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Home My WebLink About2012-08-06 HRA AGENDA PACKETHOUSING & REDEVELOPMENT AUTHORITY AGENDA Special Meeting Monday August 6, 2012 7:00 PM PARKVIEW VILLA, COMMUNITY ROOM B, 965 40TH AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bobby Williams, Vice Chair Rheta Nelson 3. Pledge of Allegiance Public Hearing Bruce Nawrocki Donna Schmitt, Secretary /Treasurer Gary Peterson 4. PHA Amendment for Modernization —Resolution 2012 -06 and 2012 -07 Motion: Move to waive the reading of Resolutions 2012 -06 and 2012 -07 there being ample copies available to the public. Motion: Move to adopt Resolution 2012 -06 approving resolution of the Columbia Heights HRA confirming approval of the 2012 PI IA Plan Amendment. Motion: Move to adopt Resolution 2012 -07 approving resolution approving construction management services with CommonBond Coin munities for the remaining Modernization funds The next regular [IRA meeting will be Tuesday, October 23, 2012 at Parkview Villa. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Special Meeting of August 6, 2012: AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE NO: 4 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: PHA Amendment for Modernization BY: Sheila Cartney BY: DATE: August 1, 2012 BACKGROUND: At the June 4, 2012 HRA meeting the Commission discussed using FY 2011 and 2012 HUD Modernization funds prior to the sale of Parkview Villa, the anticipated combined total is $163,000. The goal is to use these funds by November 30, 2012 on projects that are easily biddable, part of Aeon's rehab plan and if the sale does not commence will be beneficial to the long term viability of Parkview Villa. A 45 -day notice period and Public Hearing are required for a PHA Amendment. The HRA opened the Public Hearing at the HRA meeting on July 30, 2012 and took comments and continued the Public Hearing to August 6, 2012. Items listed in the PHA Amendment include: 1. Completion of the modernization work for 6 units on the main floor (part of the original plan) $41,000 2. Change all toilets from 5.5 GPM to 1.6 GPM - Estimate $69,000 3. GFI outlet installation in bathrooms and kitchens — Estimate $20,000 4. Replace lighting in common areas — Estimate $20,000 5. Installation of smoke detectors in bedrooms - Estimate up to $10,000 6. Install 1.5 GPM low flow massage shower heads — Estimate $5,000 Section 9.2 of the Management Contract with Commonbond states "in the event that the Owner requests the Agent to perform rehabilitation /construction on the Premises, Owner and Agent shall negotiate and execute a contract related to such rehabilitation /construction work." Commonbond has agreed to provide construction management for the above mentioned project for a fee not to exceed $4,500, which is 2.8% of the project cost. It is anticipated the payment will come from the modernization funds, if that is not an approve expense the payment will come from Parkview Villa North's Budget. RECOMMENDATION: Staff recommends approving the PHA Amendment as presented and approve CommonBond to manage the project. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolutions 2012 -06 and 2010 -07, there being ample copies available to the public. MOTION: Move to adopt Resolution 2012 -06 a resolution of the Columbia Heights HRA confirming approval of the 2012 PHA Plan Amendment. MOTION: Move to adopt Resolution 2012 -07 a resolution approving construction management services with CommonBond Communities for the remaining Modernization funds. IIRA RESOLUTION 2012 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2012 PHA PLAN AMENDMENT WHEREAS, The 2012 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Amendment also requires the formal approval of the Board of Commissioners; NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the COlmnbia Heights Housing & Redevelopment Authority that the attached (Appendix) Amended PHA Plan is hereby approved. ADOPTED PHIS 6a' Day of August. MOTION BY: SECONDED BY: ROLL CALL: HOUSING & REDEVELOPMENT AUTHORITY Chair- Tanunera Dielhm Executive Director - Walter Fehst HRA RESOLUTION 2012 -07 APPROVE CONSTRUCTION MANAGEMENT SERVICES WITII COMMONBOND COMMUNITES FOR THE REMAINING MODERNIZATION FUNDS WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a provision for a five -year contract, and WHEREAS, on October 25, 2011 the HRA approved a one -year management contract expansion period of the management agreement with CommonBond Communities that will expire on January 31, 2013., and WHEREAS, Section 9.2 of the management agreement states "in the event that owner requests Agent to perform rehabilitation /construction on the premises, Owner and Agent shall negotiate and execute a contract related to such rehabilitation /construction work., and WHEREAS, the construction management services will be for the first floor modernization and other items listed in the PHA Amendment, and NOW THEREFORE BE IT RESOLVED, 1) The HRA approves construction management services with CommonBond Communities for the PHA Amendment. 2) The amount of the contract will not exceed $4,500. 3) Source of payment will be from the modernization fund balance or the 2012 Parkview Villa North operating budget. Passed this 011 day of August. MOTION BY: SECONDED BY: Chair- Tammera Diehrn Attest by: Shelley Hanson, Recording Secretary (,ortlmollj3rl id C 0 IVt h4 II IV I I 1 L. 5 Wart n% Slabla I Ions" & Strong Faire" August 1, 2012 Mr, Scott Clark City of Columbia Heights Community Development Dept. 590 40th Avenue N.E. Columbia Heights, MN 55421 Re: Construction Project Management Dear Mr. Clark, 3)8 Kellogg Boulevard NI. St. Paul, IVIN 5'i102 -1900 Oi 1 NI -I' /50 Phone 6',1- 791 -I00 � Fax www, COI nn1onhon(.org CommonBond Housing is able to assist with the additional construction / facilities projects that were discussed on July 19`h. Construction project management services we will provide are: • Coordinate Architectural services for 1" floor modernization • Construction Project Management of 1" floor modernization • Review and coordination of additional capital projects 1) Change all toilets from 5.5 GPM to 1.6 GPM 2) GFI outlet installation in bathrooms and kitchens 3) Replace lighting In common areas 4) Installation of smoke detectors In bedrooms 5) Install 1.5 GPM low flow massage shower heads CommonBond is able to provide these services for a fee not to exceed $4,500.00 If you have any questions, please do not hesitate to contact me. Thank you, V Lisa Wilcox- Erhardt CommonBond Communities V.P. of Property Management Flu Egwd Oppmmniiyl Aflinmauve Action OigoiOmlion