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Home My WebLink AboutContract 2012 2448 c . , NORTHERN TECHNOLOGIES, INC. 6588 141s'Ave.NW, Ramsey, MN 55303 1408 Northland Dr. Suite 305,Mendota Heights,MN 55120 7403 19th Street South, St. Cloud,MN 56301 • 763-433-9175 • 763-323-4739 Fax May 8, 2012 Kathy Young Assistant City Engineer - City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 RE: Proposal for Materials Testing and Special Inspection Services 2012 Street Rehabilitation Projects Columbia Heights, Minnesota NTI Proposal P2184 Northern Technologies, Inc. (NTI) is pleased to submit this Materials Testing and Special Inspection Services Proposal for the above referenced project. We have reviewed the project plans, RFP, and specifications for the above project. Our estimate is based on the project documents and previous experience with similar projects. Project Information The proposed project consists of rehabbing numerous streets within the City of Columbia Heights, Minnesota. Scope of Work-Construction Materials Testing& Special Inspections The following presents a general description of our proposed testing and inspections to be performed by our firm based on our experience with similar projects. We propose staffing this project on an intermittent to full time basis as project progress dictates with individuals qualified to perform the required test or inspection.Our service schedule will be coordinated with your on- site representative. Materials Testing and Special Inspection Proposal 2012 Street Rehabilitation Projects Columbia Heights,Minnesota NTI will provide qualified staff to: • Observe the project excavations as they are performed to verify suitability of soils prior to placement of fill and approve soils to be used for backfill for the project. • Perform moisture/density testing of engineered fill placed beneath pavements and walks as well as backfill above utilities to document compliance with project compaction specifications. • Observe a roll tests on the parking lot subgrade and aggregate base. • Retrieve bituminous mix and core samples to perform bituminous testing such as maximum specific gravity, core sample bulk density, gyratory density tests. • Provide recommendations for moisture content and lift thickness of engineered fill placement to optimize compaction effort. • Obtain samples of the concrete and test for slump, air content, temperature, and cast cylinders for compression strength testing. Discrepancies with construction documents will be presented to the construction manager and/or contractor for corrective action. Our activities will be coordinated with the construction manager and/or your designated representative. Daily reports will be left with the site manager and sent to you along with our test results on a weekly basis. Project Team NTI proposes to provide an engineering staff consisting of: • Steve Johnston, P.E., Regional Manager, will monitor progress on the proposed project and will be your point of contact for anything contract related. • Kyler Bender, E.I.T., will act as our project manager and will coordinate our efforts with the construction manager and your representative, supervise our field personnel, assign field staff to the project, and supervise and approve all laboratory testing. Kyler will be your main point of contact. Anticipated Schedule and Fees We propose performing the above referenced construction services during the 2012 construction season for the unit rates outlined in the attached fee schedule. Based on experience with similar projects and the Project Plans, we estimate the total fees for all projects combined to be approximately $6,325. Our final fee, which may be higher or lower, is dependent upon contractor scheduling, weather, actual requested services and any unforeseen circumstances beyond our control. We will advise you as early in the process as possible if we anticipate our fee will exceed this estimate. 2 Materials Testing and Special Inspection Proposal 2012 Street Rehabilitation Projects Columbia Heights,Minnesota An invoice for our services will be submitted to you monthly and is due within 30 days of receipt. The attached GENERAL CONDITIONS are an integral part of this proposal for services. This proposal is valid through July 8, 2012. Acceptance Please indicate your acceptance of this proposal by signing one copy and returning it to us. We look forward to working with you and being part of your team. If you have any questions, feel free to contact Kyler at 763-433-9175. NORTHERN TECHNOLOGIES, INC. CITY OF COLUMBIA HEIGHTS , ,/,,,›V. S,"( 73-7.„------(- By: , Kyler Bender, E.I.T. Project Engineer Printed Name:�°�ae"." a5/4--- ...„ 7' Title: Stephen Johnston, P.E. j Regional Manager/Vice President (//f/-/1/2/ /// Date �� Attachments: Fee Schedule General Conditions 3 GENERAL CONDITIONS SECTION 1: PROJECT INFORMATION SECTION 5: DISPUTES 1.1 Client will make available to NTI all known infonnation regarding 5.1 If NTI institutes suit against the Client to enforce any part of this existing and proposed requirements which affects the work,including but agreement,then all litigation expenses or collection expenses,including not limited to:specifications,contracts,recommendations,plans and attorney's fees,will be paid to the prevailing party. change orders. 5.2 If the Client institutes a suit against NTI,which is dismissed,or a 1.2 Client will immediately transmit to NTI any new information that verdict rendered for NTI,client agrees to pay NTI for all cost of defense, becomes available to it or its subcontractors,so that reconunended actions including attorney's fees,expert witness fees and court costs. can be reviewed. SECTION 6: STANDARD OF CARE 1.3 Client will provide a representative to answer questions about the project when required by NTI upon 24-hour notice. 6.1 NTI will perform consistent with the level of care and skill ordinarily exercised by members of the geotechnical and materials testing profession 1.4 NTI will not be liable for any incorrect advice,judgment,or decision currently practicing under similar conditions. No other warranty,expressed based on any inaccurate infonnation furnished by Client,and Client will or implied,is made. indemnify NTI against liability arising out of or contributed to by such infonnation. 6.2 NTI will be responsible for it's data,interpretation and recommendations,but will not be responsible for interpretation by others. SECTION 2: SAMPLES SECTION 7: LIMITATION OF LIABILITY 2.1 NTI will retain representative samples for 30 days after submission of NT1 report. Upon request by Client,samples can be shipped,charges 7.1 NTI's liability to the Client and all contractors and subcontractors on the collect,to destination selected by Client;or NTI can store them for an project,for damages due to professional negligence,negligence or breach agreed upon storage charge. of any other obligation to Client or others,will be limited to an amount not to exceed$20,000 or the NTI fee,whichever is less. SECTION 3: FEE PAYMENT 7.2 Client will notify any contractor or subcontractor who perfonns work in 3.1 NTI will submit invoices to client monthly,and a final invoice upon connection with any work done by NTI of the limitation of liability for completion of services. Invoices will show charges based on current NTI design defects,errors,omissions,or professional negligence,and to require Fee Schedule or other agreed upon basis. A detailed separation of charges as a condition precedent to their perfonning their work,a like indemnity and backup data will be at Client's request. and limitations of liability on their part as against NTI. In the event the Client fails to obtain a like limitation and indemnity,Client agrees to 3.2 The Client will pay the balance stated on the invoices unless Client indemnify NTI for any liability to any third party. notifies NTI in writing of the particular item that is alleged to be incorrect within fifteen(15)days from the invoice date. SECTION 8: INSURANCE 3.3 Payment is due upon receipt of invoice and is past due thirty(30) 8.1 NTI will carry worker's compensation insurance and public liability, days from invoice date., On past due accounts,Client will pay a late property damage,and errors and omissions insurance policies,which NTI charge of I.5(%)per month,or the rnaxunuin allowed by law. In the event considers adequate. NTI will not be responsible for liability beyond the of litigation,resulting from Client's refusal to make payment,without just limits and conditions of the insurance. NTI will not be responsible for any cause,then all warranties and representations,expressed or implied,by NTI loss or liability arising from negligence by Client or by other.consultants shall be void. employed by Client. 3.4 In the event Client fails to pay NTI within sixty(60)days following SECTION 9: TERMINATION invoice date,NTI may consider the default a total breach of this agreement and all duties of NTI under this agreement will be tenninated. 9.1 This agreement may be tenninated by either party upon seven(7) SECTION 4. OWNERSHIP OF DOCUMENTS days written notice if there is substantial failure by the other part to perform. Tennination will not be effective if substantial failure is remedied before expiration of the seven days. Upon termination,NTI will be paid 4.1 All documents prepared by NTI as instruments of service will remain for services rendered plus reasonable termination expenses. the property of NTI. 9.2 If the contract is terminated prior to completion of all reports 4.2 Client agrees that all reports and other work furnished to the Client or contemplated by the agreement,or suspended for more than three(3) his agents,which are not paid for,will be returned upon demand and will months,NTI may complete analysis and records as are necessary to not be used by the Client for any purpose. complete it's files and may complete a report on the services performed. Termination or suspension expenses will include direct costs of completing 4.3 NTI will retain all pertinent records concerning services performed analysis,records and report. for a period of two(2)years after the report is sent;during that time the records will be made available to the Client during NTI's nonnal business SECTION 10: ASSIGNS hours. 10.1 Neither party may assign duties or interest in the agreement without the written consent of the other party. 4 _° ORTHERN TECHNOLOGIES INC. ANN s Table 1 -Estimate of Services 2012 Street Rehabilitation Project City of Columbia Heights Item Estimated Units Unit Cost Unit Estimated Fee Personnel Project Manager/Engineer 10 $95.00 per hour $950.00 Principal Engineer $118.00 per hour $0.00 MN DOT Certified Technician 50 $54.00 per hour $2,700.00 Technician $48.00 per hour $0.00 Clerical $35.00 per hour $0.00 Mileage(15 Trips) 540 $0.70 per mile $378.00 Testing Fees Moisture Density Relationship(ASTM D-698)-Includes Labor 2 $95.00 per test $190.00 Density of Soil by Sand Cone Methods(ASTM D1556-07)- Plus Labor 10 $25.00 per test $250.00 Density of Soil by Nuclear Methods(ASTM D2922)-Plus Labor $15.00 per test $0.00 Dynamic Cone Penetrometer Test for Aggregate Base (MnDOT 2211)-Plus Labor 8 $10.00 per test $80.00 Realative Moisture(MNDOT Method) $10.00 per test $0.00 Sieve Analysis: 1-1/2"to#200&wash(ASTM C-136,C- 117)-Includes Labor 1 $95.00 per test $95.00 Percent of Fractured Particles in Course Aggregate(ASTM D5821) $50.00 per test $0.00 Tests of Plastic Concrete-Air Entrainment, Slump, Temperature(ASTM C143,C138)-Labor Only 12 $0.00 per test $0.00 Cylinder Compressive Strength(ASTM C-39)Includes Labor 12 $16.50 per cyl $198.00 Theoretical Maximum Specific Gravity and Density of Bituminous Paving Mixtures(ASTM D-2041)-Includes Labor 2 $50.00 per test $100.00 Realative Density of HMA specimen by means of the Super Pave Gyratory Compactor(ASTM D6925-09)Includes Labor 2 $240.00 per test $480.00 Density of Compacted Bituminous Mixtures by Nuclear Methods(ASTM D2950)-Plus Labor $15.00 each $0.00 Extraction of Asphalt Cement&Aggregate Gradation (ASTM D-2172,C-137,C-117)-Includes Labor 4 $165.00 per test $660.00 Bulk Specific Gravity,Density,and Percent Absorbed Water of Compacted Bituminous Specimens(AASHTO T166, MnDOT Modified)-Includes Labor 7 $35.00 per test $245.00 Total Budget $6,326.00 z mrb — I-vu-r Q 'is 0.. NORTHERN EcHNOLOGIES INC. 6588 141st Avenue NW,Ramsey,MN 55303 763-433-9175 763-323-4739 Far t Northern Technologies, Inc 6588 141st Ave NW Ramsey, MN 55303 Ms. Kathy Young June 11, 2012 City of Columbia Heights Project No: 12.50881.200 637 38th Avenue N.E. Invoice No: 7386 Columbia Heights, MN 55421 Total Budget Project 12.50881.200 Columbia Heights 2012 Street Rehab - CMT-Columbia Heights, MN Professional Services from April 29, 2012 to June 2, 2012 Professional Personnel Hours Rate Amount Senior Technician 28.00 54.00 1,512.00 Project Manager 2.00 95.00 190.00 Clerical .50 35.00 17.50 Totals 30.50 1,719.50 Total Labor 1,719.50 Unit Billing Vehicle Mileage 292.0 Miles @ 0.70 204.40 Cylinder Compressive Strength - NTI 28.0 Tests @ 16.50 462.00 Total Units 666.40 666.40 TOTAL THIS INVOICE $2,385.90 Current Prior Total Billings Project Billings 2,385.90 0.00 2,385.90 Verified JUN 16 20TI a. PUSUC WORKS