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HomeMy WebLinkAboutOperational Report for Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: May operational report DATE: May 31, 2012 I. BUILDING MAINTENANCE AND EQUIPMENT A. Fidelity buffed the Activity Room floors 5/18. B. The main floor lobby had a leak around the central air conditioning unit 5/2. Follow up with the installer resulted in the flashing around the unit being re-done. C. The southern exterior wall of the Library was vandalized with eggs around 5/7. Public Works tried to power-wash the area, and while successful in removing the detritus, the stains finally required painting to cover them. D. Public Works hung the Bookawocky banner on the front of the building 5/11 and disposed of the broken loveseat from the Adult Reading Room. E. Schindler performed yearly maintenance on the elevator 5/14. F. The Beautification Committee planted flowers in the backyard planters 5/16. G. The mats, blinds, and carpeting were cleaned during the month. H. The windows were cleaned 5/19. I. R.W. Ceilings & walls fixed the peeling paint on the ductwork in the Activity Room 5/23. J. The exterior drain on the north side of the building overflowed 5/24. Thanks to Tim Barnes, Public Works was called out early and pumped out gallons of water. This makes three times that the drain has malfunctioned in a major way, and I will be pursuing a solution to the problem. II. COLLECTION A. Three adult paperback orders were placed. B. Orders for CD’s and DVD’s were placed and received. C. I completed weeding adult fiction up through G and adult non-fiction up through 779. D. Five book orders were placed and received. E. I placed the Large Print Librarian’s Choice order. F. The 000’s, 100’s, and 200’s have been targeted for collection development. Selection for added titles has started. III. PROGRAMS A. The Library Board met 5/2 with all members in attendance. B. A special event featuring author/illustrator Gary Harbo was held 5/7 to celebrate National Children’s Book Week. C. The Friends met 5/7 with 11 members present. D. Renee hosted two classes of ABE students on 5/9 for an introduction to the Library and a tour of the facility. E. The Raptor Center put on a fabulous program for about 60 people on 5/12. F. Mai Kao conducted a special story time/tour for an ECFE group of preschoolers 5/21. G. Renee conducted a special tour for an ABE class 5/21. H. 5/19 was the last Saturday delivery until after Labor Day. Delivery will remain on Monday, Wednesday, and Friday for the summer. I. The adult book group discussed Moonlight mile at the meeting 5/30. J. Three classes from ICS visited the Library during the month. K. Mai Kao and Kelly met with the Volunteens 5/24 for orientation for the summer season. The schedule will help cover the times that are heavy for Summer Reading Club registrations. L. Mai Kao hosted two Valley View kindergarten classes for tours and programs on 5/30. M. Mai Kao visited Valley View 5/31 to promote Summer Reading Club and programs to the students. IV. TECHNOLOGY A. Steve has submitted the IS proposed 2013 budget requests for the Library. B. The Library continues to experience slow response times on a regular basis. IS has run multiple tests to try to determine the cause, but so far, no definitive diagnosis has been made. C. I have submitted requests for a replacement for the computer workstation at Reference 1 and the laptop. Both items are in the 2012 budget. I have also requested a case and keyboard for the Library’s iPad. V. STAFF A. I attended an excellent training session entitled, “Strategies to Deal with Change in the New Normal” at Bunker Activity Center 5/24. The ACL Management Team participated as a group and agreed that it was a great complement to the generational training we received at Staff Day, 2012. B. I proctored a test 5/8. C. Mai Kao went to the Scholastic Warehouse Sale 5/14 and scored on paperback books for the Summer Reading Club incentives. D. Staff attended All Staff Day at Bunker Hills Activity Center 5/10. E. I met with Joe Kloiber, Finance Director, 5/21 about future planning for IS and library services. F. Renee, Mai Kao, and I met with the Pages 5/22 to negotiate summer schedule. Lauren Gutkaes is off the summer schedule, and Dan Kleinfehn is off the summer schedule for June and July. Rukia Sheikh-Mohamed has asked to be removed from the regular schedule and to be used only as a substitute. This leaves Page staffing at a minimum for the summer, and the schedule had to be compressed to have enough coverage. Because of such a shortage, advertisement for Page positions will occur in June so that training may occur before fall/winter schedule. st G. I attended the 21 Century Board meeting 5/23. Grant Coordinator Linda Ernst is retiring 6/14, and ISD #13 has not hired her replacement yet. Temporarily, Grant participants will be working with Duane Berkhus. The initial 3-year Grant ends July 31, 2012. It has supposedly been renewed for two years, but no official notification has been received. VI. FOUNDATION A. The Foundation Board did not meet in May. B. A fundraiser was held over the week-end of Mother’s Day at Linder’s with 15% of the total pre-tax purchase of people presenting a printed coupon being donated to the Foundation. VII. MISCELLANEOUS A. A MELSA crossover survey was conducted the week of 5/7 through 5/12. B. The Friends generously purchased a coat rack for the Boardroom, a literature display rack for the East Room, and a poster board storage rack for the Print Room. They also donated money for the purchase of juvenile books on CD and juvenile music on CD. Thank you to the Friends! C. Special projects: a. Vacation schedule b. City award application c. Part-time summer schedules d. 2013 budget e. Revision of departmental job descriptions f. Research for Library Task Force g. Cross training h. Wish List for Friends VIII CIRCULATION Circulation Building APRIL 2011 APRIL 2012 9,926 10,279 IX GATE COUNT AND MEETING ROOM USE Gatecount Meeting Room Use APRIL 2011 APRIL 2012 APRIL 2011 APRIL 2012 9,537 9,696 26 21 X INTERNET BROWSER USE APRIL 2011 APRIL 2012 : Patron Use 1,358 1,368 : ComputerUse 1,413 2,060 Minutes Used: 55,067 61,113 Internet Access: 2,371 Word: 91 PowerPoint: 4 Excel: 10 Calculator: 12 My USB: 41 XI. UNIQUE MANAGEMENT April 2011 April 2012 (to date) Accounts submitted 104 197 Dollars submitted $17,333.28 $37,203.65 Dollars received $433.77 $1,744.27 Materials returned $1,077.96 $4,349.21