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HomeMy WebLinkAboutOperational Report for Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: December operational report DATE: December 30, 2011 I. BUILDING MAINTENANCE AND EQUIPMENT A. Fidelity buffed the Activity Room floors 12/16. B. The windows were cleaned 12/1. C. The heat in the main floor lobby and the Adult Reading Room went out 12/5. Tim Barnes was able to adjust the Dan Foss valves and regulate the temperature so that the heat came back up. D. Heights Electric removed two old light fixtures from the Boardroom 12/12. The ballast in one of them was dated 1965. E. Orkin performed a routine inspection 12/15. F. NSI Horwitz performed routine maintenance on the HVAC 12/19. G. Public Works came to the rescue of the Library again on 12/21 by removing the cabinets in the Boardroom before the installation of the new cabinets. Kudos to them!! II. COLLECTION A. Year-end book, DVD, and CD orders were all placed and received. B. Standing order purchase orders for 2012 have all been submitted and plans have been reviewed. C. Year-end book fund accounting is current. D. Adult weeding is behind, as we have been concentrating on the low/circulation report prepared by ACL. It is a large report and is time consuming to process. I will try to catch up on weeding over the winter. E. The Pages are working on the adult non-fiction mending project. III. PROGRAMS A. The Library Board met 12/7 with six members and two staff in attendance. B. The Friends of the Library met 12/5 with nine members present. C. Renee made a presentation at the ABE Center 12/1. D. The Friends collected 209 books through Project Bookshelf. These items were distributed through the local Southern Anoka Community Assistance (SACA) food shelf. E. Six classes from Immaculate Conception School visited the Library during the month. F. Bulk loan was delivered to the schools 12/15. G. Winter Wonderland stories and crafts were held 12/18. H. “Gaming @ the Library” was held 12/29. IV. TECHNOLOGY A. The receipt printers connected to the ILS deleted part of the message for patrons on 12/3. Re-booting the system seems to have solved the problem. B. Ramon added a QR code to the poster for recruitment for the Task Force. It takes the person directly to the application for the Task Force. Kudos to Ramon! C. The new City website went live, and I am very pleased with the results. Ramon has worked very hard to make the Library’s section look good and be functional. Kudos to Ramon! V. STAFF A. Kelly and I were pleased to serve on the Employee of the Year Selection Committee this year. The award is granted by employees to their peers and recognizes outstanding service. I am delighted to announce that Dan O’Brien, Firefighter, has been selected as the 2012 Employee of the Year. Dan is a real team player and still has his original library card from when he was a kid. Kudos! B. Nick Olberding has been a Page at the Library for 11 years. Prior to that, he was a patron brought in by his parents from the time he was very little. Nick has a full time job and has asked to be moved to the substitute list. He will no longer be on the regular schedule effective 12/2. C. Stacey demonstrated Tightrope and the options for video signage to Ben Trapskin, Deputy Director of ACL on 12/5. Ben would like to have video signage available in the ACL buildings. D. I attended the Council Work Session on the 2012 proposed budget 1/5. E. I made a presentation at the 12/12 City Council meeting in honor of the Library’s Founding Day: December 3, 1928. F. Renee proctored a test 12/13. G. Renee met with a representative from Agati Furniture 12/13. st H. I attended the 21 Century Grant meeting 12/14 and presented the proposed program for the grant year through July, 2012. I. I attended two strategic planning sessions at ACL on 12/14. J. Staff attended the annual City Holiday Luncheon 12/8, and we all enjoyed a delicious meal. The Library staff must have been sitting at the un-lucky table this year, as none of us won any prizes! Congratulations to Stacey Hendren on receiving her 5 year anniversary recognition from the City. Thanks to all the people who made the event possible. K. I was invited to be the guest speaker at the Kiwanis meeting 12/20. I talked to the members about the history of the Library and the Task Force to study the possible replacement of the building. L. Mai Kao completed two of the MELSA-required webinars during the month. M. The newly-hired Page resigned before joining the regular schedule. The Library Aide has also resigned. Interviews to replace both positions took place 12/28 from the next qualified candidates from the last list of screened candidates. Hopefully, both positions will be filled in January. VI. FOUNDATION A. The Foundation sponsored a fundraiser featuring the movie, “Miracle on 34th Street” on 12/4. The First Four provided music before the 1:30 p.m. showing at the Heights Theatre. The Foundation Board was very pleased with the response by the attendees. Thanks to everyone for their support. B. All members of the Foundation Board met on 12/7 to evaluate the fundraiser and to go over year-end donations. Plans were made to move the December fundraiser to April for National Library Week in 2012. VII. MISC A. The Library’s 2012 budget was approved at the 12/12 City Council meeting. B. The Library was 83 years old on December 3. C. Major projects: a. Staff scheduling and recruitment for vacant positions b. Year-end c. Departmental seasonal plan d. Task Force to study potential new building VIII CIRCULATION Circulation Building November 2010 November 2011 10,069 9,493 IX GATE COUNT AND MEETING ROOM USE Gatecount Meeting Room Use November 2010 November 2011 November 2010 November 2011 8,562 8,314 21 32 X INTERNET BROWSER USE November 2010 November 2011 Patron: 1,362 1,353 Computer: 1,394 1,353 Minutes: 53,689 61,054 XI. UNIQUE MANAGEMENT November 2011 Accounts submitted 156 Dollars submitted $26,175.08 Dollars received $1,330.41 Materials returned $2,743.26