HomeMy WebLinkAboutJuly 3, 2012
APPROVED AS
AMENDED
8/1/12
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
July 3, 2012
The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium,
Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: Library Director Becky
Loader and Children’s Librarian Mai Kao Xiong. Not Present: City Council Representative Tami Diehm and
Recording Secretary Stacey Hendren.
The Board welcomed Mai Kao Xiong to the meeting.
The Board wished Loader a happy retirement and presented her with roses.
The minutes of the June 6, 2012 Board meeting were approved as mailed.
The bill list dated 6/13/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 6/20/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 6/27/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2012 accounting dated 7/3/12 was reviewed. The Board noted accrued salaries and the expected replacement
of two computers.
Old Business:
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1. The Library Task Force conducted a successful listening session on June 25. Summaries will be
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available after the next meeting. On June 18, Cindy McCleary presented information on marketing and
design. McCleary discussed cost estimates based what the library needs and currently owns. The Task
Force will conduct field trips to get ideas. Eric Brown, Contegrity Group, spoke on construction
estimates. The Board discussed the space needs study that is 24 years old which doesn’t include
computer stations, and the positive reaction to a drive-up book drop.
2. The Board considered the Jamboree booth a success. Many surveys were handed out and many kids
received tattoos and bookmarks.
3. Attendance for the “Live at the Library” program was down this year, though the performers were very
good. The Board discussed possible changes in the future including a series of events and different dates.
Anoka County Libraries have new staff assigned to the Legacy funds who will be looking at the event and
possible alternatives.
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4. The budget hearing will take place on July 11. Loader felt that there are few necessary changes and a
report will be made at the August meeting.
5. Thirty-nine applications were received for the Page position. Six interviews will take place the week of
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July 9. Loader will come back to assist with interviews and Ramon Gomez will train the Pages, with
help from other staff as needed.
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New Business:
1. The May crossover statistics were reviewed by the Board. The Board discussed the cost of a self-check
machine. A self-check machine would be considered in a new building.
2. The Board reviewed the Unique Management Status Report for May. The Library has received over
$4,000 back in materials.
The Board discussed the theft ring that is currently being investigated. Loader notified the Board that
Columbia Heights has lost over $1,000 in materials.
3. The Board discussed the “Community Engagement” article , noting the Task Force as a key to successful
and well managed community engagement effort. The volunteerism of the millennial generation was
discussed.
4. A resolution in recognition of Gianna Ritzko was read and reviewed by the Library Board. Ritzko
graduated from St. Anthony High School in June 2012 and will continue to work as a Library Page while
attending St. Catherine’s University in the fall.
The Resolution was offered for consideration by Hoium.
Hoium moved to approve the resolution in recognition of Gianna Ritzko. The motion was seconded, and
passed.
Items from the Floor:
1. The Board was reminded of the meeting at City Hall on July 10, 2012 from 10-10:45 to meet and
interview the candidates for Library Director. Questions were suggested by Loader for the Board to ask
and the Board discussed how to approach the interviews. Loader and Hendren will be in attendance.
Board members will ask the following questions; Sowada on grant writing, Tantanella on community
engagement, Hoium on administrative experience, Smith on building campaigns, and Vesley on strategic
planning. Board members should contact Linda Magee, or Walt Fehst the next morning with comments.
2. The Board discussed the auditors and the fact that the library now has a sufficient amount in the reserve
account.
There being no further business, the meeting was adjourned at 7:58 p.m.
Respectfully submitted,
Catherine Vesley
Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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