HomeMy WebLinkAboutContract 2012 2435 t
BRAUER & ASSOCIATES, LTD.
RECE
November 8.,2011 JAN 1 9 2012
Mr.Kevin Hansen,P.E. ; tAilerintedit
D
TIPWritgWV
irector of Public Works/City Engineer
City of Columbia Heights
637—3815 Avenue N.E.
Columbia Heights,MN 55421
RE: Professional Services Proposal—Niaster Planning for LaBelle Park Pond Area
This letter proposal outlines a scope of services. fee schedule.and other elements which, if approved,constitute an Agreement
between the City of Columbia Heights.MN herein referred to as the OWNER,and Brauer and Associates.Ltd.,herein referred
to as the CONSULTANT.
The OWNER hereby retains the CONSULTANT to provide professional services required to complete professional landscape
architectural design and planning services as outlined below for the Pond Area of LaBelle Park. located in Columbia Heights,
Minnesota,hereinafter referred to as the PROJECT.
The CONSULTANT'S services shall include the following:
A. SCOPE OF SERVICES "A'" — Master Planning & Design Services for LaBelle Park Pond Area Site
Improvements
Project Vision /Focus Meeting: The general purpose of the focus meeting is to allow the CONSULTANT the
opportunity to develop a very clear understanding of the scope of the project. intended outcome, OWNERS'
expectations of the consultant's services, confirm key individuals, associations, committees, staff members, etc.
who will be involved in the project or have information that will affect the project, and general review and
discussion about the issues and concerns related to this project.
2. Site & Resource Analysis: Through field research and review of site information and mapping, the
CONSULTANT will work, (in concert with staff, as appropriate. to identify the park's physical characteristics
and determine its developmental opportunities and constraints. This will allow both the OWNER and
CONSULTANT to develop a clear understanding of the site's unique characteristics and land use limitations
imposed on the project.
3. Program Development: Developing a complete and comprehensive assessment of needs, facility demands,and
priorities is absolutely essential to the success of the project and is viewed as one of the most important phases of
the design process.The CONSULTANT will work closely with the OWNER to:
a. Identify and address the many issues affecting the development of this park.
b. Identify and define the development concerns, recreational uses,site amenities,and facilities desired and
appropriate for this park.
c. Identify,qualify,and prioritize needs.
4. Schematic Site Concepts:The CONSULTANT will prepare up to two alternative schematic concepts and design
images for the project area. Specific criteria affecting the concepts include: ideal physical relationships between
the facilities proposed for the site; maximization of efficiency of support structures; exploitation of opportunities
presented by the site etc.
Page I o f 3
5. Master Plan: Using the adopted concept plan,the CONSULTANT will prepare a master plan (preferred plan)for
the site area.The master plan will represent the design solution that best responds to the needs and desires of the
OWNER while remaining within their ability to fund improvements.
a. An overall master plan estimate shall be prepared for the improvements.
b. An implementation plan based upon the cost estimate and the OWNER's priorities_including a phasing
plan (if needed).and set of action steps for implementing the master plan will be prepared.This will take
into consideration the OWNER's ability to fund the project.
6. Meetings: The following meetings are included.
a. Project Focus Meeting/Program Development Meeting with City Staff
b. Concept Presentation Meeting(Park Commission with Public Invited)
c. Preliminary Master Plan Meeting(Park Commission with Public Invited)
d. Final Master Plan Approval Meeting(City Council)
,7. Product:each of the following items will be supplied in digital format
a. Concept plan graphics
b. Preliminary Master Plan graphic
c. Final Master Plan graphic
B. SCOPE OF SERVICES-Additional Services: Services other than those listed in the Scope of Services
above and requested and authorized in writing by the Owner.
C. FEES FOR PROFESSIONAL SERVICES
I. For services as outlined in Paragraph "A"— Master Planning& Design Services for l„:4 Belle Park Pond
Area above. a lump sum fee of Nine Thousand Dollars(59.000.00)shall apply,plus direct expenses billed at
cost plus 10N.
2. For services as outlined in Paragraph "B"—Additional Services above.an hourly fee shall apply,based
upon the Brauer& Associates, Ltd. hourly rate schedule listed below,plus direct expenses billed at cost plus
10"
Brauer and Associates, Ltd's Hourly Rate Schedule
Principal $1 10.00%Hour
L.A. Professional IV $82.50/Hour
L.A. Professional Ill $71.50/I-{our
L.A.Professional II $64.00/Hour
L.A.Professional I $55.00/Hour
D. PAYMENTS TO THE CONSULTANT
1. Invoices will be submitted to the OWNER on a monthly or hi-monthly basis in proportion to the work
completed.
2. Payments on account of the CONSULTANT'S services are due and payable upon receipt of
C'ONSULTANT'S invoice.
E. OWNER'S RESPONSIBILITY
1. Full program coordination with one individual representing the OWNER'S interests.
2. Legal Counsel, advice, and services available to the CONSULTANT during the term of this Agreement on
any or all matters related to the PROJECT such as. but not limited to, title opinions, interpretations of
agreements. covenants and laws affecting the PROJECT, advice and assistance in processing applications,
review and preparation of PROJECT agreement documents, participation in presentations to public agency
staff and boards and general counsel on the legal implications of all substantive or procedural aspects of the
PROJECT itself.
3. Coordinating all meetings and public involvement in the project.
4. Providing all soils engineering borings and engineering geotechnical testing, hazardous waste engineering.
archeological services and ecological design services required for the project.
5. All fees and expenses involved in federal,state agency or local permitting,plan review.etc. for the project.
6. For the Scope of Services outlined in this proposal the OWNER shall provide the CONSULTANT with a
base map information illustrating all topographic contours at 1 foot interval and spot grades. property lines,
property corners, easements, rights of way and other legal issues, existing utilities, buildings, recreational
Page 2 of 3
improvements_ vegetztion, paseniem. curbing. and other surface materials. This base map information .hail
be as accurate as possible. The OWNER shall he responsible for the aecurae■ of this information and shall
determine if this information and the resulting,base nap are accurate enough for this design process.
F. NONDISCRIMINATION
The CONSULTANT will not discriminate against any employee in applicant for employment because of
race. color. religion, sex. national origin, physical condition or age. The ( ONSIII TANI will take
aflirmaiiye action to ensure that applicants are employed and that employees are treated during employment
ct ithout regard to their race.color. religion, sex. national origin. physical condition or age. Such action shall
include but not be limited to the follotting: Employment. upgrading. demotion lit transfer. recruitment.
ad\ertisolu. layoff or termination. rates of pay or outer form; of compensation and selection for training
including apprenticeship.
G. CONSULTANT'S RECORDS, DOCi MIENTS AND INSURANCE
I. the CONSUL I AN"I shall maintain time records for hourly fees. design calculations and research notes in
legible form and these trill be made asailable to the OWNER. if requested.
The C'ONSI11.1 AN I shall carry insurance to protect him from claims under Workman's Compensation Acts;
from claims for damages because of bodily injury including death to his employees and the public, and from
claims for proper ty damage.
1. The ('ONStiLTANT reserves the right to secure and maintain statuto ■ copyright in all published books,
published or unpublished dam ings rat a scientific or technical character. and the storks related to this
PR(it ('I in n hitch coos right tn:o be claimed. The I)WNER shall !la c full rights to reproduce \\orks under
this Aereei neat eithe, in is hole or in part us related to this PROP't"I. One copy of each drag ing shall he
prodded in reproducible form for use Ian the O\V"\IT. but the original draw ings.ill remain the proper:, of
the CONSUL]I AN 1
H. TERM,TERMINATION,SUCCESSORS AND ASSIGNS
1. 1 he term oldie Agreement shall be concurrent with the work authori/ed.
'_. Termination nrn be accomplished by either party at any lima ht {ritten notice, and shall be el'thctn..e upon
payment in full for till serf ices performed to the date of receipt o1'such notice.
3. The OWNER and the C'ONSI'I IAN 1 each binds itself its partners. successors, assigns tnii legal
represeniatdt es to the other party 01 this Agleemeni. and to the partners. successors. :is'ta?ns Ind legal
representatives of such other party tt itli respect to all covenants of this Agreement.
a. Neither the OWNER nor the C(t\SI1 I:ANT shall assign. sublet or transfer his interest in this Agreement
V,ithout the tt linen consent of the other.
I. EXTENT OF AGREEMENT AND APPLICABLE LA\V
This Agreement represents the entire and integrated Agreement between the OWNER and Ilse
CONSULTANT and supersedes all prior negotiations, representations„ or Agreements. whether written or
oral, with respect to the PRO.II=C°I. This Agreement may be amended only by \N•rillen instrument signed by
both OWNER and C'ONSt 1LTANT.
IN WITNESS HEREOF the OWNER and the CONSULTANT has made and executed this Agreement..
this 3D da■ of J ,1..'PtiJ , . 2(1 V-__.
CITY OF COLUMBIA HEIGHTS BRAUER & ASSOC'IAT'ES, LTD.
637—38'r'Avenue N.E. 10417 Excelsior 13Ivd.—Suite One
('olunnbia heights.MN 55421 Hopkins. MN 55343
N' `�Signature: _ ti, c,. ;' ;" Signature. ,.: .. 4..4
Printed Name Title: Kt/°u--;• ' --I,-- I L..11 T (`andaeeAmbers-Principal
c i 7 'I i,ir1 A.P.'; t... .,--
I'u{r ;of.t