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HomeMy WebLinkAboutFebruary 1, 2012 Approved 3/7/12 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 1, 2012 The meeting was called to order by Chair Patricia Sowada, at 6:31 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Becky Loader, and Stacey Hendren. The minutes of the January 4, 2012 Board meeting were approved as amended. The bill list dated 1/11/12 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/18/12 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/25/12 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2011 accounting dated 2/1/12 was reviewed. Loader highlighted line items that varied from their budgeted amount. The bill list dated 1/11/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/18/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 1/25/12 of 2012 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2012 accounting dated 2/1/12 was reviewed. Old Business: 1. The A/C controls are installed, but there has been difficulty regulating temperature in the lower level. Tim Barnes, Facilities Maintenance Supervisor, is working on the problem. The Boardroom has been painted. 2. Twenty-one applications for the Task Force were received and are being reviewed. The Mayor will make a recommendation to the City Council in February. The Board discussed the set-up and meeting procedure for the Task Force. 3. Sowada extended a special thanks to the Board for coming to the strategic planning meeting and stated how impressed she was with the meeting’s progress. The Board reviewed the strategic planning meeting record and the draft proposals. Once the planning is completed, the changes and the plan will be approved at an official meeting. The th Board scheduled the next strategic planning work session for February 29 at 6:30 p.m. 4. Training continues with the newly hired Page and Aide. Loader will meet with the new employees on rd February 3 to go over scheduling and review training. The regular schedule for all staff, including the th approved addition of 2 hours to the Library Clerk schedule, will begin on February 6. 5. Changes are being made to the Citizens’ Academy agenda based on feedback from participants. Board members will begin and end the Library portion of the program, and Foundation and Friends members will be available for questions. A PowerPoint presentation will run in the background while Hendren and Kelly Olson, Children’s Clerk, will take pictures and assist where needed. Loader, Dougherty, and Xiong have prepared the presentation for participants. 1 New Business: 1. The December crossover statistics were reviewed by the Board. Loader thanked Sherry Oaks, ACL, for preparing these statistics. 2. The Board reviewed the Unique Management Status Report for December and was notified that the Library currently has a single patron owing nearly $3000. Items from the Floor: 1. Sowada presented to the Board two articles from the Star Tribune. The first concerns the difficulties patrons are having with One-Click, the provider of our audiobook service. The second article was about Marlene Moulton-Janssen, ACL Director. 2. Loader notified the Board that the Friends of the Library will again sponsor Love Your Library month in th March and are meeting on February 6 to plan the event. 3. Loader was recently approached by Eric Brown from Contegrity Group, who has offered to donate his time to the Task Force concerning construction costs. 4. Loader notified the Board of a potential personal conflict with the April meeting. Renee Dougherty, Adult Services Librarian, will run the meeting in her possible absence. There being no further business, the meeting was adjourned at 7:35 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2