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Home My WebLink About08/27/2012 Regular Meeting CITY OF COLUMBIA HEIGHTS M vor Gary L.Peterson 590 40th Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers Visit our website at:www.ci.columbia-heiL'hts.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manaeer Walter R.Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,August 27,2012 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Rev. Bob Lyndes, Crest View Communities. 2. PLEDGE OF ALLEGIANCE, 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. National runner-up - Young Authors' Showcase: Pakue Vang - poetry B. Retirement - Blaine Muyres, Police Reserve volunteer 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve minutes of the City Council meetings MOTION: Move to approve the August 13, 2012 City Council meeting minutes. p5 MOTION: Move to approve the August 17, 2012 City Council Primary Canvass meeting pl l minutes. B. Approve Transfer of Funds for Grant Reimbursement, Overtime Details and miscellaneous items from General Fund to Police Department line items p13 MOTION: Move to transfer the following from the General Fund to the Police Department 2012 Budget: $3,146.65,the amount of money received from Coon Rapids, the grant administrator for the Safe and Sober program; $2,000, the amount of money received from Anoka County as partial reimbursement for the department's AHDTF Officer; and $4,203, received from School District #13 for security and traffic enforcement details be transferred to line item 1020, Overtime, And that the $5,025.00 received as reimbursement under the JAG grant be transferred to line item 1023, Overtime Other, 2 City Council Agenda Monday,August 27,2012 Page 2 of 3 And that the $370 received from the recycling of spent brass shell casings recovered from the range be transferred to line item 2070, Training and Instructional Supplies, And that the $8,966.42 received from the Minnesota POST board as reimbursement for police officer education expenses be transferred to line item 3105, Training and Educational Activities. C. Approval of the issuance of rental license to Fred Silla, at 4344 2nd Street N.E. p15 MOTION: Move to issue a rental housing license to Fred Silla to operate the rental property located at 4344 2nd Street N.E. in that the provisions of the Property Maintenance Code have been met. D. Approve tranfer of funds from the Minnesota Board of Firefighter Training and Education and p16 the Emergency Services Regulatory Board from the General Fund to the Fire Department 2012 budget. MOTION: Move to transfer$1,823.78,the amount received from the Minnesota Board of Firefighter Training and Education and $14,000.00,the amount received from the Emergency Services Regulatory Board from the General Fund to line item#3105 of the Fire Department 2012 budget. E. Approval of the attached list of rental housing licenses p17 MOTION: Move to approve the items listed for rental housing license applications for August 27, 2012 in that they have met the requirements of the Property Maintenance Code. F. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 27, p24 2012 as presented. G. Payment of bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council P26 has received the list of claims paid covering check number 144693 through 144873 in the amount of$506,368.08. MOTION: Move to approve the Consent Agenda items. 6. PUBLIC HEARINGS A. Adopt Resolutions 2012-105, 981 43-1/2 Avenue N.E., 2012-106, 1000 Peters Place N.E., 2012- 107, 3849 Edgemoor Place N.E., 2012-108, 2215 45th Avenue N.E., and 2012-109, 3732 3rd p34 Street, being Resolutions of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2012-105,106, 107, 108, and 109 being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2012-105, 106, 107, 108, and 109 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A)of the rental licenses listed. B. Adopt Resolution 2012-110,4054 2nd Street being a declaration of nuisance and abatement of p45 violations within the City of Columbia Heights. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 3 City Council Agenda Monday,August 27,2012 Page 3 of 3 2012-110 there being ample copies available to the public. MOTION: Move to adopt Resolution Number 2012-110 being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10.ADJOURNMENT Lind L. Magee, ' nager a ee, Actin g LLM/pvm 4 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MONDAY, AUGUST 13, 2012 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, August 13, 2012 in the City Council Chambers, City Hall, 590 40`h Avenue N.E., Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL/INVOCATION/APPOINT SECRETARY PRO TEM Mayor Gary Peterson called the meeting to order at 7:02 p.m. Present: Mayor Peterson, Councilmembers Williams,Nawrocki, Diehm, and Schmitt. Pastor Dan Thompson, Assembly of God Church, gave the invocation remembering our cities who have experienced violence in the past few months and asking for protection of our public safety officers. Motion by Councilmember Diehm, seconded by Councilmember Williams, to appoint Carole Blowers as Secretary Pro-Tern for the August 13, 2012 City Council meeting. Motion passed unanimously. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA Mayor Peterson stated a presentation from the owner of our local restaurant Royal Orchid, Warin, will be added to the agenda. Councilmember Nawrocki brought up the Thrive MSP 2040 Twin Cities region's long-range planning effort (regional vision for the next 30 years). He also stated that at the last work session, the door on Mill Street was locked, and asked the City Manager to look into that. Councilmember Nawrocki then made a motion to add Council Corner to the agenda; there was no second to that motion. PROCLAMATIONS, PRESENTATIONS,RECOGNITION, ANNOUNCEMENTS, GUESTS Joe Ornellas, Public Works Maintenance Worker, was introduced by Kevin Hansen, Public Works Director. Joe previously worked for the cities of St. Paul and Apache Junction, Arizona. He will be working in the parks area. Paid on call firefighters were introduced by Gary Goiman, Fire Chief. He introduced Jeff and Alexander St. Martin (father and son). Numerous members of the Fire Department were present. Councilmember Nawrocki asked how did the annual charity softball tournament go that benefits SACA. Chief Gorman stated they had fun! Mai Kao Xiong, Children's Librarian, announced each teen volunteer from the library. Pat Sowada and Catherine Vesley from the Library Board were also present. Twelve volunteers were recognized who put in over 550 hours of time volunteered! Warin Sukhtipyaroge from The Royal Orchid, 4022 Central Avenue, brought Thai food samples for the council and the audience. The Council recessed for a few minutes. The Royal Orchid has been open for six months at this location. The business started in south Minneapolis ten years ago. The Mayor thanked Warin for the treats, and the council meeting then resumed. 5 City Council Minutes Monday,August 13,2012 Page 2 of 6 CONSENT AGENDA Councilmember Nawrocki requested to remove items C, D, F, G, and H for discussion. City Manager Walt Fehst took Councilmembers through the remaining consent agenda items. A. Approve the minutes of the July 23, 2012 City Council meeting. MOTION: Move to approve the minutes of the July 23,2012 City Council meeting. B. Accept Board and Commission minutes MOTION: Move to accept the Library Board meeting minutes of July 3, 2012. MOTION: Move to accept the Park and Recreation Commission meeting minutes of June 27, 2012. C. Establish the Canvass of the 2012 Primary Election-Aug. 16 at 6:00 p.m. -REMOVED D. Establish date for 2012 public special assessment levy hearing for: Zone 6 Seal Coat program. Zone 7 Street Rehabilitation, alley and sidewalk construction, and delinquent accounts— REMOVED E. Approve Final Payment for Zone 6 Seal Coat Project No. 1201 MOTION: move to accept the work for 2012 Seal Coat, City Project No. 1201 and authorize final payment of$148,138.50 to Allied Blacktop Company of Maple Grove, Minnesota. F. Grant agreement with Anoka County for improvements to the Recycling Center—REMOVED G. Adopt Resolution 2012-102 authorizing the City of Columbia Heights to enter into Traffic Control Signal Agreements No. 01592R and 01593R with MnDOT and Anoka County— REMOVED H. Accept LaBelle Park Master Plan - REMOVED I. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 13, 2012 as presented. J. Approve Rental Licenses MOTION: Move to approve the items listed for rental housing license applications for August 13, 2012 in that they have met the requirements of the Property Maintenance Code. K. Review payment of the bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 144442 through 144692 in the amount of$1,701,010.58. Motion by Councilmember Diehm, seconded by Councilmember Williams, to approve the Consent Agenda items with the exception of items C, D, F, G, and H. Motion passed unanimously. 6 City Council Minutes Monday,August 13,2012 Page 3 of 6 Item C (Removed from consent): Discussion on establishing the canvass of the 2012 Primary Election -August 16 at 6:00 p.m. MOTION: Move to establish the Canvass of the 2012 Primary Election results for Thursday, August 16, 2012 beginning at 6:00 p.m. in the City Council Chambers. Councilmember Nawrocki asked if the canvassing of the primary election could be later than 6 p.m. on the 16th. After further discussion and considerations amongst councilmembers, Councilmember Nawrocki made a motion to hold the canvass of the primary election results on Thursday, August 16, at 6 p.m., and after further discussion, amended it to 8 a.m. on Thursday,August 16. Motion was seconded by Councilmember Williams, and motion passed unanimously. Item D (Removed from consent): Discussion on establishing date for 2012 public special assessment levy hearing for: Zone 6 Seal Coat program, Zone 7 Street Rehabilitation, alley and sidewalk construction, and delinquent accounts Councilmember Nawrocki stated he would like the public special assessment levy hearing on the proposed projects to be held during the regular council meeting of Monday, October 8th starting at approximately 7 p.m. so it can be cablecast, and he made such a motion. There was no second to that motion. MOTION by Councilmember Williams, seconded by Councilmember Schmitt, to establish Monday, October 1, 2012 at 6:00 p.m. as the Public Special Assessment Levy Hearing for City Project#1201 Zone 6 Seal Coat Project, to be held in the City Council Chambers, and to establish Monday, October 1, 2012 at 6:15 p.m. as the Public Special Assessment Levy Hearing for City Project#1202 Zone 7 Street Rehabilitation, to be held in the City Council Chambers, and to establish Monday, October 1, 2012 at 6:30 p.m. as the Public Special Assessment Levy Hearing for City Project#1111 Concrete Alley Construction, and City Project#1209 Sidewalk Construction,to be held in the City Council Chambers, and to establish Monday, October 1, 2012 at 6:45 p.m. as the Public Special Assessment Levy Hearing for Delinquent Accounts, to be held in the City Council Chambers. Motions passed unanimously. Item F (Removed from consent): Discussion on grant agreement with Anoka County for improvements to the Recycling Center Councilmember Nawrocki had some questions regarding what items would not be picked up curbside. Kevin Hansen, Public Works Director, answered these questions as well as reviewed the entrance and drive up area enhancements. Dan Thompson from the Kiwanis Club stated the enhancements will add convenience especially on Saturdays, when there is a lot of traffic at the recycling center. MOTION by Councilmember Diehm, seconded by Councilmember Schmitt, to accept the Recycling Enhancement Grant in the amount of$50,000 with Anoka County for improvements to the Recycling Drop-off Center, and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Motion passed unanimously. Item G(Removed from consent): Discussion to adopt Resolution 2012-102 authorizing the City of Columbia Heights to enter into Traffic Control Signal Agreements No. 01592R and 01593R with MnDOT and Anoka County Councilmember Nawrocki asked for an explanation of our total costs for these projects. Kevin Hansen, Public Works Director, explained the city's cost is one-fourth of the total project cost or approximately $131,000 ($66,000 per intersection= $55,000 plus engineering costs). Cost of the painting would be approximately$1,800 per intersection. 7 City Council Minutes Monday,August 13,2012 Page 4 of 6 MOTION by Councilmember Diehm, seconded by Councilmember Williams, to waive the reading of Resolution No. 2012-102, there being ample copies available to the public. Motion passed unanimously. MOTION by Councilmember Williams, seconded by Councilmember Schmitt, to adopt Resolution 2012-102,being a resolution authorizing the City of Columbia Heights to enter into Agreement Nos. 01592R and 01593R with MnDOT and Anoka County for replacement and maintenance of the Traffic Signal System on TH 47 at 40th Avenue and TH 65 at 49th Avenue. Motion passed unanimously. Item H (Removed from consent): Accept LaBelle Park Master Plan Councilmember Nawrocki asked what the estimated cost of the LaBelle master plan is and is this budgeted for. Kevin Hansen, Public Works Director, answered between$450,000 and$600,000. The cost of removing the boardwalk is in the budget for next year, and we have been successful in securing grant monies. Mr. Hansen explained that public comments from hearings, direct mailings to property owners, and informational meetings(including comments from residents in the senior housing area) have been considered in the master plan—a rigorous process was used to get comments/feedback. Also, the ideas from the two concept plans were incorporated into the master plan. Candace Amberg, from Brauer and Associates, Ltd., was present and went over the plans with the Council. She pointed out the need to update the older playground area on the north side. It is proposed to put in a pre-school and elementary area,plant native vegetation for low maintenance, remove the boardwalk for safety issues, add overlook sitting areas, add a memorial space,remove the overlook area on 40th, and remove old trees/vegetation and put in new trees and vegetation on the east side to stabilize the shoreline. The priorities are removing the boardwalk(as it is a safety issue) and stabilizing the shoreline. Councilmember Nawrocki asked when the master plan was done(it was available at the May/June informational meetings). Councilmember Schmitt stated there are sources of monies available for such projects,but plans needs to be in place to be able to apply for such monies. MOTION by Councilmember Williams, seconded by Councilmember Schmitt, to accept the Master Plan as prepared by the Park Planning firm of Brauer and Associates, based upon a recommendation of the Park and Recreation Commission. Motion passed unanimously. MOTION by Councilmember Williams, seconded by Councilmember Schmitt, to authorize the preparation of plans and specs for the boardwalk removal and shoreline restoration, based upon a recommendation of the Park and Recreation Commission. Motion passed unanimously. PUBLIC HEARINGS–None ITEMS FOR CONSIDERATION -None • Councilmember Nawrocki again brought up the Thrive MSP 2040 Twin Cities region's long range planning effort, and that we should be involved in providing input. 8 City Council Minutes Monday,August 13,2012 Page 5 of 6 ADMINISTRATIVE REPORTS Report of the City Manager: • He has been notified that the Anoka County Historical Society is having a fundraiser dinner($35 per person) in recognition of Ralph "Buster" Talbot in the evening on September 20, 2012 at The Courtyards of Andover, and the Council is invited. Former Anoka County Sheriff Larry Podany will be the master of ceremonies. • The Local Government Officials are having a picnic/meeting on August 29 at Greenhaven Golf Course. The Commissioners are serving the dinner. • Councilmember Nawrocki questioned the number of participants at the local gym that was in a recent green sheet (under Police Department). • Councilmember Nawrocki asked for the locations where there have been issues with alcohol compliance. • In response to Councilmember Nawrocki's question about the 2013 budget, it will be submitted to the City Council at the next meeting. • In response to Councilmember Nawrocki's question about the new City Clerk/Council Secretary and his wish to talk with her, the City Manager stated that Tori Leonhardt currently works in Finance/Utilities Department, and she will be our new City Clerk. An appointment could be set up with her anytime and/or she could be asked to attend the next work session to meet the council. The Council selects the Council Secretary, who is the City Clerk, and the City Manager advised that such a motion could be made tonight if the Council desires to. • The primary election tomorrow is Patty Muscovitz's last election before she retires in September. The City Manager thanked her and all the employees from various departments who assist with the elections. Report of the City Attorney-None CITIZENS FORUM The owner of a duplex at 4241 2nd Street N.E. appeared regarding an invoice he received from the city for cutting his grass at that property. The City Attorney explained the process regarding long grass (one warning, legal notice, the city will go ahead and cut it if not taken care of and send an invoice for the cost, and the amount can be assessed against the property if not paid). The homeowner thought the process should change. Councilmember Nawrocki stated that process starts with the homeowner. The City Manager will look further into the matter. The Mayor encouraged everyone to get out and vote tomorrow at the Primary Election and to do a random act of kindness. The meeting adjourned at 8:34 p.m. Respectfully submitted, Carole J. Blowers Secretary Pro Tem 9 City Council Minutes Monday,August 13,2012 Page 6 of 6 RESOLUTION NO.2012-102 AUTHORIZING AGREEMENT NOS.01592R AND 01593R WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION AND ANOKA COUNTY FOR THE REPLACEMENT AND MAINTENANCE OF THE EXISTING TRAFFIC CONTROL SYSTEM ON TRUNK HIGHWAY 47 AT 40TH AVENUE AND TRUNK HIGHWAY 65 AT 49TH AVENUE WHEREAS,the traffic control systems on TH 47 at 40th Avenue NE and TH 65 at 49th Avenue NE have reached their useful life;and, WHEREAS,MnDOT has planned to reconstruct the existing traffic controls systems;and, WHEREAS,the cost of the improvements are apportioned based upon MnDOT's Signal Participation Cost Share Policy. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Columbia Heights to enter into an agreement with the State of Minnesota,Department of Transportation and the County of Anoka for the following purposes: To provide for payment by the City to the State for the City's share of the costs of the Signal System, APS,EVP System and Internally Lit Signs construction and other associated construction to be performed on Trunk Highway No.47(University Avenue)at 40th Avenue NE within the corporate limits of Columbia Heights under State Project No.0205-97 and State Aid Project No. 113-010-019 (TH 47=1565)and Trunk Highway No. 65(Central Avenue)at 49`h Avenue, State Project No.0207- 96 and State Aid Project No. 113-010-018(TH 65=005),in accordance with the terms and conditions set forth and contained in Agreement Nos. 01592R and 01593R,copies of which were before the City Council. BE IT FURTHER RESOLVED that the Mayor and City Manager be and hereby are authorized to execute such agreements and any amendments,and thereby assume for and on behalf of the City of Columbia Heights all of the contractual obligations contained therein. 10 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS PRIMARY ELECTION CANVASS MEETING FRIDAY, AUGUST 17, 2012 Call to Order/Roll Call Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member Diehm, Council member Schmitt Pledge of Allegiance -recited Adopt Resolution No. 2012-104 , Canvassing Primary Election Returns of August 14, 2012 Motion by Diehm, second by Schmitt, to waive the reading of Resolution 2012-104, there being ample copies available to the general public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Schmitt, to adopt Resolution No. 2012-104, being a Resolution Canvassing Municipal Primary Election Returns and approve the signing of the Abstract. Upon vote: All ayes. Motion carried. Adjourn Peterson adjourned the meeting at 8:04 a.m. Patricia Muscovitz CMC City Clerk RESOLUTION NO.2012-104 CANVASSING MUNICIPAL PRIMARY ELECTION RETURNS WHEREAS,the City of Columbia Heights,did on the 13th day of August 2012,conduct and hold a Primary Municipal Election for the purpose of nominating candidates for two offices of Council Member to be voted on at a General Municipal Election on November 6,2012; and WHEREAS,the City Council of the City of Columbia Heights,at a meeting of said Council/Canvass Board,held on the 17th day of August 2012 did canvass the returns and results of said Primary Municipal Election;and WHEREAS,the following results were determined by said canvass of said Primary Municipal Election,to wit: TOTAL BALLOTS CAST IN ELECTION: Valid Votes Cast for One 2-Year Mayoral Seat Gary L.Peterson 858 Bob Odden 299 Gregory Sloat 205 Valid Votes Cast for Two 4-Year Council Seats Bobby Williams 531 Bruce Nawrocki 522 Stanley Hoium 482 Catherine Vesley 433 Kaye Meyer 246 Ramona Anderson 178 Adrian Durand 117 11 Jimmy Edworthy 83 Overvotes Times voted blank 2 Undervotes 480 NOW,THEREFORE,BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights,that Gary L.Peterson and Bob Odden are hereby declared to be the candidates for the Mayoral Seat and Bobby Williams, Bruce Nawrocki, Stan Hoium,and Catherine Vesley are hereby declared to be the candidates for the two four-year Council Seats for the General Municipal Election to be held on November 6,2012. 12 CITY COUNCIL LETTER Meeting of August 27,2012 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: I1'EM:Approve Transfer of Funds for Grant BY: Scott Nadeau 4.0 BY: Reimbursement,Overtime Details and DATE August 20, 2012 DATE: Miscellaneous items from General Fund to Police Department line items NO: BACKGROUND The Columbia Heights Police Department has been participating in the statewide Safe and Sober program. We have been reimbursed by Coon Rapids, the agency coordinating the grant, in the amount of$3,146.65 for the overtime expended on that initiative in the second quarter. In addition,the Police Department has an officer in the Anoka-Hennepin Drug Task Force(AHDTF'). The AHDTF is partially funded by a federal grant administered by the State of Minnesota that covers partial reimbursement of overtime incurred by the AHDTF officers. For the second quarter of 2012,the Police Department has received a check from Anoka County in the amount of$2,000 as partial reimbursement for the overtime of our AHDTF Officer. The Police Department has assisted School District#13 with security details for the high school's graduation and senior camp-out,as well as traffic enforcement during the Summer Academy earlier this summer. For these details,we were reimbursed in the amount of$4,203.00. The Police Department also received reimbursement from the Edward Byrne Memorial Justice Assistance Grant (commonly referred to as JAG I)for overtime expended toward proactive,targeted initiatives. The JAG I grant is a countywide award for which Anoka County is acting as fiscal agent. This reimbursement was in the amount of $5,025.00,which covers the second quarter of 2012. On 8/16/2012,the Columbia Heights Police Department received$370.00 from National Recycling,Inc.for spent brass shell casings recovered from the range,which was deposited into the General Fund. Lastly,the State of Minnesota Board of Peace Officer Standards and Training has reimbursed the city in the amount of $8,966.42 based on the CHPD's 2012 application for reimbursement of continuing education expenses for peace officers. ANALYSIS/CONCLUSION The above mentioned funds were deposited into the General Fund. The Police Department is requesting that these funds be transferred back into the 2012 Police Department Budget as follows: (1) The$3,146.65 received as reimbursement under the Safe and Sober grant,and the$2,000 received as AHDTF overtime, and the $4,203 received from School District #13 for security and traffic enforcement details be transferred to line item 1020, Overtime. This total is$9,349.65. (2) The$5,025.00 received as reimbursement under the JAG grant be transferred to line item 1023 Overtime Other, which is the line item used for Problem Oriented Policing details. (3) The$370 received from the recycling of spent brass shell casings recovered from the range be transferred to line item 2070,Training and Instructional Supplies, the line item from which training ammunition is purchased. (4) The$8,966.42,received from the Minnesota POST Board,as reimbursement for police officer education expenses be transferred to line item 3105, Training and Educational Activities. 13 Mayor and Council Page 2 August 27,2012 RECOMMENDED MOTION Move to transfer the following from the General Fund to the Police Department 2012 Budget: $3,146.65, the amount of money received from Coon Rapids, the grant administrator for the Safe and Sober program; $2,000, the amount of money received from Anoka County as partial reimbursement for the department's AHD'1'F Officer; and $4,203, received from School District #13 for security and traffic enforcement details be transferred to line item 1020,Overtime, And that the$5,025.00 received as reimbursement under the JAG grant be transferred to line item 1023,Overtime Other. And that the$370 received from the recycling of spent brass shell casings recovered from the range be transferred to line item 2070,Training and Instructional Supplies, And that the$8,966.42 received from the Minnesota POST board as reimbursement for police officer education expenses be transferred to line item 3105,Training and Educational Activities. COUNCIL ACTION: 14 CITY COUNCIL LETTER Meeting of August 27, 2012 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: REISSUE RENTAL BY: Gary Gorman BY: LICENSE NO: DATE: August 12, 2012 DATE: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against the following property for failure to meet the requirements of the Property Maintenance Codes has been resolved. 4344 2nd Street NE RECOMMENDED MOTION: Move to issue a rental-housing license to Fred Silla to operate the rental property located at 4344 2nd Street N.E. in that the provisions of the Property Maintenance Code have been met. COUNCIL ACTION: 15 COLUMBIA HEIGHTS - CITY COUNCIL LETTER AGENDA SECTION: Consent Agenda ORIGINATING DEPARTMENT: Meeting date: Fire August 27,2012 No. ITEM: Approve Transfer of Funds from General Fund to Fire BY: Gary Gorman Dept. Budget No: DATE: August 27, 2012 Background: The Minnesota Board of Firefighter Training and Education provides reimbursements of costs associated with firefighter training and certification. The funds are appropriated by the State Legislature from the Fire Safety Account and are dispersed through an application process. $1,823.78 was allocated through this round. The Minnesota Emergency Services Regulatory Board reimburses volunteer ambulance services for part of training costs to maintain minimum emergency medical certifications of ambulance service staff. The training reimbursement is dispersed through an application process. $14,000.00 was reimbursed this year. RECOMMENDED MOTION: Move to transfer $1,823.78, the amount received from the Minnesota Board of Firefighter Training and Education and $14,000.00, the amount received from the Emergency Services Regulatory Board from the General Fund to line item#3105 of the Fire Department 2012 budget. COUNCIL ACTION: 16 CITY COUNCIL LETTER Meeting of August 27, 2012 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY: Licenses NO: DATE: August 17, 2012 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for August 27, 2012 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 17 .07 Print Rental Licenses to e(no4t,,,, FIRE DEPARTMENT In t DI approve by CC 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151 10013 508 40TH AVE NE Omar, Rashid F11960 PO Box 21172 Ste#100 $ 150.00 Minneapolis, MN 55421-0172 10022 1415 43RD AVE NE All Area Management Company F11641 3328 E. Lake Street $ 150.00 Minneapolis, MN 55406-2032 10038 838 41ST AVE NE Bestland,Allen F11917 17979 Nixon Dr NW $ 150.00 Elk River, MN 55330 10073 1479 LINCOLN TER NE Tasks Unlimited Lodges F12036 2419 Nicollet Avenue S. $ 150.00 Minneapolis, MN 55404 10080 4026 RESERVOIR BLVD NE Reservoir Holdings, LLC F12055 9327 Minnesota Lane N. Attn: Dan Vogtman $ 150.00 Maple Grove, MN 55369 10108 3906 TYLER ST NE Kuchta, Ben F12042 3116 W Calhoun Blvd $ 150.00 Minneapolis, MN 55416 10138 1022 42 1/2 AVE NE Merhi, Omar F12050 12709 Leyte ST $ 150.00 Blaine, MN 55449 10147 4045 JEFFERSON ST NE Saumweber, Christain F11919 19396 Auburn St NW $ 150.00 Elk River, MN 55330 10218 999 41ST AVE NE Wasik,Thomas F12049 2605 NE 2nd Street NE $ 150.00 Minneapolis, MN 55418 10248 1468 LINCOLN TER NE Lake, James F12031 4520 Wellington Lane N $ 150.00 Plymouth, MN 55442 10292 4138 QUINCY ST NE Esso Properties LLC F11785B 3445 Longfellow Avenue STE#2 $ 150.00 Minneapolis, MN 55407 08/21/2012 11:53 Page 1 18 COLUMBIA HEIGHTS Print Rental Licenses to FIRE DEPARTMENT approve by CC 825 41st Avenue N E.-CoIumba Hwghts,MN ms421'Ph,7e3-7n6-w,mm'Fax:rou-7n6-m^o1 10314 G7840TH AVE NE Allard, Don F11985 6341 Madison Street N.E. $ 150.80 Frid|ey, MN 65432 10314 678 40TH AVE NE Ditter, Andrew F11985 N5619 7 Hills Road $ 150.00 Fond Du Lac, WI 54937 10324-RY562 HUSET PKY NE Yadeta, Dandi F12095 562 NE HUSET PKY $ 150.00 Columbia Heights, MN 55421 10330 3931 VAN BUREN ST NE Fairchild, Tammy F12003 61G5E. Huff Ave Apt.#810G $ 150.00 Denver, CO 80222 10338 4439 2ND ST NE Carson, Joel F12041 14315 Quince St NW $ 150.00 Andover, MN 55304 10341 4100 yNONROEGTNE Richardson, Ed F12021 3910 Auburn Blvd. #61 $ 150.00 Sacramento, CA 95821 10388 1813 43RD AVE NE Skull, Michelle F11989 920 92nd Ave NE $ 150.00 Blaine, K8N55434 12O00_1272 CIRCLE TERRACE BLVD NE Ahmed, Sadaraz (Hsji) F11924 1274 CIRCLE TERRACE BLVD NE $ 150.00 Columbia Heights, MN 55421 12013 S228 4TH STNE Arcos-Martinez, Carlos F12019 5228 4th Street N.E. $ 150.00 Columbia Heighto, MN 55421 12020 4145 5TH GTNE Martin, Terry F11814 4145 5th Street N.E. $ 150.00 Columbia Heights, MN 55421 12030 81551GT AVE NE Waletski, Jessica F11521 1337 Gardena Avenue NE $ 15O.0U Fridley, MN 55432 08/21/20I2 I1:53 Page 2 1507 tom Print Rental Licenses to 21 P« approve by CC 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax;763-706-8151 12033 4906 TYLER ST NE Parkash, Om F12043 1647 South Broadway $ 150.00 Rochester, MN 55904 12043-NC4456 WASHINGTON ST NE Powell, Sandra F12012 4456 NE WASHINGTON ST $ 150.00 Columbia Heights, MN 55421 12079 4601 TAYLOR ST NE Corbett, Chad F11995 4603 Taylor Street NE $ 150.00 Columbia Heights, MN 55421 12134 1010 42ND AVE NE Gillespie, Roger F12094 1010 42nd Avenue NE Downstairs Unit $ 150.00 Columbia Heights, MN 55421 12153 3719 HAYES ST NE Urspringer, Albert F12062 3719 Hayes Street NE $ 150.00 Columbia Heights, MN 55421 12161 4525 TAYLOR ST NE Langie, Dorothy F11934 4525 Taylor Street NE $ 150.00 Columbia Heights, MN 55421 12165 4648 TAYLOR ST NE Ranweiler, John F12003 4648 Taylor Street NE Up $ 150.00 Columbia Heights, MN 55421 12223 4935 TYLER ST NE Pham, Laura F12048 1005 Lincoln Terrace $ 150.00 Columbia Heights, MN 55421 20009 1348 44 1/2 AVE NE Seiffert, Mitchell F12054 521 7th St S.Apt. #618 $ 150.00 Minneapolis, MN 55415 20059 4628 POLK ST NE Shoemiller Properties, LLC F11728 5930 June Avenue N. $ 150.00 Brooklyn Center, MN 55429 20060 4995 TYLER ST NE Majewski, John F11956 105 12th Avenue NW $ 150.00 New Brighton, MN 55112 08/21/2012 11:53 Page 3 20 .7 2.07' Print Rental Licenses to -,m-0*-"N FIRE DEPARTMENT approve by CC 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151 20071 4507 TAYLOR ST NE Van Blaricom, Stanley F11896 118 Balsam Lane N. $ 150.00 Plymouth, MN 55441 20075 4514 FILLMORE ST NE CFG Management F12061 16849 Islande Ave. $ 150.00 Lakeville, MN 55044 20095 3813 PIERCE ST NE Lamere, Gerald F12002 5080 Mulcare Drive $ 150.00 Columbia Heights, MN 55421 20110 4055 UNIVERSITY AVE NE Zezza, John F12046 1672 Wipholt Beach $ 150.00 Walker, MN 56484 20116 1035 43 1/2 AVE NE Hyska, Mike F12096 1055 Lake Beach Dr $ 150.00 Shoreview, MN 55126 20131 1401 CIRCLE TERRACE BLVD NE AAMPM, Inc. F11983 2929 4th Ave S 101 $ 150.00 Minneapolis, MN 55408 20145 1110 43 1/2 AVE NE Farrey, William F12053 N236 County Rd I $ 150.00 Waterloo, WI 53594 20149 4519 TAYLOR ST NE American Medical Research, Inc. F11877 105 Lakeland Shores Road $ 150.00 Lakeland, MN 55043 20158 4000 CLEVELAND ST NE Coghill, Dee F12058 515 Lilac Street N.E. $ 150.00 Lino Lakes, MN 55014 20192 607 38TH AVE NE Dierking, Justin F11971 11430 Kenyon Ct NE $ 150.00 Blaine, MN 55449 20258 1027 43 1/2 AVE NE Lucking, Wiliam F12039 1138 44 1/2 Avenue NE $ 150.00 Columbia Heights, MN 55421 08/21/2012 11:53 Page 4 21 �o? 20. Print Rental Licenses to FIRE DEPARTMENT approve by CC a m Yix 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151 20261 1207 43 1/2 AVE NE Chen, Charles F12034 7142 Lydia Ln $ 150.00 Woodbury, MN 55125 20286 561 51ST AVE NE Witt&Sons Inc. F12026 353 South Owasso Blvd. $ 150.00 Roseville, MN 55113 20315 1087 POLK CIR NE Larson, Larry F11982 1951 14th Street NW $ 150.00 New Brighton, MN 55112 20333 3849 JACKSON ST NE Utke, John F11844 PO Box 18202 $ 150.00 Minneapolis, MN 55418-0202 20414 1313 CIRCLE TERRACE BLVD NE Pigman, Bridget F11953 PO Box 754 $ 150.00 North Branch, MN 55056 30060 4225 CENTRAL AVE NE Trilogy Properties of MN, LLC F11703 PO Box 701 $211.00 St. Francis, MN 55070 30070 4422 CENTRAL AVE NE Ferreira, Michelle F11904 4422 Central Avenue, #2 $211.00 Columbia Heights, MN 55421 30104-NCA656 POLK ST NE Cities Investment Group, LLC F11231 1730 New Brighton BLVD#185 $ 160.00 Minneapolis, MN 55413 30104-N04656 POLK ST NE Cities Investment Group, LLC F12057 1730 New Brighton BLVD#185 $ 160.00 Minneapolis, MN 55413 30171 4242 3RD ST NE Berg, Richard F11847A 3535 Cleveland Street $248.00 Minneapolis, MN 55418 30426 1035 PETERS PL NE Palic, Feriz F12091 7600 Brigadoon PI. N.E. $ 188.00 Fridley, MN 55432 08/21/2012 11:53 Page 5 22 .D, ,, 2.7 COLUMBIA HEIGHTS Print Rental Licenses to \\ c, FIRE DEPARTMENT approve by CC ins , t 1 . DI I . --- 825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax 763-706-8151 34010-NC1731 37TH AVE NE Hassan, Badrul F12040 3743 Lakeland Ave N. $ 150.00 Robbinsdale, MN 55422 Total#of Licenses 56 08/21/2012 11:53 Page 6 23 CITY COUNCIL LETTER Meeting of August 27, 2012 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: August 22, 2012 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the August 27,2012 Council meeting. This agenda consists of applications for Contractor licenses for 2012. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for August 27,2012 as presented. COUNCIL ACTION: TO CITY COUNCIL August 27, 2012 24 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2012 BLDG *Roberts P1 &Htg 2313 E 114th St, Burnsville $60 *Mark McCollum Plumb 15136 74th Ave N, Maple Grove $60 *DAS Htg& Cooling 8060 153rd Ln NW, Ramsey $60 *Center Point Plumbing 20129 Wolverine St NE,Nowthen $60 DJY Construction 15404 9211d PIN, Maple Grove $60 *Jack the Plumber LLC 3733 Noble Ave N, Robbinsdale $60 *The Heating Guy LLC 3004 Ottawa Ave S, St Louis Pk $60 Metro Heating& Cooling 255 Roselawn Ave#44, St Paul $60 *Airics Htg LLC 2609 Hwy 13W, Burnsville $60 ECE Plumbing LLC W12237 757th Ave, River Falls $60 Quality Bsmt Waterproof 2425 W. Industrial Blvd, Long Lk $60 *Upper Cut Tree Service 8841 167th Ln, Forest Lake $60 *Treecology 4845 33rd Ave N, Golden Valley $60 25 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: August 27, 2012 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has received the list of claims paid covering check number 144693 through 144873 in the amount of$ 506,368.08. 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U zQcn OH ix r m� a 0 0 Ho W En • a 00 X Z Z 0 0 1 Z H 00 00 W H O Fri HFri 0 lEn a HH H H a Q H H a Z H H H H ul Zin W r.CZ aG] U) W H UUWH+ •• W d' > ZiH C.7 H-HH O QO0C/) H 0 H •• WXH �l 1 iOHH asr� U COLL) Z QOC/ U OaaHHH a HHinZZ U y in 0 U OZZU4 4ZW ulu�jlr.GOW r� u) •• H H Z O x H H H H U Z Z C7 H O W CO Z CO O H HOHH U iHH W W 00 Hr� U (0 4 a 4r� HUZrgHCO1-] .IHOO Cn UUa �C H Z Q 1 rC FC cn w a r� 1-a Q H aO �C W PHHgaiCoXOaacx g W x MI UN a U WX HininHHP: W WQiQW WHOUO a W U ZH g CO ZZOggCU000WHUWOOHUZwmm a g X U W <40 U W WOZQHHWF4Zr W WHHrWWZHZ � a ZN a Q C7Urc .1cr1 ,< UUH CniCnaUu/ UHIEnH xI Wa Z U x G- M 14 4 Cn\ Z H I HHNd' NOHHLnOHNMcrCAHNHOLnd' H x H 1 H H U O i 0 0 0 0 H d' tO H H M O O O O O Ln Ln O N N 07 0 I Q,' 0 lr W I H N N N N N N d' Cr d' l0 l0 LO l0 l0 l0 l0 N N of co H W LQ 1 W H CITY COUNCIL LETTER Meeting of August 27, 2012 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: August 21, 2012 DATE: NO: 12-105 to 12-109 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at 2012-105 — 981 43-1/2 Avenue 2012-106— 1000 Peters Place 2012-107—3849 Edemoor Place 2012-108 —2215 45 Avenue 2012-109—3732 3rd Street for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2012-105,106, 107, 108, and 109 being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2012-105, 106, 107, 108, and 109 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. COUNCIL ACTION: 34 RESOLUTION 2012-105 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential rental license held by Shah Khan (Hereinafter "License Holder"). Whereas,license holder is the legal owner of the real property located at 981 43-1/2 Avenue NE, Columbia Heights, Minnesota, Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on July 10, 2012 of an public hearing to be held on August 27, 2012. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on May 29, 2012 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on July 10, 2012 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. . A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on August 15, 2012 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist,to-wit: a. Shall replace the damaged glass on the west side, 1st floor window b. Shall not block open fire doors; laundry room, hallway c. Shall remove all combustible materials storage from the; laundry room, boiler room d. Shall replace all missing buttons for the doorbell systems 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 35 1. The rental license belonging to the License Holder described herein and identified by license number F11961 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2012 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 36 RESOLUTION 2012-106 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential rental license held by KSR Investments, LLC (Hereinafter "License Holder"). Whereas,license holder is the legal owner of the real property located at 1000 Peters Place NE, Columbia Heights, Minnesota, Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on July 12,2012 of an public hearing to be held on August 27, 2012. Now,therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on May 31, 2012 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on July 12, 2012 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. . A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on August 8,2012 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist,to-wit: a. Shall secure all storage lockers (lock) OR shall remove all combustible materials from open lockers, #18 b. Shall remove all combustible materials storage from the; laundry room 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 37 1. The rental license belonging to the License Holder described herein and identified by license number F11796 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2012 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 38 RESOLUTION 2012-107 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential rental license held by Mario Valtierrez(Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 3849 Edgemoor Place NE, Columbia Heights, Minnesota, Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on July 26,2012 of an public hearing to be held on August 27, 2012. Now,therefore,in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on June 14, 2012 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on July 26, 2012 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. . A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on August 16, 2012 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist,to-wit: a. Shall replace the broken window on apartment#1 b. Shall install an approved CO detector in unit# 1, 2, 3, AND 4 c. Shall make this unit available for inspection, unit#2 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 39 1. The rental license belonging to the License Holder described herein and identified by license number Fl 11883 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2012 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 40 RESOLUTION 2012-108 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential rental license held by Vivek Kamran(Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 2215 45th Avenue N.E., Columbia Heights, Minnesota, Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on August 8,2012 of an public hearing to be held on August 27, 2012. Now,therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on June 4, 2012 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on August 8, 2012 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on August 14, 2012 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist,to-wit: a. Shall replace/repair the front locking screen door that does not close properly b. The smoke detector(s)are to low on the wall, should only be 12 inches from the ceiling c. Shall repair/replace the screen(s)on the building d. Shall replace the missing knob on the closet door in the master bedroom e. Shall repair/replace the light above the rear door that does not work 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). 41 ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F11798 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2012 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 42 RESOLUTION 2012-109 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential rental license held by Brookline Enterprises, LLC (Hereinafter "License Holder"). Whereas,license holder is the legal owner of the real property located at 3732 3rd Street N.E. Columbia Heights, Minnesota, Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on August 9,2012 of an public hearing to be held on August 27, 2012 Now,therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about June 15, 2012 inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on August 8, 2012 inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit renewal rental license application and fees b. Failure to schedule renewal interior inspection 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F11183 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first 43 day of posting of this Order revoking the license as held by License Holder. Passed this day of 2012 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 44 CITY COUNCIL LETTER Meeting of August 27, 2012 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Abatement DATE: January 13, 2012 DATE: NO: 12-110 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding the property at 2012-110—4054 2nd Street for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2012-110 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Number 2012-110 being a resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: 45 RESOLUTION 2012-110 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8,Article II,of City Code,of the property owned by Federal National Mortgage Association (Hereinafter "Owner of Record"). Whereas,the owner of record is the legal owner of the real property located at 4054 2"d Street NE, Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on July 31, 2012. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 19,2012 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on July 31,2012 inspectors reinspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on August 15, 2012 inspectors reinspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department,the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall replace the roof on garage B. Shall scrape and paint wherever there is peeling paint on the structure C. Shall install address numbers in the following location(s), front 5. That all parties,including the owner of record and any occupants or tenants,have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4054 2"d Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 46 3. That all applicable rights and periods of appeal as relating to the owner of record,occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4054 2nd Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2012 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 47 City Manager's 2013 Budget Message (Including budget and levy recommendations) Budget Message Note: This document, in its entirety, is the City Manager's budget message for 2013. A portion of the message is in a narrative format and the remainder is in a statistical and numeric format. It includes the budget message and the budget and levy recommendations of the City Manager. This message was made possible through a team effort with input and assistance from Division Heads and other staff. CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2013 BUDGET MESSAGE TABLE OF CONTENTS Summary Budget Information 1 Detail Budget Information Administration 31 Community Development 37 Finance 40 Fire 47 General Government 51 Library 61 Liquor Operating 64 Liquor Non-Operating 68 Police 70 Public Works 76 Recreation 114 CITY OF COLUMBIA HEI T CITY 'S 2013 BUDGET MESSAGE Recommendation Best practices for budgeting require that any proposal for the annual budget be made within the context of a long-term plan focused on the most significant financial issues facing the City. If each annual budget addresses a portion of these larger issues, the City can keep any required changes to services, property taxes or utility rates to their lowest possible levels over time. In 2009, the City developed its current five-year financial plan, covering the annual budget years 2010—2014. The critical issue at the time was declining state aid revenue, primarily local government aid (LGA) and market value homestead credit (MVHC) used in the general fund operating budget. Consequently, the focus of the plan is to reduce dependence on this unreliable revenue source as follows: • Limit expense increases • Replace some state aid with property tax revenue • For specific short-term budget gaps in the plan, use available fund balance in excess of established reserve levels Based on current analysis, the city manager and staff judge that the plan is still appropriate for the issue it was intended to address. Accordingly, the proposed 2013 budget and levy have been prepared in amounts which are consistent with the plan, and are recommended for approval by the City Council. Key points of this analysis are explained below, including a new financial issue that was not anticipated in the five-year plan. We stress that this new issue, the Area-Wide Fiscal Disparities Levy, must be considered in order to properly evaluate the city manager's proposed 2013 budget and levy. Expense Trend For 2009, the City cut its budget in mid-year in response to a large loss of state aid. This cut, together with the expense limits in the five-year plan, yields the annual changes in budgeted operating expenses for the City's tax-supported funds through 2013 shown in the chart below. This includes the general fund, the library fund and the portion of the economic development authority(EDA) supported by the City levy. Over the five years shown, the average increase in the consumer price index for midwest urban consumers is four times more than the increase in these budgeted operating expenses, at 2% compared to 0.5%. Most of this modest 0.5% growth in operations is from increased public safety services. These services were approved by the City Council and partially subsidized by state and federal grants. This has helped contribute to a 25 year low in the crime rate for the City. 1 CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2013 BUDGET MESSAGE 4.09'0 . Expense Comparision 3.0% 2.0% 1.0% mum*Ctiange In Consumer Price Index � m 0.0% 200. I • 010 2011 2012 2013 change in Budgeted Operating Expenses,Tax-Supported Funds t ,• -2.0% -3.0! Although the emphasis of the five-year plan is on the portion of the City operating budget supported by property taxes, the expense limits under the plan generally apply to all portions of the City's operating budget. As much of the same staff, buildings, and equipment are used across multiple departments of the City, limiting expenses in the tax-supported departments also limits expenses in other departments, such as those supported by utility charges or municipal liquor sales. The one major exception to this is the cost of commodities purchased for resale. For example, the City of Minneapolis is the sole supplier of water for the City of Columbia Heights, and the Metropolitan Council is the sole supplier of sewage disposal for the City of Columbia Heights. The City of Columbia Heights has essentially no control over the price it pays for these commodities. Therefore the cost of these commodities is not limited by the five-year plan, as any significant change by these suppliers can ultimately only be passed on to the consumer. Revenue Trend For the operating budget and debt service purposes, the five-year plan was structured to reduce the City's annual use of state aid (LGA and MVHC) from $1.5 million in 2010 to $900,000 in 2013. This was fortunate planning, as the State of Minnesota reduced this aid to $900,000 per year for 2012 and 2013. Although this state cut occurred one year earlier than planned, there was sufficient fund balance on hand to bridge the one-time gap in 2012. 2 CITY OF COLUMBIA HEIGHTS CITY MANAGER'S 2013 T MESSAGE A review of the City's property tax levy for 2009-2013 reveals that increases in the total levy have followed the plan, but the levy paid by Columbia Heights taxpayers has been less than expected under the plan. This was caused by unexpected increases in the portion of the City levy that is paid by the area-wide fiscal disparities levy (AW levy). The fiscal disparities program is a revenue-sharing agreement in state statue, whereby local governments in the metro area pool a portion of their commercial property tax base. In effect, a portion of the City's property tax levy is applied to metro area commercial properties outside the City of Columbia Heights. Until recently, the amount of the levy received under this agreement had been relatively consistent, but since 2010 it has increased significantly. Much of this was triggered by the debt levy that began in 2009 for the public safety center and the levy increases made to replace lost LGA under the five-year plan. These are factors that affect the formula by which Anoka County calculates the AW levy. Another factor affecting the formula is that Columbia Heights property values declined more than some other metro area communities during the recent recession. The following chart shows these components of the City property tax levy. (Note: To make levies from different years comparable, the percentage change in levy for 2012 is calculated net of state MVHC.) City Tax Levy By Source 12,000,000 _T 10,000,000 -- i 8,000,000 — — 11 t qi zit t t State MVHC 6,000,000 4 Ott t 4Ilit@ �'4�44t41 TRW Levy 1 l'1} lta Levy on Columbia Heights l t t4 U \4} 4,000,0 � tt tt1nt � �t`tlt`1114' tt � i. i4l' t�tt;;(4ti\\+N3t l�ytl44 4t�.�t; 2,000,000 t ; 4t4ttt�Y �t �tt tl �tttlltt� �4��t1t 2009 2010 2011 2012 2013 Levy change per 5 year plan 13.88% 3.87% 3.98% 4.08% Levy change on Columbia Heights 10.62% -3.63% 0.52% 3.36% 3 CITY OF COLUMBIA HE CITY MANAGER'S 2013 BUDGET MESSAGE In 2009, the AW levy was $1,367,969 or 17% of the total levy. By 2013, the AW levy will be approximately $2,686,142 or 28% of the levy. In the short run, this unexpected influx of tax revenue from outside the City has reduced the burden on Columbia Heights taxpayers caused by declining state aid. In the long run however, there is the new question of, "How long will the AW levy continue?" In other words, the five-year plan has succeeded in reducing the City's dependence on state aid as intended, but a new dependency on a different outside revenue source has taken its place. The city manager and staff recommend that the City Council consider updating the five-year plan for this issue, so that annual budgets can address it sooner rather than later. The options for this would be similar to those used in the current plan to reduce dependence on state aid. 4 OVERVIEW Form of Government The City of Columbia Heights (the City) is located within Anoka County in the State of Minnesota. The City operates under a council-manager form of government, pursuant to a home-rule city charter adopted by the qualified voters of the City. All policy decisions and legislative activities of the City are the responsibility of the City Council, but administrative duties are delegated to the City Manager by the City Council. One of the many administrative duties delegated to the City Manager is to prepare an annual budget for approval by the City Council. Budget Process Each May,the annual budget process begins with each City department analyzing objectives for the coming calendar year and preparing budget requests to accomplish those objectives. During the month of June,this departmental data is integrated into the City's centralized accounting system by the Finance Department and reviewed. During the month of July,the City Manager,together with the Finance Director, meets with each department to further review their budget requests and discuss any changes proposed by the City Manager. The Finance Department then incorporates any such changes into the City's centralized accounting system, and assembles the City Manager-proposed budget for distribution at a regular City Council meeting in August, as required under the City's charter. The City Council then reviews this City Manager-proposed budget,which includes the proposed property tax levy necessary to finance the budget. Under state statute, the City Council must approve a proposed budget and proposed property tax levy by September 15th of each year. This allows the Anoka County Auditor sufficient time to prepare and mail to each property owner a notice by November 24th, listing the tax proposed for their property and the date of the public hearing on the budget. This county notice also lists similar information for each taxing district within which a property lies (county,school district,special districts). If the City Council does not adopt a proposed budget and levy by September 15th,state statute sets the proposed amounts equal to the current year budget and levy. Between September 15th and November 29th of each year,one or more work sessions are held with the City Council and city staff to further consider the proposed budget in greater detail than is generally practical at regular semi-monthly City Council meetings. Between November 29th and December 20th of each year,the City Council holds a public hearing on the proposed budget and tax levy. Following the public hearing,the City Council approves what is referred to as the adopted budget and final tax levy. By state statute,the final levy can be less than the proposed levy, but it cannot be greater than the proposed levy. In the following year,the County collects the tax levy on behalf of the City,along with the property taxes levied by other taxing districts (county, school district,special districts). If the City Council does not approve an adopted budget and final levy by December 20th,state statute sets the adopted budget and final levy as equal to the proposed budget and levy. Budget Format The City of Columbia Heights proposed budget is prepared and distributed in a single volume format that includes narrative information highlighting department activities,objectives,and budget changes,in addition to listing dollar amounts for all budgeted revenues and expenses. This format is designed to provide the reader with a useful amount of explanation of the purpose of the various dollar amounts in the budget. For use during City Council work sessions, a separate detail budget workbook is also distributed for each of the ten functional areas with the budget. These workbooks include much of the same information as the single volume proposed budget, but also include additional detail on expected purchases included within the expense categories in the budget. Following approval of the adopted budget by the City Council, a single volume adopted budget is bound and distributed. This is substantially the same as the proposed budget, but it incorporates additional graphics and any changes to the proposed budget made by the City Council. This becomes the permanent record of the budget intended for general-purpose public use. It is also made available on the City's website. 5 Budget Organization The City, like states and other local governments, uses fund accounting to demonstrate compliance with finance-related legal requirements. A fund is a group of related accounts that are used to maintain control over resources that have been segregated for specific activities or purposes. The legal level of budgetary control for the City is at the fund level. Any transfers between funds require authorization by the City Council. If a budgeted fund's annual expenses were to exceed the level authorized by the City Council in any one year, it would be a violation of a finance-related legal requirement. To further control expenses,each fund is subdivided into one or more departments. For example,within the Liquor Fund there is a separate department for each of the three municipal liquor stores operated by the City. Within each department,the major categories of expenses are as follows: Personal Services This includes all employee costs paid by the City, including salaries,over-time, PERA and FICA contributions,workers' compensation insurance, hospitalization and other benefits. Supplies This includes all consumable items such as office, computer,janitorial, and program supplies. Also included are minor equipment, uniforms, protective clothing, library materials,vehicle parts and fuel. Additionally,the cost of goods and services purchased for resale is included here,such as the Metropolitan Council sewer disposal charges and the cost of water purchased from the City of Minneapolis. Other Services& Charges This includes all items not included in the other expense categories. It covers such services as liability insurance, utilities, repair and maintenance costs,training and travel costs,telephone, postage, advertising,and contracted services such as legal fees, auditing fees,and other expert and professional contracts. Capital Outlay This includes all vehicles and equipment over$5,000 per item, major improvements to buildings,and major improvements to streets or other infrastructure. Equipment under$5,000 per item is generally classified under supplies. Contingencies and Transfers Contingencies are an allowance in the budget for expenses that are unknown or not estimable. Transfers are resources initially obtained by one fund that are budgeted for use by another fund. To help the reader understand the level of City services provided by the budget, and to promote management accountability,the City's various funds and departments are grouped within the budget documents based on their function. For example,all of the portions of the budget that provide police services are grouped together within a given section of the budget documents. The ten functional areas used to group funds and departments within the budget documents are as follows: Administration Liquor Community Development Police Finance Public Works Fire Recreation General Government(for items not included in other functions) Library 6 RESOLUTION 2012- RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2013,SETTING THE PROPOSED CITY LEVY,APPROVING THE HRA LEVY,APPROVING A TAX RATE INCREASE,AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2013. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2013 is hereby approved and adopted with appropriations for each of the funds listed below. Expense General Fund 10,632,442 Community Development Fund 231,249 Economic Development Fund 324,060 State Aid 171,677 Cable Television 103,312 Library 804,901 Infrastructure 152,297 Capital Improvement 294,228 Capital Equipment Replacement Funds 533,468 Construction Funds 2,157,000 Central Garage Fund 690,105 Liquor Operating 8,443,594 Liquor Capital/Non-Operating 557,347 Water Utility Fund 2,645,405 Sewer Utility Fund 2,339,047 Refuse Fund 1,800,656 Storm Sewer Fund 377,117 Data Processing 323,524 Debt Service Fund 2,487,817 Total Expense Including Interfund Transfers 35,069,246 Section B. The estimated gross revenues to fund the budget of the City of Columbia Heights for all funds, including general ad valorum tax levies and use of fund balances,as hereinafter set forth for the year 2013. Revenue General Fund 10,632,442 Community Development Fund 231,249 Economic Development Fund 324,060 State Aid 171,677 Cable Television 103,312 Library 804,901 Infrastructure 152,297 Capital Improvement 294,228 Capital Equipment Replacement Funds 533,468 Construction Funds 2,157,000 Central Garage Fund 690,105 Liquor Operating 8,443,594 Liquor Capital/Non-Operating 557,347 Water Utility Fund 2,645,405 Sewer Utility Fund 2,339,047 Refuse Fund 1,800,656 Storm Sewer Fund 377,117 Data Processing 323,524 Debt Service Fund 2,487,817 Total Revenue Including Interfund Transfers 35,069,246 7 Section C. The following sums of money are levied for the current year,collectable in 2013 upon the taxable property in said City of Columbia Heights,for the following purposes: Estimated General Fund Levy 7,973,404 Estimated Library Levy 777,000 Estimated EDA Fund Levy 84,811 Total 8,835,215 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2013 in the amount equal to the lesser of a levy at a rate of.0185 percent of taxable market value in the City or $209,790. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the public budget hearing is scheduled for December 10,2012 at approximately 7:00 p.m.in the City Council Chambers. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,COUNTY OF ANOKA, MINNESOTA: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2013 that is higher than the tax rate calculated for the City for taxes levied in 2011 collectable in 2012. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2006A in the amount of$106,739 and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable 2013. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2008B in the amount of$225,000 and that the County Auditor is authorized to cancel$225,000 of the related Bond Levy for taxes payable in 2013, leaving a balance of$436,545 to be levied for taxes payable in 2013 for Series 2008B. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2009A in the amount of$103,900 and that the County Auditor is authorized to cancel$103,900 of the related Bond Levy for taxes payable in 2013, leaving a balance of$129,161 to be levied for taxes payable in 2013 for Series 2009A. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this day of Offered By: Seconded By: Roll Call: Ayes: Nays: Mayor Gary L.Peterson Patricia Muscovitz, CMC 8 City of Columbia Heights, Minnesota Various Properties with Various Values TAX LEVIES PAYABLE 2011 - 2012 MARKET VALUE(PAYABLE 2011) without MVH exclusion 166,400 MARKET VALUE (PAYABLE 2012) with MVH exclusion 138,032 County City School Other Total 2011 Taxes 579.75 918.92 554.30 92.34 2,145.31 2012 Taxes 545.57 914.95 614.53 89.76 2,164.81 Change -34.18 -3.97 60.23 -2.58 19.50 MARKET VALUE(PAYABLE 2011) without MVH exclusion 149,400 MARKET VALUE (PAYABLE 2012) with MVH exclusion 113,943 County City School Other Total 2011 Taxes 508.70 806.35 492.02 81.02 1,888.09 2012 Taxes 450.29 755.15 517.74 74.09 1,797.27 Change -58.41 -51.20 25.72 -6.93 -90.82 MARKET VALUE (PAYABLE 2011) without MVH exclusion 159,300 MARKET VALUE (PAYABLE 2012) with MVH exclusion 130,184 County City School Other Total 2011 Taxes 550.08 871.91 528.30 87.60 2,037.89 2012 Taxes 514.73 863.23 583.13 84.68 2,045.77 Change -35.35 -8.68 54.83 -2.92 7.88 MARKET VALUE (PAYABLE 2011) without MVH exclusion 178,500 MARKET VALUE(PAYABLE 2012) with MVH exclusion 147,079 County City School Other Total 2011 Taxes 631.13 1,000.43 599.04 127.05 2,357.65 2012 Taxes 581.54 975.27 651.01 129.65 2,337.47 Change -49.59 -25.16 51.97 2.60 -20.18 MARKET VALUE (PAYABLE 2011) without MVH exclusion 238,300 MARKET VALUE (PAYABLE 2012) with MVH exclusion 204,522 County City School Other Total 2011 Taxes 880.16 1,395.12 817.73 140.19 3,233.20 2012 Taxes 808.47 1,355.84 881.66 133.00 3,178.97 Change -71.69 -39.28 63.93 -7.19 -54.23 MARKET VALUE (PAYABLE 2011) without MVH exclusion 158,200 MARKET VALUE (PAYABLE 2012) with MVH exclusion 126,914 County City School Other Total 2011 Taxes 545.47 864.63 524.26 86.88 2,021.24 2012 Taxes 501.69 841.35 569.92 82.53 1,995.49 Change -43.78 -23.28 45.66 -4.35 -25.75 9 City of Columbia Heights, Minnesota Various Properties with Various Values TAX LEVIES PAYABLE 2011 - 2012 MARKET VALUE(PAYABLE 2011) without MVH exclusion 198,000 MARKET VALUE(PAYABLE 2012) with MVH exclusion 169,751 County City School Other Total 2011 Taxes 712.55 1,129.45 670.46 143.44 2,655.90 2012 Taxes 671.29 1,125.76 742.15 149.65 2,688.85 Change -41.26 -3.69 71.69 6.21 32.95 MARKET VALUE(PAYABLE 2011) without MVH exclusion 165,000 MARKET VALUE(PAYABLE 2012) with MVH exclusion 133,454 County City School Other Total 2011 Taxes 573.90 909.65 549.18 91.41 2,124.14 2012 Taxes 527.78 885.09 596.34 86.84 2,096.05 Change -46.12 -24.56 47.16 -4.57 -28.09 MARKET VALUE (PAYABLE 2011) without MVH exclusion 187,700 MARKET VALUE (PAYABLE 2012) with MVH exclusion 157,325 County City School Other Total 2011 Taxes 668.73 1,060.02 632.34 106.50 2,467.59 2012 Taxes 621.88 1,042.90 692.05 102.30 2,459.13 Change -46.85 -17.12 59.71_ -4.20 -8.46 MARKET VALUE(PAYABLE 2011) without MVH exclusion 211,200 MARKET VALUE(PAYABLE 2012) with MVH exclusion 188,063 County City School Other Total 2011 Taxes 766.90 1,215.68 718.44 122.14 2,823.16 2012 Taxes 743.64 1,247.10 815.68 122.34 2,928.76 Change -23.26 31.42 97.24 0.20 105.60 MARKET VALUE(PAYABLE 2011) Commercial Property 1,804,100 MARKET VALUE(PAYABLE 2012) MVH Exclusion Not Applicable 1,737,900 County City School Other Total 2011 Taxes 9,017.84 14,294.02 7,318.52 35,884.98 66,515.36 2012 Taxes 9,177.03 15,390.22 8,635.39 35,658.66 68,861.30 Change 159.19 1,096.20 1,316.87 -226.32 2,345.94 10 City of Columbia Heights, Minnesota Various Properties with Various Values TAX LEVIES PAYABLE 2011-2012 Market Value City Tax PAYABLE 2011 without MVH exclusion 166,400 918.92 PAYABLE 2012 with MVH exclusion 138,032 914.95 Change for Year -28,368 -3.97 Change per Month -0.33 Market Value City Tax PAYABLE 2011 without MVH exclusion 149,400 806.35 PAYABLE 2012 with MVH exclusion 113,943 755.15 Change for Year -35,457 -51.20 Change per Month -4.27 Market Value City Tax PAYABLE 2011 without MVH exclusion 158,200 864.63 PAYABLE 2012 with MVH exclusion 126,914 841.35 Change for Year -31,286 -23.28 Change per Month -1.94 Market Value City Tax PAYABLE 2011 without MVH exclusion 159,300 871.91 PAYABLE 2012 with MVH exclusion 130,184 863.23 Change for Year -29,116 -8.68 Change per Month -0.721 Market Value City Tax PAYABLE 2011 without MVH exclusion 198,000 1,129.45 PAYABLE 2012 with MVH exclusion 169,751 1,125.76 Change for Year -28,249 -3.69 Change per Month -0.31 Market Value City Tax PAYABLE 2011 without MVH exclusion 178,500 1,000.43 PAYABLE 2012 with MVH exclusion 147,079 975.27 Change for Year -31,421 -25.16 Change per Month -2.10 Market Value City Tax PAYABLE 2011 without MVH exclusion 194,700 1,106.39 PAYABLE 2012 without MVH exclusion 189,400 1,255.72 Change for Year -5,300 149.33 Change per Month 12.44 Market Value City Tax PAYABLE 2011 without MVH exclusion 187,700 1,060.02 PAYABLE 2012 with MVH exclusion 157,325 1,042.90 Change for Year -30,375 -17.12 Change per Month -1.43 Market Value City Tax PAYABLE 2011 without MVH exclusion 211,200 1,215.68 PAYABLE 2012 with MVH exclusion 188,063 1,247.10 Change for Year -23,137 31.42 Change per Month 2.62 Market Value City Tax PAYABLE 2011 without MVH exclusion 238,300 1,395.12 PAYABLE 2012 with MVH exclusion 204,522 1,355.84 Change for Year -33,778 -39.28 Change per Month -3.27 11 CD ul CD 00 rH 4 N. 77) CD CD C) rH N. 4 UD ,71- 00 UD ul LID v-1 cID Ul IJ) N 00 0 CO t.n m N 06 Ni" tD M 0) lc) 0) CD Ul 47t rq r-01 CD 1*.■ U E r--I M LI) VD 00 CD NI ,7t k.0 fa.) 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Q.) t -J tttt —J —J —I J 0) m (I) (I) oa 0-) uouuvuo0 -o 0 -o - -o 0 0 0 0 00 N/ NI NI NI NI s- < < ""4. < s- .- - s- 73 +a To TO 76 t (4) I . +12 C c cc 4- — < ).0 0 0 0 < < < < < < •s7: 73 T: 17 7D 7D 7D 73 7D 7D o *. c- o000 :F4zz : .zr .cZ :‹t" 12 City of Columbia Heights 5 Year Budget Plan Detail of Projected Levy Increases Prepared 10/01/2.010 Levy Year 2010 2011 2012 2013 2014 1 Purpose for Levy Increase 2 Wage Increases (approved in 2007) 253,025 3 Utility Maintenance Expense 4 New Public Safety Building 300,000 5 New Gym 85,000 6 Fund Balance Used in Prior Years 7 Makeup Lost LGA & Inflation 200,000 700,000 350,000 400,000 350,000 8 Total Operating Levy Increase 838,025 700,000 350,000 400,000 350,000 9 Murzyn Hall Improvement Levy 93,640 10 Add'I Public Safety Bond (2 Million) 136,000 11 Increase in Pub Safety Bond Payment 304,500 12 TIF District Offset (304,500) 13 Total Debt Levy Increase 229,640 - - - - 14 Total Projected Levy Increase 1,067,665 700,000 350,000 400,000 350,000 15 16 2010 2011 2012 2013 2014 17 Prior Year Debt Levy 488,246 1,023,283 674,619 699,619 699,619 18 Prior Year General Levy 7,214,117 8,052,142 8,752,142 9,102,142 9,502,142 19 Total Prior Year City Levy 7,702,363 9,075,425 9,426,761 9,801,761 10,201,761 20 21 Total Current Year General Levy 8,052,142 8,752,142 9,102,142 9,502,142 9,852,142 22 Increase From Prior Year 838,025 700,000 350,000 400,000 350,000 23 % Increase for General Operations 10.88% 7.71% 3.71% 4.08% 3.43% 24 Certified Debt Levy 1,023,283 1,024,619 1,024,619 1,024,619 1,024,619 25 Fund Bal used to offset Debt Levy 350,000 325,000 325,000 300,000 26 Reduced Debt Levy 1,023,283 674,619 699,619 699,619 724,619 27 Total levy 9,075,425 9,426,761 9,801,761 10,201,761 10,576,761 28 Off set for decertifed TIFF district 304,000 29 Effect of levy adj for TIFF offset 8,771,425 30 % Increase for Total Levy 13.88% 3.87% 3.98% 4.08% 3.68% 31 % Increase for Debt 3.00% -3.84% 0.27% 0.00% 0.25% Revenue & Exp Projections 2010 2011 2012 2013 2014 Operating Levy 8,052,142 8,752,142 9,102,142 9,502,142 9,852,142 LGA 425,338 425,338 425,338 - - Other Revenue 2,049,878 1,898,118 1,898,118 1,898,118 1,898,118 Total Revenue 10,527,358 11,075,598 11,425,598 11,400,260 11,750,260 Expense 10,975,537 11,075,598 11,297,110 11,523,052 11,753,513 Fund Bal (Used) Increase (448,179) - 128,488 (122,792) (3,253) Exp Increase for Inflation: Percent 0% 0.91% 2.00% 2.00% 2.00% Amount - 100,061 221,512 225,942 230,461 13 -This page intentionally left blank- 14 0 c-i �t in ,-1 - (0 in ,-i O M a) O CO d' N N p (0 p 0 0 0 O N 00 r» Ln 0 m Lrl 0 0' �; N 0 h O m 00 ON Lmn (0 0�- N 00 0 d- o- ,-11 TS N ,�-1 W L ,m-1 LLrr) N i 0O N 00 001 N0 NN0 CO 0i) CY (00 M t0 CO m m N 00 O) Q O) O ,--, '-4 N O) <-4 ,-1 t0 csg r-i -a t0 00 N .fit l0 N , , N m W ei 0 ,a N N III 00 ct cfi re) M N Q N CO 0) 0) m ,-1 00 N en Ln O on N e 0 0) m 0) N ' co a OO (0 0 ,0 N o0 N O N O m N O ''r N Q GO' '-i o) oo ,-i In O N N (0 m m, m c, a N O0 0 -1 N m m rn m O O L,r) in N •:t 0) N LO N -0 d L6 N N n 0) N 4 Lr) Ln O O N N (10 l(00 t�f) CO m , , r N N M • to' t V 0 0- L IN CO ,-1 N V co 0 L) N a) '-1 O O Ln d t0 t0 N N ,-1 co CF en m rn to zg -a CO 0) en ,-4 r-1 ,-1 N ,,,L N a) O) 00 N ( , LO , , lO 0 a' O 0. -1 M O O O Ln N O o Ln c-1 00 Ln Ln Ln ,-i N -o H Q to t0 lD (Cis t a' o ....... 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O y= 'r., w tW Q) Z, t0 0 a) a) "- i C m 0 t Q1 i Q C 4' to 3 u E c u Ql .0 0 d 3 0) o 'a 0 w a) t a) F- ..c _L w 0 H 0 I- Q -j t-) a * 1-. 15 -This page intentionally left blank- 16 •. • • • STANDARD .• SPOOR'S .• • • June 8,2009 Summary: Col Heights, Minnesota; Jo )ui General Obligation Primary Credit Analyst: Caroline West,Chicago 312-233-7047:carol ine_west' standardandpoors.com Secondary Credit Analyst: Steffanie Dyer,Chicago(1)312-233-7007;steffanie dyeastandardandpoors.corn Table Of Contents Rationale Outlook Related Research www.standardandpoors.c ont/ratingsrlirect Standard&Poor's.All rights reserwrd.No reprint or dissemination without S&P's permission.See Terms of Use/Disclaimer on the last page. 17 ' 4 , k Summary: 4 Columbia Heights Minnesota; General Obligation , ,, ,,, ,,, ,,,,,,,,,,„,,;‘,,,„.,,,:,,,,`,A,'''',,;i,,■',,,,.,,,,,h,,,, h,,„',`h,`,‘;,,h,,,,,,,,,h,‘`,`, ,,,,h, ,,,,,,,,, ,,,,,,,,,,, ,,,,,,, ,,,,,,,,k,,,,,,,,,,, ,, ,,,,„,,,,,,,,,,, , ,,,,,n, ,,, ,, ,, , s ,,,,,, US$4.645 mil GO pub facs&taxable GO tax increment buds sr 2009A&B dtd 07112/2009 due 07/0112038 Long Term Rating AA/Stable New f g Rationale The'AA'long-term rating assigned to Columbia Heights,Minn.'s series 2009A general obligation(GO)public facilities bonds and series 2009B taxable GO tax increment bonds reflects the following credit qualities,in Standard &Poor's Rating Services' opinion: • Very close proximity to Minneapolis-St. Paul with strong participation in the metropolitan economic base, including access to ample employment opportunities; • Income and wealth indicators ranging from adequate to very strong; • Healthy finances as demonstrated by a very strong fund balance;and • Good financial management planning and procedures,which have sustained the city's good financial standing and provide further stability;and The city's full GO ad valorem pledge secures both series of bonds.Proceeds from the 2009A series will finance a variety of projects,including a new public safety center,street and water infrastructure improvements,and renovations to a community building.The 2009B bonds will fund the acquisition of structures within a tax increment district. Columbia Heights is located just four miles outside Minneapolis in Anoka County(AAA/Stable).A fully developed, inner ring suburb,the city has maintained a fairly stable population over the past decade, sliding 2%since 2000 to reach 17,963 currently. Residents are in close proximity to a wide variety of industries within the metropolitan area, and a high-speed commuter rail station set to open in the fall will further improve access. Income levels in the city are adequate-to-good in our view,with a median household and per capita effective buying income at 87% and 95%of national levels. Because the city is mostly built-out,tax base growth has occurred primarily through residential tear-downs and fill-in development.Such improvements resulted in steady net tax capacity growth through 2008.In 2009,the city felt the impact of overall softening in the housing market,and net tax capacity slipped 1%to$15.66 billion. , Indicated market value,a measure of true property value,remains very strong on a per capita basis in our opinion, however,at$86,700. Due to the city's good planning and management practices,the finances have been historically strong.At fiscal year-end 2007 (Dec. 31),the general fund balance held $3.9 million in unreserved funds,At 47%of expenditures, we view this level as very strong. Unaudited results for 2008 show a $229,000 reduction in these reserves,which can be linked directly to a year-end unallottment of local government aid (LGA) from the state of$328,000.In fiscal Standard &Poor's RatingsDirect I June 8,2009 2 Standard&Poor's.All rights reserNd.No reprint or dissemination without S&P's permission.See Terms of Use/Disclaimer on the last pap, 72c,lc 18 Summary: Columbia Heights,114wilesota;General Obligation 2009,officials are preparing for a severe loss of LGA and have accordingly sharply cut expenditures by$900,000 (nearly 10% of the budget).The city has reduced programs,left positions open through attrition,and requested employees rake a furlough. As a result, management expects an operating surplus or at worst, a break-even year, depending on the level of LGA reduction.The city's financial forecast includes a use of fund balance in 2010 and 2011 as the city reduces its dependence on state aid. Columbia Height's management practices are considered "good" under Standard &Poor's Financial Management Assessment (F1'1A).An FNLA of good indicates that practices exist in most areas,although not all may be formalized or regularly monitored by governance officials. The city engages in extensive planning,including a long-term financial plan through 2013 as well as a detailed five-year capital improvement plan. Both documents are updated annually and aid in budget planning. The city council maintains a policy to keep a minimum 45% of the proceeding year's expenditures in reserves. In our opinion, the city's overall debt burden is moderate at$2,850 per capita and 3.3%of the total market value. Roughly half of the city's debt is supported by revenues,special assessments,or tax increments,which reduces the tax levy requirements on the overall tax base. The portion of operating expenditures devoted to debt service costs was high at 22.7% in 2007,in our view.Amortization is average;49% of the city's direct debt is due to mature within 10 years and 91`Ye within 20 years.The city has no additional plans to issue debt. Outlook The stable outlook reflects Standard &Poor's expectation that management will continue to engage in extensive planning in order to respond to potential revenue decreases related to slipping net tax capacity and reductions in state aid.We expect the city to maintain its long-term focus on maintaining at least a good reserve level. The city's close proximity to Niinneapolis and its participation in the metropolitan economic base provide further stability to the rating. Related Research USPF Criteria: "GO Debt," Oct. 12,2006 Complete ratings information is available to RatingsDirect subscribers at www.ratingsdirect.com. 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C M ,x rO V} w ,-1 en CO O LI) LD in O LO O en 1-0 O O O en cr N en V) O O LD Ln L_ O O Ln O h -4 O O In O N CO C) O O IN 00 tD h ,-1 O O 00 d• 0) 0) U) ,'i CO a) N 01 ct' , h c-1 (D Ln C1) M a) 00 N , O ,-1 Cr) O M tD cr 00 , en = -C a) M ,,-',- LI) d' M ct' N CO N N QS' 00 d' d' N LO ri h M a) lD h a) h > 0 '5' M M M h CO O Ln 01 N O 00 N M N L.0 LMn h N C N N c--1 ri 00 m C a:L if} u_ c O O O O O LO LD LD LD LO LD LO LD LD LO lD LI) N N N N N 0) a1 a) Cn Ua, ,N-i <N-1 ,N-1 ,N-1 rN-1 M CO CO CO M CO „i ,N-1 ,N-1 s, ct d' cr d' d' <-1-1 c�-1 <-1-1 `d-i a 'c O Ln a) r-1 M N N 00 ,-i ,-1 Ln h O N O 01 O C) r-1 N M d' CO ri O ct O 00 00 h h h ,-1 O ,-I M 1-4 ,-1 N r-1 M M d' Ln O O O O O O N CO a) L P L z M M M M M N d' d d' 'sr cr d' d' d' cr d' d' LD LD LO LD LO h h 00 00 Ln a'' oA C c a, E _ 5 a) m > atn a1 C To an 4J S > a) CA 4 tp O Ur C C LS CU E Q 'g E i t6 a) -C CO a D e-1 LL LL Cl) E O 7.,* ri C a) Zf a) C 0 LL y N C U C E a C C Q> a a) r6 E a) N .4..0 fV E C CD u CO D_ O. 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E " .,., S F= i= o LL = N ¢ a a a a a - a a a L r0 3 ,, O o c 4-,..: c E O r0 r0 CO 7 03 CO r6 r0 r6 CU to N S +�+ LJ U F- ' .e w U U to 0. 0 U = V 0 0 C UJ U) OM r�r) en en M M M M 00 M dO' d' et et eM' et dam' et et et O L40n LNn LMn LLnn LLI) LLI) LJ Lin L�f) 22 City of Columbia Heights, Minnesota Comparison of Tax Supported Funds 2010- 2013 City Manager's Incr/Decr Actual Actual Adopted Proposed from 2010 2011 2012 2013 2012 General Fund 41110 Mayor-Council 131,922 140,829 145,751 146,105 354 41320 City Manager 402,190 398,349 416,705 416,072 (633) 41410 City Clerk 108,813 65,644 123,728 76,920 (46,808) 41510 Finance 708,532 706,616 721,700 757,200 35,500 41550 Assessing 116,370 123,668 129,643 131,569 1,926 41610 Legal Services 167,540 167,540 186,716 186,657 (59) 41940 General Government Bldg 138,729 182,941 182,612 182,700 88 42100 Police 3,544,402 3,593,388 3,740,534 3,772,693 32,159 42160 Police Community Programs 0 19,099 20,000 20,400 400 42200 Fire 1,087,543 1,151,173 1,168,239 1,175,689 7,450 42300 Property Inspections 163,243 164,711 174,608 174,733 125 42500 Emergency Management 9 0 0 0 0 42700 Animal Control 13,512 11,730 16,263 16,263 0 43000 Public Works 0 0 0 0 0 43100 Engineering 325,923 321,339 344,155 348,513 4,358 43121 Streets 760,841 735,423 819,261 847,248 27,987 43160 Street Lighting 140,234 153,105 159,050 166,269 7,219 43170 Traffic Signs &Signals 80,190 97,512 81,825 83,563 1,738 43260 Weed Control 92 0 0 0 0 45000 Recreation Administration 185,981 190,179 184,869 213,369 28,500 45001 Youth Athletics 35,985 27,897 35,855 35,330 (525) 45003 Adult Athletics 25,384 23,890 25,767 25,739 (28) 45004 Youth Enrichment 37,556 37,488 57,639 55,062 (2,577) 45005 Travel Athletics 0 0 0 0 0 45007 Project Pride 21,684 25,491 31,157 30,646 (511) 45030 Trips & Outings 61,009 58,858 60,454 58,780 (1,674) 45040 Senior Citizens 85,162 84,523 83,842 77,492 (6,350) 45050 Recognition/Special Events 37,648 38,607 38,055 38,600 545 45129 Murzyn Hall 147,007 174,803 224,863 211,051 (13,812) 45130 Gym Fund 61,117 63,927 100,696 95,770 (4,926) 45200 Parks 735,293 748,938 780,089 774,843 (5,246) 46102 Tree Maintenance 101,205 101,049 129,633 136,972 7,339 46103 Dutch Elm Sanitation 0 0 0 0 0 46104 Dutch Elm Replanting 465 663 0 0 0 49200 Contingencies 10,188 22,214 50,000 181,194 131,194 49300 Transfers 185,000 195,000 195,000 195,000 0 Total General Fund 9,620,769 9,826,596 10,428,709 10,632,442 203,733 Economic Development Authority 46314 Econ Development Authority 335,008 335,120 340,154 324,060 (16,094) Total EDA 335,008 335,120 340,154 324,060 (16,094) Library 45500 Library 729,678 778,672 798,375 804,901 6,526 Total Library 729,678 778,672 798,375 804,901 6,526 23 City of Columbia Heights Budget 2013 Summary of Tax Supported Revenue City Manager's Change from Actual Actual Adopted Proposed 2012 to General Fund 2010 2011 2012 2013 2013 Proposed Taxes 6,770,957 7,263,659 7,590,129 7,973,404 383,275 Licenses and Permits 179,884 158,385 179,500 168,600 -10,900 Intergovernmental Revenue 1,657,281 1,671,166 1,407,069 1,372,069 -35,000 Charges for Current Services 585,844 584,324 537,100 554,000 16,900 Fines and Forfeits 159,836 146,140 144,000 141,000 -3,000 Miscellaneous 113,319 157,710 94,150 93,000 -1,150 Sales and Related Charges -16 31 0 0 0 Allocations 0 0 0 0 0 Transfers and Non Rev Receipts 699,765 371,985 358,076 382,500 24,424 Total Revenue 10,166,870 10,353,399 10,310,024 10,684,573 374,549 Library Taxes 738,393 757,620 765,195 777,000 11,805 Licenses and Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges for Current Services 9,805 8,982 10,780 8,401 -2,379 Fines and Forfeits 14,461 15,521 17,000 16,000 -1,000 Miscellaneous 3,300 7,160 5,400 3,500 -1,900 Sales and Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Transfers and Non Rev Receipts 0 0 0 0 0 Total Revenue 765,959 789,283 798,375 804,901 6,526 Economic Development Auth. EDA Levy 240,567 220,820 84,811 62,159 -22,652 HRA Levy 83,975 84,560 218,343 232,442 14,099 Licenses and Permits 0 0 0 0 0 Intergovernmental Revenue 14,692 15,259 0 0 0 Charges for Current Services 0 140 0 0 0 Fines and Forfeits 0 0 0 0 0 Miscellaneous 700 2,300 0 0 0 Sales and Related Charges 0 43,600 0 0 0 Allocations 0 0 0 0 0 Transfers and Non Rev Receipts 37,500 0 37,000 9,250 -27,750 Total Revenue 377,435 366,679 340,154 303,851 -36,303 24 City of Columbia Heights,Minnesota BUDGET 2013 Summary by Fund Actual Actual Adopted CM Proposed 2010 2011 2012 2013 Revenues 101 General Fund 10,166,870 10,353,399 10,310,024 10,684,573 201 Community Development 302,265 225,792 158,200 162,200 204 EDA 377,435 366,679 340,154 303,851 212 State Aid Maintenance 145,988 155,656 154,490 218,950 225 Cable Television 176,266 184,168 170,000 176,600 240 Library 765,959 789,283 798,375 804,901 270 Police Community Programs 11,414 0 0 0 315 Sull-Shores:TX GO Bonds 2008A 108,488 108,713 107,000 107,100 340 G.O. Improvement Bonds 2006A 627,580 342,681 173,400 160,000 341 G.O.Street Rehab Bonds 2007A 95,371 128,653 135,200 136,085 343 GO Public Safety Ctr. Bonds 2008B 686,331 714,586 606,000 439,545 344 GO Public Facilities Bonds 2009A 345,144 394,133 373,200 201,161 371 TIF T4: 4747 Central 184,547 135,959 0 5,100 373 EDA TIF Revenue Bonds 2007 180,800 201,200 208,000 209,400 376 Tax Increment Bonds 212,775 8,700 0 0 377 Sheffield 93,365 78,039 0 0 379 Housing TIF#1-Scatter 0 0 0 0 385 Multi-Use Redevelopment 35,019 33,101 0 0 387 G.O. Imp Bonds 1999B 3,100 0 0 0 388 G.O. Imp Bonds 2003A 630,789 269,651 56,300 0 389 R8:Transition Block 55,174 35,803 0 0 402 Total State Aid Construction 2,291,301 568,760 300,000 600,000 411 Capital Improvements-Gen Govt Bldg 751,410 105,241 40,536 42,500 412 Capital Improvements Parks 104,514 148,396 62,000 62,000 418 Community Center Capital Bldg. 11,300 0 0 0 430 Infrastructure Fund 194,689 74,900 54,000 60,000 431 Cap Equip Replacement-General Fund 125,500 225,442 100,000 110,000 432 Cap Equip Replacement-Sewer 31,500 36,800 29,000 31,000 433 Cap Equip Replacement-Water 32,400 38,200 29,000 31,000 434 Cap Equip Replacement-Garage 4,400 4,800 4,000 4,500 436 Cap Equip Replacement-Liquor 0 0 0 0 437 Cap Equip Replacement-Data Proc 535,000 14,600 0 6,000 438 Cap Equip Replacement-Storm Sewer 5,000 5,000 5,000 5,000 439 Cap Equip Replacement-Fire 3,100 4,800 1,500 1,500 601 Water Utility 2,438,871 2,579,502 2,461,026 2,491,200 602 Sewer Utility 1,846,833 1,547,454 1,559,156 1,580,384 603 Refuse Fund 1,589,365 1,769,340 1,659,876 1,781,762 604 Storm Sewer Fund 345,086 445,552 378,297 773,000 609 Liquor 8,158,260 8,494,962 8,993,500 9,082,000 631 Water Fund Debt Service 211,936 330,200 292,500 237,700 632 Sewer Fund Debt Service 17 0 0 0 634 Storm Sewer Debt Service 43,300 59,600 63,500 50,300 639 Liquor Fund Debt Service 365,104 391,500 386,000 390,000 651 Water Construction Fund 37,746 91,501 625,000 260,000 652 Sewer Construction Fund 63,996 197,256 340,000 10,000 653 Storm Sewer Construction Fund 4,165 24,248 465,000 0 701 Central Garage 670,678 834,072 613,750 685,000 720 Information Systems 235,090 350,908 325,000 325,000 Total Revenue 35,305,239 32,869,230 32,377,984 32,229,312 25 City of Columbia Heights,Minnesota BUDGET 2013 Summary by Fund Actual Actual Adopted CM Proposed 2010 2011 2012 2013 Expenses General Fund 101.41110 Mayor-Council 131,922 140,829 145,751 146,105 101.41320 City Manager 402,190 398,349 416,705 416,072 101.41410 City Clerk 108,813 65,644 123,728 76,920 101.41510 Finance 708,532 706,616 721,700 757,200 101.41550 Assessing 116,370 123,668 129,643 131,569 101.41610 Legal Services 167,540 167,540 186,716 186,657 101.41940 General Government Building 138,729 182,941 182,612 182,700 10142100 Police 3,544,402 3,593,388 3,740,534 3,772,693 101.42160 Police Community Programs 0 19,099 20,000 20,400 101.42200 Fire 1,087,543 1,151,173 1,168,239 1,175,689 101.42300 Property Inspections 163,243 164,711 174,608 174,733 101.42500 Emergency Management 9 0 0 0 101.42700 Animal Control 13,512 11,730 16,263 16,263 101.43000 Public Works 0 0 0 0 101.43100 Engineering 325,923 321,339 344,155 348,513 101.43121 Streets 760,841 735,423 819,261 847,248 101.43160 Street Lighting 140,234 153,105 159,050 166,269 101.43170 Traffic Signs&Signals 80,190 97,512 81,825 83,563 101.43260 Weed Control 92 0 0 0 101.45000 Recreation Administration 185,981 190,179 184,869 213,369 101.45001 Youth Athletics 35,985 27,897 35,855 35,330 101.45003 Adult Athletics 25,384 23,890 25,767 25,739 101.45004 Youth Enrichment 37,556 37,488 57,639 . 55,062 101.45005 Travel Athletics 21,684 25,491 31,157 30,646 101.45030 Trips&Outings 61,009 58,858 60,454 58,780 101.45040 Senior Citizens 85,162 84,523 83,842 77,492 101.45050 Recognition/Special Events 37,648 38,607 38,055 38,600 101.45129 Murzyn Hall 147,007 174,803 224,863 211,051 101.45130 Gym Fund 61,117 63,927 100,696 95,770 101.45200 Parks 735,293 748,938 780,089 774,843 101.46102 Tree Maintenance 101,205 101,049 129,633 136,972 101.46103 Dutch Elm Sanitation 465 663 0 0 101.49200 Contingencies 10,188 22,214 50,000 181,194 101.49300 Transfers 185,000 195,000 195,000 195,000 101 Total 9,620,769 9,826,596 10,428,709 10,632,442 26 City of Columbia Heights,Minnesota BUDGET 2013 Summary by Fund Actual Actual Adopted CM Proposed 2010 2011 2012 2013 Community Development 201.42400 Protective Inspection 218,934 256,899 229,741 231,249 201.46310 Community Development Adm 47 0 0 0 Economic Development Authority 204.46314 Econ Development Authority 335,008 335,120 340,154 324,060 204.46324 Home Improvements 0 0 0 0 State Aid Maintenance 212.43100 Engineering 0 0 0 0 212.43190 State Aid Maintenance 151,631 121,737 164,093 171,677 Cable Television 225.49000 General Government 0 0 0 0 225.49844 Cable Television 116,909 123,458 103,815 103,312 225.49980 Data Processing 0 0 0 0 Library 240.45500 Library 729,678 778,672 798,375 804,901 Police Community Programs 270.42160 Police-Community Programs 55,903 0 0 0 315.47000 Sull-Shores:TX GO Bonds 2008A 169,816 97,295 100,300 97,820 340.47000 G.O. Improvement Bond 2006A 476,360 473,060 464,700 338,669 341.47000 GO Street Rehab Bonds 123,496 124,600 126,300 127,275 343.47000 GO Public Safety Ctr. Bonds 2008B 441,683 626,968 629,183 625,275 344.47000 G.O. Publuc Facilities Bonds 188,885 291,417 287,300 293,905 371.47000 TIF T4: 4747 Central 35,877 28,243 0 84,475 373.47000 EDA TIF Revenue Bonds 2007 195,375 197,539 200,600 202,813 TIF Districts 376.46800 TIF Districts 77,675 8,861 0 0 376.47000 Tax Increment Bonds 9,285 238 0 0 377.47000 Sheffield-DS 9,437 5,678 0 0 379.47000 Housing TIF#1 Scatter 0 0 0 0 385.47000 Multi-Use Redevelopment Bonds 26,831 24,893 0 0 387.47000 G.O. Improvement Bond 1999A 276,195 0 0 0 388.47000 G.O.Utility Rev Bond 1999B 122,679 753,706 119,100 0 389.47000 R8: Transition Block 50,342 33,638 0 0 402 Total State Aid Construction 121,000 306,000 302,400 600,000 Capital Improvements-Gen Govt Bldg 411.41940 General Government Buildings 263 126,133 170,000 0 411.45000 Recreation Administration 0 0 0 0 411.45050 Recognition/Special Events 0 0 0 0 411.45129 Murzyn Hall 30,266 0 0 0 411.45500 Library 48,183 40,680 25,000 31,000 411.46350 CDBG-Comm Dev Block Grant 0 0 0 0 411.47000 Bonds 0 0 0 0 411.49200 Contingencies 600,000 0 0 0 411.49950 Central Garage 1,562 188,272 144,000 45,000 Capital Improvements Parks 412.45130 Community Center 0 0 0 0 412.45200 Parks 1,505 31,647 56,505 218,228 Public Safety 418.45130 Community Center 761,019 0 0 0 Infrastructure Fund 430.46323 Capital Improvement Expense 123,999 250 160,797 152,297 Cap Equip Replacement-General Fund 27 City of Columbia Heights,Minnesota BUDGET 2013 Summary by Fund Actual Actual Adopted CM Proposed 2010 2011 2012 2013 431.41510 Finance 0 0 0 0 431.41940 General Government Buildings 0 0 0 0 431.42100 Police 94,913 91,991 80,553 82,469 431.42200 Fire 0 0 0 0 431.42400 Protective Inspection 0 0 0 0 431.42500 Emergency Management 0 0 0 0 431.43100 Engineering 18,097 0 0 0 431.43121 Streets 181,954 126,519 170,705 0 431.43170 Traffic Signs&Signals 0 0 0 0 431.45000 Recreation Administration 0 0 0 0 431.45200 Parks 129,143 32,543 22,075 0 431.46102 Tree Trimming 0 0 0 0 431.46310 Community Development Adm 0 0 0 0 431.49200 Contingencies 0 0 0 0 Cap Equip Replacement-Sewer 432.49499 Non-Operating 0 0 0 133,167 Cap Equip Replacement-Water 433.49449 Non-Operating 0 0 0 133,166 Cap Equip Replacement-Garage 434.49950 Central Garage 0 0 0 13,000 Cap Equip Replacement-Liquor 436.49791 Liquor Store#1 0 0 0 0 436.49792 Liquor Store#2 0 0 0 0 436.49793 Liquor Store#3 0 0 0 0 Cap Equip Replacement-IS 437.49980 Data Processing 0 72,846 40,688 30,000 Cap Equip Replacement-Storm Sewer 438.49699 Storm Sewer Non-Operating 0 86,184 0 116,666 Cap Equip Replacement-Fire 439.42200 Fire 10,077 11,117 104,000 25,000 Water Utility 601.49400 Source of Supply 1,034,837 1,192,653 1,236,346 1,285,800 601.49430 Distribution 856,029 859,940 961,285 970,055 601.49440 Administration&General 141,235 153,112 156,550 152,550 601.49449 Non-Operating 176,846 344,338 291,000 237,000 Sewer Utility 602.49450 Collections 523,845 562,958 734,659 720,887 602.49480 Disposal 866,612 901,096 1,024,622 1,065,610 602.49490 Administration&General 141,170 154,025 156,550 152,550 602.49499 Non-Operating 46,634 179,767 0 400,000 Refuse Fund 603.49510 Refuse Disposal 1,238,703 1,381,227 1,424,837 1,540,510 603.49520 Collection&Disposal 131,231 141,432 132,573 133,200 603.49530 Recycling 105,092 97,015 121,416 118,191 603.49540 Hazardous Waste 2,673 2,716 8,817 8,755 Storm Sewer Fund 604.49650 Collections 262,988 270,847 310,576 325,917 604.49690 Administration&General 1,444 1,205 1,500 1,200 604.49699 Non-Operating 43,965 79,544 63,000 50,000 Liquor 609.49791 Liquor Store#1 3,445,124 3,535,848 3,801,316 3,802,544 609.49792 Liquor Store#2 3,105,219 3,205,868 3,513,236 3,458,042 609.49793 Liquor Store#3 1,062,206 1,131,905 1,135,594 1,183,008 609.49794 Liquor Non-Operating 508,758 488,880 682,667 557,347 28 City of Columbia Heights,Minnesota BUDGET 2013 Summary by Fund Actual Actual Adopted CM Proposed 2010 2011 2012 2013 Water Fund Debt Service 631.47000 Water Fund Bonds 43,767 39,892 191,700 195,441 631.47099 1999B Revenue Bond Issue 2,639 0 0 0 631.47203 Water Fund Debt Service 21,086 18,838 90,700 75,310 631.49449 Non-Operating 0 0 0 0 Sewer Fund Debt Service 632.47000 Bonds -83 0 0 0 632.47099 1999B Revenue Bond Issue 100 0 0 0 632.49449 Non-Operating 0 0 0 0 Storm Sewer Debt Service 634.47000 Storm Sewer Bonds 6,706 7,460 35,600 36,896 634.47099 1999B Revenue Bond Issue 2,313 0 0 0 634.47203 Storm Sewer Debt Service 5,355 4,785 22,840 18,870 639.47000 Liquor Debt Service 244,672 237,147 389,000 391,068 Water Construction Fund 651.49449 Non-Operating 0 331,649 625,000 607,000 651.49460 Water Meter Installation 0 0 0 0 Sewer Construction Fund 652.49499 Non-Operating 0 28,739 375,000 545,000 Storm Sewer Construction 653.49699 Storm Sewer Construction Fund 0 20,608 405,000 405,000 Central Garage 701.49950 Central Garage 627,224 603,863 676,232 690,105 Information Systems 720.49980 Information Systems 844,967 320,156 331,825 323,524 720.49981 IS Imaging 0 0 0 0 720.49982 IS Internet 0 0 0 0 Total Expense 31,048,155 31,520,310 " 34,168,534, 35,069,246 Revenue 35,305,239 32,869,230 32,377,984 32,229,312 Expenses 31,048,155 31,520,310 34,168,534 35,069,246 4,257,084 1,348,920 (1,790,550) (2,839,934) 29 -This page intentionally left blank- 30 City of Columbia Heights,Minnesota BUDGET 2013 Administration City Legal Mayor-Council City Manager Clerk Assessing Services 101 101 101 101 101 Revenue 30999 Taxes 130,567 325,469 66,829 115,790 113,187 31999 Licenses&Permits 0 0 0 0 0 32999 Intergovernmental 15,000 37,390 7,677 13,302 13,003 33999 Charge for Services 0 0 0 2,000 0 34999 Fines&Forfeits 0 0 0 0 60,000 35999 Miscellaneous 1,392 3,470 712 1,234 1,207 36999 Sales and Related Charges 0 0 0 0 0 39199 Transfers&Non Rev Receipts 0 51,871 2,139 0 0 Total Revenue 146,959 418,200 77,357 132,326 187,397 Expenses 0999 Personal Services 95,109 391,710 61,685 6,144 0 1999 Supplies 2,005 1,375 2,430 70 0 2999 Other Services and Charges 43,491 22,987 7,805 125,355 186,657 4999 Capital Outlay 0 0 5,000 0 0 6999 Contingencies&Transfers 5,500 0 0 0 0 Total Expenses 146,105 416,072 76,920 131,569 186,657 Summary Total Revenue 146,959 418,200 77,357 132,326 187,397 Total Expense 146,105 416,072 76,920 131,569 186,657 Change to Fund Balance 854 2,128 437 757 740 31 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:MAYOR-COUNCIL 101 GENERAL Actual Actual Adopted Department City Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 89,518 94,122 95,107 95,109 95,109 1999 Supplies 350 1,439 1,400 2,005 2,005 2999 Other Services&Charges 41,185 39,559 43,744 43,491 43,491 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 870 5,708 5,500 5,500 5,500 - TOTALS: MAYOR-COUNCIL 131,922 140,829 145,751 146,105 146,105 - Activity Description The City Council is the legislative branch of city government.The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions.The Council has full authority over the financial affairs of the city, and provides for the collection of all revenue and other assets,the auditing and settlements of accounts, and the safekeeping and disbursement of public monies.They appoint the City Manager and members of various advisory boards and commissions.The Council consists of a Mayor who is elected for a two-year term and four Councilmembers who are elected at large for staggered four-year terms. Objectives 1)To provide quality services with limited funding. 2)To understand and adapt to the demographic changes taking place in the City. 3) Promote the City in a positive way. Budget Comments The Mayor-Council budget increased by$354. Supplies: Minor equipment increase by$50,Computer equipment increase of$650(if new laptop required for future councilmember,Vehicle Repair add$5. Supplies:Computer supplies decreased by$100. Other services and charges increased by$253: Increase-Other communication and telephone(as required by the Finance Dept.)$523, Boards and Commissions increase by$1,500(required funds available to Charter Commission in the event of ballot question education),Subscription/Membership increase by$711(LMC and Mediation Services), employee recognition increase by$100 for recognition of returning military personnel. Other services and charges: Postage decreased by$100,insurance decreased by$2,097,volunteer recognition decrease by$100. 32 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CITY MANAGER 101 GENERAL Actual Actual Adopted Department City Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 384,663 381,180 391,474 391,710 391,710 1999 Supplies 1,950 2,330 1,200 1,375 1,375 2999 Other Services&Charges 15,577 14,839 24,031 22,987 22,987 4999 Capital Outlay - - 6999 Contingencies&Transfers - - - - - - TOTALS:CITY MANAGER 402,190 398,349 416,705 416,072 416,072 - Activity Description This department is responsible for the administration of all activities,functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning,organizing, directing,and coordinating the operations of all departments,with the exception of the Police Department, This department is responsible for personnel, labor relations,and employee relations functions of the City. Objectives Improve communications with employees via all employee meetings. Budget Comments The City Manager budget decreased by$633 from 2012 to 2013. Personal Services increased by$236,due to an increase in FICA contribution and Workers'Compensation Insurance Premium. Supplies increased by$175, due to a $275 increase in Computer Equipment for a 24"monitor,offset by a$100 decrease to Printing and Printed Forms. Other Services and Charges decreased by$1,044 due to a$28 decrease to Expert and Professional Services, a$250 decrease to Other Communications, and a$1,011 decrease to Insurance and Bonds for property and liability insurance, offset by a$245 increase to Telephone and Telegraph for costs allocated to this budget for the central telephone system. 33 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CITY CLERK 101 GENERAL Actual Actual Adopted Department City Manager Council 41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 99,285 61,619 106,475 61,685 61,685 1999 Supplies 5,166 189 3,105 2,430 2,430 2999 Other Services&Charges 4,362 3,836 10,148 7,805 7,805 4999 Capital Outlay - - 5,000 5,000 6999 Contingencies&Transfers 4,000 - TOTALS:CITY CLERK 108,813 65,644 123,728 76,920 76,920 - Activity Description The City Clerk provides assistance to the Mayor,City Council,and City Manager;organizes and directs elections, serves as the responsible authority for compliance with the MN Data Practices Act,maintains the City Code, prepares and assembles Council meeting agendas and materials,takes and transcribes minutes of the City Council meetings, maintains records and files of official city documents,oversees the boards and commissions, serves as the Sunshine Fund Coordinator,serves as backup to the Administrative Assistant, and is the department liaison to the Sister City Committee. With the exception of special elections,elections are only held in even numbered years.This is the reason for the significant difference from one year to the next. Objectives 1. Serve the Mayor,City Council,and City Manager in a support capacity. 2. Review and revise, as needed,the Data Practices Policy 3.Create a policy to assist with retention of City Contracts. 4.Continue to add to and improve the City web site to better disseminate public information. 5. Keep current on election laws and regulations. Budget Comments The City Clerk's budget decreased by$46,463. Personal Services decreased by$44,445, as no monies are needed for election judges or interdepartmental labor in non-election years. Supplies decreased by$675, as no monies were budgeted for election supplies. Minor equipment decreased by $350,as required Absentee Ballot election equipment has been purchased. Other Services&Charges decreased by$2,343.Training increase by$310 to include MCFOA Clerk training-if necessary, postage decrease$150 in non-election year, legal publishing decrease by$2,600 to better reflect actual usage,and a$97 increase to insurance and bonds,due to an increase in property and liability insurance. Capital Outlay,$5,000 added to reflect the City portion of new election ballot counting machines,maintenance,and Modus Election program, to be purchased by Anoka County(with payments divided over a ten year period). 34 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:ASSESSING 101 GENERAL Actual Actual Adopted Department City Manager Council 41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 207 7,174 6,103 6,144 6,144 1999 Supplies - 69 - 70 70 2999 Other Services&Charges 116,163 116,425 123,540 125,355 125,355 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:ASSESSING 116,370 123,668 129,643 131,569 131,569 - Activity Description The Assessing Department provides tax and homestead information,and processes homestead applications. Through a joint powers agreement with Anoka County,the County provides for the assessment of property in Columbia Heights. The City contracted with the County for special assessment billing services beginning in 2003. Objectives Negotiate new contract for assessment services. Budget Comments The Assessing budget increased by$1,926 from 2012 to 2013. Personal Services increased by$41,due to adjustment in health insurance premiums for 2013. Office Supplies increased by$70, based on past expenditures allocated to this budget. Other Services and Charges increased by$1,815,due to a$1,800 increase to Expert and Professional Services, based on a renewed assessment agreement with the county,and a$325 increase to Legal Notice Publishing,offset by a $275 decrease in Postage and a$35 decrease to Insurance and Bonds for liability and property insurance. 35 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:LEGAL SERVICES 101 GENERAL Actual Actual Adopted Department City Manager Council 41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges 167,540 167,540 186,716 186,657 186,657 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - - TOTALS: LEGAL SERVICES 167,540 167,540 186,716 186,657 186,657 - Activity Description The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently under retainer with the law firm of Barna, Guzy,and Steffen, Ltd. This department also budgets for outside labor attorney services. Objectives Maintain current service level under current contract terms. Budget Comments The Legal Services budget decreased by$59 from 2012 to 2013,due to a decrease in Insurance and Bonds for liability and property insurance. 36 City of Columbia Heights, Minnesota BUDGET 2013 Community Development Community Development EDA 201 204 Revenue 30999 Taxes 0 294,601 31999 Licenses&Permits 161,800 0 32999 Intergovernmental 0 0 33999 Charge for Services 0 0 34999 Fines&Forfeits 0 0 35999 Miscellaneous 400 0 36999 Sales and Related Charges 0 37,000 39199 Transfers&Non Rev Receipts 0 0 Total Revenue 162,200 331,601 Expenses 0999 Personal Services 197,798 288,484 1999 Supplies 2,620 725 2999 Other Services and Charges 14,567 17,005 4999 Capital Outlay 0 0 6999 Contingencies&Transfers 16,264 17,846 Total Expenses 231,249 324,060 Summary Total Revenue 162,200 331,601 Total Expense 231,249 324,060 Change to Fund Balance -69,049 7,541 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:PROTECTIVE INSPECTIONS 201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 _ 2012 2013 2013 2013 0999 Personal Services 191,234 227,345 197,460 197,798 197,798 1999 Supplies 1,660 3,120 5,875 2,620 2,620 2999 Other Services&Charges 13,373 13,324 13,574 14,567 14,567 4999 Capital Outlay - - - - 6999 Contingencies&Transfers 12,666 13,110 12,832 16,264 16,264 - TOTALS: PROTECTIVE INSPECTIONS 218,934 256,899 229,741 231,249 231,249 - Activity Description 1)Building permitting, plan review and inspection 2)Liquor,contractor,cigarette, misc. licensing 3) Land use permitting and zoning code enforcement 4) Initial rental and vacant property inspections 5)Staffing Planning Commission Objectives 1) Maintain effective and timely building inspections 2) Maintain housing integrity through rental and abandoned property inspections 3) Maintain neighborhood stability through building and zoning inspections 4) Implement the goals and policies of the Comprehensive Plan Budget Comments 1) Reduction from$3,000 to zero for computer equipment as the department received new computers in 2012. 2) Increase in repair and maintenance to reflect GIS upgrade and license 3)Majority of non-personal service expenditures are internal charges 4)Overall budget reflects almost a 1%decrease 5) Expenditure over revenues is$65,633. Fund 201 is self contained and does not rely on general fund.The revenue stream is"imperfect" meaning that year to year expenditure/revenue outcomes vary greatly.As such, Fund 201 maintains a fund operating reserve for"loss years." December 2011 201 fund balance is $214,458 with an anticipated use of$135,000 for budget offsets in FY 2012 and 2013, leaving approximately$79,458 for FY 2014. It is anticipated that by 2014 the Huset Park Redevelopment will have been restarted with$100,000 of permitting fees needed to complete the project,creating a balance in expenditure to revenues and possible additions to the operating reserves. 38 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:ECONOMIC DEVELOPMENT AUTHORITY 204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council 46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 253,707 215,093 288,883 288,484 288,484 1999 Supplies 1,063 3,334 4,300 725 725 2999 Other Services&Charges 16,571 13,584 20,974 17,005 17,005 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 63,666 103,110 25,997 17,846 17,846 - TOTALS: ECONOMIC DEVELOPMEN1 335,008 335,120 340,154 324,060 324,060 - Activity Description 1)Staffing EDA and HRA Commissions 2)Development and implementation of redevelopment projects 3)Design and implementation of housing programs 4) Resource and funding investigation 5)Special studies 6) Business development 7) Marketing and communication Objectives 1) Implement the goals of the Economic Development Authority 2) Monitor and implement programs to ensure that foreclosed properties do not adversely affect neighborhood integrity. 3) Develop programs or activities that increase assessed value 4)Communicate the assets of the community 5) Enhance the commercial corridors of the City Budget Comments 1) Reduction in expenditures of$21,092 based on no transfer to fund 420,no computer cost since department received new computers in 2012 and a 20%decrease in expert and professional services. 2) Revenues are significantly reduced from 2012 reflecting 1)Sale of Parkview Villa with only one quarter of administrative reimbursement retained and 2) HRA Levy reduced due to market value decrease .Value of HRA levy could decrease further based on the State's final decision on "marketable vs.taxable"value.Since the HRA levy is a formula based on"value" the budget may need to be revised.Similar to Fund 201,a fund operating reserve is maintained. Expenditure over revenue is targeted at$16,000 and fund 204 operating reserves will be used for any off-sets. Fund 204 cash balance at the end of FY 2011 is$163,392 with outstanding receivables of$59,000 39 City of Columbia Heights, Minnesota BUDGET 2013 Finance Storm Cap Equip Finance Water Sewer Sewer IS Data Proc 101 601 602 604 720 437 Revenue 30999 Taxes 382,403 0 0 0 0 0 31999 Licenses&Permits 800 0 0 0 0 0 32999 Intergovernmental 43,931 0 0 0 0 0 33999 Charge for Services 0 1,643 0 0 0 0 34999 Fines&Forfeits 0 0 0 0 0 0 35999 Miscellaneous 4,077 432 1,125 8 0 6,000 36999 Sales and Related Charges 0 141,582 101,945 1,179 0 0 39199 Transfers&Non Rev Receipts 328,490 0 0 1,273 325,000 0 Total Revenue 759,701 143,657 103,070 2,460 325,000 6,000 Expenses 0999 Personal Services 688,600 0 0 0 243,985 0 1999 Supplies 11,600 1,503 1,503 0 3,381 0 2999 Other Services and Charges 49,500 20,900 20,900 1,200 68,158 0 4999 Capital Outlay 7,500 2,500 2,500 0 0 0 6999 Contingencies&Transfers 0 127,647 127,647 0 8,000 30,000 Total Expenses 757,200 152,550 152,550 1,200 323,524 30,000 Summary Total Revenue 759,701 143,657 103,070 2,460 325,000 6,000 Total Expense 757,200 152,550 152,550 1,200 323,524 30,000 Change to Fund Balance 2,501 -8,893 -49,480 1,260 1,476 -24,000 40 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:FINANCE 101 GENERAL Actual Actual Adopted Department City Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 658,301 650,259 641,400 688,600 688,600 1999 Supplies 8,659 9,846 12,900 11,600 11,600 2999 Other Services&Charges 41,572 46,511 50,800 49,500 49,500 4999 Capital Outlay - - 15,000 7,500 7,500 6999 Contingencies&Transfers - - 1,600 - - - TOTALS: FINANCE 708,532 706,616 721,700 757,200 757,200 - Activity Description The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance department is responsible for budgeting,financial reporting,accounts payable and receivable, payroll,utility billing, purchasing, liquor operations,and information systems within City operations. Objectives In mid-2011,five of the nine staff FTE's in the department turned over. During 2012,the department's main objective is to develop staff's expertise in their new primary functions,while maintaining the continuity of the day-to-day operations within the department. With that established, in 2013 the department will begin to place more emphasis on cross-training these new staff to be able to provide the range of back-up functions necessary in a small department. Additionally,the fresh look at existing work processes that will occur when cross-training new staff will lend itself to the department's ongoing objective of continually improving its work processes. Budget Comments The total Finance Department expense budget proposed for 2013 is$35,500 more for 2012; however,this offset by an additional transfer-in in the revenue budget,to yield a net change of 0%for 2013. This offsetting change is only the result of simplifying the method(s) by which the Liquor Fund reimburses the Finance department for administrative labor. So for 2013,the direct charge of 0.75 of full-time equivalent(FTE)labor to the Liquor Fund shown in the 2012 column of the Summary of Cost Factors schedule has been reclassified to be part of the large annual transfer- in from the Liquor fund to the General Fund for administrative labor. If one was not aware of this change in method,the Summary of Cost Factors schedule might lead one to the mistaken conclusion that the number of FTE in the Finance department increased for 2013. The number of FTE budgeted in the department for 2013 is actually a decreased of 0.25 FTE. This reflects the elimination of the part-time meter reader position. Existing manual-read commercial meters will be replaced with radio-read meters sometime in approximately the next year. Commercial customers are submitting self-read data during the interim period,and manual final readings for residential customers are being performed by other finance department staff within their existing schedules. Other budget highlights include: • An increase in personnel costs caused by 5 of 9 FTE in the department still going through the existing labor contract steps, including the 3 positions in the department with the highest pay ranges. • Capital outlay for 2013 decreased by the$7,500 budgeted in 2012 for the department's share of a large production copier used to produce utility bills,etc. • Each of the other major nonpersonnel categories decreased $1,300 to$1,600. This reflects numerous small changes,the most notable of which is the elimination of the department cell phone at$600 per year. 41 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:WATER UTILITY 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49440 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - 1999 Supplies 1,181 1,969 1,806 1,503 1,503 2999 Other Services&Charges 18,486 16,680 18,900 20,900 20,900 4999 Capital Outlay - 2,500 2,500 2,500 6999 Contingencies&Transfers 121,568 134,463 133,344 127,647 127,647 - TOTALS:WATER UTILITY 141,235 153,112 156,550 152,550 152,550 - Activity Description The Administration Department of the Water Utility Fund accounts for 33.3%of the costs associated with the utility billing process costs associated with meter reading.The remaining costs for utility billing are allocated to the Sewer Utility Fund- 33.3%and the Refuse Utility Fund 33.3%;the remaining costs for meter reading are allocated to the Sewer Utility Fund. Objectives Objectives for the utility billing process for 2013 include developing and implementing a number of process improvements to increase efficiency. Examples include adapting commercial customers and staff to radio-read meters, printing bills with lower cost methods,an initiative to promote customer auto-payments(ACH),and(subject to Council approval)a convenience fee for credit card use to reduce the cost of credit card fees and staff time currently passed through to customers that do not pay by credit card. Budget Comments The proposed water administration budget for 2013 is a decrease of $4,000 or 2.6%from the 2012 budget.The decrease primarily from a reduction in the annual transfer out from this department to the general for its administrative labor. This transfer is 54%of the department's entire budget. This decrease was somewhat offset by an increase in maintenance agreements for software and equipment. 42 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:SEWER UTILITY ADMINISTRATION&GENERAL 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49490 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies 1,170 3,120 1,806 1,503 1,503 2999 Other Services&Charges 18,434 16,443 18,900 20,900 20,900 4999 Capital Outlay - - 2,500 2,500 2,500 6999 Contingencies&Transfers 121,566 134,462 133,344 127,647 127,647 - TOTALS:SEWER UTILITY 141,170 154,025 156,550 152,550 152,550 - Activity Description The Administration Department of the Sewer Utility Fund accounts for 33.3%of the costs associated with the utility billing process and one-half of the costs associated with meter reading.The remaining costs for utility billing are allocated to the Water Utility Fund-33.3%and the Refuse Utility Fund 33.3%;the remaining costs for meter reading are allocated to the Water Utility Fund. Objectives Objectives for the utility billing process for 2013 include developing and implementing a number of process improvements to increase efficiency. Examples include adapting commercial customers and staff to radio-read meters, printing bills with lower cost methods,an initiative to promote customer auto-payments(ACH), and(subject to Council approval)a convenience fee for credit card use to reduce the cost of credit card fees and staff time currently passed through to customers that do not pay by credit card. Budget Comments The proposed sewer administration budget for 2013 is a decrease of $4,000 or 2.6%from the 2012 budget.The decrease primarily from a reduction in the annual transfer out from this department to the general for its administrative labor. This transfer is 54%of the department's entire budget. This decrease was somewhat offset by an increase in maintenance agreements for software and equipment. 43 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STORM SEWER ADMINISTRATION&GENERAL 604 STORM SEWER Actual Actual Adopted Department City Manager Council 49690 ADMINISTRATION&GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges 1,444 1,205 1,500 1,200 1,200 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:STORM SEWER 1,444 1,205 1,500 1,200 1,200 - Activity Description The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time there are no allocated costs for the utility billing process or meter reading in this fund. Objectives The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct costs.As such it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed directly or indirectly(such as through a labor allocation.) Budget Comments The proposed storm sewer administration budget for 2013 is a$300 decrease from the 2012 budget. The only item in this budget is a share of the annual audit costs. 44 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:INFORMATION SYSTEMS 720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council 49980 INFORMATION SYSTEMS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 217,906 240,070 245,400 243,985 243,985 1999 Supplies 24,134 7,418 7,792 3,381 3,381 2999 Other Services&Charges 67,927 72,669 70,633 68,158 68,158 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 535,000 - 8,000 8,000 8,000 - TOTALS: INFORMATION SYSTEMS 844,967 320,156 331,825 323,524 323,524 - Activity Description The IS department provides information system implementation, management,support,and training to the City employees. With the City's dependence on IS,it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall cost of information system ownership. Major IS components: 1.Servers and data storage devices. 2. Network devices, including wireless networks and Internet access. 3. Phone and voice mail systems. 4. Desktop and portable computers. 5. Printers, networked copiers/scanners and other output devices. 6. Databases. 7. Laserfiche document imaging system. 8.Office applications(word processing, spreadsheets, presentations, e-mail and scheduling). 9.Special departmental applications. 10. Official City Website. Objectives 1. Ensure efficient,secure,and reliable operation of the City information system. 2.Support City Library staff and patrons. 3. Provide Internet access to the public documents in Laserfiche system. 4. Provide reliable and secure Internet access for City employees. 5.Train users and IS staff to better use City information system. Budget Comments Budgeted expenses for 2013 are$8,301 less than in 2012. Major changes: -Personnel expenses are$1,415 less due to staff turnover and new employee starting at the lower pay rate. -Supplies are$4,411 less due to lower need for backup media and minor computer equipment. -"Other communications" are$1,248 more due to reallocation of Comcast Internet connection expenses and inclusion of usage fee for the Anoka County fiber system that is scheduled to be in operation in 2013. -"Repair&Maintenance Services" are$3,037 less due to replacement of physical servers with virtual. 45 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:IS CAPITAL EQUIPMENT REPLACEMENT 437 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council 49980 CAPITAL EQUIPMENT REPLACEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 _ 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - - 4999 Capital Outlay - 44,738 10,688 - - 6999 Contingencies&Transfers - 28,108 30,000 30,000 30,000 - TOTALS: IS CAP EQUIP REPLACEMENT - 72,846 40,688 30,000 30,000 - Activity Description Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount set by City procedures for fixed assets or more and a life expectancy of one year or longer. Objectives Replace IS components that are no longer supported by vendor and are not compatible with newer components. Keep using existing IS components as long as they can be efficiently supported. Budget Comments Budgeted expenses for 2013 are$10,688 less than in 2012 and include capital equipment replacement in case of contingencies. 46 City of Columbia Heights, Minnesota BUDGET 2013 Fire Emergency Weed Property Cap Equip Fire Management Control Inspections Fire 101 101 101 101 439 Revenue 30999 Taxes 780,059 0 0 156,151 0 31999 Licenses&Permits 124,800 0 0 0 0 32999 Intergovernmental 176,614 0 0 17,939 0 33999 Charge for Services 91,000 0 0 0 0 34999 Fines&Forfeits 0 0 0 0 0 35999 Miscellaneous 8,316 0 0 1,665 1,500 36999 Sales and Related Charges 0 0 0 0 0 39199 Transfers&Non Rev Receipts 0 0 0 0 0 Total Revenue 1,180,789 0 0 175,755 1,500 Expenses 0999 Personal Services 972,939 0 0 166,396 0 1999 Supplies 61,100 0 0 3,132 25,000 2999 Other Services&Charges 141,650 0 0 5,205 0 4999 Capital Outlay 0 0 0 0 0 6999 Contingencies&Transfers 0 0 0 0 0 Total Expenses 1,175,689 0 0 174,733 25,000 Summary Total Revenue 1,180,789 0 0 175,755 1,500 Total Expenses 1,175,689 0 0 174,733 25,000 Change to Fund Balance 5,100 0 0 1,022 (23,500) 47 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2013 DEPARTMENT:FIRE 101 GENERAL Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 894,925 926,451 964,955 972,939 972,939 1999 Supplies 63,076 68,035 64,100 61,100 61,100 2999 Other Services&Charges 129,542 156,687 139,184 141,650 141,650 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - TOTALS:FIRE 1,087,543 1,151,173 1,168,239 1,175,689 1,175,689 - Activity Description The Fire Department provides medical care,fire suppression, public education,and inspection services for the citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract agreement. The Fire Department will continue to work with neighboring communities to share resources through auto aid and mutual aid agreements along with sharing of personnel for County and regional teams. Emergency Management works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and Emergency Management, and the Anoka County Emergency Manager to provide emergency management for the protection of public safety, health,and welfare in our City during emergencies and natural disasters. Objectives Continue our pro-active approach in fire and EMS services. Continue our involvement in County and regional teams and sharing of resources with neighboring communities. Continue our involvement in the emergency management organizations and training to keep current with government requirements and programs. Budget Comments Fire Department will be able to maintain services and current staffing levels within the 2%budget increase proposed for 2013. Budgets of utilities for the Public Safety Building continues to change as we are getting a better history of usage. Annual maintenance costs of the building continue to rise as warranties expire and annual maintenance is needed. Columbia Heights, Fridley and St.Anthony Fire Departments are planning a collaborative training program to start in 2013. Part of our program is to send representative(s)to the national Fire Department Instructors Conference. This conference is for fire/EMS training officers and instructors. An increase in the Out of Town Travel Expense,line 3320 is proposed. An increase in line 4000 Maintenance Costs is needed as testing and certification of equipment continues to rise along with many maintenance agreements for equipment and software. 48 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:PROPERTY INSPECTIONS 101 GENERAL Actual Actual Adopted Department City Manager Council 42300 PROPERTY INSPECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 156,442 156,751 166,434 166,396 166,396 - 1999 Supplies 2,057 2,768 2,006 3,132 3,132 - 2999 Other Services&Charges 4,744 5,192 6,168 5,205 5,205 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS: PROPERTY INSPECTIONS 163,243 164,711 174,608 174,733 174,733 - Activity Description Property Inspections incorporates all rental property licensing and inspections, long grass/weed inspections, nuisance inspections and property maintenance inspections under one budget. Objectives Provide timely and efficient inspection services in order to maintain property values. Continue partnering with other City departments to provide coordinated inspection services. Continue to evaluate staffing needs and upgrade software and computer equipment to operate an efficient program. Continue with summer inspection help during busier summer inspection months. Budget Comments The number of licensing inspections continues to grow and the need for property maintenance inspections continues to increase. Changes implemented in 2012 has provided more efficiency. Summer months still are the busiest months and budget proposes to keep summer help. 49 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:FIRE CAPITAL EQUIPMENT 439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department City Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies 10,077 - 15,000 25,000 25,000 - 2999 Other Services&Charges - 11,117 - - - 4999 Capital Outlay - - 89,000 - - - 6999 Contingencies&Transfers - - - - TOTALS: FIRE CAPITAL EQUIPMEN 10,077 11,117 104,000 25,000 25,000 - Activity Description The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment needs using State refunded excess PERA funds. Objectives Replace equipment as needed in accordance with the Fire Department replacement schedule. Budget Comments Replacement of assorted minor equipment and protective clothing as per the replacement plan. Minor equipment includes hose,nozzles/adapters, pagers,fans, radios,and EMS equipment. Due to budget cuts in recent years the department is behind in equipment replacement. 50 City of Columbia Heights,Minnesota BUDGET 2013 General Government Hylander Gen Gov. Recognition/ Cable Capital Imp Capital Imp Capital Imp Center Buildings Spec Events Contingencies Transfers TV Gen Gov.Bldg. Library Murzyn Cap.Bldg. 101 101 101 101 225 411 411 411 418 Revenue 30999 Taxes 156,121 34,495 161,924 174,262 0 0 0 0 0 31999 Licenses&Permits 0 0 0 0 0 0 0 0 0 32999 Intergovernmental 17,935 3,963 18,602 20,020 0 0 0 0 0 33999 Charge for Services 0 0 0 0 0 0 0 0 0 34999 Fines&Forfeits 0 0 0 0 0 0 0 0 0 35999 Miscellaneous 9,664 368 1,726 1,858 176,600 0 8,158 0 0 36999 Sales and Related Charges 0 0 0 0 0 0 0 0 0 39199 Transfers&Non Rev Receipts 0 0 0 0 0 0 9,178 0 0 Total Revenue 183,720 38,826 182,252 196,140 176,600 0 17,336 0 0 Expenses 0999 Personal Services 42,000 0 0 0 5,423 0 0 0 0 1999 Supplies 16,500 0 0 0 100 0 0 0 0 2999 Other Services&Charges 112,200 38,600 0 0 30,908 0 0 0 0 4999 Capital Outlay 12,000 0 0 0 0 0 31,000 0 0 6999 Contingencies&Transfers 0 0 181,194 195,000 66,881 0 0 0 0 Total Expenses 182,700 38,600 181,194 195,000 103,312 0 31,000 0 0 Summary Total Revenue 183,720 38,826 182,252 196,140 176,600 0 17,336 0 0 Total Expenses 182,700 38,600 181,194 195,000 103,312 0 31,000 0 0 Change to Fund Balance 1,020 226 1,058 1,140 73,288 0 (13,664) 0 0 51 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:GENERAL GOVERNMENT BUILDINGS 101 GENERAL Actual Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUILDING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 6,324 41,336 40,716 42,000 42,000 1999 Supplies 21,292 17,064 13,500 16,500 16,500 2999 Other Services&Charges 111,113 96,066 91,396 112,200 112,200 4999 Capital Outlay - 28,475 37,000 12,000 12,000 6999 Contingencies&Transfers - TOTALS:GENERAL GOVERNMENT E 138,729 182,941 182,612 182,700 182,700 - Activity Description This department covers the general maintenance of City Hall. The major expenses in this budget are utilities,janitorial expenses, building maintenance, and HVAC. Beginning in the 2012,this is also the home department for the facility maintenance supervisor and part-time janitorial staff used for all City buildings. These staff costs are then allocated to each of the various department budgets for the buildings maintained. Objectives The on-going objective of this department is to maintain City Hall in a condition that is safe and respectable. Beginning in 2012,this department has the expanded objective of coordinating maintenance of the City's eight principal buildings and providing cost-effective janitorial services. Budget Comments The total 2013 budget for this department is approximately the same as for 2012. The major changes in individual line items are: -A$22,000 decrease in#5180 Other Equipment,reflecting copy machines budgeted for 2012 but not for 2013. An increase of$14,000 in line item 4020 Building Maintenance and Repair,to reflect the average actual costs for city hall for the last two full years for which data is available. 52 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:RECOGNITION/SPECIAL EVENTS 101 GENERAL Actual Actual Adopted Department City Manager Council 45050,RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies 2,273 - - - - 2999 Other Services&Charges 35,374 38,607 38,055 38,600 38,600 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - TOTALS: RECOGNITION/SPECIAL 37,648 38,607 38,055 38,600 38,600 - Activity Description This department was established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are employee and volunteer recognition,fireworks,the City Beautification program,and the City newsletter. The Beautification project is supported by a core group of volunteers who care about this City and work to make it better. They embody"Heights Pride". With staff and city support,this group beautifies the city parks,public buildings,and Central Avenue business district through plantings of flowers and shrubs. Objectives The newsletter provides essential information to residents. The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride. The citizen volunteers form a genuine bond as a group and are proud of their contributions to their city. These attractive plantings improve the impression our city creates to visitors, long-time residents,and new-comers alike. The fireworks display at the Jamboree is generally considered the capstone activity to the largest community event of the year. Budget Comments The 2013 budget for this department is$545 or 1.4%more than for 2012. The major elements of this change are: -$400 reduction in annual insurance expense -$550 increase in the amount alloted for fireworks to offset reduced private donations in recent years -$300 estimated inflation increase for mailing the newsletter Additional Note: The Recreation portion of the newsletter is edited/prepared by the Recreation Department. The general City portion is contracted out at the cost of$5,000 as shown on the Summary of Cost Factors page within this book. 53 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CONTINGENCIES 101 GENERAL Actual Actual Adopted Department City Manager Council 49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - 2999 Other Services&Charges - 22,214 - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 10,188 50,000 181,194 181,194 - TOTALS:CONTINGENCIES 10,188 22,214 50,000 181,194 181,194 - Activity Description This department was established to budget and account for activities not budgeted under other departments. Objectives The objective of the Contingency department is to allow for sufficient flexibility in the overall budget to adapt to items which cannot be projected/forecasted with sufficient certainty to be detailed in the budget. Budget Comments One of the significant differences in contingent events between 2013 and 2012 is that for 2013 no labor agreements are settled(at this writing.) 54 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:TRANSFERS 101 GENERAL Actual Actual Adopted Department City Manager Council 49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 185,000 195,000 195,000 195,000 195,000 - TOTALS:TRANSFERS 185,000 195,000 195,000 195,000 195,000 - Activity Description This department was established to account for budgeted transfers-out from the General Fund to other City funds. Objectives The main objective of this department is to gradually fund capital projects and equipment replacement over time.This allows for a more consistent tax levy and more orderly budgeting process. So when the need to replace a large capital item occurs,it does not create large swings in the amount available for operating purposes. Budget Comments The budget proposed for 2013 for this department is the same as 2012. 55 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CABLE TELEVISION 225 CABLE Actual Actual Adopted Department City Manager Council 49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 2,042 2,274 6,320 5,423 5,423 1999 Supplies 70 4,493 700 100 100 2999 Other Services&Charges 58,129 39,969 29,914 30,908 30,908 4999 Capital Outlay - 10,054 - - 6999 Contingencies&Transfers 56,668 66,668 66,881 66,881 66,881 - TOTALS:CABLE TELEVISION 116,909 123,458 103,815 103,312 103,312 - Activity Description This activity administers the Columbia Heights'cable franchise ordinance,which includes rate regulation activities,franchise renewals,transfers of ownership,enforcement of customer service standards,and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally,information is placed and programming is produced on the government access channel. Objectives 1. Administer franchise. 2. Expand amount of information and programming on the government access channel. Budget Comments The Cable Television budget decreased by$503 from 2012 to 2013. Personal Services decreased by$897, due to no monies budgeted for Telecommunications Secretary. Supplies decreased by$600, due to a$600 decrease in monies budgeted for General Supplies. Other Services and Charges increased by$994,due to a$5,206 increase to Other Communications for Comcast Data Charges allocated to this budget and a$258 increase to Repair and Maintenance Services due to an increase in monies budgeted for Tightrope Support for live streaming and on-demand video,and monies budgeted for Civic Plus website support, maintenance,and hosting fee offset by a decrease in copying costs,a$400 decrease to Expert and Professional Services for the auditor's fee, a$700 decrease to Training and Educational Activities,a$2,000 decrease to Out of Town Travel Expense, a$490 decrease to Insurance and Bonds for liability and property insurance,a$130 decrease to Subscriptions and Memberships, and a$750 decrease to Commissions and Boards. 56 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 411 CAPITAL IMP-GEN GOVT. BLDG Actual - Actual Adopted Department City Manager Council 41940 GENERAL GOVERNMENT BUILE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - 10,579 - - - - 2999 Other Services&Charges 263 - - - - - 4999 Capital Outlay - 115,554 170,000 - - - 6999 Contingencies&Transfers - - - - - - TOTAL:GENERAL GOVERNMEN- 263 126,133 170,000 - - - Activity Description Fund 411 was established to account for building improvements not included in operating budgets. At this time,this fund has no specific revenue source. The City Council has committed funds here as they have become available over time, creating a fund balance available for building improvements. Dept 41940 within fund 411 accounts for the City Hall portion of this fund's expenditures. Objectives The objective each of the departments within Fund 411 is to fund building improvements, when they are necessary, without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future objectives include formalizing this long-term planning process for building improvements. Budget Comments With the completion of the city hall security improvements in 2011 and boiler replacement in 2012,there are no items/projects budgeted in this department for 2013. 57 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT: CAP IMP GEN GOV BLDG-MURZYN HALL 411 CAPITAL IMP-GEN GOVT. B Actual Actual Adopted Department City Manager Council 45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay 30,266 - - - - - 6999 Contingencies&Transfers - - - - - TOTAL:CAP IMP GEN GOV 30,266 - - - - Activity Description Fund 411 was established to account for building improvements not included in operating budgets. At this time,this fund has no specific revenue source. The City Council has committed funds here as they have become available over time creating a fund balance available for building improvements. Dept 45129 within fund 411 accounts for the Murzyn Hall portion of this fund's expenditures. Objectives The objective each of the departments within Fund 411 is to fund building improvements, when they are necessary, without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future objectives include formalizing this long-term planning process for building improvements. Budget Comments As in the prior two years,there are no capital items budgeted for Murzyn Hall for 2013 in this department. 58 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT: CAP IMP GEN GOV BLDG-LIBRARY 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department City Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - 1999 Supplies - 2,440 - - - 2999 Other Services&Charges 950 3,772 - - 4999 Capital Outlay 34,971 34,468 25,000 46,000 31,000 6999 Contingencies&Transfers 12,262 - - - - - TOTAL:CAP IMP GEN GOV BLE 48,183 40,680 25,000 46,000 31,000 - Activity Description Fund 411 was established to account for building improvements not included in operating budgets. At this time,this fund has no specific revenue source. The City Council has committed funds here as they have become available over time,creating a fund balance available for building improvements. Dept 45500 within fund 411 accounts for the Library portion of this fund's expenditures. Objectives The objective each of the departments within Fund 411 is to fund building improvements,when they are necessary, without burdening operating budgets to do so. At this time,the City's planning in this area is only informal. Future objectives include formalizing this long-term planning process for building improvements. Budget Comments Capital outlay budgeted in this department for 2013 consists of$19,000 to replace carpeting in the Library's adult reading room and$12,000 to re-splash the exterior stucco. The need for these items is described in an attached memo from the Library Director dated 5/25/2012. 59 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT: HYLANDER CENTER CAPITAL BUILDING 418 HYLANDER CENTER CAPITA Actual Actual Adopted Department City Manager Council 45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - 1999 Supplies - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 761,019 - TOTAL:HYLANDER CENTER 761,019 - - - - - Activity Description Fund 418 was closed in 2010. It is only included here for comparative purposes. It was established to account for the construction of the Hylander Center gymnasium facility in partnership with School District 13. Objectives Fund 418 was closed in 2010. It is only included here for comparative purposes. It was established to account for the construction of the Hylander Center gymnasium facility in partnership with School District 13. Budget Comments Fund 418 was closed in 2010. It is only included here for comparative purposes. It was established to account for the construction of the Hylander Center gymnasium facility in partnership with School District 13. 60 City of Columbia Heights,Minnesota 2013 Library Revenue 30999 Taxes 777,000 31999 Licenses&Permits 0 32999 Intergovernmental 0 33999 Charge for Services 8,401 34999 Fines&Forfeits 16,000 35999 Miscellaneous 3,500 36999 Sales and Related Charges 0 39199 Transfers&Non Rev Receipts 0 Total Revenue 804,901 Expenses 0999 Personal Services 586,525 1999 Supplies 105,630 2999 Other Services and Charges 70,712 4999 Capital Outlay 0 6999 Contingencies&Transfers 42,034 Total Expenses 804,901 Summary Total Revenue 804,901 Total Expenses 804,901 Change to Fund Balance 0 61 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:LIBRARY 240 LIBRARY Actual Actual Adopted Department City Manager Council 45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 525,742 548,490 594,361 586,525 586,525 1999 Supplies 98,717 100,953 100,843 105,630 105,630 2999 Other Services&Charges 86,356 80,930 71,453 70,712 70,712 4999 Capital Outlay 18,430 6999 Contingencies&Transfers 18,864 29,869 31,718 42,034 42,034 - TOTALS: LIBRARY 729,678 778,672 798,375 804,901 804,901 - Activity Description In 2012,the Library Board participated in strategic planning,which resulted in an updated five-year plan and mission statement. The Library's new mission statement is to serve a diverse community's needs for access to resources, information,and technology in a welcoming environment." In addition,the Library Board adopted a vision for the future: "Columbia Heights Public Library: a center of the community where services and collaborative programs are available and partnerships thrive." A variety of library-related programs and services(e.g.story times, reading clubs, book discussions,cultural programs, at-home delivery, Internet access, audio books, music on CDs, DVDs, book/CD combinations, periodicals,specialized electronic databases,eBooks,eAudios, etc.)are offered for patrons of all ages from preschool through senior citizen. Full-time and part-time staff provide service during the 55 hours per week the facility is open to the public. As a city-owned and operated library,the Columbia Heights Public Library participated in the MELSA regional system through a contract with the Anoka County Library,the Statewide Borrowers' Compact, and METRONET. These cooperative agreements enable Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. Objectives From the Columbia Heights Public Library Five Year Strategic Plan(2012-2016); adopted by the Library Board of Trustees on March 7,2012. I. Access: The Library will be a link between the community and resources. A. Library building will be usable by all patrons. B. Delivery options for library services will offer convenience and greater availability for patrons. 11. Environment: The Library will be a safe and welcoming place. A. Library space will be appealing and inviting. B. Utilize environmentally sound practices whenever possible. Ill. Resources: The Library will accommodate the changing needs of the community. A. Meet community library needs through technology,collections,and programs. B. Outstanding public service. IV. Visibility: The Library will strive to educate the community concerning the Library's purpose. A. Make residents aware of the library services available. B. Help community to recognize significant return on investment(RO1)that Library provides. V. Sustainability: The Library will anticipate the future while providing service in the present. A. Pursue partnerships with organizations to benefit the community. B. Library will build a framework for the future. 62 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 Budget Comments The 2013 proposed budget includes the following changes: 1. Personnel: Decrease of 1.34%from adopted 2012 budget to proposed 2013 budget. No labor agreements are settled for 2013. Employees continue to progress through approved ranges. Library Director salary is entered at the midpoint of the 2012 range. Staff hours include 55 hours per week of public service for 40 weeks,53 hours per week of public service for 12 weeks,and training and substitute coverage. The part-time temporary employees' pay rates include a potential 1%cost of living adjustment and continued progress through the ranges. The Library Clerk position has been increased by 4 hours per week to accommodate increased responsibilities for statistics,the website, and social media . Major impact continues to be made by the cost for the part-time custodian salary and benefits and for a percentage of the Facility Maintenance Supervisor salary and benefits. 2, Supplies: Increase of 4.75%from adopted 2012 budget to proposed 2013 budget. Increases in Minor Equipment (2010: $2,187)Computer Equipment(2011: $225), General Supplies(2171: $500 cleaning supplies), Food Supplies (2175: $50 volunteer recognition refreshments), eBooks(2183: $3,400 added line item for new format), and Compact Discs(2185: $500 added expense for CD books). Decreases in ILS Supplies(2025: $75), Books(2180: $1,000 transferred to eBooks), and Electronic Databases(2182: $1,000 fewer directly billed subscriptions). The proposed 2013 budget includes a$3,600 request for shelving that would provide expansion possibilities for the Young Adult(YA) section of the materials collection. Currently shelved in the hallway adjacent to the Children's Department in the lower level,the YA area is over-crowded and has no place for teens either to sit or to browse the shelves for materials. The Children's Librarian has analyzed the available space and has proposed changing out existing steel casement 42" shelving units with steel cantilevered 84"shelving units thereby expanding the area available for YA materials into the Children's Department. No change in remaining line items in the Supplies section of the proposed budget,where expenditures will remain at the 2012 levels. 3. Other Services&Charges: Decrease of 1.03%from adopted 2012 budget to proposed 2013 budget. Increases in Expert/Professional Services(3050: $623), Local Travel (3310: $150), Electric(3810: $390), Repair and Maintenance Services (4000: $181),and Plaques and Awards(4375: $100). Decreases in Telephone(3210: $396),Other Communications(3250: $618), Insurance(3600: $727), Gas(3830: $434),and Building Maintenance(4020: $10). No change in remaining line items in the Other Services&Charges section of the proposed budget. Expenditures will remain at the 2012 levels. Highlights of changes include: addition of$500 for adult performers, $500 increase in shared maintenance fees for Integrated Library System(ILS: SIRSI/DYNIX), educational reimbursement request of $1,500, more reasonable charges for Comcast services, decrease in premium for building insurance, reduced costs for gas due to more energy efficient boiler installed in 2011, and need for painting of the Adult Reading Room. 4. Capital Outlay: No Capital Outlay projects were included in the 2013 budget. 5. Other Financing Uses: Increase of 32.52%from adopted 2012 budget to proposed 2013 budget. Increases in Operating Transfer Out--Labor(7100: $34)and Contingencies(8100: $10,282). No increase in Transfer Out to Information Systems. Funds in Contingencies are included for unbudgeted,unexpected items which may or may not include potential labor agreements. 63 City of Columbia Heights, Minnesota BUDGET 2013 Liquor-Operating Store#1 Store#2 Store#3 609 609 609 Revenue 30999 Taxes 0 0 0 31999 Licenses&Permits 0 0 0 32999 Intergovernmental 0 0 0 33999 Charge for Services 0 0 0 34999 Fines&Forfeits 0 0 0 35999 Miscellaneous 11,000 10,000 3,000 36999 Sales and Related Charges 4,059,000 3,740,000 1,259,000 39199 Transfers&Non Rev Receipts 0 0 0 Total Revenue 4,070,000 3,750,000 1,262,000 Cost of Goods Sold -3,096,800 -2,864,800 -980,700 Net Operating Income 973,200 885,200 281,300 Expenses 0999 Personal Services 445,356 377,070 145,908 1999 Supplies 3,123,600 2,885,700 988,150 2999 Other Services and Charges 232,588 194,272 47,950 4999 Capital Outlay 0 0 0 6999 Contingencies&Transfers 1,000 1,000 1,000 Total Expenses 3,802,544 3,458,042 1,183,008 Summary Total Revenue 4,070,000 3,750,000 1,262,000 Total Expenses 3,802,544 3,458,042 1,183,008 Net Income 267,456 291,958 78,992 64 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:LIQUOR STORE#1 609 LIQUOR Actual Actual Adopted Department City Manager Council 49791 LIQUOR STORE#1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 409,885 448,238 444,960 445,356 445,356 1999 Supplies 2,812,317 2,848,372 3,121,660 3,123,600 3,123,600 2999 Other Services&Charges 222,923 239,238 233,696 232,588 232,588 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - 1,000 1,000 1,000 - TOTALS:LIQUOR STORE#1 3,445,124 3,535,848 3,801,316 3,802,544 3,802,544 - Activity Description Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while simultaneously generating income for the community. Since 1984,the Top Valu I store has had the further goal of providing the community with an outstanding selection of products at very competitive prices through a high-volume low-price strategy. Additionally,when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE,the City Council chose to construct the building to very strict design guidelines,so that this store will be a leading example for other businesses in the community for many years. Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing.It has provided funds for City infrastructure,equipment,and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E. Objectives The main objective for Top Valu I for 2013 will be to maintain steady growth by continuing to establish the Top Valu brand as a point-of-destination shopping experience for wine,beer and spirits. This will be achieved primarily by continuing to offer one of the best product selections in the state,at attractive stores with a comfortable environment. Various 2013 promotions,tastings and other special events,including the outdoor grilling promotion conducted by the Columbia Heights Athletic Booster will further this point-of-destination shopping experience. Plans for 2013 include further developing the capacity to notify interested customers of such events through email and/or social media. The past concern that signage adequately communicates to Central Avenue motorists that this facility is a liquor store will also continue to be monitored in 2013. Budget Comments Cost of goods sold expense for Top Valu I is budgeted each year to reflect the most recent sales projections available. The primary changes in the expenses to operate the store for the 2013 budget as compared to 2012 include: -A decrease of$15,975 of interdepartmental personnel and fringe costs reclassified to be part of the administrative labor transfer out from department 609-49794 to the General fund. -An increase$24,361 in other personnel costs consisting of: >Staff reclassified between stores to reflect actual location worked. >Increased building maintenance supervisor hours allocated to Liquor. >Staff going through contract steps. -Computer equipment increase of$8,500 for replacement of point-of-sale terminals and PCs. This is approximately half of the replacements required due to a forced upgrade to Windows?by August 2014. When comparing individual line items for this department to the 2012 budget,note that the amounts for line item 4000 Repair and Maintenance Services,and line item 4020 Building Maintenance were inadvertently transposed for 2012. 65 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2013 DEPARTMENT:LIQUOR STORE#2 609 LIQUOR Actual Actual Adopted Department City Manager Council 49792 LIQUOR STORE#2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 359,439 362,850 400,934 377,070 377,070 - 1999 Supplies 2,556,853 2,652,816 2,916,910 2,885,700 2,885,700 2999 Other Services&Charges 188,927 190,202 194,392 194,272 194,272 - 4999 Capital Outlay - - - - 6999 Contingencies&Transfers 1,000 1,000 1,000 - TOTALS:LIQUOR STORE#2 3,105,219 3,205,868 3,513,236 3,458,042 3,458,042 - Activity Description Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their communities. Later,cities found their municipal liquor stores could also be a method of generating needed non-tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while simultaneously generating income for the community. Since 1983,the Top Valu II store has had the further goal of providing the community with an outstanding selection of products at very competitive prices through a high-volume low-price strategy. Additionally,when the current Top Valu II facility was constructed in 2007-2008 at 2105 37th Avenue NE,the City Council chose to construct the building to very strict design guidelines,so that this store will be a leading example for other businesses in the community for many years. Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing.It has provided funds for City infrastructure,equipment,and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E. Objectives The main objective for Top Valu II for 2013 will be to maintain steady growth by continuing to establish the Top Valu brand as a point-of-destination shopping experience for wine,beer and spirits. This will be achieved primarily by continuing to offer one of the best product selections in the state,at attractive stores with a comfortable environment. Various 2013 promotions,tastings and other special events,such as the recent and very unique offering of a hard-cider tasting will further this point-of-destination shopping experience. Plans for 2013 include further developing the capacity to notify interested customers of such events through email and/or social media. Budget Comments Cost of goods sold expense for Top Valu II is budgeted each year to reflect the most recent sales projections available. The primary changes in the expenses to operate the store for the 2013 budget as compared to 2012 include: -A decrease of$15,975 of interdepartmental personnel and fringe costs reclassified to be part of the adminstrative labor transfer out from department 609-49794 to the General fund. -A decrease of $7,889 in other personnel costs consisting of: >Staff reclassified between stores to reflect actual location worked. >Increased building maintenance supervisor hours allocated to Liquor. >Staff going through contract steps. -Computer equipment increase of$6,500 for replacement of point-of-sale terminals and PCs. This is approximately half of the replacements required due to a forced upgrade to Windows?by August 2014. When comparing individual line items for this department to the 2012 budget,note that the amounts for line item 4000 Repair and Maintenance Services,and line item 4020 Building Maintenance were inadvertently transposed for 2012. 66 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2013 DEPARTMENT:LIQUOR STORE#3 609 LIQUOR Actual Actual Adopted Department City Manager Council 49793 LIQUOR STORE#3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 137,510 136,907 137,522 145,908 145,908 1999 Supplies 883,566 949,087 954,680 988,150 988,150 2999 Other Services&Charges 41,131 45,911 42,392 47,950 47,950 4999 Capital Outlay - - - 6999 Contingencies&Transfers - - 1,000 1,000 1,000 - TOTALS: LIQUOR STORE#3 1,062,206 1,131,905 1,135,594 1,183,008 1,183,008 - Activity Description Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their communities.Later,cities found their municipal liquor stores could also be a method of generating needed non-tax revenue.Today,the primary purpose of municipal liquor stores is to control the distribution of alcohol-while simultaneously generating income for the community. The store operated under the name Heights Liquor is located at 5225 University Avenue NE. It is much smaller and older than our high-volume stores operated under the Top Valu brand. Heights Liquor is run profitably as a small neighborhood convenience operation. Our City's three-store municipal liquor operation is the 5th largest in Minnesota,and growing.It has provided funds for City infrastructure,equipment,and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E. Objectives The main objective for Heights Liquor for 2013 will be to maintain profitability using its neighborhood convenience store model. This will be achieved primarily by tailoring the limited number of products that can be stocked in this small facility specifically to the store's customer base. The discount purchasing opportunities created by the high volumes at the other two stores will be utilized by this store,when applicable. Budget Comments Cost of goods sold expense for Heights Liquor is budgeted each year to reflect the most recent sales projections available. The primary changes in the expenses to operate the store for the 2013 budget as compared to 2012 include: -A decrease of$3,550 of interdepartmental personnel and fringe costs reclassified to be part of the administrative labor transfer out from department 609-49794 to the General fund. -An increase of$11,936 in other personnel costs consisting of: >Staff reclassified between stores to reflect actual location worked. >Increased building maintenance supervisor hours allocated to Liquor. >Staff going through contract steps. -Computer equipment increase of$2,200 for replacement of point-of-sale terminals and PCs. This is approximately half of the replacements required due to a forced upgrade to Windows?by August 2014. -Other services and charges increase of$5,500 from an increase in the portion of the City's Comcast connection and a projected increased in repairs at this facility built in 1961. When comparing individual line items for this department to the 2012 budget,note that the amounts for line item 4000 Repair and Maintenance Services,and line item 4020 Building Maintenance were inadvertently transposed for 2012 67 City of Columbia Heights, Minnesota BUDGET 2013 Liquor Non-Operating Non-Operating 609 Revenue 30999 Taxes 0 31999 Licenses&Permits 0 32999 Intergovernmental 0 33999 Charge for Services 0 34999 Fines&Forfeits 0 35999 Miscellaneous 0 36999 Sales and Related Charges 0 39199 Transfers&Non Rev Receipts 0 Total Revenue 0 Cost of Goods Sold 0 Net Operating Income 0 Expenses 0999 Personal Services 0 1999 Supplies 0 2999 Other Services and Charges 0 4999 Capital Outlay 18,000 6999 Contingencies&Transfers 539,347 Total Expenses 557,347, Summary Total Revenue 0 Total Expenses 557,347 Net Income -557,347 68 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:LIQUOR NON-OPERATING 609 LIQUOR Actual Actual Adopted Department City Manager Council 49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges 4,134 - - - - 4999 Capital Outlay - (75) 200,000 18,000 18,000 6999 Contingencies&Transfers 504,624 488,955 482,667 539,347 539,347 - TOTALS: LIQUOR NON-OPERATING 508,758 488,880 682,667 557,347 557,347 - Activity Description To improve the analysis of results at each of the three stores,activity that is not a function of store operations is accounted for separately in the non-operating department 49794. Of course,the four departments 49791 through 49794,form the total reported in the Liquor Fund 609. Objectives At this time it is expected that the improvements to the Store#3 building and parking lot budgeted in 2012 will be completed in 2012. There are no physical goals specific to 2013 for this department.As in prior years,this non-operating department continues to function as the department in the Liquor fund that records transfers to other funds. Budget Comments The 2013 budgeted expenses for the Liquor Non-Operating department are a decrease of$125,320 from the 2012 budget. This primarily reflects a reduction in capital outlay.For 2012, exterior and parking lot improvements for store 3 were budgeted at$200,000. Whereas for 2013, display lighting is budgeted for replacement at store 1 for$10,000 and at store 2 for$8,000. This change is somewhat offset by the reclassification of$35,500 of interdepartmental labor from the store personnel section of the Liquor budget into the administrative labor transfer-out to the General fund. 69 City of Columbia Heights, Minnesota BUDGET 2013 Police Police Police Animal Community Capital Police Control Programs Equipment 101 101 101 431 Revenue 30999 Taxes 2,758,789 14,534 0 0 31999 Licenses&Permits 35,000 0 0 0 32999 Intergovernmental 664,531 1,670 1,000 0 33999 Charge for Services 222,000 0 0 0 34999 Fines&Forfeits 81,000 0 0 0 35999 Miscellaneous 29,410 155 0 60,000 36999 Sales and Related Charges 0 0 0 0 39199 Transfers&Non Rev Receipts 0 0 0 50,000 Total Revenue 3,790,730 16,359 1,000 110,000 Expenses 0999 Personal Services 3,407,536 0 4,995 0 1999 Supplies 133,620 300 13,005 12,550 2999 Other Services&Charges 231,537 15,963 2,400 0 4999 Capital Outlay 0 0 0 69,919 6999 Contingencies&Transfers 0 0 0 0 Total Expenses 3,772,693 16,263 20,400 82,469 Summary Total Revenue 3,790,730 16,359 1,000 110,000 Total Expenses 3,772,693 16,263 20,400 82,469 Change to Fund Balance 18,037 96 (19,400) 27,531 70 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:POLICE 101 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 3,197,397 3,201,608 3,382,537 3,407,536 3,407,536 1999 Supplies 144,849 133,254 131,000 133,620 133,620 2999 Other Services&Charges 202,156 243,735 226,997 231,537 231,537 4999 Capital Outlay - 14,791 - - - 6999 Contingencies&Transfers - - - - - - TOTALS: POLICE 3,544,402 3,593,388 3,740,534 3,772,693 3,772,693 - Activity Description This is the general budget for day-to-day operations in the Police Department. This part of the budget covers personnel costs,general supply costs, and other services and charges. The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop. This includes police patrol,investigations, a Drug Task Force officer,School Liaison Officers(Dist.#13 and NE Metro Dist.#916),traffic enforcement,code enforcement,and administration. Objectives The Mission Statement of the Police Department is as follows: The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life and property, innovatively solve problems, and enhance the quality of life in the communities we serve. Budget Comments Personnel: The 2013 budget reflects authorization for 28 licensed officers. This includes a School Liaison officer whose salary is covered through an agreement with NE Metro District#916 for the Alternative Learning Center at 40th and Central. This officer works with youth,investigates youth related crimes and supplements the department's proactive efforts during the summer months. Overall proposed personnel costs are up as a result of step and longevity increases by individual employees as set by union contract. In addition, $20,821 was included in this section for in-house maintenance expenses. Supplies: The Supply section of the 2013 budget was calculated based on 2012 amounts,plus 2%. Changes in amounts were made between line items to accommodate necessary expenditures,including$3,150 to 2012 Computer Equipment for one laptop and three desktop computers recommended for replacement. Line item 2173 Protective Clothing is up significantly over the 2012 budgeted amount due to the number of ballistic vests which are due for replacement. Other Services and Charges: The Other Services and Charges section of the 2013 budget was calculated based on 2012 amounts,plus 2%. This year's budget includes an amount of$5,000 under 3120 Educational Reimbursement to cover tuition reimbursement to the department's employees who are enrolled in academic institutions. This addition reflects the value the department places on higher education for its employees and new requirements for promotion to supervisory positions. 71 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:POLICE COMMUNITY PROGRAMS 101 GENERAL Actual Actual Adopted Department City Manager Council 42160 POLICE COMMUNITY PROGRAMS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 8,636 4,895 4,995 4,995 1999 Supplies 9,770 12,705 13,005 13,005 2999 Other Services&Charges - 694 2,400 2,400 2,400 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - TOTALS: POLICE COMMUNITY PROGRAMS - 19,099 20,000 20,400 20,400 - Activity Description The Community Programs budget funds police-related community activities such as DARE, Police Reserves,crime prevention and outreach programs such as the Cops-N-Kids program serving the youth of the community,as well as National Night Out and Neighborhood Watch. Prior to 2012,this activity was budgeted in the separate Fund 270-Police Community Programs. Under the recently issued Government Accounting Standards Board Statement No 54,this activity must now be reported within the General Fund. Over 95%of the funding for this activity consists of transfers-in from the Liquor operations. Objectives Our objectives in the Community Programs fund are to have two officers trained in DARE and to administer the DARE program in city elementary schools. The Community Programs fund also absorbs costs related to 1) the Police Reserve program including training,uniforms and equipment, 2) community-based initiatives like Neighborhood Watch and National Night Out, 3) crime prevention and community outreach,such as Cops-N-Kids and other youth outreach and accountability programs Budget Comments The 2012 Community Programs budget is$20,400,which is a 2%increase over the 2012 budgeted amount of$20,000. 72 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:ANIMAL CONTROL 101 GENERAL Actual Actual Adopted Department City Manager Council 42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - 333 300 300 300 - 2999 Other Services&Charges 13,512 11,398 15,963 15,963 15,963 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:ANIMAL CONTROL 13,512 11,730 16,263 16,263 16,263 - Activity Description The City of Columbia Heights contracts with Camden Pet Hospital, 1401 44th Avenue North,Minneapolis. Their services include animal shelter, euthanasia,adoption and clinic services. This contract was renewed in July 2010 and runs through July 2013. Early in 2013, options will be researched to discern whether this contract would be renegotiated,or a contract pursued with another vendor,and a recommendation will be made to the City Council. Animal control is primarily handled by Community Service Officers,or sworn officers when a CSO is not on duty. Objectives The Animal Control contract with Camden Pet Hospital provides for state-of-the-art animal services at a reasonable cost for our community. Budget Comments Due to the City's ongoing contract with Camden Pet Hospital for animal control services,the 2013 amount for this budget section remains the same as in 2012,2011 and 2010. Because the current contract with Camden Pet will expire at the end of June 2013,options for an animal control contract will be researched and a recommendation made as to renewing with Camden Pet Hospital or contracting with a new vendor. 73 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:POLICE COMMUNITY PROGRAMS 270 GENERAL Actual Actual Adopted Department City Manager Council 42160 POLICE COMMUNITY PROGRAM Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 9,761 - - - - - 1999 Supplies 9,743 - - - - - 2999 Other Services&Charges 30 - - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 36,370 - - - - - TOTALS: POLICE COMMUNITY PE 55,903 - - - - - Activity Description Beginning in 2012 this activity is budgeted under 101.42160 General Fund. Objectives Beginning in 2012 this activity is budgeted under 101.42160 General Fund. Budget Comments Beginning in 2012 this activity is budgeted under 101.42160 General Fund. 74 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:POLICE CAPITAL EQUIPMENT 431 GENERAL Actual Actual Adopted Department City Manager Council 42100 POLICE CAPITAL EQUIPMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies 11,501 13,450 12,550 12,550 2999 Other Services&Charges - - - - - 4999 Capital Outlay 94,913 80,490 67,103 69,919 69,919 6999 Contingencies&Transfers - - - - - TOTALS: POLICE CAPITAL EQUIP( 94,913 91,991 80,553 82,469 82,469 - Activity Description The Capital Equipment budget for 2013 includes two marked vehicles for patrol use,various equipment for those vehicles and related set-up costs. Objectives To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment for the best value that meets the needs and requirements of the department. Budget Comments The Capital Equipment Fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. In 2013, it is recommended that two marked squad cars be purchased. The purchase of two marked squad cars per year allows the department to keep the fleet in better working order,and aids in controlling costs on replacement parts. The police department is budgeting for the purchase of one Sedan and one Utility vehicle for 2013.The Utility vehicle has fuel efficiency nearly identical to the Sedan(16 MPG in city v. 17 MPG).The purchase prices are also very comparable,with the Utility a marginal$1,900.00 more than the Sedan.The advantages presented by the Utility include the added space for both occupants and gear, and increased maneuverability in poor weather conditions.The police department intends to make use of the Utility as a supervisor vehicle.The added room will be used to carry additional equipment and supplies to include entry tools and other bulky gear. 75 ri 0 00 0 0 N 0 0 r•1 N 0 e-I 0 0 en ri m 00 cP �' 00 N 00 N et O O et N Ct N ct in CO en N Ct CD O 0 00 m 00 In N O1 h 01 01 N CD 0 ri [t O1 CY et • -i Ql N h ul 01 0 .-4 N h N -V "4 CD N '0' N N h N CO 0 ,-I 0 0 Ct 0 0 1-1 01 0 m 0 0 N ri N 01 N c-I 0 N LO m N LO N lD N 00 r I 0 r"I ti) ,-i m v 01 lD 01 4.1) • 0 rNI e�-I m oh N M m m 0 F- lo o O1 0 0 lD 0 0 ri m 0 0 o 0 m "4 m 00 N N N 01 LA 01 N Ln LO Ln LO 00 C LC) Lc) h O m m 00 In O in of N• ri h 00 in <-4 r-4 00 00 00 ,.... o 0 4- ri Co F— .-I O ,-1 0 O h O 0 01 N 0 h 0 0 01 01 01 0 cz-, m in O <-1 01 N 00 CD LO 01 l0 en O m m 0 in ri in CO 0 N ,-1 N 01 OCA N Ct euD-i h r-1 ttO ID LO CLD LO C Q1 ri 1-1 ri ri ri r-I e-I C _c p in • m v, N ri Y L 00 N N 0 = w U) 0 tD 0 0 Ct 0 0 aft CD 0 N 0 0 00 in 00 N V et 0 r-I 0 N CO 01 m N 0 of 00 Ct en co Q = V1 O h O N 01 Ct a-I CD 0 N al N h _a n z Ct 00 m 00 h ri N d' to in 1� ri h d' co E a ri N 0 In h N CO ri 00 cr L) Ct O o h ri 00 c1' ri e-4 00 00 00 ✓ LI) 0 Y U 01 0 0 0 0 0 0 0 0) 01 0 ■t 0 0 en C) m 1.0 Ct 00 N C ri O 0) 0 ri Ct r-I m 00 ct N m In 0 N N Ln In Ln in O O 1 m m u01 00 .h1 m N 4)• p m en N en m m C ri •00 C W V _a.•0) 0 000 i n0 N co u Co C4 -C C t C > 0 C *�' CO -0 0�c v, C FL- m E C � in 0) C V co 0^25 -6 '- o o a W LI7) > C •c 0) 0i 0 C0 O O w Co '- C) To vv'i Ln O a) 0) X 4' C v, v, on Gan 6) @ �v, C O • L_ ate+ W 40 C) Q) C i- L_ v, u h C) vO Q a) a-' y f6 To C d co u +' -C C o ° X N Q 4-- CO O N 0 0 L Ce F- =I E U Ci: to F- C W a V) O D U C F- F- U 01 O) 01 01 O) O1 01 01 > 01 01 01 01 01 0. > O) O) 01 Cr 01 O) 01 al C) 01 01 01 O) 01 2 CO 01 O) 01 O) CI 01 01 ri C) O) O) 01 O) O1 W 0 ri N m Ct Ln CD 01 — 0 r•I N Ct L0 E m m m m m m men CO — E 0 0 0 I- F- N 76 0 0 00 0 0 0 0 0 00 0 0 0 00 0 00 00 00 0 C-0 o O O O O O O Q O O 0 O O O a) i O t09 tO ID IDD t0D tto CD O U 0 0 0 0 0 0 0 0 0 0 0 0 r\ O N 0 N N LL 0 0 0 e�-i N 0 er-I i- 5 t0 .-I M M ,--1 cr.' 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These activities include feasibility analysis, construction design, assessments,construction contract administration and project inspection.A major change in 2003 was the addition of a new mandate for the administration of the NPDES Phase II requirements; and assuming all responsibilities of the assessing department/functions in 2009. Other activities include general engineering, record keeping, GIS implementation,digital and hardcopy of file maintenance,and public contact. Objectives 1. Continue updating and development of the computerized pavement management program for street zone work. 2. Continue development of City Works software for automation of utility records, maintenance and complaint tracking program at Public Works. 3. Develop networking and sharing of other database sources for increased accuracy of owner information. 4. Develop a maintenance plan for the concrete streets in the Innsbruck area. 5. Develop departmental strategic plan. Budget Comments The proposed 2013 Engineering budget is$348,514,a 1.3% or$4,359 increase from the 2012 budget. Major line items contributing to the increase: 1. Personnel increased by$2,236 due to insurance and workers comp increases. 2.$1500 is budgeted to replace furniture in the MSC. 3. Maint and repair services increased by over$1,000 for maint agreements for engineering software programs and hardware devices. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 79 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STREETS 101 GENERAL Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted line Item Description 2010 2011 2012 2013 _ 2013 2013 0999 Personal Services 439,286 361,154 443,065 472,496 472,496 1999 Supplies 154,978 137,801 183,214 174,130 174,130 2999 Other Services&Charges 157,424 205,612 185,982 185,622 185,622 4999 Capital Outlay 9,153 30,855 7,000 15,000 15,000 6999 Contingencies&Transfers - - - - - TOTALS:STREETS 760,841 735,423 819,261 847,248 847,248 - Activity Description The street department provides for the maintenance of city Rights-of-Ways including streets, alleys and storm sewer. These services include patching,surface repairs,bituminous paving,street sweeping,snow plowing and removal, ice control, miscellaneous projects as required, and public contact. In 2006 was the addition of public storm sewer maintenance as mandated by the NPDES Phase II requirements. Objectives 1. Continue crack sealing asphalt streets in prior street rehab zones. 2. Continue street repair/patching in prior zones of the street rehab program. 3. Complete the alley rehabilitation program begun in 2008(thin overlays),shifting to concrete panel reconstruction. 4. Continue evaluation of the equipment used and application rates of straight salt for street ice control cost effectiveness. 5. Develop developmental strategic plan. Budget Comments The overall 2013 budget for the Street Department is$847,249, an increase of$27,988 or 3.4%,from 2012. Major line items contributing to the increase: 1.Salaries increased by$29,432 due to step increases, charge out allocations(project and department), insurance and workers comp increases. 2. Uniforms increased by over$1,700. They were incorrectly charged to Rentals, but will now be budgeted on the Uniform line item. 3.Gas,Oil,and Lubricants increased by over$1,100. 4.Garage labor increased by over$600 due to repairs. 5.Other communications increased by over$200 following Prep manual instructions. 80 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STREET LIGHTING 101 GENERAL Actual Actual Adopted Department City Manager Council 43160�STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 2,200 2,705 5,613 5,522 5,522 - 1999 Supplies - 386 758 680 680 - 2999 Other Services&Charges 138,034 150,014 152,679 160,067 160,067 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:STREET LIGHTING 140,234 153,105 159,050 166,269 166,269 - Activity Description This activity provides for the energy costs related to intersection, mid-block,and alley lighting. This activity also includes maintenance and repair of city-owned street lights. Objectives 1. Implement maintenance contracted services for new city-owned street lighting on Huset Parkway and Grand Avenue. 2. Review street lighting along 40th and 41st Avenues for upgrades,replacement or as a minimum, needed repairs. 3. Evaluate replacement of city-owned and maintained lights in Labelle,Sullivan and Prestemon Parks. 4. Evaluate viability of developing Street Light Utility city wide. Budget Comments The 2013 proposed Street Lighting budget is$166,269 an increase of$7,219 or 4.5%from 2012. The only line item increase of this budget is electricity for street lighting of over$7,500. 81 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:TRAFFIC SIGNS&SIGNALS 101 GENERAL Actual Actual Adopted Department City Manager Council 43170 TRAFFIC SIGNS&SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 61,428 64,243 55,889 56,393 56,393 1999 Supplies 7,403 19,945 10,708 12,320 12,320 2999 Other Services&Charges 11,359 13,324 15,228 14,850 14,850 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:TRAFFIC SIGNS&SIGNALS 80,190 97,512 81,825 83,563 83,563 - Activity Description This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Objectives 1. Complete the physical coordinate location(GPS'ing)and development of a computerized sign inventory. 2. Complete Federally mandated Traffic Sign Maintenance Program. 3. Continue programmed replacement of regulatory signs in street rehab zones. 4. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets Street Zone work areas. 5. Repainting of Trunk Highway signals for proper maintenance and appearance on Central and University Avenues. Budget Comments The overall budget proposed in 2013 is$83,564, a 2.1%increase of$1,739,from the 2012 adopted budget. Major line items contributing to the increase: Vehicle repair and parts increased by over$1,600 and Garage labor increased by over$400. These line items are experiencing increases due to repairs of aging equipment. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 82 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:PARKS 101 GENERAL Actual Actual Adopted Department City Manager Council 452001 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 443,036 449,992 470,702 459,782 459,782 1999 Supplies 77,978 68,428 97,312 97,420 97,420 2999 Other Services&Charges 213,988 210,762 205,075 206,641 206,641 4999 Capital Outlay - 19,756 6,000 10,000 10,000 6999 Contingencies&Transfers 292 - 1,000 1,000 1,000 - TOTALS: PARKS 735,293 748,938 780,089 774,843 774,843 - Activity Description This activity provides for the maintenance of: A. 15 city parks B. 3 public wading pools C. 4 skating and 4 hockey rinks; D. 12 softball/baseball diamonds E. 2 tennis courts F. 12 buildings and other recreational facilities G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties,easement areas, and the planning,implementation and construction of various park improvements. Objectives 1. Continue park redevelopment based upon approved Master Plans and available funding. 2. Continue pursuing DNR Outdoor Recreation Grant and other funding for park redevelopment. 3. Continue to develop/encourage neighborhood input regarding park improvements. 4. Improve the general condition of athletic fields-drainage and weed control. 5. Continue Master Planning for parks and engage public input/review process. 6. Develop developmental strategic plan. Budget Comments The 2013 Parks proposed budget is$774,842, an decrease of$5,247 or-(0.7)%,from the 2012 adopted budget. Major line item decreases include: 1. Personnel decreased by$11,000. 2. Natural gas and electric charges decreased over$2,000 for those line items. 3. Minor Equipment was decreased by over$1,000. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 83 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:TREE TRIMMING 101 GENERAL Actual Actual Adopted Department City Manager Council 46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 _ 2011 2012 2013 2013 2013 0999 Personal Services 41,350 47,772 69,943 70,139 70,139 1999 Supplies 1,311 7,462 2,041 2,370 2,370 2999 Other Services&Charges 58,543 45,815 57,649 64,463 64,463 4999 Capital Outlay - - - 6999 Contingencies&Transfers - - - - - - TOTALS:TREE TRIMMING 101,205 101,049 129,633 136,972 136,972 - Activity Description This activity provides for tree trimming, removal of hazardous,diseased,or dead trees(on city-owned properties except for parks),and replanting of new trees. It includes shaping and maintaining boulevard trees in a healthy condition, removal of downed branches,and clearing obstructed signs. It also provides for disease eradication, hazardous tree inspections,corner visibility,and brush in the alley inspections. Objectives 1. An EAB contingency was added to the budget for the treatment of City owned Ash trees. 2. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 3. Trim sidewalk and street sign locations. 4. Contractual trimming at parks with paved walking paths to maintain safe pathways. 5. Contractual training(Arborists)for improving staff tree trimming techniques. 6. Focus management of the DED inspection program to maximize eradication and safety with limited funding. 7. Develop a tree care program for Huset Parkway area and University service drive. Budget Comments The proposed 2013 Tree Care and Maintenance budget is$136,791, an increase of$7,338 or 5.7%,from the adopted 2012 budget. Major line item contributing to the increase was Expert services at over$7,400 for Ash Bore treatments of City owned trees. 84 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:DUTCH ELM SANITATION 101 GENERAL Actual Actual Adopted Department City Manager Council 46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 465 663 - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:DUTCH ELM SANITATION 465 663 - - - - Activity Description This activity has been included under 101.46102 Tree Trimming for several years. Objectives This activity has been included under 101.46102 Tree Trimming for several years. Budget Comments This activity has been included under 101.46102 Tree Trimming for several years. 85 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STATE AID MAINTENANCE 212 STATE AID MAINTENANCE Actual Actual Adopted Department City Manager Council 43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 92,365 84,691 49,264 49,113 49,113 1999 Supplies 14,846 6,712 21,921 21,050 21,050 2999 Other Services&Charges 44,421 29,334 92,908 101,514 101,514 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - 1,000 - - - - TOTALS:STATE AID MAINTENANCE 151,631 121,737 164,093 171,677 171,677 - Activity Description This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City and is funded by the Municipal State Aid system. Objectives 1. Continue the implementation of the 5-year Capital Improvement Program,originally developed in 1999,and periodically updated,as part of the certified status of local streets. 2. Retain 'certified'complete status for our local MSAS. 3. Perform street ratings on MSA sections to develop a S-A rehabilitation strategy. 4. Crack seal state aid streets(Joint City contract) Budget Comments The proposed 2013 budget is$171,677,an increase of$7,584 from 2012 or 4.6%. The Major line item contributing to the increase was in Repair and Maint services of over$15,000 for increased construction/repair work of S-A streets, structures,and landscaping. 86 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STATE AID CONSTRUCTION 402 STATE AID CONSTRUCTION Actual Actual Adopted Department City Manager Council 43191 STATE AID GEN'L.CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - - 4999 Capital Outlay - - 300,000 600,000 600,000 6999 Contingencies&Transfers 121,000 122,000 2,400 - - - TOTALS:STATE AID CONSTRUCTION 121,000 122,000 302,400 600,000 600,000 - Activity Description This fund is used for capital improvement projects on the City's municipal state aid streets. In 1999,the City was asked by the Office of State Aid to provide a detailed five year program,explaining how Columbia Heights plans on spending down its excessive MSA fund balance.Consistent with that request,a 5-year plan was developed.The fund balance was brought down to zero with the Central Avenue construction project in 2003,2004,and 2005. Objectives 1. Update 5-year Capital Improvement Project listing. 2. Continue to coordinate with MNDOT for replacement of traffic signals along University and Central Avenues. 3. Develop rehabilitation strategy for S-A streets based on 2012 street ratings. 4. Inspect and rate State Aid Streets for reconstruction and major repair projects as needed. Budget Comments State aid funds were used for the 49th and Central Avenue pedestrian bridge, bringing the fund balance down to zero in 2012. Budgeted projects for 2013: 1. MNDOT is replacing signals along University and Central Ave and the City's share is estimated to be$300,000. 2. Mill and overlay for various sections of State Aid streets$300,000. 87 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAPITAL IMP CENTRAL GARAGE 411 CAPITAL IMP GEN GOV BLDG. Actual Actual Adopted Department City Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges 1,562 - - - 4999 Capital Outlay - - 144,000 45,000 45,000 - 6999 Contingencies&Transfers - 188,272 - - - - TOTALS:CAPITAL IMP GEN GOV BLDG. 1,562 188,272 144,000 45,000 45,000 - Activity Description Fund 411 was established to account for building improvements not included in operating budgets. At this time this fund has no specific revenue source. The City Council has committed funds here as they have become available over time, creating a fund balance available for building improvements. Dept 49950 within fund 411 accounts for the Municipal Service Center portion of this fund's expenditures. Objectives Continue to budget minor projects under the 701 Garage operating fund especially for projects under$15,000. Budget Comments The only project budgeted for 2013 is to build a lighted canopy over the fueling station, used by all City departments$45,000. 88 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAP IMP PARKS 412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department City Manager Council 45200,PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - 30,142 - - - - 2999 Other Services&Charges 1,505 1,505 26,505 12,728 12,728 - 4999 Capital Outlay - - 30,000 205,500 205,500 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP IMP PARKS 1,505 31,647 56,505 218,228 218,228 - Activity Description This activity provides for capital improvements in the City's park system, including major improvements and major repairs/replacements to park buildings,playgrounds, recreational facilities,and park amenities. Objectives 1.ADA upgrades as required by Federal law,must be completed to open pools for 2013. 2. Labelle Park improvements based on 2012 Master Plan recommendations. 3. Master Plan preparation for McKenna park improvements,through the Park and Recreation Commission and public involvement process. 4. Ramsdell Park lighting improvements. Budget Comments Requested Park improvement projects for 2013: 1. Pool improvements to meet ADA requirements for three wading pools:$90,000. 2. Labell park reconstruction/improvements: $100,000. 3. McKenna park master plan study/preparation:$12,500. 4. Ramsdell park lighting improvements:$15,500. 89 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:INFRASTRUCTURE FUND 430'INFRASTRUCTURE FUND Actual Actual Adopted Department City Manager Council 46323 CAP IMP EXPENSE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - 86,947 77,943 77,943 - 1999 Supplies - - - - - - 2999 Other Services&Charges 12,575 250 8,850 7,850 7,850 - 4999 Capital Outlay 111,424 - 65,000 65,000 65,000 - 6999 Contingencies&Transfers - - - 1,504 1,504 TOTALS:INFRASTRUCTURE FUND 123,999 250 160,797 152,297 152,297 - Activity Description The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers,will perpetuate the continued investment into the maintenance and improvements of the City's streets.An additional source of revenue was secured in 2000,on a 2-year renewable cycle,with the certification of the City State-Aid Street System, making available limited state aid funding. Objectives The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-wide zones has been completed. The program has been temporarily suspended in 2013 and 2014 to focus on other State-Aid needs and develop a Concrete Street Rehabilitation Program and a Alley Reconstruction Program. Budget Comments The Infrastructure Fund budget for 2013 is$152,298 which supports city costs to perpetuate the city-wide street rehab program. This budget is used to estimate and separately show the capital expenses for the street portion of construction projects. 90 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAPITAL EQUIPMENT REPLACEMENT ENGINEERING 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay 18,097 - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMEN1 18,097 - - - - - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year. Objectives No Capital Equipment requests in 2013. Budget Comments Item &Projected Cost The following requests have been made for Engineering Capital Equipment Replacement: No requests for 2013. 91 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAP EQUIP REPLACEMENT STREETS 431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 _ 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - 5,632 - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay 181,954 112,137 170,705 - - - 6999 Contingencies&Transfers - 8,750 - - - - TOTALS: CAP EQUIP REPLACEMENTS 181,954 126,519 170,705 - - - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment will need to be purchased. This in turn,eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year. Objectives No Capital Equipment requests in 2013. Budget Comments Item&Projected Cost The following requests have been made for Streets Capital Equipment Replacement: No requests for 2013. 92 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAP EQUIP REPLACEMENT PARKS 431ICAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - 4999 Capital Outlay 129,143 32,543 22,075 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT PARKS 129,143 32,543 22,075 - - - Activity Description This activity provides for the maintenance of: A. 15 city parks B. 3 public wading pools C. 4 skating and 4 hockey rinks; D. 12 softball/baseball diamonds E. 2 tennis courts F. 12 buildings and other recreational facilities G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties, easement areas, and the planning,implementation and construction of various park improvements. Objectives No Capital Equipment requests in 2013. Budget Comments Item &Projected Cost The following requests have been made for Parks Capital Equipment Replacement: No requests for 2013. 93 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2013 DEPARTMENT:CAP EQUIP REPLACEMENT SEWER 4321CAP EQUIPMENT REPLACEMENT SEWER Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges 4999 Capital Outlay - - - 133,167 133,167 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT SEWER - 133,167 133,167 Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Sewer fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year Objectives 1. Replace 1993 Vactor used to clean manholes,sewer pipes,catch basins,inlets/outlets, and for potholing. Split between sewer, water,and storm water. Total cost$350,000. 2. Utility foreman truck. Currently uses old Fire Dept. utility truck. Split with water/sewer total cost$33,000. Budget Comments Item&Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: 1.Vactor cost to Sewer Equipment fund:$116,667. 2. Foreman Utility Truck cost to Sewer Equipment fund:$16,500. 94 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAP EQUIP REPLACEMENT WATER 433ICAP EQUIP REPLACEMENT WATER Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - 133,166 133,166 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT WATER - - - 133,166 133,166 - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Water fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives 1. Replace 1993 Vactor used to clean manholes,sewer pipes,catch basins,inlets/outlets, and for potholing. Split between sewer,water,and storm water. Total cost$350,000. 2.Utility foreman truck. Currently uses old Fire Dept.utility truck. Split with water/sewer total cost$33,000. Budget Comments Item&Projected Cost The following requests have been made for Water Capital Equipment Replacement: 1.Vactor cost to Water Equipment fund:$116,666. 2. Foreman Utility Truck cost to Water Equipment fund:$16,500. 95 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAP EQUIP REPLACEMENT GARAGE 434 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council 49950 GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 _ 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - 13,000 13,000 - 6999 Contingencies&Transfers - - - - - - TOTALS:CAP EQUIP REPLACEMENT GARAGE - - - 13,000 13,000 Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Central Garage fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives Replace 1997 Tennant floor scrubber used for maintaining MSC shop floor. Budget Comments Item&Projected Cost The following requests have been made for Garage Capital Equipment Replacement: 1.Tennant floor scrubber cost:$13,000. 96 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CAP EQUIP REPLACEMENT STORM SEWER 438 CAP EQUIP REPLACEMENT STORM SE Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - - 4999 Capital Outlay - - - 116,666 116,666 - 6999 Contingencies&Transfers - 86,184 - - - - TOTALS:CAP EQUIP REPLACEMENTS - 86,184 - 116,666 116,666 - Activity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the Storm Sewer fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus,the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased,eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives Replace 1993 Vactor used to clean manholes,sewer pipes, catch basins,inlets/outlets, and for potholing. Split between sewer, water, and storm water. Total cost$350,000. Budget Comments Item&Projected Cost The following requests have been made for Storm Sewer Capital Equipment Replacement: 1.Vactor cost to Storm Water Equipment fund:$116,667. 97 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:WATER UTILITY SOURCE OF SUPPLY 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies 1,034,837 1,192,653 1,236,346 1,285,800 1,285,800 - 2999 Other Services&Charges - - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:WATER UTILITY SOURCE C 1,034,837 1,192,653 1,236,346 1,285,800 1,285,800 Activity Description This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Amounts will vary from year to year based upon demand. In 2004,the City entered into a long-term contract with the City of Minneapolis establishing rates for the next 30 years. Objectives 1. Continue valuing/isolation and directional flushing of our system zones distribution piping to improve water quality issues. Budget Comments The estimated cost of water purchased from the City of Minneapolis is$1,285,800, a 4%increase from 2012 budgeted. Staff estimates annual consumption based upon past usage and the contract rates with Minneapolis. 98 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:WATER UTILITY DISTRIBUTION 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted Line Iten Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 363,915 366,602 366,388 369,362 369,362 1999 Supplies 70,516 71,792 82,918 91,110 91,110 2999 Other Services&Charges 396,598 396,546 486,979 478,244 478,244 4999 Capital Outlay - - - 6999 Contingencies&Transfers 25,000 25,000 25,000 31,339 31,339 - TOTALS:WATER UTILITY DISTRIBUTION 856,029 859,940 961,285 970,055 970,055 - Activity Description This activity provides for the operation and maintenance of the City's entire water distribution system, including the water tower, water mains, hydrants,valves, meters, pump stations(2),sprinkler systems(3), and providing locate services for City utilities as required by the Gopher State One Call system. Objectives 1. Continuation of watermain cleaning and lining program, performed cooperatively with the City of Minneapolis to improve water quality. 2. Implement the commercial water meter replacement program. 3. Continue tracking and documenting water quality complaints and develop remedial response alternatives. 4. Perform C-factor testing on segments of water system to develop future areas of cleaning and lining. 5. Maintain system by leak detecting,testing water samples, repair water main breaks,pumps, valves hydrants,etc. 6. Develop a strategic plan. Budget Comments The proposed 2013 budget is$970,055, representing a 0.9%increase of$8,770 from the 2012 adopted budget. Major line items contributing to the increase: 1.Computer equipment increased over$5,000 for SCADA computer system upgrades/replacement and field laptop replacement for meter testing/repairs. 2. Building maint increased by over$2,500 as used to be charged to Repair and Maint services. 3. Minor equipment increased by over$2,000 to replace a diaphragm pump. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 99 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:WATER UTILITY NON-OPERATING 601 WATER UTILITY Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - - - - - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 176,846 344,338 291,000 237,000 237,000 TOTALS:WATER UTILITY NON-OPERATING 176,846 344,338 291,000 237,000 237,000 Activity Description This budget primarily accounts for transfers to the Water debt service fund. Objectives This budget primarily accounts for transfers to the Water debt service fund. Budget Comments This budget primarily accounts for transfers to the Water debt service fund,$237,000 budgeted for 2013. 100 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:SEWER UTILITY COLLECTIONS 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 218,749 229,764 351,092 326,778 326,778 1999 Supplies 27,013 35,457 48,799 54,190 54,190 2999 Other Services&Charges 253,083 272,738 309,768 308,845 308,845 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers 25,000 25,000 25,000 31,074 31,074 - TOTALS:SEWER UTILITY COLLECTIONS 523,845 562,958 734,659 720,887 720,887 - Activity Description This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes,trunk and main sewer lines,and lift stations(4). Annual sewer flows are between 550 and 575 million gallons to MCES treatment facilities. Objectives 1. Continue I/I program development in Collection District 2 for the removal of clear water flows outside the main lines. 2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide,and trouble lines annually. Initiated in 2004. 2. Continue sanitary sewer system evaluations through the new televising and reporting program. 3. Continue annual sanitary sewer lining program. 4. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures throughout the City. 5. Develop developmental strategic plan. Budget Comments The 2013 Sewer Collections proposed budget is$720,887 which is a-(1.9)%decrease of $13,722 from 2012. Major line items contributing to the decrease: 1. Liability insurance decreased by over$1,500. 2. Repair and maintenance services was reduced by$1,500. 3. Equipment depreciation reduced by over$800. 4.Adding 5%to 2011 actual electric charges resulted in a decrease of over$500 from 2012 budgeted. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT: SEWER UTILITY DISPOSAL 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description _ 2010 2011 2012 2013 _ 2013 2013 0999 Personal Services - - - 1999 Supplies 866,612 901,096 1,024,622 1,065,610 1,065,610 2999 Other Services&Charges 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - TOTALS:SEWER UTILITY DISPOSAL 866,612 901,096 1,024,622 1,065,610 1,065,610 Activity Description This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs will vary from year to year based upon flows. Objectives Rates from the MCES have begun a modest increase over the last couple of years.Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5%to 5.5%over the next several years. Budget Comments The proposed 2013 Sewage Disposal budget is$1,065,610. This represents a 4.0%estimated increase from the 2012 adopted budget to account for MCES annual rate increases and surcharges. 102 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:SEWER UTILITY NON-OPERATING 602 SEWER UTILITY Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line'ter Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - - - - - 4999 Capital Outlay - - - - 6999 Contingencies&Transfers 46,634 179,767 - 400,000 400,000 - TOTALS:SEWER UTILITY NON-OPERATING 46,634 179,767 - 400,000 400,000 - Activity Description This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds outstanding. Objectives This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds outstanding. Budget Comments This proposed budget includes a one-time$400,000 transfer to rebalance the sanitary sewer fund and the storm sewer fund, relative to how these two activities were split out from a single fund in 1999. When these two activities were separated, none of the existing cash was allocated to the storm sewer activity. All of the cash was allocated to the sanitary sewer activity. Consequently,the storm sewer fund has needed to issue bonds and pay interest expense to make system improvements since its inception. Whereas,the sanitary sewer fund has not only been able to pay cash for all of its system improvements over the last decade,but also it has earned significant investment income during that time. This$400,000 transfer is approximately equal to the interest expense incurred by the storm sewer fund since the separation of the two activities in late 1999. It is also approximately equal to the remaining internal and external debt owed by the storm sewer fund. 103 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:REFUSE DISPOSAL 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49510,REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies 1,238,703 1,381,227 1,424,837 1,540,510 1,540,510 2999 Other Services&Charges 4999 Capital Outlay - - 6999 Contingencies&Transfers - - - - - TOTALS: REFUSE DISPOSAL 1,238,703 1,381,227 1,424,837 1,540,510 1,540,510 Activity Description Contracted costs and billings for refuse, recycling and yard waste collection and disposal are separated and accounted for in this department to enable tracking of actual costs for each area,and to facilitate accurate reporting to state and county agencies as required. The City negotiated a new five year contract with Veolia ES Solid Waste Midwest through December 2014. Under this contract,the hauler provides all households and multi-dwelling properties with garbage carts,dumpsters,and single sort recycling has been introduced. Residents may request a change of service level by calling city staff. Objectives 1. Promote responsible waste practices,through training and education,to reduce municipal solid waste tonnages. 2. Provide cost-effective options for disposal of problem items. 3. Publicize the disposal options available for residents. Budget Comments The Refuse Disposal Budget is$1,540,510,a 8.1%increase from 2012. This increase reflects a contractual 3.5%increase over 2012 with Veolia ES Solid Waste Midwest and to reflect the 42%increase of tipping fees at the Anoka County RRT disposal site since 2009. 2010-2011 actual expense increased by over 11%. The refuse line item#2910 accounts for both contractor service costs and tipping fees for disposal of solid waste. Typically 40% of the total is tipping fees and 60%is contractor charges. 104 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:REFUSE COLLECTION&DISPOSAL 603 REFUSE FUND Actual Actual Adopted Department City Manager Council 49520 REFUSE COLLECTION AND DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 44,110 43,041 33,672 33,648 33,648 1999 Supplies 833 148 1,013 520 520 2999 Other Services&Charges 16,053 16,063 17,658 17,429 17,429 4999 Capital Outlay - - - 6999 Contingencies&Transfers 70,236 82,180 80,230 81,603 81,603 - TOTALS: REFUSE COLLECTION&DISPOSAL 131,231 141,432 132,573 133,200 133,200 - Activity Description This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however,they do remain a function of this budget as a whole. Objectives 1. Promote the unique aspects of the City contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services. 3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services they need in the most cost-effective manner,thereby reducing the number of complaints from and about these buildings. Budget Comments The Refuse Collection &Disposal budget remains flat at a 0.5%change from 2012, an increase of$628. Line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 105 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:REFUSE FUND RECYCLING 603lREFUSE FUND Actual Actual Adopted Department City Manager Council 49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 39,773 33,014 40,304 42,969 42,969 1999 Supplies 4,625 3,047 8,630 5,360 5,360 2999 Other Services&Charges 25,459 25,275 25,152 34,590 34,590 4999 Capital Outlay - - 12,100 - - 6999 Contingencies&Transfers 35,236 35,679 35,230 35,272 35,272 - TOTALS: REFUSE FUND RECYCLING 105,092 97,015 121,416 118,191 118,191 - Activity Description This activity provides administrative oversight of the recycling contract between the City and Veolia ES Solid Waste Midwest.The City contracts with the hauler to collect items in the single sort collection program,plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County through the SCORE grant program. Objectives 1. Continue to educate residents to all the items that can be recycled curbside,and at our Recycling Drop-off Center,and the numerous other options available within the community. 2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available. 3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling Center. 4. Utilize SCORE grant funds for improvements to Recycling Center access,surface,and security. Budget Comments The Recycling budget for 2013 is$118,191 a decrease of$3,225 or-2.7%from 2012. Major line items that contributed to the decrease: 1. Capital improvement decreased by over$7,500 as the Recycling Center improvement will be completed in 2012. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 106 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:REFUSE FUND HAZARDOUS WASTE 603IREFUSE FUND Actual Actual Adopted - Department City Manager Council 49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 494 1,132 2,934 2,935 2,935 - 1999 Supplies - 8 606 600 600 - 2999 Other Services&Charges 2,179 1,576 5,277 5,220 5,220 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS: 2,673 2,716 8,817 8,755 8,755 - Activity Description This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential properties. Such items include fluorescent lamps,solvents, waste and automotive fluids, paints/chemicals, and illegally dumped electronic and other problem materials. Anoka County provides household hazardous waste services primarily through a year-round drop-off facility located in Blaine that serves the entire county. Objectives 1.Continue to coordinate twice a year collection of fluorescent bulbs from residents,small businesses, and city buildings to facilitate proper disposal. 2. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 3. Educate residents to those items that are hazardous,costly to dispose of,and accepted only at a licensed disposal facility,and what options may be available to purchase more wisely. Budget Comments The Hazardous Waste budget decreased by-(0.7)%from 2012. This represents an essentially flat budget from 2012 with a decrease of$61. 107 CITY OF COLUMBIA HEIGHTS,MINNESOTA BUDGET 2013 DEPARTMENT:STORM SEWER UTILITY COLLECTIONS 604ISTORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description _ 2010 2011 2012 2013 2013 2013 0999 Personal Services 102,680 118,813 103,874 105,097 105,097 1999 Supplies 18,073 13,751 44,214 47,200 47,200 2999 Other Services&Charges 137,235 133,283 157,488 166,823 166,823 4999 Capital Outlay - - - - 6999 Contingencies&Transfers 5,000 5,000 5,000 6,797 6,797 - TOTALS:STORM SEWER UTILITY C 262,988 270,847 310,576 325,917 325,917 Activity Description This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase II permit requirements(pollution prevention), inspection and repair of storm sewer pipes,catch basins,manholes,and drainage ponds, and surface water related activities. Objectives 1. Implement NPDES Phase II requirements for activities and reporting system-3rd Generation Plan anticipated in 2013. 2. Update surface water management plan following new membership in MWMO. 3. Support the maintenance activities in the Streets Department. 4. Rehab existing structures and/or main lines throughout the City. 5. Storm sewer system evaluation: manhole sewer line inspections. 6. Develop developmental strategic plan. Budget Comments The proposed 2013 budget is$325,916 a 4.9%increase of$15,340 from the 2012 adopted budget.Major line items contributing to the increase: 1. Repair and maint services were increased by$6,900 to include annual scheduling for spring burning of ponds and storm water overflow areas for native plant maintenance. 2. Minor equipment total increased by$5,000 for the purchase of a'Jon boat'(used to skim trash off of ponds&lakes),and replacement of pond/lake aerator systems. 3. Expert and Professional services increased by over$2,000 due to increased storm water line cleaning. 4.Computer equipment increased by over$1,900 for upgrades/replacement of the SCADA computer system. 108 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STORM SEWER UTILITY NON-OPERATING 604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - - 1999 Supplies - - - - - - 2999 Other Services&Charges - 396 - - - - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers 43,965 79,148 63,000 50,000 50,000 - TOTALS:STORM SEWER UTILITY NON-OPEF 43,965 79,544 63,000 50,000 50,000 - Activity Description This budget primarily accounts for transfers to the Storm Sewer debt service fund. Objectives This budget primarily accounts for transfers to the Storm Sewer debt service fund. Budget Comments This budget primarily accounts for transfers to the Storm Sewer debt service fund budgeted at$50,000 for 2013. 109 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:WATER CONSTRUCTION FUND NON-OPERATING 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - 110,789 2999 Other Services&Charges - 117,040 280,000 272,000 272,000 4999 Capital Outlay - - 345,000 335,000 335,000 6999 Contingencies&Transfers - 103,820 - - - - TOTALS:WATER CONSTRUCTION FUND IN - 331,649 625,000 607,000 607,000 - Activity Description This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the distribution system including mains, pumping stations,water tower, and operational control valves. Objectives 1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement projects. 2. Commercial water meter replacements with addition of MXUs or consideration of a fixed base system. 3. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual program. 4. 10-year update of the water system model to identify system needs for future capital planning and identify operational problems with recommended corrections. 5. Pump Station#3 improvements. Upgrades, major repairs,and component replacements needed to modernize facility use and operation and increase efficiencies. Budget Comments To continue addressing the rehabilitation of an aging water system, below are the proposed 2013 Water Construction projects: 1. Pump Station#3 improvement project:$92,000. 2.Water main cleaning and lining program $255,000. 3. Replace commercial water meters and MXUs(propose to charge back to property owners)$260,000. 110 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:SEWER CONSTRUCTION FUND NON-OPERATING 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services&Charges - 28,739 - - - 4999 Capital Outlay - - 375,000 545,000 545,000 6999 Contingencies&Transfers - - - - - - TOTALS:SEWER CONSTRUCTION - 28,739 375,000 545,000 545,000 - Activity Description This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection system including mains, lift stations,and manholes. Objectives 1. Coordinate repair/replacement of sewermains that are in the street reconstruction zones or major improvement projects. 2. Chatham lift station improvements/reconstruction. The facility is deteriorated and requires major replacement/upgrades of several mechanical and electrical systems, plus structural improvements including the force main. Critical infrastructure that prevents backups of sewer lines on the unserviceable or below grade of the system. 3.Annual Sanitary Sewer Lining sewer cleaning,disposal,and system improvements. 4. Measures to reduce I/I as directed MCES(Metro Council Environmental Services, i.e.the sewage treatment plant operator). 5.Conduct smoke testing of sewer district#2 to identify areas where excess I/I is occurring for cross connection removal. Budget Comments To continue addressing the rehabilitation of an aging sewer system, below are the proposed 2013 Sewer Construction projects: 1.Sewer main lining program $150,000 2. MCES required I/I reduction improvement program$25,000 3.Sewer line smoke testing$20,000. 4. Reconstruct Chatham lift station$350,000 111 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:STORM SEWER CONSTRUCTION FUND 653 STORM SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services - - - - - 1999 Supplies - 460 - - - 2999 Other Services&Charges - 20,148 20,000 20,000 20,000 4999 Capital Outlay - - 385,000 385,000 385,000 6999 Contingencies&Transfers - - - - - - TOTALS:STORM SEWER CONSTRUCTION Fl - 20,608 405,000 405,000 405,000 Activity Description This fund supports capital improvements and major repairs in the storm sewer collection system,flood mitigation, and other surface water related activities. Objectives 1. Jackson Pond Reconstruction: Following the engineering report accepted by the City Council in 2008,convert Jackson pond from a wet pond to a dry pond with pump to improve the flood protection of the area and reduce pipe surcharging of the 60 inch storm line in 44th Avenue. Has been budgeted previously in 2011&2012 work,but not conducted. 2. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street rehabilitation zones. 3. Silver Lake SWPPP and erosion control improvements. 4. Update Surface Water Management Plan-following jurisdictional water plan updates by the Rice Creek Watershed and the Mississippi Water Management Organization. Budget Comments Consistent with the 10 year Capital Implementation Plan prepared during the establishment of the storm water utility, below are the proposed 2013 Storm Sewer Construction projects: 1. Reconstruction of Jackson Pond$225,000(partial). 2.Silver Lake storm water runoff pond reconstruction $160,000(partial) 3. Update WRMP:$20,000. 112 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:CENTRAL GARAGE 701 CENTRAL GARAGE Actual Actual Adopted Department City Manager Council 49950,CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 195,161 205,740 220,083 225,345 225,345 1999 Supplies 191,993 195,647 189,703 214,040 214,040 2999 Other Services&Charges 174,820 161,976 222,846 171,913 171,913 4999 Capital Outlay - - 4,600 36,000 36,000 6999 Contingencies&Transfers 65,250 40,500 39,000 42,807 42,807 - TOTALS:CENTRAL GARAGE 627,224 603,863 676,232 690,105 690,105 - Activity Description Central Garage provides preventive general maintenance and repair for all city-owned vehicles and equipment. The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments for all repair and maintenance services performed by members of this department. This department budget also covers regular maintenance costs for the MSC. Objectives 1. Maintain building for various City department uses. 2. Purchase vehicle parts,petroleum, oil, lubricants,and services for City vehicles and equipment. 3. Maintain shop equipment. 4. Update or replace Computerized Fleet Maintenance software. 5. Install new fire monitoring panel for MSC building compatible with overall City monitoring system. Budget Comments The Public Works garage and MSC operating budget proposed for 2013 is$690,105 which represents a 2.1%increase of $13,873 from the 2012 budget. Fuel pricing is anticipated to increase resulting in a$26,697 increase from the 2012 adopted budget. The major line item increase of over$31,000 was for Infrastructure to upgrade the MSC fire alarm system,to upgrade/replace the fleet and fuel management systems, and for remodeling the training/lunch room in the MSC. 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U u_ G to I— z W a V) O C,) U to) 1— H V O) CI 01 01 01 01 a) O) a) Ol O1 Q) O) O) y O) al on on on 0) 01 Ql > O) Ql 01 O) O) Q. ` O) O) O) O) O1 O) Ol a 0) 01 O) O) 01 O) x m 0 e-1 N CO ct tr) LO 01 d' 0 ‘-i N tat LO W m m m M M m (Y1 CO E to E +�+ 4, 0 Vim IQ H ) 114 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:RECREATION ADMINISTRATION 101 GENERAL Actual Actual Adopted Department City Manager Council 45000 RECREATION ADMINISTATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 163,067 159,946 157,980 158,300 158,300 1999 Supplies 6,555 6,545 9,559 9,559 9,559 2999 Other Services&Charges 16,359 23,688 17,330 18,193 18,193 4999 Capital Outlay - - 27,317 27,317 6999 Contingencies&Transfers - - - - - - TOTALS: RECREATION ADMINISTI 185,981 190,179 184,869 213,369 213,369 - Activity Description This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of eight main areas in which the Director,fifty percent full time Clerk-Typist II,and one half- ; time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category provides salaries for the department as well as supplies and contractual services for the department. Recreation Administration also funds space allocation to the Murzyn Hall budget for office space. Objectives 1.Continue to improve customer service. 2. Evaluate existing recreational programming needs of the community and create recreation programs to meet those needs. Budget Comments The Recreation Administration total budget has increased by$28,500. Personal Services has had an increase of$320. Other Services increased$863. This budget provides$2,933 for Murzyn Hall office space allocation. This budget also has recreation van replacement of$27,317. 115 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:YOUTH ATHLETICS 101 GENERAL Actual Actual Adopted Department City Manager Council 45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 22,154 18,478 22,718 22,744 22,744 1999 Supplies 3,425 2,256 4,200 4,200 4,200 2999 Other Services&Charges 10,406 7,164 8,937 8,386 8,386 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - TOTALS:YOUTH ATHLETICS 35,985 27,897 35,855 35,330 35,330 - Activity Description This activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under several sport-specific headings,including baseball,softball, basketball, football,soccer,volleyball,and wrestling. All programs are participation-oriented,with the focus on fun,socialization, and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation Coordinator salary,gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget. Objectives 1. Develop coaches'clinics to better train youth coaches. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4.Conduct an informational meeting for parents before the start of each season. 5.Develop a preschool soccer and t-ball league. Budget Comments The 2013 Youth Athletics budget has decreased$525. 25%of the Recreation Coordinator salary is included within this budget. One reason this budget has not had major increases is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also provides$2,891 for space allocation to J.P.M. 116 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:ADULT ATHLETICS 101 GENERAL Actual Actual Adopted Department City Manager Council 45003,ADULT ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 13,293 12,744 12,875 12,894 12,894 - 1999 Supplies 536 1,419 1,000 1,500 1,500 - 2999 Other Services&Charges 11,555 9,728 11,892 11,345 11,345 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:ADULT ATHLETICS 25,384 23,890 25,767 25,739 25,739 - Activity Description This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in summer,fall,and winter. An annual summer softball tournament is held during the Columbia Heights Jamboree.This activity also provides one-forth of the Recreation Coordinator salary and covers costs of umpires and referees. J.P.M. budget is also paid for space allocation for office space and storage space. Objectives 1. Explore options of developing additional leagues for adults. Budget Comments ; The total Adult Athletics budget for 2013 has decreased by$28.00. Murzyn Hall budget also received space allocation from Adult Athletics in the amount of$2,891. This budget also provides one-forth of the Recreation Coordinator salary. 117 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:YOUTH ENRICHMENT 101 GENERAL Actual Actual Adopted Department City Manager Council 45004 YOUTH ENRICHMENT Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 16,338 15,642 35,121. 35,156 35,156 1999 Supplies 800 1,348 2,700 2,700 2,700 2999 Other Services&Charges 20,418 20,498 19,818 17,206 17,206 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - TOTALS:YOUTH ENRICHMENT 37,556 37,488 57,639 55,062 55,062 - Activity Description This activity classification encompasses recreational,academic, athletic,and enrichment programs provided to the youth age 3-13. These offerings are participation-oriented,with the focus on fun,socialization,achievement, and skill development. Dance and Tumbling runs throughout the fall,winter,and spring sessions. Special events that are family-oriented and run throughout the year are Bunny Brunch,Safety Camp, Halloween Spooktacular,and Breakfast with Santa. The Traveling Puppet Wagon,which was funded through a grant from the Medtronic Foundation in 1998 has been operating for the last fourteen years. The Puppet Wagon travels to neighborhood parks and performs a variety of family-based puppet shows. Youth Enrichment funds office,storage and program space within the Murzyn Hall budget. This budget also provides one-forth of the Recreation Coordinator salary. Objectives 1. Improve and expand preschool(4-6 years old)programming opportunities. 2.Maintain and improve special event programs. 3. Plan and coordinate Safety Camp for 2013. Budget Comments The Youth Enrichment budget has decreased by$2,577 due to the reduction of J.P.M.cost. This budget provides $15,673 for space allocation to the Murzyn Hall budget. One-forth of the Recreation Coordinator salary is paid from this budget. 118 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:TRAVELING ATHLETICS 101 GENERAL Actual Actual Adopted Department City Manager Council 45005 TRAVELING ATHLETICS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 12,875 12,500 16,434 16,454 16,454 1999 Supplies 659 1,055 3,425 3,425 3,425 2999 Other Services&Charges 8,150 11,935 11,298 10,767 10,767 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - - TOTALS:TRAVELING ATHLETICS 21,684 25,491 31,157 30,646 30,646 - Activity Description This activity classification encompasses competitive athletic opportunities offered to Columbia Heights'youth in grades 3-12. Teams are formed in basketball, baseball,and softball,with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department,which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money budgeted for space allocation for office space and storage space to the Murzyn Hall budget. • Objectives 1. Look for alternative organizations for teams to be sanctioned by. 2. Develop coaches clinics to better train youth coaches. 3. Better classifications for traveling basketball teams so they will be more equally matched against other communities. Budget Comments Traveling Athletics budget has had a decrease of$511.Twenty-five percent of the Recreation Coordinator's salary is budgeted under Personal Services. Space allocation of$2,891 was also provided to the Murzyn Hall budget. 119 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:TRIPS&OUTINGS 101 GENERAL Actual Actual Adopted Department City Manager Council 45030 TRIPS&OUTINGS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 18,561 18,611 18,863 17,727 17,727 - 1999 Supplies 195 378 350 350 350 - 2999 Other Services&Charges 42,253 39,870 41,241 40,703 40,703 - 4999 Capital Outlay - - - - - 6999 Contingencies&Transfers - - - - TOTALS:TRIPS&OUTINGS 61,009 58,858 60,454 58,780 58,780 - Activity Description Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for office space allocation to Murzyn Hall. Objectives 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group excursions. Budget Comments Trips and Outings budget has decreased$1,674. Twenty-five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. Murzyn Hall also received$2,319 for space allocation. Personal services decreased $1,136 due to entry level rate for new Senior Coordinator. 120 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:SENIOR CITIZENS 101 GENERAL Actual Actual Adopted Department City Manager Council 45040 SENIOR CITIZENS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 61,716 60,385 61,039 56,754 56,754 1999 Supplies 2,815 3,058 3,200 3,200 3,200 2999 Other Services&Charges 20,631 21,080 19,603 17,538 17,538 4999 Capital Outlay - - - - 6999 Contingencies&Transfers - - - - - - TOTALS:SENIOR CITIZENS 85,162 84,523 83,842 77,492 77,492 - Activity Description The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m.to 4:00 p.m. This program provides seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall for office,storage and Senior Center space. Objectives 1.To provide social, educational,and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2.To provide the opportunity for senior exercise programs. Budget Comments The total Senior Citizens budget has decreased by$6,350 mostly due to an entry level Senior Coordinator. Seventy-five percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of$12,449 for space allocation to Murzyn Hall. 121 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:MURZYN HALL 101 GENERAL Actual Actual Adopted Department City Manager Council 45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 105,039 102,061 143,101 121,306 121,306 1999 Supplies 10,577 18,131 25,450 25,450 25,450 2999 Other Services&Charges 8,605 32,075 33,776 41,759 41,759 4999 Capital Outlay - - - - 6999 Contingencies&Transfers 22,786 22,536 22,536 22,536 22,536 - TOTALS: MURZYN HALL 147,007 174,803 224,863 211,051 211,051 - Activity Description In an average year, Murzyn Hall(JPM)is used approximately 2,500 hours for classes/activities, 1,500 hours for weddings,and 1,000 hours for meetings. Approximately 20%of the users are charged while the remaining 80%are fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full capacity throughout the year. Murzyn Hall budget provides salaries for the Head Custodian,part-time custodians,and fifty percent of the Clerk-Typist II position. Objectives 1. Develop a JPM preventative maintenance plan. Budget Comments The Murzyn Hall budget has decreased$13,812. Personal Services had a decrease of$21,795 due to the reduction of part-time custodian hours. Other Services was increased$7,983 to include basement floor replacement and kitchen refrigerator replacement.Space allocation credit received from the recreation budgets is$42,047. A transfer out to bonds is also included in the Murzyn Hall budget. 122 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2013 DEPARTMENT:HYLANDER CENTER 101 GENERAL Actual Actual Adopted Department City Manager Council 45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2010 2011 2012 2013 2013 2013 0999 Personal Services 4,586 8,665 23,696 23,710 23,710 - 1999 Supplies 109 24 2,000 2,000 2,000 - 2999 Other Services&Charges 56,422 55,238 75,000 70,060 70,060 - 4999 Capital Outlay - - - - - - 6999 Contingencies&Transfers - - - - - - TOTALS: HYLANDER CENTER 61,117 63,927 100,696 95,770 95,770 - Activity Description The Community Center has the staff and utilities to maintain and operate the Hylander Center gym and fitness room. This budget includes utilities and cleaning that is serviced by the School District and then paid from this account. Objectives 1. Develop an advertising campaign to gain additional users. 2.Continue to expand revenue by operating tournaments. Budget Comments The Community Center budget decreased$4,926 due to a reduction in maintenance costs. Insurance has increased to $2,660. Other line items are consistent with the 2012 budget. 123