HomeMy WebLinkAbout08-6-12
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE SPECIAL MEETING
OF AUGUST 6, 2012
Call to order –
1.The meeting was called to order by Chair Diehm at 7:00 pm
Roll Call
2. – Members present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, Rheta Nelson,
and Tammera Diehm.
Staff Present: Executive Director-Walt Fehst, Community Development Director-Scott Clark,
Assistant Community Development Director -Sheila Cartney, and Secretary-Shelley Hanson
3.Pledge of Allegiance - Recited
PUBLIC HEARING
4. PHA Amendment for Modernization-Resolution 2012-06 and 2012-07
Cartney reminded members that at the June 4, 2012 HRA meeting the Commission discussed using FY
2011 and 2012 HUD Modernization funds prior to the sale of Parkview Villa, the anticipated combined
total is $163,000. The goal is to use these funds by November 30, 2012 on projects that are easily
biddable, part of Aeon’s rehab plan and if the sale does not commence will be beneficial to the long
term viability of Parkview Villa.
A 45-day notice period and Public Hearing are required for a PHA Amendment. The HRA opened the
Public Hearing at the meeting of July 30, 2012, and took comments and continued the Public Hearing
to August 6, 2012. Items listed in the PHA Amendment include:
1.Completion of the modernization work for 6 units on the main floor (part of the original plan)
$41,000
2.Change all toilets from 5.5 GPM to 1.6 GPM -Estimate $69,000
3.GFI outlet installation in bathrooms and kitchens – Estimate $20,000
4.Replace lighting in common areas – Estimate $20,000
5.Installation of smoke detectors in bedrooms - Estimate up to $10,000
6.Install 1.5 GPM low flow massage shower heads – Estimate $5,000
Section 9.2 of the Management Contract with Commonbond states “In the event that the Owner
requests the Agent to perform rehabilitation/construction on the Premises, Owner and Agent shall
negotiate and execute a contract related to such rehabilitation/construction work.” Commonbond has
agreed to provide construction management for the above mentioned project for a fee not to exceed
$4,500, which is 2.8% of the project cost. It is anticipated the payment will come from the
modernization funds. However, if that is not an approve expense the payment will come from
Parkview Villa North’s Budget.
Staff recommends approving the PHA Amendment as presented and approve CommonBond to manage
the project.
HRA Minutes
Page 2
August 6, 2012
The Public Hearing was opened.
Comments for Public Hearing:
Rheta Nelson reported that residents at Parkview Villa expressed concern regarding the plan to switch
out showerheads for low flow styled ones. She stated many residents are using a wand or hose type
attachment which is hand held as they must sit while showering. These devices were purchased by the
individuals and they do not want them changed out. A traditional showerhead is not feasible for these
residents.
Clark said the replacement of the showerheads will be done on a case by case basis, and those residents
not wanting the new styled heads will be allowed to decline the change-out.
Schmitt stated she thought the price on the toilet replacement was too high. Clark said that will be bid
out at a later time, the figures listed are just estimates. He noted that the price is higher than a standard
toilet since these will be wall mounted and all the valves will be replaced. Clark told members that at
this time they are approving the amendment to the PHA to do the work and make the expenditure, but
they are not approving the specific amounts or awarding the contracts yet.
There were no other comments.
The Public Hearing was closed.
Motion by Schmitt, seconded by Peterson, to waive the reading of Resolutions 2012-06 and 2012-07,
there being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Schmitt, seconded by Nawrocki, to adopt Resolution 2012-06 a Resolution of the Columbia
Heights HRA confirming approval of the 2012 PHA Plan Amendment. All ayes. MOTION PASSED.
Motion by Peterson, seconded by Schmitt, to adopt a Resolution 2012-07 a Resolution approving
construction management services with CommonBond Communities for the remaining Modernization
funds. All ayes. MOTION PASSED.
HRA RESOLUTION 2012-06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA)
CONFIRMING APPROVAL OF THE 2012 PHA PLAN AMENDMENT
WHEREAS,
The 2012 PHA Plan was published for review and comment in the local newspaper and is
located at the local Public Library, administrative offices of the PHA, and the PHA development management
office.
WHEREAS,
such Amendment also requires the formal approval of the Board of Commissioners;
HRA Meeting
Page 3
August 6, 2012
NOW, THEREFORE BE IT RESOLVED,
by the Board of Commissioners of the Columbia Heights
Housing & Redevelopment Authority that the attached (Appendix) Amended PHA Plan is hereby approved.
th
ADOPTED THIS 6 Day of August.
MOTION BY: Schmitt
SECONDED BY: Nawrocki
ROLL CALL: All ayes
HOUSING & REDEVELOPMENT AUTHORITY
________________________________________
Chair-Tammera Diehm
________________________________________
Executive Director-Walter Fehst
HRA RESOLUTION 2012-07
Approve Construction Management Services with CommonBond Communites for the Remaining
Modernization Funds
WHEREAS, on January 23, 2008 the City of Columbia Heights’s Housing and Redevelopment Authority
(HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a
provision for a five-year contract, and
WHEREAS, on October 25, 2011 the HRA approved a one-year management contract expansion period of the
management agreement with CommonBond Communities that will expire on January 31, 2013., and
WHEREAS, Section 9.2 of the management agreement states “in the event that owner requests Agent to
perform rehabilitation/construction on the premises, Owner and Agent shall negotiate and execute a contract
related to such rehabilitation/construction work., and
WHEREAS, the construction management services will be for the first floor modernization and other items
listed in the PHA Amendment, and
NOW THEREFORE BE IT RESOLVED,
1) The HRA approves construction management services with CommonBond Communities for the
PHA Amendment.
2) The amount of the contract will not exceed $4,500.
3) Source of payment will be from the modernization fund balance or the 2012 Parkview Villa North
operating budget.
th
Passed this 6 day of August.
MOTION BY: Peterson
SECONDED BY: Schmitt
ROLL CALL: All ayes ____________________________________
Chair- Tammera Diehm
Attest by:
____________________________
Shelley Hanson, Recording Secretary
HRA Minutes
Page 4
August 6, 2012
Clark told members that Aeon will be in attendance at the next Resident Council meeting in August to answer
questions that residents may have.
It was noted the next regular meeting will be held Tuesday, October 23, 2012 at 7:00 p.m. at Parkview
Villa.
The meeting was adjourned at 7:10 pm.
Respectfully Submitted,
Shelley Hanson
Recording Secretary