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HomeMy WebLinkAboutContract 2012 2428 Funding for Minnesota Book Awards Author Events APPLICATION FO Please complete this form, or generate your own form with the same information. Applicant Organization: Columbia Heights Public Library Project Contact: Renee Dougherty, Adult Services Librarian Address: 820 40 Ave NE City, State, Zip: Columbia Heights, MN 55421 - 2903 Phone: 763 - 706 -3690 Email: renee.dougherty @ci.columbia - heights.mn.us Website: http://www.ci.columbia-heights.mn.us/departments/library.asp Please briefly address the following: Projected total request for funding reimbursement (may not exceed $500): The Columbia Heights Public Library will host an author event as part of the 2012 Winter Jackets adult reading program and requests $500 to provide an honorarium for author Julie Kramer, winner of a 2009 Minnesota Book Award. What is your library's service area or audience? If the organization is not a library, how is the organization associated with a library? The Columbia Heights Public Library is a department of the City of Columbia Heights which partners with the Anoka County Library system to provide library service to a first -ring suburb of 19,000 residents. Columbia Heights has an active community of readers. Many grew up in the Library enjoying preschool story time, remained in the community to raise their own families, and eventually retired here. The Library also serves new arrivals to the City from Central America and East Africa, who are seeking the quality of life enjoyed by long -time residents. The Library collection numbers over 70,000 items, with strong circulation of genre fiction. Have you previously received a funding reimbursement from our office for a Minnesota Book Awards author event? If so, please indicate the year(s) in which you received the reimbursement. The Columbia Heights Public Library received a grant of $400 in 2008 to host an evening program with the Minnesota Crime Wave: William Kent Krueger, Ellen Hart, and Carl Brookins. The event was well attended and appreciated by the local community of mystery readers. Briefly describe the event or program to be funded under the program: Plans are being made for an author event to be presented as part of the Library's annual adult winter reading program, Winter Jackets. Participation in the adult winter reading program is high at Columbia Heights. In 2011, 125 book reviews were submitted, the second highest participation rate among Anoka County Library branches. A similar high rate of participation is anticipated for the 2012 program. Alongside the annual MELSA- sponsored winter reading programs for adults (Winter Jackets), the Columbia Heights Public Library will be adding a program for children (Book Warms.) Both programs will run from January 9 through February 29, 2012. By offering combined reading programs for adults and children, Winter Jackets and Book Warms will celebrate the joy of reading for all ages; encourage parents and adults to model reading behavior for children and new readers; and engage the community in conversation arising from reading and books. As part of the adult portion of the program, the public will be invited to "warm up" over coffee and conversation with local author Julie Kramer at 11:00 a.m. on February 8, 2012. As a tie in between the program and the community, participants are invited to bring a hot beverage, such as a can of coffee or cocoa, to their local library to be donated to the five food shelves that serve Anoka County. Book Award winner(s) or finalist(s) to present at the program (if unknown, state that it is TBD, and then list presenter(s) or type of author - mystery writer, young adult author, etc. — that you plan to schedule): Julie Kramer, who won the 2009 Minnesota Book Award for genre fiction for her debut novel, Stalking Susan, will speak about her series of mystery thrillers featuring St. Paul news reporter Riley Spartz, investigative reporting, and the role of women in crime fiction. Date, time, and location of the event or program (approximate date if TBD): February 8, 2012 at 11:00 a.m. in the Library Activity Room. Describe the number of people and type of audience (seniors, teens, etc.) you expect to attend: The conversation with Julie will be open to readers of all ages, especially those fond of mysteries, thrillers, and local authors. I expect the audience to include members of the Library's adult book group (which meets monthly to discuss fiction and non - fiction titles), fiction readers, mystery readers, and Julie's fans. Because the envisioned event will be held during the day, staff expects adults, retired or not working, and those able to spend their lunch breaks at the Library. Staff hopes to attract between 40 -60 people, based on attendance at a similar event held in September 2011. Briefly describe your plans to publicize and promote the event: • Display posters and distribute bookmarks in the Columbia Heights Public Library and the eight other public libraries in Anoka County. • Word of mouth will be used at the circulation desk. • Display posters in City buildings. • Posting on the Library's website. • Announcement in the quarterly newsletter mailed to all City residents. • Promoted via press releases to the Columbia Heights & Fridley Sun - Focus, Northeaster, the Star Tribune, and the St. Paul Pioneer Press. • Posted on the electronic calendar on the Star Tribune website. Budget: How do you expect to expend funds? Author honoraria: $500 Author travel: $ 0 Author lodging/food: $0 Publicity (includes advertising, printing and postage): $0 Hospitality for author and guests: $35 A match is not required for this reimbursement funding. However, if you expect to have cash expenses beyond the grant amount, please list the entire projected cash expense for the project, and your other major source(s) of income for the project: Expenses for the event are expected to be $535. The operating budget for adult programming will be used to offset any expenses not covered by the requested grant. CERTIFICATION We, the undersigned, certij) that our organization supports the project as described in this application and that all information in the application is true and correct. Further, we resolve to carry out the project as it is described in the attached application, pledge to return the evaluation report within two weeks following the event (must be received by Thursday, November 15, 2012), and abide by the other requirements stipulated in the application outline. Finally, our organization assumes all responsibility and liability for program(s) funded and implemented under this program. Only one signature is required if the contact person is a governing person (director, board chair, lead administrator, etc.) of your organization. If not, signatures from both the contact person and a governing person of your organization are required. Renee Dougherty M. Rebecca Loader Print name of contact person Print name of governing person Adult Services Librarian Library Director Title of contact pers. Title ofgovf ingperson „ Signature of contact pers.. Signature ofgoverning person >i S - ,f /7 3 -// Date signed Date signed Page 1 of 3 Renee Dougherty - RE: Approval of Minnesota Book Awards Program Funding Reimbursement Request From: Ann Nelson <mnbookawards @thefriends.org> To: 'Renee Dougherty' < Renee. Dougherty @ci.columbia - heights.mn.us> Date: 11/23/2011 11:40 AM Subject: RE: Approval of Minnesota Book Awards Program Funding Reimbursement Request Renee, Thank you for your confirmation., and glad to hear that you found the resources on our website helpful. Julie gives such delightful presentations. We'll look forward to hearing how everything goes. Best wishes for a wonderful Thanksgiving holiday. Ann From: Renee Dougherty [mailto: Renee. Dougherty©ci.columbia - heights.mn.us] Sent: Tuesday, November 22, 2011 4:34 PM To: Ann Nelson Subject: Re: Approval of Minnesota Book Awards Program Funding Reimbursement Request Ann, Thank you! I'm thrilled to receive your email. I have a signed contract with Julie Kramer, winner of the 2009 award for genre fiction, for an author talk/community conversation on Wednesday, February 8, 2012, at 11:00 am in the Columbia Heights Library Activity room. The Columbia Heights Library intends to use the funding reimbursement offered by the Friends of the St. Paul Public Library and will submit the funding request and program evaluation forms after the event. I will acknowledge the grant, using the language below, at the event and in our promotional materials. Thank you so much for the grant and for all of the fantastic resources for planning book events that I found on your website. In gratitude, Renee Renee Dougherty Adult Services Librarian Columbia Heights Public Library 820 40th Ave NE Columbia Heights, MN 55421 763 - 706 -3690 »> Ann Nelson <mnbookawards@ thefriends.org> 11/22/2011 11:47 AM »> Dear Renee, file: / /C: \Documents and Settings \reneed \Local Settings \Temp \XPgrpwise \4ECCDBB4cch... 1/24/2012 Page 2 of 3 Thank you for applying for funding reimbursement to host an author program with one or more Minnesota Book Awards winning or finalist authors. Congratulations — you have been approved to receive up to $500 in funding reimbursement. Please reply to confirm that you still intend to use the requested funding reimbursement by hosting an eligible program in 2012. Please note that to receive reimbursement your program must be held by Monday, October 29, 2012 and our office must receive your funding request and program evaluation form by Thursday, November 15, 2012. I have attached the following documents to help you plan for your program: • Author program handbook providing ideas for planning, promoting and hosting a program • Funding reimbursement form • Program reimbursement form Here is the Zink to the section on our website where you can view lists of finalists and winners from this year and previous years: http: / /www.thefriends.org /programs /mnbookawards /award winners and finalists.html Please note that to be eligible, your program must feature winning or finalist authors — programs with a nominee who did not go on to become a winner or finalist are not eligible. We ask that you follow this request as outlined in the funding request guidelines: At the program, and in accompanying promotional materials, the following must be stated: "This program is supported by the Minnesota Book Awards through a grant from the Minnesota Department of Education — State Library Services and the Minnesota Library Foundation. The Minnesota Book Awards is a project of The Friends of the Saint Paul Public Library, in partnership with the Saint Paul Public Library and the City of Saint Paul. For more information on the Minnesota Book Awards, visit www.thefriends.org." Once your program is scheduled, be sure to contact me with details (date and time, location and author names). We will post that information on our website and include it in a Book Awards newsletter. Please be sure to contact me with any questions. We're happy to share author contact information to the extent that information is available in our database. If you find you are unable to utilize the allocated funds, please contact us as soon as possible so that we can make those funds available to another organization. Thanks so much for your support of Minnesota authors and their books. We look forward to learning more about your program. Warmly, Ann Ann Nelson Minnesota Book Awards Coordinator 651 - 366 -6497 file: / /C: \Documents and Settings \reneed \Local Settings \Temp \XPgrpwise \4ECCDBB4cch... 1/24/2012 Page 3 of 3 Ann Nelson MN Book Awards Coordinator The Friends of the Saint Paul Public Library 325 Cedar Street, Suite 555 Saint Paul, MN 55101 (651) 366 -6497 — direct line (651) 222 -3242 — main line (651) 222 -1988 - fax file: / /C: \Documents and Settings \reneed \Local Settings \Temp \XPgrpwise \4ECCDBB4cch... 1/24/2012