Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2012-01-24 HRA AGENDA PACKET
HOUSING & REDEVELOPMENT AUTHORITY AGENDA 7:00 P.M. JANUARY 24, 2012 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40 AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bruce Nawrocki Bobby Williams, Vice Chair Donna Schmitt Gary Peterson 3. Pledge of Allegiance 4. Election of Officers Chair Vice Chair Secretary /Treasurer CONSENT AGENDA 5. Approve minutes of October 25, 2011 6. Approve Financial Report and payment of bills for October, November, and December 2011 on Resolution 2012 -01. 7. Resolution 2012 -02, Designating Signatories Motion: Move to approve the consent agenda items as listed. BUSINESS ITEMS 8. Report of Management Company 9. Resident Council Minutes 10. Citizen Formn* 11. Confidentiality Agreement with Aeon Motion: Move to approve the Confidentiality Agreement with Aeon for purposes of implementing the goals of the Memorandum of Understanding. 12. Appraisal Motion: Move to authorize staff to select an appraiser, on behalf of the HRA for the purposes of an appraisal of Parkview Villa North and South with the understanding that AEON will be financially responsible for all costs associated with this action. 13. Other Business Executive Session 1. Status of negotiations with Aeon The next regular HRA meeting will be Tuesday, April 24, 2012 at Parkview Villa. *At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. please note the public may address the HRA regarding specific agenda items at the time the item is being discussed. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2012 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 4 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Election of Officers BY: Sheila Cartney BY: DATE: January 13, 2012 BACKGROUND: The City of Columbia Heights Housing and Redevelopment Authority (HRA) Bylaws specify that the Authority shall annually select a Chair, Vice Chair and a Secretary/Treasurer from among its Commissioners. The current officers are as follows: Chair Vice Chair Secretary/Treasurer Tammera Diehm Bobby Williams Gary Peterson Article VII of the Housing and Redevelopment Authority's By -Laws state that four Commissioners constitute a quorum and in turn, election of officers can be held if so desired by the Board. RECOMMENDED MOTION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. WRU HRA ACTION: HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF OCTOBER 25, 2011 1. Call to order —The meeting was called to order by Chair Diehm at 7:00 pm 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Dolma Schmitt, and Tammera Diehm. Members Absent: Bobby Williams Staff Present: Executive Director -Walt Fehst, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff: Laura Sheak, Laura Frost, Jennifer Ells, and Lisa Wilcox - Erhart. 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from July 26, 2011. 5. Approve Financial Report and Payment of Bills for July, August, and September 2011 on Resolution 2011 -06. Questions from members: Nawrocki asked what the servicing fees are. Frost explained they are the fees paid to the City for staff time to oversee management of Parkview Villa. Motion by Schmitt, seconded by Peterson, to approve the minutes of July 26, 2011. All ayes. MOTION PASSED. Motion by Nawrocki, seconded by Peterson, to waive the reading of Resolution 2011 -06, there being ample copies available. All ayes. MOTIONPASSED. Motion by Nawrocki, seconded by Schmitt, to adopt Resolution 2011 -06, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment ofBills for the months ofJuly, August; and September 2011. All Ayes. MOTION PASSED. BRA RESOLUTION 2011 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST, AND SEPTEMBER, 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST, AND SEPTEMBER, 2011. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and Page 2 WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August, and September 2011 and the list of bills for the months July, August, and September, 2011 are attached hereto and made a part of this resolution; and WHEREAS, the BRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 25 °i day of October, 2011. BUSINESS ITEMS 6. Report of the Management Company Laura Sheak asked if there were any questions on the newsletter items or on the monthly reports. Nawrocki stated that at the last meeting, there had been complaints of windows being left open in the hallways. He asked if any more complaints had been received or if the issue had been resolved. Laura said that she hasn't received any more complaints and that she has talked to the two parties involved. She also knows it is still happening and if it continues to happen she will have locks installed on the windows so they can't be opened. Laura said she spoke to the Fire Department about this and they are ok with this resolution. Nawrocki asked if she couldn't do something more to make the tenants understand they shouldn't be leaving the windows open, especially now that it's colder. Laura told him it is not technically a lease violation, so she can't give them a formal warning. Her only alternative, if it continues, is to install the locks. 7. Resident Council Minutes Rita Nelson reviewed some of the activities the residents have been able to participate in recently. She said they play Bingo regularly, recently had a Pancake Breakfast, have Karoake sessions, had a Star Wars Party, and there will be a Halloween Party next week. She also told members that someone from the University Extension Service is going to come out for a 6 week program on nutrition and healthy eating starting January 6"'. The members commended the Resident Council on providing so many activities and worthwhile programs for the residents of Parkview. Page 3 8. Citizen Forum Shirley Benitez, unit #421, is the Vice President of the Resident Council. She asked how residents can contact the HRA Board members if they have concerns, since they don't currently have a representative on the Board. Dielnn encouraged residents to go to the Management Company staff if possible. They will, in turn, bring any concerns to City Staff or the HRA Board, if need be. If it is a matter that residents don't feel comfortable going to CommonBond staff with, then residents can contact Walt, Scott, or Sheila at City Hall, or any of the other Board members directly. She explained that most of the I -IRA Board members have other jobs during the day, but numbers where they can be reached are listed in the City Newsletter. Nawrocki said he has a separate phone line for City /I-IRA business and he encouraged residents to contact him. Adam Aliou, asked how the sale to Aeon is progressing. Diehm said that would be addressed later in the meeting. He is concerned that they will raise the rent if it is no longer a HUD building. 9. CommonBond Contract Extension- Resolution 2011 -10 Cartney explained that on January 31, 2012 the contract between the City of Columbia Heights HRA and CommonBond will expire for the management of Parkview Villa. Based on the Annual Contributions Contract (ACC) a two -year contract is allowed, at this time staff is recommending a one year contract extension with CommonBond. The extension would keep the same terms as the previous contract, including immediate termination upon the sale, with the exception of the monthly fee. CommonBond is requesting an increase in the monthly fee (section 9.1). CommonBond has not received an increase in fees for five years and is requesting a 5% increase at this time. The current monthly fee to CommonBond is $18,650 which includes payroll related expenses and the monthly management fee. The increase of 5% would raise the monthly fee to $19,583, an overall increase of $933 a month or $11,196 a year. Staff recommends extending the Management Contract with CommonBond for one year with a 5% increase in the monthly fee. Questions from members: Nawrocki stated he thought a 5% increase was too large. He said the original figure agreed to five years ago by CommonBond, most likely factored in increases for the entire period, so he thought a 5% increase for one year was too much. Peterson said there is no way to know what the original fee included, but thought the increase was justified based on the performance of staff for the management of Parkview Villa. Page 4 Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -10 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to Adopt Resolution 2011 -10, A Resolution extending CommonBond's Housing Management Contract for one year for Management of Parkviery Villa North and South, Ending on January 31, 2013 and an increase to the monthly management fee of 5 percent, increasing the base fee to $19,583. 00. Motion by Nawrocki to amend the above motion to approve an increase of I %, not 5 %. Motion dies from lack of a second. Roll Call on the original motion: Nawrocki -nay Schmitt, Peterson, and Diehm -aye. MOTION PASSED HRA RESOLUTION 2011 -10 Extension of Commonl3ond Housing Management Contract Until January 31, 2013 for Management of Parkview Villa North and South WHEREAS, on January 23, 2008 the City of Columbia I-Ieights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a provision for a five -year contract, and WHEREAS, the Department of Housing and Urban Development (HUD) denied the ability of the HRA to enter into a five -year contract based on a previously approved 1969 Annual Contributions Contract which limits all contracts to two years, and WHEREAS, in order to meet the spirit and intent of the originally approved five year contract both HUD and the HRA agreed to a management contract term of an initial two year period with three one - year extensions, and WHEREAS, this language is memorialized in Section 1.3 of the final and approved contract approved by the HRA on April 22, 2008, and WHEREAS, the HRA is satisfied by the performance and competence of CommonBond and desire to extend the subject term, NOW THEREFORE BE IT RESOLVED, 1) The HRA approves a one -year management contract extension period, per Section 1.3 of the April 22, 2008 Management Agreement. Per this Agreement, the management term will end on January 31, 2013. 2) The HRA approves a one -time increase of 5 percent to the monthly management fee, increasing the base fee to $19,583.00 Page 5 3) All other provisions of the contract dated April 22, 2008 Management Agreement between CommonBond and the HRA remains in place. Passed this 25th day of October 2011. MOTION BY: Peterson SECONDED BY: Schmitt Chair- Tammera Diehm Attest by: Shelley Hanson, Recording Secretary 10. Approval of Parkview Villa North 2012 Budget - Resolution 2011 -07 Laura Frost reviewed the figures for the 2012 Budget for Parkview Villa North (PVVN) with the members. Expenditures The proposed 2012 budget for PVVN is $602,050. The amount includes $92,200 for capital outlays. The budget increased 1 %. Administration costs increased by 5% due to salary, contract and other administration costs. Utility costs have been lowered to reflect the historic data. Operating and Maintenance expenses increased a total of 8% from 2011. However, included in this increase is a 5% increase in the elevator contract, cost for new window blinds for all 9 floors, $5,000 for concrete work and parking lot patching and seal coating, $1,000 for new inside benches and other necessary line item increases. Revenues Total proposed revenue is $638,461and includes rents of $341,664, Department of Housing and Urban Development operating subsidy of $190,000, and Department of Housing and Urban Development Capital Funding Program funds of $92,200 and other miscellaneous income of $14,597. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. Staff recommends adopting Resolution 2011 -07, the 2012 PVV North Budget. Questions from members: Schmitt questioned why there was such an increase for refuse in the South building. She wondered if the split between the two buildings was altered since the figures changed so drastically. Nawrocki stated the cost distribution of the refuse should be proportionate of the number of units per building. Therefore, the bill should be split 69% for the north building, and 31 % for the south. However, the numbers don't reflect that. Management staff will check on those figures again. It was noted that utility costs went down significantly due to the new boiler, new windows and other energy efficient updates that have been done to the building. Page 6 There was a discussion regarding the Capital Improvement Grant money and the expenditures of those fiords. Nawrocki wanted more detail on the amounts paid for Architectural and Engineering services, as well as what has been or will be paid to contractors for the renovations of I" and 2 nd floor. He told CommonBond staff that he wants those items explained further before this goes to the City Council for final approval. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -07, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2011 -07, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2012 Parkview Villa North Budget of $602,050 and recommending this to the City Council for approval. All ayes. MOTIONPASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS BRA RESOLUTION 2011 -07 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2012 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1, The HRA adopts and recommends to the City Council for approval the 2012 Parkview Villa North budget of $602,050.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 25th DAY OF October, 2011. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair Page 7 11. Approval of Parkview Villa South 2012 Budget - Resolution 2011 -08 Parkview Villa South (PVVS) is a 45 -unit apartment building, located at 965 40 "' Avenue Northeast. PVVS serves low- income seniors age 55 and older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by CommonBond Housing. Laura Frost and Lisa Wilcox Erhart briefly went through the figures for this building. Expenditures The proposed 2012 budget for PVVS is $279,101. Of this amount, $35,000 is allocated for capital projects. There is an overall budget increase of 9 %. This increase is reflected in part by a 5% increase in elevator contract and overall materials costs. Administration expenses increased by 5% due to salary, contract and other administrative costs. Also included in this increase is $1,250 for replacement of the flooring as needed and parking lot patching and seal coating, $1,000 for inside furniture and other necessary line item increases. Revenues Proposed gross revenues are $ 319,915 and include rents of $309,286 other miscellaneous income of $10,629. Staff recommends adopting Resolution 2011 -08 the 2012 PVVS Budget. Questions from members: There were no further questions on this portion. The increase in the refuse was previously discussed and staff will check on those figures and make any necessary adjustments before this is taken to the City Council for approval. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -08, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2011 -08 a Resolution of the Ilousing and Redevelopment Authority in and for the City of Columbia heights adopting the 2011 PVVS Budget of $279,101 and recommending this budget to the City Council for approval. All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2011 -08 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: Page 8 WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45 -unit rental apartment building, for the purpose of providing housing for low- income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2012 Parkview Villa South budget of $279,101.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 25th DAY OF October, 2011. Attest by: Walter R. Fehst, Executive Director Tammera Dielrm, Chair 12. Smoking Location - Discussion Item CommonBond staff has researched the cost of constructing a shelter for smokers that would be re- located away from the building in an attempt to alleviate secondhand smoke from entering the building. The shelter would meet the MN Clean Indoor Air Act and would be placed further away from the building near the picnic table northeast of the entrance. Laura reviewed the costs with the members. She said the cost of the shelter alone is about $5,600 and estimates the concrete slab would be $2,000, plus some labor costs which would bring the total cost to approximately $10,000. It was noted that grant money cannot be used to provide this shelter. Nawrocki asked if staff had checked with MTC to see if they had a used one they would be willing to donate since they have beemeplacing shelters throughout the area. Laura said she would contact them and find out. Sclunitt asked if the shelter would be handicap accessible. Laura said there would be concrete from the door of the building to the shelter itself, so it would be considered accessible. Sidewalks would need to remain shoveled during the winter months. Another option considered was to let residents smoke by the door in winter months since the windows are shut for the winter and to move the "designated smoking area" away from the building April - November. Ken Block, unit #315, asked if it had to be lit, and Laura said it would not be. Lyn Miner, unit #202, said the smoke will enter units even if the shelter is moved if the wind blows the right way. She said the ac units tend to suck the smoke in. She said the other factor that bothers people is the noise that is created by everyone congregating in one spot. Rita Nelson agreed. Diehnr asked how many smokers there are at Parkview. The residents thought there were about 15. Page 9 Adam Aliou wondered if the smoking area could be kept where it is and install some type of ventilation system that would blow the smoke in another direction. Diehm said that would be hard to do since it is outside. He wondered if an awning would help it from going up and into the residents' units. Diehm said other facilities are facing this same problem. She wanted staff to contact other facilities and see what they were doing to handle this issue. She felt that $10,000 was more than the City could justify for 15 smokers. After some discussion, the Board directed management staff to see if MTC would be willing to donate a shelter. 13. Ductwork Contract Over the past few years the duct runs on the roof of Parkview Villa North and South have been deteriorating. Repair work has been done by patching areas that have needed it and that no longer is working; recently roof leaking occurred in a unit. Staff recommends tearing off the current insulation and replace with new insulation. Based on the bids, staff recommends Zephyr Services, Inc. in the amount of $23,250.00 and would use Parkview Villa North reserve funds.. Zephyr will remove and replace exterior duct insulation. The new insulation will consist of R -8 extruded polystyrene wrapped with Venture Clad, an insulation tape. Laura Sheak told members that Walker Roofing was low bidder, but they did not bid the use of Venture Clad and also would not provide any references. Nawrocki asked what the specs called for. Laura said formal specs were not prepared. She contacted four companies and asked them how they thought the duct could be fixed. Three of the companies recommended the Venture Clad application. When she contacted Walker and asked him what his bid would be to use that product, they weren't familiar with the product at all, and therefore, would not supply an alternative bid. Nawrocki stated he believed that formal specs should have been prepared so everyone was bidding on the same thing since the cost would exceed $15,000. Laura said that all the companies (except Walker) did bid on the same product even though it was done without the formal specs. She also stated she had consulted with ComnonBond's Construction Manager during this process. Diehrn stated that she didn't think formal specs were necessary and that since the roof /ductwork is leaking, time is of the essence. Since the information was brought to the Board for approval before proceeding, she was satisfied with how it was handled. Sclunitt agreed and applauded management staff for seeking out bids and researching information on the Venture Clad product. Motion by Schmitt seconded by Peterson, to approve the bid from Zephyr far replacement of insulation on the ducts of Parkview Villa North in the amount of $23,250. 00 using Parkview Villa Reserve,funds. Roll Call: Nawrocki -nay Schmitt, Peterson, Dielim -aye MOTION PASSED. Page 10 14. 2" d Floor Modernization Laura Frost explained that at the April 20, 2004 Regular HRA Meeting, the Board reviewed and approved the plans and specs to begin an eight -phase project to modernize all PV VN units, current phase of the project is the 2" d floor. The remodeling would include new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets et al. —plus new carpeting in the hallways, and the tub room and laundry room (alternates 1 and 2). The project was advertised in the Focus, the Builder's Exchange of Minneapolis and St. Paul, McGraw -Hill Construction Data, Reed Construction Data and the National Association of Minority Contractors' Plan Room, which resulted in 4 bids. Funding will come in part from the FY 2010 HUD Capital Fund Program and the FY 2011 HUD Capital Fund Program. Award and signature of the contract would mean that all of the FY 2010 CFP Funds would be obligated, and expended within the required time period. Once the contract is approved, a Notice to Proceed letter will be written authorizing the work to begin. The 3 lowest bids are summarized in the next paragraph and the bid tab is attached for review. Below are the bids for the 2nd floor rehab general contractor proposals /bids. The bids closed on October 7, 2011 at 2:OOpm in the afternoon. The general contractor that staff recommends is the same contractor that has completed the previous floors in the building modernization. Staff and WAI (architectural fit-in) have reviewed all bids for accuracy and completeness of incorporating all aspects of the proposed modernization project. Staff recommends that Project One Construction be awarded the 2nd floor modernization project / contract. Project One Coast: Is the lowest bid in the amount of $88,500 for the 2nd floor modernization of all 11 units and includes the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. Frerichs Const: was the second lowest bid in the amount of $98,490.00 for the 2nd floor modernization of all 1 I units and includes the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. McFarland Coast was the third lowest bid in the amount of $114,180.00 for the 2nd floor modernization of all I 1 units, to include the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. Staff recommends awarding the contract for Phase 7 of the PVVN Apartment Modernization Project to Project One Construction. Questions from members: Schmitt questioned what would be included in this renovation work. Lisa Wilcox Erhart reviewed the scope of the project with the members. Motion by Peterson, seconded by Schmitt, to approve the bids and award the contract for Phase 7 (2i floor) of Parkview Villa North Apartment Modernization Project to Project One Construction for an amount not to exceed $88,500; and furthermore, to authorize the Chair and Executive Director to enter into an agreementfor the same. All ayes. MOTIONPASSED. PUBLIC HEARINGS 15. Approval of 2012 PHA Plan- Resolution 2011 -09 Lisa Wilcox Erhart reminded members that The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year and a five -year plan every five years. Staff has completed the draft copy of the 2012 Columbia Heights Agency Plan. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Conum mity Development Department and the Columbia Height's Public Library. Staff attended a Parkview Villa Resident Advisory Board October meeting to review the plan. To date no public comments have been received. Page 11 I -IUD requires a variety of components and documents to be incorporated into the annual plan. They include a PIIA plan update showing annual and 5 -year plan capital needs updates, progress update, statements of needs and resources, and numerous I -IUD certifications. After the Public Hearing on October 25, 2011 the I-IRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated electronically and transmitted to HUD. She told members that the potential sale of the building is referenced in the report, and reviewed the various documents with them. Staff recommends the HRA approve the 2012 PHA plan as presented. Diehm asked Lisa Wilcox Erhart if the report included all necessary documents to make us compliant with all the Fair Housing Rules and ADA Requirements. Lisa said all necessary documents would be filed and CommonBond follows those policies. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -09, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to Adopt Resolution 2011 -09, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2012 Public Housing Agency Certifications of Compliance with the 2012 PHA plan and related regulations, and authorizing it's submission to HUD. All ayes. MOTION PASSED. HRA RESOLUTION 2011 -09 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT WRA) CONFIRMING APPROVAL OF THE 2012 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2012 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED THIS 25 DAY OF OCTOBER, 2011. MOTION BY: Peterson SECONDED BY: Schmitt ROLL CALL: All ayes HOUSING & REDEVELOPMENT AUTHORITY Chair- Tammera Diehm Executive Director - Walter Fehst Page 12 OTHER BUSINESS Memo Update on Status of Aeon Purchase - Cartney reviewed a written memo that was distributed to members to update them on the progress being made for the potential sale of Parkview to Aeon. She explained to those in attendance that Aeon and the HRA will have to go to HUD's Special Application Center to process a special application to dissolve the HUD status of Parkview. This process takes about 18 months, so it will be at least that long before we know if the sale will go through or not. She also told members that Aeon is looking into having Parkview Villa North be a project based Section 8 (income based) building. The Metro HRA is supportive of that plan. If it obtains status as a project based Section 8 building, residents may qualify for Section 8 status which would set their rent at 30% of their income. The Section 8 voucher stays with the building however, so residents cannot take the voucher with them if they move. The south building would remain a market rate building. Nawrocki asked what the findings are for the tests that have been done thus far. Cartney said she hasn't seen a copy of the report, but isn't aware of any major issues. He then asked if a purchase price has been talked about yet? Cartney said that will depend on what financing terms they can get, and what programs they will qualify for. These things will determine the price they are willing to pay for the property. Peterson said they are doing their due diligence on the property so they can evaluate what it is worth to them. Diehm suggested that staff let Aeon know that an individual member of the Board wants to see some financial details of what they would consider the property to be worth. She suggested they provide some type of executive summary based on the information they have thus far. Update on the Star Bar- Fehst told residents that the City Council suspended the Liquor License for the Star Bar for a period of 7 days based on their status of Tax Delinquency with the State of MN. He went on to explain that once Mr. Moreland comes into compliance he would be allowed to re -open. He will remain closed until he becomes current with all fees owing. The next regular HRA meeting is scheduled for January 24, 2012 at Parkview Villa. The meeting adjourned at 8:25 pm. Respectfully Submitted, Shelley Hanson Recording Secretary COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of: January 24, 2012 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 4 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Election of Officers BY: Sheila Cartney By / DATE: January 13, 2012 BACKGROUND: The City of Columbia Heights Housing and Redevelopment Authority (HRA) Bylaws specify that the Authority shall annually select a Chair, Vice Chair and a Secretary/Treasurer from among its Commissioners. The current officers are as follows: Chair Vice Chair Secretary/Treasurer Tammera Diehm Bobby Williams Gary Peterson Article VII of the Housing and Redevelopment Authority's By -Laws state that four Commissioners constitute a quorum and in turn, election of officers can be held if so desired by the Board. RECOMMENDED MOTION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. nwv tiecnon HRA ACTION: HRA ELECTION PROCEDURES . We will now have the Election of Officers. • Nominations are now being taken for the office of Chair (After a nomination is made) 3 has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. If NONE — All those in favor say aye. Opposed nay. 6. The chair declares elected as Chair Nominations are now being taken for the office of Vice Chair (After a nomination is made) 7 has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. IF NONE- All those in favor say aye. Opposed nay. 6. The chair declares elected as Vice Chair Nominations are now being taken for the office of Secretary /Treasurer (After a nomination is made) 7 has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. IF NONE- All those in favor say aye. Opposed nay. 6. The Chair declares elected as Secretary /Treasurer HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF OCTOBER 25, 2011 Call to order — The meeting was called to order by Chair Diehm at 7:00 pm 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, and Tammera Diehm. Members Absent: Bobby Williams Staff Present: Executive Director -Walt Fehst, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff: Laura Sheak, Laura Frost, Jennifer Ells, and Lisa Wilcox - Erhart. 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from July 26, 2011. 5. Approve Financial Report and Payment of Bills for July, August, and September 2011 on Resolution 2011 -06. Questions from members: Nawrocki asked what the servicing fees are. Frost explained they are the fees paid to the City for staff time to oversee management of Parkview Villa. Motion by Schmitt, seconded by Peterson, to approve the minutes of,luly 26, 2017. All ayes. MOTION PASSED. Motion by Nawrocki, seconded by Peterson, to waive the reading of'Resolution 2011 -06, there being ample copies available. All ayes. MOTION PASSED. Motion by Nawrocki, seconded by Schmitt, to adopt Resolution 2011 -06, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of July, August, and September 2011. All Ayes. MOTION PASSED. HRA RESOLUTION 2011 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST, AND SEPTEMBER, 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST, AND SEPTEMBER, 2011. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and Page 2 WHEREAS, said Statute also requires the I-IRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August, and September 2011 and the list of bills for the months July, August, and September, 2011 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 25 °i day of October, 201 1. BUSINESS ITEMS 6. Report of the Management Company Laura Sheak asked if there were any questions on the newsletter items or on the monthly reports. Nawrocki stated that at the last meeting, there had been complaints of windows being left open in the hallways. I asked if any more complaints had been received or if the issue had been resolved. Laura said that she hasn't received any more complaints and that she has talked to the two parties involved. She also knows it is still happening and if it continues to happen she will have locks installed on the windows so they can't be opened. Laura said she spoke to the Fire Department about this and they are ok with this resolution. Nawrocki asked if she couldn't do something more to make the tenants understand they shouldn't be leaving the windows open, especially now that it's colder. Laura told him it is not technically a lease violation, so she can't give them a formal warning. Her only alternative, if it continues, is to install the locks. Resident Council Minutes Rita Nelson reviewed some of the activities the residents have been able to participate in recently. She said they play Bingo regularly, recently had a Pancake Breakfast, have Karoake sessions, had a Star Wars Party, and there will be a Halloween Party next week She also told members that someone from the University Extension Service is going to come out for a 6 week program on nutrition and healthy eating starting January 6 The members commended the Resident Council on providing so many activities and worthwhile programs for the residents of Parkview. Page 3 8. Citizen Forum Shirley Benitez, unit #421, is the Vice President of the Resident Council. She asked how residents can contact the HRA Board members if they have concerns, since they don't currently have a representative on the Board. Diehm encouraged residents to go to the Management Company staff if possible. They will, in turn, bring any concerns to City Staff or the HRA Board, if need be. If it is a matter that residents don't feel comfortable going to CommonBond staff with, then residents can contact Walt, Scott, or Sheila at City Hall, or any of the other Board members directly. She explained that most of the HRA Board members have other jobs during the day, but numbers where they can be reached are listed in the City Newsletter. Nawrocki said he has a separate phone line for City /HRA business and he encouraged residents to contact him. Adam Aliou, asked how the sale to Aeon is progressing. Diehm said that would be addressed later in the meeting. He is concerned that they will raise the rent if it is no longer a HUD building. 9. CommonBond Contract Extension- Resolution 2011 -10 Cartney explained that on January 31, 2012 the contract between the City of Columbia Heights IRA and CornmonBond will expire for the management of Parkview Villa. Based on the Annual Contributions Contract (ACC) a two -year contract is allowed, at this time staff is recommending a one year contract extension with CommonBond. The extension would keep the same terms as the previous contract, including immediate termination upon the sale, with the exception of the monthly fee. CommonBond is requesting an increase in the monthly fee (section 9.1). CommonBond has not received an increase in fees for five years and is requesting a 5% increase at this time. The current monthly fee to CommonBond is $18,650 which includes payroll related expenses and the monthly management fee. The increase of 5% would raise the monthly fee to $19,583, an overall increase of $933 a month or $11,196 a year. Staff recommends extending the Management Contract with CommonBond for one year with a 5% increase in the monthly fee. Questions from members: Nawrocki stated he thought a 5% increase was too large. He said the original figure agreed to five years ago by CommonBond, most likely factored in increases for the entire period, so he thought a 5% increase for one year was too much. Peterson said there is no way to know what the original fee included, but thought the increase was justified based on the performance of staff for the management of Parkview Villa. Page 4 Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -10 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to Adopt Resolution 2011 -10, A Resolution extending CommonBond's Housing Management Contract for one year for Management of Parkview Villa North and South, Ending on January 31, 2013 and an increase to the monthly management fee of 5 percent, increasing the base fee to $19,583.00. Motion by Nawrocki to amend the above motion to approve an increase of I %, not 5%. Motion dies from lack of a second. Roll Call on the original motion: Nawrocki -nay Schmitt, Peterson, and Diehm -aye. MOTION PASSED HRA RESOLUTION 2011 -10 Extension of CommonBond Housing Management Contract Until January 31, 2013 for Management of Parkview Villa North and South WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a provision for a five -year contract, and WHEREAS, the Department of Housing and Urban Development (HUD) denied the ability of the HRA to enter into a five -year contract based on a previously approved 1969 Annual Contributions Contract which limits all contracts to two years, and WHEREAS, in order to meet the spirit and intent of the originally approved five year contract both I -IUD and the HRA agreed to a management contract term of an initial two year period with three one - year extensions, and WHEREAS, this language is memorialized in Section 1.3 of the final and approved contract approved by the FIRA on April 22, 2008, and WHEREAS, the HRA is satisfied by the performance and competence of CommonBond and desire to extend the subject term, NOW THEREFORE BE IT RESOLVED, 1) The HRA approves a one -year management contract extension period, per Section 1.3 of the April 22, 2008 Management Agreement. Per this Agreement, the management term will end on January 31, 2013. 2) The HRA approves a one -time increase of 5 percent to the monthly management fee, increasing the base fee to $19,583.00 Page 5 3) All other provisions of the contract dated April 22, 2008 Management Agreement between CommonBond and the HRA remains in place. Passed this 25th day of October 2011. MOTION BY: Peterson SECONDED BY: Schmitt Chair- 'Tanunera Diehm Attest by: Shelley Hanson, Recording Secretary 10. Approval of Parliview Villa North 2012 Budget - Resolution 2011 -07 Laura Frost reviewed the figures for the 2012 Budget for Parkview Villa North (PVVN) with the members. Expenditures The proposed 2012 budget for PVVN is $602,050. The amount includes $92,200 for capital outlays. The budget increased 1 %. Administration costs increased by 5% due to salary, contract and other administration costs. Utility costs have been lowered to reflect the historic data. Operating and Maintenance expenses increased a total of 8% from 2011. However, included in this increase is a 5% increase in the elevator contract, cost for new window blinds for all 9 floors, $5,000 for concrete work and parking lot patching and seal coating, $1,000 for new inside benches and other necessary line item increases. Revenues Total proposed revenue is $638,461and includes rents of $341,664, Department of Housing and Ur an Development operating subsidy of $190,000, and Department of Housing and Urban Development Capital Funding Program funds of $92,200 and other miscellaneous income of $14,597. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. Staff recommends adopting Resolution 2011-07, the 2012 PVV North Budget. Questions from members: Schmitt questioned why there was such an increase for refuse in the South building. She wondered if the split between the two buildings was altered since the figures changed so drastically. Nawrocki stated the cost distribution of the refuse should be proportionate of the number of units per building. Therefore, the bill should be split 69% for the north building, and 31% for the south. However, the numbers don't reflect that. Management staff will check on those figures again. It was noted that utility costs went down significantly due to the new boiler, new windows and other energy efficient updates that have been done to the building. Page 6 There was a discussion regarding the Capital Improvement Grant money and the expenditures of those finds. Nawrocki wanted more detail on the amounts paid for Architectural and Engineering services, as well as what has been or will be paid to contractors for the renovations of I" and 2 ° ` 1 floor. He told CommonBoud staff that he wants those items explained further before this goes to the City Council for final approval. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -07, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt , to adopt Resolution 2011 -07, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2012 Parkview Villa North Budget of $602,050 and recommending this to the City Council for approval. All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2011 -07 RESOLUTION OF THE HOUSING OR REDEVELOPMENT VILLA AUTHORITY ADOPTING THE 2012 BU BE rr RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2012 Parkview Villa North budget of $602,050.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 25th DAY OF October, 2011. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair Page 7 11. Approval of Parkview Villa South 2012 Budget- Resolution 2011 -08 Parkview Villa South (PVVS) is a 45 -unit apartment building, located at 965 40 Avenue Northeast. PVVS serves low - income seniors age 55 and older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by CommonBond Housing. Laura Frost and Lisa Wilcox Erhart briefly went through the figures for this building. Expenditures The proposed 2012 budget for PVVS is $279,101. Of this amount, $35,000 is allocated for capital projects. There is an overall budget increase of 9 %. This increase is reflected in part by a 5% increase in elevator contract and overall materials costs. Administration expenses increased by 5% due to salary, contract and other administrative costs. Also included in this increase is $1,250 for replacement of the flooring as needed and parking lot patching and seal coating, $1,000 for inside furniture and other necessary line item increases. Revenues Proposed gross revenues are $ 319,915 and include rents of $309,286 other miscellaneous income of $10,629. Staff recommends adopting Resolution 2011 -08 the 2012 PVVS Budget. Questions from members: There were no further questions on this portion. The increase in the refuse was previously discussed and staff will check on those figures and make any necessary adjustments before this is taken to the City Council for approval. Motion by Peterson, seconded by Schmitt, to waive the reading of Resolution 2011 -08, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to adopt Resolution 2011 -08 a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2011 PVVS Budget of $279,101 and recommending this budget to the City Council for approval. All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2011 -08 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: Page 8 WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45 -unit rental apartment building, for the purpose of providing housing for low- income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council.for approval the 2012 Parkview Villa South budget of $279,101.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 25th DAY OF October, 2011. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair 12. Smoking Location - Discussion Item CommonBond staff has researched the cost of constructing a shelter for smokers that would be re- located away from the building in an attempt to alleviate secondhand smoke from entering the building. The shelter would meet the MN Clean Indoor Air Act and would be placed further away from the building near the picnic table northeast of the entrance. Laura reviewed the costs with the members. She said the cost of the shelter alone is about $5,600 and estimates the concrete slab would be $2,000, plus some labor costs which would bring the total cost to approximately $10,000. It was noted that grant money cannot be used to provide this shelter. Nawrocki asked if staff had checked with MTC to see if they had a used one they would be willing to donate since they have been replacing shelters throughout the area. Laura said she would contact them and find out. Schmitt asked if the shelter would be handicap accessible. Laura said there would be concrete from the door of the building to the shelter itself, so it would be considered accessible. Sidewalks would need to remain shoveled during the winter months. Another option considered was to let residents smoke by the door in winter months since the windows are shut for the winter and to move the "designated smoking area" away from the building April- November. Ken Block, unit #315, asked if it had to be lit, and Laura said it would not be. Lyn Miner, unit #202, said the smoke will enter units even if the shelter is moved if the wind blows the right way. She said the ac units tend to suck the smoke in. She said the other factor that bothers people is the noise that is created by everyone congregating in one spot. Rita Nelson agreed. Diehm asked how many smokers there are at Parkview. The residents thought there were about 15. Page 9 Adam Aliou wondered if the smoking area could be kept where it is and install some type of ventilation system that would blow the smoke in another direction. Dielun said that would be hard to do since it is outside. He wondered if an awning would help it from going up and into the residents' units. Diehm said other facilities are facing this same problem. She wanted staff to contact other facilities and see what they were doing to handle this issue. She felt that $10,000 was more than the City could justify for 15 smokers. After some discussion, the Board directed management staff to see if MTC would be willing to donate a shelter. 13. Ductwork Contract Over the past few years the duct runs on the roof of Parkview Villa North and South have been deteriorating. Repair work has been done by patching areas that have needed it and that no longer is working; recently roof leaking occurred in a unit. Staff recommends tearing off the current insulation and replace with new insulation. Based on the bids, staff recommends Zephyr Services, Inc. in the amount of $23,250.00 and would use Parkview Villa North reserve funds.. Zephyr will remove and replace exterior duct insulation. The new insulation will consist of R -8 extruded polystyrene wrapped with Venture Clad, an insulation tape. Laura Sheak told members that Walker Roofing was low bidder, but they did not bid the use of Venture Clad and also would not provide any references. Nawrocki asked what the specs called for. Laura said formal specs were not prepared. She contacted four companies and asked them how they thought the duct could be fixed. Three of the companies recommended the Venture Clad application. When she contacted Walker and asked him what his bid would be to use that product, they weren't familiar with the product at all, and therefore, would not supply an alternative bid. Nawrocki stated he believed that formal specs should have been prepared so everyone was bidding on the same thing since the cost would exceed $15,000. Laura said that all the companies (except Walker) did bid on the same product even though it was done without the formal specs. She also stated she had consulted with CommonBond's Construction Manager during this process. Diehm stated that she didn't think formal specs were necessary and that since the roof /ductwork is leaking, time is of the essence. Since the information was brought to the Board for approval before proceeding, she was satisfied with how it was handled. Schmitt agreed and applauded management staff for seeking out bids and researching information on the Venture Clad product. Motion by Schmitt, seconded by Peterson, to approve the bid from Zephyr for replacement of insulation on the ducts of Parkview Villa North in the amount of'$23, 250.00 using Parkview Villa Reserve funds. Roll Call: Nawrocki -nay Schmitt, Peterson, Diehm -aye MOTION PASSED. Page 10 14. 2" ` Floor Modernization Laura Frost explained that at the April 20, 2004 Regular IIRA Meeting, the Board reviewed and approved the plans and specs to begin an eight -phase project to modernize all PV VN units, current phase of the project is the 2"" floor. The remodeling would include new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets et al. — plus new carpeting in the hallways, and the tub room and laundry room (alternates I and 2). The project was advertised in the Focus, the Builder's Exchange of Minneapolis and St. Paul, McGraw -Full Construction Data, Reed Construction Data and the National Association of Minority Contractors' Plan Room, which resulted in 4 bids. Funding will come in part from the FY 2010 HUD Capital Fund Program and the FY 2011 I-IUD Capital Fund Program. Award and signature of the contract would mean that all of the FY 2010 CFP Funds would be obligated, and expended within the required time period. Once the contract is approved, a Notice to Proceed letter will be written authorizing the work to begin. The 3 lowest bids are summarized in the next paragraph and the bid tab is attached for review. Below are the bids for the 2nd floor rehab general contractor proposals /bids. The bids closed on October 7, 2011 at 2:00pm in the afternoon. The general contractor that staff recommends is the same contractor that has completed the previous floors in the building modernization. Staff and WAI (architectural firm) have reviewed all bids for accuracy and completeness of incorporating all aspects of the proposed modernization project. Staff recommends that Project One Construction be awarded the 2nd floor modernization project / contract. Project One Const: Is the lowest bid in the amount of $88,500 for the 2nd floor modernization of all 11 units and includes the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. Frerichs Const: was the second lowest bid in the amount of $98,490.00 for the 2nd floor modernization of all I 1 units and includes the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. McFarland Const was the third lowest bid in the amount of $114,180.00 for the 2nd floor modernization of all I 1 units, to include the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. Staff recommends awarding the contract for Phase 7 of the PVVN Apartment Modernization Project to Project One Construction. Questions from members: Schmitt questioned what would be included in this renovation work. Lisa Wilcox Erhart reviewed the scope of the project with the members. Motion by Peterson, seconded by Schmitt, to approve the bids and award the contract far Phase 7 (2 ... 'floor) of Parkview Villa North Apartment Modernization Project to Project One Construction for an amount not to exceed $88,500; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. MOTIONPASSED. PUBLIC HEARINGS 15. Approval of 2012 PHA Plan - Resolution 2011 -09 Lisa Wilcox Erhart reminded members that The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year and a five -year plan every five years. Staff has completed the draft copy of the 2012 Columbia Heights Agency Plan. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Community Development Department and the Columbia Height's Public Library. Staff attended a Parkview Villa Resident Advisory Board October meeting to review the plan. To date no public comments have been received. Page I I HUD requires a variety of components and documents to be incorporated into the annual plan. They include a PHA plan update showing annual and 5 -year plan capital needs updates, progress update, statements of needs and resources, and numerous HUD certifications. After the Public Hearing on October 25, 2011 the HRA Board can make any 'final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated electronically and transmitted to HUD. She told members that the potential sale of the building is referenced in the report, and reviewed the various documents with them. Staff recommends the HRA approve the 2012 PHA plan as presented. Diehm asked Lisa Wilcox Erhart if the report included all necessary documents to make us compliant with all the Fair Housing Rules and ADA Requirements. Lisa said all necessary documents would be filed and CommonBond follows those policies. Motion by Peterson, seconded by Schmitt, to naive the reading of Resolution 2011 -09, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to Adopt Resolution 2011 -09, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2012 Public Housing Agency Certifications of Compliance with the 2012 PHA plan and related regulations, and authorizing it's submission to HUD. All ayes. MOTION PASSED. HRA RESOLUTION 2011 -09 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2012 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2012 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED THIS 25"" DAY OF OCTOBER, 2011. MOTION BY: Peterson SECONDED BY: Schmitt ROLL CALL: All ayes HOUSING &REDEVELOPMENT AUTHORITY Chair- Tammera Diehm Executive Director - Walter Page 12 OTHER BUSINESS Memo Update on Status of Aeon Purchase - Cartney reviewed a written memo that was distributed to members to update them on the progress being made for the potential sale of Parkview to Aeon. She explained to those in attendance that Aeon and the HRA will have to go to HUD's Special Application Center to process a special application to dissolve the HUD status of Parkview. This process takes about 18 months, so it will be at least that long before we know if the sale will go through or not. She also told members that Aeon is looking into having Parkview Villa North be a project based Section 8 (income based) building. The Metro HRA is supportive of that plan. If it obtains status as a project based Section 8 building, residents may qualify for Section 8 status which would set their rent at 30% of their income. The Section 8 voucher stays with the building however, so residents cannot take the voucher with them if they move. The south building would remain a market rate building. Nawrocki asked what the findings are for the tests that have been done thus far. Cartney said she hasn't seen a copy of the report, but isn't aware of any major issues. He then asked if a purchase price has been talked about yet? Cartney said that will depend on what financing terms they can get, and what programs they will qualify for. These things will determine the price they are willing to pay for the property. Peterson said they are doing their due diligence on the property so they can evaluate what it is worth to them. Dielun suggested that staff let Aeon know that an individual member of the Board wants to see some financial details of what they would consider the property to be worth. She suggested they provide some type of executive summary based on the information they have thus far. Update on the Star Bar- Fehst told residents that the City Council suspended the Liquor License for the Star Bar for a period of 7 days based on their status of Tax Delinquency with the State of MN. He went on to explain that once Mr. Moreland comes into compliance he would be allowed to re -open. He will remain closed until he becomes current with all fees owing. The next regular HRA meeting is scheduled for January 24, 2012 at Parkview Villa. The meeting adjourned at 8:25 pm. Respectfully Submitted, Shelley Hanson Recording Secretary COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2012 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 6 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Laura Frost BY: — Resolution 2012 -01 DATE: January 18, 2012 BACKGROUND: A copy of the Financial Reports for the months of October, November and December 2011 are attached. RECOMMENDATION: Management staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2012 -01, there being ample copies available to the public. Motion: Move to approve Resolution 2012 -01, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of October, November, and December 2011. 201 HRA ACTION: HRA RESOLUTION 2012 -01 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER, NOVEMBER AND DECEMBER OF 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER, 2011. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of October, November and December of 2011 and the list of bills for the months October, November and December 2011 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 24 day of January 2012. MOTION BY: SECONDED BY: AYES: Chair Attest by: Shelley Hanson, Secretary CommonBond con -t m IjNI'r tBs M U Yei.ot5tabl Ilomev ,SLlouG Putur -<. 328 Kellogg Blvd \F' St. Paul MN 55102 651 -291 -1750 65t 291 -1003 FAX unvw.wmmonbond.org January 19, 2012 Scott Clark Columbia Heights I-IRA City of Columbia Heights 590 -401 Ave Northeast Columbia Heights MN 55421 RE: Columbia heights HRA Parkview Villa - Monthly Financials Reporting Date October 2011 Dear Mr. Clark, I enclose copies of the October 2011 financial reports for Parkview Villa North /South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview -PVV North Budget Comparison -PVV North Income Statement -PVV North Balance Sheet -PVV North General ledger Detail -PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview -PVV South Budget Comparison -PVV South Income Statement -PVV South Balance Sheet -PVV South General ledger -PVV South Aged payables -PVV South Check Register /Bank Reconciliation -PVV South Copies of all Invoices -PVV North and South Please feel free to contact me at 651- 310 -9278 if you should have any questions regarding this month's financial report. Sincerely, 4 A Laura 'rust Regional Manager CommonBond Housing Parkview Villa North Financial Statement Overview October 2011 Revenue: Occupancy for the month of October 2011 was 100% occupied; there were no vacant units as of 4/30/2011. Total Revenue was under budget amount (unfavorable); however, no Grant Income was recognized. Administrative Expenses: Administrative Costs forthe North are under budget (favorable). Other renting expenses were under budget (favorable) and reflect cost incurred for applicant screening. Office Salary line and Management Fee line are combined for a total of $12,902 ($8357 salary and $4545 for management fee). Office Supply expenses are under budget (favorable). Legal Expenses Project costs were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Operating and Maintenance Expenses: Operating and Maintenance Expenses are under budget (favorable). Garbage and Trash removal are over budget (unfavorable), however this reflects quarterly billing Security contract is over budget (unfavorable) and reflects the cost of annual fire alarm /sprinkler inspection Repairs Materials and Repairs Contracts are over budget (unfavorable) and reflect costs associated with sidewalk replacement and plumbing costs HVAC repairs Contract is under budget (favorable) Decorating Contracts is under budget (favorable) Furniture and Fixtures Appliances is over budget (unfavorable) and reflects costs associated with replacing a refrigerator. + In J O W O Y '3veC y � y Y ^ y dK988'.�e�BE m A w A W (O N j N N N N J W N 0 O W W O O V O W O O J W W N O J J W (T N N N V ( O W O N 88 N N JbG�O�( OJNW J J O J W W O 4 � O W O N OO +J OW 0 J O S O O O O V W O+ O 0 3 o O o O O O O O Q O ONO O A A o Co v J q p A 0 c. Z W+AN WW J J � —' O O O V mANW � r f Ohm $ 3 wo. ��'m ' 'a m 1A�I 3 d OZ-00 o oi m .. mrvmm O O O O t 0 < OON( O BOO l A y 4 N i O� F. ' ° m 2.3 ^ 0 0, C m m W< m 3 0 y$ N + In J O W O Y '3veC y � y Y ^ y dK988'.�e�BE m A w A W (O N j N N N N J W N 0 O W W O O V O W O O J W W N O J J W (T N N N V ( O W O N 88 N N JbG�O�( OJNW J J O J W W O 4 � O W O N .kDoD Z' Z '0 0 ZII N bob � OO +J OW O b 0 J O S O O O O V W O+ O O W d O O O o O O O O O Q O ONO O O ry J q p A A O _F gyp p W+AN WW J J J O O O O V mANW � W N N W W O+ y�N V (1�N A_N NW A q Q O P N 10 LN + N n W W OJ N � N A N N O�WPOONOWfnO O O O O O+ O O .......... O OON( O BOO N N O J N� O N G mW W O� N J y 4 N i O� .kDoD Z' Z '0 0 ZII N bob � OO +J OW v ° o ° o ° o 0000 v m O O O ry J q p A A O N � m O J J J J O O O O V mANW � W N N W W O+ N� W p�pN +N11�o NU OI pO �OO 00 b q O dJi W J �pp O P N1 .kDoD Z' Z '0 0 ZII N bob � ° NN v ° o ° o ° o 0000 v m O O O ry J q p A A O N � m O J J J J O O O O V ^ O W O O b q dJi W J �pp O P N1 O OOJ ^ ^IWO A N .kDoD Z' Z '0 0 ZII N bob � ° NN v N v m O O O ry OO J OOI L4 q N O O J O J O O O O O W O O O q dJi W �pp O P N1 A N OON( O BOO J J D i J N IO W NW NN N O O O N O O O O O N j O O O O O z o n W o o Er p0 u� d "zm m a 8 % �c�y e „a„ 0n y w A N (n i P W O N m W t W O O O W m O P P N W A O 4 W + b 0 V I U N O N W Y W O O O O O O O J O N N�� d 0 0� N P d y N p N �S N N W Ip A O A J N J O ( V J 0 (O V J O O O .. 0 0 0 i p bIVW> WOA+ �Nf f�l N p O W O W H O W H O W W O O W O Y O O O O O O O O O O O O O O O O O O O O Gj A m ( p W fll j j A �' WWN(OOJI1 OW+I�mN� jAmN W O p V AA q N O JV�,1� W WNO AO �N OI WW VI O W W NOnNONOI + V- O WW +�O� y N � � N + + O O O WW orn� O+ O J 0 0 0 Z J �O N N W N W p W f�JbOOl q N W b g N+ N W J A romiri ° o 5,"�muD'P ° m we�mmm amv W W b N A U m N A N 0� W J J O� 01 W b A N N V W J N O W mOONONObbV�ONdN�mI �O i p bIVW> WOA+ �Nf f�l N p O W O W H O W H O W W O O W O Y O O O O O O O O O O O O O O O O O O O O Gj A m ( p W fll j j A �' WWN(OOJI1 OW+I�mN� jAmN W O p V AA q N O JV�,1� W WNO AO �N OI WW VI O W W NOnNONOI + V- O WW +�O� y N � � N ° W +m�mW ° mm`s orn� arm m�' �a g �= romiri ° o 5,"�muD'P ° m we�mmm amv A O N- + +NON�O�WW (J JIOO O�W ZA y N W O O O O O O O O O p W O O O 00 0 0 O O 0 O O 0.� y 0 0 0 0 0 0 0 0 0 0 O O y O tDn o -I n E m y C U _� m 0 v o q o a rt v >� o x Q a } o 'y p D p A P j DDD DD= o�J. to v '_m j ?I Er = w B a o§ 8 p m b s d' $§ S n a �O a p A A A A A 2. �0 p 6'3 �Rm�R�° �'m 3 O_ A » ry ryy C V D �� ISM! 1 F a- U s D R N om = 'O J 0 Ll W W (v b O 0q ''.Olj NN 000000 II yy O I�i I N i O O IWDW W O 00 1 :0: 000 p 000000 O pp oo V p 00 01 00 000000 00 I JJ pp OJI N J J : m (p1� W N W 'd 0 V� ' q ii filOTOON 00 J +� m 00000 W W i �: r p bN I D W i f D DDD ro N WJ O�'! Ji l0 A� Jj N U O y � a a N � a � � � N O ° o ° o m 9' ° d - me E J O N vW 0 0 0 0 'n ZZIZ 'n 'nn U.0 0 O W 15 O 0 JI V a p n fJN W O�OpW m c II O w v W N O O O O O d o q N I b N g n N N J O b 1VpI S P pp �mn K 6 09DUA x.00.0 D" ( E 10 Dana W PO O O n �O O o a m 6' DD �O O a2�F. n v m O p N U O 0p L1 W O O d F, psm ON 000. z ZZ > C�Z �? ➢D D DDDD DDDD„ A i i i w i 1 I O � ! II O O A A ++ O �N p n fJN W O�OpW .a WW OC II O O N N O O O O O d o q N I b N g n N N J O b 1VpI p pp 0 I~ �N W 10 W PO O O n �O O o DD �O O O O O O O O m O p N U O 0p L1 W O O d F, psm ON 000. e ZZ > C�Z �? ➢D D DDDD DDDD„ O OIO O O = N ➢ 1 a II W q N I b N g n N N J O b 1VpI p pp 0 0� �N W W q N I b N g n N N J O b 1VpI p pp ZZ Z ZZZZ ;ZZZ,v DD D DDDD DDD D. 0o n000 000 o'.� �c r � 00 rco�coM vr�o , N m 0 M O ^ L W M cl M e m 0 M O ^ L W M cl 0 (O d' N O M t m 7 0 O Z V Q m 3 m L i m 00 M O N 000>O N m m M N O M 'L d N0 0 tD M S � W �m M AD M 76 N M E O E N O m Q O U U } O `o m " m 0 N N O O Ill O 4_ 2 N N N m m N N 2 V 1 rn m v 3 t o 3 r MIT 44) a v m o a v m a Z0N Z� �a n� c � n� N a m a A . a d a� n a NOUh ain 0 c o d d V M M Q N N Parkview Villa -North (165) Balance Sheet October 2011 Books = Accrual Oct -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 176,491.52 457.00 823,425.08 1,608.64 567.00 3,483.50 1,006,032.74 16,958.73 551.74 17,532.19 16,539.20 3,155.20 54,737.06 951,295.68 951,295.68 1,006,032.74 Parkview Villa -North (165) 109.93 0.42% 5,812.15 4,385.92 1.60% Income Statement 489.50 1.89% 2,577.50 0.00% 0.71% For The Period Ending October 2011 264.39 1.02% 4,595.99 4,545.00 1.26% Books = Accrual 178.71 0.69% 2,639.01 Protective Services 0.72% Total Supplies Month to Date 4.02 % Year to Date % Revenue 1.04% 3,378.11 0.93% 3430 -46330 33160 -46330 Federal Grant 348.15 - 0.00% 66,108.85 18.16% 36220 -46330 Gen. Government Rents 25,059.00 1,741.75 96.64% 286,225.00 78.62% 36225 -46330 Nondwelling Rents 310.00 Electric 1.20% 3,131.00 0.86% 36290 -46330 Other Miscellaneous Revenue 560.00 3820 -46330 2.16% 7,915.88 2.17% 39120 -46330 Recovery Damage City Property 0.00 2.59% 0.00% 665.25 0.18% Total Revenue 25,929.00 100.00% 364,045.98 100.00% Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 32.23% 83,570.00 22.96% Total Personal Services 8,357.00 32.23% 83,570.00 22.96% Supplies 2000 -46330 Office Supplies 109.93 0.42% 5,812.15 4,385.92 1.60% 2010 -46330 Minor Equipment 489.50 1.89% 2,577.50 0.00% 0.71% 2160 -96330 Maint. & Construct Materials 264.39 1.02% 4,595.99 4,545.00 1.26% 2171 -46330 General Supplies 178.71 0.69% 2,639.01 Protective Services 0.72% Total Supplies 1,042.53 4.02 15,624.65 3210 -46330 4.29°70 Other Services & Charges 3040 -46330 Legal Fees 0.00 0.00% 4,385.92 1.20% 3050 -46330 Expert and Professional Services 0.00 0.00% - 21,049.45 5.78% 3060 -46330 Management Services 4,545.00 17.53% 45,450.00 12.48% 3100 -46330 Protective Services 792.38 3.06% 6,482.48 1.78% 3210 -46330 Telephone & Telegraph 270.30 1.04% 3,378.11 0.93% 3430 -46330 Advertising Other 348.15 0.00% 517.30 0.14% 3600 -46330 Insurance & Bonds 1,741.75 6.72% 17,466.69 4.80% 3810 -46330 Electric 4,571.08 17.63% 41,540.07 11.41% 3820 -46330 Water 3,195.46 12.32% 9,437.83 2.59% 3830 -46330 Gas 590.27 2.28% 32,688.79 8.98% 3840 -46330 Refuse 2,298.87 8.87% 5,472.09 1.50% 3850 -46330 Sewer 1,711.40 6.60% 5,038.92 1.38% 4000 -46330 Repair & Maint. Services 4,528.79 17.47% 79,055.53 21.72% 4100 -46330 Rents & Leases 61.25 0.24% 498.42 0.14% 4300 -46330 Miscellaneous Charges 8.53 0.03% 218.48 0.06% 4315 -46330 PILOT 1,653.92 6.38% 17,10437 4.70% 4390 -46330 Taxes & Licenses 0.00 0.00% 1,403.38 0.39% 4500 -46330 Administrative Expenses 0.00 0.00% 705.31 0.19% 4850 -46330 Interest on Deposits 13.10 0.05% 126.65 0.03% Total Other Services & Charges 26,330.25 101.55 292,019.29 80.21% Capital Outlay 5120 -46330 Building & Improvements 1,044.38 0.00% 6,397.98 1.76% Total Capital Outlay 1,044.38 4.03% 6,397.98 1.76% Total Expense 36,774.16 141.83% 397,611.92 109.22% Excess (Deficit) Revenue over Expense - 10,845.16 - 41.83% - 33,565.94 -9.22% Parkview Villa -North (165) Cash Flow Statement Period = October 2011 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Month to Date 0.00 25,059.00 310.00 560.00 0.00 25,929.00 8,357.00 8,357.00 109.93 489.50 0.00 443.10 0.00 1,042.53 0.00 4,545.00 792.38 270.30 348.15 1,741.75 4,571.08 3,195.46 590.27 2,298.87 1,711.40 4,528.79 61.25 8.53 1,653.92 0.00 0.00 13.10 1,044.38 27,374.63 36,774.16 - 10,845.16 3,449.00 -6.00 1,741.75 3,656.08 0.00 713.10 1,653.92 - 1,123.00 Parkvlew Villa -North (165) Cash Flow Statement Period = October 2011 Book = Accrual Month to Dat Total Adjustments 10,084.85 Cash Flow (760.31) Cash End Cash Difference 10100 Cash Balance 177,251.83 176,491.52 (760.31) 10200 Petty Cash 457.00 457.00 - 10400 Investments 823,425.08 823,425.08 - Total Cash 1,001,133.91 1,000,373.60 (760.31) 11/17/201112:35 PM Page 1 of 2 Parkview Villa -North (165) General Ledger Period = Oct 2011 Book = Accrual Property Date Period .Person /Description Control Reference Debit Credit .Balance Remarks '.. 1000 - 46330 Accrued Salaries 75,213.00 = Beginning Balance = 165 10/31/2011 10/2011 :PostRecurring Monthly recut 3- 115981 RC 8,357.00 0.00 83,570.00 R/C CHIC PR Mgmt Fee Net Change = 8,357.00 83,570.00 = Ending Balance = 2000 -46330 Office Supplies 5 = Beginning Balance = 165 10/12/2011 10/2011 Laura Steak (pet1651s) P- 250148 pr101211 49.15 0.00 5,751.37 postage 165 10/24/2011 10/2011 Office Depot (offi880) P- 252011 58400463? 29.17 0.00 5,780.54 tape, paper etc. 165 10/26/2011 10/2011 COmmOnBOnd Housing (chc)P- 250641 55972 0.44 0.00 5,780.98 Postage Usage 10/11 165 10/28/2011 10/2011 Common8ond Housing (CtC)P- 251057 56026 31.17 0.00 5,812.15 Computer Support 9/20- 10/26/11 Net Change= 109.93 5,812.15 = Ending Balance = 2010 -46330 Minor Equipment 2 = Beginning Balance = 165 10/18/2011 10/2011 All Inc. (all) P- 251999 51270993. 489.50 0.00 2,577.50 frig - I - 106 Net Change = 489.50 2 = Ending Balance = 2160 -46330 Maint. & Construct Materials 4,331.60 = Beginning Balance = 165 9127/2011 10/2011 HD Supply Facilities Maintem P- 250152 9.11E +09 125.20 0.00 4,456.80 toilet tank lever soap holder et 165 10/5/2011 10/2011 HD Supply Facilities Maintem P- 250291 9.11E +09 71.92 0.00 4,52832 vacuum bags, multifolds, bulb 165 10/12/2011 10/2011 Laura Shock (pet1651s) P- 250148 pCI01211 67.27 0.00 4,595.99 tractor battery Net Change= 264.39 4,595.99 = Ending Balance = 2171 -46330 General Supplies 2,460.30 = Beginning Balance = 165 9/21/2011 10/2011 Home Depot Credit Servlces P-248094 1564160 14.92 0.00 2,475.22 Kt bugs 165 9/27/2011 10/2011 HD Supply Facilities Maintem P- 250152 9.11E +09 9.03 0.00 2,484.25 toilet tank lever soap holder at 165 10/5/2011 10/2011 HD Supply Facilities Maintain P-250291 9.11E +09 92.71 0.00 2,576.96 vacuum bags, multifolds, bulb 165 10/12/2011 10/2011 Laura Sheak (pet165l,) P-250148 pc1D1211 12.83 0.00 2,589.79 vac bags 165 10/18/2011 10/2011 HD Supply Facilities Maintem P- 252004 911147717 49.22 000 2,639.01 trash liners, towels Net Change= 178.71 2,639.01 = Ending Balance = 3040 -46330 Legal Fees 4,385.42 = Beginning Balance = Net Change =0.00 4,385.42 = Ending Balance = 3050 -46330 Expert & Professional Services 21,049.45 = Beginning Balance = Net Change=O.DD 21,049.45 = Ending Balance = 3060 -46330 Management Services 40,905.00 = Beginning Balance = 165 10/31/2011 10/2011 Common Bond Housing (chc)P- 251330 56110 12,902.00 0.00 53,807.00 Mgmnt Fee 10/11 165 10/31/2011 10/2011 :PostRecurring Monthly recur )- 115981 RC 0.00 8,357.00 45,450.00 R/C CHIC PR Mgmt Fee Net Change= 4,545.00 45,450.00 = Ending Balance = 3100 -46330 Protective Services 5,690.10 = Beginning Balance = 165 10/11/2011 10/2011 ADT Security Services Inc. It P- 250293 101111PVD 33.38 0.00 5,723.48 Bat due ong Inv 53151901 165 10/13/2011 1012011 Olsen Fire Inspection, Inc. (a P- 252017 21110026p 759.00 0.0D 6,482.48 Ann fire alarm /sprklr inspec 10/ Net Change = 792.38 6,482.48 = Ending Balance = 3210 -46330 Telephone & Telegraph 3,107.81 = Beginning Balance = 165 10/1/2011 1012011 Answertive LLC (answ) P- 246642 110904620 30.27 0.00 3,138.08 Answr we 10 /I1 165 10/2/2011 10/2011 Comcast(comc3474) P- 248919 87721050' 44.82 0.00 3,182.90 Internet svc 10/11 -11/10 165 10/712011 10/2011 Centuryt-ink(cen19115) P- 250295 763788397 38.78 0.00 3,221.68 phone svc 10/07 -11/06 165 10/11/2011 10/2011 MCI Comm Service (mcic371 P- 252007 6N956961/ 24.07 0.00 3,245.75 phone svc 9/20 -10/06 165 10/19/2011 10/2011 Office of Enterprise Technolu P- 252013 200800187 132.36 0.00 3,378.11 phone svc - per end 9/30/11 Net Change= 270.30 3 = Ending Balance = 3430 -46330 Advertising Other 169.15 = Beginning Balance = 165 9/29/2011 10/2011 Sun Newspaper(sunn) P- 248097 1340282 127.05 0.00 296.20 Ads 9122,29 165 10/2/2011 10/2011 Sun Newspaper(sunn) P- 250154 9.11E +08 127.05 0.00 423.25 Ads 9/29 165 10/20/2011 10/2011 Sun Newspaper(sunn) P- 252019 1344053 94.05 0.00 517.30 Ad 10/20 Net Change= 348.15 517.30 = Ending Balance = 3600 -46330 Insurance & Bonds 15,724.94 = Beginning Balance = 165 10/31/2011 10/2011 :PostRecurring Monthly recur 3- 115981 RC 1,741.75 0.00 17,466.69 C of Columbia Heights Ins Accr1 Net Change = 1,741.75 17,466.69 = Ending Balance = 3810 -46330 Electric 36,968.99 = Beginning Balance = 165 10/11/2011 10/2011 Xcel Energy (xcel) P- 249722 515044155 4,571.08 0.00 41,540.07 elec syc 9/04 -10/04 Page 1 of 2 11/17/201112:35 PM 45,131.16 8,357.00 Page 2 of 2 Parkvlew Villa -North (165) General Ledger Period = Oct 2011 Book = Accrual Property Date Period :Person /Description Control Reference Debit Credit Balance Remarks Net Change = 4,571.08 41,540.07 = Ending Balance = 3620 -46330 Water 6,242.37 = Beginning Balance = 165 10/10/2011 10/2011 City of Columbia Heights (col P -248659 31802450C 57.56 0.00 6,299.93 wtr /swr svc 6/20 -9/20 165 10/10/2011 10/2011 City of Columbia Heights (cal P- 248662 31802500C 3,113.40 0100 9,413.33 wtr /swr svc 6/20 -9/20 165 10/10/2011 10/2011 City of Columbia Heights (col P- 248663 318025500 24.50 0100 9,437.83 water svc 6/20 -9/20 Net Change= 3,195.46 9,437.83 = Ending Balance = 3830 -46330 Gas 32,096.52 = Beginning Balance = 165 10/6/2011 10/2011 CenterPoint Energy (cent) P- 248782 55199657/ 590.27 0.00 32,686.79 g 9/2-10/4 Net Change = 590.27 32,688.79 = Ending Balance = 3840 -46330 Refuse 3,173.22 = Beginning Balance = 165 10/10/2011 1012011 City of Columbia Heights (col P- 248657 318024500 2,298.87 0.00 5,472.09 Trsh svc 6/20 -9/20 Net Change = 2,298.87 5,472.09 = Ending Balance = 3850 -46330 Sewer 3,327.52 = Beginning Balance = 165 10/10/2011 10/2011 City of Columbia Heights (col P- 248659 318024500 147.32 0.00 3,474.84 vitr /swr svc 6/20 -9/20 165 10/10/2011 10/2011 City of Columbia Heights (col P- 248662 318025000 1,564.08 0.00 5,038.92 wtr /swr svc 6/20 -9/20 Net Change= 1,711.40 5,038.92 = Ending Balance = 4000 -46330 Repair& Maint. Services 74,526.74 = Beginning Balance = 165 9/30/2011 10/2011 BFB Painting, Inc. Nxtup) P- 252001 93011pvn 360.00 0.00 74,886.74 painting 407, 811 165 10/1/2011 10/2011 Eagle Elevator Corp.(eagll)P- 248099 110350 -le, 655.40 0.00 75,542.14 me maint 10/11 165 10/3/2011 10/2011 All Metro Lawn & Snow, LLC P- 250150 1699pvn 234.42 0.00 75,776.56 grnds maint 9/11 165 10/5/2011 10/2011 Family Concrete Services (fa P- 248093 112 -118pv 2,235.60 0.00 78,012.16 walk replacement 165 10/17/2011 10/2011 Gardner Plumbing, LLC (gard P- 252003 2345 1,043.37 0.00 79,055.53 plumbing svc 10/17, 10/25 Net Change= 4,528.79 79,055.53 = Ending Balance = 4100 -46330 Rents & Leases 437.17 = Beginning Balance = 165 9/30/2011 10/2011 Multihousing Credit Control ( P- 250149 11090418 60.00 0.00 497.17 ticketed cks 9/11 165 10/12/2011 10/2011 Laura Sheak (petl651s) P- 250148 pCI01211 1.25 0.00 498.42 police report - Net Change =61.25 498.42 = Ending Balance = 4300 -46330 Miscellaneous Charges 209.95 = Beginning Balance = 165 10/12/2011 10/2011 Laura Stock(pet1651s) P- 250148 pc101211 8.53 0.00 218.48 keys Net Change =8.53 218.48 = Ending Balance = 4315 -46330 PILOT 15,450.45 = Beginning Balance = 165 10/31/2011 1012011 :Postmourring Monthly recut 3- 115981 RC 1,653.92 0.00 17,104.37 Anoka Cty Property Tax Accrual Net Change = 1,653.92 17,104.37 = Entling Balance = 4390 -46330 Taxes & Licenses 1,403.38 = Beginning Balance = Net Change =0.00 1 = Ending Balance = 4500 -46330 Administrative Expenses 705.31 = Beginning Balance = Net Change =0.00 705.31 = Ending Balance = 4850 -46330 Interest on Deposits 113.55 = Beginning Balance = 165 10/31/2011 10/2011 Sec Dole interest accrual ' J- 121441 GJ1 13.10 0.00 126.65 Sec Bell interest accrual Net Change =13.10 126.65 = Ending Balance = 5120 -46330 Building & Improvements 5,353.60 = Beginning Balance = 165 10/17/2011 10/2011 WAI Continuum (wale) P- 251437 11000 1,044.38 0.00 6,397.98 architectural SVGS, interest Net Change= 1,044.38 6 = Ending Balance = 45,131.16 8,357.00 Page 2 of 2 5016456 Parkview Villa North Bank Reconciliation Report 10/31/2011 Balance Per Bank Statement as of 10/31/2011 02/09/2011 1199 court325 - Court Administration 02/09/2011 1200 court325 - Court Administration 09121/2011 1452 mjre - MJ Remodeling 10/2612011 1477 adts - ADT Security Services Inc. 10/26/2011 1478 allm2138 - All Metro Lawn & Snow, LLC 10/26/2011 1479 cent9115 - CenturyLink 10/26/2011 1480 home7 - HD Supply Facilities Maintenance 10126/2011 1482 petl651s - Laura Sheak Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 10/31/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 08117/2011 1421 t0006104 - Umer 11.66 10131/2011 08/1712011 1422 10006609 - Cross 264.05 10/3112011 09/2112011 1446 city4054 - City Wide Locksmithing, Inc. 15.75 10/31/2011 09/21/2011 1447 cust5044 - Custom Appliance Service LLC - 92.79 10/31/2011 09/21/2011 1448 .dire - Direct Home Appliance Services 95.22 10/31/2011 09/28/2011 1454 allm2138 -All Metro Lawn & Snow, LLC 234.42 10/31/2011 09/28/2011 1455 bfbp - BFB Painting, Inc. 310.00 10131/2011 09/28/2011 1456 cent9115 - CenturyLink 38.74 10/31/2011 09/28/2011 1457 home32 - Home Depot Credit Services 170.62 10/31/2011 09/28/2011 1458 home7- HD Supply Facilities Maintenance 146.17 10/31/2011 09/28/2011 1459 Ibpm - LISP Mechanical, Inc 298.75 10/31/2011 09/28/2011 1460 mull - Multihousing Credit Control 15.00 10/31/2011 09/28/2011 - - -1461 - sher4110- Shemin-Williams Co. 57.47 10/31/2011 09/2812011 1462 xcel - Xcel Energy 5,330.54 10/31/2011 10/05/2011 1463 adam - Adam's Pest Control, Inc. 48.97 10/31/2011 10/0512011 1464 answ - AnswerLive LLC 30.27 10/31/2011 10/05/2011 1465 chc- CommonBond Housing 12,902.88 10131/2011 $179,111.99 55.00 320.00 1,501.00 33.38 234.42 38.78 298.86 139.03 $2,620.47 11/11/11 $176,491.52 $176,491.52 $176.491.52 � 11 11/11/11 Parkview Villa North Bank Reconciliation Report 10/31/2011 5016456 10/05/2011 1466 mcic3718 - MCI Comm Service 23.94 10/31/2011 10/05/2011 1467 meh9149 - Metro Appliance Recycling, Inc. 93.84 10/31/2011 10/05/2011 1468 off i880 - Office Depot 101.06 10/31/2011 10/05/2011 1469 off i658 - Office of Enterprise Technology 131.96 10/31/2011 10/12/2011 1470 colu - City of Columbia Heights 7,205.73 10/31/2011 10/12/2011 1471 eagl1 - Eagle Elevator Corp. 655.40 10/31/2011 10/12/2011 1472 fami3334 - Family Concrete Services 2,235.60 10/31/2011 10/12/2011 1473 home32 - Home Depot Credit Services 14.92 10131/2011 10/1212011 1474 sunn - Sun Newspaper 127.05 10/31/2011 10/1912011 1475 cent - CenterPoinl Energy 590.27 10/31/2011 10/19/2011 1476 comc3474 - Comcast 44.82 10/31/2011 10/26/2011 1481 multi - Multihousing Credit Control 60.00 10/31/2011 1012612011 1483 sunn - Sun Newspaper 127.05 10/31/2011 10/26/2011 1484 xcel- Xcel Energy 4,571.08 10/31/2011 Total $36,046.02 Cleared Deposits Date Tran # Notes Amount Date Cleared 10/03/2011 337 rent deposits 18,620.00 10/31/2011 10/05/2011 338 704.00 10/31/2011 10/05/2011 338 rent deposits 6,154.00 10/31/2011 10/11/2011 339 165 #303 reapply 404.00 10/31/2011 10/11/2011 339 rent deposit 2,462.00 10/31/2011 10/14/2011 341 rent 605.00 10/31/2011 Total $28,949.00 11/11/11 Northeast B ank Member FDIC Date 10/31/11 Page 1 Primary Account Ending 77 Broadway St. N.E., Minneapolis, MN 55413 Enclosures 35 612- 379 -8811 • 24 hour telephone banking 651 - 628 -9807 Visit our website at www. norlheastbank- mn.com * * * * * * * * *'* * * ** *AUTO * * 3 - DIGIT 551 668 0.8140 AT 0.365 4 1 11 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/o COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- NORTHEAST BANK IS PLEASED TO ANNOUNCE ITS MOVE TO THE PULSE SELECT NETWORK, THE OPERATOR OF ONE OF THE LARGEST ATM /DEBIT NETWORKS AVAILABLE TO BANKS. THIS CHANGE WILL GIVE YOU ACCESS TO THOUSANDS of AIMS, AS WELL AS POINT -OF -SALE (POS) TERMINALS AT RETAIL LOCATIONS NATIONWIDE, SERVICE CHARGE FREE! MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Number Of Images Dates 10/01/11 thru 35 10/31/11 Account Number Ending MW statement 31 Previous Balance - 186,209.01 Days in the Statement Period 188,890 4 Deposits /credits 28,949.00 Average Ledger : 10/05 31 checks /Debits 36,046.02 Average collected 187,986 service charge .00 1455 310.00 interest Paid .00 38.74 10/04 Ending Balance 179,111.99 10/04 1458 * *' s kip * * * * * *rtrtkkkkkrtk * * **kkkkkkrtk irk** irk * *ki rkkrt *k * *kkrtkkrtkkrtkkkkkkrtrt *k **irk *kkrtkrt Deposits and credits * Indicates skip in check numbers Date Description Amount 18,620.00 10/03 DDA REGULAR DEPOSIT 10/05 DDA REGULAR DEPOSIT 6,858.00 10/11 DDA REGULAR DEPOSIT 2,866.00 10114 DDA REGULAR DEPOSIT 605.00 rtkkkrtkkir**i r* rt *ir * *ir *k *irrt ** *rt *4 ** *irrt *irir irk ir*ir*irir**iri : ir*t. *irir * *irrt it it * *�Yrtrt* *k * *ir * * *rt *ir checks in serial order Date check# Amount 10/04 1421 11.66 10/26 1422 264.05 10/03 1446* 15.75 10/07 1447 92.79 10/05 1448 95.22 10 /11 1454* 234.42 10/04 1455 310.00 10/04 1456 38.74 10/04 1457 170.62 10/04 1458 146.17 10/03 1459 298.75 * Indicates skip in check numbers Date check# Amount 10/03 1460 15.00 10/04 1461 57.47 10/03 1462 5,330.54 10/11 1463 48.97 10/13 1464 30.27 10/07 1465 12,902.88 10/20 1466 23.94 10/14 1467 93.84 10/13 1468 101.06 10/17 1469 131.96 10/14 1470 7,205.73 797956 - 574 L: L M 'f it Date 10/31/11 Page 2 Primary Account Ending Enclosures 35 NORTHEAST PUBLIC FUNDS ACCT Ending AW (Continued) checks in serial order Date check# Amount Date check# Amount 10/14 1471 655.40 10/26 1476 44.82 10/17 1472 2,235.60 10/31 1481* 60.00 10/17 1473 14.92 10/31 1483* 127.05 10/17 1474 127.05 10/31 1484 4,571.08 10/24 1475 590.27 184,793.20 * Indicates skip in check numbers 10/20 184,769.26 *• * *ir *rtrt *rt *rtrt * *rtrtir at rt it ir,Y irrtrtrtrtrt * *ir' sir **irrt*t.rtrt': * * * *ir irirrt*::'si:i.•�k kir *irrt * * **': *ir *ir ir',r *rti: 's's it Daily Balance section Date Balance Date Balance Date Balance 10 /01 186,209.01 10/11 194,784.03 10/24 184,178.99 10/03 199,168.97 10/13 194,652.70 10/26 183,870.12 10/04 198,434.31 10/14 187,302.73 10/31 179,111.99 10/05 205,197.09 10/17 184,793.20 10/07 192,201.42 10/20 184,769.26 * ** E N D O F S T A T E M E N T * i ` 797956 - 575 Payment Summary Bank= 165opr AND mm /yy= 10/2011- 10/2011 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date _ Month Amount - _.. Villa 165opr - Parkview Villa North - 1463 _..._ Adam's .. _.�.. .. ... adam - Adam's Pest Control, Inc. ., ,. 10/05/2011 10/2011 48.97 165opr - Parkview Villa North 1464 answ - AnswerUve LLC 10/05/2011 10/2011 30.27 1650pr - Parkvlew Villa North 1465 chc - CommonBond Housing 10/05/2011 10/2011 12,902.88 165opr - Parkview Villa North 1466 mcic3718 - MCI Comm Service 10/05/2011 10/2011 23.94 165opr - Parkview Villa North 1467 metr9149 - Metro Appliance Recycling, Inc. 10/05/2011 10 /2011 '93.84 165opr - Parkview Villa North 1468 offi880 - Office Depot 10/05/2011 10/2011 101.06 165opr - Parkview Villa North 1469 offi658 - Office of Enterprise Technology 10/05/2011 10/2011 131.96 165opr - Parkview Villa North 1470 colu - City of Columbia Ileights 10/12/2011 10/2011 7,205.73 165opr - Parkview Villa North 1471 eag11 - Eagle Elevator Corp. 10/12/2011 10/2011 655.40 165opr - Parkview Villa North 1472 fami3334 - Family Concrete Services 10/12/2011 10/2011 2,235.60 165opr - Parkview Villa North 1473 home32 - Home Depot Credit Services 10/1212011 10/2011 14.92 165opr - Parkview Villa North 1474 sunn - Sun Newspaper 10/12/2011 10/2011 127.05 165opr - Parkview Villa North 1475 cent - CenterPoint Energy 10/19/2011 10/2011 590.27 165opr - Parkview Villa North 1476 comc3474 - Comcast 10/19/2011 10/2011 44.82 165opr - Parkview Villa North 1477 accts - ADT Security Services Inc. 10/26/2011 10/2011 33.38 165opr - Parkview Villa North 1478 allm2138 - All Metro Lawn & Snow, LLC 10/26/2011 10/2011 234.42 165opr - Parkview Villa North 1479 cent9115 - CenturyLink 10/26/2011 10/2011 38.78 165opr - Parkview Villa North 1480 home7 - HD Supply Facilities Maintenance 10/26/2011 10/2011 298.86 165opr - Parkview Villa North 1481 multl - Multihousing Credit Control 10/26/2011 1012011 60.00 165opr - Parkview Villa North 1482 pet1651s - Laura Sheak 10/26/2011 10/2011 139.03 165opr - Parkview Villa North 1483 sunn - Sun Newspaper 10/26/2011 10/2011 127.05 165opr - Parkview Villa North 1484 xcel - Xcel Energy 10/26/2011 10/2011 4,571.08 29,709.31 Parkview Villa South Financial Statement Overview October 2011 Revenue: Occupancy for the month of October 2011 was 100% occupied Total Revenue was over budget amount (favorable). Administrative Expenses: Administrative Costs for the South are under budget (favorable). Other renting expenses were under budget (favorable) and reflect cost incurred for applicant screening. Office Salary line and Management Fee line are combined for a total of $5748 ($3,723 salary and $2,025 for management fee). Office Supply expenses are under budget (favorable). Legal Expenses Project costs were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable) Water /Sewer costs were over budget (unfavorable); however they reflect a quarterly billing Operating and Maintenance Expense (supplies) Operating and Maintenance Expenses are under budget (favorable). Janitor /cleaning Contract is over budget (unfavorable) and reflects billing for two months Supplies expenses are under budget (favorable). Security Contract is under budget (favorable) Repairs Contract is under budget (favorable). HVAC Repairs is under budget (favorable) Garbage and Trash removal are over budget (unfavorable), however this reflects quarterly billing. Decorating Contracts is over budget (unfavorable) and reflects cost of painting one unit Decorating Supplies is under budget (favorable) Furniture and Fixtures Appliances is under budget (favorable) OWb NO mO WI A N N O W N A Vi O O�OTO�WWOJWOO(TO W b WbN + nm W o W a W + 0 O N N W + N J m O H H v W N A W W 4 mJm 9mi� y N A N O 4 N a P N G +N AO o ° p NOm ° ° ODJOOOO W iO Jt N J VJ O N i OOAONOW U O W �OW00000.000W N W N oWONa� W O IJ V W O O 4N O N O a.W b W J o wmu eu b"oo ° o om ° o ooN o L o A N > NN T A J N O OOOO�ONO ... ........ WIJ O( ( O OJ 04) N p O W J N + O N + O J to D o ip O N N O O O W ° W O W W p O O O 4 V 000 a J Dmu i0 N O O O O O O N �O O N N N O N P O� J ° o o' O J O � J fl N W T O 0 O T V p Qf1I H 1 3 -I A A N v W n z ��m g A����O�vO�a N � OZdO A30A�p C D rt < -'b °c CCC W G�m?mm,� aOOH A? m C m <Q'3 F 9 t � �ONN J( +OOI IO I bPOON '.� W a �10 l I i m 04 OWb NO mO WI A N N O W N A Vi O O�OTO�WWOJWOO(TO W b WbN + nm W o W a W + 0 O N N W + N J m O H H v W N A W W 4 mJm 9mi� y N A N O 4 N a P N G +N AO o ° p NOm ° ° ODJOOOO W iO Jt N J VJ O N i OOAONOW U O W �OW00000.000W N W N oWONa� W O IJ V W O O 4N O N O a.W b W J o wmu eu b"oo ° o om ° o ooN o L o A N > NN T A J N O OOOO�ONO ... ........ WIJ O( ( O OJ 04) N p O W J N + O N + O J to D o ip O N N O O O W ° W O W W p O O O 4 V 000 a J Dmu i0 N O O O O O O N �O O N N N O N P O� J ° o o' O J O � J fl N W T O 0 O T V ( EG( {} Q! :#£ $ } \ { \7 \!�! )7 \/ f |!| ! � E_! E | }§ § �( | $ \ ( � }\ \ \ })ice ! ( \ {§ )!)) \)4)) )) \ \� \)� � o \ \\ ! 2:§!§!n§!00§E§!!§§§ \ }_ \ \§ , k E ;;; » :_\ \ q + ;; ; ® § ;; « ; ;! ! ()(( !! \ \ \�\ �[( | 2 E ( { m \ \!( ~ / 0 ; ( � )& ;;; » :_\ \ q + ;; ; §( )§\\ )\ \\ ,: A m, >: E§ m ;; « ; ;! ! §( )§\\ )\ \\ ,: A m, >: E§ m D N O y i O y y m o A c 'o m u F p o C � 8 ° o IS o o I oo P I P E 00 0 0 TN 1JD O OAmo - IOJ > 10 10 PLO t^ .a J W S.-n him D ' ry E 9 +IpbO a 2 'n n ZZ D nn'nn D Z D a 000 00 ° o S °o °o °o DI v ° o IS o o I oo P I P E 00 0 0 TN 1JD O OAmo - IOJ > 10 10 PLO t^ .a J W NN V ^ +IpbO a 2 'n n ZZ D nn'nn D Z D 0 000 00 ° o S °o °o °o OIO OI OIOIO o -i a v o .Z � o � v N O 0 �fp+ > 10 10 PLO t^ .a J W Co W N +IpbO Z DD Z D ➢D D Z D 0 000 00 ° o S °o °o °o Parkview Villa South (166) Balance Sheet October 2011 Books = Accrual Oct -11 Assets 10100 Cash Balance 115,641.16 10200 Petty Cash 93.00 10400 Investments 575,970.36 11300 Rent Receivable 0.00 11500 Accounts Receivable 3.00 15510 Prepaid Insurance 782.00 Total Assets 692,489.52 Liabilities 20200 Accounts Payable 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 6,753.83 9,545.49 9,866.70 539.67 26,705.69 665,783.83 665,783.83 692,489.52 Parkview Villa -South (166) 13.10 0.05% 2,514.66 0.95% Income Statement 0.00 0.00% 4,926.65 1.66 9 /b For The Period Ending October 2011 0.00 0.00% 1,579.21 0.59% Books = Accrual 22.11 0.08% 779.62 0.29% Total Supplies Month to Date 0.12 0 /0 % Year to Date Other Services & Charges Revenue 3040 -46340 Legal Fees 36220 -46340 Gen, Government Rents 27,112.00 0.00% 96.22% 256,203.81 96.30% 36225 -46340 Nondwelling Rents 465.00 0.00% 1.65% 4,929.00 1.85% 36290 -46340 Other Miscellaneous Revenue 354.00 7.19% 1.26% 4,669.70 1.76% 39120 -46340 Recovery Damage City 245.00 1.26% 0.87% 245.00 0.09% Total Revenue 28,176.00 0.43% 100.00 266,047.51 100.00 Expenses Personal Services 1000 -46340 Accrued Salaries 3,723.00 13.21% 37,230.00 13.99% Total Personal Services 3,723.00 13.21% 37,230.00 13.99% Supplies 2000 -46340 Office Supplies 13.10 0.05% 2,514.66 0.95% 2010 -46340 Minor Equipment 0.00 0.00% 4,926.65 1.66 9 /b 2160 -46340 Maint. & Construct Materials 0.00 0.00% 1,579.21 0.59% 2171 -46340 General Supplies 22.11 0.08% 779.62 0.29% Total Supplies 35.21 0.12 0 /0 9,300.14 3.50% Other Services & Charges 3040 -46340 Legal Fees 0.00 0.00% 0.00 0.00% 3050 -46340 Expert & Professional Services 0.00 0.00% 9,479.60 3.56% 3060 -46340 Management Services 2,025.00 7.19% 20,250.00 7.61% 3100 -46340 Protective Services 356.00 1.26% 5,975.04 2.25% 3210 -46340 Telephone & Telegraph 121.32 0.43% 1,516.80 0.57% 3430 -46340 Advertising Other 0.00 0.00% 348.38 0.13% 3600 -46340 Insurance & Bonds 1,741.75 6.18% 9,330.96 3.51% 3810 -46340 Electric 1,865.36 6.62% 15,956.03 6.00% 3820 -46340 Water 1,927.60 6.84% 4,238.52 1.59% 3830 -46340 Gas 240.84 0.85% 13,518.32 5.08% 3840 -46340 Refuse 1,032.83 3.67% 5,147.26 1.93% 3850 -46340 Sewer 783.78 2.78% 1,875.52 0.70% 4000 -46340 Repair & Maint. Services 2,513.38 8.92% 33,559.54 12.61% 4100 -46340 Rents & Leases 20.00 0.07% 282.50 0.11% 4300 -46340 Miscellaneous Charges 0.00 0.00% 126.72 0.05% 4315 -46340 PILOT 986.67 3.50% 10,120.61 3.80% 4390 -46340 Taxes & Licenses 100.00 0.35% 758.62 0.29% 4500 -46340 Administrative Expenses 0.00 0.00% 762.86 0.29% 4850 -46340 Interest on Deposits 7.54 0.03% 71.59 0.03 Total Other Services & Charges 13,722.07 48.70% 133,318.87 50.110/0 Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00% 0.00% 17,480.28 62.04% 179,849.01 67.60 10,695.72 37.96% 86,198.50 32.40% Parkview Villa South (166) 0.00 Cash Flow Statement 13.10 Period = October 2011 0.00 2160 Maint. & Construct Materials Month to Date Revenue 22.11 36220 Gen. Government Rents 27,112.00 36225 Nondwelling Rents 465.00 36290 Other Miscellaneous Revenue 354.00 39120 Recovery Damage City Property 245.00 Total Revenue 28,176.00 Personnel Services 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 0.00 2000 Office Supplies 13.10 2010 Minor Equipment 0.00 2160 Maint. & Construct Materials 0.00 2171 General Supplies 22.11 Total Supplies 35.21 Other Services & Charges 3050 Expert & Professional Services 0.00 3060 Management Services 2,025.00 3100 Protective Services 356.00 3210 Telephone & Telegraph 121.32 3430 Advertising Other 0.00 3600 Insurance & Bonds 1,741.75 3810 Electric 1,865.36 3820 Water 1,927.60 3830 Gas 240.84 3840 Refuse 1,032.83 3850 Sewer 783.78 4000 Repair & Maint. Services 2,513.38 4100 Rent & Leases 20.00 4300 Miscellaneous Charges 0.00 4315 PILOT 986.67 4390 Taxes & Licenses 100.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 7.54 Total Other Services & Charges 13,722.07 Total Expenses 17,480.28 Excess (Deficit) Revenue over Expenses 10,695.72 Adjustments 11300 Rent Receivable 422.67 11500 Accounts Receivable (3.00) 15510 Prepaid Insurance 1,741.75 20200 Accounts Payable (296.90) 20210 Accrued Other Expense 0.00 22000 Deposits 300.53 22200 Accrued PILOT 986.67 22210 Revenue Collected in Advance (1,760.67) Total Adjustments 1,391.05 Cash Flow 12,086.77 Parkview Villa South (166) Cash Flow Statement Period = October 2011 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 103,554.39 115,641.16 12,086.77 10200 Petty Cash 93.00 93.00 - 10400 Investments 575,970.36 575,970.36 - Total Cash 679,617.75 691,704.52 12,086.77 11/1]/201112:40 PM Page 1 of 2 Parkvlew Villa South (166) General Ledger Period = Oct 2011 Book = Accrual Property -0ata Period P rson /DescdpNOn Control Reference Debit Credit Balance Rema k 1000-46340 Accrued Salaries 33 50].00 = Beginning Balance = 166 10131 /2011 1012011 :POSl0.ecurtln9 Recording J- 115984 RC 3,223.00 0.00 37,230.00 R/C CHC PR Mgml Pee Net Change= 3,223.00 32,230.00 = Ending Balance = 2000 -46340 Office Supplies 2,501.56 = Beginning Balance = 166 10/24/2011 l0 /2011 Office oepot(Ofii P-252028 584004633001pvs 13.10 0.00 2,514.66 paper, tape etc. Net Change =13.10 2,514.66 = Ending Balance = 2010 -46340 Minor Equlpme0t 4,426.65 = Begi00hng 6alS = Nanchang, 0.00 4,426.65 = Ending Balance = 2160 -46340 Mainl.& Construct Materials 1,529.21 = Beginning Balance = NelChange= 0,00 1,529.21 = Ending Balance = 2121 -46340 General Supplies 252.51 = Beginning Balance = 166 10/18/2011 1012011 HD Supply Fatllilles Maintenance (ho, P252022 9111427123pvs 22.11 0.00 229.62 bash liners, lanais Net Cllange =2211 229.62 It Ending Balance = 3050 -46340 Expert& Professional Services 9,429.60 = Beginning Balance = Net Change =0.00 9,429.60 = Ending Balance = 3060 -46340 Management Services 18,225.00 is Beginning Balance = 166 10/31/2011 1012011 ConnnonBOnd Housing (chc) P 251331 56111 5,248.00 0.00 23,973.00 Mannish Fee 10 /11 166 10/31/2011 1012011 :POStRecurrin9 Recurring 3-115984 RC 0.00 3,223.00 20,250.00 VC CHIC PR M9nd Fee Net Change= 2,025.00 20,250.00 = Ending Balance = 3100 -46340 Protective Services 5,619.04 = Beginning Balance = 166 10/11/2011 1012011 ACT Security Services Inc. Asks) P- 250301 101111pvs 15.00 0.00 5,634.04 Has due -orl9 Inv #53151901 166 10/13/2011 1012011 Olsen Fire hespetllan, IF', (tills) P- 252031 21110026pes 341.00 0.00 5,925.04 Ann Oriesprsnkler lnspec 10 102 Net Cleinge= 356.00 5,925.04 is Ending Balance = 3210 -46340 Telephone & Telegraph 1,395.48 = Beginning Balance = 165 10/1/2011 10/2011 AnswerLive LLC pire,) P- 246643 110904620101pvs 13.40 0.00 1,408.96 Answr svc 10 /I1 166 10/2 /2011 10/2011 Comcast(mma3424) P- 248920 0222105050196181 20.13 0.00 1,429.09 Intcmetsvc 1011111/30 166 10%//2011 1012011 Centl,,Llnk(cent9115) P- 250305 2632883920/10111 12.43 0.00 1,446.52 been sec 10 /07 11 /06 166 10/11/2011 10/2011 MCI Comm Service(mcsc3218) P- 252024 6N956961/091 Is, 10.81 0.00 1,452.33 phone svc 9/20 -10/06 166 10/19/2011 10/2011 Office of[merprlse Technology (ofllb P- 252030 200BOD182/09I1, 59.42 0.00 1,516.89 phone svc - per end 9 /30/11 Net Clmnge= 121.32 1,516.80 is Ending Balance = 3430.46340 Advertising Other 348.38 = Beginning Balance = Net Change =0.00 348.38 = Ending Balance = 3600 -46340 Insurance & Bonds 2,589.21 = Beginning Balance = 166 10/31/2011 10/2011 :PostRecurrinO Recurring J-115984 RC 1,241.25 0.00 9,330.96 C Of Columbia Heights les Arch Net Chi nge=1,241.25 9,330.96 = Ending Balance = 3010 -46340 Weclrlc 14,090.62 = Beginning Balance = 166 10/11/2011 10/2011 Xcel Energy (xcel) P- 249223 5150441553/99111 1,865.36 0.00 15,956.03 then sve 9/04 -10/04 Net Change = 1,865.36 15,956.03 = Ending Balance = 3820 -46340 Water 2,310.92 = Beginning Balance = 166 10/10/2011 10/2011 City of Columbia Heights holu) P- 248662 31802600001/0911 355.62 0.00 2,666.54 water svc 6/20 -9/20 166 10/1012011 10/2011 City of Columbia Heights(colu) P- 248669 31002650001/0911 1,542.48 0.00 4,214.02 wlr/swr svc 6/20 -9/22 166 10/10/2011 10 /23711 City of Columbia Heights (colon P- 248621 3180220000110911 24.50 0.00 4,23B.52 water sec 6/20 -9120 Net Change = 1,922.60 4,238.52 = Ending Balance = Gas 13,222.48 in Beginning Balance = 3830 -46340 166 l017/2011 10/2011 CenterPOlnl Energy (cent) P- 249802 55221324/0911 240.84 0.00 13,518.32 gas svc 9106 -10/05 Net Change =240.84 13,518.32 = Ending Balance is 3840.46340 RopUS. 4,114.43 = Beginning Balance is 166 10/10/2011 10/2011 City of Columbia Heights(coW) P- 248658 31802450001/0911 1,032.83 0.00 5,142.26 trash svc 6/20 -9/20 Net Change = 1,032.83 5,147.26 = Ending Balance is 3850 -46340 Sewer 1,091.24 = Boglnning Balance = 166 10/10/2011 10/2011 City of Columbia Heights (colts) P-248669 310D265000110911 203.28 0.00 1,825,52 etr /ser svc 6/20 -9/22 Net Change =283.78 1,825.52 is Ending Balance = 4000.46340 Repair & Mains. Services 31,046.16 is Beginning Balance is 166 9/29/2811 10/2011 On Demand Professional Multi-Sery LIP - 248103 45 128.55 0.00 31,124.71 Cleaning 9/25 166 9/29/2011 1012011 On Demand Professional Multi-Sal LIP - 248104 44 128.55 0.00 31,303.26 Cleaning 9/18 166 10/1/2011 10/2011 Cagle Elevator Corp.(eagh) P- 248101 110350 Ipvs 294.46 0.00 31,592.22 me maim 10111 166 10/3/2011 10/2011 All Metro Lawn & Snow, LLC(allai P 250156 1699pvs 105.32 0.00 31,203.04 Binds main[ 9 /11 166 10/5/2011 10/2011 Family Concrete Services Ham13334) P- 248106 112- 118pvs 1,004.40 0.00 32,202.44 walk replacement 166 10/5/2011 10/2011 BID Finding, Inc.(MLp) P- 250158 1052011 595.00 0.00 33,302.44 painting #412 Page 1 of 2 11/17/201112: PM 21,203. 3,723.00 Page 2 of 2 Parkvlew Villo Sergi (166) General Ledger Period = 0(1 2011 Book = Ul,re.1 Oebit Credit B Inc R. narks Period P n /Des({PIIOn Control - - Reference :. 0.00 ]341099 Iean1910 /]0 Property ':Date 1012011 O D nJ P f IM IC S U P-2520J2 60 128.55 0.00 33,5S9.54 (leanleg 10 116 166 10/31/2011 On Deand Pmfesslonal Poll Sery m lI P- 252033 50 128.55 33,559.54 = Ending Balance = 166 10/31/2011 1012011 let Cbange= 2,513. 262.50 = BeglnnLr9 Galante = Ren[z & Leases 0.00 282.50 bckgrad Cks 9 /II 4100 -46340 Muldhonsin9 Credll Control(mul0q P 250159 11090419 20.00 282.50 = Ending Balance = 166 9/30/2011 10/2011 Net Change =20.00 126.72 = Beginning Bdlance = Miscellaneous Charges 126,72 = Ending Balance = 4300 -46340 Net Chn- 1-0.00 9,133.94 = Petitioning Balanca = PILOT 0.00 10,120.61 Anoka Cty Property Tax Accrual 4315 -46340 10/2011 :Pasl1(ololing Recurting 3.115984 RC 986.67 10,120.61 = Ending Balanca = 166 10/)1/2011 Net Change= 986. 658.62 = Beginning Balance = Mi,rallaneoos Licenses, Taxos & Permits 0.00 758.62 Ann elev Opel 439096340 Labor &Indeslry (ntndpl)P- 250299 ALROO U4o81 100.00 758.62 = Ending Balance = 166 9/2012011 10/2011 MN Dept of Net Chang-100.0 389.71 = Beginning Galance = Adminislrative Expenses 309.73 = Ending Balance = 4500 -46340 Net Change =0.00 64.05 = Beginning "lance = Interest on OePoslts 0 71.59 Se( DIP Intert accrual es 71.59 4850 -46340 Se( DIP Interest a[(Nal 3- 121444 G31 7.54 = Ending Barnere = 166 10/31/2.011 1012911 Net CM1an9e =7.5 21,203. 3,723.00 Page 2 of 2 5016464 Parkview Villa South Bank Reconciliation Report 10/31/2011 Balance Per Bank Statement as of 10/31/2011 $116,640.22 0211112009 389 mcic - MCI Comm Service 5.47 10/26/2011 1225 acts - ADT Security Services Inc. 15.00 10/26/2011 1226 allm2138 - All Metro Lawn & Snow, LLC 105.32 10/26/2011 1227 bfbp - BFB Painting, Inc. 595.00 10126/2011 1228 cent - CenterPoint Energy 240.84 10/26/2011 1229 cen19115 - CenturyLink 17.43 10/26/2011 1231 multi - Mullihousing Credit Control 20.00 Less: Outstanding Checks door2025 - Door Service Co $999.06 Reconciled Bank Balance 11/11/11 $115,641.16 Balance per GL as of 10/31/2011 $115,641.16 Reconciled Balance Per G/L $115,64116 Difference 0.00 Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 09/21/2011 1190 dire - Direct Home Appliance Services 42.78 10/31/2011 09121/2011 1195 onde - On Demand Professional Multi -Sery LLC 128.55 10/31/2011 09/28/2011 1198 allm2138 -All Metro Lawn & Snow, LLC 105.32 10/31/2011 09/28/2011 1199 bfbp - BFB Painting, Inc. 400.00 10/31/2011 09/28/2011 1200 cent9115 - CenturyLink 17.40 10/31/2011 09/28/2011 1201 door2025 - Door Service Co 407.00 10/31/2011 09/28/2011 1202 home? - HD Supply Facilities Maintenance 65.67 10131/2011 09/28/2011 1203 jerrl - Jerry's Floor Store 2,188.89 10/31/2011 09/28/2011 1204 Ibpm - LBP Mechanical, Inc 298.75 10131/2011 09/28/2011 1205 multi - Mullihousing Credit Control 50.00 10/31/2011 09/28/2011 1206 olse -Olsen Fire Inspection, Inc. 3,902.00 10/31/2011 09/2812011 1207 sher4110 - Sherwin- Williams Co. 152.60 10/31/2011 09/28/2011 1208 xcel- Xcel Energy 2,330.05 10/31/2011 10/05/2011 1209 adam - Adam's Pest Control, Inc. 22.00 10/3112011 10/05/2011 1210 all -All Inc. 484.50 10/31/2011 10/05/2011 1211 answ - AnswerUve LLC 13.48 10131/2011 10/05/2011 1212 chic - CommonBond Housing 5,748.00 10/31/2011 10/05/2011 1213 home32 - Home Depot Credit Services 66.35 10131/2011 5016464 Parkview Villa South Bank Reconciliation Report 10/31/2011 10/05/2011 1214 home? - HD Supply Facilities Maintenance 170.03 10/31/2011 10/05/2011 1215 mcic3718 - MCI Comm Service 10.75 10/31/2011 10/05/2011 1216 metr9149 - Metro Appliance Recycling, Inc. 42.16 10/31/2011 10/05/2011 1217 mndpl - MN Dept of Labor & Industry 100.00 10/31/2011 10/05/2011 1218 offi880 - Office Depot 45.41 10/3112011 10/05/2011 1219 offi658 - Office of Enterprise Technology 59.29 10/3112011 10/12/2011 1220 colu - City of Columbia Heights 3,744.21 10/31/2011 10/12/2011 1221 eagI1 - Eagle Elevator Corp. 294.46 10/31/2011 10/12/2011 1222 fami3334 - Family Concrete Services 1,004.40 10/31/2011 10/12/2011 1223 onde - On Demand Professional Multi -Sery LLC 257.10 10/31/2011 10/19/2011 1224 comc3474- Comcast 20.13 10/31/2011 10/26/2011 1230 mndpl - MN Dept of Labor & Industry 100.00 10/31/2011 10/26/2011 1232 xcel - Xcel Energy 1,865.36 10/31/2011 Total $24,136.64 Cleared Deposits Date Tran # Notes Amount Date Cleared 10/03/2011 263 200.00 10/31/2011 10/03/2011 263 operating 23,202.00 10/31/2011 10/0512011 265 rent deposits 2,331.00 10/31/2011 10/11/2011 266 rent deposits 1,257.00 10/3112011 10/19/2011 267 Operations 137.99 10/31/2011 11/11/11 Total $27,127.99 Northeast %WBan FDIC Date 10/31/11 Page 1 Primary Account Ending 35 77 Broadway St. N.E., Minneapolis, MN 55413 Enclosures 612- 379 -8811 - 24 hour telephone banking 651- 628 -9807 Visit our website at www. northeastbank- mn.GOm * ** ** * * * * * * ** *AUTO * % 3 - DIGIT -551 669 0.8140 AT 0.365 4 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- NORTHEAST BANK IS PLEASED TO ANNOUNCE ITS MOVE TO THE PULSE SELECT NETWORK, THE OPERATOR OF ONE OF THE LARGEST ATM /DEBIT NETWORKS AVAILABLE TO BANKS. THIS CHANGE WILL GIVE YOU ACCESS TO THOUSANDS OF ATMs, AS WELL AS POINT -OF - SALE (POS) TERMINALS AT RETAIL LOCATIONS NATIONWIDE, SERVICE CHARGE FREE! MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number Previous Balance 4 Deposits /credits 31 Checks /Debits Service charge Interest Paid Ending Balance Number of images 35 Ending statement Dates 10/01/11 thru 10/31/11 113,648.87 Days in the statement Period 121,169 27,127.99 Average Ledger 120,539 24,136.64 Average collected .00 .00 116,640.22 Deposits and credits Amount Amount Date Description Date 23,402.00 1003 DDA REGULAR DEPOSIT 2,331.00 10/05 DDA REGULAR DEPOSIT 1,257.00 10 /11 DDA REGULAR DEPOSIT 137.99 10/19 DDA REGULAR DEPOSIT 484.50 checks in serial order Check# Amount Date check# Amount Date 0 42.78 10/04 1207 152.60 2 330.05 10/04 1195* 128.55 10/03 10/11 1208 1209 22.00 10 /11 1198* 105.32 400.00 10/11 1210 484.50 10/04 1199 17.40 10/13 1211 13.48 10/05 10/03 1200 1201 407.00 10/07 1212 5,7 10/06 1202 65.67 2,188.89 10 /11 10/11 1213 1214 70.03 170.75 10/03 1203 1204 298.75 10/24 1215 10/03 10/03 1205 50.00 10/14 1216 42,16 100.00 10/06 1206 3,902.00 10/12 1217 * Indicates skip in check numbers 797957 - 577 Northeast FaBank Date 10/31/11 Page 2 Primary Account Ending Enclosures NORTHEAST PUBLIC FUNDS ACCT Ending 6464 (Continued) checks Date in serial order check# Amount Date check# Amount 257.10 10/13 1218 45.41 59.29 10/18 10/26 1223 1224 20.13 10/14 1220 3,744.21 10/31 1230* 1232rt 100.00 1,865.36 10/14 1221 294.46 10/31 10117 1222 1,004.40 rt indicates skip in check numbers �-'si <i:`'i;i:rtir i:i:'.<srti:Nir'<ir':�•ir': it ir'.:'.rir's it i;'.: it it �- *rt'w *rtrtir'; it irrt *k� *rt'; ir4rtir;; A'iri ir4 * #rtrtrt%; irrt rtir it irb rtir it Daily Date Balance Section Balance Date Balance Date 10/19 Balance 118,636.46 10 /01 113,648.87 131,776.18 10/11 10/12 124,058.98 123,958.98 10/24 118,625.71 10/03 10/04 131,095.03 10/13 123,900.09 10/26 10/31 118,605.58 116,640.22 10 /05 133,365.85 10/14 119,819.26 10/07 123,650.18 10/18 118, E N D O F S T A T E M E N T rt rt° 797957 - 578 Payment Summary Bank= 166opr AND mm /yy= 10/2011- 10/2011 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount - .. . .. . z.... Sent _, 166opr - Parkvlew Vtlla South e. -12T09 ...,� 1209 _.....,..'s Inc. _ adam Adam's Pest Control, nc. .. .......... 10/05/2011 ..... 10/2011 1 .., ,.....,�.... 22.00 166opr - Parkview Villa South 1210 all - All Inc. 10/05/2011 10/2011 484.50 166opr - Parkview Villa South 1211 answ - AnswerUve LLC 10/05/2011 10/2011 13.48 166opr - Parkview Villa South 1212 chc - CommonBond Housing 10/05/2011 10/2011 5,748.00 166opr - Parkview Villa South 1213 home32 - Home Depot Credit Services 10/05/2011 10/2011 66.35 166opr - Parkview Villa South 1214 home7 - FID Supply Facilities Maintenance 10/05/2011 10/2011 170.03 166opr - Parkview Villa South 1215 mcic3718 - MCI Comm Service 10/05/2011 10/2011 10.75 166opr - Parkview Villa South 1216 meh9149 - Metro Appliance Recycling, Inc. 10/05/2011 10/2011 42.16 166opr - Parkview Villa South 1217 mndpl - AN Dept of Labor & Industry 10/05/2011 10/2011 100.00 166opr - Parkview Villa South 1218 offi880 - Office Depot 10/05/2011 10/2011 45.41 166opr - Parkview Villa South 1219 offi658 - Office of Enterprise Technology 10/05/2011 10/2011 59.29 166opr - Parkview Villa South 1220 colu - City of Columbia Heights 10/12/2011 10/2011 3,744.21 166opr - Parkview Villa South 1221 eagll - Eagle Elevator Corp. 10/12/2011 10/2011 294.46 166opr - Parkview Villa South 1222 fami3334 - Family Concrete Services 10/12/2011 10/2011 1,004.40 166opr - Parkview Villa South 1223 once - On Demand Professional Multi -Sery LLC 10/12/2011 10/2011 257.10 166opr - Parkview Villa South 1224 comc3474 - Comcast 10/19/2011 10/2011 20.13 166opr - Parkview Villa South 1225 acts - ADT Security Services Inc. 10/26/2011 10/2011 15.00 166opr - Parkview Villa South 1226 allm2138 - All Metro Lawn & Snow, LLC 10/26/2011 10/2011 105.32 166opr - Parkview Villa South 1227 bfbp - BFB Painting, Inc. 10/26/2011 10/2011 595.00 166opr- Parkview Villa South 1228 cent- CenterPoint Energy 10/26/2011 10/2011 240.84 166opr - Parkview Villa South 1229 cent9115 - Century Link 10/26/2011 10/2011 17.43 166opr - Parkview Villa South 1230 mndpl - MN Dept of Labor & Industry 10/26/2011 10/2011 100.00 166opr - Parkview Villa South 1231 multl - Muldhousing Credit Control 10/26/2011 10/2011 20.00 166opr- Parkview Villa South 1232 xcel- Xcel Energy .. ....__...._. ,.. 10/26/2011 1111._. ._ 10/2011 .._ 1111......:..... 1,865.36 _..,, - - -_ ._ .. 1111.:.. ..�..... ,,:. _..._.._.... ., _ ........,_.._ ..,....... _ 15,041.22 328 Kcllugg Blvd W St. P;ml NIN 55102 651 ?91 -1750 65t -29t -1003 FAX wwwxommonbond.org January 19, 2012 Scott Clark Columbia Heights I-IRA City of Columbia Heights 590 -40 Ave Northeast Columbia Heights NIN 55421 RE: Columbia heights HRA Parkview Villa - Monthly Financials Reporting Date November 2011 Dear Mr. Clark, I enclose copies of the November 2011 financial reports for Parkvicw Villa North /South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview -PVV North Budget Comparison -PW North Income Statement -PVV North Balance Sheet -PVV North General ledger Detail -PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview -PVV South Budget Comparison -PVV South Income Statement -PVV South Balance Sheet -PVV South General ledger -PVV South Aged payables -PVV South Check Register /Bank Reconciliation -PV South Copies of all Invoices -PVV North and South Please feel free to contact meat 651- 310 -9278 if you should have any questions regarding this month's financial report. Sincerely, Laura Frost Regional Manager CommonBond Housing 0: 9 ConimonBond. ,- COMN1 UNITt PS im 1 leais oLt „bl tl ni. ..5 �.mg rut ures. 328 Kcllugg Blvd W St. P;ml NIN 55102 651 ?91 -1750 65t -29t -1003 FAX wwwxommonbond.org January 19, 2012 Scott Clark Columbia Heights I-IRA City of Columbia Heights 590 -40 Ave Northeast Columbia Heights NIN 55421 RE: Columbia heights HRA Parkview Villa - Monthly Financials Reporting Date November 2011 Dear Mr. Clark, I enclose copies of the November 2011 financial reports for Parkvicw Villa North /South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview -PVV North Budget Comparison -PW North Income Statement -PVV North Balance Sheet -PVV North General ledger Detail -PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview -PVV South Budget Comparison -PVV South Income Statement -PVV South Balance Sheet -PVV South General ledger -PVV South Aged payables -PVV South Check Register /Bank Reconciliation -PV South Copies of all Invoices -PVV North and South Please feel free to contact meat 651- 310 -9278 if you should have any questions regarding this month's financial report. Sincerely, Laura Frost Regional Manager CommonBond Housing Parkview Villa North Financial Statement Overview November 2011 Revenue: Occupancy for the month of October 2011 was 99% occupied; there was one vacant unit Total Revenue was under budget amount (unfavorable); however, no Grant Income was recognized. Administrative Expenses: Administrative Costs for the North are under budget (favorable). Other renting expenses were over budget (unfavorable) and reflect cost incurred for applicant screening. Office Salary line and Management Fee line are combined for a total of $12,902 ($8357 salary and $4545 for management fee). Office Supply expenses are under budget (favorable). Legal Expenses Project costs were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Operating and Maintenance Expenses: Operating and Maintenance Expenses are under budget (favorable). Garbage and Trash removal are under budget (favorable), however this reflects quarterly billing Security contract is under budget (favorable) Repairs Materials and Repairs Contracts are under budget (favorable) HVAC repairs Contract is under budget (favorable) Decorating Supplies is over budget (unfavorable) and reflects cost of paint purchased Aug. through Nov., paid in November Furniture and Fixtures Appliances is under budget (favorable) p m ti0 0 r o m w o w T p H D A T m m m c m ' c ,:Em y�3-iD�a O�NOm D �; a m p 3 0�vOa> > pom m m � E jU G'gom g ='$ %mm�u� m -d- - z�r.2m _m c ? �m� 6 � ye 'p N N a <» N T E m m m n p m y ME � mm�!'p NtB m NO A m y m N W W w 0 0 ~ p IJ o 0 0 0 O N J N p N' V t N V o N N m P p p +1 O V O O'. 0 ➢ b .... J .... ..... 9 N N➢ N �!. N V �➢ 0 YWY( V N!ON J+ A ( U r of mNNO +Jm V; OPO N I Y + W OI +N C N N O O� N W N O r O W 0 b. N N O O J w J J O � V 4 J 0 O N. b a f0 A W N W d b O N i (O dN WNB04!ONJ 01 N N.b W( +N WV 101 Nfl!OOOJ bi W NNO JJ �( NO >O 1D Y00 OJO�ON WN O N NN � A O N O 0 O O % O O O O O N O N O O N' m V DAD O O N i0 9 b W+ ➢gipN� V N b 10W pb➢ O J J O o °rm�Wib 10 N N I � N J 4 O J N, N! J b� m N N N N O N Or ➢o �O N W I A O tJ +➢ N O N O J N O N O O A N ; ➢ I. N m O O N U O O O O � N 1O W_IO N NN ➢b W�+ + ' W b N N O 1 w- +m�blONwlOnW �� La fJ O'OI W NNgi A NOJ J +JO oW 41: Ol0 ( fJ (JNN $. W O O V O O 9 J W 0 O J -O J W W O 10 N W V V J O W N +N�WOWO 0JN A POP �I p +00 p N�d . OI (1 ➢O ➢N O AbOONN O d + ➢ + b O 4 + N e .� 00 r0 pp +b a�mpp➢ V. :io W z m m 0 V G T_AY V N NA 0 Nb N N N NNb V!lJO 0WNi0+ N �'. �?N o obN P T Ab N ppp AOO,N 0000 0000!0 p P. 00 p 5 � O O O O 0 0 0 .......... O O + N O. .... O � z y m�Q7 v ° �wa � m y 6'° 63v� �' � 63mo•o vrnxmpgw4S�Gl3xrvn� EW D � E a Q Wi'o�oan� Trno w - 4 5 - m ' p ° p da ry A n O -i O W f 1p v 0 V N W 8 p w ° o ° a vinoe000 +inmo u ma.°. 0 1 °NO OeO ° O ° On A O + oo- 1O . 0 0 0 0wmi 0 00 ISE + N 0 � N O p w W + A m p�o m, ° o, ° W� N N ° o - ion p pr O a V N N m J O W J J O W V J O O W O m O V N N E A O w ' 11U ..a 41 P + W O o O W � � 0 N W �• f�1p1 �0 ism O 0 J J O 0 J J O+ O W O >+ O W Y (fit b N P 0 J o141 W N O J O + + O O N+ N O A oo to O 4N S A >mom ° o ° o ° o 1W.ruo O U1 D D O O P W J O+ 10 O - + N O O V N A A A N _+ N + +W TI b0 N O J >NN0101wN OmII Al 1 N p ON VI OJ M . A Jm° -, Vi ( + NV01 +ONO0 y NNb J wN.� AOA N�IOWyJOf N W 41A -111 ,DA JJ yNN O N W> N Ippp11 N O (n 0 W A W N O d AIR m W b J N N J O m U N 4� m 0 O (WAN P OOP W A p AN n1D�O, +� bV N0 I & p P N+ Man O w b 0 pp 1 W 6 +Ui + AYi i0O JaO � 1 ONOO y ENE A O A wJ `l A O 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O d W O w 0 O O O O O O O O O O O O O O O O O O O O O �. V V P O N Y u N y Z c D Z D � N O (u +I W O O O O o O DDDD uN 0omm I DID DID DDDD K ol00000 n m 0 O o i mm (Dj v W O [ v mm d NN O O� N l0 W W a° N y 9 ] W r H 0 D o _ m 0 = o v o n o o T r- m D m v901 G D AARB 6 m o A n vz,�..£ f. i'3 ' �'' ° d L'i R R b ti j ra Cccc ccv 'r GF y G yxn N M i o d' _ o m ui y - Z to h Vim' u o tn of z 0 nBn.H AAAZ noW =I �o Po 3 J � - �? 2 2 2 m 1p - ±3D N A � y J ' JJ O N m N '�➢ � u ^IOWOON � a en WW N 1 N J O OO D I l 9 000000 00 O j IJ y O o o W W O 0 V P O N Y u N y Z c D Z D � N O (u +I W O O O O o O DDDD uN 0omm I DID DID DDDD K ol00000 n m 0 O o i mm (Dj v W O [ v mm d NN O O� N l0 W W a° N y 9 ] W 0 pm -I m W v n y y O C_ u+ -i F " a } 4 r o m � 0 p p ii 2� 4 ' O `° O > z . <_. In Dm = a D a a o 2 c c e 'Tm � P - o p c L i i! � I T 000 3 m m ry _ a. x .. 0 0 . m N p J J VJOOry 'N ' N NN Z;Z ZZ y ZZZ Z ZZZ D ➢D D C m m ' D ■ y Z n 3 v a n j � 1: y9y O 4 ' O `° O 00 60 00°06 L i i! � I G :ai b� m m m ry p J J VJOOry 'N ' N NN Z;Z ZZ Z ZZZ Z ZZZ D ➢D D DD D Dy D m � w io io �o io m ON V11Y00 ANOO 'Wj N j: NN Oj O Oo 000 0` O OO 00 0000 I .� 3 1 it J • 10 bO1N m m � � (J1 NV�i+ V� +�p0 AN OO N NN e n Z n n na'nn Z n'n'n'n Z Z Z G m E' j i p FIR °° n000 a n 10 (fl L 7 O U1 05 If L 0 Z B 3 m L � O d N = O B � M O E O N N E 7 � O B U } o o z 0 w �. U O y U ii m 0 c v n W Q d O (00 0 0 v N O I� 0 C ( O M 61 O . V r V - ( in i m h N V 0 � v } 0 ^ L W � Oj � Oi N M of B 2 N N B U B vl a U i m t 0 � v } 0 o V: v ni of N 2 N N B N B vl U 4 i m t 0 � v } 0 o V: v ni of N 2 N N B N B vl 10 s o 3 s o 0 D dW U _U W of U d O N O C @ N dL - N B U�1 as IL U) 0 r a- U) 0 0 0 o V: v ni of a O N N Parkview Villa -North (165) Balance Sheet November 2011 Books = Accrual Nov -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 178,284.82 457.00 823,425.08 2,953.64 659.00 1,741.75 1,007,521.29 14,961.31 551.74 17,457.22 18,193.12 3,406.20 54,569.59 952,951.70 952,951.70 1,007,521.29 Parkview Villa -North (165) 65.87 0.21% 5,878.02 1.49% 2010 -46330 Minor Equipment Income Statement 0.00% 2,577.50 0.65% 2160 -46330 Maint. & Construct Materials 530.56 For The Period Ending November 2011 5,126.55 1.30% 2171 -46330 General Supplies 825.59 2.65% Books = Accrual 0.88% Total Supplies 1,422.02 4.56% 17,046.67 4.31 Month to Date 0.00 % Year to Date 6,482.48 Revenue 1.64% 3210 -46330 Telephone & Telegraph 138.11 33160 -46330 Federal Grant 3,516.22 - 0100% 66,108.85 16.73% 36220 -46330 Gen. Government Rents 29,794.00 0.00% 95.46% 316,019.00 79.95% 36225 -46330 Nondwelling Rents 278.00 1,741.75 0.89% 3,409.00 0.86% 36290 -46330 Other Miscellaneous Revenue 1,137.50 3810 -46330 3.64% 9,053.38 2.29% 39120 -46330 Recovery Damage City Property 0.00 0.00 0 /0 665.25 0.17% Total Revenue 31,209.50 0.00% 100.00 395,255.48 100.00 Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 26.78% 91,927.00 23.26% Total Personal Services 8,357.00 26.78% 91,927.00 23.26% Supplies 2000 -46330 Office Supplies 65.87 0.21% 5,878.02 1.49% 2010 -46330 Minor Equipment 0.00 0.00% 2,577.50 0.65% 2160 -46330 Maint. & Construct Materials 530.56 1.70% 5,126.55 1.30% 2171 -46330 General Supplies 825.59 2.65% 3,464.60 0.88% Total Supplies 1,422.02 4.56% 17,046.67 4.31 Other Services & Charges 3040 -46330 Legal Fees 0.00 0.00% 4,385.42 1.11% 3050 -46330 Expert and Professional Services 0.00 0.00% 21,049.45 5.33% 3060 -46330 Management Services 4,545.00 14.56% 49,995.00 12,65% 3100 -46330 Protective Services 0.00 0.00% 6,482.48 1.64% 3210 -46330 Telephone & Telegraph 138.11 0.44% 3,516.22 0.89% 3430 -46330 Advertising Other 0.00 0.00% 517.30 0.13% 3600 -46330 Insurance & Bonds 1,741.75 5.58% 19,208.44 4.86% 3810 -46330 Electric 3,417.67 10.95% 44,957.74 11.37% 3820 -46330 Water 0.00 0.00% 9,437.83 2.39% 3830 -46330 Gas 2,401.64 7.70% 35,090.43 8.88% 3840 -46330 Refuse 213.73 0.68% 5,685.82 1.44% 3850 -46330 Sewer 0.00 0.00% 5,038.92 1.27% 4000 -46330 Repair & Maint. Services 5,289.65 16.95% 84,345.18 21.34% 4100 -46330 Rents & Leases 235.00 0.75% 733.42 0.19% 4300 -46330 Miscellaneous Charges 25.50 0.08% 243.98 0.06% 4315 -46330 PILOT 1,653.92 5.30% 18,758.29 4.75% 4390 -46330 Taxes & Licenses 100.00 0.00% 1,503.38 0.38% 4500 -46330 Administrative Expenses 0100 0.00% 705.31 0.18% 4850 -46330 Interest on Deposits 12.49 0.04% 139.14 0.04% Total Other Services & Charges 19,774.46 63,36 311,793.75 78.88% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense 0.00 0.00% 6,397.98 1.62% 0.00 0.00 6,397.98 1.62% 29,553.48 94.69% 427,165.40 108.07% Excess (Deficit) Revenue over Expense 1,656.02 5.31 - 31,909.92 -8.07% Parkview Villa -North (165) Cash Flow Statement Period = November 2011 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising, Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Month to Date 0.00 29,794.00 278.00 1,137.50 0.00 31,209.50 8,357.00 8,357.00 65.87 0.00 0.00 1,356.15 0.00 1,422.02 0.00 4,545.00 0.00 138.11 0.00 1,741.75 3,417.67 0.00 2,401.64 213.73 0.00 5,289.65 235.00 25.50 1,653.92 100.00 0.00 12.49 0.00 19,774.46 29,553.48 1,656.02 - 1,345.00 -92.00 1,741.75 - 1,997.42 0.00 -74.97 1,653.92 251.00 Parkview Villa -North (165) Cash Flow Statement Period = November 2011 Book = Accrual Month to Date Total Adjustments 137.28 Cash Flow 1,793.30 Cash End Cash Difference 10100 Cash Balance 176,491.52 178,284.82 1,793.30 10200 Petty Cash 457.00 457.00 - 10400 Investments 823,425.08 823,425.08 - Total Cash 1,000,373.60 1,002,166.90 1,793.30 12/15/20117:41 AM 3430 -46330 Advertising Other Net Change =0.00 3600 -46330 Insurance & Bonds 165 11/30/2011 11/2011 :PostRecurring Monthly recurring ent3- 122429 RC Net Change= 1,741.75 3810 -46330 Electric 517.30 = Beginning Balance = 517.30 = Ending Balance = 17,466.69 = Beginning Balance = 1,741.75 0.00 19,208.44 C of Columbia Heights Ins 1 19,208.44 = Ending Balance = 41,54D.07 = Beginning Balance = Page 1 of 2 Parkview Villa -North (165) General Ledger Period = Nov 2011 Book = Accrual Property '. Date Period Person /Descri ptlon - Control Reference Debit Credit Balance Remarks: 1000 -46330 Accrued Salaries 83,570.00 = Beginning Balance = 165 11/30/2011 11/2011 :PostRecurring Monthly recurring ant 3- 122429 RC 8,357.00 0.00 91,927.00 R/C CHC PR M9mt Fee Net Change = 8,357.00 91,927.00 = Ending Balance = 2000 -46330 Office Supplies 5,812.15 = Beginning Balance = 165 11/7/2011 11/2011 Office Depot (off1880) P- 254046 5.7955E +11 12.25 0.00 5,824.40 file folders 165 11/9/2011 11/2011 Office Depot (offl880) P- 254045 58604296001 43.99 0.00 5,868.39 deskpad, clock etc. 165 11/30/2011 11/2011 CommonBoad Housing (chc) P- 255389 880828 9.63 0.00 5,878.02 on time delivery 10/11 Net Change =65.87 5,878.02 = Ending Balance = 2010 -46330 Minor Equipment 2,577.50 = Beginning Balance = Net Change =0.00 2,577.50 = Ending Balance = 2160-46330 paint. & Construct Materials 4,595.99 = Beginning Balance = 165 10/28/2011 11/2011 Home Depot Credit Services (home3 P- 252844 4191874 43.10 0.00 4,639.09 window locks, vinyl tile etc. 165 11/1/2011 11/2011 Home Depot Credit Services (home3 P- 253375 145013pvn 16.30 0.00 4,657.39 window Iks 165 11/2/2011 11/2011 HD Supply Facilities Maintenance (he P- 253374 9111745982 244.02 0.00 4,901.41 v- belts, door knob etc. 165 11/10/2011 11/2011 FID Supply Facilities Maintenance (he P- 254040 9111904918 225.14 0.00 5,126.55 sink strainer, window lock e Net Change = 530.56 5,126.55 = Ending Balance = 2171 -46330 General Supplies 2,639.01 = Beginning Balance = 165 8/23/2011 11/2011 Sherwin - Williams Co,(sher4110) P- 252851 9858 -4 67.91 0.00 2,706.92 paint 165 10/25/2011 11/2011 HD Supply Facilities Maintenance (he P- 252930 91115982101 138.68 0.00 2,845.60 towels, soap etc. 165 10/28/2011 11/2011 Sherwin- Williams Co. (sher4110) P- 252937 2891 -2 275.10 0.00 3,120.70 paint 165 11/1/2011 11/2011 Ryco Supply Company (ryco) P- 252852 34945pvn 112.91 0.00 3,233.61 foam, alcohol 165 11/8/2011 11/2011 Sherwin- Williams Co. (sher4110) P- 252999 3279 -9 166.38 0.00 3,399.99 paint 165 11/16/2011 11/2011 Buckeye Cleaning Centers (buck8411 P- 254472 635452pvn 64.61 0.00 3,464.60 roll towel, dlsp etc. Net Change =825.59 3,464.60 = Ending Balance = 3040 -46330 Legal Fees 4,385.42 = Beginning Balance = Net Change =0.00 4,385.42 = Ending Balance = 3050 -46330 Expert & Professional Services 21,049.45 = Beginning Balance = Net Change =0.00 21,049.45 = Ending Balance = 3060-46330 Management Services 45,450.00 = Beginning Balance = 165 11/30/2011 11/2011 Common Bond Housing (chc) P- 255388 880148 12,902.00 0.00 58,352.00 mgmt fees 11/11 165 11/30/2011 11/2011 :PostRecurring Monthly recurring ent I- 122429 RC 0.00 8,357.00 49,995.00 R/C CHC PR Mgmt Fee Net Change= 4,545.00 49,995.00 = Ending Balance = 3100 -46330 Protective Services 6,482.48 = Beginning Balance = Net Change =0.00 6,482.48 = Ending Balance = 3210 -46330 Telephone & Telegraph 3,378.11 = Beginning Balance = 165 11/1/2011 11/2011 AnswerUve 1. LC (answ) P- 250565 11100462011 30.27 0.00 3,408.38 answ svc 11 /11 165 11/2/2011 11/2011 Comcast(comc3474) P- 252707 8772105050: 44.82 0.00 3,453.20 Internet svc 11 /11 -12/10 165 11/7/2011 11/2011 CenturyLink(cent9115) P- 254044 7637883978, 38.78 0.00 3,491.98 phone svc 11/07 -12/06 165 11/11/2011 11/2011 MCI Comm Service (mcic3718) P- 254041 76378839781 24.24 0.00 3,516.22 phone svc 10/11 -11/09 Net Change= 138.11 3,516.22 = Ending Balance = 3430 -46330 Advertising Other Net Change =0.00 3600 -46330 Insurance & Bonds 165 11/30/2011 11/2011 :PostRecurring Monthly recurring ent3- 122429 RC Net Change= 1,741.75 3810 -46330 Electric 517.30 = Beginning Balance = 517.30 = Ending Balance = 17,466.69 = Beginning Balance = 1,741.75 0.00 19,208.44 C of Columbia Heights Ins 1 19,208.44 = Ending Balance = 41,54D.07 = Beginning Balance = Page 1 of 2 12/15/20117:41 AM 3820 -46330 Water Net Change =0.00 3830 -46330 Gas 165 11/4/2011 11/2011 CenterPoint Energy (cent) P- 253236 55199657/IC 2,401.64 0100 Net Change = 2,401.64 3840 -46330 Parkvlew Villa -North (165) Refuse General Ledger 165 Period = Nov 2011 11/2011 Green Lights Recycling Inc (gree100• P- 254043 11- 6373pvn Book = Accrual 0.00 Property -.. Date +Period Person/ Description .Control Reference Debit Credit Balance Remarks 165 11/11 /2011 11/2011 Xcel Energy(xcel) P- 253563 5150441553, 3,417.67 0.00 44,957.74 elec Svc 10 /04 -11/02 Net Change = 3,417.67 44,957.74 = Ending Balance = 3820 -46330 Water Net Change =0.00 3830 -46330 Gas 165 11/4/2011 11/2011 CenterPoint Energy (cent) P- 253236 55199657/IC 2,401.64 0100 Net Change = 2,401.64 3840 -46330 Refuse 165 11/15/2011 11/2011 Green Lights Recycling Inc (gree100• P- 254043 11- 6373pvn 213.73 0.00 Net Change= 213.73 3850 -46330 Sewer Net Change =0.00 4000 -46330 Repair & Maint. Services 165 10/24/2011 11/2011 MN Dept of Labor & Industry (mndpl P- 254042 ABR0033732 30.00 0.00 165 10/31/2011 11/2011 LBP Mechanical, Inc (Ibpm) P- 252936 W16089 311.27 0.00 165 11/1/2011 11/2011 Adam's Pest Control, Inc. (adam) P- 254473 682951pvn 48.97 0.00 165 11/1/2011 11/2011 All Metro Lawn & Snow, LLC (allm2l: P- 252848 1736pvn 556.21 0.00 165 11/1/2011 11/2011 Eagle Elevator Corp.(eag11) P- 252927 110929 -lpvn 655.40 0.00 165 11/2/2011 11/2011 K.O. Cleaning and Restoration LLC (k P- 252934 1017 600.00 0.00 165 11/3/2011 11/2011 Ostvig Tree Inc,(osty) P- 252843 19062pvn 1,151.70 0.00 165 11/17/2011 11/2011 LBP Mechanical, Inc(Ibpm) P- 254471 W16221 347.50 0.00 165 11/18/2011 11/2011 K,O. Cleaning and Restoration LLC (k P- 254470 2018 300.00 0.00 165 11/22/2011 11/2011 Gardner Plumbing, LLC (gard1086) P- 254467 2366 180.00 0.00 165 11/22/2011 11/2011 Gardner Plumbing, LLC (gard1086) P- 254469 2365 1,108.60 0.00 Net Change = 5,289.65 4100 -46330 Rents & Leases 165 10/31/2011 11/2011 Multihousing Credit Control (multi) P- 252846 11100391 235.00 0.00 Net Change= 235.00 4300 -46330 Miscellaneous Charges 165 10/28/2011 11/2011 City Wide Locksmithing, Inc. (clty40! P- 252929 129864 25.50 0.00 Net Change =25.50 4315-46330 PILOT 165 11/30/2011 11/ 2011 :PostRecurring Monthly recurring ent3- 122429 RC 1,653.92 0.00 Net Change = 1,653.92 4390 -46330 Taxes & Licenses 165 10/24/2011 11/2011 AN Dept of Labor & Industry (mndpl P- 252842 ALR00145121 100.00 Net Change= 100.00 0.00 4500 -46330 Adminstrative Expenses Net Change =0.00 4850 -46330 Interest on Deposits 165 11/30/2011 11/2011 Sec Delp interest accrual 1- 122688 G31 Net Change =12.49 12.49 0.00 5120 -46330 Buildings & Improvement Net Change =0.00 37,910.48 8,357.00 9,437.83 = Beginning Balance = 9,437.83 = Ending Balance = 32,688.79 = Beginning Balance = 35,090,43 gas Svc 10/04 -11/02 35,090.43 = Ending Balance = 5,472.09 = Beginning Balance = 5,685.82 disposal - batteries, bulbs e 5 = Ending Balance = 5,038.92 = Beginning Balance = 5,038.92 = Ending Balance = 79,055.53 = Beginning Balance = 79,085.53 Boller fees 79,396.80 Drain off header hook up 79,445.77 pest Svc 11 /01 80,001.98 grnds maint 10 /11 & 11/11 80,657.38 me malnt 11/11 81,257.38 Cleaning Svcs - 210,305 82,409.08 Tree pruning 82,756.58 Plumbing Svc - hot water in 83,056.58 strip /wax floor - 4 83,236.58 Plumbing Svc 102/108 84,345.18 Toilet Inst - materials 8/22 84,345.18 = Ending Balance = 498.42 = Beginning Balance = 733.42 bckgrnd cks 10111 733.42 = Ending Balance = 218.48 = Beginning Balance - 243.98 keys 243.98 = Ending Balance = 17,104.37 = Beginning Balance = 18,758.29 Anoka Cty Property Tax Act 18,758.29 = Ending Balance = 1,403.38 = Beginning Balance = 1,503.38 Ann elev operation 1 = Ending Balance = 705.31 = Beginning Balance = 705.31 = Ending Balance = 126.65 = Beginning Balance = 139.14 Sec Delp Interest accrual 139.14 = Ending Balance = 6,397.98 = Beginning Balance = 6,397.98 = Ending Balance = Page 2 of 2 Parkview Villa North Bank Reconciliation Report 11/30/2011 4131MIQ Balance Per Bank Statement as of 11/30/2011 02/09/2011 1199 court325 - Court Administration 02109/2011 1200 court325 - Court Administration 11/09/2011 1496 sunn - Sun Newspaper 11/16/2011 1499 city4054 - City Wide Locksmithing, Inc. 11/3012011 1513 cent9115- CenturyLink 11/30/2011 1514 greel004 - Green Lights Recycling Inc 11/3012011 1515 home32 - Home Depot Credit Services 11/30/2011 1516 home? - HD Supply Facilities Maintenance 11130/2011 1517 mcic3718 - MCI Comm Service 11/30/2011 1518 mndpl - MN Dept of Labor & Industry 11/30/2011 1519 offi880 - Office Depot 11/30/2011 - 1520 xcel - Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 11/30/2011 Reconciled Balance Per G/L Difference Cleated Items: Cleared Checks $183,047.49 55.00 320.00 94.05 25.50 38.78 213.73 18.30 469.16 24.24 30.00 56.24 3,417.67 $4,762.67 12/6/11 $178,284.82 $178,284.82 $178,284.82 Date Tran # Notes Amount Date Cleared 09/21/2011 1452 mire - MJ Remodeling 1,501.00 11/30/2011 10/26/2011 1477 acts - ADT Security Services Inc. 33.38 11/30/2011 10/26/2011 1478 allm2138- All Metro Lawn & Snow, LLC 234.42 11/30/2011 10/26/2011 1479 cent9115- CenturyLink 38.78 11/3012011 10126/2011 1480 home? - HD Supply Facilities Maintenance 298.86 11/30/2011 10/26/2011 1482 pet165a - Laura Sheak 139.03 11/30/2011 11/0212011 1485 answ - AnswerLive LLC 30.27 11/3012011 11/02/2011 1486 chc- CommonBond Housing 12,933.61 11/3012011 11102/2011 1487 waic- WAI Continuum 1,044.38 11/30/2011 11/09/2011 1488 all -All Inc. 489.50 11/30/2011 11/09/2011 1489 bfbp - BFB Painting, Inc. 360.00 11/30/2011 11/09/2011 1490 gard1086- Gardner Plumbing, LLC 1,043.37 11/30/2011 11/09/2011 1491 home? - HD Supply Facilities Maintenance 49.22 11/30/2011 Parkview Villa North Bank Reconciliation Report 11/30/2011 5016456 11/09/2011 1492 mcic3718 - MCI Comm Service 24.07 11/30/2011 11109/2011 1493 offi658 - Office of Enterprise Technology 132.36 11/30/2011 11/09/2011 1494 off i880 - Office Depot 29.17 11/30/2011 11/09/2011 1495 olse - Olsen Fire Inspection, Inc. .759.00 11/30/2011 11/16/2011 1497 allm2138 -All Metro Lawn & Snow, LLC 556.21 11130/2011 11/16/2011 1498 cent- CenterPoint Energy 2,401.64 11/3012011 11/16/2011 1500 comc3474- Comcasl 44.82 11/30/2011 11/16/2011 1501 eagll - Eagle Elevator Corp. 655.40 11/30/2011 11/16/2011 1502 home32 - Home Depot Credit Services 43.10 11/30/2011 11/16/2011 1503 home? - HD Supply Facilities Maintenance 138.68 11/30/2011 11/16/2011 1504 kocl - K.O. Cleaning and Restoration LLC 600.00 11/30/2011 11/16/2011 1505 Ibpm - LISP Mechanical, Inc 311.27 11/30/2011 11/16/2011 1506 mndpl - MN Dept of Labor & Industry 100.00 11/30/2011 11116/2011 1507 multl - Multihousing Credit Control 235.00 11/30/2011 11/16/2011 1508 osty- Ostvig Tree Ina 1,151.70 11/30/2011 11/16/2011 - 1509 ryco - Ryco Supply Company 112.91 11/30/2011 11/16/2011 1510 sher4110- Shemin-Williams Co. 509.39 11/30/2011 11/16/2011 1511 t0004002- Yeager 222.43 11/3012011 11/16/2011 1512 t0006958 -Ommen 228.62 11/3012011 Total $26,451.59 Cleared Deposits Date Tran q Notes Amount Date Cleared 11/02/2011 344 rent deposits 10,040.00 11/30/2011 11/04/2011 345 Operations 12,308.00 11/30/2011 11/07/2011 346 6,242.00 11/30/2011 11/08/2011 347 laundry deposit- pvn 327.50 11/30/2011 11/10/2011 348 rent deposits 458.00 11/3012011 11/11/2011 349 operations 751.00 11/3012011 11/15/2011 350 rent/damages 260.59 - 11/3012011 12/6/11 Total $30,387.09 QI Northeast I WB ank Mernber FDIC 77 Broadway St. N.E., Minneapolis, MN 55413 Date 11/30/11 Page 1 612 - 379 - 8811^ 24 hour telephone banking 651 - 628 -9807 Primary Account. Ending Visit our website at www. northeastbank- mn.com Enclosures 39 * * * *- * * *-- ** ** ** *AUTO * * -DIGIT 551 677 0.9740 AT 0.365 4 1 11 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONSOND COMMUNITIES 328 KELLOGG BLVD WEST _ ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - BIG CHANGES IN STORE FOR US SAVINGS BONDS! PAPER SAVINGS BONDS WILL NOT BE SOLD THROUGH FINANCIAL INSTITUTIONS OR MAIL ORDER AFTER DECEMBER 31, 2011. YOU CAN BUY ELECTRONIC SAVINGS BONDS ONLINE THROUGH TREASURY DIRECT: WWW.TREASURYDIRECT.GOV. MEMBER FDIC NORTHEAST PUBL -IC FUNDS ACCT Account Number Ending Previous Balance 179,111.99 7 Deposits /credits 30,387.09 32 checks /Debits 26,451.59 service charge .00 Interest Paid .00 Ending Balance 183,047.49 Number of Images 39 statement Dates 11/01/11 thru 11/30/11 Days in the Statement Period 30 Average Ledger 187,815 Average Collected 186,117 Deposits and credits Amount Date Date Description 11/28 Amount 11/03 DDA REGULAR DEPOSIT 10,040.00 11/04 DDA REGULAR DEPOSIT 12,308.00 11107 DDA REGULAR DEPOSIT 6,242.00 11/08 DDA REGULAR DEPOSIT 327.50 ® 11/10 DDA REGULAR DEPOSIT 458.00 11/14 DDA REGULAR DEPOSIT 751.00 11/15 DDA REGULAR DEPOSIT 260.59 checks in serial order Date check# Amount Date check# Amount 11/28 910 228.62 11/04 1486 12,933.61 11/07 1452* 1,501.00 11/09 1487 1,044.38 11/03 1.477* 33.38 11/15 1488 489.50 11/03 1478 234.42 11/16 1489 360.00 11102 1479 38.78 11/15 1490 1,043.37 11/01 14,80 298.86 11/16 1491 49.22 11/04 1482* 139.03 11/17 1492 24.07 11/09 1485* 30.27 11/18 1493 132.36 * Indicates skip in check numbers 804408 - 599 f rl Date 11/30/11 Primary Account Enclosures NORTHEAST PUBLIC FUNDS ACCT checks in serial order Ending 10 (continued) Page 2 Ending dM 39 Date check# Amount Date check# Amount 11/23 1494 29.17 11/25 1504 600.00 11/16 1.495 759.00 11/23 1505 311.27 11/21 1497* 556.21 11/21 1506 100.00 11/23 1498 2,401.64 11121 1507 235.00 11/23 1500* 44.82 11/21 1508 1,151.70 11/22 1501 655.40 11/21 1509 112.91 11/21 1502 43.10 11/22 1510 509.39 11/25 1503 138.68 11/22 1511 222.43 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 11 /01 178,813.13 11/09 191,775.76 11/18 190,387.83 11/02 178,774.35 11 /10 192,233.76 11/21 188,188.91 11/03 188,546.55 11/14 192,984.76 11/22 186,801.69 11/04 187,781.91 11/15 191,712.48 11/23 184,014.79 11/07 192,522.91 11/16 190,544.26 11/25 183,276.11 1.1/08 192,850.41 11/17 190,520.3.9 11/28 183,047.49 * ** E N D O F S T A T E M E N T * ** 804408 - 600 Payment Summary Bank= 165opr AND mm /yy= 11/2011- 11/2011 AND All Checks =Yes AND Include Voids =All Checks 28,593.79 Check Post Total Bank Check# Vendor Date Month Amount 165opr Parkvlew Villa North 1485 answ - AnswerLive LLC 11/02/2011 11/2011 30.27 165opr - Parkvlew Villa North 1486 chc - Common Bond Housing 11/02/2011 11 /2011 12,933.61 165opr - Parkvlew Villa North 1487 wait - WAI Continuum 11/02/2011 11/2011 1,044.38 165opr - Parkvlew Villa North 1488 all - All Inc. 11/09/2011 11/2011 489.5 165opr - Parkvlew Villa North 1489 bfbp - BFB Painting, Inc. 11/09/2011 11/2011 360 165opr - Parkvlew Villa North 1490 gard1086 - Gardner Plumbing, LLC 11/09/2011 11/2011 1,043.37 165opr - Parkvlew Villa North 1491 home? - HD Supply Facilities Maintenance 11/09/2011. 11/2011 49.22 165opr - Parkvlew Villa North 1492 mcic3718 - MCI Comm Service 11/09/2011 11/2011 24.07 165opr - Parkvlew Villa North 1493 offi658 - Office of Enterprise Technology 11/09/2011 11/2011 132.36 165opr - Parkvlew Villa North 1494 off! 880 - Office Depot 11/09/2011 11/2011 29.17 165opr - Parkview Villa North 1495 olse - Olsen Fire Inspection, Inc. 11/09/2011 11/2011 759 165opi - Parkview Villa North 1496 sunn - Sun Newspaper 11/09/2011 11 /2011 94.05 165opr - Parkview Villa North 1497 allm2138 - All Metro Lawn & Snow, LLC 11/16/2011 11/2011 556.21 165opr - Parkview Villa North 1498 cent - CenterPolnt Energy 11/16/2011 11/2011 2,401.64 165opr - Parkvlew Villa North 1499 city4054 - City Wide Locksmithing, Inc, 11/16/2011 11/2011 25.5 165opr - Parkview Villa North 1500 comc3474 - Comcast 11/16/2011 11/2011 44.82 165opr - Parkview Villa North 1501 eagli - Eagle Elevator Corp. 11/16/2011 11/2011 655.4 165opr - Parkvlew Villa North 1502 home32 - Home Depot Credit Services 11/16/2011 11/2011 43.1 165opr - Parkview Villa North 1503 home? - HD Supply Facilities Maintenance 11/16/2011 11/2011 138.68 165opr - Parkview Villa North 1504 kocl - K.O. Cleaning and Restoration LLC 11/16/2011 11/2011 600 165opr - Parkview Villa North 1505 Ibpm - LBP Mechanical, Inc 11/16/2011 - 11/2011 311.27 165opr - Parkview Villa North 1506 mndpl - MN Dept of Labor & Industry 11/16/2011 11/2011 100 165opr - Parkview Villa North - 1507 multl - Multihousing Credit Control 11/16/2011 11/2011 235 165opr - Parkview Villa North 1508 osty - Ostvig Tree Inc. 11/16/2011 ,11/2011 1,151.70 165opr - Parkview Villa North 1509 ryco - Ryco Supply Company 11/16/2011 11/2011 112.91 165opr - Parkview Villa North 1510 sher4110 - Sherwin - Williams Co. 11/16/2011 11/2011 509.39 165opr - Parkview Villa North 1511 10004002 -Yeager 11/16/2011 11/2011 222.43 165opr- Parkview Villa North 1512 10006958 - Ommen 11/16/2011 11/2011 228.62 165opr- Parkview Villa North 1513 cent9115 - Centuryl-ink 11/30/2011 11 /2011 38.78 16Sopr - Parkview Villa North 1514 gree1004 - Green Lights Recycling Inc 11/30/2011 11/2011 213.73 165opr- Parkview Villa North 1515 home32 - Home Depot Credit Services 11/30/2011 11/2011 18.3 165opr- Parkview Villa North 1516 home7 - HD Supply Facilities Maintenance 11/30/2011 11/2011 469.16 165opr- Parkview Villa North 1517 mcic3718 - MCI Comm Service 11/30/2011 11/2011 24.24 165opr- Parkview Villa North 1518 mndpl - MN Dept of Labor & Industry 11/30/2011 11/2011 30 165opr- Parkview Villa North 1519 off1880 - Office Depot 11/30/2011 11/2011 56.24 165opr- Parkview Villa North 1520 xcel - Xcel Energy 11/30/2011 11/2011 3,417.67 28,593.79 Parkview Villa South Financial Statement Overview November 2011 Revenue: Occupancy for the month of November 2011 was 100% occupied Total Revenue was over budget amount (favorable). Administrative Expenses: Administrative Costs for the South are under budget (favorable). Other renting expenses were over budget (unfavorable) and reflect cost incurred for applicant screening. Office Salary line and Management Fee line are combined for a total of $5748 ($3,723 salary and $2,025 for management fee). Office Supply expenses are under budget (favorable). Legal Expenses Project costs were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable) Operating and Maintenance Expense (supplies) Operating and Maintenance Expenses are under budget (favorable). Janitor /cleaning Contract is over budget (unfavorable); however, this reflects invoices from Aug., Sept. and Oct. and Nov. Supplies expenses are under budget (favorable). Security Contract is over budget (unfavorable) and reflects cost of repair to garage Grounds Contract is over budget (unfavorable) and reflects cost of Fall tree pruning Repairs Contract is under budget (favorable). HVAC Repairs is under budget (favorable) Garbage and Trash removal are under budget (favorable), however this reflects quarterly billing. Decorating Supplies is under budget (favorable) Furniture and Fixtures Appliances is over budget (unfavorable) and reflects cost of electric range replacement its sit mmm oil cvc mum Nit \\ \\\ Z ;\2( ;( /§E }§ [� \SOS \\§\ WHO ( / 2 SAS Was 4 � ( � \ Pf \ ) �| j | / { u : /! } /t E/! �!, m ! Q /(\ 55 m / \{ / K [/ \_ _ � , r! _ S z� (((( §�( /����` !� m ! �#� ( • l;:; , . m ; �»» ;` - its sit mmm oil cvc mum Nit \\ \\\ Z ;\2( ;( /§E }§ [� \SOS \\§\ WHO ( / 2 SAS Was 4 � ( � \ Pf \ ) �| j | / { 1 G�oc 6��° Po �, ;room m mA� cl cl� G>3 my `� EN D .CD. i � =' $ � 'vveoo ; 0 3q m mi om ,2 d gw��oo 3 �Om 0 b � _. O ° m 8 W + m w � o N W W N + IJ NN m0° � + O v +O OOJOW° >O A A O N N A O I + O N+ m O w+ N ( ° W W A m 'l l W 6 J J O V W N O W O J V O ( V V O O N O W ( O ( y b W 00 0A4 A pOOA °1 00 OJO +NL fO EM m J O J N V m b O N N m O m ( P O J O J A OA A OO DO> °� NN , I W O I W NJ NN (Ii 0° ( l°N >JN NN LI �� O p W N W b V O+ O N m O O b W O fY 1 (J A N Po W ID 4l N faW N ++ U°i N + NW ANN+ 4f A + Wreb�lu Av m-`W to i � +�pNil O +IV O (iO.i NNb O N4 + OOOAN � 4 OJ$ N J W I N�b N N b YWWm4 A i + J W A , O V i�Jtw dN 1GNN � VNNOYVV +YbrNO° ° O6 lj� ( LIP N VNNON +L D GONONV n AI ( N N A O W Y N D N� N O N N W d D b O ° O I W O p1 A A d b1° A N NAN NWA ANN +NN V a ° m m �o� JOO ° o ° 00000000v�000NOO > +� ° o ° o � ° o °° o O ° o ° o ° o ° o ° o ° o ° o ° o ° o ° o ° o ° o ° O ° O ° o N 0 O O D O O S O 00 O O O ZzZ DDY O S O O O O O O O O O N A O O O O O H Z � z DDD O 'Z �N OSO O O O J Rp O S 00 O J zZ DD N a W Y O O O O A N 10 V O A N 4 C N Z DD O O N O O D . a o c n O 6 m O E o o D o o -• u 0 6 o c� z C} O 61 y -• r r O m S a 6 �_ y �' _ N > Z S p mm D��< bmfnp �� D� n v, m D w m V V d y DDD F p nn D o Q - 21 6 W Yn ���F N r b m 0 m�a z C) a ti j z �i �^ ua n? = 8 �at FFF� �3 .�� ., z orn �, c '[n r - 0 0 b t71 (i 0 1'u v N 3 0 F In m F A W L' _ oyaa p rz o P Na to J V O W S O �b k A A NN � . m b 41'. Y f W W !d� 111 O O O O � n 0 ' m p 0 O O D O O S O 00 O O O ZzZ DDY O S O O O O O O O O O N A O O O O O H Z � z DDD O 'Z �N OSO O O O J Rp O S 00 O J zZ DD N a W Y O O O O A N 10 V O A N 4 C N Z DD O O N O O N O OO S S W + fJ N N O m u S m n W W N N b m 0 �i (i 0 1'u v N 0 W L' to J V O W S O �b k A A NN � . m b 41'. Y f W W !d� 111 O O O O � W A A 0 (J OI 1'o w m O J J 0 4 S O C D � d W a 'D DI DID D ➢IDID Fz DID: I o ro 0 m 0 0o n G b � t A tm� -i In � W N 9 N a G D DD: O OO C A T 5 s Rb � m mm'Z o R m �m ti n d Gb0 � 3 < o N p d b p y n ( P N N 9 01 N p N N N N N W O'.. 10 Ni0 N NJ� W md 9 ti O o! 0 o 00 o ° 0 0 0 0000 0000 00 00 6 � a 'D DI DID D ➢IDID Fz DID: I o ro 0 m 0 0o n G b � t A tm� -i In � W N 9 N a G D DD: O OO C A Parkview Villa South (166) Balance Sheet November 2011 Books = Accrual Nov -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 131,149.52 93.00 575,970.36 739.00 31.00 399.98 708,382.86 6,652.40 9,652.87 10,853.37 185.00 27,343.64 681,039.22 681,039.22 708,382.86 Parkview Villa -South (166) Income Statement For The Period Ending November 2011 Books = Accrual Revenue 36220 -46340 Gen. Government Rents 36225 -46390 Nondwelling Rents 36290 -46340 Other Miscellaneous Revenue 39120 -46340 Recovery Damage City Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010 -46340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone &Telegraph 3430 -46340 Advertising Other 3600 -96340 Insurance & Bonds 3810 -46340 Electric 3820 -96340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other* Services & Charges Month to Date Year to Date 26,843.00 94.90% 283,046.81 96.17% 527.00 1.86% 5,456.00 1.85% 916.78 3.24% 5,586.48 1.90% - 0100% 245.00 0.08% 28,286.78 100.00 294,334.29 100.00 3,723.00 13.16% 40,953.00 13.91% 3,723.00 13.16 40,953.00 13.91% 29.39 0.10% 2,544.05 0.86% 541.50 1.91% 4,968.15 1.69% 95.07 0.34% 1,674.28 0.57% 202.81 0.72% 982.43 0.33% 868.77 3.07% 10,168.91 3.45% 0.00 0.00% - 0.00 0.00% 0.00 0.00% 9,479.60 3.22% 2,025.00 7,16% .. 22,275.00 - 7.57% 726.36 2.57% 6,701.40 2.28% 61.93 0.22% 1,578.73 0.54% 0.00 0.00% 348.38 0.12% 382.02 1.35% 9,712.98 3.30% 1,466.19 5.18% 17,422.22 5.92% 0.00 0.00% 4,238.52 1.44% 757.96 2.68% 14,276.28 4.85% 96.03 0.34% 5,243.29 1.78% 0.00 0.00% 1,875.52 0.64% 1,855.08 6.56% 35,414.62 12.03% 75.00 0.27% 357.50 0.12% 0.00 0.00% 126.72 0.04% 986.67 3.49% 11,107.28 3.77% 0.00 0.00% 758.62 0.26% 0.00 0.00% 762.86 0.26% 7.38 0.03% 78.97 0.03% 8,439.62 29.84% 141,758.49 48.16% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay 0.00% 0.00% Total Expense 0.00 0.00% 46.07% 0.00 0.00% 192,880.40 65.53% Excess (Deficit) Revenue over Expense 15,255.39 53.93% 101,453.89 34.47% Parkview Villa South (166) Cash Flow Statement Period = November 2011 Month to Date Revenue 36220 Gen. Government Rents 26,843.00 36225 Nondwelling Rents 527.00 36290 Other Miscellaneous Revenue 916.78 39120 Recovery Damage City Property 0.00 Total Revenue 28,286.78 Personnel Services 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 2000 Office Supplies 29.39 2010 Minor Equipment 541.50 2160 Maint. & Construct Materials 95.07 2171 General Supplies 202.81 Total Supplies 868.77 Other Services & Charges 3050 Expert & Professional Services 0.00 3060 Management Services 2,025.00 3100 Protective Services 726.36 3210 Telephone & Telegraph 61.93 3430 Advertising Other 0.00 3600 Insurance & Bonds 382.02 3810 Electric 11466.19 3820 Water 0.00 3830 Gas 757.96 3840 Refuse 96.03 3850 Sewer 0.00 9000 Repair & Maint. Services 1,855.08 4100 Rent & Leases 75.00 4300 Miscellaneous Charges 0.00 4315 PILOT 986.67 4390 Taxes & Licenses 100.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 7.38 Total Other Services & Charges 81539.62 Total Expenses 13,131.39 Excess (Deficit) Revenue over Expenses 15,155.39 Adjustments 11300 Rent Receivable (1,130.67) 11500 Accounts Receivable (28.00) 15510 Prepaid Insurance 382.02 20200 Accounts Payable (101.43) 20210 Accrued Other Expense 0.00 22000 Deposits 107.38 22200 Accrued PILOT 986.67 22210 Revenue Collected in Advance 37.00 Total Adjustments 252.97 Cash Flow 15,408.36 Parkview Villa South (166) Cash Flow Statement Period = November 2011 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 115,641.16 131,149.52 15,508.36 10200 Petty Cash 93.00 93.00 - 10400 Investments 575,970.36 575,970.36 Total Cash 691,704.52 707,212.88 15,508.36 12/15/20117:45 AM 3050 -46340 Expert & Professional Services Net Change =0.00 9,479.60 = Beginning Balance = 9,479.60 = Ending Balance = 3060 -46340 Parkview Villa South (166) 20,250.00 = Beginning Balance = 166 11/30/2011 General Ledger Common Bond Housing (chc) P- 25539C 880149 5,748.00 0.00 25,998.00 mgmt fees 11 /11 , 166 Period = Nov 2011 11/2011 :PostRecurring Recurring 1- 122430 RC 0.00 3,723.00 22,275.00 R/C CHC PR Mgmt Fee Book = Accrual Net Change= 2,025.00 Property Date Period Person/ Description Control Reference Debit Credit Balance Remarks 1000-46340 5 Accrued Salaries = Beginning Balance = 166 37,230.00 = Beginning Balance = 166 11/30/2011 11/2011 :Pospecurring Recurring 1- 122430 RC 3,723.00 0.00 40,953.00 R/C CHC PR Mgt Fee Net Change = 726.36 Net Change= 3,723.00 6,701.40 40,953.00 = Ending Balance = 2000 -46340 Telephone & Telegraph Office Supplies 1 2,514.66 = Beginning Balance = 166 11/9/2011 11/2011 Office Depot (off1880) P- 25405758604296001 19.76 0100 2,534.42 file box, clock etc 166 11/30/2011 11/2011 Common Bond Housing (chc) P- 255391880829 9.63 0.00 2,544.05 on time delivery 10 /11 Internet svc 11/11 -12/10 166 Net Change =29.39 11/2011 CenturyLink (cent9115) 2,544.05 = Ending Balance = 2010 -46340 phone svc 11/07 -12/06 Minor Equipment 11/11/2011 11/2011 4,426.65 = Beginning Balance = 166 11/15/2011 11/2011 All Inc. (all) P- 25447'51272760.0( 541.50 0100 4,968.15 elec range -422 1,578.73 Net Change = 541.50 = Ending Balance = 3430-46340 4,968.15 = Ending Balance = 2160 -46340 Maint. & Construct Materials = Beginning Balance = 1,579.21 = Beginning Balance = 166 11/1/2011 11/2011 Home Depot Credit Services (t P- 25337E 145013pvs 95.07 0100 1,674.28 kit fct, vinyl tile etc. Insurance & Bonds Net Change =95.07 9 1,674.28 = Ending Balance = 2171 -46340 11/30/2011 11/2011 General Supplies 1- 122430 RC 382.02 779.62 = Beginning Balance = 166 8/25/2011 11/2011 Sherwin- Williams Co. (sher411 P- 25299E 9957 -4 60.75 0.00 840.37 paint, brush etc. 166 10/25/2011 11/2011 HD Supply Facilities Maintenar P- 25301C 91115982301 62.30 0.00 902.67 soap, degreaser etc. 166 11/1/2011 11/2011 Ryce Supply Company (ryco) P- 25300534945pvs 50.73 0.00 953.40 whisk (earn, hand sanidzer 166 11/16/2011 11/2011 Buckeye Cleaning Centers (but P- 25447E 635452pvs 29.03 0.00 982.43 r011 towel, disp etc. 17,422.22 Net Change= 202.81 = Ending Balance = 3820 -46340 962.43 = Ending Balance = 3050 -46340 Expert & Professional Services Net Change =0.00 9,479.60 = Beginning Balance = 9,479.60 = Ending Balance = 3060 -46340 Management Services 20,250.00 = Beginning Balance = 166 11/30/2011 11/2011 Common Bond Housing (chc) P- 25539C 880149 5,748.00 0.00 25,998.00 mgmt fees 11 /11 , 166 11/30/2011 11/2011 :PostRecurring Recurring 1- 122430 RC 0.00 3,723.00 22,275.00 R/C CHC PR Mgmt Fee Net Change= 2,025.00 22,275.00 = Ending Balance = 3100 -46340 Protective Services 5 = Beginning Balance = 166 11/8/2011 11/2011 Simplex Grinnell (simp) P- 25405467186687 726.36 0.00 6,701.40 mini module- garage pull Net Change = 726.36 6,701.40 = Ending Balance = 3210 -46340 Telephone & Telegraph 1 = Beginning Balance = 166 11/1/2011 11/2011 Answerl-Ne LLC (answ) P- 2S056E 1110046201r 13.48 0.00 1,530.28 answ svc 11/11 166 11/2/2011 11/2011 Comcast(comc3474) P- 2527058772105050. 20.13 0.00 1,550.41 Internet svc 11/11 -12/10 166 11/7/2011 11/2011 CenturyLink (cent9115) P- 25405E 7637883978, 17.43 0.00 1,567.84 phone svc 11/07 -12/06 166 11/11/2011 11/2011 MCI Comm Service (mcic3718; P- 25404E 7637883978, 10.89 0.00 1,578.73 phone svc 10/11 -11/09 Net Change =61.93 1,578.73 = Ending Balance = 3430-46340 Advertising Other 348.38 = Beginning Balance = Net Change =0.00 348.38 = Ending Balance = 3600 -46340 Insurance & Bonds 9 = Beginning Balance = 166 11/30/2011 11/2011 : PostRecul'ring Recurring 1- 122430 RC 382.02 0.00 9,712.98 C of Columbia Heights Ins Aced Net Change= 382.02 9,712.98 = Ending Balance = 3810 -46340 Electric 15,956.03 = Beginning Balance = 166 11/11/2011 11/2011 Xcei Energy (xcel) P- 2535645150441553, 1,466.19 0.00 17,422.22 elec svc 10/04 -11/02 Net Change= 1,466.19 17,422.22 = Ending Balance = 3820 -46340 Water 4,238.52 = Beginning Balance = Net Change =0.00 4,238.52 = Ending Balance = 3830 -46340 Gas 13,518.32 = Beginning Balance = Page 3 of Z 12/15/20117:45 AM Parkview Villa South (166) General Ledger Period = Nov 2011 Book = Accrual Property. Date Period Person/ Description Control Reference "Debit Credit. Balance Remarks 166 11/7 /2011 11/2011 CenterPoint Energy (cent) P- 25323255271324/1( 757,96 0.00 14,276.28 gas svc 10/05 -11/03 Net Change = 757.96 14,276.28 = Ending Balance = 3840 -46340 Refuse 166 11/15/2011 11/2011 Green Lights Recycling Inc (gn P- 25404111- 6373pvs Net Change =96.03 5 = Beginning Balance = 96.03 0.00 5,24129 disposal - batteries, bulbs etc. 5,243.29 = Ending Balance = 3850-46340 Sewer Utilities Net Change =0.00 4000 -46340 33,559.54 = Beginning Balance = Repair & Plaint. Services 0.00 166 8/31/2011 11/2011 On Demand Professional Multi P- 25378431 166 9/12/2011 11/2011 On Demand Professional Multi P- 25378342 166 10/11/2011 11/2011 On Demand Professional Multi. P- 253781 51 166 10/11/2011 11/2011 On Demand Professional Multi P- 25378252 166 10/31/2011 11/2011 On Demand Professional Multi P- 25378C 59 166 11/1/2011 11/2011 Adam's Pest Control, Inc.(ada P- 254474682951pvs 166 11/1/2011 11/2011 All Metro Lawn & Snow, LLC (a P- 2529941736pvs 166 11/1/2011 11/2011 Eagle Elevator Corp.(eagll) P- 253007110929 -Ipvs 166 11/3/2011 11/2011 Ostvig Tree Inc.(osty) P- 25299119062pvs 166 11/10/2011 11/2011 On Demand Professional Multi- P- 25337766 Net Change = 1,855.08 4100 -46340 Rents & Leases 166 10/31/2011 11/2011 MUldhousing Credit Control (m P- 25298'. 11100392 Net Change =75.00 4300 -46340 - Miscellaneous Charges Net Change =0.00 4315 -46340 - PILOT 166 11/30/2011 11/2011 :PostRecurring Recurring 3- 122430 RC Net Change= 986.67 - 4390 -46340 Taxes & Licenses Net Change =0.00 4500 -46340 Administrative Expenses Net Change =0.00 4850 -46340 Interest on Deposits 166 11/30/2011 11/2011 Sec Dep Interest accrual 3- 122697 GI3 Net Change =7.38 1,875.52 = Beginning Balance = 1 = Ending Balance = 126.72 = Beginning Balance = 126.72 = Ending Balance = 10,120,61 = Beginning Balance = 986.67 0.00 11,107.28 Anoka Cty Property Tax Accrual 11,107.28 = Ending Balance = 758.62 = Beginning Balance = 758.62 = Ending Balance = 762.86 = Beginning Balance = 762.86 = Ending Balance = 71.59 = Beginning Balance = 7.38 0.00 78.97 Sec Dep Interest accrual 78.97 = Ending Balance = 16,754.39 3,723.00 Page 2 of 2 33,559.54 = Beginning Balance = 128.55 0.00 33,688.09 Cleaning - 08/28 128.55 0.00 33,816.64 Cleaning -09/11 128.55 0.00 33,945.19 Cleaning - 10/02 128.55 0.00 34,073.74 Cleaning - 10/09 128.55 0.00 34,202.29 Cleaning - 10/23 22.00 0.00 34,224.29 pest svc 11 /01 249.89 0.00 34,474.18 grnds malnt 10 /I1, 11/11 294.46 0.00 34,768.64 me malnt 11/11 517.43 0,00 35,286.07 tree pruning 128.55 0.00 35,414.62 cleaning - 11/06 35,414.62 = Ending Balance = 282.50 = Beginning Balance = 75.00 0.00 357.50 bckgrnd cks 10/11 357.50 = Ending Balance = 126.72 = Beginning Balance = 126.72 = Ending Balance = 10,120,61 = Beginning Balance = 986.67 0.00 11,107.28 Anoka Cty Property Tax Accrual 11,107.28 = Ending Balance = 758.62 = Beginning Balance = 758.62 = Ending Balance = 762.86 = Beginning Balance = 762.86 = Ending Balance = 71.59 = Beginning Balance = 7.38 0.00 78.97 Sec Dep Interest accrual 78.97 = Ending Balance = 16,754.39 3,723.00 Page 2 of 2 5016464 Reconciled Bank Balance Balance per GL as of 11/30/2011 Parkview Villa South Bank Reconciliation Report 11/30/2011 Balance Per Bank Statement as of 11/3012011 $134,420.32 02/11/2009 389 mcic - MCI Comm Service 5.47 11/16/2011 1245 home7- HD Supply Facilities Maintenance 62.30 11/3012011 1250 cen19115 - CenluryLink 17.43 '11/30/2011 1251 gree1004 - Green Lights Recycling Inc 96.03 11/30/2011 1252 home32 - Home Depot Credit Services 95.07 11/3012011 1253 mcic3718 - MCI Comm Service 10.89 11/30/2011 1254 offi880 - Office Depot 19.76 11/30/2011 1255 once - On Demand Professional Multi -Sere LLC 771.30 11/30/2011 1256 simp - Simplex Grinnell 726.36 11/3012011 1257 xcel - Xcel Energy 1,466.19 Less: Outstanding Checks 11/30/2011 $3,270.80 Difference Cleared Items: Cleared Checks Date Tran # 10/2612011 1225 10126/2011 1226 10126/2011 1227 10/26/2011 1228 10/2612011 1229 10/26/2011 1231 11/0212011 1233 11/0212011 1234 11109/2011 1235 11109/2011 1236 11/09/2011 1237 11/09/2011 1238 11/09/2011 1239 11/09/2011 1240 11/16/2011 1241 Reconciled Balance Per G/L Notes Amount Date Cleared acts - ADT Security Services Inc. 15.00 11/30/2011 allm2138 -AII Metro Lawn & Snow, LLC 105.32 11/3012011 bfbp - BFB Painting, Inc. 595.00 11/30/2011 cent - CenterPoint Energy 240.84 11130/2011 cent9115 - CenluryLink 17.43 11/30/2011 mullt - Multihousing Credit Control 20.00 11/30/2011 answ - Answerl_ive LLC 13.48 11/30/2011 chc - CommonBond Housing 5,748.00 11/30/2011 home7 - HD Supply Facilities Maintenance 22.11 11/30/2011 mcic3718 - MCI Comm Service 10.81 11/30/2011 offi658 - Office of Enterprise Technology 59.47 11130/2011 offi880 - Office Depot 13.10 11 /3012011 olse - Olsen Fire Inspection, Inc. 341.00 11/30/2011 once - On Demand Professional Multi -Sere LLC 257.10 11/30/2011 allm2138 -AII Metro Lawn & Snow, LLC 249.89 11/30/2011 $131,149.52 12/6/11 $131,149.52 $131,149.52 M 5016464 Parkview Villa South Bank Reconciliation Report 11/30/2011 11/16/2011 1242 cent - CenterPoint Energy 757.96 11/30/2011 11/16/2011 1243 comc3474- Comcasl 20.13 11/30/2011 11/16/2011 1244 eagll - Eagle Elevator Corp. 294.46 11/3012011 11/16/2011 1246 mult1 - Multihousing Credit Control 75.00 11/3012011 11/16/2011 1247 osty - Ostvig Tree Inc. 517.43 11/30/2011 11/16/2011 1248 ryco - Ryco Supply Company 50.73 11/30/2011 11/16/2011 1249 sher4110 - Sherwin - Williams Co. 60.75 11/30/2011 Total $9,485.01 Cleared Deposits Date Tran # Notes Amount Date Cleared 11/0212011 271 18,957.33 11130/2011 11/04/2011 269 Operations 4,371.00 11/30/2011 11/0712011 270 2,177.00 11/30/2011 11/08/2011 272 lanudry receipts 327.78 11/30/2011 11/10/2011 273 rent deposits 800.00 11/30/2011 11/15/2011 274 rent deposit 622.00 11/3012011 12/6/11 Total $27,265.11 Northeast n g7iT Member FDIC 77 Broadway St. N.E., Minneapolis, AN 55413 Date 11/30/11 Page 1 612 -379 -8811 ^ 24 hour telephone banking 651 - 628 -9807 Primary Account End! ng OW Visit our website at www. northeastbank- mn.com Enclosures 28 * * * ** * * * * * * ** * AUTO * * 3 -DIGIT 551 678 0.8140 AT 0.365 4 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH - C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL AN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- Date BIG CHANGES IN STORE FOR US SAVINGS BONDS! Amount PAPER SAVINGS BONDS WILL NOT BE SOLD THROUGH FINANCIAL 18,967.33 INSTITUTIONS OR MAIL ORDER AFTER DECEMBER 31, 2011. DEPOSIT YOU CAN BUY ELECTRONIC SAVINGS BONDS ONLINE THROUGH DDA REGULAR TREASURY DIRECT: WWW.TREASURYDIRECT.GOV. 11/08 DDA REGULAR DEPOSIT MEMBER FDIC DDA REGULAR NORTHEAST PUBLIC FUNDS ACCT Number of Images 28 Account Number Ending "WW Statement Dates 11/01/11 thru 11/30/11 Previous Balance 116,640.22 Days in the statement Period 30 6 Deposits /credits 27,265.11 Average Ledger 134,196 22 checks /Debits 9,485.01 Average collected 133,105 service charge .00 11/09 1233* Interest Paid .00 1242 757.96 Ending Balance 134,420.32 5,748.00 11/23 Deposits and Credits Amount Date Date Description 11/21 Amount ® 3.1/03 DDA REGULAR DEPOSIT 18,967.33 11/04 DDA REGULAR DEPOSIT 4,371.00 11/07 DDA REGULAR DEPOSIT 2,177.00 11/08 DDA REGULAR DEPOSIT 327.78 11/10 DDA REGULAR DEPOSIT 800.00 11/15 DDA REGULAR DEPOSIT 622.00 checks in serial order Date check# Amount Date check# Amount 11/21 124 75.00 11/16 1235 22.11 11/03 1225* 15.00 11/17 1236 10.81 11/03 1226 105.32 11 /18 1237 59.47 11/09 1227 595.00 11/23 1238 13.10 11/01 1228 240.84 11/16 1239 341.00 11/02 1229 17.43 11/16 1240 257.10 11/02 1231* 20.00 11121 1241 249.89 11/09 1233* 13.48 11/23 1242 757.96 11/04 1234 5,748.00 11/23 1243 20.13 * indicates skip in check numbers 804409 - 603 Date 11/30/11 Page 2 Primary Account Ending Enclosures 28 NORTHEAST PUBLIC FUNDS ACCT Ending AMW (Continued) checks in serial order Date check# Amount Date check# Amount 11/22 1244 294.46 11/21 1248 50.73 11/21 1247* 517.43 11/22 1249 60.75 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 11/01 116,399.38 11 /08 136,336.74 11/17 136,519.24 11/02 116,361.95 11/09 135,728.26 11/18 136,459.77 11/03 135,208.96 11/10 .136,528.26 11/21 135,566.72 11/04 133,831.96 11 /15 137,150.26 11/22 135,211.51 11/07 136,008.96 11/16 136,530.05 11/23 134,420.32 * ** E N D O F S T A T E M E N T * ** 804409 - 604 Payment Summary Bank= 166opr AND mm /yy= 11/2011- 11/2011 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount � 166opr Parkview Villa South 1233 answ -AnswerLwe LLC �- 11/02/2011 11/2011 13.48 166opr - Parkview Villa South 1234 chc - CommonBond Housing 11/02/2011 11/2011 5,748.00 166opr - Parkview Villa South 1235 home7 - HD Supply Facilities Maintenance 11/09/2011 11/2011 22.11 166opr - Parkview Villa South 1236 mcic3718 - MCI Comm Service 11/09/2011 11 /2011 10.81 166opr - Parkview Villa South 1237 offl65B - Office of Enterprise Technology 11/09/2011 11/2011 59.47 166opr - Parkview Villa South 1238 off1880 - Office Depot 11/09/2011 11/2011 13.1 166opr - Parkview Villa South 1239 else - Olsen Fire Inspection, Inc. 11/09/2011 11/2011 341 166opr - Parkview Villa South 1240 once - On Demand Professional Multi-Sery LLC 11/09/2011 11/2011 257.1 166opr - Parkview Villa South 1241 ahm2138 - All Metro Lawn & Snow, LLC 11/16/2011 11/2011 249.89 166opr - Parkview Villa South 1242 cent - CenterPoint Energy 11/16/2011 11/2011 757.96 166opr - Parkview Villa South 1243 comc3474 - Comcast 11/16/2011 11/2011 20.13 166opr - Parkview Villa South 1244 eagli - Eagle Elevator Corp. 11/16/2011 11/2011 294.46 166opr - Parkview Villa South 1245 home7 - HD Supply Facilities Maintenance 11/16/2011 11/2011 62.3 166opr - Parkview Villa South 1246 multl - Multihousing Credit Control 11/16/2011 11/2011 75 166opr - Parkview Villa South 1247 ostv - Ostvig Tree Inc. 11 /16/2011 11/2011 517.43 166opr - Parkview Villa South 1248 ryco - Ryco Supply Company 11/16/2011 11/2011 50.73 166opr - Parkview Villa South 1249 sher4110 - Sherwin - Williams Co. 11/16/2011 11/2011 60.75 166opr - Parkview Villa South 1250 cent9115 - CenturyLink 11/30/2011 11/2011 17.43 166opr - Parkview Villa South 1251 gree1004 - Green Lights Recycling Inc 11/30/2011 11/2011 96.03 166opr - Parkview Villa South 1252 home32 - Home Depot Credit Services 11/30/2011 11/2011 95.07 166opr - Parkview Villa South 1253 mcic3718 - MCI Comm Service 11/30/2011 11/2011 10.89 166opr - Parkview Villa South 1254 off i880 - Office Depot -" 11/30/2011 11/2011 19.76 166opr - Parkview Villa South 1255 once - On Demand Professional Multi -Sery LLC 11/30/2011 11/2011 771.3 166opr - Parkview, Villa South 1256 simp - Simplex Grinnell 11/30/2011 11/2011 - 726.36 166opr - Parkview Villa South 1257 xcel - Xcel Energy. 11/30/2011 11/2011 1,466.19 11,756.75 Cornmon.Bond C 0 M LNI uNtTtrs ,'�1 Years, `_ tanl, l H.n �- ,z 328 Kellogg Blvd W St. Paul :WN 55102 651291 -1750 651- 291 -1003 H_X www.commonbond.org January 19, 2012 Scott Clark Columbia Heights HRA City of Columbia Heights 590 -40th Ave Northeast Columbia Heights MN 55421 RE: Columbia heights HRA Parkview Villa - Monthly Financials Reporting Date December 2011 Dear Mr. Clark, I enclose copies of the December 2011 financial reports for Parkview Villa North /South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview -PVV North Budget Comparison -PVV North Income Statement -PVV North Balance Sheet -PVV North General ledger Detail -PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview -PVV South Budget Comparison -PVV South Income Statement -PVV South Balance Sheet -PVV South General ledger -PVV South Aged payables -PVV South Check Register /Bank Reconciliation -PVV South Copies of all Invoices -PVV North and South Please feel free to contact me at 651- 310 -9278 if you should have any questions regarding this month's financial report. Sincerely, -j Laura Frost Regional Manager CommonBond L-tousing Parkvim Villa North Financial Statement overview December 2011 Revenue: Occupancy for the month of December 2011 was 99% occupied; Total Revenue was under budget amount (unfavorable). Less Grant Income was recognized in the month of December than budgeted. Administrative Expenses: Administrative costs for the North were slightly over budget (unfavorable). Other Renting Expenses were under budget (favorable), and reflect minimum applicant screening needed due to low turnover. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are over budget (unfavorable) due to BizHub system -copy machine Legal Expenses Project was under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Resident Bad Debt is over budget (unfavorable) and reflects end of year uncollectable debts. Utilities: Utilities Expenses are over budget (unfavorable). Water and Sewer billings are quarterly and reflect September through December billing Electric reflects November and December billing Gas reflects November and December billing Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were under budget (favorable), Exterminating Contract is over budget (unfavorable) and reflects cost of pest control in unit Maintenance Supplies is over budget (unfavorable) and reflects cost of replacement toilet Garbage and Trash are over budget (unfavorable); this reflects a quarterly billing. Security Contract is under budget (favorable). Repairs Contract expenses were over budget (unfavorable) and reflects the cost of replacing exterior duct insulation Elevator Maintenance Contract is under budget (favorable). Decorating Contract and Supplies were over budget (unfavorable) and reflect the cost of vinyl replacement, painters and paint for units Furniture and Fixtures is over budget (unfavorable) and reflects the cost of appliance replacement (2 ranges, I refrigerator) ° °o °o v, c a do d do �� odo 00 ui m 00 oa piz M r CI O O ti't co e Otif '.� N O O O M O O N O U o q mOIA O Nm NaOnMOV O�On InV CI Cl m N mI$ nm m ° mm N '- N :N 0 O O 0 O 0, 9 O m:.�' 00 O VV O O O O O O O V N ID�mNHN�C ENO VI NI r y mNl� m 0 o OMm A t�0 VVN' I]O�q OImN O N O r 0 O V N V V :O' N O N P O g G N IOMr A oZrMO gy�mJ. OOp ° vOOOONQONSP OO �Nr 1` I OOm O 37 °N o V ly I.' ' OmONNOO O O Omni Om °NN 1 1`^ U a IO OhmOmOOrmO 1`CVIV 0 V m N (V r N N N (O N O O VI 0 m N O tl N eD J Mme'- V V N � I� J � N� N O O O N 0 O O O M M a b m v ° s p in M 'r: m W m Nrvmrmo oNo+c O ° m m' I ° � � � u� •M: n � ° ern r r v V'- 0. II 6 t V. OOhI -irt p 0 I7 mOmN ONN a Nty lO t NN r 1�(yrN PN W N I`O 0. n m 3 z om m m K y y 0 p N E Io K m u m In va '� a v 15 wit 9 c ° a `o E � $ V N >�um wm N. m =_�Ew Z m m m o m e ;,4o =& va5 o E,z 5 m E > a m K Lb w e '-° = 'c ° ¢m'Ori 'U 9 Q n v O1" 11 i m A(�0 ZO!_^ J w Z E i= li W W K 1 O 7 o. m a m K K r f f p p y o0 00 0 I ' p O O N N O m O m O GI N N N cBM m u odo o voa NN � o a V ( O m N p N � NNm m 0 N H P V C 1���mMNnarYA 0�0 (VObN NI�mN' m N m Nb N NH d C G pj O!h(O -NrNI� bp0 i� �nm ° o m ° o ° o ° o ° o ° o ° O ° o fill �p V ° oa m N�m'm mq ° NnN Vj ONj rl 10b o M Z 1- a nn Y O V I ' p O O N N O m O m O GI N N N P V ( O m N p N N b 0 N H P V C 1���mMNnarYA 0�0 (VObN NI�mN' m N m Nb N NH d C G pj O!h(O -NrNI� bp0 i� �nm ° o m ° o ° o ° o ° o ° o ° O ° o ° o ° oa m m o a nn o ON 0�N1` N �O �Nm HN � m y C IAN OOi lh NNN�NO(V �-r(J N N NN ryN ��m� N P p �mN,m 4thmm m l m �lN m m p an O r p N ONONHN�I�tON OiC LLI'm f ry'pj' � N Q m r ' r tO Vlr� PtyN��V 10� -h r PNOI �iN n mil` mVN10W PN'N dNO C'j 0 ' N YP N N C p 1 'rr N N N Y O y m o)o (OWOOZZ Nrb mO NO��N otn Z e OI Ian OO TOm1�OmNOOmN�hI UVnw O N tON� ( CZ P H N p C O 10' m 1� m b N �� N N�N FJ O I� b N In l7 tJ ry �Ol Pr�O m N M 0 N O M N O O b M m O b M O b m r r V OWN I rON��0�00N�NOrU o N T 0 t70b Nh M1N TI`I�mPm' -r N h�-OI �0 1� N 1� � j'n N P P^ 4t O 0 p r O N [O HO V t lAO OpryNONOON N O 0 O m r n rp m N I µ �-< NmVOpN000NNNN fA �OM O Ir N 6 P N m u cv w N v m a 00 00, hc�U`�Kwi�naoo�i r z a ° 0 n o00ood oa d oo o ovO1i r ' �rvm NN N� aQ z3 QQaaQa z zz 6Q Q Q;, as 'zz e N N zz zz z 3: r VI N O N N � p OOOb ° O Y1 ,N�, N0 C Omi m mO bt ,,q0 4C pp�; MN�r 0 W 0 , ➢IO 10 ci mm aim m m' nr 0 0 I� pNN NN ti � :rim n :I Y F ' mNryV O O O C VN NT O'b 000t 00 I !1 h :...... N' 0m amO1 m t� m_ V' b1�N1O Imp 00 m? (Ob l '.NO ii °O q n z3 zzzzzz it I 8 a ml` m 1`IO n 1� °OOC VI1O �O :f0� VO ON °O�° q�IO CI I n h O Q°, n^ N h: 00 I '��e �+0 c � 0o do 6p0000 do loj 0c m NCl TOI b i F LL N I 1 m O N 0 0 N P° n N O d b b bl 00 ° 1` pry 00 Ory� `4 C pOboO� � {V N' 1` A V m rte C N rn y rri Y 'IO 00 a NN it m v =rc oq u 'uS - "z U) E C � w w m ray zd mwtt N O g w w C T9 LL w o LL 5 Z v m m $j a a¢¢¢ a a u F m @ D a U 9 F N O t'S O m O J Q 6 j = 6 F a Ia d m ~ o H 6 F d f- U O f a U h J J ry j OOO OIO a O O O O p O a ¢` ¢G¢¢¢ ¢ >" 'z z �noNq� nd� ry O OOVIN m e O a O O O VI V p 1� ❑ H A 3 � dcdoo 0 m' Z ' g m 3 zzzz3 3 000�a q O O N e P ' C O O O O O O O O O 6 O 0 0 a ry O OOVIN m e O a O O O VI V p 1� ❑ H A 3 !i b N N 0 I� 0 0 0; i i i N _ a Z e C -hya v aia m m ❑ N = io $. z¢ t a `o n� Orv- 0000 area ° ] ws w Z 9oj� m d�a nyyy 2 a`¢i9v - 'PrcN � g °. F H f U w � FO O O ¢ Z ' 3 w r !i b N N 0 I� 0 0 0; i i i N _ a Z e C -hya v aia m m ❑ N = io $. z¢ t a `o n� Orv- 0000 area ° ] ws w Z 9oj� m d�a nyyy 2 a`¢i9v - 'PrcN � g °. F H f U w � FO o co to N o o m u� 10 m V O M O O M 0< N O r 0 0 ( O M, d O m m N N q p O O r r J OJ L 0 0 0 rornv'�' J Mr000 ) U m v W N v r M V v v o M t J M O U Z m 3 d N N 0 0 r 0 ( N N 2 O N O T O' d' O �p M er E O N O J U } m 0 o m U O N � `o N N � C O O °X u W O O Z Q N N � f0 m 0 10 N o '> U y U aS 'Q m u_ ,g U N Ul L M Z y N IL M j O G y N O m 00 C N (n N C N W mar - � N Ta L (LU)0UF- (L W 0 C) 0 0 J M O ( � v v o M Q N N Parkview Villa -North (165) Balance Sheet December 2011 Books = Accrual Dec -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable Total Assets Liabilities 20200 Accounts Payable 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 173,494.05 457.00 823,425.08 2,493.00 100.00 999,969.13 39,008.71 551.74 17,556.15 19,847.01 1,229.00 78,192.61 921,776.52 921,776.52 999,969.13 Parkview Villa -North (165) 0.00 0.00% 4,385.42 Income Statement 475.93 1.48% 6,353.95 1.49% For The Period Ending December 2011 1,943.00 6.03% 4,520.50 1.06% Books = Accrual 1,402.77 4.35% 6,529.32 1.53% 2171 -46330 General Supplies Month to Date a/a Year to Date a/a Revenue 4,469.51 13.86% 21,516.18 5.03 0 /a 33160 -46330 Federal Grant - 0.00% 66,108.85 15.46 36220 -46330 Gen. Government Rents 31,299.00 97.08% 347,318.00 81.24% 36225 -46330 Nondwelling Rents 310.00 0.96% 3,719.00 0.87 9 /b 36290 -46330 Other Miscellaneous Revenue 855.32 2.65% 9,908.70 2.32% 39120 -46330 Recovery Damage City Property - 225.00 -0.70% 440.25 0.10% Total Revenue 32,239.32 100.00 0 /0 427,494.80 100.00% Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 25.92% 100,284.00 23.46% Total Personal Services 8,357.00 25.92% 100,284.00 23.46% Supplies 0.00 0.00% 4,385.42 2000 -46330 Office Supplies 475.93 1.48% 6,353.95 1.49% 2010 -46330 Minor Equipment 1,943.00 6.03% 4,520.50 1.06% 2160 -46330 Maint. & Construct Materials 1,402.77 4.35% 6,529.32 1.53% 2171 -46330 General Supplies 647.81 2.01% 4,112.41 0.96% Total Supplies 4,469.51 13.86% 21,516.18 5.03 0 /a Other Services & Charges 3040 -46330 Legal Fees 0.00 0.00% 4,385.42 1.03% 3050 -46330 Expert and Professional Services 0.00 0.00% 21,049.45 4.92% 3060 -46330 Management Services 4,545.00 14.10% 54,590.00 12.76% 3100 -46330 Protective Services 241.50 0.75% 6,723.98 1.57% 3210 -46330 Telephone & Telegraph 403.13 1.25% 3,919.35 0.92% 3930 -46330 Advertising Other 0.00 0100% 517.30 0.12% 3600 -46330 Insurance & Bonds 1,741.75 5.40% 20,950.19 4.90% 3810 -46330 Electric 7,726.46 23.97% 52,684.20 12.32% 3820 -46330 Water 3,019.84 9.37% 12,457.67 2.91% 3830 -46330 Gas 10,126.55 31.41% 45,216.98 10.58% 3840 -46330 Refuse 2,464.38 7.64% 8,150.20 1.91% 3850 -46330 Sewer 1,733.59 5.38% 6,772.51 1.58% 4000 -46330 Repair & Maint. Services 11,968.62 37.12 %0 96,313.80 22.53% 4100 -46330 Rents & Leases 145.00 0.45% 878.42 0.21% 4300 -46330 Miscellaneous Charges 19.50 0.06% 263.48 0.06% 4315 -46330 PILOT 1,653.89 5.13% 20,412.18 4.77% 4390 -46330 Taxes & Licenses 0.00 - 0.00% 1,503.38 0.35% 4500 -46330 Administrative Expenses 1,056.06 3.28% 1,761.37 0.41% 4850 -46330 Interest on Deposits _ 13.48 0.04% 152.62 0.04% Total Other Services &.Charges 46,858.75 145.35% 358,652.50 83.90% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 3,729.24 0.00% .729.24 11.57% 10,127.22 2.37% 10,127.22 2.37% 63,414.50 196.70% 490,579.90 114.76 0 /a - 31,175.18 - 96.70% - 63,085.10 - 14.76% Parkview Villa -North (165) Cash Flow Statement Period = December 2011 Book = Accrual Month to Date Revenue 33160 Federal Grant 0.00 36220 Gen. Government Rents 31,299.00 36225 Nondwelling Rents 310.00 36290 Other Miscellaneous Revenue 855.32 39120 Recovery Damage City Property - 225.00 Total Revenue 32,239.32 Expenses Personnel Services 1000 Accrued Salaries 8,357.00 Total Personnel Services 8,357.00 Supplies 2000 Office Supplies 365.93 2010 Minor Equipment 1,943.00 2020 Computer Supplies 110.00 2171 General Supplies 2,050.58 2280 Vehicle Parts 0.00 Total Supplies 4,469.51 Other Services & Charges 3050 Expert & Professional Services 0.00 3060 Management Services 4,545.00 3100 Protective Services 241.50 3210 Telephone & Telegraph 403.13 3430 Advertising Other 0.00 3600 Insurance & Bonds 1,741.75 3810 Electric 7,726.46 3820 Water 3,019.84 3830 Gas 10,126.55 3840 Refuse 2,464.38 3850 Sewer 1,733.59 4000 Repair & Maint. Services 11,968.62 4100 Rent & Leases 145.00 4300 Miscellaneous Charges 19.50 4315 PILOT 1,653.89 4390 Taxes & Licenses 0.00 4500 Administrative Expenses - 1,056.06 4850 Interest on Deposits 13.48 5120 Building & Improvement 3,729.24 Total Other Services & Charges 50,587.99 Total Expenses _. - 63,414.50 Excess (Deficit) Revenue over Expenses - 31,175.18 Adjustments 11300 Rent Receivable 460.64 11500 Accounts Receivable 559.00 .15510 Prepaid Insurance - 1,741.75 20200 Accounts Payable 24,047.40 20210 Accrued Other Expenses 0.00 22000 Deposits 98.93 22200 Accrued PILOT 1,653.89 22210 Revenue Collected in Advance - 2,177.20 Parkview Villa -North (165) Cash Flow Statement Period = December 2011 Book = Accrual Total Adjustments Cash Flow Month to bate 26,384.41 (4,790,77) Beg Cash End Cash Difference 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash 178,284.82 173,494.05 (4,790.77) 457.00 457.00 - 823,425.08 823,425.08 - 1,002,166.90 997,376.13 (4,790.77) 1 1/20/2012 7:59 AM Parkview Villa -North (165) General Ledger Period = Dec 2oi1 Book = Accrual Property - Date Period Parson / Des crlpNan -- Control Reference 10110 -46330 Accrued Salaries 165 12131/2011 12/2011 :PostRecurring Monthly recurring entry 3- 124347 RC Net Change= 8,357.00 Debit - Credit -- Balance Remarks -- - - 91,927.00 = Beginning Balance = 1,357.00 0.00 100,284.00 RIC CHIC PR Mort Fee 100,284.00 = Ending Balance = 2000 -46330 Office Supplies 5,878.02 = Beginning Balance = 165 11/30/2011 12/2011 Office Depot(oRi8804) P- 257899 588559669 60.94 0.00 5,938.96 paper, envelopes etc. 165 12/20/2011 1212011 CommonBOnd Housing (chc) P- 258855 892747 110.00 0.00 6,048.96 camp supp 11/30 - 12119/11 165 12/23/2011 12/2011 Office Depot(offi8804) P- 262547 5.92E +11 68.37 0.00 6,117.33 scotch tape, envelopes 165 12/23/2011 12/2011 NEB Deluxe BUS Systems charge 3- 125160 C1 45.17 0:00 6,162.50 NEB Deluxe BUS Systems char 165 12/29/2011 12/2011 Comman0ond Housing (one) P- 260889 895172 4.49 0.00 6,166.99 copier 7/11 -12/11 165 12/31/2011 12/2011 Common Bond Housing (one) P- 261030 895965 5.24 0100 6,172.23 postage 12/11 165 12131/2011 12/2011 Common Bond Housing (chc) P- 261032 896209 181.72 0.00 6,353.95 a/p exp 2011 Net Change= 475.93 6,353.95 = Ending Malacca, 2010 -46330 Minor Equipment 2,577.50 = Beginning Balance = 165 12/16/2011 12/2011 All lnc.(all) P- 260029 51274703.1 460.50 0100 3,038.00 range - 211 165 12/20/2011 12/2011 All op. (all) P- 262540 51274774.1 533.50 0.00 3,571.50 range - 1 165 12/28/2011 1212011 All Inc. (ail) P- 262543 51275136.1 949.00 0.00 4,520.50 Gig - 103 Net Change= 1,943.00 4,520.50 = Ending Balance = 2160 -46330 Maint. & Construct Materials 5,126.55 = Beginning Balance = 165 10/25/2011 1212011 HD Supply Facilities Maintenance (home: P- 259464 180240714 42.99 0.00 5,169.54 resid item my 165 11/23/2011 12/2011 HD Supply Facilities Maintenance (home: P- 256652 911211978 80.92 0.00 5,250.46 hose, bulbs, traction melt etc. 165 12/9/2011 1212011 HD Supply Facilities Maintenance (home: P- 259463 9.11E F09 478.37 0.00 5,728.83 drip bowls, toilet seats etc. 165 12/15/2011 12/2011 Lighting Plastics of MN INC (ligh3326) P- 257894 121511pvn 134.10 0.00 5,862.93 rpkmnt lens - light Oxt 165 12/29/2011 12 /2011 Park Supply of America, Inc.(parkl) P- 262544 39265600 666.39 0.00 6,529.32 tank, bowl etc. Net Charge= 1,402.77 6,529.32 = Ending Balance = 2171 -46330 General Supplies 3,464.60 = Beginning Balance = 165 11/28/2011 12/2011 HD Supply Facilities Maintenance (home: P- 257892 9.11E +09 104.98 0.00 3,569.58 paint 165 12/1/2011 12/2011 Buckeye Cleaning Centers (buck8411) P- 257891 637784pvn 66.18 0100 3,635.76 roll towel 165 12/212011 12/2011 HD Supply Facilities Maintenance (home: P- 257893 911224469 55.57 0.00 3,691.33 trash Ilner, turn Polish 165 12/9/2011 12/2011 Park Supply of America, Inc.(parkl) P- 259100 38848800 145.98 0.00 3,837.31 drain cleaner 165 12/20/2011 12/2011 Sherwin - Williams Co.(sher4110) P- 262542 3144 -0 275.10 0.00 4,112.41 paint Net Change = 647.81 4,112.41 = Ending Balance = 3040 -46330 Legal Fee. 4,385.42 = Beginning Balance = Net Change =0.00 4,385.42 = Ending Balance? 3050 -46330 Expert and Professional Services 21,049.45 = Beginning Balance = Net Change =0.00 21,049.45 = Ending Balance = 3060 -46330 Management Services 49,995.00 = Beginning Balance = 165 12/3012011 12/2011. CommorBOnd Housing (chc) P- 260890 895678 12,902.00 0.00 62,897.00 ragout fees 12/11 165 12/3112011 12/2011 :POStRecurring Monthly recurring entry J- 124347 RC 0.00 8,357.00 54,540.00 RIC CHC PR Mgmt Fee Net Change = 4,545.00 54,540.00 = Ending Balance = 3100 -46330 Protective Services 6,482.48 = Beginning Balance = 165 10/31/2011 12/2011 Olsen Fire Inspection, Inc. Poles) P- 256634 21110238p 241.50 0.00 6,723.98 Ann fire ext lnspec Net Change= 241.50 6,723.98 = Ending Balance = 3210 -46330 Telephone & Telegraph 3,516.22 = Beginning Balance = 165 11/16/2011 1212011 Office of Enterprise Technology (oHi658) P- 256639 200BO0187 132.54 0.00 3,648.76 phone svc - per end 10/31 165 12/1/2011 12/2011 AnswerLlve LLC ens.) P- 256081 111104620 30.27 0100 3,679.03 answ svc 12/11 165 12/2/2011 12/2011 Comcast(comc3474) P- 257066 877210505 44.82 0.00 3,723.85 cable eye 12/11 -01/10 165 12/7/2011 12/2011 CenturyLink (cent9115) P�259098 763788397 38.78 0.00 3,762.63 phone svc 12/07 -01 106 165 12/11/2011 12/2011 MCI Comm Service(moic3718) P- 259467 6N956961/ 24.30 0.00 3,786.93 phone svc 11/14 -12/09 165 12/21/2011 12/2011 Office of Enterprise Technology (of0658) P- 260022 200BOO187 132.42 0.00 3,919.35 phone svc - per end 11/30 Net Change= 403.13 3 = Ending Balance = Page 1 of 3 1/2012012 7 AM Parkview villa -North (165) General Ledger Period = Duo 2011 Book = Accrual Property Date , Period Person /Description Control Reference Debit < Credit Balance Remarks.- ' 3430 -46330 Advertising Other 517.30 = Beginning Balance = Net Change =0.00 517.30 = Ending Balance = 3600 -46330 Insurance & Bonds 19,208.44 = Beginning Balance = 165 12/31/2011 12/2011 :PoStRacurring Monthly recurring entry )- 12434] RC 1,241.75 400 20,950.19 C of Columbia Heights Ins Acc Net Change = 1,741.75 20,950.19 = Ending Balance = 3810 -46330 Electric - 44,957.74 = Beginning Balance = 165 11/22/2011 12/2011 JIT Services, Inc (]Its) P- 257592 29428 60.00 0.00 45,017.74 saver switch savings 165 12/12/2011 1212011 Xcel Energy (xcei) P- 258543 515044155 3,509.24 0100 48,526.98 also svc 11/02 -12/05 165 12/31/2011 12/2011 Xcel Energy (xcei) P- 263285 515044155 4,157.22 0.00 52,684.20 elec svc 12 /05 -01 /D9 - Net Change= 7,726.46 52,684.20 = Ending Balance = 3820 -46330 Water 9,437.83 = Beginning Balance = 165 12/31/2011 12/2011 City of Columbia Heights (coin) P- 262660 318024500 32.86 0.00 9,470.69 water /sewer svc 9/20 -12/20 165 12/31/2011 12/2011 City of Columbia Heights (tole) P- 262917 318025500 24.50 0.00 9,495.19 water svc 9/20 -12/20 165 12/31/2011 1212011 City of Columbia Heights (coin) P- 262919 618025000 2,962.48 0100 12,457.67 water /sewer svc 9120 -12120 Net Change= 3,019.84 12,457.67 = Ending Balance = 3830 -46330 Gas 35,090.43 = Beginning Balance = 165 1217/2011 12/2011 CenterPoint Energy (cent) P- 257069 55199657/: 4,928.23 0.00 40,018.66 gas svc 11102 -12/05 165 12/31/2011 12/2D11 CenterPoint Energy (cent) P- 263284 55199657/: 5,198.32 0100 45,216.98 gas svc 12/05 -01/05 Net Change = 10,126.55 45,216.88 = Ending Balance = 3840 -46330 Refuse 5,685.82 = Beginning Balance = 165 12/31/2011 12/2011 City of Columbia Heights (colu) P- 262661 318024500 2,464.38 0.00 8,150.20 Trash svc 9/20 -12/20 Net Change = 2,464.38 - 8,150.20 = Ending Balance = 3850 -46330 Sewer 5,038.92 = Beginning Balance = 165 12/31/2011 12/2011 City of Columbia Heights (colu) P- 262660 318024500 244.48 0100 5,283.40 water /sewer svc 9/20.12/20 165 12131/2011 12/2011 City of Columbia Heights (colu) P- 262919 618025000 1,489.11 0.00 6,772.51 water /sewer svc 9/20 -12/20 Net Change = 1,733.59 6,772.51 = Ending Balance = 4000 -46330 Repair & valet. Services 84,345.18 = Beginning Balance = 165 10/14/2011 12/2011 Adam's Pest Control, Inc.(adam) P- 259461 676439pvn 48.97 0.00 84,394.15 pest svc 10/14 165 11/22/2011 12/2011 Brain King, Inc,(drai7740) P- 256654 81390 215100 0.00 84,609.15 plbg svc 902 -206 165 11/2212011 12/2011 LBP Mechanical, Inc (Ibpm) P- 257595 W16238pvr 271.25 0100 84,880.40 valve, boiler leak repair svc. 165 11/23/2011 12/2011 HD Supply Facilities Maintenance (home: P- 256652 911211978 28.02 0.00 84,908.42 hose, bulbs, traction melt etc. 165 11/30/2011 12/2011 BFB Painting, Inc.(bfbp) P- 263009 113011pvn 1,675.00 0.00 86,583.42 painting - numerous units 165 12/1/2011 12/2011 Gardner Plumbing, LLC (gard1086) P- 256637 2375 135.00 0.00 86,718.42 shower valve repair - 201 165 12/1/2011 .12/2011 Eagle Elevator Corp.(sagil) P- 256636 111496 -lpv 655.40 0.00 87,373.82 me malnt- 12/11 165 12/512011 12/2011 Adam's Pest Control, Ina. (edam) P- 259462 688552pvn 48.97 0.00 87,422.79 pest svc 12105 165 12/5/2011 1212011 MGS Professional Bldg Plaint Sery Inc in P- 257897 10297pvn 65.55 0100 - 87,488.34 snow rmvl 12/03 165 12/8/2011 12/2011 Adam's Pest Control, Inc.(adam) P- 259460 692607 395.00 0.00 87,883.34 pest svc 12108 165 12/9/2011 12/2011 MGS Professional Bldg Molar Sery Inc (a P- 257895 10321pvn 56.93 0100 87,940.27 sanding 12/07 165 12/12/2011 12/2011 K.O. Cleaning and Restoration LLC (kool: P- 259465 2024 300.00 0.00 88,240.27 cleaning - bathroom Floors 165 12/2012011 12 /2011 - Zephyr Services Inc.(zeph) P- 259498 417 7,289.00 0.00 95,529.27 rac e# duct maul etc. 165 12/21/2011 12/2011 Direct Home Appliance Services (dire) P- 260030 122111pvn 89.01 0100 95,618.28 washer repair 165 12/21/2011 12/2011 Jerry's Floor Store ()errl) P- 260031 X630416 19D.52 0.00 95,808.80 last vinyl - 206 165 12/27/20U 12/2011 Zephyr Services Inc. (zeph) P- 260D32 420 505.00 0.00 96,313.80 maint repairs Net Change= 11,968.62 96,313.80 = Ending Balance = 4100 -46330 Rents & Leases 733.42 = Beginning Balance = 165 11/30/2011 12/2011 Multihousing Credit Control (multi) P- 257597 11110370 145.00 0.00 878.42 bckgrnd cks 11 /11 Net Change= 145.00 878.42 = Ending Balance _ 4300 -46330 Miscellaneous Charges 243.98 = Beginning Balance = 165 11/30/2011 12/2011 City Wide Locksmithing, Inc,(city4054) P- 256917 130006 19.50 0.00 263.48 keys Net Charge= 19.50 263.48 = Ending Balance = Page 2 of 3 1/20/2012 7:59 AM 4390 -46336 Taxes & Licenses Net Change =0.00 4500 -46330 Parkview Villa -North (165) 0.00 Administrative Expenses 165 General Ledger 12/2011 McNally ([0003978) 165 Period = Dec 2011 12/2011 Teague (t0004027) 165 Book = Accrual 12/2011 Ecklund (t0004031) Property - Date Period Person /Description Control Reference Debit Credit Balance Remarks 4315 -46330 PILOT 18,758.29 = Beginning Balance = 165 12/31/2011 12/2011 :PostRecurring Monthly recurring entry 3- 124347 RC 1,653.89 0.00 20,412.18 Anoka Cry Property Tax Accru 165 Net Change= 1,653.89 20,412.18 = Ending Balance = 4390 -46336 Taxes & Licenses Net Change =0.00 4500 -46330 0.00 Administrative Expenses 165 12/28/2011 12/2011 McNally ([0003978) 165 12/31/2011 12/2011 Teague (t0004027) 165 12/31/2011 12/2011 Ecklund (t0004031) 165 12/31/2011 12/2011 Church (t0005813) 165 12/31/2011 1212011 Nelson (t0007643) 165 12/31/2011 12/2011 2acherscn (t0005129) 165 12/31/2011 12/2011 Common Bond lousing (chc) Net Change = 1,056.06 4850 -46330 Interest an Deposits 165 12/31/2011 12/2011 Sec pep interest accrual Net Change= 13.48 5120 -46330 Building & Improvements 165 12/31/2011 12/2011 RC WAI #10952 Net Change= 3,729.24 C- 895017 0.00 617.24 C- 895007 LS,LF,LWE 100.80 0.00 C- 895008 LS,LF,LWE 476.88 0100 C-895009 LS,LF,LWE 1,115.76 0.00 C- 895010 LF,LWE 9.00 0.00 C- 895021 0.00 97.00 P- 261031 896111 67.86 0.00 1 126699 G31 13.48 0.00 3- 126700 G32 1,503.38 = Beginning Balance = 1,503.38 = Ending balance = 705.31 = Beginning Balance = 88.07 Rev Bad Debt due to collection 188.87 90 days past due 665.75 90 days past due 1,781.51 90 days past due 1,790.51 No 30 day notice 1,693.51 Correct Ledger per change in 1,761.37 a/p exp 2011 1,761.37 = Ending Balance = 139.14 =Begin ning Balance = 152.62 Sec pep interest accrual 152.62 = Ending Balance = 6,397.98 = Beginning Balance = 3,729.24 0.00 10,127.22 RC WAI #10952 10,127.22 = Ending Balance = 72,485.74 9,071.24 Page 3 of 3 Parkview Villa North Bank Reconciliation Report 12/31/2011 5016456 Balance Per Bank Statement as of 12/31/2011 02/09/2011 1199 court325- Court Administration 02/09/2011 1200 courl325 - Court Administration 11/09/2011 1496 sunn - Sun Newspaper 12/1412011 1531 gardl086 -Gardner Plumbing, LL.0 12122/2011 1541 ligh3326 - Lighting Plastics of MN INC 12/2212011 1542 mgsp - MGS Professional Bldg Maint Sew Inc 12122/2011 1544 offi8804 - Office Depot 12/22/2011 1545 t0004004 - Alunovic 12/29/2011 1546 adam - Adam's Pest Control, Inc. 12129/2011 1547 cent9115 - CenturyLink 12/29/2011 1548 chc- CommonBond Housing 12/2912011 1549 home? - HD Supply Facilities Maintenance 12/29/2011 1550 kocl - K.O. Cleaning and Restoration LLC 12/29/2011. 1551 mcic3718 - MCI Comm Service 12/29/2011 1552 parkl - Park Supply of America, Inc. 12/2912011 1553 xcel - Xcel Energy 12/29/2011 1554 . zeph - Zephyr Services Inc. Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 12/31/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $173,494.05 $173,494.05 $173,494.05 Date Tran # Notes Amount 11/16/2011 1499 city/1054 - City Wide Locksmithing, Inc. 25.50 11/30/2011 1513 cent9115- CenturyLink 38.78 11/30/2011 1514 great 004.. Green Lights Recycling Inc 213.73 11/30/2011 1515 home32 - Home Depot Credit Services 18.30 11/30/2011 1516 home? - HD Supply Facilities Maintenance 469.16 11/30/2011 1517 mcic3718 - MCI Comm Service 24.24 11/30/2011 1518 mndpl - MN Dept of Labor & Industry 30.00 11/30/2011 1519 off8804 -Office Depot 56.24 r 1/4/12 $186,967.77 55.00 320.00 94.05 135.00 134.10 122.48 60.94 120.55 492.94 38.78 110.00 521.36 300.00 24.30 145.98 3,509.24 7,289.00 $13,473.72 Date Cleared 12/31/2011 12/31/2011 12/31/2011 12/31/2011 12/31/2011 12/31/2011 12/31/2011 12/31/2011 Parkview Villa North Bank Reconciliation Report 12/31/2011 5016456 11/30/2011 1520 xcel - Xcel Energy 3,417.67 12/31/2011 12/07/2011 1521 adam - Adam's Pest Control, Inc. 48.97 12/31/2011 12/07/2011 1522 buck8411 - Buckeye Cleaning Centers 64.61 12/31/2011 12/07/2011 1523 chc - CommonBond Housing 12,911.63 12/31/2011 12107/2011 1524 gard1086 -Gardner Plumbing, LLC 1,288.60 12131/2011 12/07/2011 1525 kocl - K.O. Cleaning and Restoration LLC 300.00 12/31/2011 1210712011 1526 Ibpm - LBP Mechanical, Inc 347.50 12131/2011 12/14/2011 1527 answ - AnswerLive LLC 30.27 12/31/2011 12/14/2011 1528 city4054 - City Wide Locksmithing, Inc. 19.50 12/31/2011 12/14/2011 1529 drai7740 - Drain King, Inc. 215.00 12131/2011 12/1412011 1530 eagl1 - Eagle Elevator Corp. 655.40 12/3112011 12/14/2011 1532 home? - HD Supply Facilities Maintenance 108.94 12/31/2011 12/14/2011 1533 off658 - Office of Enterprise Technology 132.54 12/31/2011 12114/2011 1534 else - Olsen Fire Inspection, Inc. 241.50 12/3112011 /2/2272011 1535 buck8411 - Buckeye Cleaning Centers 66.18 12/31/2011 12/22/2011 1536 cent - CenterPoint Energy 4,928.23 12/31/2011 12/22/2011 1537 comc3474- Comcast 44.82 12131/2011 12/22/2011 1538 home? - HD Supply Facilities Maintenance 160.55 12/31/2011 12/22/2011 1539 jits - JIT Services, Inc 60.00 12/31/2011 12/2212011 1540 Ibpm - LBP Mechanical, Inc 271.25 12/3112011 12/22/2011 1543 multi - Multihousing Credit Control 145.00 12131/2011 Total $26.334.11 Cleared Deposits Date Tran # Notes Amount Date Cleared_ 12/02 .353 Operations .20,336.24. ,;12/3112011 12/06/2011 355 operations 8,359.00 12/31/2011 12/07/2011 354 - operations 184.00 - .12/31/2011 12115/2011 356 rent deposits - 685.00 12131/2011 12/20/2011 357 laundry receipts 267.32 1.2/31/2011 12/20/2011 365 sec dep 12/20 - pvn 488.00 .,12131/2011 Total $30,319.56 Cleared Other Items Date Tran # Notes Amount Date Cleared 12/20/2011 RC 731316 Returned item t0004027 - -20.00 12/31/2011 T2/23/2011 JE 125160 NEB Deluxe Bus Systems charge -45.17 12/31/2011 Total $65.17 1/4/12 APSINortheast a nk Member FDIC 77 Broadway St. N.E., Minneapolis, INN 55413 Date 12/30/11 Page 1 612-379-88 11 , 24 hour telephone banking 651 - 628 -9807 Primary Account Ending VAM Visit our website at www. nog theastbank- mn.com Enclosures 33 * * * * ** * ** *** * AUTO * * 3 -DIGIT 551 2690 0.8140 AT 01365 12 1 16 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL AN 55102 -1900 - - -- C H E C K I N G A C C O U N T S THE FOLLOWING FEE CHANGES ARE EFFECTIVE MARCH 1, 2012: - WIRE TRANSFER FEE FOR OUTGOING DOMESTIC WIRES WILL BE INCREASED TO $20. - AN EARLY ACCOUNT CLOSING FEE OF $20 WILL BE CHARGED FOR DDA AND SAVINGS ACCOUNTS CLOSED IN LESS THAN 3 MONTHS AND HEALTH SAVINGS ACCOUNTS CLOSED PRIOR TO 3 YEARS. NORTHEAST PUBLIC FUNDS ACCT Account Number Ending Previous Balance 134,420.32 5 Deposits /Credits 27,413.32 28 checks /Debits 15,692.18 service charge .00 Interest Paid .00 Ending Balance 146,141.46 Number of Images 33 Statement Dates 12/01/11 thru 12 /31/11 Days in the Statement Period 31 Average ,Ledger 151,080 Average collected 149,507 Deposits and Credits Date Description 12/30 Amount 12/02 DDA REGULAR DEPOSIT 20,478.00 12107 DDA REGULAR DEPOSIT 1,285.00 12/07 DDA REGULAR DEPOSIT 5,083.00 12/15 DDA REGULAR DEPOSIT 300.00 12/20 DDA REGULAR DEPOSIT 267.32 checks in serial Date check# 12/30 125 12/01 1245* 12/12 1251* 12/06 1252 12/13 1253 12/09 1254 12/06 1255 12/06 1256 12/62 1257 12/12 1258, * Indicates skip order Amount Date check# Amount 704.83 12/12 1259 541.50 62.30 12/13 1260 29.03 96.03 12/12 1261 5,757.63 95.07 12/21 1262 13.48 10.89 12/19 1263 294.46 19.76 12/20 1264 48.94 771.30 12/20 1265 2,138.89 726.36 12/19 1266 772.50 1,466.19 12/22 1267 59.54 22.00 12/19 1268 108.50 in check numbers 812878 - MI i t Date 12/30/11 Page 2 Primary Account Ending Enclosures 33 NORTHEAST PUBLIC FUNDS ACCT Ending (continued) checks in serial order Date check# 12/27 1269 Amount Date check# Amount 12/30 1270 29.74 1,687.41 12/28 12/28 1273 1274 24.96 12/30 1271 12/27 1272 20.13 12/28 1277* 36.00 105.00 * Indicates skip 32.31 in check numbers 12/09 1290 * 17.43 * k* i:*** i:***** i: * is::*'* iri:C• i:'.:*** isi:* �• � ::;: * *-i; < * *":k*'.r *+:K'iri: *i �k i• *i: *i:* * * * *is *'r *': *f. i:'.: R'i:* Daily Balance Section Date 12/01 Balance 134,358.02 Date 12/12 Balance 151,690.75 Date 12/21 Balance 12/02 12/06 153,369.83 151,777.10 12/13 12/15 151,650.83 151,950.83 12/22 148,841.38 148,781.84 12/07 158,145.10 12/19 150,775.37 12/27 12/28 148,719.79 148,553.83 12/09 158,107.91 12/20 148,854.86 12/30 146,141.46 * ** E N D D F S T A T E M E N T *** 812878 — 1712 Payment Summary Bank= 165opr AND mm/yy = 12/2011-12/2011 AND All Checks =Yes AND Include Voids=All Checks 35,045.16 Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkview Villa North 1521 adam -Adam's Pest Control, Inc. 12/07/2011 12/2011 48.97 1650pr - Parkvlew Villa North 1522 buck8411 - Buckeye Cleaning Centers 12/07/2011 12/2011 64.61 165opr - Parkvlew Villa North 1523 chic - CommonBond Housing 12/07/2011 12/2011 12,911.63 165opr - Parkview Villa North 1524 gard1086 - Gardner Plumbing, LLC 12/07/2011 12/2011 1,288.60 165opr - Parkvlew Villa North 1525 kocl - K.O. Cleaning and Restoration LLC 12/07/2011 12/2011 300 165opr - Parkview Villa North 1526 Ibpm - LBP Mechanical, Inc 12/07/2011 12/2011 347.5 1650pr - Parkview Villa North 1527 answ - AnswerLive LLC 12/14/2011 12/2011 30.27 165opr - Parkvlew Villa North 1528 city4054 - City Wide Locksmithing, Inc. 12/14/2011 12/2011 19.5 165opr - Parkview Villa North 1529 dral7740 - Drain King, Inc. 12/14/2011 12/2011 215 165opr - Parkvlew Villa North 1530 eagll - Eagle Elevator Corp. 12/14/2011 12/2011 655.4 165opr - Parkview Villa North 1531 gard1086 - Gardner Plumbing, LLC 12/14/2011 12/2011 135 1650pr - Parkvlew Villa North 1532 home7 - HD Supply Facilities Maintenance 12/14/2011 12/2011 108.94 165opr - Parkview Villa North 1533 offl658 - Office of Enterprise Technology 12/14/2011 12/2011 132.54 1650pr - Parkview Villa North 1534 olse - Olsen Fire Inspection, Inc. 12/14/2011 12/2011 241.5 1650pr - Parkvlew Villa North 1535 buck8411 - Buckeye Cleaning Centers 12/22/2011 12/2011 66.18 165opr - Parkview Villa North 1536 cent - CenterPoint Energy 12/22/2011 12/2011 4,928.23 1650pr - Parkview Villa North 1537 comc3474 - Comcast 12/22/2011 12/2011. 44.82 165opr - Parkvlew Villa North 1538 home7 - HD Supply Facilities Maintenance 12/22/2011 12/2011 160.55 1650pr - Parkvlew Villa North 1539 jits - JIT Services, Inc 12122/2011 12/2011 60 165opr - Parkview Villa North 1540 Ibpm - LBP Mechanical, Inc 12/22/2011 12/2011 271.25 165opr - Parkview Villa North 1541 ilgh3326.- Lighting Plastics of MN INC 12/22/2011 12/2011 134.1 1650pr - Parkvlew Villa North 1542 mgsp - MGS Professional Bldg Maint Sery Inc 12/22/2011 12/2011 122.48 165opr - Parkvlew Villa North 1543 multi - MulHhousing Credit Control 12/22/2011 12/2011 145 1650pr - Parkview Villa North 1544 ofFl8804 - Office Depot 12/22/2011 12/2011 60.94 1650pr - Parkview Villa North 1545 1:0004004 - Alunovic 12/22/2011 12/2011 120.55 165opr - Parkvlew Villa North 1546 adam - Adam's Pest Control, Inc. 12/29/2011 12/2011 492.94 165opr - Parkvlew Villa North 1.547 cent9115 - CenturyLlnk 12/29/2011 12/2011 38.78 165opr - Parkvlew Villa North 1548 chc - CommonBond Housing 12/29/2011 12/2011 110 1650pr - Parkview Villa North 1549 home7 - HD Supply Facilities Maintenance 12/29/2011 12/2011 521.36 165opr - Parkvlew Villa North 1550 koci - K.O. Cleaning and Restoration LLC - 12/29/2011 12/2011 300 1.65opr - Parkview Villa North 1551 mcic3718 - MCI Comm Service 12/29/2011 12/2011 24.3 165opr - Parkview Villa North 1552 parkl - Park Supply of America, Inc. 12/29/2011 12/2011 145.98 16Sopr - Parkvlew Villa North 1553 xcel - Xcel Energy 12/29/2011 12/2011 3,509.24 165opr - Parkview Villa North 1554 zeph - Zephyr Services Inc. 12/29/2011 12/2011 7,289.00 35,045.16 Parkview Villa South Financial Statement Overview December 2011 Revenue: Occupancy for the month of December was 100% occupied Total Revenue was slightly less than budget amount (unfavorable); however laundry revenues and other revenues were higher than anticipated, while Garage revenue was lower Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising costs were under budget (favorable). Office Supplies were slightly over budget (unfavorable) There were no Legal Expenses billed out for December. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are over budget (unfavorable); Electric was under budget (favorable) Water and Sewer were over budget (unfavorable) and reflect quarterly billing Gas was over budget (unfavorable) and reflects quarterly billing Operating and Maintenance Expense Operating and Maintenance Expenses were over budget (unfavorable). Exterminating Contract was under budget (favorable) Garbage and Trash Removal are over budget (unfavorable); however this is a quarterly billing. Repairs Material and Contract costs were under budget (favorable). Snow Removal costs were under budget (favorable) Heating and Cooling Maint and Repairs was over budget (unfavorable) and reflects the cost of zone valve replacements and other boiler repairs Decorating contract costs were over budget (unfavorable), and reflect cost associated with carpet installation and vinyl installation in one unit D ° 6 v c. z m ; a N q m "-� n F = a m v o h m m . A F' O 2 v° .mi A O w �° � , M 0 "' m - m o O c + mx Q, ° a n N W NO J+ Q'. VIp +UJO W + Q u v d� d0 NON ONWOI VNOO p O 2 d w 0 d m g J O O S O O W V .. ..... .... � N O O N O N N N J $O N N NN ��J 'V aN N N A N JJ P. J Smm V N m N Ili 0141SJJV00000 O :N'. VIJONJ V �( j � N+ J m W N D A S O O V b O S 0 0 q! d W T N S N FJ O N b m O N O +JO d WJN o YGIA y �m� PddNN W W Nr ° 0 b m> P lVil N N Ui V T p mm000 N '1 Sy H D JJ mOm W JN000S IpO+W F N� OO11 i�(n ( 1 N N V i I N -WI p ,p p .p VO � N maON00000000�0 N 'm' w 0 �w . O m °0 ° oo ° m m i +"'� OO1OONN+ bH�W > S N N SWViVN N p J O S O O OSI b (n J N O O S N p y N d a +' J S O O N O O N �R+ d w w N W W S V W a N .. N> N A m W d d am , N N V T p O+ N W O N O S ° O b O N NA NN 3v ° o ° o� o °O pO O ° o ° o ° O ° S °° °O b ° o ° o ° o ° o ° °O °o o o oo mj K. o q Z q J CO 0 O a ° ma 6 0 3 E o o oy "o.aq. N m W m O q N 0 N (J Nm +Q IINmD O O b b m O O N J O O O (J O J V C N 0 0 0� J A O W A m Q OO J O y NON A OOOOtWD00°W-- --- ---- -- LA JW y p W� y' J m a NI W O + NON vNp <a N W 0 f N O ip p0 V W m +.a .� P N� W N+ ooN ^I O NN Wa( y O ONNO m iNmNm000p100�m� m om A WV' WJ P NOVOONi (mi1N + WpOO�ONm0J40i NNIO 0o O 0 00 WOp J 10 OO +OO + i m 0 + ��2° m m NV G V (J A 010 WV c2'OOJN'm O� � G m� O N N Oo N m W m + INI� m + mllia + mm+ N ( +Vd .�m m4lJ OWN m fli N Nm4 V Vi OONimmOmi jN.l� m a 4' N V 0 0 V d �Np mU NNO V m N � m Jm � A`✓ IJDJNOOO >NI ° mq� + + + J ( ID !`N 0 N (liNpN_+Nm> p v j dN +NN V d 0 O S O O O O O O W O O O O O N N iT bmW4mi (11o�NN UIN 4lo�PiO A> N N +(VJ V UI �pN m OI O J m N V W b O b b r N 00 W p p qpl 00N p A V >0(p ° V N m +OI m iiV 1 000 (�a >ry y �� A + Ly+JW V11 m + + J�OOm�O N iQJI N^l o JJ A � A° m O °IO a N ++ bDN� mlo l ° I W nNm V +Od om N b ++ t2 + O p� W N J Y q N A N o N V N+ N W d N p N + N N V p N N V 0 N W W Ili m + y m n n a Dln laj al Dln DI> n a $ O O Nip Nj N OIO VIS N A O$S ID IN W� A ° I$ VIO (N4 N' N Z W DDD DD yi m C r � y O o 6 � o D D N o 8 p y � m p c D � = O 6 d 6 o a = n F 6 o n�`c'F p m b O N W n D Q�'BD Oic. N a r �, ur a'� D�t5 d ° 6 000 Ohm :N N bb a� p N Q 9 D Z00m nN O o O a N AAAA2' o N v Q. b N £ �o c+ D � V {e $ •N_•' Q, 2 b y _ m u N A O y go y _C 0 m nm N O G D H n n a Dln laj al Dln DI> n a $ O O Nip Nj N OIO VIS N A O$S ID IN W� A ° I$ VIO (N4 N' N Z W DDD DD yi m YDDD 000 00 �'o� 00 000° v° oo° 1 00 0000 W W mi e ° 6 000 Ohm :N N bb 006$O n n a Dln laj al Dln DI> n a $ O O Nip Nj N OIO VIS N A O$S ID IN W� A ° I$ VIO (N4 N' N Z W DDD DD YDDD o � v° oo° 00 0000 W $ y m rt d a= d R C N m 0 2 m � w \\ \ ;! ! J \ �{ § } b| j | ; ! ;( CO ) ( E�7 #!#2 \!!E00 \\ \ ;! ! J \ �{ § } b| j | ; ! ;( Parkview Villa South (166) Balance Sheet December 2011 Books = Accrual Assets Dec -11 10100 Cash Balance 141,897.32 10200 Petty Cash - 9300 10400 Investments 575,97036 11300 Rent Receivable 3 (to Total Assets .. - 717,96368 Liabilities 20200 Accounts Payable 12,260.46 22000 Deposits 9,703.36 22200 Accrued PILOT 11,839.99 22210 Revenue Collected in Advance - 1,065.71 Total Liabilities 34,869:52 Fund Balance 25300 Fund Balance 683,094.16 Total Fund Balance 683,094.16 Total Liabilities and Fund Balance 717,963:68 Parkview Villa -South (166) 3,723.00 14.53% 44,676.00 13.96% Income Statement 3,723.00 14.53% 44,676.00 13.96 For The Period Ending December 2011 0.00% 9,479.60 2.96% 3060 -46340 Books = Accrual 224.90 0.88% 2,768.95 0.87% 2010 -46340 Minor Equipment Month to Date % Year to Date ' % Revenue 87.91 0.34% 1,762.19 0.55% 36220 -46340 Gen. Government Rents 24,581.29 95.96% 307,628.10' 96.15% 36225 -46340 Nondwelling Rents 465.00 1.82 5,921.00 1.85% 36290 46340 Other Miscellaneous Revenue 569.32 2.22% 6,155.80 1.92% 39120 - 46340 Recovery Damage City - 0.00% 245.00 0.08% Total Revenue 25,615.61 100.00 319,949.90 100.00 Expenses, Personal Services 1000 -46340 Accrued Salaries 3,723.00 14.53% 44,676.00 13.96% Total Personal Services 3,723.00 14.53% 44,676.00 13.96 Supplies 0.00% 9,479.60 2.96% 3060 -46340 2000 -46340 Office Supplies 224.90 0.88% 2,768.95 0.87% 2010 -46340 Minor Equipment 0.00 0.00% 4,968.15 1.55% 2160 -46340 Maint. & Construct Materials 87.91 0.34% 1,762.19 0.55% 2171 - 46340. General Supplies 54.70 0.21% 1,037.13 0.32% Total Supplies 367.51 1.43% 10,536.42 3.29% Other Services & Charges 3040 -46340 Legal Fees 0.00 0.00% 0.00 0.00% 3050 -46340 Expert & Professional Services 0.00 0.00% 9,479.60 2.96% 3060 -46340 Management Services 2,025.00 7.91% 24,300.00 7.59% 3100 -46340 Protective Services 108.50 0.42% 6,809.90 2.13% 3210 -46340 Telephone & Telegraph 181.00 0.71% 1,759.73 0.55% 3430 -46340 A&W. ising Other 0.00 0.00% 348.38 0.11% 3600 -46340 Insurance & Bonds 399.98 1.56% 10,112.96 3.16% 3810 -46340 Electric 1,422.84 5.55% 18,845.06 5.89% 3820 -46340 Water 1,520.48 5.94% 5,759.00 1.80% 3830 -46340 Gas 3,882.48 15.16% 18,158.76 5.68% 3840 -46340 Refuse 1,107.19 4.32% 6,350.48 1.98% 3850 -46340 Sewer 678.74 2.65% - 2,554.26 0.80% 4000 -46340 Repair & Maint. Services 6,989.60 27,29% 42,404.22 13.25% 4100 -46340 Rents & Leases 105.00 0.41% 462.50 0.14% 4300 -46340 Miscellaneous Charges - 0.00 0.00% 126.72 0.04% 4315 -46340 PILOT 986.62 3.85% 12,093.90 3.78% 4390 -46390 Taxes & Licenses 0.00 0.00% 758.62 0.24% 4500 -46340 Administrative Expenses 55.06 0.21% 817.92 0.26% 4850 -46340 Interest on Deposits 7.67 0.03% 86.64 0.03% Total Other Services & Charges 19,470.16 76.01 161,228.65 50.390/c Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00 0.00% 0.00% 23,560.67 91.98 216,441.07 67.65% 2,054.94 8.02% 103,508.83 32.35% Parkview Villa South (166) Cash Flow Statement Period = December 2011 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 24,581.29 465.00 569.32 0.00 25,b15.61 3,723.00 3,723.00 224.90 0.00 0.00 142.61 367,51 0.00 2,025.00 108.50 181.00 0.00 399.98 1,422.84 1,520.48 3,882.48 1,107.19 678.74 6,989.60 105.00 0.00 986.62 0.00 55.06 7.67 19,470.16 23,560.67 2,054.94 736.00 31.00 399.98 5,608.06 0.00 50.49 986.62 880.71 8,692.86 Cash Flow 10,747.80 Parkview Villa South (166) Cash Flow Statement Period = December 2011 Month to Date Beg Cas End Cash Difference 10100 Cash Balance 131,149.52 141,897.32 10,747.80 10200 Petty Cash 93.00 93.00 - 10400 Investments 575,970.36 575,970.36 - Total Cash 707,212.88 717,960.68 10,747.80 Parkview villa South (166) General Ledger Period = Dec 2011 Book = Accrual 1/20/2012 7:47 AM Page 1 of 2 40,953.00 = Beginning Balance= 166 12/31/2011 12/2011 :PostRecurring Recur J- 124351 RC 3,723.00 0.00 44,676.00 R/C CHIC PR Mgmt Fee Net Change= 3,723.00 44,676.00 = Ending Balance = 2000 -46340 Office Supplies 2,544.05 = Beginning Baleoce = 166 11/30/2011 12/2011 Office Depot (all P- 257903 588559669001p 2738 0100 2,571.43 paper, envelopes etc. 166 12/20/2011 12/2011 Common Bond Housin P- 258856 892748 18.33 0.00 2,589.76 camp supp 11/30- 12/19/11 166 12/23/2011 12/2011 Office Depot (of088O P- 262555 591571357001p 30.72 0.00 2,620.48 scotch tape, envelopes etc. 166 12/29/2011 12/2011 Common Bond Hausln P- 260891 895173 1.95 0.00 2,622.43 copier 7/11 -12/11 166 12/31/2011 12/2011 CommorBond Mersin P- 261034 896210 146.52 0.00 2,768.95 a/p exp 2011 Net Change= 224.90 2,768.95 = Ending Balance = 2010 -46340 Minor Equipment 4,968.15 = Beginning Balance = Net Change =0.00 4,968.15 = Ending Balance = 2160 -46340 Maint. & Construct Materials 1,674.28 = Beginning Balance = 166 10/25/2011 12/2011 HO Supply Facilities h P- 259483 1802407148pvs 19.31 0.00 1,693.59 resid item Inv 166 11/23/2011 12/2011 HD Supply Facilities P P- 256653 9112119783pvs 36.29 0.00 1,729.88 hose, bulbs, traction melt at 166 11/29/2011 12/2011 Home Depot Credit S, P- 257605 2563086 32.31 0.00 1,762.19 trap, baskets etc. Net Change =87.91 1,762.19 = Ending Balance = 2171 -46340 General Supplies 982.43 = Beginning Balance = 166 12/1/2011 12/2011 Buckeye Cleaning Cel P- 257900 637784pvs 29.74 0.00 1,012.17 roll towel 166 12/2/2011 12/2011 HD Supply Facilities h P- 257901 9112244693pvs 24.96 0.00 1,037.13 trash liner, furn polish etc. Net Change =54.70 1,037.13 = Ending Balance = 3050 -46340 Expert & Professional Services 9,479.60 = Beginning Balance = Net Change =0.00 9,479.60 = Ending Balance = 3060 -46340 Management Services 22,275.00 = Beginning Balance = 166 12/30/2011 12/2011 Commonflood Hausln P- 260892 895679 5,748.00 0.00 28,023.00 mgmt fees 12/11 166 12/31/2011 12/2011 ;PostRecurring Recuri J- 124351 RC 0.00 3,723.00 24,300.00 R/C CHC PR Mgmt Fee Net Change = 2,025.00 24,300.00 = Ending Balance = 3100 -46348 Protective Services 6,701.40 = Beginning Balance = 166 10/31/2011 12/2011 Olsen Fire Inspection, P- 256659 2110238pvs 108.50 0.00 6,809.90 Ann Ore eM inspec Net Change= 108.50 6,809.90 = Ending Balance = 3210 -46340 Telephone & Telegraph 1,578.73 = Beginning Balance = 166 11/16/2011 12/2011 Office of Enterprise D P- 256658 200800187/101 59.54 0.00 1,638.27 phone svc - end 10/31 166 12/1/2011 12/2011 AnswerLive LLC(ansv P- 256082 111104620101p 13.48 0.00 1,651.75 anew svc 12/11 166 12/2/2011 12/2011 Comcast(camc3474) P- 257067 8772105050196 20.13 0.00 1,671.88 Internet svc 12/11 -01 /10 166 12/7/2011 12/2011 CenturyLink(cent911 P- 259101 7637883978112 17.43 0.00 1,689.31 phone svc 12/07 -01/06 166 12/11/2011 12/2011 MCI Comm Service (r P- 259491 6N956961/1111 10.92 0.00 1,700.23 phone svc 11/14 - 12/09 166 12/21/2011 12/2011 Office of Enterprise Tc P- 260036 200800187/111 59.50 0.00 1,759.73 phone svc per end 11/30 Net Change= 181.00 1,759.73 = Ending Balance = 3430 -46340 Advertising Other 348.38 = Beginning Balance = Net Change =0.00 348.38 = Ending Balance = 3600 -46340 Insurance & Bonds 9,712.98 = Beginning Balance = 166 12/31/2011 12/2011 :PostRecurring Recun 3- 124351 RC 399.98 0.00 10,112.96 C of Columbia Heights Ins A Net Change= 399.98 10,112.96 = Ending Balance = ' 3810 -46340 Electric 17,422.22 = Beginning Balance = 166 11/22/2011 12/2011 AT Services, Inc (jets P- 257600 29429 36.00 0.00 17,458.22 saver switch savings 166 12/12/2011 12/2011 Xcel Energy(xcel) P- 258544 5150441553/11 1,386.84 0.00 18,845.06 elec svc 11/02 -12/05 ' Net Change = 1,422.84 18,845.06 = Ending Balance = Page 1 of 2 1/20/2012 7:47 AM Parkview Villa South (166) General Ledger Period = Dec 2011 Book = - Ac - creel Property Data Period Person /Description Control ]Reference Debit '. Credit Balance Remarks 3820 -46340 Wafer 4,238.52 = Beginning Balance = 166 12/31/2011 12/2011 City of Columbia Heig P- 262914 31802700001/1: 27.15 0.00 4,265.67 water Svc 9/20 -12/20 166 12/31/2011 12/2011 City of Columbia Heig P- 262915 31802650001/9 1,347.15 0.00 5,612.82 water /sewer Svc 9/27- 166 12/31/2011 12/2011 City of Columbia Heig P- 262916 31802600001/1: 146.18. 0.00 5,759.00 water Svc 9/20 -12/20 Net Change= 1,520.48 5,759.00 = Ending Balance = 3830 -46340 Gas 14,276.28 = Beginning Balance = 166 12/8/2011 12/2011 CenterPolnt Energy (e P- 257068 55271324/1111 1,687.41 0.00 15,963.69 gas Svc 11/03 -12/06 166 12/31/2011 12/2011 CenterPoint Energy (C P- 263286 55271324/1211 2,195.07 0.00 18,158.76 gas Svc 12/06 -01/06 Net Change= 3,882.48 18,158.76 = Ending Balance = 3840 -46340 Refuse 5,243.29 = Beginning Balance = 166 12/31/2011 12/2011 City of Columbia Heig P- 262662 31802450001/1', 1,107.19 0.00 6,350.48 Trash Svc 9/20 -12/20 Net Change= 1,107.19 6,350.48 = Ending Balance = 3850 -46340 Sewer 1,875.52 = Beginning Balance = 166 12/31/2011 12/2011 City of Columbia Heig P- 262915 31802650001/9 678.74 0.00 2,554.26 water /sewer Svc 9/27 - Net Change = 678.74 2,554.26 = Ending Balance = 4000 -46340 Repair & Maint. Services 35,414.62 = Beginning Balance = 166 10/14/2011 12/2011 Adam's Pest Control, P- 259474 676439pvs 22.00 0.00 35,436.62 pest Svc 10/14 166 11/22/2011 12/2011 M3 Remodeling (mire P- 256657 16017 772.50 0.00 36,209.12 bay window leak Svc 166 11/22/2011 12/2011 LBP Mechanical, Inc ( P- 257603 W 16238pvs 222.50 0.00 36,431.62 valve, boiler leak repair Svc 166 11/22/2011 12/2011 I.BP Mechanical, Inc ( P- 257902 W16237 482.33 0.00 36,913.95 rplc control valve 166 11/23/2011 1212011 HD Supply Facilities h P- 256653 9112119783pvs 12.65 0.00 36,926.60 hose, bulbs, traction melt el 166 11/30/2011 12/2011 BFB Painting, Inc. (bf P- 262556 11302011pvs 375.00 0.00 37,301.60 painting #324 166 12/1/2011 12/2011 Eagle Elevator Corp. I P- 256660 111496 -Ipvs 294.46 0.00 37,596.06 me maint 12/11 166 12/1/2011 12/2011 Jerry's Floor Store (je P- 256655 X630384 880.29 0.00 38,476.35 vinyl Inst -324 166 12/1/2011 12/2011 Jerry's Floor Store lie P- 256656 X630383 1,258.60 0.00 39,734.95 carpet inst - 324 166 12/5/2011 12/2011 Adam's Pest Control, P- 259480 688552pvs 22.00 0.00 39,756.95 pest Svc 12/05 166 12/5/2011 1212011 MGS Professional 61d1 P- 257904 10297pvs 29.45 0.00 39,786.40 snow rmvl 12/03 166 12/9/2011 12/2011 MGS Professional Bid, P- 257905 10321pvs 25.58 0.00 39,811.98 sanding Svcs 12/07 166 12/14/2011 12/2011 LBP Mechanical, Inc ( P- 259486 W16309 2,375,37 0.00 42,187.35 zone valve replcmnts 166 12/14/2011 12/2011 LBP Mechanical, Inc ( P- 259488 W16336 176.88 0.00 42,364.23 Thermocouple rplcmnt 166 12/21/2011 12/2011 Direct Home Appllanc P- 260034 122111pvs 39.99 0.00 42,404.22 washer repair Net Change = 6 42,404.22 = Ending Balance = 4100 -46340 Rents & Leases 166 11/30/2011 12/2011 Multihousing Credit G P- 257604 11110371 Net Change= 105.00 4300 -46340 Miscellaneous Charges Net Change =0.00 4315 -46340 PILOT 166 12/31/2011 12/2011 ;PostRecurring Recurs J- 124351 RC Net Change= 986.62 4390 -46340 Taxes & Licenses Net Change =0.00 4500 -46340 Adminstrative Expenses 166 12/31/2011 12/2011 Common Bond Housbr P- 261033 896112 Net Change =55.06 4850 -46340 Interest on Deposits 166 12/31/2011 12/2011 Sec Dole interest accr 3- 126701 G11 Net Change =7.67 357.50 = Beginning Balance = 105.00 0.00 462.50 bckgrnd cks 11 /11 462.50 = Ending Balance = 986.62 0.00 55.06 0.00 7.67 0.00 27,283.67 3,723.00 126.72 = Beginning Balance = 126.72 = Ending Balance = 11,107.28 = Beginning Balance = 12,093.90 Anoka Cty Property Tax Acc 12,093.90 = Ending Balance = 758.62 = Beginning Balance = 758.62 = Ending Balance = 389.71 = Beginning Balance = 444.77 a/p exp 2011 444.77 = Ending Balance = 78.97 = Beginning Balance = 86.64 Sec Dep interest accrual 86.64 = Ending Balance = Page 2 of 2 Parkview Villa South Bank Reconciliation Report 12/31/2011 5016464 Balance Per Bank Statement as of 12/31/2011 02/11/2009 389 mcic - MCI Comm Service 11/30/2011 1250 cen19115- Centuryl-ink 12/2212011 1276 mgsp - MGS Professional Bldg Maint Sew Inc 12/2212011 1278 offi8804 - Office Depot 12/22/2011 1279 t0003808- Jankowski 12/29/2011 1280 adam - Adam's Pest Control, Inc. 12/29/2011 1282 chc - CommonBond Housing 1212912011 1283 home7 - HD Supply Facilities Maintenance 12/29/2011 1284 Ibpm - LBP Mechanical, Inc 12129/2011 1285 mcic3718 - MCI Comm Service 12129/2011 1286 xcel- Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 12/31/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $141,897.32 Date Tran # Notes Amount Date Cleared 11/16/2011 1245 home7 - HD Supply Facilities Maintenance 62.30 12/31/2011 11/30/2011 1251 greel004 - Green Lights Recycling Inc 96.03 12/31/2011 11130/2011 1252 home32 - Home Depot Credit Services 95.07 12/31/2011 11/30/2011 1253 mcic3718- MCI Comm Service 10.89 12/3112011 11/30/2011 1254 offi8804 - Office Depot 19.76 12131/2011 11130/2011 1255 onde - On Demand Professional Multi -Sere LLC 771.30 12/31/2011 11130/2011 1256 simp - Simplex Grinnell 726.36 12/31/2011 11/30/2011 1257 xcel - Xcel Energy 1,466.19 12/31/2011 12/07/2011 1258 adam - Adam's Pest Control, Inc. 22.00 12/31/2011 12/07/2011 1259 all -All Inc. 541.50 12/31/2011 12/07/2011 1260 buck8411 - Buckeye Cleaning Centers _ 29.03 12/31/2011 12/0712011 1261 chc- CommonBond Housing 5,757.63 12/31/2011 1.2/1412011 1262 answ - AnswerLiveLLC 13.48 12/31/2011 12/14/2011 1263 eagll - Eagle Elevator Corp. 294.46 12/31/2011 $146,141.46 5.47 17.43 55.03 27.38 107.18 44.00 18.33 19.31 2,552.25 10.92 1,386.84 1/3/12 $4,244.14 $141,897.32 $141,897.32 Parkview Villa South Bank Reconciliation Report 12/31/2011 5016464 12/1412011 1264 home? - HD Supply Facilities Maintenance 48.94 12/31/2011 12/14/2011 1265 jerrl - Jerry's Floor Store 2,138.89 12/31/2011 12/14/2011 1266 mjre - MJ Remodeling 772.50 12/31/2011 12/14/2011 1267 offi658 - Office of Enterprise Technology 59.54 12/31/2011 12/14/2011 1268 olse - Olsen Fire Inspection, Inc. 108.50 12/31/2011 12/22/2011 1269 buck8411 - Buckeye Cleaning Centers 29.74 12/31/2011 12/22/2011 - 1270 cent - CenterPoint Energy 1,687.41 12/31/2011 12/22/2011 1271 comc3474 - Comcasl 20.13 12/31/2011 12/22/2011 1272 home32 -.Home Depot Credit Services 32.31 12/31/2011 12/22/2011 1273 home? - HD Supply Facilities Maintenance 24.96 12131/2011 12/22/2011 1274 jits - JIT Services, Inc 36.00 12/31/2011 12/22/2011 1275 Ibpm - LBP Mechanical, Inc 704.83 12/31/2011 12/22/2011 1277 multi - Multihousing Credit Control 105.00 12131/2011 12/29/2011 1281 cent9115 - Centuryl-ink 17.43 12/3112011 Total $15,692.18 Cleared Deposits Date Tran # Notes Amount Date Cleared 12/02/2011 276 Operations 20,478.00 12/31/2011 12/06/2011 278 operations 5,083.00 12131/2011 12/07/2011 277 166 rent 700.00 12/31/2011 12/07/2011 277 operations 585.00 12/31/2011 12/15/2011 280 rent deposits 300.00 12/31/2011 12/20/2011 282 Laundry receiptS 267.32 12/31/2011 1/3/12 Total $27,413.32 Northeast % WBankMember FDIC 77 Broadway St, N.E., Minneapolis, MN 55413 Date 12/30/11 Page 1 612- 379 -8811 ^ 24 hour telephone banking 651- 628.9807 Primary Account Endi ng Visit our website at www. northeastbank- mn.coin Enclosures 35 LI rlJrr rll llrrrrrlr6rr11111rrllr rrllrrrrrLllrII I lrrr * * ** * * * * * * ** * AUTO * * -DIGIT 551 2689 0.81.40 AT 0.365 12 1 15 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 C H E C K I N G A C C O U N T S THE FOLLOWING FEE CHANGES ARE EFFECTIVE MARCH 1, 2012: — WIRE TRANSFER FEE FOR OUTGOING DOMESTIC WIRES WILL BE INCREASED TO $20. - AN EARLY ACCOUNT CLOSING FEE OF $20 WILL BE CHARGED FOR DDA AND SAVINGS ACCOUNTS CLOSED IN LESS THAN 3 MONTHS AND HEALTH SAVINGS ACCOUNTS CLOSED PRIOR TO 3 YEARS, NORTHEAST PUBLIC FUNDS ACCT Account Number Ending Previous Balance 183,047.49 6 Deposits /Credits 30,319.56 31 Checks /Debits 26,399.28 Service Charge .00 Interest Paid .00 Ending Balance 186,967.77 Number of Images 35 Statement Dates 12/01/11 thru 12/31/11 Days in the Statement Period 31 Average Ledger 196,351 Average collected 194,367 Deposits and Credits Date Description Amount 12/02 DDA REGULAR DEPOSIT 20,336.24 12107 DDA REGULAR DEPOSIT 184.00 12/07 DDA REGULAR DEPOSIT 8,359.00 12/15 DDA REGULAR DEPOSIT 685.00 12/20 DDA REGULAR DEPOSIT 267.32 12/20 DDA REGULAR DEPOSIT 488.00 charges and Debits Date Description Amount 12/20 RETURN ITEM DEBIT 20.00 12/23 BUS PRODS DELUXE BUS SYS. 45.17 DR 1411877307 12/23/11 ID #- 69183543 TRACE #- 042000014860100 812877 - 1708 r Date 12/30/11 Primary Account Enclosures NORTHEAST PUBLIC FUNDS ACCT Ending 6456 (Continued) checks in serial order Page 2 Ending 35 Date 12/02 check #_ 1499 Amount Date check# Amount 12107 1513* 25.50 38.78 12/21 12/27 1527 1528 30.27 19.50 12/12 1514 213.73 12/23 1529 215.00 12/14 1515 18.30 12/20 1530 655.40 12/07 1516 469.16 12/20 1532* 108,94 12107 1517 24.24 12/22 1533 132.54 12/02 1518 30.00 12/19 1534 241.50 12/16 1519 56.24 12/27 1535 66.18 12/07 1520 3,417.67 12/30 1536 4,928.23 12/12 1521 48.97 12/30 1537 44.82 12/13 1522 64.61 12/29 1538 160.55 12/12 1523 12,911.63 12/28 1539 60.00 12/12 1524 1,288.60 12/30 1540 271.25 12/16 1525 300.00 12/28 1543* 145.00 12/14 1526 347.50 * indicates skip in check numbers Daily Balance section Date 12/01 Balance 183,047.49 Date 12/15 Balance 193,713.04 Date 12/23 Balance 192,663.30 12/02 12/07 203,328.23 207,921.38 12/16 12/19 193,356.80 193,115.30 12/27 12/28 192,577.62 12/12 193,458.45 12/20 193,086.28 12/29 192,372.62 192,212.07 12/13 12/14 193,393.84 193,028.04 12/21 12/22 193,056.01 192,923.47 12/30 186,967.77 it ** E N D O F S T A T E M E N T 812877 - 1709 Payment Summary Bank= 166opr AND mm /yy= 12/2011- 12/2011 AND All Checks =Yes AND Include Voids =All Checks 16,665.52 I Check Post Total Bank Check# Vendo Date Month Amount 166opr - Parkvlew Villa South 1258 _ _ _ adam - Adam's Pest Control, Inc. 12/07/2011 12/2011 22 166opr - Parkview Villa South 1259 all - All Inc. 12/07/2011 12/2011 541.5 166opr- Parkview Villa South 1260 buck8411 - Buckeye Cleaning Centers 12/07/2011 12/2011 29.03 166opr - Parkview Villa South 1261 chic - CommonBond Housing - 12/07/2011 12/2011 5,757.63 166opr - Parkvlew Villa South 1262 answ - Answer Live LLC 12/14/2011 1212011 13.48 166opr - Parkview Villa South 1263 eagll - Eagle Elevator Corp. 12/14/2011 12/2011 294.46 166opr - Parkview Villa South 1264 home7 - HD Supply Facilities Maintenance 12/14/2011 12/2011 48.94 166opr - Parkview Villa South 1265 jerrl - Jerry's Floor Store 12/14/2011 12/2011 2,138.89 166opr - Parkvlew Villa South 1266 mjre - MI Remodeling 12/14/2011 12/2011 772.5 166opr - Parkview Villa South 1267 offi658 - Office of Enterprise Technology 12/14/2011 12/2011 59.54 166opr - Parkview Villa South 1268 olse - Olsen Fire Inspection, Inc. 12/14/2011 12/2011 108.5 166opr - Parkview Villa South 1269 buck8411 - Buckeye Cleaning Centers 12/22/2011 12/2011 29.74 166opr - Parkvlew Villa South 1270 cent - CenterPoint Energy 12/22/2011 12/2011 1,687.41 166opr - Parkview Villa South 1271 comc3474 - Comcast 12/22/2011 12/2011 20.13 166opr - Parkview Villa South 1272 home32 - Home Depot Credit Services 12/22/2011 12/2011 32.31 166opr - Parkview Villa South 1273 homey - HD Supply Facilities Maintenance 12/22/2011 12/2011 24.96 166opr - Parkview Villa South 1274 jits - JET Services, Inc 12/22/2011 12/2011 36 166opr - Parkview Villa South 1275 . Ibpm - LBP Mechanical, Inc 12/22/2011 12/2011 704.83 166opr - Parkview Villa South 1276 mgsp - MGS Professional Bldg Maint Sery Inc 12/22/2011 12/2011 55.03 166opr - Parkvlew Villa South 1277 multi - Multihousing Credit Control 12/22/2011 - 12/2011 105 166opr - Parkvlew Villa South 1278 offi8804 - Office Depot 12/22/2011 12/2011 27.38 166opr - Parkview Villa South 1279 t0003808 - Jankowski 12/22/2011 12/2011 107.18 166opr - Parkview Villa South 1280 adam - Adam's Pest Control, Inc. 12/29/2011 12/2011 44 166opr - Parkvlew Villa South 1281 cent9115 - Centuryl-ink 12/29/2011 12/2011 17.43 166opr - Parkview Villa South 1282 chc - CommonBond Housing 12/29/2011 12/2011 18.33 166opr - Parkview Villa South 1283 home7 - HD Supply Facilities Maintenance 12/29/2011 12/2011 19.31 166opr - Parkview Villa South 1284 Ibpm - LBP Mechanical, Inc 12/29/2011 12/2011 2,552.25 166opr - Parkvlew Villa South 1285 mcic3718 - MCI Comm Service 12/29/2011 12/2011 10.92 166opr - Parkview Villa South 1286 xcel - Xcel Energy 12/29/2011 12/2011 1,386.84 16,665.52 I COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2012 AGENDA SECTION: Consent ORIGINATING EXECUTIVE NO: 7 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2012 -02 BY: Sheila Cartney BY: ��� Designating Depository for the HRA DATE: January 13, 2010 BACKGROUND: The attached Resolution 2012 -02, designates Northeast Bank as the depository for all Columbia Heights HRA funds and authorizes signatories for accounts. RECOMMENDATION: Staff recommends adoption of Resolution 2012 -02, designating a depository for the HRA and authorizing signatures. RECOMMENDED MOTION: Move to waive the reading of Resolution 2012 -02, there being an ample amount of copies available to the public. Move to Adopt Resolution 2012 -02, a Resolution Designating Depository for the Columbia Heights Housing and Redevelopment Authority (HRA). HRA ACTION: RESOLUTION NO. 2012 -02 RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the "Corporation ") has entered into a Management Contract with Commonbond Housing (herein referred to as "Management Company "), dated January 23, 2008, and amended on November 9, 2009 and extended on October 25, 2011 and WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and the Management Company. IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said bank shall be signed by at least two of the following: HRA Executive Director Management Company CEO Management Senior Vice President Management Director of Administration And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this Corporation's name, including those drawn to the individual order of any person or person whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of at least two of the following: Management Company CEO Management Company Senior Vice President Management Company Director of Administration And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of this Corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investment purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. Passed this 24th day of January, 2012 Offered by: Seconded by: Roll Call: Chair helley Hanson- Secretary Parkview Villa Apartments 965 40 Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of December 2011 Prepared by Laura Sheak, Property Manager Police Report There were no police calls for the month of December. Wait List 46 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) (updated) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 01 applicants for Parkview Villa South (non-resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 100 out of 101 (99% occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100 % occupancy) Move Outs # 221 12/31 # 415 12/31 # 211 12/31 # 401 (Vacant December) Move INS #324 12/1 #421 12/5 #305 12/1 Maintenance Report ( See attached) w a o M M n b � T O C b N N M PCI ti N M A 4 tl @ w z y N lJ Q V U b V U N U O @� M V U Q; 1 $' � gpBg fA gg �Fyp gg Fy � N F N F N � n � 0, W N " O � N N � O W N N Fi O L4 N _ F ga i o ° U o 1yyj oa o .� � J 0A ❑ ry yy�� Yr O g+, O O N M M A 4 N b W o 44 N ti W o Ai N W W 0.� N P7 N Ci U o a o q 9� q 1��� q q h 0� �7i 7i h M U 6 O U bf O U o O U b U A cy N U� N 3 F- Q V c 16 C w C . 0 6 R 3 d Y Q C c N p N Y N T O N (0 N • C (0 c4 ` c t 3 w a; E °- o E E (o -p Y E p O O N> N O N N O U L T L @ N N N M Co z �mx�m0coE= m�Fm2u)(D (n — cnn - (mm -j LL a �nvv ,0 d OOcc(o(OMn0)(D't n(n(nvi n N N N O N O 1 N N O" O N 0 0 0 0 0 0 0 0 w , co cq V It r It V It N P7 N V W M co E d' (n d' 't 00 N m mU) V V c T T � c Z(n(n(n(n ZtnZZ(n(nzw Z(nzwzzzzzZ(nzzzz d > > > > > > > > > > > > > > > > > > > > > > > > > > > > > �- n.aaaaaaaaaaaaaaaaaaaaaaaaaaaa wm 0) NN 0LO(0 M0 n nnn a0N M d' (O OONNNN N N a N N a N N N a N N N N N N N N �- .- N N N N N N N N N N N 0 �N�aNrna W to 00 U) (D r- mNMd (O iz aOO N a y a N a a N N N N N N N N N N N N a N N N N Ncq N N N N N N N N a N N a r r E O U d c Qi O c O 0 o ❑ 0 C U a U O D_ 'o ° ° 'v m cv o N c w U. c o o o `o a o a) @ C y 0 m •� aj v= Y E Z' ° ° d m a o c U ° a° d Y c E m.� d p - p O O. N V .O V d C N o U N p G C N ❑ L U ° Y E N L U C w -p ❑ a E 0 o o O ❑ rn a a a E N m a �, c a y ui .n m E m c ? F U c 3 m o° r ° c °� m'm o c a 3 m -a mY�EL'$m_ @ C ,S���c C ° C L p d _C O 0 c N C C U a) Y 00 p O m C` c O p S] 0 C co C O r O� O (? N c 0 2 y p 3 o E E �� m a a i m D- c: 0 - 0 3 o ° c �� o � w o ° waa° m0 Y ia o o w 3 m a) aN o °= m° ° 3 o m -p U c C m c r@ Q T_ a `o o c v a a E E (D L O ` O 001 .� U L O L V "NO 43 D)— ' ° 3 L> c C m t E YO U w ' O N ._ N N v= = N N 'C U p '6 >@ OL E YmmU =xU) Ym I- OZHZZ =I- zHU =Y cnNO .• N dY (n F- Q V c 16 C w C . 0 6 R 3 d Y Q C c N p N Y N T O N (0 N • C (0 c4 ` c t 3 w a; E °- o E E (o -p Y E p O O N> N O N N O U L T L @ N N N M Co z �mx�m0coE= m�Fm2u)(D (n — cnn - (mm -j LL a �nvv ,0 d OOcc(o(OMn0)(D't n(n(nvi n N N N O N O 1 N N O" O N 0 0 0 0 0 0 0 0 w , co cq V It r It V It N P7 N V W M co E d' (n d' 't 00 N m mU) V V c T T � c Z(n(n(n(n ZtnZZ(n(nzw Z(nzwzzzzzZ(nzzzz d > > > > > > > > > > > > > > > > > > > > > > > > > > > > > �- n.aaaaaaaaaaaaaaaaaaaaaaaaaaaa wm 0) NN 0LO(0 M0 n nnn a0N M d' (O OONNNN N N a N N a N N N a N N N N N N N N �- .- N N N N N N N N N N N 0 N .- - - N N 00 N N N co co co N N N N N N N m a � rll r to m m v c o @ L � � rll W U N 3 o c a�C) c�� o N O C Y 0 j o O c@ m 00 o N C O N o O O s Y N (0 rp N a U v d @ J E r U N I @ D s w ' O. L @ o o o 3 o Y t to 3 c y m 0 0 c M L - c @ J c c N _O T t > il C'O j N @ N@ = N O N N N 11 L 2:EI W a- 0- L0 , M N M � O o o o CON V d' 1- 00 d' (O N w Z c Z Z w Z Z w mmammmmmm i.t�r_rn00000 N N N N M M M M M N N N N N N N N N Resident Council Parkview Villa North and South we received back 75 ballots Not all ballots had checks by all names. President: Lyn Miner #202 received 67 votes Rheta Nelson #510 received 4 votes Marvin #106 received 3 votes Shirley Benitez #324 received 1 vote Vice President: Vivian Fahey 9225 received 62 votes Pete Hanson #325 received 2 votes Shirley Benitez #324 received 1 vote Secretary: DeAnne Kunsheir #911 received 38 votes Jessie Chudek #218 received 33 votes Treasurer: Kenneth Bloch #315 received 47 votes Diann Powell #905 received 28 votes Member at Large: LeAnn Miller #424 received 68 votes Perry Milik received 1 vote Terry White #509 received 5 votes Sergeant at Arms: MattheM KoMaeelc #808 received 45 votes Brent Stevens #607 received 23 votes Adam Aliou #611 received 1 vote Those in red are the winners of 2012 election of New Officers. Conuratulation to President elect Lvnn Miner. Vice President Vivian Thanks to all of you that turned your ballots in to make this a successful election. Let's make this coming year 2012 a new beginning. Shirley Benitez Vice President 2011 RESIDENT COUNCIL MEETING DEC.12 "2011 Pledge to the flag MANAGERS R EPORT; ; North Side inspection : JanJ Kat litter should be tied in bags. SHIRLE —There has been some rumors that were flying around about Karen. She read a letter from The family that cleared up some of the rumors that have been spreading around. There was a quiet Funeral. Just for family. She died from sleep ap. We can have a celebration of her. The family doesn't Wish to come. Stop with the vicous gossip out of respect. T REASU R ERS REP ORT; STARTING BALANCE 3,595.16- - - - - -- -balance is 900.00 Petty cash 45.65. $UN REPORT; 2 CARDS JEFF AND DOROTHY. WEL COMING ---- - --RON AND KATHY 4421 ENTERTAINMENT = THERE WILL BE SOME MUSIC HERE, SEE GLASS BOARD, DATES ARE IN THERE LISTED. JAN - - -- SIMPLY GOOD EATING ---- -ELIAS PERCELES GOLDEN TONES. BINGO - - - - -- BEGINNING BALANCE 65.00 ENDING BALANCE 52.00 CHRISTMAS TEA---------- -- - - -- VOLUNTEERS AND POSSIBLE HRA PERSONS. E LECTION S - - -BY DEC. 21 AT 4:30 WILL BE COUNTED. THERE WILL BE VOTING IN THE B ROOM. WILL BE COLLECTIONG THEM IN A BALLOT BOX. OR PUT IN THE MAIL SLOT IN THE OFFICE. BALLOTS WILL BE PASSED OUT IND. FOOD DISTRIBUTION IS FOR EVERYONE EXCEPT WHEN ITS NAPS. PEOPLE WHO WON THE 5.00. JACKIE 0, MAXINE, TOM AND DARLENE. NEXT COUNCIL WE WILL HAVE A WELCOMING FOR NEW BOARD MEMBERS. COFFEE AND CAKE OR COOKIES WILL FOLLOW THE MEETING AEON RUMORS - - -- THAT THEY WILL KICK OUT PEOPLE THEY DON'T WANT HER. MEETING OVER Parkview Villa Apartments 965 40 °i Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of November 2011 Prepared by Laura Sheak, Property Manager Police Report There were no police calls for the month of November. Wait List 47 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) (updated) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 02 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 100 out of 101 (99% occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100 % occupancy) Move Outs # 324 11/30 # 421 11/30 #401 11/30 #305 (Vacant November) Move INS # 505 11/3 # 210 11/3 Maintenance Report ( See attached) 651- 291 -1750 Upcoming Events! Fairview Pharmacy- Wednesday, November 2, 6:00 p.m. Board. Meeting- Monday, November 7, p.m. Resident Council Meeting— Monday, November 14, 7:00 p.m. Chow Mein Dinner - Tuesday, November 15, 5:00 p.m. Irish Folk Music - Tuesday, November 15, 7:00 p.m. Thanksgiving Feasting When the Halloween pumpkins are gone, And the leaves have fallen to ground, When the air has turned windy and cold, Then Thanksgiving will soon be around. Thoughts of loved ones all feasting together, Pleasant pictures from past times appear To dwell in each heart and each mind.. Then thanksgiving is finally here! XF The kitchen has scrumptious aromas, The dining room looks oh, so fine, Decorations with pilgrims and turkeys, And now we are ready to dine! First the napkins are placed on our laps; Now the prayer for the meal to be blessed, Then we stuff the good food in our tummies, And we hope for it all to digest! By Joanna Fuchs • � i dp q 7 L H m d 12 m m o N O 5 � w o h W ° � M O d ti q D ho U0 V 0 u U b CC A a H qq El '... o o o a'.. en �. .� en a . T FA ro a �xu �x a a 0 F G H N pp F„ I n g F N O X O O Xf OA O X O A O X �Ar �An U S pM, O P U O p U O O g O y U y g U U y O Cpl{ O El O A pq T ppp 7., T ICJ TO ❑ tl T O O O O a 0 o N o � O U a A ° IR O O O p O N u�w u� F W b U m U w N U V] N U Vl v a a a a s rt "0000 � a --,� w W N N Z V m O d) (A (A N (P (n (P (P A A a 0 (O (O -I A W N N a a a a O p 0 L vv v- uTmTTTvvvv���vv��vv�v�v�vv-0T c°3 << << << << << << << « << << << << << << << < S, m zowwzzzzwzzwzmzzzzwwzzzzwwzwwzz � a c M CSC . W m w cn O A N V CA N) N N) M O W V W N) W C A-4 O O O O N N O O O 0 0 0 0 O N Co CA °( N N N A co cn O A V Ul Cp A A CA CA V N C7( 000 3 oaxo -o <o � a nd s ° m0((Dmoa m 0 0 3 m 0 ° 0° a z 0 0 v a `z a o 3 CD N n 0 C N N CD m m N N vi O 0 T. O' (D m CD C] (° m - [V m O 0. N 0 O 3 v 3> �' ° m o m °° 3 -( D Q a° = o o o &+ 3 S 3 _-n m m 0 o c S m c 3 m-mo 3 m o m m o ul C o N m d =m � 0 o- w 0 =- m c 0 (D 0 3 c v'-�v a m n m 0 0 0 7 O a U. O � v O 7 7 N a O n N O ? N CD N o 2. (o X `° o 0 CD ° 3 °m D o m ° n E s n m m v (L] -• 0 7 N (� N n (� 0 -° O C 3 (° C N m m O N (D CL 0 'cal d > > �c � n.0 3 0 nn0 �o (D `n �-° n %O ° m m m 3 v (° �' v Q :0 3 ;U a C o (D CD q S. (D c c �mw �'nmovm'°m000a0Cam�om3'xmo� mo @ (D = CD CU _. (D 0 O (0 0 -(a a 7 7 X 7 N 0 0— m Z' o d CD o or(o ° 00 o Cr n° X m� m. ° 3 m m v N 0 C (] F w 0 N CD T. O N �' 0 0 m A N CD �� N i p CJ -0 0 m ° (a° ° n o. m n o (D n n 0< ° a Q n 3 'm "m� T. m �m �30vo_ - D) 0 CL CD m o 0 3 CD m o CD a 3 m m o m °- v c m .O 0 0 w 0 c 3 0. m 1 o n m " o �l< m (D m (D < 0 (D o o. c n 0 m 0 m x n n o n a 0. w ° CD v v o 7 = o < 0 N 7 0 0 O _ _ 3 M apt C CC,I C\t Ul 0) a 0(OO`A W �N a a�aCp COO m CL 'o m F C N G m d 3 7 01 0 n m (D a 0 of zzwzzwwzzwzwozzwzz722 zzezzm «zzezeazzezzzzm / /\ / /i\ / } /\_\)\\\) }\\ ]0 C D a = CL C) / }M (D ® ® �� 2 l� ® `fS \ _ § ; 0 )0 CD \ >ƒzoe000zzo3 /= /=2 =z o2 CD E CD 0CD }=a =(D (+�J /\ CD Zr �&ay&a;4E;e3a300.T. CD - { \7� }X ' 2f *7 0 (D f }!%Ee;eeo (0M E0N #ES ®) &cs7 -zeg ( / \ /± \� }&� }E ) / / ®( : °y( ° } {ƒ }� §t% <; °f222e - - '0/;;$ ) ; {422 \ [�}0CD CD CL C *0 0 CD &7% - ( �/( ° /f \ %K(}2{ ( }CD CD \\j\ /) CD 0 /} §G § §G63 \GGGGGGN)N) tQ 3 RESIDENT COUNCIL MEETING 11 -14-11 President Rheta Nelson called meeting to order Pledge of Allegiance was recited Manager's report g iven by Jennifer concerns express about problems in the building. Heat popping sound problem on South side. You need to fill out a request to have Tom check so they can figure out what apartments are affected. Noah side will come up for another inspection by HUD in Jan 2012. You will get a notice from the office for pre - inspection to make sure every thing is fixed. Reminder to make sure you pay attention as to who might be following you into the building. The person they are visiting MUST buzz all visitors in. Many questions about who can live here? All people that are living here have passed the requirement to be able to live here. Why or what is their reason for living here is NO ONE BUSINESS, so do not be asking them why they are here. Only Two people are allowed per Apartments. Children are allowed to live with a parent or legal guardian. Anyone can reserve the Community rooms for any reason sell Avon, Tupperware sell crafts etc. There is no restriction as some of the tenants here thought. Minutes from last meeting were not available. Treasurer report checking is $3,174.00, Savings $2,288.94, and Petty cash $50.00 Committee reports were given by the following: Sunshine, received a Thank you card from Darlene Bingo• how much paid out and taken in balance is $65.00 Welcoming for newcomers; Anthony Labar #505, Briana Bell #210, Duane Johnson #118, Lois Parker #417. Entertainment Chow mein dinner Tuesday night also there will be an Irish Folk singer. Christmas Dinner was discussed Jessie Chudek is in charge. Voted on Beef vs. Turkey In addition, Turkey dinner was the winner. Nominations for new board for next year were taken. See posted on lobby board. Voting will happen after those who were nominated have been posted the 30 days. Current President Rheta Nelson declined to run; Current Vice president Shirley Benitez also declined to run and had a letter stating the reason for that decision. Nit nicking is getting serious: some people may be hurt by what is said even if you are only kidding. You never know who is listening to what you are saving and how it might offend someone. We need to STOP!I the gossip and respect one another. The affect from all of the nit picking and pettiness has created problems from some of our newer tenants as well as others here. We need to all try to live here together and try to get along We are not able to move forward tam this a pleasant place to live for ALL if we do not work together to make that happen People that won $5.00 for attending: Joe K, Dorothy Larson, Jeannie, and Terry White. Meeting adjourned Board Meeting- Monday, October 3, 7:00 p.m. Resident Council Meeting— Monday, October 10, 7:00 p.m. Pancake Breakfast- Friday, October 21, 8:15 a.m. HRA Board meeting- Tuesday, October 25, 7:00 p.m. Halloween Party-Monday, October 31, 6:30 p.m. THE LAST LEAF by Harry Behn M� A few leaves stay for a while on the trees After their color begins to turn, And no other leaves seem as gold as these Not even the ones our bonfires burn With golden flames in piles on the ground. A few leaves stay so long that I found The one last leaf on a tree in the snow, And when a galloping wind came round The edge of our house and started to blow Snow dust to sparkles floating free. When the wind ran away, almost with me, And sunshine settled quiet and cold. There, like a bird, still on the tree Was that lonesome leaf, no longer gold But curly and brown and dry and old. r View Villa ApaAments 965 40 Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of October 2011 Prepared by Laura Sheak, Property Manager Police Report There were three police calls for the month of October. Call type; Assault, unwanted person, and medical. Wait List 55 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non- resident, elderly, handicapped) (updated) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 02 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100 % occupancy) Move Outs # 505 10/31 # 305 10/31 # 210 10/31 Move INS #417 10 /01 Maintenance Report ( See attached) 0 O O O O O O O O O O O O W N N N N N O N Ut (n .P A W W W O V O W W O A O W 0 < < < << < ov < <v < vvvvv < < a Z Z Z Z W < Z Z Z W Z W Z W Z Z Z W Z Z Z Z Z Z Z W Z W Z W p. (p ZZZZ(n(n ZZZ VI Z Cn ZCn ZZ Z(n ZZZ ZCn Z(n Z(n 5 . A a a c 7 w V O N (0 -PI (0 V Cl) 0) V N N) V A Ul M O) a V V- ( V O A ( V N O 0 0 0 N V N;O - a W rr 0 --ice v v r N 2 K �o E Oho DD�L�O� m N (D O j N X 7 G N W S O W C N (D O y (D N `G S 3 3 0 O C �v (D 0 0(D (D M ��(O N 9 R a �' m m W y s? N W W - 0 3 a m m CD CD 0 CD 0 0 0 3 0 3 w zzzwwz g- -i- iwxww ;uo7TWrczX7\zm -IMWOT o 0 0 N ( v (D W O' ? 3 0 4t Q — ) (0 p n p 0 < =. (D (D n (D v @ W 'O ,Z (D N N m O O 0 m 0 0 � 0 0 0 0 � O n) 3� W N CL C (D 0 p� O ' CD O N � w w 3 3= �? N (D 3 3 v o . � 0 << CD 0) 3? c 0 3 m W c n n �°, -O c w o <D — F � m 3 m� 0 x o..7v a.m o (0 s CD O O N 0 1 O< N N O (D . T N y' 0(D N p �_. N W ,J. -N-n S O 3 W CD 7 (/i W 1 0 ( O =:P O N (D O 0 O O a 3 m N C W 0 O 0 7 7 0 N 7 o -a CD O (D F F "' (D n 3 N c O `<< O p W n N p p N rr 3 p V! O �- N f� O (Ap (D c N 7 (� (�. '°' (D N rr ( j (Op (D cy, 0 0 x G 0 O o 0 C 7 O c D - 0 3 m o c o p c 0 W o o 3 >> m m m 0 o v 0 d m o v 0 D< o o n (D O W U (D (D y =. n N 7 0 °- m 0 O m W n (D 7 N ' (W) 00 p �'Z (D ? �. d �' 3 0 ,. ?: - .� O o (n 0 ( ( M' :Uo m 0 5 0 a' a- m T. o W n.-0 0 o "0 CD a CL U(D CL(o mmo�OO� mw0w <20o<o D 0) mo �a^oFD X Fa n 3a°m°n? o a? CD X 7 CD ' 0 o O� m 5� m'o < 0 < 'p S (D CD O' S W c 0 N N ? N 'o CD 0 N C j O. O W O 0 0 (D n n W o n (D �• (D (D CL Q V Q -0 �' a 0. Q CD D -3o p CL 0 � o N N N d V 00 N ((D = C, (D (D C p, @ N 0 O N C r O n W N o r2 N F W C c a 0 m CD = n 10 0 0 (p n X m n o (D ° D rn o: m 0 m 0 m F CD m y (D (D m N O < (D w v 7 c <, G 01 d 3 3 N (D N O 04 00000000000000000000000 (0(0(0mmmo - 00 N N N N N O a 00(O�OmN� AA W W W 0 W W 0 A )\&±&&&&&G$%&&%$\i& \S E00) j�) } (� )0 M (\} \\( /({& }((( «] {\) // UT c ~\ � \\ k § erz »zTEz2oc /o / / <ma ==/ fG0DCL(a e(2+ /r+) \($ff C D C ) j\� V, cD < / \\ \ © \ { ma$00 :E 2E±F ) / /�} \L0 (D &;&m }± °= :/k -oE„ );E( }- 4«¥�; }3 {E/ Ge - !! zsc,§ \ °»\ \7)f ƒ2 =% \((5 \ } \ \4s aa,;0, 0<D I<2 =E`` = ® /;z -o = =o- = g,7 .: � . 0 M C , 0 CD X W 0)CO i7% /]E,a&- &!\§ /o«� E7 CL CL- (D �& \s \9)®J$9s J \f/ 0 CL - i[o§»r±aCCL0 -0 .3 0. 0. ®4 \ \ »CD # /) - 0. c&| =a\` ® -} }( ` \ \ \\ /\ \R. D � D CL } \ 1 • H q 9 m F m M, 0. ° O \O D h N � N ul Vl a �y] w qq gg q qq � p 0u U rva a7 C7U N C7U &� 6•� p,P] y0] a 0� o0 �aa o o o a ' g b w U ti x U H h (p{ H o pp FZ o S m p x o� •Vf h :i rn W hl O U ti Q R O N � Q r4 lV �0 N Fi P W cV w U ° m w U m U U gg 9 °° 0 r p `q� N yp Fi� A yq N � iV A U p V p O O Y{ O O S q O O O �� q O OO W O M O M z M a n W a a rd e i� '� b •� o a Z CA 04 p C 9 O 9 � g U P N U O� N V Q fi ° o d^° yO ,qO Opp q p G'ci /can �G 6 e n tV - ✓ZJ o L . Q�fo� ✓ die me f �� w«.� C a,,, O r d y - z'1Z e P/e d j ( ' �`Q Plea 6 y ` ,GZ --.ct _ - . a-5,I 7 a , -e z CY ?!n? •P� i /�, � r+7 ; N._ e °-� z-� y S O +'1 G`�J° 6 C�CE'.C�iJ�d l� �'� G� ✓0 t-C. -1'. _ �].� i` i2 /✓ ki6 f 1 'f Lam 5 C uydS ; , 2 7 4 IV A a v- 4e-rJ rer✓ect e>-TGazk1( 4- " . -e Q C . arm e C' a m - r 4- -- C - iy o d-- H e v i 4 - zn I w Q c2' �� 1 4 o r �ta;to ter v - r�vi f✓l � '� - ��ri � r�� �- /7LJ 'SY'CY7' Ci ! ziG2Y �. Lt I G e f) I >' G ti"l �6s + c�lp'f 0 cS � 4 e ?u+ ( 2_os� _ lJ �� <s � �d _' r-e s W+e 1" OGTYI Iv71i4,t x,c,�I """ Y3�1 63 <' -7 ?2 V, P, (S I r I e ge f e e h A4, ✓r °T 5! a r 19e COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetin of: January 24, 2012 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Confidentiality Agreement Between BY: Scott Clark BY: AEON and the HRA DATE: January 17, 2012 BACKGROUND: In May of 2011 the Housing and Redevelopment Authority (HRA) entered into a memorandum of understanding with AEON to begin negotiations for the sale of Parkview North and South. As we progress, it has become clear that AEON will need access to HRA file information that is protected by the Minnesota Data Practices Act. The attached Confidentiality Agreement allows Aeon access to this information with the caveat that they must adhere to all applicable State and Federal laws, including holding the HRA harmless from any unlawful disclosure. This Agreement was written by the HRA Attorney and has been reviewed by AEON. RECOMMENDATION: Staff recommends approval as written. RECOMMENDED MOTION: Motion: Move to approve the Confidentiality Agreement with Aeon for purposes of implementing the goals of the Memorandum of Understanding. HRA ACTION: CONFIDENTIALITY AGREEMENT BETWEEN AEON AND THE CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVLOPMENT AUTHORITY This CONFIDENTIALITY AGREEMENT is made by and between AEON and the CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY ( "HRA ") for purposes of implementing the goals of the Memorandum of Understanding executed between the parties on January 24, 2012. RECITALS WHEREAS, the IIRA owns and oversees operations of Parkview Villa South and Parkview Villa North, which are attached multi -unit residential housing facilities located at 965 40 Avenue NE in Columbia Heights, Minnesota (collectively "the Subject Properties ") ; and WHEREAS, the HRA has identified Aeon as a qualified party of interest for purchasing the Subject Properties subject to parties establishing a process for the sale consistent with the expressed goals of the HRA; and WHEREAS, the parties entered into the Memorandum of Understanding which outlines the goals and expectation of each of the parties during the process leading up to the execution of a purchase agreement for the sale of the Subject Properties by the HRA; and WHEREAS, Aeon has requested access to documents and data in the possession of the HRA for purposes of implementing the goals and objectives of the HRA as identified in the Memorandum of Understanding; and WHEREAS, some of the documents and data sought by Aeon for review are classified as not public under the Minnesota Data Practices Act, Minn. Stat. § 13.01 et seq.; and WHEREAS, access to the documents and data requested by Aeon is reasonably necessary for Aeon to fulfill its obligations under the Memorandum of Understanding; and WHEREAS, the Memorandum of Understanding may be modified by mutual agreement of the parties in writing; NOW THEREFORE, the parties hereby agree to the following: 1. The HRA will provide Aeon access to documents and data in the possession of the HRA that are reasonably necessary for purposes of Aeon implementing the goals and objectives of the HRA as identified in the Memorandum of Understanding. 2. Aeon agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. All data created, collected, received stored, used, maintained or disseminated by Aeon in performing its obligations under the Memorandum of Understanding is subject to the requirements of the Act, and Aeon must comply with the requirements of the Act as if it was a government entity. Aeon also agrees to hold the HRA, HRA Board members and its employees harmless from any claims resulting from Aeon failure to disclose data maintained by Aeon and authorized for release by the HRA, and from Aeon's unlawful disclosure or use of data protected under state and federal laws. Any information, data, reports, records, contracts, work products or other materials given to or prepared or assembled by Aeon under the Memorandum of Understanding shall be kept confidential and Aeon shall not make any of this material available to any individual or organization without prior approval of the HRA. At the termination of Memorandum of Understanding, all information, data, reports, records, contracts, work products or other materials relating to the Aeon's assignment and duties under the Memorandum of Understanding shall remain the property of the HRA. AEON By: Alan Arthur Its: President Dated: CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY Walt Fehst Its: Executive Director 2 396491v1 RAA C1.,160 -80 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2012 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 12 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Appraisal BY: Scott Clark BY: DATE: January 19, 2012 BACKGROUND: One of the many steps involved in the AEON negotiations is a need to commission an appraisal that will satisfy a number of parties, including the Minnesota Housing Finance Agency, tax credit investors and /or lending institutions. Due to the nature of this transaction, AEON views that it is best that an appraisal be conducted by the Housing and Redevelopment Authority as the commissioning agency since we are the seller. Although the HRA would order the appraisal AEON agrees that this would be done at their expense. Staff views that to order an appraisal on AEON's behalf has no detrimental value to the HRA, and is beneficial to have a third party opinion regarding value. If the HRA is not satisfied with the appraisal and AEON is, the HRA can always elect at a future date to expend their own funds to conduct a new appraisal. RECOMMENDATION: Staff recommends the ordering of a Parkview Villa North and South appraisal with the understanding that it will be invoiced to AEON as part of their cost. RECOMMENDED MOTION: Move to authorize staff to select an appraiser, on behalf of the HRA, for the purposes of an appraisal of Parkview Villa North and South with the understanding that AEON will be financially responsible for all costs associated with this action. HRA ACTION: