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HomeMy WebLinkAbout01/18/2012 Street rehab OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL MEETING - STREET REHAB WEDNESDAY, JANUARY 18, 2012 The following are the special meeting minutes for the Public Improvement Hearing held at 6:45 p.m. on Wednesday, January 18, 2012 in the City Council Chamber, City Hall, 590 40 Avenue NE, Columbia Heights, MN. CALL TO ORDER/ROLL CALL Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member Diehm, Council member Schmitt PUBLIC IMPROVEMENT HEARING: 2012 STREET REHABILITATION PROGRAM FOR ZONE 7 A) Street Rehabilitation Projects 1) Presentation of Information on Street Rehabilitation Projects by Staff Kevin Hansen, Public Works Director, explained the Zone 7 project areas. It takes eight years to complete a cycle through the 66 miles of streets in the city. The goal is to do the right thing at the right time. Each of the streets go through an in -depth analysis. Hansen explained the three types of road work and the analysis completed for each. 2012 road reconstruction is scheduled for 4 Street from 40 to 42 Avenue, 3' Street from 42n Avenue to 44 Avenue, and Summit Street from 5th Street to 40 Avenue. The goal is to preserve and extend the life of the street. Hansen described cost sharing and the variance per the type of work. The city pays for 50% of Full Street Reconstruction. The city pays for 15% of Street Mill and Overlay. The estimated cost for 4 Street is $3,249 and overlay is $1,813. Following construction, the City Council will set the interest rate. He indicated that the cost can be reduced at the assessment hearing, but cannot be higher. He explained the extensive review of the roads and the consistency used over the years in the entire community. Hansen referred to comments by residents at the informational meeting on their lack of ability to pay. Hansen recommended street reconstruction and indicated an alternate to continue with the mill and overlay and the delay street reconstruction of 4 Street for three years. The road will continue to deteriorate and current construction costs are as low as you will see them. We can assume costs will increase with any improvement to the economy. 2) Questions and Comments on Street Rehabilitation Projects Nawrocki questioned CIMF streets. Diehm stated that is "commercial industrial multi - family ". He stated he did inspect the streets and they look to have life left in them. He agreed with holding off on 4 Street for a couple of years, and recognized that we will probably not get any better bids than at this time. Hansen stated the recommendation is to continue with the mill and overlay, as the street has not had work done on it since 1945. The longer you delay on these streets, the more the need will be to do full reconstruction. Williams stated that we have a lower interest rate on a longer payoff. Hansen stated that Council has set the interest rate lower than recommended in the past. Peterson questioned the terms of the assessments. Hansen stated that mill and overlay is assessed over 10 years and street reconstruction is assessed over 15 years. Peterson listed the amount of the assessments at this time and asked if in three years whether 4 Street would need full reconstruction. Hansen stated he could not say for sure, but that may be possible. Peterson stated that we do this as economically as possible. Schmitt questioned the number of parcels for the church. Hansen stated 4141 University has 4.9 parcels, 4120 has 1.4 parcels, and 4100 has 2.8 parcels. Schmitt asked what the church was charged for street work several years ago. Hansen stated about $6,000. Nedium Irg, 3969 5 Street, agreed that Summit Street is like a spider web. It is a street only used by a few people. He stated his taxes increased $1,800 this year. He questioned when the sewer lines were replaced. Hansen stated the utilities have been reviewed also. We have relined the sewer in that City Council Minutes Monday, January 18, 2012 Page 2 of 3 area and the others in the area are adequate. Tamera Sadlo, 514 Summit Avenue, stated that her driveway is in the front only and her worry is about the construction time line. Hansen stated that the timeline would be when the milling machine would go by the driveway, but is a very short term of a day or less. Greg Ingle, representing 4140 4 Street, Oak Hill Baptist Church, applauded the analysis used on the streets. He questioned the pressure and vibration process, which Hansen explained to him. There are economic advantages to doing the work at this time. He referred to the past assessment to the church. The plan for the $534 for oil treatment and for 4 Street is $42,453.60. This property is classified as commercial, even though they are a non - profit organization. He is looking to find how the cost can be covered, possibly with cost sharing. Dan Nossle, has family living on Summit Street, disagreed with the interest rates. Hansen stated that the interest rate chosen by the Council was five percent. He questioned if road use is used in the analysis. Hansen stated that traffic counts are not included. Nossle stated that the road is only used by the residents and does not need repair. He questioned the senior deferment. Hansen described the option to defer half of the assessment. Nawrocki stated there is interest on the deferment. Mike Barankiewicz, 4115 4 Street, does not understand the type of repairs. Does reconstruction include utilities? Hansen explained the process and stated that the sanitary sewer was lined this year which lasts about 30 -40 years, the water main will last 80 -100 years, and the gas line was also just completed. Hansen stated that the contractor will ramp driveways when there is no access. Gerry Murdock, 4031 4 Street, stated that he and other neighbors on his street cannot afford an assessment at this time. Sundre Wallace, 546 Summit Street, stated she is on disability and going to the food shelves. Summit Street does not get driven on. Joel Fantil, 4141 University, Oak Hill Baptist, questioned why churches are considered commercial property. Hansen stated that the initial program addressed a subsidy for single family homes only. Churches are considered institutional. Diehm questioned if city parks are a full assessment. Hansen stated yes. Nawrocki stated that churches have quite a few cars and anticipated usage was considered. Nedium Irg spoke again, stating that he is assessed as multi - housing commercial. Hansen stated that only single family homes are discounted. Nedium stated his is overpaying on his trash. Fehst stated he discussed this with him previously and explained the city policy. Peterson stated that there is a difference in cities and Irg is multi - family residential. Gregory Sloat, 4731 6 Street, questioned the typical life span of a street. Hansen stated a newly constructed street can have a life of 60 -100 years, with proper maintenance. Sloat suggested spreading the assessment over a longer period of time. Diehm stated that 4 Street is all ready in need of a total reconstruction and she does not see the harm in delaying it. The cycle can continue. If we can do a mill and overlay on the other streets and delay the triple cost of a reconstruction in three years it would be a cost saving. Schmitt stated that 4 Street does need repairs. Hansen stated that patching will be done to keep the street passable. City Council Minutes Monday, January 18, 2012 Page 3 of 3 B) Close the Public Hearing Mayor Peterson closed the Public Hearing of the 2012 Street Rehabilitation Project No. 1202. C) Consideration of Resolution Resolution 2012 -06 - 2012 Street Rehabilitation as proposed with reconstruction and overlays — not approved 2012 Street Rehabilitation with overlays only Motion by Diehm, second by Schmitt, to waive the reading of Resolution 2012 -07, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Schmitt, to adopt Resolution 2012 -07, being a resolution ordering improvements and preparation of plans for Zone 7 Street Rehabilitation, City Project 1202. Upon vote: Schmitt, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes — 1 nay. Motion carried. ADJOURNMENT Peterson adjourned the meeting at 7:52 p.m. r i .i 0 atricia Musc itz CMC City Clerk RESOLUTION 2012 -07 BEING A RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS FOR ZONE 7 STREET REHABILITATION CITY PROJECT 1202 WHEREAS, Resolution 2011 -131 of the Columbia Heights City Council adopted the 14 day of November, 2011, fixed a date for a Council hearing on the proposed improvement bounded by California/Main Street on the west, University Avenue on the east, 37 Avenue on the south, and 45 Avenue on the north, together with University Avenue on the west, 37 Avenue on the south, Central Avenue on the east and 40 Avenue on the north. AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 18 day of January, 2012, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: STREET MILL AND OVERLAY 3 Street, 42 Avenue to 44 Avenue Summit Street, 5 Street to 40 Avenue Work includes required utility reconstruction/repair, spot replacement of curb and gutter with required concrete or bituminous driveway and walk/step replacement, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. 2. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 14 day of November, 2011. 4. These improvements shall also be known as Project 1202 and PIR: 2012 -Z7 -44 -001 for Street Mill and Overlay. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement.