,000 150 600 350 22,000 49,000 12,075 57,600 6,536 13,312 96,167 525 1,500 2,100 20,100 25,500 25,500 3,500 600 10,100 10,990 25,190 5,350 1,850 163,414 6,000 150 650 21,946 49,000 12,100 57,600 6,536 13,312 96,645 550 1,500 1,485 23,314 City of Columbia Heights 2013 Budget Worksheet 203 46330 PARKVIEW VILLA NORTH PARKVIEW VILLA NORTH Actual Expense 2010 Actual Expense 2011 Adopted Budget 2012 Department Proposed 2013 Manager Proposed 2013 Council Adopted 2013 Line Item Description 4376 MISCELLANEOUS CIVIC AFFAIRS 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 4395 STATE SALES TAX 4500 ADMINISTRATIVE EXPENSES 4850 INTEREST ON DEPOSITS 2999 TOTALS: OTHER SERVICES & CHARGES CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 5170 OFFICE EQUIPMENT 4999 TOTALS: CAPITAL OUTLAY OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES TOTALS: PARKVIEW VILLA NORTH 1,373 1,808 2,000 2,000 5,408 2,052 - - - 147 153 150 160 420,047 446,003 459,160 463,562 280,730 9,855 92,200 92,200 - 280,730 9,855 92,200 92,200 - 1,515,434 502,544 602,050 606,452 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetina of: October 23,2012 AGENDA SECTION: Business Items ORIGINATING DEPARTMENT EXECUTIVE NO. 10 HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2012- 11 Approving BY: Laura Frost BY: he Proposed 2013 Budget for Parkview Villa DATE: October 15, 2012 South BACKGROUND: Parkview Villa South (PVVS) is a 45 unit apartment building, located at 965 40,n Ave Northeast. PVVS serves low income seniors age 55 or older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by CommonBond Housing. Expenditures The proposed 2013 budget for PVVS is $283,568. Of this amount, $35,000 is allocated for capital projects. There is an overall budget increase of 1.5 %. This increase is reflected in advertising, property taxes and maintenance repairs. Revenues Proposed gross revenues are $320,735 miscellaneous income of $5,631. and include rents of $315,104 and other RECOMMENDED MOTION: Staff recommends adopting Resolution 2012 -11 the 2013 PVV South Budget. RECOMMENDED MOTION: Move to waive the reading of Resolution 2012- 11, there being ample copies available to the public. Motion: Move to adopt Resolution 2012 -11 a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2013 PVV South Budget of $283,568 and recommending this budget to the City Council for approval. Attachments: Resolution 2012 -11 , budget sheets HRA ACTION: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2012 -11 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) ADOPTING THE 2013 BUDGET FOR PARVIEW VILLA SOUTH BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, THE City had constructed in 1991 Parkview Villa South (PVVS), a 45 unit rental apartment building, for the purpose of providing housing for seniors age 55 and older. NOW THEREFORE BE IT RESOLVED, BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2013 Parkview Villa South budget of $283,568. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 23RD DAY OF OCTOBER, 2012. 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SERVICES 4100 RENTS & LEASES 4300 MISC. CHARGES 4315 PILOT 4330 SUBSCRIPTION, MEMBERSHIP 4374 EMPLOYEE RECOGNITION 4376 MISCELLANEOUS CIVIC AFFAIRS 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 4500 ADMINISTRATIVE EXPENSES 4395 STATE SALES TAX 4850 INTEREST ON DEPOSITS 2999 TOTALS: OTHER SERVICES & CHARGES 11,402 11,402 - 11,500 11,500 2,947 - - 2,947 11,500 11,500 813 2,769 3,778 4,968 2,909 1,762 1,837 1,037 9,336 10,536 1,900 2,392 500 500 5,500 3,100 3,125 2,625 - 11,025 209 - - - 2,500 840 54,187 1,000 68,976 24,300 72,701 5,701 6,810 - 2,278 1,760 2,025 - - 150 750 10,114 24,552 7,134 20,918 2,205 4,247 36,135 165 20 12,094 659 225 81 197,302 348 10,113 20,488 5,759 18,159 6,350 2,554 42,463 523 (121) 12,970 789 818 87 208,357 75 750 10,150 21,600 6,000 23,040 6,536 3,240 57,475 1,000 12,000 1,250 84 221,576 8,617 2,500 925 73,294 2,025 150 75 1,500 10,600 21,600 6,000 23,040 5,345 3,240 62,470 1,000 13,352 1,250 85 228,451 City of Columbia Heights 2013 Budget Worksheet 1131ARKVIEW 46340 VILLA SOUTH PARKVIEW VILLA SOUTH Actual Expense 2010 i Actual Expense 2011 Adopted Budget 2012 Department Proposed 2013 Manager Proposed 2013 Line Item Description CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT - - 35,000 35,000 5170 OFFICE EQUIPMENT - - - 4999 TOTALS: CAPITAL OUTLAY - - 35,000 35,000 OTHER FINANCING USES 8100 CONTINGENCIES - - - 6999 TOTALS: OTHER FINANCING USES - - - - TOTALS: PARKVIEW VILLA SOUTH 218,040 221,840 279,101 283,568 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 23, 2012 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Replacement Toilet Bids BY: Sheila Cartney BY: DATE: October 17, 2012 BACKGROUND: On August 6, 2012 the HRA approved a PHA Plan Amendment to include low flow high pressure toilets that will go from 5.5 gallons to 1.6 gallons of water usage. The estimate for the replacements in the PHA plan was $70,000. Staff sent out an RFP with the assistance of Brian Hon, Construction Manager for CommonBond. Three bids came back and after careful consideration staff is recommending Nasseff Mechanical to install the American Glenwall Standard toilet for $81,560. The table below represents the bids on the American Glenwall Standard toilet per the specs Nasseff Mechanical $81,560 United States Mechanical $84,773 Bednar Plumbing $127,987 RECOMMENDATION: Staff recommends hiring Nasseff Mechanical to install the American Glenwall Standard toilets in the north building using modernization funds. RECOMMENDED MOTION: Move to approve the contract with Nasseff Mechanical to install the American Glenwall Standard toilets in the north building using modernization funds. FaIM M I1IIL iAt4s HRA ACTION: 74wok" Sfmlddrd Style That Works Better .I BARRIER FREE GLENWALUm PRESSURE - ASSISTED TOILET ❑ 2093.100 • Vitreous china • Low - consumption (6.0 Lpf /1.6 gpf) • Wall- mounted, back - outlet toilet • Elongated bowl • Fully- glazed 2" ballpass trapway • 10" x 12" water surface area • Pressure - assisted siphon jet action • Side - mounted chrome trip lever • Close- coupled flushometer tank` • Speed Connect® tank /bowl coupling system • Sanitary bar on bowl ❑ 3402.016 Elongated bowl ❑ 4098.100 Tank complete with coupling components Nominal Dimensions: 749 x 495 x 762 mm (29 -1/2" x 19 -1/2" x 30 ") Fixture only, seat and supply by others Required working pressure range 25 psi - 80 psi Alternate Configurations Available: ❑ 4098.700 Tank and tank cover only with tank cover locking device ❑ 4098.800 Tank and tank cover only with right hand trip lever GLENWALLTm PRESSURE - ASSISTED WALL- MOUNTED TOILET VITREOUS CHINA Compliance Certifications - Meets or Exceeds the Following Specifications: • ASME A112.19.2 for Vitreous China Fixtures To Be Specified: ❑ Color: U White U Bone ❑ Linen ❑ Silver U Fawn Beige ❑ Black ❑ Seat: American Standard 05324.019 "Rise and Shine" (with easy to clean lift -off hinge system) solid plastic closed front seat with cover. • Seat: American Standard #5311.012 "Laurel' molded closed front seat with cover. • Alternate Seat: • Supply with Stop: Flushmate III tank system by Flushmate® Div. of Sloan Valve Co 02008 AS America Inc, NOTES: WASTE OUTLET SEAL RING MUST BE NEOPRENE OR GRAPHITE- FELT (WAX RING NOT RECOMMENDED) SUGGEST 1/16" CLEARANCE BETWEEN FACE AT WALL AND BACK OF BOWL. CARRIER FITTING AS REQUIRED TO BE FIGURED AND FURNISHED BY OTHERS. PROVIDE SUITABLE REINFORCEMENT FOR ALL SUPPORTS. SUPPLY NOl INCLUDED WITH FIXTURE AND MUST BE ORDERED SEPARATELY, * DIMENSION SHOWN FOR LOCATION OF SUPPLY IS SUGGESTED. FOR ADDITIONAL INFORMATION REFER TO INSTALLATION INSTRUCTIONS SUPPLIED. IMPORTANT: Dimensions of fixtures are nominal and may vary within the range of tolerances established by ANSI Standard A112.19.2. These measurements are subject to change or cancellation. No responsibility Is assumed for use of superseded or voided pages. When installed so top of seat is 432 to 483mm (17" to 19 ") from the ® finished floor. MEETS THE AMERICANS WITH DISABILITIES ACT GUIDELINES AND ANSI At 17.1 REQUIREMENTS FOR ACCESSIBLE AND USEABLE BUILDING FACILITIES-CHECK LOCAL CODES. M44 Revised 2/08 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of: October 23,2012 AGENDA SECTION: Public Hearing ORIGINATING DEPARTMENT EXECUTIVE HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2012 -12 Approving BY: Laura Frost BY: he HUD Public Housing Agency Plan DATE: October 15, 2011 BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 require all Housing Authorities to prepare an Agency Plan each year and a five year plan every five years. Staff has completed the draft copy of the 2013 Columbia Heights Agency Plan. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been made available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Community Development Department and the Columbia Heights Public Library. An informational Meeting was held for the residents of Parkview Villa North to review the Plan on Oct. 19th. To date, no public comments have been received. HUD requires a variety of components and documents to be incorporated into the annual plan. They include a PHA plan update showing annual and 5 year plan capital needs updates, progress update, statement of needs and resources, and numerous HUD certifications. After the Public Hearing on October 23, 2012 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated electronically and transmitted to HUD. RECOMMENDATION: Staff recommends the HRA approval the 2013 PHA plan as presented. RECOMMENDED MOTION: Move to waive the reading of Resolution 2012 -12, there being ample copies available to the public. Motion: Move to Adopt Resolution 2012 -12 , a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2013 Public Housing Agency Certifications of Compliance with the 2013 PHA plan and related regulations, and authorizing it's submission to HUD. rriH r 10 HRA RESOLUTION 2012 -12 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2013 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2013 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved ADOPTED THIS day of 12012 MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVELOPMENT AUTHORITY Chair — Tammera Diehm Executive Director —Walter R. Fehst YHA 5 -Year and U.S. Department of Housing and Urban OMB No. 2577 -0226 Development Expires 8/30/2011 Annual Plan I Office of public and Indian Housin IA III IA Information PHA Name: Columbia heights Housing and Redevelopment Authority Ill IA Code: _MN 105 PHA "Type: ® Small ❑ High Pertinning ❑ Standard ❑ 1 -ICV (Section 8) PIIA Fiscal Year Beginning: (MM /YYYY): _01/2013 2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: 101 Number of I ICV units: 3.0 Snbnnissioli Type ❑ 5 -Year and Annual Plan ® Annual Plan Only ❑ 5 -Year Plan Only 4.0 PIIA Consortia ❑ PHA Consortia: (Check box if suboiaiug ajoinl Plan and complete table below.) No. of Units in Each PHA Program(s) Included in the Programs Not in the Pro ram Participating PI -IAs Code Consortia Consortia PI -I I -ICV I111A I: run 2: 1111A 3: 5.0 5 -Year Plat. Complete items 5.1 and 5.2 only at 5 -Year Plan update. 5.1 Mission. Slate the FHA's Mission for serving the needs of low- income, very low- inconnc, and exhnnnely low income families in (he PI IA's jurisdiction for lire next five years: To Promote adequate and affordable housing, economic opportunity and a suitable living environment free hear discrinninalion. 5.2 Goals and Objectives. Identify the PI IA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income and very low- income, and extremely low- income families for the next live years. Include it repoit on the progress lire PI IA has made in nnecting the goals and objectives described in the previous 5 -Yea Plan. Expand the supply of assisted housing: Reduce public housing vacancies; Occupancy rates remain at 98% or above for over a year. I nnprove the quality of assisted housing: Improve public management; Ill AS score of 95 or trials. Increase customer satisfaction: Offer stable office hours and available stir to handle day to day issues. Renovate or modernize public housing units; Continue with the building modernization Ili oject until all floors have been renovated and then work on building unodemizalio l /renovation In oicels. Provide an improved living environment: Implement public housing security improvements; Continue to improve upon security at the site, add additional cameras and lighting to the property Promote self sufficiency and asset development of assisted households: Provide or Willa supportive services to increase independence for the elderly or families with disabilities; Continue to work with local agencies that provide supportive services to residents. Ensure egnal opportunity and affirnnfltively Farther fair housing; Undertake affrnnative nnnasures to cosine access to assisted housing regardless of race, color, religion, national origin, sex, familial Stalin and disability. Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size. I111A flan Update 6.0 (a) Identify all PI -IA Plan elements Ihal have been revised by lire PHA since its last Annual clan submission: Smoke Free Lease Addendum (b) Identify the specific Ioeauion(s) where the public may obtain copies of the 5 -Year and Annual PHA Plan. For a complete list of Ill IA Plan elements, see Section 6.0 of the instructions, Main Administration office of the PHA, PHA development management offices and Public Library. Ilope VI, Mixed Finance Modernization o• Development, Demolition and /m' Disposition, Conversion of Public Housing, Ilornemvne•ship 7.0 Programs, and Project -based Vouchers. Include statements related to these programs, as applicable. Columbia Heights HIM identified a purchaser in 2011,entered in to a purchase agreement in 2012 with conq>leNon anticipated in 2013. 8.0 Capital Improvements, Please complete Parts 8.1 through 8.3, as applicable. Capital Fund Progn'an Annual Statement /Performance and Evaluation Report. AS part Of I11C PUA $- Year Annual Plait, annually 8.1 complete and submit the Capital Fund /bngranr Amoral Stalement/Peifornamce and Evaluation Report, form I IUD - 50075.1, for each current and open CPP grant and CFFP financing. Capital Farad Program Five -Year Action Plan. As part of the submission of the Annual Plan, PI1As must complete and submit the Capital Film', 8.2 i ogi am Five -7em Action Plan, form HIJD- 50075.2, and subsequent annual titillates (oil a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items oast be included in the Five -Year Action Plan. Page 1 of 2 for in HUD -50075 (4/2008) 8'3 Capital Fund Financing Program (CPFP). ❑ Check if the PHA proposes to use any portion of its Capital Fund Progran, (CFP) /12eph,cen,cnl Housing Factor (RI IF) to repay debt incurred to finance capital improvements. Housing Needs. Based on infonuation provided by the applicable Consolidated flan, infomation provided by I -IUD, and other generally available 9.1 data, make a reasonable effort to identify the housing needs of the low - income, very low - income, and eximmely low - income families who reside in 9.0 thejurisdiclion served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant -based assistance waiting lists. 'I'lie identification oftiolSiag needs nutst address issues of affordability, supply, quality, accessibility, size of units, and location. Quality affordable beaming for extremely low income 10.0 elderly families and families with disabilities is a need within thejurisdiclion. The PHA provides 101 one - bedroom, units for qualified extremely low income elderly 1-amilies and families with disabilities within the jurisdiction of the PIIA, 11.0 Required Submission for I IUD Field Office Review. In addition to the PHA Plan template (I WD- 50075), PI As must submit the following documents. hears (a) through (g) n,ay be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the Ill IA Plan. Note: Fixed copies of these documents will not be accepted by the Field Office. (a) Form HUD - 50077, PHA Cerl ficatiorrs ofCompliarce wilh lire PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form HUD - 50070, Certification for a Drug -Free Workplace (PI As receiving CFP grants only) (c) Form I IUD- 50071, Cer fcation of Payments to biuence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbying Activities (PI As receiving CFP grants only) (e) Pat ill SF -LLL, A, Disclosure of Lobbying Activities Conlinaation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) conunenls. Comments received from the RAB must be submilled by the PI IA as an attachment to the PHA Plan. Ill [As must also include a narrative describing their analysis of the recommendations and the decisions made oil these recommendations. (g) Challenged Elements (h) Folio HUD- 50075.1, Capital Fund Progran Anneal SlalennendPerforrnance and Evalaalion Repoli (PIIAs receiving CFP grants only) (i) Form HUD- 50075.2, Capital Fund Program Five -Year Action Plan (PHAs receiving CFP grants only) Page 2 of 2 total HUH -5UU7,) (rli2wa9 Z Sn•ntegy for Addressing Houshtg Needs. Provide a brief description of ll,e PI1A's strategy for addressing the housing needs of families in the Jurisdiction and On the wailing list in the upcoming year. Note: Small, Section 8 only, and high Performing PHAs complete only for Annual 9.1 Plan submission will' the 5 -Yell" flan. the list are for housing that is available for exuemnely low income elderly and disabled families. The Ill IA has a I- lousing needs of those on wailing preference in place for those that live or work in thejurisdiclion. The PI IA plans to exceed the federal targeting requirement by targeting more than 40% of all new, admissions to public housing to families at or below 30% of median income. Addilionsrl Information. Describe the following, as well as any additional infornmtion HUD has requested. 10.0 (a) Progress in Meeting Mission and Coals. Provide a brief statement of the PI LA's progress in meeting the mission and goals described in the 5- Year Plan. The Ill IA has maintained an occupancy rate of 98 %or above for the Past year. 'I'lie PHA is improving the quality of assisted housing by continuing Will the building nndemization Pb,,. Six Floors have successfully been modernized. The Ill IA uppraled the security cameras at the site in the Past year.'fhe PHA continues its relationship with Volunteers of America to provide dining services for those in the assisted housing. The PHA markets to all in thejurisdiclion and continually works to ensure equal opportunity and affirmatively further fair housing. (b) Significant Amendment and Substantial Deviation /Modification. Provide the Ill LA's definition of °significant ameadm,enl" and "substantial devlall lnl /mod l flcrlb0n" 11.0 Required Submission for I IUD Field Office Review. In addition to the PHA Plan template (I WD- 50075), PI As must submit the following documents. hears (a) through (g) n,ay be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the Ill IA Plan. Note: Fixed copies of these documents will not be accepted by the Field Office. (a) Form HUD - 50077, PHA Cerl ficatiorrs ofCompliarce wilh lire PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form HUD - 50070, Certification for a Drug -Free Workplace (PI As receiving CFP grants only) (c) Form I IUD- 50071, Cer fcation of Payments to biuence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbying Activities (PI As receiving CFP grants only) (e) Pat ill SF -LLL, A, Disclosure of Lobbying Activities Conlinaation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) conunenls. Comments received from the RAB must be submilled by the PI IA as an attachment to the PHA Plan. Ill [As must also include a narrative describing their analysis of the recommendations and the decisions made oil these recommendations. (g) Challenged Elements (h) Folio HUD- 50075.1, Capital Fund Progran Anneal SlalennendPerforrnance and Evalaalion Repoli (PIIAs receiving CFP grants only) (i) Form HUD- 50075.2, Capital Fund Program Five -Year Action Plan (PHAs receiving CFP grants only) Page 2 of 2 total HUH -5UU7,) (rli2wa9 Z 'This information collcclion is malmaind by Section 51 I of till Quality I- lousing and Work 12esponsibilily Act, which added a new section 5A to the U.S. Housing Ac[ of 1937, as amended, which introduced 5 -Yew and Annual PHA Plans. The 5 -Year and Annual Ill IA plans provide it really source for interested parties to locate basic PI IA policies, rules, and requirements concerning the PI IA's operations, programs, mill services, and informs I IUD, families served by the PIIA, and members of the public of the FBA's mission and shategies for serving the needs of low- income and very low- income families. 'Phis form is to be used by all PI IA types for submission of lire 5 -Year and Annual Plans to I IUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions, searching exisliag data sources, gathering and maintaining (lie data needed, and completing and reviewing lire collection of information. HUD any not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this total by virtue of l'itic 12, U.S. Code, Section 1701 et seq., and regulations promulgated Ihorcunder al Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit 'file information requested does not lend itself to confidentiality Instructions form HUD -50075 Applicability. This form is to be used by all Public Housing Agencies (PHAs) with Fiscal Year beginning April I, 2008 for the submission of their 5 -Yea and Annual Plan ill accordance with 24 CPR Part 903. The previous version rally be used only through April 30, 2008. 1.0 PHA Information Include the full PHA name, Ill IA code, PHA type, and PI IA Fiscal Year Beginning (MM /YYYY). 2.0 Inventory Under cach program, enter the number of Annual Contributions Contract (ACC) Public I- lousing (1111) and Section 8 units (I ICV). 3.0 Submission Type Indicate whether this submission is for an Annual and Fivc Year Plan, Annual Plan only, or 5 -Year Plan only. 4.0 1111A Consortia Cbeek box if submitting a Joint PHA Plan and complete the table. 5.0 Five -Year Plan Identify the PI IA's Mission, Goals and /or Objectives (24 CPR 903.6). Complete only of 5 -Year upcdale. 5.1 Mission. A statement of file mission of the public housing agency for serving the needs of low- income, very low - income, aid extremely low - income families in thejurisdiction of the Ill [A during the years covered under (lie plan. 5.2 Goals and Objectives. Identify quantifiable goals and objectives that will enable (he PHA to serve the needs of low income, very low - inconic, aid extremely low- income families. 6.0 PIIA Plan Update. In addition to the items captured in the Plan template, PI -IAs must have the elennents listed below readily available to the public. Additionally, a Ill IA must: (a) Identify specifically which plan elements have been revised since the FHA's prior plan submission. (b) Identify where the 5 -Year and Annual Plan may be obtained by the public. At it nnininiunn, PI -IAs nest post ill IA Plans, including updates, at each Asset Management Project (AMP) and main office or central off ice of the PI -IA. PIIAs are strongly encouraged to post complete PHA Plans on its official wcbsite. PIIAs are also encouraged to provide each resident council a copy of its 5 -Year and Annual Plan. PHA Plan Elements. (24 CFR 903.7) Eligibility, Selection and Admissions Policies, including Deeoneenti ation and Wait List Procedures. Describe the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public bousing and I ICV and unit assignment policies for public housing; and procedures for maintaining wailing lists for admission to public housing and address any site -based waiting lists. 2. Financial Resomrees. A statement of financial resources, including it listing by general categories, of the FHA's anticipated resources, such as PHA Operating, Capital and other anticipated Federal resources available to the III IA, as well as learnt rents and other income available to support public housing or tenant -based assistance. The s(alenieat also should include the non - Federal sources of funds supporting cach Federal program, and stale the planned use for (be resources. 3. Rent Determination. A statement oflhc policies of the PI IA governing rents charged for public housing and IICV dwelling units. 4. Operation amd Management. A stmemcnt of the ndcs, standards, and policies of the PHA governing maintenance management of housing owned, assisted, or operated by the public lousing agency (which stall include measures necessary for the prevention or eradication of pest infestation, including cockroaches), aid management of the PIIA and prograus of the Ill IA. 5. Grievitate Procedures. A description of the grieviaco and informal hearing and review procedures that the Ill [A makes available to its residents and applicants. 6. Designated Housing for Elderly and Disabled Families. With respect to public housing projects owned, assisted, or operated by the PI IA, describe any projects (or portions f oaCOD, in the upcoming fiscal year, that (he Ill IA has designated or will apply for designation for occupancy by elderly and disabled families. 'fire description shall include the following information: 1) development name aid number; 2) designation type; 3) application status; 4) (late the designation was approved, submitted, or planned for submission, and; 5) the number of units affected. 7. Conunnnity, Service and Self - Sufficiency. A description of. (1) Any programs relating to services and amenities provided or offered to assisted families; (2) Any policies or programs of file NIA for the enhancement of Ibe econonnie and social self - sufficiency of assisted families, including piogriuus under Section 3 and FSS; (3) How (he PI IA will comply with file requirements of community service and Ireatnont of income changes resulting front welfare program requirements. (Note: applies to only public housing). 8. Safety and Crime Prevention. For public housing only, describe the PHA's plan for safely and crime prevention to ensure (lie safely of lire public housing residents. The statement mast include: (i) A description of the aced for measures to ensure (lie safety of public housing residents; (ii) A description of any crime prevention activities conducted or to be conducted by the PHA; and (iii) A description of the coordination between the PHA and lire appropriate police precincts for carrying out clinic prevention noasuies and activities. Page I of Instructions form IIUD -50075 N 9. Pets. A statement describing the PHAs policies and that the public housing agency plans to voluntarily convert; 2) An analysis of Ole projects or buildings required to be requirennents pertaining to the ownership of pets in public converted; and 3) A statement of the amount of assistance housing. received under this chapter to be used for rental assistance or 10. Civil Rights Certification. A PHA will be considered in other housing assistance in connection with such conversion. connpliance with the Civil Rights and AFFI -I Certification See guidance on HUD's website at: I ttu' /hvww hud.gov /offices /nth /centers /sac /conve'siou.efl, iE it can document that it examines its programs and proposed programs to identify any intpedinteus to fair housing choice within (hose programs; addresses those (d) Homeownership. A description of any houteownersltip inipedinients in a reasonable Ihshion in view of the (including project number and unit count) administered by resources available; works with the local jurisdiction to the agency or for which the Ill IA has applied or will apply implement any of (he jurisdiction's initiatives to for approval. affirmatively further fair housing; and assures (hat the annual plan is consistent with any applicable Consolidated (c) Project -based Vouchers. If lire PHA wishes to use the Plan for ilsjurisdiction. project -based voucher program, a statement of the pmjee(ed number of project -based units and general locations and how It. Fiscal Veni Andit. The results of the most recen( fiscal project basing would be consistent with its PI -IA Plan. year audit for (he Ili IA. 8.0 Capital Lnprovements. 'Phis section provides information on it III LA's 12. Asset Management. A statement of how (he agency will Capital Fund Program. With respect to public housing projects owned, assisted, or opomted by the public housing agency, a plan describing (he carry Oil( its asset ntanagennent functions with respect to the public housing inventory of the agency, including how capital improvements necessary to ensure long -term physical and social the agency will plan for the long -term operating, capital viability of the projects nuts[ be completed along with the required investmeu(, rehabilitation, modernization, disposition, and trans. Iteuts identified in 8.1 through 8.3, must be signed where other needs for such inventory. directed and (mismittcd electronically along with the If IA's Annual Plan submission. 13. Violence Against Women Act (VAWA). A description of. 1) Any activities, services, or programs provided or 8.1 Capital Fund Program Annual Statement /Perfm•nance and offered by an agency, either directly or in partnership with 1?vahnatimn Repot. PI IAs must complete the Capital hand other service providers, to child or adult victims of Program Animal SiatenrenUPeiJb, mane acrd Evaluation Report domestic violence, dating violence, sexual assault, or (form HUD- 50075.1), for each Capital Fund Program (CPP) to be stalking; 2) Any ae(ivilics, services, or programs provided undertaken with the current year's CPP funds or with CFFP or offered by a PHA that helps child and adult victims of proceeds. Additionally, the total shall be used for the following domestic violence, doing violence, sexual assault, or purposes: stalking, to obtain or nainlain housing; and 3) Any activities, services, or programs provided or offered by a (a) 'I'a submit the initial budget for a new grant or CFPP; public housing agency to prevent domestic violence, dating violence, sexual assault, and stalking, or to enhance (b) To repot the Performance and Evaluation Report progress victim safely in assisted families. en on any open gimps peviously funded or CFFP; and 7.0 Ilope VI, Mixed Finance Modernization or Developmmlt, (c) To record it budget revision on a previously approved open grant or CFPP, e.g., additions or deletions of work items, Demolition aurd /or Disposition, Conversion of Public Housing, modification of budgeted amounts (hat have been undertaken Homeownership Programs, and Project -based Vouchers since the submission of the last Annual Plan. The Capital (a) Hope VI or Mixed Finance Modernization or Development. Fund Program Annual Stalennont/Perfotnnance and 1) A description of any housing (including project number (if Evaluation Report must be submitted annually. known) and unit could) for which the PHA will apply for I TOPE VI or Mixed Finance Modernization or Development; and 2) A Additionally, PI -IAs shall complete the Per forna ice and timetable for the submission of applications or proposals. Ilie Evaluation Report section (see foohate 2) of the Capital Band application and approval process for 1 -lope VI, Mixed Finance Program Annual SlatemendPeiformance and Evaluation (total Modernization or Development, is it separate process. See HUD - 50075.1), at the following thanes: guidance on I -IUD's website at hhttl)' /hvww hod ova /ofClces ih /proerunsfpb Ito , /indcx.gfm 1. At (he end of the program ycar, until the program is completed or all funds are expended; (b) Demolition and /or Disposition. With respect to public housing 2. When revisions to the Annual Statement are made, projects owned by the PHA and subject to ACCs under the Act: (1) A description of any housing (including project number and which do not require prior HUD approval, (c.g., unit numbers [or addresses)), and the number of affected trails expenditures for emergency work, revisions resulting along with their sizes and accessibility features) for which the treat the PHAs application of f ingibilily); and PHA will apply or is critically pending for demolition or 3. Upon completion or teanination of the activities funded disposition; and (2) A timetable for lire demolition or disposition. The application and approval process for demolition in a specific capital fund program year. and /or disposition is a separate process. See guidance on I -IUD's website at: 8.2 Capital Fund Program Five -Year Action Ilan hlto. / /,www hud eov/o)aicw /pjlt /center /sac der to_disper/indx c l Pogram Five-Year PI -IAs must submit the Cnpim(Fue r fill Note: This statement must be submitted to the extent that Plan (total HUD- 50075.2) lot (he entire PHA portfolio for the first approved mud /or pending demolition and /or disposition has year of participation in the CFP and annual update themafter to changed. eliminate the previous year and to add a new fifth year (rolling basis) so that the form always covers line present five -year period (c) Conversion of Public housing. With respect to public beginning with the current year. housing owned by a PI IA: 1) A description of any building or buildings (including project number and unit count) that 8.3 Ca punt Fund Fina act ng Prograun (CFFP), Separate, wri(tell the PHA is required to convert to tenant -based assistance or HUD approval is required if the PHA proposes to pledge any Pnee 2 oC3 Instructions four Ht1D -50075 (2008) q portion of its CFP/RHF funds to repay debt inclined to finance capital improvements. The PHA must identify in its Annual and 5- year capital plans the amount of the annual payments required to service the debt. The 1111A must also submit an annual statement dclailing the use of the CFFP proceeds. See guidance on I IUD's wcbsitc at 11.0 hltp: / /www.hud gov /offices /pillll iograms /ph /caofund /cffp ufm 9.0 Noising Needs. Provide a statement of the housing nceds of families residing in thejurisdiclion served by the PHA and the means by which the PHA intends, to the maximum extent practicable, to address those needs. (Note. Slandard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5 -Year Plan). 9.1 Strategy for Addressing Housing Needs. Provide a description of the FHA's shalegy for addressing the housing lards of fimnilies in lhejurisrdiclion and on the wailing list in the upcoming year. (Note: Slandard and Troubled PHAs complete amorally; Small and I ligh Performers complete only for Annual Plan submitted with the 5 -Year Plan). 10.0 Additional Information. Describe the following, as well as ally additional inl'ornmtion iequestcd by HUD: (a) Progress in Dleeting Missimr and Goals. PHAs must include (i) a statement of the Ill [As progress in meeting (lie mission and goals described in the 5 -Year Plan; (ii) the basic criteria the PHA will use for rdelei mining a significant annendnront from its 5 -year Plan; and a significanl amendment or modification to its 5 -Year Plan and Annual Plan. (Note: Standard and Troubled PHAs complete annually; Small and high Performers complete only for Annual Plan submitted with the 5 -Year Plan). (b) Significant Amendment aul Substantial Deviation /Modification. Ill IA must provide Iho definition of "significant amendment" and "subsladial deviation /modification ". (Note: Standard air([ Froubled PHAs complete normally; Sanall and High Perfornncrs complete only for Annual Plan submitted with the 5 -Year Plan.) (e) Pl -IAs must include or reference any applicable memorandum of agreement with HUD or any plan to improve performmace. (Note: Standard nntl Troubled PHAs complete annually). Required Submission for HUD Field Office Review. ht order to be a complete package, PHAs must submit items (a) through (g), will signature by mail or electronically with scanned signatures. Items (h) and (i) shall be submitted electronically as an attachment to the PHA Plan. (a) Folio HUD- 50077, P1 -IA Certifications of Compliance with the PHA Plans and Related Regulations (b) Fom HUD - 50070, Cero/lealionjilr a Drug -Free Workpluee (PHAs receiving CFP grants only) (c) Foinn IIUD- 50071, Cerecaion ofPaymems to hiuence Federal Transactions (Ill [As receiving CFP grants only) (d) Form SF -I.LL, Disclosure of Lobbying Aetivities (PHAs receiving CFI' grants only) (e) Fatal SP- LLL -A, Disclosure of Lobbying Activities Cantinuoliorr Sheet (PHAs receiving CRP grants only) (1) Resident Advisory Board (RAB) comments. (g) Challenged Blcllnonts. hncludc any element(s) of the PI IA Plan that is challenged. (h) Form Hl1D- 50075.1, Cnpltnl Fnntl ProgrnntAmnm[ Stateutent/Perforneance anti Evaluation Report (Must be attached electronically for PHAs receiving CFP grants only). See instructions ills. 1. (t) Form I -IUD- 50075.2, Copilal Fund hogram Five -Year Action Plan (Must be attached electronically for PHAs receiving CFP grants only). See instructions in 8.2. total HUD -50075 N C N •~-� 7 O N N td 1 N Q =z= a W v � O N P on a � w a o o � x° w 00 0 C d Q N .�J f-i 0 w bb 0 x N r E U U d O ro a pq > O Wa b � ao 4 V an � C U on 5 0.. 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