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HomeMy WebLinkAboutJune 6, 2012 APPROVED 7/3/2012 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES June 6, 2012 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Library Director Becky Loader, Adult Services Librarian Renee Dougherty and Recording Secretary Stacey Hendren. The minutes of the May 2, 2012 Board meeting were approved as mailed. The bill list dated 5/2/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 5/16/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 5/30/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2012 accounting dated 6/6/12 was reviewed. Sowada formally welcomed Dougherty to the Board meeting. Old Business: thth A. On June 4, the Library Task Force toured and evaluated 9 potential sites. On June 25, the Library Task Force will host a listening session. The three subgroups, types of space, location, and technology will have an informal dialog with the public. The survey, annual report, article on library partnerships, and maps provided by Public Works of population density and potential sites will be available for review. Members of the Task Force will be at the Library during the Jamboree. th At the June 18 meeting, the Library Task Force will listen to presentations from Eric Brown about construction costs, and Cindy McCleary concerning marketing research and architecture concepts. The Board discussed the Library Journal Article, Powerful Partnerships. Smith recommended using the information in the article to look at the potential sites and find the strong points of each site. Loader noted the benefits of sharing costs for larger scale items like utilities and parking. Vesley shared first- hand knowledge of the Rifle Library, and the Fruita Branch Library mentioned in the article. Vesley noted their similarities in demographics and size to Columbia Heights. In addition, Vesley mentioned the library in Estes Park. Loader highlighted the picture of the Milwaukee Library which contains Agati Furniture. Loader will use Agati for replacement furniture in 2012 due to their quality and complimentary styles to the Library’s Buckstaff furniture. ndth Board members discussed the potential sites on 42 and 47 Ave considering visibility, light, and options for collaboration. nd B. Board members were reminded of the Jamboree Parade on June 22. The parade starts at 6 with setup beginning at 5:15. th C. The Third Annual Live at the Library celebration will take place on June 9. Board members are encouraged to attend. Columbia Heights will host five events and programs will take place at all Anoka County Libraries. 1- 6/6/12 New Business: A. The April crossover statistics were reviewed by the Board. Board members noted the volume at Rum River, and appreciate the new format. B. The Board reviewed the Unique Management Status Report for April. C. Sherry Oaks, ACL, provided statistical reports for Loader. The catalog title count totals all new titles added to Anoka County, including Columbia Heights. The holds count totals how many items were brought to Columbia Heights for patron requests. The Board noted the high demand of items and how the statistics demonstrate the high use and value of libraries. D. The monthly intransit items, sent & received, reports total how many items travel in the delivery system. Smith asked what LSS stood for. Loader stated that LSS is the Library Support Services building for ACL, housing the administrative offices. Sowada proposed that these statistics be added to the Green Sheet. E. The Board reviewed the borrower breakout statistics listing the total users and new users added for April. The Board was surprised by the high statistic for new users. Vesley commented on the recent and ongoing rapid changes in technology and how the need of technical services drives the need of library services. F. The Board reviewed the 2013 proposed Library budget. The draft follows a similar format as previous years and Loader drew attention to changes and unique items for 2013. The activity description contains the new mission statement, and the objectives list the goals from the new strategic plan. The comments explain the 2% increase, exclusive of personnel. The Board discussed the 2-year insurance contract, workers compensation policy, and the experience modifier. The supplies section has minor changes, but includes the replacement of computers using Windows XP, the addition of a line item for eBooks, and shelving in the Children’s Department. Overall the other services and charges total has decreased due to energy efficiency projects, building insurance, and a lower gas bill due to the new boiler. Increases are included for adult performers, the ILS system, and an educational reimbursement request. Loader mentioned that the levy increase is 1.4%. Revenue changes include an increase in printing revenue due to the new print manager and copier, increased sales from the sale cart, and a decrease in DVD rental revenue. The Library has changed the collection policy and many more videos are free. Smith requested an explanation of “Ad Valorem.” Loader stated that this line contains the levy. Smith verified that Ad Valorem is the funds from the levy and the additional lines are revenue from other sources. Loader explained the three requests from the 411, General Buildings, account. The 20 year old carpet in the Adult Reading Room needs to be replaced with sturdy carpet tiles. The exterior stucco needs to be repaired and re-splashed. Finally, the Library needs a sump pump installed to handle the water flow in the front stairwell. The Board discussed the per capita figures as levy only local support divided by population. Diehm stated that the per capita for the library must be equal or greater than the County per capita of the previous year. Motion: To recommend approval of the proposed budget for 2013. The motion was seconded and passed. G. The Board reviewed the thank you letter to the Friends and admired the new coat rack. 2- 6/6/12 H. The Board appreciated the thank you letter to Olive and Derek Braun. The funds were undesignated and will be used for programs and services. I. The Board admired the new Boardroom clock. Vesley received a thank you letter and invoice. J. The Board was notified of changes to the Page staff. Lauren Gutkaes and Dan Kleinfehn requested leaves for the summer to pursue employment opportunities. Rukia Sheikh-Mohamed has withdrawn from the regular schedule due to conflicts with school. Linda Magee, Human Resources, has authorized Loader to advertise for Pages. Loader will hire two pages and anticipates training to be completed for the fall schedule. th K. The Board was notified of the changing staff schedule for summer starting June 11. The Board received the summer events calendar and the Live at the Library brochure. The Board commended Candice Marsh, Library Assistant on her excellent graphics and calendar. Loader encouraged the Board to look at the Library website, cable channel, and Facebook page for updates. L. The Board appreciated the Library Journal article, Powerful Partnerships and has no additional comments. Items from the Floor: A. Stephen D. Smith was selected as the Columbia Heights 2012 Humanitarian of the year. Board members th were invited to the reception and award ceremony on June 11 at 6:00 p.m. B. Velsey notified the Board that she has filed for City Council. The Board discussed the primary on August th 11, and was notified of the candidates. C. Sowada commended Mai Kao Xiong, Children’s Librarian, on her school presentations. Sowada enjoyed a presentation at Highland Elementary while subbing. D. Loader notified the Board that the broken concrete in the patio has been replaced. The new table, bench and bike rack will be installed after the concrete cures. There being no further business, the meeting was adjourned at 7:59 p.m. Respectfully submitted, Stacey R. Hendren Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 3- 6/6/12