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HomeMy WebLinkAbout2012-07-30 HRA AGENDA PACKETHOUSING & REDEVELOPMENT AUTHORITY AGENDA 7:00 P.M. Monday July 30, 2012 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40r" AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call, Tammera Diehm, Chair Bobby Williams, Vice Chair Rheta Nelson 3. Pledge of Allegiance 4. Swear in Commissioner Rheta Nelson CONSENT AGENDA Bruce Nawrocki Donna Schmitt, Secretary /Treasurer Gary Peterson 5. Approve minutes of January 24, 2012 special meeting of March 5, 2012, Executive Session March 5, 2012, April 24, 2012 meeting and Special meeting of June 4, 2012. 6. Approve Financial Repot and payment of bills for January, February and March 2012 on Resolution 2012 -04 and payment of bills for April, May, and June 2012 on Resolution 2012 -05 Motion: Move to approve consent items as listed BUSINESS ITEMS 7. Report of Management Company 8. Resident Council Minutes 9. Citizen Forum* 10. Encompass Results 11. Discuss PHA Amendment for Modernization 12. Other Business a. Aeon update (no allachinents) b. Call Special meeting for Monday August 6 °i (before FDA meeting) for- PRA Amendment Public IIearing EXECUTIVE SESSION 1. Purchase Agreement The next regular HR,4 meeting will be Tuesday, October 23, 2012 at Parkview Villa. *At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed. HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE SPECIAL MEETING OF JUNE 4, 2012 Call to order — The meeting was called to order by Chair Diehm at 6:30 pm 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, and Tammera Diehm. Bobby Williams arrived at 6:52 pm. Staff Present: Executive Director Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Aeon Representatives - James Lehnhoff and Melodic Bridgeman. 3. Pledge of Allegiance - Recited 4. SAC APPLICATION STATUS UPDATE FROM AEON Clark explained that on March 5, 2012 the fIRA passed resolution 2012 -03 which authorized staff to submit to HUD all necessary documents to start the dissolution of the Public Housing status at Parkview Villa North. As part of that discussion the Board wanted a few days to review the document prior to submittal. As part of the application an appraisal acquisition price needed to be included. A chart was included in the packet that showed: 1) The "`as is" value - meaning using the current rent structure at both Parkview Villa North and South 2) The "as if market rate" meaning the value if the complex had no subsidy components and was using the current full market rates and 3) A value predicated on Parkview Villa North assuming Section 8 contract rents and Parkview Villa South retaining existing rents. It is absolutely critical not to confuse appraised value with net proceeds. The ultimate sales price and resulting net proceeds is still to be negotiated and combines the issues of total development cost, levels of debt versus equity, levels of debt that can be carried, final needed rehabilitation costs, etc. Clark stated those issues will be brought to the board at the July meeting along with a tentative purchase agreement. He reminded members that this application only pertains to Parkview Villa North. The application covers 100 units since the caretaker's unit is not considered part of the PHA. Clark told members that HUD will not recognize any cash proceeds or reserves for this building back to the I-IRA as they have not contributed funds for the maintenance and operation of this facility as a PHA. Any remaining funds would have to go back to HUD or would have to be reinvested on Section 8 Housing in the community (which Parkview Villa North will become). Clark said the existing funds can be converted and used to pay for the re -hab or improvements that AEON will make at Parkview Villa North. This lessens the amount AEON would have to get loans for, and therefore, allows them to pay more for the south building. Nawrocki asked if the land value could be considered as an asset of the City out of the PVVN capital funds. Clark said that he would pose that question to HUD. James Lehnhoff from AEON was in attendance to answer questions on the SAC application and walked through the application in general and provided additional information on what steps are necessary to complete the overall process. Lelmhoff stated they would be submitting this application to HUD now that the board has reviewed it. Page 2 June 4, 2012 Lehnhoff stated they are working on the financing options and will have more information on that at the regular July meeting. AEON is submitting their MHFA loan application next week and will hear back in October if they will receive any finds. Staff at MHFA are excited about his project as it meets several of the issues they focus on when granting funding. Lehnhoff stated they will also pursue PARIF funds, HOME finds, tax credits, and bonding to meet their goals. He told members AEON is working to maintain the current rent structure. Eventually Parkview Villa North will be converted to a project based Section 8 program. In the interim the I-IRA will have to request HUD to provide tenant protection vouchers that can be converted at a later time to project based vouchers. Lehnhoff stated AEON is still on track to close at the end of 2012 or the beginning of 2013. Nawrocki asked if the vouchers would be given to the residents or to the unit. Lehnhoff stated they would be given to the unit. If residents change, and more assistance is needed, the difference would be made up by I -IUD. Nawrocki asked about rent for the south building. Since this is not part of the PHA, they won't get vouchers, but Lehnhoff didn't think there would be any substantial changes in rent. The funding sources will place restrictions on what they charge for rent. They also made it clear that they are not looking to displace any residents during this process in either building. Lehnhoff reported that AEON has retained an Architect firm (MS & R) to finalize the rehab /remodeling plans and they are also working on their support service plan to better meet residents' needs. Clark stated that since Resolution 2012 -03 was passed in March no action is necessary. 5. DISCUSSION ON MODERNIZATION FUNDS Clark stated that one of staff's strategies in the sale of Parkview Villa is to ensure that the FY 2011 and FY 2012 (a combined $163,000 in value) HUD modernization fords are spent prior to sale. The goal would be to 1) Have the funds expended by November 30, 2012 2) Have these funds designated for improvements that need minimal bid specifications 3) Easily biddable 4) The work can be performed within a short period of time 5) The work is part of the rehabilitation plan of Aeon and 6) If the sale does not connnence, the bid work will be beneficial to the long term viability of Parkview Villa North. Unfortunately, like most HRA projects the process to get to the actual work becomes difficult since spending these funds will need an amendment to the Capital Funds portion of the PHA Plan. An amendment requires a 45 day review period with a public notice. The soonest that the HRA could act on the amendment would be the last week of July (requiring a special meeting). Based on these parameters staff is recommending, in partnership with advice from Aeon, of the following work items in priority: 1) Completion of the modernization work for 6 units on the main floor ( part of the original plan) — ($41,000) 2) Change all toilets from 5.5 GPM to 1.6 GPM ( estimated $69,000) 3) GFCI outlet installation in bathrooms and kitchens ($20,000) 4) Replace Lighting in Common Areas ($20,000) 5) Installation of smoke detectors in bedrooms (up to $10,000) 6) Install 1.5 GPM low flow massage shower heads ($5,000) Page 3 June 4, 2012 If the I -IRA is is agreement in starting this process with these priorities the next step will be approving a capital improvements plan amendment and starting the specification and bid process. Staff recommends approval to start all necessary processes for the aforementioned work. Commission members were in agreement to proceed. Motion by Peterson, seconded by Schmitt, to Direct Staff to Initiate all Necessary Work to Amend the PHA's Capital Funds Grant and to Start Work as Able to Complete the Subject Work by December 31, 2012. All ayes. MOTION PASSED. 6. DUCTWORK Clark explained that in October 2011 the HRA approved the reinsulating of the duct work on the roof. The idea was to tear off the current insulation and replace with new insulation as the ducts were leaking and patching was no longer working. The contract was awarded to Zephyr and they have finished the first duct. When they tore off the insulation on the remaining ducts they alerted staff that there were too many holes and rust to just rewrap the ducts with insulation and that they would not be able to guarantee their work due to the state of the ducts. Their recommendation is to tear out all of the ducts and replace with new ducts and wrapping. If we replace the ducts, the Zephyr contract would remain in place to wrap them with insulation. Zephyr provided staff with an estimate of the cost so we have an idea of what a project of this magnitude could cost. Cartney stated their rough estimate is $24,000 for the new duct and approximately $1,400 more to do temporary patching until the new duct is actually installed as the holes in the present duct allow rain to leak into the system. Staff is seeking direction to go out for formal quotes on the duct work described above. Questions from members: Nawrocki asked if Zephyr would be installing the duct also. Clark stated they are just contracted to insulate the duct. Bids will be obtained for the installation of new ductwork. Motion by Peterson, seconded by Schmitt, to direct staff to seek bids on tearing out the remaining duct work and replacing with new duct work. All ayes. MOTION PASSED. Page 4 June 4, 2012 APPOINTMENT In March of 2011 the HRA Commissioners reviewed applicants for a vacated Commission position. The applicants were all from ParkvIew Villa North, as the PHA rules state that at least one position on the HRA must be a resident. At thattime, the HRA selected Irene Sufka but due to a number of issues she was not able to assume the position and was never sworn in. The next alternative from the 2011 process is Rheta Nelson who has stated that she still desires the subject position. Staff recommends the appointment of Rheta Nelson as the new HRA Commissioner which fulfills the PHA rule of resident representation on the Board. HUD rules define that the Commission period shall be for a five year term. Diehm thinks Nelson is a well - qualified candidate and approves her appointment. Motion by Diehm, seconded by Peterson, to approve Rheta Nelson as a HRA Commissioner for afire year term, and for the Cily Council to make the appointment. All ayes. MOTION PASSED. 8. ADMINISTRATIVE a. 2012 Operating Funds Clark told members that HUD has determined that we have too much fund balance and will not provide any Operating Subsidy for 2012. We usually get about $200,000 annually and end up with a positive cash flow of $30,000440,000 at year end, resulting in a projected $160,000 loss to the fund balance. These funds were being held for unforeseen expenses that may arise. Since we will not receive any operating subsidies in 2012, all expenses will now have to be taken from the fund balance. b. Cancel July 24a' Meeting and Re- schedule for July 31". As stated earlier in the meeting we need to re- schedule the July HRA meeting in order to meet the 45 day review period requirement of the proposed amendment to the Capital Funds portion of the PIIA Plan. It was noted that there was a conflict with the July 31" date so members decided on Monday, July 30°i. Motion by Diehm, seconded by Peterson, to cancel the July 24'r' IJRA meeting and to re- schedule it for July 0t' at Parkview Villa North. All ayes. MOTION PASSED. There was no The meeting was adjourned Respectfully Shelley Hanson Secretary HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF APRIL 24, 2012 1. Call to order —The meeting was called to order by Vice Chair Williams at 7:00 pm 2. Roll Call — Members present: Bruce Nawrocki, Donna Schmitt, and Bobby Williams. Members Absent: Tammera Dielun and Gary Peterson Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff: Laura Frost, Jennifer Ells, Jennifer Vota, and Brian Hon. 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from January 24, 2012 and special meeting of March 5, 2012 and the Executive Session of March 5, 2012. 5. Approve Financial Report and Payment of Bills for January, February, and March 2012 on Resolution 2012 -03. Questions from members: Schmitt noted that no grant income was received on any of the January -March reports. Schmitt asked if it was usual for it to take this long to receive grant funds. Frost said she has been working with HUD to get them all the necessary paperwork. She believes they now have everything they needed and any outstanding issues should be resolved. Nawrocki questioned several of the payments: March report - check #1344 for $820 was for advertising in Immaculate Conception Church Bulletin marketing vacant units. February report-check 41581 to Laura for $237.53 was a reimbursement of petty cash. #1322 for $332.11 was a security deposit refund. January report - payment to WAI Continuum Check #1561 for $3,729.24 was for architectural services for the Modernization Project. Check # 1562 to All Inc for $1,482.50 was for appliances. And Checks 41295 and #1296 were security deposit refunds. No action could be taken on these items due to a lack of quorum. HRA Minutes Page 2 BUSINESS ITEMS 6. Report of the Management Company Williams noted that CormnonBond staff is doing an excellent job and that he was pleased to see that there haven't been any police calls recently. Jennifer Ells told members she is struggling to fill the south side. Some residents have left or transferred to the north building due to financial hardships and others have moved due to the pending sale. She said that there are currently three empty units and she has received notices from four residents who will be vacating in May and four others are on the list to transfer to the north building. She has placed an ad in the Immaculate Conception Church Bulletin which expended the majority of her advertising budget funds. She also has contacted Anoka County Social Services, Senior Outreach, ACCAP, posted notices at Murzyn Hall, and put a notice on the City's website regarding the availability of units. Jenny asked the Commission if they would be willing to offer a free month's rent with a six month lease to qualifying individuals who sign between May and August. Nawrocki asked if the information was being put in the other church bulletins. Jenny responded that there is a fee for this type of advertising and that going into Immaculate's bulletin expended most of her budget. Schmitt asked what the advertising budget amount is. Jenny said it is between $900- $1,000 per year. She thought Jenny should check with a few of the other churches as she knows some of them are much cheaper. Schmitt also suggested that Jemry put a flyer on their bulletin boards which could be done at no cost. Fehst said that giving a free month's rent isn't a bad idea and that it was worth the effort to try it. Williams agreed. Nawrocki suggested that they get an ad in the City Newsletter that is set to go to print later this week. Staff will make sure that information is forwarded to the person working on that. Clark suggested we have a short meeting on May 7 '11 to vote on the idea of giving a free month's rent with a six month lease agreement. He explained that since no one at the meeting had a problem with doing this, we could hold a quick meeting on the 7t" since we don't have a quorum to take action at this meeting. Consensus of the HRA was to offer the incentive and to have a special meeting as noted. HRA Minutes Page 3 Resident Council Minutes Lyn Miner reviewed the resident council minutes from the last few meetings with the Board members. Copies of the minutes were enclosed in the agenda packets. Nawrocki asked the residents if they felt they were getting adequate information about the sale of the building. No one raised any concerns at this time. 8. Citizen Forum Ken Bloch said the alley behind the strip mall has holes in it that could be tripping hazards. Fehst said that is a private alley, but he would contact the owner of the Mall and let him know. Lyn Miner - wondered what the status update is on the sale of building. Clark explained that the last meeting they had with residents was to explain the letter given to residents. He said that last meeting went very well and seemed to alleviate any concerns that residents had. He explained that the process is still moving forward. They are currently analyzing capital needs reports to decide how to best use the modernization funds so they are not lost and will have the most positive impact for the sale. Clark told the residents that Aeon will be meeting with the Resident Council Board Members in the next few weeks so they can establish what services residents want and need. In addition, Aeon will meet with all residents this summer to finalize the rehabilitation specifications. Aeon and staff are currently working to finalize the dual appraisal being done on the property (a market basis appraisal and a structure, as -is appraisal). Once this is done, Aeon will be applying for their financing and tax credits. In conjunction with this, Aeon will dissolve the SAC with HUD and create a new subsidy program. Aeon must also make their grant application by June 12, 2012. Clark still thinks that the process could be complete by the first part of 2013. 9. Approval of Window Analysis Contract with Encompass Clark introduced Brian Hon, Construction Project Manager for CommonBond and Mark Blasevic from Encompass. Clark reminded members that at the January 24, 2012 HRA meeting staff informed the HRA that a request for proposal was being prepared by CommonBond for analysis of the windows at Parkview Villa South. Over time it has become clear that a number of window envelopes have failed and that water intrusion is becoming an issue. As such, a request for proposal was originally sent out for analysis of the problem and contract preparation for bidding (similar to how the modernization plans and bid process works). Only two bids were received- Encompass at $22,820 and Inspee at $36,675 (tabulation was in included in packet). Staff realizes that the issue of actually correcting problems, coupled with the installation of windows, becomes complicated due to the potential sale to Aeon. In other words, does the HRA do window work in 2012 and negotiate that as part of the sales price? Is the issue at hand something that can wait until 2013 so the efficiencies of a total rehabilitation work, that Aeon is proposing, can be implemented? HRA Minutes Page 4 Based on these questions staff is recommending the following: 1) Staff asked Encompass to break their bid into two parts. Phase I ($9,660) is the analysis and Phase II ($13,160) is the plan preparation, bidding, etc. 2) Staff recommends the issuing of the Phase I portion of the bid at this time. The information derived from the analysis will serve as the foundation for discussions with all concerned parties as to what the next steps should be. Clark stated you can't discuss a solution until you know what the problem is, and in this case, how big and extensive the issues possibly are. If approved, it is assumed that the Phase I work will be done in three months. Lastly, the Phase I will be funded thorough line item 5120, Capital Improvements, in the approved 2012 Parkview Villa South budget. The amount for this analysis work is within the parameters of the Executive Director's spending limit. Therefore, the Executive Director can authorize this to proceed based on the severity of the problem affecting so many units. uestions from members: Nawrocki wanted a better idea of how big the problem really is. Brian told him that at least 10 windows in 10 units show signs of air and moisture coming through the framing around the bay windows, especially over the garage entry area. Water is evident on the sills and side jams of the window units. This moisture is causing rotting /mold in the walls and floors around the windows. Nawrocki asked if caulking would take care of the problem. Brian said it is much more serious than that. Water is migrating from the roof down and the path or source of the problem needs to be identified so it won't continue to happen and rot out any replacement materials. He said it could be issues with the roof flashing, siding, soffits, window flashing, or pipes running throughout the building. Mark stated that they will use a high lift to observe the bay windows, look under siding, look at the scuppers, flashing, AC openings, piping, and do tests to determine the path water is taking. Nawrocki wanted to know if the building inspector had looked at it to determine the source of the problem. Clark said that is not his area of expertise to ascertain the source of the problem. He is not an engineer or knowledgeable in all areas of construction to make those determinations. The Building Official reviews plans and work to determine if it meets code. In the plan review process, he may ask for signed plans from structural engineers, soils engineers, mechanical engineers, etc. to ensure the work is designed properly. Schmitt asked if the repairs made to the roof could have contributed to this. Brian told her the roof repairs were done to the north building, not this one. Nawrocki again stated he thought caulking should take care of the problem and that he wants the building inspector to look at it and save the expense of having someone else determine the problem. Pehst stated that Gary Peterson who has construction background, had looked at the problem and noted the severity of the issue. Mark from Encompass also told members that caulking is a secondary precaution and that the framing, installation, and flashing are the most important factors. Clark stated HRA Minutes Page 5 we need to determine the source of the water problem so it doesn't structurally ruin the building any further. To just replace the windows and have the leaking continue doesn't make any sense. Nawrocki asked the building inspector meet him on site to review the situation. Staff will arrange to have the inspector meet with Nawrocki and the Project Manager to observe the unit that is in process of repair. Again, no action is required by the conunission at this time. 10. Other Business Aeon update -This was given earlier in the meeting. The next regular HRA meeting is scheduled for Tuesday, July 24, 2012 at Parkview Villa. The meeting was adjourned at 8:05 pm. Respectfully Submitted, Shelley Hanson Recording Secretary IIOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE SPECIAL MEETING OF MARCH 5, 2012 1. Call to order — The meeting was called to order by Chair Dichin at 7:20 pm 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby Williams, and Tammera Dielmi. Staff Present: Executive Director Walt Fehst, Community Development Director -Scott Clark, and Secretary- Shelley Hanson Aeon Representatives - James Lehfflhoff, Gina Ciganik, and Melody Bridgeman (Consultant from HM Collaborative). 3. Pledge of Allegiance - Recited Move to an Executive Session at 7:20 pin to discuss Status of Negotiations with Aeon. The Meeting re- convened at 8:13 pm. BUSINESS ITEMS 4. Acknowledgement of Disclosure Statement Notice was received that an attorney with Kennedy and Graven will be serving on the Board of Directors with Aeon. The subject attorney will not be working with any Columbia Heights I-IRA files and therefore does not create a conflict under the "Rules on Lawyers Professional Responsibility or as a practical matter...." Clark explained a motion is needed to acknowledge receipt of the notice dated February 23, 2012. Questions from members: No questions. Motion by Schmitt, seconded by Williams, to authorize the Executive Director to sign an Acknowledgment of Kennedy and Graven's Disclosure Letter dated February 23, 2012. All ayes. MOTION PASSER 5. Resolution 2012 -03 Authorizing HRA to submit SAC application Clark explained that as part of the Special Application Center (SAC) process the HRA has to provide authorization to make the application for the disposition of Parkview Villa North. This Resolution provides that authorization. Staff recouunends the HRA approve this Resolution. Clark said the language states we are moving ahead with the sale of Parkview Villa. I -IUD will not review anything that is not a bona fide application, so it has to contain this language and must name Aeon as the purchaser. Aeon wants to have this submitted by the end of March. Diehm said once the application is prepared, she wants to review a copy of it before it is sent out, so she requested it be forwarded to there at least two days prior to it being sent. Page 2 March 5, 2012 Questions from members: Nawrocki stated he doesn't like the language in the Resolution as he believes it conunits the City to go through with the sale. He said he is not ready to cormnit to that since the final purchase price hasn't been determined yet. Dielun clarified the language issues to Nawrocki and told him it doesn't lock us in, just that we are supporting the process. Until there is a signed Purchase Agreement, either party can terminate at any time in the process. He wants it on record that he is not in favor of conunitting to the sale of Parkview until a sale price is negotiated in an acceptable amount. Sclunitt said the Resolution language should be changed to say "low - income and disabled adults and seniors" (not just seniors). Motion by Peterson, seconded by Williams, to waive the reading of Resolution 2012 -03 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Williams, to adopt Resolution 2012 -03 with changes as noted authorizing the HRA to submit application to HUD for the disposition of Parkview Villa North. Ayes- Diehm, Schmitt, Williams, Peterson Nay- Nawrocki MOTIONPASSED. RESOLUTION 2012 -03 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION AUTHORIZING THE HRA TO SUBMIT APPLICATION TO HUD FOR TILE DISPOSITION OF PARICVIEW VILLA NORTH. WHEREAS the City of Columbia Heights Housing and Redevelopment Authority (hereafter "PIRA ") currently owns Parkview Villa South, a 45 -unit residential building serving seniors; and WHEREAS, the H4RA also owns Parkview Villa North, a 101 -unit high rise with Public Housing Authority designation serving low- income disabled adults and seniors; and WHEREAS, Parkview Villa North and Parkview Villa South, together called "Parkview Villa", provide 146 units of affordable apartment homes nn the City of Columbia Heights; and WHEREAS, Parkview Villa is the only property owned by the HRA; and WHEREAS, The IIRA determined that it would be in the best interest of the property to transfer ownership to an entity that specializes in affordable housing rehabilitation, ownership, and management and has the capacity to effectively operate the buildings over the long -term; and WHEREAS, in Spring 2011 the HI2A initiated a competitive selection process to identify a qualified affordable housing developer that would meet the following HRA goals for the sale of Parkview Villa: 1) Maintain the property as a strong and vibrant senior community; 2) Protect the existing rental price points for a pre - determined period of time; 3) Agree to a long -term covenant that requires the property to operate as a senior building; 4) Purchase the property at market price; and 5) Maintain a housing priority for Columba Heights residents; and WHEREAS, the III2A selected Aeon, a Minnesota 501(c)3 non -profit corporation, to own,rehabilitate, and manage Parkview Villa. Page 3 March 5, 2012 NOW THEREFORE BE IT RESOLVED, by the Columbia Heights HRA that the Authority expresses its support of the request to dispose of the Public Housing units with its accompanying relocation plan; and BE IT FURTHER RESOLVED, that the Executive Director is authorized to execute documents and provide certifications and submit to I-IUD for approval a request to dispose of the 101 unit Parkview Villa North, I -IUD project number MN105000001. Passed this 5th day of March, 2012 Offered by: Peterson Seconded by: Williams Roll Call: ayes - Diehm, Schmitt, Peterson, & Williams Nay- Nawrocki Chair Shelley Hanson- Secretary 6. Update of Meeting regarding Notice to Residents- A meeting was held February 22 °`r to notify residents of the process for relocation, even if it is not needed. It is federally mandated to inform the residents and the language in the notice is cumbersome as written by HUD. Clark explained that many residents are still confused by the notice they received and the fact they have to sign a statement acknowledging receipt of the notice. Therefore, staff and Aeon are meeting with the residents again Tuesday, March 6"' at noon to answer questions and alleviate any concerns they have. All residents have been personally notified of this meeting, as well as a notice being posted. Copies of the notice were given to the Board members in their packets. Clark told the members that the individual who sent the letter to the Board has not attended any of the meetings to date. Clark sent him a personal letter imploring him to attend the meeting on March 01' so his misunderstandings can be addressed. Dielun said she felt the meetings were important and appreciates that Aeon is taking the time to explain the process to the residents. She asked to see a copy of the original notice that HUD required. Aeon will get that to Clark who will forward to each of the members. Dieluu hopes that by appointing a member to the HRA from Parkview that some of these issues could be prevented. She understands that incorrect information can be very upsetting to some of the residents. Page 4 March 5, 2012 OTHER BUSINESS 6. Discussion of PHA Representative Clark explained that the HRA has not had a PHA representative for over a year. The individual who was selected has been unable to serve and was never sworn in. Over the next month, staff will investigate filling the open position. If the individual cannot be sworn in at the April meeting, staff wants direction on whether the Board wants to select another candidate from the pool that was interviewed in 2011 or if they would like to restart the process. The goal is to have a selection by the April meeting. Continents from members: Diehm said she will contact the resident who was appointed last year to see if she is willing to serve and to be sworn in at the April meeting. If she is unable to do so, she is comfortable with appointing one of the other two applicants that were interviewed last year. Nawrocki agreed with Dielmi and looks forward to appointing someone to fill the existing term at the April meeting. The next regular meeting will be Tuesday, April 24, 2012 at 7:00 pm at Parkview Villa. The meeting was adjourned at 8:40 pm. Respectfully submitted, Shelley Hanson Secretary HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF JANUARY 24, 2012 1. Call to order —The meeting was called to order by Chair Diehm at 7:00 pm 2. Roll Call —Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby Williams, and Tammera Diehm. Staff Present: Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff: Laura Sheak, Laura Frost, and Jermifer Ells. 3. Pledge of Allegiance - Recited 4. Election of Officers for 2012 Peterson nominated Diehm for President, Williams for Vice President, Schmitt for Secretary /Treasurer. No fiuther nominations were made. Upon vote: All ayes. CONSENT AGENDA 5. Approve Minutes from October 25, 2011. G Approve Financial Report and Payment of Bills for October, November, and December 2012 on Resolution 2012 -01. Questions from members: Nawrocki questioned the December reports and noted that Revenues were down a little, Expenses were up a little, and wondered why there wasn't an accounting of Interest on the Bank Account. Laura Frost said Revenues were less than anticipated because we have yet to receive a $29,971 grant payment from HUD. Once this amount is received, it would bring the total Revenues closer to the budgeted amount. She said we should receive the payment in the first quarter of 2012. As for expenses, Frost stated that some of the utility bills came in higher than projected and that legal fees were also higher during the year due to several tenant /policy issues. Sclunitt noted that many appliances have been replaced. She asked what the average age was of the appliances. Laura Sheak said it varies, but the south building has had to have many of the appliance replaced since they were the original ones from 1990. The north building has been replacing appliances with the modernization of each floor, but the south building has not. IIRA Minutes Page 2 Resolution 2012 -02 Designating Signatories The attached Resolution 2012 -02, designates Northeast Bank as the depository for all Columbia Heights HRA funds and authorizes signatories for accounts. Questions from members: Nawrocki questioned who the signers would be. He thought that each check should be signed by one person from COmnnnmBond and the HRA Executive Director. Clark explained that two signatures are required, but that two signatures from personnel at ConunonBond also suffice. He said it has always been this way and that is why we have a management company. Nawrocki thought it would be better checks and balances if a City Staff person signed each check Clark said the City and HRA Board receive copies of each check and the financial reports each quarter which serves as the checks and balances. I-Ie also pointed out that any expenditure over $15,000 requires pre - approval from the Board as stipulated in the contract with CommonBond. Nawrocki again asked for information about the interest paid to the City on the finds at NE Bank. Frost will check with the bank and report back to Clark and Nawrocki on this. Motion by Williams, seconded by Schmitt, to waive the reading of Resolution 2012 -01 & 2012 -02, there being ample copies available. All ayes. MOTION PASSED. Motion by Williams, seconded by Schmitt, to approve the minutes of October 25, 2011; to adopt Resolution 2012 -01, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of October, November, and December 2012; and to Adopt Resolution 2012 -02, a Resolution Designating Depository for the Columbia Heights Housing and Redevelopment Authority (HRA). Motion by Nawrocki, to remove the Resolution Designating Depository for the Columbia Heights HRA from the above motion. The motion diedfrom lack ofa second. Roll call vote on original motion: ayes - Williams, Schmitt, Peterson, Diehwn. Abstain - Nawrocki MOTION PASSED. LIRA RESOLUTION 2012 -01 RESOLUTION OF THE( COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (LIRA) APPROVING TILE FINANCIAL STATEMENT FOR OCTOBER, NOVEMBER, AND DECEMBER, 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER, 2011. WHEREAS, the Colombia Heights Housing and Redevelopment Authority (IM) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and HRA Minutes Page 3 WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of October, November, and December 2011 and the list of bills for the months October, November, and December, 2011 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 241' day of January, 2012. RESOLUTION NO. 2012-02 RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY Q-IRA) WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the "Corporation ") has entered into a Management Contract with Commonbond Housing (herein referred to as "Management Company "), dated January 23, 2008, and amended on November 9, 2009 and extended on October 25, 2011 and WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and the Management Company. IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said batik shall be signed by at least two of the following: HRA Executive Director Management Company CEO Management Senior Vice President Management Director of Administration And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks, drafts, or other withdrawal orders. HRA Minutes Page 4 BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this Corporation's name, including those drawn to the individual order of any person or person whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of at least two of the following: Management Company CEO Management Company Senior Vice President Management Company Director of Administration And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such 'facsimile signature resembles the facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of this Corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by tine foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investment purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as tine investments comply with the authorized investments as set forth in Minnesota Statutes. Passed this 24th day of January, 2012 Offered by: Williams Seconded by: Schmitt Roll Call: Ayes - Williams, Schmitt, Peterson, Diehnn Abstain- Nawrocki Chair Shelley Hanson- Secretary HRA Minutes Page 5 BUSINESS ITEMS 8. Report of the Management Company Laura Sheak asked if there were any questions on the newsletter items or on the monthly reports. Williams noted there weren't any police calls in December, which was encouraging. Nawrocki said contracts were approved for ductwork and the modernization of the second floor at the last meeting. He wanted to know the status of these projects. Frost said the ductwork project is about 1/3 done and will be finished in the spring, and the modernization project begins March 121". Iie wanted to know what the delay was. Frost said Project One had to wait for specs from the Architect to order the doors, which has now been done. Jenny said the delay was because each door had to be individually measured and ordered due to settling of the building. Clark told members that he has had discussions with Laura Sheak regarding the bay windows in the south buildings that have been leaking. They are in the process of going out for bids for an Engineers Report on the 36 large windows, to assess the damage and find out what corrections /repairs will be necessary. Resident Council Minutes Lyn Miner reviewed the resident council minutes from the last meeting with the Board members. Copies of the previous meetings were enclosed in the agenda packets. Lyn reported that the 2012 officers are: President- Lyn Miner Vice President - Secretary- Treasurer - Member at Large - Sgt. At Arms- Vivian Fagge Jessie Chudek Ken Bloch Lee Ant-, Miller Matthew Kopacek Lyn stated that each resident is given a copy of the minutes to keep them informed. Diehm stated they appreciated receiving the minutes and being informed of resident activities. Clads also stated that staff appreciated working with Rheta Nelson during 2011 and looks forward to working with Lyn Miner in 2012. He feels communication has greatly improved over the last couple years. 10. Citizen Forum Barb Camp #608 -asked for a status report on the sale of Parkview. She said residents are concerned. IIRA Minutes Page 6 Clark said the matter is progressing well. He said the entire process will probably take another 12 -15 months to complete. He said there will be another group meeting with residents in about 4 -5 weeks. Aeon is currently working on obtaining grants and financing to complete the purchase, and will have more information by the end of February. The date of the meeting will be posted and each resident will be notified individually. Dianne #905 -Asked how to identify people who are not supposed to be on our property. Sheak told her that any concerns about people in the building or on the grounds should be brought to management staff and they will deal with it. And no one should be letting people into the building. Anyone who belongs there will have access. If residents adhere to this policy, then they are safe. Jackie #707 -Asked if the laundry room on second floor will be closed during the modernization project. Sheak told her yes, it would be, but residents will be notified ahead of time. Ken Myhre #511 -If a friend comes in with him, is that ok7 Sheak told him that, yes, that is ok, and that residents are allowed visitors. Barb Camp #608 -Told members that she appreciates the wonderful management team that has been in place during the last 5 years. Residents think they do a great job. Nawrocki asked residents how the new smoking shelter is working out. Most of the residents thought it was a huge improvement and has been helpful in resolving most of the issues. However, Lyn Miner, said she still hears a lot of noise and conversation coming from the shelter. Ken Bloch said that all the units have some type of noise to deal wide. On the other side of the building it is noise from the garbage trucks emptying the commercial durnpsters in the early morning. Shirley Bennitz #324 said she also hears the street /parking lots being swept during the middle of the night on her side. They both pointed out that noise cannot be eliminated completely since they live in an urban area. Malcolm Watson -1717 49`x' Avenue- is interested in contacting James Lenhoff from Aeon regarding the appraisal that will be done on Parkview Villa. He asked Scott Clark for help in getting a hold of him as he would like to get the contract to do the appraisal of the buildings. 11. Confidentiality Agreement with Aeon Clark explained that in May of 2011 the Housing and Redevelopment Authority (HRA) entered into a memorandum of understanding with AEON to begin negotiations for the sale of Parlview North and South. As we progress, it has become clear that AEON will need access to HRA file information that is protected by the Minnesota Data Practices Act. The attached Confidentiality Agreement allows Aeon access to this information with the caveat that they must adhere to all applicable State and Federal laws, including holding the HRA harmless from any unlawful disclosure. This Agreement was written by the HRA Attorney and has been reviewed by AEON. Staff recormuends approval this agreement. HRA Minutes Page 7 Question from members: Nawrocki asked what kind of information they are seeking that would require this agreement. Clark said an example would be the income levels of the residents that are needed for the grant applications. By entering into this agreement, they will have the right to see information but would have to adhere to the same Data Practices Rules that we do. They would be unable to share private information. They can take the data received and compile it in a generalized, group format but could not provide any specific information that would identify an individual. Resident Adam Alien said he thought the information could be used to decide who Aeon keeps as residents versus those they want to get rid of. Diehrn assured him that there are other separate agreements in place that protect residents from that happening. Motion by Peterson, seconded by Schmitt, to approve the Confidentiality Agreement with Aeon for purposes of implementing the goals of the Memorandum of Understanding. All ayes. MOTION PASSED. CONFIDENTIALITY AGREEMENT BETWEEN AEON AND THE CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVLOPMENT AUTHORITY This CONFIDENTIALITY AGREEMENT is made by and between AEON and the CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY ( "HRA ") for purposes of implementing the goals of the Memorandum of Understanding executed between the parties on January 24, 2012. RECITALS WHEREAS, the HRA owns and oversees operations of Parkview Villa South and Parkview Villa North, which are attached multi -unit residential housing facilities located at 965 40 "' Avenue NE in Columbia Heights, Minnesota (collectively "the Subject Properties ") ; and WHEREAS, the HRA has identified Aeon as a qualified party of interest for purchasing the Subject Properties subject to parties establishing a process for the sale consistent with the expressed goals of the HRA; and WHEREAS, the parties entered into the Memorandum of Understanding which outlines the goals and expectation of each of the parties during the process leading up to the execution of a purchase agreement for the sale of the Subject Properties by the I -IRA; and WHEREAS, Aeon has requested access to documents and data in the possession of the HRA for purposes of implementing the goals and objectives of the I -IRA as identified in the Memorandum of Understanding; and WHEREAS, some of the documents and data sought by Aeon for review are classified as not public under the Minnesota Data Practices Act, Minn. Star § 13.01 et seq.; and LIRA Minutes Page 8 WHEREAS, access to the documents and data requested by Aeon is reasonably necessary for Aeon to fulfill its obligations under the Memorandum of Understanding; and WHEREAS, the Memorandum of Understanding may be modified by mutual agreement of the parties in writing; NOW THEREFORE, the parties hereby agree to the following: 1. The HRA will provide Aeon access to documents and data in the possession of the HRA that are reasonably necessary for purposes of Aeon implementing the goals and objectives of the HRA as identified in the Memorandum of Understanding. 2. Aeon agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. All data created, collected, received stored, used, maintained or disseminated by Aeon in performing its obligations under the Memorandum of Understanding is subject to the requirements of the Act, and Aeon must comply with the requirements of the Act as if it was a government entity. Aeon also agrees to hold the HRA, HItA Board members and its employees harmless from any claims resulting from Aeon failure to disclose data maintained by Aeon and authorized for release by the HRA, and from Aeon's unlawful disclosure or use of data protected under state and federal laws. Any information, data, reports, records, contracts, work products or other materials given to or prepared or assembled by Aeon under the Memorandum of Understanding shall be kept confidential and Aeon shall not make any of this material available to any individual or organization without prior approval of the HRA. At the termination of Memorandum of Understanding, all information, data, reports, records, contracts, work products or other materials relating to the Aeon's assignment and duties under the Memorandum of Understanding shall remain the property of the I -IRA. AEON By: Alan Arthur Its: President Dated: CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY By: Walt Fehst Its: Executive Director Dated: HRA Minutes Page 9 12. Appraisal One of the many steps involved in the AEON negotiations is a need to commission an appraisal that will satisfy a number of parties including the Minnesota Housing Finance Agency, tax credit investors and /or lending institutions. Due to the nature of this transaction AEON views that it is best that an appraisal be conducted by the Housing and Redevelopment Authority as the commissioning agency since we are the seller. Although the HRA would order the appraisal AEON agrees that this would be done at their expense. Staff views that to order an appraisal on AEON's behalf has no detrimental value to the HRA, and is beneficial to have a third party opinion regarding value. If the HRA is not satisfied with the appraisal and AEON is, the HRA can always elect at a future date to expend funds to conduct a new appraisal. Clark clarified that Aeon will select the appraiser based on companies they know to have the expertise in dealing with these types of buildings and who are familiar with tax credits, fund balances, and capital improvements. He said there are very few firms out there who can provide an accurate appraisal taking all these factors into consideration. He went on to explain this is not a binding appraisal for us or them. It is something they need in order to obtain their financing. Questions /Comments from members: Nawrocki said he knows appraisers can come up with a wide range of figures. What do we do if we disagree with the amount. Clark again stated this does not bind us to anything. It is an opportunity to get a first look at someone's opinion about what the property might be worth. He said nothing stops the IIRA from getting another appraisal at a later date if we don't agree with the figure. Nawrocki thinks the City should be selecting the appraiser, not Aeon. Clark told them that Aeon will identify three appraisers who are qualified to do this type of appraisal and then will seek a UP from them. Diehm agreed there is nothing stopping us from getting another appraiser to either review their findings or to do a whole separate appraisal if we choose to do so at a later time. Motion by Peterson, seconded by Schmitt, to authorize Aeon staff to select an appraiser, on behalf of the HRA for the purposes of an appraisal of Parkview Villa North and South with the understanding that AEON mill be financially responsible for all costs associated with this action. Roll Call: All ayes. MOTIONPASSED. 13. Other Business Move to Executive Session at 8:00 pm -To discuss the status of negotiations with AEON for sale of the property at 965 40 °i Avenue NE. The Executive Session and Regular meeting were adjourned at 8:45 pm. The next regular HRA meeting is scheduled for Tuesday, April 24, 2012 at Parkview Villa. Respectfully Submitted, Shelley Hanson Recording Secretary COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 30, 2012 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 6 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Laura Frost BY: — Resolution 2012 -04 DATE: April 18, 2012 BACKGROUND: A copy of the Financial Reports for the months of January, February and March 2012 are attached. RECOMMENDATION: Management staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2012 -04, there being ample copies available to the public. Motion: Move to approve Resolution 2012 -04, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of January, February and March 2012. Attachments: Resolution 2012 -04 and financial statements HRA ACTION: HRA RESOLUTION 2012 -04 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY, FEBRUARY, AND MARCH 2012 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY, FEBRUARY AND MARCH, 2012. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of January, February and March 2012 and the list of bills for the months January, February and March 2012 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 30th day of July. MOTION BY: SECONDED BY: AYES: Chair Attest by: Shelley Hanson, Secretary COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 30, 2012 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 6 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Laura Frost BY: AWW — Resolution 2012 -05 DATE: July 16, 2012 BACKGROUND: A copy of the Financial Reports for the months of April, May and June 2012 are attached. RECOMMENDATION: Management staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2012 -05, there being ample copies available to the public. Motion: Move to approve Resolution 2012 -05, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of April, May and June 2012. Kesomion zu i HRA ACTION: s HRA RESOLUTION 2012 -05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR APRIL, MAY, AND JUNE 2012 AND PAYMENT OF BILLS FOR THE MONTHS OF APRIL, MAY AND JUNE, 2012. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of April, May and June 2012 and the list of bills for the months April, May and June 2012 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 30th day of July. MOTION BY: SECONDED BY: AYES: Chair Attest by: Shelley Hanson, Secretary Parkview Villa North Financial Statement Overview June 2012 Revenue: Occupancy for the month of June 2012 was 99% occupied; Total Revenue for June was over budget (favorable). This reflects Capitol Grant income released in the month of June Administrative Expenses: Administrative costs for the North were under budget (favorable). Other Renting Expenses were over budget (unfavorable), and reflect applicant screening needed due to turnover. Office Supply expenses are under budget (favorable) Computer Equipment and Maintenance is over budget (unfavorable) and reflects costs associated with telephone entry system software installation Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable), however, these are quarterly billings Electric was under budget (favorable) Gas was under budget (favorable) Water and Sewer were not invoiced in June Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor Contract expenses were under budget (favorable) Exterminating Contract is under budget (favorable) Maintenance Supplies is slightly over budget (unfavorable) Garbage and Trash are under budget (favorable); however, this is a quarterly billing Security Contract is over budget (unfavorable). 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C? m N N M ',.0 N N ''000 m m O o O m O O oo m m wrn m m m m m �q Ji O IOq rnrn m Oml I0q r O O N N O 0 m N m V 0 C N O 10q 0 m : 0 0 m m O Clr ti O O O J O J m M M q N 0 O O r O CR tM+I V V Y01, O OMO O r n M M MM M N r N r N M V O f0 m M O O M M N V r r -rN 00 � mm W N FesF:. � 00 Oro ODD �' O Opp Iq Iq m m M M M M lq V >1 0 00 V d' V' qml� OmI (O m m f0 m M 0 l 2°' ^ M gml Cm'I m m �l °m(MO nti nn �m v v Ii om om n m ; ml � 0 m �Im�� m rn N m MM 00 OO MM M M (O O� trq. vi vi M 0 0M N O Nf0 M `-' On N N r r• OI 0) M a: W'' -000 r h m M O M 0 O o o O M M M M M M M (Nq (NO ONI N a di m N i x ON. N 6 N N C �� iT o .� I w h E m N c = C N U' 'C n C W O C W U C z E m m O w N uS a N n N F E a v rn F 5 I- o Q O Q a H LL f 47 m z N m o¢ LL H o �... a o a o O o a mam° f z o� 5 oM��m Nmm � ai Tiro o<c a<o� @ ml 'OI N O r OINI V O W co N m N O M N M O C D7 co N ro (,5 m c (7 O U M M t @ C Y O O U Z Q 3 m 0 0 a N M W M V O m m W N N li (O @ N rt U 7 U } o o � � N 0 d c D p C i7 a L 0 w o 0 0 w Z N N @ > m v IL mo a� coi o Como m O C C N U) N 0 c N N i2 at aS9 at c ac'n0C) CLU)0c m C M m U U M M Q O N N m Parkview Villa -North (165) Balance Sheet June 2012 Books = Accrual Jun -12 Assets 10100 Cash Balance 58,653.52 10200 Petty Cash 664.00 10400 Investments 988,425.08 11300 Rent Receivable 400.40 11500 Accounts Receivable 173.00 15510 Prepaid Insurance 54.13 Total Assets 1,048,370.13 Liabilities 20200 Accounts Payable 17,391.75 20210 Accrued Other Expenses 10,450.50 20220 Due to Resident Council 551.74 22000 Deposits 17,983.02 22200 Accrued PILOT 10,725.64 22210 Revenue Collected in Advance 1,329.00 Total Liabilities 58,431.65 Fund Balance 25300 Fund Balance 989,938.48 Total Fund Balance 989,938.48 Total Liabilities and Fund Balance 1,048,370.13 I Parkview Villa -North (165) Income Statement For The Period Ending June 2012 Books = Accrual Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maim. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4050 -46330 Garage, Labor Burd. 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Month to Date % Year to Date 19.22% 84,907.24 73.23% 84,907.24 31.80% 30,207.00 26.05% 175,728.00 65.82% 480.00 0.41% 2,240.00 0.84% 352.41 0.30% 4,116.68 1.54% - 0.00% - 0.00% 115,946.65 100.000/0 266,991.92 100.000/0 8,752.00 7.55% 51,327.00 19.22% 8,752.00 7.55% 51,327.00 19.22% 111.52 0.10% 1,431.76 0.54% 0.00 0.00% 11,223.04 4.20% 306.13 0.26% 3,112.43 1.17% 471.49 0.41% 2,146.08 0.80% 889.14 0.77% 17,913.31 6.71% 946.70 0.82% 1,009.70 0.38% 6,303.75 5.44% 6,303.75 2.36% 4,772.00 4.12% 29,195.00 10.93% 989.00 0.85% 7,132.44 2.67% 326.81 0.28% 1,914.63 0.72% 0.00 0.00% -94.05 -0.04% 1,752.57 1.51% 10,461.32 3.92% 3,297.36 2.84% 16;199.83 6.07% 0.00 0.00% - 1,778.18 0.67% 506.47 0.44% 12,624.63 4.73% 153.79 0.13% 2,973.94 1.11% 0.00 0.00% 1,115.48 0.42% 8,632.76 7.45% 24,072.72 9.02% 0.00 0.00% 161.15 0.06% 150.00 0.13% 643.50 0.24% 17.11 0.01% 99.21 0.04% 1,850.30 1.60% 11,101.80 4.16% 0.00 0.00% 1,243.38 0.47% - 6,459.56 -5.57% 354.42 0.13% 13.27 0.01% 8030 0.03% Total Other Services & Charges Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 23,252.33 20.05% 128,371.33 48.08% 79,650.00 0.00% 79,650.00 81,423.35 30.50% 81,423.35 30.50% 112,543.47 97.06% 279,034.99 104.51% 3,403.18 2.94% - 12,043.07 -4.51% Parkview Villa -North (165) Cash Flow Statement Period = June 2012 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maim. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3040 Legal Fees 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd, 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Month to Date 84,907.24 30,207.00 480.00 352.41 0.00 115,946.65 8,752.00 8,752.00 111.52 0.00 0.00 777.62 0.00 889.14 946.70 6,303.75 4,772.00 989.00 326.81 0.00 1,752.57 3,297.36 0.00 506.47 153.79 0.00 8,632.76 0.00 150.00 17.11 1,850.30 0.00 - 6,459.56 13.27 79,650.00 102,902.33 112,543.47 3,403.18 Parkview Villa -North (165) Cash Flow Statement Period = June 2012 Book = Accrual Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 0.00 0.00 370.00 148.00 16,766.89 -54.13 3,621.15 1,741.75 137.17 1,850.30 80.00 24,661.13 28,064.31 Beg Cash End Cash Difference 30,589.21 58,653.52 28,064.31 664.00 664.00 - 988,425.08 988,425.08 - 1,019,678.29 1,047,742.60 28,064.31 7/10/2012 2:37 PM Parkview Villa -North (165) General Ledger Period = Jun 2012 Bonk = Accrual 1000-46330 Salaries 42,575.00 = Beginning Balance = 165 6/30/2012 06/2012 :PostRecurring Monthly recurring ent J- 138338 RC 8,752.00 0.00 51,327.00 R/C CHIC PR Mgmt Fee Net Change = 8,752.00 51,327.00 = Ending Balance = 2000 -46330 Office Supplies 1,320.24 = Beginning Balance = 165 5124/2012 06/2012 Office Depot (offi8804) P- 285633 611121848001 68.42 0.00 1,388.66 files, paper clips etc. 165 5/26/2012 06/2012 Office Depot (offi8804) P- 285630 611121977001 39.15 0.00 1,427.81 busy cards 165 6/27/2012 06/2012 CommonBond Housing (chc) P- 288454 984357 3.95 0100 1,431.76 postage 06/12 Net Change= 111.52 1,431.76 = Ending Balance = 2010 -46330 Minor Equipment 11,223.04 = Beginning Balance = Net Change =0.00 11,223.04 = Ending Balance = 2160 -46330 Mxhmt & Construct Materials 2,806.30 = Beginning Balance= 165 6/13/2012 06/2012 HD Supply Facli ties Maintenance, Lt( P-288152 9115772290pv 276.31 0.00 3,082.61 toilet seats, bulbs etc. 165 6/25/2012 06/2012 Frattalone's /Metro Ace (frat) P- 288792 11911/R 29.82 0.00 3,112.43 ring clsts Net Change =306.13 3,112.43 = Ending Balance = 2171 -46330 General Supplies 1,674.59 = Beginning Balance = 165 6/612012 0612012 Sherwin - Williams Co.(sher4110) P- 287545 1141 -3 149.23 0.00 1,823.82 paint 165 6/8/2012 06/2012 Park Supply of America, Inc. (parkl) P- 266731 43163400pvn 123.32 0.00 1,947.14 drain cleaner 165 618/2012 06/2012 Home Depot Credit Services (homel. P- 287453 591533pvn 36.05 0.00 1,983.19 hal low, bleach etc. 165 6/1312012 06/2012 Sherwin- Williams Co.(sher4110) P- 288793 5590 -2 149.23 0.00 2,132.42 paint 165 6120/2012 0612012 Frattalone's /Metro Ace (frat) P- 288148 11868/R 13.66 0.00 2,146.08 vac bag, ec. Net Change= 471.49 2,146.08 = Ending Eateries = 3040 -46330 Legal Fees 63.00 = Beginning Balance = 165 5/31/2012 06/2012 Kennedy& Graven, Chartered (keno, P- 285625 CL160- 00081 1( 1,168.30 0.00 1,231.30 Legal - general 4/13 -4126 165 6/2612012 06/2012 Court Administration (court325) P- 28810801311lom -28 0.00 55.00 1,176.30 Writ of Restitution Fee 165 6126/2012 0612012 Court Administration (court325) P- 288108 013111pvn -28 55.00 0.00 1,231.30 Writ of Restitution Fee 165 6/26/2012 06/2012 Court Administration (court325) P- 288108 013111pvn -28 0.00 55.00 1,176.30 Writ of Restitution Fee 165 6/26/2012 06/2012 Court Administration (court325) P- 288108 013111pvn -28 55.00 0.00 1,231.30 Writ of Restitution Fee 165 6/26/2012 06/2012 Court Administration (court325) P- 288108 0131llpvn -28 0.00 55.00 1,176.30 Writ of Restitution Fee 165 6/26/2012 06/2012 Court Administration (court325) P- 288110 013111pvn -a -: 0.00 320.00 856.30 Eviction fling fees 165 6/26/2012 06/2012 Court Atlministratlon (court325) P- 288110 013113pvn-a -; 320.00 0.00 1,176.30 Eviction filing fees 165 6/26/2012 06/2012 Court Administration (court325) P- 288110 013111pvn -a -: 0.00 320.00 856.30 Eviction filing fees 165 6126/2012 06/2012 Court Administration (court325) P- 288110 013111pvn -a -: 320.00 0.00 1,176.30 Eviction filing fees 165 6/26/2012 06/2012 Court Administration (court325) P- 288110 013111pvn -a -i 0.00 320.00 856.30 Eviction filing fees 165 6/2612012 06/2012 Kennedy & Graven, Chartered (kenn; P-288791 108723 153.40 0100 1,009.70 Legal - lease term Fellow Net Change = 946.70 1,009.70 = Ending Balance = 3050 -46330 Expert and Professional Services 0.00 = Beginning Balance = 165 6/30/2012 06/2012 RC City of Col Heights Sery Fees 3- 139406 GJ3 6,303.75 0.00 6,303.75 RC City of Col Heights Serve I Net Change = 6,303.75 6,303.75 = Ending Balance = 3060 -46330 Management Services 24,423.00 = Beginning Balance = 165 6/29/2012 06/2012 Common8ond Housing (chc) P- 288826 984780 13,524.00 0.00 37,947.00 mgmt fees 06/12 165 6/30/2012 06/2012 :PostRecurring Monthly recurring ant 3- 138338 RC 0.00 8,75200 29,195.00 R/C CHC PR Mgmt Fee Net Change = 4,772.00 291195.00 = Ending Balance = 3100 -46330 Protective Services 6,143.44 = Beginning Balance = 165 6/1/2012 06/2012 Cummins NPower LLC (cumm) P-285616 100 -99001 989.00 0.00 7,132.44 Generator /trns(r switch Svcs Net Change= 989.00 7,132.44 = Ending Balance = 3210 -46330 Telephone & Telegraph 11587.82 = Beginning Balance = 165 5/16/2012 06/2012 Office of Enterprise Technology (offE P- 286730 200800187/04 132.31 0.00 1,720.13 phone Svc - per end 4 /30/12 165 6/112012 06/2012 Level One (love) P- 285628 247078 -INpvn 76.52 0.00 1,796.65 anew svc /rollover 06/12 165 6/2/2012 06/2012 Comcast (comc3474) P- 285756 877210505015 49.99 0.00 1,846.64 Internet svc 6/11 -7/10 165 6/7/2012 06/2012 Century-ink (cent9115) P-286725 763788397810 46.12 0.00 1,892.76 phone svc 06/07 -07/06 165 6/1112012 06/2012 MCI Comm Service (mcic3718) P- 287454 6N956961/061 21.87 0.00 1,914.63 Phone svc - due 7/02 Net Change= 326.81 1,914.63 = Ending Balance = Page 1 of 3 V 7/10/2012 2:37 PM Parkylew Villa -North (165) General Ledger Period = Jun 2012 Book = Accrual Property . Date I Period Person/ Description Control Reference ^. Debit 1 Credit Balance: Remarks 3430 -46330 Advertising - Other - 94.05 = Beginning Balance= Net Chenge =0.00 -94.05 = Ending Balance = 3600 -46330 Insurance & Bonds 8,708.75 = Beginning Balance = 165 6/30/2012 06/2012 : PostBecurring Monthly recurring ent J- 138338 RC 1,741.75 0.00 10,450.50 C of Columbia Heights ins At 165 6/3012012 06/2012 : PostBecurring Monthly recurring ant 3-138338 RC 10.82 0.00 10,461.32 IMA Crime Insurance _ Net Change= 1,752.57 10,461.32 = Ending Balance = 3810 -46330 Electric 12,902.47 = Beginning Balance = 165 6/11/2012 06/2012 Xcel Energy (xcel) P- 287107 5150441553/0 0.00 297.64 12,604.83 a 5/5 -6/5 nuclearsettlmt 165 611112012 06/2012 Xcel Energy k.1) P- 287107 5150441553/0 3,595.00 0.00 16,199.83 e 5/5 -6/5 Net Change= 3,297.36 16,199.83 = Ending Balance = 3820 -46330 Water 1,778.18 = Be9lnning Balance = Net Chenge =0.00 1,778.18 = Ending Balance = 3830 -46330 Gas 12,118.16 = Beginning Balance = 165 616/2012 06/2012 CenterPout Energy (cent) P- 286001 55199657/051 506.47 0.00 12,624.63 gas svc 5/02 -6/04 Net Change = 506.47 12,624.63 = Ending Balance = 3840 -46330 Refuse 2,820.15 = Beginning Balance = 165 5/31/2012 06/2012 Green Lights Recycling Inc (grading -P- 285622 12- 3519pvn 153.79 0100 2,973.94 Recycling chrgs Net Change= 153.79 2,973.94 = Ending Balance = 3850 -46330 Sewer 1,115.48 = Be9lnning Balance = Net Change =0.00 1,115.48 = Ending Balance = 4000 -46330 Repair & Malnt. Services 15,439.96 = Be9lnning Balance = 165 5/29/2012 06/2012 Frattalone's /Metro Ace(frat) P-285621 11637/R 11.71 0.00 15,451.67 keys, roundup 165 5/31/2012 06/2012 All Metro Lawn & Snow, LLC (a IIm21: P- 286723 1917pyn 262.50 0.00 15,714.17 grads main[ 05/12 165 5/31/2012 06/2012 BFB Painting, Inc,(bfbp) P- 286724 05312012pvn 120.00 0.00 15,834.17 painting - 905 165 6/1/2012 06/2012 Kong Inc,(kone) P- 286728 220913960pvn 688.17 0.00 16,522.34 me mount 6112 165 616/2012 06/2012 K.O. Cleaning and Restoration LLC (i P- 286726 2101 470.00 0.00 16,992.34 painting - 104 165 6/7/2012 06/2012 LBP Mechanical, Inc Hbpm) P- 286729 W16959 3,299.00 0.00 20,291.34 valve, linkage rplcmnt - MILL, 165 6/712012 06/2012 K.O. Cleaning and Restoration LLC (k P- 286727 2109 150.00 0.00 20,441.34 caulking, painting etc - 507 165 6/11/2012 0612012 Zephyr Services Inc. (zeph) P- 286732 441 390.00 0.00 20,831.34 duct work patch etc. 165 6/12/2012 06/2012 Gardner Plumbing, LLC (gard1086) P- 288149 2455 879.32 0100 21,710.66 plbg svc - 104 165 6/13/2012 06/2012 Wagner Sod Company, Inc, (wagn8l P- 288151 12- 2154pvn 1,362.06 0.00 23,072.72 grads nu lut 6/13 165 6/1412012 06/2012 K.O. Cleaning and Restoration LLC (i P- 288150 2125 1,000.00 0.00 24,072.72 cleaning, painting - 212 Net Change = 8,632.76 24,072.72 = Ending Balance = 4050 -46330 Garage, Labor Burd. 161.15 = Beginning Balance = Net Change =0,00 161.15 = Ending Balance = 4100 -46330 Rents & Leases 493.50 = Beginning Balance = 165 5/3112012 06/2012 Multihousing Credit Control (multi) P- 287544 12050406 150.00 0.00 643.50 bckgrnd cl s 5/12 Net Change= 150.00 643.50 = Ending Balance = 4300 -46330 Miscellaneous Charges 82.10 = Beginning Balance = 165 5/29/2012 06/2012 Frattalonas /Metro Ace Hot) P- 285621 11637111 17.11 0100 99.21 keys, roundup Net Change =17.11 99.21 = Ending Balance = 4315 -46330 PILOT 91251.50 = Beginning Balance = 165 6/30/2012 06/2012 :POStRecurring Monthly recurring mAJ- 138338 RC 1,850.30 0.00 11,101.80 Anoka Cry Property Tax Accr Net Change= 1,850.30 11,101.80 = Ending Balance = 4390 -46330 Taxes & Licenses 1,243.38 = Beginning Balance = Net Change =0.00 1,243.38 = Ending Balance = 4500 -46330 Administrative Expenses 6,813,98 = Beginning Balance = 165 6/18/2012 06/2012 Haag (10004030) C- 980468 0.00 155.81 6,658.17 Past due tenant rent receiver 165 6/30/2012 06/2012 RC City of Cal Heights Sery Fees 3- 139406 G)3 0.00 6,303.75 354.42 RC City of Col Heights So, f Net Chang. =- 6,459.56 354.42 = Ending Balance = Page 2 of 3 7/10/2012 2:37 PM Page 3 of // / Parkview Villa -North (165) General Ledger Period = Jr. 2012 Book = Accrual Property Date Period Person/ Description Control Referenced Brandt Credit Balance :Remarks 4850 -46330 Interest on Deposits 67.03 = Beginning Balance = 165 6/3012012 0612012 Sec Dep interest accrual 3- 138961 GJ1 13.27 0.00 80.30 Sec Cop interest accrual Net Change =13.27 80.30 = Ending Balance = 5120 -46330 Building & Lnprovements 1,773.35 = Beginning Balance = 165 3131/2012 06/2012 Project One Construction, Inc. (pool) P- 285636 2011 -19 -1 65,430.00 0.00 67,20335 doors, casework, general etc 165 5/31/2012 0612012 Project One Construction, Inc. (proj) P- 285638 2011 -19 -2 14,220.00 0.00 81,423.35 doors, casework; general etc Net Change= 79,650.00 81,423.35 = Ending Balance = 129,177.67 16,634.20 Page 3 of // / Parkview Villa North Bank Reconciliation Report 06/30/2012 5016456 Balance Per Bank Statement as of 06/30/2012 Outstanding Checks Check date - Check number 06/20/2012 1752 06/27/2012 1753 06/27/2012 1754 06/27/2012 1756 Less: Outstanding Checks Payee zeph - Zephyr Services Inc. homel8 - Home Depot Credit Services mcic3718 - MCI Comm Service sher4110 - Sherwin- Williams Co. Reconciled Bank Balance Balance per GL as of 06/30/2012 Reconciled Balance Per G/L Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) Cleared Items : Cleared Checks 07/03/2012 59,250.67 Amount 390.00 36.05 21.87 149.23 597.15 58,653.52 58,653.52 58,653.52 0.00 Date Tran# Notes Amount Dale Cleared 05/23/2012 1709 acts - ADT Security Services Inc. 101.23 06/30/2012 05/31/2012 1720 adam - Adam's Pest Control, Inc. 48.97 06/3012012 05/31/2012 1721 c &dc - C & D Communications, Inc. 97.57 06/30/2012 05/31/2012 1722 kone - Kone Inc. 688.17 06/30/2012 05/31/2012 1723 mcic3718 -MCI Comm Service 30.11 06/3012012 05/31/2012 1724 of 18804 - Office Depot 37.48 06/30/2012 05/31/2012 1725 pet165je - Jennifer Eells 134.99 06/30/2012 06/0612012 1726 chc - CommonBond Housing 13,524.00 06/30/2012 06/06/2012 1727 home7 - HD Supply Facilities Maintenance, Ltd. 134.00 06/30/2012 06/06/2012 1728 ryco - Ryco Supply Company 112.60 06/30/2012 06/13/2012 1729 cbc - CommonBond Communities 64.95 06/30/2012 06/13/2012 1730 comc3474 - Comcast 49.99 06/30/2012 06/13/2012 1731 cumm - Cummins NPower LLC 989.00 06/30/2012 06/13/2012 1732 frat - Frattalone's /Metro Ace 28.82 06130/2012 06/1312012 1733 gree1004 - Green Lights Recycling Inc 153.79 06/30/2012 06/1312012 1734 kern - Kennedy & Graven, Chartered 1,168.30 06/3012012 06/13/2012 1735 leve - Level One 76.52 06/3012012 l Parkview Villa North 07/0312012 Bank Reconciliation Report 06/3012012 5016456 Cleared Checks Date Tran # Notes Amount Date Cleared 06/13/2012 1736 offi8804 - Office Depot 68.42 06/30/2012 06/13/2012 1737 proj - Project One Construction, Inc. 14,220.00 06/30/2012 06/13/2012 1738 t0003985 - Sufka 113.66 06/30/2012 06/20/2012 1739 allm2138 - All Metro Lawn & Snow, LLC 262.50 06/30/2012 06/20/2012 1740 bfbp - BFB Painting, Inc. 120.00 06/30/2012 06/20/2012 1741 cent - CenterPoint Energy 506.47 06/30/2012 06/20/2012 1742 cent9115 - CenturyLink 46.12 06/30/2012 06/20/2012 1743 kocl - K.O. Cleaning and Restoration LLC 620.00 06/30/2012 06/20/2012 1744 kone - Kone Inc. 688.17 06/30/2012 06/20/2012 1745 Ibpm - LBP Mechanical, Inc 3,299.00 06/30/2012 06/20/2012 1746 offi658 - Office of Enterprise Technology 132.31 06130/2012 06/20/2012 1747 off 18804 - Office Depot 39.15 06130/2012 06/20/2012 1748 park1 - Park Supply of America, Inc. 123.32 06130/2012 06/20/2012 1749 proj - Project One Construction, Inc. 65,430.00 06130/2012 06/20/2012 1750 t0009145 - Tadinil 119.03 06/30/2012 06/20/2012 1751 xcel - Xcel Energy 3,297.36 0613012012 06/27/2012 1755 multi - Multihousing Credit Control 150.00 0613012012 Total Cleared Checks 106,676.00 Cleared Deposits Date Tran # Notes - Amount Date Cleared 06/06/2012 414 436.00 06/30/2012 06/06/2012 414 operations 29,360.00 - 06/30/2012 06/0812012 416 operations 492.00 06/30/2012 06/12/2012 417 operations 790.00 06130/2012 06/1812012 418 operations 1,071.81 06130/2012 Total Cleared Deposits 32,149.81 Cleared Other Items Date Tran # 06/08/2012 JE 138960 Total Cleared Other Items Notes OFF Capital Fund voucher receipt Amount Date Cleared 101,674.13 06/30/2012 101,674.13 (-0 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G Date 6/29/12 Page 1 Primary Account @XXXXX @6456 Enclosures 38 A C C O U N T S - - -- HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? 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NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6456 Previous Balance 32,102.73 Date 5 Deposits /Credits 133,823.94 34 Checks /Debits 106,676.00 29,796.00 Service Charge 6/08 .00 Interest Paid .00 Ending Balance 59,250.67 Number of Images 38 Statement Dates 6/01/12 thru 6/30/12 Days in the Statement Period 30 Average Ledger 86,522 Average Collected 85,527 *********************************************** * * * * * * * ** * * * * * * * * * * * * * ** * * * * * ** Deposits and Credits Date Description Amount 6/06 DDA REGULAR DEPOSIT 29,796.00 6/08 DDA REGULAR DEPOSIT 492.00 6/12 DDA REGULAR DEPOSIT 790.00 6/14 MISC PAY HUD TREAS 310 101,674.13 CR 6/04 9101036151 06/14/12 48.97 6/12 ID #- 411269646860103 134.00 6/06 TRACE #k- 101036150723181 97.57 6/18 DDA REGULAR DEPOSIT 1,071.81 *********************************************** * * * * * * * * * ** * * * * * * * * * * * * * * * * * * ** Checks in serial order Date Check #k Amount Date Check# Amount 6/01 1709 101.23 6/11 1726 13,524.00 6/04 1720* 48.97 6/12 1727 134.00 6/06 1721 97.57 6/11 1728 112.60 6/05 1722 688.17 6/15 1729 64.95 6/06 1723 30.11 6/22 1730 49.99 6/05 1724 37.48 6/18 1731 989.00 6/12 1725 134.99 6/19 1732 28.82 * Indicates skip in check numbers 1-1 Date 6/29/12 Page 2 Primary Account @XXXXX 06456 Enclosures 38 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6456 (Continued) Checks in Date serial order Checks{ Amount Date Checks{ Amount 6/19 1733 153.79 6/25 1743 620.00 6/18 1734 1,168.30 6/26 1744 688.17 6/18 1735 76.52 6/26 1745 3,299.00 6/20 1736 68.42 6/28 1746 132.31 6/19 1737 14,220.00 6/29 1747 39.15 6/29 1738 113.66 6/26 1749* 65,430.00 6/29 1739 262.50 6/27 1750 119.03 6/26 1740 120.00 6/26 1751 3,297.36 6/27 1741 506.47 6/29 1755* 150.00 6/26 1742 46.12 6/27 2001748* 123.32 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 6/01 32,001.50 6/12 48,271.61 6/22 134,197.76 6/04 31,952.53 6/14 149,945.74 6/25 133,577.76 6/05 31,226.88 6/15 149,880.79 6/26 60,697.11 6/06 60,895.20 6/18 148,718.78 6/27 59,948.29 6/08 61,387.20 6/19 134,316.17 6/28 59,815.98 6/11 47,750.60 6/20 134,247.75 6/29 59,250.67 * * * E N D O F S T A T E M E N T * ** J� Payment Summary Bank= 165opr AND mm /yy= 06/2012- 06/2012 AND All Checks -Yes AND Include Voids-All Checks 1� Check Post Total Bank Check# Vendor Date _,.�... Month Amount _5 .._.. Parkview _.t .�.,.... 165opr - Parkview Villa North -... 1 �,..co 1199 Court - a.._..... ._ ,_a..�._.. .. .� court325 -Court Administration 06/26/2012 ,06/26/ 0 06/2012 (55.00) 165opr - Parkview Villa North 1200 court325 - Court Administration 06/26/2012 06/2012 (320.00) 165opr - Parkview Villa North 1726 chc - CommonBOnd Housing 06/06/2012 06/2012 13,524.00 165opr - Parkview Villa North 1727 home7 - HD Supply Facilities Maintenance, Ltd. 06/06/2012 06/2012 134.00 165opr - Parkview Villa North 1728 ryco - Ryco Supply Company 06/06/2012 06/2012 112.60 165opr - Parkview Villa North 1729 cbc - Commoneond Communities 06/13/2012 06/2012 6495 165opr - Parkview Villa North 1730 comc3474 - Comcast 06/13/2012 06/2012 49.99 1650pr - Parkview Villa North 1731 cumm - Cummins NPower LLC 06/13/2012 06/2012 989.00 165opr - Parkview Villa North 1732 frat - Frattalone's /Metro Ace 06/13/2012 06/2012 28.82 165opr - Parkview Villa North 1733 gree3004 - Green Lights Recycling Inc 06/13/2012 06/2012 153.79 165opr - Parkview Villa North 1734 kern - Kennedy & Graven, Chartered 06/13/2012 06/2012 1,168.30 165opr - Parkview Villa North 1735 leve - Level One 06/13/2012 06/2012 76.52 165opr - Parkview Villa North 1736 offi8804 - Office Depot 06/13/2012 06/2012 68.42 1650pr - Parkview Villa North 1737 proj - Project One Construction, Inc. 06/13/2012 06/2012 14,220.00 165opr - Parkview Villa North 1738 t0003985 - Sufka 06/13/2012 06/2012 113.66 165opr - Parkview Villa North 1739 allm2138 - All Metro Lawn & Snow, LLC 06/20/2012 06/2012 262.50 165opr - Parkview Villa North 1740 bfbp - BFB Painting, Inc. 06/20/2012 06/2012 120.00 165opr - Parkview Villa North 1741 cent - CenterPoint Energy 06/20/2012 06/2012 506.47 165opr - Parkview Villa North 1742 cent9115 - Centuryl-ink 06/20/2012 06/2012 46.12 165opr - Parkview Villa North 1743 kocl - K.O. Cleaning and Restoration LLC 06/20/2012 06/2012 620.00 165opr - Parkview Villa North 1744 kone - Kone Inc. 06/20/2012 06/2012 688.17 165opr - Parkview Villa North 1745 Ibpm - LBP Mechanical, Inc 06/20/2012 06/2012 3,299.00 165opr - Parkview Villa North 1746 off1658 - Office of Enterprise Technology 06/20/2012 06/2012 132.31 165opr - Parkview Villa North 1747 offi8804 - Office Depot 06/20/2012 06/2012 39.15 165opr - Parkview Villa North 1748 parkl - Park Supply of America, Inc. 06/20/2012 06/2012 123.32 165opr - Parkview Villa North 1749 proj - Project One Construction, Inc. 06/20/2012 06/2012 65,430.00 165opr - Parkview Villa North 1750 t0009145 - Tadinit 06/20/2012 06/2012 119.03 165opr - Parkview Villa North 1751 xcel - Xcel Energy 06/20/2012 06/2012 3,297.36 165opr - Parkview Villa North 1752 zeph - Zephyr Services Inc. 06/20/2012 06/2012 390.00 165opr - Parkview Villa North 1753 home18 - Home Depot Credit Services 06/27/2012 06/2012 36.05 165opr - Parkvlew Villa North 1754 mcic3718 - MCI Comm Service 06/27/2012 06/2012 21.87 165opr - Parkview Villa North 1755 multi - Multihousing Credit Control 06/27/2012 06/2012 150.00 165opr- Parkview Villa North 1756 sher4110 - Sherwin- Williams Co. 06/27/2012 06/2012 149.23 165,759.63 1� Parkview Villa South Financial Statement Overview June 2012 Revenue: Occupancy for the month of June was 87% occupied Total Revenue was lower than budget amount (unfavorable) and reflects vacancy loss Administrative Expenses: Administrative costs for South are under budget (favorable) Advertising costs were over budget (unfavorable). This reflects the advertising needed to boost occupancy for the South building Office Supplies were under budget (favorable) There were no Legal Expenses billed out for February. Telephone, Answering Service and Internet expenses are under budget (favorable). Misc. Admin. Expenses is over budget and reflects the servicing fee Utilities: Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing Electric was under budget (favorable) Gas was under budget (favorable) Water and Sewer were not invoiced in June Operating and Maintenance Expense Operating and Maintenance Expenses were under budget (favorable). Maintenance Supplies was under budget (favorable) Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing. Security Contract was over budget (unfavorable) and reflects cost of generator /transfer switch Grounds Contract was over budget (unfavorable) reflects May invoice billed and paid in June �-J Repairs Material and Contract costs were under budget (favorable). Elevator Contract is under budget (favorable) Heating and Cooling Maint and Repairs was over budget (unfavorable) and reflects cost of Zone Valve replacements Decorating contract costs were over budget (unfavorable), and reflect cost associated with carpet installation and vinyl installation and paint in one unit Furniture and Fixtures was over budget (unfavorable) and reflects cost of replacement refrigerator and range a( N a 0 c a E�2 c O u a ZZ °o °oo o O °p °°o $ oop V O0000noo 000MOOOOOOOO oa o O N O O N oui o�o0oui00viv0 O b 0 p� N r W M O O O r^ N- O N N h O O C M M M m �f1 I IL M O V f0 O M O O (D N r O N fD d' O M O O N V O M Y N Y Y O z N O N N O N O O N p M tOD N N N N V �, p M O r y NON i O O M O r NON OJ r N O N Orl O M W (n f N N 0! m m M 0 0 �^J Cn NNW V OJ N V NNN(NO f�NNNON ffpp O N O O N O O N O N N O N N O O O O W N O) O N M O) N O O 0 pNj W pOj ONO O N W d: p M cl• M N NON r N V O N v-N t7— `— N In f (p O N ON I 001 OIU 0000 N NO O O O M N d' O (O N M O N O O N N 0 fD m O�OI N ONiM O r�N pp •M- e- O O O a N I 'cY O M O t0 O O O O N N N V O O NOO O O 00 z d' f0 N O O N r ONO NO000- m i N O 00 r 00 I ON M 001 NMM m 00 N N CO N O N N M M M (O U) N MO (`M')N O ~O M (O N O (P O N O W Nj�� N (NO (V V o N r N N (V CD N hM N O N M O N r N M M N O O N N N N NCO N M M r O I n N M O 1 O l p Q OO V N Cq V r V N NCO M N V OMi .N- N tN M N N N N N O O O O O O O O O I O O O O M O O O O (O O O M V O 0O O O N O coo O O Op Op O O O 0. O 000 V V' �ONC (C; r r O O V CO (O 0 N N N N N . 7 C U 6 m Ip m N > m p m tt LL0E ��° = W m rn p 'n 5 IY C U m E m (1 m y (n c y Q m w WHO LL m .Y. m U N lL m y > m m 'J N m Q C rp U Vi 2 c� IL E C w c 2 Z W ¢d �m W titill mm m n0 mc 9 mN om � cN � cm wC > N_ I qpj1 U) L CQm0N(902 QH =� z '� ~ w E m o ® o O 8 R K F LL i F F O ZZ v a N v A a e 9 eN� Ol M e a O C a •o m a m m ((� m 0 m L W) jWP N �E r O O O O O O O O O O O O O O O O O O O O O O O O O O O O ry 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 o n O O (ND O cO O N O O O O O O N M M M O O M O N M N O M o N W N NO�- tO N N M O 10 O O N M O O7 Q M O m r V t0 m Q_ 10 Cf01 m (NO V O O f M 10 M O N N O M M m l 61 �- N N I (J M 1 (p M M m a m a D> MIO a(Oa �oD 7 r O ' N f M mnM-o M C)o (V r M n m M M O N a MMf�M10 qCO ON W NMOOIM O)NC9 amM�D O��N Ol O O) r' M M O m NN N n Ol r N a (O O) m 10 h n m m M M r' m M O l O m � N 0 (D f 0 M Ci N (V �- a `- m N 0000 OJ N N N m m M n M O N 0 O O O O O o o O f O o O O o Ila O O T MO O M O A N O O m O O O O O O O 0 O O O N m dN O O m M R 0 m O M N O O C D M (O a O m l M l O CO N M a N M a O O O r ld N O a m N m O N(6 M M a m M 10 O Ol O OJ N (D O O M [O O O C'I � fV O] f` r (V (O M O CO OO m N N lD M� M a n o n m M 10 O1 M M E C t0 .- fO a' (V .- t+i .- ! (V V N O N N � (O f0 m O a O eJ m O O n N M O m Q_ M M N Q O M O m Q_ O O pnj O O O O O N S T M O O O O V o O u i� O O r Z M 1 f l Z O n O[ O Z N � O m 0 � 00 r M M O N n O n O a a O n m m M N( O n M M O M O O O O M m m r M O m O M n M M M M(O a, r O M 7 m o M o o O o M M I0 V1, M O O O f O n M M M r 0 (O O M m n O M O M m O O f O M O 4 M M N N f0 tiRl O O O O O C] M (O O M n It 7 O (q M M O M 0 0 0 O O 0.000 M n M O a m O n O m M O M O M O O 1O M 0 0 O O N r OI M M M O a M M a O O M M N M {? N m M m N M M m M O C- MOM. (0 moo a m o 0000 Mmo 00000 m 10 woo MOM O tD M O o O a O m O O M N O O O 0 0 0 M N y O m O M O O a m m O M O M O M O O O O m O a (mom MOM N M n n N M M m m M M M O a N O O Ld N G C O 0 G « O�,CO y ~ O q'S G U IIILLL N C 5 w m _ x m O. W m ro� C 6 C N C C O 0 4i' U (n ll. (� X 7 y m2•oo0 om�m'0 E` 0 m m m c m d 0 E �w 3c7m� �- 10, -i0,w �c�mc7 c.� =rtw xrnaoou. �.k4 � a �a �.k9 Z-3 E \ \\ \ } \\ \} ) ( \ I y ai ) ) }) \) § § CO OR } « , § � # ; „ / 0 : )) § \2 § % / ! w 0 Cl [) a ) 5 ; . \ " - \ �* \ \ a[ , „ C6 m : $ f § ' w § ( \ \} } \ It \ , Q „ \ \ ®_ a2. \ �\ \3) \; \�\ \) [ ®] )�/ } ) ® \\ \ \ \( \\ Parkview Villa South (166) Balance June 2012 Books = Accrual Jun -12 Assets 7,126.51 51,029.94 10100 Cash Balance 5,047.50 20210 Accrued Other Expenses 186.00 8,293.51 10200 Petty Cash 6,188.96 713,970.36 10900 Investments 320.00 26,976.48 751.74 11300 Rent Receivable 738,997.74 4.00 11500 Accounts Receivable 738,997.74 Total Fund Balance 32.18 765,974.22 15510 Prepaid Insurance 765,974.22 Total Assets Liabilities 7,126.51 20200 Accounts Payable 5,047.50 20210 Accrued Other Expenses 8,293.51 22000 Deposits 6,188.96 22200 Accrued PILOT 22210 Revenue Collected in Advance 320.00 26,976.48 Total Liabilities Fund Balance 738,997.74 25300 Fund Balance 738,997.74 Total Fund Balance Total Liabilities and Fund Balance 765,974.22 a5 Parkview Villa -South (166) Income Statement For The Period Ending June 2012 Books = Accrual ^/o Year to Date Month to Date Revenue 51.83 0.21% 313.51 0.20% 36220 -46340 Gen. Government Rents 23,186.00 95.31% 147,737.22 95.56% 36225 -46340 Nondwelling Rents 416.00 1.71% 2,909.00 1.88% 36290 -46340 Other Miscellaneous Revenue 724.00 2.98% 3,952.56 2.56% 39120 -46340 Recovery Damage City - 0.00% - 0.00% Total Supplies 24,326.00 100.000/0 154,598.78 100.000/0 Total Revenue Telephone & Telegraph 141.36 0.58% 778.53 Expenses 3430 -46340 Advertising Other 484.00 1.99% Personal Services 0.84% 3600 -46340 Insurance & Bonds 847.69 1000 -46340 Accrued Salaries 3,932.00 16.16% 22,965.00 14.85% Total Personal Services 3,932.00 16.16% 22,965.00 14.85% Supplies 2000-46340 Office Supplies 51.83 0.21% 313.51 0.20% 2010 -96340 Minor Equipment 1,079.00 4.44% 2,260.15 LAS% 2160 -46340 Maint. & Construct Materials 0.00 0.00% 0.00 0.00% 2171 -46340 General Supplies 195.73 0.80% 1,505.34 0.97% 2,126.00 1,326.56 5.45% 4,079.00 2.64% Total Supplies 1,566.40 6.44% 3,320.26 2.15% Other Services & Charges a�'o 0.00 0.00% 0.00 0.00% 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 2,947.00 12.11% 2,947.00 1.91% 3060 -46340 Management Services 2,126.00 8.74% 13,055.00 8.44% 3100 -46340 Protective Services 1,566.40 6.44% 3,320.26 2.15% 3210 -96340 Telephone & Telegraph 141.36 0.58% 778.53 0.50% 3430 -46340 Advertising Other 484.00 1.99% 1,304.00 0.84% 3600 -46340 Insurance & Bonds 847.69 3.48% 5,053.94 3.27% 1,564.33 6.43% 6,910.13 4.47% 3810 -46340 Electric 0.00 0.00% 1,049.47 0.68% 3820 -46340 Water 189.33 0.78% 6,480.23 4.19% 3830 -46340 Gas 69.09 0.28% 1,336.11 0.86% 3840 -46340 Refuse 0.00 0.00% 508.64 0.33% 3850 -46340 Sewer 2,564.37 10.54% - 18,817.62 12.17% 4000 -46340 Repair & Maint. Services 4050 -46340 Garage, Labor Burd. 0.00 0.00% 72.40 0.05% 20.00 0.08°70 116.75 0.08% 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 0.00 0.00% 38.58 0.02% 1,059.66 4.36% 6,357.96 4.11% 4315 -46340 PILOT 0.00 0.00% 558.62 0.36070 4390 -46340 Taxes & Licenses -2,947.00 - 12.11070 295.08 0.19% 4500 -46340 Administrative Expenses 6.40 0.03% 41.89 0.03% 4850 -46340 Interest on Deposits Total Other Services & Charges 10,638.63 43.73% 69,042.21 44.660/6 a�'o Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00 0.00% 0.00 0.00% 15,897.19 65.35% 96,086.21 62.15% 8,428.81 34.65% 58,512.57 37.85% a� Parkview Villa South (166) Cash Flow Statement Period = June 2012 Revenue 36220 Gen, Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maim. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd. 4100 Rents & Licenses 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Month to Date 23,186.00 416.00 724.00 0.00 24,326.00 3,932.00 3,932.00 51.83 1,079.00 0.00 195.73 1,326.56 2,947.00 2,126.00 1,566.40 141.36 484.00 847.69 1,564.33 0.00 189.33 69.09 0.00 2,564.37 0.00 20.00 0.00 1,059.66 0.00 (2,947.00) 6.40 10,638.63 15,897.19 2� Parkview Villa South (166) Cash Flow Statement Period = June 2012 Excess (Deficit) Revenue over Expenses Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 8,428.81 0.00 0.00 (495.00) 638.00 (32.18) 669.62 841.25 (220.27) 1,059.66 (63.00) 2,398.08 10,826.89 Beg Cash End Cash Difference 40,203.05 51,029.94 10,826.89 186.00 186.00 713,970.36 713,970.36 - 754, 3 59.41 765,186.30 10, 826.89 Kid 7/10/2012 2:45 PM Page 1 of 2 b PeRview Villa South (166) General Ledger Period = Jun 2012 Book = Accrual Property Date Period Person /bescgpttoll , ' Control 'Reference Debit Credit Balance Remarks Beginning Balance = 1000 -46340 Accrued Salaries 0.00 19,033.00 = 22,965.00 R/C CHC PR Mg-t fee 166 6/30/2012 06/2012 :PostRecurring Recurring 1- 138339 RC 3,932.00 22,965.00 = Ending Balance = Net Change= 31932.00 261.68 = Beginning Balance = 2000 -46340 office Supplies 0.00 292.42 paper clips, files etc. 166 5/24/2012 06/2012 Office Depot (offi8804) P- 285656 611121848001 30.74 166 5/26/2012 06/2012 Office Depot (,(68804) P-285657 611121977001 17.59 0.00 310.01 bday cards 166 6/27/2012 06/2012 Common8ond Housing (chc) P- 288456 984358 3.50 0.00 313.51 postage 06/12 Net Change =51.83 313.51 = Ending Balance = 1,309.61 = Beginning Balance = 2010 -46340 Minor Equipment 1,079.00 0.00 2,260.15 elec range (124), frig (118) st 166 6/11/2012 06/2012 All Inc. (all) P- 287549 S1284712.001 2,260.15 = Ending Balance = Net Change= 1,079.00 1,309.61 = Beginning Balance = 2171 -46340 General Supplies 0.00 1,365.01 drain cleaner 166 6/8/2012 06/2012 Park Supply of America, Inc. ( P- 286740 43163400PVS 55.40 166 6/612012 06/2012 Home Depot Credit Services (I P- 287551 591533pvs 16.19 0.00 1,381.20 mopnglo, bleach etc. 6/13/2012 06/2012 HD Supply Facilities Mamtomn P- 288153 911577229Dpm 124.14 0.00 1,505.34 toilet seats, bulbs etc. 166 1,505.34 = Ending Balance = Net Charge= 195.73 0.00 = Beginning Balance = 3050 -46340 Expert & Professional Services 0.00 2,947.00 RC City of Col Heights Sery Fee. 166 6/30/2012 06/2012 RC City of Col Heights Sery Fe )-139407 02 2,947.00 2,947.00 = Ending Balance = Net Change= 2,947.00 10,929.00 = Beginning Balance = 3060 -46340 Management Services 0.00 16,987.00 mgmt fees 06/12 166 6/2912012 06/2012 CommomBond Housing (chc) P-288827 984781 6,058.00 6/30/2012 06/2012 :PostRecurring Recurring 3- 138339 RC 0.00 3,932.00 13,055.00 R/C CHIC PR Mgmt Fee 166 13,055.00 = Ending Balance = Net Change= 21126.00 1,753.86 = Beginning Balance = 3100 -46340 Protective Services 0.00 3,320.26 generator /trnsfr switch Svcs Pe 166 6/1/2012 06/2012 Cummins NPower LLC (cumm; P- 285652 100- 990011)vs 1,566.40 3,320.26 = Ending Balance = Net Change= 1,5(56.40 637.17 = Beginning Balance = 3210 -46340 Telephone & Telegraph 59.45 0.00 696.62 phone Svc - per end 4/30 166 5/1612012 06/2012 Office of Enterprise Technolog P- 286739 200800187/04: Svc /rollover 06/12 166 61112012 06/2012 Level One Cleve) P- 285655 247078 -INpvS 34.38 0.00 731.00 answ 6/2/2012 06/2012 Comcast(comc3474) P- 285757 877210505019 22.46 0.00 753.46 Internet Svc 6/11 -7/10 166 617/2012 06/2012 CenturyLink (cer-0115) P- 286735 7637883978/01 20.72 0.00 774.18 phone Svc 6/07-7/06 166 6/11/2012 06/2012 MCI Comm Service (mcic3718 P- 287552 6N956961/061. 9.82 0.00 784.00 phone Svc - due 7/02 166 166 6/26/2012 0612012 MCI Comm Service (mcic) P- 288107 7637883978/0: 0.00 5.47 778.53 telephone 166 6/26/2012 06/2012 MCI COMM Service (Mack) P- 288107 763788397810: 5.47 0.00 784.00 telephone 166 6/26/2012 06/2012 MCI Comm Service (mcic) P- 288107 7637883978/0: 0.00 5.47 778.53 telephone Net Charge= 141.36 778.53 = Ending Balance = 820.00 = Beginning Balance = 3430 -96390 Advertising -Other 86.00 0.00 906.00 frame 166 5125/2012 06/2012 Peachtree Business Products ( P- 285408 P27133930001 166 6/8/2012 0612012 Peachtree Business Products ( P-287547 P27047940001 398.00 0.00 1,304.00 banner, signs etc. 1,304.00 = Ending Balance = Net Change = 484.00 4,206.25 = Beginning Balance = 3600 -46340 Insurance & Bonds 841.25 0.00 5,047.50 C of Columbia Heights Ins Accrl 166 6/30/2012 06/2012 :PostRecurring Recurring J- 138339 RC )- 138339 RC 6.44 0.00 5,053.94 IMA Crime Insurance 166 6/30/2012 06/2012 :PostRecurring Recurring 5,053.94 = Ending Balance = Net Change= 847.69 5,345.80 = Beginning Balance = 3810 -46340 Electric 0.00 122.18 5,223.62 a 5/5 -6/5 nuclear settlmt 166 6/11/2012 06/2012 Xcel Energy (xcel) P-287106 5150441553/0! 166 6/11/2012 06/2012 Xcel Energy (xcel) P-287106 5150441553/0! 1,686.51 0.00 6,910.13 a 5/5 -6/5 6,910.13 = Ending Balance = Net Change = 1,564.33 1,049.47 = Beginning Balance = 3820 -46340 water 1,049.47 = Endln9 Balance = Net Change =0.00 6,290.90 = Beginning Balance = 3830 -46340 Gas 6/7/2012 06/2012 CenterPolnt Energy (cent) P- 286128 55271324/051: 189.33 0.00 6,480.23 gas Svc 5/03 -6105 165 6,480.23 = Ending Balance = Net Change= 189.33 Page 1 of 2 b 7/10/2012 2:45 PM 22,909.31 7,012.12 Page 2 of 2 2 J Parkview Villa South (166) General Ledger Period = Jun 2012 Book = Accrual Property Date Period Person /Description ' control 'Reference Debit Credit Balance Remarks 1,267.02 = Beginning Balance = 3840-46340 Refuse 69.09 0100 1,336.11 recycling charges 5/12 166 5/31/2012 0612012 Green Lights Recycling Inc (9i P- 285654 12- 3519PVS 1,336.11 = Ending Balance = Net Change =69.09 508.64 = Beginning Balance = 3850 -46340 Sewer 508.64 = Ending Balance = Net Change =0.00 Repairs & Paint. Services 16,253.25 = Beginning Balance = 4000 -46340 57.33 0.00 16,310.58 soil, annuals etc. 166 5/2212012 0612012 Home Depot Credit Services (I P- 285653 7321206 166 5/25/2012 06/2012 LBP Mechanical, Inc (Ibpm) P- 285406 W16875 366.29 0.00 16,676.87 valve Incrust - 422 166 5/31/2012 06/2012 All Metro Lawn & Snow, LLC B P- 286733 1917pvs 117.94 0.00 16,794.81 emus maint 5/12 166 5/3112012 06/2012 BFB Painting, Inc.(bfbp) P 286734 05312012pvs 500.00 0.00 17,294.81 painting - 419 -420 166 6/t/2012 06/2012 Kole Inc.(komd P- 286738 220913960pvs 309.18 0.00 17,603.99 mo maint- 6112 166 6/6/2012 06/2012 K.O. Cleaning and Restoration P- 286736 2100 240.00 0.00 17,843.99 paint touch up - 118 6/7/2012 06/2012 K.O. Cleaning and Restoration P- 286737 2108 140.00 0.00 17,983.99 caulking, touch up - 123 166 166 6/11/2012 0612012 Drain King, Inc. (drai7740) P- 287550 83226 195.00 0.00 18,178.99 plug svc 6/11/12 166 6/13/2012 06/2012 Wagner Sod Company, Inc. (v P- 288154 12- 2154pvs 611.94 0.00 18,790.93 truths malnt- 6/13 166 6/22/2012 06/2012 Frattalone's /Metro Ace (fret) P- 288794 11888/R 26.69 0.00 18,817.62 roundup 18,817.62 = Ending Balance = Net Cham9e= 2,564.37 72.40 = Beginning Balance = 4050 -46340 Garage, Labor Burd. 72.40 = Ending Balance = Net Change =0.00 96.75 = Beginning Balance = 4100 -46340 Rents & Leases 166 5/3112012 0612012 Multihousing Credit Control (m P- 287546 12050407 20.00 0.00 116.75 bckgrnd cks 5/12 116.75 = Ending Balance = Net Change =20.00 38.58 = Beginning Balance = 4300 -46340 Miscellaneous Charges 38.58 = Ending Balance = Net Change =0.00 5,298.30 = Beginning Balance = 4315 -46340 PILOT 1,059.66 0.00 6,357.96 Anoka Cry Property Tax Accrual 166 6/30/2012 06/2012 :PosLRecurring Recurring J- 138339 RC 61357.96 = Ending Balance = Net Chang-= 1,059.66 558.62 = Beginning Balance = 4390 -46340 Taxes & Licenses 558.62 = Ending Balance = Net Change =0.00 3,242.08 = Beginning Balance = 4500 -46340 Administrative Expenses 6/3012012 06/2012 RC City of Col Heights Sery Fe)- 139407 G32 0.00 2,947.00 295.08 PC City of Cal Heights Sery Fee. 166 295.08 = Ending Balance = Net Chang a =- 2,947.00 35.49 = Beginning Balance = 4850 -46340 Interest on Deposits 6130/2012 06/2012 Sec Den interest accrual )- 138962 GJI 6.40 0.00 41.89 Sec Den interest accrual 166 41.89 = Ending Balance = Net Change =6.40 22,909.31 7,012.12 Page 2 of 2 2 J Parkview Villa South 07/03/2012 Bank Reconciliation Report 06/30/2012 5016464 Balance Per Bank Statement as of 06/30/2012 51,886.61 Outstanding Checks Check date Check number Payee Amount 06/1312012 1435 off i8804 - Office Depot 48.33 06120/2012 1440 cent - CenterPoinl Energy 189.33 06/2712012 1448 drai7740 - Drain King, Inc. 195.00 06/2712012 1449 home32 - Home Depot Credit Services 16.19 06127/2012 1450 mcic3718 - MCI Comm Service 9.82 06/2712012 1452 peac - Peachtree Business Products 398.00 Less: Outstanding Checks 05131/2012 856.67 Reconciled Bank Balance 51,029.94 Balance per GL as of 06/30/2012 51,029.94 Reconciled Balance Per G/L 51,029.94 Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) 0.00 Cleared Items : Cleared Checks 20?— Tran # Notes Amount Date Cleared Dale 05123/2012 1409 adts - ADT Security Services Inc. 45.48 06130/2012 05/23/2012 1414 Ibpm - LBP Mechanical, Inc 787.54 06/30/2012 05/31/2012 1418 adam - Adam's Pest Control, Inc. 22.00 06/3012012 05/31/2012 1419 dire - Direct Home Appliance Services 167.56 06/3012012 05/3112012 1420 frat - Frattalone's /Metro Ace 22.30 06/3012012 05131/2012 1421 kone - Kone Inc. 309.18 06/3012012 05/3112012 1422 mce3718 - MCI Comm Service 13.53 06/30/2012 0513112012 1423 off8804 - Office Depot 16.84 06/30/2012 0513112012 1424 pet166je - Jennifer Eells 50.07 06/3012012 06/06/2012 1425 chc - CommonBond Housing 6,058.00 06/30/2012 06/0612012 1426 home7 - HD Supply Facilities Maintenance, Ltd. 46.06 06/30/2012 06106/2012 1427 ryco - Ryco Supply Company 50.59 06130/2012 06/13/2012 1428 cbc- CommonBond Communities 38.62 0613012012 06113/2012 1429 comc3474 - Comcast 22.46 06/3012012 06/13/2012 1430 cumm - Cummins NPower LLC 1,566.40 06/30/2012 20?— Parkview Villa South 07/03/2012 Bank Reconciliation Report 0 6/3 012 01 2 5016464 Cleared Checks Date Tran # Notes Amount Date Cleared 0611312012 1431 gree1004 - Green Lights Recycling Inc 69.09 06130/2012 06/13/2012 1432 home18 - Home Depot Credit Services 57.33 0613012012 06/13/2012 1433 Ibpm - LBP Mechanical, Inc 366.29 06/3012012 06/1312012 1434 leve - Level One 34.38 06/30/2012 06/1312012 1436 peac - Peachtree Business Products 86.00 06/3012012 06/13/2012 1437 t0009437 - Johnson 225.67 06/30/2012 06120/2012 1438 allm2138 - All Metro Lawn & Snow, LLC 117.94 06/30/2012 0612012012 1439 bfbp - BFB Painting, Inc. 500.00 06/3012012 06/20/2012 1441 cent9115 - CenturyLink 20.72 06/30/2012 06/20/2012 1442 kocl - K.O. Cleaning and Restoration LLC 380.00 06/30/2012 06/20/2012 1443 kone - Kone Inc. 309.18 06/30/2012 06/20/2012 1444 offi658 - Office of Enterprise Technology 59.45 06/30/2012 06/20/2012 1445 park1 - Park Supply of America, Inc. 55.40 06130/2012 06/20/2012 1446 xcel - Xcel Energy 1,564.33 06/30/2012 06/27/2012 1447 all - All Inc. 1,079.00 06/3012012 06/2712012 1451 multi - Multihousing Credit Control 20.00 06/30/2012 Total. Cleared Checks 14,161.41 Cleared Deposits Date Tran # Notes Amount Date Cleared 06/06/2012 315 Operations 23,609.00 06/30/2012 06/0812012 316 operations 596.00 06/30/2012 0611812012 317 200.00 06/30/2012 Total Cleared Deposits 24,405.00 �3 BRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - -- C H E C K I N G Date 6/29/12 Primary Account Enclosures A C C O U N T S - - -- Page 1 @XXXXX @6464 34 HAVE YOU CONSIDERED RECEIVING YOUR STATEMENT ELECTRONICALLY? SOME OF THE BENEFITS INCLUDE: - SAME DAY DELIVERY OF STATEMENT - PASSWORD PROTECTED - EASY STORAGE CONTACT YOUR BANKER FOR DETAILS! NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6464 Previous Balance 41,643.02 Date 6/06 3 Deposits /Credits 24,405.00 31 Checks /Debits 14,161.41 Service Charge 6/08 .00 Interest Paid .00 Ending Balance 51,886.61 Number of Images 34 Statement Dates 6/01/12 thru 6/30/12 Days in the Statement Period 30 Average Ledger 54,948 Average Collected 54,261 *********************************************** * * * * * * * * * * * * * ** * * * * * * * * * ** * * * ** Deposits and Credits Amount Date 6/06 Description DDA REGULAR DEPOSIT 23,609.00 6/08 DDA REGULAR DEPOSIT 596.00 200.00 6/18 DDA REGULAR DEPOSIT *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Checks in serial order Check# Amount Date Checklk Amount Date 6/01 1409 45.48 6/15 1428 38.62 22.46 6/05 1414* 787.54 22.00 6/22 6/18 1429 1430 1,566.40 6/04 6/11 1418* 1419 167.56 6/19 1431 69.09 6/08 1420 22.30 6/18 1432 57.33 366.29 6/05 1421 309.18 6/19 1433 34.38 6/06 1422 13.53 6/18 1434 86.00 6/05 1423 16.84 6/21 6/19 1436* 1437 225.67 6/12 6/11 1424 1425 50.07 6,058.00 6/29 1438 117.94 6/12 1426 46.06 6/26 1439 500.00 20.72 6/11 1427 50.59 6/26 1441* * Indicates skip in check numbers Date 6/29/12 Page 2 Primary Account @XXXXX @6464 Enclosures 34 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6464 (Continued) Checks in Date serial order Check# Amount Date Check# Amount 6/25 1442 380.00 6/26 1446 1,564.33 6/26 1443 309.18 6/29 1447 1,079.00 6/28 1444 59.45 6/29 1451* 20.00 6/27 1445 55.40 * Indicates skip in check numbers *********************************************** * * * * ** * * * ** * * * * * * * * ** * * * * * * * * ** Daily Balance Section Date Balance Date Balance Date Balance 6/01 41,597.54 6/12 58,258.87 6/25 55,612.63 6/04 41,575.54 6/15 58,220.25 6/26 53,218.40 6/05 40,461.98 6/18 56,762.14 6/27 53,163.00 6/06 64,057.45 6/19 56,101.09 6/28 53,103.55 6/08 64,631.15 6/21 56,015.09 6/29 51,886.61 6/11 58,355.00 6/22 55,992.63 * * * E N D O F S T A T E M E N T �5 Payment Summary Bank -166opr AND mm /yy= 06/2012- 06/2012 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount 166opr - Parkview Villa South 389 mcic -MCI Comm Service 06/26/2012 06/2012 (5.47) 166opr - Parkview Villa South 1425 chc - Common Bond Housing 06/06/2012 06/2012 6,058.00 166opr - Parkview Villa South 1426 home7 - HD Supply Facilities Maintenance, Ltd, 06/06/2012 06/2012 46.06 166opr - Parkview Villa South 1427 ryco - Ryco Supply Company 06/06/2012 06/2012 50.59 166opr - Parkview Villa South 1428 cbc - CommonBond Communities 06/13/2012 06/2012 38.62 166opr - Parkview Villa South 1429 comc3474 - Comcast 06/13/2012 06/2012 22.46 166opr - Parkview Villa South 1430 cumm - Cummins NPowet LLC 06/13/2012 06/2012 1,566.40 166opr - Parkview Villa South 1431 gree1004 - Green Lights Recycling Inc 06/13/2012 06/2012 69.09 166opr - Parkview Villa South 1432 homel8 - Home Depot Credit Services 06/13/2012 06/2012 57.33 166opr- Parkview Villa South 1433 Ibpm - LBP Mechanical, Inc 06/13/2012 06/2012 366.29 166opr - Parkview Villa South 1434 leve - Level One 06/13/2012 06/2012 34.38 166opr - Parkview Villa South 1435 off18804 - Office Depot 06/13/2012 06/2012 48.33 166opr - Parkview Villa South 1436 peat - Peachtree Business Products 06/13/2012 06/2012 86.00 166opr- Parkview Villa South 1437 10009437 - Johnson 06/13/2012 06/2012 225.67 166opr - Parkview Villa South 1438 allm2138 - All Metro Lawn & Snow, LLC 06/20/2012 06/2012 117.94 166opr - Parkview Villa South 1439 bfbp - BFB Painting, Inc. 06/20/2012 06/2012 500100 166opr - Parkview Villa South 1440 cent - CenterPoint Energy 06/20/2012 06/2012 189.33 166opr - Parkview Villa South 1441 cent9115 - Centuryl-ink 06/20/2012 06/2012 20.72 166opr - Parkview Villa South 1442 kocl - K.O. Cleaning and Restoration LLC 06/20/2012 06/2012 380.00 166opr- Parkview Villa South 1443 kone - Kone Inc. 06/20/2012 06/2012 309.18 166opr - Parkview Villa South 1444 offi658 - Office of Enterprise Technology 06/20/2012 06/2012 59.45 166opr - Parkview Villa South 1445 parkl - Park Supply of America, Inc. 06/20/2012 06/2012 55.40 166opr - Parkview Villa South 1446 xcel - Xcel Energy 06/20/2012 06/2012 1,564.33 166opr - Parkview Villa South 1447 all - All Inc. 06/27/2012 06/2012 1,079.00 166opr - Parkview Villa South 1448 drai7740 - Drain King, Inc. 06/27/2012 06/2012 195.00 166opr - Parkview Villa South 1449 home32 - Home Depot Credit Services 06/27/2012 06/2012 16.19 166opr - Parkview Villa South 1450 mcic3718 - MCI Comm Service 06/27/2012 06/2012 9.82 166opr - Parkview Villa South 1451 multl - Multihousing Credit Control 06/27/2012 06/2012 20.00 166opr - Parkview Villa South 1452 peat - Peachtree Business Products 06/27/2012 06/2012 398.00 13,578.11 Parkview Villa North Financial Statement Overview May 2012 Revenue: Occupancy for the month of May 2012 was 99% occupied; Total Revenue was under budget amount (unfavorable). No Grant Income was recognized in the month of May Administrative Expenses: Administrative costs for the North were under budget (favorable). Other Renting Expenses were over budget (unfavorable), and reflect applicant screening needed due to turnover. Office Supply expenses are under budget (favorable) Computer Equipment and Maintenance is over budget (unfavorable) and reflects costs associated with telephone entry system software installation Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable), however, these are quarterly billings Electric was under budget (favorable) Gas was under budget (favorable) Water and Sewer were not invoiced in May Operative and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor Contract expenses were under budget (favorable) Exterminating Contract is under budget (favorable) Maintenance Supplies is slightly over budget (unfavorable) Garbage and Trash are under budget (favorable); however, this is a quarterly billing Security Contract is over budget (unfavorable). This reflects costs for new entry system Grounds Contract is slightly over budget (unfavorable) and reflects costs of plants and flowers Repairs Contract expenses were under budget (favorable) Elevator Maintenance Contract is under budget (favorable) Decorating Contract and Supplies were under budget (favorable) Furniture and Fixtures is under budget (favorable) No purchases in the month of May Z h 0 100N NN N C 0 00000 M O n N Ooom00000000 oQ z a EO v A _ N O ONON OONN 00 N m N O N (O N M r O m 5 2 WW> K c o W w a mam° K K V M r l0 r co r M l2 N N M O7 N M fV ;- N O O O omm r mm� (h�M O O O O o NfV m r M M N OI V 0 00000 100N NN o00m o000oo00 ry� 0 00000 M O n N Ooom00000000 oQ O O 00 O m 0 ONO1 (OOVn N-7 O (O N O ONON OONN 00 N m N O N (O N M r O Ifj NO -7" r M fV r Nor tV9 N N v V I LL N M Oow IN Oov O O D1 rn Oo `M N O N N m M O N N O m m r N N N v M M n m O 100N NN ONO N M O n N M O O 00 O m M T m V N d M N O N r r M fV r Nor omw o N N mmm O V N d (w U V M aN N N ai v ai co M N. 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(n0 c 0 o fU1 M M Q 0 N Parkview Villa -North (165) Balance Sheet May 2012 Books = Accrual May -12 Assets 10100 Cash Balance 30,589.21 10200 Petty Cash 664.00 10400 Investments 988,425.06 11300 Rent Receivable 321.00 11500 Accounts Receivable 770.40 13200 Due From Other Government Units 16,766.89 Total Assets 1,037,536.58 Liabilities 20200 Accounts Payable 13,770.60 20210 Accrued Other Expenses 8,708.75 20220 Due to Resident Council 551.74 22000 Deposits 17,845.85 22200 Accrued PILOT 8,875.34 22210 Revenue Collected in Advance 1,249.00 Total Liabilities 51,001.28 Fund Balance 25300 Fund Balance 986,535.30 Total Fund Balance 986,535.30 Total Liabilities and Fund Balance 1,037,536.58 L Parkview Villa -North (165) 647.99 2.06% 1,320.24 0.87% Income Statement 0.00 0.00% 11,223.04 7.43% For The Period Ending May 2012 4.60 0.01% 2,806.30 1.86% Books = Accrual 246.60 0.79% 1,674.59 1.11% Total Supplies Month to Date % Year to Date 11.27% Revenue 9.07% 3210-46330 Telephone &Telegraph 33160 -46330 Federal Grant - 0.00% - 0.00% 36220 -46330 Gen. Government Rents 30,399.00 96.79% 145,521.00 96.34% 36225 -46330 Nondwellin9 Rents 384.00 1.22% 1,760.00 1.17% 36290 -46330 Other Miscellaneous Revenue 623.69 1.99 070 3,764.27 2.49% 39120 -46330 Recovery Damage City Property - 0.00% - 0.00% Total Revenue 31,406.69 100.00 0/0 151,045.27 100.000/0 Expenses Personal Services 1000 -96330 Accrued Salaries 8,752.00 27.87% 42,575.00 28.19% Total Personal Services 8,752.00 27.87% 42,575.00 28.19% Supplies 2000 -46330 Office Supplies 647.99 2.06% 1,320.24 0.87% 2010 -96330 Minor Equipment 0.00 0.00% 11,223.04 7.43% 2160 -46330 Maint. & Construct Materials 4.60 0.01% 2,806.30 1.86% 2171 -46330 General Supplies 246.60 0.79% 1,674.59 1.11% Total Supplies 899.19 2.86% 17,024.17 11.27% Other Services & Charges 3040 -96330 Legal Fees 0.00 0.00% 63.00 0.04% 3050 -46330 Expert and Professional Services 0.00 0.00% 0.00 0.00% 3060 -46330 Management Services 4,772.00 15.19% 24,423.00 16.17% 3100 -96330 Protective Services 2,295.71 7.31% 6,143.44 9.07% 3210-46330 Telephone &Telegraph 195.49 0.62% 1,587.82 1.05% 3430 -46330 Advertising Other 0.00 0.00% -94.05 -0.06% 3600 -46330 Insurance & Bonds 1,741.75 5.55% 8,708.75 5.77% 3810 -46330 Electric 3,323.69 10.58% 12,902.47 8.54% 3820 -46330 Water 0.00 0.00% 1,778.18 1.18% 3830 -46330 Gas 1,521.32 4.81% 12,118.16 8.02% 3840 -46330 Refuse 0.00 0.00% 2,820.15 1.87% 3850 -96330 Sewer 0.00 0.00% 1,115.48 0.74% 4000 -46330 Repair & Maint. Services 2,310.01 7.36% 15,439.96 10.22% 4050 -46330 Garage, Labor Burd. 0.00 0.00% 161.15 0.11% 4100 -46330 Rents & Leases 180.00 0.57% 493.50 0.33% 4300 -46330 Miscellaneous Charges 19.10 0.06% 82.10 0.05% 4315 -46330 PILOT 1,850.30 5.89% 9,251.50 6.12% 4390 -46330 Taxes & Licenses 0.00 0.00% 1,243.38 0.82% 4500 -46330 Administrative Expenses 0.00 0.00% 6,813.98 4.51% 4850 -46330 Interest on Deposits 13.66 0.04% 67.03 00..04% V Total Other Services & Charges Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 18,223.03 58.020/0 105,119.00 69.59% 0.00 0.00% 1,773.35 1.17% 0.00 0.000/0 1,773.35 1.17% 27,874.22 88.75% 166,491.52 110.23% 3,532.47 11.250/0 - 15,446.25 - 10.230/a q Parkview Villa -North (165) Cash Flow Statement Period = May 2012 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd. 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Month to Date 0.00 30,399.00 384.00 623.69 0.00 31,406.69 8,752.00 8,752.00 647.99 0.00 0.00 251.20 0.00 899.19 0.00 4,772.00 2,295.71 195.49 0.00 1,741.75 3,323.69 0.00 1,521.32 0.00 0.00 2,310.01 0.00 180.00 19.10 1,850.30 0.00 0.00 13.66 0.00 18,223.03 27,874.22 3,532.47 10 Parkview Villa -North (165) Cash Flow Statement Period = May 2012 Book = Accrual Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 0.00 0.00 - 371.00 - 203.00 0.00 1,745.08 1,741.75 6.30 - 20,729.50 - 251.00 (18,061.37) (14,528.90) Beg Cash End Cash Difference 45,118.11 30,589.21 (14,528.90) 664.00 664.00 - 988,425.08 988,425.08 - 1,034,207.19 1,019,678.29 (14,528.90) 6/13/2012 10:16 AM Parkview Villa North (165) General Ledger Period = May 2012 Book = Accrual Property ':Date Period Person /Descrlptim Control Reference ! Debit Credit Balance Remarks 1000 -46330 Accrued Salaries 33,823.00 = Beginning Balance = 165 5/31/2012 05/2012 :PostRecurring Monthly recurring entry J- 136534 RC 8,752.00 0.00 42,575.00 R/C CHO PR Mgmt Fee Net Change= 8,752.00 42,575.00 = Ending Balance = 2000 -46330 Office Supplies 672.25 = Beginning Balance = 165 4/26/2012 05/2012 Office Depot (of68804) P- 282353 6.06129E +11 2.46 0100 674.21 key ring etc. 165 5/4/2012 05/2012 Sarre., Inc. Isar,) P- 282673 11460708 -00 28.45 0.00 703.16 desktop switch net, 165 518/2012 0512012 Cornmoneond Housing (chc) P- 281073 962049 17.76 0.00 72092 comp supp mileage 5/3112 165 5/10/2012 05/2012 Jennifer Eells(pe1165je) P- 283721 pc051012 54.00 0.00 774.92 postage 165 5/14/2012 0512012 Office Depot (of08804) P- 283720 609740015001pr 37.48 0.00 812.40 pope,, frame, darn etc. 165 5/21/2012 05/2012 CommonBoad teasing (chc) P- 282992 966348 507.84 0.00 1,320.24 camp Supp 04/20- 05/2012 Net Change= 647.99 1,320.24 = Ending Balance = 2010 -46330 Minor Equipment 11,223.04 = Bn9innim Balance = Net Change =0.00 11,223.04 = Ending Balance = 2160 -46330 Main. &Construct Materials 2,801.70 = Beginning Balance = 165 5/10/2012 05/2012 Jennifer Eells( pet165je) P- 283721 pc051012 4.60 0.00 2,806.30 bar grip Net Change =4.60 2,806.30 = Ending Balance = 2171 -46330 General Supplies 1,427.99 = Beginning Balance = 165 5/18/2012 05/2012 HD Supply Facilities Maintenance (home)) P- 284529 9115293223 31.48 0.00 1,459.42 duster 165 5/10/2012 05/2012 HD Supply Facilities Maintenance (home)) P- 284531 9I152704B2pvn 102.52 0.00 1,561.99 gloves, trash liners etc. 165 5/22/2012 05/2012 Byrn Supply Company (ryco) P- 284534 35897pvn 112.60 0.00 1,674.59 air freshener Net Change= 246.60 1,674.59 = Ending Balance = 3040 -46330 Legal Fees 63.00 = Beginning Balance = Net Change =0.00 63.00 = Ending Balance = 3060 -46330 Management Services 19,651.00 = Beginning Balance = 165 5/31/2012 05/2012 Commoneond Housing (chc) P- 284233 970432 13,524.00 0.00 33,175.00 mgmt fees 05/12 165 5131/2012 05/2012 :PostRecurring Monthly recurring entry J- 136534 RC 0.00 8,752.00 24,423.00 R/C CHIC PR Mgmt Fee Net Change = 4,772.00 24,423.00 = Ending Balance = 31(10 -46330 Protective Services 3,847.73 = Beginning Balance = 165 4/21/2012 05/2012 C & D Communications, Inc. (c &dc) P- 283232 23906pvn 97.57 0.00 3,945.30 Fife alarm panel work 4112 165 5/4/2012 05/2012 ANT Security Services Inc. (adts) P- 202349 70836298 101.23 0.00 4,046.53 Alarm on 5 /04 165 5/15/2012 05/2012 Wellington Security Systems (wOM) P- 282962 97924p a 2,096.91 0.00 6,143.44 SES TEC1 entry system Net Change= 2,295.71 6,143.44 = Ending Balance = 3210 -46330 Telephone & Telegraph 1,392.33 = Beginning Balance = 165 5/1/2012 05/2012 Level One (love) P- 281126 241403 -INpvn 76.52 0.00 1,468.85 answ svc etc. 5/12 165 5/42012 0512012 Comcesl(comc3474) P- 281093 8772105050196: 49.99 0.00 1,518.84 Internet svc 5111 -6/10 165 5/7/2012 05/2012 Centa,Hak (ce,,0115) P- 282960 7637883970 /051 38.82 0.00 1,557.71 phone svc 5/02 -6/05 165 511112012 05/2012 MCI Comm Service (mcic3718) P- 283719 6N956961/04121 30.11 0.00 1,587.82 phone svc 4/11 -5/10 Net Change= 195.49 1,587.82 = Ending Balance = 3430 -46330 Advertising Other -94.05 = Beginning Balance = Net Change =0.00 -94.05 = Ending Balance = 3600 -46330 Insurance & Bonds 6,967.00 = Be9lnning Balance = 165 5/31/2012 05/2012 :PostRecurring Monthly recurring entry 3- 136534 RC 1,741.25 0.00 8,708.75 C of Columbia Heights Ins At Net Change = 1,741.75 8,708.75 = Ending Balance = 3810 -46330 Electric 9,578.78 = Beginning Balance = 165 5/1112012 05/2012 Xcel Energy (xcei) P-282403 5150441553/041 3,323.69 0.00 12,902.47 elan svc 4/04 -5/05 Net Change = 3,323.69 12,902.47 = Ending Balance = 3820 -46330 Water 1,778.18 = Beginning Balance = Net Change =0.00 1,778.18 = Ending Balance = 3830 -46330 Gas 10,596.84 = Beginning Balance = 165 5/4/2012 05/2012 CenterPOlnL Energy (cent) P- 281643 55199657/0412 1,521.32 0.00 12,118.16 as svc 4/03 -5102 Net Change= 1,521.32 12,118.16 = Ending Balance= 3840 -46330 Refuse 2,820.15 = Beginning Balance = Net Change =0.00 2,820.15 = gaging Balance = Page I of 2 6/13/2012 10:16 AM Pmoymw Villa -North (165) General Ledger Period = May 2012 Book = Accrual Property Data Period Person/ Description Control Reference Debit Credit Balance Remarks 3850 -46330 Sewer 1,115.48 = Beginning Balance = Net Change =0.00 1,115.48 = Ending Balance = 4000-46330 Repair& Maint. Services 13,129.95 = Beglnning Balance = 165 413012012 05/2012 SFB Painting, Inc (bfbp) P- 282951 4302012pvn 500.00 0.00 13,629.95 painting - 210, 708 165 5/[/2012 05/2012 NI Metro Lawn & Snow, LLC (al1m2138) P- 282348 1850pvn 482.66 0.00 14,112.61 Spring clean up etc 4/04 -41 165 5/t /2012 05/2012 Kone Inc.(ame) P- 283218 220908013pvn 688.17 0.00 14,800.78 eire main[- 5112 165 5/2/2012 05/2012 Wagner SOB Company, les. (wa9n8150) P- 281127 12- 151 360.42 0.00 15,161.20 sprklr sys maint - 2012 165 5/9/2012 05/2012 K.O. Cleaning and Restoration LLC food) P- 282961 2087pvn 172.50 0.00 15,333.70 strip /wax community room, 165 5/10/2012 05/2012 )mailer Calls (pet165Je) P-283721 pc051012 57.29 0100 15,390.99 peat moss, flowers 165 5/1512012 0512012 Adam's Pest Coal.), Inc.(adam) P-283717 71 48.97 0.00 15,439.96 pest svc 5/15 Net Change= 2,310.01 15,439.96 = Ending Balance = 4050 -46330 Garage, Labor Burd. 161.15 = Beginning Balance = Net Change =0.00 161.15 = Ending Balance = 4100 -46330 Rents & Leases 313,50 = Beginning Balance = 165 4/30/2012 05/2012 Multihousing Credit Control (mWtl) P- 282351 12040387 180.00 0.00 493.50 eckgrud cks 4/12 Net Change= 180.00 493,50 = Ending Balance = 4100 -46330 Mscellaneome Charges 63.00 = Be9lnning Balance = 165 5/10/2012 0512012 Jennifer tells( pet165je) P- 283721 pc051012 19.10 0.00 82.10 keys Net Change =19.10 82.10 = Ending Balance = 4315 -46330 PILOT 7,401.20 = Beginning Balance = 165 5/31/2012 05/2012 :POstReaaring Monthly recurring entry 1- 136534 PC 1,850.30 0.00 9,251.50 Anoka Cty Property Tax Accr Net Change= 1,850.30 9,251.50 = Ending Balance = 4390 -46330 Taxes & Licenses 1,243.38 = Beginning Galore. = Net Change =0,00 1,243.38 = Ending Balance = 4500 -46330 Administrative Expenses 6,813.98 = Beginning Balance = Net Change =0.00 6,613.98 = Ending Balance = 4850 -46330 Interest on Deposits 53.37 = Beginning Balance = 165 5/31/2012 0512012 Sec Dep interest accrual J-137508 GJ1 13.66 0.00 67.03 Sec Rep Interest accrual Net Change =13.66 67.03 = Ending Balance = 5120-46330 Building & Improvements 3,773.35 = Beginning Balance = Net Change =0.00 1,773.35 = Ending Balance = 36,626.22 8,752.00 Page 2 of 2 I3 Parkview Villa North 06/0412012 Bank Reconciliation Report 05/31/2012 5016456 Balance Per Bank Statement as of 05/31/2012 32,102.73 Outstanding Checks Check dale Check number Payee Amount 02/09/2011 1199 court325 - Court Administration 55.00 02/09/2011 1200 court325 - Court Administration 320.00 05/23/2012 1709 acts - ADT Security Services Inc. 101.23 05/31/2012 1720 - adam - Adam's Pest Control, Inc. 48.97 05/31/2012 1721 c &dc - C & D Communications, Inc. 97.57 05/31/2012 1722 kone - Kone Inc. 688.17 05131/2012 1723 mcic3718 - MCI Comm Service 30.11 05/31/2012 1724 offi8804 - Office Depot 37.48 05131/2012 1725 pet165je - Jennifer Eells 134.99 Less: Outstanding Checks buck8411 - Buckeye Cleaning Centers 1,513.52 05/31/2012 Reconciled Bank Balance 30,589.21 Balance per GL as of 05/3112012 30,589.21 Reconciled Balance Per G/L 30,589.21 Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) 0.00 Cleared Items.: Cleared Checks Date Tran # Notes Amount Date Cleared 04/25/2012. 1687 home7 - HD Supply Facilities Maintenance 70.86 05/31/2012 04125/2012 1688 kod - K.O. Cleaning and Restoration LLC 400.00 0513112012 05/0212012 1689 chc - CommonBond Housing 10,424.82 05/31/2012 05/02/2012 1690 home7 - HD Supply Facilities Maintenance 136.19 05/31/2012 05/02/2012 1691 mcic3718 - MCI Comm Service 16.91 05131/2012 0510212012 1692 sher4110 - Sherwin- Williams Co. 298.45 05131/2012 05/09/2012 1693 adam - Adam's Pest Control, Inc. 48.97 0513112012 05/09/2012 1694 buck8411 - Buckeye Cleaning Centers 80.88 05/31/2012 05/09/2012 1695 c &dc - C & D Communications, Inc. 180.73 05/31/2012 05109/2012 1696 home32 - Home Depot Credit Services 71.61 05/31/2012 05/09/2012 1697 kenn - Kennedy & Graven, Chartered 63.00 05131/2012 05/0912012 1698 kod - K.O. Cleaning and Restoration LLC 180.00 05/31/2012 parkview Villa North 06/0412012 Bank Reconciliation Report 05/31/2012 5016456 Cleared Checks Date Tran # Notes Amount Date Cleared 05/09/2012 1699 offi658 - Office of Enterprise Technology 132.66 05/31/2012 05/09/2012 1700 offi8804 - Office Depot 289,58 05/31/2012 05/09/2012 1701 sher4110 - Sherwin- Williams Co. 101.72 05/31/2012 05/0912012 1702 taxa - Anoka County 22,579.80 05/3112012 05/16/2012 1703 cent - CenterPoint Energy 1,521.32 05/3112012 05/16/2012 1704 chc - CommonBond Housing 17.76 05/3112012 05/16/2012 1705 comc3474 - Comeast 49.99 05/31/2012 05/16/2012 1706 leve - Level One 76.52 05/31/2012 05/16/2012 1707 wagn8150 -Wagner Sod Company, Inc. 360.42 05/31/2012 05/17/2012 1708 t0004106 - Didovic 207.36 05/31/2012 05/2312012 1710 allm2138 - All Metro Lawn & Snow, LLC 482.66 05/3112012 05/23/2012 1711 bfbp - BFB Painting, Inc. 500.00 05/31/2012 05/23/2012 1712 cent9115 - Centuryl-ink 38.87 0513112012 05/23/2012 1713 chc - CommonBond Housing 507.84 05/31/2012 05/2312012 1714 kod - K.O. Cleaning and Restoration LLC 172.50 05/31/2012 05/23/2012 1715 multi - Multihousing Credit Control 180.00 05/31/2012 05/23/2012 1716 offi8804 - Office Depot 2.46 05/31/2012 05/23/2012 1717 sarc - Sarcom, Inc. 28.45 05/31/2012 05/23/2012 1718 wel14 - Wellington Security Systems 2,096.91 05/31/2012 05/23/2012 1719 xcel - Xcel Energy 3,323.69 05/3112012 Total Cleared Checks 44,642.93 Cleared Deposits Date Tran # Notes Amount Date Cleared 05/01/2012 403 Operations 6,876.00 05/31/2012 05/03/2012 404 deposits 11,693.00 05/31/2012 05104/2012 406 operations 7,283.00 05/31/2012 05107/2012 405 operations 3,128.00 05/3112012 05107/2012 407 operations 1,395.00 05/31/2012 05/1112012 408 operations - 280.00 05/3112012 05/17/2012 410 laundry $ 146.69 05/31/2012 Total Cleared, Deposits 30,781.69 l� Date 5/31/12 Page 1 Primary Account @XXXXX @6456 Enclosures 39 BRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- CALL OR STOP BY ONE OF OUR BRANCHES TODAY TO SPEAK WITH A PERSONAL BANKER OR TELLER REGARDING A NORTHEAST BANK VISA CARD. FEATURES INCLUDE NO ANNUAL FEE, 0% INTRODUCTORY APR FOR BALANCE TRANSFERS FOR FIRST SIX MONTHS, COMPETITIVE Date RATES AND A REWARDS PROGRAM. Amount Check# EQUAL OPPORTUNITY LENDER DEPOSIT NORTHEAST PUBLIC FUNDS ACCT Amount Number of Images 39 Account Number @XXXXX 06456 Statement Dates 5/01/12 thru 5/31/12 Previous Balance 45,963.97 5/03 Days in the Statement Period 31 7 Deposits /Credits 30,781.69 1696 Average Ledger 50,424 32 Checks /Debits 44,642.93 10,424.82 Average Collected 49,091 Service Charge 260.00 .00 5/17 DDA REGULAR Interest Paid 146.69 .00 1698 180.00 Ending Balance 32,102.73 1691 16.91 Deposits and Credits Date Description Amount Check# 5/01 DDA REGULAR DEPOSIT 6,876.00 Amount 5/03 DDA REGULAR DEPOSIT 11,693.00 5/04 DDA REGULAR DEPOSIT 7,283.00 5/03 5/07 DDA REGULAR DEPOSIT 1,395.00 1696 5/07 DDA REGULAR DEPOSIT 3,128.00 10,424.82 5 /11 DDA REGULAR DEPOSIT 260.00 5/17 DDA REGULAR DEPOSIT 146.69 5/17 Checks in serial order Date Check# Amount Date Check# Amount 5/01 1687 70.86 5/17 1695 180.73 5/03 1688 400.00 5/15 1696 71.61 5/04 1689 10,424.82 5/14 1697 63.00 5/08 1690 136.19 5/17 1698 180.00 5/09 1691 16.91 5/17 1699 132.66 5/09 1692 298.45 5/17 1700 289.58 5/14 1693 48.97 5/16 1701 101.72 5/15 1694 80.88 5/16 1702 22,579.80 * Indicates skip in check numbers I� Date 5/31/12 Page 2 Primary Account @XXXXX @6456 Enclosures 39 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6456 (Continued) Checks in serial order Date Check# Amount Date Check# Amount 5/23 1703 1,521.32 5/30 1712 38.87 5/18 1704 17.76 5/25 1713 507.84 5/24 1705 49.99 5/30 1714 172.50 5/21 1706 76.52 5/29 1715 180.00 5/21 1707 360.42 5/30 1716 2.46 5/24 1708 207.36 5/29 1717 28.45 5/31 1710* 482.66 5/29 1718 2,096.91 5/30 1711 500.00 5/29 1719 3,323.69 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 5/O1 52,769.11 5/14 65,139.77 5/24 39,436.11 5/03 64,062.11 5/15 64,987.28 5/25 38,928.27 5/04 60,920.29 5/16 42,305.76 5/29 33,299.22 5/07 65,443.29 5/17 41,669.48 5/30 32,585.39 5 /08 65,307.10 5/18 41,651.72 5/31 32,102.73 5/09 64,991.74 5/21 41,214.78 5/11 65,251.74 5/23 39,693.46 * * * E N D O F S T A T E M E N T II Payment Summary Bank= 165opr AND mm /yy= 05/2012- 05/2012 AND All Checks =Yes AND Include Voids -All Checks 1`� Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkvew Villa North 1689 chc - CommonBOnd Housing 05/02/2012 05/2012 10,424.82 165opr - Parkview Villa North 1690 home7 - HD Supply Facilities Maintenance 05/02/2012 05/2012 136.19 165opr - Parkview Villa North 1691 mcic3718 - MCI Comm Service 05/02/2012 05/2012 16.91 165opr - Parkview Villa North 1692 sher4110 - Sherwin - Williams Co. 05/02/2012 05/2012 298.45 1650pr - Parkview Villa North 1693 adam - Adam's Pest Control, Inc. 05/09/2012 05/2012 48.97 165opr - Parkview Villa North 1694 buck8411 - Buckeye Cleaning Centers 05/09/2012 05/2012 80.88 165opr - Parkview Villa North 1695 c &dc - C & D Communications, Inc. 05/09/2012 05/2012 180.73 165opr - Parkview Villa North 1696 horri - Home Depot Credit Services 05/09/2012 05/2012 71.61 165opr - Parkview Villa North 1697 kern - Kennedy & Graven, Chartered 05/09/2012 05/2012 63.00 165opr - Parkview Villa North 1698 kocl - K.O. Cleaning and Restoration LLC 05/09/2012 05/2012 180.00 165opr - Parkview Villa North 1699 offi658 - Office of Enterprise Technology 05/09/2012 05/2012 132.66 165opr - Parkview Villa North 1700 offi8804 - Office Depot 05/09/2012 05/2012 289.58 165opr - Parkview Villa North 1701 sher4110 - Sherwin- Williams Co. 05/09/2012 05/2012 101.72 165opr - Parkview Villa North 1702 taxa - Anoka County 05/09/2012 05/2012 22,579.80 165opr- Parkview Villa North 1703 cent - CenterPoint Energy 05/16/2012 05/2012 1,521.32 1650pr - Parkview Villa North 1704 chc - Common Bond Housing 05/16/2012 05/2012 17.76 165opr- Parkview Villa North 1705 comc3474 - Comcast 05/16/2012 05/2012 49.99 165opr - Parkview Villa North 1706 leve - Level One 05/16/2012 05/2012 76.52 165opr - Parkview Villa North 1707 wagn8150 - Wagner Sod Company, Inc. 05/16/2012 05/2012 360.42 1650pr - Parkview Villa North 1708 10004106 - Didovic 05/17/2012 05/2012 207.36 165opr - Parkview Villa North 1709 acts - ADT Security Services Inc, 05/23/2012 05/2012 101.23 165opr - Parkview Villa North 1710 allm2138 - All Metro Lawn & Snow, LLC 05/23/2012 05/2012 482.66 165opr - Parkview Villa North 1711 bfbp - BFB Painting, Inc. 05/23/2012 05/2012 500.00 165opr - Parkview Villa North 1712 cent9115 - Century Link 05/23/2012 05/2012 38.87 165opr - Parkview Villa North 1713 chc - Common Bond Housing 05/23/2012 05/2012 507.84 165opr - Parkview Villa North 1714 kocl - K.O. Cleaning and Restoration LLC 05/23/2012 05/2012 172.50 165opr - Parkview Villa North 1715 multi - Multihousing Credit Control 05/23/2012 05/2012 180.00 165opr - Parkview Villa North 1716 off18804 - Office Depot 05/23/2012 05/2012 2.46 165opr - Parkview Villa North 1717 sarc - Sarcom, Inc. 05/23/2012 05/2012 28.45 165opr- Parkview Villa North 1718 we114 - Wellington Security Systems 05/23/2012 05/2012 2,096.91 165opr - Parkview Villa North 1719 xcel - Xcel Energy 05/23/2012 05/2012 3,323.69 165opr - Parkview Villa North 1720 adam - Adam's Pest Control, Inc. 05/31/2012 05/2012 48.97 165opr - Parkview Villa North 1721 c &dc - C & D Communications, Inc. 05/31/2012 05/2012 97.57 165opr - Parkview Villa North 1722 kone - Kone Inc. 05/31/2012 05/2012 688.17 1650pr - Parkview Villa North 1723 mcic3718 - MCI Comm Service 05/31/2012 05/2012 30.11 165opr - Parkview Villa North 1724 ofh8804 - Office Depot 05/31/2012 05/2012 37.48 165opr - Parkview Villa North 1725 pet165je - Jennifer Eells 05/31/2012 05/2012 134.99 45,310.59 1`� Parkview Villa South Financial Statement Overview May 2012 Revenue: Occupancy for the month of May was 87% occupied Total Revenue was slightly lower than budget amount (unfavorable) this is due to vacancy Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising costs were under budget (favorable). Office Supplies were under budget (favorable) There were no Legal Expenses billed out for May. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing Water and Sewer were not billed in May Operating and Maintenance Expense Operating and Maintenance Expenses were under budget (favorable). Exterminating Contract was under budget (favorable) Garbage and Trash Removal were under budget (favorable); however this is a quarterly billing. Repairs Material and Contract costs were under budget (favorable). Elevator Contract is under budget (favorable) Heating and Cooling Maint and Repairs was over budget (unfavorable) and reflects the cost of a zone valve replacement Decorating supplies costs were under budget (favorable) lq x O O O O OO OO OO M V OO OO OO OO OO O O � �o ON O O V O O O O O O O O NO In N O NOO O O O N cT O N N r 0 0 MO r r M w N O V W M N M v p M a tL OONO)N000OOJO'- >' Mo N N O MM N M(OO M V (? 17 ONZ O N O o i � y^ � I O N O O r N N N N N m m N N V' O V M I� (O N N V i N � YI N O 0) (O O N fO N N N O V N M-0 N N M ;. I v v v I N'. m r 0 I O N N O` N N N N N O O N N O M N (O N r O N p m (O N Ny O O M N MOM N N m O M V N M M r `• M N N M (O W M N f O N t D O V m O r N O N N O NON N I O O n O (NO O O O O V O .tlU epy OO �NN O 16 ONM�O m001� W MM M (MO MA W� M T O O D O M O O O O O O cq N o � N � a V Pp rp rp O r O M (O O O O M N O N ttI O m r N M M M O N N O N m O N M M W N W I (OTOM�OO W OOM •�! 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Em v m �cc K -c Z ° W a�jm �w = ;� 20 Q c �d L m LL r -n ul I �d v d > E mo d m t _ " aa w > 0m Z O N N O Q a On CU `J - =2 Z ` � Q W E x (L Q c N ca Cl N o�- v a ° ¢ v 8 a co m° ti N q O O o O O O 0 O 0 O O O O O 0 O O 0 O O 0 O 0 O 0 o 0 O 0 O 0 0 0 0 00 0 O 0 O 0 O a O o o¢ 0 0 0 O O O O 0 O O O o f D N N O O O O O O O O o w O O D o O O 1N D D O R N D O O O D O o LQ (O D ON O O O D IV IV (O M (V N N D) O R N D O N r N M f0 O V M N V M O N M N O r Q M M r r M N N Q N r M O O -r O O lD (O r m N O m O V m r r N m m N O _ OOJ V N O)IN (O D CIrO Z y d'm t0 N V MI�z(M N N1� l(�1 O MOO m N N. -c] d' O N O M m O N M O N N m M N N O m NN MMM O�-I� m � N N m mO0mN0 M N 0r r M r0 T y e1 O O7 Vl N N O 'U m fV IV C'I O (D m lV V m (V O (O 01 N M 1N W N N O N M O pMj M M N 02 (D C M M N M r O V N M M N O N N '- N Oct �- 0-m m N M r r ry 0000 0 O N O N O N N O OJ O N N N O M 0 0 0 0 (O O M O M r N O M l D (O O M O o 0 o m N m 0N 0 M M N O O o O O O O O p o N � C m fV D m i (V (V M L(> (l1 - M (V N 'N N O r O (D �M V O O (D O O N m m O 0 O] N 7 N M f D M (O m 1 D M V m V m 0 N m N N 1 M � M O M O N O V r ' N r -CL Yj M N- W M N .- .- V N N N M r N ONO O O O O M M O O O O (D O M Q m N M Q O M O r Q_ M m O M m O N O N N M O O M o N N N r O M M O O (p m M O( M m 0 (h 0 6 z N( w Z O M O O) p u? o d' m O N O m N V o O O O O O N O q f N O r m r r N m M N N m O N -' � m O N N O O M M o N O O m M 0 O 0 N N m lD r 1V ( (p pj O M o N O O � O " � V M O M M 4 O M I V M r M w D V � �NNNID NtDm c' V MN MO"N N � o O O O O 00000 M O r O r N N a O r M M O M p 0 0 0 MLD m O m r� O (D M(`]o M0000 c O r O O O O O O O O O O O A O N V O O M N` N M N O O O m M O O N r m O N m N V lD m M O r N M r N N N r O r m O O O o O O O M O M moo O N O N M r O V o O O O r o N m O O N O M O O m o V N O O N 0 0 0 N m O O m m O m M N O OmO ID (9 ONOONO(9 cM Dirooro CV M o m N M" .6 r mom N 1f1 (y fV M M O m m N O N (O m N IQ N �- N M r M M M O O N xx X M ~ K N N O N L d E Fo C N m F N m C 0 E o u m E c c U m a� p m ca C ., MOT n . °� N LL 'c m A U o m o U pUtfn N Nv, m ( M U N J wy U C i0 1/� T N o 'Q "o M a > o � 0 m o m~ N v 6N 2 .i O d a . C9 wUU C7 ry LwxnaOv m o T9 j 0 H f- a 02 o� g 00 00 0 0 00 0 00 00 0 0 M 00 �(pp N'. N N W 0 0 0 0 0 0 0 o O d 0 C? 0 0 O o O o 0 Ci O O O C, M M N N N N M M m m > 0 v v v .' M � � � M O O r N�I�• m O 0 cO l° Tm C7 M M N N r m M 71 NN N M r r MOJ N I O r M M � a v m vv vv of m r rp,. m N m O 00 00 O 0 N N O O 00 O G m 0 O v o oro N i mi N m 00 00 0 0 0 0 M N o 0 00 O N 00 00 O N NI N O V M M Cr0 Cr° O O °. C(1 T. (° � r 0 'W! o mm m rn m m r it N N N Ch M r N- O b M M O O O 'O 000 N O 1CpN N OJ Crq<r° t 0 0 m N m °N) 0) cy -Cl W N pOj a: i O O O O O O O N N m C5 a 00 do 0 o mro ¢p m m Lq m r o F', ui n a C C C C W d N M W 2 C z N@ 41 n m O rL c' 2 Lb m C u m z d a c � c `o 0 n w N y nooS F L^ ° '6 Imo ° o n A Qmo z m v .@ rna G o a o w ¢ 02 o� g Parkview Villa South (166) Balance May 2012 Books = Accrual May -12 Assets 40,203.05 10100 Cash Balance 186.00 10200 Petty Cash 713,970.36 10400 Investments 256.74 11300 Rent Receivable 22210 Revenue Collected in Advance 642.00 11500 Accounts Receivable 24,689.22 Total Liabilities 755,258.15 Total Assets Liabilities 6,456.89 20200 Accounts Payable 4,206.25 20210 Accrued Other Expenses 8,513.78 22000 Deposits 5,129.30 22200 Accrued PILOT 22210 Revenue Collected in Advance 383.00 24,689.22 Total Liabilities Fund Balance 730,568.93 25300 Fund Balance 730,568.93 Total Fund Balance Total Liabilities and Fund Balance 755,258.15 Parkview Villa-South (166) Income Statement For The Period Ending May 2012 Books = Accrual Month to Date 0/0 Year to Date Revenue 34.84 0.14% 261.68 0.20% 36220 -46340 Gen. Government Rents 24,142.49 9431% 124,551.22 95.61% 36225-46340 Nondwelling Rents 480.00 1.88% 2,493.00 1.91% 36290 -46340 Other Miscellaneous Revenue 869.68 3.41% 3,228.56 2.48% 2171 -46340 General Supplies - 0.00% - 0.00% 39120 -46340 Recovery Damage City 364.07 1.43% 2,752.44 2.110/0 Total Supplies 25,492.17 100.000/0 130,272.78 100.000/0 Total Revenue Telephone & Telegraph 87.84 0.34% 637.17 Expenses Personal Services 1000 -46340 Accrued Salaries 3,932.00 15.42% 19,033.00 14.61% Total Personal Services 3,932.00 15.42 " /a 19,033.00 14.61% Supplies 2000 -46340 Office Supplies 34.84 0.14% 261.68 0.20% 32.07 0.13% 1,181.15 0.91% 2010 -46340 Minor Equipment 3050-46340 2160 -46340 Maint. & Construct Materials 0.00 0.00% 0.00 0.00% 2171 -46340 General Supplies 297.16 1.17% 1,309.61 1.01% 10,929.00 364.07 1.43% 2,752.44 2.110/0 Total Supplies 6.39% 1,753.86 1.35% Other Services & Charges A 0.00 0.00% 0.00 0.00% 3040 -46340 Legal Fees 3050-46340 Expert & Professional Services 0.00 0.00% 0.00 0.00% 3060-46340 Management Services 2,126.00 8.34% 10,929.00 8.39% 3100-46340 Protective Services 1,628.82 6.39% 1,753.86 1.35% 3210 -46340 Telephone & Telegraph 87.84 0.34% 637.17 0.49% 0.00 0.00% 820.00 0.63% 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 841.25 3.30% 4,206.25 3.23% 1,351.50 5.30% 5,345.80 4.10% 3810 -46340 Electric 0.00 0.00% 1,049.47 0.81% 3820 -46390 Water 633.30 2.48% 6,290.90 4.83% 3830 -46340 Gas 0.00 0.00% 1,267.02 0.97% 3840 -46340 Refuse 0.00 0.00% 508.64 0.39% 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 2,423.07 9.51% 16,253.25 12.48% 4050 -46340 Garage, Labor Burd. 0.00 0.00% 72,40 0.06% 36.75 0.140% 96,75 0.07% 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 13.00 0.00% 38.58 0.03% 1,059.66 4.16% 5,298.30 4.07% 4315 -46340 PILOT 0.00 0.00% 558.62 0.43% 4390 -46340 Taxes & Licenses 0.00 0.00% 3,242.08 2.49% 4500 -46340 Administrative Expenses 6.87 0.03% 35.49 0.03% 4850 -46340 Interest on Deposits Total Other Services & Charges 10,208.06 40.04% 58,403.58 44.83% A Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00 0.00% 0.00% 14,504.13 56.90% 80,189.02 61.55% 10,988.04 43.10% 50,083.76 38.45% �12 Parkview Villa South (166) Cash Flow Statement Period = May 2012 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4050 Garage, Labor Burd, 4100 Rents & Licenses 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Month to Date 24,142.49 480.00 869.68 0.00 25,492.17 3,932.00 3,932.00 34.84 32.07 0.00 297.16 364.07 0.00 2,126.00 1,628.82 87.84 0.00 841.25 1,351.50 0.00 633.30 0.00 0.00 2,423.07 0.00 36.75 13.00 1,059.66 0.00 0.00 6.87 10,208.06 14,504.13 r� Parkview Villa South (166) Cash Flow Statement Period = May 2012 Excess (Deficit) Revenue over Expenses Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 10,988.04 0.00 0.00 (16.49) (613.00) 0.00 157.01 841.25 (581.70) (11,825.21) 101.00 (11,937.14) (949.10) Cash End Cash Difference 41,152.15 40,203.05 (949.10) 186.00 186.00 - 713,970.36 713,970.36 - 755,308.51 754,359.41 (949.10) a1 6/13/201210:15 AM Parkview Villa South (166) General Ledger Period = May 2012 Book = Accrual Property Date Period Person / Descrlpti Control kReference Debit l Credit Balance Remarks 1000 -46340 Salaries- Office 15,101.00 = Beginning Balance = 166 5/31/2012 0512012 :PostRecurring Rec 3- 136535 RC 3,932.00 0.00 19,033.00 R/C CHC PR Mg nt Fee Net Change = 3,932.00 19,033.00 = Ending Balance = 2000 -46340 Office Supplies 226.84 = Beginning Balance = 166 4/6/2012 05/2012 Jennifer tells (poll P- 283729 pc040612 18100 0.00 244.84 Plumbing svc 4/25 166 5/14/2012 0512012 Office Depot (offiOF P- 283725 6097400150, 16.84 0.00 261.68 doc frames, paper etc. Net Change =34.84 261.68 = Ending Balance = 2010 -46340 Minor Equipment 1,149.08 = Beginning Balance = 166 4/6/2012 05/2012 Jennifer Fells he,tl P- 283729 pc040612 32.07 0.00 1,161.15 Plumbing svc 4/25 Net Change =32.07 1,181.15 = Ending Balance = 2171 -46340 General Supplies 1,012.45 = Beginning Balance = 166 4/24/2012 05/2012 HD Supply Faclfitha P- 281130 9114784132 178.21 0.00 1,190.66 hvac zone valve 166 5/15/2012 05/2012 Frattalone'c /Metro. P- 283821 11504/R 22.30 0.00 1,212.96 bulb, squeegee adapter etc. 166 5/1812012 05/2012 HD Supply Fadilitle: P- 284536 9115270482, 46.06 0.00 1,259.D2 gloves, trash liners etc. 166 5/22/2012 05/2012 Ryco Supply Comp; P- 284537 35897pvs 50.59 0100 1,309.61 air freshener Net Change= 297.16 1,309.61 = Ending Balance = 3060 -46340 Management Services 8,803,00 = Beginning Balance = 166 5/3112012 05/2012 Commaimend Ham P- 284235 970438 6,058.00 0.00 14,861.00 mgmt fees 05/12 166 5/31/2012 05/2012 :PostRecurring Rec 3- 136535 RC 0.00 3,932.00 10,929.00 R/C CHIC PR M9nnt Fee Net Change= 2,126.00 10,929.00 = Ending Balance = 3100 -46340 Protective Services 125.04 = Beginning Balance = 166 4130/2012 05/2012 Olsen Fire Inspectii P- 281133 54788 641.25 0.00 766.29 butterfly w /tamper rplc per quol 166 5/4/2012 05/2012 ADT Security Servh P- 282355 70836298p, 45.40 0.00 811.77 Svc call 5/04 166 5/15/2012 05/2012 Wellington Security P- 282976 97924 942.09 0100 1,753.86 last- SESTEClcntrysys Net Charge= 1,628.82 1,753.86 = Ending Balance = 3210 -46340 Telephone & Telegraph 549.33 = Beginning Balance = 166 5/1/2012 05/2012 Level One (leve) P- 281131 241403 -INp, 34.38 0.00 583.71 answ svc etc. 5/12 166 512/2012 05/2012 Comcast(con-047 P- 281094 8772105050 22.46 0.00 606.17 Internet svc 5/11 -6/10 166 5/7/2012 05/2012 Centuryl-ink (cent9 P- 282986 7637883978, 17.47 0.00 623.64 phone svc 5/07 -6/05 166 5/11/2012 05/2012 MCI Comm Service P- 283724 6N956961/0- 13.53 0.00 637.17 phone svc 4/11 -5/10 Net Change =87.84 637.17 = Ending Balance = 3430 -46340 Advertising Other 820.00 = Beginning Balance = Net Change=0.00 820.00 = Ending Balance = 3600 -46340 Insurance & Bonds 3,365.00 = Beginning Balance = 166 5/31/2012 05/2012 :PostRecurring Rec )- 136535 RC 841.25 0.00 4,206.25 C of Columbia Heights Ins Accd Net Charge= 841,25 4,206.25 = Ending Balance = 3810 -46340 Electric 3,994.30 o Beginning Balance = 166 5111/2012 05/2012 Xcel Energy (zeal) P- 282405 5150441553, 1,351.50 0100 5,345.80 died svc 4/04 -5/05 Net Change = 1,351.50 5,345.80 = Ending Balance = 3820 -46340 Water 1,049.47 = Beginning Balance = Net Change =0.00 1,049.47 = Ending Balance = 3830 -46340 Gas 5,657.60 = Beginning Balance = 166 517/2012 05/2012 CenterPoint Energy P- 281959 55271324/0, 633.30 0.00 6,290.90 gas svc 4/04 -5/03 Net Change= 633.30 61290.90 = Ending Balance = 3840 -46340 Refuse 1,267.02 = Beginning Balance = Net Change =0.00 1,267.02 = Ending Balance = 3850 -46340 Sewer 508.64 = Beginning Balance = Net Change =0.00 508.64 = Ending Balance = 4000 -46340 Repair & Maint. Services 13,830.18 = Beginning Balance= 166 4/27/2012 0512012 Cummins Wave, 19-281129 100 -92533 430.51 0.00 14,260.69 standby gen, block htr rdd svc 166 4/30/2012 05/2012 BFB Painting, Inc. ( P- 282963 04302012pv! 250.00 0.00 14,510.69 painting - 425 Page 1 of 2 jo Z 6/13/2012 10:15 AM 4050 -46340 Garage, Labor Chad. Net Change =0.00 4100 -46340 Rents & Leases 166 4/30/2012 05/2012 Multlhousing Credit P- 282359 12040388 166 5/11/2012 05/2012 Com ncr Band Hom P- 281733 965140 Net Change =36.75 4300 -46340 Miscellaneous Charges 166 4/27/2012 05/2012 City Wide Locksmit P- 281128 130525 Net Change =13.00 4315 -46340 PILOT 166 5/31/2012 05/2012 :PostRecurring Roe 1- 136535 RC Net Change= 1,059.66 4390 -46340 Taxes & Licenses Net Change =0.00 4500 -46340 Administrative Expenses Net Change =0.00 6387 Interest Expense- Security Deposits 166 5/31/2012 05/2012 See Dep interest as)- 137512 C31 Net Change =6.87 Page 2 of 2 72.40 = Beginning Balance = 72.40 = Ending Balance = 60.00 = Beginning Balance = 30.OD 0.00 90.00 bckgend cks 04/12 6.75 0.00 96.75 ]DIN empty verif 04/12 96.75 = Ending Balance = 25.58 = Beginning Balance = 13.00 0100 38.58 keys 38.58 = Ending Balance = 4,238.64 = Beginning Balance = 1,059.66 0.00 5,298.30 Anoka Cry Property Tax Accrual 5,298.30 = Ending Balance = 558.62 = Beginning Balance = 558.62 = Ending Balance = 31242.08 = Beginning Balance = 3,242.08 = Ending Balance = 28.62 = Beginning Balance = 6.87 0.00 35.49 Sec Dep interest accrual 35.49 = Ending Balance = 18,436.13 3,932.00 r Parkvlew Villa South (166) General Ledger Period = May 2012 Book = Accrual Property Date Period Person /DescrlPtl Control 'Reference Debit Credit Balance Remarks 166 5/1/2012 05/2012 Ail Metro Lawn & Si P- 282355 1850pvs 216.85 0100 14,227.54 spring clean up etc. 4/044/23 166 5/1/2012 05/2012 Kone Inc.(kone) P- 283723 220908013p 309.18 0.00 15,035.72 elev maint 05/12 166 5/2/2012 05/2012 Wagner Sod Comp: P- 281134 12- 1516pvs 161.93 0.00 15,198.65 spaklr sys main grog - 2012 166 5/9/2012 05/2012 K.O. Cleaning and I P- 282964 2087pvs 77.50 0.00 15,276.15 strip /wax lobby, common ran 166 5/14/2012 05/2012 LBP Mechanical, In, P-282972 W 16006 586.29 0100 15,862.44 Zone valve rplcmnt - 414 166 5/14/2012 05/2012 LBP Mechanical, In, P- 282975 W16804 201.25 0.00 16,063.69 Radiation section rmvl - 124 166 5/15/2012 05/2012 Adam's Pest COntrc P- 283722 716836pvs 22.00 0.00 16,085.69 pest svc 5115 166 5/17/2012 0512012 Direct Home Applla P- 283153 051712pvs 167.56 0.00 16,253.25 washer repair svc Net Change= 2,423.07 16,253.25 = Ending Balance = 4050 -46340 Garage, Labor Chad. Net Change =0.00 4100 -46340 Rents & Leases 166 4/30/2012 05/2012 Multlhousing Credit P- 282359 12040388 166 5/11/2012 05/2012 Com ncr Band Hom P- 281733 965140 Net Change =36.75 4300 -46340 Miscellaneous Charges 166 4/27/2012 05/2012 City Wide Locksmit P- 281128 130525 Net Change =13.00 4315 -46340 PILOT 166 5/31/2012 05/2012 :PostRecurring Roe 1- 136535 RC Net Change= 1,059.66 4390 -46340 Taxes & Licenses Net Change =0.00 4500 -46340 Administrative Expenses Net Change =0.00 6387 Interest Expense- Security Deposits 166 5/31/2012 05/2012 See Dep interest as)- 137512 C31 Net Change =6.87 Page 2 of 2 72.40 = Beginning Balance = 72.40 = Ending Balance = 60.00 = Beginning Balance = 30.OD 0.00 90.00 bckgend cks 04/12 6.75 0.00 96.75 ]DIN empty verif 04/12 96.75 = Ending Balance = 25.58 = Beginning Balance = 13.00 0100 38.58 keys 38.58 = Ending Balance = 4,238.64 = Beginning Balance = 1,059.66 0.00 5,298.30 Anoka Cry Property Tax Accrual 5,298.30 = Ending Balance = 558.62 = Beginning Balance = 558.62 = Ending Balance = 31242.08 = Beginning Balance = 3,242.08 = Ending Balance = 28.62 = Beginning Balance = 6.87 0.00 35.49 Sec Dep interest accrual 35.49 = Ending Balance = 18,436.13 3,932.00 r Parkview Villa South Bank Reconciliation Report 05/31/2012 5016464 Balance Per Bank Statement as of 05131/2012 41,643.02 outstanding Checks 06/04/2012 Check dale Check number Payee Amount 02/11/2009 389 mcic - MCI Comm Service 5.47 05/23/2012 1409 adts - ADT Security Services Inc. 45.48 05/23/2012 1414 Ibpm - -BP Mechanical, Inc 787.54 05/31/2012 1418 adam - Adam's Pest Control, Inc. 22.00 05/31/2012 1419 dire - Direct Home Appliance Services 167.56 05131/2012 1420 frat - Frattalone's /Metro Ace 22.30 0513112012 1421 kone - Kone Inc. 309.18 05/31/2012 1422 mcic3718 - MCI Comm Service 13.53 05/31/2012 1423 offi8804 - Office Depot 16.84 05/31/2012 1424 pet166je - Jennifer Eells 50.07 Less: outstanding Checks 1 1,439.97 350.00 Reconciled Bank Balance 40,203.05 Balance per GL as of 05131/2012 40,203.05 Reconciled Balance Per GIL 40,203.05 Difference (Reconciled Bank Balance And Reconciled Balance Per GIL) 0.00 Cleared Items : Cleared Checks Date Tran # Notes Amount Date Cleared 04/25/2012 1386 cent9115 - Centuryl-ink 17.47 05131/2012 04/2512012 1387 home7 - HD Supply Facilities Maintenance 31.83 05/31/2012 05/02/2012 1388 chc- CommonBond Housing 5,343.12 05/31/2012 0510212012 1389 home7 - HD Supply Facilities Maintenance 29.47 05131/2012 05/0212012 1390 mcic3718 - MCI Comm Service 7.60 05/31/2012 0510912012 1391 adam - Adam's Pest Control, Inc. 22.00 05/31/2012 0510912012 1392 buck8411 - Buckeye Cleaning Centers 36.34 05131/2012 05109/2012 1393 c &dc - C & D Communications, Inc. 125.04 05131/2012 05109/2012 1394 keel - K.O. Cleaning and Restoration LLC 350.00 05/31/2012 05109/2012 1395 off658 - Office of Enterprise Technology 59.60 05/31/2012 05/0912012 1396 off8804 - Office Depot 24.47 05/31/2012 Parkview Villa South Bank Reconciliation Report 05/31/2012 5016464 Cleared Checks Date Tran # Notes Amount 05101/2012 0510912012 1397 taxa - Anoka County 12,884.87 307 05116/2012 1398 cent - CenterPoint Energy 633.30 operations 05/16/2012 1399 chc - Commonl3ond Housing 6.75 384.00 05/16/2012 1400 city4054 - City Wide Locksmithing, Inc. 13.00 05/1712012 05/16/2012 1401 comc3474 - Comcast 22.46 05/16/2012 1402 carom - Cummins NPower LLC 430.51 05/16/2012 1403 home7 - HD Supply Facilities Maintenance 178.21 05/1612012 1404 ]eve - Level One 34.38 05/1612012 1405 olse - Olsen Fire Inspection, Inc. 641.25 05/16/2012 1406 wagn8150 - Wagner Sod Company, Inc. 161.93 05/17/2012 1407 t0005058 - Thelen 360.49 05/17/2012 1408 t0008065 - Fella 228.08 05/23/2012 1410 allm2136 - All Metro Lawn & Snow, LLC 216.85 05/23/2012 1411 bfbp - BFB Painting, Inc. 250.00 05123/2012 1412 cent9115 - Centuryl-ink 17.47 05/23/2012 1413 keel - K.O. Cleaning and Restoration LLC 77.50 05/2312012 1415 multi - Multihousing Credit Control 30.00 05/2312012 1416 well4 - Wellington Security Systems 942.09 05/2312012 1417 xcel - Xcel Energy 1,351.50 Total Cleared Checks 24,527.58 Cleared Deposits Dale Tran # Notes Amount 05101/2012 306 Operations 9,315.00 05103/2012 307 deposits 9,475.00 05104/2012 310 operations 4,207.00 05/07/2012 311 operations 384.00 05/11/2012 312. operations 1,436.00 05/1712012 314 laundry $ 146.68 Total Cleared Deposits 24,963.68 06/04/2012 Date Cleared ub /3 V NlG 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/20`12 05/3112012 05/3112012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 Date Cleared 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 05/31/2012 Date 5/31/12 Page 1 Primary Account @XXXXX @6464 Enclosures 36 ERA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- CALL OR STOP BY ONE OF OUR BRANCHES TODAY TO SPEAK WITH A PERSONAL BANKER OR TELLER REGARDING A NORTHEAST BANK VISA CARD, FEATURES INCLUDE NO ANNUAL FEE, 0°s INTRODUCTORY APR FOR BALANCE TRANSFERS FOR FIRST SIX MONTHS, COMPETITIVE RATES AND A REWARDS PROGRAM. EQUAL OPPORTUNITY LENDER NORTHEAST PUBLIC FUNDS ACCT Number of Images 36 Account Number @XXXXX 96464 Statement Dates 5/01/12 thru 5/31/12 Previous Balance 41,206.92 Days in the Statement Period 31 6 Deposits /Credits 24,963.68 Average Ledger 51,566 30 Checks /Debits 24,527.58 Average Collected 50,522 Service Charge .00 Interest Paid .00 Ending Balance 41,643.02 Deposits and Credits Date Description Amount Check# 5/01 DDA REGULAR DEPOSIT 9,315.00 Amount 5/03 DDA REGULAR DEPOSIT 9,475.00 5/04 DDA REGULAR DEPOSIT 4,207.00 5/01 5/07 DDA REGULAR DEPOSIT 384.00 1396 5/11 DDA REGULAR DEPOSIT 1,436.00 5,343.12 5/17 DDA REGULAR DEPOSIT 146.68 Checks in serial order Date Check# Amount Date Checks# Amount 5/01 1386 17.47 5/17 1395 59.60 5/01 1387 31.83 5/17 1396 24.47 5/04 1388 5,343.12 5/16 1397 12,884.87 5/08 1389 29.47 5/23 1398 633.30 5/09 1390 7.60 5/18 1399 6.75 5/14 1391 22.00 5/22 1400 13.00 5/15 1392 36.34 5/24 1401 22.46 5/17 1393 125.04 5/21 1402 430.51 5/17 1394 350.00 5/22 1403 178.21 * Indicates skip in check numbers NORTHEAST PUBLIC FUNDS ACCT Date 5/31/12 Primary Account Enclosures OXXXXX 06464 (Continued) Checks in serial order Date Balance Date Balance Date Checks{ Amount 5/14 Date Check# 5/21 1404 34.38 5/03 5/30 1411 5/21 1405 641.25 5/24 5/30 1412 5/21 1406 161.93 5/16 5/30 1413 5/23 1407 360.49 5/07 5/29 1415* 5/25 1408 228.08 5/29 5/29 1416 5/31 1410* 216.85 5/18 5/29 1417 * Indicates skip in check numbers 5/09 59,158.43 Page 2 @XXXXX @6464 36 Amount 250.00 17.47 77.50 30.00 942.09 1,351.50 Daily Date Balance Section Balance Date Balance Date Balance 5/01 50,472.62 5/14 60,572.43 5/23 44,778.97 5/03 59,947.62 5/15 60,536.09 5/24 44,756.51 5/04 58,811.50 5/16 47,651.22 5/25 44,528.43 5/07 59,195.50 5/17 47,238.79 5/29 42,204.84 5/08 59,166.03 5/18 47,232.04 5/30 41,859.87 5/09 59,158.43 5/21 45,963.97 5/31 41,643.02 5/11 60,594.43 5/22 45,772.76 * * * E N D O F S T A T E M E N T �.3 Payment Summary Bank= 166opr AND mm /yy= 05/2012- 05/2012 AND All Checks =Yes AND Include Voids =All Checks 5q Check Post Total Bank Check# Vendor Date Month Amount S66opr - Parkview Villa South 1388 chc - Common8ond Housing 05/02/2012 05/2012 5,343.12 1660pr - Parkview Villa South 1389 home7 - HD Supply Facilities Maintenance 05/02/2012 05/2012 29.47 166opr - Parkview Villa South 1390 mcic3718 - MCI Comm Service 05/02/2012 05/2012 7.60 166opr - Parkview Villa South 1391 adam - Adam's Pest Control, Inc. 05/09/2012 05/2012 22.00 166opr - Parkview Villa South 1392 buck8411 - Buckeye Cleaning Centers 05/09/2012 05/2012 36.34 166opr - Parkview Villa South 1393 c &dc - C & D Communications, Inc. 05/09/2012 05/2012 125.04 166opr - Parkview Villa South 1394 kocl - K.O. Cleaning and Restoration LLC 05/09/2012 05/2012 350.00 166opr - Parkview Villa South 1395 offi658 - Office of Enterprise Technology 05/09/2012 05/2012 59.60 166opr - Parkview Villa South 1396 offi8B04 - Office Depot 05/09/2012 05/2012 24.47 166opr- Parkview Villa South 1397 taxa - Anoka County 05/09/2012 05/2012 12,884.87 166opr- Parkview Villa South 1398 cent - Center-Point Energy 05/16/2012 05/2012 633.30 166opr - Parkview Villa South 1399 chc - Common Bond Flousing 05/16/2012 05/2012 6.75 166opr - Parkview Villa South 1400 city4054 - City Wide Locksmithing, Inc. 05/16/2012 05/2012 13.00 1660pr - Parkview Villa South 1401 comc3474 - Comcast 05/16/2012 05/2012 22.46 166opr - Parkview Villa South 1402 cumm - Cummins NPower LLC 05/16/2012 05/2012 430.51 166opr - Parkview Villa South 1403 home7 - HD Supply Facilities Maintenance 05/16/2012 05/2012 178.21 166opr - Parkview Villa South 1404 leve - Level One 05/16/2012 05/2012 34.38 166opr - Parkview Villa South 1405 also - Olsen Fire Inspection, Inc. 05/16/2012 05/2012 641.25 166opr - Parkview Villa South 1406 wagnS150 - Wagner Sod Company, Inc. 05/16/2012 05/2012 161.93 166opr - Parkview Villa South 1407 t0005058 - Thelen 05/17/2012 05/2012 360.49 166opr - Parkview Villa South 1408 10008065 - Folta 05/17/2012 05/2012 228.08 1660pr - Parkview Villa South 1409 adts - ADT Security Services Inc. 05/23/2012 05/2012 45.48 166opr - Parkview Villa South 1410 allm2138 - All Metro Lawn & Snow, LLC 05/23/2012 05/2012 216.85 166opr - Parkview Villa South 1411 bfbp - BFB Painting, Inc. 05/23/2012 05/2012 250.00 166opr - Parkview Villa South 1412 cent9115 - CenturyLink 05/23/2012 05/2012 17.47 166opr - Parkview Villa South 1413 kocl - K.O. Cleaning and Restoration LLC 05/23/2012 05/2012 77.50 166opr - Parkview Villa South 1414 Ibpm - LBP Mechanical, Inc 05/23/2012 05/2012 787.54 166opr - Parkview Villa South 1415 multi - Multihousing Credit Control 05/23/2012 05/2012 30.00 166opr - Parkview Villa South 1416 well4 - Wellington Security Systems 05/23/2012 05/2012 942.09 166opr - Parkview Villa South 1417 xcel - Xcel Energy 05/23/2012 05/2012 1,351.50 166opr - Parkview Villa South 1418 adam - Adam's Pest Control, Inc. 05/31/2012 05/2012 22.00 166opr - Parkview Villa South 1419 dire - Direct Home Appliance Services 05/31/2012 05/2012 167.56 1660pr - Parkview Villa South 1420 frat - Fratta lone's/ Metro Ace 05/31/2012 05/2012 22.30 166opr - Parkview Villa South 1421 kone - Kone Inc. 05/31/2012 05/2012 309.18 166opr - Parkview Villa South 1422 mcic3718 - MCI Comm Service 05/31/2012 05/2012 13.53 1660pr - Parkview Villa South 1423 offi8804 - Office Depot 05/31/2012 05/2012 16.84 166opr - Parkview Villa South 1424 pet166je - Jennifer Eells 05/31/2012 05/2012 50.07 25 912.78 5q Parkview Villa North Financial Statement Overview April 2012 Revenue: Occupancy for the month of April 2012 was 99% occupied; Total Revenue was under budget amount (unfavorable). No Grant Income was recognized in the month of April* Administrative Expenses: Administrative costs for the North were under budget (favorable). Other Renting Expenses were under budget (favorable), and reflect minimum applicant screening needed due to low turnover. Office Supply expenses are under budget (favorable) Legal Expenses were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable), however, these are quarterly billings Electric was under budget (favorable) Gas was under budget (favorable) Water and Sewer were slightly over budget in April (unfavorable) Operatina and Maintenance Expense (supplies): Operating and Maintenance Expenses were over budget (unfavorable). This is reflected mostly in appliance replacement costs Janitor Contract expenses were under budget (favorable) Exterminating Contract is under budget (favorable) k Maintenance Supplies is under budget (favorable) Garbage and Trash was over budget (unfavorable); however, this reflects a quarterly billing Security Contract is under budget (favorable). Repairs Contract expenses were under budget (favorable) Elevator Maintenance Contract is slightly over budget (unfavorable), and reflects 2 service calls in April Decorating Contract and Supplies were over budget (unfavorable) and reflects cost of turning units; painting and floor waxing Furniture and Fixtures is over budget (unfavorable) and reflects cost of replacement of 8 appliances in March and 6 appliances in April *Parkview Villa North did not receive an Operating Grant for 2012 due to the high balance of cash in the operating reserves. Please note that the budget comparison will always show Revenue as "under budget' as we did budget for a grant. aA W 9 W T p T 0 m ',I n �� m f DD O 6= N n d 'c W h D T m m c m d a m m Q m D¢ 5 m 0� o G) ® I i .TI ; W c ¢ ¢ W H W W fW A m N A N 41 <p Z O m W N C ¢ D N ✓Wi T c N N O< N o� WU cn mW $ N W W A 9 � 7 C N I W NN W N V ' tN0 N W (P N W N IJ fJ W l0 ON A (� (� N O W ONO W W N+ O O O 10 V N O O A ? N N NO ( N m W N A 000 D (00 fi (000 O N O O O O 000 O O O W O O O O O W (P O O O O � W P W A w W N+ A V N J+ O A? V U t t O f P N +( P iz 0) NOO (I�NO N(TNO im W +W N W (I t O O m W I V O 0 W O N O O) f J J O T A N A A O N N O 000 O O O J W f P O V O VN N (P O J + W V N V (➢ A mm W W W+ N N V Ol Ol W W O O V N 1D D) O (➢ N O p ." M. A N W V V V O V O+ T W o O A <O O o O '., .?D N J !J O 0) (P o O V (T W fll W U� O W O W O O V W (n V N O O O O I W O W W W OI O O (p WA O O (P Z O(T W P!- 00 W A O W N W 00000 N (000 O) W (001 (O W I W N Wpp Ol + fT l0 A V OVi f0 lAD V N 0)O tWO O W OWi (nmN� W ON W A V W W O A N W O O W OD O) N J O W O O O tO0 m O O O N (O(�� W S w S O S S O O O N V O N O (T N ! N m W O Ol V W 0) a N W p N W Ul O W W W O W O O N O 000rnw�oorn�0000 to W W fn NCI W O O O W N O O WW O O O O QA��n O O O W S S S O OJ O T N A 6b V I N+ W O A W W W W O V W O N N (O W W o A <D (O W w W 01 N N W A <J W D) W W O O A !J Ut O O O Ut O 47 G1 N 41 N W O N O V O J W N O+ N 0 0 0 01 O O W O W W O (O V A W O A m O O W N N J W V O V i LL �0 + O O D7 V W O O + + (O + Z J W OAtp LNO W 4100 V (PW OO V AO V+ W A D W O V P O (O (O O O N W N W O O T i � N N (T 41 W f � O V W IJ W NOin +W N O O N W O O N O N O I O W O-�!J � JaJm ffVJJ W O O O O O J O O V O O O A(WP (Nll A O V A 0O. O O O O O O O O O O O O aA W 9 W T z x a a m ',I n �� m f < m m N n d 'c W D T WO � I i V y W V W g'o� �+ g'3-no0�cnxmAL70cn 4�3�w`nwi �3' �m O�mc Bi � Dpi a w obi W Nc mm m om m °'o on°1 °-' 22. Ed m v mo am! v NCi mm m oFSp1 > >c.m °�ooy ¢ C .O N� �.' d,o moov', r°n voi d Wm0 m m PeMm o 3 9�o OmOgec rn(n$ o m g a o O m o c o n° m a 2w'y d 3 ° N 3 o1O N n d -. N I (n W W A O N rn (O w rn O A O N J w QpJ D O W V N 00 +0000 +000 V W? l00 V LA A W -` rn0 (p O O V VI O A J O O O O +O) f.J W NANA -+IJ CJN p�N OJNNN O-� W OO N +�W fly G + P A A cO A O O o O� A fli O iC mN O VNWOOrnO OmOWON A Nrn 0 N(OOrnWW WO!� m O O 41 O+ m a) O W O (11 D) rn m? W O Ol W O N W J V O Ol W O Ot W Ot N O 'w fp V W A -+ i� N AIDN N-� J mJN rn V tll W W (O W rn+ W O+ T A A+ fD A W V f0 A OI (O :�• rn N ((�O1 pV� V lTO(Orn O rnOl W ONO (4O rn m w V (O�lm I N W W D jn L. V O A OJ O V W J O V V W O O A N (Ali m A M A W W N m N N p OOO O A V GN l fN 0 A W W ° A OA(ll O A + J O O (O W O O WUt N N W W O N O O W ZIW JO D .M W OO W ?W N W W IT rn O+ NVV + A(l1 O O O V °1 O O m ly A W O 7 = j V A 0W I N W tD rn rn A A " OO O + In V (P O 91 N W V W rn p O J O T N D M w w iD A j W O fD + O A rn +(ll (lIO wNN O W NO A O W m m ++ V+ N A N N N N W+ N+ A A (O A T m V O W Om N W +rnO W N N +(J +mo A IJO (J+ O AiW m O O j O O A rn O rn O W O N rn J rn W rn O V W O N W V O C rn O o w o o m 91 o m o W O o m w m o O O JON W N A O 6 mo �I po W ommomoiaoo'm mm m'mo &iwooia0 �o W O N m ONO W m O m O N O O w m W W w O N O O N O OI V N O _� In V W N !J V IJ (IN �P W� W N fJ m N � A W m N N J V+ W N Imo, V m V!J W O V IJ N0IA +W NOJOOA(ONm V (,,1 OJ +wNO ((��'J� 0 0 V 0N O m mO N(JO OV W NOmN mPO�N+ �J V AAfNTAO N WIC N W O O tO (O m m ,� N A 10 O N w A W N (O O t0 �P V W O V OJ m W CJ O V V �y OJ W �OfTw w WOm W- SAO +AmJo m Vm +NNO AO� N O Y P W A W A N m W V m O WP W N W J N N W+ 400 o O O f T O O O N O o O O O O O O m O m O O N N O (T O N O D O O O O o O O O O O O O O O O O O O O O O 3 N O O O O O O O O O O O O O O O O O O O O O 0.0 0 m Off_ f 5 z 9 N O W S x a a < I nd• N M. OI� N m t' O � O � O S 5 Z a yy c n �x7 o F' �'m n=i fii N� O p 9 9- -i STvc Gi S n VNV N N N N O O O 0 0 V E. ® o• � o� 3 y m �. � � m m r W W O O 9 O W W W N W m W o a NN � .z p S p+m�1J w 3 V N �� (�� m 00 O W S x a a < I nd• N M. OI� N m t' O � O � O S 5 N O O p 9 9- S VNV N N N N O O O 0 0 V m W W O O O W W W N W W W t0 NN p S p+m�1J w V N �� (�� W •fN/iN O O SO S o N N N pp�� O O O 0 0 S S W 00 VV VV ppp � S S N N N N p p S O N Ol S O N Ip f0 0 0 N W N V J N N N O O O S N N A N N NO (A9 Uf 01 t 0 l O cND O o N � l m N N A S S N {Sl N N cN0 m P ww °O °o m o °Oo r N N oN O O 00 00 t0 O 00 S O 0 O O N O 0 0 O W S x a a < I nd• N M. OI� N m t' O � O � O S 5 O N N N M (O N m M N � r r J m C N O N O Cl! V( r 0 N O N W N y � W aM0 C I� OOi N 10 N V L A w 10 in U O N N N M (O N m M N � r r J m N N O F I N r W y .6 N L A w 0 O U Z Q N J 3 m ss Mu>�oMn c-mNc 0. NO M Ito o rn N r SON MM��M � 9 J U } o o m N U iLL 0 O c o � o t r a u t 0 W Z = U o) j 21 y o v m w U M d m o U N M > y N d Z N U) U_ 0 J N O w d O w (n a N dt O.Y N av70UF (LU)Oc c J o a u u r a N N N N O F I Parkview Villa -North (165) Balance Sheet April 2012 Books = Accrual Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance Apr -12 45,118.11 664.00 988,425.08 399.40 118.00 16,766.89 1,051,491.48 12,025.52 6,967.00 551.74 17,839.55 29,604.89 1,500.00 68,488.65 983,002.83 983,002.83 1,051,491.48 Parkview Villa -North (165) Income Statement For The Period Ending April 2012 Books = Accrual Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000-96330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4050 -46330 Garage, Labor Burd, 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Month to Date % Year to Date 28.27% - 0.00% - 0.00% 28,902.00 95.19% 115,122.00 96.22% 352.00 1.16% 1,376.00 1.15% 1,109.95 3.66% 3,140.58 2.63% - 0.00% - 0.00% 30,363.95 100.000/0 119,638.58 100.000/0 7,961.40 26.22% 33,823.00 28.27% 7,961.40 26.22% 33,823.00 28.27% 73.58 0.24% 672.25 0.56% 7,449.04 24.53% 11,223.04 9.38% 301.45 0.99% 2,801.70 2.34% 551.91 1.82% 1,927.99 1.19% 8,375.98 27.59% 16,124.98 13.48% 63.00 0.21% 63.00 0.05% 0.00 0.00% 0.00 0.00% 5,561.50 18.32% 19,651.00 16.43% 180.73 0.60% 3,847.73 3.22% 342.90 1.13% 1,392.33 1.16% 0.00 0.00% -94.05 -0.08% 1,741.75 5.74% 6,967.00 5.82% 3,487.60 11.49% 9,578.78 8.01% 1,778.18 5.86% 1,778.18 1.49% 1,912.86 6.30% 10,596.84 8.86% 2,464.38 8.12% 2,820.15 2.36% 1,115.48 3.67% 1,115.48 0.93% 4,060.14 13.37% 13,129.95 10.97% 0.00 0.00% 161.15 0.13% 60.00 0.20% 313.50 0.26% 38.00 0.13% 63.00 0.05% 1,850.30 6.09% 7,401.20 6.19% 0.00 0.00% 1,243.38 1.04% 9.34 0.03% 6,813.98 5.70% 13.23 0.04% 53.37 0.04% 6 Total Other Services & Charges Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 24,679.39 81.28% 86,895.97 72.63% 0.00 0.00% 1,773.35 1.48% 0.00 0.00 0/0 1,773.35 1.48% 41,016.77 138,617.30 115.86% - 10,652.82 - 35.08% - 18,978.72 - 15.86% Parkview Villa -North (165) Cash Flow Statement Period = March 2012 Book = Accrual Month to Date Revenue 33160 Federal Grant 0.00 36220 Gen. Government Rents 28,902.00 36225 Nondwelling Rents 352.00 36290 Other Miscellaneous Revenue 1,109.95 39120 Recovery Damage City Property 0.00 Total Revenue 30,363.95 Expenses Personnel Services 1000 Accrued Salaries 7,961.40 Total Personnel Services 7,961.40 Supplies 2000 Office Supplies 73.58 2010 Minor Equipment 7,449.04 2160 Maint. & Construct Materials 0.00 2171 General Supplies 853.36 2280 Vehicle Parts 0.00 Total Supplies 8,375.98 Other Services & Charges 3040 Legal Fees 63.00 3060 Management Services 5,561.50 3100 Protective Services 180.73 3210 Telephone & Telegraph 342.90 3430 Advertising Other 0.00 3600 Insurance & Bonds 1,741.75 3810 Electric 3,487.60 3820 Water 1,778.18 3830 Gas 1,912.86 3840 Refuse 2,464.38 3850 Sewer 1,115.48 4000 Repair & Maint. Services 4,060.14 4050 Garage, Labor Burd. 0.00 4100 Rent & Leases 60.00 4300 Miscellaneous Charges 38.00 4315 PILOT 1,850.30 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 9.34 4850 Interest on Deposits 13.23 5120 Building & Improvement 0.00 Total Other Services & Charges 24,679.39 Total Expenses 41,016.77 Excess (Deficit) Revenue over Expenses - 10,652.82 /a Parkview Villa -North (165) Cash Flow Statement Period = March 2012 Book = Accrual Adjustments 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 0.00 0.00 - 136.40 -35.00 4,884.14 - 6,310.05 1,741.75 - 120.34 1,850.30 1,039.00 2,913.40 (7,739.42) Beg Cash End Cash Difference 52,857.53 45,118.11 (7,739.42) 664.00 664.00 - 988,425.08 988,425.08 - 1,041,946.61 1,034,207.19 (7,739.42) Parkview Villa -North (165) General Ledger April 2012 Books - Accrual Properly Phil Month Turn Date Girl Rater Pavee ....fallen Debit Credit Belence NolaelROmerke 10004030 165 041112 04101112 Accrued Salaries Rev CHC Comp Support 1,081.67 1,680.34 Rev CHC Comp Support billing ern 165 041112 04110112 25,861.60 == Beginning Balance == 165 041112 04101112 J- 133996 :Revers Adj and reallocate 2 -3112 790.60 25,071.00 Adj and reallocate 23/12 raged fee 165 04/112 04130112 J434909 RC (:Recur 339) 8,752.00 33,82100 WC CHC PR Mgml Fee 04120112 P -280275 606128 Office Depot (of88804) 54.47 NatChange= 7,981.40 33,823.00 == Ending Balance == 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 14,089.50 == Beginning Balance == 598.67 == Beginning Balance == 165 041112 04101112 J- 133993 :Revers Rev CHC Comp Support 1,081.67 1,680.34 Rev CHC Comp Support billing ern 165 041112 04110112 P- 276209 949348 CommonBpnd Housing 1,100.00 580.34 comp sup, correction 2110112 165 041112 04110112 P- 276371 950183 CommenBond Housing 18.33 598.67 come sups correction 2110112 165 041112 04120112 P -280275 606128 Office Depot (of88804) 54.47 653.14 paper, key lags etc. 165 041112 04123/42 P- 278239 952032 CommonBoad Housing 18.33 671.47 comp supp 03120 - 04119112 165 04012 01 P- 279317 955899 Cummerbund Housing 0.78 672.25 postage 04/12 NatChange =73.511 672.25 == Ending Balance == 2010 -46330 Minor Equipment 2160 -46330 Metal. & Construct Materiels 14,089.50 == Beginning Balance == 3,774.00 == Beginning Balance == 165 041112 03128/12 P- 276055 512809 All Inc. (alt) 3,934.00 7,700.00 frigs (4), ranges (d) 165 04012 04109112 P- 277194 CG202 Hoommick Decorating 366.93 8074.93 carp inst -610 165 041112 04/10/12 P- 278160 512818 All Inc. (all) 2.913.00 10,987.93 ranges (3), fid, (3) 165 041112 04119112 P- 280277 605137 office Depot (o1h8804) 235.11 11,22304 guest chair 191651.00 == Ending Balance == 14atChange= 7,449.04 11,223.04 == Ending Balance == 2160 -46330 Metal. & Construct Materiels 2171 -46330 General Supplies 14,089.50 == Beginning Balance == 2,500.25 == Beginning Balance == 165 041/12 03127/12 P- 276060 415207 Park Supply of America, 93.65 2,593.90 backsplash 165 041112 04112112 P- 279065 911455 HD Supply Facilities 65.59 2,659.49 lair, wrap etc. 165 041112 04113112 P- 279064 911460 HD Supply Facilities 70.60 2,730.09 closet rack 165 041112 04119112 P- 280273 592751 Homo Depot Credit 71.61 2,801,70 clamps, venting etc. 191651.00 == Ending Balance == NetChange= 301.45 2,601.70 == Ending Balance == 2171 -46330 General Supplies 30604030 Management Services 14,089.50 == Beginning Balance == 876.08 == Beginning Balance == 165 041112 04/05112 P- 277857 911443 HD Supply Facilities 70.86 946.94 cleaner, polish etc. 165 041112 04120112 P- 280267 663802 Buckeye Cleaning Centers 80.88 1,027.82 roll towel 165 041112 04116112 P- 2790678860 -1 Shrewid-Wllliems Go, 291 1.326.27 paint 165 04/112 04119112 P- 280280 46334 ShelwimWllllams Co. 101.12 1,427.99 borders pattern etc. 191651.00 == Ending Balance == NatChange= 551.91 1,427.99 == Ending Balance == 304046330 Legal Fees 0.00 == Beginning Balance =_ 165 041/12 04/24112 P- 280069 CL160- Kennedy 8 Graven, 63.00 63.00 legal 3131 NotChange=83.00 63.00 == Ending Beldam =_ 30604030 Management Services 14,089.50 == Beginning Balance == 165 0012 04101/42 J- 133996:Rews. Adj and reallocate 2 -3112 837.50 14,927.00 Adj and reallocate 2 -3/12 angled fee 165 041112 01 P- 279169955729 CommonBord Housing 48.00 14,879.00 mgml fee a dl 1112-3112 165 041112 04130/12 P- 279547956002 CommonBOnd Housing 13,524.00 28,40300 raged fees 04112 165 041112 04130112 J- 134909 RC (:Recur 339) 8 .752.00 19,651.00 FUG CHC PR M9ml Fee NetChange=5,561.50 191651.00 == Ending Balance == I 3100 -46330 041112 04110/10 P- 277460 318025 protective Services 165 041112 04121/12 P- 280271 23905P C 8 B Communicalions, 165 041112 04110/12 P- 277465 318024 NotChange=180.73 32104030 1,392.33 == Ending Balance = = Telephone & Telegraph 165 04/112 04101/12 P- 277197 235250 level One (level 165 041112 04/02/12 P- 276438 877210 Comcast(comc3474) 165 041112 04107/12 P- 278161763788 CeaturyLink(rental 15) 165 041112 04111112 P-279066 6N9569 MCI Comm Service 165 041112 04118112 P- 280070200B00 Office of Enterprise NelChenge= 342.90 3430-46330 NelChenge =0.00 3600 -06330 Insurance & Bond. 165 041112 04130112 3134909 RC (:Recur 339) NelChenge= 1,741.75 165 041112 04112112 P- 277680 515044 %cel Energy(xcel) NelChenge= 3,487.80 165 041112 04110/10 P- 277460 318025 City of Columbia Heights 165 041112 04110110 P- 277450 318025 City of Columbia I]eight. 165 041112 04110/12 P- 277465 318024 City of Columbia Heights 1,392.33 == Ending Balance = = NelChenge = 1,778.18 3830 -08330 Gas 165 041112 04105/12 P- 276747 551996 CenterPoinl Energy (cent) NetChange= 1,912.85 3840 -06330 Refuse 165 041M2 04110112 P- 277465 318024 City of Columbia Heights NelChenge = 2,464.38 38504030 Sewer 165 0402 04110110 P- 277460 318025 City of Columbia Heights 165 041/12 04110/12 P- 277465 318024 City of Columbia Heights 1,242.76 phone svc 4107 -5106 16.91 1,259.67 NelChenge= 1,115.48 Bulf1i 3,667.00 == Beginning Belence == 3,847.73 alarm sys svc 3122 3,847.73 = =Ending Balance == -94.05 == Beginning Balance == -94.05 == Ending Balance =_ 5,225.25 == Beginning Balance == 1,741.75 6,967.00 COI Columbia Heights les Arent 6,967.00 == Ending Balance == 6,091.18 == Beginning Balance == 3,487.60 9,578.78 etoo svc 31054108 9,578.78 ==Ending Balenca=_ 0.00 == Beginning Balance =_ 1,656.24 1,656.24 wateremer we 12/20 -3128 24.52 1,680.76 water eve 12120 -3120 97.42 1,778.18 wlr /swrlhsh svc 12120 -3128 1,778.18 == Ending Balance== 8,683.98 == Beginning Balance == 4,912.86 10,596.84 Gas eve 31064103 10,596.84 == Ending Balance == 2,464.38 355.77 == Beginning Balance =_ 2,820.15 wtrh wrllrsh sire 12120 -3128 2,820.15 ==Ending Balancer== 0.00 == Beginning Balance =_ 831.03 831.03 waterlsewer two 12120 -3128 284.45 1,115.48 wlr /swrlhsh eve 1220 -3128 1,115.48 == Ending Balance== l> 1,049.43 == Beginning Balance == 104.47 1,153.90 anew svc - sot up fees 04112 49.99 1,203.89 interne) svc 4111 -5110 38.87 1,242.76 phone svc 4107 -5106 16.91 1,259.67 bal - current chrgs 3034109 132.66 1,392.33 phone svc - per and 3131 1,392.33 == Ending Balance = = -94.05 == Beginning Balance == -94.05 == Ending Balance =_ 5,225.25 == Beginning Balance == 1,741.75 6,967.00 COI Columbia Heights les Arent 6,967.00 == Ending Balance == 6,091.18 == Beginning Balance == 3,487.60 9,578.78 etoo svc 31054108 9,578.78 ==Ending Balenca=_ 0.00 == Beginning Balance =_ 1,656.24 1,656.24 wateremer we 12/20 -3128 24.52 1,680.76 water eve 12120 -3120 97.42 1,778.18 wlr /swrlhsh svc 12120 -3128 1,778.18 == Ending Balance== 8,683.98 == Beginning Balance == 4,912.86 10,596.84 Gas eve 31064103 10,596.84 == Ending Balance == 2,464.38 355.77 == Beginning Balance =_ 2,820.15 wtrh wrllrsh sire 12120 -3128 2,820.15 ==Ending Balancer== 0.00 == Beginning Balance =_ 831.03 831.03 waterlsewer two 12120 -3128 284.45 1,115.48 wlr /swrlhsh eve 1220 -3128 1,115.48 == Ending Balance== l> 4000 -46330 Repair & Malnl. Services 9,069.81 == Beginning Balance == 165 041112 04102112 P- 2771952068 K.O. Cleaning and 400.00 9,469.81 clean, scrub &was -502 165 041M2 04/03112 P- 280066 707955 Adam's Pest Control, Inc. 48.97 9,518 .78 pest sve 04103/12 165 04)112 03128112 P- 276057 82465 Drain King, Inc. (drai7740) 195.00 9,713 .78 plan eve 328 165 04912 03130/12 P- 276059113574 Eagle Elevator Corp. 289.00 10,002.78 eve call 3122 165 041112 03130/12 P- 276058113575 Eagle Elevator Corp. 289.00 10,294.78 svc can 326 165 041112 04/01/12 P- 277193113917 Eagle Elevator Corp. 688.17 10,979.95 me ment 4112 165 (4/112 03129112 P- 277196 2064 K.O. Cleaning and 400.00 11,379.95 clean, scrub & was -610 165 041112 03131112 P- 277856 331201 BFB Painting. Inc. tannin) 1,170.00 12,549.95 painting etc. -610, 502 165 041112 04109/12 P- 277855 2072 K.O. Cleaning and 400.00 12,949.95 scmblwax -210 165 041112 04119/12 P- 280067 2077 K.O. Cleaning and 120.00 13,069.95 wax - 708 165 041112 04)23112 P- 2800682078 K.O. Cleaning and 60.00 13,129.95 paper board wails - laundry NetChange= 4,060.14 13,129.95 == Ending Belanor 4050 -06330 Garage, Labor Bard. 161.15 == Beginning Balance =_ NetChange =0.00 161.15 == Ending Balance =_ 4100 -46330 Rents & Leases 253.50 == Beginning Balance =_ 165 04)112 03131112 P- 277191 120303 Multihousing Credit 60.00 313.50 bckgrnd cks 03112 NotChange =60.00 313.50 == Ending Bolan. =_ 430046330 Miscellaneous Charges 25.00 == Beginning Balance =_ 165 041112 03129/12 P- 276056130518 City Wide Lacksmithing, 38.00 63.00 keys NetChange =38.00 63.00 == Ending Balance =_ 5,550.90 == Beginning Balance == 165 041112 04130112 J- 134909 RC (:Recur 339) 1, 850.30 7,40120 Anoka Co, Properly Tax Accrual NetChange= 1,850.30 7,401.20 == Ending Balance == 439046330 Taxes & Licenses 1,243.38 == Beginning Balance == NelChange=0.00 1,243.38 == Ending Balance == 4500 -08330 Adminisbalive Expenses 6,804.64 == Beginning Balance == 165 041112 04125112 P- 278655955345 CommonBOnd Housing 9.34 6,813.98 ifcrd aria 0311604113112 Ne1Change =9.34 6,813.98 == Ending Balance == 4850 -06330 Interest an DeposlLa 40.14 == Beginning Balance =_ 165 041112 04130/12 J- 135399 GJt Sec Dep interest accrual 13.23 53.37 Sec Dep interest accrual NetChange =13.23 53.37 ==Ending Balance =_ 5120A6330 Building & Improvements 1,773.35 == Beginning Balance =_ NetChange=0.00 1,773.35 == Ending Balance == 51,707.37 10,890.60 / V Parkview Villa North Bank Reconciliation Report 04/30/2012 5016456 Balance Per Bank Statement as of 04/30/2012 Outstanding Checks Check dale Check number 02/09/2011 1199 02/0912011 1200 04/25/2012 1687 04/25/2012 1688 Less: Outstanding Checks Payee courl325 - Court Administration courl325 - Court Administration home7 - HD Supply Facilities Maintenance kocl - K.O. Cleaning and Restoration LLC Reconciled Bank Balance Balance per GL as of 04/30/2012 Reconciled Balance Per G/L Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) Cleared Items : Cleared Checks 05/08/2012 45,963.97 Tran # Amount Amount 55.00 03/21/2012 320.00 dire - Direct Home Appliance Services 70.86 04130/2012 400.00 1644 845.86 208.73 04/3012012 45,118.11 45,118.11 home7 - HD Supply Facilities Maintenance 108.17 45,118.11 03/28/2012 0.00 Date Tran # Notes Amount Date Cleared 03/21/2012 1640 dire - Direct Home Appliance Services 84.00 04130/2012 03/21/2012 1644 mgsp - MGS Professional Bldg Maint Sery Inc 208.73 04/3012012 03/2812012 1649 home7 - HD Supply Facilities Maintenance 108.17 04/30/2012 03/28/2012 1650 mcic3718 - MCI Comm Service 32.74 04/30/2012 03/28/2012 1652 offi8804 - Office Depot 37.64 04/30/2012 03/28/2012 1653 parkl - Park Supply of America, Inc. 41.07 04/30/2012 04/0312012 1654 all - All Inc. 3,774.00 04/30/2012 04/03/2012 1655 arbo - Arbor Barber, Inc. 295.32 04/30/2012 04/03/2012 1656 chc - CommonBond Housing 13,931.07 04/3012012 04/0312012 1657 home32 - Home Depot Credit Services 27.87 04/3012012 04/03/2012 1658 home7 - HD Supply Facilities Maintenance 392.78 04/30/2012 04/03/2012 1659 offi658 - Office of Enterprise Technology 133.47 04/30/2012 04/0312012 1660 offi8804 - Office Depot 26.16 04/30/2012 04/03/2012 1661 peac - Peachtree Business Products 62.10 04/30/2012 04/03/2012 1662 pet165je - Jennifer Eells 207.00 04/30/2012 04/11/2012 1663 adam - Adam's Pest Control, Inc. 959.53 04/30/2012 04/11/2012 1664 cust5044 - Custom Appliance Service LLC 177.28 04/30/2012 j5 Parkview Villa North 05/08/2012 Total Cleared Checks 44,109.00 Cleared Deposits Dale Tran # Notes Bank Reconciliation Report Date Cleared 04/03/2012 392 Operations 21,381.00 04/30/2012 04/05/2012 396 operations 6,376.00 04/30/2012 5016456 operations 2,715.00 Cleared Checks 04/10/2012 398 operations 269.00 04/30/2012 Date Tran # Notes Amount Date Cleared 04/11/2012 1665 drai7740 - Drain King, Inc. 215.00 04/30/2012 0411112012 1666 sher4110 - Sherwin- Williams Co. 149.23 04/30/2012 04/11/2012 1667 sign6160 - Signs By RSG 161.15 04/30/2012 04/11/2012 1668 t0004017- Jaworski 125.28 04/30/2012 04/11/2012 1669 10009568 - Bell 220.69 04/30/2012 04/1112012 1670 waic- WAI Continuum 950.14 04/30/2012 04118/2012 1671 all - All Inc. 3,934.00 04/30/2012 0411812012 1672 cent - CenterPoint Energy 1,912.86 04/30/2012 04118/2012 1673 c1ty4054 - City Wide Locksmithing, Inc. 38.00 04/30/2012 04/18/2012 1674 colu - City of Columbia Heights 5,358.04 04/30/2012 04/18/2012 1675 comc3474 - Comcast 49.99 04/30/2012 04/18/2012 1676 drai7740 - Drain King, Inc. 195.00 0413012012 04/1812012 1677 eagl1 - Eagle Elevator Corp. 1,266.17 04130/2012 04118/2012 1678 home - Hamernick Decorating Center 366.93 04/3012012 04118/2012 1679 kocl - K.O. Cleaning and Restoration LLC 800.00 04/30/2012 04/18/2012 1680 leve - Level One 104.47 04/30/2012 04/18/2012 1681 multi - Multihousing Credit Control 60.00 04/30/2012 04/18/2012 1682 park1 - Park Supply of America, Inc. 93.65 04/30/2012 04/18/2012 1683 xcel - Xcel Energy 3,487.60 04130/2012 04/25/2012 1684 all - All Inc. 2,913.00 04/3012012 04/2512012 1685 bfbp - BFB Painting, Inc. 1,170.00 04/30/2012 04/25/2012 1686 cent9115 - Centuryl-ink 38.87 04/3012012 Total Cleared Checks 44,109.00 Cleared Deposits Dale Tran # Notes Amount Date Cleared 04/03/2012 392 Operations 21,381.00 04/30/2012 04/05/2012 396 operations 6,376.00 04/30/2012 04/09/2012 397 operations 2,715.00 04/30/2012 04/10/2012 398 operations 269.00 04/30/2012 04/17/2012 399 operations 200.00 04/30/2012 04/2012012 400 operations 260.00 04/30/2012 04/2612012 401 Laundry dep - PVN 242.95 04/30/2012 Total Cleared Deposits 31,443.95 Cleared Other Items Date Tran # Notes Amount Date Cleared 04/17/2012 JE 135398 NEB Capital Fund Program receipt 4,884.14 04130/2012 Total Cleared Other Items 4,884.14 (6 Date 4/30/12 Page 1 Primary Account @XXXXX @6456 Enclosures 46 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/0 COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- CALL OR STOP BY ONE OF OUR BRANCHES TODAY TO SPEAK WITH A PERSONAL BANKER OR TELLER REGARDING A NORTHEAST BANK VISA CARD. FEATURES INCLUDE NO ANNUAL FEE, 0% INTRODUCTORY APR FOR BALANCE TRANSFERS FOR FIRST SIX MONTHS, COMPETITIVE RATES AND A REWARDS PROGRAM. EQUAL OPPORTUNITY LENDER NORTHEAST PUBLIC FUNDS ACCT Number of Images 46 Account Number @XXXXX @6456 Statement Dates 4/01/12 thru 4/30/12 Previous Balance 53,744.88 Days in the Statement Period 30 8 Deposits /Credits 36,328.09 Average Ledger 59,010 39 Checks /Debits 44,109.00 Average Collected 58,084 Service Charge .00 Interest Paid .00 Ending Balance 45,963.97 *********************************************** * * ** * * * * * * * * * * * *** * * * * * * * * * * * ** Deposits and Credits Date Description Amount 4/03 DDA REGULAR DEPOSIT 21,381.00 4/05 DDA REGULAR DEPOSIT 6,376.00 4/09 DDA REGULAR DEPOSIT 2,715.00 4/10 DDA REGULAR DEPOSIT 269.00 4/17 DDA REGULAR DEPOSIT 200.00 4/20 DDA REGULAR DEPOSIT 260.00 4/26 DDA REGULAR DEPOSIT 242.95 4/30 MISC PAY HUD TREAS 303 4,884.14 CR 4/03 3031036218 04/30/12 108.17 4/13 ID #- 411269646860103 295.32 * Indicates TRACE #- 031036210513478 numbers *********************************************** * * * * * * * * ** * * * * * *** * * ** * * * * * * * ** Checks in serial order Date Check# Amount Date Check# Amount 4/24 163 38.00 4/05 1650 32.74 4/02 1640* 84.00 4/03 1652* 37.64 4/05 1644* 208.73 4/06 1654* 3,774.00 4/03 1649* 108.17 4/13 1655 295.32 * Indicates skip in check numbers NORTHEAST PUBLIC FUNDS ACCT Checks in serial Date Check({ 4/05 1656 4/10 1657 4/10 1658 4/11 1659 4/09 1660 4/16 1661 4/09 1662 4/16 1663 4/23 1664 4/16 1665 4/18 1666 4/18 1667 4/19 1668 4/13 1669 4/18 1670 4/23 1671 * Indicates skix order Date 4/30/12 Primary Account Enclosures @XXXXX 06456 (Continued) Amount 13,931.07 Date 27.87 Date 392.78 4/01 133.47 26.16 65,481.18 62.10 4/23 207.00 959.53 53,660.88 177.28 4/13 215.00 149.23 46,921.60 161.15 4/03 125.28 220.69 63,728.54 950.14 4/25 3,934.00 in check numbers 67,058.46 Date 4/25 4/23 4/25 4/23 4/23 4/23 4/24 4/24 4/23 4/23 4/23 4/27 4/30 4/30 4/03 Check# 1672 1674* 1675 1676 1677 1678 1679 1680 1681 1682 1683 1684 1685 1686 2001653* Page 2 @XXXXX @6456 46 Amount 1,912.86 5,358.04 49.99 195.00 1,266.17 366.93 800.00 104.47 60.00 93.65 3,487.60 2,913.00 1,170.00 38.87 41.07 Daily Date Balance Section Balance Date Balance Date Balance 4/01 53,744.88 4/11 65,481.18 4/23 47,864.07 4/02 53,660.88 4/13 64,965.17 4/24 46,921.60 4/03 74,855.00 4/16 63,728.54 4/25 44,958.75 4/05 67,058.46 4/17 63,928.54 4/26 45,201.70 4/06 63,284.46 4/18 62,668.02 4/27 42,288.70 4/09 65,766.30 4/19 62,542.74 4/30 45,963.97 4/10 65,614.65 4/20 62,802.74 * * * E N D O F S T A T E M E N T Payment Summary Bank= 165opr AND mm /yy= 04/2012- 04/2012 AND Check Date= 04/01/2012-04/30/2012 AND All Checks =Yes AND Include Voids =All Checks 44,067.51 /q Check Post Total Bank Check# Vendor Date 3/ Month wii Amount W� 165oPr - Parkview Villa North' 1654' — g w � � j' - all All [nc. �– R 04/03/2012 04/2012 / 3,774.00 165opr - Parkvlew Villa North 1655 arbo - Arbor Barber, Inc. 04/03/2012 04/2012 295.32 165opr - Parkview Villa North 1656 chc - CommonBond Housing 04/03/2012 04/2012 13,931.07 165opr - Parkview Villa North 1657 home32 - Home Depot Credit Services 04/03/2012 04/2012 27.87 165opr - Parkview Villa North 1658 home? - HD Supply Facilities Maintenance 04/03/2012 04/2012 392.78 165opr - Parkview Villa North 1659 offi658 - Office of Enterprise Technology 04/03/2012 04/2012 133.47 165opr - Parkview Villa North 1660 offi8804 - Office Depot 04/03/2012 04/2012 26.16 165opr - Parkview Villa North 1661 peat - Peachtree Business Products 04/03/2012 04/2012 62.10 165opr - Parkview Villa North 1662 pet165je - Jennifer Eells 04/03/2012 04/2012 207.00 165opr - Parkview Villa North 1663 adam - Adam's Pest Control, Inc. 04/11/2012 04/2012 959.53 165opr - Parkview Villa North 1664 cust5044 - Custom Appliance Service LLC 04/11/2012 04/2012 177.28 165opr - Parkview Villa North 1665 drai7740 - Drain King, Inc. 04/11/2012 04/2012 215.00 165opr - Parkview Villa North 1666 sher4110 - Sherwin - Williams Co. 04/11/2012 04/2012 149.23 165opr - Parkview Villa North 1667 sign6160 - Signs By RSG 04/11/2012 04/2012 161.15 165opr - Parkview Villa North 1668 00004017 - laworski 04/11/2012 04/2012 125.28 165opr - Parkview Villa North 1669 00009568 - Bell 04/11/2012 04/2012 220.69 165opr - Parkview Villa North 1670 wait - WAI Continuum 04/11/2012 04/2012 950.14 165opr - Parkview Villa North 1671 all - All Inc. 04/18/2012 04/2012 3,934.00 165opr- Parkview Villa North 1672 cent- CenterPoint Energy 04/18/2012 04/2012 1,912.86 165opr - Parkview Villa North 1673 city4054 - City Wide Locksmithing, Inc. 04/18/2012 04/2012 38.00 165opr - Parkview Villa North 1674 Colo - City of Columbia Heights 04/18/2012 04/2012 5,358.04 165opr - Parkview Villa North 1675 comc3474 - Comcast 04/18/2012 04/2012 49.99 165opr - Parkview Villa North 1676 dra17740 - Drain King, Inc. 04/18/2012 04/2012 195.00 165opr - Parkview Villa North 1677 eagll - Eagle Elevator Corp. 04/18/2012 04/2012 1,266.17 165opr - Parkview Villa North 1678 home - Hamernick Decorating Center 04/18/2012 04/2012 366.93 165opr - Parkview Villa North 1679 keel - K.O. Cleaning and Restoration LLC 04/18/2012 04/2012 800.00 165opr - Parkview Villa North 1680 leve - Level One 04/18/2012 04/2012 104.47 165opr - Parkview Villa North 1681 multl - Muldhousing Credit Control 04/18/2012 04/2012 60.00 165opr - Parkview Villa North 1682 parkl - Park Supply of America, Inc. 04/18/2012 04/2012 93.65 165opr - Parkview Villa North 1683 xcel - Xcel Energy 04/18/2012 04/2012 3,487.60 165opr - Parkview Villa North 1684 all - All Inc. 04/25/2012 04/2012 2,913.00 165opr - Parkview Villa North 1685 bfbp - BFB Painting, Inc. 04/25/2012 04/2012 1,170.00 165opr - Parkview Villa North 1686 cem9115 - Centurylink 04/25/2012 04/2012 38.87 165opr - Parkview Villa North 1687 home7 - HD Supply Facilities Maintenance 04/25/2012 04/2012 70.86 165opr - Parkview Villa North 1688 kocl - K.O. Cleaning and Restoration LLC 04/25/2012 04/2012 400.00 44,067.51 /q Parkview Villa South Financial Statement Overview April 2012 Revenue: Occupancy for the month of April was 89% occupied Total Revenue was slightly lower than budget amount (unfavorable) this is due to vacancy Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising costs were under budget (favorable). Office Supplies were under budget (favorable) There were no Legal Expenses billed out for April. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses were under budget (favorable); however, this reflects a quarterly billing Operating and Maintenance Expense Operating and Maintenance Expenses were under budget (favorable). Exterminating Contract was wider budget (favorable) Garbage and Trash Removal were over budget (unfavorable); however this is a quarterly billing. Repairs Material and Contract costs were under budget (favorable). Elevator Contract is under budget (favorable) Heating and Cooling Maint and Repairs was under budget (favorable) Decorating supplies costs were over budget (unfavorable), and reflect cost associated with paint for unit turnovers .) 6 O Q N T 3 a Z m o O c O M O O E O. a� > N r15v m 00 y m y T c,m om n< p N N N B C X O N N RI inn NN � o 7 N O rn O Z v y N W N N f0 V m O O W O N P O O O A (OP V OOOOUNi 0000 N W V J W W W m- O N p O1 N O O N W W (n J W O W (T O W O V W W (OO p N W? 0) N � O A W W J 47 lT N O N Ut D) N W W W (ll J W O J Ut O NOA 00 W O UWi 0000 ( W O O O O N A N O O W W N P N A O N O m N N W wOO W OOW7. 00. 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A N.�(O RM m m _a mm mnl0 N w N w W W J O tP W NO IW000 V O W OOOO (0000(N)�OV (NO W W w W (OO W O 0) A w O W o O O O O W O O O A t0 V O O J W A N V W o ut A p O O (O O N N O O P W T A O w w W V N O O A A O O O W O O O Co w" V O w A O w V W P p O O O O O p 0000004)CJ OI A V w Om (ll (4] 00000 J V O + 0 0 0 O O O W W V ANN V O J O W O O O O O A w N W W W w. W N P A W N O J A Ut W W (9 l0 VI I W <T IJ O l9 ? O O O LJ - m A V N (➢ W fP -` G1 0 .P A t0 � J w . 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(P V W A A w V W N N O W O w w w w w l0 W O w o w O W O W N A W P N A A A N O N V 4 P N O N O (' n w w w V N W V . w O (O V w Z 0 f T l 4 J (P P P N w J t0 O D V W D V O w N N O W P A O V V w O W W N W W W �N m W -+tD N -'NwNN w W m"N— W wN o iJ IJ O UI N w fP O O T N (P (P fP -` o (P O O lJ O O O m w N N O W O O O O O O O O O N N W O O N O W A A O O o D O O O O O O w O w O O O O O O O O O O W W w O O O O O O O O O 0 O 0 0 O O O O O O O O 0 P. O O O O O O O O ? v 00. O O O O O O O O O O O O O O O O O O O O O O O O It. Ao a A w V fll W Co °aa �nw v0 d N� 7 0 w N 22 -i -♦ -I z -I o v Q7 x° N O A A -+ O O O O O 6 d O (O O O ,°J & T W 21 f l l N B 02 p O r z �N C d• N N tp p IG O G Ol T tJ CJ {J O Ql W W O O V V W W In O W W w W W N N A OJ 00 tD iO (D �O N p�q�I N mm FO m A (AO AA m O O T m m O O V V W N r N O O O O Qr � lil N N N N N 0 0 0 00 p p VAV t0�0 4 0 7 w L� N O A A -+ O O O O O O (O O O O O O O 00J f l l N N N N m m m m N O N CJ O G Ol T tJ CJ {J O Ql W W O O V V W W In O W W w W W N N A OJ 00 tD iO (D �O N p�q�I N mm FO m A (AO AA m O O T m m O O V V W N r N O O O O O O N 00 00 N 0 0 0 00 p p VAV t0�0 w m °� ctOii o 0 pp pp uO1i cWii V C C 00 00 W fJ G O N O O O O 00 f O m O O W f)N tT OI m OJ w Co 0 w W 0 o O m m W W V O o m w W W A O O W N N W O N N V m m m m W > ZJ Wm W O O W m NN (mD m NN W O o 0 0 o p off O O O 00 00 .Ap A �O1 ( f0 AA N O W m N N N W 0 0 W O O O O O O O O m m W O O 0 0 0 0 O 0 0 m O O 00 00 w W O 00 ? v m O O O o O O A O O O 4 0 7 w L� Parkview Villa South (166) i Balance April 2012 Books = Accrual Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable Total Assets Liabilities 20200 Accounts Payable 20210 Accred Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance Apr -12 41,152.15 186.00 713,970.36 240.25 29.00 755,577.76 6,299.88 3,365.00 9,095.48 16,954.51 282.00 35,996.87 719,580.89 719,580.89 755,577.76 Parkview Villa -South (166) 25.25 0.10% 226.84 0.22% Income Statement 78.08 0.30% 1,149.08 1.10% For The Period Ending April 2012 0.00 0.00% 0.00 0.00% Books = Accrual 396.09 1.51% 1,012.45 0.97% Total Supplies Month to Date % Year to Date % Revenue 125.04 0.48% 125.04 36220 -46340 Gen. Government Rents 24,974.00 95.39% 100,408.73 95.83% 36225 -46340 Nondwelling Rents 480.00 1.83% 2,013.00 1.92% 36290 -46340 Other Miscellaneous Revenue 725.95 2.77% 2,358.88 2.25% 39120 -46340 Recovery Damage City - 0.00% - 0.00% Total Revenue 26,179.95 100.000/0 104,780.61 100.000/0 Expenses 3810 -46340 Electric 1,550.03 Personal Services 3,994.30 3.81% 3820 -46340 1000 -46340 Accrued Salaries 3,514.00 13.42% 15,101.00 14.41% Total Personal Services 3,514.00 13.42% 15,101.00 14.41% Supplies 2000 -46340 Office Supplies 25.25 0.10% 226.84 0.22% 2010 -46340 Minor Equipment 78.08 0.30% 1,149.08 1.10% 2160 -46340 Maint. & Construct Materials 0.00 0.00% 0.00 0.00% 2171 -46340 General Supplies 396.09 1.51% 1,012.45 0.97% Total Supplies 499.42 1.910/0 2,388.37 2.28% Other Services & Charges 3040-46340 legal Fees 0.00 0.00% 0.00 0.00% 3050 -46340 Expert & Professional Services 0.00 0.00% 0.00 0.00% 3060 -46340 Management Services 2,526.00 9.65% 8,803.00 8.40% 3100 -46340 Protective Services 125.04 0.48% 125.04 0.12% 3210 -46340 Telephone & Telegraph 161.27 0.62% 549.33 0.52% 3430-46340 Advertising Other 0.00 0.00% 820.00 0.78% 3600 -46340 Insurance & Bonds 841.25 3.21% 3,365.00 3.21% 3810 -46340 Electric 1,550.03 5.92% 3,994.30 3.81% 3820 -46340 Water 1,049.47 4.01% 1,049.47 1.00% 3830 -46340 Gas 768.52 2.94% 5,657.60 5.40% 3840 -46340 Refuse 1,107.19 4.23% 1,267.02 1.21% 3850 -46340 Sewer 508.64 1.94% 508.64 0.49% 4000 -46340 Repair & Maint. Services 681.18 2.60% 13,830.18 13.20% 4050 -46340 Garage, Labor Burd. 0.00 0.00% 72.40 0.07% 4100 -46340 Rents & Leases 60.00 0.230% 60.00 0.06% 4300 -46340 Miscellaneous Charges 0.00 0.00% 25.58 0.02% 4315 -46340 PILOT 1,059.66 4.05% 4,238.64 4.05% 4390 -46340 Taxes & Licenses 0.00 0.00% 558.62 0.53% 4500 -46340 Administrative Expenses 9.34 0.04% 3,242.08 3.09% 4850 -46340 Interest on Deposits 7.05 0.03% 28.62 0.03% Total Other Services & Charges 10,454.64 39.93% 48,195.52 46.00% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00 0.00 0.00% 14,468.06 55.26% 65,684.89 62.69% 11,711.89 44.74% 39,095.72 37.31% z(,,� Parkview Villa South (166) Cash Flow Statement Period = April 2012 Month to Date Revenue 36220 Gen. Government Rents 24,974.00 36225 Nondwelling Rents 480.00 36290 Other Miscellaneous Revenue 725.95 39120 Recovery Damage City Property 0.00 Total Revenue 26,179.95 Personnel Services 1000 Accrued Salaries 3,514.00 Total Personnel Services 3,514.00 Supplies 2000 Office Supplies 25.25 2010 Minor Equipment 78.08 2160 Maint. & Construct Materials 0.00 2171 General Supplies 396.09 Total Supplies 499.42 Other Services & Charges 3050 Expert & Professional Services 0.00 3060 Management Services 2,526.00 3100 Protective Services 125.04 3210 Telephone & Telegraph 161.27 3430 Advertising Other 0.00 3600 Insurance & Bonds 841.25 3810 Electric 1,550.03 3820 Water 1,049.47 3830 Gas 768.52 3840 Refuse 1,107.19 3850 Sewer 508.64 4000 Repair & Maint. Services 681.18 4050 Garage, Labor Burd. 0.00 4100 Rents & Licenses 60.00 4300 Miscellaneous Charges 0.00 4315 PILOT 1,059.66 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 9.34 4850 Interest on Deposits 7.05 Total Other Services & Charges 10,454.64 Total Expenses 14,468.06 �—'� Parkview Villa South (166) Cash Flow Statement Period = April 2012 Excess (Deficit) Revenue over Expenses Adjustments 10200 Petty Cash 10,100 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Cash Flow 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash Month to Date 11,711.89 0.00 0.00 136.75 (23.00) 0.00 (2,458.25) 841.25 160.18 1,059.66 (154.00) (437.41) 11,274.48 Beg Cash End Cash Difference 29,877.67 41,152.15 11,274.48 186.00 186.00 - 713,970.36 713,970.36 - 744,034.03 755,308.51 11,274.48 Z � Pa foriew Villa South (166) General Ledger April 2012 Books = Accrual Property Posl Month Tom Date Cal Refer Pave. /Descdptkm Debit Credit Balance Notes /Remarks 1000 -46340 Accrued Salarles 11,587.00 == Beginning Balance =_ 166 041112 04/01/12 J- 133998 :Revers Adj and reallocate 2 -3112 418.00 11,169.00 Adj and reallocate 2 -3/12 raged fee 166 041112 04/30112 J- 134910 RC (:Recur 380) 3,932.00 15,101.00 RIG CHIC PR Mgmt Fee 04//12 NatChange =78.08 P- 279170 1,149.08 == Ending Defence =_ NelChange= 3,514.00 15,101.00 == Ending Balance == 2000 -46340 166 General Supplies 04130112 Office Supplies 956003 CommouBond Housing 6,058.00 12,735.00 mgmt fees 04112 166 041112 201.59 == Beginning Balance =_ 166 041112 04120/12 P- 280342 606128 Office Depot (of 18804) 24.47 226,06 paper, key tags etc. 166 04//12 04127/12 P- 279318 955900 Commom3ond Housing 0.78 22684 postage 04/12 31.83 946.64 cleaner, polish etc. 166 041/12 04/12/12 NelChange =25.25 226.84 == Ending Balance =_ 2010 -46340 Minor Equipment 1,071.00 == Beginning Balance =_ 166 04/112 04/09112 P- 277200 CG202 Hamermck Decorating 78.08 1,14908 carp inst -414 372.00 6,649.00 Adj and reallocate 2 -3/12 regret fee 166 04//12 NatChange =78.08 P- 279170 1,149.08 == Ending Defence =_ 2171.46340 28.00 6,677.00 raged fee adj 1112 -3112 166 General Supplies 04130112 P- 279548 956003 CommouBond Housing 6,058.00 12,735.00 mgmt fees 04112 166 041112 616.36 == Beginning Balance =_ 166 041112 03/28112 P- 277198 8094 -7 Sherwin- Williams Co. 298.45 914.81 paint 166 041112 04/05112 P- 277858 911443 HD Supply Facilities 31.83 946.64 cleaner, polish etc. 166 041/12 04/12/12 P- 279072 911455 HD Supply Facilities 29.47 97611 trap, wrap etc. 166 04//12 04/20/12 P- 280339 663802 Buckeye Cleaning Centers 36.34 1,012.45 roll towel 166 041/12 04/21112 P- 280340 NatChange= 396.09 C & D Communications, 1,012.45 == Ending Balance =_ 306046340 Management Services 6,277.00 == Beginning Balance =_ 166 04/112 04/01112 J- 133998 :Revers Adj and reallocate 2 -3112 372.00 6,649.00 Adj and reallocate 2 -3/12 regret fee 166 04//12 04/27/12 P- 279170 955730 CommonB.nd Housing 28.00 6,677.00 raged fee adj 1112 -3112 166 04//12 04130112 P- 279548 956003 CommouBond Housing 6,058.00 12,735.00 mgmt fees 04112 166 041112 04/30112 J- 134910 RC (:Recur 380) 3,932.00 8,803.00 R/C CHC PR Mgmt Fee NelChange =2,526.00 8,803.00 == Ending Balance =_ 310046340 Protective Services 0.00 == Beginning Balance =_ 166 041/12 04/21112 P- 280340 23905p C & D Communications, 81.20 81.20 alarm svc 3122 166 041/12 04121/12 P- 280341 23906p C & D Communications, 43.84 125.04 alarm svc 4112 NelChange= 125.04 125.04 == Ending Balance =_ 3210 -46340 Telephone & Telegraph 388.06 == Beginning Balance =_ 166 041/12 03127/12 P- 276061 231313 Level One (love) 7.20 395.26 answ svc- set up fees 04/12 166 041/12 04101112 P- 277201 235250 Level One (/eve) 46.94 442.20 anew svc- set up fees 04/12 166 041112 04/02112 P- 276439 877210 Comcasl (comc3474) 22.46 464.66 interne/ svc 4/11.5/10 166 04//12 04/07/12 P- 278162 763788 CenturyLink (cent9115) 17.47 482.13 phone svc 4107 -5/06 166 0402 04/11/12 P- 279071 6149569 MCI Comm Service 7.60 489.73 bal - phone eve 3113 -4109 166 041112 04/18112 P- 280073 200B00 Office of Enterprise 59.60 549.33 phone svc - per end 3131 NelChange= 161.27 549.33 == Ending Balance == 3430 -46340 Adveresing Other 4050 46340 Garage Labor Burd. NetChange =0.00 4100.46340 Rents 8 Leases 166 041112 03/31/12 P-277202 120303 Mullihousing Credit NetChange =60.00 72.40 == Beginning Balance =_ 72.40 == Ending Balance =_ 0,00 == Beginning Balance =_ 60.00 60.00 bckgrnd cks 03112 60.00 == Ending Balance == 820.00 == Beginning Balance =_ NetChange =0.00 820,00 == Ending Balance =_ 3600-46340 Insurance 8 Bands 2,523.75 == Beginning Balance =_ 166 0402 04130112 J- 134910 RC (:Recur 380) 841.25 3,365.00 C of Columbia Heights Ins Aced NetChange =841.25 3,365.00 == Ending Balance =_ 381046340 Electric 2,444.27 == Beginning Balance =_ 166 O4/112 04/12/12 P- 277681 515044 %cel Energy (xcel) 1,550.03 3,99430 elec svc 3/05 -4108 NetChange= 1,550.03 3,994.30 == Ending Balance =_ 3820 -46340 Water 0.00 == Beginning Balance =_ 166 04/112 04110/12 P- 276802 318026 City of Columbia Heights 24.48 24.48 water eve 1103 -3120 166 041M2 04/10112 P- 277457 318026 City of Columbia Heights 998.88 1,023.36 water /sewer eve 9/27 -3/28 166 041112 04/10112 P- 276803 318027 City of Columbia Heights 26.11 1,049.47 water svc 1/03 -3120 NetChange= 1,049.47 1,049.47 == Ending Balance =_ 3830 -46340 Gas 4,889.08 == Beginning Balance =_ 166 041112 04/06/12 P- 277456 552713 C.rdmPoint Energy (cent) 768.52 5,65700 gas svc 3107 -4105 NetChange = 768.52 5,657.60 == Ending Balance =_ 3840 -46340 Refuse 15g.83 == Beginning Balance =_ 166 04/112 04/10/12 P- 277463 318024 City of Columbia Heights 1,107.19 1,267.02 trash svc 12120 -3128 NetChange= 1,107.19 1,267.02 == Ending Balance =_ 3850AB340 Sewer 0.00 == Beginning Balance =_ 166 04/112 04/10/12 P- 277457 318026 City of Columbia Heights 508.64 508.64 water /sewer svc 9/27 -3128 NetChange = 508.64 508.64 == Ending Balance =_ 4000 -08340 Repair 8 Maint. Services 13,149.00 == Beginning Balance == 166 0402 04/03/12 P- 280071 707955 Adam's Pest Control, Inc. 22.00 13,17100 pest svc 04/03/12 166 041/12 03/07/12 P- 280072 2055 K.O. Cleaning and 350,00 13,521.00 wall repair etc. -414 166 04/112 04101/12 P- 277109 113917 Eagle Elevator Corp. 309.18 13,830.18 me maint 04112 NetChange= 681.18 13,830.18 == Ending Balance =_ 4050 46340 Garage Labor Burd. NetChange =0.00 4100.46340 Rents 8 Leases 166 041112 03/31/12 P-277202 120303 Mullihousing Credit NetChange =60.00 72.40 == Beginning Balance =_ 72.40 == Ending Balance =_ 0,00 == Beginning Balance =_ 60.00 60.00 bckgrnd cks 03112 60.00 == Ending Balance == 4300 -06340 Mlscellanaeus Chargee NetChange =0.00 4315 -06340 PILOT 166 041/12 04/30112 J- 134910 RC (Recur 380) 1,059.66 NetChange= 1,059.66 4390 -46340 Taxes & Licenses NetChange =0.00 450046340 Administrative Expenses 166 041112 04/25112 P- 278656 955346 CommonBond Housing 9.34 NetChange =9.34 485046340 Interest on Deposits 166 041112 04130112 J- 135401 GA Sec Dep interest accrual 7.05 NetChange =7.05 1881806 4350.00 25.58 == Beginning Balance =_ 25,58 == Ending Balance =_ 3,178.98 == Beginning Balance =_ 4,238.64 Anoka Cly Properly Tax Accrual 4,238.64 == Ending Balance =_ 558.62 == Beginning Balance =_ 558.62 == Ending Balance =_ 3,232.74 == Beginning Balance =_ 3,242.08 it crd rob, 03/16- 04113/12 3,242.08 == Ending Balance =_ 21.57 == Beginning Balance =_ 28.62 Sec Dep interest accrual 28.62 == Ending Balance =_ 31 Parkview Villa South Bank Reconciliation Report 04/30/2012 5016464 Balance Per Bank Statement as of 04/30/2012 Outstanding Checks Check date Check number 02/11/2009 389 04/25/2012 1386 04/25/2012 1387 Less: Outstanding Checks 41,206.92 Payee Amount mcic - MCI Comm Service 5.47 cent9115 - CenturyLink 17.47 home7 - HD Supply Facilities Maintenance - 31.83 ReconciledSbink Balance 'Balance per GL as of 04/30/2012 Reconciled Balance Per G/L Difference (Reconciled Bank Balance And Reconciled Balance Per G /L) Cleared Items : Cleared Checks 54.77 41,152.15 05/07/2012 41,152.15 41,152.15 0.00 Date Tran # Notes Amount Date Cleared 03/2112012 1354 mgsp - MGS Professional Bldg Mainl Sew Inc 93.78 04/3012012 03128/2012 1360 home7 - HD Supply Facilities Maintenance 48.60 04/30/2012 03/28/2012 1361 mcic3718 - MCI Comm Service 14.71 04/30/2012 03128/2012 1362 offi8804 - Office Depot 16.91 04/30/2012 04/03/2012 1363 aft - All Inc. 1,071.00 04/30/2012 04/03/2012 1364 arbo - Arbor Barber, Inc. 132.68 04/30/2012 04/0312012 1365 chc - CommonBond Housing 6,417.17 04/30/2012 04/03/2012 1366 dire - Direct Home Appliance Services 144.04 04/30/2012 0410312012 1367 home32 - Home Depot Credit Services 12.52 04/30/2012 04/0312012 1368 home7 - HD Supply Facilities Maintenance 176.47 04/3012012 04/03/2012 1369 offi658 - Office of Enterprise Technology 59.96 04/30/2012 04/0312012 1370 offi8804 - Office Depot 11.75 04/3012012 04/03/2012 1371 peac - Peachtree Business Products 27.90 04/30/2012 04/03/2012 1372 pet166je - Jennifer Eells 93.00 04/30/2012 04/11/2012 1373 adam - Adam's Pest Control, Inc. 22.00 04/3012012 04/11/2012 1374 eagll - Eagle Elevator Corp. 922.00 04/30/2012 04/11/2012 1375 sign6160 - Signs By RSG 72.40 04/30/2012 04/1112012 1376 t0006976 - Mason 204.12 0413012012 lSJ Parkview Villa South 05/0712012 Bank Reconciliation Report 04/30/2012 5016464 Cleared Checks Date Tran # Notes Amount Date Cleared 04/18/2012 1377 cent - CenterPoint Energy 768 -.52 04/30/2012 04/18/2012 1378 colu - City of Columbia Heights - 2,665.36 04/30/2012 04/1812012 1379 comc3474 - Comcast 22.46 04/30/2012 04/18/2012 1380 eagl1 - Eagle Elevator Corp. 309.18 04/3012012 D411812012 1381 home - Hamernick Decorating Center 78.08 04/30/2012 04118/2012 1382 leve - Level One 54.14 04/30/2012 04118/2012 1383 multi - Multihousing Credit Control 60.00 04/30/2012 04/18/2012 1384 sher4110 - Sherwin- Williams Co. 298.45 04/30/2012 04118/2012 1385 xcel - Xcel Energy 1,550.03 04130/2012 Total Cleared Checks 15,347.17 Cleared Deposits Date Tran # Notes Amount Date Cleared 04/0312012 299 796.00 04/30/2012 04/03/2012 299 Operations 20,764.00 04/30/2012 04/05/2012 301 operations 3,543.00 04130/2012 04/09/2012 302 operations 1,151.00 04/30/2012 04/26/2012 303 Laundry dep - PVS 242.95 04/3012012 Total Cleared Deposits 26,496.95 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G Date 4/30/12 Page 1 Primary Account @XXXXX @6464 Enclosures 31 A C C O U N T S - - -- CALL OR STOP BY ONE OF OUR BRANCHES TODAY TO SPEAK WITH A PERSONAL BANKER OR TELLER REGARDING A NORTHEAST BANK VISA CARD. FEATURES INCLUDE NO ANNUAL FEE, 0$ INTRODUCTORY APR FOR BALANCE TRANSFERS FOR FIRST SIX MONTHS, COMPETITIVE RATES AND A REWARDS PROGRAM. EQUAL OPPORTUNITY LENDER NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXX @6464 Previous Balance 30,057.14 4 Deposits /Credits 26,496.95 27 Checks /Debits 15,347.17 Service Charge .00 Interest Paid .00 Ending Balance 41,206.92 Number of Images 31 Statement Dates 4/01/12 thru 4/30/12 Days in the Statement Period 30 Average Ledger 44,994 Average Collected 44,304 Deposits and Credits Date Description - Amount 4/03 DDA REGULAR DEPOSIT 21,560.00 4/05 DDA REGULAR DEPOSIT 3,543.00 4/09 DDA REGULAR DEPOSIT 1,151.00 4/26 DDA REGULAR DEPOSIT 242.95 Checks in serial order Date Check# Amount Date Check# Amount 4/18 135 72.40 4/11 1369 59.96 4/05 1354* 93.78 4/09 1370 11.75 4/04 1360* 48.60 4/16 1371 27.90 4/05 1361 14.71 4/09 1372 93.00 4/03 1362 16.91 4116 1373 22.00 4/06 1363 1,071.00 4/16 1374 922.00 4/13 1364 132.68 4/16 1376* 204.12 4/05 1365 6,417.17 4/25 1377 768.52 4/10 1366 144.04 4/23 1378 2,665.30 4/10 1367 12.52 4/25 1379 22.46 4/10 1368 176.47 4/23 1380 309.18 * Indicates skip in check numbers, �y Date 4/30/12 Page 2 Primary Account @XXXXX @6464 Enclosures 31 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6464 (Continued) Checks in serial order Date Check# Amount Date Check# Amount 4/23 1381 78.08 4/24 1384 298.45 .4/24 1382 54.14 4/23 1385 1,550.03 4/23 1383 60.00 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 4/01 30,057.14 4/09 48,544.22 4/18 46,770.13 4/03 51,600.23 4/10 48,211.19 4/23 42,107.54 4/04 51,551.63 4/11 48,151.23 4/24 41,754.95 4/05 48,568.97 4/13 48,018.55 4/25 40,963.97 4/06 47,497.97 4/16 46,842.53 4/26 41,206.92 ** 4 E N D O F S T A T E M E N T * ** 3 -C2 Payment Summary Bank= 166opr AND mm /yy= 04/2012- 04/2012 AND Check Date -04/01/2012-04/30/2012 AND All Checks =Yes AND Include Voids =AI l Checks Check Post Total Bank Check# Vendor Date Month Amount 166opr - Parkview Villa South 1363 all All Inc. 04/03/2012 04/2012 1,071.00 166opr - Parkview Villa South 1364 arbo - Arbor Barber, Inc. 04/03/2012 04/2012 132.68 166opr - Parkview Villa South 1365 chc - Common Bond Housing 04/03/2012 04/2012 6,417.17 166opr - Parkview Villa South 1366 dire - Direct Home Appliance Services 04/03/2012 04/2012 144.04 166opr - Parkview Villa South 1367 home32 - Home Depot Credit Services 04/03/2012 04/2012 12.52 166opr - Parkview Villa South 1368 home7 - HD Supply Facilities Maintenance 04/03/2012 04/2012 176.47 166opr - Parkview Villa South 1369 offi658 - Office of Enterprise Technology 04/03/2012 04/2012 59.96 166opr - Parkview Villa South 1370 offiB804 - Office Depot 04/03/2012 04/2012 11.75 166opr - Parkview Villa South 1371 peat - Peachtree Business Products 04/03/2012 04/2012 27.90 166opr - Parkview Villa South 1372 pet166je - Jennifer Fells 04/03/2012 04/2012 93.00 166opr - Parkview Villa South 1373 adam - Adam's Pest Control, Inc. 04/11/2012 04/2012 22.00 166opr - Parkview Villa South 1374 each - Eagle Elevator Corp. 04/11/2012 04/2012 922.00 166opr - Parkview Villa South 1375 sign6160 - Signs By RSG 04/11/2012 04/2012 72.40 166opr - Parkview Villa South 1376 1:0006976 - Mason 04/11/2012 04/2012 204.12 166opr - Parkview Villa South 1377 cent - CenterPoint Energy 04/18/2012 04/2012 768.52 166opr - Parkview Villa South 1378 Colo - City of Columbia Heights 04/18/2012 04/2012 2,665.30 166opr - Parkview Villa South 1379 comc3474 - Comcast 04/18/2012 04/2012 22.46 166opr - Parkview Villa South 1380 eagil - Eagle Elevator Corp. 04/18/2012 04/2012 309.18 166opr - Parkview Villa South 1381 home - Hamernick Decorating Center 04/18/2012 04/2012 78.08 166opr - Parkview Villa South 1382 leve - Level One 04/18/2012 04/2012 54.14 166opr - Parkview Villa South 1383 multl - Multihousing Credit Control 04/18/2012 04/2012 60.00 166opr - Parkview Villa South 1384 sher4110 - Sherwin- Williams Co. 04/18/2012 04/2012 298.45 166opr - Parkview Villa South 1385 xcel - Xcel Energy 04/18/2012 04/2012 1,550.03 166opr - Parkview Villa South 1386 cent9115 - Centuryl-ink 04/25/2012 04/2012 17.47 166opr - Parkview Villa South 1387 home7 - HD Supply Facilities Maintenance - .a....o.,.. — _.....�..�aa 04/25/2012 =,.. ,�.�.... 04/2012 m- �...,.__ 31.83 .15,222.47 m... .®....,_.� ...�.., ._.. �, _.... ....._ s.P..... ,.- m.«..,..,o.��,= ..,..._a.�.�,..- Parkview Villa Apartments 965 40 °i Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of June 2012 Prepared by Jennifer Eells, Property Manager Police Report 1— Disturbance Wait List 22 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non-resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 00 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 100 out of 101 (99% occupancy) (caretaker unit included in total number of units) South is 39 out of 45 (87 % occupancy) Move Outs #507 6/14/12 #212 6/30/12 #405 6/30/12 #809 6/30/12 (Unit transfer) #121 6/30/12 (Unit transfer to North) Move INS #210 6/4/12 #507 6/15/12 #118 7/1/12 (Unit transfer) Maintenance Report (See attached) Cl) c 9 0 -i c N d N m O d O O gOg n � � tlpQ N C' O w ro o °o tb I 'U Cd ro bJ ro G7 W M t7i ,y �n N C N ry 2 N n O O •' � N "' N N� n r i i �r��� 0 QNQ o� o A o v R N N l0 tz 5 5 0 tl0 J J V J O O O O b pq A N V` a 00 M \+ b � A y w b N O W a Cl) c 9 0 -i c N d N m Y� O Q L v C fC C N .t+ C 3 m Y L R CL •p N N N N N N N N N N N N N N N N N N N_ N N N N N N N N N N N N N y(Dd V LO nV V W V I VMNM LOO N0M0W WW0WNN�Nd N M OOO N N OO oW U (000m00.-00(D 000DW W W 10o01W 0 W 0W 10D(0,0.- 0W «W W 1, (0(D LO (0 (0* ( E o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U o_ O O G C a O C p L 0 0 O O d m LL E 0 m U C = N E / E 'C a@ ) U a) U pE U A O L U Z LL 2n 0 r�U) LO ID y w Z: U) MJOUcoU) L 'C T w U) Y�:Q 00 N M It (O 0) W O d' 00 00 CO N co 00 O) LO 0) d' 00 (0 0) (D 0 0 N 0 0 O O 0 0 N 1 N , 0 0 0 0 0 0 ,.. r- It (0 M MNMM N N L)0)N CO V (O(0 C 7 N r p) N Gzzwz ZZZZZZzzzz l z (n(n zzzzzwzw ZZ C V->.n>.aaaaaaaaaaaaa�aa n>.aaaan>.aaadn>.aa 7 L) O) 41 O V l` 1p 117 0 0 (D (O (O (0 L- 00 W W N N N N N N N N M M M M a n n O LO n n n u) n? n D m m W W 0 m W D W W W D D W W W W W W W A 0 U M O O Y O O O CO m C C E 0 G m J V C p 30 0� K �a a) n U Y N 0 o m o 0 U 3 m o y 00 (D c a) .6 0 j °' d 7 0 L °' 9 06 c U C ,p a - 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O O ' C U U 0 O U G O L> �+) U ) N O c L C a 'C C m > 0 0 N U N n D O (1) `m o U m m @ O s° L Ci u a M m C = y cc = .Q c L@ 3 a° o aa)) = v m m m @ w o w L L@ o m@ o o@ m w -Oc o y o m@ .a •- J=00 `1YHSUU2f- d2I- Q0_mSNo F- UZ (nY a CL Y G @ O o @ m = O a C O L o N 0� @ m N N N U a) O B O@ O) O N a N aa m U @ o@O@ @a)mm cE N (n N lr_ LL Q 0] CIO Y2 O 2 Z 0- O Z Y Z N U U It �@ 00 002 00 0 r� N LO LO N O) N O r� 00 O N O .- O It 00 O) N O N N O O O 0 C> r I 1 00 00 O N CO d' N M 00 N CO LO M (O N (O m (O I 1 W 00 O o zzw(nZZZZZZZZZZ ZZZZZZ(nZZZZZ CL a_a -0- m.aaaaaa aaa MCLCLmmmCL(La -mmm. N_ NNd' ISO N N NNNNN 000 N O O 1` r 1` CO W 00 @M M M M M (D M M M M m m M w M M M (D M M (D co ( (D (D M M (0 (o Parkview Villa Apartments Newsletter Office Info Phone 763- 706 -3800 Hours 8 a.m. -4:30 p.m. After Hours Maintenance: PV North 866 - 962 -8896 PV South 866 - 962 -8897 Managed by CommonBond Owned by the City of Columbia Heights Communities WE Board - 11 •/ • - 1 ► Father's Day —June 17th $7 , 0 M. •q June 20th through the 24th The new telephone entry system is installed!!! The new entry system looks similar to the old one, but has many updated features. We are now able to program in phone numbers that are non 763 area codes, the sys- tem is accessible to all, and the microphone on the panel is louder and clearer to understandl! To let your guest into the building press the number 9 on your phone. To view the names in the directory press the # symbol. If you know the apartment number of the person you are here to visit, just enter in their apt number on the panel. To reach the office press 000. To reach the senior din- ing program, press 001. Parkview Villa Apartments 965 40`x' Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of May 2012 Prepared by Jennifer Eells, Property Manager Police Report 1 —drugs —small amount in possession Wait List 26 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 00 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 100 out of 101 (99% occupancy) (caretaker unit included in total number of units) South is 39 out of 45 (87 % occupancy) Move Outs #118 5/31/12 023 5/31/12 #104 5/29/12 Move INS #708 5/1/12 Maintenance Report (See attached) s V .r LL 9 m W e O 2 e CO) ° p IC• p � A � ,p 0 0 0 0 My N T b C 6 6 a a a a a x x 2 2 2 a C g m F. 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O .0 'O -a) N N C a) N N m a) 0) ` @ ((U m 3 Co u m a) r 0 0 adi ° d -0 a m '°- 3@ 0 0 0 = m F @ 3 N� o m W N a) .D -o 1 w @ .c E N .O C a) @ 0) ~ �-. H 01 .. 0 a) . : 0) Q' a) 0 r a) >` w° M N Elf Y O @ NO V- ° a) O N Y Q m O 3 a c a o ro Y a) 3 Q a@ ° O° o° (o y a`) N V O O C T N N t @ ?0Y C O E 2 3 N w Lw o O > 0) � p° O O 0) M a) 0 0 0 O C @ L O > ° U 0" ' 0 L @ a Y O ZL d N @ L Y O W N N O O > T@ N N C C C C ° 6 L O a 0) (p °U O D G 3 N C L C C m T L 1� C C C@ N C U my N N a7 O@ 0, 3 a N O N o w °)3 a)L m °c -� (L y otcL 0. a) 0ad)aa))m�°CL°mmaa)mo)r °c 0@Nwmcaoiwmw0y°0Z m wZmm U)U) -j Z -j U) 0(n(n3: —cY mQm23:2 y0U) OY I ) � m Y U E L C O N V L c C> Y y a) E Z E N 0) c O L y C N O O C E a) L C 'O A N a) @ 0 d@ D N @@ O N O c@ O O N L 7 O r .0.. a) @ O a) @ O ZLL LL'm LL �(n U` (n m2Y wca -j d2Z V 0<< I: �2JJ r O V M N L- Lo N LO O) O r (0 N Ln t- 11 O O 0 O O N O CO- O O O O w, V M 0) N 'd' N 00 M N N 0) N LO 0 0 N M N t` N C 7 N � m >+CZZZ ZZ(nZZZZZZ(nZZZZZZ ZZZZInZZ Z 0 'O > > > > > > > > > > > > > > > > > > > > > > > > > > > 'g aLLn. a a aLLLLn.n.aaaLLan.a.aa an. n. ad(L a a m Lo (0 r r r r N co co 0) 0) O O r r It V LO N 00 r- L` r- 1 � r- 00 00 N N Lo o Lo Lo Lo Lo a) V V Ln Lo Lo L0 Lo L0 Ln N Ln Ln L() Lo N Ln N Lo Lo Lo Ln m @ 0 Parkview Villa Apartments 965 40`x' Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of April 2012 Prepared by Jennifer Eells, Property Manager Police Report 1— Trespass violation Wait List 22 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 00 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 100 out of 101 (99% occupancy) (caretaker unit included in total number of units) South is 40 out of 45 (89 % occupancy) Move Outs #210 4/2/12 #708 4/30/12 #419 4/30/12 #420 4/30/12 Move INS #502 4/1/12 #216 4/1/12 #221 4/1/12 #610 4/2/12 Maintenance Report (See attached) O. w C w u c m c w Y C m 5 m d 0. N N CL N N N N N N N N N N N N N N N N N N N N N N N N N N N N N '6 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O w N N N m M m m M V� tl1 W 01 al Ql 01 H N N N M m l0 l0 tD l0 l0 lD I� 0 u a ai Y c d u O Y c 0 C G u w O O .F: d L O O w C D a C O w .D a O L Yj vi p0 Y O aJ c y n v oD L m N Y . a) L u 'L ° m o T 3 Y a v E _ '^ ai p 0 a) w O) +' u 'O u a N> i m L o o •� a c c O Q n 'o O E o c> . 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(A Z to Z Vl Z Z 0 Z Z Z m n a m m m a m m a m a a a m a a m a a a a d a a a a L N N N N N N N N N N N N N N N N N N N N N N N N N N N N Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O w N N M m m M � � d' Ill 00 Ol Ol Qt O1 N N N N M m lD l0 lO l0 t0 t0 l0 o <ra -:t r* v�rvvvv N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O m�D m 0 0 0 0 -o v m a Ll U bb c .Q D_ N E O 0 -O v a c W Y m v .J ai a c •o '� w C6 w a 4 C L N J O m N m Y O Y '° m Y Y �- L (U L O Q O `1 U 3 U N ,U v X E o a 3 m °o u c u a a v Y c v 0° w a °_ u E u K L E m 3 a v w° aj 0 0 m -Z E a w O o C C bA U > M 0) al UO — of �+ Y E •� ° v Q -`° v w v CK m m o m v o O. :^ ° >- •�- N C c O m Y 'bp w °' O o L Y a) N O v c c- �3 w O Y v w CL u .N s O .c 0 C 3 00 ° -° Y C E > m> 3 3 i`- 3 m m +% v^ o o f _^ s o ¢ v w -a w a) aL+ a) v 7 N K W O c 7 -O u N •! bCA C T >, O c E Y Z �` c m E v o u "° o 3 o v L° 3 y :2 0 - 3 ° bn v 0 o 3 v w as Y v a °O L C m 0 �= c a, -O E (u a ° 0 -O - m o v= an '� L S° - E '� L C m> 4T -°o i a) Q C U- C O C- O C w N O o C U/ C Ol o .. U K CO VI U Y co Y= m Y 0_ M c J N O V) m V1 K N C �. �• Q lC t7 o N O L a) f6 f0 LL N V O N C C / c O O G C D O O > O m m in x m ai LL �+ O x N m z v LL Ih N N I, N N 00 N O m lh tD 00 00 O N O O O N O N N O ti H O N N O O N lh V1 11 N N n-:t N m It N V N N M h Z Z Z Z Z Z Z Z V1 Z VI Vl Z 0 0 V) Z (A VI Z Z a a a a a a a a a a a a a m a a a m a a a N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O 87 0 tD lD n n N n m m O N m M m m m d' d' O tD 0 0 0 0 Managed by CommonBond Communities Parkview Villa Apartments Newsletter Office Inf Phone 763 - 706 -3800 Hours 8 a.m. -4:30 p.m. After Hour Maintenance: PV North 866 - 962 -8896 PV South 866 - 962 -8897 Board Meeting — Monday April 2, 7:00 p.m. - • • • .• VFW Pork Tenderloin — Saturday April 7 Easter Sunday —April 8 Resident Council Meeting —April 9, 7:00 p.m. HRA Meeting — Tuesday April 24 7:00 p.m. File Renter's Rebate — Thursday April 26, 1:30 p.m. Jim Kordiak, and his tax assistants, will becoming to Parkview Villa on Thursday, April 26, 2012 from 1:30 p.m. to 3:00 p.m. • He will be helping residents file their Minnesota renter's credit form (CRP). Man- agement will post a sign up sheet at is the office in April. Please have your current income information or your Federal 1040, and your CRP. y rr ;f A t Nor- 1 Q 4 9 m d m C O O O O O y b � p o p o p o p o b�uyy l� fA a wr W N Q ut M b ��r h r4 U �D W Vj O ti (40 N N 0 bA a O oz O O O W v y m E as E ro 0 o a 0 x a a d 0 kn aZ5 aFJ7 a M U O .g H bM !Uy O .FI 00 dM Uy O yp kn D\ W N V C4 a L4 N U O U o O N p o q o O O ~I Iyl EAa flfl ^ s YYee e O C S a l� � b � .Ya w !-0 aW� � c. W9 d O M ❑tlT O O �T ® ° dJ G 6 Nat d3 pd; MW° N FQ M mazv, °al9 °o y N �a N 0 T g O g O v V U C C o .3q o o oCd o ro iY� ti V o� W U o� W H U a� N u orn N U o� T, 6. ... _ Brittany Evans had a baby boy, 7 lbs, 2 oz. We have a new resident, Frank Zaccardi June ,r� �rl ice cream i (I� ' Wednesday, u � 1 l � :i�.. .� MIM The windows have been inspected, and the city will decide what to do next. ®o NOT feed the ducks, birds, or squirrels by the building or at the pond. They attract, mice, rats, and other unwanted animals that get into the building. ®o NOT block the elevator doors, ram them with your carts /walkers, or hold them open longer than necessary. This causes problems with the automatic mechanism. � z Meeting called to our by council president, Lyn Miner at 7 p.m. Office Manager, Jennifer Eels, told us that the new assistant in the office named Jenne. We have two gentlemen from Aeon at the meeting. At our last Board Meeting, one of the men from Aeon joined us. His name is James Lehnhoff. They will answer any questions you may have. Ken Bloch gave the treasurer's report. Savings are $5425.50. Petty cash is $16.00. Diann Powell explained the bingo game, and said that we need to have 30 people to play. We each pay $1.00 to play. When the money is gone, the game is over. Cecelia Rothbauer gave the Sunshine Report. She sent $5.00 to Jean Harshberger, Pat, and Roy K. Cecelia got a card only. Wednesday, at 2 p.m. in Room "B," we will have two men from Walgreen Drugstore answer any questions you may have about medications. A survey was put on your door to answer. If you are interested in any of the subjects, check your choice and return it to the office or into the rent check slot. The meeting ended at 7:30 p.m. RESIDENT COUNCIL MEETING HIGHLIGHTS - 4-9 -1 '. Meeting was called to order by Council President, Lyn Miner. 2. Jennifer Eels gave the Manager's Report: If you would like your rent rebate done by Jim Kordiak, you can sign up on the paper outside the office. The winner of the puzzle in the last newsletter was Virginia LaMonica. When the second -floor laundry room gets remodeled, it will be closed, and you can wash your clothes in the 3`d and 4th floor laundry rooms. They are available to all residents. 3. Guest speakers from Walgreens Drugstore were Mr. Arneson and Mr. Ball. They are offering free blood pressure checks and will answer any questions you may have about medications. After listening to some of the resident's concerns, we want to assure you that we are not canceling Lou, the blood pressure nurse. She will continue to do the blood pressure checks on Tuesdays. Walgreens will help us with other things, such as medication info and even come to help us with social events. We'll let you know more, as we work out how they can be of help to us. If you have any ideas, please call Lyn at 781 -1042. 4. Jackie gave the Bingo report. The balance is $44.00. Cecelia gave the Sunshine report. A card was sent to Irene Spensley on the death of her son; a card to Veronica Morgel on the death of her brother, and a card with $5 to Pat Cassady on her stay in the hospital. Shirley gave the Welcome report, announcing the new residents as Mark, 610, Edith Moss, 221, and Len Larson, 216. 3. Ken Bloch gave the Treasurer's Report. $2,284.94 in savings; $2,669.43 in checking, and $16.13 in petty cash. 4. We are in need of a new Head of Entertainment Committee. If you'd like to volunteer, please call Lyn (781 - 1042). We have had so many people leaving and moving in and moving within the building that we will probably need a new phone list in May. Since we do not read minds, PLEASE let Lyn know how or if you want your phone listed, or if you want it unlisted. Winners of the $5.00 were Carrol Hinrichs, Cecelia Rothbauer, Rheta Nelson, and Marian Booth. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 30, 2012 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 10 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Encompass Report -- Windows BY: Scott Clark BY r / DATE: July 25, 2012 °r - BACKGROUND: On April 24, 2012 Encompass was awarded a bid to analyze water damage in and around windows in the south building. They found, after a variety of testing methods, that the damage is being done through water infiltration due to the structural breakdown of the window units and not migrating from other sources. Based on the report, and discussions with Encompass, there recommendation is for replacement of all windows, or as a secondary solution, replacement of the bay windows and repair of the smaller windows. The range of repair /replacement is estimated from $200,000 to $375,000, depending upon which permutation is selected. Staff views that the policy question for the HRA is not whether the repair /replacement should happen (as this seems like a near future required action) but whether this action should wait until 2013 and allow AEON to fix the problem as part of their overall rehabilitation efforts. AEON has discussed this with staff and would prefer that the HRA wait and allow them to perform the work as part of a larger package. If the HRA proceeded with this action this would use 50% of their fund balance, which is part of the discernible equity that will come from the sale. RECOMMENDATION- Staff views that due to the sale proceedings that this item should not be bid and if for some reason the sale transaction is not completed, the work not occur until 2013. RECOMMENDED MOTION: Staff seeks direction from the HRA. HRA ACTION: ME= engineering consultants forensic analysis July 24, 2012 Parkview Villa South — Exterior Facade Evaluation July 24, 2012 INTRODUCTION 1.1 At the request of Commonbond Communities and in conjunction with the City of Columbia Heights, an investigation of reported moisture intrusion at Parkview Villa South located 965 40 "' Ave NE in Columbia Heights, MN has been completed. 1.2 The purpose of our investigation was to assess the condition of the building's facade relative to reported leaks at bay windows, to identify the cause of the leaks, and to provide recommendations for remedial work to repair resulting damage and prevent future damage. The building exterior was accessed via high -lift on all elevations, as well as interior access to multiple units. 1.3 Our observations were recorded by notes, sketches, and photographs. This report contains our on -site observations, evaluation of conditions, restoration recommendations, and an opinion of the probable repair cost. 1.4 Provided for our review were original construction drawings produced by Winsor /Faricy Architects, Inc., dated 10/1/1990. 2.0 OBSERVATIONS & ANALYSIS 2.1 The exterior facade consists primarily of aluminum siding on levels 2 thru 4. The first level facade is exposed concrete masonry units (CMU). Thirteen bay window assemblies are installed around the perimeter of the building. The bays extend vertically 3 stories from the 2 "d to 0level. The bays are clad with vertically- oriented aluminum panels. 2.2 Conversation with the onsite manager and maintenance personnel indicated that leaks at bay windows have been reported at Units 124, 217, 218, 221, 223, 414 and the south elevation hallway windows on levels 1 thru 3. Leaks away from bay windows have not been reported 2.3 All windows throughout the building consist of aluminum- framed, thermally broken, fixed and horizontal sliding units. The windows are mulled into three -unit assemblies at the bay windows, and are individual units at bedroom windows. The windows are manufactured by International Windows, Inc. and likely date to original construction of the building in 1990. 2.4 Bay Window Assemblies 2.4.1 Exteriors of the bay windows were accessed via high -lift. Bay window assemblies at Units 424, 324, 224, 218, 318, 321, and the South Hallway (levels 1 thru 3) where investigated. Inspected windows included those with a history of past leaks and also randomly selected windows where no leaks were reported. 2.4.2 At the bay window assemblies, the metal panel siding that extended from the sill on the upper window to the head of the lower window was removed in order to review the weather barrier installation. Tyvek Building Wrap is installed over the exterior gypsum sheathing. The Tyvek is taped to the top edge of the sheathing immediately below the window sill. At the window head, the Tyvek is taped to the drip edge at the window head. Parkview Villa South — Exterior Facade Evaluation July 24, 2012 • Partial removal of the Tyvel< below windows identified moisture damaged sheathing below Units 424, 324, 224, and the South hallway windows at levels 1 thru 3 (See photos 41 -3). The damage was typically localized below window corners and has migrated down the wall to the head of the window below. • Several areas where Tyvek was removed had areas of sheathing that had been replaced with new sheathing (See photo #4). Based on conversation with onsite personnel, past repairs to bay windows have occurred which generally included replacement of metal panels and installation of the Tyvel<weather barrier. 2.4.3 At each of the reviewed bay assemblies, the windows were partially disassembled to perform sill dam testing and view the sill frame corners. • Sill dam testing was performed at Units 224, 318, 321, and 324. Sill dam testing was performed in accordance with AAMA standards. This test generally involves blocking the window frame weep holes while pouring water into the window track. This water is then retained within the track while the window frame is reviewed for leaks through frame joinery and thermal breaks. The purpose of this test is to evaluate the ability of the window to prevent leaks through frame joinery and thermal break voids. • Upon introduction of water into the window track, water immediately leaked out of the window frame primarily through the void in the thermal break at window comers of all tested units. At unit 224, leaks through the frame joinery at the jamb -sill corner were noted in addition to thermal break leaks. • Leakage through the thermal break is the result of shrinkage of the thermal break material (See photos #5 -6). As the material shortens, gaps open up at both ends of the sill. The gaps provide a direct pathway for water to migrate through the window assembly. This water that collects in the sill will often migrate through the thermal break gaps rather than out of the weep system. Upon review of multiple sill frame corners, thermal break shrinkage was noted to varying degrees at nearly all observed windows. Thermal break shrinkage is a window defect that occurred slowly over many years. Leaks through voids in the thermal break allow moisture to bypass existing flashings, and have caused damage to exterior sheathing and interior finishes at multiple units. Leakage through the jamb /sill frame joinery is the result of a non - watertight seal between the back dam and the jamb. The failure of this seal is likely due to age related deterioration of the window frame. This type of leakage is primarily only identified via testing. 2.4.4 The location and type of leaks noted during testing are significant, wherein moisture that leaks through the windows is leaking behind the Tyvek weather barrier. The moisture behind the weather barrier cannot properly drained from the wall assembly and is causing substantial damage to exterior wall sheathing and interior finishes at areas below bay windows. Parkview Villa South — Exterior Facade Evaluation July 24, 2012 2.5 Typical Window Openings (non -bay windows) 2.5.1 Windows not located in bays were also inspected; this was performed at Units 219 & 318. Windows at these locations are surrounded by metal accent trim wrap at the window perimeter. 2.5.2 Metal accent trim was removed at the sills of both windows, as was the 1x4 wood trim board located behind the metal wrap. Upon removal of the metal, water staining was noted on the trim board at the lower window corners (see photo #7). The wood trim was removed which exposed underlying felt paper covering the wall sheathing. No deterioration to the wall sheathing below these windows was noted. The staining on the wood is consistent with moisture leakage through voids in the thermal break, 2.5.3 Partial disassembly of the windows was conducted to inspect the thermal break condition. Upon disassembly, thermal break shrinkage similar to windows located at bay assemblies was noted. 2.6 Siding terminations against head flashings and wall base flashings are sealed with caulking. Installation of caulking at these locations exacerbates leaks wherein any moisture leaks through gaps in the thermal break or frame joinery is held within the wall assembly. This moisture, when unable to properly drain, backs up into the building wherever possible contributing to the observed deterioration to interior finishes. 3.0 Conclusions 31 Numerous windows are leaking. Leaking windows are not limited to bay windows. 3.2 Leaks are the result of deficient thermal breaks and frame joinery that allow moisture migration into the wall assembly. 3.3 It is our opinion that thermal break shrinkage is pervasive, affecting many windows, including those at and away from bay window assemblies. The thermal break shrinkage is the main cause of the damaged framing below windows openings. 3.4 All windows installed in the building are the same type and are from the same manufacturer. This deficiency was observed at multiple windows on the west, south, and east elevations and on all building levels. All windows are likely prone to the thermal break shrinkage and subsequent leaks. The bay windows have more known problems because they are more exposed to rain, they have less soffit protection, and sit further inboard from the wall face. The large number of leaks corroborates the likelihood that this window deficiency is systematic. 3.5 Leaks through frame joinery are generally less prevalent and less detrimental than thermal break deficiencies, but still allow moisture behind the weather barrier and onto the sheathing. 3.6 Sheathing damage exists below many of the bay window assemblies. Furthermore, due to the long -term duration of leaks, it is likely that some stud framing damage also exists. Minor sheathing damage may exist below non -bay windows. Parkview Villa South — Exterior Facade Evaluation July 24, 2012 3.7 The multiple sources of moisture intrusion through the window frames indicate that the windows are nearing the end of their useful life. This service life may be extended for 5 to 10 years with the implementation of repair work and regular maintenance, though it should be noted that window removal will be necessary at bay windows in order to complete framing repairs and it is likely more cost effective to replace these windows at that time. 3.8 It can be expected that leakage and deterioration to sheathing and finishes will continue to worsen until repair or replacement work can be completed, 4.0 Recommendations 4.1 The following recommendations are intended to address ongoing window leakage and damage to exterior sheathing and interior finishes. Attached as part of this report is an engineering opinion of cost estimate for each option. The repair recommendations are as follows: 4.2 Option 1— Bay Windows & Non -Bay Windows 4.2.1 Bay Windows • Remove all metal siding from the 13 bay window assemblies. Removal should extend from levels 2 thru 4. • Remove and replace damaged /deteriorated sheathing and framing components. • Remove and replace bay window assemblies on floors 2 thru 4. Window replacement should include the installation of a sub -sill flashing system. • Install weather barrier that is integrated with sub -sill flashing system. • Install new metal panel system. 4.2.2 Other Windows (flat wall areas) • Remove exterior window trim and metal wrap at all sides of all windows on levels 1 thru 4 on all elevations. • Remove and replace windows with new window system and sub -sill flashing. Install flashing in a manner that drains water to the exterior of the siding. • Install new exterior accent trim at window perimeter. 4.2.3 The aforementioned repair option is provided for the purpose of budgetary constraints. Positive and negative characteristics are as follows: • Option 1 will be the most costly as it will include the replacement of approximately 120 window assemblies. Parkview Villa South — Exterior Facade Evaluation July 24, 2012 • Upon completion of replacement work, all window openings will have a sub -sill flashing system wherein any incidental moisture leaks would be directed to the exterior of the building, limiting the potential for damage. 43 Option 2 — Bay Window Replacement and Repair of other Windows 4.3.1 Bay Windows • Remove all metal siding from the 13 bay window assemblies. Removal should extend from levels 2 thru 4. • Remove and replace damaged /deteriorated sheathing and framing components. • Remove and replace bay window assemblies on floors 2 thru 4. Window replacement should include the installation of a sub -sill flashing system. • Install weather barrier that is integrated with sub -sill flashing system. • Install new metal panel system. 4.3.2 Regular Windows (flat wall areas) • At all windows within flat wall areas: remove window sashes and perform thermal break repair in accordance with AAMA 91 -1 at all window jamb -sill corners. • Wet seal window frame corners at all jamb -sill corners • Reinstall window sashes. 4.3.3 The aforementioned repair option is provided for the purpose of budgetary constraints. Positive and negative characteristics are as follows: • option 2 will be less costly as it will include replacement of approximately 40 window assemblies and repair of an additional 80 windows. Repair of windows in accordance with AAMA 91 -1 generally involves installation of sealant within the thermal break shrinkage voids. If properly installed, this repair can be affective at limiting leaks from thermal break shrinkage and will likely have a useful life of up to 10 years. The effectiveness of this repair is highly dependent on the quality of workmanship used during installation. Wet sealing of window frame corners is similar to AAMA 91 -1 wherein sealant is installed inside the frame at window corners. This repair method can be expected to have a useful life of 5 years. Parkview Villa South — Exterior Facade Evaluation July 24, 2012 Table 1— Engineering Opinion of Probable Costs I'2'3 Costs ($) Repair Itern $275,000 to $325,000 1 Option A — Full Window Replacement Replace all windows Repair deteriorated framing & finishes Install new metal panels & trim board 2 Option B — Replace Bay Windows and Repair Others $200,000 to $230,000 Replace bay windows Repair windows at flat walls Repair deteriorated framing & finishes Notes: 1) The aforementioned costs are based on engineering opinion and available references. contractor bids /estimates have not been obtained for this work scope. 2) Costs for repair of moisture damaged framing are highly variable. As such, it is recommended that a contingency be included into the budget to accommodate variances in the extent of repair work. 3) Many window options are available for replacement work. A window cost comparison should be conducted to determine the most appropriate window type and associated pricing. Parkview Villa South — Exterior Facade Evaluation July 24, 2012 This report is prepared based on observations and review of the limited quantity of material available as of this date. Our opinions may be revised based on the availability of additional data. The conclusions contained herein represent our professional opinions. These opinions were arrived in accordance with accepted engineering practices at this time and location. No other warranty is implied or intended. Respectfully submitted, ENCOMPASS, INC. Prepared by: �j Mark Blazevic, P.E. Project Engineer Parkview Villa South — Exterior Facade Evaluation July 24, 2012 Photograph #1— Unit 324— Sheathing Deterioration Photograph #2 — South Hallway — Sheatnmg uetenorarwn 10 Parkview Villa South — Exterior facade Evaluation July 24, 2012 Photograph u3— Linn «v —allud "„"Is ....... -- Photograph #4 — Replacement sneatmng — LCVC, a, �U"-I • • °•••• Parkview Villa South — Exterior Facade Evaluation July 24, 2012 Photograph #5 — Gap in thermal breaK at wmaow uumel Photograph #6 —Gap in thermal break at window corner 1 11 Parkview Villa South — Exterior Facade Evaluation 12 July 24, 2012 Photograph 47 — Moisture Staining at Unit 318 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of July 30, 2012: AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: PHA Amendment for Modernization BY: Sheila Cartney BY:� DATE: July 13, 2012 BACKGROUND: At the June 4, 2012 HRA meeting the Commission discussed using FY 2011 and 2012 HUD Modernization funds prior to the sale of Parkview Villa, the anticipated combined total is $163,000. The goal is to use these funds by November 30, 2012 on projects that are easily biddable, part of Aeon's rehab plan and if the sale does not commence will be beneficial to the long term viability of Parkview Villa. The process to spend these funds includes a public hearing and a 45 -day notice period. Due to deadline restraints with the Sun Focus Newspaper Staff was unable to notice the public hearing in time for this meeting and the HRA will have to hold the official public hearing at a special meeting on Monday August 6'h at 7pm in Conference Room 1, in City Hall. However, we will discuss the modernization at this meeting and take public comment from residents so they do not have to attend the public hearing on August 6th. The official notices indicate the public hearing is on August 6`h, the Amendment is available at the Library and City Hall. Items listed in the PHA Amendment include: 1. Completion of the modernization work for 6 units on the main floor (part of the original plan) $41,000 2. Change all toilets from 5.5 GPM to 1.6 GPM - Estimate $69,000 3. GFI outlet installation in bathrooms and kitchens — Estimate $20,000 4. Replace lighting in common areas — Estimate $20,000 5. Installation of smoke detectors in bedrooms - Estimate up to $10,000 6. Install 1.5 GPM low flow massage shower heads — Estimate $5,000 Section 9.2 of the Management Contract with Commonbond states "in the event that the Owner requests the Agent to perform rehabilitation /construction on the Premises, Owner and Agent shall negotiate and execute a contract related to such rehabilitation /construction work." Commonbond has agreed to provide construction management for the above mentioned project for a fee not to exceed $4,500, which is 2.8% of the project cost. It is anticipated the payment will come from the modernization funds, if that is not an approve expense the payment will come from Parkview Villa North's Budget. A formal resolution will be presented at the August 6th meeting along with the PHA Amendment. RECOMMENDATION: Staff recommends taking public comments for the public hearing that will take place on August 6 h and schedule the public hearing. RECOMMENDED MOTION: MOTION: Move to set the public hearing date to Monday August 6, 2012 at 7pm in Conference Room 1 at City Hall. HRA ACTION: City of Columbia Heights HRA (Official Publication) City of Columbia Heights HRA COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) NOTICE OF PUBLIC HEARING: PHA 2012 ANNUAL AGENCY PLAN AMENDMENT; DRAFT AVAILABLE FOR REVIEW The Columbia Heights Housing and Redevelopment Authority (HRA), serving as the Public Housing Authority (PHA) has drafted an amendment to the 2012 Agency Plan, the HRA's Board of Commissioners `h will hold a Public Hearing on the draft amendment on Monday July 30, 2012 at 7:OOpm at 965 40 Avenue NE Columbia Heights MN 55421. The Amendment is for the use of additional modernization funds in FY2012. A summary of the plans contents and a full copy of the draft plan with attachments and supporting documents are available for review by the public at the Columbia Heights Public Library and at the Central Administrative Office of the Columbia Heights HRA, (City hall) 590 40`h Ave Ne Columbia Heights MN 55421. Comments on the draft amendment may be submitted any time before the public hearing to: Columbia Heights HRA 590 401h Ave NE Columbia Heights MN 55421. For more information orto receive a copy of the plan by mail, please contact the Community Development Department 763- 706 -3672. fT p�� 5-Year all( U.S. Depot hnent oi'Housing and Urban OMB No. 2577 -0226 I Developruent I pipes >3/30/2011 E�ninual Plan Office of Public and Indian Housing 1.0 PHA Lrformation pHACode;_MNI05 PHA Name: Columbia Heights Housing and Redevelopment Authority ndard [I HCV (Section S) ❑ Sta PHAType: M Small ❑ High Perform ing PRA Fiscal Year Beginning: (MM /YYYY): _0112012 fnventory (bnsed on ACC units at time of PY beginning in 1.0 above) Number of HCV units; 2.0 Number of PH units: _10l 3.0 Submission Typc 5 -Yenr plan only L] 5 -Year and Annual Plan ©Amoral plan Only E] o y ❑ PI LA Consortia: (Check box if submitting sjoint Plan and complete mole below) 4.0 PILL, Consortia No. of Units in Each PHA Progrnnm(s) Included in One Progrnnss Not in the Program Participating PIIAs Code Consortia Consortia Pit HCV PHA I: PHA 2: 5.0 PICA 3: 5 -Yenr• Pima. Complete items 5.1 and 5.2 only at 5 -Year Plan update. Mission. State the Pl IA's Mission far serving the needs allow income, very law- income, sod extremely low income families in doe PHA's 0 11)ily and a suitable living environment free from 5.1 jurisdiction for the next five years: To Promote adequate and affordable housing, economic a, discrimination. 5.2 Goals and Objectives. Identify the PHA 's quantifiable goals and objectives chat will enable the PIIA to serve the needs of Ion - incomc and very the PHA tins made in meeting fife goals low- income, and extremely low- income families for the next five years, Include a report an the progress and objectives described in the previous 5 -Year Plan. Cxpnn(1 the supply of nssisteJ loosing: Reduce public housing vacancies, Occupancy remain In 98% or above for over n yea. Increase customer satisfaction: Offer stable 95 Improve the qunlily of nssisfed lousing; Improve public management; ands score public or sore, hours and avnilnblc staff to boodle day to day issues. Renovate or randomize public housing units; Continue with the building modernization office project until all Floors have been renovated mod then work on building modernization/renovation projects. fmpiement housing security improvements; Conthne to improve "poll security at Clio site, add PrnviJe nn improve) living orvh•onmenh public additional cameras and lighting to the property sufaclency and asset development of assisted households: Provide or attract supportive services to increase independence for the Promote self elderly or families with disabilities; Continue to work with local agencies that provide supportive services to residents, farfho fair housing; Undertake affirmative measures to ensure access to assisted housing Gnsnre cqunl opporb"JIy anri nlRrmntivcly of race, color, religion, national origin, sex, familial status and disability. Undertake affirmative measures to ensure accessible housing to regardless Persons with all varieties of disabilities regardless of unit size. PIIlPi Plan Update 6.0 (n) Identify all PI IA Plan elements that have been revised by the PHA since its Insf Annual Plan submission: Smoke Free Lease Addendum lice 5 -Year and Annual PHA Plan. For a complete list of PHA Plan (b) Identify the specific locations) where the public may obtain copies of Main Administration office of the PIIA, PHA development management offices and Public Clements, see Section 6.0 of the instructions. Library. Hope Nli, Nliscd Finance h4otlerniznlion or Development, Demolition marl /or Dispositimq Conversio» of P,bile LIonsing, Honmcownership to these as applicable. 7.0 Programs, and Project- bnsed Vouchers, Include slaleelents related progranhs Columbia Heights HRA has identified a parchacer in 2011 and begun the process will' conhplellan b) +Into 2012. 8,0 Capital Improvennents, Please complete Parts 8,1 through 8.3, as applicnble. Capital Fund Pi Ogrnm ekanum Statement /Performance and Evaluation Report. As part of the PHA 5 -Yom and Annual Plan, annually Evaluatlon Reporl, form IIDD- 50075.1, for each cunent in 8.1 complete and submit the Capital Fm'd Program Annual SlalemenNPe'forahance and open CFP grant mid CPFP financing. Capital Fluid Program Five -Yenr Action Plan. As part of the subsissisn of the Annual Plan, PHAs must complete and submit the Capital fluid annual ,,)(Islas (on a rolling basis, e.g., drop can year, and red latest year 8.2 Program hive -]ear Action Plan, fomn HUD - 50075.2, and subsequent for a five year period). Large capital items must be included in the Five -Year Action Plan, — Page 1 of 2 form HUD -50075 (4/2008) 8 3 Capital Fund Finn ie"' Program (CFFP). ❑ Chocic If (he PHA proposes (o use airy portion of its Capital Fund Program (CFP) /Replacement Housing Factor (RHP) to repay debt incurred to Onnnce capital improvements. Elousing Necds. Bused on information provide y I ie app tea c ..— ....___, data, make a reasonable effort to identify the housing needs of the low- incmne, very low- income, and ex rearely low - income families who reside in 9.0 thejurisdiction served by the PHA, including elderly families, families with disabilities, and households ofvarious races and ethnic gimps, and other families wim areas the public housing mid Section 8 tenant -based assistarce waiting lists, The identification of housing needs must n li ress issues of affordability, supply, quality, accessibility, size of Units', and location. Quality affordable housing for extremely low income elderly families and families with disabilities is a need within thejurisdiction. The PHA Provides 101 one - bedroom units for qualified extremely low income elderly families and families with disabilities within thejurisdiction of the PHA. Strategy for Addressing Housing Necds. Provide s brief description of the PHA's strategy for addressing the housing users m uu„,„1. ,,, ..... 9A jurisdiction and on the waiting list in the upcoming year. Note: Stroh, Section 8 only, and High Performing PHAs complete only for Amuml Plan submission with the 5 -YeRe Plnn, Housing needs of those on the waiting list are for housing that is nv¢iimble for extremely low income elderly and disabled families, The PHA has a preference in place for those that live or work in thejurisdiclion.'file PIIA plans to exceed the federal targeting requirement by targeting more (Iran 40 %of all mew admissions to public housing to families at or below 30 %of median income. Addbiunnl Information. Describe Inc £allowing, as well as any additional information IIUD has regnestcd. 10.0 (a) Progress in Meeting Mission and Goals. Provide a brief stalenient of the PHA's progress in meeting the mission and goals described in the 5- Year Plan. The PFIA has maintained an occupancy roe of 98 %or above for the past year. The PFIA is improving the quality of assisted housing by continuing with the building nu demizntion plan. Six Floors have successfully been modernized, The PHA upgraded the security immems at the site in the past year. The PFIA continues its relationship with Volunteers ofArncrica to provide dining services for those in the assisted housing. The PIIA markets to all in thejurisdiction and coutinually works to ensure equal opportunity and affirmatively father fair housing. (h) Signirmant Amendment and Substantial Deviation/Modification. Provide the PHA's definition of "significant mnendmcnP' and "substantial devil ation /modification" Required Submission for HUD field Office Reviay. to addition to die PHA Plan template (I IUD -wu D) , rnHS muu �u,,,,,,, •.•.. documents. hems (a) through (g) may be submitted with signature by mail or electronically with Removed signatures, but electronic submission is encouraged, Items (h) through (1) must be attaclmd electronically with the PFIA Plan. Note: Foxed copies of these documents will not be accepted by the Field Office. (a) Form HUD-50077, Office. PFIA Cerlifrcabous ofContpliance matt the PHA Plats and Related Regulations (which includes all certifications relating to Civil Rights) (b) Fm'm HUD- 50070, CewtRcalioa for' a Drag -Free ifsw'Irplace (PHAs receiving CFP grants only) (e) Form HUD - 50071, Cm- ifieariat ofPaymenls to ly/hrenca Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbyingdctivide,s (PHAs receiving CFP grants only) (e) Form SF- LLL -A, Disclosure of Lobbying Actiuites Continuation Sheol (PHAs receiving CFP gnats only) (i) Resident Advisory hoard (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA m Plat, PHAs must also include a narrative describing fair analysis of the recommendations mid the decisions made on these recommendations, (g) Challenged Elements (h) Form HUD- 50075,1, Capital Faad Program Annual StalemenrlPerformance and Evaluation Repo, I (PHAs receiving CFP grouts only) (1) From HUD- 50075.2, Capital Fund Prograu Five-year Actual Plan (PHAs receiving CFP grants only) Page 2 of 2 form FNH -50075 (4/2008) r., d a °o A N °o u y� 'dHH '!ir1 0 0 m � e � � E. a y a �a ego N n �Mi m �tatlM G G �y x S �.B eon Ma. n o w G1 � 5 y o � 'o' v v r N r ❑ ®y "w tl nn w w H y C �* d �- � C7 z z d rn, v' n �.= c w � •� o w o. � •°d c � � o 'o h7 c c ;El 6 w 7y 7y e y a d a • H z w Y ^ C O R uQ w as o x 0 y z o b a' o w W o O W O a O O O 0 w 7❑❑ e �o y »o� 3 c m w. c � y m � o. 3 w c °y o C Q O O ; . w �i a H .. 0 �e rM O N N d 0 0 ci LO V 'O rn O °n o 0 G V4 �a ° yw t7 0 0 N � tl4 M Rl 2 (\(j ( i §] } ; }} 2 /r( \ \ \\ $§ §§ } \\ ;!J \(( \}( }( «/ \\ ,\ }} (\ \� {) \\ \� (\ } FR UQ \ ■ g \ } }\ \\ 0E® \\ x \ \} ( \ \\ ro w tla 0 ro rn 0 n b d d a b 0 �a a n 0 d b d I m 9 W y m 0 m ° e o �+ b a4 G W �d O' b O � e. o ° � o a n ro a Q In 0 i-a A lJ O 0 3 a 6 w K 0 0 x aze abro R• w C �o c o; ro H � a o b G1 c' x a � N y w a U ti � n � N � m 6 CC' O C H H a �. a d xOZ 'dam S n C o y o G w o � z µ `• p q p o 0 N � O pa w m � y w � a• rn C7 "i5 "9 �5 w w N � o r+ � O N N G a a m O bb� M w � ° w w R, rob o P� aq n � m w G o� b O x 0 fN hi n 0 y w C." d b O ° o O. 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P: rt (9 � p O El) (A Eli Eli Efl Ea9 fag ffl E9 f/i ° °p o o a 00000 0 o o p• a 0 0 0 0 C7 0 N a 4, xo °"ze ro � Q o fo •-• o p M G� W y O M O ° w G N G to N O a w O N Eli N � 0 0 b w a a b tlQ N ro a b m 09 ro 3 c � o C o m n a °d UQ ° w Q o � c c b y � w m a o � O C N � O Q K b w tl9 n rt c b 0 0 b I N b N 3 m e rt � o e H q e y � 9 n a' w C p. O' m � w� \ / ) uo ) ( / / \ \ } }} -() \�( }// ¥/ e \) /\ IZ o \ \ � , \\ M} z \7 $X (\,() 333E§ \ }} }\ Ko C) J y ƒ } � k » ` \ / � } /f }AE \ o / \ \,7 )\ } $ » \ � = y A ]In 0 \ / ) uo ) ( / / \ \ } }} -() \�( }// ro w oa rn o. 0 M 0 n b d ro a �a s �c 0 a ro C N tt w Y 3 m 00 M0 M � � o e b 4 e w c e G c+ G� y ?:C m a 7 � o � o y � o y u as DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348 -0046 See reverse for PUDI c ousel) ulactVOUi�. 1. Type of of Federal Action: 2. Status of Federal Action: 3. Report Type: L a. contract �a. bid /offer /application a. initial filing b. material change b. initial award b. grant C. cooperative agreement c. post -award For Material Change Only: year quar ter d. loan date of last report e. loan guarantee f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name 0 Prime ❑ Subawardee and Address of Prime: Tier ifknown: NA Congressional District, if known: 4c Congressional District, if known: G. Federal Department /Agency: 7. Federal Program Name / Description: Columbia Heights Housing & Redevelopment Authority NA CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: NA $ NA Address of Lobbying Registrant b. Individuals Performing Services (including address if 10, a. Name and (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, MI): NA NA 11 Information requested through this form is authorized by title 31 U.S.C. section lobbying acliviiies is a mato wl rapresonlalion of fast Signature: 1352. This disdosure of upon which rellance was placed by the list abovev,11up this tonsoclion was mad. Walter Fehst Name: print Title: EXCcutive Director or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This Information will be available for public inspection. Any person who falls to file the Telephone No.: 763- 706 -3610 Date: aqulred disclosum shall be subject to a civil penalty of not less than 810,000 and net more to.,, $100,000 for each such failure. 777 'r Authorized for Local Reproduction Federal Use Only Standard Form LLL (Rev. 7 -97) Certification for a Drug -Free Workplace U.S. Department of Housing and Urban Development Applicant Name Columbia Heights Housing & Redevelopment Authority Parl<view Villa North MN105 behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to Acting on the Department of Housing and Urban Development (HUD) regarding the sites listed below: 1 t rms of the statement; and I certify that the above named Applicant will or will continue to provide a drug -free workplace by: a. Publishing a statement notifying employees that the uln- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be takelt against employees for violation of such prohibition. b. Establishing an on -going drug -free awareness program to inform employees - -- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will - -- (1) Abide by the e (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for tlto receipt of such notices. Notice shall include the identification numbers) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted - -- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; of (2) Requiring such elaployee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs a. thru f. 2 Sites UD fund Work lof Performance.. The the og ant activity showntabove: Place separate of Performance die hall includetthe street addressf city, countyIl St teeatnd zip ttcode. Identify each sheet with the Applicant name and address and the program /activity receiving grant funding.) Pal kview Villa North Senior Apartments 965 40th Avenue NE Columbia Heights MN 55421 Check here ❑ If there areworkplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any infounation provided in the aecompanim Warning: HUD will prol tale I false claims and statements. Conviction may result in criminal and /or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name Signature Executive Director Date herewith, is true and accurate. 7mm% ref. Handbooks 7417.1, 7475.13, 7485.1 &.3 CIVl1 Rlg$05 Certification office Department of Housing and Urban Development Office of Public and Indian Housing Expires 4/30/2011 Civil Rights Certification Annual Certification and Board Resolution Acting on behalfoftae Board ofConnnissioners othhe Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA ofcial if there is no Board of Commissioner, �i approve the submission of the Plan for the PHA of which this document is apart and make the follo,ving certification and agreenett,adth the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof. The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Pair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing. Columbia Heights Housing & Redevelopment Authority PHA Name MN 105 PHA Number /HA Code [ hereby certify that all the information stated herein, as wcll as any information provided at the accompaniment herewith, is true and accurate. Warning: HUD will 1012; 31 U.S.C. 3729, 3802 prosecute false claims and statements. Conviction May result in criminal and /or civil Penalties . 18 U.S.C. 1001, 1010, Tammera Diehm Tice Board Chair Name of Authorized Official Signature Date form HUD - 50077 -CR (1/2009) OMB Approval No. 2577 -0226 Certification of Payments to Influence Federal Transactions Applicant Name Columbia Heights Housing & Redevelopment Authority Program /Activity Receiving Federal Grant Funding Parkview Villa MN 105 OMB Approval No. 2577 -0157 (Exp. 3131/2010) U.S. Department of Housing and Urban Development Office of Public and Indian Housing The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence all officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress it, connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence all officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) 'rile undersigned shall require that the language of this certification be included ill the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that atl subrccipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a preeequisite to" makin9 or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more that, $100,000 for each such failure. herewith, is true and accurate. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties. ,in i i c c mn1 1010. 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Walter Fehst Previous edition is obsolete Title Executive Director Date form HUD 50071 (3/98) ref. Handb000ks 7417.1, 7475.13, 7485.1, & 7485.3 HRA RESOLUTION 2012 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2012 PHA PLAN AMENDMENT WHEREAS, The 2012 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Amendment also requires the formal approval of the Board of Commissioners; NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Amended PHA Plan is hereby approved. ADOP'T'ED THIS 6 °i Day of August. DRAFT MOTION BY: SECONDED BY: ROLL CALL: HOUSING & REDEVELOPMENT AUTHORITY Chair- Tammera Diehm ve Director - Walter Pelist IIRA RESOLUTION 2012 -07 DRAFT APPROVE CONSTRUCTION MANAGEMENT SERVICES WITH COMMONBOND COMMUNITES FOR THE REMAINING MODERNIZATION FUNDS WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (ConunonBond) which included a provision for a five -year contract, and WHEREAS, on October 25, 2011 the HRA approved a one -year management contract expansion period of the management agreement with CommonBond Communities that will expire on January 31, 2013., and WHEREAS, Section 9.2 of the management agreement states "in the event that owner requests Agent to perform rehabilitation /construction on the premises, Owner and Agent shall negotiate and execute a contract related to such rehabilitation /construction work., and WHEREAS, the construction management services will be for the first floor modernization and other items listed in the PHA Amendment, and NOW THEREFORE BE 1T RESOLVED, 1) The HRA approves construction management services with CommonBond Communities for the PHA Amendment. 2) The amount of the contract will not exceed $4,500. 3) Source of payment will be from the modernization fund balance of the 2012 Parkview Villa North operating budget. Passed this 6°i day of August. MOTION BY: SECONDED BY: Chair- Tammera Diehnr Attest by: Shelley Hanson, Recording Secretary DRAFT