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HomeMy WebLinkAboutOperational report for Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: January operational report DATE: January 31, 2012 I. BUILDING MAINTENANCE AND EQUIPMENT A. After several disasters and a temporary repair, the toilet in the handicapped-accessible restroom has been replaced. The carpeting in the hallway outside the restroom has been scheduled to be cleaned to remove the water stains from the overflows. B. Tempco finished the HVAC controls project. C. Tim installed locking plastic covers over the new thermostats 1/9. D. The Boardroom was painted 1/27. E. New outlet strips were installed in the Boardroom. F. The windows were cleaned 1/6. G. Fidelity buffed the Activity Room floors 1/20. II. COLLECTION A. New standing orders and renewed standing orders have all started on time. B. I am in the process of working my way through a huge list of low circulation/no circulation items run as part of a clean-up project by ACL. Regularly-scheduled weeding is behind because of the new project. C. The Pages are working on the non-fiction mending project. III. PROGRAMS A. The Library Board met 1/4 with 6 members in attendance. B. Jill Smith, ACL Branch Manager, presented an excellent class on eBook readers 1/12. C. Mai Kao attended kindergarten registration at Valley View and Highland in January. D. “Winter Jackets” and “Book Warms,” winter reading programs, started 1/9. In addition, the Library is collecting hot beverages throughout the program to donate to S.A.C.A. E. The Friends met 1/9 with 7 members present. The Friends discussed their “Love Your Library” project and made preparations for setting up a display. F. Three classes from Immaculate Conception School visited the Library during their regularly scheduled times the week of January 9. G. Bulk loan was picked up by the school 1/12. H. The winter session of pre-school story time started 1/17 and will continue on Tuesdays at 10:30 a.m. I. The tax form program started 1/17. Since this is the first year that no printed forms are being mailed out to individuals, staff is monitoring demand from patrons. J. The Library Board met 1/18 for a work session on strategic planning. K. Renee and Mai Kao gave presentations on the winter reading clubs at the City Council meeting of 1/23. L. Renee led the Adult Book Club in a discussion of Broke, USA on 1/25. M. Mai Kao held a special program celebrating Chinese New Year on 1/26. IV. TECHNOLOGY A. Ramon has worked hard to get the Library’s section of the new City’s website up and running. B. Judy Soule rolled over the book orders so that Kelly could set up the funds and start ordering for 2012. C. Steve worked on public Internet pc number 5 to coordinate its performance with the rest of the public pcs through CybraryN. V. STAFF A. I attended two meetings of the ACL Management Team during the month. B. Mai Kao went to an all-day storytellers’ workshop sponsored by MELSA on 1/11. C. Candice Marsh started training 1/17 as the new Library Aide. Gianna Ritzko started training 1/17 as a new Library Page. D. I attended a meeting of the ACL Board 1/17 to participate in their strategic planning session. E. Kelly compiled the sales tax data for the Library’s annual filing. F. I attended the Public Service meeting at ACL 1/26. G. I proctored a test for a college student 1/31. VI. FOUNDATION A. The Foundation Board met 1/11 with 7 members present. Members discussed various fundraising ideas. Treasurer Sharon Shedlov gave a year-end accounting report. VII. MISC A. Major projects: a. Shut down of 2011 funds and payment of final bills b. Balance and reconcile the donation account c. Set up current year budget allocations st d. 21 Century Grant paperwork e. Maintenance contracts VIII CIRCULATION Circulation Building December 2010 December 2011 8,809 9,015 IX GATE COUNT AND MEETING ROOM USE Gatecount Meeting Room Use December 2010 December 2011 December 2010 December 2011 7,403 8023 17 21 X INTERNET BROWSER USE December 2010 December 2011 Patron: 1,185 1,329 Computer: 1,189 1,329 Minutes: 45,380 60,841 XI. UNIQUE MANAGEMENT December 2010 December 2011 Accounts submitted 84 167 Dollars submitted $13,881.50 $28,042.17 Dollars received $155.59 $1,428.60 Materials returned $84.84 $3,255.18