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Home My WebLink About01/18/2012 Special Meeting Seal Coating CITY OF COLUMBIA HEIGHTS Mayor Galt' L. Peterson 590 40 Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at: www.ci.columbia- heights.nn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R. Fehst ADMINISTRATION The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held at 6:30 p.m. on Wednesday, January 18, 2012 in the City Council Chamber, City Hall, 590 40 Avenue NE, Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs. and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763-706-3611, to make arrangements. (TDD;763- 706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER/ROLL CALL 2. PUBLIC IMPROVEMENT HEARING: 2012 SEAL COAT IMPROVEMENT PROGRAM A) Street Seal Coat Project 1) Presentation of Information on Seal Coat Project by Staff 2) Questions and Comments on Seal Coat Project B) Close the Public Hearing MOTION: Move to close the Public Hearing of the 2012 Street Seal Coat, Project 1201. C) Consideration of Resolution MOTION: Move to waive the reading of Resolution 2012 -05, there being ample copies available to the public. MOTION: Move to adopt Resolution 2012 -05, being a resolution ordering improvement and preparation of plans for Zone 6 Street Seal Coating, City Project 1201. 3. ADJOURNMENT Walter Fehst City Manager CITY COUNCIL LETTER Meeting of: 1/18/12 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: 2012 SEAL COAT PROGRAM PROJECT 1201 DATE: 1r 12' DATE: Background The City Council accepted the feasibility report and ordered an Improvement Hearing for January 18, 2012 at their meeting of November 14, 2012. The Seal Coat area is located between University Avenue Service Drive and Central Avenue from 40 Avenue to 44 Avenue. In accordance with the Street Rehabilitation Policy, Zone 6 streets that were rehabilitated in 2002 and 2003 are being seal coated at the City's cost (City pays for first seal coat). Streets included in the 2008, 2011, and 2012 Street Rehabilitation program will not be seal coated until the next Zone 6 street rehabilitation project cycle. The attached map displays the streets proposed for Seal Coat and the funding source. Analysis /Conclusions: Distributed at the November 14, 2012 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for the Seal Coat Program in Zone 6. Prior to seal coating, concrete curb and gutter is repaired where feasible and the street surface is patched. Seal coat is an application of emulsion by mechanical sprayers immediately followed by spreading a cover aggregate. The road surface is finished by rolling with a tire -based roller for proper aggregate penetration and distribution. This year, staff is recommending FA -2 trap rock as the cover aggregate. The rock is the same as last year. • The following is a listing of streets recommended for seal coat: 5 Street 40 Avenue to 44 Avenue Jackson Street 40 Avenue to 41 Avenue 41 Avenue 4 Street to Central Avenue 42 Avenue University Service Drive to Central Avenue 43 Avenue 4 Street to Central Avenue • Financing: The Seal Coating project will be 100% assessed on a Street and Avenue parcel basis in Zone 6. Avenue assessments are 1/3 of the street rate extending %a block in either direction of the Avenue. This assumes that all parcels benefit equally for the strategy in front of their property or abutting it, in the case of the Avenue. The estimated unit cost assessment is $297.00 per Street parcel and $99.00 per Avenue parcel. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/18/12 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: 2012 SEAL COAT PROGRAM PROJECT 1201 DATE: 1 /12/12 DATE: ZONE 6 PUBLIC IMPROVEMENT HEARING Continued - Page 2 • Past Assessments: Property owners assessed for a street or avenue parcel as part of the Street Rehabilitation program in Zone 6 may be assessed an avenue or street unit, respectively for seal coat. Recommended Motion: Move to waive the reading of Resolution 2012 -05, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2012 -05, being a resolution ordering improvement and preparation of plans for Zone 6 Seal Coating, City Project 1201. Attachments: Resolution Assessment Rates Map Public Improvement Hearing Notice COUNCIL ACTION: RESOLUTION 2012 -05 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR ZONE 6 STREET SEAL COATING CITY PROJECT 1201 WHEREAS, pursuant to Resolution 2011 -130, adopted by the City Council on November 14 2011, fixed a date for a Council hearing on the proposed improvements in the Zone 6 area bounded by University Service Drive and Central Avenue from 40 Avenue to 44 Avenue. AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 18 day of January, 2012, at which time all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: 5 Street 40 Avenue to 44 Avenue Jackson Street 40 Avenue to 41 Avenue 41' Avenue 4 Street to Central Avenue 42n Avenue University Service Drive to Central Avenue 43` Avenue 4 Street to Central Avenue Work includes spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat application. 2. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 14 day of November, 2011. 4. These improvements shall also be known as Project No. 1201 and PIR: 2012 -Z6 -01 -001. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Passed this 18 day of January, 2012. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: Mayor, Gary L. Peterson Patricia Muscovitz, CMC City Clerk 2012 SEAL COAT PROJECT - ZONE 6 PIR 2012 -Z6 -01 -001 COLUMBIA HEIGHTS PROJECT 1201 LOCAL BITUMINOUS STREETS AS FOLLOWS: 5TH STREET 40TH AVENUE TO 44TH AVENUE JACKSON STREET 40TH AVENUE TO 41ST AVENUE 41ST AVENUE 4TH STREET TO CENTRAL AVENUE 42ND AVENUE UNIVERSITY SERVICE DRIVE TO CENTRAL AVENUE 43RD AVENUE 4TH STREET TO CENTRAL AVENUE ESTIMATED COSTS CONSTRUCTION $126,086.40 ENGINEERING AND ADMINISTRATION $12,608.64 TOTAL PROJECT COST $138,695.04 ASSESSMENT: 160.2 PARCELS AT STREET RATE 793 PARCELS AT THE AVENUE RATE FULL ASSESSMENT RATE = 326.70 / PARCEL CONSTRUCTION ASSESSMENT RATE $126,086.40 $297.00 / PARCEL 424.53333 ESTIMATED COST SHARING TOTAL PROJECT COST $138,695.04 CITY SHARE - $12,608.64 ASSESSED COST $126,086.40 PROPOSED ASSESSMENT RATES STREET $47,579.40 $297.00 / PARCEL 160.20 AVENUE $78,507.00 $99.00 / PARCEL 793.00 1!1212012 1201 Imp Hrg Display.xlsx CO 1 1— w .....w C) u.f cs) (1) ft x a (N I r n E c L L M U-I < u < >, EID Z 44. 0 ■ Yw ci) OW 00 T." ....i 1 ( Tr; CV U) , ‘4,+54001 a• + • ' 1 i 1 t, ° 1 ° 1 " 1 1 ° 11 1 1 1 14i4i°1-1 1° 1 1 1 1 I i III 1 1 . i ■ c 3AV 1VHIN30 --m— i.; 1 I 1 33101n1 g I 3333131 3, 2R 1 ,i: A t: E J i m,,... its 1 POB . dna NVA e .....,..s......... 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HI9 IS HI9 IS Hi9 , i. - - 4 L': LL .1. ri :9". 4 .., .. 7.7. •.; 4 4,,, 4 „4..,.. ign ,„,„,,„ ,,,,, gni IS ,,„ I - 3:11 . 5 iRr r 's; "71 51 F. : l' EF.i'Z'!"." z4.34 4 g 4 4. „ ■ L KT' P.“.,::1191 , B...: ste tor IMM aor HI Hit I . 3 iiiiIIIIIIIIIIIIIIIIiin ' 9,8 ,,,C) Wr4I , N + IIMI '11 ., I tilalliallialill1333011 HO 30IAH3S AI ISH3AINN ---- -----..-----°°°-° , CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Wednesday, January 18, 2012 at 6:30 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider: 2012 SEAL COAT BITUMINOUS STREETS: ZONE 6 P.I.R. 2012-Z6-01-001 — CITY PROJECT 1201 Work would include spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat application in the following generally described area: 5 Street 40 Avenue to 44 Avenue Jackson Street 40 Avenue to 41 Avenue 41 Avenue 4 Street to Central Avenue 42 Avenue University Service Drive to Central Avenue 43 Avenue 4 Street to Central Avenue Estimated Cost of Improvements: $125,000. Estimated Assessments for above improvements: $137,500. Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non - abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The total estimated cost of the above listed improvements is $137,500. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to make arrangements. (TDD /763- 706 -3692 for deaf only.) CITY OF COLUMBIA HEIGHTS WALTER FEHST, CITY MANAGER Published in Focus on 1/5/12 and 1/12/12