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HomeMy WebLinkAboutJune 27, 2012 agendaCITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA TRAINING ROOM, PUBLIC SAFETY BUILDING WEDNESDAY, JUNE 27, 2012 5:30 P.M. 1. ROLL CALL 2. CONSENT AGENDA These items listed are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. A. Approval of April 25, 2012 Minutes B. Approval Payment of Bills 3. LETTERS AND REQUESTS None at this time 4. OLD BUSINESS None at this time 5. NEW BUSINESS A. Adopt a Park: Policy Development Hansen will discuss the Adopt a Park program 6. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members 7. PUBLIC MEETING 6:00 P.M. A. LaBelle Park: Public review and comment of master plans 8. ADJOURNMENT The City of Columbia Heights does not discriminate on the basis of disability hr the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706 -3611, to make arrangements. (TDD /706 -3692 for deaf only). City of Columbia Heights Park and Recreation Commission April 25, 2012 Eileen Evans called the meeting to order at 5:28 p.m. ROLL CALL Members present: Eileen Evans; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik Staff Present: Kevin Hansen, Public Works Director; Gary Peterson, Mayor; Keith Windschitl, Recreation Director; Deanna Saefke, Secretaiy APPROVAL CONSENT AGENDA Evans asked how often baseball bases are purchased. Hansen replied they are purchased annually. Evans asked what the bills were for storage shed removal. Hansen replied the storage shed for the rear yard at Public Works was removed. Motion by Payne, second by McDonald, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Request for reduced rental rate for the Sister Cities group on October 28, 2012. Evans indicated that during the weekend we typically charge the $50 entry fee and $20 per hour of use for John P. Murzyn Hall use. Windschitl stated that the Sister Cities group is a City organization. There has been a request to waive the fee for the event. At this time there is no event on the previous Saturday, but will most likely rent which would cause there to be cleanup and turnaround time on Sunday. Stroik asked if there was a need to have the event on a Sunday opposed to a weeknight. Windschitl replied that lie informed the group that if they did rent on a weeknight the fee would be waived due to other programs being held in the evenings, but on the weekend when we would typically be closed, we do need to cover staffing costs. When other community organizations use the facility during open hours but when used outside of operating hours we charge what the cost is to have staff in the building. Motion by Stroik, second by McDonald, to charge the fifty dollar entry fee and twenty dollars per hour of use inside Murzyn Hall Sunday, October 28, 2012. Discussion was held regarding only charging for the hourly use because they are a City group. The typical fifty dollar entry fee has been to cover cleanup and setup time prior to the event. This could be waived for this instance and still cover the staffing for the event time frame. Motion amended by Stroik, second by McDonald, to charge the twenty dollars per hour of use in Murzyn Hall only to cover staffing on the weekend. Upon vote: All ayes. Motion Carried. B. Request for an extended rental time on Friday, July 6, 2012 until 3:00 a.m. Evans indicated the previous decision of the Commission is to have all rentals of John P. Murzyn Hall end at 1:00 a.m. with no exceptions. Stroik indicated that there is a concern with people leaving the party that late at night and that the facility is in a residential neighborhood. Park & Recreation Commission April 25, 2012 Page 2 Motion by Payne, second by Greernhalgh, to deny the request of the 3:00 a.m, late rental time and that all rentals must end at 1:00 a.m. Upon vote: All ayes. Motion Carried. OLD BUSINESS A. LaBelle Park Master Plan Hansen discussed the attachments. The narrative outlining the desired scope for the Master Plan of LaBelle Park based upon comments from the Commission and Staff. Hansen introduced Candace Amberg from Brauer and Associates, Ltd. Amberg discussed the site inventory and analysis of LaBelle Park. One goal will be to keep view areas open to the water along the walking path. The boardwalk area on the west side of the park was done by Brauer and Associates, Ltd. in 1978. There is a lot of erosion on the east side of the park along the steep embankment. Amberg discussed the concept plans for LaBelle Park. Concept #1 shows a refurbished playground on 42nd Avenue, removal of the basketball court, accessible trail from the parking lot to the pond overlook with a natural design, improved water quality through rain gardens, removal of the Circle Terrace basketball court, removal of the overlook on 40d' Avenue and other items. Concept #2 shows an updated playground area on 42nd Avenue with separate areas, trail updates with seated viewing areas along the trail, a shelter near the playground, terraced seating in the hill where the current basketball court is located, a pier onto the pond, and the overlook area with seating, arbors and a possible memorial area. This concept also shows removal of the playground on Circle Terrace and creating a full basketball court or a community garden area. Amberg indicated the need to make improvements to the embankment over time to prevent erosion. McDonald replied that the playground is important to keep for the youth in the Circle Terrace neighborhood. Hoium reported users of the trail liking the idea of the corner trail cutting in closer than the current trail in the northeast corner. Hoium approves of moving the current memorial to a better location. Evans voiced a concern with the amount of rain gardens. Hansen replied that the rain gardens are integrated into the park because they are required. The area consumed by the storm water quality treatment is driver by the amount of surface area that drains into the water. Hansen indicated that LaBelle pond is a DNR protected water body by the Mississippi WMO. The options for water treatment include rain gardens, underground, infiltration basins and wet ponds. The approach is to keep them more naturalized while providing the water treatment. Hansen indicated the next step is to get the plans out for public review. He would like to show both playground options and get the opinions from the LaBelle and Circle Terrace areas. Hoium asked where the projected budget is. Hansen replied that the budget has not been put together until the final plan is put together. He stated the $300,0004500,000 range is a good estimate at this stage. Evans indicated the focus should be to clean up the pond overlook. Amberg replied that the purpose of a master plan is to first set an overall plan that people are happy with and then prioritize which area to start with. Hansen replied that is the plan and we know that there will not be full funding to support the master plan and as money becomes available work on the priority areas. Payne indicated a concern with a pier because it would deteriorate over time. He also liked the natural look and the setback design for the overlook of plan #1. Hansen asked for the Commission's opinions on the Circle Terrace playground. He indicated that many complaints are received on both basketball courts in the area. Payne asked if the senior citizens in the local housing developments are asking for anything specific. Evans indicated the Park & Recreation Commission April 25, 2012 Page 3 people she spoke with who were using the park had two requests; get rid of the geese and get rid of the dead cattails. They were happy with the trial and would like to see the overlook area more useable. Payne asked if moving the trail back like in concept #I would help with the geese problem. Amberg replied that it would help but geese will also find the path of least resistance. Members agreed to remove the basketball court area near the apartments because this is more of a passive park, they agreed on the addition of a shelter for park users, the fear is that if there is artwork in the overlook area that it would get vandalized, they agreed on the look of the playground area in concept #2. Evans suggested having a walk thru at LaBelle Park before any final decisions are made. Amberg stated that the reason why you might not see many children using the park facilities is because it is so outdated and once the playground has an update it would encourage young families to use the park. Hansen replied to Iloium regarding funding is that once the master plan is finished one strategy that has been successful is to apply for grant funding and has paid for a lot of our current playground equipment. Hansen indicated the next step is to set up a meeting with the public, get the concept plans out for review, take input, and then reconmiend a master plan based on the comments. He reminded the Commission that the next meeting will be on May 19 at 11:30 a.m, at Ramsdell Park for the grand opening of the softball field. There will be a short ribbon cutting, the drum line will perform and the first pitch to be thrown at 11:45 a.m. with a City official and a representative from the Columbia Heights School District. Windschitl indicated that if a regular Park & Recreation meeting is needed it will be held after the grand opening. NEW BUSINESS A, Jamboree 2012 Fireworks Windschitl reported one proposal was received for the Jamboree fireworks show from the same company that was used last year. The City's budget is $6,000 annually. Windschitl does receive donations to help find some of the cost. He asked the opinion of the Members as the show would be similar to last year. The company is Pyrotechnic Display, Inc. and the Columbia Heights resident Ben Erickson will again be involved in shooting off the fireworks. I-Ie indicated that if the weather is bad on Saturday they show would be done on Sunday. The Members agreed that the same company does a very good job with the fireworks. Windschitl invited anyone to review the submitted proposal. Stroik indicated that it is a good thing that the City is still doing the annual fireworks show. Motion by Stroik, second by Payne, to accept the fireworks proposal from Pyrotechnic Display, Lie, in the amount of $6,000 for the 2012 Jamboree. Upon vote: All ayes. Motion carried. REPORTS A. Recreation Director Windschitl indicated nothing further to report at this tine. B. Public Works Director/City En irg neer Hansen reminded that the next meeting will be at Ramsdell Park on May 19 at 11:30 for a short ribbon cutting and ceremonial opening of the park. The Columbia Heights School Board and City Council will be invited along with all Park & recreation Commission Members. Stroik asked if the Ramsdell family and CH Police Department are planning another event. Windschitl replied that the family will be having a picnic type of event on July 25. Hansen indicated the City Manager is interested in getting the Adopt a Park Program running. There will be a newsletter article in the Heights Happenings newsletter. The goal is to get more Park & Recreation Commission April 25, 2012 Page 4 organization involved to focus on cleaning the park on a regular basis and it also helps to have an active reporting of deficiencies or vandalism in the parks. A letter is being sent to local churches, schools, civic groups and other community groups. This type of program will take an effort to maintain it and someone to oversee the program. Payne asked if the Commission would receive a letter or invitation to participate. Windschitl reported that the idea is to have the neighborhood groups, nonprofits, businesses and churches to participate for a three year commitment in the spring and fall, Payne indicated that he would be more than happy to help with the program. C. Commission Members Greenhalgh asked if golfing was prohibited in the parks. Hansen replied that there are signs for no golfing at the parks and it is a City ordinance inside the parks. Greenhalgh reported seeing people golfing at Keyes Park. Stroik asked about having dogs in the water at Silver Lake Beach, Hansen replied that the City ordinance states that dogs are not allowed at the swimming beach. Greenhalgh asked if the curb could be painted yellow for no parking along the street at Keyes Park. Hansen replied that painting typically begins at the end of May. Evans asked about the result for the trail at Hart Lake. Hansen replied that bids were taken; the City Council did a contingent award based on a grant that was submitted to the DNR. The decision should be sometime in June for a paved trail. Stroik asked if the park sign at Ostrander Park was scheduled for replacement. Hansen replied that the parks signs have recently been replaced when the parks have been updated. Stroik indicated that the sign is about 25 years old; it is a nice park and could use some more trees and benches. Hansen replied that the department is planting trees. Payne reported that the CH Athletic Boosters held a f nndraising open house event at the Public Safety building and thanked the Recreation Department for their support in having a basketball hoop there and a table with information at the event. He stated there was a good turnout of people. Windschitl stated that the Recreation Department was giving away t- shirts to the youth who shot basketballs. He indicated Recreation staff volunteered to be there helping with the event and that the CH Athletic Boosters did a good job. Stroik asked if the Hylander Center City Gym is open in the evenings during the summer months. Windschitl replied yes the hours are Monday through Thursday from 6:00 -8:30 p.m., Saturday 9:00 a.m. — 12:00 p.m., Sunday 12:00 — 3:30 p.m. and then Monday through Friday from 9:00- 11:00 a.m. Evans asked if Windschitl is the staffing the gym. Windschitl replied that he is there Monday through Friday mornings and other part -time staff who work in the evenings. ADJOURNMENT Evans adjourned the meeting at 6:35 p.m. Deanna Saelke, Recreation Clerk Typist II APRIL EXPENSES - MURZYN HALL - 2012 Date Vendor Item Amount Account 4/18/12 Home Depot Floor tile JPM $35.89 2160 4/4/12 Menards paint, floor finish, tae $51.55 2171 4/18/12 Goodin Co. toilet repair kits $96.04 2171 4/18/12 Menards epoxy. aint. bleach, bruses $36.70 2171 4/18/12 Park Supply Inc toilet repair kits $102.54 2171 4/25/12 Sams's Club deep cycle lift battery $90.70 2171 4/25/12 Windschitl /Keith caster wheel for cart $5.35 2171 4/4/12 Shamrock Group CO2 Cylinders $61.00 2990 4/4/12 Centuryflink telephone $106.11 3210 4/4/12 MN Dept of Admin telephone $87.37 3210 4/25/12 Centurylink telephone $91.19 3210 4/30/12 12 Pro & Liab Ins insurance $593.08 3600 4/4/12 Xcel Energy electric $1,307.65 3810 4/18/12 Xcel Energy electric $150.61 3810 4/18/12 Xcel Energy electric $1,441.56 3810 4/25/12 SBSI Inc Site Trek 6/12 -5/13 $141.08 4000 4/4/12 Orkin pest control JPM March $105.00 4020 4/4/12 G &K Services Inc mops wet & D $15.84 4100 4/18/12 G &K Services Inc mops wet & Dry, linens $312.57 4100 4/25/12 G &K Services Inc mops wet & Dry, linens $157.86 1 4100 4/30/12 CC Fee allocation 4/12 Credit card fee $48.41 4310 Total= 1 $5,038.10 Page 1 of 1 Liz Bray - Re: hi From: "Ij fish ing @yahoo.com" <Ijfishing @yahoo.com> To: "Liz Bray" < Liz. Bray @ci.col umbia- heights.mn.us> Date: 6/22/2012 11:25 AM Subject: Re: hi Liz here is the list of the sponsors. Varied Baits, Frankies Marine & Baits, Mayor Gary Peterson, Heights Rec., Outdoor Knowledge, Evinrude Motors, Northland Tackle, JR Tackle, C.H. Lions, Wal -Mart, Target, National Anglers Assc., Marilyn Peters SACA, Judy Lindfors SACA, SACA Food Shelf, Jim Fowler C.H. Lions, Joe Berzek C.H. Lions. Thanks again have a great weekend. Shawn & Rick Johnson Sent from my Verizon Wireless 4GLTE smartphone - - - -- Reply message - - - -- From: "Liz Bray" < Liz. Bray @ci.columbia- heights.mn.us> To: <Ijfishing @yahoo.com> Subject: hi Date: Thu, Jun 21, 2012 9:05 pm hi Elizabeth (Liz) Bray Recreation Program Coordinator City Of Columbia Heights (763) 706 -3733 file://CADocurnents and Settings \lizb \Local Settings\ Temp\ XPGrpWise \4PE4561Dcchgw1001666... 6/22/2012 MAY EXPENSES - MURZYN HALL - 2012 Date Vendor Item Amount Account 5/2/12 Menards gas can for pressure washer $6.40 2171 5/16/12 Bisnauth /Doo ie tape handicap button $3.19 2171 5/23/12 Menards bleach, batteries, wood chips $184.70 2171 5/23/12 Grove Nursery plants JPM $444.13 2171 5/30/12 Shamrock Group Ace pop & CO2 JPM $67.70 2990 5/2/12 G4S Secure Solutions JPM security 041412 $123.89 3050 5/9/12 G4S Secure Solutions JPM security 042112 $157.41 3050 5/16/12 G4S Secure Solutions JPM security 042512 $113.14 3050 5/23/12 G4S Secure Solutions JPM security 050412, 050512 $316.59 3050 5/30/12 G4S Secure Solutions JPM security 051112 $82.05 3050 5/2/12 Centurylink telephone $14.35 3210 5/9/12 MN Dept of Admin telephone $83.44 3210 5/23/12 Centurylink telephone $91.19 3210 5/31/12 12 Prop & Liab Ins Alloc insurance $593.08 3600 5/23/12 Xcel Energy electric $1,537.99 3810 5/30/12 Xcel Energy electric $80.18 3810 5/9/12 Center Point Energy as $255.29 3830 5/2/12 Orkin Inc pest control 042312 $105.00 4020 5/23/12 Orkin Inc pest control 051412 $105.00 4020 5/30/12 Renewed hardwood floors labor refinish floor' m $1,000.00 4020 5/2/12 G & K Services Inc mops wet & d $16.47 4100 5/9/12 IG & K Services Inc mops wet & dry, linens $254.89 4100 5/16/12 G & K Services Inc mops wet & dry, linens $44.33 4100 5/23/12 G & K Services Inc mops wet & dry, linens $172.69 4100 5/30/12 1 G & K Services Inc mops wet & d $16.471 4100 Total = 1 $5,869.57 DATEI VENDOR I AMOUNTI DESCRIPTION ACCOUNT CODE 40412 000085 OFFICE DEPOT 8.65 COPYPAPR,HILITRS,5X8PADS 101 -45200 2000 41112 099071 STAPLES ADVANTAGE 6.19 COPY PAPER,BINDING COMB 101 -45200 2000 41812 000085 OFFICE DEPOT 9.93 PAPER,FILEPOCKET,HILTR 101 -45200 2000 41812 099372 INNOVATIVE OFFICE SO 4.15 PENS,BINDING COMBS 101 -45200 2000 42512 099372 INNOVATIVE OFFICE SO 4.20 TAPE,BINDER,HOT CUPS 101 -45200 2000 40412 004935 MINNEAPOLIS SAW CO 3,189.88 TRIMMERS, MOWERS, BLOWEF 101-45200 2010 41112 099826 MINNESOTA PLAYGROL 2,515.84 8 FT BENCHES 101 -45200 2010 40412 003925 G & N ENTERPRISES 321.16 CLEANERS,WASP SPRAY 101 -45200 2161 40412 001895 SHERWIN WILLIAMS 1,517.22 27 GAL POOL PAINT 101 -45200 2171 40412 001895SHERWIN WILLIAMS 968.19 BRUSH ES,TRAYS,ROLLRS,RAG 101 -45200 2171 40412 008605 WW GRAINGER,INC 213.74 WADERS,SUSPNDRS,HIPBOOT 101 -45200 2171 40412 008605 WW GRAINGER,INC -0.51 6.875% STATE TAX ADJ 101 -45200 2171 40412 099677 WAUSAU TILE INC 568.32 TRASH CAN DOME TOPS 101 -45200 2171 40412 004260 DISCOUNT STEEL INC 220.94 BLEACHER REPR -ANGLE IRON 101 -45200 2171 40412 004260 DISCOUNT STEEL INC -1.85 6.875 STATE TAX ADJ 101 -45200 2171 41112 014210 EARL F ANDERSEN INC 978.90 PARK CLOSED SIGNS 101 -45200 2171 41112 009495 HOME DEPOT #2802 11.62 HINGE,BAGS 101 -45200 2171 41112 009495 HOME DEPOT #2802 48.02 PVC UNION,DRILL BITS 101 -45200 2171 41112 009495 HOME DEPOT #2802 -0.02 6.875% STATE TAX ADJ 101 -45200 2171 41112009495 HOME DEPOT #2802 -0.11 6.875% STATE TAX ADJ 101 -45200 2171 41112 004550 MENARDS CASHWAY LL 39.36 GLOVES 101 -45200 2171 41112 004550 MENARDS CASHWAY U. 7.47 RAKE 101 -45200 2171 41112 004550 MENARDS CASHWAY LL 36.64 RAKE,GLOVES,RAIN GAUGE 101 -45200 2171 41812 009495 HOME DEPOT #2802 128.36 TRASH GRABBERS 101 -45200 2171 41812 009495 HOME DEPOT 42802 -0.30 6.875% STATE TAX ADJ 101 -45200 2171 41812 009495 HOME DEPOT #2802 151.69 CONCRETE 101 -45200 2171 41812 009495 HOME DEPOT #2802 -0.35 6.875% STATE TAX ADJ 101 -45200 2171 41812 009495 HOME DEPOT #2802 38.53 BROOMS 101 -45200 2171 41812 009495 HOME DEPOT #2802 6.91 DWV PIPE - MCKENNA POOL 101 -45200 2171 41812 009495 HOME DEPOT #2802 -0.09 6.875% STATE TAX ADJ 101 -45200 2171 41812 009495 HOME DEPOT #2802 -0.02 6.875% STATE TAX ADJ 101 -45200 2171 42512 002665 ACE HARDWARE 15.12 GLASS,CM PND, PUSH POINTS 101 -45200 2171 41112 000245 AMERIPRIDE LINEN INC 21.68 UNIFORM RENTAL 101 -45200 2172 41112 000245 AMERIPRIDE LINEN INC 16.08 UNIFORM RENTAL 101 -45200 2172 42512 000245 AMERIPRIDE LINEN INC 16.38 UNIFORM RENTAL 101 -45200 2172 40412 080085 LUND /TIM 148.74 BOOT REIMBURSEMENT 101 -45200 2173 42512 .01873 CORDES /ADAM 150.00 BOOT REIMBURSEMENT 101 -45200 2173 40412 099450 BRAUER & ASSOCIATES 247.50 PARK SCHEMATIC LAYOUTS 101 -45200 3050 41112 099542 WSB & ASSOCIATES INC 1,504.00 PREP DNR TRAIL GRANTAPP 101 -45200 3050 42512 003285 LEXISNEXIS SCREENING 211.20 ANN ENROLLMENT FEE 101 -45200 3050 42512 099450 BRAUER & ASSOCIATES 1,542.74 LABELLE PARK MSTR PLAN 101 -45200 3050 40412 010115 INTEGRATED LOSS CON 63.00 040112 SFTY /ENVIR SVC 101 -45200 3105 40412 020790 CENTURYLINK 0.43 030712 763 706 4400 101 -45200 3210 40412 020790 CENTURYLINK 2.63 030112612 E091322 101 -45200 3210 42512 020790 CENTURYLINK 2.63 040112 612 E09 1322 101 -45200 3210 40412 099440 T- MOBILE INC 23.19 032012 563706594 101 -45200 3211 40412099440T- MOBILE INC 21.21 032012 563705899 101 -45200 3211 43012 12 PROP & LIAB INS ALL 1,610.67 2012 BUDGETED TRANSFERS 101 -45200 3600 41112 005695 XCEL ENERGY IN S P) 32.77 030712 51 -9597 101 -45200 3810 41112 005695 XCEL ENERGY (N S P) 11.57 030712 51 -8042 101 -45200 3810 41112 005695 XCEL ENERGY (N S P) 10.27 030712 51 -7654 101 -45200 3810 41112 005695 XCEL ENERGY IN 5 P) 175.88 030712 51 -7654 101 -45200 3810 41112 005695 XCEL ENERGY (N S P) 79.91 031312 51 -5950 101 -45200 3810 41112 005695 XCEL ENERGY (N S P) 23.22 031312 51 -5950 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 42.23 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 24.22 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 53.20 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 51.48 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 77.43 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 48.20 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 10.17 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 74.51 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 39.62 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 75.22 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 62.60 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 24.95 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 26.03 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 39.51 031212 51 -4159 101 -45200 3810 41112 005695 XCEL ENERGY IN S P) 54.92 031212 51 -4159 101 -45200 3810 42512 005695 XCEL ENERGY IN S P) 160.60 040512 51 -7654 101 -45200 3810 42512 005695 XCEL ENERGY IN S P) 13.19 040512 51 -7654 101 -45200 3810 42512 005695 XCEL ENERGY IN S P) 12.50 040512 51 -8042 101 -45200 3810 42512 005695 XCEL ENERGY IN S P) 30.96 040512 51 -9597 101 -45200 3810 41012 CITY UB BILLS- SECTION 78.15 UTILITES- JAN,FEB,MAR 101 -45200 3820 42512 004945 CENTER POINT ENERGY 30.95 0405125467671 101 -45200 3830 42512 004945 CENTER POINT ENERGY 32.15 040512 5452216 101 -45200 3830 41012 CITY UB BILLS - SECTION 58.02 UTILITES- JAN,FEB,MAR 101 -45200 3850 40412 003890 AID ELECTRIC SERVICE 1 219.62 BALLAST, REDUCING BUSHING 101 -45200 4000 41112 008590 MARCO, INC 3.75 MAINT032812 -0 101 -45200 4000 41812 099735 ON SITE SANITATION IN 51.30 SATELITTE RENT -HUSET 101 -45200 4100 41812 099735 ON SITE SANITATION IN 51.30 SATELITTE RENT - MCKENNA 101 -45200 4100 41812 099735 ON SITE SANITATION IN 133.59 SATELITTE RENT- SULLIVAN 101 -45200 4100 41812 099735 ON SITE SANITATION IN 51.30 SATELITTE RENT -KEYES 101 -45200 4100 41812 099735 ON SITE SANITATION IN 51.30 SATELITTE RENT - LABELLE 101 -45200 4100 43012 12 GARAGE SPACE ALLOC 5,431.67 2012 BUDGETED TRANSFERS 101 -45200 4100 40412 003925 G & N ENTERPRISES 90.31 VANDAL MARK REMOVER 101 -45200 8110 24,128.43 101 -45200 Total 43012 12 PROP & LIAB INS ALL 125.42 2012 BUDGETED TRANSFERS 412 -45200 3600 125.42 412 -45200 Total 40412 011040 MID - AMERICA SALES A! 9,928.58 BLEACHERS -5 ROW,2IFT 412 -50912 2010 9,928.58 412 -50912 Total 34,182.43 Grand Total Page 1 of 6 Keith Windschitl - Re: Fw: Smokers at Sullivan Lake Park in Columbia Heights From: "Laura Hutchinson" <Ilhutchins @comcast.net> To: "Keith Windschitl' < Keith. Windschitl @ci.columbia- heights.mn.us> Date: 6/25/2012 10:03 PM Subject: Re: Fw: Smokers at Sullivan Lake Park in Columbia Heights Keith, Another two weeks have gone by and I was curious as to whether there were any new developments with Medtronic or with the "No Bikes" signage. (By the way, I continue to see bikes on the "no bikes" trails every time I walk at Sullivan - both children and adults). Speaking of signage, I also wanted to mention that the yellow "Park Entrance" sign for Sullivan Park that is on Washington Street is posted some distance beyond (north of) the trail entrance and is also hidden behind a bush for those heading north on Washington St. from 51st Avenue. -Laura From: Keith Windschitl Sent: Tuesday, June 12, 2012 11:53 AM To: Laura Hutchinson Subject: Re: Fw: Smokers at Sullivan Lake Park in Columbia Heights Laura, I will check on it. We did discuss it and last I knew we were going to re -sign the trail along the Metronic side as no smoking. I also am trying to work again with Metronic. I will keep you in the loop. Thanks, Keith Keith Windschitl Recreation Director City of Columbia Heights 530 Mill St. NE Columbia Heights, MN 55421 (763) 706- 3732>>> "Laura Hutchinson" <Ilhutchins @comcast.net> 6/11/2012 5:59 PM >>> Hi Keith, Haven't heard anything and was wondering if there was anything new on either of these issues... Laura From: Keith Windschitl file: / / /C:/ Users /Keithw /AppData /Local /Temp /XPgrpwise /4PE8E03 Ccchgw10016B617511... 6/26/2012 Page 2 of 6 Sent: Wednesday, May 30, 2012 8:31 AM To: Laura Hutchinson Subject: Re: Fw: Smokers at Sullivan Lake Park in Columbia Heights Laura, I will make another attempt to get a hold of someone at Metronic. I will let you know. Thanks, Keith Keith Windschitl Recreation Director City of Columbia Heights 530 Mill St. NE Columbia Heights, MN 55421 (763) 706- 3732>>> "Laura Hutchinson" <Ilhutchins @comcast.net> 5/29/2012 7:23 PM >>> Hello Keith, Hope you have been doing well! It's been awhile since we were last in contact and I wanted to give you a little update on Sullivan Lake Park. I hadn't noticed as many Medtronic smokers out on the path over the winter; however, lately I have been seeing them quite often again (usually in groups of at least 2 or 3 and standing in the middle of the path just like before). I also wanted to let you know about one other situation at the park. There have also been more and more people riding bikes on the walking paths - I even seen entire families riding together! I have had some close calls with these bike riders and have witnessed many others nearly getting hit by them as well. Apparently they don't notice the "NO BIKES" sign (I only see two of those signs and they are posted rather high up). Is there any way that "NO BIKES" could be stenciled in white paint along the walking paths? Or, at the very least, have more signs posted that are at 'bike level'? -Laura From: Keith Windschitl Sent: Monday, November 28, 20115:23 PM To: Laura Hutchinson Subject: Re: Fw: Smokers at Sullivan Lake Park in Columbia Heights Hi Laura, I am very sorry to hear that. I will put another call into Metronic. I will let you know what I find out. Thanks, Keith Keith Windschitl Recreation Director City of Columbia Heights 530 Mill St. NE Columbia Heights, MN 55421 (763) 706- 3732>>> "Laura Hutchinson" <Ilhutchins @comcast.net> 11/28/20113:49 PM >>> Hi Keith, file: / / /C:/ Users /Keithw /AppData /Local /Teinp /XPgrpwise /4FE8E03 Cechgw 1001613617511... 6/26/2012 City Prague of New g In the Counties of Scott & Le Sueur 118 CENTRAL AVENUE NORTH • NEW PRAGUE, MINNESOTA 56071 • PHONE (952) 758 -4401 w oi.ncw- praguc. m.us Michael J. Johnson City Adminstrator Dear Potential Adopt -A -Park Participant: The City of New Prague welcomes you.and your group to participate in the Adopt -A -Park program. The main focus of this program is for you and your organization to help us keep our city parks clean. Your group can select an available park for adoption and sign an agreement with the City to begin participating in the program. The agreement forms and available parks are attached to this letter. The following are areas within the parks which usually need special attention: General areas of responsibility: • General park litter • Debris in the playground areas and around park signs • Cans and broken bottles • Putting "wood carpet" back in playground impact area and raking of these areas. General areas which can be inspected and you would notify the City of any problems: • Broken playground equipment • People dumping garbage, brush or grass clippings in the park • Shattered glass in the parking lots or playground areas • Vandalism • Signs missing • Broken picnic tables, benches or lights broken or not operating The City has garbage bags and gloves available for your use during clean -up efforts. These supplies can be picked up at City Hall during normal business howl. If you have any questions regarding the program, please feel free to call the City Plamring Department at (952) 758 -4401, Thank you for considering participating in this exciting program! New Prague Park Board The Adopt -a -Park program by adopting ADOPT -A -PARK AGREEMENT wish to participate in the City of New Prague's Park. The undersigned understands and agrees to abide by the established guidelines as set forth below: Participation in the Adopt -a -Park program is on a first come, first serve basis. 2. A commitment of one year is desired, with a two to three year commitment preferred. 3. All participants under 18 years of age must have responsible adult supervision and submit a parental release form. The group supervisor should carry a first aid kit and be aware of local emergency services in case of injury. 4. Litter pick -up outings should be scheduled once a month in April /May; twice in June /July /August; and once in September. 5. Outings are recommended for Mondays following a busy weekend or days directly following holidays. 6. For safety reasons, outings should take place only during daylights hours. 7. The Group Supervisor should contact the City Planning Department to schedule a litter pickup outing, arrange to obtain trash bags, arrange for pickup of filled bags, to report any vandalism or safety hazards. 8. The Group is responsible to bring their own shovels and rakes for the playground impact areas. 9. The City will assist Group Supervisors in making participation in the Adopt -A -Park program fun and enjoyable. ADOPT -A -PARK TERMS OF AGREEMENT I /We agree to maintain Park, and the duties would consist of: The undersigned does hereby adopt the agreement by and between the New Prague Park Board and the City of New Prague, Minnesota, dated , and does hereby consent and agree to be bound by all of its terms, limitations, and conditions and holds the City of New Prague harmless for any and all injuries or property damage which may result from the undersigned's participation in the Adopt -A -Park project. EXECUTED THIS DAY OF The adoption of the park will go into effect on the Group Supervisor Signature Date City of New Prague Representative Date Participant or Group day of ADOPT -A -PARK REGISTRATION ROSTER GROUP /INDIVIDUAL: ADDRESS: PHONE #: GROUP PARTICIPANTS: (If under 18 complete a Parental Release Form) NAME 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. AGE (if wider 18) City of Columbia Heights ADOPT -A -PARK PROGRAM General Policy 1. Purpose • To utilize volunteer labor for park upkeep and general maintenance as appropriate in order to enhance the sense of ownership and pride within the park system. By providing the opportunity it not only encourages and promotes community involvement, but also allows us to improve our parks. 2. Goal • The City of Columbia Heights should work in partnership with business, city groups and the school district to assist in the reduction of maintenance costs, and more importantly to build the civic pride in Columbia Heights parks system. 3. Benefits of group or individual • Sense of accomplishment • Resume builder • A sense of community pride • Opportunity to make a visible difference 4. General areas of responsibility • Park litter • Debris in the playground areas • Broken glass or bottles 5. Areas of inspection • Broken playground equipment • Dumping of debris in the park (loads) • Vandalism • Missing signs • Broken tables /benches, lights broken or not operating 6/27/2012 6. Guidelines • Activities being done should benefit the parks system • Must be approved by the City of Columbia Heights • City provides i. Free trash bags and pick up ii. Paint material 7. Questions and concerns? • How long of a commitment? • How often do you have to clean the parks? • What about the Beautification committee? • How about the training? i. Handbook or formal training? 8. Possible recognition for participants • End of the year dinner for participants • Award or certificate • Gift certificate • Public recognition i. Signage at park H. City council meeting iii. City website iv. Heights happenings 6/27/2012 Adopt -A -Park Program Sites *Available on a 1" Cone 1" Serve Basis — Available park areas are highlighted. Updated 3/20/2012 Parks: 1. Memorial Park a. West side (from main street entrance west) (Adopted by Saint Wenceslaus School) b. East side (from main street entrance east) (Adopted by New Prague Lutheran Church Senior High Youth) 2. North Side Park (Adopted by New Prague Girl Scouts) 3. Philipps Park 4. Foundry Hill Park (Adopted by New Prague Youth Baseball Association) 5. Southside Park (Adopted by New Prague Boy Scouts) G. Greenway Park (Adopted by New Prague Lions) 7. Heritage Park (Adopted by National Honor Society — New Prague High School Chapter) 8. Settlers Park a. East Side by Parking Lot h. Green Meadow Area on the west side 9. Sliding Hill Skate Park (Adopted by HTLC Men's Ministry) Creek /Ditch Areas: 1, Philipps -Park Creek; (running through :Philipps Park) 2. 1 Ditch Running Through Greenway, Park . , D>teh Behind `][rail in Highview Additions a. Ditch Behind "Trailin Hcritage.AdditiOn "s Greenway Trail: il, I�glrview Addition Portion 2. Heritage Addition Portion (Adopted by Roberta McGuiggan)