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HomeMy WebLinkAbout01/18/2012 seal coat OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL MEETING — SEAL COAT WEDNESDAY, JANUARY 18, 2012 The following are the special meeting minutes for the Public Improvement Hearing of the City Council held at 6:30 p.m. on Wednesday, January 18, 2012 in the City Council Chamber, City Hall, 590 40 Avenue NE, Columbia Heights, MN. CALL TO ORDER/ROLL CALL Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member Diehm, Council member Schmitt PUBLIC IMPROVEMENT HEARING: 2012 SEAL COAT IMPROVEMENT PROGRAM A) Street Seal Coat Project 1) Presentation of Information on Seal Coat Project by Staff Kevin Hansen, Public Works Director, listed the project area and indicated the difference between streets. Streets that are completed for the first time, the City pays for. The work is done in mid to late summer. Staff preps the streets. They are then seal coated and swept. The payment term is one year, if assessed to the property's tax. The estimated unit cost assessment is $297 per street parcel and $99 per avenue parcel. Walt Fehst, City Manager, questioned the type of rock used. Hansen stated that we use the smaller trap rock. Nawrocki questioned the last time this area was seal coated. Hansen stated it was in the 2003 street work zone. The last seal coat was prior to 1993. Schmitt questioned the church property assessment cost compared to the resident cost. Hansen stated that this church is being assessed at the avenue rate. The church is 60 units. 2) Questions and Comments on Seal Coat Project Gregory Sloat, 4731 6th Street NE, stated in November he paid an assessment for seal coating and asked if this is additional. Hansen stated this work does not include his street. Mona Anderson, 4132 Stinson, questioned who pays for the area in front of the parks. Hansen stated that the City pays for them. She questioned if there is a way for churches to not have to pay this. Hansen stated that churches have been assessed for street work for the last 40 years. The only deferral available is for senior citizens. Jerry Murdock, 4031 4 Street, stated that he cannot afford this assessment. He requested the Council give residents a break for four or five years. Hansen stated that street rehab would be covered under the next hearing. Schmitt questioned how the city assesses itself. Hansen stated the rate is calculated by units and paid by the city. Nawrocki questioned how many parcels the Public Service building is considered. Hansen stated he would research this. City Council Minutes January 18, 2012 Page 2 of 3 B) Close the Public Hearing Peterson closed the Public Hearing for the 2012 Street Seal Coat, Project 1201. C) Consideration of Resolution Motion by Williams, second by Schmitt, to waive the reading of Resolution 2012 -05, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Diehm, to adopt Resolution 2012 -05, being a resolution ordering improvement and preparation of plans for Zone 6 Street Seal Coating, City Project 1201. Upon vote: All ayes. Motion carried. ADJOURNMENT Mayor Peterson adjourned the meeting at 6:50 p.m. atricia Muscovitz MC City Jerk RESOLUTION 2012 -05 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR ZONE 6 STREET SEAL COATING CITY PROJECT 1201 WHEREAS, pursuant to Resolution 2011 -130, adopted by the City Council on November 14 2011, fixed a date for a Council hearing on the proposed improvements in the Zone 6 area bounded by University Service Drive and Central Avenue from 40 Avenue to 44 Avenue. AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 18 day of January, 2012, at which time all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: 5th Street 40 Avenue to 44 Avenue Jackson Street 40 Avenue to 41 Avenue 41 Avenue 4 Street to Central Avenue 42 Avenue University Service Drive to Central Avenue 43 Avenue 4 Street to Central Avenue Work includes spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat application. 2. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report. City Council Minutes January 18, 2012 Page 3 of 3 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 14 day of November, 2011. 4. These improvements shall also be known as Project No. 1201 and PIR: 2012 -Z6 -01 -001. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement.