HomeMy WebLinkAbout04/23/2012 Regular Meeting CITY OF COLUMBIA HEIGHTS Maya,
Gary L.Peterson
590 40'"Avenue NE,Columbia Heights,MN 55421-3878 (763)706-3600 TDD(763)706-3692 Councilmembers
Visit our website at:www.ci.columbia-heights.i na.us Robert A. Williams
Bruce Nawrocki
Tammera Diehm
Donna Schmitt
City Manager
Walter R.Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on
Monday, April 23, 2012 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96
hours in advance. Please call the City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or
hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Pastor Dave Briley, Oak Hill Baptist Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Retirement - Marsha Tubbs
B. Global Academy - letters
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve City Council meeting minutes
MOTION: Move to approve the minutes of the April 9, 2012 Board of Equalization meeting. p7
MOTION: Move to approve the minutes of the April 9, 2012 City Council meeting. p9
B. Accept Minutes of the Boards and Commissions
MOTION: Move to accept the March 7, 2012 Library Board meeting minutes. p14
MOTION: Move to accept the unapproved April 2, 2012 Traffic Commission meeting minutes. p16
MOTION: Move to accept the December 5, 2012 Traffic Commission meeting minutes. p19
C. Establish a public hearing to consider alley lighting
MOTION: Move to establish May 14, 2012 at 7:00 p.m. as a Public Hearing date for P22
consideration of alley lighting between 4824 and 4828 5th Street.
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City Council Agenda
Monday,April 23,2012
Page 2 of 4
D. Adopt Resolution 2012-047 to receive petition and order the preparation of a feasibility report
for an alley improvement p25
MOTION: Move to waive the reading of Resolution 2012-047, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2012-047 being a resolution receiving the petition and
ordering preparation of a report for an alley improvement between Jackson and Van Buren
Streets, north of 40th Avenue to approximately 300 feet.
E. Adopt Resolution 2012-038, begin a Resolution authorizing acceptance of the Feasibility Report
for the cleaning and lining of 3,920 lineal feet of water main(Under the City Of Minneapolis p29
2012 Program) City Project No. 1203
MOTION: Move to waive the reading of Resolution 2012-038, there being ample copies
available for the public.
MOTION: Move to adopt Resolution 2012-038 which accepts the Feasibility Report for the
2012 Water Main Cleaning and Lining Program and orders the Public Improvement for water
main cleaning and lining of pipe totaling 3,920 lineal feet, under the City of Minneapolis
Cleaning and Lining program for 2012.
F. Accept the Engineering Report for the Argonne sanitary sewer lift station, Municipal Project
#1114, and order preparation of final plans and specifications p37
MOTION: Move to accept the Engineering Report for the Argonne Lift Station, City Project
#1114, and order preparation of Final Plans and Specifications.
G. Authorize an agreement with the owner of 4347 Central Avenue to obtain MnDOT permit for
construction of a private fire service line. p80
MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with the
owner of 4347 Central Avenue to obtain a MnDOT permit for construction of a private fire
service line within the MnDOT right-of-way for TH 65 (Central Avenue).
H. Adopt Resolution 2012-046 being a resolution ordering preparation of a feasibility report for
sidewalk on 43rd Avenue from Quincy Street to Central Avenue p83
MOTION: Move to waive the reading of Resolution 2012-046, there being ample copies
available for the public.
MOTION: Move to adopt Resolution 2012-046, being a resolution ordering preparation of a
report for sidewalk on north side of 43rd Avenue NE between Quincy Street and Central
Avenue, based on the recommendation of the Traffic Commission.
I. Approve Business License Applications p88
MOTION: Move to approve the items as listed on the business license agenda for April 23, 2012
as presented.
J. Approval of attached list of rental housing applications. p90
MOTION: Move to approve the items listed for rental housing license applications for April 23,
2012 in that they have met the requirements of the Property Maintenance Code.
K. Review Payment of the Bills p93
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council
has received the list of claims paid covering check number 143160 through 143316 in the
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Monday,April 23,2012
Page 3 of 4
amount of$532,889.71.
MOTION: Move to approve the Consent Agenda items.
6. PUBLIC HEARINGS
A. Adopt Resolutions 2012-41, 1214 44th Avenue N.E., 2012-42, 4542 7th Street N.E., 2012-431
1113 Gould Avenue N.E., 2012-44, 4131 Jefferson Street N.E., and 2012-45, 1337-39 Circle
Terrace Blvd. N.E. being Resolutions of the City Council of the City of Columbia Heights p101
approving rental license revocation for failure to meet the requirements of the Property
Maintenance Codes.
MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers
2012-41, 42, 43, 44, and 45 there being ample copies available to the public.
MOTION: Move to adopt Resolution Numbers 2012-41, 42, 43, 44, and 45 being Resolutions of
the City Council of the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed.
B. Approve suspension of Liquor License for Mr. BBQ at 4811 Central Ave NE p112
MOTION: Move to suspend the liquor license issued to Mohamed Shambolia, on behalf of Mr.
BBQ located at 4811 Central Avenue NE. The suspension shall be effective for the entire
business day Friday, May 4th and Saturday, May 5th, 2012.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
2nd Reading of Ordinance 1606, being a Zoning Amendment as it Relates to Precious Metal p117
Dealers.
MOTION: Move to waive the reading of Ordinance No. 1606, being ample copies available to
the public.
MOTION: Move to adopt Ordinance No. 1606, being an ordinance amending Ordinance No.
1490 City Code of 2005, relating to precious metal dealers within the City of Columbia Heights.
B. Bid Considerations
1. Adopt Resolution 2012-039, being a resolution accepting bids and awarding the 2012 p128
Miscellaneous Concrete Repairs and Installations, City Project 1200
MOTION: Move to waive the reading of Resolution 2012-039, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2012-039 being a Resolution accepting bids and awarding
the 2012 Miscellaneous Concrete Repairs and Installations, City Project No. 1200, to Ron Kassa
Construction, Inc., based upon their low, qualified, responsible bid in the amount of$51,611.90
with funds to be appropriated from Fund 212-51200-4000; and, furthermore, to authorize the
Mayor and City Manager to enter into a contract for the same.
2. Adopt Resolution No. 2012-040, being a resolution accepting bids and awarding a contract
for the 2012 Street Rehabilitation project p131
MOTION: Move to waive the reading of Resolution 2012-040, there being ample copies
available to the public.
MOTION: Motion: Move to adopt Resolution 2012-040 being a resolution accepting bids and
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City Council Agenda
Monday,April 23,2012
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awarding the 2012 Street Rehabilitation, City Project No. 1202 including Alternate 1 for unit
priced residential driveway construction, Alternate 2A for water main extension to the MSC
yard, Alternate 2C for bituminous paving in the MSC yard; and Hart Boulevard Walk, City
Project No. 1110, contingent on award of DNR grant, to Bituminous Roadways of Mendota
Heights, Minnesota based upon their low, qualified responsible bid in the amount of$485,360
with funds to be appropriated from Fund 415-51202-5185; and, furthermore, to authorize the
Mayor and City Manager to enter into a contract for the same.
3. Accept bids for the replacement of the HVAC boiler system at City Hall and contract award p134
MOTION: Move to accept the bids and award the City Hall Boiler System, City Project No.
1207, to Horwitz NS\I of New Hope, Minnesota based upon their low, qualified responsible bid
in the amount of$158,280 including Alternate 1, with funds to be appropriated from Fund 411-
51207-5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract
for the same.
MOTION (ALTERNATE): Move to reject all bids for the City Hall Boiler System, City Project
No. 1207.
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10. ADJOURNMENT
Walter R. Fehst, City Manager
WF/pvm
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
BOARD OF APPEALS AND EQUALIZATION
MONDAY, APRIL 9, 2012
The following are the minutes for the Board of Appeals and Equalization for the City of Columbia Heights
City Council held at 6:00 p.m. on Monday, April 9, 2012 in the City Council Chambers, City Hall, 590
40th Avenue N.E., Columbia Heights, MN.
1. ROLL CALL
Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member
Diehm, Council member Schmitt
2. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW
To review property valuations as of January 2, 2012 for taxes payable 2013, and to hear appeals
from citizens who feel aggrieved or have questions regarding property valuations.
3. INTRODUCTION
The City Manager introduced the Anoka County Appraisers - Jim Rouleau, Senior and
Commercial Appraiser and Mike Brown, Residential Appraiser.
Brown referred to the Board of Review booklet he distributed. This is for the 2012 assessment to
compute property taxes for 2013. The sales used were arm length transactions from October 1,
2010 to September 30, 2011. He explained recent changes in the Homestead Credit, which was
replaced the Homestead Exclusion. As of January 2012, there were 7,596 parcels in the City of
Columbia Heights, of which 90.9 percent were residential. He indicated on a map the areas in the
City that he reviewed last year and areas to be reviewed this year. Brown explained the process of
questioning a valuation. He gave market value statistics for Anoka County, of which 1,521 were
arm length transactions. There was an overall decrease of 12.5 percent in the estimated market
value in the County. The 2012 Anoka County residential Sales Ratio median was 94.5 and the
Columbia Heights ratio was 94.1. Columbia Heights had 357 sales with 98 (27 percent)being
qualified and 259 (73 percent) being unqualified sales. Of these, 185 (71 percent) were foreclosure
and bank sales.
4. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES
Zuo Zhi, representing American Medical Research for 4544 Fillmore and 4519 Taylor Street,
stated they bought two duplexes for$71,900 and $72,000 that were built in the 1950's. She
questioned the purchase price being so different from the County value of$120,000. She was
informed by Mr. Brown that there was not a similar good sale. She questioned that the value was
determined by the 28% of good sales with no consideration for the 72% of sales that were
considered "not good". She felt the appraisal tool used is not appropriate and requested an
adjustment to somewhere between the amount they paid and the market value.
Diehm stated there is a misconception that value times an amount determines the tax. We need to
be fair across the city to collect the total tax required. She stated the reality that others have the
opportunity to come to this meeting and they are not present. Rouleau indicated that we have no
incentive to reduce or increase values. Brown stated that both of her properties were bank sales.
He stated that the Department of Revenue would have disqualified these sales. Brown asked the
rental amount. Zoe stated that the Taylor rent is between $700 and $800. Brown stated that would
give it a value of$140,000. Zhi stated they pay the water bill. Rouleau stated that we look at the
income approach for market value, which backs up the valuation. Brown asked what she felt it
should be. Zhi stated Zilla.com puts it at around a $100,000 market value for their street. Rouleau
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stated these values are from one year ago.
Schmitt asked Brown about good sales of duplexes. Brown stated there were 21 unqualified sales.
Diehm stated the value has been reduced about$30,000 in the last two years. Brown indicated
current good sales of$165,000 and $155,000 on duplexes.
Peterson indicated that she can now go to the County with her grievance. Brown stated that the
value has dropped consistently. Peterson stated this is done fairly across the city. Nawrocki
questioned the assessed values compared to what she paid. They are $118,500 and she paid
$72,000 and $126,300 and she paid $71,900. Schmitt referred to the qualified sales and asked
what their value is today. Brown stated that the 2nd Street value was $141,000 and sold for
$165,000 and 1332 Circle Terrace sold for$155,200 and the value was$148,900.
Joel Carson, 4439 2nd Street stated he purchased his property in June and the assessed value is
twice what the purchase price was. It seems we are basing taxes on a small portion of the sales. He
asked that Mr. Brown meet with him at the property. Brown agreed and stated that the assessed
value is $101,200 and he purchased it as a non-qualified sale for$51,000. Carson requested access
to the data on qualified sales. Rouleau stated this is determined globally throughout the County.
Carson stated the rent charged is $1,150. Rouleau stated this request will be left open so Mr.
Carson can appeal at the County level.
Mark Emme, 4130 31d Street#202, stated he lives in a condominium next to three identical units
and questioned why he pays a higher tax than his neighbors. Brown referred to the difference of
value when a porch is included versus the same properties at ground level. Brown indicated that he
would review this property.
5. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH
ADDITIONAL INFORMATION IS DESIRED
Motion by Diehm, second by Williams, to adopt the 2012 Assessment Rolls as presented and
amended. Upon vote: All ayes. Motion carried.
6. Adjourn
Mayor Peterson adjourned the meeting at 7:02 p.m.
Patricia Muscovitz CMC
City Clerk
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY,APRIL 9, 2012
The following are the minutes for the regular meeting of the City Council held at 7:00 pm on Monday,
April 09, 2012 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
CALL TO ORDER/ROLL CALL/INVOCATION
Pastor Dan Thompson, Columbia Heights Assembly of God, gave the Invocation.
Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member
Diehm, Council member Schmitt
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Nawrocki moved to add Council Corner to the agenda. There was not a second to the motion.
Nawrocki stated his disappointment in this and said he will keep trying and we will see what
happens at the election this year. Diehm stated this was discussed at length at the work session and it
was agreed if this was limited to five minutes and use that time to communicate with residents and
community members, and not to debate items that could not be discussed in 5 minutes. There was
not a unanimous consensus. Williams agreed.
PROCLAMATIONS, PRESENTATIONS, RECOGNITION,ANNOUNCEMENTS, GUESTS
A. Community Prayer Breakfast
Peterson read the proclamation. The Prayer Breakfast will be held Wednesday, May 9, 2012 at
Murzyn Hall.
B. National Library Week
Diehm read the proclamation.
Pat Sowada, Barbara Tantanella, and Catherine Vesley, Library Board members accepted the
proclamation. Sowada stated that our Library has been in service for 84 years. She gave a short
history of the Library. Tantanella stated appreciation of the support given to the library. She gave
statistics for patronage at the library. Vesley stated there will be a Library Foundation fundraiser
with Linder's Greenhouse held on Mother's Day. A certificate is available at the Library or the
city's website which will give the Foundation fifteen percent of the sale. Vesley passed out
Library buttons.
C. 2012 Arbor Day Proclamation
Peterson read the proclamation. May 2012 will be Arbor Month. City Forester Lauren
McClanahan presented the Mayor with a 20 year Arbor City plaque. McClanahan stated only 96
cities in the state have this distinction. Our tree board is our Recreation Commission. We will
plant 60 trees in our parks this year. Funding takes $2 per capita, which we have accomplished.
Emerald Ash Borer coming into our area will be our next challenge.
D. Citizens Academy
Peterson read the proclamation for the the first Citizens Academy and the desire that this
program continue. Jeff Sargent, City Planner, read the name of the participants. Sargent stated
this was a six week course in government-ology. The goal is to open up the city to the citizens.
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There were 20 participants, with an average of 18 members in attendance each week. There were
five members present at this meeting, which Sargent recognized.
Bob Odden, Citizen Academy participant, stated that the academy was worthwhile and is a
wonderful idea for new citizens. Nawrocki indicated the difficult time he had obtaining
information that the academy received. He also did not receive the meeting location change
information. He again indicated the need for a transit shelter and the length of time to have one
placed.
Schmitt thanked Sargent for his work on the Citizens Academy and indicated that the agendas
were on line. She indicated that she submitted this to the League of Minnesota Cities as a success
story. Sargent stated his appreciation and reiterated that all Citizens Academy information is
available on the web site. He apologized to Council member Nawrocki. Fehst stated that the
Academy meetings were basically descriptions of department activities. Peterson thanked staff
and the residents that went through the process.
CONSENT AGENDA
City Manager Walt Fehst took Council members through the Consent Agenda items:
A. Approve City Council meeting minutes
Motion to approve the minutes of the March 26, 2012 City Council meeting.
B. Accept Minutes of the Boards and Commissions
Motion to accept the February 6, 2012 EDA meeting minutes.
Motion to accept the April 3, 2012 Planning and Zoning Commission meeting minutes.
C. Approval of attached list of rental housing applications.
Motion to approve the items listed for rental housing license applications for April 9, 2012 in
that they have met the requirements of the Property Maintenance Code.
D. Approve Business License Applications
Motion to approve the items as listed on the business license agenda for April 9, 2012 as
presented.
E. Review Payment of the Bills
Motion that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has
received the list of claims paid covering check number 142978 through 143159 in the amount of
$638,631.67.
Motion by Diehm, second by Nawrocki, to approve the Consent Agenda items. Upon vote: All ayes.
Motion carried.
PUBLIC HEARINGS - none
ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1st Reading of Ordinance 1606, being a Zoning Amendment as it Relates to Precious Metal
Dealers.
Sargent indicated that staff received a request asking where a precious metal dealer could be
located. In the City Code, this was categorized with pawn shops, second hand dealers, and
currency exchanges. There is a purpose stated in the license, which staff felt was necessary to
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Monday,April 09,2012
Page 3 of 5
include in the current code. This can only be located in the general business district as a
conditional use and must not be within 3,000 feet of other similar businesses.
Nawrocki questioned what a precious metal dealer sells. Sargent stated they usually operate to
purchase metals to be melted and sold back onto the market. Some dealers may handle resale.
Schmitt asked how they are distinguished from a jewelry store. Sargent stated this would be
unwanted metal and a jewelry store would be a retail store. Schmitt stated that some jewelers buy
jewelry. Sargent stated that is not the major portion of their business. Schmitt asked if a
percentage should be required. Diehm stated that staff would give the business applicant the title
distinction. Sargent stated this is how other cities define the business, with the inclusion of
second hand materials. Jim Hoeft, City Attorney, stated this specifically defines second hand
items and does require more than 50 percent second hand items.
Bob Odden, 1201 421/4 Avenue, questioned the concern with distance from similar dealers.
Sargent stated the goal is to reflect the Council's precedents. He read from the staff report
quoting the licensing of these types of businesses. Odden stated that if there are criminal
concerns, this type of businesses should be banned. Nawrocki stated that it is not the most
desirable type of business to have in our community. We try to handle it so we don't have a flock
of them in the city.
Motion by Williams, second by Schmitt, to waive the reading of Ordinance No. 1606, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Schmitt, to set the second reading of Ordinance No. 1606, for
Monday, April 23, 2012, at approximately 7:00 p.m. in the City Council Chambers. Upon vote:
All ayes. Motion carried.
B. Bid Considerations - none
C. New Business and Reports - none
Nawrocki referred to his comments at the last meeting regarding payments to employees for
training but we do not allow Council reimbursement. He stated that Council member Schmitt
takes time from her job to attend meetings.
Motion by Nawrocki that Council member Schmitt be reimbursed for LMC meetings and Local
Officials meetings.
Diehm gave the history of the budget adoption meeting where this was discussed and approved.
She reiterated her motion to lead by example to reduce spending by eliminating reimbursements
to council. She categorized Council differently than staff. All Council members attend meetings
and take time out of our day, pay parking, etc. She stated her willingness to reexamine this and
the budget. Funds budgeted for reimbursements were used only by one or two members.
Peterson recommended this be discussed at a work session. Fehst stated the determination was
made that this was for reimbursable events. Meals at events would be covered. This will be on
the next work session agenda. Nawrocki stated that with his registration at the LMC Legislative
meeting he had the meal amount removed. Nawrocki stated that Schmitt uses her time to attend
these meetings.
Schmitt clarified that last year, her first year, the city paid for her to attend the new
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Monday,April 09,2012
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councilmember's meetings. There were speakers during the meals. The City also paid for her to
attend the conference in Rochester. Last year the first time attendee price was $99. This year the
cost is more. She stated it is worth it to attend these conferences. She did attend the legislative
meetings, which was beneficial. There are other meetings she can attend that there are stipends
for.
Diehm stated there is a distinction between training and meetings. She serves on a Met Council
committee. Some Council members submitted for reimbursement for these meetings. We need to
have a policy to deteunine if we are reimbursing for educational opportunities versus service
opportunities or information meetings.
Motion died for lack of a second.
Peterson asked that this be discussed at a work session.
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst referred to past discussion to re-engage the "Adopt a Park"program, allowing for groups,
businesses, or residents to establish a connection with a park. This would allow them to maintain the
area, advise City staff of vandalism or park needs, or neighborhood watch activities. We have a list
of groups that we will contact to encourage groups to volunteer. Some cities recognize groups with a
sign. We will try this program again. Fehst thanked Council member Schmitt and County
Commissioner Jim Kordiak for having county groups clean up along Central Avenue and some of
our parks.
Nawrocki stated that initially the program was very successful, but interest waned with time. The
Sister Cities group works with plantings in the City and the Lions Club has a cleanup day along
University Avenue. Fehst stated that our Beautification Committee plants and maintains flowers
around the City.
Nawrocki stated that the debris at 50th and University has been picked up, but the tires are still there.
Nawrocki requested to see the draft of the City newsletter before it goes to print. Nawrocki
questioned current and past revenue received from Comcast fees. The EDA meeting had a closed
session, which represented a considerable amount of money. He asked, if before final action, if that
information will come back to public meeting. Diehm stated yes, it will be presented at a public
meeting. Nawrocki stated concerns on obtaining information given to the task force for funding a
new library and city hall. The Librarian indicated that the materials would be given to all Council
members. Nawrocki wants to receive the information on a timely basis. Nawrocki spoke about the
tax levy and indicated his taxes would be less if he lived in the City of Fridley.
Report of the City Attorney—nothing to report
CITIZENS FORUM
Jenny Hallock, 4600 Fillmore, commented on the Adopt A Park program, stating that she would be
willing to help. There is a lot of litter and trash in her area. She and her mother clean up in their area.
Maybe this could spill over into adopting a street. She also recommended including youth to help
clean up and help to get them to care about their city. Diehm stated there are groups at the high school
and middle school that have community service hours to fulfill. They would be excited to team up on
this. Peterson thanked her for her interest.
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Monday,April 09,2012
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Peterson stated: Don't forget our service men and women; keep them in our thoughts and prayers.
Don't take ourselves too seriously and do a random act of kindness.
ADJOURNMENT
Peterson adjourned the meeting at 8:23 p.m.
Patricia Muscovitz CMC City Clerk
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3S
Approved
• �..,,,.t �.... 4/6/12
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
March 7,2012
The meeting was called to order by Chair Patricia Sowada,at 6:34 p.m. Members present were:Nancy Hoium,
Steve Smith,Patricia Sowada,Barbara Tantanella, and Catherine Vesley. Also present: Becky Loader,and Stacey
Hendren. Not present: City Council Representative Tami Diehm.
The minutes of the February 1,2012 Board meeting were approved as amended.
The bill list dated 2/1/12 of 2012 bills was reviewed.
The bill list dated 2/8/12 of 2012 bills was reviewed. It was moved,seconded, and passed that the bills be paid.
The bill list dated 2/22/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2012 accounting dated 3/7/12 was reviewed.
Old Business:
1. The Task Force members have been appointed and an organizational meeting will be held on March 12th.
The organizational meeting will determine how future meetings will run,the task force process,and
timeline for services.
2. The Board reviewed the Strategic Plan outline. Changes from the February 29th draft included statements
under the goals based on the Board's objectives
Motion: To approve the Columbia Heights Public Library Five Year Strategic Plan as amended. The
motion was seconded and passed.
3. Jeff Sergeant compiled surveys from the Citizen's Academy participants. Feedback was very positive
and one comment specifically directed at the library regarded a citizen who is now an ardent supporter of
the library based on the sessions. Loader was very impressed with the program and hopes it continues.
The Board discussed the program and possible groups that would benefit.
4. The Board was pleased by the rebate from Xcel Energy and was notified that the amount will be credited
against the project cost.
New Business:
1. The Board reviewed the 2011 Annual Report(City Version),highlighting the"Did You Know"pages and
the comparison graphs. The Board discussed the statistical trends and the effect of weather and the school
calendar. The Board commended Ramon Gomez,Library Clerk on the cover page and graphs that he
designed.
2. The Board reviewed the January Crossover Statistics. The Board reviewed the breakouts by reading level
and was notified that YA encompass grades 7-9th, and grades 10-12th are included in the adult statistics.
3. The Board reviewed the summary report from Unique Management and is very pleased at the recent
progress.
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4. The Board reviewed MELSA compiled statistics comparing all county and affiliate library members.
Items from the Floor:
1. The Board was notified that Children's Librarian, Marsha Tubbs is resigning in good standing, effective
March 4,2012. A retirement celebration will be held at the library and a presentation will occur at the
City Council meeting on April 23`d
Mai Kao Xiong,interim Children's Librarians has been offered and accepted the permanent Children's
Librarian position effective March 5th,2012.
2. Sowada asked Loader if the current procedure for proctoring tests was working or if it is takes too much
staff time. Loader stated that currently there are no problems with the procedure.
There being no further business, the meeting was adjourned at 7:44 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services,programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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UNAPPROVED
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MONDAY, APRIL 2, 2012
CALL TO ORDER
The meeting was called to order by Chairperson Carlson at 5:30 p.m.
ROLL CALL
Members present: Carlson, Doty, Goodman, Olson, Tyler
Staff present: Kathy Young, Assistant City Engineer
Lenny Austin, Police Captain
Sue Schmidtbauer, Public Works Secretary
Council Liaison: Donna Schmitt
APPROVAL OF MINUTES
Motioned by Goodman, seconded by Olson, to approve the minutes of December 5, 2011, as presented.
Motion carried unanimously.
OLD BUSINESS
None.
OTHER OLD BUSINESS
None.
NEW BUSINESS
REQUEST TO INSTALL CROSS WALK ACROSS 43RD AVENUE AT JACKSON STREET
Ms. Kelly Dunn lives on the 4200 block of Jackson Street. She routinely walks to the shopping center at 43rd
and Central Avenues. Ms. Dunn is blind and has difficulty crossing 43rd Avenue near Jackson Street because
of the noise in the area and inattentive drivers. Ms. Dunn has requested a crosswalk across 43rd Avenue at
Jackson Street to draw attention to pedestrians in the area. South of 43rd Avenue, there is existing sidewalk
on Quincy Street, Jackson Street, Van Buren Street, and Central Avenue.
With the shopping center, 43rd Avenue is a heavily traveled street with both vehicle and truck traffic. In
response to other complaints by pedestrians, staff has installed"Watch for Pedestrians" signs near the
intersections of 43rd Avenue and Quincy Street and 43rd Avenue and Central Avenue.
City staff cannot recommend installing crosswalks that leave pedestrians stranded in the street. Staff would
like to pursue completing the sidewalk along the north side of 43rd Avenue from Quincy Street to Central
Avenue. Sidewalk is already in place for a short distance east of Quincy Street and west of Central Avenue.
The distance between the two sections of walk is about 580'. Appropriate locations for pedestrian ramps
and crosswalks would be determined during design of the sidewalk.
Goodman stated the sidewalk may be too close to the trees calling for their removal. Young stated the trees
may belong to Rainbow or they possibly could be in the right-of-way. There is also a fence on the property
that may also belong to Rainbow. Doty questioned if there would be a grass boulevard in the middle, so
there is a place for plowed snow in the winter. Young stated we will need to work with the property owner.
16
Traffic Commission Minutes—April 2, 2012
Page 2
Olson questioned why the sidewalk was stopped. It should be on the shopping center side to keep
pedestrians on that side. Need to install a sidewalk, crosswalk, and pedestrian ramps. Carlson sees no
problem with the sidewalk but does have a problem with the crosswalk. He feels this will set a precedent for
crosswalks all over the city. Doty suggested we discuss this request and deal with any others later. Olson
and Tyler both agreed that this request is bordering on a busy shopping center, which makes it a little
different.
Ms. Dunn stated that the noise from the compressors at Rainbow make it difficult for her to hear traffic in the
summer. She normally crosses at Jackson and walks along the street to the driveway, which is dangerous.
Traffic from Central Avenue does not slow down unless it is going into Rainbow.
Olson feels we should follow staff's recommendations for this case and Tyler agrees. Doty and Goodman
both agreed that there currently is no sidewalk and that is why there is no crosswalk. Commission members
also agreed that other neighbors most likely walk to the shopping center too. People should not have to be
pushed into the street due to lack of a sidewalk. There are sidewalks and crosswalks on the north side of the
shopping center. There should be sidewalks and crosswalks on the south side as well.
Captain Austin stated that 43rd Avenue is a busy street. Councilmember Schmitt stated that the "Watch for
Pedestrian's" signs are shaped like parking signs and white rather than yellow. Schmitt agrees with Ms.
Dunn. She also stated that painted crosswalks have been proven to slow traffic down. She agrees with
staffs recommendations.
Motioned by Olson to approve the crosswalk at Jackson Street on the premise that the City Council approves
completion of the sidewalk on the north side of 43rd Avenue due to a unique situation. Motion seconded by
Goodman. Motion carried.
OTHER NEW BUSINESS
None.
REPORTS
CITY ENGINEER
SIGNAL TIMING ON CENTRAL AVENUE
Attached is an e-mail from Kevin Schwartz with MnDOT concerning the traffic signal timing on Central
Avenue. The side streets are set to change to green every 90 seconds during non-rush hour times and every
21/2 minutes during rush hour. New data is being collected by MnDOT in May, although Schwartz does not
anticipate any changes. Olson stated that trying to get onto Central Avenue at rush hour is very difficult and
that there are backups, especially 53rd Avenue.
Young reported that some of the signals along Central Avenue are being replaced by MnDOT, but did not
know if the new yellow arrow would be used for left turns. A flyer explaining the yellow arrow will be
included in the next packet.
"NO PARKING" ON 49TH AVENUE
The City Council has designated "No Parking" on 49`h Avenue near the intersections of Fillmore Street and
Johnson Street to improve visibility. Both the School District and Anoka County agree with these
17
Traffic Commission Minutes—April 2, 2012
Page 3
designations. Additional street lighting is also being installed. Doty stated that these are good
improvements, that visibility along 49`" Avenue can be difficult during events at the high school. He also
requested the parking be restricted at crosswalks.
COMMISSIONERS
Olson asked about ALDI's. He thought we were going to stop traffic from the frontage road onto 50th
Avenue coming out of Jimmy John's. Young stated the council considered this suggestion, but decided the
frontage road will remain two-way.
ADJOURNMENT
Motioned by Doty, seconded by Tyler to adjourn the meeting at 6:05 p.m. Motion carried unanimously.
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
18
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
CITY COUNCIL CHAMBER
MONDAY, DECEMBER 5, 2011; 5:30 P.M.
CALL TO ORDER
The meeting was called to order by Chairperson Carlson at 5:31 p.m.
ROLL CALL
Members present: Carlson, Doty, Goodman, Olson, Tyler
Staff present: Kathy Young, Assistant City Engineer
Ted Fischer, Police Sergeant
Sue Schmidtbauer, Public Works Secretary
Council Liaison: Donna Schmitt
APPROVAL OF MINUTES
Motioned by Doty, seconded by Olson to approve the minutes of November 7, as presented. Motion
carried unanimously.
OLD BUSINESS
The MUTCD guidelines for installing STOP or YIELD signs at intersections on local streets
were provided to the Commissioners.
A. REQUEST TO INSTALL "STOP" SIGNS AT THE INTERSECTION OF 6TH STREET
AND 43RD AVENUE
Ms. Dorothy LaHoud of 4209 6th Street requested stop signs at 43rd Avenue and 6th
Street. The concern is a blind spot at the intersection.
At the November meeting, the Commission reviewed this intersection as well as the
accident records for the intersection of 7th Street and 43rd Avenue. The Commission
tabled this request in order to obtain additional information concerning the 7th Street
intersection.
43rd Avenue and 6th Street
The visibility at the intersection is somewhat limited on the south side of the intersection
because of the higher ground elevations. Sidewalks are available on 6th Street. On 6th
Street, traffic stops at 42nd Avenue and 44th Avenue. On 43rd Avenue, traffic stops at 5th
Street and Jefferson Street. There have been two reported traffic accidents in the last five
years, one in 2008 and one in 2007.
43rd Avenue and 7th Street
The intersection is at the crest of a hill limiting visibility. On 7th Street, traffic yields at
41st Avenue and stops at 44th Avenue. On 43rd Avenue, traffic stops at 5th Street and
Jefferson Street. There have been five reported accidents in the last five years; one in
2011, one in 2010, and three in 2007. One of the accidents in 2007 was caused by an
underage driver. This accident should not be included when reviewing the guidelines for
19
Traffic Commission Agenda
December 5, 2011
Page 2
yield or stop sign placement.
Traffic counts were done for 48 hours on 43rd Avenue and 7th Street. The average daily
traffic was approximately 315 on 43rd Avenue and 210 on 7th Street. This is considered
normal traffic for a residential street.
Ms. LaHoud stated her family is afraid to drive down 6th Street because it is dangerous,
especially due to the blind spot. She sees a lot of stop signs in Columbia Heights and
wonders why they are there; there are stop signs where there are no blind spots. Carlson
stated there are already too many stop signs in Columbia Heights. Ms. LaHoud stated
only one stop sign is needed on 6th Street. Carlson stated if cars would yield like they are
supposed to there would be no problem. Ms. LaHoud asked if 43rd Street is supposed to
be a"through" street, at 6th and 43rd. Carlson stated vehicles are to yield to the right no
matter what direction they are heading. Olson said they could be considered
"neighborhood" streets; none of them are "through" streets. Olson stated that none of the
criteria has been met for a stop or yield sign at this intersection, per the MN guidelines.
Tyler, Doty and Goodman all agreed. Carlson advised Ms. LaHoud that the MN
guidelines state we cannot recommend what she is asking.
Ms. LaHoud brought up another matter. She was at Savers on Tuesday and the parking
lot was packed. The handicap parking notice is on the ground, there is no sign. She has a
handicap license plate but she couldn't find a place to park so she parked at edge of the
lot and shopped. She heard her car mentioned over the speaker and she was asked to
move her car. She had to park at a different spot on 49th. There is no handicap parking in
the new area of the lot, only in the old area. They need more handicap spots. Young will
contact the City planner and find out if Savers has the correct number of handicap spots
for that size lot. Sergeant Fischer advised there is a city ordinance regarding the required
number of handicap spots.
Motioned by Olson, seconded by Doty to deny the request to install stop signs at 43rd
Avenue and 6th Street. Motion carried.
Young stated the Commission should discuss 43rd Avenue and 7th Street. It is difficult to
see oncoming traffic at the crest of the hill. There is more of a visibility problem on 43rd
Avenue. Traffic on 43rd Avenue should yield to traffic on 7th Street. Olson questioned
the value of a yield sign. Young stated it assigns the right of way. States is it difficult to
see traffic. Carlson feels the only benefit of yield signs is that they mean slow down to
most people. Goodman agreed. Olson stated this is similar to what we just turned down
and that the yield law is in effect anyway. Goodman stated with a stop sign on the hill
traffic could not stop on a bad winter day as you would not be able to get going. Tyler
stated the difference between 6th Street and 7th Street is visibility but he does not think
this justifies a yield sign. If it can be demonstrated that placing a sign can significantly
reduce accidents then he would be all for it, otherwise there are already too many signs.
Olson would be swayed more if he had more pertinent data. These are just basic
accidents that happen all over the city. Schmitt agreed. The difference would be
visibility but if drivers are not paying attention it doesn't matter if there is a yield sign or
not.
20
Traffic Commission Agenda
December 5, 2011
Page 3
Motioned by Olson, seconded by Goodman to move to deny a yield sign at the
intersection of 43rd Avenue and 7th Street. Motion carried.
OTHER OLD BUSINESS
None
NEW BUSINESS
None.
OTHER NEW BUSINESS
Carlson received a call from Virgil Percing complaining of speed going through the area of 2205 40th
Avenue. He claims to have brought this up with someone from the City. Carlson asked him to write a
letter to Kathy Young. No letter was received by the City. Carlson requested the Police Department to
go over and take a look once in a while. Carlson sees nothing out of the ordinary. Cars may be
speeding to get up the hill from 40th and Central to Reservoir. Goodman stated Captain Roddy once had
a radar gun down there. Young will check if we have any reports or data. Olson stated that 40th Avenue
should be a through street. Carlson stated citizens are not good at estimating speeds; speeds seem faster
when a person is standing on the street. Sergeant Fischer will set up the speed trailer to obtain some
data but there are a lot of stop signs on 40th so will see. Schmitt questioned the speed trailer on 40th
between Arthur and Stinson Boulevard.
MnDOT is still looking at the entire corridor regarding traffic signals. Olson asked about 53rd Avenue
again.
REPORTS
None
ADJOURNMENT
Motioned by Olson, seconded by Tyler to adjourn the meeting at 6:00 p.m. Motion carried
unanimously.
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
21
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER
DEPARTMENT:
PUBLIC WORKS A
ITEM: ESTABLISH A PUBLIC HEARING TO BY: K. Hansen BY: � '. ,
CONSIDER ALLEY LIGHTING DATE: 4/18/2012 DATE: 57 0/72
Background:
Staff is requesting the City Council establish a Public Hearing date for formal consideration of assessing a
nightwatch alley light to benefited properties, as requested by petition.
The petition is for the existing nightwatch light installed in the alley on the pole between 4824 and 4828 5th
Street.
There will be eight parcels included in the assessment. All of the property owners have signed the petition in
favor of assessing the light, attached herein.
Recommended Motion: Move to establish May 14, 2012 at 7:00 p.m. as a Public Hearing date for
consideration of alley lighting between 4824 and 4828 5th Street.
Attachments: Map
Petition
COUNCIL ACTION:
22
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PETITION
ALLEY LIGHT LOCATION: Between 4824 and 4828 5th Street
We the undersigned petition the City Council of Columbia Heights to assess for
one Xcel Energy protective light (night watchman). The light is installed on the
pole between 4824 and 4828 5th Street.
We understand that the cost of the light will automatically be added to the utility
statement. The current cost is $1.00 per property per month, or $3.00 per property
per quarter. This cost will increase with increases in the electric rate.
If the light is not assessed to the benefited property owners it may be removed.
DO NOT
KEEP KEEP
NAME ADDRESS LIGHT LIGHT
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24
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: CONSENT ORIGINATING CITY MANAGER
DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2012-047 TO BY K. Hansen BY: (t;/j�,
RECEIVE PETITION AND ORDER THE DATE: 4/18/2012 DATE:
PREPARATION OF A FEASIBILITY REPORT /A
FOR AN ALLEY IMPROVEMENT
•
Background:
A petition for the reconstruction of an alley segment was submitted to the City in April 2012. The
petition is signed representing 50% of the abutting owners (2). To comply with Minnesota State
Statutes involving an assessed improvement project,a resolution must be passed by the City Council
calling for a report on the necessity,cost effectiveness,and feasibility of the proposed improvement.
The petition is for the reconstruction of an alley segment from 40th Avenue to approximately 300
feet north between Van Buren and Jackson Streets.
There will be two parcels included in the assessment. The signed petition in favor of
reconstructing the alley represents fifty percent(50%) of the impacted property owners, attached
herein. A public improvement hearing will need to be held following completion and acceptance
of the feasibility report.
Recommended Motion: Move to waive the reading of Resolution 2012-047, there being ample
copies available to the public.
Recommended Motion: Move to adopt Resolution 2012-047 being a resolution receiving the
petition and ordering preparation of a report for an alley improvement between Jackson and Van
Buren Streets, north of 40th Avenue to approximately 300 feet.
Attachments: Resolution 2012-047
Map
Petition
COUNCIL ACTION:
25
RESOLUTION NO. 2012-047
BEING A RESOLUTION RECEIVING PETITION AND ORDERING
PREPARATION OF REPORT
WHEREAS, a petition to improve the alley segment from 40`h Avenue to approximately 300
feet north between Van Buren and Jackson Streets has been submitted to the City; and
WHEREAS, the City Council intends to assess the benefited property for all or a portion of the
cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws
1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows:
Alley: 40th Avenue to approximately 300 feet north between
Van Buren and Jackson Streets
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
1. A certain petition requesting the improvement of the alley north of 40th Avenue to
approximately 300 feet north between Van Buren and Jackson Streets, filed with the
Council April 23, 2012, is hereby declared to be signed by the required percentage of
owners of property affected hereby. This declaration is made in conformity to Minn. Stat
429.035.
2. That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study
and that he is instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvements are necessary, cost
effective, and feasible, and as to whether it should best be made as proposed or in
connection with some other improvement, the estimated cost of the improvement as
recommended and a description of the methodology used to calculate individual
assessments for affected parcels.
Passed this 23rd day of April, 2012 City of Columbia Heights, Minnesota
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
26
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( CITY OF COLUMBIA HEIGHTS
PRIVATE CONSTRUCTION AGREEMENT
PETITION AND WAIVER
Colum. �fights Project Number: Date:
9/J 1l1
C ii�
Property Owner:c\r1c1 NC�q1 C.,A.Q C Cle\T UA\C>V"
Address or Legal Description:61 )(OS„ A-UZ' A ,6.14.k,..k \AQ.51, i prN
To the Mayor and Members of the Columbia Heights City Council,Columbia Heights,Minnesota:
For and in consideration of the utilization of certain contract rates negotiated by the City of Columbia Heights,the
undersigned legal owner(owners)of the above described property,respectfully petition the Columbia Heights City Council
for the following described public improvement:
Item Ouantity Unit Unit Price Unit Total
Remove curb and gutter •LF @ / LF
Remove apron/driveway SF or SY @ / SF or SY
Remove sidewalk SF @ / SF
@ /
Construct curb and gutter LF @ / LF
Construct apron/driveway SF or SY @ / SF or SY
Construct sidewalk SF @ / SF
@ /
@ /
ENGINEER'S ESTIMATE BASED ON ESTIMATED QUANTITIES ONLY $ Q-1 X10. a
The undersigned hereby waive(waives)all rights with reference to a hearing or other formalities to which the undersigned would
be entitled under Minnesota Statute§429.011 et seq,Minnesota Statute§435.193 to 435.195 under the City Code Sections 4.101,
4.102,4.103 and under the Columbia Heights City Charter Sections 76-86. Further,the undersigned specifically waives the formal
Notice of Making Assessments;Notice for Confirmation;and the rights to appeal as provided in Minnesota Statutes 429.036 and
429.081 or any applicable law. The undersigned also consents to paying the interest rate set by the City Council if the installment
method of paying for the improvement is elected by the undersigned. And-further,the undersigned releases the City of Columbia
Heights and its employees from any claim or causes of action in connection with the construction authorized above and agrees to
pay for the actual construction quantities at the agreed bid prices.
yespectfully submitt d, THE CITY OF COL ;MBI IGHTS r
(Owner) • ' 'eterson, t 'a or
Walter Fehst, Mafi
Financial ehs, City ager
CREDIT UNION
843 40th Ave.NE 763.404.7600
Columbia Heights,MN 55421 www.FinancialOneCU.com Unit Unit Price Unit Total
Direct:763.404.7602 LF @
or SY @ / LF
Previn Solberg Fax:763.404.7630 i / SF or SY
President Previn5 @FinancialOneCU.com SF g8
/ SF
CITY COUNCIL LETTER
Meeting of: April 23,2012
AGENDA SECTION:CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2012-038 ACCEPTING BY Kevin Hansen BY:
FEASIBILITY REPORT AND AUTHORIZING CLEANING :
ING DATE: 4/18/2012 DATE.
AND LINING OF 3,920 LINEAL FEET OF WATER MAIN
(UNDER THE CITY OF MINNEAPOLIS 2012 PROGRAM)
CITY PROJECT NO. 1203
Background: Columbia Heights has received complaints of discolored water at various locations and for many years
throughout the City. City staff has determined that the rusty water is caused by encrusted iron scale deposits sloughing
off the inside of the water main and into the water distribution system. To date, the problem originates only in unlined
cast iron pipe,which was common prior to 1962. Although iron scale has a tendency to turn the color of the water
yellow or light brown, it is not known to be a health risk by federally regulated standards. City staff has taken many
samples and continues to test the drinking water to ensure compliance with State and Federal requirements. The
problem in general is called `tuberculation' and results in restricted flows. In January of 2005,staff reported to the City
Council several techniques to address this problem and indicated that there are likely multiple areas of the distribution
system affected by tuberculation.
Analysis/Conclusions: In 2005, Columbia Heights began a cleaning and lining program with 3,000 lineal feet of
water main cleaned and lined under the City of Minneapolis Cleaning and Lining Program as follows:
• Alley from 37th to 39th Avenues: Polk and Tyler Streets
• Jefferson Street: 49th to 51st Avenues
In 2006,the City of Minneapolis Cleaning and Lining program completed 3,300 lineal feet of lining in Columbia
Heights at the following locations:
• Madison Street: 48th to 51st Avenues
• 48th Avenue: Jefferson to Monroe Streets
• Monroe Street: 48th to 49th Avenues
In 2007, the cleaning and lining program completed 3,650 lineal feet of pipe with the following segments completed:
• Monroe Street: 49th to 51St Avenues
• 50 '/z Avenue: Monroe to Jackson Streets
• 50th Avenue: Monroe to Jackson Streets
• 49 '/2 Avenue: Monroe to Jackson Streets
In 2008, the cleaning and lining program completed 4,300 lineal feet of pipe at the following streets:
• Jackson Alley: 50th to 51St Avenues
• Rainier Pass: Innsbruck Parkway to end
• St. Moritz Drive: Innsbruck Parkway to end
• Innsbruck Parkway: Rainier Pass to St. Moritz Drive
• Innsbruck Parkway: St. Moritz Drive to Argonne Drive
• Innsbruck Parkway: Argonne Drive to Pennine Pass
• 45th Avenue: Main Street to 3rd Street.
In 2009, the cleaning and lining program completed 5,150 lineal feet of pipe at the following streets:
• Innsbruck Parkway: Pennine Pass to Stinson Boulevard
• Pennine Pass: North Upland Crest to Argonne Drive
• Stinson Boulevard: North Upland Crest to Chalet Drive
• Chalet Drive: Pennine Pass to Stinson Boulevard
• 2"d Street, 21/2 Street, & 3rd Street: 44th to 45th Avenues
In 2011,the cleaning and lining program completed 5,150 lineal feet of pipe at the following streets:
• Polk Place and Polk Circle
• Pierce Terrace, Polk Place to Matterhorn Drive
29
CITY COUNCIL LETTER
Meeting of:April 23,2012
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2012-038 ACCEPTING BY: Kevin Hansen BY:
FEASIBILITY REPORT AND AUTHORIZING CLEANING DATE: 4/18/2012 DATE:
AND LINING OF 3,920 LINEAL FEET OF WATER MAIN
(UNDER THE CITY OF MINNEAPOLIS 2012 PROGRAM)
CITY PROJECT NO. 1203
• Johnson Street,North of Innsbruck Parkway to Lincoln Terrace
• Lincoln Terrace, Johnson Street to Pierce Terrace
As detailed above,each subsequent year of the program an additional 300 - 600 lineal feet of cleaning and lining has
been added.
City staff conducted a random survey following the completion of the projects with positive comments received from
the residents. Staff believes the program accomplished what was intended and eliminated the discolored water problem
and restored the original diameter(s) of the existing piping system. The newly lined pipe should provide another 40 or
more years of service. Based upon the positive results and project success of the past six years, staff conducted C-
Factor testing on other known problem areas of the water distribution system. C-Factor testing involves isolating water
main segments, flowing water and measuring pressures and flow rate. A C-Factor is then calculated which can be used
to determine the amount of tuberculation in-pipe. Another way to look at a C-Factor is it is a measurement of
resistance to flow in-pipe.New pipe will have a C-Factor of 120-125. We would have expected the C-Factors in the
areas tested (based on age) to be in a range of 90-95. A general rule of thumb is values below a range of 70-75 would
indicate a pipe in poor and tuberculated condition. The measured C-Factors in the 2011 proposed program area
measured from 36 to 40.
Staff conducted C-Factor testing on complaint areas in 2008 and based upon the results,has prepared an annual
program recommendation for program years 2011,2012 and 2013. Based upon the C-Factor testing and the three year
program accepted by the council in 2009, staff is recommending a 2012 Cleaning and Lining Program for water main
in the following areas:
• 5th Street,48th to 49th Avenue
• 6th Street, 51"to 53`d Avenue
• 7th Street, 51"to 53`d Avenue
• 51'Avenue, 6th to 7th Street
• 53`d Avenue, 5th to Washington Street
• 38th Avenue, from the east to west side of University Avenue
For Review:
The process of Mechanical Cleaning and Lining involves shutting down a pipe segment, cutting open and accessing
(excavating and cutting open)the water main every 400 to 600 feet, and pulling or pushing a mechanical cleaning
device(sometimes called a `pig') through the line to remove the encrustation. Depending on the severity of the interior
buildup, a water line may have to be"pigged"repeatedly until the original interior diameter is restored. Since this
process leaves the iron wall exposed, lining the interior pipe is necessary to prevent water contact with the iron surface
which would allow the tuberculation process to start all over.
Minneapolis utilizes cement mortar lining by applying lean cement through a rotating head of a specific diameter. As
the lining the machine moves through the pipe,it leaves a smooth trowelled finish. The new lining of the pipe provides
a smooth interior wall resistant to mineral deposits and future tuberculation buildup.Next to complete pipe
replacement,this is the most expensive pipe rehabilitation technique. Costs for mechanical cleaning and cement mortar
lining can range from$50 to $65 per foot, depending on the pipe diameter and severity of buildup.
Page 2
30
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2012-038 ACCEPTING BY: Kevin Hansen BY:
FEASIBILITY REPORT AND AUTHORIZING CLEANING DATE: 4/18/2012 DATE:
AND LINING OF 3,920 LINEAL FEET OF WATER MAIN
(UNDER THE CITY OF MINNEAPOLIS 2012 PROGRAM)
CITY PROJECT NO. 1203
A potential cost to the homeowner is the access and operability of the curb stop or water shut off valve at the property
line. In the Jefferson area, we experienced 4-6 services per block that needed repair. Consistent with our City Code, it
is the homeowner's responsibility for the service line from the main in the street to the house. At the direction of the
City Council,repairs and replacements of water service lines are publicly bid and those prices for repairs or
replacements are extended to the homeowners if they so choose. The inspection of the curb stops should be completed
this spring in the proposed program area.
The work is conducted cooperatively where City forces provide all excavations,restorations and traffic control;
Minneapolis provides temporary water services,reassembling the pipe and valves, disinfections of the new pipe, and
contract administration; and a contractor(publicly bid by Minneapolis)provides the cleaning and lining of water
mains. Based upon the past five years program costs from the City of Minneapolis, staff is proposing a total 2012
Program cost of$255,000, consistent with the amount established in the 2012 Water Construction Fund budget.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2012-038,there being ample copies
available for the public.
RECOMMENDED MOTION: Move to adopt Resolution 2012-038 which accepts the Feasibility Report for the
2012 Water Main Cleaning and Lining Program and orders the Public Improvement for water main cleaning and lining
of pipe totaling 3,920 lineal feet,under the City of Minneapolis Cleaning and Lining program for 2012.
Attachments: Resolution 2012-038
Feasibility Report
2012 Program Map
COUNCIL ACTION:
Page 3
31
RESOLUTION NO. 2012-038
BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR THE
2012 WATER MAIN CLEANING AND LINING PROGRAM AND ORDERING THE PUBLIC
IMPROVEMENTS CITY PROJECT—NO. 1203
WHEREAS, the City Council has initiated a water main cleaning and lining program under the City of Minneapolis'
annual cleaning and lining program, and
WHEREAS, a report has been prepared by the Director of Public Works with reference to the 2012 Water Main Cleaning
and Lining Program,and
WHEREAS,the 2012 Water Main Cleaning and Lining Program includes the following main segments:
• 5th Street,48th to 49th Avenue
• 6tt Street, 515`to 53rd Avenue
• 7th Street, 515`to 53rd Avenue
• 51'Avenue, 6th to 7th Street
• 53rd Avenue, 5th to Washington Street
• 38th Avenue, from the east to west side of University Avenue
WHEREAS, the report provides information regarding whether the proposed project is feasible,necessary and cost
effective, and
Said report is hereby received by the City Council of Columbia Heights on April 23, 2012.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,MINNESOTA
1. The Council will consider the improvement of such water mains in accordance with the report and the assessment
of water services to abutting or benefited property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of$37,500.
2. Such improvement is necessary, cost-effective, and feasible.
3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd of April, 2012
4. These improvements shall also be known as Project No. 1203
5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall
prepare plans and specifications for the making of such improvement.
Dated this 23rd day of April 2012
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
32
, e City of Columbia Heights
FEASIBILITY E T
FOR
2012 ATE MAIN
IMPROVEMENTS:
Cleaning and Lining
CITY PROJECT 3
April, 2012
ENGINEERING DEPARTMENT
637 38th Avenue NE, Columbia Heights, MN 55421
763-706-3700 •:® 763-706-3701 (Fax)
133
WATER MAIN IMPROVEMENTS
COLUMBIA HEIGHTS, MINNESOTA
2012 Cleaning and Lining
PROJECT NUMBER 1203
LOCATION - 2012:
• 51h Street,481x'to 491x'Avenue
• 6th Street, 515`to 53rd Avenue
• 71h Street, 5151 to 53rd Avenue
• 51"Avenue, 6t''to 71h Street
• 53rd Avenue, 5`h to Washington Street
• 38th Avenue, from the east to west side of University Avenue
IMPROVEMENTS: Water Main Cleaning and Lining—
Dig access holes at approximately 600 foot intervals, mechanically clean existing
water main, cement mortar lining of water main, open service taps, disinfect water
line, new gate valves, traffic control and restoration.
INITIATION: City.
OWNERS ABUTTING:
5th Street,48th to 49th Avenue: 22
6t'' Street, 515`to 53rd Avenue: 37
7th Street, 515`to 53rd Avenue: 41
51'Avenue, 6th to 7th Street: 4
53rd Avenue, 5th to Washington Street: 6
3811'Avenue,from the east to west side of University Avenue: N/A
ISSUES: The following is a study of the key project issues.
Water Main Cleaning and Lining
The existing water mains in the identified streets have been C-Factor tested and
shown to be severely tuberculated. `Tuberculation' is a problem affecting unlined
cast iron water distribution pipes, which was common prior to 1962. Iron builds up
over time on the inside walls of the water pipe and enters the distribution system
causing color and sometimes odor problems. Although iron scale has a tendency to
turn the color of the water yellow or light brown, it is not known to be a health risk
by federally regulated standards. Aside from the aesthetic issues, severe
tuberculation results in restricted flows. Correcting the problem typically involves
either replacing the water main or cleaning and lining the affected segments in place.
Replacing water main can be very expensive due to the street restoration costs where
street segments are not otherwise programmed for reconstruction. Cleaning and
lining offers a viable alternative where entire street segments are not disturbed and
only access pits are required at 400-600 foot intervals. Other factors, such as the
condition of the pipe, soil conditions, and depth of cover should also be considered
2
34
when evaluating cleaning and lining.
The advantages of concrete are longer design life, ease and ability to construct and
maintain an inverse crown and lower maintenance cost.
Water Curb Stop Access and Operability
To perform the water main cleaning and lining project, it is necessary to have the curb stop
box(water shut off valve) located on the water service accessible and operable(see attached
diagram 1 depicting a water service). The necessity is driven by the process that once the
line segment is cleaned and cement mortar lined,each individual service tap is covered with
the cement mortar and needs to be `opened' to restore service. This is performed within a
window of one hour after lining process by open each curb stop and blowing water back into
the line from the water service. Depending on the area and the age of the water service, some
curb stops are either not accessible or do not work,requiring repair.
FEASIBILITY: The proposed improvement project is necessary to clean, line and restore adequate
flow through segments the water main distribution system. It is cost-effective
without full street reconstruction, and technically feasible as prescribed in the
construction recommendations found elsewhere in this report. The project and
project elements should be implemented as proposed in this study. The
improvements, once completed, will provide a benefit to the properties served.
SCHEDULE: The water main cleaning and lining would be included with the existing City of
Minneapolis annual program. Project construction is scheduled to begin in mid
summer of 2012, with substantial completion occurring in the early fall of 2012.
Council receives Feasibility Report and orders Public Improvement Project April 23`d,2012
Bid Opening (Minneapolis)
Public Informational Meeting June 2012
Begin Construction July 2012
Construction Completed September 30
FINANCING: Financing would be 100% Water Construction Fund for the cleaning and lining of
the main line and assessments for water service repairs.
2012 Water Main Cleaning and Lining
The estimated construction costs for the 2012 Cleaning and Lining project are as
follows:
3,920 Lineal Feet: $255,000.
Water Curb Stop Repair(s)
The estimated construction costs for the 2012 curb stop repairs are as follows:
Curb Box Repair(each): $ 1,000.
Replace Curb Box and Stop (each): $ 1,200.
Move Curb Box and Stop (each): $ 1,300.
ASSESSMENT: The assessment will be based on a per service basis, based upon the actual cost to
repair the individual water service.
3
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VAIVSIMMININNEVAIMMNIANONL L• OAM= ® ENOWSPI ® MUNN D
CITY COUNCIL LETTER
Meeting of: April 23,2012
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ACCEPT ENGINEERING REPORT FOR BY K.Hansen BY: 0114
ARGONNE SANITARY SEWER LIFT STATION, DATE: 4/18/2012 DATE: !
MUNICIPAL PROJECT#1114,AND ORDER 7/y/'1/,,-
PREPARATION OF FINAL PLANS AND j
SPECIFICATIONS
Background:
On October 10, 2011 the Council approved the proposal from Bolton&Menk for consulting engineer services to
provide an engineering report, provide project design through bidding, and provide construction administration
services for the sanitary sewer lift station replacement serving the Argonne area.
Analysis/Conclusions:
Attached is the Engineering Report that evaluated the replacement of the Lift Station with recommendations. The
report looked at the service area and original design criteria of the existing lift station—and is not recommending
any changes for the new design. The original station was constructed in 1960 and currently serves less than 60
residential properties. The existing station structurally is aging, and the pumps and controls have had repeated
failures.
Bolton&Menk evaluated three types of lift stations—wet well/dry well; submersible; and suction lift (existing
station type), detailed on page 4-1 with example diagrams. Cost estimates of each type of station are as follows:
1. Rehab existing structure with new pumps and controls: $161,000
2. Submersible with valve vault and generator: $243,000
Rehabilitating the existing structure, and replacing the pumps and controls is the most cost-effective method as
opposed to constructing a new lift station. I would concur with Bolton & Menk's recommendation to rehab the
existing structure in place as the most cost effective solution.
Recommended Motion: Move to accept the Engineering Report for the Argonne Lift Station, City Project
#1114, and order preparation of Final Plans and Specifications.
Attachment: Engineering Report
COUNCIL ACTION:
37
ciDiL,.°1—"CD 80. ,
Consulting Engineers & Surveyors
City of Columbia Heights
Engineering Report
Argonne Lift Station Improvements
March 2012
Bolton & Menk, Inc. Project No. M21.104158
38
ENGINEERING REPORT FOR
ARGONNE LIFT STATION IMPROVEMENTS
CITY OF COLUMBIA HEIGHTS, MINNESOTA
March 2012
BMI Project No. M21.104158
I hereby certify that this plan,specification or report was prepared by me or under my direct supervision,and that I
am a duly Licensed lE, ��
Professional Engineer under the laws of the State of Minnesota.
Signature: 12.t A `J rrav r7 Typed or Printed Name: Seth A.Peterson
Date March 30,2012 Reg.No. 26468
BOLTON&MENK, INC.
CONSULTING ENGINEERS AND LAND SURVEYORS
39
TABLE OF CONTENTS
SECTION 1 INTRODUCTION 1-1
A. PURPOSE 1-1
B. AUTHORIZATION 1-1
C. REPORT ORGANIZATION 1-1
SECTION 2 PLANNING AND DESIGN CRITERIA 2-1
A. SERVICE AREA 2-1
B. DESIGN CRITERIA 2-1
SECTION 3 EVALUATION OF EXISTING LIFT STATION 3-1
A. DESCRIPTION OF EXISTING LIFT STATION 3-1
B. DEFICIENCIES OF EXISTING LIFT STATION 3-1
SECTION 4 IMPROVEMENT ANALYSIS AND RECOMMENDATIONS 4-1
A. TYPES OF LIFT STATIONS 4-1
B. LOCATION 4-2
C. REHABILITATION OF EXISTING STATION 4-3
D. CONTROLS 4-3
E. RECOMMENDATION 4-4
SECTION 5 CONSTRUCTION COSTS AND IMPLEMANTATION SCHEDULE 5-1
A. ESTIMATED CONSTRUCTION COSTS 5-1
B. IMPLEMENTATION SCHEDULE 5-3
LIST OF APPENDICES
Appendix A Photos of Interior of Lift Station
Appendix B Soil Investigation Boring Log
Columbia Heights,MN—M21.104158 Page TOC-i
Argonne Lft Station Improvements Prepared by Bolton&Menk,Inc.
40
LIST OF FIGURES
Figure Number
Follows Page
1 Typical Submersible Lift Station Plan and Section 4-1
2 Typical Submersible Lift Station with Valve Vault Plan and
Section 4-1
3 Proposed List Station Layout Without a Valve Vault 4-2
4 Proposed Lift Station Layout With a Valve Vault 4-2
5 Landscape Rendering of Rehabilitated Lift Station Site 4-2
6 Landscape Rendering of New Submersible Lift Station Site 4-2
LIST OF TABLES
Table Number Page
1 Argonne Lift Station Design Criteria 2-1
2 Argonne Lift Station Rehabilitation Project Cost Estimate 5-1
3 Argonne Lift Station Replacement Project Cost Estimate 5-2
Columbia Heights,MN—M21.104158 Page TOC-ii
Argonne Lift Station Improvements Prepared by Bolton&Menk,Inc.
41
SECTION 1 INTRODUCTION
A. PURPOSE
The purpose of this report is to provide the City of Columbia Heights with the necessary
information regarding the Argonne Sanitary Sewer Lift Station so that the required
improvements can be implemented. A summary of the major items evaluated in this
feasibility study are as follows: current and future Wastewater flows for the service area;
deficiencies of the existing lift station; possible site locations for the lift station; current
lift station design technology and construction methods; and estimated construction costs.
B. AUTHORIZATION
The City of Columbia Heights authorized the preparation of this report in accordance
with a October 2011 Engineering Agreement between Bolton & Menk, Inc. and the City
of Columbia Heights.
C. REPORT ORGANIZATION
To adequately address the major areas that were evaluated, this report is organized into
five sections. Section 1 presents general information regarding this report. Section 2
presents the planning design criteria for the lift station. Section 3 discusses the
deficiencies of the lift station. Section 4 presents the lift station improvements design
analysis and recommendations. A summary of the estimated costs and implementation
schedule are presented in Section 5.
Columbia Heights,MN—M21.104158 Page 1-1
Argonne Lift Stations Improvements Prepared by Bolton &Menk,Inc.
42
SECTION 2 PLANNING AND DESIGN CRITERIA
A. SERVICE AREA
The service area for the Argonne Lift Station is completely developed with no future
connections expected. Discussions with city personnel confirmed that current flows will
be adequate for design purposes. The lift station serves 52 homes, with an approximate
population of 130 persons.
B. DESIGN CRITERIA
The capacity of each of the two existing lift station pumps is rated at 100 gpm with both
pumps having 5 hp motors.
Past pumping records indicated an average daily flow of 9,500 gallons over the past
seven years. No data is available to determine the peak hourly wet weather flow;
therefore it was estimated using a peaking factor of 4.0.
Table 1
Argonne Lift Station Design Criteria
Parameter Quantity
(gallons per day/gallons per minute)
Average Daily Flow 9,500/ 7
Peak Hourly Wet Weather Flow 38,000/28
As shown in Table 1, the peak hourly wet weather flow of 28 gpm is significantly less
than the rated capacity of the existing pumps (100 gpm). However, the higher flow rate
delivered by the existing pumps is required to maintain scouring velocities in the force
main. Therefore, we recommend that the design flow rate of the proposed lift station
pumps remain at 100 gpm.
Columbia Heights,MN—M21.104158 Page 2-1
Argonne Lift Stations Improvements Prepared by Bolton &Menk,Inc.
43
SECTION 3 EVALUATION OF EXISTING LIFT STATION
A. DESCRIPTION OF EXISTING LIFT STATION
The Argonne Lift Station was originally installed in 1960 as a suction lift station with
replacement pumps being installed in 1984.
The existing lift station consists of two suction lift pumps. Each pump is a 5 hp pump
with a 4-inch discharge. The pumps are located above grade directly above the wet well.
The lift station includes a fiberglass hood which covers the above grade pumps, valves,
and control panel. The pumps are controlled by float switches that start and stop the
pumps as required by the wastewater flow conditions.
B. DEFICIENCIES OF EXISTING LIFT STATION
A summary of the major deficiencies is as follows:
1. The existing Argonne Lift Station was constructed in 1960 and has been in
service for approximately 52 years, with the current pumps being roughly 30
years old. The typical design life of lift stations of this type is estimated to be 20-
40 years. The lift station is showing signs of wear and replacement parts for the
station are becoming difficult to find.
2. The wet well portion of the lift station has an adequate amount of storage;
however, due to the age of the pumps and controls, failures have occurred with
various portions of the existing system. For this reason, new pumps and controls
are needed in this lift station.
3. Based on our site investigation of the lift station, the existing wet well shows
signs of corrosion. There is exposed steel and some reinforcing steel that is
severely corroded. The concrete in the structure appears to be in relatively good
condition. In order to reuse the structure, repairs are required in the structure.
Several pictures of the interior of the lift station are included in Appendix A.
Columbia Heights,MN—M21.104158 Page 3-1
Argonne Lift Stations Improvements Prepared by Bolton&Menk,Inc.
44
SECTION 4 IMPROVEMENT ANALYSIS AND RECOMMENDATIONS
A. TYPES OF LIFT STATIONS
Generally, lift stations located within a collection system can be categorized into three
types: wet well/dry well, submersible, and suction lift. In a wet well/dry well lift station,
the wastewater flows into the wet well and is connected to the pumps by the suction
piping. The pumps and valves are located in the dry well where they are accessible to the
operators. In this type of lift station, the wastewater only comes in contact with the
internal parts of the pumps. Damage to the pump motors can occur if the dry well fills
with water.
In contrast, a submersible lift station is constructed using only a wet well. The pumps in
this type of lift station are installed in the wet well. The pumps and motors are
constructed as one unit and can be totally submerged without damage to the motors. The
pumps are removed from the station for maintenance without the operator entering the
structure. Submersible stations may include a valve vault to house the check and gate
valves. If no valve vault is provided, the check valves will typically be located in the wet
well while the gate valves will be buried and operated with a tee wrench. Unlike the
other two types of stations, the submersible station has minimal aesthetic impacts as only
the control panel is located above grade. Typical plan and section views for submersible
lift stations, with and without a valve vault, are shown in Figures 1 and 2.
A third type of lift station is a suction lift station, which is the type currently installed.
This application includes a wet well with the pumps and valves located above grade and
directly above the wet well. The pumps and valves are located in a heated enclosure
which can be accessed for maintenance. Although suction lift stations offer easy access
for repairs and maintenance, they also have limited applications as the maximum lift
capable is approximately 20 feet. Therefore, suction lift stations cannot be used for deep
lift stations. This may be an issue if the city wishes to standardize all of its lift stations.
Suction lift stations also have a greater aesthetic impact as they require an above grade
enclosure in addition to the above grade control panel.
Columbia Heights,MN—M21.104158 Page 4-1
Argonne Lift Stations Improvements Prepared by Bolton &Menk, Inc.
45
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The capital costs for submersible or suction lift stations are generally less than
installations that utilize both a wet well and dry well. In most cases, the space required
for construction of a submersible lift station is less than that of a wet well/dry well
installation, which also decreases construction costs.
There is not a significant difference in cost between submersible and suction lift stations
as both systems require the same relative footprint for the lift station. Both systems also
have similar requirements for piping, valves, and pump size. Therefore, choosing
between a suction lift and submersible station is more a matter of the depth of the lift
station and operator preference than a matter of cost.
Currently the City of Columbia Heights has three wet well/dry well and one suction lift
stations throughout the collection system. The proposed improvements for the Argonne
Lift Station would be similar to the existing lift stations already in service. The proposed
improvements will be designed to accommodate similar pumping equipment.
B. LOCATION
If rehabilitation is the preferred option for the Argonne Lift Station, the location of the lift
station would not change. In the event that a new lift station is constructed, the existing
site has adequate space for construction of a new lift station. The new lift station would
be located within the current Argonne Drive right-of-way,just to the west of the existing
lift station. Constructing the new lift station next to the existing lift station will allow the
existing station to operate during most of construction, minimizing bypass pumping
costs. Proposed locations for a submersible lift station are shown in Figure 3 and Figure
4. Figure 3 provides a layout with buried gate valves while Figure 4 provides a layout
that includes a separate valve vault. Landscape renderings of the finished lift station site
for both lift station rehabilitation and replacement with a submersible lift station are
shown in Figure 5 and Figure 6.
A soil investigation for this site has been completed and a copy of the geotechnical
evaluation report is included in Appendix B.
Columbia Heights,MN—M21.104158 Page 4-2
Argonne Lift Stations Improvements Prepared by Bolton &Menk,Inc.
48
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C. REHABILITATION OF EXISTING STATION
If the existing station is to be reused as a new suction lift station, there is a need for repair
inside the structure. As noted in Section 3 and shown in Appendix A, there is corrosion
in the structure, mainly to the exposed steel which is severely corroded. Bypass pumping
will be required to properly repair the interior. Bypassing would allow the interior of the
structure to be dry to allow for repair of the corroding steel. Sand blasting all surfaces
will allow for proper cleaning and opening any pores. After this, the entire structure,
including all exposed steel and piping, would be coated with an epoxy coating. Once the
coating was properly cured, the bypass piping could be terminated and wastewater could
flow back into the rehabilitated structure.
There are two existing manholes, located in the middle of Argonne Drive that require
some repair and it would make sense to do that work at the same time as the lift station
work. The work would consist of replacing the rings in each of the manholes and some
miscellaneous piping improvements. This work will require removal of a portion of the
concrete street to repair the two manholes.
D. CONTROLS
The proposed lift station will utilize a submersible level transducer and pump controller
to start and stop the pumps. A float system will also be used to monitor alarm conditions
at the lift station and is a backup to the submersible level transducer. The pump
controller will be used to change the set points for the level transducer and control the
operation of the pumps.
Each pump will be equipped with run-time monitoring to allow the operators to keep
track of each pump's operation. The run-time data can then be used along with pump
discharge rates to calculate lift station flow rates. The SCADA system will be included
as part of the bid package and incorporated into the lift station control panel.
The contract documents will contain an alternative to include the installation of a standby
generator for the lift station. The unit would be either natural gas or diesel and provide
the lift station with power in the event of a power outage. The generator would include
an automatic transfer switch, which would automatically start the generator if power to
the lift station was interrupted.
Columbia Heights,MN—M21.104158 Page 4-3
Argonne Lilt Stations Improvements Prepared by Bolton &Menk,Inc.
53
E. RECOMMENDATION
Bolton& Menk, Inc. recommends that the City of Columbia Heights rehabilitate the
existing concrete structure and replace the current pumps, valves, piping and controls.
The existing suction lift station will continue to perform adequately if the aged equipment
is replaced. Rehabilitation of the existing lift station is also much more cost effective
than constructing a new lift station. The proposed lift station would utilize two (2), 5 hp
suction lift pumps located above the wet well. Each pump will have the pumping
capacity of 100 gallons per minute at 41 feet Total Dynamic Head. The submersible
level transducer will be located inside the wet well will control the lift station pumps.
Columbia Heights,MN—M21.104158 Page 4-4
Argonne Lift Stations Improvements Prepared by Bolton &Menk,Inc.
54
SECTION 5 CONSTRUCTION COSTS AND IMPLEMANTATION SCHEDULE
A. ESTIMATED CONSTRUCTION COSTS
In order to prepare the preliminary construction cost estimates presented herein, various
material and equipment manufacturers and suppliers were contacted. Published and
unpublished data on costs for similar kinds of construction were also utilized.
The estimated costs are for January 2012. Increases in construction costs due to inflation
are not taken into account. The project cost estimates for rehabilitation of the Argonne
Lift station are shown in Table 2, while the cost estimates for constructing a new
submersible lift station are shown in Table 3.
Table 2
Project Cost Estimate
Argonne Sanitary Sewer Lift Station
Rehabilitation of Existing Structure—Suction Lift Station Option
Columbia Heights, Minnesota
Item Option 1 Option 2
(With Generator)
1. Mobilization, bonds, taxes $5,000 $5,000
2. Lift station structure rehabilitation $18,000 $18,000
3. Pumps $15,000 $15,000
4. Piping and valves $13,000 $13,000
5. Control panel $30,000 $30,000
6. Bypass Pumping $10,000 $10,000
7. SCADA/Communications $15,000 $15,000
8. Generator - $30,000
9. Repair MH rings/misc. piping $10,000 $10,000
9. Contingency(10%) $12,000 $15,000
Total Estimated Construction Costs $128,000 $161,000
Columbia Heights,MN—M21.104158 Page 5-1
Argonne Lift Stations Improvements Prepared by Bolton &Menk,Inc.
55
Table 3
Project Cost Estimate
Argonne Sanitary Sewer Lift Station
Submersible Lift Station Option
Columbia Heights,Minnesota
With Valve With Valve
Item Basic Station Vault Vault and
Generator
1. Mobilization,bonds, taxes $9,000 $10,000 $11,000
2. Demolish existing lift station $5,000 $5,000 $5,000
3. Lift station structure $50,000 $50,000 $50,000
4. Valve vault _ $20,000 $20,000
5. Pumps $15,000 $15,000 $15,000
6. Piping and valves $10,000 $10,000 $10,000
7. Site work/road restoration $15,000 $15,000 $15,000
8. Site piping $15,000 $15,000 $15,000
9. Control panel $35,000 $35,000 $35,000
10. SCADA/Communications $15,000 $1 5,000 $15,000
11. Generator _ _ $30,000
12. Repair MH rings/misc.piping $10,000 $10,000 $10,000
13. Contingency (10%) $17,000 $19,000 $22,000
Total Estimated Construction Costs $196,000 $219,000 $253,000
Based on the cost information provide above, the option to rehabilitate the existing
station is considerably less than installing a new structure and lift station. The
rehabilitation option also will allow the City to bid the installation of a permanent
generator at the site. The permanent generator will allow the station to remain
operational even during power outages.
Our recommendation is to proceed with the rehabilitation of the existing structure and the
installation of new suction lift pumps, valves,piping and controls.
Columbia Heights,MN-M21.104158 Page 5-2
Argonne Lift Stations Improvements Prepared by Bolton&Menk,Inc.
56
B. IMPLEMENTATION SCHEDULE
Following is a proposed schedule indicating a time frame in which the City could expect
to complete construction of the proposed improvements.
PHASE COMPLETION DATE
1. Design Phase
• Completion of Plans and Specification May 2012
• Approval of Plans and Specifications and May/June 2012
advertise for bids
• Bid Award July 2012
2. Construction and Start-up Phase
• Initiate construction July 2012
• Lift station start-up Sept./Oct. 2012
• Complete construction (landscaping and October 2012
surface restoration)
Columbia Heights,MN—M21.104158 Page 5-3
Argonne Lift Stations Improvements Prepared by Bolton&Menk,Inc.
57
APPENDIX A
PHOTOS OF INTERIOR OF LIFT STATION
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APPENDIX B
GEOTECHNICAL EVALUATION REPORT
63
Geotechnical Evaluation Report
Argonne Lift 3tahon !mprovenne�s
Argonne and Stinson
Columbia Heights, Minnesota
Prepared for
City of Columbia Heights
Professional Certification:
| hereby certify that this plan, spedficadon, orrepu�
was prepared bymenr under my direct supervbion
and that I am a duly Licensed Professional Engineer
under the laws of the State ofK4inneso1a.
"w*
—�^ u-------' '
Gregory]. 8aue�, PE � / pnCpES�/on � �
.
~ � [�a�scn
Assoc�te/Senior Engineer ' ' —
License Number:44610
February 6ZOlZ ''',.,f
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','.,/ .*``
Project BL-12-00061
Braun Intertec Corporation
444,44e4
;' , ,�� Braun Intertec Corporation
/ou
1 ����
February 6, 2012 Project BL-12-00061
1000:0;4
AkiVi 04 Mr. Kevin Hansen
City of Columbia Heights
1,1144414 0
590 40th Avenue NE
Columbia Heights, MN 55421
Re: Geotechnical Evaluation
tit,SA
Argonne Lift Station Improvements
41,040$4 Argonne and Stinson
Vitt
Columbia Heights, Minnesota
Dear Mr. Hansen:
We are pleased to present this Geotechnical Evaluation Report for the proposed lift station replacement.
A summary of our results is presented below. More detailed information and recommendations then
follow.
Summary of Results
The results of the boring indicate suitable soil conditions for the installation of the proposed lift station.
The soils consisted of poorly graded sand with silt to the termination depth of the boring. Groundwater
was not encountered in the boring to the 26400t termination depth.
Summary of Recommendations
It is our opinion the soils are suitable for open cut procedures for removing the existing lift station and
installing the new one. It is also our opinion the soils should be classified as type B according to OSHA 29
CFR 1926.650.
Remarks
Thank you for making Braun Intertec your geotechnical consultant for this project. If you have questions
about this report,or if there are other services that we can provide in support of our work to date, please
call Greg Bauer atG12.221.2618o,Ron Shaffer at9S2.995.2234.
Sincerely,
BRAUN INTERTEC CORPORATION
+ �
( � � �-�- -�~~----~---
Gregoryi. Bauer, PE
Associate/Senior Engineer
A*trA ~ � c� �A �
�_- �^,_ �~ _ �
Ronald A. Shaffer, PE � ^
Associate/Senior Engineer
GeoKpt-Argonne Lift oation.docx
- ----- - --- - —�--- - � - --- P,,,/J/xx .'n (nvxX ^Juon,^m'w,'/ *'h',"x^ `m`, /Yi-
Table of Contents
Description Page
A. Introduction 1
A.1. Project Description 1
A.2. Purpose................................................. ...................... ........ 1
A3. Scope of Services 1
B. Results 2
B.1. Exploration Log 2
B.1.a. Log of Boring Sheet 2
B.1.b. Geologic Origins 2
B.2. Geologic Profile 2
B.2.a. Geologic Materials 2
B.2.b. Groundwater 2
C. Basis for Recommendations 3
C.1. Design Details 3
C.2, Anticipated Grade Changes 3
C.3. Precautions Regarding Changed Information............ ........... ......... .........._3
D. Recommendations 3
D.1. Net Allowable Bearing Pressure 3
D.2. Settlement 4
D.3. Excavation Support 4
D.4. Excavation Dewatering 4
D.5. Selecting Excavation Backfill 4
D.6. Placement and Compaction of Backfili 4
D.7. Below Grade Wall Design......................................................,..............,......,................... 5
D.8. Interior Slabs 5
D.9. Pavements 5
D.9.a. Subgrade Proof-Roll 5
D.9.b. Design Sections 5
E. Construction Quality Control 6
E.1. Excavation Observations 6
E.2. Materials Testing 6
E.3. Pavement Subgrade Proof-Roll........................................... ............________________6
E.4. Cold Weather Precautions 6
F. Procedures 7
F.1. Penetration Test Boring 7
F.2. Material Classification and Testing 7
F.2.a. Visual and Manual Classification 7
F.3. Groundwater Measurements 7
66
Table of Contents (continued)
Description Page
G. Qualifications 7
G.1. Variations in Subsurface Conditions 7
G.1.a. Material Strata 7
G.1.b. Groundwater Levels 8
G.2. Continuity of Professional Responsibility 8
G.2.a. Plan Review 8
G.2.b. Construction Observations and Testing 8
G.3. Use of Report 8
6.4. Standard of Care 8
Appendix
Log of Boring Sheet ST-1
Descriptive Terminology
s4 f _i 4;°(
67
A. Introduction
A.1. Project Description
We understand an existing lift station will be replaced. The new lift station will be a 5-foot diameter
precast structure with an approximate top and bottom-of-structure elevations of 978.00 and 961.60,
respectively. Preliminary design will also include a 5-foot diameter, 10-foot deep valve vault. The
existing station is located in a landscaped area.
A.2. Purpose
The purpose of the evaluation was to provide foundation support, lateral loads, and backfill compaction
recommendations for the installation of a replacement lift station.
A.3. Scope of Services
Our scope of services for this project was originally submitted as a Proposal to Seth A. Peterson, PE, with
Bolton & Menk, Inc. We received authorization to proceed on January 19, 2012.Tasks performed in
accordance with our authorized scope of services included:
• Staking and clearing exploration locations of public underground utilities.
• Performing 1 penetration test boring to a depth of 24 1/2 feet.
w
Performing laboratory tests on selected penetration test samples.
• Preparing this report containing a CAD sketch, exploration log, a summary of the geologic
materials encountered, results of laboratory tests, and recommendations for structure
subgrade preparation and the design of the lift station.
The exploration location was staked by Bolton & Menk and the surface elevation at the boring location
was estimated from the topographic map provided by Bolton & Menk.
Our scope of services was performed under the terms of our June 15, 2006, General Conditions.
R ���U�
68 F
City of Columbia Heights
Project BL-12-00061
February 6, 2012
Page 2
B. Results
B.1. Exploration Log
B.1.a, Log of Boring Sheet
A Log of Boring sheet for our penetration test boring is included in the Appendix.The log identifies and
describes the geologic materials that were penetrated, and present the results of penetration resistance,
and groundwater measurements.
Strata boundaries were inferred from changes in the penetration test samples and the auger cuttings.
Because sampling was not performed continuously, the strata boundary depths are only approximate.
The boundary depths likely vary away from the boring location, and the boundaries themselves may also
occur as gradual rather than abrupt transitions.
8'1.b' Geologic Origins
Geologic origins assigned to the materials shown on the log and referenced within this report were based
on: (1) a review of the background information and reference documents cited above, (2)visual
classification of the various geologic material samples retrieved during the course of our subsurface
exploration, (3) penetration resistance, and (4) available common knowledge of the geologic processes
and environments that have impacted the site and surrounding area in the past.
B.2. Geologic Profile
8.2.a. Geologic Materials
The general geologic profile at the site consists (proceeding down from the ground surface)of a shallow
topsoil layer overlying poorly graded sand with silt. A layer of silty sand was encountered about the
7 1/2-foot depth.
Penetration resistance values recorded in the outwash sands were 8 and 39 blows per foot (BPF),
indicating loose to dense soil conditions.
B.2.b. Groundwater
Groundwater was not observed in our boring as it was advanced. It appears that groundwater was
below the depth explored at the time of our evaluation. Seasonal and annual fluctuations of
groundwater, however, should be anticipated.
11 �'4 N
|��Tr��,�(,
69 ^. ` . �" / `~_
City of Columbia Heights
Project BL-12-00061
February 6, 2012
Page 3
C. Basis for Recommendations
C.1. Design Details
The size of the proposed lift station had not been determined at the time of this report. We anticipate
the vertical foundation load to be light.
C.2. Anticipated Grade Changes
Existing ground surface elevations are within approximately one foot of the proposed grade.
C.3. Precautions Regarding Changed Information
We have attempted to describe our understanding of the proposed construction to the extent it was
reported to us by others. Depending on the extent of available information, assumptions may have been
made based on our experience with similar projects. If we have not correctly recorded or interpreted the
project details, we should be notified. New or changed information could require additional evaluation,
analyses and/or recommendations.
D. Recommendations
...
The geotechnical issues influencing design of the lift station appear to be limited. The geologic materials
present at anticipated structure subgrade elevations generally appear suitable for foundation and slab
support.
D.1. Net Allowable Bearing Pressure
It is our opinion the soils are suitable for a net allowable bearing pressure of up to 3,000 pounds per
square foot(psf).This value includes a safety factor of at least 3.0 with regard to bearing capacity failure.
ThenetaUowab|ebearingpnessurecanbeincreasedbyone-thirditsva|ueforocmsiona|tmndent|oads'
but not for repetitive loads due to traffic, or for other live loads from snow or occupancy.
;'#,;
City of Columbia Heights
Project 8L,12{0061
February 6, 2012
Page 4
D.2. Settlement
We estimate that total settlement of the structure will amount to less than 3/4 inch under the assumed
loads.
D.3. Excavation Support
It is our opinion the soil is a Type C Soil under OSHA guidelines. In the event there is insufficient room
to slope excavations, or if the excavations are exposed to surcharges and need to be shored,we
recommend designing the shoring based on the estimated parameters presented in the table below.
The parameters shown have not been reduced by safety factors.
Parameters for Shoring Design
- -
Wet Friction Lateral Earth Pressure Coefficients
Unit Weight Angle Cohesion Active At Rest Passive
Geologic Material (pcf) (deg) <p�� K^ K0 x'
Sand with Silt-
Outwash 115 32 0 .30 .45 3.3
D.4. Excavation Dewatering
Based on the boring results, we do not anticipate the need to dewater the excavation. Should perched
water be encountered, it should be removed with sumps and pumps.
D.5. Selecting Excavation Backfill
On-site soils free of organic soil and debris can be considered for reuse as backfill. The layer of silt,
however, being fine'gmined, wiUbemoredifficu|t to compact if wet or allowed to become wet. Because
there appears to be a limited amount of silty sand, it could be blended with the granular soils to make it
easier to reuse.
D.6. Placement and Compaction of Backfill
Considering the depth of backfill, some surface settlement must be expected. (This inevitable settlement
will impact a pavement or structure resting upon the fill). Most of this fill consolidation should occur
within 3 months of fill placement. To help minimize the fill settlement, we recommend spreading backfill
|}JT��T�/,
71
City of Columbia Heights
Project 8L'12-00061
February 6, 2012
Page 5
in loose lifts of approximately 8 inches and compacting to a minimum of 98 percent of the maximum
standard Proctor density below incoming pipe elevation. Above the utility elevations, compaction could
be reduced to 95 percent. However, we recommend the top 3 feet just below the pavement be
compacted to 100 percent of the standard Proctor density.
D.7. Below Grade Wall Design
Recommended equivalent fluid pressures for wall design based on active and at-rest earth pressure
conditions are presented below. Assumed wet unit backfill weights, and internal friction angles are also
provided.The recommended equivalent fluid pressures assume a level backfill with no surcharge—they
would need to be revised for sloping backfill or other dead or live loads that are placed within a
horizontal distance behind the walls that is equal to the height of the walls. Our design values also
assume that the walls are drained so that water cannot accumulate behind the walls.
Recommended Below-Grade Wall Design Parameters
Equivalent Fluid Equivalent Fluid
Wet Unit Weight Friction Angle Pressure,Active Case Pressure,At-Rest Case
Backfill (pcq (deg) (pcf) (Pd)
Sand 120 32 35 55
_ . ^ .
D.8. Interior Slabs
We recommend using a modulus of subgrade reaction, k,of 200 pounds per square inch per inch of
deflection (pci) to design the slabs if the slab will be resting on the poorly graded sand with silt,
D.9. Pavements
0'9.a. Subgrade Proof-Roll
Prior to placing aggregate base material,we recommend proof-rolling pavement subgrades to determine
if the subgrade materials are loose, soft or weak, and in need of further stabilization, compaction or
subexcavation and recompaction or replacement. A second proof-roll should be performed after the
aggregate base material is in place, and prior to placing bituminous or concrete pavement.
D.9.b. Design Sections
Laboratory tests to determine an R-value for pavement design were not included in the scope of this
project. Based on our experience with similar projects in the area, however, it is our opinion that an
R-value of 30 for a silty sand subgrade can be assumed for design purposes.
R ��
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City of Columbia Heights
Project BL-12-00061
February 6, 2012
Page 6
E. Construction Quality Control
E.1, Excavation Observations
We recommend having a geotechnical engineer observe all excavations related to subgrade preparation
and spread footing, slab-on-grade and pavement construction.The purpose of the observations is to
evaluate the competence of the geologic materials exposed in the excavations, and the adequacy of
required excavation oversizing.
E.2. Materials Testing
We recommend density tests be taken in excavation backfill, beside foundation walls and below
pavements.
We also recommend slump, air content and strength tests of Portland cement concrete.
E.3. Pavement Subgrade Proof-Roll
We recommend that proof-rolling of the pavement subgrades be observed by a geotechnical engineer
to determine if the results of the procedure meet project specifications, or delineate the extent of
additional pavement subgrade preparation work.
E.4. Cold Weather Precautions
If site grading and construction is anticipated during cold weather, all snow and ice should be removed
from cut and fill areas prior to additional grading. No fill should be placed on frozen subgrades. No frozen
soils should be used as fill.
Concrete delivered to the site should meet the temperature requirements of ASTM C 94. Concrete
should not be placed on frozen subgrades. Concrete should be protected from freezing until the
necessary strength is attained. Frost should not be permitted to penetrate below footings.
‘O'' A�� ��t T��T�y-
City of Columbia Heights
Project BL-12-00061
February 6, 2012
Page 7
F. Procedures
F.1. Penetration Test Boring
The penetration test boring was drilled with a truck-mounted core and auger drill equipped with hollow-
stem au8er.Thebohn8swerepedonnedinaocordancewithASTMDlS86. Penetmtiontestsamp|es
were taken at 2 1/2-or 5-foot intervals.Actual sample intervals and corresponding depths are shown on
the boring logs.
F.2. Material Classification and Testing
F.2.a. Visual and Manual Classification
The geologic materials encountered were visually and manually classified in accordance with ASTM
Standard Practice D 2488.A chart explaining the classification system is attached. Samples were placed
in jars or bags and returned to our facility for review and storage.
F.3. Groundwater Measurements
The drillers checked for groundwater as the penetration test boring was advanced, and again after auger
withdrawal. The borehole was then backfilled or allowed to remain open for an extended period of
observation as noted on the boring log.
G. Qualifications
^
~°. K����.U"U��N�Uons
G.1. Variations in Subsurface Conditions
G.1.a. Material Strata
Our evaluation, analyses and recommendations were developed from a limited amount of site and
subsurface information. It is not standard engineering practice to retrieve material samples from an
exploration location continuously with depth, and therefore strata boundaries and thicknesses must be
inferred to some extent.Strata boundaries may also be gradual transitions, and can be expected to vary
in depth, elevation and thickness away from the exploration location.
Variations in subsurface conditions present away from an exploration location may not be revealed
until additional exploration work is completed, or construction commences. If any such variations are
revealed, our recommendations should be re-evaluated. Such variations could increase construction
costs, and a contingency should be provided to accommodate them.
T
�ydT,� �r
74 .` ` , [.^ ` L
City of Columbia Heights
Project BL-12-00061
February 6, 2012
Page 8
G.1-b' Groundwater Levels
Groundwater measurements were made under the conditions reported herein and shown on the
exploration log, and interpreted in the text of this report. It should be noted that the observation period
was relatively short, and groundwater can be expected to fluctuate in response to rainfall, flooding,
irrigation, seasonal freezing and thawing, surface drainage modifications and other seasonal and annual
factors.
G.2. Continuity of Professional Responsibility
G.2.a. Plan Review
This report is based on a limited amount of information, and a number of assumptions were necessary to
help us develop our recommendations. It is recommended that our firm review the geotechnical aspects
of the designs and specifications, and evaluate whether the design is as expected, if any design changes
have affected the validity of our recommendations, and if our recommendations have been correctly
interpreted and implemented in the designs and specifications.
G.2.b. Construction Observations and Testing
It is recommended that we be retained to perform observations and tests during construction.This will
allow correlation of the subsurface conditions encountered during construction with those encountered
by the borings, and provide continuity of professional responsibility.
G.3. Use of Report
This report is for the exclusive use of the parties to which it has been addressed. Without written
approval,we assume no responsibility to other parties regarding this report. Our evaluation, analyses
and recommendations may not be appropriate for other parties or projects.
G.4. Standard of Care
In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under
similar circumstances by reputable members of its profession currently practicing in the same locality.
No warranty, express or implied, is made.
El A U
75
�hJr C
Appendix
R
i NTERIEC
76
BRAUN LOG OF BORING
INTERTEC
Braun Project BL-12-00061 BORING: ST-1
GEOTECHNICAL EVALUATION
LOCATION: See Attached Sketch
Argonne Lift Station
-..-
Argonne and Stinson
•.,--_.
.c.2 Columbia Heights, MN
92>
DRILLER: M.Takada METHOD: 3 1/4"HSA,Autohammer DATE: 1/30/12 SCALE: 1"=4'
co
O Elev. Depth ' I '
z feet feet
o Description of Materials BPF WL Tests or Notes
70 978.0 0.0 Symbol (Soil-ASTM D2488 or 02487, Rock-USAGE EM1110-1-2908)
-g 977.5 0 5 SC- '/ SILTY CLAYEY SAND,with Roots, dark brown, moist. r Benchmark: Boring location
SM IT\ (Topsoil) /–
a)_ was staked in the field by
SP- I ' POORLY GRADED SAND with SILT,fine-to Bolton& Menk. Surface
z- SM , I medium-grained,with a trace of Gravel, brown, moist, – elevations were estimated
ri)
loose to medium dense. from a topographic map
m–
›-– (Glacial Outwash) provided by Bolton&Menk.
o
o
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961.0 17.0
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,.:
– SM , coarse-grained,with Gravel, brown, moist, medium , 26 The solid bar symbol in the
'
z
. 1 dense to dense ,WL column indicates the
I
- , (Glacial Outwash) I observed dry cave-in depth
.1 after withdrawal of auger.
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END OF BORING,
6
Water not observed while drilling.
=
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z Water not observed to cave-in depth of 18 feet.
-r: -
Z
CV Boring immediately backfilled.
z
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,
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2 1 ,
BL-12-00051 Braun Inc Corporation ST-1 page 1 of 1
General Conditions BRAUN
F 1\:-k`Gn���Jy \\t 0 \Jt\\J 01 11 1\ilti x\ `V yt1�\R\s 1i!YtA\ �\\i x y'\ l S \im 10 o\ \ 15 i i,�\�t i ti y\
F\�,sa�i' Yea \\\o�ciil`�\\y'�\...a�J'J\ al \ x Z yJtii(\s.0\1� �\1"z\t''\�\f\t P�:�p�>,y�\j 1`1\� S t,� �l \4�a�\pui.\1,,V,�\lip\
. 5„.1k�.,�el u.,.J. .,G.,� .,�-r,o ,i1A2 l?tamglvz)v \J.,y ttt>•, v�.,J,�,*;y,1'y�.t,w•,?�`����V,,t1NS.: .�\(s wA\u 4 �.�:iv;1 I N T E R T E C
Our agreement("Agreement")with you consists employees are authorized by you to refuse to
of these General Conditions and the work under conditions that may be unsafe. 2,6 Monitoring wells are your property,
accompanying written proposal or authorization. and you are responsible for their permitting,
1.7 Estimates of our fees or other project maintenance,and abandonment unless we accept
Section 1: Our Responsibilities costs will be based on information available to us that duty in writing.
and on our experience and knowledge.Such
1.1 We will provide the services estimates are an exercise of our professional 2.7 You agree to make disclosures
specifically described in our Agreement with judgment and are not guaranteed or warranted.
g Actual costs may vary.You should allow a required by law.In the event you do not own the
you.You agree that we are not responsible for may ry site,you acknowledge that it is your duty to
services that are not fairly included in our contingency in addition to estimated costs. inform the owner of the discovery or release of
specific undertaking.I.?nless otherwise agreed in contaminants at the site.You agree to hold us
writing,our findings,opinions,and Section 2: Your Responsibilities harmless and indemnify us from claims related
recommendations will he provided to you in to disclosures made by us that are required by
writing.You agree not to rely on oral findings, 2.1 You will provide us with prior law and from claims related to the informing or
opinions,or recommendations without our geotechnical and other reports,specifications, failure to inform the site owner of the discovery
written approval. plans,and information to which you have access of contaminants.
about the site.You agree to provide us with all
1.2 In performing our professional plans,changes in plans,and new information as Section 3: Reports and Records
services,we will use that degree of care and skill to site conditions until we have completed our
ordinarily exercised under similar circumstances work_
3.1 We will furnish reports to you in
by reputable members of our profession duplicate.We will retain analytical data for
practicing in the same locality.If you direct us to 2.2 You will provide access to the site.In seven years and financial data for three years.
deviate from our recommended procedures,you the course of our work some site damage is
agree to hold us harmless from claims,damages, normal even when due care is exercised.We will 3.2 Our reports,notes,calculations,and
and expenses arising out of your direction, use reasonable care to minimize damage to the other documents and our computer software and
site.We have not included the cost of restoration data are instruments of our service to you,and
1.3 We will reference our field of normal damage in the estimated charges. they remain our property but are subject to a
observations and sampling to available reference license to you for your use in the related project
points,but we will not survey,set,or check the 2.3 You agree to provide us,in a timely for the purposes disclosed to us.You may not
accuracy of those points unless we accept that manner,with information that you have regarding transfer our reports to others or use them for a
duty in writing.Locations of field observations or buried objects at the site.We will not be purpose for which they were not prepared
sampling described in our report or shown on our responsible for locating buried objects at the site without our written approval,which will not be
sketches are based on information provided by unless we accept that duty in writing.You agree unreasonably withheld.You agree to indemnify
others or estimates made by our personnel.You to hold us harmless from claims,damages,losses, and hold us harmless from claims,damages,
agree that such dimensions,depths,or elevations and related expenses involving buried objects of losses,and expenses,including attorney fees,
are approximations unless specifically stated which you had knowledge but did not timely call arising out of such a transfer or use.At your
otherwise in the report.You accept the inherent to our attention or correctly show on the plans request,we will provide endorsements of our
risk that samples or observations may not be you or others on your behalf furnished to us. reports or letters of reliance,but only if the
representative of things not sampled or seen and, recipients agree to be bound by the terms of our
further,that site conditions may change over 2.4 You will notify us of any knowledge or agreement with you and only if we are paid the
time, suspicion of the presence of hazardous or administrative fee stated in our then current
dangerous materials in a sample provided to us. Schedule of Charges.
1.4 Our duties do not include supervising You agree to provide us with information in your
your contractors or commenting on,overseeing, possession or control relating to contamination at 3.3 Because electronic documents may be
or providing the means and methods of their the work site.If we observe or suspect the modified intentionally or inadvertently,you
work,unless we accept such duties in writing.We presence of contaminants not anticipated in our agree that we will not be liable for damages
will not be responsible for the failure of your Agreement,we may terminate our work without resulting from change in an electronic document
contractors to perform in accordance with their liability to you or to others,and we will be paid occurring after we transmit it to you.In case of
undertakings,and the providing of our services for the services we have provided. any difference or ambiguity between an
will not relieve others of their responsibilities to electronic and a paper document,the paper
you or to others. 2.5 Neither this Agreement nor the document shall govern.
providing of services will operate to make us an
1.5 We will provide a health and safety owner,operator,generator,transporter,treater, 3.4 If you do not pay for our services in
program for our employees,but we will not be storer,or a disposal facility within the meaning full as agreed,we may retain work not yet
responsible for contractor,job,or site health or of the Resource Conservation Recovery Act,as delivered to you and you agree to return to us all
safety unless we accept that duty in writing. amended,or within the meaning of any other law of our work that is in your possession or under
governing the handling,treatment,storage,or your control.You agree not to use or rely upon
1.6 You will provide,at no cost to us, disposal of hazardous materials.You agree to our work for any purpose whatsoever until it is
appropriate site safety measures as to work areas hold us harmless and indemnify us from any paid for in full.
to be observed or inspected by us.Our such claim or loss.
Page 1 of 2
• Providing engineering and environmental solutions since 1957
78
3.5 Samples remaining after tests are Section 5: Disputes,Damage,and Section 6: General Indemnification
conducted and field and laboratory equipment Risk Allocation
that cannot be adequately cleansed of 6.1 We will indemnify and hold you
contaminants are and continue to be your 5.1 Each of us will exercise good faith harmless from and against demands,damages,
property.They will be discarded or returned to efforts to resolve disputes without litigation. and expenses to the comparative extent they are
you,at our discretion,unless within 15 days of Such efforts will include,but not be limited to,a caused by our negligent acts or omissions or
the report date you give us written direction to meeting(s)attended by each party's those negligent acts or omissions of persons for
store or transfer the materials at your expense. representative(s)empowered to resolve the whom we are legally responsible.You will
dispute.Before either of us commences an action indemnify and hold us harmless from and
Section 4:Compensation against the other,disputes(except collections) against demands,damages,and expenses to the
will be submitted to mediation. comparative extent they are caused by your
4.1 You will pay for services as agreed negligent acts or omissions or those negligent
upon or according to our then current Schedule of 5.2 Neither of us will be liable for special, acts or omissions of persons for whom you are
Charges if there is no other written agreement as incidental,consequential,or punitive damages, legally responsible.
to price.An estimated cost is not a firm figure. including but not limited to those arising from
You agree to pay all sales taxes and other taxes delay,loss of use,loss of profits or revenue,loss 6.2 To the extent it may be necessary to
based on your payment of our compensation.Our of financing commitments or fees,or the cost of indemnify either of us under Section 6.1,you
performance is subject to credit approval and capital. and we expressly waive,in favor of the other
payment of any specified retainer. only,any immunity or exemption from liability
5.3 We will not be liable for damages that exists under any worker compensation law.
4.2 You will notify us of billing disputes unless suit is commenced within two years of the
within 15 days.You will pay undisputed date of injury or loss or within two years of the 6.3 You agree to indemnify us against
portions of invoices on receipt.You agree to pay date of the completion of our services, losses and costs arising out of claims of patent or
interest on unpaid balances beginning 30 days whichever is earlier.We will not be liable unless copyright infringement as to any process or
after invoice dates at the rate of 1.5%per month, you have notified us of the discovery of the system that is specified or selected by you or by
or at the maximum rate allowed by law. claimed breach of contract,negligent act,or others on your behalf.
omission within 30 days of the date of discovery
4.3 If you direct us to invoice another,we and unless you have given us an opportunity to Section 7: Miscellaneous Provisions
will do so,but you agree to be responsible for our investigate and to recommend ways of
compensation unless you provide us with that mitigating damages. 7.1 We will provide a certificate of
person's written acceptance of all terms of our insurance to you upon request.Any claim as an
Agreement and we agree to extend credit to that 5.4 For you to obtain the benefit of a fee Additional Insured shall be limited to losses
person and to release you. which includes a reasonable allowance for risks, caused by our sole negligence.
you agree that our aggregate liability will not
4.4 You agree to compensate us in exceed the fee paid for our services or$50,000, 7.2 This Agreement is our entire
accordance with our fee schedule if we are asked whichever is greater,and you agree to indemnify agreement.It supersedes prior agreements.It
or required to respond to legal process arising us from all liability to others in excess of that may be modified only in a writing,making
out of a proceeding related to the project and as amount.If you are unwilling to accept this specific reference to the provision modified.
to which we are not a party. allocation of risk,we will increase our aggregate
liability to$100,000 provided that,within 10
7.3 Neither of us will assign or transfer
4.5 If we are delayed by factors beyond days of the date of our Agreement,you provide
y y y any interest,any claim,any cause of action,or
our control,or if project conditions or the scope payment in an amount that will increase our fees
or amount of work change,or if changed labor by 10%,but not less than$500,to compensate any right against the other.Neither of us will
assign or otherwise transfer or encumber any
union conditions result in increased costs, us Far the greater risk undertaken.This increased proceeds or expected proceeds or compensation
decreased efficiency,or delays,or if the fee is not the purchase of insurance.
from the project or project claims to any third
standards or methods change,we will give you person,whether directly or as collateral or
timely notice and we will receive an equitable 5.5 If you do not pay us within 60 days of otherwise.
adjustment of our compensation.If you and we invoice date,or if you make a claim against us
do not reach agreement on such compensation that is resolved in our favor,you agree to 7.4 Our Agreement may be terminated
within 30 days of our written application,we reimburse our expenses,including but not limited early only in writing.We will receive an
may terminate without liability to you or others. to attorney fees,staff time,expert witness fees, equitable adjustment of our compensation in the
and other costs of collection or litigation. event of early termination.
4.6 If you fail to pay us within 60 days
following invoice date,we may consider the 5.6 The law of the state in which our
default a total breach of our Agreement and,at servicing office is located will govern all Revised 6-15-06
our option,terminate our duties without liability disputes.Each of us waives trial by jury.No
to you or to others. employee acting within the scope of employment
shall have individual liability for his or her acts
4.7 In consideration of our providing or omissions,and you agree not make a claim
insurance to cover claims made by you,you against individual employees.
hereby waive any right of offset as to fees
otherwise due us.
Page 2 of 2
79
GC
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY MANAGER
NO: DEPARTMENT:
PUBLIC WORKS
ITEM: AUTHORIZE AGREEMENT WITH BY: K. Hansen BY:
OWNER OF 4347 CENTRAL AVENUE TO DATE: 4/18/2012 DATE:
OBTAIN MNDOT PERMIT FOR
CONSTRUCTION OF PRIVATE FIRE SERVICE
Background:
The building at 4347 Central Avenue does not have a sprinkler system for fire. The owner is
interested in extending a private fire service line from the building to the water main in 44th Avenue.
This will require the service line to be installed in the MnDOT right-of-way for Central Avenue.
MnDOT will not issue a permit to a private party for utilities in their right-of-way.
Analysis/Conclusions:
The agreement,which will be filed with Anoka County property records,stipulates that the property
owner of 4347 Central Avenue is responsible for the construction and maintenance of the private fire
service line.
Recommended Motion: Move to authorize the Mayor and City Manager to enter into an agreement
with the owner of 4347 Central Avenue to obtain a MnDOT permit for construction of a private fire
service line within the MnDOT right-of-way for TH 65 (Central Avenue).
Attachment: Agreement
COUNCIL ACTION:
80
INSTALLATION OF PRIVATE WATER SERVICE FOR 4347 CENTRAL AVENUE
WITHIN MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY
THIS AGREEMENT, made and entered into this day of , 2012 by and between the
City of Columbia Heights, 590 40th Avenue NE, Columbia Heights, MN 55421, hereinafter
referred to as"CITY" and CENTRAL INVESTMENT LLC, Owner, its successors and assigns,
4347 Central Avenue NE, Columbia Heights, MN 55421, hereinafter referred to as"OWNER";
WITNES SETH:
WHEREAS, OWNER wants to install a fire protection line for the property at 4347 Central
Avenue NE, Columbia Heights, Minnesota(Lot 20 except north 30 feet thereof, together with
Lots 21 & 22, Block 2, Reservoir Hills, Anoka County, Minnesota, subject to easements of
record); and
WHEREAS, the water main is located on the west side of Minnesota Department of
Transportation(Mn/DOT)Trunk Highway 65 (Central Avenue); and
WHEREAS, Mn/DOT will not permit installation of a water line to a private property owner.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. CITY'S OBLIGATION
CITY shall submit permit application to Mn/DOT on behalf of OWNER. CITY is not
responsible for actions of Mn/DOT as a result of permit application and enforcement.
2. OWNER'S OBLIGATION
OWNER shall provide all plans and submittals required by Mn/DOT for permit
application to CITY at no cost to the CITY.
OWNER shall cause the construction of the fire protection line in accordance with
Mn/DOT permit requirements, Minnesota Department of Health requirements, and City
requirements, in addition to all applicable Federal, State and Local laws, regulations,
codes and ordinances.
OWNER shall indemnify, save and hold handless the CITY and its agents and employees
from all claims, demands, actions, or causes of action arising out of or by reason or
matter related to installation of the fire protection line, and OWNER further agrees to
defend at its sole cost any claims arising as a result of installing or operating the fire
protection line.
81
4347 CENTRAL AVENUE
PAGE 2
3. OWNERSHIP
The fire protection line is a private line and the OWNER shall assume responsibility for
operation and maintenance of the fire protection line, including the portion from the
water main to the property line.
4. MODIFICATIONS OF THE AGREEMENT
This agreement may be modified only upon prior approval of the CITY and the OWNER.
5. TERMS OF THE AGREEMENT
This agreement shall run concurrent with the operation of the water fire protection line
commencing with the date of its execution.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective duly authorized representatives as of the day first above written.
CITY OF COLUMBIA HEIGHTS CENTRAL INVESTMENT LLC
BY BY
Walter R. Fehst, City Manager (Signature)
BY (Print Name)
Gary L. Peterson, Mayor
ITS
82
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT:
NO: PUBLIC WORKS CITY MANAGER
ITEM: ADOPT RESOLUTION 2012-046 BEING A BY: K. Hansen BY:
RESOLUTION ORDERING PREPARATION OF A DATE: 4/18/2012 DATE:
FEASIBILITY REPORT FOR SIDEWALK ON 43RD
AVENUE FROM QUINCY ST TO CENTRAL AVE
Background:
The Rainbow shopping center is located west of Central Avenue between 43rd and 44th Avenues. Access is located
on 43rd and 44`x'Avenues. The shopping center generates both vehicle and pedestrian traffic on both streets. There is
currently sidewalk along 43rd Avenue,just east of Quincy Street and just west of Central Avenue(see attached aerial
map). There is also sidewalk on 4451 Avenue from the south driveway of the shopping center to Central Avenue and
a crosswalk on 44th Avenue,mid-block between Jackson and Van Buren Streets.
Two visually impaired residents attended the April Traffic Commission meeting to request a crosswalk across 43rd
Avenue at Jackson Street(see attached correspondence). The compressors used by Rainbow Foods are loud enough
that it is difficult to hear the traffic and safely cross the street at that location. The residents hope that the crosswalk
would make both drivers more attentive and pedestrians more visible.
Staff does not recommend a crosswalk be installed unless there is connectivity,in this case a sidewalk on the north
side of 43rd Avenue. A crosswalk directing pedestrians into the street is a safety issue. Staff recommends a sidewalk
be installed on the north side of 43rd Avenue. The existing landscape would allow a sidewalk to be installed with
minimal grading issues. In accordance with City policy,sidewalks are assessed to adjacent property owners. (This
is similar to what is being done on the north side of 50th Avenue by Aldi's.) Once a sidewalk is in, a crosswalk
could be considered.
Analysis/Conclusions:
To comply with Minnesota State Statutes involving an assessed improvement project,a resolution must be passed by
the City Council calling for a report on the necessity, cost effectiveness, and feasibility of the proposed
improvement.The attached resolution calls for the City Engineer to prepare the required report for sidewalk on the
north side of 43rd Avenue between Quincy Street and Central Avenue. A public improvement hearing will need to
be held for the sidewalk following completion and acceptance of the feasibility report.
Recommended Motion: Move to waive the reading of Resolution 2012-046,there being ample copies available for
the public.
Recommended Motion:Move to adopt Resolution 2012-046,being a resolution ordering preparation of a report for
sidewalk on north side of 43rd Avenue NE between Quincy Street and Central Avenue,based on the recommendation
of the Traffic Commission.
Attachment: Resolution 2012-046
Map
E-mail from Kelly Dunn
Letter from Charlene Doll
COUNCIL ACTION:
83
RESOLUTION 2012-046
BEING A RESOLUTION ORDERING THE PREPARATION OF A
FEASIBILTY REPORT FOR SIDEWALK ON THE NORTH SIDE OF 43RD AVENUE
BETWEEN QUINCY STREET AND CENTRAL AVENUE
WHEREAS, the Traffic Commission has recommended sidewalk be constructed on the north
side of 43rd Avenue between Quincy Street and Central Avenue, and
WHEREAS, the City Council intends to assess the benefited property for all or a portion of the
cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws
1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows:
43RD AVENUE SIDEWALK, QUINCY STREET TO CENTRAL AVENUE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen,
City Engineer, for study and that he is instructed to report to the Council with all convenient
speed advising the Council in a preliminary way as to whether the proposed improvements are
necessary, cost effective, and feasible, and as to whether it should best be made as proposed or in
connection with some other improvement, the estimated cost of the improvement as
recommended and a description of the methodology used to calculate individual assessments for
affected parcels.
Passed this 23rd day of April, 2012. CITY OF COLUMBIA HEIGHTS
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
84
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From: "Kelly Dunn" <kelly@handytech.us>
To: <kathy.young@ci.columbia-heights.mn.us>
Date: 4/1/2012 6:49 PM
Subject: Request for a crosswalk
April 1, 2012
To the Traffic Commission.
I am writing this letter to request your help in creating a more safe
traffic situation around my house. In June of 2011 we moved into a home at
4257 Jackson Street Northeast. We were excited about the convenience of the
location of the home in relation to the Rainbow Foods on 43rd Avenue right
across the street. As visually impaired people who do not drive, the idea
of being able to get to the grocery store without taking cabs, or riding
busses seemed like a dream to us.
When we looked at the home in March, the compressors from the store were
making a little noise, but after we moved in we discovered that with warmer
weather, the compressors have to work harder, making for more background
noise. When we leave our home to go to the grocery store, we usually walk
out of our front door and take the sidewalk down to 43rd and cross at the
corner of 43rd and Jackson. With the noise of the compressors we discovered
rather quickly that It is very hard to read traffic to cross the street
safely. The noise from the compressor creates just enough of a din that it
is nearly impossible to decide when it is safe to cross the street. There
is a stop sign on Jackson, but the traffic has to slow down anyways to make
the turn since the intersection is a T and Jackson doesn't go through on the
north side. The traffic from 43rd doesn't have to slow down at all, and
this is where the problem comes in.
If there was a crosswalk painted on the street with a yield sign, this might
alert traffic to the presence of pedestrians. I have noticed that there is
a lot of pedestrian traffic at this intersection because of the grocery
store and if a crosswalk were present, it would make things safer for
everyone.
I spoke with Kathy Young and she mentioned the concern of having a crosswalk
would direct traffic into the street on the north side because there is no
sidewalk. Right now, when we cross the street,we need to walk in the
street because there is no other clear option. People are walking in the
street anyways, so obviously this situation isn't particularly safe for
anyone. Coming up with some kind of solution would be beneficial to the
community since there is quite a bit of pedestrian traffic here.
If there is anything else that I can do to assist this process feel free to
contact me. I am happy to be of assistance in any way that I can.
Best Regards,
Kelly Dunn
Training Manager
Handy Tech North America
kelly@handytech.us
651-636-5184
4110 Central Avenue Northeast, Suite 104
86
April 2, 2012
Charlene Doll
4343 Royce ST NE
Columbia Heights NM 55421
/651\269-0700
City of Columbia Heights
To Whom It May Concern;
As a blind pedestrian I am having difficulty crossing 43rd Street at Jackson ST NE.
The problem is the noise from Rainbow makes it difficult to hear the traffic on 43rd. The other
issue is there are no sidewalks to walk on. This creates more serious challenges as walking on
the side of the road is the only way to get to the driveway of Rainbow.
I am suggesting two solutions to this dangerous problem. The first suggestion is to designate a
pedestrian crossing. The second suggestion is to have sidewalks installed on the north side of
Jackson.
I appreciate your considering the solutions to this serious issue.
spectful ubmitted
Charlene Doll
87
CITY COUNCIL LETTER
Meeting of April 23, 2012
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO DATE: April 18, 2012 BY '/6/7
BACKGROUND/ANALYSIS
Attached is the business license agenda for the April 23,2012 Council meeting. This agenda consists
of applications for Contractor licenses for 2012, a Food Catering Vehicle License, a Cigarette Sales
License, and a Wine License for Royal Orchid.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for April 23, 2012 as presented.
COUNCIL ACTION:
88
TO CITY COUNCIL April 23, 2012
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2012
BLDG *Asplundh Tree Expert Co. 4501 103`d Ct NE, Circle Pines $60
*Arbortech Stump &Tree 6332 Rhode Island Ave, Brk Pk $60
*McDonald Htg &AC 11848 305th Ave, Princeton $60
Residential Htg & AC 1815 E 51st St, Mpls $60
*7 Metro Htg& AC 609 150th Ave, Ham Lake $60
*Liberty Comfort Systems 627 E. River Rd, Anoka $60
*Hoigaards Custom Canvas 14600 Martin Dr, Eden Prairie $60
AAA Lakeland/Good Quality PI 21371 Idaho Ave, Lakeville $60
CIGARETTE/TOBACCO
Family Dollar 4037 Central Ave $300
(pending Police approval)
FOOD CATERING/ICE CREAM VEHICLE
Los Primos LLC 5932 4th St., Fridley $50
WINE/BEER LICENSE
Royal Orchid 4022 Central Ave $1,800
89
CITY COUNCIL LETTER
Meeting of April 23, 2012
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY
Fire MANAGER
NO: APPROVAL
ITEM: Rental Housing BY: Gary Gorman BY: {/i9
Licenses
NO: DATE: April 17, 2012 DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for April 23, 2012 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
90
.7 2m'. HEIGHTS Print Rental Licenses to
ts, FIRE DEPARTMENT approve by CC
ins .action Division
825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151
10271 1625 37TH AVE NE Lund, Jena F11634
2444 Black Lake Rd. $ 150.00
Spring Park, MN 55384
10272 1032 44TH AVE NE Panta LLC F11636
5211 6th Street N.E. $ 150.00
Columbia Heights, MN 55421
12006 3879 POLK ST NE Brockway, Charles F11645
3881 Polk Street NE $ 150.00
Columbia Heights, MN 55421
12061 3967 POLK ST NE Stenger, Stephen F11672
3969 Polk Street $ 150.00
Columbia Heights, MN 55421
12208 3727 RESERVOIR BLVD NE Quass, Timothy F11676
3727 Reservoir Blvd $ 150.00
Columbia Heights, MN 55421
20001 1224 CIRCLE TERRACE BLVD NE Ali, Selman F11643
9180 Alamo Street NE $ 150.00
Blaine, MN 55449
20187 5000 4TH ST NE Johanek, Mark F11668
PO Box 49503 $ 150.00
Blaine, MN 55449
20243 3816 3RD ST NE Youngren, Mark F11597
2430 154th Ave NW $ 150.00
Andover, MN 55304
20246 1260 CIRCLE TERRACE BLVD NE Dziedzic, Stephen F11669
2346 Stinson Blvd $ 150.00
Minneapolis, MN 55418
20271 4937 JACKSON ST NE Nopola, Alice F11646
7645 Garfield Avenue S.APT#5 $ 150.00
Richfield, MN 55423
20295 4612 POLK ST NE Aucaquizhpi, Lisa F11667
4612 POLK ST NE Up/Down $ 150.00
Columbia Heights, MN 55421
04/17/2012 15:49 Page 1
91
.m 2., Print Rental Licenses to
approve by CC
inspection Division
825 41st Avenue N.E.-Columbia Heights,MN 55421-Ph:763-706-8156-Fax:763-706-8151
30031 711 37TH AVE NE 37th Ave. LLC F11588
9100 W. Bloomington Freeway Suite#147 $ 302.00
Bloomington, MN 55431
30032 940 39TH AVE NE Ashraf LLC F11611
2947 Bent Tree Hill Drive $248.00
New Brighton, MN 55112
30059 4347 TYLER PL NE Chies, Nancy F11519
1530 Rice Creek Road $ 160.00
Fridley, MN 55432
30122 4653 TYLER ST NE Rust, David F11677
5735 Quincy Street $ 160.00
Fridley, MN 55432
30132 970 44TH AVE NE Sekizovic, Maumer F11675A
PO Box 21314 $ 160.00
Columbia Heights, MN 55421
30164 4643 PIERCE ST NE Wyndham Investments, LLC F11527
3600 American Blvd. Suite#400 $ 150.00
Bloomington, MN 55438
30178 4935 UNIVERSITY AVE NE Azam, Haji F11495A
P.O. Box 11 $248.00
Savage, MN 55378
Total#of Licenses 18
04/17/2012 15:49 Page 2
92
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: April 23, 2012 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 143160 through
143316 in the amount of$ 532,889.71.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby,recommended for payment.
93
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CITY COUNCIL LETTER
Meeting of April 23, 2012
AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY
Fire MANAGER
NO: APPROVAL
ITEM: Adopt Resolution For BY: Gary Gorman BY
Revocation
DATE: April 17, 2012 DATE:
NO: 12-41 to 12-45
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against rental properties at
2012-41 — 1214 44th Avenue
2012-42—4542 7th Street
2012-43 — 1113 Gould Avenue
2012-44—4131 Jefferson Street
2012-45 — 1337-39 Circle Terrace Blvd.
for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution Numbers 2012-41, 42, 43, 44, and 45 being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Numbers 2012-41, 42, 43, 44, and
45 being Resolutions of the City Council of the City of Columbia Heights approving
revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental
licenses listed.
COUNCIL ACTION:
101
RESOLUTION 2012-41
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential
rental license held by Bob Polfus (Hereinafter "License Holder").
Whereas,license holder is the legal owner of the real property located at 1214 44th Avenue
N.E., Columbia Heights, Minnesota,
Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on March 14, 2012 of an public hearing to be held on April 23,
2012.
Now,therefore,in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about February 12,2012 inspection office staff sent a letter requesting the
owner of the property to submit a rental license application and schedule a rental
inspection for this property. The letter was mailed by regular mail to the owner at
the address listed in the property records.
2. That on March 14,2012 inspection office staff reviewed the property file and noted
that the property remained unlicensed. A Statement of Cause was mailed by regular
mail to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to schedule a rental property inspection.
b. Failure to submit a rental license application and fees.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A,Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number U1244 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
102
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2012
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
103
RESOLUTION 2012-42
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential
rental license held by Stacey Grosshausers (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 4542 7th Street
N.E., Columbia Heights, Minnesota,
Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on March 28,2012 of an public hearing to be held on March 26,
2012.
Now,therefore, in accordance with the foregoing,and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about February 21,2012 inspection office staff sent a letter requesting the
owner of the property to submit a rental license application and schedule a rental
inspection for this property. The letter was mailed by regular mail to the owner at
the address listed in the property records.
2. That on March 28,2012 inspection office staff reviewed the property file and noted
that the property remained unlicensed. A Statement of Cause was mailed by regular
mail to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to schedule a rental property inspection.
b. Failure to submit a rental license application and fees.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number U45427th is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
104
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2012
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
105
RESOLUTION 2012-43
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential
rental license held by Jerrod Lawrence (Hereinafter "License Holder").
Whereas,license holder is the legal owner of the real property located at 1113 Gould Avenue
N.E., Columbia Heights, Minnesota,
Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on March 21,2012 of an public hearing to be held on April 23,
2012.
Now,therefore,in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about February 12,2012 inspection office staff sent a letter requesting the
owner of the property to submit a rental license application and schedule a rental
inspection for this property. The letter was mailed by regular mail to the owner at
the address listed in the property records.
2. That on March 21,2012 inspection office staff reviewed the property file and noted
that the property remained unlicensed. A Statement of Cause was mailed by regular
mail to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to schedule a rental property inspection.
b. Failure to submit a rental license application and fees.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A,Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number U1113 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
106
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2012
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
107
RESOLUTION 2012-44
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code,Chapter 5A,Article IV,Section 5A.408(A)of that certain residential
rental license held by Peter Sax(Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 4131 Jefferson
Street N.E. Columbia Heights, Minnesota,
Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on April 2, 2012 of an public hearing to be held on April 23,
2012.
Now,therefore,in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about February 15,2012 inspection office staff sent a letter requesting the
owner of the property to renew the rental license for this property. The letter was
mailed by regular mail to the owner at the address listed in the property records.
2. That on April 2,2012 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F10826 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2012
108
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
109
RESOLUTION 2012-45
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(A)of that certain residential
rental license held by Kenneth Carroll Jr. (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 1337-39 Circle
Terrace Blvd. N.E. Columbia Heights, Minnesota,
Whereas,pursuant to City Code,Chapter 5A,Article IV, Section 5A.408(B),written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on April 3, 2012 of an public hearing to be held on April 23,
2012.
Now,therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about February 15,2012,inspection office staff sent a letter requesting the
owner of the property to renew the rental license for this property. The letter was
mailed by regular mail to the owner at the address listed in the property records.
2. That on April 3,2012 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F 10954 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
110
Passed this day of 2012
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
111
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
J
ITEM: Suspension of Liquor License for Mr. BY: Scott Clark BY: °'
BBQ 4811 Central Ave NE DATE: April 17, 2012
Background Information: This report is being sent to establish the foundation for a staff recommendation of
a two day liquor license suspension at Mr. BBQ, located at 4811 Central Ave. It is important to note that there
have been operational issues that are a concern to staff that are noted in this report, but the basis for the
suspension is the issue of the over serving that occurred on April 13, 2012. This report has been reviewed and
the recommendation agreed upon by the City's Chief of Police.
1) The liquor license for Mr. BBQ is issued to Mohamed Shambolia. The City Council approved the
liquor license on January 9, 2012 but staff did not issue the actual license until February 21, 2012 due
to issues associated with the applicant's check being returned as "non-sufficient funds"and waiting
for all necessary documents to be submitted.
2) On April 6, 2012 the City's Police Department was given a warning by the Minneapolis Police
Department that a promoter was going to have a dance party at Mr. BBQ on April 7, 2012 attached).
The event was originally to be held at International Market Square in Minneapolis but the venue was
cancelled, presumably based on the cancellation by Market Square from infoimation given to them
by the Minneapolis Police Department. The concern for this event was that a recent similarly
promoted event resulted in a stabbing, and other issues. Our Police Department responded quickly
and met with Mr. Shambolia immediately to explain the situation. Mr. Shambolia did not cancel the
event but did have six security guards at the party. The owner did abide by the City's Ordinances and
liquor was stopped at 1:00 a.m. In turn, the Police Department had three overtime officers monitor
the party,parking lot and the overall area. The overall number of people attending this event, which
was promoted to last until 4:00 a.m. (no liquor from 1:00 a.m till closing) was approximately 250.
The number was small compared to projections probably due to the short notice of a change of venue
(flyer attached).
3) On April 13, 2012 the City's Police, Columbia Heights Fire and Rescue and Allina were
summoned to Mr. BBQ to deal with an intoxicated male that had fallen off a bar stool and had hit his
head on the floor. A breathalyzer was given and the injured party registered .336(as a reference
Minnesota drunk driving is .08). It was confirmed from sales receipts that the bar allowed the subject
individual to purchase twelve hard liquor drinks. The bartender stated that he saw the referenced
individual only"having eight to ten." The bartender was given a ticket for sales to an intoxicated
party.
4) On April 17, 2012 Police and the Community Development Department met with Mohamed
Shambolia to explain the recommendation that was going to the City Council. The discussion
centered on the fact the Mr. Shambolia is inexperienced in running liquor operations and that Mr.
BBQ can easily get away from him, with this facility being a problematic bar instead of a restaurant.
From a staff standpoint, it was pointed out that due to the immediate issues that occurred upon
opening this facility, that a zero tolerance policy would be followed and that his operations will be
monitored closely. Mr. Shambolia stated he understood and would make corrective actions.
112
5) Staff does have future reservations about the level of understanding that Mr. Shambolia has
regarding liquor operations. As an example, another Mr. BBQ is planned on opening soon in
Brooklyn Center and the first event planned is the"Tru Breed MC Event" (flyer attached). An event
of this nature can quickly become a nightmare for public safety, public image and personal harm.
6) Staff is recommending a 2 day suspension based on the event stipulated in item#3. From a staff
perspective, it is absolutely imperative that the liquor license related events at Mr. BBQ has caused a
number of immediate issues (budget expenditures for overtime, injuries and an event that was
managed only due to the fortunate warning given by the Minneapolis Police Department) and the
suspension serves as a warning that the City will in no way condone inappropriate or illegal actions.
Recommendation: Staff recommends a 2 day suspension of the liquor license issued to Mohamed Shambolia,
on behalf of Mr. BBQ located at 4811 Central Avenue NE, due to the citation ordered on April 13, 2012, for
over serving and sales to an intoxicated person.
Recommended Motion: Motion to suspend the liquor license issued to Mohamed Shambolia, on behalf of Mr.
BBQ located at 4811 Central Ave NE. The suspension shall be effective for the entire business day Friday May
4t', and Saturday May 5, 2012.
Attachments:2 event flyers
COUNCIL ACTION:
113
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Page 1 of I
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COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: Other Ordinances and ORIGINATING DEPARTMENT: CITY MANAGER'S
Resolutions Community Development APPROVAL
NO:
ITEM: 2nd Reading of Ordinance 1606, being a BY: Jeff Sargent, City Planner BY:
Zoning Amendment as it Relates to Precious DATE: April 16, 2012
Metal Dealers.
BACKGROUND:
Due to an inquiry about precious metal dealers, Staff noticed that the Zoning Code does not specifically
address this type of business. The Zoning Code does not define this type of business, nor does it regulate
which zoning district such business may locate. By conducting a thorough review of the City's Municipal
Code,it was discovered that a precious metal dealer business is licensed in the same category as pawnshops,
secondhand/consignment stores and check cashing businesses.
At this time,Staff proposes an amendment to the Zoning Code to define"Precious Metal Dealer"and regulate
which zoning district it may be located in. In order to be consistent with the licensing procedures already
established in the City Code,Staff proposes classifying this type of business in a similar manner as pawnshops,
secondhand / consignment stores and check cashing businesses, with similar regulations and zoning
requirements.
In order to stay consistent with the licensing classification of precious metal dealers, Staff recommends
allowing these businesses in the GB,General Business District only, as a Conditional Use Permit. Staff also
recommends that these uses shall be located at least 3,000 feet from all existing precious metal dealers,
pawnshops, currency exchanges and secondhand/consignment stores.
RECOMMENDATION:
The Planning and Zoning Commission held a Public Hearing for the request on April 3, 2012. The Planning
Commission recommended approval of the Zoning Amendment with a 3-0 vote at the meeting.
RECOMMENDED MOTIONS:
Move to waive the reading of Ordinance No. 1606,being ample copies available to the public.
Move to adopt Ordinance No. 1606, being an ordinance amending Ordinance No. 1490 City Code of 2005,
relating to precious metal dealers within the City of Columbia Heights.
Attachments: Ordinance 1606(2"d Reading Format);Draft Ordinance 1606(1 S`Reading Format), P+Z Report
COUNCIL ACTION:
•
117
ORDINANCE NO. 1606
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF
2005 RELATING TO PRECIOUS METAL DEALERS WITHIN THE CITY OF
COLUMBIA HEIGHTS
The City of Columbia Heights does ordain:
Chapter 9, Article I, Section 9.103 of the Columbia Heights City Code, is proposed to
include the following additions:
§ 9.103 DEFINITIONS.
For the purpose of this article, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
PAWNBROKER. A person who loans money on deposit or pledge of personal
property or other valuable items or who deals in the purchasing of personal property or
other valuable items on condition of selling the same back again at a stipulated price or
who loans money secured by security interest on personal property or any part thereof.
PAWNSHOP. A business establishment operated by a pawnbroker.
PRECIOUS METALS. Gold, silver or platinum.
PRECIOUS METALS DEALER. Any person, partnership or corporation, either
as principal or agent, who engages in the business of buying or selling secondhand items
containing precious metal, including but not limited to jewelry, watches, coins, eating
utensils, candlesticks, decorative objects and ingots.
PRECIOUS METALS DEALERSHIP. Any business establishment operated by
a precious metals dealer.
Chapter 9, Article I, Section 9.107 (C)(14)(a) of the Columbia Heights City Code, which
currently reads to wit:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(14) Consignment/secondhand store.
118
(a) Consignment/secondhand stores shall be identified as stores whose
primary existence is derived from more than 50% used, consigned, or secondhand
merchandise. The use shall be located at least 3,000 feet from all existing
consignment/secondhand stores, currency exchanges and pawnshops.
Is thereby amended to read as follows:
§9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(14) Consignment/secondhand store.
(a) Consignment/secondhand stores shall be identified as stores whose
primary existence is derived from more than 50% used, consigned, or secondhand
merchandise. The use shall be located at least 3,000 feet from all existing
consignment/secondhand stores, currency exchanges, pawnshops and precious metal
dealerships.
[(b)—(h) shall remain unchanged.]
Chapter 9, Article I, Section 9.107 (C)(15)(a) of the Columbia Heights City Code, which
currently reads to wit:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(15) Currency exchange.
(a) The use shall be located at least 3,000 feet from all existing
currency exchanges, consignment/secondhand stores and pawnshops.
Is thereby amended to read as follows:
§9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(15) Currency exchange.
119
(a) The use shall be located at least 3,000 feet from all existing
currency exchanges, consignment/secondhand stores, pawnshops and precious metal
dealerships.
[(b)—(e) shall remain unchanged.]
Chapter 9, Article I, Section 9.107 (C)(37)(a) of the Columbia Heights City Code, which
currently reads to wit:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(37) Pawnshop.
(a) The use shall be located at least 3,000 feet from all existing
pawnshops, currency exchanges and consignment/secondhand stores.
Is thereby amended to read as follows:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(37) Pawnshop.
(a) The use shall be located at least 3,000 feet from all existing
pawnshops, currency exchanges, consignment/secondhand stores and precious metal
dealerships.
[(b)—(f) shall remain unchanged.]
Chapter 9, Article I, Section 9.107 (C)(38) of the Columbia Heights City Code, is
proposed to include the following additions:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
120
(38) Precious Metal Dealership
(a) The use shall be located at least 3,000 feet from all existing
precious metal dealerships, pawnshops, currency exchanges and
consignment/secondhand stores.
(b) The window and door area of any existing first floor facade along a
public street or sidewalk shall not be reduced, nor shall changes be made to such
windows and doors that block views into and out of the building at eye level.
(c) For new construction, at least 30% of the first floor facade along a
public street or sidewalk shall be windows or doors of clear or lightly-tinted glass that
allows views into and out of the building at eye level.
(d) The use of bars, chains or similar security devices that are visible
from a public street or sidewalk is prohibited.
(e) All receipt, sorting and processing of goods shall occur within a
completely enclosed building.
[Current Sections 9.107 (38)—(51) shall be renumbered accordingly)
Chapter 9, Article I, Section 9.110 (E)(3) of the Columbia Heights City Code, is proposed
to include the following additions:
§ 9.110 COMMERCIAL DISTRICTS
(E) GB, General Business District
(3) Conditional uses. Except as specifically limited herein, the following uses
may be allowed in the GB, General Business District, subject to the regulations set forth
for conditional uses in § 9.104, Administration and Enforcement, and the regulations for
specific uses set forth in § 9.107, Specific Development Standards:
(u) Precious metal dealerships.
121
Section 2:
This ordinance shall be in full force and effect from and after 30 days after its
passage.
First Reading: April 9, 2012
Second Reading: April 23, 2012
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk/Council Secretary
122
DRAFT ORDINANCE NO. 1606
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF
2005 RELATING TO PRECIOUS METAL DEALERS WITHIN THE CITY OF
COLUMBIA HEIGHTS
The City of Columbia Heights does ordain:
Chapter 9, Article I, Section 9.103 of the Columbia Heights City Code, is proposed to
include the following additions and deletions:
§ 9.103 DEFINITIONS.
For the purpose of this article, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
PAWNBROKER. A person who loans money on deposit or pledge of personal
property or other valuable items or who deals in the purchasing of personal property or
other valuable items on condition of selling the same back again at a stipulated price or
who loans money secured by security interest on personal property or any part thereof.
PAWNSHOP. A business establishment operated by a pawnbroker.
PRECIOUS METALS. Gold, silver or platinum.
PRECIOUS METALS DEALER. Any person, partnership or corporation, either
as principal or agent, who engages in the business of buying or selling secondhand items
containing precious metal, including but not limited to jewelry, watches, coins, eating
utensils, candlesticks, decorative objects and ingots.
PRECIOUS METALS DEALERSHIP. Any business establishment operated by
a precious metals dealer.
Chapter 9, Article I, Section 9.107 (C)(14)(a) of the Columbia Heights City Code, is
proposed to include the following additions and deletions:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(14) Consignment/secondhand store.
(a) Consignment/secondhand stores shall be identified as stores whose
primary existence is derived from more than 50% used, consigned, or secondhand
merchandise. The use shall be located at least 3,000 feet from all existing
consignment/secondhand stores, currency exchanges, and pawnshops and precious
metal dealerships.
[(b)—(h) shall remain unchanged.]
Chapter 9, Article I, Section 9.107 (C)(15)(a) of the Columbia Heights City Code, is
proposed to include the following additions and deletions:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
123
(C) Specific development standards. The following uses are subject to specific
development standards:
(15) Currency exchange.
(a) The use shall be located at least 3,000 feet from all existing
currency exchanges, consignment/secondhand stores, pawnshops and precious
metal dealerships.
[(b)—(e) shall remain unchanged.]
Chapter 9, Article I, Section 9.107 (C)(37)(a) of the Columbia Heights City Code, is
proposed to include the following additions and deletions:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(37) Pawnshop.
(a) The use shall be located at least 3,000 feet from all existing
pawnshops, currency exchanges, 6344 consignment/secondhand stores and precious
metal dealerships.
[(b)—(f) shall remain unchanged.]
Chapter 9, Article I, Section 9.107 (C)(38) of the Columbia Heights City Code, is
proposed to include the following additions and deletions:
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS
(C) Specific development standards. The following uses are subject to specific
development standards:
(38) Precious Metal Dealership
(a) The use shall be located at least 3,000 feet from all existing
precious metal dealerships, pawnshops, currency exchanges and
consignment/secondhand stores.
(b) The window and door area of any existing first floor facade
along a public street or sidewalk shall not be reduced, nor shall changes be made to
such windows and doors that block views into and out of the building at eye level.
(c) For new construction, at least 30% of the first floor facade
along a public street or sidewalk shall be windows or doors of clear or lightly-tinted
glass that allows views into and out of the building at eye level.
(d) he use of bars, chains or similar security devices that are
visible from a public street or sidewalk is prohibited.
(e) All receipt, sorting and processing of goods shall occur within a
completely enclosed building.
[Current Sections 9.107 (38)—(51) shall be renumbered accordingly]
Chapter 9, Article I, Section 9.110 (E)(3) of the Columbia Heights City Code, is proposed
to include the following additions and deletions:
§ 9.110 COMMERCIAL DISTRICTS
124
(E) GB, General Business District
(3) Conditional uses. Except as specifically limited herein, the following uses
may be allowed in the GB, General Business District, subject to the regulations set forth
for conditional uses in § 9.104, Administration and Enforcement, and the regulations for
specific uses set forth in § 9.107, Specific Development Standards:
(u) Precious metal dealerships.
Section 2:
This ordinance shall be in full force and effect from and after 30 days after its
passage.
First Reading: April 9, 2012
Second Reading: April 23, 2012
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk/Council Secretary
125
CITY OF COLUMBIA HEIGHTS PLANNING REPORT
CASE NUMBER: 2012-0401
DATE: April 3, 2012
TO: Columbia Heights Planning Commission
APPLICANT: City of Columbia Heights
LOCATION: City Wide
REQUEST: Zoning Amendment for Precious Metal Dealers
PREPARED BY: Jeff Sargent, City Planner
INTRODUCTION
Due to an inquiry about precious metal dealers, Staff noticed that the Zoning Code does not
specifically address this type of business. The Zoning Code does not define this type of
business, nor does it regulate which zoning district such business may locate. By
conducting a thorough review of the City's Municipal Code, it was discovered that a
precious metal dealer business is licensed in the same category as pawnshops,
secondhand / consignment stores and check cashing businesses.
Section 5.203 of the City Code defines the purpose of licensing these types of businesses:
The City Council of the City of Columbia Heights finds that pawnbrokers,
secondhand goods merchants and precious metal dealers potentially provide an
opportunity for the concealment of crimes because such businesses have the ability
to receive and transfer stolen property easily and quickly. The City Council also
finds that consumer protection regulation is warranted in transactions involving
pawnbrokers, secondhand goods merchants and precious metal dealers. The
purpose of this section is, therefore, to prevent pawnbroking, secondhand goods
and precious metal businesses from being used as facilities for commission of
crimes and to assure that such businesses comply with the basic consumer
protection standards, thereby protecting the public health, safety and general
welfare of the residents of the city.
At this time, Staff proposes an amendment to the Zoning Code to define "Precious Metal
Dealer" and regulate which zoning district it may be located in. In order to be consistent
with the licensing procedures already established in the City Code, Staff proposes
classifying this type of business in a similar manner as pawnshops, secondhand /
consignment stores and check cashing businesses, with similar regulations and zoning
requirements.
Zoning Requirements
In order to stay consistent with the licensing classification of precious metal dealers, the
following zoning requirements are proposed:
1. Shall be allowed in the GB, General Business District only, as a Conditional Use
Permit.
2. The use shall be located at least 3,000 feet from all existing precious metal dealers,
pawnshops, currency exchanges and secondhand /consignment stores.
3. All receipt, sorting and processing of goods shall occur within a completely enclosed
building.
126
City of Columbia Heights Planning Commission April 3, 2012
City of Columbia Heights, Precious Metal Dealers Case # 2012-0401
COMPREHENSIVE PLAN
One of the goals of the Comprehensive Plan is to preserve and enhance the existing viable
commercial areas within the community, and to promote reinvestment in properties by the
commercial and industrial sectors. Regulating precious metal dealers would help
strengthen viable commercial areas in the City.
FINDINGS OF FACT
Section 9104(F)of the Columbia Heights zoning code requires that the City Council make
each of the following four findings before approving a zoning amendment:
1. The amendment is consistent with the Comprehensive Plan.
One of the goals of the Comprehensive Plan is to preserve and enhance the existing
viable commercial areas within the community, and to promote reinvestment in
properties by the commercial and industrial sectors. Regulating precious metal
dealers would help strengthen viable commercial areas in the City.
2. The amendment is in the public interest and is not solely for the benefit of a
single property owner.
The proposed amendment would apply to all commercial districts throughout the
City.
3. Where the amendment is to change the zoning classification of a particular
property,the existing use of the property and the zoning classification of property
within the general area of the property in question are compatible with the
proposed zoning classification.
The amendment would not change the zoning classification of a particular property.
4. Where the amendment is to change the zoning classification of a particular
property, there has been a change in the character or trend of development in
the general area of the property in question, which has taken place since such
property was placed in the current zoning classification.
The amendment would not change the zoning classification of a particular property.
RECOMMENDATION
Motion: That the Planning Commission recommends that the City Council approve the
proposed zoning amendment.
Attachments
• Draft zoning ordinance
Page 2
127
CITY COUNCIL LETTER
Meeting of: April 23,2012
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2012-039,BEING A BY: Kevin Hansen BY: 1
RESOLUTION ACCEPTING BIDS AND AWARDING THE DATE:4/12/2012 DATE:
2012 MISCELLANEOUS CONCRETE REPAIRS AND
INSTALLATIONS,CITY PROJECT 1200
Background:
On February 27, 2012 City Council authorized staff to seek bids for the Annual Miscellaneous Concrete Repair
Program to replace/install concrete throughout the City. Eight contractors requested copies of the bidding
documents. Two bids were received and publicly read aloud at the April 12, 2012 bid opening. A copy of the bid
opening minutes is attached.
Analysis/Conclusions:
The low bid was submitted by Ron Kassa Construction, Inc. of Elko,Minnesota, in the amount of$51,611.90.
The unit prices are consistent with the Engineer's Estimate and increased less than 1%over the 2011 program
unit prices.
Specific items replaced or repaired under the Miscellaneous Concrete Program base bid include structures such as
curb and gutter, sidewalk, alley and street panels. The concrete replacements is budgeted for in the Public Works
Department budgets, such as in the Water Fund, for repairs of damaged concrete caused by water main breaks or
paid for with funds generated by projects such as special assessments for curb and gutter replacement in seal coat
areas.
Recommended Motion: Move to waive the reading of Resolution 2012-039,there being ample copies available
to the public.
Recommended Motion: Move to adopt Resolution 2012-039 being a Resolution accepting bids and awarding
the 2012 Miscellaneous Concrete Repairs and Installations, City Project No. 1200,to Ron Kassa Construction,
Inc., based upon their low, qualified, responsible bid in the amount of$51,611.90 with funds to be appropriated
from Fund 212-51200-4000; and, furthermore,to authorize the Mayor and City Manager to enter into a contract
for the same.
Attachment: Resolution 2012-039
Bid Opening Minutes
COUNCIL ACTION:
128
RESOLUTION 2012-039
RESOLUTION ACCEPTING BIDS AND AWARDING THE
2012 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,
CITY PROJECT 1200
WHEREAS,pursuant to an advertisement for bids for City Project No. 1200,Miscellaneous
Concrete Repairs and Installations, bids were received, opened and tabulated according to
law. The following bids were received complying with the advertisement:
Bidder TOTAL
Ron Kassa Contruction, Inc. $51,611.90
Twin City Outdoor Services $77,658.50
WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250th St E, Elko, Minnesota is
the lowest responsible bidder.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract
with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for the
2012 Miscellaneous Concrete Repairs and Installations, City Project No. 1200, for a
bid amount of$51,611.90 according to plans and specifications therefore approved by the
Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders,
the deposits made with their bids except the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been signed.
3. City Project No. 1200 shall be funded with State Aid Maintenance Fund, General Fund,
Park Fund, Street Fund, Sewer and Water Fund and PIR funds.
Passed this 23rd day of April 2012. CITY OF COLUMBIA HEIGHTS
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
129
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Thursday, April 12, 2012 at 10:00 a.m.
2012 Miscellaneous Concrete Repairs and Installations
City Project 1200
Pursuant to an advertisement for bids for Miscellaneous Concrete Repairs and Installations, City Project 1200,
an administrative meeting was held on April 12 at 10:00 a.m. for the purpose of bid opening.
Attending the meeting was:
Kathy Young,Assistant City Engineer
Sue Schmidtbauer, Public Works Secretary
Bids were opened and read aloud as follows:
Base Bid with
Alternates
Bidder Base Bid Alt l A Alt 1B Alt 1C 1A, 1B, 1C
Ron Kassa Construction, Inc. $35,371.90 $5,100.00 $ 8,740.00 $2,400.00 $51,611.90
Twin Cities outdoor Services $49,608.50 $7,050.00 $17,250.00 $3,750.00 $77,658.50
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
130
CITY COUNCIL LETTER
Meeting of: April 23, 2012
AGENDA SECTION: BID CONSIDERATION ORIGINATING CITY MANAGER
NO: DEPARTMENT:
PUBLIC WORKS `/
ITEM: ADOPT RESOLUTION NO. 2012-040, BEING A BY: K. Hansen BY: �L ,,(
RESOLUTION ACCEPTING BIDS AND AWARDING A DATE: 4/18/2012 DATE:
CONTRACT FOR THE 2012 STREET REHABILITATION
PROJECT
Background:
On January 18, 2012 the City Council ordered the street and utility improvements in Zone 7. Plans and specifications
were prepared and advertised for bids in the Sun Focus on March 8,2012 and in the Construction Bulletin on March
12 and March 19,2012. The project was also advertised electronically through Quest Construction Data Network and
MnDOT EAdvert. Thirty-six contractors or suppliers requested copies of the bidding documents. Three bids were
received and publicly read aloud at the April 17, 2012 bid opening. A detailed copy of the complete bid tabulation is
available from the City Engineer.
Analysis/Conclusions:
Bituminous Roadways, Inc. submitted the low base bid,in the amount of$323,465.00. Less than$10,000 separated
the next bidder from the low bidder on the base bid. The overall project cost is consistent with the Engineer's Estimate
presented at the Improvement Hearing. Alternate bids were received for:
1) Residential construction on private property for concrete and bituminous construction, and 2A-2D) MSC Storage
Yard Improvements. Bids were also received for the Hart Boulevard Walk. Bituminous Roadways, Inc. submitted the
low bid, in the amount of$100,875.00. Approximately $4,000 separated the next bidder from the low bidder.
Staff is recommending accepting Alternate 1. Alternate 1 provides unit pricing for private residential driveway or
sidewalk construction as has been done in previous street zone projects. Staff is also recommending accepting
Alternate 2A,water main extension and 2C,bituminous paving. Staff is not recommending accepting Alternate 2B,
concrete paving and 2D,recycling center improvements. Staff is recommending awarding Hart Boulevard Walk
contingent on receiving a DNR grant.
Based upon the low bid from Bituminous Roadways, staff is recommending contract award of the base bid with
Alternates 1, 2A and 2C. The funding sources are a combination of assessments, infrastructure fund, and utility funds
as shown below:
Assessment/Infrastructure Fund: $ 183,000
Water Fund: $ 8,900
Storm Fund: $ 77,900
State Aid Maintenance Fund: $ 43,000
Central Garage Fund: $ 61,000
Other(Sanitary Fund, Street Dept): $ 10,700
The work includes:
STREET MILL AND OVERLAY
1. 3`'' Street: 42nd Avenue to 44th Avenue
2. Summit Street: 5th Street to 40th Avenue
STREET CONSTRUCTION
1. Grandview Court (Development Contract)
2. 50th Avenue Turn Lane
2012 Street Rehabilitation
131
CITY COUNCIL LETTER
Meeting of: April 23,2012
AGENDA SECTION: BID CONSIDERATION ORIGINATING CITY MANAGER
NO: DEPARTMENT:
PUBLIC WORKS
ITEM: ADOPT RESOLUTION NO. 2012-040, BEING A BY: K. Hansen BY:
RESOLUTION ACCEPTING BIDS AND AWARDING A DATE: 4/18/2012 DATE:
CONTRACT FOR THE 2012 STREET REHABILITATION
PROJECT
Page 2
STORM SEWER
1. Catch basins and storm pipe replacements/repairs
2. Catch basins and storm pipe installation on 40th Avenue
3. Catch basins and storm pipe installation on Madison Street
WATER
1. Water tower site improvements
SANITARY SEWER REPAIRS:
1. Sanitary sewer manhole structure repairs throughout the Zone 7 area.
Recommended Motion: Move to waive the reading of Resolution 2012-040, there being ample copies available to the
public.
Recommended Motion: Move to adopt Resolution 2012-040 being a resolution accepting bids and awarding the
2012 Street Rehabilitation, City Project No. 1202 including Alternate 1 for unit priced residential driveway
construction, Alternate 2A for water main extension to the MSC yard, Alternate 2C for bituminous paving in the MSC
yard; and Hart Boulevard Walk, City Project No. 1110, contingent on award of DNR grant, to Bituminous Roadways
of Mendota Heights, Minnesota based upon their low, qualified responsible bid in the amount of$485,360 with funds
to be appropriated from Fund 415-51202-5185; and, furthermore,to authorize the Mayor and City Manager to enter
into a contract for the same.
Attachments: Resolution 2012-040
Bid opening minutes
COUNCIL ACTION:
132
RESOLUTION 2012-040
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR THE ZONE 7 STREET REHABILITATION, CITY PROJECT NO. 1202
AND HART BOULEVARD WALK, CITY PROJECT NO. 1110
WHEREAS,pursuant to an advertisement for bids for City Project No. 1202, Street Rehabilitation Improvements and
Hart Boulevard Walk, three bids were received, opened and tabulated according to law. The following bids were
received complying with the advertisement:
Hart Blvd
Bidder Base Bid Alt. 1 Alt. 2A Alt. 2B Alt. 2C Alt. 2D Walk
Bituminous Roadways, Inc. $323,465.00 $3,840.00 $41,445.00 $24,975.00 $19,575.00 $47,710.00 $100,875.00
Hardrives, Inc. $333,193.46 $3,878.60 $37,076.99 $23,371.45 $21,049.81 $50,993.31 $104,805.98
Midwest Asphalt Corp. $370,905.50 $3,940.00 $43,900.00 $28,870.00 $24,532.00 $52,945.50 $107,892.00
WHEREAS,it appears that Bituminous Roadways, Inc., 1520 Commerce Drive,Mendota Heights, Minnesota 55120
is the lowest responsible bidder.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Bituminous
Roadways,Inc. in the name of the City of Columbia Heights, for the 2012 Zone 7 Street Rehabilitation
Improvements, City Project No. 1202 and Hart Boulevard Walk, City Project No. 1110 contingent upon
receipt of DNR grant according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith,to all bidders,the deposits made with
their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract
has been signed.
3. City Project 1202 shall be funded with General Funds (Infrastructure and Assessments), Sanitary Sewer,Water
and Storm Water Utility Construction Funds, State Aid Funds, and Central Garage Funds. City Project 1110 shall
be funded with State Aid Funds and DNR grant.
Passed this 23`d day of April, 2012 CITY OF COLUMBIA HEIGHTS
Offered by:
Second by:
Roll call:
Mayor Gary L. Peterson
Patricia Muscovitz CMC
City Clerk
133
CITY COUNCIL LETTER
Meeting of: April 23,2012
AGENDA SECTION:NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS y
ITEM: ACCEPT BIDS FOR THE REPLACEMENT OF THE BY: K.Hansen BY: -
HVAC BOILER SYSTEM AT CITY HALL AND CONTRACT DATE: 4/18/2012 DATE:
AWARD
Background:
In 2011, the Council authorized the preparation of plans and specifications for the replacement of the boiler system
serving City Hall. Plans and specifications were prepared and advertised for bids in the Sun Focus on March 8,2012 and
also advertised electronically through Quest Construction Data Network. Eight contractors or suppliers requested copies
of the bidding documents. Three bids were received and publicly read aloud at the April 17,2012 bid opening. A
detailed copy of the complete bid tabulation is attached from the Consulting Engineer, Stantec Consulting Services, Inc.
Analysis/Conclusions:
The bidding documents provided for a new high efficiency boiler plant consisting of three 800MBH boilers replacing the
single 2,400 MBH boiler installed in 1959. The original engineering report estimated the cost at $140,000 for
construction.
US Mechanical submitted the low base bid, in the amount of$167,200. Less than$7,000 separated the next bidder from
the low bidder on the base bid. The overall project cost is higher than the Engineer's Estimate presented at the feasibility
report stage. An Alternate bid was included that allowed bidders to substitute a different,but pre-approved boiler
manufacturer if a cost savings over the base bid of Lochinvar boilers could be realized. The low bid for the Alternate bid
was provided by Horwitz NS\I in the amount of$158,280.
Staff is recommending accepting Alternate 1. Two of the three bidders offered Camus-Dyna MAX as the alternate bid,
which was pre-approved in the bidding documents. The alternate bids were:
1. Horwitz NS\I: $158,280
2. US Mechanical: $161,200
3. Area Mechanical: $162,525
The alternate bids provide a range of$4,245 or 2.7% - which is extremely competitive in the bidding environment. The
intent of the alternate bid was to provide a potential for cost savings- for evaluation—with identified and pre-approved
boiler manufacturers. Camus was pre-approved,meets all of the specifications requirements,and results in a cost savings
of$9,000. The low bid is still $18,280 over the budget authorized by the Council. Additionally, the extensive asbestos
abatement in the boiler room was bid separately in the amount of$8,450. A factor that should be considered in the
contract award is the total project cost of$166,730 in the current building. If City Hall operations remain in the building
for greater than five years, the bids were very competitive and should be considered.
RECOMMENDED MOTION: Move to accept the bids and award the City Hall Boiler System, City Project No. 1207,
to Horwitz NS\I of New Hope, Minnesota based upon their low,qualified responsible bid in the amount of$158,280
including Alternate 1, with funds to be appropriated from Fund 411-51207-5185; and, furthermore, to authorize the Mayor
and City Manager to enter into a contract for the same.
RECOMMENDED MOTION (ALTERNATE): Move to reject all bids for the City Hall Boiler System, City Project
No. 1207.
Attachments Stantec Recommendation Letter dated April 18, 2012
Bid Tabulation
COUNCIL ACTION:
134
_ Stantec Consulting Services Inc.
�/ 2335 Highway 36 West
St.Paul MN 55113
*Or, Tel:(651)636-4600 13
Fax:(651)636-1311
Stantec
April 18, 2012
Honorable Mayor and City Council
City of Columbia Heights
590 40th Ave NE
Columbia Heights, MN 55421-3835
Re: Columbia Heights Boiler Replacement Project
City Project No.1207
Project No. 000332-11135-0/ 193800463
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on Tuesday, April 17, 2012. Transmitted herewith is a copy of
the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the
Project has been awarded.
There were a total of three Bids. The following summarizes the results of the Bids received:
Contractor Total Base Bid Alternate No. I
Low. US Mechanical $167,200.00 ($6,000.00)
#2 Horwitz NSI $173,450.00 $158,280.00
#3 Area Mechanical, Inc. $207,000.00 ($44,475.00)*
*ft is our understanding that this is a deduct amount from the Base Bid.
The low Bidder on the Project was US Mechanical with a Total Base Bid Amount of$167,200. This compares
to the Engineer's Estimate of$200,000. These Bids have been reviewed and found to be in order.
If the City Council wishes to award the Project to the low Bidder, then US Mechanical should be awarded the
Project on the Total Base Bid Amount of$167,200.
If the City Council wishes to award the Project based on Alternate No. 1, then Horwitz NSI should be awarded
the Project on the Alternate No. 1 Amount of$158,280.
Should you have any questions, please feel free to contact me at(651)604-4733.
Sincerely,
STANTEC CONSULTING SERVICES INC.
David C. Lindahl, P.E.
Enclosure
135
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