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HomeMy WebLinkAboutMay 2, 2012 Approved 6/6/2012 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES May 2, 2012 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Becky Loader, and Stacey Hendren. The minutes of the April 4, 2012 Board meeting were approved as mailed. The bill list dated 4/4/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 4/18/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2012 accounting dated 5/2/12 was reviewed. Old Business: 1. At the last meeting of the Task Force Scott Clark, Community Development Director, presented data th concerning possible library sites. Based on the facts, Clark stated the most viable locations were at 47 & Central, and behind the Public Safety building. The Board discussed these two locations. The Board was notified that the Task Force will conduct its further meetings at City Hall. 2. Loader reminded Board members that on June 4, 2012, the checkout limit will be 50 items. Organizational cards will have a limit of 100 items. New Business: 1. The Board appreciated the thank you letter to the Sister City for the two-year subscription to Polish American Journal. 2. The Board appreciated the thank you letter to the Friends. The Friends were able to purchase 14 children’s DVDs for the collection using Campbell’s Labels. 3. The Board discussed the article in the Fridley Patch about the Mississippi Library. Due to the high use and low circulation, the Anoka County Library Board is proposing capital requests to reconfigure the Mississippi Library as a tech center. 4. The Board reviewed the Unique Management Status Report for March 5. The March crossover statistics were reviewed by the Board. Board members noted the eBook and eAudio statistics. 6. The Board was notified that the Library is involved in a theft ring along with several MELSA library systems. Law enforcement agencies are investigating. 7. The Board reviewed the Open Meeting Law and noted that meetings must adjourn prior to Library closing. 1 8. Loader has begun preparation on the 2013 budget. There is a 2% increase over 2012, and no labor contracts are settled for 2013. Loader invited input concerning items to be included in the 2013 budget. Vesley requested new blinds in the Boardroom. Smith asked how often magazine subscriptions were reviewed. Loader stated that a report concerning magazine circulation is reviewed annually. Smith inquired about the concrete replacement and bike rack. Loader stated that the bike rack, patio table, and concrete replacement will occur in the next two weeks. Carpeting replacement for the Adult Reading Room will be included in the 2013 budget request. 9. The Board reviewed statistics compiled by Ramon Gomez, Library Clerk, comparing the Library Gate Count to Internet and Circulation. 10. The City recently enacted a Social Media Policy for all departments. The Library now has a presence on Facebook, and Loader requested the Board consider adding the Policy to the Library Policy Manual. The Board discussed the benefits of using the Facebook page and how it draws people to the Website. Loader stated that the Library does not allow comments. Motion: To include the City Social Media Policy in the Library Policy manual. The motion was seconded and passed. Items from the Floor: 1. The Board received and reviewed copies of the 2011 one page annual report. The Board appreciated the appealing design by Gomez. 2. Staff Day will be on May10th for ACL and CHPL employees. Loader enquired whether the Board would be willing to pay part-time supervisors that are willing to go. Motion: To open Staff Day attendance to part-time supervisors who want to go and pay them for their time. The motion was seconded and passed. nd 3. The Columbia Heights Jamboree Parade is on June 22. The Library plans to have a booth outside the building. Board members were encouraged to attend. th 4. Loader announced her retirement effective July 6. There being no further business, the meeting was adjourned at 7:37 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2