HomeMy WebLinkAboutOperational Report for Becky
CITY OF COLUMBIA HEIGHTS
TO:
Columbia Heights Public Library Board of Trustees
FROM:
M. Rebecca Loader, Library Director
SUBJECT:
May operational report
DATE:
May 31, 2012
I. BUILDING MAINTENANCE AND EQUIPMENT
A. Fidelity buffed the Activity Room floors 5/18.
B. The main floor lobby had a leak around the central air conditioning unit 5/2. Follow up
with the installer resulted in the flashing around the unit being re-done.
C. The southern exterior wall of the Library was vandalized with eggs around 5/7. Public
Works tried to power-wash the area, and while successful in removing the detritus, the
stains finally required painting to cover them.
D. Public Works hung the Bookawocky banner on the front of the building 5/11 and
disposed of the broken loveseat from the Adult Reading Room.
E. Schindler performed yearly maintenance on the elevator 5/14.
F. The Beautification Committee planted flowers in the backyard planters 5/16.
G. The mats, blinds, and carpeting were cleaned during the month.
H. The windows were cleaned 5/19.
I. R.W. Ceilings & walls fixed the peeling paint on the ductwork in the Activity Room
5/23.
J. The exterior drain on the north side of the building overflowed 5/24. Thanks to Tim
Barnes, Public Works was called out early and pumped out gallons of water. This makes
three times that the drain has malfunctioned in a major way, and I will be pursuing a
solution to the problem.
II. COLLECTION
A. Three adult paperback orders were placed.
B. Orders for CD’s and DVD’s were placed and received.
C. I completed weeding adult fiction up through G and adult non-fiction up through 779.
D. Five book orders were placed and received.
E. I placed the Large Print Librarian’s Choice order.
F. The 000’s, 100’s, and 200’s have been targeted for collection development. Selection for
added titles has started.
III. PROGRAMS
A. The Library Board met 5/2 with all members in attendance.
B. A special event featuring author/illustrator Gary Harbo was held 5/7 to celebrate National
Children’s Book Week.
C. The Friends met 5/7 with 11 members present.
D. Renee hosted two classes of ABE students on 5/9 for an introduction to the Library and a
tour of the facility.
E. The Raptor Center put on a fabulous program for about 60 people on 5/12.
F. Mai Kao conducted a special story time/tour for an ECFE group of preschoolers 5/21.
G. Renee conducted a special tour for an ABE class 5/21.
H. 5/19 was the last Saturday delivery until after Labor Day. Delivery will remain on
Monday, Wednesday, and Friday for the summer.
I. The adult book group discussed Moonlight mile at the meeting 5/30.
J. Three classes from ICS visited the Library during the month.
K. Mai Kao and Kelly met with the Volunteens 5/24 for orientation for the summer season.
The schedule will help cover the times that are heavy for Summer Reading Club
registrations.
L. Mai Kao hosted two Valley View kindergarten classes for tours and programs on 5/30.
M. Mai Kao visited Valley View 5/31 to promote Summer Reading Club and programs to
the students.
IV. TECHNOLOGY
A. Steve has submitted the IS proposed 2013 budget requests for the Library.
B. The Library continues to experience slow response times on a regular basis. IS has run
multiple tests to try to determine the cause, but so far, no definitive diagnosis has been
made.
C. I have submitted requests for a replacement for the computer workstation at Reference 1
and the laptop. Both items are in the 2012 budget. I have also requested a case and
keyboard for the Library’s iPad.
V. STAFF
A. I attended an excellent training session entitled, “Strategies to Deal with Change in the
New Normal” at Bunker Activity Center 5/24. The ACL Management Team participated
as a group and agreed that it was a great complement to the generational training we
received at Staff Day, 2012.
B. I proctored a test 5/8.
C. Mai Kao went to the Scholastic Warehouse Sale 5/14 and scored on paperback books for
the Summer Reading Club incentives.
D. Staff attended All Staff Day at Bunker Hills Activity Center 5/10.
E. I met with Joe Kloiber, Finance Director, 5/21 about future planning for IS and library
services.
F. Renee, Mai Kao, and I met with the Pages 5/22 to negotiate summer schedule. Lauren
Gutkaes is off the summer schedule, and Dan Kleinfehn is off the summer schedule for
June and July. Rukia Sheikh-Mohamed has asked to be removed from the regular
schedule and to be used only as a substitute. This leaves Page staffing at a minimum for
the summer, and the schedule had to be compressed to have enough coverage. Because
of such a shortage, advertisement for Page positions will occur in June so that training
may occur before fall/winter schedule.
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G. I attended the 21 Century Board meeting 5/23. Grant Coordinator Linda Ernst is retiring
6/14, and ISD #13 has not hired her replacement yet. Temporarily, Grant participants
will be working with Duane Berkhus. The initial 3-year Grant ends July 31, 2012. It has
supposedly been renewed for two years, but no official notification has been received.
VI. FOUNDATION
A. The Foundation Board did not meet in May.
B. A fundraiser was held over the week-end of Mother’s Day at Linder’s with 15% of the
total pre-tax purchase of people presenting a printed coupon being donated to the
Foundation.
VII. MISCELLANEOUS
A. A MELSA crossover survey was conducted the week of 5/7 through 5/12.
B. The Friends generously purchased a coat rack for the Boardroom, a literature display rack
for the East Room, and a poster board storage rack for the Print Room. They also
donated money for the purchase of juvenile books on CD and juvenile music on CD.
Thank you to the Friends!
C. Special projects:
a. Vacation schedule
b. City award application
c. Part-time summer schedules
d. 2013 budget
e. Revision of departmental job descriptions
f. Research for Library Task Force
g. Cross training
h. Wish List for Friends
VIII CIRCULATION
Circulation Building
APRIL 2011 APRIL 2012
9,926 10,279
IX GATE COUNT AND MEETING ROOM USE
Gatecount Meeting Room Use
APRIL 2011 APRIL 2012 APRIL 2011 APRIL 2012
9,537 9,696 26 21
X INTERNET BROWSER USE
APRIL 2011 APRIL 2012
:
Patron Use 1,358 1,368
:
ComputerUse 1,413 2,060
Minutes Used: 55,067 61,113
Internet Access: 2,371
Word: 91
PowerPoint: 4
Excel: 10
Calculator: 12
My USB: 41
XI. UNIQUE MANAGEMENT
April 2011 April 2012 (to date)
Accounts submitted 104 197
Dollars submitted $17,333.28 $37,203.65
Dollars received $433.77 $1,744.27
Materials returned $1,077.96 $4,349.21