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HomeMy WebLinkAboutDecember 7, 2011 Approved 1/4/12 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES December 7, 2011 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Becky Loader, and Stacey Hendren. The minutes of the November 2, 2011 Board meeting were approved as mailed. The bill list dated 11/9/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 11/23/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2011 accounting dated 12/7/11 was reviewed. It was noted that line item 3250 is higher than budgeted due to changes in the Internet charges. Old Business: 1. The Library received two bids for the A/C controls and boiler project. The A/C controls and supervisory panel will be completed in 2011, and the second half of the project will be done in 2012. NSI/Horowitz has ordered the equipment. Samples and drawings have been prepared for the replacement cabinets. The materials have been ordered and the majority of the project will be completed in 2011. Loader reviewed the accounting for 2011 maintenance projects. 2. A motion was made to accept the task force application cover letter. The motion was seconded, and passed. A motion was made to accept the task force application. The motion was seconded, and passed. 3. The newly hired Page resigned as of 12/5, Loader will have to re-interview for this position, but can pull from recent applications. CristyTombarge resigned effective 12/21. Loader will talk to current Pages to gauge interest, and then look at recent Page applications before posting for the position. th 4. Loader attended the Council work session on December 5. The Budget will be adopted on December thth 12. Loader will make a presentation at the December 12 meeting concerning the Library’s founding day. 5. The Board reviewed the article on the Lake Elmo library. New Business: 1. The Board reviewed the Unique Management Status Report for October. 2. The October crossover statistics were reviewed by the Board. 1 3. Loader has been working with the management team at Anoka County Library to develop a 5 year strategic plan. ACL is developing the plan with five focus points; access, environment, resources, visibility, and sustainability. The next meeting will develop action steps to implement the plan. 4. The restriction of library lending by Penguin Publishers of eBook titles has been rescinded 5. The Library Foundation GiveMN results were lower than expected but appreciated. 6. The Board considered the Hilltop Stables article by Gail Olson, published in the Northeaster. Olson donated an ink blotter from the Hilltop Riding Academy to the Library’s local history collection. Items from the Floor: 1. Loader presented background information to the Board for creating a strategic plan. The Board will use the plan to provide the task force with an outline for their work. Loader’s presentation included the following themes: a. Libraries need to live in the present, honor the past, and plan for the future. b. Libraries must engage the community in order to be a vital part of a changing community. c. Libraries need to reach out to the community to let them know what we can do. d. International City Managers Organization Smart Growth Principles were reviewed; Community- build partnerships; Environment- mixed use and attractive; and Economy. e. Mission Statement- has not been revised since 1978. The Board will review the mission statement, and create a vision statement. Loader distributed a draft plan to the Board based on the format of the ACL plan. The Board was given an assignment to develop ideas for the January strategic planning meeting. The Board agreed by acclamation to hold a special meeting in January for the purpose of strategic planning. There being no further business, the meeting was adjourned at 7:48 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2