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HomeMy WebLinkAboutEDA MIN 04-02-12 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF APRIL 2, 2012 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby Williams, Gerry Herringer, and Tammera Diehm. Members Absent: Marlaine Szurek Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson. Gerry Herringer took the Oath of Office for another term as a Commission member. 2. PLEDGE OF ALLEGIANCE- RECITED CONSENT ITEMS 3. 1.Approve the Minutes from February 6, 2012. 2.Approve the Financial Report and Payment of Bills for January and February, 2012 on Resolution 2012-04. Questions from members: Nawrocki asked whether staff had obtained a legal opinion on matters of conduct regarding new business as stated on page 3 of the minutes. Clark told him we would have that opinion for him at the next meeting. Nawrocki questioned several payments made in January and February. Cartney told him those were payments made for the Rehab Incentive Rebate Program. He then questioned a revenue amount of $20,000 from Anoka County. Cartney explained that is the amount that was allocated for a matching grant to GMHC for rehabbing a home in the scattered site district. The address is yet to be determined. Herringer questioned a payment made in February for $4,726. Cartney explained that was for a Deferred Loan application. Motion by Williams, seconded by Schmitt, to waive the reading of Resolution 2012-04, there being an ample amount of copies available to the public. All ayes. MOTION PASSED. Motion by Williams, seconded by Schmitt, to approve the minutes and adopt Resolution 2012- 04 approving the payment of bills for January and February 2012. All ayes. MOTION PASSED. EDA MINUTES Page 2 EDA RESOLUTION 2012-04 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY AND FEBRUARY, 2012 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY AND FEBRUARY, 2012. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of January and February 2012 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 2nd Day of April, 2012 MOTION BY: Williams SECONDED BY: Schmitt AYES: All ayes __________________________________ Gary Peterson, President Attest By: ______________________ Shelley Hanson, Secretary EDA MINUTES Page 3 BUSINESS ITEMS 3.MOVE TO EXECUTIVE SESSION- Discuss offer to purchase 3919-27 Central Avenue NE. The meeting re-convened at 7:35 pm. RD 4. PROPOSAL TO SELL PORTION OF 3853 3 ST. rd The City’s Economic Development Authority (EDA) is the owner of 3853 3 Street which was rd purchased as part of the Scattered Site Housing Program. The property owner to the west, 3861 3 St., desires to purchase a portion of the EDA’s property for the purposes of adding a third garage stall and to gain a greater distance from the master bedroom to the property line. Attached are two options: “Option 1” illustrates the purchase of approximately 2,520 sq. ft. (a strip that is 14 ft. by 180 ft.). “Option 2”, illustrates a triangular shaped purchase that would be approximately 1,620 sq. ft. Staff would need direction from the EDA regarding their desire to sell a portion of the subject property. Economically, there are a number of considerations that would drive the cost of the property up if the EDA elected to sell, issues such as the cost of land conveyance (survey’s, lot split, recordings rezoning etc.) the question of determining land value (would the EDA require an appraisal?) and the policy question of giving up land that may be useful in the future. The subject EDA property is adjacent to the south end of the Root property and may be a commercial, office or light industrial redevelopment target at a future time. Clark stated he wanted to table this matter until we receive a more formal offer and until Phase 2 is completed on the Root Property adjacent to this parcel. He thought it would be premature to enter into any agreement without knowledge on how extensive the contamination in that area really isand to determine how this property will be used in the future. Motion by Schmitt, seconded by Diehm, to table consideration of this proposal until a later date. All ayes. MOTION PASSED. EDA Minutes Page 4 5. ADMINISTRATIVE REPORTS There were no further reports. The next regular EDA meeting will be Monday, May 7, 2012 at City Hall. The meeting was adjourned at 7:40 pm. Respectfully submitted, Shelley Hanson Secretary