HomeMy WebLinkAboutMarch 7, 2012
Approved
4/6/12
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
March 7, 2012
The meeting was called to order by Chair Patricia Sowada, at 6:34 p.m. Members present were: Nancy Hoium,
Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: Becky Loader, and Stacey
Hendren. Not present: City Council Representative Tami Diehm.
The minutes of the February 1, 2012 Board meeting were approved as amended.
The bill list dated 2/1/12 of 2012 bills was reviewed.
The bill list dated 2/8/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 2/22/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2012 accounting dated 3/7/12 was reviewed.
Old Business:
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1. The Task Force members have been appointed and an organizational meeting will be held on March 12.
The organizational meeting will determine how future meetings will run, the task force process, and
timeline for services.
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2. The Board reviewed the Strategic Plan outline. Changes from the February 29 draft included statements
under the goals based on the Board’s objectives
Motion: To approve the Columbia Heights Public Library Five Year Strategic Plan as amended. The
motion was seconded and passed.
3. Jeff Sergeant compiled surveys from the Citizen’s Academy participants. Feedback was very positive
and one comment specifically directed at the library regarded a citizen who is now an ardent supporter of
the library based on the sessions. Loader was very impressed with the program and hopes it continues.
The Board discussed the program and possible groups that would benefit.
4. The Board was pleased by the rebate from Xcel Energy and was notified that the amount will be credited
against the project cost.
New Business:
1. The Board reviewed the 2011 Annual Report (City Version), highlighting the “Did You Know” pages and
the comparison graphs. The Board discussed the statistical trends and the effect of weather and the school
calendar. The Board commended Ramon Gomez, Library Clerk on the cover page and graphs that he
designed.
2. The Board reviewed the January Crossover Statistics. The Board reviewed the breakouts by reading level
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and was notified that YA encompass grades 7-9, and grades 10-12 are included in the adult statistics.
3. The Board reviewed the summary report from Unique Management and is very pleased at the recent
progress.
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4. The Board reviewed MELSA compiled statistics comparing all county and affiliate library members.
Items from the Floor:
1. The Board was notified that Children’s Librarian, Marsha Tubbs is resigning in good standing, effective
March 4, 2012. A retirement celebration will be held at the library and a presentation will occur at the
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City Council meeting on April 23.
Mai Kao Xiong, interim Children’s Librarians has been offered and accepted the permanent Children’s
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Librarian position effective March 5, 2012.
2. Sowada asked Loader if the current procedure for proctoring tests was working or if it is takes too much
staff time. Loader stated that currently there are no problems with the procedure.
There being no further business, the meeting was adjourned at 7:44 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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